City of San Ramon
INFRASTRUCTURE COMMITTEE
AGENDA
Marisol Rubio, Chair • Mark Armstrong, Vice Chair
San Ramon Community Center
12501 Alcosta Blvd
Regular Meeting
2:00 PM
October 30, 2023
AGENDA QUESTIONS: PLEASE CALL THE PUBLIC WORKS DEPARTMENT AT (925) 973-2670 Documents received after publication of this agenda and considered by the Infrastructure Committee in its deliberation will be available for inspection in the Public Works Department located at 7000 Bollinger Canyon Road, San Ramon during normal business hours and in the red binder at the Infrastructure Committee meeting.
1. CALL TO ORDER
2. MINUTES APPROVAL
2.1 Infrastructure Committee - Regular Meeting – April 27, 2023
3. PUBLIC COMMENT
Members of the audience are encouraged to address the Committee on any non-agenda item relating to the business of the Committee. Comments are limited to three (3) minutes.
4. NEW BUSINESS
5. COMMITTEE MEMBER COMMENTS
6. UNFINISHED BUSINESS
6.1 San Ramon Community Center Renovation Project (CIP 200003), Phase 2 Exterior Renovation – Terrace Room Patio
Recommendation: Receive Report and Provide Feedback to Staff
7. ADJOURNMENT
I hereby certify that the attached agenda was posted 72 hours before the noted meeting. To make a request for disability-related accommodation to participate in the meeting, please contact the City Clerk’s Office 48 hours in advance of the meeting at 925-973-2539 or [email protected].
Dated: October 26, 2023
2 Infrastructure Committee Meeting – October 30, 2023
ATTENDEE CONDUCT
There will be zero tolerance for any person addressing the Committee making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting. Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability. d. Respect all people that are present.
At the discretion of the Committee Chair, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Committee unable to continue the meeting;
c. Excessive profanity or slander; Specific threats or “fighting words” that incite violence; or
d. Speech that is outside the subject matter jurisdiction of the Policy Committee or the specific agenda item in which you are speaking.
While the City of San Ramon ensures the First Amendment rights of its citizens, we do not accept nor endorse any offensive or hateful comments made during our meetings. The City of San Ramon celebrates the diversity of our community, and we strive to be a welcoming and open community for all.
MINUTES OF THE
CITY OF SAN RAMON INFRASTRUCTURE COMMITTEE
April 27, 2023
1. CALL TO ORDER
Attendee Name Title Status Arrived
Marisol Rubio Chair Present
Mark Armstrong Vice Chair Present
Attendees: Steven Spedowfski, Interim City Manager; Maria Fierner, Public Works Director; Robin Bartlett, Public Works Division Manager; Brian Bornstein, Public Works Division Manager; Darin Fitzpatrick, Program Manager; Jon Bell, Program Manager; Gary Savell, Maintenance Supervisor; Suzy Edwards, Associate Engineer; Andrea Stein, Administrative Coordinator; and Debbie Hince, Administrative Coordinator
2. MINUTES APPROVAL
2.1 Infrastructure Committee - Regular Meeting - Dec 12, 2022 2:00 PM Minutes of the December 12, 2022 regular meeting, approved as written (Armstrong/Rubio). Passed unanimously 2-0.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Mark Armstrong, Vice Chair
SECONDER: Marisol Rubio, Chair
AYES: Rubio, Armstrong
3. PUBLIC COMMENT
Chair Rubio opened public comment.
Tywon Sacontrie provided comments on information presented at the City Council meeting of April 25, 2023.
Chair Rubio closed public comment.
4. NEW BUSINESS
4.1 Five-Year Pavement Management Plan Update
Recommendation: Receive Report and Provide Comments to Staff Mr. Bartlett provided a presentation on the Pavement Management Program and the current Five-Year Plan.
Chair Rubio opened public comment for item 4.1.
Tywon Sacontrie provided public comment.
Chair Rubio closed public comment for item 4.1.
2.1 Packet Pg. 2
Minutes Acceptance: Minutes of Apr 27, 2023 2:00 PM (Minutes Approval) 2 Infrastructure Committee Meeting – April 27, 2023
RESULT: ACCEPTED
4.2 Dougherty Valley Tree Management Program Update and Funding for FY 2023/24
Recommendation: Receive Report and Provide Comments to Staff Mr. Bell provided a presentation on the DV Tree Management Program.
Chair Rubio opened public comment for item 4.2.
Tywon Sacontrie provided public comment.
Chair Rubio closed public comment for item 4.2.
RESULT: ACCEPTED
4.3 Infrastructure Maintenance Fund Update
Recommendation: Staff Recommends the Infrastructure Committee Receive the Report and Provide Direction to Staff Regarding the Funding and Management of the Infrastructure Maintenance Fund.
Ms. Fierner gave a brief overview of the Infrastructure Maintenance Fund (IMF).
Chair Rubio opened public comment for item 4.3.
Tywon Sacontrie provided public comment.
Chair Rubio closed public comment for item 4.3.
RESULT: ACCEPTED
5. COMMITTEE MEMBER COMMENTS
Vice Chair Armstrong thanked staff for their reports and stated that he would like the IMF to continue receiving the $1.5M allocated each year, and also agreed that $200,000 should be allocated from the IMF to the Dougherty Valley Tree Management Program.
