CITY COUNCIL AGENDA
April 9, 2024
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Scott Perkins, Vice Mayor
Mark Armstrong, Councilmember • Marisol Rubio, Councilmember • Sridhar Verose, Councilmember Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING – 7:00 PM
Agenda Questions: Please contact the City Clerk (925) 973-2539 or [email protected] Please refer to the end of the agenda to review options for participation in the meeting.
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item relating to the business of the City Council. Comments are limited to three (3) minutes, or less time if a large number of speakers are anticipated. A speaker may not allocate their time to another speaker. All remarks shall be addressed to the City Council.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person during this Public Comment period. No Council action can be taken at this meeting on issues raised during public comment.
During public comment, members of the public are permitted to address the City Council only on the following:
Any non-agenda item relating to the business of the City Council. 2 City Council Meeting – April 9, 2024
Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
Requests for Future Agenda Items.
Special Presentation Items under Section 6 of tonight’s Agenda. Items that are not on the agenda and are within the City Council’s jurisdiction.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
5.1 Minutes of the City Council Special Meeting – March 26, 2024 Recommendation: Accept Minutes
5.2 Minutes of the City Council Regular Meeting - March 26, 2024 Recommendation: Accept Minutes
5.3 Minute Order No. 2024-003 - Directing the City Clerk to Review and Prepare the Biennial Conflict of Interest Code for the City of San Ramon Recommendation: Approve Minute Order No. 2024-003
5.4 Transportation Advisory Committee Appointment
Recommendation: Approve Appointment
5.5 Ordinance 525 - Repeal and Replace Chapter III of Division B6 of the Municipal Code to Amend the 1989 Ordinance Prohibiting the Use of ChlorofluorocarbonProcessed Food Packaging (Ordinance No. 166) to Clarify that Polystyrene Foam Food Packaging is Prohibited
Recommendation: Waive the Second Reading, Read by Title Only, and Adopt Ordinance 525
6. SPECIAL PRESENTATIONS
6.1 Proclamation declaring April 20, 2024 as Arbor Day. Introduction by Becky Adams, Parks and Community Services Program Manager. Presentation to Gary Savell, Public Works Certified Arborist.
6.2 Proclamation declaring April 22, 2024 as Earth Day. Introduction by Jessica Reaber, Parks and Community Services Supervisor. Presentation to Kerry Parker, Environmental Services Program Manager and Alyse Lightfoot, Parks and Community Services Coordinator.
3 City Council Meeting – April 9, 2024
7. DEFERRED CONSENT ITEMS
8. UNFINISHED BUSINESS
8.1 Public Hearing: Resolution No. 2024-048 - Declaring Results of Majority Protest Proceedings and Renewing the San Ramon Valley Tourism Improvement District Recommendation: Receive the Staff Report, Open the Public Hearing, Receive Public Testimony, Close the Public Hearing, and Adopt Resolution No. 2024-048 Staff Report by Scott Koll, Deputy City Manager
8.2 Cost Allocation Plan and User Fee Study; and Discussion of Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2024/25 Recommendation: Provide Direction to Staff
Staff Report by Kelly Sessions, Administrative Services Director
9. NEW BUSINESS
9.1 San Ramon Police Department Annual Report
Report by Denton Carlson, Police Chief
9.2 Climate Action Plan Citizens' Task Force - Consideration of and Direction to Staff Regarding Selection of Applicants to Interview
Recommendation: Provide Direction to Staff
Staff Report by Christina Franco, City Clerk
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
11. ADJOURNMENT
I hereby certify the agenda was posted 72 hours before the noted meeting. This agenda is posted in accordance with Government Code Section 54954.2(a).
Dated: April 5, 2024
4 City Council Meeting – April 9, 2024
HOW TO VIEW OR PARTICIPATE IN THE MEETING:
The public is invited to participate in the meeting using any of the following methods:
IN-PERSON
San Ramon City Hall, Council Chamber, 7000 Bollinger Canyon Road. Members of the public can provide in-person comments in the Council Chambers. To make a request for disability-related accommodation to participate in the meeting, please contact the City Clerk’s Office 48 hours in advance of the meeting.
WRITTEN COMMUNICATION BY EMAIL
Public comments may be submitted via e-mail to [email protected]. Any public comments received up until two (2) hours prior to the scheduled start time of the meeting will be distributed to the City Council via e-mail, provided at the meeting in the red binder, and posted online at https://www.sanramon.ca.gov/public_comment.
Written comments received after the cut-off time will be provided to the City Council the day following the meeting.
Please include “Public Comment” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written public comment will not be read aloud during the meeting.
TO VIEW OR LISTEN ONLY
As a courtesy and technology permitting, the public will have the opportunity to view the meeting via one-way feed by the options below. However, the City cannot guarantee that the public’s remote access to any meeting will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments prior to the meeting or to attend the meeting in person.
a. Zoom: https://cityofsanramon.zoom.us/j/92865199516
Webinar ID: 928 6519 9516
b. Zoom Phone Numbers: +1 (669) 900-6833
c. The City’s YouTube Channel: www.sanramon.ca.gov/YouTube Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting. Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
ATTENDEE CONDUCT
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability.
d. Respect all people that are present or watching.
At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting; c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.
While the City of San Ramon ensures the First Amendment rights of its citizens, we do not accept nor endorse any offensive or hateful comments made during our meetings. The City of San Ramon celebrates the diversity of our community, and we strive to be a welcoming and open community for all.
MINUTES OF THE CITY OF SAN RAMON
CITY COUNCIL SPECIAL MEETING
March 26, 2024
1. CALL TO ORDER/ROLL CALL
The Mayor called the meeting to order at 3:37 p.m.
Also in attendance; City Manager Steven Spedowfski, City Attorney Martin Lysons, City Clerk Christina Franco, Administrative Services Director Kelly Sessions, Police Chief Denton Carlson, Parks and Community Services Director Kathi Heimann, Planning Services Division Manager Lauren Barr, and Public Works Division Manager Brian Bornstein.
2. NEW BUSINESS
2.1 Cost Allocation Plan and User Fee Study
Introduction by Kelly Sessions, Administrative Services Director. Presentation of the item by Courtney Ramos with Matrix Consulting Group.
The City Council provided comments and direction to staff.
3. ADJOURNMENT
The meeting was adjourned at 4:49p.m.
Attendee Name Title Status
Dave Hudson Mayor Present
Scott Perkins Vice Mayor Present
Mark Armstrong Councilmember Present
Sridhar Verose Councilmember Present
Marisol Rubio Councilmember Present
5.1 Packet Pg. 6
Minutes Acceptance: Minutes of Mar 26, 2024 3:30 PM (CONSENT CALENDAR)
MINUTES OF THE
CITY OF SAN RAMON
CITY COUNCIL MEETING
March 26, 2024
1. CALL TO ORDER/ROLL CALL
The Mayor called the meeting to order at 7:04 p.m.
Also in attendance: City Manager Steven Spedowfski, City Attorney Martin Lysons, City Clerk Christina Franco, Administrative Services Director Kelly Sessions, Parks and Community Services Division Manager Brad Morris, Public Works Division Manager Kerry Parker, Public Works Program Manager, and Recreation Supervisor Steven Cox.
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.
4. PUBLIC COMMENT
There was no public comment.
5. CONSENT CALENDAR
Cm. Rubio's motion to approve consent calendar items 5.1-5.19 was seconded by Vice Mayor Perkins. The motion passed 5-0-0-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Marisol Rubio, Councilmember
SECONDER: Scott Perkins, Vice Mayor
AYES: Hudson, Perkins, Armstrong, Verose, Rubio
5.1 Minutes of the City Council Regular Meeting and Closed Session - Mar 12, 2024 Recommendation: Approve Minutes
5.2 Register of Demands as Presented by the City Treasurer (Period Ending February 29, 2024)
Recommendation: Approve Register of Demands
Attendee Name Title Status
Dave Hudson Mayor Present
Scott Perkins Vice Mayor Present
Mark Armstrong Councilmember Present
Sridhar Verose Councilmember Present
Marisol Rubio Councilmember Present
5.2 Packet Pg. 7
Minutes Acceptance: Minutes of Mar 26, 2024 7:00 PM (CONSENT CALENDAR) 2 City Council Meeting – March 26, 2024
5.3 Minute Order No. 2024-002 - 2023 General Plan Annual Report Recommendation: Approve Minute Order No. 2024-002
5.4 Resolution No. 2024-034 - Authorizing the City Manager to Execute Amendment No. 1 with Clifford Moss, LLC (C2023-019) for Potential Local Revenue Measure Feasibility and Public Communications Project, in an Amount Not to Exceed $212,544, for a Total Cumulative Contract Amount Not to Exceed $312,544, and Extending the Term to June 30, 2025
Recommendation: Approve Resolution No. 2024-034
5.5 Resolution No. 2024-035 - Accepting the Annual Specialized or Military Equipment Use Report and Renewing the Specialized or Military Equipment Use Policy
Recommendation: Approve Resolution No. 2024-035
5.6 Resolution No. 2024-036 - Authorizing the Appropriation of $45,417 from the General Fund for the Purchase of a GMC Acadia in Support of the Organized Retail Theft Suppression Team to be Reimbursed by the Board of State and Community Corrections, Organized Retail Theft Prevention Grant Program Recommendation: Approve Resolution No. 2024-036
5.7 Resolution No. 2024-037 - Establishing a Rate of $35 Per Equivalent Runoff Unit for FY 2024/25 for the National Pollutant Discharge Elimination System (NPDES) Stormwater Program and Requesting that the Contra Costa County Flood Control and Water Conservation District Adopt an Annual Parcel Assessment
Recommendation: Approve Resolution No. 2024-037
5.8 Resolution No. 2024-038 - Authorizing the City Manager to Execute an Ownership, Operations, and Maintenance (OO&M) Agreement with the Contra Costa Transportation Authority for the Countywide SMART Signals Project Recommendation: Approve Resolution No. 2024-038
5.9 Resolution No. 2024-039 - Authorizing the Mayor to Execute an Agreement with Sposeto Engineering, Inc. for the Construction of Curb Ramp Construction and Miscellaneous Concrete Repairs for the Pavement Management 2024 & 2025 Projects and Other Curb Ramp Locations as Needed (CIP 000013, CIP 000015, and Other CIPs) in an Amount Not to Exceed $945,000
Recommendation: Approve Resolution No. 2024-039
5.10 Resolution No. 2024-040 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Preserve Landscaping and Lighting Assessment District Engineer's Report for FY 2024/25
Recommendation: Approve Resolution No. 2024-040
5.2 Packet Pg. 8
Minutes Acceptance: Minutes of Mar 26, 2024 7:00 PM (CONSENT CALENDAR) 3 City Council Meeting – March 26, 2024
5.11 Resolution No. 2024-041 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2024/25
Recommendation: Approve Resolution No. 2024-041
5.12 Resolution No. 2024-042 - Authorizing the Mayor to Execute an Agreement with JNF Brothers, Inc. DBA Ace Auto Repair and Tire Inc. for Motor Vehicle Maintenance and Repair Services for a Total Cumulative Five-Year Amount Not to Exceed $1,500,000 through June 30, 2029
Recommendation: Approve Resolution No. 2024-042
5.13 Resolution No. 2024-043 - Authorizing the Mayor to Execute an Agreement with RJN Inc., DBA H&N Enterprises, for Flood Control, Creek Maintenance, and Open Space Weed Abatement Services for a Total Cumulative Five-Year Amount Not to Exceed $2,000,000 through June 30, 2029
Recommendation: Approve Resolution No. 2024-043
5.14 Resolution No. 2024-044 - Authorizing the Mayor to Execute an Agreement with ACCO Engineered Systems, Inc. for Heating, Ventilation, and Air Conditioning Maintenance and Repair Services for a Total Cumulative Five-Year Amount Not to Exceed $1,500,000 through June 30, 2029
Recommendation: Approve Resolution No. 2024-044
5.15 Resolution No. 2024-045 - Authorizing the Mayor to Execute an Agreement with Dutchover & Associates for On-Call Landscape Architecture Consulting Services for a Term Ending December 31, 2026, with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999
Resolution No. 2024-046 - Authorizing the Mayor to Execute an Agreement with Gates + Associates for On-Call Landscape Architecture Consulting Services for a Term Ending December 31, 2026, with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999
Resolution No. 2024-047 - Authorizing the Mayor to Execute an Agreement with PlaceWorks for On-Call Landscape Architecture Consulting Services for a Term Ending December 31, 2026, with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999 Recommendation: Approve Resolution Nos. 2024-045, 2024-046, and 2024-047
5.16 Transportation Advisory Committee Appointments
Recommendation: Approve Committee Appointments
5.17 Senior Citizens Advisory Committee Appointments
Recommendation: Approve Committee Appointments
5.2 Packet Pg. 9
Minutes Acceptance: Minutes of Mar 26, 2024 7:00 PM (CONSENT CALENDAR) 4 City Council Meeting – March 26, 2024
5.18 Library Advisory Committee Appointments
Recommendation: Approve Committee Appointments
5.19 Arts Advisory Committee Appointments
Recommendation: Approve Committee Appointments
6. SPECIAL PRESENTATIONS
6.1 Proclamation Declaring March 2024 as American Red Cross Month.
Presentation to Andrew Sorley, Red Cross Contra Costa Leadership Council Member.
6.2 Proclamation declaring April 7-13, 2024 as National Library Week.
Introduction by Steven Cox, Recreation Supervisor. Presentation to Dr. Francis AdebolaWilson, San Ramon Senior Library Manager and Elayne Pedley, Dougherty Station Library Manager.
6.3 Recognition of San Ramon Government 101 Graduates: Sandra Almazan, Rohit Anumula, Robert Bickel, Casey Briggs, Eileen Cavestany, Ken Duley, Susan Duley, Maynard Estrellado, Todd Flavio, Sara Gao, Janet Kleyn, Srinivasa Manapragada, Rob Maser, Partha Mitra, Zephyr Roos, Ramya Shenoy, Ramon Widmer, Doug Wilson, David Woodard, and Wenjing Wu.
Introduction by City Clerk Christina Franco.
7. DEFERRED CONSENT ITEMS
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1 Library Advisory Committee Annual Report
Recommendation: Receive Report
Introduction by Steven Cox, Recreation Supervisor. Presentation by Dinesh Govindarao, Vice Chair, Library Advisory Committee.
The City Council did not take any action on this item.
9.2 Public Hearing: Introduction of Ordinance (Next in Line) - Repealing and Replacing Title B, Division B6 (Health, Sanitation and Environmental Quality), Chapter III (Ozone Depletion Control), Article 1 (Chlorofluorocarbon-Processed Food Packaging) of the San Ramon Municipal Code
Recommendation: Receive the Staff Report, Introduce the Ordinance (Next in Line), Waive the Reading and Read by Title Only, Open the Public Hearing to Consider the Proposed Ordinance Changes, Receive Public Testimony, Close the Public Hearing, Deliberate And, If Appropriate, Set the Ordinance for Adoption on April 9, 2024
5.2 Packet Pg. 10
Minutes Acceptance: Minutes of Mar 26, 2024 7:00 PM (CONSENT CALENDAR) 5 City Council Meeting – March 26, 2024
Staff report Kerry Parker, Environmental Services Program Manager Vice Mayor Perkins' motion to introduction of ordinance (next in line) - repealing and replacing Title B, Division B6 (Health, Sanitation and Environmental Quality), Chapter III (Ozone Depletion Control), Article 1 (Chlorofluorocarbon-Processed Food Packaging) of the San Ramon Municipal Code, waive the reading and read by title only and open the public hearing was seconded by Cm. Verose. The motion passed 5-0-0-0.
There was no public comment received.
Cm. Rubio's motion to close the public hearing was seconded by Cm. Armstrong. The motion passed 5-0-0-0.
Cm. Rubio's motion set the ordinance (next in line) for adoption on April 9, 2024 was seconded by Vice Mayor Perkins. The motion passed 5-0-0-0.
9.3 Five-Year Financial Forecast
Presentation by Kelly Sessions, Administrative Services Director.
Public comment was received from resident Gary Chaban.
The City Council did not take action on this item.
9.4 Resolution No. 2024-(Next in Line) - Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2024/25, Repealing Resolution No. 2023-045, and Setting a Public Hearing on April 23, 2024
Recommendation: Receive the Report and Set the Public Hearing for April 23, 2024
Staff report Kelly Sessions, Administrative Services Director.
The Mayor opened public comment. There was no public comment received. The Mayor closed public comment.
Vice Mayor Perkins' motion to set the public hearing for April 23, 2024 was seconded Cm. Verose. The motion passed 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Vice Mayor
SECONDER: Sridhar Verose, Councilmember
AYES: Hudson, Perkins, Armstrong, Verose, Rubio
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
11. ADJOURNMENT
The meeting was adjourned at 9:44 p.m.
5.2 Packet Pg. 11
Minutes Acceptance: Minutes of Mar 26, 2024 7:00 PM (CONSENT CALENDAR)
CITY COUNCIL STAFF REPORT
DATE: April 9, 2024
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: MINUTE ORDER NO. 2024-003 - Directing the City Clerk to Review and Prepare the Biennial Conflict of Interest Code for the City of San Ramon
RECOMMENDED ACTION
Staff recommends that the City Council approve this Minute Order directing the City Clerk to review and prepare the Biennial Conflict of Interest Code for the City of San Ramon.
BACKGROUND/DISCUSSION
The Political Reform Act requires local jurisdictions to adopt their own Conflict of Interest Codes identifying additional positions required to file annual disclosure statements. The Code must be reviewed biennially to determine if it is accurate or if the Code needs amendment.
The City Council is the Code’s reviewing body. This Minute Order serves as the City Council’s directive to staff to review the Conflict of Interest Code by October 1, 2024. If there is a need to update the City’s Code (Government Code §87306.5), a notice will be filed by October 1, 2024, indicating that an amendment is necessary. The amendment must be completed and approved by City Council by December 30, 2024. The City’s amended Code becomes effective upon approval by the Council.
FISCAL ANALYSIS
There are no fiscal impacts.
STEPS FOLLOWING APPROVAL
The City Clerk will prepare the City’s Conflict of Interest Code for review by the City Council to determine if there is a need to update the Code.
5.3 Packet Pg. 12
CITY COUNCIL STAFF REPORT
DATE: April 9, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Chris Weeks, Transportation Division Manager
SUBJECT: Transportation Advisory Committee Appointment
RECOMMENDED ACTION
Staff recommends the appointment of one member of the San Ramon Chamber of Commerce, Wade Luckhardt, as a representative to the Transportation Advisory Committee for a term to run through January 2026.
BACKGROUND/DISCUSSION
The Transportation Advisory Committee consists of seven members - six from the San Ramon community and one representative from the Chamber of Commerce, each serving a two-year term. Appointments are made by the City Council in February of each year.
The San Ramon Chamber of Commerce has recommended the appointment of Wade Luckhardt as their representative on the Transportation Advisory Committee for a term to run through January 2026.
STEPS FOLLOWING APPROVAL
Staff will notify the Committee appointee of upcoming meeting dates, times, and location.
5.4 Packet Pg. 13
CITY COUNCIL STAFF REPORT
DATE: April 9, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Kerry Parker, Public Works Program Manager
SUBJECT: ORDINANCE 525 - Repeal and Replace Chapter III of Division B6 of the Municipal Code to Amend the 1989 Ordinance Prohibiting the Use of Chlorofluorocarbon-Processed Food Packaging (Ordinance No. 166) to Clarify that Polystyrene Foam Food Packaging is Prohibited
EXECUTIVE SUMMARY
In 1989, the City banned the use and sale of chlorofluorocarbon (CFC) processed food packaging by restaurants and retail food vendors. The Ordinance was initially introduced by staff to target a reduction in the use of polystyrene foam foodware that was produced using CFCs, a material that is a nuisance to the environment. Staff seeks to amend the 1989 Ordinance to specify that all polystyrene foam is banned for use as takeout foodware by any food or drink vendor within jurisdictional limits, as the material is not recyclable, contributes to litter, is harmful to wildlife whether made with or without CFCs, and there are substitute foodware options widely available on the market that are recyclable or compostable.
RECOMMENDED ACTION
Staff recommends that the City Council adopt the Ordinance (next in line), Repeal and Replace Chapter III of Division B6 of the Municipal Code to Amend the 1989 Ordinance Prohibiting the Use of Chlorofluorocarbon-Processed Food Packaging (Ordinance No. 166) to Clarify that Polystyrene Foam Food Packaging is Prohibited.
BACKGROUND
Polystyrene foam is not compostable, nor meaningfully recyclable. Broken pieces of polystyrene foam look identical to the eggs and food eaten by animals and fish but are poisonous to wildlife.
As this material is continuously pulverized by wind, water, and weather down to very small particles, these microplastics are a serious harm to the environment. Polystyrene foam is not recyclable in the curbside collection program provided by ACI of San Ramon, the City’s franchised hauler, for residential and commercial curbside waste collection, nor in any other single-stream recycling system (ex. blue cart co-mingled recycling) and must be placed in the trash.
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To date, foamed polystyrene has been banned in over 135 jurisdictions in California, starting in 1988. At that time, foamed polystyrene was commonly produced with CFCs, which are ozonedepleting chemicals, and the reduction of the use of these chemicals was the focus for many of the original bans on this material. Ordinance No. 166 was originally written to be part of the polystyrene foam reduction movement but was eventually reduced to the specific ozonedepleting chemical of concern in the manufacture of the products, instead of the problematic material itself. In 1989, polystyrene foam instead began to be manufactured with hydrochlorofluorocarbons (HCFCs) or hydrofluorocarbons (HFCs); this rendered the original Ordinance irrelevant within a very short time, although other problems with foamed polystyrene remain.
Concord, El Cerrito, Hercules, Lafayette, Martinez, Pinole, Pittsburg, Richmond, San Pablo, and Walnut Creek have also banned the material for use in various ways, but mostly for the use of takeout foodware in restaurants. Contra Costa County banned the material for use as foodware in restaurants and convenience stores in 2020 in all unincorporated communities, to match other restrictions in 10 of the 19 jurisdictions in the County.
Further, Senate Bill (SB) 54, the Plastic Pollution Prevention and Packaging Producer Responsibility Act, requires that by 2032 single-use plastic packaging and foodware be cut by 25% and a minimum 65% recycling rate of these plastics, and that 100% of single-use packaging and foodware be truly recyclable or compostable. Under SB 54, polystyrene foam foodware is subject to a Statewide ban in 2026 because it cannot be meaningfully recycled in municipal systems.
The process for recycling foamed polystyrene is prohibitively expensive, estimated to cost around $3,000 per ton to process. To put this in context, it costs under $100 to recycle a ton of paper. In the best of current recycling systems in California, polystyrene foam is recycled at a rate of about 1% to 5% of all material produced. This is well below the required 65% threshold in SB 54, primarily because the material must be clean and in bulk quantities to be processed for recycling. Foodware (clamshells or cups) are not recyclable in this scenario because they are likely soiled with residue food and liquids.
DISCUSSION
Instead of instituting a plastic foodware or disposable foodware ban, the City proclaimed on April 26, 2022, that consumers and businesses will strive to use reusable dishware wherever possible and to create a Trash-Free San Ramon. Over 20 businesses in the City have been recognized for their efforts to reduce the use of disposable foodware, mostly by relying on reusable dishware for dine-in, or by incentivizing customers to bring in their cups and/or containers to be filled with their products.
In addition, staff recognizes that SB 54 will eventually result in the phasing out of polystyrene foam foodware. However, there are some single-use materials that are so inherently harmful to the environment that they require further scrutiny on whether they should be allowed to be used as takeout material at all. The marketplace for takeout cups and clamshells is much broader than it was in 1989, and many of these alternatives are more readily recyclable or compostable.
5.5 Packet Pg. 15
However, staff has noted that polystyrene foam is still in use by restaurants and vendors have wanted to use it at City events. Therefore, staff wishes to level the playing field among businesses that are making great efforts to be environmentally conscious and those who are not.
Polystyrene foam cups and clamshells should not be used in single-use fashion, as the permanence of the substance in the environment at the microscopic-level unnecessarily poses harm to wildlife and the planet.
To reduce this polluting impact, this amendment to the Ordinance proposes to prohibit the use of polystyrene foam foodware for food vendors beginning May 9, 2024. See Attachment A for the newly worded language prohibiting Polystyrene Foam Foodware. Any remaining stock of polystyrene foam foodware that businesses currently have should be used up by December 31, 2024, when the proposed enforcement of this amendment to the Ordinance is set to begin.
All food and drink vendors that have business licenses on record will receive a letter detailing these changes, accompanied by a flyer (Attachment A) helping to explain the elimination of polystyrene foam foodware. Staff will provide technical assistance to vendors looking to find replacement foodware that is more recyclable or compostable in our current curbside collection program.
Policy Committee
Staff discussed the proposed modifications to the Ordinance with the Policy Committee on February 28, 2024. The Committee agreed with the proposed changes but requested that staff explore the potential impacts on businesses and either extend the enforcement date or modify language for exceptions due to hardship, as may be appropriate. Based on preliminary outreach, staff anticipates that the Ordinance will likely not impose hardships upon restaurants; however, in order to minimize that potential, the enforcement date after which any stockpiles of polystyrene would have to have been used by a vendor has been extended to December 31, 2024.
Public Hearing
On March 26, 2024, the Ordinance was introduced, and a public hearing was conducted. No testimony was received from the public, and the Council made a motion to set the Ordinance as written for final adoption on April 9, 2024.
FISCAL ANALYSIS
There is minimal fiscal impact on the City to adopt the amended Ordinance. Staff will continue to perform regular outreach to the applicable commercial sector in the form of direct mailings through the end of this year and will continue to suggest polystyrene foam foodware alternatives, which are found in the catalogs of existing foodware suppliers. Polystyrene foam foodware is not typically used by City departments.
5.5 Packet Pg. 16
STEPS FOLLOWING APPROVAL
The revised Ordinance will be posted in three public places within 15 days of approval and go into effect after 30 days, pending any appeals.
ATTACHMENT
A: Polystyrene Foodware Flyer
5.5 Packet Pg. 17
ORDINANCE 525
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAMON REPEAL AND REPLACE CHAPTER III OF DIVISION B6 OF THE MUNICIPAL CODE TO AMEND THE 1989 ORDINANCE PROHIBITING THE USE OF
CHLOROFLUOROCARBON-PROCESSED FOOD PACKAGING (ORDINANCE NO. 166) TO CLARIFY THAT POLYSTYRENE FOAM FOOD PACKAGING IS
PROHIBITED
THE CITY COUNCIL OF THE CITY OF SAN RAMON DOES ORDAIN AS FOLLOWS:
SECTION 1: TITLE B, DIVISION B6 (Health, Sanitation and Environmental Quality), CHAPTER III (Ozone Depletion Control), Article 1 (Chlorofluorocarbon-Processed Food Packaging) of the San Ramon Municipal Code is hereby repealed in its entirety and replaced with the following:
ARTICLE 1 (Polystyrene Foam Food Packaging and Foodware) B6-51. - Definitions.
As used in this article:
Chlorofluorocarbons or CFC's are the family of chemical substances commonly referred to as such, and contain carbon, fluorine and chlorine, and have no hydrogen atoms and no double bonds.
Customer means anyone purchasing food or beverages from restaurants or retail food vendors.
Food packaging or Foodware means all bags, sacks, wrapping, boxes, containers, bowls, plates, trays, cartons, cups, straws, and lids which are not intended for reuse, on or in which any foods or beverages are placed or packaged on a restaurant's or retail food vendor's premises.
Food vendor means any restaurant or retail food vendor within the city of San Ramon.
Non-reusable food packaging means packaging that has been provided to a customer with the intention of discarding it after a single use. Also known as disposable foodware.
Outdoor food vendor shall have the same meaning as “Outdoor Vendor” defined in Section D8- 2 of this Code.
Polystyrene foam food packaging or foodware means any and all plastic food packaging which uses foamed (expanded) or foam material in its manufacture.
Prepared food means beverages and foods which are prepared on the vendor's premises by cooking, chopping, slicing, mixing, freezing, squeezing or otherwise, and which require no further preparation to be consumed. "Prepared food" does not include any raw uncooked meat,
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fish and poultry product, or fruits or vegetables which are not chopped, squeezed, mixed or otherwise processed in some fashion.
Reusable food service ware means dishware (cups, glasses, utensils, plates, etc.) that can be used, then washed in a commercial dishwasher roughly 1000 times before needing replacement.
Restaurant means any establishment located within the city of San Ramon, selling prepared food to be eaten on or about its premises by customers. "Restaurant" includes sidewalk and all other outdoor food vendors.
Retail food vendor means any store, shop sales outlet, lunch truck or other business including a grocery store or a delicatessen, other than a restaurant located within the city of San Ramon, which provides or sells takeout food.
Supplier means anyone supplying food packaging to a restaurant or retail food vendor within the city of San Ramon.
Takeout food means prepared foods or beverages requiring no further preparation to be consumed and which may be purchased for consumption off the retail food vendor's premises.
B6-52. -Packaging prohibitions.
A. Restaurants.
1. Except as provided in subsection C of this section, no restaurant shall provide prepared food to its customers in any polystyrene foam food packaging, nor shall any restaurant purchase, obtain or keep any polystyrene foam food packaging for such purpose.
2. All contracts between restaurants and suppliers thereto entered into after May 9, 2024, shall include provisions that the supplier will supply no polystyrene foam food packaging. Failure to comply with such provisions shall constitute a material breach of the contract.
3. All non-reusable food packaging provided to customers shall be recyclable or compostable in accordance with the city’s franchised waste hauler program.
B. Retail Food Vendors.
1. Except as provided in subsection C, no retail food vendor shall provide takeout food in any polystyrene foam food packaging, nor shall any retail food vendor purchase, obtain or keep any polystyrene foam food packaging for the purpose of packaging takeout food.
2. All contracts for the purchase of takeout food packaging entered into after May 9, 2024, shall comply with the provisions of subsection (A)(2).
3. All non-reusable food packaging provided to customers should be recyclable or compostable in accordance with the city’s franchised waste hauler program.
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C. Exceptions.
