Agenda packet, regular meeting — San Ramon City Council, July 11, 2023

CITY COUNCIL AGENDA
July 11, 2023

WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE

ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Mark Armstrong, Vice Mayor
Scott Perkins, Councilmember • Marisol Rubio, Councilmember • Sridhar Verose, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s Office at 7000 Bollinger Canyon Road, San Ramon during normal business hours and in the red binder at the Council meeting.

Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING – 7:00 PM

MEETING PROCEDURES
This meeting will be conducted both in-person and remotely via Zoom. Please note that remote participation in the meeting is optional, and if there are technical or connection issues for Zoom, the City Council meeting will continue.

It is recommended that anyone wishing to view and/or participate in the meeting virtually download the Zoom application, www.zoom.us, before the start of the meeting. Zoom participants will have the opportunity to speak during one of the Public Comment periods (for topics not on the agenda), in addition to each of the agendized items.

If you would like to submit written public comment via email, please do so by 5:00 p.m. on Tuesday, July 11, 2023, to [email protected]. Please include “Public Comment 7/11/23” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written comments submitted will be provided to the Council prior to the start of the meeting. Written public comment will not be read aloud during the meeting. If you wish to make your comments heard, you must participate in the Zoom meeting or attend the meeting in person.

Attendee Conduct
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting. Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
2 City Council Meeting – July 11, 2023
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability. d. Respect all people that are present or watching.

At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting;
c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.

HOW TO VIEW OR PARTICIPATE IN THE MEETING:

1. In-Person – San Ramon City Hall, Council Chamber, 7000 Bollinger Canyon Road

2. To view or participate in the meeting through Zoom.

Livestream online at: https://cityofsanramon.zoom.us/j/98367804262 Webinar ID: 983 6780 4262
Use the “Raise Your Hand” button to request to speak when Public Comment is being taken on the agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted.

3. To view the meeting live online at: www.sanramon.ca.gov/YouTube

4. To listen or participate in the meeting by telephone, dial: +1 (669) 900-6833 Webinar ID: 983 6780 4262
Use *9 on your telephone to raise your hand and request to speak when Public Comment is being taken on the agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted. 3 City Council Meeting – July 11, 2023

1. CALL TO ORDER/ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item, please fill out a speaker card located in the back of the room and submit it to the City Clerk. If you are participating remotely, click the "Raise Your Hand" button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the agenda item.

3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.

4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item. Members of the public who are participating via Zoom will have the opportunity to make comments to the City Council live through Zoom.

Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person, by Zoom, or by telephone during this Public Comment period or the second Public Comment period, later in the meeting. No Council action can be taken at this meeting on issues raised during public comment, whether submitted in person or remotely. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be place on the Council Policy Committee Agenda for further consideration.

For the first round of Public Comment on non-agenda items, the first 10 people to speak will have three minutes to address the Council on matters not on the agenda. Any additional Public Comment will be accommodated later in the meeting.

During public comment, members of the public are permitted to address the City Council on:
▪ Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
▪ Requests for Future Agenda Items
▪ Special Presentation Items under Section 6 of tonight’s Agenda ▪ Items that are not on the agenda and are within the City Council’s jurisdiction. 4 City Council Meeting – July 11, 2023

5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.

With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

5.1 Minutes of the City Council Meeting – June 27, 2023 Recommendation: Accept Minutes

5.2 Minutes of the City Council Special Meeting – June 30, 2023 Recommendation: Accept Minutes

5.3 Resolution No. 2023-078 - Authorizing the Fiscal Year 2023/24 Salary Schedule as Provided for in the Police Officers’ Association Memorandum of Understanding and the Unrepresented Miscellaneous Employees Salary and Benefits Resolution
Recommendation: Approve Resolution No. 2023-078

5.4 Resolution No. 2023-079 - Authorizing the Mayor to Execute Amendment No. 4 to the Revenue Sharing Agreement with Tri Valley Basketball for Youth Basketball League Services, Extending the Term to June 30, 2024, and Authorizing Additional Funds of $43,369 for a Cumulative Contract Amount Not to Exceed $252,869
Recommendation: Approve Resolution No. 2023-079

5.5 Resolution No. 2023-080 - Declaring the Results of the Assessment Ballot Tabulation Under Proposition 218 for the Landscape and Lighting District No. 1984-1 – Zone 4; Confirming the Landscape and Lighting District No. 1984-1 – Zone 4, Vista San Ramon Assessment Diagram and Assessments; Setting the Maximum Assessment at $385 Per Assessment Unit, Which Shall be Increased Annually by the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers; and Levying an Assessment of $385 Per Assessment Unit for Fiscal Year 2023/24
Recommendation: Approve Resolution No. 2023-080

5.6 Resolution No. 2023-081 - Authorizing the Temporary Appointment of Jeff Gault as a CalPERS Annuitant and an Interim Division Manager for the Public Works Department, Per Government Code 21221(H)
5 City Council Meeting – July 11, 2023
Recommendation: Approve Resolution No. 2023-081

6. SPECIAL PRESENTATIONS

6.1 Recognition of Newly Promoted Police Captain, Becky Chestnut Introduction by Denton Carlson, Police Chief

7. DEFERRED CONSENT ITEMS

8. CITY COUNCIL APPOINTMENTS

9. UNFINISHED BUSINESS

10. NEW BUSINESS

10.1 San Ramon 40th Anniversary Celebration
Introduction and Presentation by Kathi Heimann, Parks and Community Services Director, and Brad Morris, Parks and Community Services Division Manager

11. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS

12. PUBLIC COMMENT
At this time, those in the audience who have not previously spoken under Public Comment are encouraged to address the City Council on any item not already included in tonight’s agenda.

No Council action can be taken at this meeting on issues raised during Public Comment.

Comments should not exceed three minutes. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

13. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting.

Dated: July 7, 2023
6 City Council Meeting – July 11, 2023
The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov
* * * * *
This Agenda is posted in accordance with Government Code Section 54954.2(a).

To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 48 hours in advance of the meeting at (925) 973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.

If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.

Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).

Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx

MINUTES OF THE

CITY OF SAN RAMON

CITY COUNCIL MEETING
June 27, 2023

1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:01 p.m.

Attendee Name Title Status Arrived
Dave Hudson Mayor Present 7:00 PM
Mark Armstrong Vice Mayor Present 7:00 PM
Scott Perkins Councilmember Absent
Marisol Rubio Councilmember Present 7:00 PM
Sridhar Verose Councilmember Present 7:00 PM
Also in attendance: City Manager Steven Spedowfski, City Attorney Martin Lysons, Parks and Community Services Director Brad Morris, Public Services Program Manager Jon Bell, City Engineer/Division Manager Brian Bornstein, Acting City Clerk Joan Snashall, and Acting Deputy City Clerk Lisa Schlotz.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Jack Andrews, Boy Scout Troop # 805.

3. ANNOUNCEMENTS
Mayor Hudson announced appointment of new City Manager Steven Spedowfski.

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.

If you are participating remotely, click the "Raise Your Hand" button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item.

4. PUBLIC COMMENT
Public comment was received from Tywon Sacontrie, and Joe Gorton.

5.1 Packet Pg. 6
Minutes Acceptance: Minutes of Jun 27, 2023 7:00 PM (CONSENT CALENDAR) 2 City Council Meeting – June 27, 2023
Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.

Cm. Verose's motion to approve the consent calendar items 5.1-5.10 was seconded by Cm.

Rubio. The motion passed 4-0-1-0. Cm Perkins was absent.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Sridhar Verose, Councilmember
SECONDER: Marisol Rubio, Councilmember
AYES: Hudson, Verose, Armstrong, Rubio
ABSENT: Perkins

5.1 City Council Regular Meeting - June 13, 2023
Recommendation: Accept Minutes

5.2 City Council Special Meeting - June 14, 2023
Recommendation: Accept Minutes

5.3 City Council Special Meeting - June 16, 2023
Recommendation: Accept Minutes

5.4 Register of Demands as Presented by the City Treasurer (Period Ending May 31, 2023)
Recommendation: Accept Register of Demands

5.5 Minute Order No. 2023-009 - Authorizing Formation of a City Council Ad Hoc Committee to Negotiate the New City Manager Contract
Recommendation: Approve Minute Order No. 2023-009

5.6 Resolution No. 2023-072 - Authorizing the Fiscal Year 2023/24 Salary Schedule as Provided for in the Service Employees International Union, Local 1021, Memorandum of Understanding and the Unrepresented Miscellaneous Employees Salary and Benefit Resolution
Recommendation: Approve Resolution No. 2023-072

5.7 Resolution No. 2023-073 - Authorizing the Mayor to Execute Amendment No. 1 to the Agreement (C2021-048) with RydeTrans for Senior Citizens’ Transportation Services, Authorizing Additional Funds of $61,369 for a Cumulative Three Year Total Not to Exceed $180,680

5.1 Packet Pg. 7
Minutes Acceptance: Minutes of Jun 27, 2023 7:00 PM (CONSENT CALENDAR) 3 City Council Meeting – June 27, 2023
Recommendation: Approve Resolution No. 2023-073

5.8 Resolution No. 2023-074 - Authorizing Approval of Online Marketplace Purchases for the Provision of Business Supplies, Materials, and Equipment with Amazon Services, LLC for a Total Cumulative Five-Year Amount Not to Exceed $750,000 through June 30, 2027
Recommendation: Approve Resolution No.: 2023-074

5.9 Resolution No. 2023-075 - Ratifying San Ramon Valley Fire Protection District Ordinance No. 2022-37 Pertaining to Building Standards for Application Within the Jurisdictional Boundaries of the City of San Ramon
Recommendation: Approve Resolution No. 2023-075

5.10 Resolution No. 2023-076 - Authorizing the Mayor to Execute Amendment No. 2 to the Existing Agreement with Metropolitan Van and Storage, Inc. (C2021-003) for Moving Services for the Dougherty Station Community Center Renovation Project (CIP 200004) for a Term Extension Ending September 30, 2023 and a Total Cumulative Amount Not to Exceed $174,660
Recommendation: Approve Resolution No. 2023-076

6. SPECIAL PRESENTATIONS

6.1 Recognition of California High School Stunt Team, 2023 East Bay Athletic League and North Coast Section Champions. Presented by Mayor Hudson to Head Coach Bianca Lucatero.

