MINUTES OF THE
CITY OF SAN RAMON
CITY COUNCIL MEETING
July 25, 2023
1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:05 p.m.
Attendee Name Title Status Arrived
Dave Hudson Mayor Present 7:00 PM
Mark Armstrong Vice Mayor Present 7:00 PM
Scott Perkins Councilmember Present 7:00 PM
Marisol Rubio Councilmember Present 7:00 PM
Sridhar Verose Councilmember Present 7:00 PM
Also in attendance: City Manager Steven Spedowfski, City Attorney Martin Lysons, Planning Services Division Manager Lauren Barr, Acting City Clerk Joan Snashall, and Acting Deputy City Clerk Lisa Schlotz.
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk. If you are participating remotely, click the "Raise Your Hand" button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the agenda item.
3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.
4. PUBLIC COMMENT
Public Comment was received from Sue Bock, Sara Lashanlo, Luz Gomez, and Daniel Palmquist. Written public comment was received from Sameeha Ahmed.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council. 2 City Council Meeting – July 25, 2023
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
Cm. Perkins' motion to adopt the consent calendar items 5.1-5.12 was seconded by Cm.
Verose. The motion passed 5-0-0-0 for items 5.1-5.4, and 5.6-5.12, and 4-0-0-1 for item
5.5, Vice Mayor Armstrong abstained from item 5.5.
RESULT: ADOPTED
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Rubio
5.1 Minutes of City Council Special Meeting - July 11, 2023 Recommendation: Accept Minutes
5.2 Minutes of the City Council Meeting July 11, 2023
Recommendation: Accept Minutes
5.3 Register of Demands as Presented by the City Treasurer (Period Ending June 30, 2023)
Recommendation: Accept Register of Demands
5.4 City of San Ramon Quarterly Investment Report (Period Ending June 30, 2023) Recommendation: Accept Report
5.5 Resolution No. 2023-082 - Accepting Building and Safety Services Division Report for Consideration and Setting a Public Hearing on the Statement of Expenses for August 8, 2023 City Council Meeting
Recommendation: Approve Resolution No. 2023-082
5.6 Resolution No. 2023-083 - Acknowledgement and Authorization of the Police Department’s Grant Funding Application, submitted to the Board of State and Community Corrections, Organized Retail Theft Prevention Grant Program, for the Funding of Multiple Programs and Additional Equipment to Enhance the Prevention of Organized Retail Theft in San Ramon
Recommendation: Approve Resolution No. 2023-083
5.7 Resolution No. 2023-084 - Authorizing the Mayor to Execute an Agreement with DRYCO Construction, Inc. for Construction of the Pavement Management 2023 Project and Citywide Bicycle Network Improvements and Enhancements (CIPs 000008 and 905613, Respectively) in an Amount Not to Exceed $3,410,000 Recommendation: Approve Resolution No. 2023-084
3 City Council Meeting – July 25, 2023
5.8 Resolution No. 2023-085 - Authorizing the Mayor to Execute Amendment No. 1 to the Agreement (C2021-016) with BSK Associates for On-Call Materials Testing and Construction Inspection Consulting Services, for an Additional One (1) Year Contract Extension through December 31, 2024, and an Additional Amount of $200,000, for a Total Cumulative Contract Amount Not to Exceed $500,000
Recommendation: Approve Resolution No. 2023-085
5.9 Resolution No. 2023-086 - Accepting the Work by JD Partners Concrete for Construction of the Sidewalk Repairs 2020/2021 (CIP 400001) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Clerk Recorder's Office; and Authorizing the Reappropriation of All Remaining Funds from the Sidewalk Repairs 2020/2021 Project (CIP 400001) to the Sidewalk Repairs 2022/2023 Project (CIP 400005)
Recommendation: Approve Resolution No. 2023-086
5.10 Resolution No. 2023-087 - Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with T. Marshall Associates, LTD. (C2023-053) for On-Call Electrical Repair Services for an Additional Amount of $500,000, for a Total Cumulative Contract Amount Not to Exceed $1,000,000 through June 30, 2026 Recommendation: Approve Resolution No. 2023-087
5.11 Resolution No. 2023-088 - Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Comfort International, Inc. (C2019-036) for Heating, Ventilation, and Air Conditioning (HVAC) Services for an Additional Amount of $300,000, for a Total Cumulative Contract Amount Not to Exceed $1,300,000 through June 30, 2024
Recommendation: Approve Resolution No. 2023-088
5.12 Resolution No. 2023-089 - Supporting the Exoneration of the Port Chicago 50 Recommendation: Approve Resolution No. 2023-089
6. SPECIAL PRESENTATIONS
7. DEFERRED CONSENT ITEMS
8. CITY COUNCIL APPOINTMENTS
9. UNFINISHED BUSINESS
10. NEW BUSINESS
10.1 Planning Year in Review 2022-2023
Planning Services Division Manager Lauren Barr presented the report. 4 City Council Meeting – July 25, 2023
Mayor Hudson opened public comment. Public comment was received from Tywon Sacontrie and Sara Lashanlo. Mayor Hudson closed public comment.
The Council did not take action on this item.
11. CITY MANAGER AND CITY COUNCIL MEMBERS' COMMENTS/MATTERS
INITIATED
Councilmember Rubio requested that the Council consider establishing a Climate Action Committee or Commission at a future meeting. The Council directed staff to bring back an item establishing an ad hoc subcommittee to consider this proposal.
Public comment was received from Tywon Sacontrie and Luz Gomez.
12. PUBLIC COMMENT
Public comment was received from Tywon Sacontrie.
13. CLOSED SESSION
Public comment was received from Tywon Sacontrie.
The City Council convened to closed session at 8:21 p.m.
13.1 Convene to Closed Session pursuant to Govt. Code §59457(b) for Consideration of the contract for Appointment of the City Manager
The City Council reconvened at 9:05 p.m.
13.2 Report on Closed Session
Mayor Hudson reported by a 5 to 0 vote, the City Council directed staff to bring an employment contract between the City and its new City Manager Steven Spedowfski for review and approval in open session. The new contract amendment shall reflect the following: A salary of $24,825 per month; Management Incentive Pay or $500 per month, consistent with the amount received by all management employees; A contribution of $27,204 annually to be deferred compensation plan administered by the City, prorated on a monthly basis; and a commencement date of June 16, 2023. The amendment will be brought before the Council for review and approval at its August 8, 2023 meeting.
14. ADJOURNMENT
The meeting was adjourned at 9:06 p.m.