1. The public works director or his or her authorized representative may exempt a type of packaging from the requirements of this article upon demonstration satisfactory to the public works director or his or her designee that the packaging has no acceptable equivalent and that imposing the requirements hereof would cause undue hardship. Said documentation shall include, but not be limited to, a list of suppliers contacted to determine whether substitutes are available.
2. Food packaging required to be paid for or shipped under a contract executed before May 9, 2024 may be used until December 31, 2024, when enforcement will begin.
3. The city shall not purchase any polystyrene foam food packaging, nor shall such packaging be knowingly utilized at any city-sponsored event occurring within the city on and after May 9, 2024.
4. The public works director or his or her designee is authorized to promulgate regulations and to take any and all other actions reasonable and necessary to enforce this article, including but not limited to, inspection of any food vendor's premises during normal business hours to verify compliance.
B6-53. - Violation— Civil remedies.
A violation of any of the provisions of this article shall constitute a nuisance and may be abated by the city through civil process, by means of restraining order, preliminary or permanent injunction, or in any other manner provided by law for the abatement of such nuisance.
B6-54. - Violation—Penalty.
A. On and after December 31, 2024, it is unlawful for any person, firm, partnership or corporation to violate any provision or to fail to comply with any of the requirements of this article. Any person, firm, partnership or corporation violating any provision of this article or failing to comply with any of its requirements is guilty of an infraction and shall be punished as provided in Title A, Section A1-32.
B. Each such person, firm, partnership or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this article is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefor as provided in this article.
C. The provisions of this article shall not be construed as permitting conduct not prescribed herein and shall not affect the enforceability of any other applicable provisions of law.
B6-55 through B6-60. - Reserved.
SECTION 2: CEQA
The City Council finds that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15378 and 15061 of the CEQA Guidelines in that the activity has no potential for resulting in a direct or reasonably foreseeable indirect physical change in the
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environment. Further, the proposed Ordinance is exempt from CEQA on the separate and independent ground that it is an action of a regulatory agency (the City) for the protection of the environment because it will strengthen the City's regulations regarding use of polystyrene products. Thus, this Ordinance is categorically exempt from the requirements of CEQA under Section 15308 of Title 14 of the California Code of Regulations as an action by a regulatory agency for the protection of the environment.
SECTION 3: Severability
If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.
SECTION 4: Effective Date
This ordinance shall take effect thirty (30) days from the date of its passage. Before the expiration of fifteen (15) days after its passage, this ordinance shall be posted in three (3) places within the City of San Ramon along with the names of the members of City Council voting for and against the same.
The foregoing ordinance was introduced at the meeting of the City Council of the City of San Ramon on March 26, 2024, and after public hearing, was adopted on , 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________
David E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk
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ATTACHMENT A
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Attachment: A: Polystyrene Foodware Flyer (525 : Adoption of Ordinance (Next in Line))
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Attachment: A: Polystyrene Foodware Flyer (525 : Adoption of Ordinance (Next in Line))
CITY COUNCIL STAFF REPORT
DATE: April 9, 2024
TO: City Council/City Manager
FROM: Steven Spedowfski, City Manager
By: Scott Koll, Deputy City Manager
SUBJECT: RESOLUTION NO. 2024-048 - Public Hearing: Declaring Results of Majority Protest Proceedings and Renewing the San Ramon Valley Tourism Improvement District
RECOMMENDED ACTION
Staff recommends that the City Council conduct the final public hearing, declare the results of majority protest proceeding, and adopt this Resolution.
BACKGROUND/DISCUSSION
The existing SRVTID is a benefit assessment district proposed to continue a revenue source to help fund promotions, marketing and sales programs for San Ramon lodging businesses (referred to as “Discover San Ramon”). This approach has been used successfully in other destination areas throughout the state to improve tourism and drive additional room nights to assessed lodging businesses. The SRVTID will include all lodging businesses and short-term vacation rentals, existing and in the future, available for public occupancy located in the boundaries of the City of San Ramon, as shown on the map in the Management District Plan.
In 2017, lodging business owners decided to pursue formation of the SRVTID in 2015 for a five (5) year term in order to create a revenue source devoted to marketing San Ramon as a tourist, meeting and event destination.
In 2022, the City Council authorized Resolution 2022-042 allowing Discover San Ramon lodging businesses to renew the SRVTID for another two (2) year term. Discover San Ramon lodging businesses wish to renew the SRVTID for another five (5) year term. If renewed, the SRVTID could generate approximately $450,000 on an annual basis for promotion of travel and tourism specific to the City of San Ramon.
The SRVTID renewal process follows the Property and Business Improvement District Law of 1994 (94 Law). The 94 Law requires that a public meeting be held prior to the adoption of any new or increased assessment pursuant to Section 54954.6 of the Government Code. The public meeting is the third step in the district renewal process and is intended to allow public testimony regarding the proposed assessment. No action is taken by the City Council during this step.
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Tourism Improvement District
Tourism Improvement Districts (TIDs) utilize the efficiencies of private sector operation in the market-based promotion of tourism. These special assessment districts allow lodging business owners to organize their efforts to increase tourism. Lodging business owners within the TID fund the TID, and those funds are used to provide services that are desired by and benefit the lodging businesses within the TID.
TID benefits:
Funds cannot be diverted for other government programs; TIDs are customized to fit the needs of each destination; TIDs allow for a wide range of services including: destination marketing, tourism, promotion, and sales lead generation;
TIDs are designed, created, and governed by those who will pay the assessment; TIDs provide a stable funding source for tourism promotion.
In California, TIDs are primarily formed pursuant to the 94 Law. This law allows for the creation of a special benefit assessment district to raise funds within a specific geographic area. The key distinction between TIDs and other special benefit assessment districts is that funds raised are returned to the private non-profit corporation governing the TID.
Management District Plan
The Management District Plan (Attachment A) includes the proposed boundary of the SRVTID, a service plan and budget, and a proposed means of governance. The SRVTID will include all lodging businesses and short-term vacation rentals, existing and in the future, available for public occupancy located in the City of San Ramon.
The SRVTID will have a five (5) year term, beginning April 1, 2024, or as soon as possible thereafter, and end five (5) years from its start date. Once per year beginning on the anniversary of SRVTID renewal there is a thirty (30) day period in which business owners paying fifty percent (50%) or more of the assessment may protest and begin proceedings to terminate the SRVTID.
The annual assessment rate has not changed since SRVTID’s inception and shall remain two dollars ($2.00) per paid room per night. Based on the benefit received, assessments will not be collected on the following: overnight stays greater than a period of thirty (30) consecutive days; overnight stays by Federal or State employees who are on official business when the room is paid for directly by a Federal or State agency. This exemption does not include overnight stays by employees who are later reimbursed by their agency, nor stays by any officer or employee of a foreign government who is exempt from transient occupancy taxes by reason of express provision of federal law or international treaty.
The City will serve as the SRVTID fiduciary by collecting the assessment on a monthly basis (including any delinquencies, penalties and interest) from each assessed lodging business located in the boundaries of the SRVTID. The City will take all reasonable efforts to collect the
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assessments from each assessed lodging business. The City shall conduct an annual audit of all transactions between the City and the SRVTID.
SRVTID Renewal Process
January 23, 2024 RESOLUTION OF INTENTION HEARING [COMPLETED] Upon the submission of a written petition, signed by the business owners in the proposed SRVTID who will pay more than fifty percent (50%) of the assessments proposed to be levied, the San Ramon City Council may initiate proceedings to renew the district by the adoption of a resolution expressing its intention to renew a district.
January 25, 2024 NOTICE [COMPLETED]
The 94 Law requires the City to mail written notice to the owners of all businesses proposed to be within the SRVTID. Mailing the notice begins a mandatory forty-five (45) day period in which owners may protest SRVTID renewal.
February 13, 2024 PUBLIC MEETING [COMPLETED]
Allow public testimony on the renewal of the SRVTID and levy of assessments. No Council action required.
April 9, 2024 FINAL PUBLIC HEARING
If written protests are received from the owners of businesses in the renewed SRVTID which will pay more than fifty percent (50%) of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than fifty percent (50%), no further proceedings to levy the proposed assessment against such businesses shall be taken for a period of one (1) year from the date of the finding of a majority protest by the City Council.
If the City Council, following the public hearing, decides to renew the SRVTID, the City Council shall adopt a resolution of formation renewing the SRVTID.
FISCAL ANALYSIS
The City will receive a fee of one percent (1%) of the amount collected to cover its costs of administration. Because the SRVTID programs are intended to increase visitation to the City, there may be an increase in transient occupancy tax and sales tax collections.
STEPS FOLLOWING APPROVAL
The City will levy assessments and distribute to Discover San Ramon as outlined in the Management District Plan.
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RESOLUTION NO. 2024-048
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON PUBLIC HEARING: DECLARING RESULTS OF MAJORITY PROTEST PROCEEDINGS AND
RENEWING THE SAN RAMON VALLEY TOURISM IMPROVEMENT DISTRICT WHEREAS, the Property and Business Improvement District Law of 1994 (Streets and Highways Code §36600 et. seq.) authorizes the City to renew business improvement districts upon petition by a weighted majority of the business owners located within the boundaries of the district; and
WHEREAS, lodging business owners who will pay more than fifty percent (50%) of the proposed assessment, as weighted according to the amount of the assessment to be paid by the petitioner, within the boundaries of the San Ramon Valley Tourism Improvement District (SRVTID) have petitioned the City Council to renew the SRVTID; and WHEREAS, the renewed SRVTID includes all lodging businesses and short-term rentals in the City of San Ramon; and
WHEREAS, included with the petitions was a Management District Plan (Plan) summary that describes the proposed assessment to be levied on lodging businesses within the SRVTID to pay for promotions, marketing and sales programs, and other improvements and activities set forth in the Plan; and
WHEREAS, the assessed lodging businesses within the SRVTID will receive a specific benefit from the activities and improvements set forth in the Plan; and WHEREAS, on January 23, 2024, at 7:00 PM, the City Council adopted a Resolution of Intention, Resolution No. 2024-01; and
WHEREAS, the public meeting and public hearing to consider the renewal of the SRVTID have been properly noticed in accordance with Streets and Highways Code §36623; and
WHEREAS, on February 13, 2024, at 7:00 PM, the City Council held a public meeting regarding the renewal of the SRVTID, and the City Council heard and received objections and protests, if any, to the renewal of the SRVTID and the levy of the proposed assessment; and WHEREAS, on April 09, 2024, at 7:00 PM, the City Council held a public hearing regarding the renewal of the SRVTID, and the City Council heard and received all objections and protests, if any, to the renewal of the SRVTID and the levy of the proposed assessment; and WHEREAS, the City Clerk has determined that there was no majority protest. A majority protest is defined as written protests received from owners of businesses in the renewed SRVTID which would pay fifty percent (50%) or more of the assessments proposed
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to be levied. Protests are weighted based on the assessment proposed to be levied on each lodging business; and
WHEREAS, the City bears the burden of proving by a preponderance of the evidence that an assessment imposed for a specific benefit or specific government service is not a tax, that the amount is no more than necessary to cover the costs to the City in providing the specific benefit or specific government service, and that the manner in which those costs are allocated to a payor bear a fair or reasonable relationship to the specific benefits or specific government services received by the payor.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL THAT:
1. The recitals set forth herein are adopted by the City Council as findings and they are true and correct.
2. The SRVTID is hereby renewed for a five (5) year term, beginning April 1, 2024, or as soon as possible thereafter, and ending five (5) years from its start date.
3. The Plan dated January 11, 2024 is hereby adopted and approved.
4. The activities to be provided to benefit assessed businesses in the SRVTID will be funded by the levy of the assessment. The revenue from the assessment levy shall not be used: to provide activities that directly benefit businesses outside the SRVTID; to provide activities or improvements outside the SRVTID; or for any purpose other than the purposes specified in this Resolution, the Resolution of Intention, and the Plan. Notwithstanding the foregoing, improvements and activities that must be provided outside the SRVTID boundaries to create a specific benefit to the assessed businesses may be provided, but shall be limited to marketing or signage pointing to the SRVTID.
5. The City Council finds as follows:
a) The activities funded by the assessment will provide a specific benefit to assessed businesses within the SRVTID that is not provided to those not paying the assessment.
b) The assessment is a charge imposed for a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege. c) The assessment is a charge imposed for a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product.
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d) Assessments imposed pursuant to the SRVTID are levied solely upon the assessed business, and the business owner is solely responsible for payment of the assessment when due. If the owner chooses to collect any portion of the assessment from a transient, that portion shall be specifically called out and identified for the transient in any and all communications from the business owner as the “SRVTID Assessment” or “Tourism Assessment” as specified in the Plan.
6. The assessments levied for the SRVTID shall be applied towards promotions, marketing and sales programs to market San Ramon lodging businesses and shortterm rentals as tourist, meeting and event destinations, and other improvements and activities as set forth in the Plan.
7. Assessments levied on lodging businesses and short-term rentals pursuant to this resolution shall be levied on the basis of benefit. Because the services provided are intended to increase room rentals, an assessment based on room rentals is the best measure of benefit.
8. The assessments for the entire SRVTID are expected to total approximately $450,000 in year one (1).
9. Bonds will not be issued to fund the SRVTID.
10. The SRVTID shall include all lodging businesses and short-term rentals located within the boundaries of the City of San Ramon. A boundary map is attached hereto and incorporated herein by reference.
11. The assessments shall be used for the purposes set forth above and any funds remaining at the end of any year may be used in subsequent years in which the SRVTID assessment is levied as long as they are used consistent with the requirements set forth herein.
12. The assessments to fund the activities and improvements for the SRVTID will be collected by the City on a monthly basis, and in accordance with Streets and Highways Code §36631.
13. The City Council, through adoption of this Resolution and the Plan, has the right pursuant to Streets and Highways Code §36651, to identify the body that shall implement the proposed program, which shall be the Owners’ Association of the SRVTID as defined in Streets and Highways Code §36612. The City Council has determined that Discover San Ramon shall be the SRVTID Owners’ Association.
14. Discover San Ramon, pursuant to Streets and Highways Code §36650, shall cause to be prepared a report for each fiscal year, except the first year, for which assessments are to be levied and collected to pay the costs of the improvement
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and activities described in the report. The first report shall be due after the first year of operation of the SRVTID.
15. The SRVTID established pursuant to this resolution will be subject to any amendments to the Property and Business Improvement District Law of 1994 (California Streets and Highways Code §36600 et. seq.).
16. The City Clerk, or his or her designee, is directed to take all necessary actions to complete the establishment of the SRVTID and to levy the assessments.
17. This Resolution shall take effect immediately upon its adoption by the City Council.
I HEREBY CERTIFY that the foregoing Resolution of Formation was introduced and adopted at a regular meeting of the City Council on the 9th day of April, 2024 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk
Exhibit 1: Boundary Map
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EXHIBIT 1
Boundary Map
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CITY COUNCIL STAFF REPORT
DATE: April 9, 2024
TO: City Council/City Manager
FROM: Kelly Sessions, Administrative Services Director
By: Kelly Sessions, Administrative Services Director
SUBJECT: Cost Allocation Plan and User Fee Study; and Discussion of Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2024/25
RECOMMENDED ACTION
Receive the report and provide direction to staff and the project consultants.
BACKGROUND/DISCUSSION
As part of the City’s ongoing commitment to prudent financial management and effective resource allocation, the City contracted with Matrix Consulting Group to conduct a User Fee Study and Cost Allocation Plan. The purpose of the study was to evaluate time and cost assumptions to determine the full cost (direct and indirect) of providing City services based upon the current organizational structure and processes. The State allows local jurisdictions to recover the cost of providing such services, and this study is essential in establishing a legally defensible framework to do so, as well as for enhancing transparency and improving ongoing financial sustainability.
Working with City staff, Matrix reviewed all in-scope user fees and developed a draft User Fee Study and draft User Fee Schedule which was presented to City Council on March 26, 2024.
Given the City’s current financial condition, Council gave direction to return with a proposed Master Fee Schedule that moves toward full cost recovery where feasible, in addition to approving the concept of establishing an annual cost-of-living increase for the fees going forward. Among other things, Council further directed that those fees which increased greater than 150% be phased in over two years, that separate resident and non-resident fees be established where appropriate, and that the proposed Master Fee Schedule be brought back to Council for further review and public posting at the next Council meeting. Additionally, Council set a public hearing on the proposed fee schedule for the April 23rd regular City Council meeting.
The attached draft Report on Cost of Services (User Fee) Study and draft Master Fee Schedule represent this Citywide effort to establish user fees and charges for the upcoming fiscal year.
These draft documents incorporate recent input from City Council and staff since the first review conducted at the March 26 Workshop. The draft User Fee Study reviews how fees were established for each of the different types of fees (e.g. Planning, Police, Recreation, etc.).
Although fees were reviewed through a Matrix process, some were not. Those fees not reviewed
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by Matrix were set internally, including recreation fees and building rental fees, while other fees not reviewed by Matrix, such as development impact fees, will be reviewed at a later date under a different scope of work. All fees are shown at current cost, total cost and the cost differential.
A five-year history of fees is also attached for reference.
The rate at which each fee is set is under the complete discretion of the City Council. No rates will be set for FY 2024/25 until the public hearing is held, currently scheduled for April 23, 2024.
FISCAL ANALYSIS
When comparing FY 2023/24 fee-related expenditures with fee-related revenue, the City spent $7.2 million in services, but only recovered $5.7 million (79%) in revenue, thus underrecovering costs by approximately $1.5 million, or 21%. If the City were to collect 100% of the cost involved in providing service, the City would realize an additional $1.5 million in new revenue during FY 2024/25.
STEPS FOLLOWING APPROVAL
1. Matrix and City staff will receive additional input and direction from City Council regarding the draft Master Fee Schedule which will be incorporated into a final proposed Master Fee Schedule.
2. The final proposed Master Fee Schedule will be presented to City Council on April 23, 2024, at which time Council will receive public input at the Public Hearing and consider a resolution which would adopt the proposed schedule.
3. If adopted, the FY 2024/25 Master Fee Schedule would be effective July 1, 2024.
ATTACHMENT
A: Draft San Ramon Fee Study Report
B: Draft FY 2024/25 Master Fee Schedule
C: 5-Year User Fee History
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Report on Cost of Services (User Fee) Study
CITY OF SAN RAMON, CALIFORNIA
DRAFT REPORT
April 2024
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Attachment: A: Draft San Ramon Fee Study Report (2024-15 : Report on Draft FY 2024/25 Master Fee Schedule) Table of Contents
1. Introduction and Executive Summary1
2. Legal Framework and Policy Considerations5
3. User Fee Study Methodology8
4. Results Overview 11
5. General Fees 12
6. Building & Safety Services 14
7. Planning Services 21
8. Public Works 27
9. Police 32
10. Parks & Community Services 36
11. Technology Fee Surcharge 43
12. Cost Recovery Considerations 45
Appendix – Comparative Survey 49
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Attachment: A: Draft San Ramon Fee Study Report (2024-15 : Report on Draft FY 2024/25 Master Fee Schedule) DRAFT Cost of Services (User Fee) Study Report City of San Ramon, CA Matrix Consulting Group 1
1. Introduction and Executive Summary
The draft report, which follows, presents the results of the Cost of Services (User Fee) Study conducted by the Matrix Consulting Group for the City of San Ramon, California.
Project Background and Overview
The City of San Ramon has not conducted a comprehensive fee analysis. In 2017, the City conducted a review of its Planning and Engineering fees and has since updated its fees as a means to offset annual inflation costs. The purpose of this study was to evaluate time and cost assumptions and determine the full cost (direct and indirect) of providing City services based upon the current organizational structure and processes. The project team analyzed the cost-of-service relationships that exist between fees for service activities in the following areas: General Fees, Building & Safety, Planning Services, Public Works, Police Services, and Parks & Community Services. The results of this Study provide an updated understanding of current service levels and the maximum justifiable cost for those services.
General Project Approach and Methodology
The methodology employed by the Matrix Consulting Group is a widely accepted “bottom up” approach to cost analysis, where time spent per unit of fee activity is determined for each position within a Department or Division. Once time spent for a fee activity is determined, all applicable City costs are then considered in the calculation of the “full” cost of providing each service. The following table provides an overview of the types of costs included in establishing the “full” cost of services provided by the City:
Table 1: Overview of Cost Components
Cost Component Description
Direct Fiscal Year 2024 Budgeted salaries, benefits, and allowable expenditures.
Indirect Division, departmental, and Citywide support.
Together, the cost components in the table above comprise the calculation of the total “full” cost of providing any particular service, regardless of whether a fee for that service is charged.
The work accomplished by the Matrix Consulting Group in the analysis of fees for service involved the following steps:
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Attachment: A: Draft San Ramon Fee Study Report (2024-15 : Report on Draft FY 2024/25 Master Fee Schedule) DRAFT Cost of Services (User Fee) Study Report City of San Ramon, CA Matrix Consulting Group 2
• Department / Division Staff Interviews: The project team interviewed department / division staff regarding their needs for clarification to the structure of existing fee items, or for addition of new fee items.
• Data Collection: Data was collected for each permit / service, including time estimates. In addition, all budgeted costs and staffing levels for Fiscal Year 2024 were entered into the Matrix Consulting Group’s analytical software model. • Cost Analysis: The full cost of providing each service included in the analysis was established.
• Review and Approval of Results with City Staff: Department and City management has reviewed and approved these documented results.
A more detailed description of user fee methodology, as well as legal and policy considerations are provided in subsequent chapters of this report.
Summary of Results
When comparing FY24 fee-related expenditures with fee-related revenue, the City is under-recovering its costs by approximately $1.5 million or recovering 79% of its costs.
The following table shows by major service area: the revenue collected, the total annual cost, the resulting difference, and the resulting cost recovery percentage.
Table 2: Annual Cost Recovery Analysis
Service Area
Current
Revenue1
Fee-related
Cost2 Difference
Cost
Recovery %
Building & Safety $4,045,732 $5,231,607 ($1,185,875) 77% Planning Services $280,770 $486,458 ($205,688) 58%
Public Works $1,320,222 $1,453,031 ($132,809) 91%
Total $5,646,724 $7,171,096 ($1,524,372) 79%
Building & Safety at $1.2 million has the largest dollar value deficit, which is primarily due to valuation-based fees. Expanding the tiers and updating the ranges to better reflect cost of service will allow the city to achieve greater cost recovery. Lower deficits were expected for Planning and Public Works as those fees were evaluated more recently in 2017 and their deficits are due to changes in hourly rates.
The detailed documentation of this study will show an over-collection for some fees (on a per unit basis), and an undercharge for most others. The results of this analysis provide 1 This revenue is based on taking prior year workload information and multiplying it against current fees to calculate the projected revenue.
2 Fee-related cost represents for that same workload information multiplying it against the full cost calculated in the study. It will not tie to the total departmental expense, as it is meant to tie to the total fee-related cost incurred based upon application and permits processed.
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Attachment: A: Draft San Ramon Fee Study Report (2024-15 : Report on Draft FY 2024/25 Master Fee Schedule) DRAFT Cost of Services (User Fee) Study Report City of San Ramon, CA Matrix Consulting Group 3
each Department and the City with guidance on how to right-size their fees to ensure that each service unit is set at an amount that does not exceed the full cost of providing that service. The display of the cost recovery figures shown in this report are meant to provide a basis for policy development discussions among Council members and City staff, and do not represent a recommendation for where or how the Council should act. The setting of the “rate” or “price” for services, whether at 100 percent full cost recovery or lower, is a policy decision to be made only by the Council, with input from City staff and the community.
Considerations for Cost Recovery Policy and Updates
The Matrix Consulting Group recommends that the City use the information contained in this report to make any necessary updates to their formal Cost Recovery policies and continue with their annual updates to fees for service. 1 Adopt a Formal Cost Recovery Policy
The Government Finance Officers Association’s (GFOA) best practices for Establishing Government Charges and fees state that governmental entities should adopt formal policies regarding charges and fees, which include the jurisdiction’s intention to recover the full cost or partial costs of providing services, sets forth circumstances under which the jurisdiction might set a charge or fee at less than or more than 100% of full cost, and outlines the considerations that might influence the jurisdiction’s pricing decision.
Matrix Consulting Group strongly recommends that the City adopt a formalized, individual cost recovery policy for each service area included in this Study. Whenever a cost recovery policy is established at less than 100% of the full cost of providing services, a known gap in funding is recognized and may then potentially be recovered through other revenue sources. Matrix Consulting Group considers a formalized cost recovery policy for various fees for service an industry Best Management Practice. 2 Continue Annual Fee Update / Increase Mechanism
The purpose of a comprehensive update is to completely revisit the analytical structure, service level estimates and assumptions, and to account for any major shifts in cost components or organizational structures that have occurred since the City’s previous analysis.
GFOA best practices for Establishing Government Charges and Fees states that governmental entities should review, and update charges and fees periodically based on factors such as the impact of inflation, other cost increases, adequacy of cost recovery, use of services, and the competitiveness of current rates to avoid large infrequent fee
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increases. Therefore, it is recommended the City continue the practice of conducting comprehensive analyses every three to five years as this practice captures any changes to organizational structure, processes, code amendments, as well as any new service areas.
In between comprehensive updates, the City should continue to utilize published industry economic factors such as Consumer Price Index (CPI) or other regional factors to update the cost calculations established in the Study on an annual basis. Utilizing an annual increase mechanism ensures that the City receives appropriate fee increases that reflect growth in costs. This annual increase factor should be consistent across all departments / services and be agreed upon by City Council.
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2. Legal Framework and Policy Considerations
This section of the report is intended to provide an overview regarding overall legal rules and regulations as well as general policy considerations for fees for service. A “user fee” is a charge for service provided by a governmental agency to a public citizen or group. In California, several constitutional laws such as Propositions 13, 4, and 218, State Government Codes 66014 and 66016, and more recently Prop 26 and the Attorney General’s Opinion 92-506 set the parameters under which the user fees typically administered by local government are established and administered. Specifically, California State Law, Government Code 66014(a), stipulates that user fees charged by local agencies “…may not exceed the estimated reasonable cost of providing the service for which the fee is charged”.
General Principles and Philosophies Regarding User Fees Local governments are providers of many types of general services to their communities.
While all services provided by local government are beneficial to constituents, some services can be classified as globally beneficial to all citizens, while others provide more of a direct benefit to a specific group or individual. The following table provides examples of services provided by local government within a continuum of the degree of community benefit received:
Table 3: Services in Relation to Benefit Received
“Global” Community Benefit “Global” Benefit and an
Individual or Group Benefit Individual or Group Benefit • Police
• Park Maintenance
• Fire Suppression
• Parks and Recreation
• Fire Prevention
• Building Permits
• Planning and Zoning Approval
• Site Plan Review
• Engineering Development
Review
• Facility Rentals
Funding for local government is obtained from a myriad of revenue sources such as taxes, fines, grants, special charges, user fees, etc. In recent years, alternative tax revenues, which typically offset subsidies for services provided to the community, have become increasingly limited. These limitations have caused increased attention on user fee activities as a revenue source that can offset costs otherwise subsidized (usually) by the general fund. In Table 3, services in the “global benefit” section tend to be funded primarily through voter approved tax revenues. In the middle of the table, one typically finds a mixture of taxes, user fee, and other funding sources. Finally, in the “individual /
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group benefit” section of the table, lie the services provided by local government that are typically funded almost entirely by user fee revenue.
The following are two central concepts regarding the establishment of user fees:
• Fees should be assessed according to the degree of individual or private benefit gained from services. For example, the processing and approval of a land use or building permit will generally result in monetary gain to the applicant, whereas Police services and Fire Suppression are examples of services that are essential to the safety of the community at large.
• A profit-making objective should not be included in the assessment of user fees.
In fact, California law requires that charges for service be in direct proportion to the costs associated with providing those services. Once a charge for service is assessed at a level higher than the actual cost of providing a service, the term “user fee” no longer applies. The charge then becomes a tax subject to voter approval.
Therefore, it is commonly accepted that user fees are established at a level that will recover up to, and not more than, the cost of providing a particular service.
General Policy Considerations Regarding User Fees
Undoubtedly, there are programs, circumstances, and services that justify a subsidy from a tax-based or alternative revenue source. However, it is essential that jurisdictions prioritize the use of revenue sources for the provision of services based on the continuum of benefit received.
Within the services that are typically funded by user fees, the Matrix Consulting Group recognizes several reasons why City staff or the Council may not advocate the full cost recovery of services. The following factors are key policy considerations in setting fees at less than 100 percent of cost recovery:
• Limitations posed by an external agency. The State or an outside agency will occasionally set a maximum, minimum, or limit the jurisdiction’s ability to charge a fee at all. An example includes time spent copying and retrieving public documents and / or transportation permits.
• Encouragement of desired behaviors. Keeping fees for certain services below full cost recovery may provide better compliance from the community. For example, if the cost of a permit for replacing a water heater in a residential home is higher than the cost of the water heater itself, many citizens will avoid pulling the permit.
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• Benefit received by user of the service and the community at large is mutual.
Many services that directly benefit a group or individual equally benefit the community as a whole. Examples include Planning Design Review, historical dedications, and certain types of special events.
The Matrix Consulting Group recognizes the need for policies that intentionally subsidize certain activities. The primary goals of a User Fee Study are to provide a fair and equitable basis for determining the costs of providing services and to ensure that the City complies with State law.
Summary of Legal Restrictions and Policy Considerations Once the full cost of providing services is known, the next step is to determine the “rate” or “price” for services at a level which is up to, but not more than the full cost amount.
The City Council is responsible for this decision, which often becomes a question of balancing service levels and funding sources. The placement of a service or activity within the continuum of benefit received may require extensive discussion and at times fall into a “grey area”. However, with the resulting cost of services information from a User Fee Study, the City Council can be assured that the adopted fee for service is reasonable, fair, and legal. The City will need to review all fees for service in this analysis and where subsidies are identified increase them to reduce the deficit, and where overrecoveries are identified the fee must be reduced to be in compliance with the law.
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3. User Fee Study Methodology
The Matrix Consulting Group utilizes a cost allocation methodology commonly known and accepted as the “bottom-up” approach to establishing User Fees. The term means that the cost is calculated for each fee or line-item individually based upon the level of effort associated with that particular fee. The following chart describes the components of a full cost calculation:
The following subsections discuss the two components of the basis of the full cost.