Vice Mayor Armstrong presented the certificates to the California High School Stunt Team.

7. DEFERRED CONSENT ITEMS

8. CITY COUNCIL APPOINTMENTS

8.1 Arts Advisory Committee Appointment
Recommendation: Approve Arts Advisory Committee Appointment Parks and Community Services Division Manager Brad Morris presented the staff report.

Mayor Hudson opened public comment. Public comment was received from Tywon Sacontrie. Mayor Hudson closed public comment.

Mayor Hudson's motion to accept the Parks and Community Services Commission's recommendation to appoint Lisa Radzanowski to serve as Alternate #1 on the Arts Advisory Committee with a term to expire March 2024, was seconded by Cm. Rubio. The motion passed 4-0-1-0. Cm. Perkins was absent.

5.1 Packet Pg. 8
Minutes Acceptance: Minutes of Jun 27, 2023 7:00 PM (CONSENT CALENDAR) 4 City Council Meeting – June 27, 2023
RESULT: APPROVED [UNANIMOUS]
MOVER: Dave Hudson, Mayor
SECONDER: Marisol Rubio, Councilmember
AYES: Hudson, Verose, Armstrong, Rubio
ABSENT: Perkins

8.2 Library Advisory Committee Appointments
Recommendation: Approve Library Advisory Committee Appointments Parks and Community Services Division Manager Brad Morris presented the staff report.

Cm. Verose's motion to accept the Parks and Community Services Commission's recommendation to appoint Johnny Tung to serve as a regular member on the Library Advisory Committee with a term expiring March 2025, and Deepti Mahajan to serve as Alternate #1 on the Library Advisory Committee with a term to expire March 2025, was seconded by Mayor Hudson. The motion passed 4-0-1-0. Cm. Perkins was absent.

RESULT: APPROVED [UNANIMOUS]
MOVER: Sridhar Verose, Councilmember
SECONDER: Dave Hudson, Mayor
AYES: Hudson, Verose, Armstrong, Rubio
ABSENT: Perkins

8.3 Senior Citizens Advisory Committee Appointment
Recommendation: Approve Senior Citizens Advisory Committee Appointment Parks and Community Services Division Manager Brad Morris presented the staff report.

Cm. Rubio's motion to accept the Parks and Community Services Commission's recommendation to appoint Carlos Carazo to serve as Alternate #1 on the Senior Citizens Advisory Committee with a term to expire March 2024, was seconded by Vice Mayor Armstrong. The motion passed 4-0-1-0. Cm. Perkins was absent.

RESULT: APPROVED [UNANIMOUS]
MOVER: Marisol Rubio, Councilmember
SECONDER: Mark Armstrong, Vice Mayor
AYES: Hudson, Verose, Armstrong, Rubio
ABSENT: Perkins

9. UNFINISHED BUSINESS

5.1 Packet Pg. 9
Minutes Acceptance: Minutes of Jun 27, 2023 7:00 PM (CONSENT CALENDAR) 5 City Council Meeting – June 27, 2023

9.1 Resolution No. 2023-077 - Public Hearing – Regarding the Proposed Assessment Increase for Fiscal Year 2023/2024 for the Landscaping and Lighting District No. 1984-1 – Zone 4, Confirming the Landscaping and Lighting District No. 1984-1 – Zone 4, Vista San Ramon Assessment Diagram and Assessments; Tabulation of Ballots; Setting the Maximum Assessment at $385 Per Assessment Unit Which Shall be Increased Annually by February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers; and Levying an Assessment of $385 Per Assessment Unit for Fiscal Year 2023/24
Recommendation: Receive the Report, and Tabulation of the Ballots, Open the Public Hearing, Take Public Testimony, Close the Public Hearing, Deliberate, and If the Majority of the Ballots Received Are in Favor of the Proposed Assessment Increase, Approve Resolution No. 2023-077
Public Services Program Manager Jon Bell presented the staff report.

Cm. Verose's motion to open the public hearing was seconded by Cm. Rubio. The motion passed 4-0-1-0. Cm. Perkins was absent.

Mayor Hudson opened public comment and called for ballots. There were no public comments. Mayor Hudson closed public comment.

Cm. Verose's motion to close the public hearing was seconded by Cm. Rubio. The motion passed 4-0-1-0. Cm. Perkins was absent.

The Mayor called for a 10 minute recess at 7:50 p.m. and directed the Clerk to tabulate the ballots. The meeting reconvened at 8:00 p.m.

Acting City Clerk Joan Snashall read the results of the ballots.

Mayor Hudson's motion to continue the item to the next City Council meeting on July 11, 2023 to adopt a motion certifying the election results and ordering levy of the assessments, as appropriate, was seconded by Cm. Rubio. The motion passed 4-0-1-0. Cm. Perkins was absent.

RESULT: APPROVED [UNANIMOUS]
MOVER: Dave Hudson, Mayor
SECONDER: Marisol Rubio, Councilmember
AYES: Hudson, Verose, Armstrong, Rubio
ABSENT: Perkins

10. NEW BUSINESS

10.1 Discover San Ramon Annual Report
Introduction by Dennis Garrison, President of Discover San Ramon. Presentation by Wade Bare, Account Supervisor, The Shipyard.

5.1 Packet Pg. 10
Minutes Acceptance: Minutes of Jun 27, 2023 7:00 PM (CONSENT CALENDAR) 6 City Council Meeting – June 27, 2023
Mayor Hudson opened public comment. Public Comment was received from Tywon Sacontrie. Mayor Hudson closed public comment.

The City Council did not take action on this item.

10.2 East Bay Municipal Utility District (EBMUD) Water Supply Update Introduction by Brian Bornstein, City Engineer/Division Manager. Presentation by John Coleman, Director EBMUD Ward 2 and April Chan, Director EBMUD Ward 7.

Mayor Hudson opened public comment. Public comment was received from Tywon Sacontrie. Mayor Hudson closed public comment.

The City Council did not take action on this item.

11. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS
Public Comment was received from Tywon Sacontrie.

12. PUBLIC COMMENT
Public comment was received from Joyce Carr.

13. ADJOURNMENT
The meeting was adjourned at 9:46 p.m.

5.1 Packet Pg. 11
Minutes Acceptance: Minutes of Jun 27, 2023 7:00 PM (CONSENT CALENDAR)

MINUTES OF THE

CITY OF SAN RAMON

CITY COUNCIL SPECIAL MEETING
June 30, 2023

1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 3:35 p.m.

Attendee Name Title Status Arrived
Dave Hudson Mayor Present 3:30 PM
Mark Armstrong Vice Mayor Present 3:30 PM
Scott Perkins Councilmember Absent
Marisol Rubio Councilmember Present 3:30 PM
Sridhar Verose Councilmember Present 3:30 PM
Also in attendance: Acting City Clerk Joan Snashall, and Acting Deputy City Clerk Lisa Schlotz.

2. NEW BUSINESS

2.1 Planning Commission Interviews and Appointment
The City Council conducted seven of the nine scheduled interviews. One applicant withdrew their application, another applicant did not show.

The City Council took a break at 5:10 p.m. and reconvened at 5:50 p.m.

Mayor Hudson opened public comment. Public comment was received from Tywon Sacontrie. Mayor Hudson closed public comment.

Vice Mayor Armstrong's motion to appoint Jean Kuznik as a regular member to the Planning Commission with a term to expire in June 2027; and to place Payal Bhagat on a waitlist should a vacancy occur within one year, was seconded by Cm. Verose. The motion passed 4-0-1-0. Cm. Perkins was absent.

3. ADJOURNMENT
The meeting was adjourned at 7:09 p.m.

5.2 Packet Pg. 12
Minutes Acceptance: Minutes of Jun 30, 2023 3:30 PM (CONSENT CALENDAR)

CITY COUNCIL STAFF REPORT
DATE: July 11, 2023
TO: City Council/City Manager
FROM: Kelly Sessions, Administrative Services Director
By: Megan O'Donoghue, Human Resources Manager
SUBJECT: RESOLUTION NO. 2023-078 - Authorizing the Fiscal Year 2023/24 Salary Schedule as Provided for in the Police Officers’ Association Memorandum of Understanding and the Unrepresented Miscellaneous Employees Salary and Benefits Resolution

RECOMMENDED ACTION
Staff recommends approval of the Resolution authorizing execution of the updated FY 23/24 Salary Schedule for all Police Officer’s Association (POA) employees and for Police Lieutenants, effective July 1, 2023.

BACKGROUND/DISCUSSION
On August 24, 2021, by Resolution No. 2021-104, the City approved and executed a Memorandum of Understanding (MOU) with the San Ramon POA for a term of July 1, 2021 through June 30, 2024. The POA MOU provides for increases to salary ranges effective July 1, 2023, based on the results of a total compensation survey of comparable agencies for the job classifications of Police Officer and Police Sergeant, to bring the top of the range for both salary ranges to the 75th percentile of the City’s comparator agencies, with the Police Corporal salary range to be set ten percent (10%) below the top of the salary range for Police Sergeant. The total compensation survey indicated an increase of 10.8709% to the Police Officer salary range and an increase of 10.1160% to the Police Sergeant range effective July 1, 2023.

On July 12, 2022, by Resolution No. 2022-111, the City Council approved and executed a Salary and Benefits Resolution outlining terms and conditions of employment for Unrepresented Miscellaneous Employees, which states that the classification of Police Lieutenant must maintain a twenty percent (20%) salary differential with Police Sergeant. To maintain that salary differential, the Police Lieutenant salary range will be increased by 10.1659% effective July 1, 2023.

Please note that at the City Council Meeting on June 27, 2023, the City Council previously authorized increases to the salary ranges for all other unrepresented employees and employees represented by the Service Employees International Union (SEIU), Local 1021 effective July 1, 2023, in accordance with the SEIU MOU and the Unrepresented Miscellaneous Employees Salary and Benefits Resolution.

5.3 Packet Pg. 13
The attached and updated FY 23/24 salary schedule incorporates the increases outlined above for all POA employees and Police Lieutenants.

FISCAL ANALYSIS
All items covered in this Resolution are already included in the FY 23/24 operating budget.

Therefore, no additional funding is needed.

STEPS FOLLOWING APPROVAL
This action will ratify and execute the updated FY 23/24 salary schedule for all POA employees and Police Lieutenants effective July 1, 2023. Human Resources staff will work with Payroll staff to implement the new salary schedule, which will also be posted on the City’s Intranet and external web page for access by others.