Chair Rubio thanked staff for their continued hard work and efforts.
6. UNFINISHED BUSINESS
None.
7. ADJOURNMENT
2.1 Packet Pg. 3
Minutes Acceptance: Minutes of Apr 27, 2023 2:00 PM (Minutes Approval) 3 Infrastructure Committee Meeting – April 27, 2023
Chair Rubio adjourned the meeting at 3:51 p.m.
The next meeting of the Infrastructure Committee to be determined.
2.1 Packet Pg. 4
Minutes Acceptance: Minutes of Apr 27, 2023 2:00 PM (Minutes Approval)
INFRASTRUCTURE COMMITTEE
DATE: October 30, 2023
TO: Infrastructure Committee/City Manager
FROM: Maria Fierner, Public Works Director
By: Maria Fierner, Public Works Director
SUBJECT: San Ramon Community Center Renovation Project (CIP 200003), Phase 2 Exterior Renovation – Terrace Room Patio
EXECUTIVE SUMMARY
On February 28, 2022, staff met with the Infrastructure Committee to receive feedback on the remaining exterior renovation improvements (Phase 2) for the San Ramon Community Center Renovation Project (SRCC) CIP 200003. Items identified for the exterior renovation improvements include: the sealing of the granite surface of the building; painting of the second level patio railing; bringing the second level patio railing into compliance; parapet caps and mesh screen painting; exterior stucco painting; converting existing windows in the Terrace room to functional doorways, and installation of a shade structure for the Terrace Room Patio.
All of these items were completed, except for the installation of a shade structure for the Terrace Room Patio. On September 27, 2022, Council approved Resolution 2022-124, authorizing the Mayor to execute an Agreement with Miracle Construction Company, Inc. DBA Miracle Playsystems (Miracle) for the installation of the Terrace Room Patio shade structure, as part of the San Ramon Community Center Renovation Project (CIP 200003). Based on the 2022 California Building Code 705.5, the current shade structure design requires a minimum separation of 20 feet between the canopies and the building. Additional discussions are needed for the shade structure reconfiguration design for the Terrace Room Patio, or selecting a lighting option, in lieu of a shade structure. Staff is requesting Committee feedback on the shade structure reconfiguration design and lighting option for the Terrace Room Patio.
RECOMMENDED ACTION
Staff recommends that the Infrastructure Committee review the staff report and provide feedback for the Terrace Room Patio.
BACKGROUND/DISCUSSION
At the Infrastructure Committee Meeting on February 28, 2022, staff identified the exterior renovation improvements (Phase 2) associated with the SRCC project. The exterior renovations
6.1 Packet Pg. 5
include the following: sealing of the granite surface of the building; painting of the second level patio railing; bringing the second level patio railing into ADA compliance; parapet caps and mesh screen painting; exterior stucco painting; converting existing windows in the Terrace room to functional doorways; and installing a shade structure for the Terrace Room Patio. All of these items were completed, except for the installation of a shade structure for the Terrace Room Patio.
On September 27, 2022, Council approved Resolution No. 2022-124, authorizing the Mayor to execute an Agreement with Miracle Construction Company, Inc. DBA Miracle Playsystems (Miracle) for the installation of the Terrace Room Patio shade structure, as part of the San Ramon Community Center Renovation Project (CIP 200003), and shade structure installations in various parks, as part of the Shade Structure Improvement Project (CIP 955566), in an amount not to exceed $477,592 and an Agreement term through December 31, 2023, with the option to renew the Agreement for up to one succeeding, one-year term. Out of the $477,592 contract amount, $186,907 was allocated for the Terrace Room Patio Shade Structure.
In reviewing the current shade structure design and plan (Attachment A), the San Ramon Valley Fire Protection District’s (SRVFPD) Fire Plan Examiner and the City’s Chief Building Official determined that based on the 2022 California Building Code 705.5, a minimum separation of 20 feet is required between the canopies and the building. The canopies in the current design have a six-inch clearance from other structures. This setback required staff to have Miracle either add a fire sprinkler system to the current shade structure design, or to completely re-design the shade structure with a 20-foot offset. Miracle informed staff that the addition of a fire sprinkler system to the shade structure is not feasible.
New Design
The Infrastructure Committee had recommended that the shade structure provide 80%-90% coverage and full coverage from rainfall and drain to the storm drain inlets in the patio surface; and that the fabric should be stain-resistant from the falling fronds from the adjacent redwood trees.
On October 4, 2023, Miracle provided staff with three designs (Attachment B) that maintain the 20-foot clearances required by the building code. Option 1 is the original design cut in half.
Option 2 is a flat design with clearances for the building and exit routes that are acceptable.
Option 3 has the same pole positions as Option 2 but has an arched center spine.
Lighting option
For the 40th Anniversary Gala, the Terrace Room and Patio was the final event space of the evening. Parks and Community Services along with Public Works designed and hung temporary lighting for the event. Lighting was installed on temporary wood posts and cables, and were well-received at the 40th Anniversary Gala (Attachment C). This option does not provide shade or rain protection to the patio. However, this is an economical solution to increase rental opportunities of the Terrace Room Patio. Construction would consist of steel poles cemented on the exterior of the patio. Stainless steel guide wires will string from the poles and be anchored to the balcony. String lighting will be suspended from the guide wire and attached to a switched
6.1 Packet Pg. 6
outlet. The conversion of the existing windows in the Terrace Room to a functional doorway provides renters with easy access to the Patio. The functional doorways can be left open to allow renters to move indoors during inclement weather.