Time Estimation
Utilization of time estimates is a reasonable and defensible approach, especially since experienced staff members who understand service levels and processes unique to the City developed these estimates. The project team worked closely with City staff in developing time estimates with the following criteria:
• Estimates are representative of average times for providing services. Extremely difficult or abnormally simple projects are not factored in the analysis. • Estimates reflect the time associated with the position or positions that typically perform a service.
• Estimates provided by staff are reviewed and approved by the department / division, and often involve multiple iterations before a Study is finalized. • Estimates are reviewed by the project team for “reasonableness” against their experience with other agencies.
• Estimates are not based on time and motion studies, as they are not practical for the scope of services and time frame for this project.
• Estimates match the current or proposed staffing levels to ensure there is no overallocation of staff resources to fee and non-fee related activities.
Time Assumption by
Position
Fully Burdened Hourly
Rate Total Cost
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The Matrix Consulting Group agrees that while the use of time estimates is not perfect, it is the best alternative available for setting a standard level of service on which to base a jurisdiction’s fees for service while meeting the requirements of California law.
The alternative to time estimating is actual time tracking, often referred to billing on a “time and materials” basis. Except in the case of anomalous or sometimes very large and complex projects, the Matrix Consulting Group believes this approach to not be cost effective or reasonable for the following reasons:
• Accuracy in time tracking is compromised by the additional administrative burden required to track, bill, and collect for services in this manner. • Additional costs are associated with administrative staff’s billing, refunding, and monitoring deposit accounts.
• Customers often prefer to know the fees for services in advance of applying for permits or participating in programs.
• Departments can better predict revenue streams and staff needs using standardized time estimates and anticipated permit volumes.
Situations arise where the size and complexity of a given project warrants time tracking and billing on a “time and materials” basis. The Matrix Consulting Group has recommended taking a deposit and charging Actual Costs for such fees as appropriate and itemized within the current fee schedule.
Fully Burdened Hourly Rates
The fully burdened hourly rates calculated through this study include the following components:
• Salaries: FY24 Budgeted salaries were utilized and consolidated at the positional level.
• Benefits: FY24 Budgeted benefits were utilized and consolidated at the positional level.
• Productive Hours: Based upon the bargaining agreements and memorandum of understanding (MOU), working or productive hours were calculated. This means
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taking the 1,950 starting hours and reducing the hours by vacation, sick, holidays, trainings, and administrative leave.
• Departmental / Divisional Overhead: This captures any internal service charges or operating supply costs such as vehicles, supplies, etc. Additionally, this component includes the cost associated with support from Director, Administrative and Analytical staff that do not directly work on fees. • Citywide Overhead: This captures support provided by City Council, City Clerk, City Attorney, Human Resources, Finance, and IT. The costs are based upon the FY24 indirect cost allocation plan, which was provided to the City under separate cover.
Together these components result in the generation of fully burdened hourly rates by position / classification and / or department / division. These rates were multiplied against the time assumptions to calculate the full cost of services noted in this report.
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4. Results Overview
The motivation behind a cost of services (User Fee) analysis is for the City and Departmental staff to maintain services at a level that is both accepted and effective for the community, and also to maintain control over the policy and management of these services.
It should be noted that the results presented in this report are not a precise measurement.
In general, a cost-of-service analysis takes a “snapshot in time”, where a fiscal year of financial and operational information is utilized. Changes to the structure of fee names, along with the use of time estimates allow only for a reasonable projection of subsidies and revenue. Consequently, the City and Department staff should rely conservatively upon these estimates to gauge the impact of implementation going forward.
Discussion of results in the following chapters is intended as a summary of extensive and voluminous cost allocation documentation produced during the Study. Each chapter will include detailed cost calculation results for each major permit category including the following:
• Modifications: discussions regarding any proposed revisions to the current fee schedule, including elimination or addition of fees.
• “Per Unit” Results: comparison of the full cost of providing each unit of service to the current fee for each unit of service (where applicable). • Annualized Results: utilizing annual projected estimates of fee-related activities overall annual subsidies and revenue impacts were projected.
The full analytical results were provided to City staff under separate cover from this summary report.
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5. General Fees
The General Fee category encompasses fees for services which are applied Citywide, such as, photocopies, marriage ceremony, subpoenas, subordination, etc. While these services can be applied Citywide, the City Clerk’s Office is responsible for processing and administering these fees. The following subsections discuss fee schedule modifications and detail per unit results for each major service area.
Fee Schedule Modifications
In discussions with staff, it was determined that the federally set passport fees would be added to the fee schedule as the City will be providing these services. This modification ensures that the proposed fee schedule more accurately reflects the services currently being provided.
Detailed Results
The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service offered.
Table 4: Total Cost Per Unit Results – General Fees
Fee Name
Current
Fee
Total
Cost Difference
Appeals from Administrative Decision Under Municipal Code §A1-95 $350 $446 ($96)
Document Certification $10 $15 ($5)
Marriage Ceremony Fee
Resident $75 $129 ($54)
Non-Resident $150 $129 $21
Notice of Intent to Circulate Petition $200 $200 $0
Returned Check Charge3
First Check $30 $25 $5
Subsequent Checks $30 $35 ($5)
Research Time $40 $126 ($86)
Subordination Fee
Processing Fee $250 $469 ($219)
Actual Cost Actual Cost
Subpoena Fee
Production of Business Records4 $15 $15 $0
Personal Appearance5 $275 $275 $0
3 CIV § 1719(a)
4 EVI § 1563(b)(6)
5 GOV § 68097.2 (b)
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Fee Name
Current
Fee
Total
Cost Difference
Copies - Color and black & white6 $0.10 $0.10 $0.00
CDs, DVDs, Flash Drives $10 $10 $0
City Pins $25 $23 $2
Passport Fees7
Passport Processing $35 $35 $0
With the exception of fees set by the state or federal government, the City mostly underrecovers for their services ranging from a low of $5 for ‘Document Certification’ to a high of $219 for ‘Subordination – Processing Fee’.
Annual Revenue Impact
Due to various fees being set by the state and other fees being used so sparingly, no annual revenue impact was calculated for this section.
6 GOV § 6253(b)
7 U.S. Department of State, travel.state.gov/passportfees
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6. Building & Safety Services
The Building & Safety Services division is responsible for ensuring all new construction and modification or additions to existing building are in compliance with federal, state, and local laws and regulations. The fees examined within this study relate to structural, mechanical, electrical, and plumbing plan review and inspections. The following subsections discuss fee schedule modifications and detailed per unit results for the feerelated services provided by Building & Safety.
Fee Schedule Modifications
In discussions with staff, the following modifications were proposed to the current fee schedule:
• Modified Fees: Currently, demolition permits are based on valuation, it was proposed to have these fees charged as flat fees, as the valuation of a project does not influence the time spent by staff to administer these permits. • Expanded Fees: Currently, the valuation table includes incremental tiers up to $1 million and any project valued greater than $1 million is priced using a base plus per $1,000 multiplier. It’s proposed to expand the table to include tiered costs up to $100 million, along with subsequent per $1,000 multipliers. This modification will more accurately capture the project complexity and staff time spent reviewing, inspecting, and administering the current permits processed by the community.
The proposed modifications streamline the fee schedule and ensure it more accurately reflects the current services provided by the Division.
Detailed Results – Flat Fees & MEPs
Building & Safety assesses flat fees for various structural, mechanical, electrical, and plumbing plan reviews and inspections. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service offered.
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Table 5: Total Cost Per Unit Results – Building & Safety – Flat Fees & MEPs Fee Name Current Fee
Total
Cost Difference
Additional Fees
Permit Issuance Fee $40 $84 ($44)
Disabled Access Inspection - % of Building Permit Fee 25% 25% 0% Energy Inspection - % of Building Permit Fee 25% 25% 0% Temporary Certificate of Occupancy
TCO Fee $2.00 $2.50 ($0.50)
Administration Fee 5% 5% 0%
Review and approve the waste management plan and
summary report for all projects with a construction value over $75,000 and all demolition projects
$25 $441 ($416)
Re-Inspection Fee Assessed When the Work for a
Scheduled Inspection is Not Ready to be Inspected
$130 $142 ($12)
Inspections for which no fee specifically indicated $200 $200 $0 Additional Plan Review Required by Changes, Additions or Revisions
$200 $221 ($21)
Restore Service – A Permit to restore electric utility service (shut-off because of vacancy, fire, or official act), not inclusive of fees for work requiring additional permits $100 $184 ($84)
Demolition Permit Valuation Based $100 N/A
Swimming Pool Permit Valuation Based
Flat Fees
Solar Heating and Cooling System8
Residential:
10kWth or less $450 $532 ($82)
Per Addl kWth $15 $17 ($2)
Commercial:
30kWth or less $1,000 $1,086 ($86)
31-260 kWth $7 $10 ($3)
260+ kWth $5 $7 ($2)
Photovoltaic (PV) Installation6
Residential:
10kWth or less $450 $532 ($82)
Per Addl kWth $15 $16 ($1)
Commercial:
30kWth or less $1,000 $1,186 ($186)
31-260 kWth $7 $8 ($1)
260+ kWth $5 $5 ($0)
Residential Solar Energy Storage (Battery)
First Battery $200 $372 ($172)
Each Additional Battery $15 $50 ($35)
Miscellaneous
Remodels
Bathroom Remodel or Repair (w/o structural
modification)
$450 $733 ($283)
Kitchen Remodel or Repair (w/o structural modification) $750 $733 $17 Re-roof
Up to 10x10 ft. $150 $150 ($0)
Each Additional 10x10 Ft $12 $17 ($5)
8 GOV § 66015 (a-b)
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Fee Name Current Fee
Total
Cost Difference
Window/Door Permit (w/o structural modification)
First 4 Windows and 1 Door $250 $261 ($11)
Each Additional Window $10 $17 ($7)
Each Additional Door $15 $17 ($2)
Residential Furnace/Air Conditioning (replace in-kind) $200 $206 ($6) Special Inspection
Administration of Special Inspection – When required by construction type or special conditions by the Chief
Building Official
10% 10% 0%
Code Compliance Investigation $200 $250 ($50)
Investigation Reports – Minimum $200 $200 ($0)
Investigation Reports – With Photos $200 $301 ($101)
Investigation Fee – Work Without Permit Equal to Permit Fee Weekly Building Permit Activity Reports
Annual $100 $168 ($68)
Per Request $15 $28 ($13)
Overtime
Weekends and Holidays (4 hr min) $200 $239 ($39)
During Regular Business Week $200 $239 ($39)
Code Enforcement
First Notice / Inspection Courtesy (No Fee) $301 ($301) Subsequent Notices / Inspections $150 $401 ($251)
Photograph Processing Actual Cost + 15% Admin Fee
Mileage $0.55/mile + 15% Admin Fee
Extension Fee $60 $200 ($140)
Posting Fee $45 $150 ($105)
Administrative Hearing $150 $701 ($551)
Title Search Fee Actual Cost + 15% Admin Fee
Declaration of Substandard and/or Public Nuisance Notice $322 $801 ($479) Removal of Declaration $277 $701 ($424)
Vehicle Abatement (Removal) Actual Cost + 15% Admin Fee Abatement (Cleanup) Cost Actual Cost + 15% Admin Fee
Preparation of Job Specifications $400 $601 ($201)
City Council Approval of Contract $203 $200 $3
Contract Performance Inspection $160 $200 ($40)
Billing $119 $100 $19
Record Special Assessment $119 $100 $19
Filing a Special Assessment $202 $200 $2
Administrative Costs Pertaining to Violations of the Sign Ordinance $5 $20 ($15)
Electric Permit
Minimum Fee $50 $150 ($100)
Electrical Service $100 $150 ($50)
Additional sub-feeders and distribution power panels $50 $50 ($0) Miscellaneous Permit Fee $65 $200 ($135)
Miscellaneous Permit Fee 2% 2% 0%
Electric Plan Check Fee 65% 65% 0%
Residential Dwellings 20% 20% 0%
In-Ground Swimming Pool, Spas, and Hot Tubs $45 $301 ($256) In-Ground Swimming Pool, Spas, and Hot Tubs 30% 30% 0%
Above-Ground Swimming Pool, Spas and Hot Tubs $45 $200 ($155)
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Fee Name Current Fee
Total
Cost Difference
Electric Power Distribution Poles
Temporary Electrical Service $100 $150 ($50)
Additional sub-feeders and distribution power panels $25 $50 ($25) Furnace/Air Conditioning
Residential Combined Flat Fee $150 N/A
Commercial $50 $301 ($251)
Low Voltage, Protective, Security Signal & Comm. Circuits 2% 3% (1%) Electric Signs and Outline Lighting $50 $150 ($100)
Commercial or Industrial
Office / Light Industrial 20% 15% 5%
Retail Sales 25% 20% 5%
Food Markets 40% 30% 10%
Heavy Industrial 40% 30% 10%
Restaurants 45% 35% 10%
Other 45% 35% 10%
Plumbing Permit
Minimum Fee $50 $150 ($100)
Miscellaneous Permit Fee $65 $150 ($85)
Miscellaneous Permit Fee 2% 2% 0%
Residential Dwellings 15% 15% 0%
Swimming Pools 10% 10% 0%
Furnace/Air Conditioning
Residential Combined Flat Fee $150 N/A
Commercial 10% 15% (5%)
Commercial or Industrial
Office 10% 10% 0%
Retail Sales 10% 10% 0%
Food Markets 15% 10% 5%
Industrial 15% 10% 5%
Restaurants 20% 15% 5%
Other 20% 15% 5%
Water Heaters $75 $150 ($75)
Plumbing Plan Check Fee 65% 65% 0%
Mechanical Permit
Minimum Fee $50 $150 ($100)
Miscellaneous Permit Fee $65 $200 ($135)
Miscellaneous Permit Fee 2% 2% 0%
Residential Dwellings 15% 15% 0%
Swimming Pools 10% 10% 0%
Furnace/Air Conditioning
Residential Combined Flat Fee $100 N/A
Commercial 10% 15% (5%)
Commercial or Industrial
Office 15% 10% 5%
Retail Sales 15% 10% 5%
Food Markets 15% 10% 5%
Industrial 15% 10% 5%
Restaurants 20% 15% 5%
Other 20% 15% 5%
Mechanical Plan Check Fee 65% 65% 0%
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Building under-recovers for the majority of its fees. The largest deficits are in relation to miscellaneous and trade permits, as it relates to remodels and swimming pools and spas.
Code Enforcement primarily under-recovers, ranging from a low of $15 for ‘Administrative Costs Pertaining to Violations of the Sign Ordinance’ to a high of $551 for ‘Administrative Hearing’. Over-recoveries are in relation to ‘Record Special Assessment’ and ‘Billing’ at $19, ‘City ‘City Council Approval of Contract’ at $3, and ‘Filing a Special Assessment’ at $2.
Detailed Results – Valuation Based Fees – Inspection & Plan Check
Building & Safety collects fees based on valuation for all services which are not associated with flat fees, including permits for new construction, remodels, additions, and more. Additionally, a percentage of the permit fee is used to account for plan check, and a percentage of the plan check fee is used to account for aspects of plan check which are required by state laws. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details by valuation category the current fee, total cost, and difference associated with each tier.
Table 6: Total Cost Per Unit Results – Building & Safety – Valuation Based Fees Valuation Category Current Fee Total Cost Difference
Building Permit Fees
$1 to $500 $50.00 $200.35 ($150.35)
Projects Valued at $500 $50.00 $200.35 ($150.35)
$501 to $2,000 $6.00 $13.36 ($7.36)
Projects Valued at $2,000 $140.00 $400.70 ($260.70)
$2,001 to $25,000 $16.00 $17.42 ($1.42)
Projects Valued at $25,000 $508.00 $801.39 ($293.39)
$25,001 to $50,000 $11.50 $32.06 ($20.56)
Projects Valued at $50,000 $795.50 $1,602.78 ($807.28)
$50,001 to $100,000 $8.50 $8.01 $0.49
Projects Valued at $100,000 $1,220.50 $2,003.48 ($782.98) $100,000 to $500,000 $6.70 $11.02 ($4.32)
Projects Valued at $500,000 $3,900.50 $6,411.14 ($2,510.64) $500,001 to $1,000,000 $5.60 $8.01 ($2.41)
Projects Valued at $1,000,000 $6,700.50 $10,418.10 ($3,717.60) $1,000,001 to $10,000,000 $3.80 $2.63 $1.17
Projects Valued at $10,000,000 New $34,059.17 N/A
$10,000,001 to $50,000,000 New $3.03 N/A
Projects Valued at $50,000,000 New $155,269.73 N/A
$50,000,001 to $100,000,000 New $3.11 N/A
Projects Valued at $100,000,000 New $310,539.45 N/A
$100,000,000+ New $1.55 N/A
Building Plan Check Fee
Plan Check Fee 65% 55% 10%
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Valuation Category Current Fee Total Cost Difference
Disabled Access Plan Check 25% 25% 0%
Energy Plan Check 25% 25% 0%
Overall, the Building Division under-recovers for valuation-based fees. By expanding the valuation table, the City has the mechanism to more accurately capture costs on projects that increase in complexity. With this type of modification, it is not uncommon to see the base fees under-recover and the incremental multiplier over-recover.
Along with determining costs associated with inspection services, the project team also worked with Building staff to determine appropriate plan check costs. Currently, the City charges a plan check fee of 65% of the building permit fee. Based upon a detailed review of time estimates provided to review plans for each valuation range this analysis showed that Plan Check should be 55% of the permit fee.
Annual Revenue Impacts
Based on the prior year’s workload information, and current fee-related expenditures, annual cost recovery was evaluated. The following table shows by major fee category:
revenue at current fee, total projected cost, and the resulting difference.
Table 7: Annual Results – Building & Safety
Fee Category
Revenue at
Current Fee
Fee-Related
Cost Difference
Valuation Based Fees $2,610,310 $3,425,613 ($815,303)
Flat Fees $1,435,422 $1,805,994 ($370,572)
Total $4,045,732 $5,231,607 ($1,185,875)
Building & Safety has an annual cost recovery of 77%, which translates to roughly a $1.2 million deficit. The largest deficit is for valuation-based fees. This is in relation to permits valued between $50,000 to $100,000 as that category has a large per unit deficit. By expanding the tiers, more detailed time assumptions are utilized to create a defensible nexus between services rendered and fees charged.
Of the $371,000 flat fee deficit, $176,000 is due to the deficit associated with ‘Permit Issuance’. The City currently imposes a $40 issuance fee on all permits, the full cost was calculated to be $84, resulting in a $44 per unit difference. Due to the large amount of permits administered even a small increase to this fee would impact cost recovery.
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It is important to note that the revenue and total cost shown here includes projects that may span multiple fiscal years; hence the $5.2 million is not reflective of annual cost, but the total cost for providing those services.
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7. Planning Services
The Planning Services division is responsible for ensuring current and future development aligns with the City’s General Plan, Specific Plans, and Zoning Ordinance.
As such, the fees examined within this study relate to zoning, subdivisions, development plans, appeals, etc. Additionally, this Department handles business licensing within the City. The following subsections discuss fee schedule modifications and detailed per unit results for the fee-related services provided by Planning & Business Licensing.
Fee Schedule Modifications
In discussions with staff, the following modifications to the Department’s fee schedule were proposed:
• New Fees: ‘Urban Lot Split’, ‘Tree Removal Permit – Subdivision’, and ‘New Business License Listing’ were proposed to be added as these are services currently being provided by staff, but there is no specific fee category. • Expanded Fees: It was proposed to expand the ‘Short-Term Rental Registration’ fee into two categories; ‘New’ and ‘Renewal’, as the type of registration impacts the amount of time spent by staff to review and administer the permits.
The proposed modifications more accurately reflect the current services provided by the Division.
Detailed Results – Flat Fees
Planning Services collects flat fees for architectural review, conceptual development plans, temporary use permits, notices, tree removals, and business licenses. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service offered.
Table 8: Total Cost Per Unit Results – Planning Services – Flat Fees Fee Name Current Fee
Total
Cost Difference
Architectural Review
Conceptual $1,100 $1,598 ($498)
Minor Alteration $500 $959 ($459)
Residential
Single-Family 2nd Story Addition $400 $1,598 ($1,198)
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Fee Name Current Fee
Total
Cost Difference
Office / Commercial / Industrial − New Construction, Additions, Alterations Non-Residential- Requiring Additional ARB Meeting $1,500 $1,598 ($98) Development Plan
Preliminary Housing Application Fee $1,500 $1,598 ($98) Development Plan:
Conceptual Development Plan Review – ARB Review $1,500 $3,835 ($2,335) Conceptual Development Plan Review – PC Review $2,000 $3,835 ($1,835) Development Plan Amendment (Changes to Site Plan and/or Sq Ft)
Administrative Review $1,500 $3,196 ($1,696)
Environmental Review
Categorical Exemption $100 $160 ($60)
Sign Review
Sign Permit (Each face copy charge) /Administrative Sign Review $300 $399 ($99)
Sign Permit (Each new sign requiring ARB Review) $2,500 $3,835 ($1,335) Master Sign Program Approved Signs $300 $399 ($99)
Temporary Sign Permit (Ninety [90] Consecutive Days) $300 $399 ($99) Temporary Banner / Special Event Sign (Twenty-one [21]
Consecutive Days, Maximum one [1] per Quarter) $300 $399 ($99) Subdivisions
Urban Lot Split New $5,273 N/A
Time Extensions
Time Extension Approved Administratively (Architectural Review, Development Plan, Use Permit Major / Minor
Subdivisions, Variance, etc.) $220 $320 ($100)
Use Permits
Temporary Land Use Permit (Special Events e.g., Christmas Tree and Halloween Lots, etc.) $500 $799 ($299)
Temporary Land Use Permit − Portable Outdoor Storage Unit (POSU)
Residential $100 $320 ($220)
Non-Residential $200 $320 ($120)
Other Fees
Zoning Clearance $600 $799 ($199)
Home Occupation Permit $100 $240 ($140)
Short-Term Rental Registration
New $100 $399 ($299)
Renewal $100 $320 ($220)
Telecommunications Use Permit
Small Wireless Site License Fee $500 $959 ($459)
Variances
Single Family Residence $1,750 $2,557 ($807)
Variance – Processed Administratively $1,750 $2,557 ($807) Minor Exception $1,250 $2,237 ($987)
Development Agreement & Amendments
Development Agreement Annual Review $440 $639 ($199)
Zoning Review/Building Permit
Single Family – Remodel $180 $479 ($299)
Single Family - New/Addition/Substantial Alteration- $365 $959 ($594) Multi-Family/Mixed-Use - Minor Improvement $220 $799 ($579) Multi-Family/Mixed-Use - New/Addition/Substantial Alteration $1,200 $1,598 ($398)
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Fee Name Current Fee
Total
Cost Difference
Commercial/Industrial - New Build $1,200 $1,598 ($398)
Commercial/Industrial - T.I. $220 $320 ($100)
Additional Plan Check fee (each review) $220 $320 ($100) Address / Street Assignments
Single Address $350 $479 ($129)
Tree Removal Permit
Single-Family Residential $200 $479 ($279)
Subdivision New $1,278 N/A
Non-Residential $350 $479 ($129)
Miscellaneous Fees
Notices
Mailing (Under 100 Notices) $600 $799 ($199)
Mailing (Over 100 Notices) $900 $1,278 ($378)
Microfilm and/or Laserfiche Fee
Administrative Application(s) (Each Application) $100 $160 ($60) Application(s) Requiring Public Hearing (Excluding Major Subdivisions) $200 $320 ($120)
Residential Subdivisions (Major Subdivision) $700 $959 ($259) Business License Fees - Registration Fees
General Business
0 – 5 Employees $75 $320 ($245)
6 – 50 Employees $125 $320 ($195)
More than 50 Employees $200 $320 ($120)
Lessors of Commercial Property
Less than 5,000 Square Feet $75 $320 ($245)
5,001 – 10,000 Square Feet $125 $320 ($195)
More than 10,000 Square Feet $200 $320 ($120)
Lessors of Residential Property
One unit only $75 $320 ($245)
Two (2) to Five (5) units $125 $320 ($195)
More than Five (5) units $200 $320 ($120)
Amusements & Itinerant Businesses, Circuses, Carnivals, and Exhibitions
Flat Fee (+TUP or SEP) $200 $320 ($120)
Temporary Place of Sale
One (1) Day $75 $320 ($245)
Two (2) to Five (5) Days $95 $320 ($225)
Six (6) to Thirty (30) Days $200 $320 ($120)
Vending Machines
One (1) to Five (5) Machines $95 $320 ($225)
More than Five (5) Machines $155 $320 ($165)
Other Business License Fees
Business License Document Reprint $15 $16 ($1)
Standard Business License Listing (public data only) including CDs $25 $37 ($12)
New Business License Listing New $53 N / A
Planning Services under-recover for all of their fees. The largest deficit is in relation to the Development Plan category, with ‘Conceptual Development Plan Review – ARB Review’ showing a $2,335 difference and ‘Conceptual Development Plan Review – PC Review’
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showing a $1,835 difference. Beyond that category, the largest deficits are ‘Single-Family 2nd Story Addition’ and ‘Sign Permit (Each new sign requiring ARB Review’ at $1,198 and $1,335, respectively.)
Detailed Results – Deposit Based Fees
Planning Services collects deposits for annexations, development plans, subdivisions, amendments to the general plan and zoning text, appeals, and more. The calculated deposit is based on the average amount of time spent by staff on the various projects, which multiplied by the blended fully burdened hourly rate for planning staff (includes direct staff costs and Departmental and Citywide overhead). The following table shows the deposit name, current deposit, calculated deposit, and recommended deposit.
Table 9: Total Cost Per Unit Results – Planning Services – Deposit Based Fees Deposit Name
Current
Deposit
Calculated
Deposit
Recommended
Deposit
Annexations
Annexation Processing $3,000 $5,433 $5,500
Residential
New Construction
1 DU $1,000 $1,598 $2,000
2-10 DU’s $1,000 $1,598 $2,500
Up to 10 DU's $1,000 $3,196 $3,000
More than 10 DU’s $2,000 $3,196 $3,500
Office / Commercial / Industrial − New Construction, Additions, Alterations New Construction-Small (up to 10,000 sf.) $1,000 $1,598 $2,000 New Construction-Large (greater than 10,000 sf.) $2,000 $3,196 $3,500 Alterations $1,000 $1,598 $2,000
Administrative Review – ARB Review (All Districts) $1,000 $639 $1,000 Development Plan
Development Plan:
Development Plan (Residential) $3,000 $5,433 $5,500
Development Plan (Non-Residential) $3,000 $5,433 $5,500 Development Plan Amendment (Changes to Site Plan
and/or Sq Ft)
Public Hearing Required $2,500 $5,433 $5,500
Minor Modification to Conditions of Approval
Administrative Minor Modification to Conditions of
Approval $500 $2,237 $2,500
Planning Commission Modification to Conditions of
Approval $1,500 $3,835 $4,000
Environmental Review
Negative Declaration Administratively Prepared $4,500 $9,587 $10,000 Negative Declaration Consultant Prepared $5,500 $5,433 $5,500 Environmental Impact Report $8,000 $12,783 $13,000
Mitigation Monitoring Administration
Mitigation Monitoring Staff Time $2,000 $2,876 $3,000
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Deposit Name
Current
Deposit
Calculated
Deposit
Recommended
Deposit
Mitigation Monitoring Program Implementation / Special
Peer / Consultant Review $3,000 $3,995 $4,000
Rezoning
Rezoning (All Districts) $5,500 $7,670 $8,000
Sign Review
New Master Sign Program $3,000 $4,154 $4,500
Master Sign Program Amendment $3,000 $4,154 $4,500
Special Reviews
Document / File Research $440 $639 $500
Special Peer / Consultant Review $2,000 $3,036 $3,000
Specific Plan
Specific Plan (Consultant Prepared) $8,000 $12,143 $12,500 Subdivisions
Major Subdivision $3,500 $5,752 $6,500
Minor Subdivision $3,500 $5,273 $5,000
Text Amendment
General Plan Text Amendment $8,000 $12,143 $12,500
Specific Plan Text Amendment $8,000 $12,143 $12,500
Zoning Text Amendment $5,500 $9,587 $10,000
Time Extensions
Time Extension Requiring Public Hearing(s) (Development Plan, Use Permit, Major / Minor Subdivisions, Variance, etc.) $1,000 $1,917 $2,000
Use Permits
Minor Land Use Permit and Amendments (All Districts) $2,000 $3,835 $4,000 Major Land Use Permits Requiring Public Hearing(s) &
Amendment to Land Use Permit and/or Conditions of
Approval (All Districts) $3,500 $6,711 $7,500
Telecommunications Use Permit
Right-of-way Use Permit $2,000 $3,196 $3,500
Requiring Administrative Review $2,000 $3,835 $4,000
Requiring ARB Review $3,500 $6,072 $6,500
Requiring Planning Commission Review $3,500 $6,072 $6,500 Variances
Variance Requiring Public Hearing (Each Application) $3,000 $5,752 $5,500 Appeals
Appeal from Zoning Administrator's Decision for
Residential Property under SRMC §D7-8 $1,500 $6,711 $7,500 Appeal from Zoning Administrator's Decision for NonResidential Property under SRMC §D7-8 $2,500 $6,711 $7,500 Appeal from Planning Commission Decision for
Residential Property under SRMC §D7-8 $2,500 $6,711 $7,500 Appeal from Planning Commission Decision for NonResidential Property under SRMC §D7-8 $2,500 $6,711 $7,500 Development Agreement & Amendments
Development Agreement & Amendments $3,000 $5,752 $6,000 Zoning Review/Building Permit
Address / Street Assignments
Multiple Addresses $600 $1,278 $1,500
Miscellaneous Fees
Zoning Certification letter $350 $479 $500
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Overall, it is recommended to raise all deposit amounts to compensate for the higher hourly wages of staff members involved in permit review and to cover the additional time required for reviewing due to new municipal and state regulations.
