CITY COUNCIL AGENDA
June 13, 2023
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Mark Armstrong, Vice Mayor
Scott Perkins, Councilmember • Marisol Rubio, Councilmember • Sridhar Verose, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s Office at 7000 Bollinger Canyon Road, San Ramon during normal business hours and in the red binder at the Council meeting.
Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING – 7:00 PM
MEETING PROCEDURES
This meeting will be conducted both in-person and remotely via Zoom. Please note that remote participation in the meeting is optional, and if there are technical or connection issues for Zoom, the City Council meeting will continue.
It is recommended that anyone wishing to view and/or participate in the meeting virtually download the Zoom application, www.zoom.us, before the start of the meeting. Zoom participants will have the opportunity to speak during one of the Public Comment periods (for topics not on the agenda), in addition to each of the agendized items.
If you would like to submit written public comment via email, please do so by 5:00 p.m. on Tuesday, June 13, 2023, to [email protected]. Please include “Public Comment 6/13/23” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written comments submitted will be provided to the Council prior to the start of the meeting. Written public comment will not be read aloud during the meeting. If you wish to make your comments heard, you must participate in the Zoom meeting or attend the meeting in person.
Attendee Conduct
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting. Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
2 City Council Meeting – June 13, 2023
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability. d. Respect all people that are present or watching.
At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting;
c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.
HOW TO VIEW OR PARTICIPATE IN THE MEETING:
1. In-Person – San Ramon City Hall, Council Chamber, 7000 Bollinger Canyon Road
2. To view or participate in the meeting through Zoom
Livestream online at: https://cityofsanramon.zoom.us/j/97866067382 Webinar ID: 978 6606 7382
Use the “Raise Your Hand” button to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted.
3. To view the meeting live online at: www.sanramon.ca.gov/YouTube
4. To listen or participate in the meeting by telephone, dial: +1 (669) 900-6833 Webinar ID: 978 6606 7382
Use *9 on your telephone to raise your hand and request to speak when Public Comment is being taken on the agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted. 3 City Council Meeting – June 13, 2023
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.
If you are participating remotely, click the "Raise Your Hand" button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item.
3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item.
Members of the public who are participating via Zoom will have the opportunity to make comments to the City Council live through Zoom.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person, by Zoom, or by telephone during this Public Comment period or the second Public Comment period, later in the meeting. No Council action can be taken at this meeting on issues raised during Public comment, whether submitted in person or remotely. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be place on the Council Policy Committee Agenda for further consideration.
For the first round of Public Comment on non-agenda items, the first 10 people to speak will have three minutes to address the Council on matters not on the agenda. Any additional Public Comment will be accommodated later in the meeting.
During public comment, members of the public are permitted to address the City Council on:
▪ Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
▪ Requests for Future Agenda Items
▪ Special Presentation Items under Section 6 of tonight’s Agenda ▪ Items that are not on the agenda and are within the City Council’s jurisdiction. 4 City Council Meeting – June 13, 2023
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
5.1 Minutes of the City Council Meeting - May 23, 2023
Recommendation: Approve Minutes
5.2 Minutes of the City Council Joint Meeting - May 30, 2023 Recommendation: Approve Minutes
5.3 Minutes of the City Council Special Meeting - May 31, 2023 Recommendation: Approve Minutes
5.4 Minute Order No. 2023-008 - Authorizing Vice Mayor Armstrong to Attend the Association of Bay Area Government General Assembly on June 16, 2023 as the City’s Voting Delegate
