CITY COUNCIL AGENDA
March 26, 2024
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Scott Perkins, Vice Mayor
Mark Armstrong, Councilmember • Marisol Rubio, Councilmember • Sridhar Verose, Councilmember Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING – 7:00 PM
Agenda Questions: Please contact the City Clerk (925) 973-2539 or [email protected] Please refer to the end of the agenda to review options for participation in the meeting.
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item relating to the business of the City Council. Comments are limited to three (3) minutes, or less time if a large number of speakers are anticipated. A speaker may not allocate their time to another speaker. All remarks shall be addressed to the City Council.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person during this Public Comment period. No Council action can be taken at this meeting on issues raised during public comment.
During public comment, members of the public are permitted to address the City Council only on the following:
Any non-agenda item relating to the business of the City Council. 2 City Council Meeting – March 26, 2024
Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
Requests for Future Agenda Items.
Special Presentation Items under Section 6 of tonight’s Agenda. Items that are not on the agenda and are within the City Council’s jurisdiction.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
5.1 Minutes of the City Council Regular Meeting and Closed Session - Mar 12, 2024 Recommendation: Approve Minutes
5.2 Register of Demands as Presented by the City Treasurer (Period Ending February 29, 2024)
Recommendation: Approve Register of Demands
5.3 Minute Order No. 2024-002 - 2023 General Plan Annual Report Recommendation: Approve Minute Order No. 2024-002
5.4 Resolution No. 2024-034 - Authorizing the City Manager to Execute Amendment No. 1 with Clifford Moss, LLC (C2023-019) for Potential Local Revenue Measure Feasibility and Public Communications Project, in an Amount Not to Exceed $212,544, for a Total Cumulative Contract Amount Not to Exceed $312,544, and Extending the Term to June 30, 2025
Recommendation: Approve Resolution No. 2024-034
5.5 Resolution No. 2024-035 - Accepting the Annual Specialized or Military Equipment Use Report and Renewing the Specialized or Military Equipment Use Policy
Recommendation: Approve Resolution No. 2024-035
5.6 Resolution No. 2024-036 - Authorizing the Appropriation of $45,417 from the General Fund for the Purchase of a GMC Acadia in Support of the Organized Retail Theft Suppression Team to be Reimbursed by the Board of State and Community Corrections, Organized Retail Theft Prevention Grant Program Recommendation: Approve Resolution No. 2024-036
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5.7 Resolution No. 2024-037 - Establishing a Rate of $35 Per Equivalent Runoff Unit for FY 2024/25 for the National Pollutant Discharge Elimination System (NPDES) Stormwater Program and Requesting that the Contra Costa County Flood Control and Water Conservation District Adopt an Annual Parcel Assessment
Recommendation: Approve Resolution No. 2024-037
5.8 Resolution No. 2024-038 - Authorizing the City Manager to Execute an Ownership, Operations, and Maintenance (OO&M) Agreement with the Contra Costa Transportation Authority for the Countywide SMART Signals Project Recommendation: Approve Resolution No. 2024-038
5.9 Resolution No. 2024-039 - Authorizing the Mayor to Execute an Agreement with Sposeto Engineering, Inc. for the Construction of Curb Ramp Construction and Miscellaneous Concrete Repairs for the Pavement Management 2024 & 2025 Projects and Other Curb Ramp Locations as Needed (CIP 000013, CIP 000015, and Other CIPs) in an Amount Not to Exceed $945,000
Recommendation: Approve Resolution No. 2024-039
5.10 Resolution No. 2024-040 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Preserve Landscaping and Lighting Assessment District Engineer's Report for FY 2024/25
Recommendation: Approve Resolution No. 2024-040
5.11 Resolution No. 2024-041 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2024/25
Recommendation: Approve Resolution No. 2024-041
5.12 Resolution No. 2024-042 - Authorizing the Mayor to Execute an Agreement with JNF Brothers, Inc. DBA Ace Auto Repair and Tire Inc. for Motor Vehicle Maintenance and Repair Services for a Total Cumulative Five-Year Amount Not to Exceed $1,500,000 through June 30, 2029
Recommendation: Approve Resolution No. 2024-042
5.13 Resolution No. 2024-043 - Authorizing the Mayor to Execute an Agreement with RJN Inc., DBA H&N Enterprises, for Flood Control, Creek Maintenance, and Open Space Weed Abatement Services for a Total Cumulative Five-Year Amount Not to Exceed $2,000,000 through June 30, 2029
Recommendation: Approve Resolution No. 2024-043
5.14 Resolution No. 2024-044 - Authorizing the Mayor to Execute an Agreement with ACCO Engineered Systems, Inc. for Heating, Ventilation, and Air Conditioning Maintenance and Repair Services for a Total Cumulative Five-Year Amount Not to Exceed $1,500,000 through June 30, 2029
Recommendation: Approve Resolution No. 2024-044
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5.15 Resolution No. 2024-045 - Authorizing the Mayor to Execute an Agreement with Dutchover & Associates for On-Call Landscape Architecture Consulting Services for a Term Ending December 31, 2026, with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999
Resolution No. 2024-046 - Authorizing the Mayor to Execute an Agreement with Gates + Associates for On-Call Landscape Architecture Consulting Services for a Term Ending December 31, 2026, with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999
Resolution No. 2024-047 - Authorizing the Mayor to Execute an Agreement with PlaceWorks for On-Call Landscape Architecture Consulting Services for a Term Ending December 31, 2026, with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999 Recommendation: Approve Resolution Nos. 2024-045, 2024-046, and 2024-047
