San Ramon City Council
May 14, 2024

CITY COUNCIL AGENDA
May 14, 2024

WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE

ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Scott Perkins, Vice Mayor
Mark Armstrong, Councilmember • Marisol Rubio, Councilmember • Sridhar Verose, Councilmember Council Chamber
7000 Bollinger Canyon Road

REGULAR MEETING AND
CLOSED SESSION – 7:00 PM
Agenda Questions: Please contact the City Clerk (925) 973-2539 or [email protected] Please refer to the end of the agenda to review options for participation in the meeting.

Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.

1. CALL TO ORDER/ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.

4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item relating to the business of the City Council. Comments are limited to three (3) minutes, or less time if a large number of speakers are anticipated. A speaker may not allocate their time to another speaker. All remarks shall be addressed to the City Council.

Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person during this Public Comment period. No Council action can be taken at this meeting on issues raised during public comment.

During public comment, members of the public are permitted to address the City Council only on the following:
 Any non-agenda item relating to the business of the City Council.  Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
2 City Council Meeting – May 14, 2024
 Requests for Future Agenda Items.
 Special Presentation Items under Section 6 of tonight’s Agenda.  Items that are not on the agenda and are within the City Council’s jurisdiction.

5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.

With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

5.1 Minutes of the City Council Special Meeting – April 23, 2024 Recommendation: Approve Minutes

5.2 Minutes of the City Council Regular Meeting and Closed Session - April 23, 2024 Recommendation: Approve Minutes

5.3 Resolution No. 2024-052 - Accepting the Work by DeSilva Gates Construction, LLC, for Construction of the Crow Canyon Road Pavement Repairs (Bollinger Canyon – City Limits) Project (CIP 000009) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Clerk Recorder's Office
Recommendation: Approve Resolution No. 2024-052

5.4 Resolution No. 2024-053 - Authorizing the Mayor to Execute Amendment No. 2 to the Agreement (C2021-006) with Kimley-Horn & Associates, Inc. for On-Call Traffic Engineering and Transportation Planning Consulting Services for an Additional One (1) Year Contract Extension through December 31, 2025 and an Additional Amount of $200,000, for a Total Cumulative Contract Amount Not to Exceed $500,000
Recommendation: Approve Resolution No. 2024-053

5.5 Resolution No. 2024-054 - Authorizing the Mayor to Execute an Agreement with CivicPlus, Inc. for Software Licensing and Hosting Services through June 30, 2024 for $62,500 and Option to Renew for Four Subsequent One-Year Terms through June 30, 2029 for a Cumulative Contract Amount Not to Exceed $345,352
Recommendation: Approve Resolution No. 2024-054

5.6 Resolution No. 2024-055 - Approving The Preserve Landscaping and Lighting District Engineer's Report for FY 2024/25, Adopting a Resolution of Intention to Levy and Collect Assessments for FY 2024/25, and Setting a Public Hearing for June 11, 2024
Recommendation: Approve Resolution No. 2024-055
3 City Council Meeting – May 14, 2024

5.7 Resolution No. 2024-056 - Approving the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2024/25, Adopting a Resolution of Intention to Levy and Collect Assessments for FY 2024/25, and Setting a Public Hearing for June 11, 2024
Recommendation: Approve Resolution No. 2024-056

5.8 Resolution No. 2024-057 - Approving the Display of the Progress Pride Flag Recommendation: Approve Resolution No. 2024-057

5.9 Teen Council Appointments
Recommendation: Appoint 18 Applicants including Two Alternates to Serve on the Teen Council with Terms Expiring July 2025

6. SPECIAL PRESENTATIONS

6.1 Proclamation declaring May 19-25, 2024 as National Public Works Week.

Presentation to Maria Fierner, Interim Public Works Director.

7. DEFERRED CONSENT ITEMS

8. UNFINISHED BUSINESS

9. NEW BUSINESS

9.1 Teen Council Annual Report
Recommendation: Receive the Report and Provide Direction for the next term.

Introduction by Jessica Reaber, Recreation Supervisor. Presentation by Sadhana Tadepalli, Teen Council Chair

10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /

MATTERS INITIATED

11. CLOSED SESSION

11.1 Convene to Closed Session pursuant to Govt. Code §54957.6 (Conference with Labor Negotiators) for City Council to meet with City Negotiators: Steven Spedowfski, City Manager, and Kelly M. Tuffo, Liebert Cassidy Whitmore, concerning Labor Negotiations with the San Ramon Police Officers’ Association and Unrepresented Employees: Police Chief, Police Captain, Police Lieutenant

11.2 Report on Closed Session

12. ADJOURNMENT
I hereby certify the agenda was posted 72 hours before the noted meeting. This agenda is posted in accordance with Government Code Section 54954.2(a).

Dated: May 10, 2024
4 City Council Meeting – May 14, 2024
HOW TO VIEW OR PARTICIPATE IN THE MEETING:

The public is invited to participate in the meeting using any of the following methods:

IN-PERSON
San Ramon City Hall, Council Chamber, 7000 Bollinger Canyon Road. Members of the public can provide in-person comments in the Council Chambers. To make a request for disability-related accommodation to participate in the meeting, please contact the City Clerk’s Office 48 hours in advance of the meeting.

WRITTEN COMMUNICATION BY EMAIL
Public comments may be submitted via e-mail to [email protected]. Any public comments received up until two (2) hours prior to the scheduled start time of the meeting will be distributed to the City Council via e-mail, provided at the meeting in the red binder, and posted online at https://www.sanramon.ca.gov/public_comment.

Written comments received after the cut-off time will be provided to the City Council the day following the meeting.

Please include “Public Comment” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written public comment will not be read aloud during the meeting.

TO VIEW OR LISTEN ONLY
As a courtesy and technology permitting, the public will have the opportunity to view the meeting via one-way feed by the options below. However, the City cannot guarantee that the public’s remote access to any meeting will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments prior to the meeting or to attend the meeting in person.
a. Zoom: https://cityofsanramon.zoom.us/j/99196113857
Webinar ID: 991 9611 3857
b. Zoom Phone Numbers: +1 (669) 900-6833
c. The City’s YouTube Channel: www.sanramon.ca.gov/YouTube Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting. Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).

ATTENDEE CONDUCT
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.

Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability.
d. Respect all people that are present or watching.

At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting; c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.

While the City of San Ramon ensures the First Amendment rights of its citizens, we do not accept nor endorse any offensive or hateful comments made during our meetings. The City of San Ramon celebrates the diversity of our community, and we strive to be a welcoming and open community for all.

MINUTES OF THE

CITY OF SAN RAMON CITY COUNCIL

SPECIAL MEETING / BUDGET WORKSHOP
April 23, 2024

1. CALL TO ORDER/ROLL CALL
The Mayor called the meeting to order at 3:38 p.m.

Also in attendance: City Manager Steven Spedowfski, City Attorney Martin Lysons, City Clerk Christina Franco, Administrative Services Director Kelly Sessions, Police Chief Denton Carlson, Public Works Services Director Maria Fierner, Parks and Community Services Director Kathi Heimann, Planning Services Division Manager Lauren Barr, and Deputy City Manager Scott Koll.

2. WORKSHOP

2.1 Review the FY 2024/25 Preliminary Budget and Budget Balancing Strategies Recommendation: Receive the report and give direction to staff regarding budget balancing strategies and which budget cuts, if any, to restore.

Introduction by City Manager Steven Spedowfski. Presentation by Administrative Services Director Kelly Sessions, Deputy City Manager Scott Koll, Planning Services Division Manager Lauren Barr, Police Chief Denton Carlson, Public Works Services Director Maria Fierner, and Parks and Community Services Director Kathi Heimann.

Public comment was received from Greg Carr.

Written public comment was received from Bryan Briggs, Lily Li, Plan Phen, Casey Briggs, and Diana Korpi.

The City Council provided direction and feedback to staff.

3. ADJOURNMENT
The meeting was adjourned at 6:59 p.m.

Attendee Name Title Status
Dave Hudson Mayor Present
Scott Perkins Vice Mayor Present
Mark Armstrong Councilmember Present
Sridhar Verose Councilmember Present
Marisol Rubio Councilmember Present

5.1 Packet Pg. 6
Minutes Acceptance: Minutes of Apr 23, 2024 3:30 PM (CONSENT CALENDAR)

MINUTES OF THE

CITY OF SAN RAMON

CITY COUNCIL MEETING
April 23, 2024

1. CALL TO ORDER/ROLL CALL
The Mayor called the meeting to order at 7:39 p.m.

Also in attendance: City Manager Steven Spedowfski, City Attorney Martin Lysons, City Clerk Christina Franco, Administrative Services Director Kelly Sessions, Parks and Community Services Division Manager Brad Morris, and Recreation Supervisor Steve Cox.

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.

4. PUBLIC COMMENT
No public comments were received.

5. CONSENT CALENDAR
Vice Mayor Perkins' motion to approve consent calendar items 5.1-5.6 was seconded by Cm. Verose. The motion passed 5-0-0-0.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Scott Perkins, Vice Mayor
SECONDER: Sridhar Verose, Councilmember
AYES: Hudson, Perkins, Armstrong, Verose, Rubio

5.1 Minutes of the City Council Regular Meeting - April 9, 2024 Recommendation: Approve Minutes

5.2 Minutes of the City Council Special Meeting - April 16, 2024 Recommendation: Approve Minutes
Attendee Name Title Status
Dave Hudson Mayor Present
Scott Perkins Vice Mayor Present
Mark Armstrong Councilmember Present
Sridhar Verose Councilmember Present
Marisol Rubio Councilmember Present

5.2 Packet Pg. 7
Minutes Acceptance: Minutes of Apr 23, 2024 7:00 PM (CONSENT CALENDAR) 2 City Council Meeting – April 23, 2024

5.3 Register of Demands as Presented by the City Treasurer (Period Ending March 31, 2024)
Recommendation: Approve Register of Demands

5.4 City of San Ramon Quarterly Investment Report (Period Ending March 31, 2024) Recommendation: Accept Report

5.5 Resolution No. 2024-049 - Updating the City of San Ramon’s Board Member and Alternative Board Member to the Municipal Pooling Authority of Northern California
Recommendation: Approve Resolution No. 2024-049

5.6 Resolution No. 2024-050 - Authorizing the Mayor to Execute an Agreement with Econolite Systems, Inc., for Construction of the Citywide Intelligent Transportation System (ITS) Upgrade Project (CIP 975594) in an Amount Not to Exceed $362,043 Funded by the Traffic Impact Mitigation Fee Fund (214) Recommendation: Approve Resolution No. 2024-050

6. SPECIAL PRESENTATIONS

6.1 Proclamation declaring April 2024 as National Volunteer Month and Recognition of Forest Home Farm Tractor Volunteers who received the CPRS District 3 Outstanding Volunteer in Parks and Recreation Award
Introduction by Steve Cox, Recreation Supervisor. Presentation to Dan Foster representing the Forest Home Farm Tractor Volunteers.

7. DEFERRED CONSENT ITEMS

8. UNFINISHED BUSINESS

8.1 Resolution No. 2024-051 - Accepting the Final Report on the Cost of Services (User Fee) Study and Adopting the Master Fee Schedule for Various Municipal Services for Fiscal Year 2024/2025, and Repealing Resolution No. 2023-045 Recommendation: Receive the Report, Open the Public Hearing, Take Public Testimony, Close the Public Hearing, Deliberate, and Approve Resolution No. 2024-051
Staff report and presentation by Kelly Sessions, Administrative Services Director.

Cm. Verose's motion to open the public hearing was seconded by Cm. Rubio. The motion passed 5-0-0-0.

No public comments were received.

Vice Mayor Perkins' motion to close the public hearing was seconded by Cm. Rubio. The motion passed 5-0-0-0.

5.2 Packet Pg. 8
Minutes Acceptance: Minutes of Apr 23, 2024 7:00 PM (CONSENT CALENDAR) 3 City Council Meeting – April 23, 2024
Vice Mayor Perkins' motion to approve Resolution No. 2024-051 Accepting the Final Report on the Cost of Services (User Fee) Study and Adopting the Master Fee Schedule for Various Municipal Services for Fiscal Year 2024/2025, and Repealing Resolution No. 2023-045, was seconded by Cm. Verose. The motion passed 5-0-0-0.

RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Vice Mayor
SECONDER: Sridhar Verose, Councilmember
AYES: Hudson, Perkins, Armstrong, Verose, Rubio

8.2 Climate Action Plan Citizens' Task Force - Selection of Applicants to Interview Recommendation: Provide Direction to Staff
Staff report by Christina Franco, City Clerk.

No public comments were received.

Cm. Rubio's motion to interview the selected candidates; Aiden Park, Zoe Lu, Sue Bock, Narendra Pal, Matthew O'Connor, Alec Hurd, Corinne Ferreyra, Farrokh Khodadadi, Chris Dembiczak, Ryan Brown, Luz Gomez, and Kathleen Truesdell was seconded by Cm. Verose. The motion was passed 5-0-0-0.

RESULT: APPROVED [UNANIMOUS]
MOVER: Marisol Rubio, Councilmember
SECONDER: Sridhar Verose, Councilmember
AYES: Hudson, Perkins, Armstrong, Verose, Rubio

9. NEW BUSINESS

9.1 Open Space Advisory Committee 2023 Annual Report
Recommendation: Receive the Report
Introduction by Brad Morris, Parks and Community Services Division Manager.

Presentation by Bob Peoples, Committee Chairperson.

No public comments were received.

The City Council did not take any action on this item.

10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /

MATTERS INITIATED

11. CLOSED SESSION
The Mayor opened public comment. There were no requests from the public. The Mayor closed public comment.

The City Council convened to closed session at 8:48 p.m.

5.2 Packet Pg. 9
Minutes Acceptance: Minutes of Apr 23, 2024 7:00 PM (CONSENT CALENDAR) 4 City Council Meeting – April 23, 2024

11.1 Convene to Closed Session pursuant to Govt. Code §54957.6 (Conference with Labor Negotiators) for City Council to meet with City Negotiators: Steven Spedowfski, City Manager, and Kelly M. Tuffo, Liebert Cassidy Whitmore, concerning Labor Negotiations with the San Ramon Police Officers’ Association and Unrepresented Employees: Police Chief, Police Captain, Police Lieutenant

11.2 Report on Closed Session
The City Council returned from closed session at 9:40 p.m.

The Mayor stated, the City Council met with the City's negotiators to discuss Labor Negotiations with the San Ramon Police Officers' Association, along with the Department's Unrepresented Employees, and has nothing to report at this time.

12. ADJOURNMENT
The meeting was adjourned at 9:41 p.m.

5.2 Packet Pg. 10
Minutes Acceptance: Minutes of Apr 23, 2024 7:00 PM (CONSENT CALENDAR)

CITY COUNCIL STAFF REPORT
DATE: May 14, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Robin Bartlett, Division Manager/District Engineer
SUBJECT: RESOLUTION NO. 2024-052 - Accepting the Work by DeSilva Gates Construction, LLC, for Construction of the Crow Canyon Road Pavement Repairs (Bollinger Canyon – City Limits) Project (CIP 000009) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Clerk Recorder's Office

EXECUTIVE SUMMARY
On December 13, 2022, the City Council adopted Resolution No. 2022-146, authorizing the City Manager to execute a Joint Project Agreement (C2023-022) with the County of Alameda, for the Crow Canyon Repair Project. On June 12, 2023, following public bidding of the project, Alameda County awarded a contract to construct the project to DeSilva Gates Construction, LLC. The City’s portion of the work subject to the award and based on the bids received was $1,094,060. During construction, the City authorized no Construction Change Orders (CCOs); however, based on changes in quantities in the field the final contract amount is $1,135,953. The work is now complete. This Resolution will result in the posting of a Notice of Completion and subsequent release of retained funds to the contractor.

RECOMMENDED ACTION
Staff recommends approval of this Resolution accepting the work by DeSilva Gates Construction, LLC, for construction of the Crow Canyon Road Pavement Repairs (Bollinger Canyon – City Limits) Project (CIP 000009) as complete and authorizing the City Clerk to file a Notice of Completion with the Contra Costa County Clerk Recorder’s Office.

BACKGROUND
Crow Canyon Road between the western City limits and Bollinger Canyon Road (including the intersection) was in need of significant maintenance. This section of road carries substantial high-speed traffic into and out of the City. This section of Crow Canyon Road had a Pavement Condition Index (PCI) of 61. In addition to the relatively low PCI value, there were significant uneven areas in numerous places of the road. These included trench settlement in the eastbound lanes and cracking and vertical and lateral offsets on the westbound lanes.