FISCAL ANALYSIS
The following exterior renovation improvements were completed in the amount of $435,058: the sealing of the granite surface of the building; painting of the second level patio railing; bringing the second level patio railing into compliance; parapet caps and mesh screen painting; exterior stucco painting; converting existing windows in the Terrace room to functional doorways.
The only remaining exterior renovation improvement project is the Terrace Room Patio Shade Structure. The cost of the original design is $186,907. However, in order to meet the building code requirements, a reconfiguration of the shade structure design is necessary.
Below are estimated costs for the reconfiguration design options for the shade structure:
CIP 200003 Current Available Balance $132,829.00
Terrace Room Patio Options Cost Estimate Shortfall
Option 1 $161,267.69 $ 28,438.69
Option 2 $152,830.02 $ 20,001.02
Option 3 $171,491.52 $ 38,662.52
There is a fund balance of $132,829 in CIP 200003 (SRCC) to complete the Terrace Room Patio shade structure. In order to close the gap in funding the project, an appropriation from the Infrastructure Maintenance Fund is required.
For the Lighting Option, the cost is estimated to be $15,000. There are sufficient funds in CIP 200003 for this option.
STEPS FOLLOWING APPROVAL
• Incorporate feedback from the Infrastructure Committee. • Obtain feedback from the Parks and Community Services Commission. • Complete design.
• Prepare City Council staff report requesting to extend the contract with Miracle Playsystems and appropriate funds for the preferred option from the Infrastructure Maintenance Fund to CIP 200003. Contract extension will not be required if lighting option is selected, in lieu of the shade structure.
• Complete the exterior renovation work.
ATTACHMENT
A: Design Set of Plans for Shade Structure
B: Conceptual Drawings with Building Setback
C: Photos of Lighting Option
6.1 Packet Pg. 7
6.1.a
Packet Pg. 8
Attachment: A: Design Set of Plans for Shade Structure (4157 : SRCC Shade Structures)
6.1.a
Packet Pg. 9
Attachment: A: Design Set of Plans for Shade Structure (4157 : SRCC Shade Structures)
6.1.a
Packet Pg. 10
Attachment: A: Design Set of Plans for Shade Structure (4157 : SRCC Shade Structures)
6.1.a
Packet Pg. 11
Attachment: A: Design Set of Plans for Shade Structure (4157 : SRCC Shade Structures)
6.1.a
Packet Pg. 12
Attachment: A: Design Set of Plans for Shade Structure (4157 : SRCC Shade Structures)
6.1.a
Packet Pg. 13
Attachment: A: Design Set of Plans for Shade Structure (4157 : SRCC Shade Structures)
6.1.a
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Attachment: A: Design Set of Plans for Shade Structure (4157 : SRCC Shade Structures)
6.1.a
Packet Pg. 15
Attachment: A: Design Set of Plans for Shade Structure (4157 : SRCC Shade Structures) S1-1
NTS
Custom
Canopies inc. San Ramon Shade System Revision OPTION 1
6.1.b
Packet Pg. 16
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures)
EXISTING FENCE
EXISTING SIDEWALK
EXISTING FENCE
EXISTING GATE
ENTRY
EXISTING GATE
ENTRY .
39'-9"
17'-812" 22'-412"
28'-612"
15'
9'
9'
15'
15'
22'
NEW WATERPROOF SHADE
STRUCTURE 5'-6" 7'-6" 7'-6"
6" REINF. CONC. SLAB W/ #4 @ 16"
O.C., E.W. W/ 3" CLR. COVER @
BOT., 112" CLR. COVER @ TOP. FILL
TO W/IN 8" OF F.G. W/
ENGINEERED FILL PER PROJECT
SPECS.
6.1.b
Packet Pg. 17
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures) 10/17/2023
San Ramon Community Center - Shade Shelter - CO #1
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
Job Number: 23-3086
Job: San Ramon Community Center - Shade Shelter - CO #1 Quote Name: Quote-23-3086-San Ramon Community Center - Revised Shade Op�on #1 Quote Number: Q-06294
Prepared by:
ShanaFriesen
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $150,018.85
Freight: $2,278.00
Es�mated Tax: $8,970.84
Total: $161,267.69
Quote for Budget Purposes Only – Will Finalize a�er Op�on is Selected Custom Canopies Note: Equipment Pricing will Hold Firm
Product Code Descrip�on Qty Rate Total Es�mated Tax ( if applicable)
EQUIP19 Custom Canopies Equipment –
OPTION #1- Mul� Hypar Sails at
Various Heights 9'/15', Total 6 Posts, 1
Fabric Top, Fabric Type Waterproof,
Color: TBD, Base Plate Foo�ng
1 $97,955.00 $97,955.00 $8,571.07
EQUIP19 Custom Canopies Equipment - Foo�ng
Cages & Threaded Rod, Total Qty. 7
1 $4,568.85 $4,568.85 $399.77
DESIGN2 Engineering charge for development of
structural calcula�ons, drawings or
plans
1 $1,716.00 $1,716.00 $0.00
Installa�on Services - Custom Canopies Note: Installa�on Pricing for Es�ma�ng Purposes Only! Product Code Descrip�on Qty Rate Total Es�mated Tax ( if applicable)
B15 Installa�on only of owner provided
Custom Canopies 6-Posts Mul� Hypar
Sails Shade with Shade Waterproof per
OPTION #1- using 40" Dia x 108" Deep
Direct Bury Foo�ngs through concrete
paving figured at 4" thick. Rebar cages
provided by Custom Canopies. Foo�ng
spoils disposed off-site.
