CITY COUNCIL AGENDA
February 27, 2024
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Scott Perkins, Vice Mayor
Mark Armstrong, Councilmember • Marisol Rubio, Councilmember • Sridhar Verose, Councilmember Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING AND
CLOSED SESSION – 7:00 PM
Agenda Questions: Please contact the City Clerk (925) 973-2539 or [email protected] Please refer to the end of the agenda to review options for participation in the meeting.
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item relating to the business of the City Council. Comments are limited to three (3) minutes, or less time if a large number of speakers are anticipated. A speaker may not allocate their time to another speaker. All remarks shall be addressed to the City Council.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person during this Public Comment period. No Council action can be taken at this meeting on issues raised during public comment. 2 City Council Meeting – February 27, 2024
During public comment, members of the public are permitted to address the City Council only on the following:
Any non-agenda item relating to the business of the City Council. Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
Requests for Future Agenda Items.
Special Presentation Items under Section 6 of tonight’s Agenda. Items that are not on the agenda and are within the City Council’s jurisdiction.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
5.1 Minutes City Council Regular Meeting - February 13, 2024 Recommendation: Approve Minutes
5.2 Register of Demands as Presented by the City Treasurer (Period Ending January 31, 2024)
Recommendation: Approve Register of Demands
5.3 Minute Order No. 2024-001 - Ratifying the Architectural Review Board Appointments
Recommendation: Approve Minute Order No. 2024-001
5.4 Resolution No. 2024-021 - Authorizing the Mayor to Execute Amendment No. 3 to the Contract with Mintier Harnish to Complete the General Plan Project Update, Which Includes Finalizing the Climate Action Plan, Zoning Ordinance Revisions, Additional Retail Analysis and Other Necessary Document Revisions, and Related Environmental Review, with an Appropriation of $258,594 from Fund 201 Planning Cost Recovery Fees to CIP 969003 for a Total CIP Budget for All Projects of $1,794,490, and Total Amended Contract Amount Not to Exceed $1,484,915 Including Reimbursables and Extending the Contract Term to Run Until April 1, 2025, with an Option for an Additional One-Year Extension Recommendation: Approve Resolution No. 2024-021
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5.5 Resolution No. 2024-022 - Authorizing the Mayor to Execute Amendment No. 1 to the Existing Agreement with Frank and Grossman Landscape Contractors, Inc. (C2019-069) for School Park Landscape Maintenance Services, in the Amount of $603,868 for an Additional One-Year Term Ending June 30, 2025 for a Total Cumulative Amount Not to Exceed $4,493,361, Funded by Landscaping and Lighting District 1984-1, Park Development Fund, Dougherty Valley CSA M-29 Fund, and General Fund
Recommendation: Approve Resolution No. 2024-022
5.6 Resolution No. 2024-023 - Authorizing the Mayor to Execute an Agreement with Miracle Construction Company, Inc., DBA Miracle Playsystems, for the Installation of the Terrace Room Patio Shade Structure, as Part of the San Ramon Community Center Renovation Project (CIP 200003) Phase 2 Exterior Renovation Improvements in an Amount Not to Exceed $199,450 through December 31, 2024, and Appropriate $68,202 from the Infrastructure Maintenance Fund to the San Ramon Community Center Renovation Project (CIP 200003)
Recommendation: Approve Resolution No. 2024-023
5.7 Resolution No. 2024-024 - Accepting the Work by Miracle Construction Company, Inc., DBA Miracle Playsystems (C2022-070) for the Shade Structure Installations in Various Parks, as Part of the Shade Structure Improvement Project (CIP 955566), and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office
Recommendation: Approve Resolution No. 2024-024