5.3 Packet Pg. 11
The City’s portion of the Project repaired these defects, as well as updated the pavement striping, concrete curb ramps, and replaced the vehicle detection loops with a new video camera system.

The Project had been included in the City’s Five-Year Pavement Plan since 2018.

Alameda County has been undertaking a variety of improvements and repairs to Crow Canyon Road between San Ramon and Castro Valley. The current phase of work includes completing work on retaining walls, repairing or replacing culverts, replacing guard rails, and undertaking a Full Depth Reclamation pavement repair project on a segment of the road that abuts the City’s project.

Due to 1) the similarity of some elements of the work and the possibility of obtaining lower prices with a larger project; 2) the desirability of maximizing coordination to allow smooth progress of the projects; and 3) the desirability of minimizing road closures and disruption to people using Crow Canyon Road, City and Alameda County staff discussed combining the two projects. City and Alameda County staff, in concert with their respective attorneys, developed an agreement that satisfied the needs of both agencies. Under the Agreement, the City was responsible for the design and inspection of its portion; however, the construction work was bid as a single project. The project was awarded by Alameda County with overarching construction management by the Alameda County Public Works Department.

On December 13, 2022, the City Council adopted Resolution No. 2022-146, authorizing the City Manager to execute a Joint Project Agreement (C2023-022) with the County of Alameda for the Crow Canyon Repair Project (CIP 000009). This agreement did not have a fixed price but allowed for the transfer of all applicable cost to the City of San Ramon. The County of Alameda subsequently awarded the project to DeSilva Gates Construction, LLC., for construction in an amount not to exceed $6,799,799 of which the City’s share was $1,135,953. All progress payments and withholdings have been managed by the County of Alameda. The County of Alameda has subsequently invoiced the City of San Ramon per the Agreement. On June 13, 2023, the City Council adopted Resolution No. 2023-067 appropriating $1,065,000 from the Gas Tax Fund to the project for a total Project budget of $1,500,000.

DISCUSSION
Work Performed Under Other Contracts
As part of the project, Iteris video detection cameras were installed by DC Electric Group, Inc. under the City’s on-call contract with the City. These cameras are used to control the signals at the intersection of Crow Canyon Road and Bollinger Canyon Road and are in lieu of replacing the old detection loops. The total cost of purchase and installation of this equipment was $25,176.

Work Performed by DeSilva Gates Construction, LLC
The work performed by DeSilva Gates Construction, LLC, on the City of San Ramon’s portion of the project included: grinding and replacing pavement on Crow Canyon Road between the City Limits/Alameda County Line and Bollinger Canyon Road including the intersection;

5.3 Packet Pg. 12
placing pavement reinforcement grid; adjusting utility, monument and manhole boxes and frames; removing and replacing asphalt concrete dike; removing and replacing pavement striping and markings; clearing and grubbing; and traffic control and related activities.

DeSilva Gates Construction, LLC completed the work within the time specified in the contract documents and within the authorized budget amount. During construction, the City authorized no Contract Change Orders (CCOs).

Acceptance of the Project will initiate the 30-day Stop Notice period after the recording of the Notice of Completion, as required by law.

FISCAL ANALYSIS
The Five-Year 2023-2028 Capital Improvement Program authorized a total Project budget of $1,500,000 for the Crow Canyon Road Pavement Repairs (Bollinger Canyon – City Limits) Project (CIP 000009), which is funded by Gas Tax/Measure J. The total Project expenses are $1,235,486 as shown below.

Of the total construction cost described below, $950,000 was funded by the Pavement Management 2023 Project (CIP 000008) in preparation for work at all streets included in CIP 000008. Additionally, $60,000 was funded by the Citywide Bicycle Network Improvement & Enhancements Project (CIP 905613) for bicycle network improvements along Bollinger Canyon Road and Dougherty Road.

The total expenses for this Project are as follows:

Expenses Amount
Design Services $34,749
Environmental (CEQA Filing) $50
Construction Contract – Pavement (DeSilva Gates, LLC) $1,135,953 Material Testing and Construction Support $10,809
Iteris – Traffic Signal Video Detection System $18,188
Install City Furnished Traffic Signal Video Detection System $6,988 City staff time $28,749
TOTAL $1,235,86
The remaining unused funds from CIP 000009 will be returned to the Gas Tax Fund for future pavement management projects.

STEPS FOLLOWING APPROVAL
The City Clerk will file a Notice of Completion with the Contra Costa County Clerk Recorder’s Office and the Alameda County Public Works Agency will file a Notice of Completion with the Alameda County Recorder’s Office. Upon completion of the posting period, Alameda County Public Works Agency will release the contract retention fund.

5.3 Packet Pg. 13

ATTACHMENT
A: Notice of Completion

5.3 Packet Pg. 14
RESOLUTION NO. 2024-052

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

ACCEPTING THE WORK BY DESILVA GATES CONSTRUCTION, LLC, FOR

CONSTRUCTION OF THE CROW CANYON ROAD PAVEMENT REPAIRS
(BOLLINGER CANYON – CITY LIMITS) PROJECT (CIP 000009) AS COMPLETE

AND AUTHORIZING THE CITY CLERK TO FILE A NOTICE OF COMPLETION

WITH THE CONTRA COSTA COUNTY CLERK RECORDER'S OFFICE
WHEREAS, the City desired to construct the Crow Canyon Road Pavement Repairs (Bollinger Canyon - City Limits) Project (CIP 000009); and WHEREAS, on December 13, 2022, the City Council adopted Resolution No. 2022-146, authorizing the City Manager to execute an Agreement (C2023-022) with the County of Alameda to administer the Crow Canyon Road Pavement Repairs (Bollinger Canyon - City Limits) Project (CIP 000009) ; and
WHEREAS, on October 25, 2022, the County of Alameda awarded a contract to DeSilva Gates Construction, LLC which included the construction of the Crow Canyon Road Pavement Repairs (Bollinger Canyon - City Limits) Project (CIP 000009); and WHEREAS, the work performed by DeSilva Gates Construction, LLC for the Crow Canyon Road Pavement Repairs (Bollinger Canyon - City Limits) Project (CIP 000009), is now complete and ready for acceptance by City Council; and
WHEREAS, the total construction cost for Agreement (C2023-022) with the County of Alameda for the Crow Canyon Road Pavement Repairs (Bollinger Canyon - City Limits) Project (CIP 000009) is $1,135,953.

NOW, THEREFORE BE IT RESOLVED, that the City Council hereby accepts the work by DeSilva Gates Construction, LLC for construction of the Crow Canyon Road Pavement Repairs (Bollinger Canyon - City Limits) Project (CIP 000009), as complete and authorizes the City Clerk to File a Notice of Completion with the Contra Costa County Clerk Recorder's Office.

PASSED, APPROVED AND ADOPTED at the meeting of May 14, 2024 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________

5.3 Packet Pg. 15
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.3 Packet Pg. 16
RECORDING REQUESTED BY:

City of San Ramon
WHEN RECORDED RETURN TO:

City Clerk-City of San Ramon
7000 Bollinger Canyon Road
San Ramon, CA 94583

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN by the City of San Ramon, a charter city in the County of Contra Costa, State of California, that it:

1. The nature of the City of San Ramon’s interest in the project is fee ownership.

Owner: City of San Ramon, 7000 Bollinger Canyon Road, San Ramon, CA 94583

2. The County of Alameda, in agreement with the City of San Ramon, entered into a written contract with:

DeSilva Gates Construction, LLC
11555 Dublin Boulevard
Dublin, CA 94568
August 1, 2022
(Contract Date)

3. Brief Description of the Project:

The work performed by DeSilva Gates Construction, LLC on the City of San Ramon’s portion of the project: grinding and replacing pavement on Crow Canyon Road between the City Limits/Alameda County Line and Bollinger Canyon Road including the intersection; pacing pavement reinforcement grid; adjusting utility, monument and manhole boxes and frames; removing and replacing asphalt concrete dike; removing and replacing pavement striping and markings; clearing and grubbing; traffic control; and related activities.

4. Said work was completed and accepted by the San Ramon City Council on:

May 14, 2024

5. The surety on said contract was held by:

Fidelity and Deposit Company of Maryland
Zurich Surety Claims
1299 Zurich Way
Schaumburg, IL 60196-1056
9391775
(Bond No.)
I HEREBY CERTIFY, under penalty of perjury, that the facts set forth in the foregoing Notice of Completion are true and correct.

Dated:

Christina Franco, City Clerk
City of San Ramon
*Date must be within 10 days of recording notice.

5.3.a
Packet Pg. 17
Attachment: A: Notice of Completion (2024-052 : Acceptance of Crow Canyon Road (Alameda County) Pavement)

CITY COUNCIL STAFF REPORT
DATE: May 14, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Deborah Fehr, Senior Traffic Engineer
SUBJECT: RESOLUTION NO. 2024-053 - Authorizing the Mayor to Execute Amendment No. 2 to the Agreement (C2021-006) with Kimley-Horn & Associates, Inc. for On-Call Traffic Engineering and Transportation Planning Consulting Services for an Additional One (1) Year Contract Extension through December 31, 2025 and an Additional Amount of $200,000, for a Total Cumulative Contract Amount Not to Exceed $500,000

EXECUTIVE SUMMARY
The proposed Amendment No. 2 will amend the existing Contract (C2021-006) with KimleyHorn & Associates, Inc., to provide on-call traffic engineering and transportation planning consulting services for an additional one (1) year and an additional amount of $200,000, for a total cumulative contract amount not to exceed $500,000. This is the second and final one-year term extension of this Agreement.

RECOMMENDED ACTION
Staff recommends approval of this Resolution, authorizing the Mayor to execute Amendment No. 2 to the Agreement (C2021-006) with Kimley-Horn & Associates, Inc., for on-call traffic engineering and transportation planning consulting service, for an additional one (1) year contract extension through December 31, 2025 and an additional amount of $200,000, for a total cumulative contract amount not to exceed $500,000.

BACKGROUND
The Public Works Department - Engineering Services Division utilizes “on-call” consultant services agreements for specialty consulting services that are required on a periodic and recurring basis. These specialty services include review of plans, specifications, and materials/equipment submittals; review reports and studies; design services; data collection and analysis; traffic signal timing; grants and federal projects; traffic impact fee update; transportation planning projects; and miscellaneous services, as needed. Staff has found that by procuring these services on an “as-needed” basis for various projects, the City has been able to obtain these services efficiently and economically.

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On December 8, 2020, the City Council adopted Resolution No. 2020-118, authorizing the Mayor to execute an Agreement (C2021-006) with Kimley-Horn & Associates, Inc., to provide on-call traffic engineering and transportation planning consulting services for a period from January 1, 2021 to December 31, 2023, in an amount not to exceed $300,000, and an option for two additional one-year term extensions. On January 2, 2024, City exercised the first of two additional one-year term extensions by executing Amendment No. 1 to Agreement (C2021-006) with Kimley-Horn & Associates, Inc., to provide on-call traffic engineering and transportation planning consulting services for a contract extension through December 31, 2024, in an amount not to exceed $300,000 and with the option for one additional one-year extension.

DISCUSSION
Staff anticipates that the services of Kimley-Horn & Associates, Inc., will be required for upcoming capital projects, such as the Intelligent Transportation Systems (ITS) Master Plan Update (CIP 000012) that would exceed the remaining contract amount in 2024. Staff is requesting approval of contract Amendment No. 2 to the Agreement in the amount of $200,000 to provide traffic engineering and transportation planning services for CIP 000012 and other upcoming capital and planning projects when such services are required. This proposal also exercises the option of extending the contract for an additional one-year term through December 31, 2025. This is the second and final one-year term extension of this Agreement.

FISCAL ANALYSIS
Staff has issued a total of nine (9) task letters to Kimley-Horn & Associates, Inc., since January 1, 2021, totaling $237,762. There is $62,238 available in the original contract amount, which is set to expire December 31, 2024. Amendment No. 2 will increase the total not-to-exceed cumulative contract amount with Kimley-Horn & Associates, Inc., to $500,000.

There is no fiscal impact with this Amendment. The task letters will continue to be fully funded by the individual CIP project budgets that have been approved by the City Council in the adopted Capital Budget and/or adopted Public Works Department annual operating budget.

STEPS FOLLOWING APPROVAL
The City Attorney’s Office will forward Amendment No. 2 to Kimley-Horn & Associates, Inc., for execution. Upon receipt of the executed Amendment and certificates of insurance, copies of the executed Agreement and all attachments will be sent to the Public Works Department - Engineering Services Division.

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RESOLUTION NO. 2024-053

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 2 TO THE AGREEMENT (C2021-006) WITH KIMLEY-HORN & ASSOCIATES, INC. FOR ONCALL TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING CONSULTING SERVICES FOR AN ADDITIONAL ONE (1) YEAR CONTRACT EXTENSION THROUGH DECEMBER 31, 2025 AND AN ADDITIONAL AMOUNT OF $200,000, FOR A TOTAL CUMULATIVE CONTRACT AMOUNT NOT TO EXCEED $500,000
WHEREAS, on December 8, 2020, the City Council adopted Resolution No. 2020-118, authorizing an Agreement (C2021-006) with Kimley-Horn & Associates, Inc., for On-Call Traffic Engineering and Transportation Planning Consulting Services from January 1, 2021 to December 31, 2023, in an amount not to exceed $300,000, and with the option for two additional one-year extensions; and
WHEREAS, on January 2, 2024, the City exercised the first of two one-year term extensions, authorizing Amendment No. 1 to Agreement (C2021-006) with Kimley-Horn & Associates, Inc., for On-Call Traffic Engineering and Transportation Planning Consulting Services for a contract extension to December 31, 2024, in an amount not to exceed $300,000, and with the option for one final one-year extension; and WHEREAS, additional traffic engineering and transportation planning consulting services are required for ongoing capital improvement projects through December 31, 2025; and WHEREAS, the City desires to increase the contract Agreement amount with KimleyHorn & Associates, Inc., to provide traffic engineering and transportation planning services for the Intelligent Transportation Systems (ITS) Master Plan Update (CIP 000012) and other upcoming capital and planning projects when such services are required, for an additional amount of $200,000, and
WHEREAS, the City desires to exercise the second and final one-year term extension of this Agreement through December 31, 2025; and
WHEREAS, Kimley-Horn & Associates, Inc., is qualified and able to provide such services as recommended by staff with the terms and conditions specified in the Agreement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute Amendment No. 2 to the Agreement (C2021-016) with Kimley-Horn & Associates, Inc., for on-call traffic engineering and transportation planning consulting services, for an additional one (1) year contract extension through December 31, 2025 and an additional amount of $200,000, for a total cumulative contract amount not to exceed $500,000.

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PASSED, APPROVED AND ADOPTED at the meeting of May 14, 2024, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
David E. Hudson, Mayor
ATTEST:
____________________________
Christina Franco, City Clerk

5.4 Packet Pg. 21

CITY COUNCIL STAFF REPORT
DATE: May 14, 2024
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Mae Mlyniec, Administrative Analyst
SUBJECT: RESOLUTION NO. 2024-054 - Authorizing the Mayor to Execute an Agreement with CivicPlus, Inc. for Software Licensing and Hosting Services through June 30, 2024 for $62,500 and Option to Renew for Four Subsequent One-Year Terms through June 30, 2029 for a Cumulative Contract Amount Not to Exceed $345,352

RECOMMENDED ACTION
Staff recommends that the City Council approve this resolution authorizing the Mayor to execute an agreement with CivicPlus, Inc. for software licensing and hosting services through June 30, 2024 for $62,500 and Option to Renew for four (4) subsequent 1-year terms through June 30, 2029 for a cumulative contract amount not to exceed $345,352.

BACKGROUND/DISCUSSION
In 1995, the Parks and Community Services Department implemented the previous registration software (CLASS). It was a licensed software, installed on individual machines and maintained by the Parks and Community Services staff with assistance from the Information and Technology (IT) Division. Active Network, which owned CLASS, began phasing out the product and discontinued support and maintenance completely in November 2017.

In order to replace the CLASS product, the Parks & Community Services Department conducted extensive research into current providers and developers of software products used in the recreation field both in the public and private sectors. On July 27, 2017, an RFP for Registration and Facility Booking Software was posted and sent to over 20 vendors. The City received qualified proposals from six vendors: ActiveNet, CivicRec (offered by CivicPlus), Tyler Technologies, US eDirect, Vermont Systems, and Perfect Mind.