5.16 Transportation Advisory Committee Appointments
Recommendation: Approve Committee Appointments
5.17 Senior Citizens Advisory Committee Appointments
Recommendation: Approve Committee Appointments
5.18 Library Advisory Committee Appointments
Recommendation: Approve Committee Appointments
5.19 Arts Advisory Committee Appointments
Recommendation: Approve Committee Appointments
6. SPECIAL PRESENTATIONS
6.1 Proclamation Declaring March 2024 as American Red Cross Month.
Presentation to Andrew Sorley, Red Cross Contra Costa Leadership Council Member.
6.2 Proclamation declaring April 7-13, 2024 as National Library Week.
Introduction by Steven Cox, Recreation Supervisor. Presentation to Dr. Francis Adebola-Wilson, San Ramon Senior Library Manager and Elayne Pedley, Dougherty Station Library Manager.
6.3 Recognition of San Ramon Government 101 Graduates: Sandra Almazan, Rohit Anumula, Robert Bickel, Casey Briggs, Eileen Cavestany, Ken Duley, Susan Duley, Maynard Estrellado, Todd Flavio, Sara Gao, Janet Kleyn, Srinivasa Manapragada, Rob Maser, Partha Mitra, Zephyr Roos, Ramya Shenoy, Ramon Widmer, Doug Wilson, David Woodard, and Wenjing Wu.
Introduction by Christina Franco, City Clerk.
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7. DEFERRED CONSENT ITEMS
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1 Library Advisory Committee Annual Report
Recommendation: Receive Report
Introduction by Steven Cox, Recreation Supervisor. Presentation by Dinesh Govindarao, Vice Chair, Library Advisory Committee.
9.2 Public Hearing: Introduction of Ordinance (Next in Line) - Repealing and Replacing Title B, Division B6 (Health, Sanitation and Environmental Quality), Chapter III (Ozone Depletion Control), Article 1 (Chlorofluorocarbon-Processed Food Packaging) of the San Ramon Municipal Code
Recommendation: Receive the Staff Report, Introduce the Ordinance (Next in Line), Waive the Reading and Read by Title Only, Open the Public Hearing to Consider the Proposed Ordinance Changes, Receive Public Testimony, Close the Public Hearing, Deliberate And, If Appropriate, Set the Ordinance for Adoption on April 9, 2024
Staff Report by Kerry Parker, Public Works Program Manager
9.3 Five-Year Financial Forecast
Presentation by Kelly Sessions, Administrative Services Director
9.4 Resolution No. 2024-(Next in Line) - Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2024/25, Repealing Resolution No. 2023-045, and Setting a Public Hearing on April 23, 2024
Recommendation: Receive the Report and Set the Public Hearing for April 23, 2024 Presentation by Kelly Sessions, Administrative Services Director
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
11. ADJOURNMENT
I hereby certify the agenda was posted 72 hours before the noted meeting. This agenda is posted in accordance with Government Code Section 54954.2(a).
Dated: March 22, 2024
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HOW TO VIEW OR PARTICIPATE IN THE MEETING:
The public is invited to participate in the meeting using any of the following methods:
IN-PERSON
San Ramon City Hall, Council Chamber, 7000 Bollinger Canyon Road. Members of the public can provide in-person comments in the Council Chambers. To make a request for disability-related accommodation to participate in the meeting, please contact the City Clerk’s Office 48 hours in advance of the meeting.
WRITTEN COMMUNICATION BY EMAIL
Public comments may be submitted via e-mail to [email protected]. Any public comments received up until two (2) hours prior to the scheduled start time of the meeting will be distributed to the City Council via e-mail, provided at the meeting in the red binder, and posted online at https://www.sanramon.ca.gov/public_comment.
Written comments received after the cut-off time will be provided to the City Council the day following the meeting.
Please include “Public Comment” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written public comment will not be read aloud during the meeting.
TO VIEW OR LISTEN ONLY
As a courtesy and technology permitting, the public will have the opportunity to view the meeting via one-way feed by the options below. However, the City cannot guarantee that the public’s remote access to any meeting will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments prior to the meeting or to attend the meeting in person.
a. Zoom: https://cityofsanramon.zoom.us/j/94780709575
Webinar ID: 947 8070 9575
b. Zoom Phone Numbers: +1 (669) 900-6833
c. The City’s YouTube Channel: www.sanramon.ca.gov/YouTube Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting. Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
ATTENDEE CONDUCT
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability.
d. Respect all people that are present or watching.
At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting; c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.
While the City of San Ramon ensures the First Amendment rights of its citizens, we do not accept nor endorse any offensive or hateful comments made during our meetings. The City of San Ramon celebrates the diversity of our community, and we strive to be a welcoming and open community for all.