5.8 Resolution No. 2024-025 - Authorizing the Mayor to Execute Amendment No. 6 to the Existing Agreement with New Image Landscape Company for Landscape Maintenance Services (C2015-022) in the Amount of $3,028,003 for a Final OneYear Term Ending June 30, 2025 for a Total Cumulative Amount Not to Exceed $25,087,916, Funded by the General Fund, Dougherty Valley CSA M-29, Landscaping and Lighting Districts, and Park Development Fund Resolution No. 2024- 026 - Authorizing the Mayor to Execute Amendment No. 6 to the Existing Agreement with Brightview Landscape Services for Landscape Maintenance Services (C2015-023) in the Amount of $1,501,674, for a Final OneYear Term Ending June 30, 2025 for a Total Cumulative Amount Not to Exceed $11,170,187, Funded by the General Fund, Dougherty Valley CSA M-29, Landscaping and Lighting Districts, and Park Development Fund Recommendation: Approve Resolution Nos. 2024-025 and 2024-026
5.9 Resolution No. 2024-027 - Authorizing the Mayor to Execute a Purchasing Agreement with Imperial Sprinkler Supply for the Provision of Irrigation Supplies for a Total Cumulative Five-Year Amount Not to Exceed $2,500,000, through June 30, 2029, Funded by the General Fund, Dougherty Valley CSA M-29, Landscaping and Lighting Districts, and Park Development Fund 4 City Council Meeting – February 27, 2024
Resolution No. 2024-028 - Authorizing the Mayor to Execute a Purchasing Agreement with SiteOne Landscape Supply for the Provision of Irrigation Supplies for a Total Cumulative Five-Year Amount Not to Exceed $1,000,000, through June 30, 2029, Funded by the General Fund, Dougherty Valley CSA M29, Landscaping and Lighting Districts, and Park Development Fund Recommendation: Approve Resolution Nos. 2024-027 and 2024-028
6. SPECIAL PRESENTATIONS
6.1 Presentation from the Contra Costa County Clerk Recorder’s Office
7. DEFERRED CONSENT ITEMS
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1 Resolution No. 2024-029 - Authorizing Mid-Year 2023-2024 Budget Adjustments Recommendation: Approve Resolution No. 2024-029
Staff Report by Kelly Sessions, Administrative Services Director
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
11. CLOSED SESSION
11.1 Convene to Closed Session Pursuant to Government Code Section 59457 to Perform the Evaluation of the City Manager.
11.2 Report on Closed Session
12. ADJOURNMENT
I hereby certify the agenda was posted 72 hours before the noted meeting. This agenda is posted in accordance with Government Code Section 54954.2(a).
Dated: February 23, 2024
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HOW TO VIEW OR PARTICIPATE IN THE MEETING:
The public is invited to participate in the meeting using any of the following methods:
IN-PERSON
San Ramon City Hall, Council Chamber, 7000 Bollinger Canyon Road. Members of the public can provide in-person comments in the Council Chambers. To make a request for disability-related accommodation to participate in the meeting, please contact the City Clerk’s Office 48 hours in advance of the meeting.
WRITTEN COMMUNICATION BY EMAIL
Public comments may be submitted via e-mail to [email protected]. Any public comments received up until two (2) hours prior to the scheduled start time of the meeting will be distributed to the City Council via e-mail, provided at the meeting in the red binder, and posted online at https://www.sanramon.ca.gov/public_comment.
Written comments received after the cut-off time will be provided to the City Council the day following the meeting.
Please include “Public Comment” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written public comment will not be read aloud during the meeting.
TO VIEW OR LISTEN ONLY
As a courtesy and technology permitting, the public will have the opportunity to view the meeting via one-way feed by the options below. However, the City cannot guarantee that the public’s remote access to any meeting will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments prior to the meeting or to attend the meeting in person.
a. Zoom: https://cityofsanramon.zoom.us/j/97812868143
Webinar ID: 978 1286 8143
b. Zoom Phone Numbers: +1 (669) 900-6833
c. The City’s YouTube Channel: www.sanramon.ca.gov/YouTube Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting. Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
ATTENDEE CONDUCT
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability.
d. Respect all people that are present or watching.
At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting; c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.
While the City of San Ramon ensures the First Amendment rights of its citizens, we do not accept nor endorse any offensive or hateful comments made during our meetings. The City of San Ramon celebrates the diversity of our community, and we strive to be a welcoming and open community for all.