After evaluation of the qualified proposals, CivicRec (offered by CivicPlus) was selected. The Parks and Community Services Department found that CivicRec presented the best overall solution due to it being the highest qualified proposal and lowest cost. Representatives from the IT and Finance Departments participated in the review and endorsed CivicRec as the best solution for San Ramon.

The Parks and Community Services Department six-year agreement with CivicPlus expired in

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February 29, 2024 and transitioned to a month to month agreement. Due to the extensive amount of data stored in this registration software, including customer profiles and historical transaction information staff recommends executing a new sole source agreement with an option to renew for four (4) subsequent 1-year terms. CivicPlus’s performance has been satisfactory and the software is essential for Department use.

FISCAL ANALYSIS
The City entered into the agreement with CivicPlus for software licensing and hosting starting in February of 2018. The initial contract and four subsequent amendments was a cumulative not to exceed amount of $421,875.

Per the 2024 proposal from CivicPlus, fees for a new agreement are set at $62,500. The Parks & Community Services proposed FY24/25 budget includes the necessary funds for this contract, which is billed annually at the beginning of each fiscal year.

The department has the option to renew the agreement annually for four (4) subsequent 1-year terms. If the department elects to renew the agreement for years 2-5, the fees are as follows:
• Year 2: $65,625.00
• Year 3: $68,906.25
• Year 4: $72,351.56
• Year 5: $75,969.14
Total cumulative contract amount not to exceed $345,351.95.

STEPS FOLLOWING APPROVAL
Staff will prepare a contract for CivicPlus, Inc. per the established Purchasing and Procurement Policy.

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RESOLUTION NO. 2024-054

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH CIVICPLUS, INC. FOR SOFTWARE LICENSING AND HOSTING SERVICES THROUGH JUNE 30, 2024 FOR $62,500 AND OPTION TO RENEW FOR FOUR SUBSEQUENT ONE-YEAR TERMS THROUGH JUNE 30, 2029 FOR A CUMULATIVE CONTRACT AMOUNT NOT TO EXCEED $345,352
WHEREAS, the City issued a Request for Proposals for Registration and Facility Booking Software on July 27, 2017, to which six qualified responses were received and the finalist selected from a thorough review process; and
WHEREAS, CivicPlus, Inc. currently provides software licensing and hosting services for the City under such an agreement; and
WHEREAS, Amendment No. 4 of the latest agreement expired on February 29, 2024; and
WHEREAS, the City has identified CivicPlus as a sole source provider due to the extensive amount of data stored in the registration software, including customer profiles and historical transaction information; and
WHEREAS, CivicPlus’s performance has been satisfactory and essential for Department use; and
WHEREAS, the City desires to execute a new sole source agreement through June 30, 2025 for $62,500, with an option to renew for four (4) subsequent 1-year terms for a cumulative contract amount not to exceed $345,352.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with CivicPlus, Inc. for software licensing and hosting services, through June 30, 2025 for $62,500, with an option to renew for four (4) subsequent 1-year terms for a cumulative contract amount not to exceed $345,352.

PASSED, APPROVED AND ADOPTED at the meeting of May 14, 2024 by the following votes:

AYES:

NOES:

ABSENT:

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ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk

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CITY COUNCIL STAFF REPORT
DATE: May 14, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Robin Bartlett, Division Manager/District Engineer
SUBJECT: RESOLUTION NO. 2024-055 - Approving The Preserve Landscaping and Lighting District Engineer's Report for FY 2024/25, Adopting a Resolution of Intention to Levy and Collect Assessments for FY 2024/25, and Setting a Public Hearing for June 11, 2024

EXECUTIVE SUMMARY
The Preserve Landscaping and Lighting Assessment District (District) was formed in 2018 for the purpose of maintaining public landscaping and lighting improvements associated with The Preserve Development. Most of the improvements have now been constructed and accepted by the City of San Ramon (City). Costs for FY 2024/25 have been based on estimates provided by contractors and staff and include efforts related to the establishment period. The District is on track with accumulation of funds for long-term replacements. It is anticipated that all units will be assessable this year. The District will assess those properties that are currently assessable in order to cover the cost of that maintenance. The proposed maximum assessment limit will be $432.29 and the proposed actual assessment per assessment unit is $357.98. The Public Hearing is scheduled for June 11, 2024.

RECOMMENDED ACTION
Staff recommends the City Council adopt this Resolution approving The Preserve Landscaping and Lighting District Engineer's Report for FY 2024/25, adopting a Resolution of Intention to levy and collect assessments for FY 2024/25, and setting a Public Hearing for June 11, 2024.

BACKGROUND/DISCUSSION
District Formation
The Preserve Landscaping and Lighting Assessment District was formed on March 13, 2018, through adoption of Resolution No. 2018-033, to fund the proposed public landscaping program associated with The Preserve (Faria) Development. Property owners within the District will pay an annual assessment to fund the maintenance of public landscaping. Such maintenance is performed through a combination of City staff and contractors.

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Improvements
All improvements to be maintained by the District in FY 2024/25 will be constructed by The Preserve developer per the approved project plans and will be transferred for ownership to the City. The new improvements consist of landscape, irrigation, hardscape, a walking path, and related improvements located along Faria Preserve Parkway with improvements located on Purdue Road and Bollinger Canyon Road, immediately adjacent to the project. The timing of acceptance of these improvements is governed by the developer’s schedule, but the majority of the improvements have been accepted for ownership and maintenance by the City in FY 2023/24.

Cost of Maintenance
The cost of maintenance, the annualized replacement cost of the improvements, and the cost of administration of the District were estimated as presented in the Engineer’s Report that was prepared for the formation of the District.

Anticipated expenditures for FY 2024/25 are based on discussions with the developer, the inspection of the already accepted areas, and quotes from contractors to complete certain maintenance activities. The estimated costs and budget are summarized below:

DESCRIPTION COSTS
Annual Operation, Maintenance and Contingency Costs (O&M) $194,485.15 Less: General Benefit Contribution (7.92%) (15,403.22)
Total Assessable (Direct) Costs $179,081.93
Indirect Costs (Tax Roll Fees, Administration) $8,500
Total Maximum Costs that can be Assessed $187,581.93
Total Costs $202,985.15
Assessment
The initial maximum assessment for the District was set at $363.13 per benefit point. This can be adjusted by the greater of 2% or the Consumer Price Index for the San Francisco Bay Area, All Urban Consumers. This year, the applicable inflation rate was 2.4%. Therefore, a 2.4% increase has been applied. The current maximum assessment that can be levied is $432.29. Single-family homes will be assessed one benefit point and townhome condominiums will be assessed 0.75 benefit points.

Not all of the actual costs may be assessed. A certain fraction of the benefits of the improvements is deemed to be of general benefit to the community as a whole and is not assessable. Analysis done for the original Engineer’s Report determined that this benefit was

7.92%. Therefore, the total cost to be assessed for FY 2024/25 is equal to 92.08% of the $194,485.15 annual costs or $179,081.93, plus fees and administration costs for a total of $187,581.93.

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Lots with foundations poured prior to the end of FY 2023/24 will be included in the FY 2024/25 tax roll. The number of foundations poured within the timeframe described is unknown at this time. At this time staff anticipates that all the units to be constructed as part of The Preserve project will be assessable in FY 2024/25. This totals 524 benefit points that will be assessed at an assessment rate of $357.98 and will result in revenue of $187,581.93.

Future Reserve Study Update
As improvements are completed and accepted for maintenance by the City, actual costs of maintenance and administration will become clearer. In addition, appropriate reserves for nonroutine maintenance and replacement of improvements will be accumulated. The amount of money that needs to be expended in any given year and the required reserves will be tracked and presented to the Finance Committee and City Council in annual updates to a Reserve Fund Study and the annual Engineer’s Report.

Finance Committee Comments
On May 13, 2024, staff presented an overview of the FY 2024/25 District budget to the Finance Committee. Staff reviewed the process and improvements with the Committee and received comments.

FISCAL ANALYSIS
The Engineer’s Report will be the basis for the assessment of parcels located within The Preserve Landscaping & Lighting Assessment District. The associated costs, as well as revenues from this levy, will be included in the proposed FY 2024/25 Operating Budget and Capital Budget of the Five-Year Capital Improvement Program.

STEPS FOLLOWING APPROVAL

1. On June 11, 2024, the City Council will conduct the Public Hearing, and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2024/25.

2. Staff will file the final Engineer’s Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor’s Office by August 10, 2024.

ATTACHMENT
A: The Preserve L&L Assessment District FY 2024-25 Engineer’s Report

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RESOLUTION NO. 2024-055

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

APPROVING THE PRESERVE LANDSCAPING AND LIGHTING DISTRICT ENGINEER'S REPORT FOR FY 2024/25, ADOPTING A RESOLUTION OF INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FY 2024/25, AND SETTING A PUBLIC HEARING FOR JUNE 11, 2024
WHEREAS, on March 26, 2024, the City Council of the City of San Ramon adopted Resolution No. 2024-040 describing new improvements for The Preserve Landscaping and Lighting District (District) and ordering the District Engineer to prepare and file an Engineer’s Report for FY 2024/25; and
WHEREAS, the District Engineer has prepared the Engineer’s Report for FY 2024/25, which contains the full detailed description of the improvements, the boundaries of the Assessment District, and the proposed assessments of assessable properties within the District; and
WHEREAS, on May 14, 2024, the Report was presented to the City Council of the City of San Ramon for review and approval; and
WHEREAS, the District Engineer filed the Report with the Office of the City Clerk; and WHEREAS, the assessments proposed in the Engineer’s Report for FY 2024/25 are within the ranges established in compliance with Article XIIID (Proposition 218) of the California Constitution, and therefore do not constitute increased assessments under the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 et seq); and WHEREAS, under authority of Government Code Section 53739, the City Council may levy assessments for FY 2024/25 at any amount which does not exceed the approved range; and WHEREAS, Section 22624 of the Streets and Highways Code requires that the City Council adopt a Resolution of Intention to levy and collect assessments within the Assessment District for the fiscal year stated, upon approval of the Engineer’s Report.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon hereby:

1. Approves the FY 2024/25 Engineer’s Report,

2. Declares its intention to levy and collect assessments within the District for FY 2024/25; and

3. Sets June 11, 2024, as the Public Hearing date for The Preserve Landscaping and Lighting District.

PASSED, APPROVED AND ADOPTED at the meeting of May 14, 2024 by the

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following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Christina Franco, City Clerk

5.6 Packet Pg. 30
The Preserve Landscaping and Lighting Assessment District Assessment Engineer’s Report
Fiscal Year 2024/25

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Attachment: A: The Preserve L&L Assessment District FY 2024-25 Engineer’s Report (2024-055 : Approve the Preserve L&L Engineer's Report)

Transmittal
I, the undersigned, respectfully submit the enclosed Engineer’s Report, and, to the best of my knowledge, information and belief, the Engineer’s Report, Assessments, and the Assessment Diagram herein have been prepared and computed in accordance with the order of the City Council of the City of San Ramon and the Assessment Law.

Robin Bartlett
District Engineer
R.C.E. 52065 (Expires 12/31/24)
Certification of Filing
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment and Assessment Diagram thereto attached was filed with me on the day of 2024.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of San Ramon, California, on the day of 2024.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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Attachment: A: The Preserve L&L Assessment District FY 2024-25 Engineer’s Report (2024-055 : Approve the Preserve L&L Engineer's Report)

TABLE OF CONTENTS
Transmittal......................................................................................................................................... 2 Certification of Filing......................................................................................................................... 2 INTRODUCTION 4
IMPROVEMENTS 4
Location of District and Improvements.......................................................................................... 4 Landscaping Program...................................................................................................................... 4 Overhead........................................................................................................................................... 4 ESTIMATE OF COSTS 5
Annual Maintenance Cost Estimate .............................................................................................. 5 Annualized Replacement Cost Estimate ...................................................................................... 6 SPECIAL AND GENERAL BENEFIT 6
Introduction........................................................................................................................................ 7 Identification of Benefit .................................................................................................................... 7 Separation of General Benefit ........................................................................................................ 9 Quantification of General Benefit................................................................................................... 9 Apportioning of Special Benefit .................................................................................................... 11 METHOD OF ASSESSMENT 15
Balance to be Assessed................................................................................................................ 15 Maximum Annual Assessment Amount per
Benefit Point and Annual Increase to the Maximum Annual Assessment............................. 15 Method of Assessment Spread .................................................................................................... 16 Total Maximum Assessment per Property Type........................................................................ 16 ASSESSMENT ROLL 17
ASSESSMENT DIAGRAM 18

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Attachment: A: The Preserve L&L Assessment District FY 2024-25 Engineer’s Report (2024-055 : Approve the Preserve L&L Engineer's Report)

INTRODUCTION
This Assessment Engineer’s Report that separates and quantifies the special and general benefits and assesses the proportional special benefit to fund a proposed landscaping program containing decorative planting, irrigation, minor hardscaping, a walking path and pedestrian improvements within the proposed The Preserve Landscape and Lighting Assessment District (hereafter referred to as the “District”). Article XIID Section 4 of the Constitution of the State of California (“Proposition 218”) and recent court rulings have made clear the importance of separating and quantifying the special and general benefits and supporting that quantification with evidence and analysis.

IMPROVEMENTS
Location of District and Improvements
The District will provide ongoing funding for a landscaping program containing decorative planting, irrigation, hardscaping, a walking path and pedestrian improvements. The proposed District area was annexed into the City by LAFCO Resolution 08-27 on February 11, 2009. The Faria Preserve is generally located north of Deerwood Drive and Deerwood Road, east of Bollinger Canyon Road and west of Omega Road.

The improvements are located along a section of Purdue Road, a section of Bollinger Canyon Road, a section of Omega Road, and along Faria Preserve Parkway.

The Preserve project plans containing detailed information as to the exact description and location of the improvements are on file with the City. All improvements to be maintained by the District are located in the public right of way and exclude those fences, gates, screen walls and existing retaining walls on Purdue Road and those improvements to be maintained by The Preserve Home Owners Association(s) and those elements to be maintained by the Landscaping and Lighting District 1984-1.

Landscaping Program
The Landscaping Program provides year-round maintenance and management services. Landscape improvements include trees, shrubs and decorative plantings together with an irrigation system containing controllers, valves and booster pumps. Hardscape improvements include decorative paving, retaining walls and a DG walking path. The walking path improvements include sitting benches, trash receptacles and drinking fountains.

Services include routine maintenance of the landscape and hardscape improvements. Landscape services include pruning, trimming, irrigation, fertilization, repair and replacement of the improvements. Hardscape services include repair, painting, cleaning, graffiti removal, replacement of the improvements, regular trash removal and all utilities.

The landscaping will be installed in order to create a common theme and neighborhood identity for parcels within the District.

Overhead
In addition to the costs to maintain and service the District improvements mentioned above, the City will incur costs for staff time and expense related to the programs mentioned above, as well as the management of the District. Staff time includes oversight and coordination of both City and contractor provided services, annual tax roll preparation, and addressing property owner questions and concerns. These activities are

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Attachment: A: The Preserve L&L Assessment District FY 2024-25 Engineer’s Report (2024-055 : Approve the Preserve L&L Engineer's Report)

directly related to the District and improvements within the District, and without them, the improvements could not be efficiently completed or properly maintained on an ongoing basis.

ESTIMATE OF COSTS
The estimated costs of maintenance and servicing of the improvements as described in the previous section are summarized below. Each year, as part of the assessment district levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year.

Annual Maintenance Cost Estimate
The table below Estimates the cost of the annual maintenance and servicing of all of the improvements in 2024 dollars based on the inflation adjusted original estimates for the district. These costs reflect the total cost for the District. This table reflects the original cost estimates adjusted for inflation That actual costs will be depended on the amount and timing of the turnover of improvements to the District and the type, amount and cost basis of work at the time. This table may be adjusted as actual data becomes available.

These costs reflect initial estimates and plant establishment efforts and as such vary from the intial estimates and are expected to change over time.