ATTACHMENT
Salary Range Schedule by Classification effective 7/1/2023

5.3 Packet Pg. 14
RESOLUTION NO. 2023-078

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE FISCAL YEAR 2023/24 SALARY SCHEDULE AS PROVIDED FOR IN THE POLICE OFFICERS’ ASSOCIATION MEMORANDUM OF

UNDERSTANDING AND THE UNREPRESENTED MISCELLANEOUS EMPLOYEES

SALARY AND BENEFITS RESOLUTION
WHEREAS, by Resolution No. 2021-104, the City executed a Memorandum of Understanding (MOU) with the San Ramon Police Officer’s Association (POA) for a term of July 1, 2021 through June 30, 2024; and
WHEREAS, the POA MOU provides for increases to salary ranges effective July 1, 2023, based on the results of a total compensation survey of comparable agencies for the job classifications of Police Officer and Police Sergeant, to bring the top of the range for both salary ranges to the 75th percentile of the City’s comparator agencies, with the Police Corporal salary range to be set ten percent (10%) below the top of the salary range for Police Sergeant; and WHEREAS, by Resolution No. 2022-111, the City Council approved and executed a Salary and Benefit Resolution for Unrepresented Miscellaneous Employees stating the salary range for Police Lieutenant must maintain a twenty percent (20%) salary differential with Police Sergeant.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the execution of the new salary ranges, effective July 1, 2023, for all POA job classifications, as well as Police Lieutenant, as outlined in Exhibit 1.

PASSED, APPROVED, AND ADOPTED, at the meeting of July 11, 2023, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________
Joan Snashall, Acting City Clerk

5.3 Packet Pg. 15
Exhibit 1: Salary Range Schedule by Classification effective 7/1/2023

5.3 Packet Pg. 16
City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on July 11, 2023 Effective July 1, 2023 Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum ELECTED OFFICIALSCITY COUNCIL (Ordinance No. 365) E100 100 N/A 12/01/2022MAYOR (Ordinance No. 365) E105 100 N/A 12/01/2022APPOINTED EMPLOYEESCITY ATTORNEY (Reso 2022-141) A100 200 N/A 09/25/2022CITY MANAGER (Reso 2022-017) A105 200 N/A 01/10/2022UNREPRESENTED MISCELLANEOUS EMPLOYEESACCOUNTANT U210 600 37.5 07/01/2023 50.1946 $ 62.7433 $ 8,156.63 $ 10,195.79 $ 97,879.60 $ 122,349.50 $ ADMINISTRATIVE ANALYST U150 600 37.5 07/01/2023 52.7801 $ 70.3559 $ 8,576.77 $ 11,432.83 $ 102,921.26 $ 137,193.94 $ ADMINISTRATIVE COORDINATOR U130 600 37.5 07/01/2023 44.3471 $ 55.4356 $ 7,206.40 $ 9,008.29 $ 86,476.78 $ 108,099.42 $ ASSISTANT CITY ATTORNEY U316 600 37.5 07/01/2023 82.8508 $ 110.4676 $ 13,463.26 $ 17,950.99 $ 161,559.06 $ 215,411.82 $ ASSISTANT ENGINEER U515 600 37.5 07/01/2023 56.7418 $ 70.9211 $ 9,220.55 $ 11,524.67 $ 110,646.64 $ 138,296.08 $ ASSISTANT PLANNER U720 600 37.5 07/01/2023 53.6198 $ 67.0226 $ 8,713.23 $ 10,891.18 $ 104,558.74 $ 130,694.20 $ ASSOCIATE ENGINEER U516 600 37.5 07/01/2023 63.1649 $ 78.9560 $ 10,264.30 $ 12,830.35 $ 123,171.62 $ 153,964.20 $ ASSOCIATE PLANNER U721 600 37.5 07/01/2023 59.7143 $ 74.6365 $ 9,703.57 $ 12,128.44 $ 116,442.82 $ 145,541.24 $ CITY CLERK 1 U225 600 37.5 07/01/2023 67.3260 $ 89.5436 $ 10,940.48 $ 14,550.84 $ 131,285.70 $ 174,610.02 $ DEPARTMENT DIRECTOR 1 D100 300 37.5 07/01/2023 96.5525 $ 128.7044 $ 15,689.79 $ 20,914.47 $ 188,277.44 $ 250,973.58 $ DEPUTY CITY ATTORNEY U315 600 37.5 07/01/2023 75.3187 $ 100.4253 $ 12,239.28 $ 16,319.12 $ 146,871.40 $ 195,829.40 $ DEPUTY CITY CLERK U220 600 37.5 07/01/2023 47.4385 $ 63.2355 $ 7,708.76 $ 10,275.76 $ 92,505.14 $ 123,309.16 $ DEPUTY CITY MANAGER 1 U185 600 37.5 07/01/2023 84.7698 $ 112.9981 $ 13,775.10 $ 18,362.20 $ 165,301.24 $ 220,346.36 $ DIVISION MANAGER 1 U180 600 37.5 07/01/2023 75.1360 $ 100.1562 $ 12,209.60 $ 16,275.39 $ 146,515.20 $ 195,304.72 $ ENGINEERING SPECIALIST U510 600 37.5 07/01/2023 49.1502 $ 61.7907 $ 7,986.92 $ 10,040.98 $ 95,843.02 $ 120,491.80 $ EXECUTIVE ASSISTANT U140 600 37.5 07/01/2023 47.6124 $ 59.5132 $ 7,737.02 $ 9,670.90 $ 92,844.18 $ 116,050.74 $ INSPECTOR U610 600 37.5 07/01/2023 54.6662 $ 68.3201 $ 8,883.27 $ 11,102.02 $ 106,599.22 $ 133,224.26 $ IT NETWORK ANALYST U420 600 37.5 07/01/2023 57.9472 $ 77.2707 $ 9,416.42 $ 12,556.48 $ 112,997.04 $ 150,677.80 $ IT SPECIALIST U415 600 37.5 07/01/2023 49.2712 $ 61.5888 $ 8,006.57 $ 10,008.18 $ 96,078.84 $ 120,098.16 $ IT TECHNICIAN U410 600 37.5 07/01/2023 41.0627 $ 51.3219 $ 6,672.68 $ 8,339.80 $ 80,072.20 $ 100,077.64 $ MAINTENANCE SUPERVISOR U980 600 37.5 07/01/2023 58.9502 $ 73.6818 $ 9,579.42 $ 11,973.30 $ 114,953.02 $ 143,679.64 $ OFFICE SPECIALIST U120 600 37.5 07/01/2023 37.9083 $ 47.3872 $ 6,160.09 $ 7,700.42 $ 73,921.12 $ 92,405.04 $ OFFICE TECHNICIAN I U110 600 37.5 07/01/2023 28.4705 $ 35.5820 $ 4,626.46 $ 5,782.08 $ 55,517.54 $ 69,384.90 $ OFFICE TECHNICIAN II U111 600 37.5 07/01/2023 31.5641 $ 39.4593 $ 5,129.17 $ 6,412.14 $ 61,550.06 $ 76,945.70 $ $24,500.00
$270,000.12$293,999.94
$1,034.23$1,134.23
$12,410.80$13,610.76
$22,500.00
1 Eligible for Management Incentive Pay2 Program Managers in Parks and Community Services are eligible for Management Incentive Pay