1 $43,405.00 $43,405.00 $0.00
6.1.b
Packet Pg. 18
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures) 10/17/2023
San Ramon Community Center - Shade Shelter - CO #1
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
B13 Provide labor and trucking to pick &
pull CC parts as needed from District
Corp Yard. Offload and shipping
packaging disposal by others.
1 $2,374.00 $2,374.00 $0.00
Sub Total: $150,018.85
Total Freight: $2,278.00
Total Es�mated Tax: $8,970.84
Grand Total: $161,267.69
Company: ________________________________________
Signature: ________________________________________
Name: ___________________________________________
Date: ____________________________________________
Please confirm or edit order informa�on below.
End User Company:
City of San Ramon
End User Contact:
End User Email:
Delivery Contact:
Delivery Email:
Delivery Phone:
Delivery Address:
Site Address:
12501 Alcosta Blvd.
San Ramon
Bill To Email:
[email protected]
[email protected]
Bill To:
City of San Ramon,
7000 Bollinger Canyon Road,
San Ramon, CA,
94583
Customer Reference #:
6.1.b
Packet Pg. 19
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures) 10/17/2023
San Ramon Community Center - Shade Shelter - CO #1
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
INDEMNITY
Client/Owner shall defend, indemnify and hold harmless Miracle Playsystems, Inc., its officers, directors, board of trustees, agents, or employees and each of them, from any and all claims, demands, causes of ac�on in law or in equity, damages, penal�es, costs, expenses, reasonable atorneys’ fees, reasonable experts’ fees, reasonable consultants’ fees, judgments, losses or liabili�es, of every kind and nature whatsoever arising out of or in any way connected with or incidental to, the performance of the services under this Agreement or any of the obliga�ons contained in this Agreement (“Claims”). Without limita�on, “damages” include personal injury, including, but not limited to bodily injury, emo�onal injury, sickness or disease, or death to persons, including, but not limited to, any employees or agents of Miracle Playsystems, Inc., or any other person; or other damages of any kind to anyone including, without limita�on, economic loss, property damage and loss of use thereof. It is expressly acknowledged and agreed that each of the foregoing indemni�es is independent, that each shall be given effect, and that each shall apply despite any acts or omissions, misconduct or negligent conduct, whether ac�ve or passive, on the part of, or other contractor(s); provided, however, Miracle Playsystems, Inc. duty to indemnify shall be limited to the percentage or the degree Miracle Playsystems, Inc. compara�ve negligence caused any damages.
STANDARD NOTES
• Price quota�on is good for 30 days. Accurate color selec�ons must be made in wri�ng prior to equipment going into produc�on. Colors to be confirmed with your local sales representa�ve.
• PLEASE MAKE PURCHASE ORDER TO MIRACLE PLAYSYSTEMS, INC at PO Box 263 Alamo, CA 94507 • PLEASE REMIT CHECKS TO: MIRACLE PLAYSYSTEMS INC., 1276 S MAIN ST, SALINAS, CA 93901 • Please email/fax quota�on with your signature to accept this quote and place order. Fax 510-893-2163 or email [email protected] • Unless otherwise specified, Miracle Playsystems, Inc DOES NOT include the following in this proposal:
• Engineered drawings
• Installa�on of equipment or other site ameni�es
• Specialty trades, equipment, power supply required to install equipment • Any insurance requiring in excess of $1M/$2M per occurrence, special insurance coverage or wording, Prevailing/Cer�fied wage rates, local permi�ng, bid/performance bonds, temp fencing, geo tech surveys, playground safety inspec�on, equipment offload, and tes�ng services. • Inspect equipment upon delivery. Color discrepancy must be reported at �me of delivery. Installa�on cons�tutes acceptance of colors. • Warranty does not cover labor for reinstalla�on.
TERMS & CONDITIONS
• Purchase contract terms & condi�ons of sale: The client/customer’s acceptance and understanding of these terms & condi�ons and all other suppor�ng documenta�on provided as part of this package is evidenced by signing of this es�mate/quote. • Payment terms: Standard terms (on approved credit), unless otherwise noted are 50% with order and balance to ship equipment (no reten�on). Should any changes be required to the products a�er order is placed, modifica�ons or changes will be at client/customers expense. Miracle Playsystems, Inc maintains a no return policy and asks all clients to determine feature, layout and color selec�on prior to ordering. Should any order be cancelled a�er produc�on has started a 30% restocking fee will be charged to client. Credit card convenience fee is 3.5% which will be added to all credit card charges • Lead �mes: Es�mated lead �mes for the �me the order is released into produc�on un�l it is delivered will vary. • Lead �mes may currently be extended due to reasons such as supply chain issues, shipping delays, raw material shortages, and other COVID-19 related impacts. • Custom play feature lead �mes are determined on a case by case basis.