Item Cost
Staff $29,541.00
Contractors $64,059.00
Utilities $20,700.00
Materials $1,500.00
Yard and miscellaneous $15,299.00
Total Cost $131,099.00

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Attachment: A: The Preserve L&L Assessment District FY 2024-25 Engineer’s Report (2024-055 : Approve the Preserve L&L Engineer's Report)

Annualized Replacement Cost Estimate
The table below estimates the annualized replacement cost in 2024 dollars of the improvements calculated over the service life of each item.
2024-2025 Costs
This is the first full year that almost all of the improvements will be maintained by the District. The estimated costs of maintenance have been established based on staff experience and quotes provided by contractors.

If any adjustments are required, there are sufficient reserves available to provide for any likely adjustments.

Cost per Unit Life Years Cost
Landscaping $5.34 20 $38,013.40
Trees $592.96 30 $5,159.19
Irrigation Booster Pumps $77,084.40 30 $2,579.60
Irrigation Controllers $5,336.61 10 $1,607.29
Remote Control Valves $474.37 20 $3,571.75
Wall Replacement $88.94 75 $1,993.04
Decorative Paving $14.23 20 $1,384.65
DG Path $14.23 15 $7,580.68
Bench $948.73 10 $190.49
Trash Cans $1,168.13 10 $234.54
Drinking Fountain $5,336.61 10 $1,071.52
$63,386.15
$68,140.12
$175,521.76
$8,500.00
$184,021.76
Estimated Annualized Replacement Cost

TOTAL ANNUALIZED REPLACEMENT COST
TOTAL ANNUALIZED REPLACEMENT COST WITH 7.5% CONTINGENCY

TOTAL ANNUAL MAINTENANCE AND REPLACEMENT COST

TOTAL ADMINISTRATION COSTS

TOTAL ANNUAL COSTS

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Attachment: A: The Preserve L&L Assessment District FY 2024-25 Engineer’s Report (2024-055 : Approve the Preserve L&L Engineer's Report)

SPECIAL AND GENERAL BENEFIT
Introduction
Pursuant to Article XIIID, all parcels that receive a special benefit conferred upon them as a result of the public improvements shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the project. Furthermore, Article XIIID requires that the City separate the general benefit from special benefit, so that only the special benefit may be assessed.

Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIIID also provides that publicly owned properties within an assessment district must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Examples of parcels which might be exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts, public parks and parkways and open space areas. At this time, there are parcels expected to develop within the District that would be exempt from the assessment, as they are planned public streets, open space, and park areas, which receive no special benefit from the improvements.

Identification of Benefit
The operation and maintenance of the improvements and necessary related administrative expenses the City will incur in obtaining and managing maintenance services will provide benefits to both those properties within the boundary of the District and to the community as a whole. The benefits conferred to property within the boundary of the District from the public improvements are described below. This report does not consider any general enhancement of property value.

AESTHETIC BENEFITS
Aesthetics, or the beautification of property, is a primary component of livability. Livability encompasses several qualities and characteristics that are unique to a specific area. The Victoria Transport Policy Institute (2011) expands on the concept of livability and the various benefits associated with that designation:
“The livability of an area increases property desirability and business activity. Livability is largely affected by conditions in the public realm, places where people naturally interact with each other and their community, including streets, parks, transportation terminals and other public facilities.

Livability also refers to the environmental and social quality of an area as perceived by employees, customers and visitors. This includes local environmental conditions, the quality of social interactions, opportunities for recreation and entertainment, aesthetics, and existence of unique cultural and environmental resources.”
The maintenance and servicing of the improvements increases the aesthetics, appearance and desirability of properties within the proposed boundaries of the District. The overall appeal of the District is enhanced when improvements are in place and kept in a healthy and satisfactory condition.

The maintenance of the improvements will provide and create a cohesive community identity that will serve to improve the livability within and helps define a positive urban character with the visual features of a destination community. This encourages the enjoyment of the neighborhood as well as promotes the maximum use of each area.

Conversely, appeal decreases when improvements are not well maintained, unsafe, or destroyed by the elements or vandalism. Upgraded and maintained amenities will enhance the appearance, desirability and “livability” of the property throughout the District.

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PEDESTRIAN BENEFITS
Walking paths will be maintained and free from trash. These routinely maintained sidewalks will provide a year-round, aesthetically pleasing environment that will encourage pedestrian activity.

Regular maintenance and repair ensures that the improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties adjacent to or in close proximity to the improvements within the proposed District. According to the Victoria Transport Policy Institute (2011), streetscapes have a significant effect on how people view and interact with their community. With streetscapes that are safe and inviting, people are more likely to walk, which can help reduce automobile traffic, improve public health and attract residents to the community.

Maintained walking improvements will enhance the local identity of the District, which will lead to a stronger and healthier community. The walking improvements including benches, water fountains and trash receptacles will establish continuity throughout the district. The walking improvements also provide an additional means to enjoy the landscaping improvements.

A survey conducted by DMB (an Arizona based commercial developer) found that there was a strong demand for communities characterized by pedestrian access, a sense of connection, and a sense of community and diversity (Urban Land Institute, 2006). According to the Urban Land Institute report “Creating Walkable Places: Compact Mixed-Use Solutions”, people want their neighborhoods to provide more opportunities to walk (Urban Land Institute, 2006). A survey sponsored by the Surface Transportation Policy Project found that 55% of respondents would like to walk more, 63% would like to run errands on foot and walk to stores, and 79% would like sidewalks and other places to walk and exercise (Urban Land Institute, 2006). The installation of the interconnecting sidewalks improves the livability and appeal for the properties.

SECURITY AND SAFETY BENEFITS
A recent study has found that after landscape improvements were installed, there was a 46% decrease in crash rates across urban arterial and highway sites and a second study reviewed found a 5% to 20% reduction in mid-block crashes after trees and planters in urban arterial roads were put in place. In addition, there is less graffiti, vandalism, and littering in outdoor spaces with natural landscapes than in comparable plant-less spaces (Wolf, 2010). As residents are active in their neighborhoods there is a proportional reduction in crime as these neighborhoods become more cohesive, self-aware, and self-policing.

Further, by including landscaping in the central portion of streets, this will discourage pedestrians from cutting across the streets and encourage the use of designated pedestrian crossings. The Victoria Transport Policy Institute (2011) has found that streetscapes reduce traffic speeds, and when combined with improved pedestrian crossing conditions, can significantly reduce collisions.

According to the Federal Highway Administration (“FHWA”), sidewalks and walking trails reduce roadway accidents, including pedestrian/motor vehicle accidents. In addition, roadways without sidewalks are more than twice as likely to have pedestrian involved accidents compared to sites with sidewalks on both sides of the street (FHWA, n.d.). In 2008, the National Traffic Safety Administration’s (“NHTSA”) National Pedestrian Crash Report identified California as one of the states with the highest number of pedestrian deaths (NHTSA, 2008).

The maintained improvements will provide an increased level of safety to the property, residents, and visitors to the District. Convenient and safe pedestrian access is a critical component to the establishment of a community. Well-maintained and clean sidewalks and walking trails provide a separation between vehicle and pedestrian as well as property and pedestrian, which provides a safety benefit for both property and pedestrian. Safety for pedestrians involves not only a degree of protection from vehicular accidents, but also from criminal activity. Well-maintained areas mitigate crime, especially vandalism, and enhance pedestrian and vehicular safety.

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The U.S. Department of Transportation Federal Highway Administration (FHWA, n.d.) notes that annually, around 4,500 pedestrians are killed in traffic crashes with motor vehicles in the United States. Pedestrians killed while "walking along the roadway" account for almost 8 percent of those deaths. Providing safe walkways separated from the travel lanes could help to prevent up to 88 percent of these "walking along roadway” crashes.

Separation of General Benefit
Section 4 of Article XIIID of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next “separate the general benefits from the special benefits conferred,” and only the special benefits can be included in the amount of the assessments imposed. A general benefit is an overall and similar benefit to the public at large resulting from the maintenance and operation of the improvements to be provided by the assessments levied.

The maintenance of the improvements will provide improved aesthetic, pedestrian and safety benefits to property within the District, but it is recognized that the maintenance activities will also provide a level of benefit to some property within proximity to the District, as well as visitors and individuals passing through the District. This is considered to be a general benefit that cannot be funded by District assessments.

Pedestrian and vehicular traffic from property within and outside of the District, as well as individuals passing through the District area will utilize and enjoy the maintained improvements. Therefore, the general benefit created as a result of District maintenance activities must be considered.

The maintenance of the improvements will also provide a level of improved aesthetic, pedestrian and safety benefits to pedestrians and vehicles that will travel through the District to access properties outside of the District boundaries. Further, non-resident pedestrians may take advantage of the clean and safe areas and incorporate the area into their fitness routine as part of the overall route travelled. These activities create general benefit that is required to be separated and quantified as shown below.

Quantification of General Benefit
The amount of general benefit that is provided from the District activities cannot be funded via property owner assessments within the District. In order for property within the District to be assessed only for that portion of special benefit received from the District maintenance and service activities, general benefits provided by the ongoing maintenance of the improvements needs to be quantified.

The District is projected to consist of a variety of property land uses, including 296 single family residential parcels, 304 condominium units, a house of worship and approximately 220 acres used for non-residential purposes, including open space, recreational and public property. Properties within the District are classified to a land use category according to the assigned land use code as shown on the County Assessor’s latest secured property tax roll.

As a result of the maintenance activities, there will be a level of general benefit to traffic and/or pedestrians that do not live in or intend to conduct business within the District. This general benefit, serving as a passthrough corridor or destination for traffic and/or pedestrians, needs to be quantified. The identified benefits provided by the maintenance of the improvements include beautification of the area, pedestrian benefits and security/safety benefits. Each of these benefits must be considered and quantified.

General Benefit Portion of Improved Aesthetic Benefits
The automotive traffic, generated from property outside of the District, which may pass though the District and enjoy the maintained improvements must be estimated. The AECOM Final Transportation Impact Analysis was prepared in August 2013 for the Faria Preserve project (the “Traffic Study”).

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The Traffic Study analyzed trips generated by the Faria development and the impact of those trips on the surrounding transportation infrastructure. The Traffic Study projected trips generated by the Faria project and trips generated by the non-project area to estimate the total trip loads on selected intersections. By comparing the Project Trip Assignments with the Cumulative (2030) Plus Project Intersection Traffic Volumes and Geometry it was found that no through traffic was calculated to pass through the Faria development. However, the Traffic Study was based upon a roadway configuration that differs from the current development plan. The difference is the Eastern connection of Faria Parkway formerly connected to Deerwood Road (Intersection “A”) and now it will connect to Purdue Road. In order to allow for potential through traffic trips due to the roadway configuration change, it is estimated that 5% of the total traffic trips passing the improvements will be from sources outside the District (through and/or destination traffic) and thereby will enjoy an aesthetic benefit from their maintenance.

General Benefit Portion of Improved Pedestrian Benefits The pathways connect the neighborhoods with open space and park areas. The walking paths create recreational and fitness opportunities as well as develop a sense of community. There will be pedestrian traffic, generated from property outside of the District, which may utilize the maintained walking paths in the District and access property located outside of the District boundaries. Pedestrians may also incorporate the walking paths into their leisure and fitness routines, thus making the District walking paths serve as a pass-through portion of their overall route travelled.

The park and open space associated with the Faria development will draw people from outside the district who will enjoy the pedestrian benefits. The walking paths maintained by the District are a subset of the entire sidewalk, walking path and foot trail system planned for the Faria development open space and park parcels.

The 13.6-acre park associated with the Faria development is approximately 3.3% of the City’s total park acreage. The 190 acres of open space is approximately 8.2 % of the City’s total open space area. The location of the project area is distant from the residential core of the City and as evidenced by the Traffic Study, minimal through-traffic is anticipated to travel through the area. However, as a pedestrian recreational destination area, there is an expectation of a higher percentage of out of District pedestrian use relative to total pedestrian use. The out of District (General Benefit) percentage of use is estimated at 1/8 or 12.5% of pedestrians enjoying the District improvements.

General Benefit Portion of Improved Security &Safety Benefits The improvements will provide improved security and safety to persons and property. The identified benefits to property (reduced graffiti, vandalism and littering) are localized and therefore limited to the property within the District. 0.0% General Benefit is estimated to accrue to property outside the District. The safety and security general benefit to persons is proportional to the pedestrian benefit estimated for those outside the District, or 12.5%. The General Benefit for persons and property are averaged to produce an estimated General Benefit of 6.25% for improved security and safety.

Collective District-wide General Benefit
Since the District is comprised of improved aesthetics, pedestrian and increased safety and security benefits resulting from a blend of improvements, the activity of both pedestrians and vehicles must be addressed in a collective form rather than independently. Therefore, the average of the general benefit percentages has been used to quantify the overall level of general benefit for the District. This general benefit result is provided in the table below:

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General Benefit Quantification
Benefit Measurement Estimated Based Upon General Benefit % Aesthetics Trip Generation
Total traffic trips to or through the
District, which originate out of District. 5.00%
Pedestrian
Persons using walking
improvements Walking path use from outside district 12.50% Security &
Safety
Persons using walking
improvements Walking path use from outside district 12.50% Property distance
from improvements Distance from improvements 0.00%
Average Security & Safety 6.25% 6.25%
Total Averaged General Benefit 7.92%
The general benefit, which is the percentage of the total budget (excluding District administrative costs), that must be funded through sources other than assessments is 7.92%. The special benefit then, which is the percentage of the budget that may be funded by assessments, is 92.08%.

Apportioning of Special Benefit
As outlined in Section 5.2, each of the parcels within the District receives a special benefit from the improvements. Each parcel that has a special benefit conferred upon it, as a result of the maintenance and operation of improvements, is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements.

The total costs of maintenance and operation, less the amount of general benefit identified, will be assessed to the parcels within the District based on the benefit points assigned to each parcel. This Section provides a detailed breakdown of the assigned benefit points described herein. To assess special benefit appropriately, it is necessary to relate parcels of different land use, intensity of use, size, location, and proximity to improvements. The City has a well-established Assessment Factoring Methodology that has considered the proportional benefit received by all property types in the City for landscaping and lighting improvements.

Each parcel’s land use is a factor that differentiates parcels based on the benefit received from the improvements within the District. Parcels with residential land use are the basis for assigning benefit points for the maintenance and service activities.

Common areas, roads and easements are deemed to receive no benefit from the District maintenance activities because they serve as connectors for other properties and do not receive benefit from the increased aesthetics, security and safety or pedestrian benefits. Utility parcels are also deemed to not benefit from the maintenance of the improvements.

The following table provides the benefit points assigned to each land use category of parcels within the District.

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STREET LANDSCAPING & LIGHTING BENEFIT UNIT FACTORS
Land Use Use Code*
Aesthetic
Points
Pedestrian
Points
Security & Safety
Points
Total
Points
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13– 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 – 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1,000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59
Assessment based on frontage and total area of the parcel – see tables below Commercial 29 - 49
Institutional 70 - 79
Industrial
Frontage (ft) Points Parcel Area (ft2) Parcel Area (ac) Points 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,000- 100,000 0.58 - 2.29 12
501 - 1,000 24 100,001 - 250,000 2.30 - 5.79 24
1,001+ 36 250,001 + 5.80 + 36
Commercial &
Institutional
Frontage (ft) Points Parcel Area (ft2) Parcel Area (ac) Points 0 - 200 4 0 - 5,000 0.00 -0.11 4
201 - 500 8 5,001 - 10,000 0.12 - 0.22 8
501 - 1,000 12 10,001 - 25,000 0.23 - 0.58 12
1,001 - 3,000 16 25,001 - 100,000 0.59 -·2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001+ 36 500,001 + 11.50 + 36
*The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used

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Attachment: A: The Preserve L&L Assessment District FY 2024-25 Engineer’s Report (2024-055 : Approve the Preserve L&L Engineer's Report)

Total Special Benefit Points Calculation
The formula below shows the total special benefit points calculation for each parcel within the District:

Parcel’s Total
Special Benefit
Points
=
Parcel’s Aesthetic
Benefit Points +
Parcel’s
Pedestrian Benefit
Points
+
Parcel’s Safety
Benefit Points
Data Considerations and Parcel Changes
The use of the latest Assessor’s Secured Roll information has been and shall be used in the future as the basis in determining each parcel’s land use category and acreage, unless better data was or is available to the City. In addition, if any parcel within the District is identified by the Auditor/Controller to be an invalid parcel number, the land use category, residential dwelling units, and acreage of the subsequent valid parcels shall serve as the basis in assigning parcel factor special benefit points.

Special Considerations: Publicly Owned Parcels
Any publicly owned parcels that benefit from the improvements cannot be exempt from the assessment.