5.3.a
Packet Pg. 17
Attachment: Salary Range Schedule by Classification effective 7/1/2023 (2023-078 : Resolution City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on July 11, 2023 Effective July 1, 2023 Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum UNREPRESENTED MISCELLANEOUS EMPLOYEES (Continued)PARALEGAL U310 600 37.5 07/01/2023 45.1251 $ 56.4083 $ 7,332.82 $ 9,166.34 $ 87,993.88 $ 109,996.12 $ PLANNING SPECIALIST U710 600 37.5 07/01/2023 37.9083 $ 47.3872 $ 6,160.09 $ 7,700.42 $ 73,921.12 $ 92,405.04 $ PLANS EXAMINER U715 600 37.5 07/01/2023 58.0735 $ 72.5874 $ 9,436.94 $ 11,795.46 $ 113,243.26 $ 141,545.56 $ POLICE CAPTAIN 1 U825 610 40.0 07/01/2023 86.3034 $ 115.0424 $ 14,959.25 $ 19,940.68 $ 179,511.02 $ 239,288.14 $ POLICE CHIEF 1 D105 300 40.0 07/01/2023 90.5180 $ 120.6605 $ 15,689.79 $ 20,914.49 $ 188,277.44 $ 250,973.84 $ POLICE LIEUTENANT 1 U820 610 40.0 07/01/2023 79.9641 $ 110.2619 $ 13,860.45 $ 19,112.06 $ 166,325.38 $ 229,344.70 $ POLICE RECORDS SUPERVISOR U815 600 37.5 07/01/2023 54.7582 $ 68.4436 $ 8,898.22 $ 11,122.09 $ 106,778.62 $ 133,465.02 $ POLICE SERVICES TECHNICIAN I U810 600 37.5 07/01/2023 34.1731 $ 42.7018 $ 5,553.12 $ 6,939.05 $ 66,637.48 $ 83,268.64 $ POLICE SERVICES TECHNICIAN II U811 600 37.5 07/01/2023 38.1223 $ 47.6547 $ 6,194.87 $ 7,743.88 $ 74,338.42 $ 92,926.60 $ PROGRAM MANAGER 2 U170 600 37.5 07/01/2023 62.9174 $ 83.8901 $ 10,224.09 $ 13,632.15 $ 122,689.06 $ 163,585.76 $ RECREATION COORDINATOR U915 600 37.5 07/01/2023 44.3471 $ 55.4356 $ 7,206.40 $ 9,008.29 $ 86,476.78 $ 108,099.42 $ RECREATION SUPERVISOR U920 600 37.5 07/01/2023 55.1837 $ 68.9736 $ 8,967.36 $ 11,208.21 $ 107,608.28 $ 134,498.52 $ RECREATION TECHNICIAN U910 600 37.5 07/01/2023 33.3448 $ 41.6729 $ 5,418.53 $ 6,771.85 $ 65,022.36 $ 81,262.22 $ SENIOR ADMINISTRATIVE ANALYST U160 600 37.5 07/01/2023 61.9198 $ 77.3889 $ 10,061.98 $ 12,575.70 $ 120,743.74 $ 150,908.42 $ SENIOR CIVIL ENGINEER U520 600 37.5 07/01/2023 75.3353 $ 94.1692 $ 12,241.99 $ 15,302.50 $ 146,903.90 $ 183,629.94 $ SENIOR INSPECTOR U615 600 37.5 07/01/2023 60.8750 $ 76.0826 $ 9,892.20 $ 12,363.43 $ 118,706.38 $ 148,361.20 $ SENIOR PLANNER U725 600 37.5 07/01/2023 61.7931 $ 82.3909 $ 10,041.37 $ 13,388.53 $ 120,496.48 $ 160,662.32 $ SUPERVISING INSPECTOR U620 600 37.5 07/01/2023 63.5026 $ 84.6787 $ 10,319.18 $ 13,760.28 $ 123,830.20 $ 165,123.40 $ SAN RAMON POLICE OFFICERS ASSOCIATIONPOLICE CORPORAL P110 400 40.0 07/01/2023 62.6993 $ 82.6964 $ 10,867.87 $ 14,334.04 $ 130,414.44 $ 172,008.46 $ POLICE OFFICER P105 400 40.0 07/01/2023 61.0322 $ 76.2855 $ 10,578.92 $ 13,222.82 $ 126,947.08 $ 158,673.84 $ POLICE SERGEANT P115 400 40.0 07/01/2023 68.9691 $ 91.8849 $ 11,954.65 $ 15,926.71 $ 143,455.78 $ 191,120.54 $ SEIU LOCAL 1021ELECTRICIAN I M200 500 37.5 07/01/2023 40.0392 $ 50.0488 $ 6,506.37 $ 8,132.93 $ 78,076.44 $ 97,595.16 $ ELECTRICIAN II M201 500 37.5 07/01/2023 44.0431 $ 55.0537 $ 7,157.00 $ 8,946.23 $ 85,883.98 $ 107,354.78 $ MAINTENANCE ASSISTANT M105 500 37.5 07/01/2023 29.4676 $ 36.8277 $ 4,788.49 $ 5,984.51 $ 57,461.82 $ 71,814.08 $ MAINTENANCE COORDINATOR M120 500 37.5 07/01/2023 45.8276 $ 57.2864 $ 7,446.99 $ 9,309.04 $ 89,363.82 $ 111,708.48 $ MAINTENANCE TECHNICIAN I M110 500 37.5 07/01/2023 32.9889 $ 41.2403 $ 5,360.70 $ 6,701.54 $ 64,328.42 $ 80,418.52 $ MAINTENANCE TECHNICIAN II M111 500 37.5 07/01/2023 36.8346 $ 46.0343 $ 5,985.63 $ 7,480.57 $ 71,827.60 $ 89,766.82 $ MAINTENANCE SPECIALIST M115 500 37.5 07/01/2023 41.1025 $ 51.3717 $ 6,679.16 $ 8,347.91 $ 80,149.94 $ 100,174.88 $ 1 Eligible for Management Incentive Pay2 Program Managers in Parks and Community Services are eligible for Management Incentive Pay

5.3.a
Packet Pg. 18
Attachment: Salary Range Schedule by Classification effective 7/1/2023 (2023-078 : Resolution City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on July 11, 2023 Effective July 1, 2023 Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum MISCELLANEOUS TEMPORARY CLASSIFICATIONSACTIVITY MANAGER X316 700 Varies 01/01/2023 20.5000 $ 24.6000 $ ASSIST ACTIVITY MANAGER X315 700 Varies 01/01/2023 18.4500 $ 22.1400 $ ASSISTANT POOL MANAGER X355 700 Varies 01/01/2023 18.9000 $ 22.6800 $ BUILDING ATTENDANT I X320 700 Varies 01/01/2023 17.5500 $ 21.0600 $ BUILDING ATTENDANT II X321 700 Varies 01/01/2023 19.5000 $ 23.4000 $ CASHIER X330 700 Varies 01/01/2023 15.5000 $ 18.6000 $ INTERN X150 700 Varies 01/01/2023 15.5000 $ 15.5000 $ LIFEGUARD I X335 700 Varies 01/01/2023 15.5000 $ 18.6000 $ LIFEGUARD II X336 700 Varies 01/01/2023 17.0500 $ 20.4600 $ NUTRITION PROGRAM ASSIST X325 700 Varies 01/01/2023 18.4500 $ 22.1400 $ OFFICE ASSISTANT X331 700 Varies 01/01/2023 19.5000 $ 23.4000 $ POLICE RECRUIT X100 700 Varies 03/12/2019 - $ 32.5800 $ POOL MANAGER X356 700 Varies 01/01/2023 21.0000 $ 25.2000 $ PROGRAM SPECIALIST X360 700 Varies 01/01/2023 22.5000 $ 27.0000 $ RECREATION LEADER I X310 700 Varies 01/01/2023 15.5000 $ 18.6000 $ RECREATION LEADER II X311 700 Varies 01/01/2023 17.0500 $ 20.4600 $ SEASONAL MAINTENANCE WORKER X200 700 Varies 03/12/2019 16.2200 $ 20.3400 $ SENIOR LIFEGUARD X340 700 Varies 01/01/2023 17.8500 $ 21.4200 $ SWIM INSTRUCTOR X345 700 Varies 01/01/2023 17.0500 $ 20.4600 $ 1 Eligible for Management Incentive Pay2 Program Managers in Parks and Community Services are eligible for Management Incentive Pay

5.3.a
Packet Pg. 19
Attachment: Salary Range Schedule by Classification effective 7/1/2023 (2023-078 : Resolution

CITY COUNCIL STAFF REPORT
DATE: July 11, 2023
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Mae Mlyniec, Administrative Analyst
SUBJECT: RESOLUTION NO. 2023-079 - Authorizing the Mayor to Execute Amendment No. 4 to the Revenue Sharing Agreement with Tri Valley Basketball for Youth Basketball League Services, Extending the Term to June 30, 2024, and Authorizing Additional Funds of $43,369 for a Cumulative Contract Amount Not to Exceed $252,869

RECOMMENDED ACTION
Staff recommends that the City Council approve this resolution authorizing the Mayor to execute Amendment No. 4 to the revenue sharing agreement with Tri Valley Basketball for Youth Basketball league services, extending the term to June 30, 2024, and authorizing additional funds of $43,369 for a cumulative contract amount not to exceed $252,869.

BACKGROUND/DISCUSSION
The Parks and Community Services Department offers youth basketball leagues during the fall and winter of each year for children in grades K-12. The department operates the K-2 divisions utilizing City staff during October-December. A contract instructor, Tri Valley Basketball, provides the grades 3-12 divisions during January-March. Both leagues are recreational in nature focusing on skill development and utilizes volunteer coaches to coach the teams. All practices and games are held at the Iron Horse Community Gym and Pine Valley Community Gym.

On June 20, 2019, a Request for Proposal (RFP) for Youth Basketball league services was posted and sent out to twenty (20) youth sports organization in California. The City received qualified proposals from two (2) vendors: National Academy of Athletics and Tri Valley Basketball. After evaluation of the qualified proposals, Tri Valley Basketball was selected. The Parks and Community Services Department found that Tri Valley Basketball presented the best overall proposal due to experience within the community and proposed resident participation fees.

On August 27, 2019, the City Council approved Resolution 2019-083, authorizing the Mayor to execute a contract with Tri Valley Basketball for a one-year revenue sharing agreement with the option to renew for four successive one year terms, for an amount not-to-exceed $123,160. On October 13, 2020, the City Council approved Resolution 2020-095, authorizing the mayor to execute Amendment No. 1 to the contract with Tri Valley Basketball for additional funds of $48,030, for a total two-year cumulative contract amount not to exceed $171,190.

5.4 Packet Pg. 20
Due to the impact of COVID-19, no services were rendered by Tri Valley Basketball during the 2020-21 Fiscal Year. However, prior to the COVID-19 shutdown, Tri Valley Basketball was providing adequate services. On June 8, 2021, the City Council approved Resolution 2021-077, authorizing the mayor to execute Amendment No. 2 to the contract, extending the term, with no additional funds, to June 30, 2022. On June 28, 2022, the City Council approved Resolution 2022-101, authorizing the mayor to execute Amendment No. 3 to the contract, adding $38,310 in funds, and extending the term to June 30, 2023.

Staff anticipates additional services and therefore recommends authorizing Amendment No. 4 to extend the term to June 30, 2024 and authorizing additional funds of $43,369 for a cumulative contract amount not to exceed $252,869.

FISCAL ANALYSIS
The City entered into the revenue sharing agreement with Tri Valley Basketball for Youth Basketball league services starting in October of 2019. The revenue from participant fees are split with 60% going to Tri Valley Basketball and 40% being retained by the City. The initial contract provided for a not to exceed amount of $123,160 for one year.

Amendment No. 1 to the original contract allowed for additional funds of $48,030, for a total two-year cumulative contract amount not to exceed $171,190. Amendment No. 2 extended the original contract, but did not necessitate additional funds as no revenue was generated by Tri Valley Basketball in the 2020-21 fiscal year due to COVID-19. Am. No. 3 extended the agreement to June 30, 2023 and necessitated $38,310 in additional funds.

To date, $187,868.78 has been paid to Tri Valley Basketball as part of the revenue sharing agreement. Staff anticipates the 23-24 expenses to be $65,000 and recommend requesting this amount, minus the funds remaining on the contract, $21,631, for a total of $43,369 for Amendment No. 4 for a cumulative contract amount not to exceed $252,869. There are sufficient funds collected via participant fees to cover the additional revenue sharing contract costs.

STEPS FOLLOWING APPROVAL
Staff will prepare an amendment to the contract for Tri Valley Basketball per the established Purchasing and Procurement Policy.