CONSTRUCTION SERVICES (if applicable)
Unless otherwise noted, we exclude responsibility for material delivery & offloading equipment, removal & disposal of packaging accumulated by equipment packaging, project security, landscape & hardscape repair based on access route to site, delays or returns due to layout conflicts or delay of other trades, removal of spoils from job site, loca�ng underground: u�li�es, pipes, obstruc�ons in work area, condi�ons unforeseen and/or not disclosed at �me of es�mate, permits, engineering, material tes�ng, soil samples, CPSI. Condi�ons: Grades; stable, compacted & workable with 95% compac�on and less than 1% grade, adequate access to site for labor, materials, tools and equipment. Es�mate good for 90 days from quote or Dec. 31 of current calendar year, whichever comes first. Terms: Upon comple�on.
GENERAL TERMS
• THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN: Miracle Playsystems, Inc. objects to any other terms proposed by client, in wri�ng or otherwise, as material altera�ons, and all such proposed terms shall be void. Client authorizes Miracle Playsystems, Inc. to ship equipment and agrees to pay the total specified. Shipping terms are FOB the place of shipment via common carrier. • Client and owner/operator agree to indemnify and hold Miracle Playsystems, Inc. harmless from and against all liabili�es, losses, penal�es, damages and expenses, including costs and atorney fees, resul�ng from any and all claims, liens, damages, ac�ons, suits, judgments or setlements, injuries arising or alleged to arise out of their failure, or failure of architect, contractors, subcontractors, installers, employees, agents and assigns to assemble, install, inspect and/or maintain the play equipment and impact absorbing surfacing in full compliance with each manufacturers installa�on instruc�ons and safety requirements and their misuse and/or altera�on of the play equipment.
6.1.b
Packet Pg. 20
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures) S1-1
NTS
Custom
Canopies inc. San Ramon Shade System Revision OPTION 2
6.1.b
Packet Pg. 21
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures)
EXISTING FENCE
EXISTING SIDEWALK
EXISTING FENCE
EXISTING GATE
ENTRY
EXISTING GATE
ENTRY .
NEW WATERPROOF SHADE
STRUCTURE 5'-6" 7'-6" 7'-6"
6" REINF. CONC. SLAB W/ #4 @ 16"
O.C., E.W. W/ 3" CLR. COVER @
BOT., 112" CLR. COVER @ TOP. FILL
TO W/IN 8" OF F.G. W/
ENGINEERED FILL PER PROJECT
SPECS.
20FT OFFSET
FROM EXISTING BUILDING
6.1.b
Packet Pg. 22
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures) 10/17/2023
San Ramon Community Center - Shade Shelter - CO #1
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
Job Number: 23-3086
Job: San Ramon Community Center - Shade Shelter - CO #1 Quote Name: Quote-23-3086-San Ramon Community Center - Revised Shade Op�on #2 Quote Number: Q-06292
Prepared by:
ShanaFriesen
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $142,504.20
Freight: $2,010.00
Es�mated Tax: $8,315.82
Total: $152,830.02
Quote for Budget Purposes Only – Will Finalize a�er Op�on is Selected Custom Canopies Note: Equipment Pricing will Hold Firm
Product Code Descrip�on Qty Rate Total Es�mated Tax
(if applicable)
EQUIP19 Custom Canopies Equipment –
OPTION #2- Mul� Hypar Sails at
Various Heights 9'/15', Total 7 Posts, 1
Fabric Top, Fabric Type Waterproof,
Color: TBD, Base Plate Foo�ng
1 $89,375.00 $89,375.00 $7,820.32
EQUIP19 Custom Canopies Equipment - Foo�ng
Cages & Threaded Rod, Total Qty. 7
1 $5,662.80 $5,662.80 $495.50
DESIGN2 Engineering charge for development of
structural calcula�ons, drawings or
plans
1 $1,687.40 $1,687.40 $0.00
Installa�on Services - Custom Canopies Note: Installa�on Pricing for Es�ma�ng Purposes Only! Product Code Descrip�on Qty Rate Total Es�mated Tax
(if applicable)
B15 Installa�on only of owner provided
Custom Canopies 7-Posts Mul� Hypar
Sails Shade with Shade Waterproof per
OPTION #2- using 40" Dia x 108" Deep
Direct Bury Foo�ngs through concrete
paving figured at 4" thick. Rebar cages
provided by Custom Canopies. Foo�ng
spoils disposed off-site.
1 $43,405.00 $43,405.00 $0.00
6.1.b
Packet Pg. 23
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures) 10/17/2023
San Ramon Community Center - Shade Shelter - CO #1
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
B13 Provide labor and trucking to pick &
pull CC parts as needed from District
Corp Yard. Offload and shipping
packaging disposal by others.
1 $2,374.00 $2,374.00 $0.00
Sub Total: $142,504.20
Total Freight: $2,010.00
Total Es�mated Tax: $8,315.82
Grand Total: $152,830.02
Company: ________________________________________
Signature: ________________________________________
Name: ___________________________________________
Date: ____________________________________________
Please confirm or edit order informa�on below.
End User Company:
City of San Ramon
End User Contact:
End User Email:
Delivery Contact:
Delivery Email:
Delivery Phone:
Delivery Address:
Site Address:
12501 Alcosta Blvd.
San Ramon
Bill To Email:
[email protected]
[email protected]
Bill To:
City of San Ramon,
7000 Bollinger Canyon Road,
San Ramon, CA,
94583
Customer Reference #:
6.1.b
Packet Pg. 24
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures) 10/17/2023
San Ramon Community Center - Shade Shelter - CO #1
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
INDEMNITY Client/Owner shall defend, indemnify and hold harmless Miracle Playsystems, Inc., its officers, directors, board of trustees, agents, or employees and each of them, from any and all claims, demands, causes of ac�on in law or in equity, damages, penal�es, costs, expenses, reasonable atorneys’ fees, reasonable experts’ fees, reasonable consultants’ fees, judgments, losses or liabili�es, of every kind and nature whatsoever arising out of or in any way connected with or incidental to, the performance of the services under this Agreement or any of the obliga�ons contained in this Agreement (“Claims”). Without limita�on, “damages” include personal injury, including, but not limited to bodily injury, emo�onal injury, sickness or disease, or death to persons, including, but not limited to, any employees or agents of Miracle Playsystems, Inc., or any other person; or other damages of any kind to anyone including, without limita�on, economic loss, property damage and loss of use thereof. It is expressly acknowledged and agreed that each of the foregoing indemni�es is independent, that each shall be given effect, and that each shall apply despite any acts or omissions, misconduct or negligent conduct, whether ac�ve or passive, on the part of, or other contractor(s); provided, however, Miracle Playsystems, Inc. duty to indemnify shall be limited to the percentage or the degree Miracle Playsystems, Inc. compara�ve negligence caused any damages.
STANDARD NOTES
• Price quota�on is good for 30 days. Accurate color selec�ons must be made in wri�ng prior to equipment going into produc�on. Colors to be confirmed with your local sales representa�ve.
• PLEASE MAKE PURCHASE ORDER TO MIRACLE PLAYSYSTEMS, INC at PO Box 263 Alamo, CA 94507 • PLEASE REMIT CHECKS TO: MIRACLE PLAYSYSTEMS INC., 1276 S MAIN ST, SALINAS, CA 93901 • Please email/fax quota�on with your signature to accept this quote and place order. Fax 510-893-2163 or email [email protected] • Unless otherwise specified, Miracle Playsystems, Inc DOES NOT include the following in this proposal:
• Engineered drawings
• Installa�on of equipment or other site ameni�es
• Specialty trades, equipment, power supply required to install equipment • Any insurance requiring in excess of $1M/$2M per occurrence, special insurance coverage or wording, Prevailing/Cer�fied wage rates, local permi�ng, bid/performance bonds, temp fencing, geo tech surveys, playground safety inspec�on, equipment offload, and tes�ng services. • Inspect equipment upon delivery. Color discrepancy must be reported at �me of delivery. Installa�on cons�tutes acceptance of colors. • Warranty does not cover labor for reinstalla�on.
TERMS & CONDITIONS
• Purchase contract terms & condi�ons of sale: The client/customer’s acceptance and understanding of these terms & condi�ons and all other suppor�ng documenta�on provided as part of this package is evidenced by signing of this es�mate/quote. • Payment terms: Standard terms (on approved credit), unless otherwise noted are 50% with order and balance to ship equipment (no reten�on). Should any changes be required to the products a�er order is placed, modifica�ons or changes will be at client/customers expense. Miracle Playsystems, Inc maintains a no return policy and asks all clients to determine feature, layout and color selec�on prior to ordering. Should any order be cancelled a�er produc�on has started a 30% restocking fee will be charged to client. Credit card convenience fee is 3.5% which will be added to all credit card charges • Lead �mes: Es�mated lead �mes for the �me the order is released into produc�on un�l it is delivered will vary. • Lead �mes may currently be extended due to reasons such as supply chain issues, shipping delays, raw material shortages, and other COVID-19 related impacts. • Custom play feature lead �mes are determined on a case by case basis.
CONSTRUCTION SERVICES (if applicable)
Unless otherwise noted, we exclude responsibility for material delivery & offloading equipment, removal & disposal of packaging accumulated by equipment packaging, project security, landscape & hardscape repair based on access route to site, delays or returns due to layout conflicts or delay of other trades, removal of spoils from job site, loca�ng underground: u�li�es, pipes, obstruc�ons in work area, condi�ons unforeseen and/or not disclosed at �me of es�mate, permits, engineering, material tes�ng, soil samples, CPSI. Condi�ons: Grades; stable, compacted & workable with 95% compac�on and less than 1% grade, adequate access to site for labor, materials, tools and equipment. Es�mate good for 90 days from quote or Dec. 31 of current calendar year, whichever comes first. Terms: Upon comple�on.
GENERAL TERMS
• THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN: Miracle Playsystems, Inc. objects to any other terms proposed by client, in wri�ng or otherwise, as material altera�ons, and all such proposed terms shall be void. Client authorizes Miracle Playsystems, Inc. to ship equipment and agrees to pay the total specified. Shipping terms are FOB the place of shipment via common carrier. • Client and owner/operator agree to indemnify and hold Miracle Playsystems, Inc. harmless from and against all liabili�es, losses, penal�es, damages and expenses, including costs and atorney fees, resul�ng from any and all claims, liens, damages, ac�ons, suits, judgments or setlements, injuries arising or alleged to arise out of their failure, or failure of architect, contractors, subcontractors, installers, employees, agents and assigns to assemble, install, inspect and/or maintain the play equipment and impact absorbing surfacing in full compliance with each manufacturers installa�on instruc�ons and safety requirements and their misuse and/or altera�on of the play equipment.
6.1.b
Packet Pg. 25
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures) S1-1
NTS
Custom
Canopies inc. San Ramon Shade System Revision OPTION 3
6.1.b
Packet Pg. 26
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures)
EXISTING FENCE
EXISTING SIDEWALK
EXISTING FENCE
EXISTING GATE
ENTRY
EXISTING GATE
ENTRY .
NEW WATERPROOF SHADE
STRUCTURE 5'-6" 7'-6" 7'-6"
6" REINF. CONC. SLAB W/ #4 @ 16"
O.C., E.W. W/ 3" CLR. COVER @
BOT., 112" CLR. COVER @ TOP. FILL
TO W/IN 8" OF F.G. W/
ENGINEERED FILL PER PROJECT
SPECS.
20FT OFFSET
EXISTING BUILDING
6.1.b
Packet Pg. 27
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures) 10/17/2023
San Ramon Community Center - Shade Shelter - CO #1
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
Job Number: 23-3086
Job: San Ramon Community Center - Shade Shelter - CO #1 Quote Name: Quote-23-3086-San Ramon Community Center - Revised Shade Op�on #3 Quote Number: Q-06293
Prepared by:
ShanaFriesen
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $159,664.20
Freight: $2,010.00
Es�mated Tax: $9,817.32
Total: $171,491.52
Quote for Budget Purposes Only – Will Finalize a�er Op�on is Selected Custom Canopies Note: Equipment Pricing will Hold Firm
Product Code Descrip�on Qty Rate Total Es�mated Tax ( if applicable)
EQUIP19 Custom Canopies Equipment –
OPTION #3- Mul� Hypar Sails at
Various Heights 9'/15', Total 6 Posts, 1
Fabric Top, Fabric Type Waterproof,
Color: TBD, Base Plate Foo�ng
1 $106,535.00 $106,535.00 $9,321.82
EQUIP19 Custom Canopies Equipment - Foo�ng
Cages & Threaded Rod, Total Qty. 6
1 $5,662.80 $5,662.80 $495.50
DESIGN2 Engineering charge for development of
structural calcula�ons, drawings or
plans
1 $1,687.40 $1,687.40 $0.00
Installa�on Services - Custom Canopies Note: Installa�on Pricing for Es�ma�ng Purposes Only! Product Code Descrip�on Qty Rate Total Es�mated Tax ( if applicable)
B15 Installa�on only of owner provided
Custom Canopies 7-Posts Mul� Hypar
Sails Shade with Shade Waterproof per
OPTION #3- using 40" Dia x 108" Deep
Direct Bury Foo�ngs through concrete
paving figured at 4" thick. Rebar cages
provided by Custom Canopies. Foo�ng
spoils disposed off-site.
1 $43,405.00 $43,405.00 $0.00
6.1.b
Packet Pg. 28
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures) 10/17/2023
San Ramon Community Center - Shade Shelter - CO #1
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
B13 Provide labor and trucking to pick &
pull CC parts as needed from District
Corp Yard. Offload and shipping
packaging disposal by others.
1 $2,374.00 $2,374.00 $0.00
Sub Total: $159,664.20
Total Freight: $2,010.00
Total Es�mated Tax: $9,817.32
Grand Total: $171,491.52
Company: ________________________________________
Signature: ________________________________________
Name: ___________________________________________
Date: ____________________________________________
Please confirm or edit order informa�on below.
End User Company:
City of San Ramon
End User Contact:
End User Email:
Delivery Contact:
Delivery Email:
Delivery Phone:
Delivery Address:
Site Address:
12501 Alcosta Blvd.
San Ramon
Bill To Email:
[email protected]
[email protected]
Bill To:
City of San Ramon,
7000 Bollinger Canyon Road,
San Ramon, CA,
94583
Customer Reference #:
6.1.b
Packet Pg. 29
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures) 10/17/2023
San Ramon Community Center - Shade Shelter - CO #1
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853
INDEMNITY Client/Owner shall defend, indemnify and hold harmless Miracle Playsystems, Inc., its officers, directors, board of trustees, agents, or employees and each of them, from any and all claims, demands, causes of ac�on in law or in equity, damages, penal�es, costs, expenses, reasonable atorneys’ fees, reasonable experts’ fees, reasonable consultants’ fees, judgments, losses or liabili�es, of every kind and nature whatsoever arising out of or in any way connected with or incidental to, the performance of the services under this Agreement or any of the obliga�ons contained in this Agreement (“Claims”). Without limita�on, “damages” include personal injury, including, but not limited to bodily injury, emo�onal injury, sickness or disease, or death to persons, including, but not limited to, any employees or agents of Miracle Playsystems, Inc., or any other person; or other damages of any kind to anyone including, without limita�on, economic loss, property damage and loss of use thereof. It is expressly acknowledged and agreed that each of the foregoing indemni�es is independent, that each shall be given effect, and that each shall apply despite any acts or omissions, misconduct or negligent conduct, whether ac�ve or passive, on the part of, or other contractor(s); provided, however, Miracle Playsystems, Inc. duty to indemnify shall be limited to the percentage or the degree Miracle Playsystems, Inc. compara�ve negligence caused any damages.
STANDARD NOTES
• Price quota�on is good for 30 days. Accurate color selec�ons must be made in wri�ng prior to equipment going into produc�on. Colors to be confirmed with your local sales representa�ve.
• PLEASE MAKE PURCHASE ORDER TO MIRACLE PLAYSYSTEMS, INC at PO Box 263 Alamo, CA 94507 • PLEASE REMIT CHECKS TO: MIRACLE PLAYSYSTEMS INC., 1276 S MAIN ST, SALINAS, CA 93901 • Please email/fax quota�on with your signature to accept this quote and place order. Fax 510-893-2163 or email [email protected] • Unless otherwise specified, Miracle Playsystems, Inc DOES NOT include the following in this proposal:
• Engineered drawings
• Installa�on of equipment or other site ameni�es
• Specialty trades, equipment, power supply required to install equipment • Any insurance requiring in excess of $1M/$2M per occurrence, special insurance coverage or wording, Prevailing/Cer�fied wage rates, local permi�ng, bid/performance bonds, temp fencing, geo tech surveys, playground safety inspec�on, equipment offload, and tes�ng services. • Inspect equipment upon delivery. Color discrepancy must be reported at �me of delivery. Installa�on cons�tutes acceptance of colors. • Warranty does not cover labor for reinstalla�on.
TERMS & CONDITIONS
• Purchase contract terms & condi�ons of sale: The client/customer’s acceptance and understanding of these terms & condi�ons and all other suppor�ng documenta�on provided as part of this package is evidenced by signing of this es�mate/quote. • Payment terms: Standard terms (on approved credit), unless otherwise noted are 50% with order and balance to ship equipment (no reten�on). Should any changes be required to the products a�er order is placed, modifica�ons or changes will be at client/customers expense. Miracle Playsystems, Inc maintains a no return policy and asks all clients to determine feature, layout and color selec�on prior to ordering. Should any order be cancelled a�er produc�on has started a 30% restocking fee will be charged to client. Credit card convenience fee is 3.5% which will be added to all credit card charges • Lead �mes: Es�mated lead �mes for the �me the order is released into produc�on un�l it is delivered will vary. • Lead �mes may currently be extended due to reasons such as supply chain issues, shipping delays, raw material shortages, and other COVID-19 related impacts. • Custom play feature lead �mes are determined on a case by case basis.
CONSTRUCTION SERVICES (if applicable)
Unless otherwise noted, we exclude responsibility for material delivery & offloading equipment, removal & disposal of packaging accumulated by equipment packaging, project security, landscape & hardscape repair based on access route to site, delays or returns due to layout conflicts or delay of other trades, removal of spoils from job site, loca�ng underground: u�li�es, pipes, obstruc�ons in work area, condi�ons unforeseen and/or not disclosed at �me of es�mate, permits, engineering, material tes�ng, soil samples, CPSI. Condi�ons: Grades; stable, compacted & workable with 95% compac�on and less than 1% grade, adequate access to site for labor, materials, tools and equipment. Es�mate good for 90 days from quote or Dec. 31 of current calendar year, whichever comes first. Terms: Upon comple�on.
GENERAL TERMS
• THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN: Miracle Playsystems, Inc. objects to any other terms proposed by client, in wri�ng or otherwise, as material altera�ons, and all such proposed terms shall be void. Client authorizes Miracle Playsystems, Inc. to ship equipment and agrees to pay the total specified. Shipping terms are FOB the place of shipment via common carrier. • Client and owner/operator agree to indemnify and hold Miracle Playsystems, Inc. harmless from and against all liabili�es, losses, penal�es, damages and expenses, including costs and atorney fees, resul�ng from any and all claims, liens, damages, ac�ons, suits, judgments or setlements, injuries arising or alleged to arise out of their failure, or failure of architect, contractors, subcontractors, installers, employees, agents and assigns to assemble, install, inspect and/or maintain the play equipment and impact absorbing surfacing in full compliance with each manufacturers installa�on instruc�ons and safety requirements and their misuse and/or altera�on of the play equipment.
6.1.b
Packet Pg. 30
Attachment: B: Conceptual Drawings with Building Setback (4157 : SRCC Shade Structures)
6.1.c
Packet Pg. 31
Attachment: C: Photos of Lighting Option (4157 : SRCC Shade Structures)
6.1.c
Packet Pg. 32
Attachment: C: Photos of Lighting Option (4157 : SRCC Shade Structures)
6.1.c
Packet Pg. 33
Attachment: C: Photos of Lighting Option (4157 : SRCC Shade Structures)
6.1.c
Packet Pg. 34
Attachment: C: Photos of Lighting Option (4157 : SRCC Shade Structures)
6.1.c
Packet Pg. 35
Attachment: C: Photos of Lighting Option (4157 : SRCC Shade Structures)