The concept behind deposit-based fees is that they are fully recoverable, as staff will fully bill for the time it takes to complete the project. However, in order for deposit-based fees to achieve cost recovery, it is important for staff to bill at the appropriate hourly rate.
Through this study, a blended, fully burdened rate of $330 was developed for Planning staff, and that should be utilized to bill against any deposit-based fees.
Annual Revenue Impacts
Based on the prior year’s workload information, and current fee-related expenditures, annual cost recovery was evaluated. The following table shows by major fee category:
revenue at current fee, total projected annual cost, and the resulting difference.
Table 10: Annual Results – Planning Services
Fee Category
Revenue at
Current Fee
Fee-Related
Cost Difference
Deposit $179,250 $179,250 $0
Flat Fees $101,520 $176,640 ($75,120)
Total $280,770 $355,890 ($75,120)
Planning Services has an annual cost recovery of 58%, which translates to roughly a $75,000 deficit. As discussed, deposit-based fees do not show a difference as the assumption that there is full cost recovery.
Roughly half of the difference is accounted for by ‘Development Plan Amendment (Changes to Site Plan and/or Sq. Ft.) – Administrative Review’ ($24,000) and ‘Home Occupation Permit’ ($19,000). Currently, the City imposes a $1,500 fee per administrative review of Development Plan amendments, the full cost of this review was calculated to be $3,196, resulting in a per unit deficit of $1,696. Since these types of reviews are not common but are staff time intensive, adjusting the fee to more closely match the calculated full cost would result in higher cost recovery with minimal impact to applicants.
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8. Public Works
The Public Works Department is responsible for the daily upkeep and maintenance of City owned and operated facilities and infrastructure. These responsibilities are administered by the City’s Engineering and Public Services Divisions. The fees examined within this study relate to oversight and permitting of improvements that affect the public right of way and public infrastructure, including, encroachments, site development, minor and major subdivisions, mapping services, and more. The following subsections discuss fee schedule modifications and detailed per unit results for the fee-related services provided by Public Works.
Fee Schedule Modifications
In discussions with staff, it was determined that the fees under the Plans / Maps / Prints / Reproduction Stencils / Standard Details would be removed as the City now provides all of these via email. The proposed modifications more accurately reflect the current services provided by the Department.
Detailed Results – Flat Fees
Both Engineering and Public Services collect flat fees for encroachments, site development, mapping services, and others. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service offered.
Table 11: Total Cost Per Unit Results – Public Works – Flat Fees Fee Name Current Fee
Total
Cost Difference
Drainage Permit Application Fee
Routine Projects (Processing & Filing) $160 $250 ($90)
Special Projects (Processing & Filing)
Hourly Review $220 $250 ($30)
Inspection Fee $160 $237 ($77)
Overtime Inspection Fee During Regular Business
Week $240 $280 ($40)
Overtime Inspection Fee During Weekends &
Holidays $240 $280 ($40)
Site Development
Plan Check Fee
$0 - $250,000 3.50% 3.10% 0.40%
$250,000-$1,000,000 3.00% 3.20% (0.20%)
$1,000,000+ 3.00% 2.40% 0.60%
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Fee Name Current Fee
Total
Cost Difference
Inspection Fee During Regular Business Week
$0 - $250,000 6.80% 5.80% 1.00%
$250,000-$1,000,000 6.30% 6.70% (0.40%)
$1,000,000+ 6.30% 5.60% 0.70%
Overtime Inspection Fee During Weekends &
Holidays $240 $280 ($40)
Building Permit Review Fees:
Routine Building Permit Reviews
Data Collection Processing $160 $250 ($90)
Inspection $160 $237 ($77)
Non-Routine Building Permit Reviews
Hourly Review $160 $250 ($90)
Special Projects
Minimum Fee $2,000 $3,127 ($1,127)
Hourly Review $220 $250 ($30)
Inspection Fee $160 $237 ($77)
Overtime Inspections
During Regular Business Week $240 $280 ($40)
During Weekends & Holidays $240 $280 ($40)
Encroachment Permits
Hauling and Oversize Loads9
Single Trip $16 $16 $0
Annual Trip $90 $90 $0
Permit Application & Filing Fee
Routine, which include Curb, Gutter, Sidewalks,
PODs, and Cross Drains $160 $250 ($90)
Non-Routine Projects $160 $250 ($90)
Permit Inspection Fee
Routine Projects $160 $237 ($77)
Non-Routine Projects $160 $237 ($77)
Stormwater Quality Device (C.3) Inspection $160 $237 ($77) Permit Application, Filing, Inspection, and Review
Fee – Special Projects
Hourly Review $160 $250 ($90)
Overtime Inspection Fee During Regular Business
Week $240 $280 ($40)
Overtime Inspection Fee During Weekends and
Holidays $240 $280 ($40)
Subdivision / Preliminary Development Review
Preliminary Development Review Fee
Hourly Review $220 $250 ($30)
Routine Projects $220 $250 ($30)
Utility $220 $250 ($30)
Day Care/Learning Center of 14 or Fewer Kids $220 $250 ($30) Day Care/Learning Center of 15 or More Kids:
Hourly Review $220 $250 ($30)
Major Subdivisions
Per Lot $200 $313 ($113)
Tentative Map Technical Review Fee
Hourly Review $220 $250 ($30)
9 Cal. Code Regs. tit. 21 § 1411.3 (a)
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Fee Name Current Fee
Total
Cost Difference
Single Parcel Plan Review Fee $80 $125 ($45)
Certificates of Compliance, Property Mergers,
Parcel Map Waivers & Lot Line Adjustments
Parcel Review $250 $375 ($125)
Hourly Review $220 $250 ($30)
Street Vacations
Hourly Review $220 $250 ($30)
Bonds, Letters of Credit and Deposits for
Improvements
Improvement Bond 100% 100% 0%
Administrative Fee $500 $500 ($0)
Base Map Revision Fee (Applicable at filing of Final
Map, Parcel Map or Lot Line Adjustment)
County Fee County Fee
Administrative Fee County Fee
Other Fees
Appeals $350 $625 ($275)
Engineering Research
Engineering Drawings, Reports, Letters, and
Miscellaneous $160 $250 ($90)
Flood Zone Research
Lot Research $53 $83 ($30)
Hourly Review $160 $250 ($90)
Public Services – Staffing Rates
Administration $146 $183 ($37)
Field – Regular $126 $159 ($33)
Field – Overtime $153 $190 ($37)
Field – Call-Out/Emergency Stand-By (Two (2) Hour
Minimum) $153 $190 ($37)
Commercial Recycling Transporter Permit
Application $65 $65 $0
Renewal $40 $40 $0
Additional Fees & Charges
Extra Garbage Tags & Yard Trimmings Bags $12 $12 $0
Additional Sports Field Mowing For Enhanced
Maintenance $253 $239 $14
Engineering fees generally under-recover, ranging from a low of $10 for ‘Site Development – Overtime Inspection Fee During Weekends & Holidays’ to a high of $275 per ‘Appeal’.
The tiered percentage fees for Site Development show a slight over-recovery of 0.8% for Plan Check and 0.7% Inspection for tiers over $1 million.
Public Service under-recovers for all of its fees other than Enhanced Maintenance. This used to be contracted, but now has come in-house, hence the cost-savings.
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Detailed Results – Deposit Based Fees
Public Works – Engineering collects deposits for special project encroachment permits, building permit review, minor and major subdivisions, and others. The calculated deposit is based on the average amount of time spent by staff on the various projects multiplied by the fully burdened hourly rate for engineering staff who spend time on the projects (includes direct staff costs and Departmental and Citywide overhead). The following table shows the deposit name, current deposit, calculated deposit, and recommended deposit.
Table 12: Total Cost Per Unit Results – Public Works – Deposit-Based Fees Deposit Name
Current
Deposit
Calculated
Cost
Recommended
Deposit
Drainage Permit Application Fee
Special Projects (Processing & Filing)
Initial Deposit $500 - $10,000
Building Permit Review Fees
Non-Routine Building Permit Reviews
Initial Deposit $500 - $10,000
Overtime Inspections
Initial Deposit $500 - $10,000
Encroachment Permits
Permit Application, Filing, Inspection, and Review Fee – Special Projects
Initial Deposit $500 - $25,000
Subdivision / Preliminary Development Review
Preliminary Development Review Fee
Plans / Studies Awaiting Entitlement - Initial Deposit $2,000 $3,127 $3,500 Mixed Use Development Projects - Initial Deposit $3,000 $3,753 $4,000 Day Care/Learning Center of 15 or More Kids
Initial Deposit $1,000 $1,251 $1,500
Minor Subdivisions
Initial Deposit $2,000 $3,002 $3,000
Major Subdivisions
Initial Deposit $2,000 $4,003 $4,000
Tentative Map Technical Review Fee
Initial Deposit $2,000 $3,127 $3,000
Street Vacations
Initial Deposit $500 $500 $500
Overall, it is recommended to increase the initial deposit amounts within the Subdivision / Preliminary Development Review category. This increase will cover the higher hourly rate of staff members involved in permit review and inspection.
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Annual Revenue Impacts
Based on the prior year’s workload information, and fee-related expenditures based upon the same workload, annual cost recovery was evaluated. The following table shows by major fee category: revenue at current fee, total projected annual cost, and the resulting difference.
Table 13: Annual Results – Public Works
Fee Category
Revenue at
Current Fee
Fee-Related
Cost Difference
Site Development Permits $716,862 $638,785 $78,077
Encroachment Permits $403,360 $614,246 ($210,886)
Preliminary Development Review $200,000 $200,000 $0
Total $1,320,222 $1,453,031 ($132,809)
Public Works has an annual cost recovery of 91%, which translates to roughly a $133,000 deficit. Public Work – Engineering currently charges $160 per hour for ‘Encroachment Permit’ applications and inspections. Through this analysis, the project team calculated the new per hour fee to be $250 for applications and $237 for inspections, resulting in a respective $90 and $77 per unit deficit. Given that the division predominantly charges fees on an hourly basis, aligning the charged rates more closely with the actual costs identified in this analysis will significantly help in narrowing the cost recovery gap.
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9. Police
The Police Department is responsible for maintaining and enforcing public safety within the community. The fees examined within this study relate to fingerprinting, records, release of towed vehicles, taxicab and massage parlor permits, etc. The following subsections discuss fee schedule modifications and detailed per unit results for the feerelated services provided by Public Services.
Fee Schedule Modifications
In discussions with staff, the following modifications were proposed to the current fee schedule:
• New Fees: The following three fees were proposed for addition to the fee schedule as they highlight services the Department currently offers but has not been codified on their fee schedule:
- ‘Management Review Fee (Captain)’
- ‘Concealed Carry Weapons Application’
- ‘Special Event Staffing - Management Fee’
• Expanded Fees: It was proposed to expand ‘Police Reports’ to include a ‘Police Report – Redacted’ category.
The proposed modifications streamline the fee schedule and ensure it more accurately reflects the current services provided by the Department.
Detailed Results
Police Services collects fees for fingerprinting, records, release of towed vehicles, taxicab and massage parlor permits, and others. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service offered.
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Table 14: Total Cost Per Unit Results – Police Services Fee Name
Current
Fee
Total
Cost Difference
Fingerprinting
Ink Cards
City Resident per card $20 $32 ($12)
Non-Resident – first card $45 $32 $13
Non-Resident – each additional card $30 $32 ($2)
Livescan
City Resident $30 $43 ($13)
Non-Resident $50 $43 $7
Teachers employed by San Ramon Valley Unified School
District $30 $43 ($13)
Records
Police Report10 $0.10 $0.10 $0
Police Report – Redacted7 $0.10 $0.10 $0
Subpoena Duces Tecum / Deposition Subpoenas
Production of Business Records11 $15 $24 ($9)
Unsworn Employees12 $275 $150 $120
Sworn Officers13 Actual Cost $275 N/A
CDs, DVDs, Flash Drives $10 $10 $0
Driving Under the Influence (DUI)
Admin Fee $60 $142 ($82)
Sergeant $115 $223 ($108)
Corporal $105 $195 ($90)
Officer $95 $180 ($85)
PST $65 $126 ($61)
Management Review Fee (Captain) New $206 N/A
Other Fees
Release of Stored / Towed Vehicles
Repossessed Vehicles $15 $21 ($6)
All Other Vehicles $140 $63 $77
Gun Release $75 $190 ($115)
Concealed Carry Weapons (CCW)14
Concealed Carry Weapons Application $500 $1,073 ($573)
Concealed Carry Weapon License (Does not include DOJ, FBI, and other associated fees)
$100 $100 $0
Local Criminal History Summary/Clearance Letter $40 $42 ($2) Bicycle License $3 $10 ($7)
Car Seat Inspections
Resident $0 $63 ($63)
Non-Resident $25 $63 ($38)
Processing Fee for one (1) Day Liquor License Letter to Alcoholic Beverage Control (ABC) Board
$45 $40 $5
False Alarm Fines
(2nd Alarm) Within Permit Year $50 $180 ($130)
(3rd Alarm) Within Permit Year $150 $359 ($209)
(4th Alarm) Within Permit Year $300 $539 ($239)
10 GOV § 6253(b) 11 EVI § 1563(b)(1) 12 Cal. Code Regs. Tit. 15, § 3413.1 13 GOV § 68097.2 (b) 14 Pen. Code § 26190 (a-b)
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Fee Name
Current
Fee
Total
Cost Difference
Any Additional (Above 4th) Within Permit Year $300 $718 ($418) Special Events Staffing − (two [2] hour minimum)
Administrative Fee $60 $142 ($82)
Sergeant $172 $223 ($51)
Corporal $156 $195 ($39)
Officer $142 $180 ($38)
PST $97 $126 ($29)
Management Fee New $206 N/A
Crime Prevention
Site Inspection / Plan Reviews $75 $142 ($67)
Bingo / ID Cards
ID Cards $8 $24 ($16)
Permit $75 $24 $51
Card Room Employee Work Permit
Card Room Application Fee $1,000 $1,445 ($445)
Card Room Annual Licensing Fee $5,000 $10,162 ($5,162)
New Work Permit $200 $206 ($6)
Renewal Work Permit $100 $103 ($3)
Citation Sign-Off
Resident $0 $45 ($45)
Non-Resident issued by other Police Department $10 $45 ($35) Massage Permit Fees
Massage Establishment
New $452 $591 ($139)
Annual Renewal $403 $485 ($82)
Massage Therapist (Owner / Operator)
New $510 $520 ($10)
Annual Renewal $449 $485 ($36)
Outcall Massage Permit
New $510 $591 ($81)
Annual Renewal $449 $485 ($36)
Masseur / Masseuse Permit
New $193 $591 ($398)
Annual Renewal $115 $485 ($370)
Taxicab / Passenger Transport Permit Fees
Taxi / Transport Establishment
New $452 $591 ($139)
Annual Renewal $403 $485 ($82)
Driver Permit − (Owner / Operator)
New $510 $591 ($81)
Annual Renewal $449 $485 ($36)
Driver Permit
New $193 $591 ($398)
Annual Renewal $115 $485 ($370)
Solicitor Permit Fees $244 $286 ($42)
Police mostly under-recovers for their fees. With the exception of ‘False Alarm’ fees, which are a penalty and are not subject to the same regulations as user fees, the largest deficits are in relation to Card Room and Massage permits.
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Annual Revenue Impacts
Due various fees being set by the state and no current tracking methods for Police Department fee-related services, no annual revenue impacts were calculated specific to these fees.
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10. Parks & Community Services
The Parks & Community Services Department is responsible for providing residents and visitors with cultural events, recreational activities, and educational opportunities. The Department organizes, advertises, and manages these services across various programs.
The following points provide an overview of each program:
• Facilities is responsible for maintaining and coordinating the rentals of facilities, sports fields, and park amenities and overseeing the operations of the community garden.
• Aquatics is responsible for managing the City’s aquatic facilities and offering feebased programs, encompassing swim lessons, lifeguard training, pool rental, and recreational and lap swim.
• Arts and Marketing is responsible for coordinating the rental, school use, and City use of the Theaters and curating and supervising an array of visual and performing arts classes, camps, events, and exhibits throughout the City. • Youth Enrichment and Sports is responsible for creating and administering a variety of fee based preschool, youth and teen classes, camps, activities, and sports classes, camps and leagues for both youth and adults designed to engage and benefit the health and wellness of the community.
• Senior / Adult Programs is responsible for managing and providing a diverse array of programs, classes, and events tailored specifically for the senior and adult members of the community.
• Historic Property and Nature Programs is responsible for orchestrating activities that celebrate, safeguard, and educate the community about the rich historical and natural sites unique to San Ramon.
• Special Events and Community Celebrations is responsible for the implementation of city sponsored community events and facilitating events put on by other entities.
Like most cities, San Ramon assesses most of their fees within each program on a tiered basis, proportionate to the benefit provided to the community. Depending on where the applicant falls on the tiered system, their fee(s) will vary based on the associated cost recovery goal for that group.
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When it comes to facility rentals, San Ramon categorizes applicants into three primary groups: Non-Profit, Resident, and Private Non-Resident or Commercial. These categories are industry standard and allow the department to provide specific benefits to residents of their community.
For those seeking to rent sports fields, the classification expands to five categories: Cosponsored Youth, Co-sponsored Adult, Resident, Non-Resident, and For-Profit Camp/Tournament. Similar to the facility rentals, these categories are fairly common for field rentals across many agencies. The concept is that there is greater community benefit for co-sponsored programs as they are open to all versus the more competitive based and for profit programs that cater to the best players in each sport.
Recreation and Facility rental fees are classified as market driven due to their optional nature. Residents have the choice of utilizing the programs and facilities within their own community or those of a neighboring city. Given this, while the project team worked with parks and recreation staff to review costs associated special event applications and banner permits the majority of this section of the report focuses on highlighting overall programmatic cost recoveries.
The following subsections provide an overview of the legal framework for recreational fees, per unit results for various user fees, a cost recovery analysis of San Ramon’s Parks & Community Services Department at the programmatic level, as well as a review of their user fees that are subject to Proposition 218 and 26.
Parks & Recreation Legal Framework
There are specific rules and regulations within California State Law that impact Parks and Recreation related activities directly. These can be separated into two categories – rental rates and recreation programs. The following points provide further information regarding these items:
1. Rental Rates: One of the exceptions to the tax category under proposition 26 is a charge imposed for entrance to or use of local government property, or the purchase, or rental, or lease of local government property15. There is no requirement that these rates must be limited to the cost of service, as they can be dependent upon a variety of features of the facility or park being rented.
2. Recreation Programs: Under Proposition 26, the exception to the tax category is a charge that is “imposed”. Based upon the League of California Cities implementation guide for Proposition 26, as well as other legal opinions, recreation 15 Proposition 26 Article XIII C(1)(e)(4)
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classes, youth sports, adult sports, are not a charge that is “imposed upon residents”. Rather residents have the option to voluntarily participate in those programs and utilize a private entity (non-governmental entity) for those activities.
Therefore, these rates are allowed to be set based upon the market options within the area rather than being restricted to the cost of service being provided.
Utilizing these two principals is key to understanding the results generated through this analysis. As such, when setting fees specific to Parks and Recreation fees do not need to be set at or under the cost of service, rather, fee amount(s) can and should be based upon the rates that the market can bear.
There are certain exceptions to this, and those are service-based fees. There are a handful of fees in the department that are subject to California state propositions that limit the fee to be based on the cost of the service.
Cost Recovery Analysis – Direct Expenses
The typical overall cost recovery for parks and recreation services is between 20-50%.
The low-cost recovery for these services is due to the fact that these services primarily benefit the community at large, and as such are providing a direct benefit to residents and the community.
Based on FY24 budgeted expenditures compared to FY24 revenues The Parks & Community Services Department recovers approximately 70% of its direct costs16 or has an annual direct subsidy of approximately $2.2 million. The following table shows by program: expenditures, revenue, and the resulting cost recovery percentage.
Table 15: Annual Parks & Community Services Program Cost Recovery – Direct Costs Program
FY24
Revenue
FY24
Budget Difference Cost Recovery %
Adult & Senior Enrichment $143,007 $541,933 ($398,926) 26% Adult & Youth Sports $1,164,160 $928,575 $235,585 125%
Aquatics $980,804 $1,198,111 ($217,307) 82%
Cultural Arts $582,802 $1,212,994 ($630,192) 48%
Facilities $1,332,113 $1,529,086 ($196,973) 87%
Special Programs & Events $283,925 $1,016,788 ($732,863) 28% Youth/Teen Services $647,108 $928,209 ($281,101) 70%
Total $5,133,919 $7,355,696 ($2,221,777) 70%
16 Direct costs include all operating expenses assigned to each program (salaries, benefits, materials, supplies, etc.)
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The largest cost recovery is for adult and youth sports at 125% and the lowest cost recovery at 26% is for Adult and Senior Enrichment. Of the $2.2 million subsidy, roughly $733,000 is for Special Programs and Events, and $630,000 for Cultural Arts. For Special Programs and events, the subsidy is largely driven due to the historic farm property program and for cultural arts it is in relation to the theater program. Per the SRVUSD Joint Use Agreement, the Dougherty Valley High school does not pay rental fees for theater use. These programs are generally subsidized due to them being more communityfocused rather than private benefit.
Other areas that are subsidized are due to partnerships provided by the department for social service programs such as Senior Meals, Senior Transportation, special needs programs, volunteer programs, and scholarships for economically disadvantaged youth.
Social service programs do not generate fees but benefit the community.
Currently, based on internal policies and discussions, the overall departmental costrecovery goal for Parks & Community Services is 50%17. The Parks and Community Services department currently recovers 70% of their direct costs.
Cost Recovery Analysis – Direct & Indirect Expenses
In the previous section, the cost recovery only incorporated direct budgeted expenditures for the Department. However, various indirect costs are associated with the daily operations within the Department. The following points summarize the indirect cost components included in this analysis:
• Citywide: consists of indirect costs from other City departments, such as, Finance, Human Resources, City Manager, etc., who do not deal directly with fees but do support the staff who spend direct time on fees.
• Departmental / Administrative18: consists of indirect support from the administrative program within the Parks and Community Services Department as they provide administrative and managerial support to staff who spend direct time on fees.
The following table shows by Program, the Direct expenditures, the Departmental Overhead, and the Citywide Overhead:
17 Parks and Community Services Commission Staff Report February 8, 2023. 18 The current Administration Division budget includes Library operation costs. When allocating Administration costs, costs were allocated to the Library and all other programs. However, for purposes of this table, Library was excluded as there is no fee-related revenue shown for Library.
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Table 16: Parks and Recreation programs – Cost Breakout Program
FY24
Budget
Departmental
Overhead
Citywide
Overhead
Total Direct
and Indirect
Adult & Senior Enrichment $541,933 $136,676 $113,882 $792,491 Adult & Youth Sports $928,575 $234,188 $195,130 $1,357,894 Aquatics $1,198,111 $302,166 $251,771 $1,752,047
Cultural Arts $1,212,994 $305,919 $254,898 $1,773,811
Facilities $1,529,086 $385,638 $321,322 $2,236,046
Special Programs & Events $1,016,788 $256,436 $213,667 $1,486,891 Youth/Teen Services $928,209 $234,096 $195,053 $1,357,358 Total $7,355,696 $1,855,119 $1,545,723 $10,756,538
The $7.35 million turns into $10.76 million once indirect costs are included. Departmental overhead represents 25% of the total direct expenses, and Citywide Overhead is roughly 21%. The result of adding the direct and indirect costs together creates “fully burdened” expenditures, allowing for a more accurate comparison of cost recovery. The following table shows the cost recovery percentages at the programmatic level based upon comparing FY24 revenue to the calculated “fully burdened” expenditures.
Table 17: Annual Parks & Recreation Program Cost Recovery – Total Costs Program Revenue
Direct &
Indirect Exp Difference
Cost
Recovery %
Adult & Senior Enrichment $143,007 $792,491 ($649,484) 18% Adult & Youth Sports $1,164,160 $1,357,894 ($193,734) 86% Aquatics $980,804 $1,752,047 ($771,243) 56%
Cultural Arts $582,802 $1,773,811 ($1,191,009) 33%
Facilities $1,332,113 $2,236,046 ($903,933) 60%
Special Programs & Events $283,925 $1,486,891 ($1,202,966) 19% Youth/Teen Services $647,108 $1,357,358 ($710,250) 48%
Total $5,133,919 $10,756,538 ($5,622,619) 48%
With the inclusion of indirect expenses, the Department’s cost recovery percentage decreases from 70 to 48% and the dollar value of the deficit increases from $2.2 million to $5.6 million.
As discussed, the departmental cost-recovery goal for Parks & Community Services is 50%, at 48% with indirect expenses the department is only 2% below its internal goal. On a programmatic level, some programs more closely align with or exceed the goal (Facilities, Adult and Youth Sports, Aquatics, etc.) and other fall below it (Special Programs & Events, Adult & Senior Enrichment, etc.).
The Department should continue their evaluation of cost recovery levels. To ensure the continued stability and success of Parks & Community Services, city staff and management should consider a range of factors, including inflation, the necessity for
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facility upgrades, and the varying popularity of programs. By doing so, the City will acknowledge the fluid nature of fee structures in parks and recreation services, which often shift in response to economic trends and public demand. Adjustments should aim to sustain the quality and accessibility of park facilities and recreational services, striking a balance between affordability for users and generating sufficient revenue for operations and enhancements.
Additionally, the City should continue its internal best practice of setting rates based upon a market-rate analysis conducted of comparable organizations and jurisdictions. This ensures that fees are based upon what the market can bear and programs continue to be utilized by residents.
Service Based Fees
While a majority of Parks & Community Service’s fees are market driven, a handful of their fees are service based, as such, they are contingent on prop 218 and 26 and their fee cannot supersede the actual cost to the City for providing the service. The project team worked with City staff to evaluate these fees and provide documentation on the total cost of services.
Modifications
In discussion with City staff, it was proposed to remove ‘Non-Permitted Special Events’ as this fee is encompassed under ‘Special Event Applications – Tier I’. This modification ensures consistency between scope of services offered and the documented fee schedule.
Detailed Results
The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service offered.
Table 18: Total Cost Per Unit Results – Parks & Community Services Fee Name Current Fee Total Cost Difference
Special Event Permit Applications
Tier I $100 $440 ($340)
Tier II $300 $970 ($670)
Tier III $600 $3,101 ($2,501)
Private Fitness Programs $25 $180 ($155)
Banner Permits
Processing Fee $250 $1,606 ($1,356)
Installation / Removal Fee $85 $90 ($5)
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Parks & Community Services under-recover on all of their fees. The largest deficit is in relation to ‘Special Event Permit Applications – Tier III’ at $2,501. Overall, the calculated total cost shows the maximum amount that can be imposed by the City for each service.
The department should review these fees and determine where appropriate to change fees.
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11. Technology Fee Surcharge
A Technology Fee allows the City to support the costs associated with the City’s permitting system, staff time for managing the systems, acquiring the system, mobile devices used for permitting, etc. The City of San Ramon currently assesses a Technology surcharge fee based upon a tiered structure only on Building Permits and a GIS Mapping Fee that is based on the percentage of the building valuation. A consolidated Technology Fee is being proposed that takes into account the Technology and GIS related support provided to Planning, Building, and Engineering services.
The project team worked with City staff to gather information on the different types of software systems that are in use. The following table shows by cost category the annual cost:
Table 19: Annual Technology Cost Calculation
Cost Category Estimated Cost Years Annual Cost
Bluebeam $4,000 1 $4,000
Annual Permitting System $65,500 1 $65,500
Permit System Replacement $1,500,000 10 $150,000
GIS Annual Cost $111,66219 1 $111,662
Total Technology Costs $331,162
The annual technology-related costs are approximately $331,162 for the City of San Ramon.
The most defensible methodology for assessing the fee is to charge the fee based proportionately on the percentage of the permit fee: the greater the permit fee, the greater the Technology Fee, as there is more software utilization and storage space for larger projects. Therefore, the project team took the total Annual Technology Cost and divided it by the annual fee-related cost associated with Building, Planning, and Engineering. The following table shows this calculation:
Table 20: Technology Fee Calculation
Category Amount
Total Technology Annual Cost $331,162
Total Fee-Related Cost $7,171,096
Technology Fee as % of Permit Fee 4.6%
Based upon this calculation, the City’s full cost Technology Fee would be 4.6% of all Building, Planning, and Engineering fees. It is recommended that this fee would be 19 This is calculated by taking $102,732 in GIS (Fund 202) Revised budget costs and adding in $8,930 from Citywide Cost Allocation Plan for indirect support.
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assessed on all permits and applications. Therefore, if a permit fee were $100, the Technology Fee collected would be $4.60, whereas if a permit fee were $1,000, the Technology Fee collected would be $46.00. This type of structure enables the Technology Fee to be more proportionately distributed based on the projects and their impact on the system.
As part of this analysis, the project team conducted a comparative survey of other local jurisdictions and their assessment of a Technology Fee. Like other comparative efforts, the survey below shows the fees charged by the jurisdiction and does not include the basis upon which the other jurisdictions calculated or developed their fee. The following table shows the results of this comparative analysis:
Table 21: Technology Fee – Comparative Survey
Jurisdiction Fee Amount
Livermore 2% of Building Permit Fee
Pleasanton 5% of Permit Fees
Walnut Creek 5.75% of Permit Fee
Concord 10.5% of Permit Fees
Based upon the surveyed jurisdictions that charge a Technology Fee, the City’s 4.6% is in between the fees charged by Livermore and Pleasanton.
It is a best practice to collect and account for Technology surcharge in a separate account, as doing so ensures compliance with funding requirements, enables appropriate allocation of funds to technology-related activities, and mitigates any potential issues with the comingling of funds.
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12. Cost Recovery Considerations
The following sections provide guidance regarding how and where to increase fees, determine annual update factors, and develop cost recovery policies and procedures.
Fee Adjustments
This study has documented and outlined on a fee-by-fee basis where the City is under and over collecting for its fee-related services. City and Department management will now need to review the results of the study and adjust fees in accordance with Departmental and City philosophies and policies. The following points outline the options the City has in adjusting its fees.
• Over-Collection: Upon review of the fees that were shown to be over-collecting for costs of services provided, the City should reduce the current fee to be in line with the full cost of providing the service.