ATTACHMENT
A: Amendment No 4 Tri Valley Basketball

5.4 Packet Pg. 21
RESOLUTION NO. 2023-079

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 4 TO THE

REVENUE SHARING AGREEMENT WITH TRI VALLEY BASKETBALL FOR YOUTH BASKETBALL LEAGUE SERVICES, EXTENDING THE TERM TO JUNE 30, 2024, AND AUTHORIZING ADDITIONAL FUNDS OF $43,369 FOR A CUMULATIVE CONTRACT AMOUNT NOT TO EXCEED $252,869
WHEREAS, the City of San Ramon’s Parks and Community Services Department offers classes and programs through revenue sharing agreements with contracted instructors; and WHEREAS, Tri Valley Basketball currently operates the Youth Basketball League Services for the City under such an agreement; and
WHEREAS, the City Council approved Resolution 2019-083 on August 27, 2019, authorizing the Mayor to execute a contract with Tri Valley Basketball for a one-year revenue sharing agreement with the option to renew for four successive one year terms; and WHEREAS, the City Council approved Resolution 2020-095 on October 13, 2020, authorizing the Mayor to execute Amendment No. 1 to the contract with Tri Valley Basketball for additional funds of $48,030, for a total two-year cumulative contract amount not to exceed $171,190; and
WHEREAS, due to the impact of COVID-19, the Tri Valley Basketball program did not take place during the 2020-21 fiscal year and no revenue was collected; and WHEREAS, the City Council approved Resolution 2021-077 on June 8, 2021, authorizing the Mayor to execute Amendment No. 2 to the contract, extending the term, with no additional funds, to June 30, 2022; and
WHEREAS, the City Council approved Resolution 2022-101 on June 28, 2022, authorizing the Mayor to execute Amendment No. 3 to the contract, extending the term to June 30, 2023, and authorizing additional funds of $38,310, for a cumulative contract amount not to exceed $209,500; and
WHEREAS, the City desires to extend the terms of the original Agreement to June 30, 2024 and authorize additional funds of $43,369.00; and
WHEREAS, the City Council adopted this Resolution on July 11, 2023 authorizing the subsequent Amendments for a cumulative 5-year Agreement for an amount not-to-exceed $252,869.00.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute Amendment No. 4 to the agreement with Tri

5.4 Packet Pg. 22
Valley Basketball for Youth Basketball league services, extending the term to June 30, 2024, and authorizing additional funds of $43,369 for a cumulative contract amount not to exceed $252,869.

PASSED, APPROVED, AND ADOPTED, at the meeting of July 11, 2023, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Joan Snashall, Acting City Clerk

5.4 Packet Pg. 23
Amendment No. 4 to Contract No. C2019-064

Page 1 of 10 ends

REV 2023.05

CITY OF SAN RAMON
AMENDMENT NO. 4 TO THE AGREEMENT (C2019-064) WITH

TRI VALLEY BASKETBALL
FOR

YOUTH BASKETBALL LEAGUE SERVICES
This is Amendment No. 4 to the Agreement (C2019-064) by and between the City of San Ramon, a municipal corporation, “CITY,” and Tri Valley Basketball, “CONTRACTOR.” WHEREAS, the City of San Ramon’s Parks and Community Services Department offers classes and programs through revenue sharing agreements with contracted instructors; and WHEREAS, Tri Valley Basketball currently operates the Youth Basketball League Services for the City under such an agreement; and
WHEREAS, the City Council approved Resolution 2019-083 on August 27, 2019, authorizing the Mayor to execute a contract with Tri Valley Basketball for a one-year revenue sharing agreement with the option to renew for four successive one year terms; and WHEREAS, the City Council approved Resolution 2020-095 on October 13, 2020, authorizing the Mayor to execute Amendment No. 1 to the contract with Tri Valley Basketball for additional funds of $48,030, for a total two-year cumulative contract amount not to exceed $171,190; and
WHEREAS, due to the impact of COVID-19, the Tri Valley Basketball program did not take place during the 2020-21 fiscal year and no revenue was collected; and WHEREAS, the City Council approved Resolution 2021-077 on June 8, 2021, authorizing the Mayor to execute Amendment No. 2 to the contract, extending the term, with no additional funds, to June 30, 2022; and
WHEREAS, the City Council approved Resolution 2022-101 on June 28, 2022, authorizing the Mayor to execute Amendment No. 3 to the contract, extending the term to June 30, 2023, and authorizing additional funds of $38,310, for a cumulative contract amount not to exceed $209,500; and
WHEREAS, CITY desires to extend the terms of the original Agreement to June 30, 2024 and authorize additional funds of $43,369.00; and
WHEREAS, the City Council adopted Resolution No. 2023-XX on July 11, 2023 authorizing the subsequent Amendments for a cumulative 5-year Agreement for an amount notto-exceed $252,869.00.

NOW, THEREFORE, in consideration of the mutual promises set forth in the original Agreement, dated October 11, 2019, the CITY and CONTRACTOR agree as follows:

5.4.a
Packet Pg. 24
Attachment: A: Amendment No 4 Tri Valley Basketball (2023-079 : Amendment No. 4 Tri Valley Basketball for Youth Basketball League Contractor: Tri Valley Basketball
Agreement Amount:Not-to-Exceed $43,369.00 for Amendment No. 4 for a Cumulative Total Contract Amount of $252,869.00
Project: YOUTH BASKETBALL LEAGUE SERVICES
Project Manager: Becky Adams, Program Manager
Amendment No. 4 to Contract No. C2019-064

Page 2 of 10 ends

REV 2023.05
I. Scope of Service. The scope of service covered by this Amendment includes all youth basketball league services as described in the original Agreement dated October 11, 2019, Amendment No. 1 dated December 17, 2020, Amendment No. 2 dated July 19, 2021, Amendment No. 3 dated August 15, 2022, as well as set forth in Exhibit A attached hereto, and further described as follows and incorporated herein:

The CONTRACTOR shall perform all of the work required under this Amendment for youth basketball league services in strict accordance with the original Agreement documents and specifications.

The CONTRACTOR shall supply all materials, labor and equipment to perform youth basketball league services per the Scope of Services under this Agreement.

II. Time of Performance. This Amendment is the final time extension to June 30, 2024.

III. Compensation. The additional amount for this Amendment is FORTY-THREE THOUSAND THREE HUNDRED SIXTY-NINE DOLLARS ($43,369.00) for a cumulative not-to-exceed amount of TWO HUNDRED FIFTY-TWO THOUSAND EIGHT HUNDRED SIXTY-NINE DOLLARS ($252,869.00).

IV. Public Records. The original Agreement is amended to include Paragraph 24 (“Public Records”) and read as follows:

24. Public Records. Contractor acknowledges that CITY is subject to the provisions of the California Public Records Act (Govt. Code § 7920.000, et seq.) (the “Act”); therefore, this Agreement and any writing prepared for or submitted to CITY, including but not limited to CONTRACTOR’S Proposal or Statement of Qualifications, is subject to disclosure as a public record, unless any portion thereof is exempt under the Act. If CONTRACTOR believes that any portion of a public record is exempt from disclosure under the Act, it must clearly identify the portion(s) it believes to be exempt and identify the basis for the exemption. CONTRACTOR bears the burden of proving any claimed exemption under the Act, and by signing this Agreement and initialing the acknowledgement below, CONTRACTOR agrees to indemnify, defend, and hold harmless CITY against any third party claim seeking disclosure of the public record or any portions thereof.

PLEASE INITIAL:

CONTRACTOR has read and understands the Public Records Act requirements outlined above and hereby affirms that (1) CONTRACTOR bears the burden of proving any claimed exemption under the Act, and (2) CONTRACTOR agrees to indemnify, defend, and hold harmless CITY against any third party claim seeking disclosure of the public record or any portions thereof.

5.4.a
Packet Pg. 25
Attachment: A: Amendment No 4 Tri Valley Basketball (2023-079 : Amendment No. 4 Tri Valley Basketball for Youth Basketball League Contractor: Tri Valley Basketball
Agreement Amount:Not-to-Exceed $43,369.00 for Amendment No. 4 for a Cumulative Total Contract Amount of $252,869.00
Project: YOUTH BASKETBALL LEAGUE SERVICES
Project Manager: Becky Adams, Program Manager
Amendment No. 4 to Contract No. C2019-064

Page 3 of 10 ends

REV 2023.05
V. Conflict of Interest. Paragraph 14 (“Conflict of Interest”) of the original Agreement is amended to read as follows:

14. Conflict of Interest. CONTRACTOR certifies that it has disclosed to CITY any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this Agreement, CITY Resolution No. 2020-017, California Government Code §1090, et seq., or the Political Reform Act, as set forth in California Government Code §81000, et seq. and its accompanying regulations. CONTRACTOR agrees to advise CITY of any actual, apparent or potential conflicts of interest that may develop after the date of execution of this Agreement. Any violation of this Section constitutes a material breach of the Agreement.

VI. Notices. Paragraph 20 (“Notices”) of the original Agreement is amended to read as follows:

20. Notices. If either party shall desire or is required to give notice to the other such notice shall be given in writing, via prepaid U.S. certified or registered postage, addressed to recipient as follows:

To CITY: To CONTRACTOR:

City of San Ramon Tri Valley Basketball
Attn: City Clerk Attn: Brent Wyse
Director
7000 Bollinger Canyon Road 44 Winterleaf Court
San Ramon, CA 94583 San Ramon, CA 94583
[email protected] Email: [email protected]
All other terms and conditions of the original Agreement dated October 11, 2019 and subsequent amendments, remain in full force and effect.

Signatures on the following page.

5.4.a
Packet Pg. 26
Attachment: A: Amendment No 4 Tri Valley Basketball (2023-079 : Amendment No. 4 Tri Valley Basketball for Youth Basketball League Contractor: Tri Valley Basketball
Agreement Amount:Not-to-Exceed $43,369.00 for Amendment No. 4 for a Cumulative Total Contract Amount of $252,869.00
Project: YOUTH BASKETBALL LEAGUE SERVICES
Project Manager: Becky Adams, Program Manager
Amendment No. 4 to Contract No. C2019-064

Page 4 of 10 ends

REV 2023.05
IN WITNESS WHEREOF the parties have executed this Agreement on the dates indicated below, the latest of which shall be deemed the effective date of this Agreement.