The special benefits accruing to these types of parcels must be determined using the same kind of formulas and benefit point assignment as applied to privately owned parcels. This requirement is clearly conveyed in Article XIII D, Section 4(a) of the California Constitution, which states in part, “... Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit.” No publicly owned parcels have been categorized and assigned benefit units using the same methodology as privately owned parcels, based on their land use as shown on the County Assessor’s latest secured property tax roll.

Benefit Units per Property Type
The following table calculates the Benefit Units for each Property Type by proposed Neighborhood.

Neighborhood Land Use Count
Aesthetic
Points
Pedestrian
Points
Security &
Safety
Points
Benefit
Points
I Single Family 121 0.375 0.250 0.375 1.000
II Single Family 72 0.375 0.250 0.375 1.000
III
Courtyard
Single Family 63 0.375 0.250 0.375 1.000
IV
Condo -
Townhomes 104 0.250 0.250 0.250 0.750
Condo - 2
Story Flats 78 0.250 0.250 0.250 0.750
V
Single Family 40 0.375 0.250 0.375 1.000
Condo 122 0.250 0.250 0.250 0.750
TOTALS 600

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Total Benefit Unit Calculation
The following table calculates the Total Benefit Units in the District by proposed Neighborhood.

Neighborhood Land Use Count
Benefit
Points per
Use
Total Benefit
Points
I Single Family 121 1.000 121.00
II Single Family 72 1.000 72.00
III
Courtyard Single
Family 63 1.000 63.00
IV
Condo -
Townhomes 104 0.750 78.00
Condo - 2 Story
Flats 78 0.750 58.50
V
Single Family 40 1.000 40.00
Condo 122 0.750 91.50
TOTALS 600 524

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Attachment: A: The Preserve L&L Assessment District FY 2024-25 Engineer’s Report (2024-055 : Approve the Preserve L&L Engineer's Report)

METHOD OF ASSESSMENT
Balance to be Assessed
It is anticipated that approximately all of the improvements will be completed and accepted by the end of the fiscal year. Therefore, the estimated annual maintenance and replacement costs budgeted reflect ownership of all of the improvements for most of the year.

The general benefit, which is the percentage of the total budget, excluding incidental costs, which must be funded through sources other than assessments, is 7.92% of the total project cost. The special benefit, which is the percentage of the budget that may be funded by assessments, is 92.08%.

Description
Budget
Amount
Estimated Annual Maintenance and Replacement Costs $194,485.15 Less: General Benefit Contribution (7.92%) ($15,403.22) Total Assessable Direct Costs $179,081.93
Incidental Costs (Tax Roll Fees and Administration) $8,500.00 Total Maximum Costs that can be Assessed $187,581.93
Total Annual Cost $202,985.15
Maximum Annual Assessment Amount per Benefit Point and Annual Increase to the Maximum Annual Assessment
The assessment per benefit point was calculated at the time of formation of the District by dividing the total estimated costs to be assessed by the total benefit points assigned to the parcels within the District.

The maximum initial annual assessment was determined to be = $363.13 As of June 1 of each fiscal year after the base year (2018/2019), the maximum annual assessment (the “Maximum Annual Assessment”) shall be increased by the greater of 2% or the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers. It is specifically provided that the Maximum Annual Assessment shall be increased each fiscal year, computed on the previous fiscal year’s Maximum Annual Assessment. The actual annual assessment levied in any fiscal year may be less than, but shall not exceed the Maximum Annual Assessment, unless appropriate proceedings are conducted by the District to authorize any increase beyond the Maximum Annual Assessment. The applicable inflation rate for this year’s assessment is 2.4%. Therefore, a 2.4% increase has been applied.

The Maximum Annual Assessment that may be levied in FY 2024/2025 is $432.29 per Benefit Point.

The special benefit analysis and assignment of benefit points has been calculated in relation to the total costs to be assessed. No assessment will be imposed on any parcel that exceeds the reasonable cost of the proportional special benefit conferred on the parcel.

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Method of Assessment Spread
The method of assessment is based upon a formula that assigns the special benefit to each parcel. The formulas below provide a summary of the assessment calculation for each parcel within the District.

Parcel’s Total
Special Benefit
Points
=
Parcel’s Aesthetic
Benefit Points +
Parcel’s
Pedestrian Benefit
Points
+
Parcel’s Safety
Benefit Points
Parcel’s Total
Assessment =
Assessment Rate
per Benefit Point x
Parcel’s Total
Benefit Points
Total Maximum Assessment per Property Type
The following table shows the Maximum Annual Assessment per property type by Neighborhood.

Neighborhood Land Use Benefit
Points
Maximum
Annual
Assessment
I Single Family 1.000 $432.29
II Single Family 1.000 $432.29
III Courtyard Single Family 1.000 $432.29
IV
Condo - Townhomes 0.750 $324.22
Condo - 2 Story Flats 0.750 $324.22
V
Single Family 1.000 $432.29
Condo 0.750 $324.22

ACTUAL ASSESSMENT TO BE LEVIED
The actual assessment to be levied is based on the Estimate of Costs, Special and General Benefit and Method of Assessment. For Fiscal Year 2024/25, the total estimated maximum assessable costs are $187,581.93. It is anticipated that 524 benefit points will be assessable as of June 30, 2024. Therefore, the per unit assessment will be $357.98 per benefit point (in order to avoid charging more than the estimated costs) with a total anticipated assessment of $187,581.93. .

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ASSESSMENT ROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement. This is done in the following format:

Property Description Property Description FY 2024-25
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $187,581.93
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

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ASSESSMENT DIAGRAM
The Assessment Diagram is shown on the following page(s). The lines and dimensions of each lot or parcel within are those lines and dimensions shown on the maps of the Contra Costa County Assessor, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer’s Report.

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CITY COUNCIL STAFF REPORT
DATE: May 14, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Gary Manuel, Landscape Program Manager
SUBJECT: RESOLUTION NO. 2024-056 - Approving the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2024/25, Adopting a Resolution of Intention to Levy and Collect Assessments for FY 2024/25, and Setting a Public Hearing for June 11, 2024

EXECUTIVE SUMMARY
The Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2024/25 includes minor changes from the previous year. Staff is proposing assessment cap increases of 2% for Zones 1, 2, and 19 and 2.4% for Zone 4 in accordance with voter-approved methodology. Staff is proposing increases to the levied assessments for Zones 1, 2, 3, 4, 11, 12, 13, 15, 16, and 19 to cover increasing costs, and decrease to the levied assessment for Zone 5 due to the sufficient reserve balance. Staff is proposing a zero ($0) levied assessment for Zone 9 due to on-going work on Crow Canyon Road and associated landscape renovations. Staff will conduct outreach to residents of Zone 6 to discuss service levels and possible rate increases. Planned improvements to each of the zones are discussed below. The Public Hearing is set for June 11, 2024.

RECOMMENDED ACTION
Staff recommends the City Council adopt this Resolution approving the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2024/25, adopting a Resolution of intention to levy and collect assessments for FY 2024/25, and setting a Public Hearing for June 11, 2024.

BACKGROUND/DISCUSSION
Landscaping & Lighting District No. 1984-1 (District) was formed in 1984 and has been reestablished each year according to the Landscaping and Lighting Act of 1972 (Act). This District includes two (2) Citywide Zones and 17 Special Zones. Property owners within each Zone pay an annual assessment to fund the maintenance of public landscaping and street lighting within that Zone. Such maintenance is performed through a combination of City staff and contractors.

The first step necessary to re-establish the District for FY 2024/25 was completed on March 26, 2024, when the City Council approved Resolution No. 2024-41, describing new improvements and ordering the District Engineer to prepare and file the Engineer's Report for FY 2024/25. The

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FY 2024/25 Engineer's Report (Attachment B) is outlined by the Act as the second step necessary to re-establish the District. The final step required by the Act is to conduct a Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2024/25. This allows staff to prepare the database of parcels and the corresponding assessments to be included on the property tax roll, which must be submitted to the Contra Costa County Assessor's Office by August 10, 2024.

The purpose of the Engineer's Report is to provide a detailed description and an estimation of revenues and expenditures for each Zone in the District. The FY 2024/25 Engineer's Report includes a diagram defining Zone boundaries, actual revenues, and expenditures for FY 2022/23, budgeted revenues and expenditures for FY 2023/24, projected revenues and expenditures for FY 2023/24, and the proposed budget for FY 2024/25. Details on capital improvement projects and projections are presented in the City's Capital Improvement Program annual report.

Recommended FY 2024/25 CPI Increase for Citywide Zones 1 and 2 Assessments Zone 1 includes all City-owned street lighting throughout San Ramon except those properties located in the Dougherty Valley area of San Ramon. Zone 2 includes all public landscaping located throughout the City except those properties located within the Dougherty Valley and Bishop Ranch. Dougherty Valley is not in Zones 1 and 2 because costs for Dougherty Valley landscaping and street lighting are covered by the County Service Area M-29 Assessment (CSA). Bishop Ranch is not included in Zone 2 because of the Bishop Ranch Annexation Agreement, which states that Sunset Development directly pays for and maintains all public roadside landscaping costs within Bishop Ranch.

In the spring of 2006, property owners approved a ballot that allows for an annual adjustment in the maximum assessment rates for the two Citywide zones, Citywide Lighting (Zone 1) and Citywide Landscaping (Zone 2), based on the Consumer Price Index - All Urban Consumers for the San Francisco/Oakland/San Jose area (CPI), not to exceed +2%. Since then, the Zone 1 and 2 maximum assessment rates have been raised by the allowable CPI and are currently at the maximum allowable rates for each Zone as voted by property owners.

The February 2024 CPI increase was 2.4%. Staff is recommending that the FY 2024/25 maximum rates for Zones 1 and 2 be increased by the allowable CPI. The proposed FY 2024/25 budget and Engineer's Report assume that the maximum assessment rate will be approved. The maximum allowable increase is 2.0% or $0.69 per unit per year for Zone 1 and $1.50 for Zone 2 for a combined increase of $2.18. The FY 2024/25 proposed maximum rate for Zone 1 and Zone 2 combined is $111.48.

Special Zones (Zones 3 through 19)
Property owners located within each of the 17 Special Zones pay a Special Zone Assessment in addition to the assessments for the two Citywide Zones. Revenues from a Special Zone Assessment are used to maintain public landscaping that is deemed to be of special benefit to the properties within that Special Zone. Typically, that includes the public landscaping (trees, turf, mulch, and groundcover) within and along the perimeter of the Zone, and other special amenities such as fountains and decorative lights within the interior of the neighborhood (Zone).

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The cost for arterial roadside landscaping directly adjacent to, or associated with, a Special Zone is funded partially by Citywide Landscaping Zone 2 (30%) and partially through the adjacent Special Assessment Zone (70%). Citywide Landscaping Zone 2 funds 100% of the landscaping in arterial center medians.

The current maximum rates for Zones 3, and 6 through 12 were set through a mailed ballot election in May 1997. The current maximum rate for Zones 4 was set through a mailed ballot election in May 2023, when property owners approved a new maximum rate, which shall be increased annually by the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers (CPI). The maximum rate for Zone 5 was set through a special ballot election in July 1997. Zones 13 through 19 were created after 1997, and their maximum assessment rates were established through property owner balloting at the time of their creation.

During the formation and balloting process for Zone 18 (Old Ranch Summit) and Zone 19 (Glass House), property owners approved the maximum rate to be increased by up to 2% each year based upon changes in CPI. The Zone 18 maximum assessment limit is not proposed to be increased due to the already high limit relative to actual needs. The Zone 19 assessment limit is proposed to be increased by 2%.

Recommended Assessments for Special Zones in FY 2024/25 On May 13, 2024, the Finance Committee reviewed the Reserve Study and staff recommendations for the FY 2024/25 Engineer's Report, which included proposed upgrades, renovations, and increases/decreases of assessment rates. There will not be changes in the assessments for Special Zones 6, 7, 8, 10, 14, 17, and 18; other changes and related activities are described below.

Zone 1 - Citywide Lighting - Increase the maximum assessment cap by allowable CPI (2%) from $34.58 to $35.27, and increase the assessment from $30.23 to $35.27, and increase of $5.04 (maximum Zone 1 assessment rate is $35.27).

Zone 2 - Citywide Landscaping - Increase the assessment and maximum cap by allowable CPI (2%) from $74.71 to $76.21, an increase of $1.50 per unit (maximum Zone 2 assessment rate is $76.21).

Zone 3 - Canyon Lakes - Increase assessment from $70 to $80 per unit, an increase of $10 per unit (maximum Zone 13 assessment rate is $110).

Zone 4 - Vista San Ramon - Increase the maximum assessment cap by allowable CPI (2.4%) from $385 to $394 per unit, an increase of $9 per unit (maximum Zone 4 assessment rate is $394).

Zone 5 - Summerwood Loop - Decrease assessment from $120 to $100 per unit, a decrease of $20 per unit (maximum Zone 5 assessment rate is $160).

Zone 6 - West Branch - Continue outreach for a future ballot initiative.

Zone 9 - Country View - Decrease the assessment from $50 to $0 per unit, a decrease of $50.00 per unit (maximum Zone 4 assessment rate is $100).

Zone 11 - Village Parkway - Increase assessment from $100 to $110 per unit, an increase of $10 per unit (maximum Zone 11 assessment rate is $110).

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Zone 12 - El Nido - Increase assessment from $95 to $110 per unit, an increase of $15 per unit (maximum Zone 12 assessment rate is $125).

Zone 13 - Crown Ridge - Increase assessment from $750 to $780 per unit, an increase of $30 per unit (maximum Zone 13 assessment rate is $1,000).

Zone 15 - Circle E - Increase assessment from $200 to $225 per unit, an increase of $25 per unit (maximum Zone 15 assessment rate is $300).

Zone 16 - Thomas Ranch - Increase assessment from $65 to $75 per unit, an increase of $10 per unit (maximum Zone 16 assessment rate is $100).

Zone 19 - Glass House - Increase the maximum assessment cap by allowable CPI (2%) and increase the assessment rate from $15,492.17 to $15,802.01, an increase of $309.84 (maximum Zone 19 assessment rate is $15,802.01).

Underfunded Special Zones
The FY 2024/25 Reserve Study identifies that the following eleven (11) Special Zones are estimated to have negative fund balances within the next ten (10) years unless service levels are reduced, or property owners approve increases to their maximum assessments. Five (5) of the eleven (11) zones are at their maximum assessment rate. El Nido (Zone 12) and Crown Ridge (Zone 13) are not at their maximum assessment rate. Citywide Lighting (Zone 1), Citywide Landscaping (Zone 2), and Glass House (Zone 19) expenditures increase yearly at a rate higher than the allowable CPI 2% increase cap.

Special Zone Projected Negative Balance Year
Zone 1 - Citywide Lighting FY 2028/29
Zone 2 - Citywide Landscaping FY 2030/31
*Zone 6 - West Branch FY 2025/26
*Zone 7 - Bent Creek FY 2028/29
*Zone 8 - Deerwood FY 2030/31
Zone 10 - Old Ranch Estates FY 2032/33
*Zone 11 - Village Parkway FY 2030/31
Zone 12 - El Nido FY 2030/31
Zone 13 - Crown Ridge FY 2032/33
*Zone 14 - Four Oaks FY 2029/30
Zone 19 - Glass House FY 2032/33
* At maximum assessment
Routine maintenance currently results in an operating deficiency for Citywide Lighting, Citywide Landscaping, West Branch, Bent Creek, Deerwood, Village Parkway, El Nido, and Four Oaks. West Branch continues to fund significant fountain repairs and landscape renovation, which contribute to the deficit now and in future years.

Other contributing factors to increasing costs for all Special Zones are renovating aging landscaping, replacing irrigation components, and growing contract and utility costs.

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Public Outreach in FY 2024/25 - Potential Ballot Initiatives The FY 2024/25 Reserve Study shows West Branch (Zone 6) will achieve a negative fund balance at its current FY 2025/26 assessment rate. The public outreach efforts are detailed below.

West Branch (Special Zone 6)
As noted above, Zone 6 is expected to have a negative fund balance by FY 2025/26. The fund is only solvent this year and next due to savings in utility costs from the Step Fountain being out of operation. Public outreach to Zone 6 will begin in order to describe pending Zone expenditures related to fountain maintenance/repair and landscape enhancement projects. Residents will be informed as early as possible in FY 2024/25 about ongoing maintenance and funding issues, as shown in the Reserve Study, to prepare for a possible Zone increase. Recent work in Zone 6 is limited to preventative landscape, irrigation, and fountains maintenance. Planned work includes additional irrigation repairs, declining plant material replacement, and replacing fountain components such as tablet feeders, display pumps, and motors. This work is necessary to maintain the equipment and fountain infrastructure.