• Immediate Increase to Full Cost Recovery: For fees that show an under-collection for costs of services provided, the City may decide to increase the fee to either (1) full cost recovery, or (2) the policy-driven fee cost recovery level of less than 100% of cost recovery.
• Phased Increase: For fees with significantly low-cost recovery levels, or which would have a significant impact on the community, the City could choose to increase fees gradually over a set period to either (1) full cost recovery, or (2) the policy-driven fee cost recovery level of less than 100% of cost recovery.
The City will need to review the results of the fee study and associated cost recovery levels and determine how best to adjust fees. While decisions regarding fees that currently show an over-recovery are fairly straight forward, the following subsections, provide further detail on why and how the City should consider either implementing Full Cost Recovery or a Phased Increase approach to adjusting its fees. 1 Full Cost Recovery
Based on the permit or review type, the City may wish to increase the fee to cover the full cost of providing services. Certain permits may be close to cost recovery already, and an increase to full cost may not be significant. Other permits may have a more significant increase associated with full cost recovery.
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Increasing fees associated with permits and services that are already close to full cost recovery can potentially bring a Department’s overall cost recovery level higher. Often, these minimal increases can provide necessary revenue to counterbalance fees which are unable to be increased.
The City should consider increasing fees for permits for which services are rarely engaged to full cost recovery. These services often require specific expertise and can involve more complex research and review due to their infrequent nature. As such, setting these fees at full cost recovery will ensure that when the permit or review is requested, the City is recovering the full cost of its services.
2 Phased Increases
Depending on current cost recovery levels some current fees may need to be increased significantly in order to comply with established or proposed cost recovery policies. Due to the type of permit or review or the amount by which a fee needs to be increased, it may be best for the City to use a phased approach to reaching its cost recovery goals.
As an example, you may have a current fee of $200 with a full cost of $1,000, representing 20% cost recovery. If the current policy is 80% cost recovery, the current fee would need to increase by $600, bringing the fee to $800, in order to be in compliance. Assuming this particular service is something the City provides quite often and affects various members of the community, an instant increase of $600 may not be feasible. Therefore, the City could take a phased approach, whereby it increases the fee annually over a set period until cost recovery is achieved.
Raising fees over a set period of time not only allows the City to monitor and control the impact on applicants but also ensures that applicants have time to adjust to significant increases. Continuing with the example laid out above, the City could increase the fee by $150 for the next four years, spreading out the increase. Depending on the desired overall increase and the impact on applicants, the City could choose to vary the number of years by which it chooses to increase fees. However, the project team recommends that the City not phase increases for periods greater than five years, as that is the maximum window for which a comprehensive fee assessment should be completed.
Annual Adjustments
Conducting a comprehensive analysis of fee-related services and costs annually would be quite cumbersome and costly. The general rule of thumb for comprehensive fee analyses is between three and five years. This allows for jurisdictions to ensure they
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account for organizational changes such as staffing levels and merit increases, as well as process efficiencies, code or rule changes, or technology improvements.
The City of San Ramon already utilizes an annual update factor based on the Consumer Price Index (CPI) or Construction Cost Index (CCI). The City should establish a singular increase factor, with the exception of impact fees, which should utilize a CCI. This practice should continue to ensure that the City continues to achieve its expected cost recovery goals.
Policies and Procedures
This study has identified areas where the City is under-collecting the cost associated with providing services. This known funding gap is, therefore, being subsidized by other City revenue sources. Development of cost recovery policies and procedures will serve to ensure that current and future decision makers understand how and why fees were determined and set, as well as provide a road map for ensuring consistency when moving forward. The following subsections outline typical cost recovery ranges and discuss the benefits associated with developing cost recovery goals and procedures for achieving and increasing cost recovery.
1 Typical Cost Recovery
The Matrix Consulting Group has extensive experience in analyzing local government operations across the United States and has calculated typical cost recovery ranges. The following table outlines these cost recovery ranges by major service area.
Table 22: Typical Cost Recovery Ranges by Major Service Area Service Areas Typical Cost Recovery Ranges
Building 80-100%
Planning 50-80%
Public Works 70-100%
Information presented in the table above is based on the Matrix Consulting Group’s experience in analyzing local governments’ operations across the United States and within California and reflects typical cost recovery ranges observed by local adopting authorities. The following graph depicts how San Ramon compares to industry cost recovery range standards.
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Planning and Public Works are within the typical cost recovery range seen. Building at 77% is below the typical cost recovery range of 80%.
2 Development of Cost Recovery Policies and Procedures
The City should review the current cost recovery levels and adopt a formal policy regarding cost recovery. This policy can be general in nature and can apply broadly to the City as a whole, or to each department and division specifically. A department specific cost recovery policy would allow the City to better control the cost recovery associated with different types of services being provided and the community benefit received. 77%
58%
91%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Building & Safety
Planning Services
Public Works
Cost Recovery %
Current Revenue Cost Recovery vs. Typical Revenue Cost Recovery Typical Cost Recovery Current Cost Recovery
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Appendix – Comparative Survey
As part of the Cost of Services (User Fee) study for the City of San Ramon, the Matrix Consulting Group conducted a comparative survey of user fees. The City identified six jurisdictions to be included in the comparative survey: Concord, Danville, Dublin, Livermore, Pleasanton, and Walnut Creek.
While this report will provide the City with a reasonable estimate and understanding of the true costs of providing services, many jurisdictions also wish to consider the local “market rates” for services as a means for assessing what types of changes in fee levels their community can bear. However, a comparative survey does not provide adequate information regarding the relationship of a jurisdiction’s cost to its fees.
The following sections detail various factors to consider when reviewing comparative survey results, as well as graphical comparisons of current fees and total calculated costs for various permits issued or services provided by the City. 1 Economic Factors
To provide additional context to the comparative survey information, the project team collected economic factors for the jurisdictions included. Three important economic factors to consider when comparing fees across multiple jurisdictions are: population, budget, and workforce size. The following tables rank each jurisdiction from smallest to largest for each of these economic factors:
Table 23: Ranking of Jurisdictions by Population
Jurisdiction 2021 Population
Danville 43,240
Walnut Creek 69,695
Dublin 71,674
Pleasanton 78,252
Livermore 86,803
San Ramon 86,947
Concord 124,074
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Table 24: Ranking of Jurisdictions by Citywide Total Budget20 Jurisdiction FY24 Budget
Danville $38,810,476
Dublin $125,660,530
San Ramon $158,915,075
Walnut Creek $183,369,311
Pleasanton $244,691,967
Concord $255,786,472
Livermore $363,543,871
Table 25: Ranking of Jurisdictions by FTE
Jurisdiction FY24 FTE
Dublin 105.0
Danville 159.5
San Ramon 280.75
Walnut Creek 388.5
Concord 423.0
Pleasanton 433.38
Livermore 491.375
Based on the data shown in the previous tables, the City of San Ramon ranks in the middle to low end of surveyed jurisdictions in terms of budget and FTE, but on the higher end of population.
2 Recency Factor
While the above comparative information can provide some perspective when paralleling San Ramon’s fees with surveyed jurisdictions, other key factors to consider are when a jurisdiction’s fee schedule was last updated and when the last comprehensive analysis was undertaken. The following tables detail when each surveyed jurisdiction last conducted a fee analysis and when they last updated their fee schedule.
Table 26: Last Fee Schedule Updated
Jurisdiction Response
Concord 2023
Danville 2023
Dublin 2023
Livermore 2023
Pleasanton 2023
Walnut Creek 2023
20 To ensure appropriate comparisons, full operating budget (all funds) has been used for all jurisdictions.
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Table 27: Last Fee Study Conducted
Jurisdiction Response
Concord 2023
Dublin 201721
Danville N/A
Livermore 2015
Pleasanton 2017
Walnut Creek 2023
It is important to note that even though jurisdictions may have conducted fee studies, fees are not always adopted at full cost recovery. The comparative results only show the adopted fee for the surveyed jurisdictions not necessarily the full cost associated with the comparable service.
3 Additional Factors
Along with keeping the statistics outlined in the previous sections in mind, the following issues should also be noted regarding the use of market surveys in the setting of fees for service:
• Each jurisdiction and its fees are different, and many are not based on the actual cost of providing services.
• The same “fee” with the same name may include more or less steps or subactivities. In addition, jurisdictions provide varying levels of service and have varying levels of costs associated with providing services such as staffing levels, salary levels, indirect overhead costs, etc.
In addition to the issues noted, market surveys can also run the risk of creating a confusing excess of data that will obscure rather than clarify policy issues. Because each jurisdiction is different, the Matrix Consulting Group recommends that the information contained in the market comparison of fees be used as a secondary decision-making tool, rather than a tool for establishing an acceptable price point for services. 21 The City of Dublin is currently undergoing a fee study.
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4 Comparative Survey Results
As part of this study, the project team conducted a survey of how the City’s current user fees and calculated full cost compared to other jurisdictions. The following subsections provide a comparative look at several fee-related services provided by the City. 1 Temporary Land Use Permit
Currently, San Ramon charges a $500 fee for a Temporary Land Use permit. Through this study, the project team calculated the full cost to be $799. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
San Ramon’s current fee and full cost are both higher than the jurisdictional average of $285. The current fee charged by San Ramon is one of the highest of the surveyed jurisdictions, second only to Livermore’s fee of $579. It is important to note that Walnut Creek charges by the hour for this permit, and Danville’s permit fee has a minimum of $150, but can range up to $450.
2 Zoning Clearance
Currently, San Ramon charges a $600 Zoning Clearance permit fee. Through this study, the project team calculated the full cost to be $799. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions. $0
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San Ramon’s current fee and full cost are both higher than the jurisdictional average of $471.20. The current fee set by San Ramon is closest to Concord’s fee of $550. However, it is important to note that Walnut Creek charges by the hour for this permit and its permit fee for this service can range higher.
3 Sign Permit/Administrative Sign Review
Currently, San Ramon charges a $300 Sign Permit fee. Through this study, the project team calculated the full cost to be $399. The following graph shows how the department’s current fee and full cost compared to the surveyed jurisdictions.
San Ramon’s current fee and full cost are both below the jurisdictional average of $477.
Of the surveyed jurisdictions, San Ramon’s current fee is the lowest and is most comparable to Danville’s fee of $325.
4 Variances - Single Family Residence
Currently, San Ramon charges a $1,750 Variance Permit fee for a Single-Family Residence. Through this study, the project team calculated the full cost to be $399. The $0
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following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
San Ramon’s current fee and full cost are both below than the jurisdictional average of $477. Of the surveyed jurisdictions, San Ramon’s current fee is the lowest and is most comparable to Danville’s fee of $325. It is important to note that Walnut Creek and Dublin have fees for this service but were omitted from the chart. Walnut Creek charges an hourly rate of $205, and Dublin charges actual time and materials costs. 5 Development Plan Amendment – Administrative Review
Currently, San Ramon charges a $1,500 fee for an Administrative Review of a Development Plan Amendment. Through this study, the project team calculated the full cost to be $3,196. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
San Ramon’s current fee and full cost are both above the jurisdictional average of $1,387, with its full cost being more than double. Of the surveyed jurisdictions, San Ramon’s current fee is most comparable to Concord’s fee of $1,382. It is important to note that Walnut Creek charges an hourly rate of $205 for this service. Also, Pleasanton’s fee is the $0
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minimum amount to be charged. The actual fee is 25% of the consultant costs required to perform this service.
6 Tree Removal – Single Family Residential
Currently, San Ramon charges a $200 fee for a Tree Removal permit on a Single-Family Residential unit. Through this study, the project team calculated the full cost to be $479.
The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
San Ramon’s current fee is below the jurisdictional average of $370 while its full cost is higher. Of the surveyed jurisdictions, San Ramon’s current fee is the lowest. It is important to note that Walnut Creek charges an hourly rate of $205 for this service, so the permit fee can range higher. Also, while Concord’s fee of $750 is the highest, it is a deposit. 7 Water Heater
Currently, San Ramon charges a $75 Water Heater permit fee. Through this study, the project team calculated the full cost to be $150. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions. $0
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San Ramon’s current fee is below the jurisdictional average of $120; whereas its full cost at $150 is above the average but more in alignment with the average and fees charged by Dublin and Concord.
8 Window/Door Permit (w/o structural modification) - First 4 Windows and 1 Door Currently, San Ramon charges a permit fee of $250 for a Window/Door Permit. Through this study, the project team calculated the full cost to be $261. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
San Ramon’s current and full cost fee are below the jurisdictional average of $317. San Ramon’s current fee ranks in the middle of the surveyed jurisdictions and is most comparable to Dublin.
6 Swimming Pool Permit – Valuation of $30,000
Currently, San Ramon charges a permit fee of $933 for a Swimming Pool valued at $30,000. Through this study, the project team calculated the full cost to be $1,491. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
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San Ramon’s current fee and full cost are both above the jurisdictional average of $876.
San Ramon’s full cost fee is the highest but most comparable to Livermore’s fee of $1,045. However, it is important to note that of the surveyed jurisdictions, Danville and Dublin are the only other jurisdictions that base this on valuation. 7 Bathroom Remodel or Repair (w/o structural modification) Currently, San Ramon charges a fee of $450 for Bathroom Remodel or Repair permits.
Through this study, the project team calculated the full cost of this service to be $733.
The following graph shows how the department’s current fee and full cost compared to the surveyed jurisdictions.
San Ramon’s current fee is barely above the jurisdictional average of $439. San Ramon’s full cost is the highest among surveyed jurisdictions but closes to Danville and Walnut Creek.
8 Re-roof – 2,000 sq. ft.
Currently, San Ramon charges a fee of $378 for a Re-roof permit for a 2,000 square foot roof. Through this study, the project team calculated the full cost of this service to be $467. The following graph shows how the department’s current fee and full cost compared to the surveyed jurisdictions.
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San Ramon’s current fee and full cost are both above the jurisdictional average of $339.
San Ramon’s current and full cost fees are generally in alignment with other jurisdictions. 9 New Single Family Residential - 2,812 Sq. Ft. and Valued at $413,282 For a New SFR unit valued at $413,282, San Ramon charges a total fee of $5,477 for plan check and permit. Through this study, the project team calculated the full cost of this service to be $8,456. The following graph shows how the department’s current fee and full cost compared to the surveyed jurisdictions.
San Ramon’s current fee is below the jurisdictional average of $8,214, while its full cost is just above the average. San Ramon’s current fee is closest to Livermore at $4,824. 10 Single Family Residential– 3,585 Sq. Ft. and Valued at $500,000 For a Single-Family residential project valued at $500,000, San Ramon charges a building permit and plan check fee of $6,436. Through this study, the project team calculated the full cost of this service to be $9,937. The following graph shows how the department’s current fee and full cost compared to the surveyed jurisdictions. $0
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San Ramon’s current fee is below the jurisdictional average of $9,182. Its full cost fee at $9,937 is slightly above the average. San Ramon’s current fee is closest to Walnut Creek’s fee of $7,654, while the full cost of this service is comparable to Pleasanton’s fee at $8,015.
11 New Additional Dwelling Unit – 730 Sq. Ft. and Valued at $58,400 For a New ADU valued at $58,400, San Ramon charges a building permit fee and plan check fee of $1,430. Through this study, the project team calculated the full cost of this service to be $2,589. The following graph shows how the department’s current fee and full cost compared to the surveyed jurisdictions.
San Ramon’s current fee is below the jurisdictional average of $2,136. IT’s full cost fee is above the average and closes to Dublin and Concord’s fee. San Ramon’s current fee is closest to Walnut Creek’s fee of $1,631.
12 Commercial Tenant Improvement – 812 Sq. Ft. and Valued at $50,943 For a Commercial Tenant Improvement valued at $50,943, San Ramon charges a permit and plan check fee of $1,326. Through this study, the project team calculated the full cost $0
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of this service to be $2,496. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
San Ramon’s current fee is below the jurisdictional average of $2,307. It’s full cost is only slightly above the average and closes to Dublin’s fee ($2,006). San Ramon’s current fee is closest to Walnut Creek’s fee of $1,508. Livermore’s fee is based on square footage. 13 Commercial Tenant Improvement – 3,040 Sq. Ft. and Valued at $360,000 For a Commercial Tenant Improvement valued at $50,943, San Ramon charges a building permit fee and plan check fee totaling $4,888. Through this study, the project team calculated the full cost of this service to be $7,546. The following graph shows how the department’s current fee and full cost compared to the surveyed jurisdictions.
San Ramon’s current fee and full cost are both below the jurisdictional average of $7,587.
San Ramon’s current fee is closest to Danville’s fee of $4,042, while the full cost of this service is only $21 below the jurisdictional average.
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14 Release of Stored / Towed Vehicles
Currently, San Ramon charges a fee of $140 for the release of stored or towed vehicles.
Through this study, the project team calculated the full cost of this service to be $63. The following graph shows how the department’s current fee and full cost compared to the surveyed jurisdictions.
San Ramon’s current fee and full cost are both below the jurisdictional average of $155.
Compared to the surveyed jurisdictions, San Ramon’s fee ranks in the middle and is most comparable to Walnut Creek’s fee of $150.
15 Local Criminal History Summary / Clearance Letter
Currently, San Ramon charges a fee of $40 for a Local Criminal History Summary.
Through this study, the project team calculated the full cost of this service to be $42. The following graph shows how the department’s current fee and full cost compared to the surveyed jurisdictions.
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San Ramon’s current fee and full cost are both below the jurisdictional average of $57.
Compared to the surveyed jurisdictions, San Ramon charges the same fee as Walnut Creek.
16 Processing Fee for one (1) Day Liquor License Letter to Alcoholic Beverage Control (ABC) Board
Currently, San Ramon charges a fee of $45 to process a One Day Liquor License. Through this study, the project team calculated the full cost of this service to be just below its current fee at $40. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
San Ramon’s current fee and full cost are both below the jurisdictional average of $88.
Compared to the other jurisdictions, San Ramon ranks in the middle and is most comparable to Danville’s fee of $35.
16 Gun Release (Firearms Storage)
Currently, San Ramon charges a fee of $75 to store and release a firearm. Through this study, the project team calculated the full cost of this service to be $190. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
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San Ramon’s current fee is below the jurisdictional average of $127, while its full cost is above. Compared to the other jurisdictions, San Ramon charges one of the lowest fees, and is most comparable to Pleasanton’s fee of $65.
17 Citation Sign-Off (Fix-It Ticket)
Currently, San Ramon does not charge a fee for a Citation Sign-Off. Through this study, the project team calculated the full cost of this service to be $45. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
San Ramon’s full cost is above the jurisdictional average of $16. It is important to note that Pleasanton and Danville’s fees of $10 are only applicable to non-residents, similar to the City’s current practice. Residents are not charged in those cities. 18 Engineering Hourly Review
Currently, San Ramon charges an hourly rate of $220 for reviews by Engineering staff.
Through this study, the project team calculated the full cost of this service to be $250 per hour. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
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San Ramon’s current fee is below the jurisdictional average of $249, while its full cost is almost identical. Compared to other jurisdictions, San Ramon’s rate ranks in the middle and is most comparable to Walnut Creek’s hourly rate of $230. 19 Engineering Hourly Inspection (Reinspection Hourly Fee) Currently, San Ramon charges an hourly rate of $160 for a Reinspection by Engineering staff. Through this study, the project team calculated the full cost of this service to be $237 per hour. The following graph shows how the department’s current fee and full cost compare to the surveyed jurisdictions.
San Ramon’s current fee is below the jurisdictional average of $208, while its full cost is above. Compared to other jurisdictions, San Ramon’s rate ranks in the middle and is most comparable to Pleasanton’s hourly rate of $167.
20 Encroachment Permit - Application and Inspection - Routine Currently, San Ramon charges a fee of $320 for a routine Encroachment Permit. Through this study, the project team calculated the full cost of this service to be $487. The $0
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following graph shows how the department’s current fee and full cost compared to the surveyed jurisdictions.
San Ramon’s current fee and full cost are above the jurisdictional average of $312.80.
Compared to other jurisdictions, San Ramon’s fee is one of the highest and is most comparable to Walnut Creek’s fee of $425. However, it is important to note that both Walnut Creek and Danville charge hourly rates for this service. 20 Site Development - $250,000 Improvement Cost (Plan Check and Inspection) Currently, San Ramon charges a fee of $25,750 for a Site Development permit with a $250,000 Improvement Cost. Through this study, the project team calculated the full cost of this service to be $22,250. The following graph shows how the department’s current fee and full cost compared to the surveyed jurisdictions.
San Ramon’s current fee and full cost are above the jurisdictional average of $16,520.
Compared to other jurisdictions, San Ramon’s fee is the highest and is most comparable to Livermore’s fee of $20,875. However, it is important to note that while Dublin’s fee is the lowest, it is also a deposit.
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21 Site Development - $1,500,000 Improvement Cost (Plan Check and Inspection) Currently, San Ramon charges a fee of $139,500 for a Site Development permit with a $1.5 million Improvement Cost. Through this study, the project team calculated the full cost of this service to be $120,000. The following graph shows how the department’s current fee and full cost compared to the surveyed jurisdictions.
San Ramon’s current fee and full cost are above the jurisdictional average of $76,007.
Compared to other jurisdictions, San Ramon’s fee is the highest and is most comparable to Walnut Creek and Danville’s fees of $120,000.
5 Summary
Based upon the comparative survey, San Ramon generally has fees that are lower than the surveyed jurisdictions and most comparable with Walnut Creek and Pleasanton. It is important to note that the results of this survey only show the fees adopted by the council, not the cost recovery policy decisions for departments or a jurisdiction. As such, the results of this survey should be used as a secondary decision-making tool. $0
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Packet Pg. 101 Attachment: A: Draft San Ramon Fee Study Report (2024-15 : Report on Draft FY 2024/25 Master Fee Schedule) San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria
GENERAL FEES
Administrative Violations
First Violation Not to Exceed $100 $100 No change as set by municipal Second Violation – (Within one [1] year) Not to Exceed $200 $200 No change as set by municipal Each Additional Violation - (Within one [1] year) Not to Exceed $500 $500 No change as set by municipal For Each Additional Violation - Within 3 years Not to Exceed $1,000 $1,000 No change as set by municipal Late Fine Fee Fine $5,000 $5,000 No change as set by municipal Appeals from Administrative Decision Under Municipal Code §A1-95Per Appeal $350 $446 $446 Council direction All Reports, Fiscal Year Budget and printed/bound documents Actual Cost Actual Cost +
10%
Actual Cost +
10% Actual Cost + 10% No change as actual cost
Document Certification Each $10 $15 $15 State set
Franchise Fees Deposit Actual Cost Actual Cost Actual Cost No change as actual cost Late Filing Fine for Fair Political Practices Commission Statements Per Day $10 $10 No change as penalty Late Filing Fine for Fair Political Practices Commission Statements Max Fee $100 $100 No change as penalty Late Payment Fee After a 30 day Grace Period $25 $25 No change as penalty Credit Card Convenience Fee % of the Total Transactions 2.90% Actual Cost Actual Cost Proposed to be actual cost ACH/eCheck Processing Convenience Fee Per Transaction $1.25 Actual Cost Proposed to be actual cost Marriage Ceremony Fee
Resident Per Ceremony $75 $129 $116 Council direction for Non-Resident Discount (10%0 Non-Resident Per Ceremony $150 $129 $129 Council direction Notice of Intent to Circulate Petition Per Petition $200 $200 $200 State set Returned Check Charge
First Check Per Check $30 $25 $25 State set
Subsequent Checks Per Check $30 $35 $35 State set
Research Time Per Hour $40 $126 $83
Subordination Fee
Processing Fee Each $250 $469 $469 Council direction
Subordination Processing Deposit $440 $440 $500 Deposit-based so rounded Actual Cost Actual Cost Actual Cost Actual Cost Actual Cost No change as actual cost Subpoena Fee*
Production of Business Records Each $15 $15 $15 State set Personal Appearance Per Employee / Day $275 $275 $275 State set *includes the rates plus all reasonable expenses
Copies - Color and black & white Per Sheet $0.10 $0.10 $0.10 State set CDs, DVDs, Flash Drives Each $10 $10 $10 Material Cost
City Pins Each $25 $23 $23 Council direction
Passport Fees
Passport Acceptance Fee Each $35 $35 $35 Federally Set
BUSINESS LICENSE FEES
General Business
0 – 5 Employees Annual $75 $320 $197 Council Direction
6 – 50 Employees Annual $125 $320 $222 Council Direction More than 50 Employees Annual $200 $320 $320 Council Direction Lessors of Commercial Property
Less than 5,000 Square Feet Annual $75 $320 $197 Council Direction 5,001 – 10,000 Square Feet Annual $125 $320 $222 Council Direction More than 10,000 Square Feet Annual $200 $320 $320 Council Direction Lessors of Residential Property
One unit only Annual $75 $320 $197 Council Direction
Two (2) to Five (5) units Annual $125 $320 $222 Council Direction More than Five (5) units Annual $200 $320 $320 Council Direction Flat Fee (+TUP or SEP) Annual $200 $320 $320 Council Direction Temporary Place of Sale
One (1) Day Annual $75 $320 $197 Council Direction
Two (2) to Five (5) Days Annual $95 $320 $207 Council Direction Amusements & Itinerant Businesses, Circuses, Carnivals, and Exhibitions
8.2.b
Packet Pg. 102 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Six (6) to Thirty (30) Days Annual $200 $320 $320 Council Direction Vending Machines
One (1) to Five (5) Machines Annual $95 $320 $207 Council Direction More than Five (5) Machines Annual $155 $320 $320 Council Direction Other Business License Fees
Non-Standard Report Actual Cost Actual Cost Actual Cost No change as actual cost Business License Document Reprint Each $15 $16 $16 Council Direction Standard Business License Listing (public data only) including CDs Each $25 $37 $37 Council Direction New Business License Listing Each New $53 $42 Staff proposed per email in February Business License Fee pursuant to SB 1379 signed into law by Governor Brown on October 11, 2017; requires for a local business license or similar instrument or permit, or renewal thereof Each $4 $4 State Surcharge
PLANNING
Annexations
Annexation Processing Deposit1,2,3 $3,000 $5,433 $5,500 Council Direction + Rounded for Deposit Architectural Review
Conceptual Each (1 ARB Meeting) $1,100 $1,598 $1,598 Council Direction Minor Alteration Each $500 $959 $959 Council Direction
Residential
New Construction
1 DU4Deposit1,2,3 $1,000 $1,598 $1,500 Council Direction + Rounded for Deposit 2-10 DU4’s Deposit1,2,3 $1,000 $1,598 $2,000 Council Direction + Rounded for Deposit Up to 10 DU4's Deposit1,2,3 $1,000 $3,196 $2,500 Council Direction + Rounded for Deposit More than 10 DU4's Deposit1,2,3 $2,000 $3,196 $3,500 Council Direction + Rounded for Deposit Single-Family 2nd Story Addition Each $400 $1,598 $999 Council Direction New Construction-Small (up to 10,000 sf.) Deposit1,2,3 $1,000 $1,598 $2,000 Council Direction + Rounded for Deposit New Construction-Large (greater than 10,000 sf.) Deposit1,2,3 $2,000 $3,196 $3,500 Council Direction + Rounded for Deposit Alterations Deposit1,2,3 $1,000 $1,598 $2,000 Council Direction + Rounded for Deposit Administrative Review – ARB Review (All Districts) Deposit1,2,3 $1,000 $639 $1,000 Council Direction + Rounded for Deposit Non-Residential- Requiring Additional ARB Meeting Each $1,500 $1,598 $1,598 Council Direction Development Plan
Preliminary Housing Application Fee Each $1,500 $1,598 $1,598 Council Direction Development Plan:
Conceptual Development Plan Review – ARB Review Each $1,500 $3,835 $2,667 Council Direction Conceptual Development Plan Review – PC Review Each $2,000 $3,835 $3,835 Council Direction Development Plan (Residential) Deposit1,2,3 $3,000 $5,433 $5,500 Council Direction + Rounded for Deposit Development Plan (Non-Residential) Deposit1,2,3 $3,000 $5,433 $5,500 Council Direction + Rounded for Deposit Development Plan Amendment (Changes to Site Plan and/or Sq Ft) Administrative Review Each $1,500 $3,196 $3,196 Council Direction Public Hearing Required Deposit1,2,3 $2,500 $5,433 $5,500 Council Direction + Rounded for Deposit Minor Modification to Conditions of Approval
Administrative Minor Modification to Conditions of Approval Deposit1,2,3 $500 $2,237 $1,500 Council Direction + Rounded for Deposit Planning Commission Modification to Conditions of
Approval Deposit1,2,3 $1,500 $3,835 $4,000 Council Direction + Rounded for Deposit Environmental Review
Categorical Exemption Each $100 $160 $160 Council Direction Negative Declaration Administratively Prepared Deposit1,2,3 $4,500 $9,587 $10,000 Council Direction + Rounded for Deposit Negative Declaration Consultant Prepared Deposit1,2,3 $5,500 $5,433 $5,500 Council Direction + Rounded for Deposit Environmental Impact Report Deposit1,2,3 $8,000 $12,783 $13,000 Council Direction + Rounded for Deposit Mitigation Monitoring Administration
Mitigation Monitoring Staff Time Deposit1,2,3 $2,000 $2,876 $3,000 Council Direction + Rounded for Deposit Office / Commercial / Industrial − New Construction, Additions, Alterations
8.2.b
Packet Pg. 103 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Mitigation Monitoring Program Implementation / Special Peer / Consultant Review Deposit1,2,3 $3,000 $3,995 $4,000 Council Direction + Rounded for Deposit Contra Costa County Clerk Filing Fee (Fee payable to County Clerk) Each5Set by State Set by State Set by State Department of Fish & Game User Fee – Negative Declaration Each5Set by State Set by State Set by State Environmental Impact Report Each5Set by State Set by State Set by State Certified Regulatory Program Each5Set by State Set by State Set by State Rezoning
Rezoning (All Districts) Deposit1,2,3 $5,500 $7,670 $8,000 Council Direction + Rounded for Deposit Sign Review
Sign Permit (Each face copy charge) /Administrative Sign Review Each $300 $399 $399 Council Direction Sign Permit (Each new sign requiring ARB Review) Each $2,500 $3,835 $3,835 Council Direction Master Sign Program Approved Signs Each $300 $399 $399 Council Direction New Master Sign Program Deposit1,2,3 $3,000 $4,154 $4,500 Council Direction + Rounded for Deposit Master Sign Program Amendment Deposit1,2,3 $3,000 $4,154 $4,500 Council Direction + Rounded for Deposit Temporary Sign Permit (Ninety [90] Consecutive Days) Each $300 $399 $399 Council Direction Temporary Banner / Special Event Sign (Twenty-one [21]
Consecutive Days, Maximum one [1] per Quarter) Each $300 $399 $399 Council Direction Special Reviews
Document / File Research Deposit1,2,3 $440 $639 $500 Council Direction + Rounded for Deposit Special Peer / Consultant Review Deposit1,2,3 $2,000 $3,036 $3,000 Council Direction + Rounded for Deposit Specific Plan
Specific Plan (Consultant Prepared) Deposit1,2,3 $8,000 $12,143 $12,500 Council Direction + Rounded for Deposit Subdivisions
Major Subdivision Deposit1,2,3 $3,500 $5,752 $6,500 Council Direction + Rounded for Deposit Minor Subdivision Deposit1,2,3 $3,500 $5,273 $5,000 Council Direction + Rounded for Deposit Urban Lot Split Each New $5,273 $5,273 Council Direction Text Amendment
General Plan Text Amendment Deposit1,2,3 $8,000 $12,143 $12,500 Council Direction + Rounded for Deposit Specific Plan Text Amendment Deposit1,2,3 $8,000 $12,143 $12,500 Council Direction + Rounded for Deposit Zoning Text Amendment Deposit1,2,3 $5,500 $9,587 $10,000 Council Direction + Rounded for Deposit Time Extensions
Time Extension Approved Administratively (Architectural Review, Development Plan, Use Permit Major / Minor Subdivisions, Variance, etc.) Each $220 $320 $320 Council Direction
Time Extension Requiring Public Hearing(s) (Development Plan, Use Permit, Major / Minor Subdivisions, Variance, etc.) Deposit1,2,3 $1,000 $1,917 $2,000 Council Direction + Rounded for Deposit Use Permits
Minor Land Use Permit and Amendments (All Districts) Deposit1,2,3 $2,000 $3,835 $4,000 Council Direction + Rounded for Deposit Major Land Use Permits Requiring Public Hearing(s) & Amendment to Land Use Permit and/or Conditions of Approval (All Districts) Deposit1,2,3 $3,500 $6,711 $7,500 Council Direction + Rounded for Deposit Temporary Land Use Permit (Special Events e.g. Christmas Tree and Halloween Lots, etc.) Each $500 $799 $799 Council Direction Temporary Land Use Permit − Portable Outdoor Storage Unit (POSU)
Residential Each $100 $320 $210 Council Direction
Non-Residential Each $200 $320 $320 Council Direction
Other Fees
Zoning Clearance Each $600 $799 $799 Council Direction
Home Occupation Permit Each $100 $240 $240 Council Direction Short-Term Rental Registration
New Each $100 $399 $250 Council Direction
Renewal Each $100 $320 $210 Council Direction
Telecommunications Use Permit
8.2.b
Packet Pg. 104 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Right-of-way Use Permit Deposit1,2,3 $2,000 $3,196 $3,500 Council Direction + Rounded for Deposit Requiring Administrative Review Deposit1,2,3 $2,000 $3,835 $4,000 Council Direction + Rounded for Deposit Requiring ARB Review Deposit1,2,3 $3,500 $6,072 $6,500 Council Direction + Rounded for Deposit Requiring Planning Commission Review Deposit1,2,3 $3,500 $6,072 $6,500 Council Direction + Rounded for Deposit Small Wireless Site License Fee Each $500 $959 $959 Council Direction Variances
Single Family Residence Each $1,750 $2,557 $2,557 Council Direction Variance Requiring Public Hearing (Each Application) Deposit $3,000 $5,752 $5,500 Council Direction + Rounded for Deposit Variance – Processed Administratively Each $1,750 $2,557 $2,557 Council Direction Minor Exception Each $1,250 $2,237 $2,237 Council Direction Appeals
Appeal from Zoning Administrator's Decision for Residential Property under SRMC §D7-8 Deposit1,2,3 $1,500 $6,711 $4,000 Council Direction + Rounded for Deposit Appeal from Zoning Administrator's Decision for Non- Residential Property under SRMC §D7-8 Deposit1,2,3 $2,500 $6,711 $4,500 Council Direction + Rounded for Deposit Appeal from Planning Commission Decision for Residential Property under SRMC §D7-8 Deposit1,2,3 $2,500 $6,711 $4,500 Council Direction + Rounded for Deposit Appeal from Planning Commission Decision for Non- Residential Property under SRMC §D7-8 Deposit1,2,3 $2,500 $6,711 $4,500 Council Direction + Rounded for Deposit Development Agreement & Amendments
Development Agreement & Amendments Deposit1,2,3 $3,000 $5,752 $6,000 Council Direction + Rounded for Deposit Development Agreement Annual Review Each $440 $639 $639 Council Direction + Rounded for Deposit Improvement Bonds & Deposits
Improvement Bonds & Deposits
Bond Amount Bond
100% of
Improvement or
20% Cash Bond
100% of
Improvement or
20% Cash Bond Bond Fee Not Change
Improvement Bond Processing Deposit1,2,3 $2,000 $2,000 Bond Deposit Not Changing Zoning Review/Building Permit
Single Family – Remodel Each $180 $479 $330 Council Direction Single Family - New/Addition/Substantial Alteration- Each $365 $959 $662 Council Direction Multi-Family/Mixed-Use - Minor Improvement Each $220 $799 $509 Council Direction Multi-Family/Mixed-Use - New/Addition/Substantial Alteration Each $1,200 $1,598 $1,598 Council Direction Commercial/Industrial - New Build Each $1,200 $1,598 $1,598 Council Direction Commercial/Industrial - T.I. Each $220 $320 $320 Council Direction Additional Plan Check fee (each review) Each $220 $320 $320 Council Direction Address / Street Assignments
Single Address Each $350 $479 $479 Council Direction
Multiple Addresses Deposit1,2,3 $600 $1,278 $1,500 Council Direction + Rounded for Deposit Tree Removal Permit
Single-Family Residential Per Application $200 $479 $479 Council Direction Subdivision Per Application New $1,278 $1,278 Council Direction Non-Residential Per Application $350 $479 $479 Council Direction
8.2.b
Packet Pg. 105 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Miscellaneous Fees
Zoning Certification letter Deposit1,2,3 $350 $479 $500 Council Direction + Rounded for Deposit Newspaper Advertisement Actual Cost Actual Cost Actual Cost No change as actual cost Notices
Mailing (Under 100 Notices) Each $600 $799 $799 Council Direction Mailing (Over 100 Notices) Each $900 $1,278 $1,278 Council Direction Postage Per Address
Current Postage
Rate
Current Postage
Rate No change as postage rate
Microfilm and/or Laserfiche Fee
Administrative Application(s) (Each Application) Each $100 $160 $160 Council Direction Application(s) Requiring Public Hearing (Excluding Major Subdivisions) Each $200 $320 $320 Council Direction
Residential Subdivisions (Major Subdivision) Each $700 $959 $959 Council Direction Technology Fee Surcharge
Technology Fee Surcharge % of Permit or Application Fee New 4.60% 4.60% Council Direction Footnotes:
3. Project Applicants shall pay a cumulative total fee and/or deposits for each application type required.
4. DU = Dwelling Unit
5. The State Department of Fish & Game and Contra Costa County require filing fees (AB 3158) at the time of project approval.
DEVELOPMENT IMPACT FEES
School Age Child Care Fees6
Commercial
Office Per Gross SF $0.61 $0.61 No Change as max per nexus study Retail Per Gross SF $0.33 $0.34 SF Bay Area CCI
Hotel Per Gross SF $0.18 $0.18 No Change as max per nexus study Industrial Per Gross SF $0.23 $0.23 No Change as max per nexus study Residential
Single-Family Per Unit $1,122.93 $1,163.36 SF Bay Area CCI Multi-Family Per Unit $605.06 $626.84 SF Bay Area CCI
Park and Recreation Facility Impact Fee6
Subdivision Projects
Single-Family Per Unit $5,300.00 $5,300.00 No Change
Multi-Family Per Unit $3,302.73 $3,421.63 SF Bay Area CCI Non-Subdivision Projects
Single-Family Per Unit $23,119.14 $23,951.43 SF Bay Area CCI Multi-Family Per Unit $13,871.49 $14,370.86 SF Bay Area CCI Parkland Dedication Fee (Quimby Act)
Single-Family Per Unit
Appraised Value
of 687 s.f. of
Land x 1.02
Appraised Value
of 687 s.f. of Land
x 1.02 No Change
Multi-Family Per Unit
Appraised Value
of 451 s.f. of
Land x 1.02
Appraised Value
of 451 s.f. of Land
x 1.02 No Change
Open Space Development Impact Fee6
Single-Family Per Unit $1,141 $1,141 No Change
Multi-Family Per Unit $750 $750 No Change
Private Sector Art & Beautification Contribution Fee
New Residential & Commercial Development % of Building Valuation 0.01% 0.01% No Change Additions / Alterations to Existing Residential & Commercial Dev. % of Building Valuation 0.005% 0.005% No Change Affordable Housing Impact Fee7
Commercial
Office, Retail, Hotel Per Gross SF $4.68 $4.85 SF Bay Area CCI Industrial Per Gross SF $3.51 $3.64 SF Bay Area CCI
1. Time and Materials charges are calculated using an hourly rate of $320.00 for each employee working on the application.
2. Deposit amounts are set at assumed average cost of time and materials to provide the service. When the deposit has been drawn by 80%, an additional
8.2.b
Packet Pg. 106 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Residential
Single-Family or Multi-Family Under 10 Units Per Liveable SF $14.63 $15.16 SF Bay Area CCI Single-Family Detached, 10+ Units
On-Site Construction of Units or Per
Liveable SF $15.70 $16.27 SF Bay Area CCI
Multi-Family, 10+ Units On-Site Construction of Units
On-Site
Construction of
Units
On-Site
Construction of
Units SF Bay Area CCI
Westside Specific Plan Recovery
Non-Residential Per Gross SF $0.52 $0.54 SF Bay Area CPI Residential Per Unit $664.77 $689.17 SF Bay Area CPI
Long-Range Planning Recovery Fees
General Plan Recovery Costs % of Building Valuation 0.53% 0.53% No Change Zoning Ordinance Recovery Costs % of Building Valuation 0.16% 0.16% No Change San Ramon Village Specific Plan Recovery Fee
Commercial Per Gross SF $0.44 $0.44 No Change
Residential Per Unit $598.11 $598.11 No Change
Footnotes:
BUILDING & SAFETY FEES
Building Permit Fees (Valuation-Based)
$1.00 to $500.00 Base $50.00 $200.35 $200.35
Projects Valued at $500 Base $50.00 $200.35 $200.35
$501.00 to $2,000.00 Each Addl. $1,000 or fraction thereof $6.00 $13.36 $13.36 Projects Valued at $2,000 Base $140.00 $400.70 $400.70
$2,001.00 to $25,000.00 Each Addl. $1,000 or fraction thereof $16.00 $17.42 $17.42 Projects Valued at $25,000 Base $508.00 $801.39 $801.39 $25,001.00 to $50,000.00 Each Addl. $1,000 or fraction thereof $11.50 $32.06 $32.06 Projects Valued at $50,000 Base $795.50 $1,602.78 $1,602.78 $50,001.00 to $100,000.00 Each Addl. $1,000 or fraction thereof $8.50 $8.01 $8.01 Projects Valued at $100,000 Base $1,220.50 $2,003.48 $2,003.48 $100,001.00 to $500,000.00 Each Addl. $1,000 or fraction thereof $6.70 $11.02 $11.02 Projects Valued at $500,000 Base $3,900.50 $6,411.14 $6,411.14 $500,001.00 to $1,000,000.00 Each Addl. $1,000 or fraction thereof $5.60 $8.01 $8.01 Projects Valued at $1,000,000 Base $6,700.50 $10,418.10 $10,418.10 $1,000,001.00 to $10,000,000 Each Addl. $1,000 or fraction thereof $3.80 $2.63 $2.63 Projects Valued at $10,000,000 Base $40,900.50 $34,059.17 $34,059.17 $10,000,001.00 to $50,000,000 Each Addl. $1,000 or fraction thereof $3.80 $3.03 $3.03 Projects Valued at $50,000,000 Base $192,900.50 $155,269.73 $155,269.73 $50,000,001 to $100,000,000 Each Addl. $1,000 or fraction thereof $3.80 $3.11 $3.11 Projects Valued at $100,000,000 Base $382,900.50 $310,539.45 $310,539.45 $100,000,000+ Each Addl. $1,000 or fraction thereof $3.80 $1.55 $1.55 Permit Valuation shall be set as required in Section 109.3 of the California Buildign Code as adopted and amended by the City of San Ramon.
Building Plan Check Fees
Plan Check Fee % of Building Permit 65% 55% 55% Council Direction Disabled Access Plan Check % of Plan Check Fee 25% 25% 25% Council Direction Energy Plan Check % of Plan Check Fee 25% 25% 25% Council Direction
6. School Age Child Care Fees, Park and Recreational Facility Impact Fee, and Open Space Impact Fee will be adjusted annually using the Engineering News Record - San Francisco Bay Area Construction Cost Index, not to exceed the cap in the Keyser Marston Associates Development Fee Study, March 2017.
7. Refer to the Inclusionary Housing and Affordable Housing Commercial Linkage Fee Ordinance for on-site construction requirements. The review authority may also consider an applicable alternative means of compliance or waiver/adjustment/reduction claims as allowed by the Ordinance.
These fees are unique as they must stack and add up to the next category. While individual categories migth show greater than a 150% increase, overall, on average, there is less than a 150% increase for fees in this category.
8.2.b
Packet Pg. 107 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Additional Fees
Permit Issuance Fee Per Permit $40 $84 $84 Council Direction Disabled Access Inspection % of Building Permit Fee 25% 25% 25% Council Direction Energy Inspection % of Building Permit Fee 25% 25% 25% Council Direction Technology Surcharge* % of Permit Fee New 4.60% 4.60% Council Direction *Only assessed on Development-related applications, and does not include any impact fees.
Temporary Certificate of Occupancy
TCO Fee Per Sq. Ft. $2.00 $2.50 $2.50 Council Direction Administration Fee % of Cash Bond 5% 5% 5% Admin Fee Bond - No Change Review and approve the waste management plan and summary report for all projects with a construction value over $75,000 and all demolition projects Each $25 $441 $233 Council Direction Re-Inspection Fee Assessed When the Work for a Scheduled Inspection is Not Ready to be Inspected Each $130 $142 $142 Council Direction Inspections for which no fee specifically indicated Per Hour $200 $200 $200 Council Direction Additional Plan Review Required by Changes, Additions or Per Hour $200 $221 $221 Council Direction Restore Service – A Permit to restore electric utility service (shutoff because of vacancy, fire, or official act), not inclusive of fees for work requiring additional permits Each Utility $100 $184 $184 Council Direction Demolition Permit Each New $100 $100 Council Direction
Swimming Pool Permit Valuation Valuation-Based Valuation-Based No change Flat Fees
Solar Heating and Cooling System
Residential:
10kWth or less Each $450 $532 $532 Council Direction
Per Addl kWth Per kWth $15 $17 $17 Council Direction
Commercial:
30kWth or less Each $1,000 $1,086 $1,086 Council Direction 31-260 kWth Per kWth $7 $10 $10 Council Direction
260+ kWth Per kWth $5 $7 $7 Council Direction
Photovoltaic (PV) Installation
Residential:
10kWth or less Each $450 $532 $532 Council Direction
Per Addl kWth Per kWth $15 $16 $16 Council Direction
SolarAPP+ Permit Designs Each $450 $450 State Guided Fee Commercial:
30kWth or less Each $1,000 $1,186 $1,186 Council Direction 31-260 kWth Per kWth $7 $8 $8 Council Direction
260+ kWth Per kWth $5 $5 $5 Council Direction
Residential Solar Energy Storage (Battery)
First Battery Each $200 $372 $372 Council Direction
Each Additional Battery Each $15 $50 $33 Council Direction Miscellaneous Permit Fee
Remodels:
Bathroom Remodel or Repair (w/o structural modification) Each $450 $733 $733 Council Direction Kitchen Remodel or Repair (w/o structural modification) Each $750 $733 $733 Council Direction Re-roof
Up to 10x10 ft. Base $150 $150 $150 Council Direction
Each Additional 10x10 Ft Each $12 $17 $17 Council Direction Window/Door Permit (w/o structural modification)
First 4 Windows and 1 Door Base $250 $261 $261 Council Direction Each Additional Window Each $10 $17 $17 Council Direction Each Additional Door Each $15 $17 $17 Council Direction Residential Furnace/Air Conditioning (replace in-kind) Each $200 $206 $206 Council Direction Special Inspection
8.2.b
Packet Pg. 108 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Administration of Special Inspection – When required by construction type or special conditions by the Chief Building Official
% of Building Permit
10% 10% 10%
Council Direction
Code Compliance Investigation Each $200 $250 $250 Council Direction Investigation Reports – Minimum Per Hour $200 $200 $200 Council Direction Investigation Reports – With Photos Each $200 $301 $301 Council Direction Investigation Fee – Work Without Permit* Violation Equal to Permit Fee
Equal to Permit
Fee
Equal to Permit
Fee Council Direction
Weekly Building Permit Activity Reports
Annual Each $100 $168 $168 Council Direction
Per Request Each $15 $28 $28 Council Direction
Overtime
Weekends (4 hr min) Per Hour $200 $239 $239 Council Direction Holidays (4 hr min) Per Hour $200 $277 $277 Council Direction During Regular Business Week Per Hour $200 $239 $239 Council Direction Other Fees
Electric Vehicle Charging Station Per kWh $.39 kWh - $2.00 kWh
$.39 kWh - $2.00
kWh Variable based on station - no change
Code Enforcement
First Notice / Inspection Each Courtesy (No
Fee)
$301 Courtesy (No Fee)
Staff Recommendation
Subsequent Notices / Inspections Per Hour $150 $401 $275 Council Direction Photograph Processing Actual Cost Actual Cost +
15% Admin Fee
$0 Actual Cost + 15%
Admin Fee No change as Actual Cost
Mileage Per Mile $0.55/mile +
15% Admin Fee
$0 $0.55/mile + 15%
Admin Fee No Change as mileage rate + admin fee
Extension Fee Each $60 $200 $130 Council Direction
Posting Fee Each $45 $150 $98 Council Direction
Administrative Hearing Each $150 $701 $426 Council Direction Title Search Fee Actual Cost Actual Cost +
15% Admin Fee
Actual Cost + 15%
Admin Fee No change as Actual Cost
Declaration of Substandard and/or Public Nuisance Notice Each $322 $801 $801 Council Direction Removal of Declaration Each $277 $701 $489 Council Direction Vehicle Abatement (Removal) Actual Cost Actual Cost +
15% Admin Fee
Actual Cost + 15%
Admin Fee No change as Actual Cost
Abatement (Cleanup) Cost Actual Cost Actual Cost +
15% Admin Fee
Actual Cost + 15%
Admin Fee No change as Actual Cost
Preparation of Job Specifications Each $400 $601 $601 Council Direction City Council Approval of Contract Each $203 $200 $200 Council Direction Contract Performance Inspection Each $160 $200 $200 Council Direction Billing Each $119 $100 $100 Council Direction
Record Special Assessment Each $119 $100 $100 Council Direction Filing a Special Assessment Each $202 $200 $200 Council Direction Administrative Costs Pertaining to Violations of the Sign Ordinance Per Sign $5 $20 $13 Council Direction Fines for Other City Building Violations
First Violation Ordinance and Building Code Not to Exceed $100 $100 No change based on municipal code Second Violation (Within one [1] year) Not to Exceed $200 $200 No change based on municipal code Each Additional Violation (Same Ordinance within one [1] year) Not to Exceed $500 $500 No change based on municipal code Second Building Code Violation Each $500 $500 No change based on municipal code Third Building Code Violation Each $1,000 $1,000 No change based on municipal code
ELECTRIC PERMIT
Minimum Fee Minimum $50 $150 $100 Council Direction
Electrical Service Each $100 $150 $150 Council Direction Additional sub-feeders and distribution power panels Per $50 $50 $50 Council Direction *This provision does not apply to emergency work if the Chief Building Official determines that such work was urgent and necessary as well as if it is not practiable to obtain a permit before the work has begun.
8.2.b
Packet Pg. 109 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Miscellaneous Permit Fee Base $65 $200 $133 Council Direction Miscellaneous Permit Fee % of Contract Cost 2% 2% 2% Council Direction Electric Plan Check Fee % of Electric Permit Fee 65% 65% 65% Council Direction Residential Dwellings % of Building Permit Fee 20% 20% 20% Council Direction In-Ground Swimming Pool, Spas, and Hot Tubs Each $45 $301 $173 Council Direction In-Ground Swimming Pool, Spas, and Hot Tubs % of Building Permit Fee 30% 30% 30% Council Direction Above-Ground Swimming Pool, Spas and Hot Tubs Each $45 $200 $123 Council Direction Electric Power Distribution Poles
Temporary Electrical Service Each $100 $150 $150 Council Direction Additional sub-feeders and distribution power panels Each $25 $50 $50 Council Direction Furnace/Air Conditioning
Residential Each Combined Flat
Fee $150 $150 Council Direction
Commercial Minimum $50 $301 $175 Council Direction
Low Voltage, Protective, Security Signal and Communications Circuits
% of Building Permit Fee 2% 3%
3% Council Direction
Electric Signs and Outline Lighting Minimum $50 $150 $100 Council Direction Commercial or Industrial
Office / Light Industrial % of Building Permit Fee 20% 15% 15% Council Direction Retail Sales % of Building Permit Fee 25% 20% 20% Council Direction Food Markets % of Building Permit Fee 40% 30% 30% Council Direction Heavy Industrial % of Building Permit Fee 40% 30% 30% Council Direction Restaurants % of Building Permit Fee 45% 35% 35% Council Direction Other % of Building Permit Fee 45% 35% 35% Council Direction
PLUMBING PERMIT
Minimum Fee Minimum $50 $150 $100 Council Direction
Miscellaneous Permit Fee Each $65 $150 $150 Council Direction Miscellaneous Permit Fee % of Contract Cost 2% 2% 2% Council Direction Residential Dwellings % of Building Permit Fee 15% 15% 15% Council Direction Swimming Pools % of Building Permit Fee 10% 10% 10% Council Direction Furnance/Air Conditioning
Residential Each Combined Flat
Fee $150 $150 Council Direction
Commercial % of Building Permit Fee 10% 15% 15% Council Direction Commercial or Industrial
Office % of Building Permit Fee 10% 10% 10% Council Direction Retail Sales % of Building Permit Fee 10% 10% 10% Council Direction Food Markets % of Building Permit Fee 15% 10% 10% Council Direction Industrial % of Building Permit Fee 15% 10% 10% Council Direction Restaurants % of Building Permit Fee 20% 15% 15% Council Direction Other % of Building Permit Fee 20% 15% 15% Council Direction Water Heaters Each $75 $150 $150 Council Direction
Plumbing Plan Check Fee % of Plumbing Permit 65% 65% 65% Council Direction
MECHANICAL PERMIT
Minimum Fee Minimum $50 $150 $100 Council Direction
Miscellaneous Permit Fee Each $65 $150 $150 Council Direction Miscellaneous Permit Fee % of Contract Cost 2% 2% 2% Council Direction Residential Dwellings % of Building Permit Fee 15% 15% 15% Council Direction Swimming Pools % of Building Permit Fee 10% 10% 10% Council Direction Furnance/Air Conditioning
Residential Each Combined Flat
Fee $150 $150 Council Direction
Commercial % of Building Permit Fee 10% 15% 15% Council Direction
8.2.b
Packet Pg. 110 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Commercial or Industrial
Office % of Building Permit Fee 15% 10% 10% Council Direction Retail Sales % of Building Permit Fee 15% 10% 10% Council Direction Food Markets % of Building Permit Fee 15% 10% 10% Council Direction Industrial % of Building Permit Fee 15% 10% 10% Council Direction Restaurants % of Building Permit Fee 20% 15% 15% Council Direction Other % of Building Permit Fee 20% 15% 15% Council Direction Mechanical Plan Check Fee % of Mechanical Permit Fee 65% 65% 65% Council Direction
ENGINEERING FEES
DV GHAD and NWSR GHAD Fees
Routine Building Permit Reviews
Data Collection Processing Per Hour (2 hr Min.) $160 $250 $250 Council Direction Inspection Per Hour (2 hr Min.) $160 $237 $237 Council Direction Non-Routine Building Permit Reviews
Initial Deposit Deposit Range $500 - $10,000 $500 - $10,000 No change deposit range Hourly Review Per Hour $160 $250 $250 Council Direction Special Projects
Minimum Fee Each $2,000 $3,127 $3,127 Council Direction Hourly Review Per Hour $220 $250 $250 Council Direction Consultant Review Actual Cost
Consultant Cost
+ Admin Fee
Consultant Cost +
Admin Fee No Change actual Cost
Inspection Fee Per Hour (2 hr Min.) $160 $237 $237 Council Direction Overtime Inspections:
During Regular Business Week Per Hour $240 $280 $280 Council Direction During Weekends Per Hour (3 hr. Min) $240 $280 $280 Council Direction During Holidays Per Hour (3 hr. Min) $240 $323 $323 Council Direction Fee Notes
Drainage Permit Application Fee
Routine Projects (Processing & Filing) Per Hour (2 hr Min.) $160 $250 $250 Council Direction Special Projects (Processing & Filing)
Initial Deposit Deposit Range $500 - $10,000 $500 - $10,000 No change deposit range Hourly Review Per Hour $220 $250 $250 Council Direction Consultant Review Actual Cost Consultant Cost
+ Admin Fee
Consultant Cost +
Admin Fee No Change actual Cost
Inspection Fee Per Hour (2 hr Min.) $160 $237 $237 Council Direction Overtime Inspection Fee During Regular Business Week Per Hour $240 $280 $280 Council Direction Overtime Inspection Fee During Weekends Per Hour (3 hr. Min) $240 $280 $280 Council Direction Overtime Inspection Fee During Holidays Per Hour (3 hr. Min) $240 $323 $323 Council Direction Contra Costa County Flood Control District – DA101A – Drainage Fee (West Branch Only) Swimming Pools Each $172 $172 No change - pass through fees Impervious Surface Per. Sq. ft. $0.20 $0.20 No change - pass through fees The DV GHAD and NWSR GHAD fees and charges shall be the same as those established by the City of San Ramon for all similar services except as otherwise detailed in this Schedule of Fee and Charges.
A plan checking and inspection fee will be assessed for all projects that require plan reviews and/or inspections related to DV GHAD or NWSR GHAD facilities, including toe-drains and sub-drains. This fee shall apply to all Non-routine projects that require in excess of four (4) hours of staff time (two [2] hours staff review + two [2] hours inspection) may be assessed charges based on the actual staff time required to review the project. The deposit amount collected is subject to the discretion of the District Engineer.
For all parcels within the DV GHAD and NWSR GHAD, the Routine and Non-Routine Building Permit Review fees shall be in lieu of the Public Works Engineering Services Division Building Review Fee.
Special projects including Annexation Agreements, Engineers Report, Revisions to the Plan of Control and Request for Other Services will be assessed a minimum fee of $1,000.00 plus per hour rate for additional staff hours in excess of the minimum fee based on actual staff time required to review the project. The consultant fees will be the actual of the consultant services plus an administrative fee.
8.2.b
Packet Pg. 111 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Site Development
Plan Check Fee
$0 - $250,000 % of Improvement 3.50% 3.10% 3.10% Council Direction $250,000-$1,000,000 % of Improvement 3.00% 3.20% 3.20% Council Direction $1,000,000+ % of Improvement 3.00% 2.40% 2.40% Council Direction Consultant Review Actual Cost Consultant Cost
+ Admin Fee
Consultant Cost +
Admin Fee No Change actual Cost
Inspection Fee During Regular Business Week
$0 - $250,000 % of Improvement 6.80% 5.80% 5.80% Council Direction $250,000-$1,000,000 % of Improvement 6.30% 6.70% 6.70% Council Direction $1,000,000+ % of Improvement 6.30% 5.60% 5.60% Council Direction Overtime Inspection Fee During Weekends Per Hour (3 hr. Min) $240 $280 $280 Council Direction Overtime Inspection Fee During Holidays Per Hour (3 hr. Min) $240 $323 $323 Council Direction Building Permit Review Fees:
Routine Building Permit Reviews
Data Collection Processing Per Hour (2 hr Min.) $160 $250 $250 Council Direction Inspection Per Hour (2 hr Min.) $160 $237 $237 Council Direction Non-Routine Building Permit Reviews
Initial Deposit Deposit Range $500 - $10,000 $500 - $10,000 No change deposit range Hourly Review Per Hour $160 $250 $250 Council Direction Special Projects
Minimum Fee Each $2,000 $3,127 $3,127 Council Direction Hourly Review Per Hour $220 $250 $250 Council Direction Consultant Review Actual Cost
Consultant Cost
+ Admin Fee
Consultant Cost +
Admin Fee No Change actual Cost
Inspection Fee Per Hour (2 hr Min.) $160 $237 $237 Council Direction Overtime Inspections:
During Regular Business Week Per Hour $240 $280 $280 Council Direction During Weekends Per Hour (3 hr. Min) $240 $280 $280 Council Direction During Holidays Per Hour (3 hr. Min) $240 $323 $323 Council Direction Initial Deposit Deposit Range $500 - $10,000 $500 - $10,000 No change deposit range Encroachment Permits
Hauling and Oversize Loads
Single Trip Each $16 $16 $16 State Set
Annual Trip Each $90 $90 $90 State Set
Permit Application & Filing Fee:
Routine, which include Curb, Gutter, Sidewalks, PODs, and Cross Drains Per Hour (1 hr Min.) $160 $250 $250 Council Direction Non-Routine Projects Per Hour (3 hr. Min) $160 $250 $250 Council Direction Permit Inspection Fee:
Routine Projects Per Hour (2 hr Min.) $160 $237 $237 Council Direction Non-Routine Projects Per Hour (3 hr. Min) $160 $237 $237 Council Direction Stormwater Quality Device (C.3) Inspection Per Hour (2 hr Min.) $160 $237 $237 Council Direction Permit Application, Filing, Inspection, and Review Fee – Special Projects Initial Deposit Deposit Range $500 - $25,000 $500 - $25,000 No change deposit range Hourly Review Per Hour $160 $250 $250 Council Direction Overtime Inspection Fee During Regular Business Week Per Hour $240 $280 $280 Council Direction Overtime Inspection Fee During Weekends Per Hour (3 hr. Min) $240 $280 $280 Council Direction Overtime Inspection Fee During Holidays Per Hour (3 hr. Min) $240 $323 $323 Council Direction A building permit review fee will be required for all building permit applications requiring Engineering review, and will be collected by the Building Division at the time of application submittal. Building Permit Reviews within the DV GHAD or NWSR GHAD will be charged the applicable DV GHAD and NWSR GHAD Building Permit Review fees.
