MINUTES OF THE
CITY OF SAN RAMON
CITY COUNCIL MEETING
February 27, 2024
1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:00 p.m.
Also in attendance: City Manager Steven Spedowfski, City Attorney Martin Lysons, City Clerk Christina Franco, and Administrative Services Director Kelly Sessions.
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.
4. PUBLIC COMMENT
The City Council did not receive any public comment.
5. CONSENT CALENDAR
Cm. Verose's motion to approve the consent calendar items 5.1-5.9 was seconded by Cm.
Rubio. The motion was passed 5-0-0-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sridhar Verose, Vice Mayor
SECONDER: Marisol Rubio, Councilmember
AYES: Hudson, Perkins, Armstrong, Verose, Rubio
5.1 Minutes of the City Council Regular Meeting - February 13, 2024 Recommendation: Approve Minutes
5.2 Register of Demands as Presented by the City Treasurer (Period Ending January 31, 2024)
Recommendation: Approve Register of Demands
Attendee Name Title Status
Dave Hudson Mayor Present
Scott Perkins Vice Mayor Present
Mark Armstrong Councilmember Present
Sridhar Verose Councilmember Present
Marisol Rubio Councilmember Present
2 City Council Meeting – February 27, 2024
5.3 Minute Order No. 2024-001 - Ratifying the Architectural Review Board Appointments
Recommendation: Approve Minute Order No. 2024-001
5.4 Resolution No. 2024-021 - Authorizing the Mayor to Execute Amendment No. 3 to the Contract with Mintier Harnish to Complete the General Plan Project Update, Which Includes Finalizing the Climate Action Plan, Zoning Ordinance Revisions, Additional Retail Analysis and Other Necessary Document Revisions, and Related Environmental Review, with an Appropriation of $258,594 from Fund 201 Planning Cost Recovery Fees to CIP 969003 for a Total CIP Budget for All Projects of $1,794,490, and Total Amended Contract Amount Not to Exceed $1,484,915 Including Reimbursables and Extending the Contract Term to Run Until April 1, 2025, with an Option for an Additional One-Year Extension Recommendation: Approve Resolution No. 2024-021
5.5 Resolution No. 2024-022 - Authorizing the Mayor to Execute Amendment No. 1 to the Existing Agreement with Frank and Grossman Landscape Contractors, Inc. (C2019-069) for School Park Landscape Maintenance Services, in the Amount of $603,868 for an Additional One-Year Term Ending June 30, 2025 for a Total Cumulative Amount Not to Exceed $4,493,361, Funded by Landscaping and Lighting District 1984-1, Park Development Fund, Dougherty Valley CSA M-29 Fund, and General Fund
Recommendation: Approve Resolution No. 2024-022
5.6 Resolution No. 2024-023 - Authorizing the Mayor to Execute an Agreement with Miracle Construction Company, Inc., DBA Miracle Playsystems, for the Installation of the Terrace Room Patio Shade Structure, as Part of the San Ramon Community Center Renovation Project (CIP 200003) Phase 2 Exterior Renovation Improvements in an Amount Not to Exceed $199,450 through December 31, 2024, and Appropriate $68,202 from the Infrastructure Maintenance Fund to the San Ramon Community Center Renovation Project (CIP 200003)
Recommendation: Approve Resolution No. 2024-023
5.7 Resolution No. 2024-024 - Accepting the Work by Miracle Construction Company, Inc., DBA Miracle Playsystems (C2022-070) for the Shade Structure Installations in Various Parks, as Part of the Shade Structure Improvement Project (CIP 955566), and Authorizing the City Clerk to File a Notice of Completion with the County Recorder's Office
Recommendation: Approve Resolution No. 2024-024
3 City Council Meeting – February 27, 2024
5.8 Resolution No. 2024-025 - Authorizing the Mayor to Execute Amendment No. 6 to the Existing Agreement with New Image Landscape Company for Landscape Maintenance Services (C2015-022) in the Amount of $3,028,003 for a Final OneYear Term Ending June 30, 2025 for a Total Cumulative Amount Not to Exceed $25,087,916, Funded by the General Fund, Dougherty Valley CSA M-29, Landscaping and Lighting Districts, and Park Development Fund Resolution No. 2024- 026 - Authorizing the Mayor to Execute Amendment No. 6 to the Existing Agreement with Brightview Landscape Services for Landscape Maintenance Services (C2015-023) in the Amount of $1,501,674, for a Final OneYear Term Ending June 30, 2025 for a Total Cumulative Amount Not to Exceed $11,170,187, Funded by the General Fund, Dougherty Valley CSA M-29, Landscaping and Lighting Districts, and Park Development Fund Recommendation: Approve Resolution Nos. 2024-025 and 2024-026
5.9 Resolution No. 2024-027 - Authorizing the Mayor to Execute a Purchasing Agreement with Imperial Sprinkler Supply for the Provision of Irrigation Supplies for a Total Cumulative Five-Year Amount Not to Exceed $2,500,000, through June 30, 2029, Funded by the General Fund, Dougherty Valley CSA M-29, Landscaping and Lighting Districts, and Park Development Fund Recommendation: Approve Resolution No. 2024-027
Resolution No. 2024-028 - Authorizing the Mayor to Execute a Purchasing Agreement with SiteOne Landscape Supply for the Provision of Irrigation Supplies for a Total Cumulative Five-Year Amount Not to Exceed $1,000,000, through June 30, 2029, Funded by the General Fund, Dougherty Valley CSA M29, Landscaping and Lighting Districts, and Park Development Fund Recommendation: Approve Resolution Nos. 2024-027 and 2024-028
6. SPECIAL PRESENTATIONS
6.1 Presentation from the Contra Costa County Clerk Recorder’s Office Presentation by Kristin Connelly, County Clerk Recorder.
7. DEFERRED CONSENT ITEMS
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1 Resolution No. 2024-029 - Authorizing Mid-Year 2023-2024 Budget Adjustments Recommendation: Approve Resolution 2024-029
Staff report by Kelly Sessions, Administrative Services Director. 4 City Council Meeting – February 27, 2024
The Mayor opened public comment. There were no requests. The Mayor closed public comment.
Vice Mayor Perkins' motion to approve Resolution No. 2024-024 authorizing mid-year 2023-2024 budget adjustments was seconded by Cm. Verose. The motion passed 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Vice Mayor
AYES: Hudson, Perkins, Armstrong, Verose, Rubio
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
11. CLOSED SESSION
11.1 Convene to Closed Session Pursuant to Government Code Section 59457 to Perform the Evaluation of the City Manager.
The City Council convened to closed session at 9:09 p.m.
The Mayor opened public comment. There were no requests. The Mayor closed public comment.
11.2 Report on Closed Session
The City Council returned from closed session at 10:21 p.m.
The mayor reported that the City Council met in closed session for the performance evaluation of the City Manager and has nothing to report at this time.
12. ADJOURNMENT
The meeting was adjourned at 10:21 p.m.