City of San Ramon, a Municipal
Corporation “CITY”
Tri Valley Basketball
“CONTRACTOR”
X:

David E. Hudson, Mayor Date Brent Wyse Date
Director
Steven Spedowfski Date
Interim City Manager
Title of Signatory
X:

The Foregoing Agreement has been
Reviewed and Approval is Recommended:

Ken Williams Date
Owner
Title of Signatory
Kathi Heimann, Director Date
Parks & Community Services
APPROVED AS TO FORM:
21430
Martin Lysons, City Attorney Date San Ramon Business License # ATTEST:

Resolution No. 2023-XX
Joan Snashall, Acting City Clerk Date Approved by City Council

5.4.a
Packet Pg. 27
Attachment: A: Amendment No 4 Tri Valley Basketball (2023-079 : Amendment No. 4 Tri Valley Basketball for Youth Basketball League Contractor: Tri Valley Basketball
Agreement Amount:Not-to-Exceed $43,369.00 for Amendment No. 4 for a Cumulative Total Contract Amount of $252,869.00
Project: YOUTH BASKETBALL LEAGUE SERVICES
Project Manager: Becky Adams, Program Manager
Amendment No. 4 to Contract No. C2019-064

Page 5 of 10 ends

REV 2023.05

EXHIBIT A

SCOPE OF SERVICES
Supersedes Exhibit A of the Original Agreement dated October 11, 2019, Amendment No. 1 dated December 17, 2020, Amendment No. 2 dated July 19, 2021, and Amendment No. 3 dated August 15, 2022.

Contractor agrees to provide trained professional basketball coaches, officials, and scorekeepers to registered participants in the City of San Ramon Parks & Community Services Youth Basketball League offered at Iron Horse Community Gym, 12601 Alcosta Blvd., San Ramon, CA 94583 and Pine Valley Community Gym, 3000 Pine Valley Rd., San Ramon, CA 94583.

CONTRACTOR:

1. Abide by all information provided by the Contractor in the program proposal submitted on June 20, 2019 in response to the RFQ [Attachment A to The Original Agreement C2019-064].

2. Conduct the program in a safe manner.

3. Not allow participants to be in the gymnasiums without proper supervision by Contractor staff or approved volunteer coaches.

4. Provide City staff with program description, practice dates and times, game days and times, and any other pertinent information to be included in the winter activity guide.

5. Provide the City with a list of all Contractor staff who will be associated with the youth basketball program.

6. Provide Professional Coaches and Site Supervisors who are:
• Knowledgeable and experienced in the subject and age group being taught for youth basketball coaches.
• Reliable and punctual. Start and end practices, games, and trainings on time. • Organized and prepared to provide support to volunteer coaches at the start of each practice and game.
• Dressed in attire that is easily identifiable as staff of the youth basketball program.

7. Volunteer Coaches
• Contractor will solicit, train, and supervise all volunteer coaches throughout the duration of the youth basketball league.
• Contract will provide the City with a list of all volunteer coaches indicating which team and division the coach is coaching.
• The following items must be completed and provided upon request prior to any volunteer coach being allowed to coach in the league:

5.4.a
Packet Pg. 28
Attachment: A: Amendment No 4 Tri Valley Basketball (2023-079 : Amendment No. 4 Tri Valley Basketball for Youth Basketball League Contractor: Tri Valley Basketball
Agreement Amount:Not-to-Exceed $43,369.00 for Amendment No. 4 for a Cumulative Total Contract Amount of $252,869.00
Project: YOUTH BASKETBALL LEAGUE SERVICES
Project Manager: Becky Adams, Program Manager
Amendment No. 4 to Contract No. C2019-064

Page 6 of 10 ends

REV 2023.05
o Contractor will conduct background checks through the Department of Justice on all volunteer coaches. All volunteer coaches must receive a clear background check in order to coach in the league.
o Proof of negative TB test within the last two years.
o Documentation of coaches successfully completing a Mandated Reporter Training equivalent to or comparable to Mandated CA.
o Documentation of coaches successfully completing a training course equivalent to or comparable to National Youth Sports Coaches Association. o Documentation of coaches successfully completing a Concussion Protocol training equivalent to or comparable to Center for Disease Control. • Contractor will conduct training clinics with all volunteer coaches prior to the beginning of the season and provide volunteer coaches with practice plans throughout the season.

8. Equipment
• Contractor will provide all necessary basketball equipment for participant and coach use.
• Contractor will provide uniforms, at minimum shorts and jersey, to all league players and shirts to all coaches.

9. Practices
• Contractor will provide, at minimum, one professional coach and one site director at all practices at each facility while league participants are present. • If a volunteer coach is unavailable to attend practice, Contractor will provide a substitute coach who has met all requirements.
• Maximize allotted practices time by scheduling two teams per court during each practice slot. Any unused time will be returned to the City for their usage. • Contractor must provide weekly practices during the league.

10. Games
• Contractor will provide, at minimum, one site director and one professional coach at each gymnasium; two trained basketball officials per game and one scorekeeper per game.
• Begin and end games, as scheduled.
• Contractor must provide, at minimum, eight games during the league. • Maximize allotted game times. Any unused time will be returned to the City for their usage.

11. At the conclusion of each practice or game, the Contractor will:
• Monitor and ensure participants are picked up by an approved adult. • Keep facility neat and clean by picking up trash and equipment from each court.

12. Contractor must notify the City as soon as possible if they are unable to conduct practices or games, as scheduled.

5.4.a
Packet Pg. 29
Attachment: A: Amendment No 4 Tri Valley Basketball (2023-079 : Amendment No. 4 Tri Valley Basketball for Youth Basketball League Contractor: Tri Valley Basketball
Agreement Amount:Not-to-Exceed $43,369.00 for Amendment No. 4 for a Cumulative Total Contract Amount of $252,869.00
Project: YOUTH BASKETBALL LEAGUE SERVICES
Project Manager: Becky Adams, Program Manager
Amendment No. 4 to Contract No. C2019-064

Page 7 of 10 ends

REV 2023.05

13. Provide excellent Customer Service
• Build rapport with customers by greeting all participants and parents and create a welcoming and professional atmosphere.
• Address customer and City staff questions and concerns within 24 hours and provide follow-up if needed.
• Designate a point-of-contact including an email address and phone number for customer inquiries.

14. Maintain Proactive and Consistent Communication with City staff • Communicate problems and issues immediately with the designated staff member with the City of San Ramon via phone, email, or in-person. • Inform City staff of participant injuries and assist City staff with completing necessary accident reports immediately.
• Respond in a timely manner to emails and phone calls within 24 hours. • Establish and maintain working relationships with City staff and customers. o City staff consists of, but is not limited to front desk staff, Coordinator, Supervisor, Manager, and the Contracts Administration Team.

15. Adhere to Department’s Contractor Manual Policies and Procedures • Review and follow all guidelines included in the Independent Contract Instructor Handbook [Attachment A].
• Contractor is responsible for verifying that only registered participants are permitted to participate in league activities.
• Observe and enforce all gym rules.

CITY:

1. Provide one gym monitor during all practices and games.

2. Provide access to and training for scoreboards and controllers.

3. Oversee program delivery which includes but is not limited to:
• Work with Contractor to schedule league skills observations, coaches’ clinics, officials’ trainings, practices, games, cancellations, and customer inquiries/concerns.

4. Process all participant registrations.
• Collect participant information including current school, grade, jersey size, shorts size, and emergency contact information.
• Provide the Contractor with all participant information upon request.

5. Provide marketing, and promotional support to the youth basketball league.

6. Develop and maintain proactive and consistent communication and rapport with Contractor.
• Respond in a timely manner to emails and phone calls.

5.4.a
Packet Pg. 30
Attachment: A: Amendment No 4 Tri Valley Basketball (2023-079 : Amendment No. 4 Tri Valley Basketball for Youth Basketball League Contractor: Tri Valley Basketball
Agreement Amount:Not-to-Exceed $43,369.00 for Amendment No. 4 for a Cumulative Total Contract Amount of $252,869.00
Project: YOUTH BASKETBALL LEAGUE SERVICES
Project Manager: Becky Adams, Program Manager
Amendment No. 4 to Contract No. C2019-064

Page 8 of 10 ends

REV 2023.05
• Communicate and resolve issues and concerns quickly.

7. Provide excellent customer service to Contractor’s staff and customers.

8. Provide first aid/emergency care to Contractor’s staff and participants.

9. In the event that the facility is not available for practices or games due to unforeseen circumstances, the City will notify the Contractor as soon as possible.

10. Provide Facility Use utilizing the following schedule:

Facility Use Schedule
Practices
Iron Horse Gym Pine Valley Gym
Day Times # of Floors Day Times # of Floors
Monday 5:30-6:30pm 2 Monday 6:15-8:30pm 2
Tuesday 5:00-6:00pm 1 Tuesday 6:15-8:30pm 2
Thursday 5:00-6:00pm 3 Wednesday 6:15-8:30pm 1
Friday 5:00-6:15pm 2 Thursday 6:15-7:15pm 1
Friday 6:15-7:15pm 3 Thursday 7:15-8:30pm 2
Friday 6:15-8:30pm 2
*Times above allow for 15 minutes between each scheduled practice slot Games
Iron Horse Gym Pine Valley Gym
Day Times # of Floors Day Times # of Floors
Saturday 8:00am-5:00pm 3 Saturday 8:00am-5:00pm 2
• Practices and/or games may begin the week of January 2, 2024. • Usage of gyms for coaches’ trainings and officials’ trainings to be scheduled with City of San Ramon staff prior to usage. The Contractor is encouraged to utilize their already allocated gym time to provide these trainings.
• If classroom space is required, Contractor must schedule this with City of San Ramon staff no less than thirty (30) days in advance.

5.4.a
Packet Pg. 31
Attachment: A: Amendment No 4 Tri Valley Basketball (2023-079 : Amendment No. 4 Tri Valley Basketball for Youth Basketball League Contractor: Tri Valley Basketball
Agreement Amount:Not-to-Exceed $43,369.00 for Amendment No. 4 for a Cumulative Total Contract Amount of $252,869.00
Project: YOUTH BASKETBALL LEAGUE SERVICES
Project Manager: Becky Adams, Program Manager
Amendment No. 4 to Contract No. C2019-064

Page 9 of 10 ends

REV 2023.05
EXHIBIT B – FEE STRUCTURE
Supersedes Exhibit B of the Original Agreement dated October 11, 2019, Amendment No. 1 dated December 17, 2020, Amendment No. 2 dated July 19, 2021, and Amendment No. 3 dated August 15, 2022.

Program Fees
Youth Basketball League participants shall be charged at a rate of $195 for league registration fees and an additional $40 for the league uniform per registrant for the 2024 season.

The cost of the league registration fees may increase annually, but must not exceed 5%.