A Site Development Permit shall be required for the plan check and inspection of all construction sites, improvements of non-residential and residential developments, including grading and drainage improvements, street and related frontage improvements, parking lot improvements, landscaping, and other related site improvements. The fee shall cover plan check and inspection services.
The Site Development Permit shall serve as a grading permit, an erosion and sedimentation control permit, parking lot construction permit, and encroachment permit for curb gutter, driveway and sidewalk improvements, which are authorized by the Municipal Code.
8.2.b
Packet Pg. 112 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Subdivision / Preliminary Development Review
Preliminary Development Review Fee
Plans / Studies Awaiting Entitlement - Initial Deposit Deposit $2,000 $3,127 $3,500 Council Direction + Rounded for Deposit Mixed Use Development Projects - Initial Deposit Deposit $3,000 $3,753 $4,000 Council Direction + Rounded for Deposit Hourly Review Per Hour $220 $250 $250 Council Direction Routine Projects Per Hour (2 hr Min.) $220 $250 $250 Council Direction Utility Per Hour (3 hr. Min) $220 $250 $250 Council Direction Day Care/Learning Center of 14 or Fewer Kids Per Hour (1.5 hr Min.) $220 $250 $250 Council Direction Day Care/Learning Center of 15 or More Kids:
Initial Deposit Deposit $1,000 $1,251 $1,500 Council Direction + Rounded for Deposit Hourly Review Per Hour $220 $250 $250 Council Direction Minor Subdivisions
Initial Deposit Deposit $2,000 $3,002 $3,000 Council Direction + Rounded for Deposit Consultant Review Actual Cost Consultant +
Admin Fee
Consultant +
Admin Fee No Change actual Cost
Major Subdivisions
Initial Deposit Deposit $2,000 $4,003 $4,000 Council Direction + Rounded for Deposit Per Lot Per Lot $200 $313 $313 Council Direction
Consultant Review Actual Cost Consultant +
Admin Fee
Consultant +
Admin Fee No Change actual Cost
Monument Checking Fee – Any error found in placement, course or identification of survey monuments shall require payment of fee as indicated
Actual Cost Consultant +
Admin Fee
Consultant +
Admin Fee
No Change actual Cost
Tentative Map Technical Review Fee
Initial Deposit Deposit $2,000 $3,127 $3,000 Council Direction + Rounded for Deposit Hourly Review Per Hour $220 $250 $250 Council Direction Single Parcel Plan Review Fee Per Parcel $80 $125 $125 Council Direction Certificates of Compliance, Property Mergers, Parcel Map Waivers & Lot Line Adjustments Parcel Review Per Parcel $250 $375 $375 Council Direction Hourly Review Per Hour $220 $250 $250 Council Direction Street Vacations
Initial Deposit Deposit $500 $500 $500 Council Direction + Rounded for Deposit Hourly Review Per Hour $220 $250 $250 Council Direction Bonds, Letters of Credit and Deposits for Improvements
Improvement Bond % of Improvement 100% 100% 100% No change - Bond Fee Administrative Fee Each $500 $500 $500 Council Direction Base Map Revision Fee (Applicable at filing of Final Map, Parcel Map or Lot Line Adjustment) County Fee Each County Fee County Fee No change - County Fee Administrative Fee Each County Fee County Fee No change - County Fee Other Fees
Appeals Each $350 $625 $625 Council Direction
Peer Review of Special Studies Actual Cost Consultant + Admin Fee
Consultant +
Admin Fee No Change actual Cost
Technology Surcharge % of Permit Fee Modified 4.60% 4.60% Council Direction Engineering Research
Engineering Drawings, Reports, Letters, and Miscellaneous Per Hour (0.5 hr Min.) $160 $250 $250 Council Direction Flood Zone Research
Lot Research Per Lot $53 $83 $83 Council Direction
Hourly Review Per Hour $160 $250 $250 Council Direction
CREEK STUDY AND DRAINAGE MITIGATION
Twin Creeks Watershed Per Developable Acre $3,000 $3,000 South San Ramon Creek (Main Stem) Per Developable Acre $1,500 $1,500 Oak Creek Watershed Per Developable Acre $1,750 $1,750
Drainage Mitigation Fee Per SF of Site Impervious Surface $0.30 $0.30
8.2.b
Packet Pg. 113 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria
TRAFFIC MITIGATION FEES
Citywide Traffic Impact Mitigation Fees
Residential:
Single-Family Residential:
Less than 1,000 SF Per Dwelling Unit $3,438.00 $3,561.77 Staff Recommendation Based on CPI 1,000 - 1,499 SF Per Dwelling Unit $3,728.00 $3,862.21 Staff Recommendation Based on CPI 1,500 - 1,999 SF Per Dwelling Unit $3,893.00 $4,033.15 Staff Recommendation Based on CPI 2,000 - 2,499 SF Per Dwelling Unit $4,018.00 $4,162.65 Staff Recommendation Based on CPI 2,500 - 2,999 SF Per Dwelling Unit $4,142.00 $4,291.11 Staff Recommendation Based on CPI 3,000 - 3,999 SF Per Dwelling Unit $4,266.00 $4,419.58 Staff Recommendation Based on CPI 4,000 SF or Greater Per Dwelling Unit $4,308.00 $4,463.09 Staff Recommendation Based on CPI Apartment, Townhome, Condo Per Dwelling Unit $2,247.00 $2,327.89 Staff Recommendation Based on CPI Other Per P.M. Peak Hour Trip $4,726.00 $4,896.14 Staff Recommendation Based on CPI Non-Residential:
Retail Per 1,000 SF $8,132.00 $8,424.75 Staff Recommendation Based on CPI Office Per 1,000 SF $10,205.00 $10,572.38 Staff Recommendation Based on CPI Service Commercial Per 1,000 SF $4,745.00 $4,915.82 Staff Recommendation Based on CPI Other Non-Residential Per 1,000 SF $4,754.00 $4,896.14 Staff Recommendation Based on CPI Tassajara Area Benefit Fee Per Dwelling Unit $13,269.32 $13,747.02 Staff Recommendation Based on CPI Southern Contra Costa JEPA Traffic Mitigation Fee
Contra Costa Sub-Regional Fee
Single / Multi-Family Residential Each $5,177.85 $5,364.25 Staff Recommendation Based on CPI Apartment, Townhome, Condo Per Dwelling Unit $5,177.85 $5,364.25 Staff Recommendation Based on CPI Office Per SF $7.97 $8.26 Staff Recommendation Based on CPI Commercial Retail Per SF $5.00 $5.18 Staff Recommendation Based on CPI Other Each $5,125.54 $5,310.06 Staff Recommendation Based on CPI Southern Contra Costa Regional Fees
Single / Multi-Family Residential Each $1,852.56 $1,919.25 Staff Recommendation Based on CPI Apartment, Townhome, Condo Per Dwelling Unit $1,852.56 $1,919.25 Staff Recommendation Based on CPI Office Per SF $2.91 $3.01 Staff Recommendation Based on CPI Commercial Retail Per SF $1.81 $1.88 Staff Recommendation Based on CPI Other Per PM Trip $1,842.33 $1,908.65 Staff Recommendation Based on CPI Tri-Valley Transportation Development Fees
Single Family Residential Per Dwelling Unit $6,496.01 $7,196.07 Staff Recommendation Based on CPI Multi-Family Residential Per Dwelling Unit $4,095.33 $4,242.76 Staff Recommendation Based on CPI Office Per SF $9.28 $9.61 Staff Recommendation Based on CPI Retail Per SF $5.92 $6.13 Staff Recommendation Based on TVC Strategic Exp. Plan (SEP) Industrial Per SF $5.23 $5.42 Staff Recommendation Based on CPI Other Per Avg Peak Hour Trip $6,424.02 $6,655.28 Staff Recommendation Based on CPI Accessory Dwelling Unit Per Dwelling Unit $0.00 $0.00 Staff Recommendation Based on CPI Affordable Housing Per Dwelling Unit $0.00 $0.00 Staff Recommendation Based on CPI
TRANSPORTATION SERVICES DIVISION
Preliminary Development Review Fee - Day Care / Learning Center Per Hour (1.5 hr Min.) $220.00 $250 $250 Council Direction
PUBLIC SERVICES FEES
Staffing Rates
Administration Per Hour $146 $183 $183 Council Direction Field – Regular Per Hour $126 $159 $159 Council Direction Field – Overtime Per Hour $153 $190 $190 Council Direction Field – Call-Out/Emergency Stand-By (Two (2) Hour Minimum) Per Hour $153 $190 $190 Council Direction Field - Holiday Per Hour New $221 $221 Council Direction Commercial Recycling Transporter Permit
Application Per Application $65 $65 $65 Set by Agreement Renewal Annually $40 $40 $40 Set by Agreement
Additional Fees & Charges
Extra Garbage Tags & Yard Trimmings Bags1 Each $12 $12 $12 Set by Agreement Additional Sports Field Mowing For Enhanced Maintenance Per Field $253 $239 $239 Council Direction
8.2.b
Packet Pg. 114 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria
1. This fee is established by the Franchise Agreement (C2018-070) with Alameda County Industries of San Ramon, Inc. The fee was approved by the City Council on November 21. 2, 2022 by Resolution No. 2022-144.
POLICE DEPARTMENT
Fingerprinting
Ink Cards
City Resident per card Each $20 $32 $22 Council Direction + $10 Res. Discount Non-Resident – first card Each $45 $32 $32 Council Direction Non-Resident – each additional card Each $30 $32 $32 Council Direction Livescan*
City Resident Each $30 $43 $33 Council Direction + $10 Res. Discount Non-Resident Each $50 $43 $43 Council Direction
Teachers employed by San Ramon Valley Unified School District Each $30 $43 $43 Council Direction *Additional DOJ, FBI and other fees apply
Records
Police Report Per Page $0.10 $0.10 $0.10 State Set
Police Report - Redacted Per Page $0.10 $0.10 $0.10 State Set Subpoena Duces Tecum / Deposition Subpoenas**
Production of Business Records State Code $15 $15 $15 State Set Unsworn Employees Per Employee / Day $275 $275 $275 State Set Sworn Officers Actual Cost Actual Cost Actual Cost No change as actual cost CDs, DVDs, Flash Drives Each $10 $10 $10 Material Cost
**includes the rates plus all reasonable expenses
Driving Under the Influence (DUI)
Admin Fee Each $60 $142 $142 Council Direction
Sergeant Per Hour $115 $223 $223 Council Direction
Corporal Per Hour $105 $195 $195 Council Direction
Officer Per Hour $95 $180 $180 Council Direction
PST Per Hour $65 $126 $126 Council Direction
Management Review Fee (Captain) Per Hour New $206 $206 Council Direction Other Fees
Release of Stored / Towed Vehicles
Repossessed Vehicles Each $15 $21 $21 Council Direction All Other Vehicles Each $140 $63 $63 Council Direction
Gun Release Per Gun $75 $190 $132 Council Direction
Concealed Carry Weapons (CCW)
Concealed Carry Weapons Application Each $500 $1,073 $500 State Set Concealed Carry Weapon License
(Does not include DOJ, FBI, and other associated fees) Each $100 $100 $100 State Set Local Criminal History Summary/Clearance Letter Each $40 $42 $42 Council Direction Bicycle License Each $3 $10 $7 Council Direction
Car Seat Inspections
Resident Each $0 $63 $34 Council Direction + $10 Res. Discount Non-Resident Each $25 $63 $44 Council Direction
Processing Fee for one (1) Day Liquor License Letter to Alcoholic Beverage Control (ABC) Board Each $45 $40 $40 Council Direction False Alarms
(2nd Alarm) Within Permit Year Each $50 $180 $50 No change - ordinance based (3rd Alarm) Within Permit Year Each $150 $359 $150 No change - ordinance based (4th Alarm) Within Permit Year Each $300 $539 $300 No change - ordinance based Any Additional (Above 4th) Within Permit Year Per $300 $718 $300 No change - ordinance based Special Events Staffing − (two [2] hour minimum)
Administrative Fee Per Hour $60 $142 $142 Council Direction Sergeant Per Hour $172 $223 $223 Council Direction
Corporal Per Hour $156 $195 $195 Council Direction
Officer Per Hour $142 $180 $180 Council Direction
PST Per Hour $97 $126 $126 Council Direction
Management Fee Per Hour New $206 $206 Council Direction
8.2.b
Packet Pg. 115 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Crime Prevention
Site Inspection / Plan Reviews Hourly $75 $142 $142 Council Direction Bingo / ID Cards
ID Cards Each $8 $24 $16 Council Direction
Permit Each $75 $24 $24 Council Direction
Card Room Employee Work Permit
Card Room Application Fee Each $1,000 $1,445 $1,445 Council Direction Card Room Annual Licensing Fee Per Table $5,000 $10,162 $10,162 Council Direction New Work Permit Each $200 $206 $206 Council Direction
Renewal Work Permit Each $100 $103 $103 Council Direction Citation Sign-Off
Resident Each $0 $45 $17 Council Direction + $10 Res. Discount Non-Resident issued by other Police Department Each $10 $45 $27 Council Direction Massage Permit Fees
Massage Establishment
New Each $452 $591 $591 Council Direction
Annual Renewal Each $403 $485 $485 Council Direction
Massage Therapist (Owner / Operator)
New Each $510 $520 $520 Council Direction
Annual Renewal Each $449 $485 $485 Council Direction
Outcall Massage Permit
New Each $510 $591 $591 Council Direction
Annual Renewal Each $449 $485 $485 Council Direction
Masseur / Masseuse Permit
New Each $193 $591 $392 Council Direction
Annual Renewal Each $115 $485 $300 Council Direction
Taxicab / Passenger Transport Permit Fees
Taxi / Transport Establishment
New Each $452 $591 $591 Council Direction
Annual Renewal Each $403 $485 $485 Council Direction
Driver Permit − (Owner / Operator)
New Each $510 $591 $591 Council Direction
Annual Renewal Each $449 $485 $485 Council Direction
Driver Permit
New Each $193 $591 $392 Council Direction
Annual Renewal Each $115 $485 $300 Council Direction
Solicitor Permit Fees Per Permit $244 $286 $286 Council Direction
VIOLATION AND FINE SCHEDULE
Violation of City Ordinance
Infractions
First Violation Not to Exceed $100 $100 No change ordinance based Second Violation – (Within one [1] year) Not to Exceed $200 $200 No change ordinance based Each Additional Violation - (Within one [1] year) Not to Exceed $550 $550 No change ordinance based Misdemeanor** Not to Exceed $1,000 $1,000 No change ordinance based **Not to Exceed Fine and / or imprisoment of 6 months
Animals:
Animal Noise (B2-70) Not to Exceed $100 $100 No change ordinance based Animal Waste (Public or Private Property) (B2-71) Not to Exceed $100 $100 No change ordinance based Health & Sanitation
Living in Vehicles (B6-221) Not to Exceed $100 $100 No change ordinance based Smoking Prohibited (B6-73) Not to Exceed $100 $100 No change ordinance based Fireworks:
Possession or Ignition of Firecrackers (Excluding Safe/Sane H&S Section 12529) (B4-1) Not to Exceed $100 $100 No change ordinance based Damage to Property
8.2.b
Packet Pg. 116 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Removal or Destruction Including Shrubbery, Artifacts, or Archaeological Site (B5-30A) Not to Exceed $100 $100 No change ordinance based Break or Deface Any Building, Sign, Fence, Bench, Structure, Apparatus, Equipment, or Property (B5-30B) Not to Exceed $100 $100 No change ordinance based Mark, Print, Write, Sign, Card, Display or Similar Inscription or Device on Public or Private Property (without a permit) (B5-30C) Not to Exceed $100 $100 No change ordinance based Noise Sources
Internal Combustion Engines Causing Excessive Noise Between 8:00PM and 8:00AM (Without a Permit) (B6-99) Not to Exceed $100 $100 No change ordinance based Construction Projects (Unlawful M-F before 7:30 AM and after 7:00 PM; Sat-Sun Prior to 9:00 AM and after 6:00 PM) (B6-100) Not to Exceed $100 $100 No change ordinance based City Parks
Violation of Park Hours (B5-11) Each $125 $125 No change ordinance based Designated Pedestrian Use (B5-13A) Not to Exceed $100 $100 No change ordinance based Bicycle or Skateboard Hazard (B5-13B) Not to Exceed $100 $100 No change ordinance based Bicycle in Skate Park (B5-13C) Each $125 $125 No change ordinance based Skate Park Helmet (B5-13D) Each $75 $75 No change ordinance based Littering (B5-18) Each $200 $200 No change ordinance based Sound Amplification Devices (Without a Permit) (B5-28) Not to Exceed $100 $100 No change ordinance based Curfew (B7-231) Each $125 $125 No change ordinance based Vehicle Restrictions within City Parks
Operation on Roads or Trails (Without a Permit) (B5-12A) Not to Exceed $100 $100 No change ordinance based Excess Speed (B5-12B) Not to Exceed $100 $100 No change ordinance based Unlicensed Vehicle (B5-12C) Not to Exceed $100 $100 No change ordinance based Parking in Restricted Area (B5-12D) Not to Exceed $100 $100 No change ordinance based Parking After Hours (B5-12E) Not to Exceed $100 $100 No change ordinance based Abandoned Vehicle (B5-12F) Not to Exceed $100 $100 No change ordinance based Wash, Repair, or Advertise for Sale (B5-12G) Not to Exceed $100 $100 No change ordinance based Excessive Noise from Muffler or Exhaust System (B5-12H) Not to Exceed $100 $100 No change ordinance based Public Consumption of Alcoholic Beverages
Prohibition of Public Alcohol Consumption (B7-1) Not to Exceed $100 $100 No change ordinance based Unlawful Juvenile Gathering on Private Property (Five [5] or more person(s) < 21 year age of where alcohol is in possession or being consumed by person(s) < 21) (B7-12) Each $1,000 $1,000 No change ordinance based Police Services at parties, gatherings, or events requiring a response: (B7-13 & B7-14) No change ordinance based
Administrative Fee Per Hour $60 $142 $142 No change ordinance based Sergeant Per Hour $172 $223 $223 No change ordinance based Corporal Per Hour $156 $195 $195 No change ordinance based Officer Per Hour $142 $180 $180 No change ordinance based PST Per Hour $97 $126 $126 No change ordinance based
Management Fee Per Hour New $206 $206 No change ordinance based False Reports
False Reports to City Employee / Officer (B7-21) Not to Exceed $100 $100 No change ordinance based Labor Disputes
Obstruction of Public Ways (B7-125) Not to Exceed $100 $100 No change ordinance based Intimidation - During Picketing Prohibited (B7-126) Not to Exceed $100 $100 No change ordinance based Intimidation - During Assembly Prohibited (B7-127) Not to Exceed $100 $100 No change ordinance based Opprobious Language Prohibitied (B7-128) Not to Exceed $100 $100 No change ordinance based
8.2.b
Packet Pg. 117 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Solicitors / Peddlers
Solicitors / Peddlers (Without a permit) (B7-145) Not to Exceed $300 $300 No change ordinance based Soliciting on Vehicles (B7-149) Not to Exceed $100 $100 No change ordinance based Roadside Selling of Vehicle (B6-211) Not to Exceed $100 $100 No change ordinance based Firearms
Discharge Restrictions (B7-247) Not to Exceed $100 $100 No change ordinance based Possession of Firearms, Pellet Guns, and Similar Weapons by MinorsNot to Exceed $100 $100 No change ordinance based Graffiti
Graffiti Prohibited on Public or Private Property (B7-254) Not to Exceed $100 $100 No change ordinance based Skateboard, Bicycle, and Wheeled Devices
Prohibited Use on Public or Private Property (B7-282A) Not to Exceed $100 $100 No change ordinance based Tricks & Stunts (B7-282B) Not to Exceed $100 $100 No change ordinance based Unattended Causing Injury Hazard (B7-282C) Not to Exceed $100 $100 No change ordinance based Parking Restrictions
Stopping, Standing, Parking - Curb Marking (B8-1) Each $50 $50 No change ordinance based Time Limit Parking (B8-2) Each $50 $50 No change ordinance based Parking / Stopping - Construction Area (B8-3) Each $50 $50 No change ordinance based Parking Designated Zones - Private Proeprty (B8-4) Each $50 $50 No change ordinance based Parking within Marked Spaces (B8-5) Each $50 $50 No change ordinance based Temporary / Emergency Parking Sign / Barriers (B8-6) Each $75 $75 No change ordinance based Permit Parking (B8-21) Each $125 $125 No change ordinance based Parking Oversized Vehicles (B8-31) Each $125 $125 No change ordinance based Parking in Fire Lane (B8-39) Each $125 $125 No change ordinance based Parking Truck / Trailer (Exceeding 10,000 lbs) (B8-51) Each $125 $125 No change ordinance based
PARKS AND COMMUNITY SERVICES FEE SCHEDULE
Transaction Fees
Class or Program Per Transaction $5 Actual Cost Changing to Actual Cost to be reflective of transaction costs Facility Rentals
Transaction Fee Per Transaction $25 Actual Cost Changing to Actual Cost to be reflective of transaction costs Rental Date Change Fee Per Change $125 $125 No change
Athletic Facility Rentals
Cancellation (not to exceed $200) % of Rental Fee 25% 25% No change Late Payment Fee (For Quarterly Use Permits) - (not to exceed $500)
% of Rental Fee 5% 5%
No change
Facility Deposits
Small Room Deposit $125 $125 No change
Artist Studio, Sound Studio Deposit $125 $125 No change Medium Room Deposit $250 $250 No change
Large Room Deposit $500 $500 No change
Grand Room
Weekday: Monday-Thursday Deposit $500 $500 No change
Weekend: Friday-Sunday Deposit $1,000 $1,000 No change
Kitchen Deposit $100 $100 No change
Dougherty Valley Performing Arts Center Deposit $400 $800 Commission Recommendation Front Row Theater Deposit $200 $400 Commission Recommendation Glass House & Walnut Barn Deposit $1,000 $1,000 No change Aquatic Group Picnic Deposit $100 $100 No change
Gymnasium Deposit $500 $500 No change
Facility Cancellation Fees
Small / Medium:
30 days or Less % of Rental Fee 100% Commission Recommendation 31-60 days % of Rental Fee 50% Commission Recommendation 61-89 days % of Rental Fee 0% Commission Recommendation 90+ days % of Rental Fee 0% Commission Recommendation
8.2.b
Packet Pg. 118 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Large / Grand:
30 days or Less % of Rental Fee 100% Commission Recommendation 31-60 days % of Rental Fee 75% Commission Recommendation 61-89 days % of Rental Fee 50% Commission Recommendation 90+ days % of Rental Fee 0% Commission Recommendation
Theaters:
30 days or Less % of Rental Fee 100% Commission Recommendation 31-60 days % of Rental Fee 75% Commission Recommendation 61-89 days % of Rental Fee 50% Commission Recommendation 90+ days % of Rental Fee 0% Commission Recommendation
Advertising Fees
Recreation Guide and Playbill Advertising Fees
Business Card
General:
One Issue $145 $145 No change
Two Issues 20% Off $232 $232 No change
Three Issues 20% Off $349 $349 No change
Four Issues 20% Off $464 $464 No change
Non-Profit:
One Issue $117 $117 No change
Two Issues 20% Off $186 $186 No change
Three Issues 20% Off $278 $278 No change
Four Issues 20% Off $372 $372 No change
One-eighth (⅛) Page
General:
One Issue $182 $182 No change
Two Issues 20% Off $290 $290 No change
Three Issues 20% Off $436 $436 No change
Four Issues 20% Off $581 $581 No change
Non-Profit:
One Issue $145 $145 No change
Two Issues 20% Off $232 $232 No change
Three Issues 20% Off $349 $349 No change
Four Issues 20% Off $523 $523 No change
One-quarter (¼) Page
General:
One Issue $290 $290 No change
Two Issues 20% Off $464 $464 No change
Three Issues 20% Off $697 $697 No change
Four Issues 20% Off $930 $930 No change
Non-Profit:
One Issue $232 $232 No change
Two Issues 20% Off $372 $372 No change
Three Issues 20% Off $558 $558 No change
Four Issues 20% Off $743 $743 No change
One-third (⅓) Page
General:
One Issue $327 $327 No change
Two Issues 20% Off $523 $523 No change
Three Issues 20% Off $784 $784 No change
Four Issues 20% Off $1,045 $1,045 No change
Non-Profit:
One Issue $262 $262 No change
Two Issues 20% Off $419 $419 No change
Three Issues 20% Off $627 $627 No change
Four Issues 20% Off $836 $836 No change
8.2.b
Packet Pg. 119 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria One-half (½) Page
General:
One Issue $617 $617 No change
Two Issues 20% Off $998 $998 No change
Three Issues 20% Off $1,400 $1,400 No change
Four Issues 20% Off $1,975 $1,975 No change
Non-Profit:
One Issue $494 $494 No change
Two Issues 20% Off $790 $790 No change
Three Issues 20% Off $1,186 $1,186 No change
Four Issues 20% Off $1,581 $1,581 No change
Full Page
General:
One Issue $1,234 $1,234 No change
Two Issues 20% Off $1,975 $1,975 No change
Three Issues 20% Off $2,962 $2,962 No change
Four Issues 20% Off $3,949 $3,949 No change
Non-Profit:
One Issue $988 $988 No change
Two Issues 20% Off $1,581 $1,581 No change
Three Issues 20% Off $2,369 $2,369 No change
Four Issues 20% Off $3,159 $3,159 No change
Inside Back Cover
General:
One Issue $1,452 $1,452 No change
Two Issues 20% Off $2,323 $2,323 No change
Three Issues 20% Off $3,485 $3,485 No change
Four Issues 20% Off $4,646 $4,646 No change
Non-Profit:
One Issue $1,452 $1,452 No change
Two Issues 20% Off $2,323 $2,323 No change
Three Issues 20% Off $3,485 $3,485 No change
Four Issues 20% Off $4,646 $4,646 No change
General Advertising
Curtain Call $88 $88 No change
Business Card
One Issue $138 $138 No change
Two Issues 20% Off $372 $372 No change
Three Issues 20% Off $152 $152 No change
Four Issues 20% Off $409 $409 No change
One-eighth (⅛) Page
One Issue $145 $145 No change
Two Issues 20% Off $393 $393 No change
Three Issues 20% Off $160 $160 No change
Four Issues 20% Off $431 $431 No change
One-quarter (¼) Page
One Issue $220 $220 No change
Two Issues 20% Off $594 $594 No change
Three Issues 20% Off $242 $242 No change
Four Issues 20% Off $653 $653 No change
One-half (½) Page
One Issue $440 $440 No change
Two Issues 20% Off $1,188 $1,188 No change
Three Issues 20% Off $484 $484 No change
Four Issues 20% Off $1,307 $1,307 No change
Full Page
8.2.b
Packet Pg. 120 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria One Issue $880 $880 No change
Two Issues 20% Off $2,376 $2,376 No change
Three Issues 20% Off $968 $968 No change
Four Issues 20% Off $2,614 $2,614 No change
Four-Color Glossy Rates
One-quarter (¼) Page $414 $414 No change
One-half (½) Page $688 $688 No change
Full Page $1,375 $1,375 No change
Performing Arts Brochure
One-half (1/2) Page $220 $220 No change
Full Page $440 $440 No change
Special Events Permit Application, Photo Film Fees And Gallery Fees Special Event Permit Application
Tier III and/or payment of a fee is required by Ordinance No. 231 as outlined in the Municipal Code under Division B1
AMUSEMENTS Chapter IV Sections B1 – 121
Per Application $600 $3,101
$1,851 Council Direction
Tier II Per Application $300 $970 $635 Council Direction Tier I Per Application $100 $440 $270 Council Direction Private Fitness Programs Special Permit Fee Application Per Application $25 $180 $25 No Change Outdoor Fitness Permit (Resident) Per Hour $20 $21 Commission Recommendation Outdoor Fitness Permit (Non-Resident) Per Hour $34 $35 Commission Recommendation Additional Staff Time (in two [2] hour increments)
Building Attendant II Per Hour $22 $24 Commission Recommendation Recreation Technician Per Hour $85 $85 No Change
Recreation Coordinator Per Hour $104 $111 Commission Recommendation Commercial Film Fees
Commercial Feature Film / Television Productions / Television Commercials / Industrial Film / Video / Photography Production Fee Per Day $1,100 $1,100 No Change Non-Profit Film / Video / Documentary Per Day $550 $550 No Change Photography and Event Video Fees
Professional Royalty Free Licensing Fee/Annual Per Year $220 $220 No Change Professional Royalty Free Licensing Fee/Day Per Day $55 $55 No Change Rights Managed Independent Fee Per Day $550 $550 No Change Glass House Interior Photography Fee (Minimum 2 hours)
Resident Per Hour $100 $100 No Change
Non-Resident Per Hour $125 $125 No Change
Pushcart Food Vendor Fees
Application Fee - Single Day Each New $55 Commission Recommendation Application Fee - Two Day Weekend Permit Each New $100 Commission Recommendation Gallery Fees*
Lindsay Dirkx Brown Gallery Exhibit Fee Per Month $55 $55 No Change Library Gallery Space Per 2 Months $30 $30 No Change
City Hall and Alcosta Senior & Community Center (Exemption – Senior Artist Groups) Per Month $30 $30 No Change Dougherty Station Community Arts Center Per Month $30 $30 No Change *Plus 20% commission on all sales
Banner Permit Application Fees
Processing Fee Per Application $250 $1,606 $928 Council Direction Installation/Removal Fee Per Banner $85 $90 $90 Council Direction Pole Rental Fee Per Pole $16 $16 No Change
Commercial Fees For Duplication Of Historic Media Materials & Memorial Program Fees Commercial Fees For Duplication Of Historic Media Materials Low Resolution JPEG via email (72 dpi) Per Image $5 $5 No Change Medium Resolution JPEG via email (150 dpi) Per Image $10 $10 No Change High Resolution JPEG via email (300 dpi) Per Image $15 $15 No Change Copy of VHS cassette or DVD Per Copy $25 $25 No Change
Copy of recording on CD Per CD $20 $20 No Change
8.2.b
Packet Pg. 121 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Memorial Program Fees
Memorial Plaque Purchase for Existing Tree Per plaque $1,800 $1,800 No Change Memorial Tile 4” x 8” Per Tile $350 $350 No Change