In addition, in March 2022, a valve failed in the equipment vault of the Step Fountain, and the equipment vault flooded. The motor and other electrical components were damaged and needed to be replaced. As described below under Capital Improvement Projects, the replacement cost for these components is expected to be approximately $110,000. Staff had already been planning for additional expensive renovations to the fountain which total approximately $400,000. These renovations, together with the high cost of maintenance, low reserve balance in the Zone, and high water usage, had raised the question of repurposing the fountain. Alternatively, pending feedback from the Finance Committee, rather than commit these funds now to fountain repair, they may be used for maintenance activities related to the Reflections Fountain, for the development of alternatives to the current Step Fountain and/or for the evaluation of funding alternatives for repair of the fountain in its current configuration. These may be subject to further discussion with the Finance Committee later in the year as analysis and outreach progress.

Capital Improvement Program (CIPs)
The Capital Improvement Program (CIPs) are projects identified as new construction, replacement, and/or infrastructure renovation within each Zone that exceed annual operating expenses. The current five-year forecast for CIPs within the zones is included in the Engineer’s Report (Attachment B).

Following is the list of proposed zone-specific CIPs. The amounts shown represent the funding requests for FY 2024/25. As indicated below, the allocations from each Zone to the respective CIPs are from the current fiscal year. Except as noted, the funds will be expended on improvements within the next five years.

CIP 300001 - Citywide Lighting Zone Improvements - Zone 1 - $0 There are no new improvement projects scheduled for FY 2024/25.

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CIP 300002 - Citywide Landscaping Zone Improvements - Zone 2 - $72,000 Work for FY 2024/25 includes removal/replacement of declining trees, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300003 - Canyon Lakes Zone Improvements - Zone 3 - $45,000 Work for FY 2024/25 includes removal/replacement of declining trees, irrigation remote control valve replacement, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300004 - Vista San Ramon Zone Improvements - Zone 4 - $21,500 Work for FY 2024/25 includes irrigation controller and master valve upgrade and landscape renovation in various locations.

CIP 300005 - Summerwood Loop Zone Improvements - Zone 5 - $10,000 Work for FY 2024/25 includes mulch and landscape renovation in various locations.

CIP 300006 - West Branch Zone Improvements - Zone 6 - $3,000 Work for FY 2024/25 includes step fountain backwash valve and multi-port handle replacement.

The amount may change based on the availability of funding in FY 2024/25.

CIP 300007 - Bent Creek Zone Improvements - Zone 7 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300008 - Deerwood Zone Improvements - Zone 8 - $0
There are no new improvement projects scheduled for FY 2024/25.

CIP 300009 - Country View Zone Improvements - Zone 9 - $10,000 Work for FY 2024/25 includes supplemental landscape renovation not included in the Crow Canyon Road widening project.

CIP 300010 - Old Ranch Estates Zone Improvements - Zone 10 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300011 - Village Parkway Zone Improvements - Zone 11 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300012 - El Nido Zone Improvements - Zone 12 - $0
There are no new improvement projects scheduled for FY 2024/25.

CIP 300013 - Crown Ridge Zone Improvements - Zone 13 - $3,000 Work for FY 2024/25 includes landscape renovation in various locations.

CIP 300014 - Four Oaks Zone Improvements - Zone 14 - $0 There are no new improvement projects scheduled for FY 2024/25.

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CIP 300015 - Circle E Zone Improvements - Zone 15 - $0
There are no new improvement projects scheduled for FY 2024/25.

CIP 300016 - Thomas Ranch Zone Improvements - Zone 16 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300017 - Henry Ranch Improvements - Zone 17 - $0
There are no new improvement projects scheduled for FY 2024/25.

CIP 300018 - Old Ranch Summit Zone Improvements - Zone 18 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300019 - Glass House Zone Improvements - Zone 19 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300021 - Relamping - Zone 1 - $0
There are sufficient parts available for re-lamping, so no new purchases are anticipated this fiscal year.

CIP 905530 - Bollinger Canyon Rd./Iron Horse Trail Bicycle Pedestrian Overcrossing - Zone 1 - $0
It is anticipated that the Bollinger Canyon Road at Iron Horse Trail Pedestrian and Bicycle Overcrossing will include substantial safety lighting improvements on the bridge and its approaches. Work is anticipated to be completed by December 2025.

New Development
As part of the City Village - Summerhill Homes project (SD 9576), a total of 11 new streetlamps will be installed on Norris Canyon Road, Camino Ramon and Executive Parkway. Eleven existing streetlights will also be converted to LEDs. All new streetlamp heads will be owned by PG&E. All improvements will be constructed and paid for by the developer.

Finance Committee Comments
On May 13, 2024, staff presented the Finance Committee with the Engineer's Report and an overview of the FY 2024/25 District budget and 10-year financial forecast. Staff reviewed the report, budget, and forecast with the Committee and received comments. The Committee recommended forwarding the report to the City Council for acceptance and approval. Any comments from the Committee will be presented to the Council in a verbal report, as needed.

FISCAL ANALYSIS
The following summary of the proposed FY 2024/25 Landscaping & Lighting District budget includes the May 13, 2024, recommendations of the Finance Committee:

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FY 2022/23 FY 2023/24 FY 2023/24 FY 2024/25
Actuals Adopted Projected Proposed
Citywide Lighting
Assessment Revenues $ 801,564 $ 801,564 $ 801,564 $ 935,202 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding 36,166 - - -
Assessment Collection Fees 13,003 21,158 21,158 21,158
Operating Expenses 861,655 847,915 847,915 1,006,087
Improvement Projects 223,000 98,000 98,000 -
Reserve Increase (Decrease) (259,929) (165,509) (165,509) (92,043) Reserve Balance $ 894,440 $ 733,911 $ 728,930 $ 636,887 Citywide Landscaping
Assessment Revenues $ 1,822,457 $ 1,858,878 $ 1,858,878 $ 1,896,200 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding 19,972 12,209 12,209 12,209
Operating Expenses 1,167,289 1,410,548 1,410,548 1,449,312 Improvement Projects 143,700 111,150 111,150 89,400
Contribution to Special Zones 437,848 397,869 397,869 379,459 Reserve Increase (Decrease) 93,593 (48,480) (48,480) (9,762) Reserve Balance $ 691,873 $ 455,576 $ 659,741 $ 633,367 Special Assessment Zones
Assessment Revenues $ 846,782 $ 1,086,290 $ 1,128,495 $ 1,146,676 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding 9,257 - - -
Operating Expenses 1,133,780 1,505,275 1,505,275 1,557,963 Improvement Projects 299,300 181,850 181,850 183,850
Contribution from Citywide 437,848 397,869 397,869 379,460 Summary of Proposed FY 2024/25 Budget
The Landscaping & Lighting District No. 1984-1 budget is more fully described in the Engineer's Report (Attachment B).

FY 2024/25 Landscaping & Lighting District Assessment Rates Adoption of the attached FY 2024/25 Engineer's Report would result in levying the following assessments for each Zone. FY 2023/24 rates are shown for comparison purposes:

5.7 Packet Pg. 57
Zone
Number Zone Name
Proposed
Unit
Factors
FY 2023/24
Levied Rate
per Unit
FY 2024/25
Proposed
Rate per
Unit
FY 2024/25
Estimated
Revenue
FY 2024/25
Proposed
Max Rate per
Unit
1 Citywide Street Lighting 26,515.50 30.23 $35.27 $935,201.69 $35.27 2 Citywide Landscaping 24,881.25 $74.72 $76.21 $1,896,200.06 $76.21 3 Canyon Lakes 3,011.75 $70.00 $80.00 $240,940.00 $110.00 4 Vista San Ramon 161 $385.00 $394.00 $63,434.00 $394.00 5 Summerwood Loop 421 $120.00 $100.00 $42,100.00 $160.00 6 West Branch 631.75 $380.00 $380.00 $240,065.00 $380.00 7 Bent Creek 452 $445.00 $445.00 $201,140.00 $445.00
8 Deerwood 639 $115.00 $115.00 $73,485.00 $115.00
9 Country View 184 $50.00 $0.00 $0.00 $100.00
10 Old Ranch Estates 136 $350.00 $350.00 $47,600.00 $380.00 11 Village Parkway 241 $100.00 $110.00 $26,510.00 $110.00 12 El Nido 158 $95.00 $110.00 $17,380.00 $125.00
13 Crown Ridge 104 $750.00 $780.00 $81,120.00 $1,000.00 14 Four Oaks 59 $175.00 $175.00 $10,325.00 $175.00
15 Circle E 153 $200.00 $225.00 $34,425.00 $300.00
16 Thomas Ranch 140 $65.00 $75.00 $10,500.00 $100.00
17 Henry Ranch 102 $225.00 $225.00 $22,950.00 $375.00
18 Old Ranch Summit 54 $350.00 $350.00 $18,900.00 $1,858.00 Glass House (SR) 1 $8,164.37 $8,327.66
Brave Church (CH) 1 $1,332.33 $1,358.98
Valley Vista (VV) 1 $5,995.47 $6,115.38
$3,978,077.76

ASSESSMENT PER UNIT FACTOR BY SPECIAL ZONE
19*
Total Assessment Revenue:
$15,802.01 $15,802.01
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing *The owners of the three Zone 19 parcels were responsible for paying the Zone 1 and Zone 2 assessments prior to the formation of Zone 19. Therefore, these three parcels are included in the Zone 1 and Zone 2 unit factors and revenue estimates above, in addition to the Zone 19 assessment and revenue estimates.

5.7 Packet Pg. 58
Per Unit FY
2023/24
Per Unit FY
2024/25
Per Unit
Change
$30.23 $35.27 $5.04
$174.95 $191.48 $16.53
$284.95 $505.48 $220.53
$224.95 $211.48 ($13.47)
$484.95 $491.48 $6.53
$549.95 $556.48 $6.53
$219.95 $226.48 $6.53
$154.95 $111.48 ($43.47)
$454.95 $461.48 $6.53
$204.95 $221.48 $16.53
$199.95 $221.48 $21.53
$854.95 $891.48 $36.53
$279.95 $286.48 $6.53
$304.95 $336.48 $31.53
$169.95 $186.48 $16.53
$329.95 $336.48 $6.53
$454.95 $461.48 $6.53
$8,164.37 $8,327.66
$1,332.33 $1,358.98
$5,995.47 $6,115.38
$104.95 $111.48 $6.53
**SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing

CUMULATIVE ASSESSMENTS
(Includes Citywide Zones and Special Zone)
Description
Canyon Lakes (Zone 1, Zone 2, Zone 3)
Old Ranch Estates (Zone 1, Zone 2, Zone 10)
*Country View (Zone 1, Zone 2, Zone 9)
Deerwood (Zone 1, Zone 2, Zone 8)
Bent Creek (Zone 1, Zone 2, Zone 7)
West Branch (Zone 1, Zone 2, Zone 6)
Summerwood Loop (Zone 1, Zone 2, Zone 5)
Vista San Ramon (Zone 1, Zone 2, Zone 4)
The Zone 1 and Zone 2 assessments for these parcels are accounted for separately from the Zone 19 assessments.

Therefore, no increase for Zone 1 and Zone 2 are showing under Zone 19. * No assessment levied for Country View (Zone 9) in FY 2024/25 Bishop Ranch Properties (Zone 1 only)
**Valley Vista (VV)(Zone 19)
**Brave Church (CH)(Zone 19)
**Glass House (SR)(Zone 19)
Old Ranch Summit (Zone 1, Zone 2, Zone 18)
Henry Ranch (Zone 1, Zone 2, Zone 17)
Thomas Ranch (Zone 1, Zone 2, Zone 16)
Circle E (Zone 1, Zone 2, Zone 15)
Four Oaks (Zone 1, Zone 2, Zone 14)
Crown Ridge (Zone 1, Zone 2, Zone 13)
El Nido (Zone 1, Zone 2, Zone 12)
Village Parkway (Zone 1, Zone 2, Zone 11)
$309.84
All Other Areas (Zone 1, Zone 2)

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STEPS FOLLOWING APPROVAL

1. On June 11, 2024, the City Council will Conduct a Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2024/25.

2. File the final Engineer's Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor's Office by August 10, 2024.

ATTACHMENT
Attachment A - 1984 LL Reserve Study 24-25
Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL

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RESOLUTION NO. 2024-056

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON APPROVING THE LANDSCAPING & LIGHTING DISTRICT NO. 1984-1 ENGINEER'S REPORT FOR FY 2024/25, ADOPTING A RESOLUTION OF INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FY 2024/25, AND SETTING A PUBLIC HEARING FOR JUNE 11, 2024
WHEREAS, on March 16, 2024, the City Council of the City of San Ramon adopted Resolution No. 2024-041 describing new improvements for Landscaping & Lighting District No.1984-1 (District) and ordering the District Engineer to prepare and file an Engineer’s Report (Report) for FY 2024/25; and
WHEREAS, the District Engineer has prepared the Report for FY 2024/25, which contains the full detailed description of the improvements, the boundaries of the Assessment District including the Special Zones therein, and the proposed assessments of assessable properties within the District; and
WHEREAS, the Report includes a description of the proposed improvements and time periods over which they are to be paid for through assessments; and WHEREAS, the District Engineer filed the Report with the Office of the City Clerk; and WHEREAS, on May 14, 2024, the Report was presented to the City Council of the City of San Ramon for review and approval; and
WHEREAS, the assessments proposed in the Report for FY 2024/25 are within the ranges established in compliance with Article XIIID (Proposition 218) of the California Constitution, and therefore do not constitute increased assessments under the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 et seq); and WHEREAS, under authority of Government Code Section 53739, the City Council may levy assessments for FY 2024/25 at any amount which does not exceed the approved range; and WHEREAS, Section 22624 of the Streets and Highways Code requires that the City Council adopt a Resolution of intention to levy and collect assessments within the Assessment District for the fiscal year stated, upon approval of the Report.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon hereby:

1. Approves the FY 2024/25 Engineer’s Report, which includes:
a) maximum assessment rate cap increases by the voter-approved Consumer Price Index (CPI) of 2.0% for Citywide Zones 1 & 2, in the amount of $5.04 per unit

5.7 Packet Pg. 61
per year for Zone 1, and $1.50 per year for Zone 2 to $35.27 and $76.21, respectively;
b) an assessment increase for Canyon Lakes (Zone 3) from $70 to $80; c) maximum assessment rate cap increase by the voter-approved Consumer Price Index (CPI) of 2.4% and an assessment increase for Vista San Ramon (Zone 4) from $385 to $394;
d) an assessment decrease for Summerwood Loop (Zone 5) from $120 to $100; e) an assessment decrease for Country View (Zone 9) from $50 to $0; f) an assessment increase for Village Parkway (Zone 11) from $100 to $110; g) an assessment increase for El Nido (Zone 12) from $95 to $110; h) an assessment increase for Crown Ridge (Zone 13) from $750 to $780; i) an assessment increase for Circle E (Zone 15) from $200 to $225; j) an assessment increase for Thomas Ranch (Zone 16) from $65 to $75; k) an assessment increase to the maximum assessment cap for Glass House (Zone 19) by allowable CPI (2.0%) and an assessment rate increase from $15,492.17 to $15,802.01;
l) a description of the maintenance and improvements and time periods over which they shall be paid for through assessments; and

2. Declares its intention to levy and collect assessments within the District for FY 2024/25; and

3. Sets June 11, 2024, as the Public Hearing date for the Landscaping & Lighting District No. 1984-1.

PASSED, APPROVED AND ADOPTED at the meeting of May 14, 2024 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Christina Franco, City Clerk

5.7 Packet Pg. 62
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 1 - CITYWIDE LIGHTING
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 1,154,368 $ 899,420 $ 894,440 $ 728,930 $ 636,887 $ 511,442 $ 371,873 $ 192,243 $ (3,169) $ (290,396) $ (595,259) $ (918,895)