Compensation
Contractor shall receive the following compensation for services rendered:
• 60% of all revenue received for the first 600 league participants • 70% of all revenue received for league participants over 600 • 100% of gross funds received for uniforms ($40)
Payment Schedule
• Contractor will receive all funds received for uniforms at the conclusion of the league registration timeframe.
• Contractor will receive 50% of league revenue by February 17. • Contractor will receive the remaining 50% of league revenue at the conclusion of the league.

The Contractor shall submit an itemized invoice for the completed work showing applicable rates and charges as agreed to hereunder and the total amount due.

Requests for payments shall be processed by the City within 30 days from the date received from the Contractor.

5.4.a
Packet Pg. 32
Attachment: A: Amendment No 4 Tri Valley Basketball (2023-079 : Amendment No. 4 Tri Valley Basketball for Youth Basketball League Contractor: Tri Valley Basketball
Agreement Amount:Not-to-Exceed $43,369.00 for Amendment No. 4 for a Cumulative Total Contract Amount of $252,869.00
Project: YOUTH BASKETBALL LEAGUE SERVICES
Project Manager: Becky Adams, Program Manager
Amendment No. 4 to Contract No. C2019-064

Page 10 of 10 ends

REV 2023.05
Attachment A – Independent Contract Instructor Handbook Attached on the following pages.

5.4.a
Packet Pg. 33
Attachment: A: Amendment No 4 Tri Valley Basketball (2023-079 : Amendment No. 4 Tri Valley Basketball for Youth Basketball League

CITY COUNCIL STAFF REPORT
DATE: July 11, 2023
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Jon Bell, Public Works Program Manager
SUBJECT: RESOLUTION NO. 2023-080 - Declaring the Results of the Assessment Ballot Tabulation Under Proposition 218 for the Landscape and Lighting District No. 1984-1 – Zone 4; Confirming the Landscape and Lighting District No. 1984-1 – Zone 4, Vista San Ramon Assessment Diagram and Assessments; Setting the Maximum Assessment at $385 Per Assessment Unit, Which Shall be Increased Annually by the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers; and Levying an Assessment of $385 Per Assessment Unit for Fiscal Year 2023/24

EXECUTIVE SUMMARY
Operating and replacement costs for Landscaping and Lighting District No. 1984-1 - Zone 4, Vista San Ramon, have gradually increased over the years with the result that the Zone will no longer be able to afford the desired level of service in the near future. In order to maintain the desired service levels, an increase in the maximum assessment for the Zone is needed. On May 9, 2023, the City Council approved the Engineer’s Report and ordered that ballot proceedings be conducted in accordance with Article XIII D (Proposition 218) of the California Constitution the “Right to Vote on Taxes Act” and set a public hearing and tabulation of ballots for June 27, 2023.

Following the public hearing, the ballots were tabulated by the City Clerk with the result in favor of increasing the maximum allowable assessment to $385 per assessment unit with an annual increase at the rate of inflation. The next steps in the process are to certify the ballot results, confirm the assessment diagram, and levy the assessment for Fiscal Year 2023/24.

RECOMMENDED ACTION
Staff recommends the City Council approve this resolution declaring the results of the assessment ballot tabulation under Proposition 218 for the Landscaping and Lighting District No. 1984-1- Zone 4; confirming the Landscaping and Lighting District No. 1984-1 - Zone 4, Vista San Ramon Assessment Diagram and Assessments; setting the maximum assessment at $385 per assessment unit, which shall be increased annually by the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers; and levying an assessment of $385 per assessment unit for Fiscal Year 2023/24.

BACKGROUND/DISCUSSION

5.5 Packet Pg. 34
Zone Funding and Compliance with the “Right to Vote on Taxes Act” (Proposition 218) Landscaping and Lighting District No. 1984-1 (District) includes two Citywide Zones and seventeen Special Zones. Property owners within each Zone pay an annual assessment, which funds the maintenance of public landscaping and street lighting within the Zone. The assessment rates are different for each Special Zone, as they are based upon the cost to maintain landscaping and amenities specific to each Zone, divided by the number of units in the Zone. Assessment revenues from a Special Zone may only be spent on specified services for that Zone. Any unspent revenues in each fiscal year are held in a reserve fund specific to each Zone.

In accordance with Proposition 218, the maximum assessment rate for each Zone can only be increased through a majority vote of the property owners within that Zone. Property owners set a maximum assessment rate, and the City then has the authority to levy the assessment, up to the maximum rate, depending upon the projected expenditures of the Zone for each upcoming fiscal year. If there are cost savings in one fiscal year, they are allocated back to the reserve fund for that Zone.

The process to increase an assessment in a Landscaping and Lighting District is governed by the California Streets and Highway Code Section 22500, and the "Right to Vote on Taxes Act" (Proposition 218). These processes require the preparation of an Engineer’s Report that includes a description of the services to be provided by the Landscaping and Lighting District, or assessed Zone, the costs that are anticipated, and a discussion of the assessment methodology. The Engineer’s Report is the basis for the determination of the assessment and was approved by the City Council on May 9, 2023. Balloting was conducted by a mail-in ballot per Proposition 218.

The assessment increase and adoption were subject to a Public Hearing that was held on June 27, 2023. Following close of the hearing, the ballots were tabulated by the City Clerk. The results were 36 votes in favor of the assessment increase and 19 votes opposed.

With the approval of the ballot measure, the City Council may now levy an assessment up to the maximum voter approved amount of $385 per assessment unit. Each home in Zone 4 is assessed one unit. This maximum assessment rate may be increased each year in the future by the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers.

NEXT STEPS

1. File the final Engineer’s Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor’s Office by August 10, 2023.

2. Implement the program described in the Engineer’s Report and prepare for a long-term replacement program which will maintain and enhance the landscaping in the Zone.

ATTACHMENT
A: Assessment Diagram Landscape and Lighting District No. 1984-1 Zone 4 Vista San Ramon

5.5 Packet Pg. 35
RESOLUTION NO. 2023-080

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

DECLARING THE RESULTS OF THE ASSESSMENT BALLOT TABULATION UNDER PROPOSITION 218 FOR THE LANDSCAPE AND LIGHTING DISTRICT NO. 1984-1 – ZONE 4; CONFIRMING THE LANDSCAPE AND LIGHTING DISTRICT NO. 1984-1 – ZONE 4, VISTA SAN RAMON ASSESSMENT DIAGRAM AND ASSESSMENTS; SETTING THE MAXIMUM ASSESSMENT AT $385 PER

ASSESSMENT UNIT, WHICH SHALL BE INCREASED ANNUALLY BY THE

FEBRUARY CONSUMER PRICE INDEX FOR THE SAN FRANCISCO BAY AREA, ALL URBAN CONSUMERS; AND LEVYING AN ASSESSMENT OF $385 PER ASSESSMENT UNIT FOR FISCAL YEAR 2023/24
WHEREAS, on April 11, 2023, the City Council of the City of San Ramon adopted Resolution No. 2023-036 describing proposed improvements for Zone 4 of Landscaping and Lighting District 1984-1 (District) and ordering the District Engineer to prepare and file an Engineer’s Report for Vista San Ramon increased assessment for FY 2023/24; and WHEREAS, the District Engineer has prepared the Engineer’s Report for Vista San Ramon increased assessment FY 2023/24, which contains the full detailed description of the improvements, the boundaries of the Assessment District, and the proposed assessments of assessable properties within the District; and
WHEREAS, on May 9, 2023, the City Council adopted Resolution 2023-055 approving the Engineer’s Report and ordered Ballot Proceedings to be conducted consistent with Article XIII D (Proposition 218) of the California Constitution the “Right to Vote on Taxes Act”; and WHEREAS, the District Engineer filed the Engineer’s Report with the Office of the City Clerk; and
WHEREAS, on May 12, 2023, a Notice of the Public Hearing together with ballots were sent to each of the property owners within the Zone 4 Special Zone, Vista San Ramon (“Zone 4”); and
WHEREAS, on June 27, 2023, the City Council conducted a duly noticed Public Hearing at which all interested persons were afforded the opportunity to hear and be heard, and the City Council heard and considered all oral and written objections, protests, and comments by interested persons concerning the Engineer’s Report and the proposed increases to the assessments for Landscaping and Lighting District No. 1984-1 as set forth in the Engineer’s Report; and
WHEREAS, on June 27, 2023, the City Clerk, together with such assistants as she deemed necessary, tabulated all properly completed and returned assessment ballots submitted and not withdrawn and has prepared and submitted to the City Council a Certificate of Tabulation Official and Statement of Assessment Ballots Submitted, a copy of which is attached

5.5 Packet Pg. 36
as Exhibit “1” hereto and incorporated herein by this reference, which reflects the results of the tabulation of the assessment ballots and not withdrawn in this election; and WHEREAS, a majority of the ballots received are in favor of an assessment increase as indicated on the ballot; and
WHEREAS, the City Council hereby finds that the assessment has been spread in accordance with the special benefits received from the improvements, operation, maintenance and services to be performed as set forth in the Engineer’s Report; and WHEREAS, Section 22624 of the Streets and Highways Code requires that the City Council adopt a Resolution of Intention to levy and collect assessments within the Assessment District for the fiscal year stated, upon approval of the Engineer’s Report.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon hereby does the following:

1. Overrules any and all objections and protests; and

2. Certifies that a majority of the votes received from property owners within Landscaping and Lighting District No. 1984-1-Zone 4, Vista San Ramon (“Zone 4”), Vista San Ramon, by the end of the public hearing on June 27, 2023 were in support of setting the maximum assessment at $385 per assessment unit, an annual adjustment based on the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers; and

3. Approves the increased assessments, including the annual adjustment, set forth in the Engineer’s Report for Zone 4; and

4. Finds, based on the Engineer’s Report, that the assessments comply with the provisions of Article XIII.D of the California Constitution (Proposition 218); and

5. Confirms the Zone 4 Assessment Diagram and Assessments; and

6. Orders improvements described in the Engineer’s Report to be made; and

7. Levies an Assessment of $385 per Assessment Unit for Fiscal Year 2023/24; and

8. Authorizes staff and officers of the City to take such actions as they deem necessary to implement this Resolution and ratifies any such actions previously taken.