Recommendation: Approve Minute Order No. 2023-008
5.5 Resolution No. 2023-065 - Authorizing the Interim City Manager to Sign Exhibit C – Lease Supplement No. 11 to the San Ramon Library Lease Agreement Between the City of San Ramon and Contra Costa County for the Operation of the San Ramon Library and Approve the Amount of $323,870 for July 1, 2023 – June 30, 2024
Recommendation: Approve Resolution No. 2023-065
5.6 Resolution No. 2023-066 - Authorizing the Interim City Manager to Sign Exhibit a – Lease Supplement No. 4 to the Dougherty Station Library Lease and Services Agreement Between the City of San Ramon and the County of Contra Costa for the Operation of the Dougherty Station Library and Approve an Amount of $57,560.00 for July 1, 2023 – June 30, 2024
Recommendation: Approve Resolution No. 2023-066
5 City Council Meeting – June 13, 2023
5.7 Resolution No. 2023-067 - Authorizing the Mayor to Execute Amendment #2 to Extend the Term of the Agreement with Mintier Harnish Until April 1, 2024 to Complete Updates to the Housing Element, Related General Plan Elements, Climate Action Plan, Zoning Ordinance and Other Necessary Document Revisions, Including an Environmental Impact Report, Consistent with the Previously Approved Scope of Work and Budget, with an Option to Renew the Agreement for an Additional One-Year Extension, and Ratify All Work Completed Without the Benefit of an Agreement Between April 1, 2023 and the Execution of Amendment #2
Recommendation: Approve Resolution No. 2023-067
5.8 Resolution No. 2023-068 - Appropriating $1,065,000 to the Crow Canyon Road Pavement Repairs Project (CIP 000009) from the Gas Tax Fund 208 and Measure J Fund 213
Recommendation: Approve Resolution No. 2023-068
5.9 Resolution No. 2023-069 - Authorizing the Mayor to Execute an Agreement with Dutchover & Associates for Landscape and Park Project Management Services in an Amount Not to Exceed $150,000 through June 30, 2025, with the Option to Renew for Two Additional One-Year Terms
Recommendation: Approve Resoluton No. 2023-069
5.10 Consideration of Two Resolutions Amending Council Appointments for the Remainder of 2023:
Resolution No. 2023-070 - Approving the Amended 2023 City Council Liaison Appointments to the City Committees, City Foundations, City Liaisons, Council Committees, Regional Committees, Other Agencies, and Ex-Officio Assignments and Repealing Resolution No. 2023-010
Resolution No. 2023-071 - Approving the Amended 2023 City Council Appointments to the Southwest Area Transportation Committee and Repealing Resolution No. 2023-012
Recommendation: Approve Resolution Nos. 2023-070 and 2023-071
6. SPECIAL PRESENTATIONS
6.1 Proclamation Declaring June 2023 as LGBTQ+ Pride Month Presented by Mayor Hudson to Taylor DenBroeder and Angie Corritone, Boardmembers of PFLAG Danville/San Ramon Chapter
6.2 Proclamation Declaring June 2023 as Alzheimer’s & Brain Awareness Month.
Presentation by Mayor Hudson to Maya Geurtsen, Director, Walk to End Alzheimer’s, Alzheimer’s Association.
6 City Council Meeting – June 13, 2023
6.3 Recognition of San Ramon iQuest 2022/2023 Interns: Ha-Ly Carlson, Kent Kawashima, Tanvi Pandya, Aditi Nanda, Varsha Kuchibotla, Nadira Ramlogan Polo, Ali Taheri, Pranav Sannaasi, and Kushal Dave. Introduction by Megan O’Donoghue, Human Resource Manager. Presentation by Mayor Hudson
7. DEFERRED CONSENT ITEMS
8. CITY COUNCIL APPOINTMENTS
9. UNFINISHED BUSINESS
10. NEW BUSINESS
10.1 Dublin San Ramon Services District (DSRSD) Annual Update Introduction by Brian Bornstein, Public Works Division Manager. Presentation by Jan Lee, DSRSD Assistant General Manager
11. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS
11.1 Discussion of Cancellation of an August 22, 2023 City Council Meeting
12. PUBLIC COMMENT
At this time, those in the audience who have not previously spoken under Public Comment are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment. Comments should not exceed three minutes. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.
13. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting.
Dated: June 9, 2023
7 City Council Meeting – June 13, 2023
The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov
* * * * *
This Agenda is posted in accordance with Government Code Section 54954.2(a).
To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 48 hours in advance of the meeting at (925) 973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.
If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.
Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx