CITY COUNCIL AGENDA
November 14, 2023
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Mark Armstrong, Vice Mayor
Scott Perkins, Councilmember • Marisol Rubio, Councilmember • Sridhar Verose, Councilmember Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING – 7:00 PM
Agenda Questions: Please contact the City Clerk (925) 973-2539 or [email protected] Please refer to the end of the agenda to review options for participation in the meeting.
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item relating to the business of the City Council. Comments are limited to three (3) minutes, or less time if a large number of speakers are anticipated. A speaker may not allocate their time to another speaker. All remarks shall be addressed to the City Council.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person during this Public Comment period. No Council action can be taken at this meeting on issues raised during public comment. 2 City Council Meeting – November 14, 2023
During public comment, members of the public are permitted to address the City Council only on the following:
Any non-agenda item relating to the business of the City Council. Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
Requests for Future Agenda Items.
Special Presentation Items under Section 6 of tonight’s Agenda. Items that are not on the agenda and are within the City Council’s jurisdiction.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
5.1 Minutes of the City Council Regular Meeting and Closed Session - Oct 24, 2023 Recommendation: Accept Minutes
5.2 Resolution No. 2023-115 - Accepting the Work by JD Partners Concrete for Curb Ramp Construction and Miscellaneous Concrete Repairs for Pavement Management 2022 and 2023 Projects and Other Curb Ramp Locations As-Needed (CIP 000005, CIP 000008, and Other CIPs), and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Clerk Recorder’s Office
Recommendation: Approve Resolution No. 2023-115
5.3 Resolution No. 2023-116 - Authorizing the Mayor to Execute Amendment No. 4 to the Agreement with HF&H Consultants, LLC (C2017-045) for As-Needed Solid Waste Consulting Services, for a One-Year Extension through December 31, 2024
Recommendation: Approve Resolution No. 2023-116
5.4 Resolution No. 2023-117 - Authorizing the Purchase of a Three-Year Hyperconverged Virtual Appliance Subscription for the City Network with ReDesign for a Total Cumulative Amount Not to Exceed $172,620 Recommendation: Approve Resolution No. 2023-117
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5.5 Resolution No. 2023-118 - Authorizing the Purchase of Microsoft 365 Subscription Licenses and Microsoft Azure Cloud Storage Space from Carahsoft for a Total Two-Year Cumulative Amount Not to Exceed $247,992 Recommendation: Approve Resolution No. 2023-118
5.6 Resolution No. 2023-119 - Adopting the San Ramon Priority Access System Policy for City-Funded Housing Projects
Recommendation: Approve Resolution No. 2023-119
5.7 Resolution No. 2023-120 - Approving the Sixth Amendment to the Agreement for Employment of the City of San Ramon City Attorney and Authorizing the Mayor to Sign the Agreement
Recommendation: Approve Resolution No. 2023-120
6. SPECIAL PRESENTATIONS
6.1 Proclamation Declaring 2023 as the San Ramon Chamber of Commerce 40th Anniversary. Presented to Heidi Kenniston-Lee, President and CEO and Mino Sastry, Chamber Board Chair.
7. DEFERRED CONSENT ITEMS
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1 Resolution No. 2023-121 - Accepting the Report by BayPac Consult Inc.
Regarding the Bridge Type for the Crow Canyon Road/Iron Horse Trail Bicycle and Pedestrian Overcrossing (CIP 905531), Providing Direction to Staff with Regard to the Preferred Type, and Appropriating $259,121 from the General Fund to CIP 905531 for a Total Project Budget of $2,534,471
Recommendation: Approve Resolution No. 2023-121
Staff Report by Robin Bartlett, Public Works Division Manager
9.2 Public Hearing: Introduction of Ordinance (Next in Line) Amending Chapter XIII (Firearms) of Division B7 (Public Peace, Morals and Welfare) of Title B (Regulations) of the San Ramon Municipal Code to Require the Safe Storage of Firearms in a Residence
Recommendation: Staff Recommends that the City Council Introduce the Ordinance, Waive the Reading, Open the Public Hearing, Take Public Testimony, Provide Feedback to Staff, Close the Public Hearing, And, if Appropriate, Make a Motion to Set the Ordinance for Adoption at the November 28, 2023 City Council Meeting.
Staff Report by Martin Lysons, City Attorney and Denton Carlson, Police Chief 4 City Council Meeting – November 14, 2023
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
10.1 Discussion of Cancellation of December 26, 2023 City Council Meeting
11. ADJOURNMENT
I hereby certify the agenda was posted 72 hours before the noted meeting. This agenda is posted in accordance with Government Code Section 54954.2(a).
Dated: November 9, 2023
HOW TO VIEW OR PARTICIPATE IN THE MEETING:
The public is invited to participate in the meeting using any of the following methods:
1. IN-PERSON
San Ramon City Hall, Council Chamber, 7000 Bollinger Canyon Road Members of the public can provide in-person comments in the Council Chambers.
To make a request for disability-related accommodation to participate in the meeting, please contact the City Clerk’s Office 48 hours in advance of the meeting.
2. WRITTEN COMMUNICATION BY EMAIL
Public comments may be submitted via e-mail to [email protected]. Any public comments received up until two (2) hours prior to the scheduled start time of the meeting will be distributed to the City Council, provided at the meeting in the red binder, and posted online at https://www.sanramon.ca.gov/public_comment.
Written comments received after the cut-off time will be provided to the City Council the day following the meeting.
Please include “Public Comment” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written public comment will not be read aloud during the meeting.
3. TO VIEW OR LISTEN ONLY
As a courtesy and technology permitting, the public will have the opportunity to view the meeting via one-way feed by the options below. However, the City cannot guarantee that the public’s remote access to any meeting will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments prior to the meeting or to attend the meeting in person.
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a. Zoom: https://cityofsanramon.zoom.us/j/96473616571
Webinar ID: 964 7361 6571
b. Zoom Phone Number: +1 (669) 900-6833
c. The City’s YouTube Channel: www.sanramon.ca.gov/YouTube Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting. Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
ATTENDEE CONDUCT
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting. Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability. d. Respect all people that are present or watching.
At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting;
c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.
While the City of San Ramon ensures the First Amendment rights of its citizens, we do not accept nor endorse any offensive or hateful comments made during our meetings. The City of San Ramon celebrates the diversity of our community, and we strive to be a welcoming and open community for all.