PASSED, APPROVED, AND ADOPTED, at the meeting of July 11, 2023, by the following votes:

AYES:

5.5 Packet Pg. 37
NOES:

ABSENT:

ABSTAIN:
__________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Joan Snashall, Acting City Clerk
Exhibit 1: Certificate of Tabulation Official and Statement of Assessment Ballots Submitted

5.5 Packet Pg. 38
Exhibit 1
Certificate of Tabulation Official and Statement
of Assessment Ballots Submitted
I, the undersigned, as the duly authorized tabulation official appointed by the City Council of the City of San Ramon, DO HEREBY CERTIFY that, pursuant to provisions of Article XIIID of the Constitution of the State of California, and the Proposition 218 Omnibus Implementation Act (Government Code § 53750 and following), I did tabulate the assessment, ballots, timely submitted, and not withdrawn, in the assessment, ballot proceedings pertaining to the City of San Ramon Landscaping and Lighting District No. 1984-1-Zone 4, Vista San Ramon.

I FURTHER CERTIFY that this Statement of Assessment Ballots Received shows the assessment ballots submitted, and not withdrawn, in favor of the proposed assessment, and the assessment ballots submitted, and not withdrawn, in opposition to the proposed assessment. As the financial obligation was the same for all affected properties for which the assessment ballots were submitted, each ballot has been weighted equally in accordance with California Constitution Article XIII D, Section 4(e).

Total assessment ballots submitted: 56
Total assessment ballots submitted and not
withdrawn:
56 Assessment ballots submitted, and not
withdrawn, in favor of the proposed
assessment:
36 Weighted value of assessment ballots
submitted, and not withdrawn, in favor of the
proposed assessment:
36 Assessment ballots submitted, and not
withdrawn, in opposition to the proposed
assessment:
19 Weighted value of assessment ballots
submitted, and not withdrawn, in opposition
to the proposed assessment:
19 Assessment ballots submitted, and not
withdrawn, expressing no preference:
1 Weighted value of assessment ballots
submitted, and not withdrawn, expressing no
preference:
1 This certification is executed this 27th day of June 2023 in San Ramon, California.

By: ____________________________________
Joan Snashall, Acting City Clerk

5.5 Packet Pg. 39

ALCOSTA BLVD

BOLLINGER CYN RD

WOODVIEW TERR DR

WOODLAND DR

OVERLOOK DR
VISTA
P
OINTE
CIR

WOODVIEW CIR

LONE PINE CT

LYNNBROOK DR

RIDGEVIEW CT

LONGWOOD CT

OVERLOOK CT

HILLTOP CT

LANSFOR D
C T

WOODLAND
CT
±
0 125 250 500
Feet
Landscaping and Lighting District 1984-1 - Zone
4 (Vista San Ramon)
Assessment District Diagram
City of San Ramon Public Works Department
7000 Bollinger Canyon Rd, San Ramon, CA 94583
5468
5467

5.5.a
Packet Pg. 40
Attachment: A: Assessment Diagram Landscape and Lighting District No. 1984-1 Zone 4 Vista San Ramon (2023-080 : Zone 4 - Certifying

CITY COUNCIL STAFF REPORT
DATE: July 11, 2023
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Maria Fierner, Public Works Director
SUBJECT: RESOLUTION NO. 2023-081 - Authorizing the Temporary Appointment of Jeff Gault as a CalPERS Annuitant and an Interim Division Manager for the Public Works Department, Per Government Code 21221(H)

EXECUTIVE SUMMARY
The position of Division Manager (commonly referred to by the working title of Public Services Division Manager) in the Public Works Department has been vacant since April 10, 2023. This critical position oversees 81.75 authorized positions, manages a budget of $31.45M, and operates and maintains all of the City’s public infrastructure and amenities. Jeff Gault served as a Public Services Division Manager in the Public Works Department for 17.5 years and retired on December 30, 2019. Due to the critical need to continue the responsibilities of the Public Services Division Manager during the recruitment and hiring process for a new Public Services Division Manager, staff is requesting that Mr. Gault be temporarily appointed as a CalPERS Annuitant and the Interim Public Services Division Manager, per Government Code 21221(h).

CalPERS recommends approval of such an appointment via City Resolution.

RECOMMENDED ACTION
Staff recommends approval of this Resolution authorizing the temporary appointment of Jeff Gault as a CalPERS Annuitant and the Interim Public Services Division Manager for the Public Works Department.

BACKGROUND/DISCUSSION
As of April 10, 2023, the Public Services Division Manager position has been vacant. The recruitment process to fill the position began on July 6, 2023. The Division consists of: 81.75 authorized positions; a Division operating budget of $31.54M; and contract management of over 70 contracts managed at one time. The Division’s responsibility is to operate and maintain all of the City’s public infrastructure and amenities.

Jeff Gault was a City employee for 30 years and served as Division Manager in the Public Works Department for 17.5 years. Mr. Gault retired on December 30, 2019, after a 30-year career with the City, all of which was spent in Public Services. As a Public Services Division Manager, he was responsible for a multitude of specialized assignments that touched on a wide range of

5.6 Packet Pg. 41
divisional functions:
• Performed administrative duties and policy interpretation related to the management within the Public Services Division;
• Managed the day-to-day operations of the following programs: Facilities, Parks, Landscaping, Lighting, Streets/Drainage/Signals, and Fleet/Equipment Maintenance, and Solid Waste;
• Developed Division goals and objectives;
• Managed staff directly and through subordinate supervisors; • Developed policies and procedures related to Division activities; • Developed and administered Division budgets; and
• Conducted short- and long-range planning, including succession planning and trainings.

Mr. Gault’s specialized expertise is particularly needed in the near term in the following areas:
• Manage the day-to-day operations of the Division.
• Assist the Director in the hiring process for the Public Services Division Manager. • Assist the Director with succession planning due to the number of recent and upcoming retirements occurring in the Public Services Division.

Staff recommends that the Council approve temporarily appointing Jeff Gault as a CalPERS Annuitant to the position of Division Manager to perform the majority of the functions described above and other comparable projects for which he is uniquely qualified. Temporarily appointing Mr. Gault to the position will allow coverage of the day-to-day operations of the Division, which has currently been handled by the Public Works Director since April. Recruitment and selection of a permanent Public Services Division Manager has been initiated with a current deadline to submit applications by August 14, 2023. There is typically a period of at least several months before a new hire appointment is made and the new hire is in place.

Mr. Gault’s appointment can be terminated at any time by either party; however, Mr. Gault’s appointment as the Interim Public Services Manager will terminate when the current vacancy is filled. (If necessary and/or desired, the City may appoint Mr. Gault as an “extra help” CalPERS Annuitant when the current vacancy is filled to allow for training and knowledge transfer for the new, permanent Public Services Division Manager.) Mr. Gault’s number of hours will not exceed 960 in a fiscal year. Effective July 1, 2023, the maximum base salary for Division Manager is $16,275.39/month, and the hourly equivalent is $100.1562/hour; the minimum base salary for Division Manager is $12,209.60/month, and the hourly equivalent is $75.1360/hour. Mr. Gault will be paid an hourly rate of $90.00.

Mr. Gault is agreeable to the terms and conditions of the proposed temporary employment.

FISCAL ANALYSIS
There is no net fiscal impact to this appoint. The proposed salary rate is covered by the Public Services Division Manager salary currently budgeted for FY 2023/24. No benefits or additional compensation beyond an hourly salary rate would be paid. The total number of hours will not

5.6 Packet Pg. 42
exceed 960 hours in FY 2023/24. The need for this temporary appointment is estimated to be three to six months, working on a part-time basis.

STEPS FOLLOWING APPROVAL
If approved by the City Council, staff will complete the necessary documents for this temporary appointment, ensuring that all Government Code requirements are met related to retiree employment.

5.6 Packet Pg. 43
RESOLUTION NO. 2023-081

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE TEMPORARY APPOINTMENT OF JEFF GAULT AS A

CALPERS ANNUITANT AND AN INTERIM DIVISION MANAGER FOR THE PUBLIC WORKS DEPARTMENT, PER GOVERNMENT CODE 21221(H)
WHEREAS, Government (Gov.) Code section 21221(h) of the Public Employees’ Retirement Law permits the governing body to appoint a CalPERS retiree to a vacant position requiring specialized skills during recruitment for a permanent appointment, and provides that such appointment will not subject the retired person to reinstatement from retirement or loss of benefits so long as it is a single appointment that does not exceed 960 hours in a fiscal year; and WHEREAS, the City of San Ramon desires to appoint Jeff Gault as an interim appointment retired annuitant to the vacant position of Division Manager in the Public Services Division of the Public Works Department for the City of San Ramon under Gov. Code Section 21221(h), effective July 12, 2023; and
WHEREAS, the City Council of San Ramon, the City of San Ramon, and Jeff Gault certify that Jeff Gault has not and will not receive a Golden Handshake or any other retirementrelated incentive; and WHEREAS, an appointment under Gov. Code section 21221(h) requires that the retiree is appointed into the interim appointment during recruitment for a permanent appointment; and WHEREAS, the governing body has authorized the search for a permanent appointment on July 6, 2023; and
WHEREAS, this Gov. Code Section 21221(h) appointment shall only be made once and therefore, will end on June 30, 2024; and
WHEREAS, the entire employment agreement, contract or appointment document between Jeff Gault and the City of San Ramon has been reviewed by this body and is attached herein; and
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 162.5 (equivalent to the City’s standard 37.5 hour work week) to equal the hourly rate; and
WHEREAS, the maximum base salary for this position is $16,275.39 (monthly salary) and the hourly equivalent is $100.1562; the minimum base salary for this position is $12,209.60 and the hourly equivalent is $75.1360; and
WHEREAS, the hourly rate paid to Jeff Gault will be $90.00; and

5.6 Packet Pg. 44
WHEREAS, Jeff Gault has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby certify the nature of the employment of Jeff Gault as described herein and detailed in the attached employment appointment document/staff report and that this appointment is necessary to fill the critically needed position of Division Manager for the City of San Ramon by July 12, 2023 because this critical position oversees 81.75 authorized positions, manages a budget of $31.45M, and operates and maintains all of the City’s public infrastructure and amenities.

PASSED, APPROVED, AND ADOPTED, at the meeting of July 11, 2023, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
David E. Hudson, Mayor
ATTEST:
___
Joan Snashall, Acting City Clerk

5.6 Packet Pg. 45

San Ramon City CouncilJuly 11, 2023

San Ramon City Council
July 11, 2023