REVENUES
Assessment Revenue 801,564 801,564 801,564 935,202 954,028 973,119 992,475 1,012,362 1,032,514 1,053,196 1,074,143 1,095,620 Return Funding - CIP - - - - - - - - - - - - Interest/Finance Adjustment 5,976 - - - - - - - - - - - Damage Reimbursement 30,190 - - - - - - - - - - -
Total Revenues 837,729 801,564 801,564 935,202 954,028 973,119 992,475 1,012,362 1,032,514 1,053,196 1,074,143 1,095,620

EXPENDITURES
Personnel 191,154 203,631 203,631 221,899 232,994 244,644 256,876 269,720 283,206 297,366 312,234 327,846 Contracts 50,716 28,540 28,540 28,540 29,396 30,278 31,186 32,122 33,086 34,078 35,101 36,154 Utilities 462,373 435,000 435,000 589,000 606,670 624,870 643,616 662,925 682,812 703,297 724,396 746,128 Materials & Supplies 16,805 22,700 22,700 22,900 22,900 22,900 22,900 22,900 22,900 22,900 22,900 22,900 Other - - - - - - - - - - - -
Indirect Costs 72,201 87,396 87,396 113,917 116,195 118,519 120,890 123,307 125,774 128,289 130,855 133,472 Assessment Collection Fee 13,003 21,158 21,158 21,158 21,317 21,477 21,638 21,800 21,963 22,128 22,294 22,461 LED Project Financing Lease Pmt 68,407 70,648 70,648 29,831 - - - - - - - - Total Expenditures 874,658 869,073 869,073 1,027,245 1,029,472 1,062,688 1,097,106 1,132,774 1,169,741 1,208,058 1,247,779 1,288,960 Net Increase (Decrease) in Fund Balance (36,929) (67,509) (67,509) (92,043) (75,444) (89,569) (104,631) (120,412) (137,227) (154,862) (173,637) (193,340) Fund Balance w/o Project Costs 1,117,440 831,911 826,930 636,887 561,442 421,873 267,243 71,831 (140,396) (445,259) (768,895) (1,112,235) % of Operating Costs 128% 96% 95% 62% 55% 40% 24% 6% -12% -37% -62% -86%

IMPROVEMENT PROJECTS
CIP 300001 - Street Light Pole Painting - - - - - - - - - - - - CIP 300001 - Signal Pole Painting 48,000 48,000 48,000 - - - - - - - - - CIP 300021 - Relamping 75,000 50,000 50,000 - 50,000 50,000 75,000 75,000 150,000 150,000 150,000 150,000 CIP 905530 - IHT Overcrossing 100,000 - - - - - - - - - - - Total Improvement Projects 223,000 98,000 98,000 - 50,000 50,000 75,000 75,000 150,000 150,000 150,000 150,000 Net Increase (Decrease) in Fund Balance (259,929) (165,509) (165,509) (92,043) (125,444) (139,569) (179,631) (195,412) (287,227) (304,862) (323,637) (343,340)

FUND BALANCE
Fund Balance, June 30 $ 894,440 $ 733,911 $ 728,930 $ 636,887 $ 511,442 $ 371,873 $ 192,243 $ (3,169) $ (290,396) $ (595,259) $ (918,895) $ (1,262,235) % of Operating Costs 102% 84% 84% 62% 50% 35% 18% 0% -25% -49% -74% -98%

LEVY INFORMATION
Total Special Assessment 801,564 801,564 801,564 935,202 954,028 973,119 992,475 1,012,362 1,032,514 1,053,196 1,074,143 1,095,620 Total Parcels Levied 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 Assessment Rate 30.23 30.23 30.23 35.27 35.98 36.70 37.43 38.18 38.94 39.72 40.51 41.32 Maximum Assessment Rate 33.90 34.58 34.58 35.27 35.98 36.70 37.43 38.18 38.94 39.72 40.51 41.32 A-1

5.7.a
Packet Pg. 63
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 2 - CITYWIDE LANDSCAPING
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 538,180 $ 487,708 $ 691,873 $ 659,741 $ 633,367 $ 458,512 $ 348,773 $ 264,454 $ 182,266 $ 114,717 $ (59,874) $ (169,041)

REVENUES
Assessment Revenue 1,822,457 1,858,878 1,858,878 1,896,200 1,934,020 1,972,586 2,012,147 2,052,454 2,093,508 2,135,309 2,178,105 2,221,647 Return Funding - CIP - - - - - - - - - - - -
Interest/Finance Adjustment 5,646 - - - - - - - - - - - Damage Reimbursement 14,326 - - - - - - - - - - -
Electric Vehicle Charging Station - 800 800 800 - - - - - - - - Fostoria Revenue (Town of Danville) 11,409 11,409 11,409 11,637 11,870 12,107 12,349 12,596 12,848 13,105 13,367 Total Revenues 1,842,429 1,871,087 1,871,087 1,908,409 1,945,657 1,984,455 2,024,254 2,064,804 2,106,105 2,148,157 2,191,210 2,235,014

EXPENDITURES
Personnel - Public Services 320,170 392,360 392,360 406,689 427,023 448,375 470,793 494,333 519,050 545,002 572,252 600,865 Personnel - Engineering 10,995 22,152 22,152 33,362 35,030 36,782 38,621 40,552 42,579 44,708 46,944 49,291 Contracts 410,303 420,513 420,513 431,530 444,476 457,810 471,544 485,691 500,262 515,269 530,727 546,649 Utilities 307,217 421,950 421,950 424,850 437,596 450,723 464,245 478,172 492,518 507,293 522,512 538,187 Materials & Supplies 1,152 17,050 17,050 17,050 17,050 17,050 17,050 17,050 17,050 17,050 17,050 17,050 Other 605 650 650 650 650 650 650 650 650 650 650 650 Indirect Costs 128,447 158,675 158,675 169,193 172,577 176,028 179,549 183,140 186,803 190,539 194,350 198,237 Transfers Out to Special Zones - 30% Arterial Share 366,148 358,719 358,719 362,059 369,300 376,686 384,220 391,904 399,742 407,737 415,892 424,210 Total Expenditures 1,545,037 1,792,069 1,792,069 1,845,383 1,903,702 1,964,104 2,026,672 2,091,492 2,158,653 2,228,249 2,300,377 2,375,139 Net Increase (Decrease) in Fund Balance 297,393 79,018 79,018 63,026 41,955 20,351 (2,418) (26,688) (52,548) (80,092) (109,167) (140,124) Fund Balance w/o Project Costs 835,573 566,726 770,891 722,767 675,322 478,863 346,354 237,766 129,717 34,626 (169,041) (309,166) % of Operating Costs 54% 32% 43% 39% 35% 24% 17% 11% 6% 2% -7% -13%

IMPROVEMENT PROJECTS
CIP 300002 - Landscape Renovation 60,000 60,000 60,000 60,000 60,000 60,000 60,000 30,000 - 60,000 - 60,000 CIP 300002 - Irrigation Cabinets - - - - - - - - - - - - CIP 300002 - Remote Control Valves - - - - - - - - - 15,000 - 15,000 CIP 300002 - Irrigation Controllers - - - - 25,000 - - - - - - CIP 300002 - Irrigation Renovation - - - - 12,000 6,000 6,000 6,000 6,000 6,000 - 6,000 CIP 300002 - Tree Removal/Replacement 12,000 12,000 12,000 12,000 - 6,000 6,000 6,000 6,000 6,000 - 6,000 CIP 300002 - Soundwall Repairs - - - - - - - - - - - -
Transfers Out to Special Zones - 30% Arterial Share 71,700 39,150 39,150 17,400 144,810 33,090 9,900 13,500 3,000 7,500 - - Total Improvement Projects 143,700 111,150 111,150 89,400 216,810 130,090 81,900 55,500 15,000 94,500 - 87,000 Net Increase (Decrease) in Fund Balance 153,693 (32,132) (32,132) (26,374) (174,855.25) (109,738.93) (84,318) (82,188) (67,548) (174,592) (109,167) (227,124)

FUND BALANCE
Fund Balance, June 30 $ 691,873 $ 455,576 $ 659,741 $ 633,367 $ 458,512 $ 348,773 $ 264,454 $ 182,266 $ 114,717 $ (59,874) $ (169,041) $ (396,166) % of Operating Costs 45% 25% 37% 34% 24% 18% 13% 9% 5% -3% -7% -17%

LEVY INFORMATION
Total Special Assessment 1,822,552 1,858,878 1,858,878 1,896,200 1,934,020 1,972,586 2,012,147 2,052,454 2,093,508 2,135,309 2,178,105 2,221,647 Total Parcels Levied 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 Assessment Rate 73.25 74.71 74.71 76.21 77.73 79.28 80.87 82.49 84.14 85.82 87.54 89.29 Maximum Assessment Rate 73.25 74.71 74.71 76.21 77.73 79.28 80.87 82.49 84.14 85.82 87.54 89.29 A-2

5.7.a
Packet Pg. 64
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 3 - CANYON LAKES
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 779,567 $ 503,556 $ 605,940 $ 519,773 $ 483,676 $ 448,080 $ 412,560 $ 396,290 $ 368,687 $ 339,770 $ 313,590 $ 274,562

REVENUES
Assessment Revenue - 210,823 210,823 240,940 240,940 240,940 271,058 271,058 271,058 286,116 286,116 286,116 Return Funding - CIP - - - - - - - - - - - - Interest 5,762 - - - - - - - - - - -
Damage Reimbursement (2,698) - - - - - - - - - - -
HOA Contribution to Landscape Renovation - - - - - - - - - - - - Other Revenue (Transfers from Citywide) 103,290 103,282 103,282 105,231 107,336 109,482 111,672 113,905 116,184 118,507 120,877 123,295 Total Revenues 106,354 314,105 314,105 346,171 348,276 350,422 382,729 384,963 387,241 404,623 406,994 409,411

EXPENDITURES
Personnel 79,534 111,554 111,554 112,535 118,162 124,070 130,273 136,787 143,626 150,808 158,348 166,265 Contracts 42,996 66,508 66,508 68,203 70,249 72,357 74,527 76,763 79,066 81,438 83,881 86,398 Utilities 85,240 118,800 118,800 120,400 124,012 127,732 131,564 135,511 139,577 143,764 148,077 152,519 Materials & Supplies 3,796 8,700 8,700 8,700 8,700 8,700 8,700 8,700 8,700 8,700 8,700 8,700 Indirect Costs 33,415 38,710 38,710 40,930 41,749 42,584 43,435 44,304 45,190 46,094 47,016 47,956 Total Expenditures 244,981 344,272 344,272 350,768 362,871 375,442 388,500 402,065 416,159 430,803 446,022 461,838 Net Increase (Decrease) in Fund Balance (138,627) (30,167) (30,167) (4,597) (14,596) (25,020) (5,771) (17,102) (28,918) (26,180) (39,028) (52,427) Fund Balance w/o Project Costs 640,940 473,389 575,773 515,176 469,080 423,060 406,790 379,187 339,770 313,590 274,562 222,135 % of Operating Costs 262% 138% 167% 147% 129% 113% 105% 94% 82% 73% 62% 48%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300003 - Remote Control Valves 10,000.00 25,000 25,000 5,000 - 5,000 - 5,000 - - - - CIP 300003 - Tree Removal/Replacement 25,000.00 10,000 10,000 10,000 - 10,000 - 10,000 - - - - CIP 300003 - Landscape Renovation 15,000.00 45,000 45,000 30,000 30,000 15,000 - - - - Transfer from Citywide - 30% Share of Arterial (15,000.00) (24,000) (24,000) (13,500) (9,000) (4,500) (4,500) (4,500) - - - - Total Improvement Projects 35,000.00 56,000 56,000 31,500 21,000 10,500 10,500 10,500 - - - - Net Increase (Decrease) in Fund Balance (173,626.71) (86,167) (86,167) (36,097) (35,596) (35,520) (16,271) (27,602) (28,918) (26,180) (39,028) (52,427)

FUND BALANCE
Fund Balance, June 30 $ 605,940 $ 417,389 $ 519,773 $ 483,676 $ 448,080 $ 412,560 $ 396,290 $ 368,687 $ 339,770 $ 313,590 $ 274,562 $ 222,135 % of Operating Costs 247% 121% 151% 138% 123% 110% 102% 92% 82% 73% 62% 48%

LEVY INFORMATION
Total Special Assessment 210,823 210,823 210,823 240,940 240,940 240,940 271,058 271,058 271,058 286,116 286,116 286,116 Total Parcels Levied 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 Assessment Rate 70 70 70 80 80 80 90 90 90 95 95 95
Maximum Assessment Rate 110 110 110 110 110 110 110 110 110 110 110 110 A-3

5.7.a
Packet Pg. 65
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 4 - VISTA SAN RAMON
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 44,946 $ 23,309 $ 31,461 $ 60,312 $ 67,577 $ 92,345 $ 117,851 $ 135,267 $ 167,047 $ 199,603 $ 232,947 $ 267,093

REVENUES
Assessment Revenue 28,980 28,980 61,985 63,434 65,377 67,338 69,358 71,439 73,582 75,790 78,063 80,405 Return Funding - CIP - - - - - - - - - - - - Interest 278 - - - - - - - - - - - Damage Reimbursement - - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 6,363 6,257 6,257 6,362 6,489 6,619 6,751 6,886 7,024 7,165 7,308 7,454 Total Revenues 35,621 35,237 68,242 69,796 71,866 73,957 76,110 78,325 80,606 82,954 85,371 87,859

EXPENDITURES
Personnel 8,829 8,046 8,046 8,440 8,862 9,305 9,770 10,259 10,772 11,310 11,876 12,470 Contracts 9,003 9,316 9,316 9,503 9,788 10,082 10,384 10,696 11,017 11,347 11,687 12,038 Utilities 13,104 16,100 16,100 16,800 17,304 17,823 18,358 18,909 19,476 20,060 20,662 21,282 Materials & Supplies - 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Indirect Costs 4,171 4,429 4,429 4,788 4,884 4,981 5,081 5,183 5,286 5,392 5,500 5,610 Total Expenditures 35,106 39,391 39,391 41,031 42,338 43,691 45,093 46,546 48,051 49,610 51,225 52,899 Net Increase (Decrease) in Fund Balance 515 (4,154) 28,851 28,765 29,528 30,266 31,016 31,780 32,556 33,345 34,146 34,960 Fund Balance w/o Project Costs 45,461 19,155 60,312 89,077 97,105 122,611 148,867 167,047 199,603 232,947 267,093 302,053 % of Operating Costs 129% 49% 153% 217% 229% 281% 330% 359% 415% 470% 521% 571%

IMPROVEMENT PROJECTS
Interior
CIP 300004 - Irrigation Controller - - - 6,500 - - - - - - - - CIP 300004 - Mulch 14,000 - - - - - 8,335 - - - - - CIP 300004 - Landscape Renovation - - - 15,000 - - - - - - - - CIP 300004 - Irrigation Renovation - - - - - 5,265 - - - - - CIP 300004 - Replace Master Valve - - - - - - - - - - - - CIP 300004 - Tree Removal/Replacement - - - - - - - - - - - - Arterial
CIP 300004 - Irrigation Controller - - - - 6,800 6,800 - - - - - - CIP 300004 - Landscape Renovation - - - - - - - - - - - - Transfer from Citywide - 30% Share of Arterial - - - - (2,040) (2,040) - - - - - - Total Improvement Projects 14,000 - - 21,500 4,760 4,760 13,600 - - - - - Net Increase (Decrease) in Fund Balance (13,485) (4,154) 28,851 7,265 24,768 25,506 17,416 31,780 32,556 33,345 34,146 34,960

FUND BALANCE
Fund Balance, June 30 $ 31,461 $ 19,155 $ 60,312 $ 67,577 $ 92,345 $ 117,851 $ 135,267 $ 167,047 $ 199,603 $ 232,947 $ 267,093 $ 302,053 % of Operating Costs 90% 49% 153% 165% 218% 270% 300% 359% 415% 470% 521% 571%

LEVY INFORMATION
Total Special Assessment 28,980 61,985 61,985 63,434 65,377 67,338 69,358 71,439 73,582 75,790 78,063 80,405 Total Parcels Levied 161 161 161 161 161 161 161 161 161 161 161 161 Assessment Rate 180 385 385 394 406 418 431 444 457 471 485 499 Maximum Assessment Rate 180 385 385 394 406 418 431 444 457 471 485 499 A-4

5.7.a
Packet Pg. 66
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 5 - SUMMERWOOD LOOP
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 59,192 $ 23,369 $ 68,361 $ 54,497 $ 38,186 $ 42,463 $ 34,610 $ 38,746 $ 40,565 $ 34,176 $ 35,265 $ 28,724