Memorial Benches without Concrete Slab Per Bench $3,350 $3,350 No Change Memorial Benches with Concrete Slab Per Bench $4,850 $4,850 No Change Glass House Brides Room and Outdoor Venue Rentals
Glass House Brides Room & Outdoor Venue – Resident & Non-ProfitPer Hour $205 $205 No Change Glass House Brides Room & Outdoor Venue – Private NonResident / Commercial Per Hour $255 $255
No Change
Walnut Barn Picnic Rentals:
Per Hour Per Hour $70 $70 No Change
Per 4 Hours Per 4 Hours $249 $249 No Change
Building Rentals
Fountain Room
Room Set Up Per Event New $75 Staff Recommendation
Non-Profit:
Weekday Per Hour $75 $70 Commission Recommendation
Weekend Per Hour $155 $145 Commission Recommendation
Resident:
Weekday Per Hour $130 $140 Commission Recommendation
Weekend Per Hour $280 $290 Commission Recommendation
Private Non-Resident or Commercial:
Weekday Per Hour $160 $175 Commission Recommendation
Weekend Per Hour $345 $363 Commission Recommendation
Ridgeview Room
Room Set Up Per Event New $75 Staff Recommendation
Non-Profit:
Weekday Per Hour $65 $67 Staff Recommendation to increase by 3% Weekend Per Hour $145 $149 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $120 $124 Staff Recommendation to increase by 3% Weekend Per Hour $270 $278 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $150 $155 Staff Recommendation to increase by 3% Weekend Per Hour $335 $345 Staff Recommendation to increase by 3% Bella Vista Room
Room Set Up Per Event New $50 Staff Recommendation
Non-Profit:
Weekday Per Hour $53 $55 Staff Recommendation to increase by 3% Weekend Per Hour $83 $85 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $105 $108 Staff Recommendation to increase by 3% Weekend Per Hour $165 $170 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $132 $136 Staff Recommendation to increase by 3% Weekend Per Hour $207 $213 Staff Recommendation to increase by 3% Terrace Room/ Vista Grande Room/Art Studio 1&2/SRL Meeting Room Room Set Up Per Event New $50 Staff Recommendation
Non-Profit:
Weekday Per Hour $50 $52 Staff Recommendation to increase by 3% Weekend Per Hour $95 $98 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $85 $88 Staff Recommendation to increase by 3% Weekend Per Hour $145 $149 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $105 $108 Staff Recommendation to increase by 3%
8.2.b
Packet Pg. 122 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Weekend Per Hour $180 $185 Staff Recommendation to increase by 3% Russell Room
Non-Profit:
Weekday Per Hour $40 $41 Staff Recommendation to increase by 3% Weekend Per Hour $55 $57 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $80 $82 Staff Recommendation to increase by 3% Weekend Per Hour $110 $113 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $100 $103 Staff Recommendation to increase by 3% Weekend Per Hour $138 $142 Staff Recommendation to increase by 3% Bella Vista A or B / Vista Grande A or B/ Gardenview/ Music Room / Studio 1/ Art Studio 2 Non-Profit:
Weekday Per Hour $35 $36 Staff Recommendation to increase by 3% Weekend Per Hour $70 $72 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $65 $67 Staff Recommendation to increase by 3% Weekend Per Hour $95 $98 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $80 $82 Staff Recommendation to increase by 3% Weekend Per Hour $115 $118 Staff Recommendation to increase by 3% Community Room 1
Non-Profit:
Weekday Per Hour $33 $34 Staff Recommendation to increase by 3% Weekend Per Hour $48 $49 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $65 $67 Staff Recommendation to increase by 3% Weekend Per Hour $95 $98 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $82 $84 Staff Recommendation to increase by 3% Weekend Per Hour $119 $123 Staff Recommendation to increase by 3% Rooms 101, 102, 112A, 112B, 113, 114, 115, 204, 206, Community Room 2, PCS Conference Room Non-Profit:
Weekday Per Hour $25 $26 Staff Recommendation to increase by 3% Weekend Per Hour $50 $52 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $45 $46 Staff Recommendation to increase by 3% Weekend Per Hour $70 $72 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $55 $57 Staff Recommendation to increase by 3% Weekend Per Hour $85 $88 Staff Recommendation to increase by 3% Dance Studio
Non-Profit:
Weekday Per Hour $25 $26 Staff Recommendation to increase by 3% Weekend Per Hour $50 $52 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $45 $46 Staff Recommendation to increase by 3% Weekend Per Hour $70 $72 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $55 $57 Staff Recommendation to increase by 3% Weekend Per Hour $85 $88 Staff Recommendation to increase by 3% Kitchen (Kitchen rented in conjunctions with a Grand or Large Room) Non-Profit:
Weekday Per Hour $15 $16 Staff Recommendation to increase by 3% Weekend Per Hour $15 $16 Staff Recommendation to increase by 3% Resident:
8.2.b
Packet Pg. 123 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Weekday Per Hour $23 $24 Staff Recommendation to increase by 3% Weekend Per Hour $23 $24 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $25 $26 Staff Recommendation to increase by 3% Weekend Per Hour $25 $26 Staff Recommendation to increase by 3% Kitchen Only
Non-Profit:
Weekday Per Hour $80 $82 Staff Recommendation to increase by 3% Weekend Per Hour $80 $82 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $80 $82 Staff Recommendation to increase by 3% Weekend Per Hour $80 $82 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $80 $82 Staff Recommendation to increase by 3% Weekend Per Hour $80 $82 Staff Recommendation to increase by 3% Rose Garden**
Non-Profit:
Weekday Per Hour $30 $31 Staff Recommendation to increase by 3% Weekend Per Hour $30 $31 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $30 $31 Staff Recommendation to increase by 3% Weekend Per Hour $30 $31 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $30 $31 Staff Recommendation to increase by 3% Weekend Per Hour $30 $31 Staff Recommendation to increase by 3% Terrace Room Patio Area***
Non-Profit:
Weekday Per Hour $30 $31 Staff Recommendation to increase by 3% Weekend Per Hour $30 $31 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $30 $31 Staff Recommendation to increase by 3% Weekend Per Hour $30 $31 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $30 $31 Staff Recommendation to increase by 3% Weekend Per Hour $30 $31 Staff Recommendation to increase by 3% Ridgeview Room Patio Area****
Non-Profit:
Weekday Per Hour $30 $31 Staff Recommendation to increase by 3% Weekend Per Hour $30 $31 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $30 $31 Staff Recommendation to increase by 3% Weekend Per Hour $30 $31 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $30 $31 Staff Recommendation to increase by 3% Weekend Per Hour $30 $31 Staff Recommendation to increase by 3% Bella Vista Room Patio Area
Non-Profit:
Weekday Per Hour $30 $31 Staff Recommendation to increase by 3% Weekend Per Hour $30 $31 Staff Recommendation to increase by 3% Resident:
Weekday Per Hour $30 $31 Staff Recommendation to increase by 3% Weekend Per Hour $30 $31 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Hour $30 $31 Staff Recommendation to increase by 3% Weekend Per Hour $30 $31 Staff Recommendation to increase by 3% Rental Storage Fee
8.2.b
Packet Pg. 124 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Non-Profit:
Weekday Per Day $100 $100 Staff Recommendation to increase by 3% Weekend Per Day $100 $100 Staff Recommendation to increase by 3% Resident:
Weekday Per Day $100 $100 Staff Recommendation to increase by 3% Weekend Per Day $100 $100 Staff Recommendation to increase by 3% Private Non-Resident or Commercial:
Weekday Per Day $100 $100 Staff Recommendation to increase by 3% Weekend Per Day $100 $100 Staff Recommendation to increase by 3% Creative Studio 1-6
Resident:
Monthly Per Month $395 $395 No change
Weekly Per Week $125 $125 No change
Daily Per Day $35 $35 No change
Private Non-Resident or Commercial:
Monthly Per Month $494 $494 No change
Weekly Per Week $157 $157 No change
Daily Per Day $44 $44 No change
Sound Studio 1-2
Resident Per Hour $20 $21 Staff Recommendation to increase by CPI 3% Private Non-Resident or Commercial Per Hour $25 $26 Staff Recommendation to increase by CPI 3% Co-Sponsored Groups
Weekday - San Ramon Library PCS Conference Room,
Dougherty Station Library Community Room - Setup and Clean not included in fees - Room may be reserved one (1) year in Per Hour $15 $16
Staff Recommendation to increase by 3%
Weekend - San Ramon Library PCS Conference Room,
Dougherty Station Library Community Room - Setup and Clean not included in fees - Room may be reserved one (1) year in Per Hour $15 $16
Staff Recommendation to increase by 3%
Notes:
CITY HALL ROTUNDA (10 hr. min.)
Rental Deposit Deposit $2,500 $2,500 No change
Resident Rental Fee Per Hour $350 $350 No change
Resident Non-Profit Rental Fee Per Hour $250 $250 No change Alcosta Senior and Community Center and Ramona Park Gazebo Rental Rates Resident − Private or Group
Weekday Per Hour $105 $105 No change
Weekend Per Hour $105 $105 No change
Non-Resident − Private or Commercial
Weekday Per Hour $135 $135 No change
Weekend Per Hour $135 $135 No change
Non-Profit Organizations:
Groups 1-50
Weekday Per Day $60 $62 Commission Recommendation
Weekend Per Day $60 $62 Commission Recommendation
Groups 51-149
Weekday Per Day $147 $152 Commission Recommendation
Weekend Per Day $147 $152 Commission Recommendation
Groups 150-200
Weekday Per Day $169 $174 Commission Recommendation
ALCOSTA SENIOR AND COMMUNITY CENTER AND RAMONA PARK GAZEBO RENTAL FEES Central Park, Rancho San Ramon Community Park, Athan Downs Park, Alcosta Senior And Community Center Park And Gardens, Valley View Park, Ramona *****All hours rented must correspond with all hour rented in the Bella Vista Room *Kitchen rented in conjunction with a Grand or Large Room **All hours must correspond with all hours rented in the Fountain Room. ***All hours rented must correspond with all hours rented in the Terrace Room. ****All hours rented must correspond with all hours rented in the Ridgeview Room
8.2.b
Packet Pg. 125 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Weekend Per Day $169 $174 Commission Recommendation
8.2.b
Packet Pg. 126 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria San Ramon Resident
Groups 1-50
Weekday Per Day $115 $119 Commission Recommendation
Weekend Per Day $115 $119 Commission Recommendation
Groups 51-149
Weekday Per Day $223 $230 Commission Recommendation
Weekend Per Day $223 $230 Commission Recommendation
Groups 150-200
Weekday Per Day $332 $342 Commission Recommendation
Weekend Per Day $332 $342 Commission Recommendation
Commercial Resident
Groups 1-50
Weekday Per Day $162 $167 Commission Recommendation
Weekend Per Day $162 $167 Commission Recommendation
Groups 51-149
Weekday Per Day $294 $303 Commission Recommendation
Weekend Per Day $294 $303 Commission Recommendation
Groups 150-200
Weekday Per Day $548 $564 Commission Recommendation
Weekend Per Day $548 $564 Commission Recommendation
Non-Resident
Groups 1-50
Weekday Per Day $212 $218 Commission Recommendation
Weekend Per Day $212 $218 Commission Recommendation
Groups 51-149
Weekday Per Day $368 $379 Commission Recommendation
Weekend Per Day $368 $379 Commission Recommendation
Groups 150-200
Weekday Per Day $548 $564 Commission Recommendation
Weekend Per Day $548 $564 Commission Recommendation
Food Truck Fee
Weekday Per Day $53 $53 No change
Weekend Per Day $53 $53 No change
San Ramon Resident
Groups up to 26
Weekday Per Session $163 $168 Commission Recommendation Weekend Per Session $163 $168 Commission Recommendation Groups 26 to 50
Weekday Per Session $325 $335 Commission Recommendation Weekend Per Session $325 $335 Commission Recommendation Groups 51 and larger
Weekday
Per Session
Call Parks &
Community
Services
Call Parks &
Community
Services No change
Weekend
Per Session
Call Parks &
Community
Services
Call Parks &
Community
Services No change
Non-Resident
Groups up to 26
Weekday Per Session $237 $244 Commission Recommendation Weekend Per Session $237 $244 Commission Recommendation Groups 26 to 50
Weekday Per Session $405 $417 Commission Recommendation Weekend Per Session $405 $417 Commission Recommendation San Ramon Olympic Pool & Aquatic Park And Dougherty Valley Aquatic Center - Group Picnic Rental Fees
8.2.b
Packet Pg. 127 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Groups 51 and larger
Weekday
Per Session
Call Parks &
Community
Services
Call Parks &
Community
Services No change
Weekend
Per Session
Call Parks &
Community
Services
Call Parks &
Community
Services No change
Amphitheater Use*
Central Park Amphitheater
All Groups - 6 Hour Min Per Hour $125 $125 No change
All Groups - 2 Hour Min Per Hour $150 $150 No change
Rancho San Ramon Park Amphitheater
All Groups - 6 Hour Min Per Hour $84 $84 No change
All Groups - 2 Hour Min Per Hour $100 $100 No change
*May require Special Event Permit Application in Addition to Fee Outdoor Athletic Facilities
Turf Fields
Youth Co-Sponsored Organizations and San Ramon Valley
Unified School District
Per Hour $12 $13
Commission recommendation effective 7/1/24
Youth Co-Sponsored Organizations and San Ramon Valley
Unified School District
Per Hour $14
Staff Recommendation effective 1/1/25
Adult Co-Sponsored Organizations, San Ramon Residents Per Hour $19 $20 Commission recommendation effective 7/1/24 Adult Co-Sponsored Organizations, San Ramon Residents $21 Staff Recommendation effective 1/1/25 Non-Resident Per Hour $33 $34 Commission recommendation effective 7/1/24 Non-Resident $35 Staff Recommendation effective 1/1/25
For Profit Camp/Tournament Per Field Day + Field Hourly Rate $235 $242 Commission recommendation effective 7/1/24 For Profit Camp/Tournament $243 Staff Recommendation effective 1/1/25 Co-Sponsored Organizations and San Ramon Valley Unified School
Per Field Day + Field Hourly Rate $235 $242
Commission recommendation effective 7/1/24
Co-Sponsored Organizations and San Ramon Valley Unified School
Per Field Day + Field Hourly Rate $243
Staff Recommendation effective 1/1/25
Extra Fee Per Hour $158 $158 Commission recommendation effective 7/1/24 Extra Fee Per Hour $159 Staff Recommendation effective 1/1/25 Light Fee at Sports Fields
Co-Sponsored Organizations and San Ramon Valley Unified School District
Per Hour $28 $29
Commission recommendation effective 7/1/24
Co-Sponsored Organizations and San Ramon Valley Unified School District
Per Hour $30
Staff Recommendation effective 1/1/25
San Ramon Residents Per Hour $28 $29 Commission recommendation effective 7/1/24 San Ramon Residents Per Hour $30 Staff Recommendation effective 1/1/25 Non-Resident Per Hour $56 $58 Commission recommendation effective 7/1/24 Non-Resident Per Hour $59 Staff Recommendation effective 1/1/25 Synthetic Fields – Tiffany Roberts Park
Co-Sponsored Organizations and San Ramon Valley Unified School District
Per Hour $42 $44
Commission recommendation effective 7/1/24
Co-Sponsored Organizations and San Ramon Valley Unified School District
Per Hour $45
Staff Recommendation effective 1/1/25
San Ramon Residents Per Hour $57 $59 Commission recommendation effective 7/1/24 San Ramon Residents Per Hour $60 Staff Recommendation effective 1/1/25 Non-Resident Per Hour $137 $141 Commission recommendation effective 7/1/24 Non-Resident Per Hour $142 Staff Recommendation effective 1/1/25 Co-Sponsored Organizations and San Ramon Valley Unified School District – Special Event Fee
Per Field Day + Field Hourly Rate $235 $242
Commission recommendation effective 7/1/24
Co-Sponsored Organizations and San Ramon Valley Unified School District – Special Event Fee
Per Field Day + Field Hourly Rate $243
Staff Recommendation effective 1/1/25
For Profit Camp/Tournament Per Field Day + Field Hourly Rate $469 $483 Commission recommendation effective 7/1/24
8.2.b
Packet Pg. 128 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria For Profit Camp/Tournament Per Field Day + Field Hourly Rate $484 Staff Recommendation effective 1/1/25 Synthetic Fields – Rancho San Ramon Sports Park
Co-Sponsored Organizations and San Ramon Valley Unified School District
Per Hour $63 $65
Commission recommendation effective 7/1/24
Co-Sponsored Organizations and San Ramon Valley Unified School District
Per Hour $66
Staff Recommendation effective 1/1/25
San Ramon Residents Per Hour $83 $86 Commission recommendation effective 7/1/24 San Ramon Residents Per Hour $87 Staff Recommendation effective 1/1/25 Non-Resident Per Hour $105 $211 Commission recommendation effective 7/1/24 Non-Resident Per Hour $212 Staff Recommendation effective 1/1/25 Co-Sponsored Organizations and San Ramon Valley Unified School District – Special Event Fee
Per Field Day + Field Hourly Rate $235 $242
Commission recommendation effective 7/1/24
Co-Sponsored Organizations and San Ramon Valley Unified School District – Special Event Fee
Per Field Day + Field Hourly Rate $243
Staff Recommendation effective 1/1/25
For Profit Camp/Tournament Per Field Day + Field Hourly Rate $469 $483 Commission recommendation effective 7/1/24 For Profit Camp/Tournament Per Field Day + Field Hourly Rate $484 Staff Recommendation effective 1/1/25 Synthetic Soccer / Lacrosse Field - Sunrise Ridge Park
Co-Sponsored Organizations and San Ramon Valley Unified School District
Per Hour New $44
Commission recommendation effective 7/1/24
Co-Sponsored Organizations and San Ramon Valley Unified School District
Per Hour $45
Staff Recommendation effective 1/1/25
San Ramon Residents Per Hour New $59 Commission recommendation effective 7/1/24 San Ramon Residents Per Hour $60 Staff Recommendation effective 1/1/25 Non-Resident Per Hour New $141 Commission recommendation effective 7/1/24 Non-Resident Per Hour $142 Staff Recommendation effective 1/1/25 Co-Sponsored Organizations and San Ramon Valley Unified School District – Special Event Fee
Per Field Day + Field Hourly Rate New $242
Commission recommendation effective 7/1/24
Co-Sponsored Organizations and San Ramon Valley Unified School District – Special Event Fee
Per Field Day + Field Hourly Rate $243
Staff Recommendation effective 1/1/25
For Profit Camp/Tournament Per Field Day + Field Hourly Rate New $483 Commission recommendation effective 7/1/24 For Profit Camp/Tournament Per Field Day + Field Hourly Rate $484 Staff Recommendation effective 1/1/25 Sand Volleyball Courts
Youth Co-Sponsored Organizations and San Ramon Valley
Unified School District
Per Hour $12 $13
Commission recommendation effective 7/1/24
Youth Co-Sponsored Organizations and San Ramon Valley
Unified School District
Per Hour $14
Staff Recommendation effective 1/1/25
Adult Co-Sponsored Organizations, San Ramon Residents Per Hour $20 $21 Commission recommendation effective 7/1/24 Adult Co-Sponsored Organizations, San Ramon Residents Per Hour $22 Staff Recommendation effective 1/1/25 Non-Resident Per Hour $24 $35 Commission recommendation effective 7/1/24 Non-Resident Per Hour $36 Staff Recommendation effective 1/1/25 Tennis Courts
San Ramon Residents Per 90 min New $10 Commission recommendation Storage Facilities
Rancho San Ramon Community Park Per Month Per Unit $192 $198 Commission recommendation effective 7/1/24 Rancho San Ramon Community Park Per Month Per Unit $199 Staff Recommendation effective 1/1/25 Batting Cages**
Youth Co-Sponsored Organizations and San Ramon Valley
Unified
Per Hour $12 $13
Commission recommendation effective 7/1/24
Youth Co-Sponsored Organizations and San Ramon Valley
Unified
Per Hour $14
Staff Recommendation effective 1/1/25
Adult Co-Sponsored Organizations, San Ramon Residents Per Hour $20 $21 Commission recommendation effective 7/1/24 Adult Co-Sponsored Organizations, San Ramon Residents Per Hour $22 Staff Recommendation effective 1/1/25 Non-Resident Per Hour $34 $35 Commission recommendation effective 7/1/24 Non-Resident Per Hour $36 Staff Recommendation effective 1/1/25 Concession Stands***
Daily (Special Event Use) Concession Rental Fee**** Per Day $50 $50 No change
8.2.b
Packet Pg. 129 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Quarterly Concession Rental Fee Per Quarter $200 $200 No change Scoreboard – (Central Park + Rancho San Ramon)
Private Organizations – Monthly Per Month $400 $400 No change Private Organizations - Daily Per Day $100 $100 No change Notes:
*The Rancho San Ramon Sports Park Batting Cages are included in the rental of the adjoining baseball field (Turf Field) **For co-sponsored user groups only
***In conjunction with Special Event Permits
Dougherty Station Community Arts Center Front Row Theater Rental Fees Extra Equipment
Additional microphones Per Day $25 $26 Staff Recommendation to increase by 3% Podium Per Day $25 $26 Staff Recommendation to increase by 3% Piano Per Day $100 $103 Staff Recommendation to increase by 3% Other Fees
Basic Sound and Light Package No Charge No Charge No change Box Office Fees $100 $100 No change
Ticket Printing Per Ticket $0.30 $0.30 No change
Complimentary Ticket Fees *** Per Ticket $2.50 $2.50 No change Cultural Growth Surcharge** Per Ticket $2 $2 No change
Cultural Growth Surcharge for non-ticketed events – less than 50 attendees
Per Ticket $30 $30
No change
Cultural Growth Surcharge for non-ticketed events – 50 or more attendees
Per Ticket $70 $70
No change
Patron Ticket Mailing Fee Per Ticket $1 $1 No change
Patron Box Office Purchasing Fee Per Ticket $0.17 $0.50 Commission recommendation Patron Online Purchases Fee Per Ticket $0.50 $1.50 Commission recommendation Green Room Rental (when used as a dressing room or green room concurrently with a performance or rehearsal in the Front Row Theater)
Per Hour (8 hr max) $45 $46 Staff Recommendation to increase by 3% Technical Theater Staff** Per Hour Per Person $36.50 $38.50 Commission recommendation Production Manager II Per Hour Per Person $44.50 $46.50 Commission recommendation House Staff** Per Hour Per Person $36.50 $38.50 Commission recommendation San Ramon Resident & Non-Profit / Co-Sponsored Organizations Free Events, Rehearsals (no admission fee), Ticketed Events, Theatrical Use & Fundraisers Weekday Per 3 Hours $175 $180 Staff Recommendation to increase by 3% Weekend Per 3 Hours $225 $232 Staff Recommendation to increase by 3% Weekday Flat Fee Up to 8 Hours $350 $361 Staff Recommendation to increase by 3% Weekend Flat Fee Up to 8 Hours $450 $464 Staff Recommendation to increase by 3% Hourly Overtime Rate for use over eight (8) hours
Weekday Per Hour $75 $77 Staff Recommendation to increase by 3% Weekend Per Hour $100 $103 Staff Recommendation to increase by 3% Non-Resident Private or Commercial Organization
Free Events, Rehearsals (no admission fee), Ticketed Events, Theatrical Use & Fundraisers Weekday Per 3 Hours $275 $283 Staff Recommendation to increase by 3% Weekend Per 3 Hours $325 $335 Staff Recommendation to increase by 3% Weekday Flat Fee Up to 8 Hours $550 $567 Staff Recommendation to increase by 3% Weekend Flat Fee Up to 8 Hours $650 $670 Staff Recommendation to increase by 3% Hourly Overtime Rate for use over eight (8) hours
Weekday Per Hour $75 $77 Staff Recommendation to increase by 3% Weekend Per Hour $100 $103 Staff Recommendation to increase by 3% Notes:
**Overtime and double time rates for staff will apply as required by law.
*Cultural Growth Surcharge – Two dollars ($2.00) will be collected for every ticket sold at DVPAC and the Front Row Theater for all events with ticket prices over $5.00. This money will be used in the subsequent fiscal year to purchase/replace theatrical equipment and/or to offset rental fee for nonprofit groups producing a performance in either City theater. *** Comp Ticket fee for rental clients that exceed 5% of the house capacity or more than 10 comp tickets at the Front Row Theater
8.2.b
Packet Pg. 130 Attachment: B: Draft FY 2024/25 Master Fee Schedule (2024-15 : Report on Draft FY 2024/25 Master Fee San Ramon Master Fee Schedule
Fee Name Unit Current Fee Total Cost Proposed Fee Proposed Fee Criteria Dougherty Valley Performing Arts Center Rental Fees
Performance Base Rent (Full Day) − Includes Lobby, Theater, Dressing Rooms & Loading Dock Weekend Friday through Sunday plus reimbursement for
required technical theater and house management staff
Per 8 Hour Day $1,119 $1,153 Staff Recommendation to increase by 3% Weekday Monday through Thursday plus reimbursement for
required technical theater and house management staff
Per 8 Hour Day $769 $792 Staff Recommendation to increase by 3% Additional Time (same day) plus reimbursement for required technical personnel
Per Hour $105 $125 Commission Recommendation
Rehearsal and Technical Time – Weekday (Monday through
Thursday) plus reimbursement for required technical personnel Per 8 Hour Day $466 $480 Staff Recommendation to increase by 3% Rehearsal and Technical Time – Weekend (Friday through
Sunday) plus reimbursement for required technical personnel Per 8 Hour Day $572 $589 Staff Recommendation to increase by 3% Other Fees
Percentage Rent % of gross ticket sales 10% 10% No change Percentage Rent for 3 or more shows in the same day if greater than the base rent
% of gross ticket sales 8% 8%
No change
Rent – Lobby Only Per 8 Hour Day $493 $508 Staff Recommendation to increase by 3% DVPAC Studio Rental (for a rehearsal or performance in the Studio Room)
Per 8 Hour Day $440 $453
Staff Recommendation to increase by 3%
Box Office Fees $400 $400 No change
DVPAC Studio Rental (when used in conjunction with a
performance or rehearsal on the stage)
Per 8 Hour Day $250 $258
Staff Recommendation to increase by 3%
Ticket Printing Per Ticket $0.30 $0.30 No change
Cultural Growth Surcharge* Per Ticket $2 $2 No change
Cultural Growth Surcharge for non-ticketed events under 300 Surcharge $200 $200 No change Cultural Growth Surcharge for non-ticketed events over 300 Surcharge $350 $400 Correction - this fee was increased to $400 during FY 20/21 Fee Resolution Patron Ticket Mailing Fee Each $1 $1 No change
Patron Box Office Ticket Purchasing Fee Per Ticket $0.17 $0.50 Commission Recommendation Complimentary Ticket Fees Per Ticket $2.50 $2.50 No change Patron Online Purchases Fee Per Ticket $0.50 $1.50 Commission Recommendation Technical Theater Staff** Per Hour Per Person $36.50 $38.50 Commission Recommendation Production Manager II Per Hour Per Person $44.50 $46.50 Commission Recommendation Sign Language Interpreter Per Hour Per Person $100 $103 Staff Recommendation to increase by 3% House Staff Per Hour Per Person $36.50 $38.50 Commission Recommendation Basic Sound / Light Production Each No Charge No Charge No change Extensive Lighting Production Each $225 $232 Staff Recommendation to increase by 3% Extensive Sound Production Each $150 $155 Staff Recommendation to increase by 3% Spot Lights Per Light $100 $103 Staff Recommendation to increase by 3% Sales of Merchandise % Commission on Items Sold 25% 25% No change Marley Dance Floor Per Event $150 $155 Staff Recommendation to increase by 3% Piano Per 8 Hour Day $100 $103 Staff Recommendation to increase by 3% Piano Tuning Each $200 $206 Staff Recommendation to increase by 3% Projector Rental Per Day $250 $258 Staff Recommendation to increase by 3% Notes:
**Overtime and double time rates for staff will apply as required by law.
Equipment Rental Fees
Change of Equipment Set-Up Fee Each $100 $100 No change Additional Microphone with or without Stand Each $25 $25 No change Full Length Podium (No PA System) Each $25 $25 No change Portable Bar Each $100 $125 Commission Recommendation
Fountain Room 28’x 12’ Dance Floor (21 Modules) – Depending on availability and room capacity, additional dance floor modules may be rented for $10.00 for 4’ x 4’ module
Each $200 $200
No change
*Cultural Growth Surcharge – Two dollars ($2.00) will be collected for every ticket sold at DVPAC and the Front Row Theater for all events with ticket prices over *** Comp Ticket fee for rental clients that exceed 5% of the house capacity or more than 10 comp tickets at the Front Row Theater