REVENUES
Assessment Revenue 40,837 50,520 50,520 42,100 54,730 54,730 58,940 58,940 63,150 63,150 63,150 67,360 Interest 230 - - - - - - - - - - - Return Funding - CIP - - - - - - - - - - - - Other Revenue (Transfers from Citywide) 21,134 27,211 27,211 23,900 24,378 24,866 25,363 25,870 26,388 26,915 27,454 28,003 Total Revenues 62,201 77,731 77,731 66,000 79,108 79,596 84,303 84,810 89,538 90,065 90,604 95,363

EXPENDITURES
Personnel 11,443 20,439 20,439 23,477 24,651 25,883 27,178 28,536 29,963 31,461 33,034 34,686 Contracts 10,584 18,448 18,448 17,976 18,515 19,071 19,643 20,232 20,839 21,464 22,108 22,771 Utilities 14,545 19,070 19,070 21,270 21,908 22,565 23,242 23,940 24,658 25,397 26,159 26,944 Materials & Supplies 514 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 Indirect Costs 5,946 7,488 7,488 8,438 8,607 8,779 8,954 9,134 9,316 9,503 9,693 9,886 Total Expenditures 43,032 66,595 66,595 72,311 74,831 77,448 80,167 82,992 85,926 88,976 92,145 95,438 Net Increase (Decrease) in Fund Balance 19,169 11,136 11,136 (6,311) 4,277 2,147 4,136 1,818 3,611 1,090 (1,541) (76) Fund Balance w/o Project Costs 78,361 34,505 79,497 48,186 42,463 44,610 38,746 40,565 44,176 35,265 33,724 28,648 % of Operating Costs 182% 52% 119% 67% 57% 58% 48% 49% 51% 40% 37% 30%

DEFERRED MAINTENANCE PROJECTS
Arterial Only - - - 63,873 - - - - - - - -

IMPROVEMENT PROJECTS
Interior
CIP 300005 - Landscape Renovation 10,000 25,000 25,000 5,000 - 5,000 - - 10,000 - - 10,000 CIP 300005 - Mulch - - - 5,000 - 5,000 - - -
CIP 300005 - Remote Control Valves - - - - - - - - - - 5,000 - Arterial
CIP 300005 - Landscape Renovation - - - - - - - - - - - - Transfer from Citywide - 30% Share of Arterial - - - - - - - - - - - Total Improvement Projects 10,000 25,000 25,000 10,000 - 10,000 - - 10,000 5,000 - 10,000 Net Increase (Decrease) in Fund Balance 9,169 (13,864) (13,864) (16,311) 4,277 (7,853) 4,136 1,818 (6,389) 1,090 (6,541) (10,076)

FUND BALANCE
Fund Balance, June 30 $ 68,361 $ 9,505 $ 54,497 $ 38,186 $ 42,463 $ 34,610 $ 38,746 $ 40,565 $ 34,176 $ 35,265 $ 28,724 $ 18,648 % of Operating Costs 159% 14% 82% 53% 57% 45% 48% 49% 40% 40% 31% 20%

LEVY INFORMATION
Total Special Assessment 40,837 50,520 50,520 42,100 54,730 54,730 58,940 58,940 63,150 63,150 63,150 67,360Total Parcels Levied 421 421 421 421 421 421 421 421 421 421 421 421 Assessment Rate 97 120 120 100 130 130 140 140 150 150 150 160 Maximum Assessment Rate 160 160 160 160 160 160 160 160 160 160 160 160 A-5

5.7.a
Packet Pg. 67
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 6 - WEST BRANCH
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 130,472 $ 102,711 $ 154,303 $ 160,521 $ 163,614 $ (142,565) $ (214,275) $ (249,232) $ (299,988) $ (343,862) $ (416,293) $ (482,735)

REVENUES
Assessment Revenue 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 Return Funding - CIP - - - - - - - - - - - -
Interest 949 - - - - - - - - - - -
Other Revenue (Damage Reimbursement)Other Revenue (Transfers from Citywide) 108,016 87,308 87,308 86,887 88,625 90,397 92,205 94,049 95,930 97,849 99,806 101,802 Total Revenues 349,030 327,373 327,373 326,952 328,690 330,462 332,270 334,114 335,995 337,914 339,871 341,867

EXPENDITURES
Personnel-Landscape 39,177 69,928 69,928 76,087 79,891 83,886 88,080 92,484 97,108 101,964 107,062 112,415 Personnel-Aquatics 9,246 11,849 11,849 12,733 13,370 14,038 14,740 15,477 16,251 17,063 17,917 18,812 Contracts 84,733 101,017 101,017 103,344 106,444 109,638 112,927 116,315 119,804 123,398 127,100 130,913 Utilities 77,306 93,100 93,100 82,900 85,387 87,949 90,587 93,305 96,104 98,987 101,957 105,015 Materials & Supplies - 9,150 9,150 9,150 9,150 9,150 9,150 9,150 9,150 9,150 9,150 9,150 Indirect Costs 37,738 36,111 36,111 37,545 38,296 39,062 39,843 40,640 41,453 42,282 43,127 43,990 Total Expenditures 248,199 321,155 321,155 321,759 332,538 343,722 355,327 367,370 379,870 392,844 406,313 420,296 Net Increase (Decrease) in Fund Balance 100,831 6,218 6,218 5,193 (3,848) (13,260) (23,057) (33,256) (43,875) (54,930) (66,442) (78,429) Fund Balance w/o Project Costs 231,303 108,929 160,521 165,714 159,765 (155,825) (237,332) (282,488) (343,862) (398,793) (482,735) (561,163) % of Operating Costs 93% 34% 50% 52% 48% -45% -67% -77% -91% -102% -119% -134%

IMPROVEMENT PROJECTS
Interior
CIP 300006 - Landscape Renovation - - - - - - - - - - - - Arterial
CIP 300006 - Step Fountain CL2 Tablet Feeders - - - - - 2,800 - - - - - - CIP 300006 - Step Fountain Sump Pump - - - - - 5,600 - - - - - - CIP 300006 - Step Fountain Sand Filter - - - - - 17,400 - - - - - - CIP 300006 - Step Fountain Filter Pump - - - - - 13,500 7,200 - - - - -CIP 300006 - Step Fountain Display Pumps/Motors 110,000 - - 78,400 - - - - - - - CIP 300006 - Step Fountain Backwash Valve & Mulit-Port Handle - - - 3,000 - - - - - - - - CIP 300006 - Reflection Fountain CL2 Tablet Feeders - - - - - 2,800 - - - - - - CIP 300006 - Reflection Fountain Sump Pump - - - - - 2,800 - - - - - - CIP 300006 - Reflection Fountain Sand Filter - - - - - 6,800 - - - - - - CIP 300006 - Reflection Fountain Filter Pump - - - - - 6,800 - - - - - - CIP 300006 - Reflection Fountain Display Pumps/Motors - - - - - - 9,800 - - - - - CIP 300006 - Recoat Step Fountain - - - - 340,000 - - - - - - - CIP 300006 - Remote Control Valves - - - - - - - - - - - - CIP 300006 - Landscape Renovation - - - - 13,500 25,000 - 25,000 - 25,000 Transfer from Citywide - 30% Share of Arterial (33,000) - - (900) (129,570) (25,050) (5,100) (7,500) - (7,500) - - 77,000 - - 2,100 302,330 58,450 11,900 17,500 - 17,500 - - Net Increase (Decrease) in Fund Balance 23,831 6,218 6,218 3,093 (306,178) (71,710) (34,957) (50,756) (43,875) (72,430) (66,442) (78,429)FUND BALANCE Fund Balance, June 30 $ 154,303 $ 108,929 $ 160,521 $ 163,614 $ (142,565) $ (214,275) $ (249,232) $ (299,988) $ (343,862) $ (416,293) $ (482,735) $ (561,163) % of Operating Costs 62% 34% 50% 51% -43% -62% -70% -82% -91% -106% -119% -134%

LEVY INFORMATION
Total Special Assessment 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 Total Parcels Levied 631.75 631.75 631.75 631.75 631.75 631.75 631.75 631.75 631.75 631.75 631.75 631.75 Assessment Rate 380 380 380 380 380 380 380 380 380 380 380 380 Maximum Assessment Rate 380 380 380 380 380 380 380 380 380 380 380 380 A-6

5.7.a
Packet Pg. 68
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 7 - BENT CREEK
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 140,772 $ 124,326 $ 164,487 $ 133,101 $ 116,392 $ 92,422 $ 60,928 $ 16,631 $ (32,752) $ (88,522) $ (152,986) $ (226,467)

REVENUES
Assessment Revenue 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 Return Funding - CIP - - - - - - - - - - - - Interest 795 - - - - - - -
Other Revenue (Transfers from Citywide) 21,718 22,685 22,685 24,077 24,559 25,050 25,551 26,062 26,583 27,115 27,657 28,210 Total Revenues 223,653 223,825 223,825 225,217 225,699 226,190 226,691 227,202 227,723 228,255 228,797 229,350

EXPENDITURES
Personnel 37,996 44,831 44,831 48,365 50,783 53,322 55,989 58,788 61,727 64,814 68,054 71,457 Contracts 60,751 69,600 69,600 71,631 73,780 75,993 78,273 80,621 83,040 85,531 88,097 90,740 Utilities 54,539 80,000 80,000 87,000 89,610 92,298 95,067 97,919 100,857 103,883 106,999 110,209 Materials & Supplies 3,112 6,700 6,700 6,700 6,700 6,700 6,700 6,700 6,700 6,700 6,700 6,700 Indirect Costs 21,041 25,480 25,480 28,230 28,795 29,370 29,958 30,557 31,168 31,792 32,427 33,076 Total Expenditures 177,438 226,611 226,611 241,926 249,668 257,685 265,987 274,586 283,492 292,719 302,278 312,182 Net Increase (Decrease) in Fund Balance 46,214 (2,786) (2,786) (16,709) (23,969) (31,495) (39,296) (47,384) (55,769) (64,464) (73,481) (82,832) Fund Balance w/o Project Costs 186,987 121,540 161,701 116,392 92,422 60,928 21,631 (30,752) (88,522) (152,986) (226,467) (309,299) % of Operating Costs 105% 54% 71% 48% 37% 24% 8% -11% -31% -52% -75% -99%

IMPROVEMENT PROJECTS
Interior
CIP 5404 - Irrigation Cabinets - - - - - - - - - - - -
CIP 300007 - Bollards - - - - - - - - - - - - CIP 300007- Remote Control Valves 5,000 5,000 5,000 - - - - - - - - - CIP 300007 - Paint/Seal Bridge Overpass - 7,500 7,500 - - - 2,000 - - - - CIP 300007 - Landscape Renovation - - - - - - 5,000 - - - - - Arterial
CIP 300007 - Landscape Renovation 20,000 20,000 20,000 - - - - - - - - - CIP 300007 - Paint/Repair Gazebos - 3,000 3,000 - - - - - - - - - CIP 300007- Remote Control Valves 5,000 - - - - - - - - - - Transfer from Citywide - 30% Share of Arterial (7,500) (6,900) (6,900) - - - - - - - - - Total Improvement Projects 22,500 28,600 28,600 - - - 5,000 2,000 - - - - Net Increase (Decrease) in Fund Balance 23,714 (31,386) (31,386) (16,709) (23,969) (31,495) (44,296) (49,384) (55,769) (64,464) (73,481) (82,832)

FUND BALANCE
Fund Balance, June 30 $ 164,487 $ 92,940 $ 133,101 $ 116,392 $ 92,422 $ 60,928 $ 16,631 $ (32,752) $ (88,522) $ (152,986) $ (226,467) $ (309,299) % of Operating Costs 93% 41% 59% 48% 37% 24% 6% -12% -31% -52% -75% -99%

LEVY INFORMATION
Total Special Assessment 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 Total Parcels Levied 452 452 452 452 452 452 452 452 452 452 452 452 Assessment Rate 445 445 445 445 445 445 445 445 445 445 445 445 Maximum Assessment Rate 445 445 445 445 445 445 445 445 445 445 445 445 A-7

5.7.a
Packet Pg. 69
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 8 - DEERWOOD
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 31,530 $ 39,876 $ 62,064 $ 60,520 $ 60,752 $ 57,721 $ 47,781 $ 37,777 $ 20,547 $ 2,923 $ (18,771) $ (44,721)

REVENUES
Assessment Revenue 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 Return Funding - CIP - - - - - - - - - - - - Interest 99 - - - - - - - - - - - Other Revenue (Transfers from Citywide) 27,917 32,155 32,155 31,394 32,022 32,662 33,316 33,982 34,662 35,355 36,062 36,783 Total Revenues 101,501 105,640 105,640 104,879 105,507 106,147 106,801 107,467 108,147 108,840 109,547 110,268

EXPENDITURES
Personnel 35,063 48,576 48,576 45,747 48,034 50,436 52,958 55,606 58,386 61,305 64,371 67,589 Contracts 4,323 9,056 9,056 9,189 9,465 9,749 10,041 10,342 10,653 10,972 11,301 11,640 Utilities 22,549 36,100 36,100 36,100 37,183 38,298 39,447 40,631 41,850 43,105 44,398 45,730 Materials & Supplies - 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 Indirect Costs 9,031 12,052 12,052 12,211 12,455 12,704 12,958 13,218 13,482 13,752 14,027 14,307 Total Expenditures 70,967 107,184 107,184 104,647 108,537 112,587 116,805 121,197 125,770 130,534 135,497 140,667 Net Increase (Decrease) in Fund Balance 30,534 (1,544) (1,544) 232 (3,030) (6,440) (10,004) (13,730) (17,624) (21,695) (25,950) (30,399) Fund Balance w/o Project Costs 62,064 38,332 60,520 60,752 57,721 51,281 37,777 24,047 2,923 (18,771) (44,721) (75,120) % of Operating Costs 87% 36% 56% 58% 53% 46% 32% 20% 2% -14% -33% -53%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300008 - Remote Control Valves - - - - - - - - - - - - CIP 300008 - Landscape Renovation - - - - - 5,000 - 5,000 - - - - Transfer from Citywide - 30% Share of Arterial - - - - - (1,500) - (1,500) - - - - Total Improvement Projects - - - - - 3,500 - 3,500 - - - - Net Increase (Decrease) in Fund Balance 30,534 (1,544) (1,544) 232 (3,030) (9,940) (10,004) (17,230) (17,624) (21,695) (25,950) (30,399)FUND BALANCE Fund Balance, June 30 $ 62,064 $ 38,332 $ 60,520 $ 60,752 $ 57,721 $ 47,781 $ 37,777 $ 20,547 $ 2,923 $ (18,771) $ (44,721) $ (75,120) % of Operating Costs 87% 36% 56% 58% 53% 42% 32% 17% 2% -14% -33% -53%

LEVY INFORMATION
Total Special Assessment 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 Total Parcels Levied 639 639 639 639 639 639 639 639 639 639 639 639 Assessment Rate 115 115 115 115 115 115 115 115 115 115 115 115 Maximum Assessment Rate 115 115 115 115 115 115 115 115 115 115 115 115 A-8

5.7.a
Packet Pg. 70
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 9 - COUNTRY VIEW
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 41,689 $ 28,333 $ 38,818 $ 41,990 $ 19,400 $ 14,311 $ 10,503 $ 7,955 $ 6,647 $ 4,716 $ 3,979 $ 2,573

REVENUES
Assessment Revenue 9,200 9,200 18,400 - 11,040 12,880 14,720 16,560 16,560 18,400 18,400 18,400 Interest 352 - - - - - - - - - - - Other Revenue (Transfers from Citywide) 6,367 6,526 6,526 6,682 6,816 6,952 7,091 7,233 7,377 7,525 7,676 7,829 Total Revenues 15,919 15,726 24,926 6,682 17,856 19,832 21,811 23,793 23,937 25,925 26,076 26,229

EXPENDITURES
Personnel 2,112 2,601 2,601 2,776 2,915 3,061 3,214 3,374 3,543 3,720 3,906 4,101 Contracts 3,192 6,477 6,477 6,667 6,867 7,073 7,285 7,504 7,729 7,961 8,200 8,446 Utilities 2,897 9,400 9,400 9,400 9,682 9,972 10,272 10,580 10,897 11,224 11,561 11,908 Materials & Supplies 830 830 830 830 830 830 830 830 830 830 830 830 Indirect Costs 2,060 2,446 2,446 2,599 2,651 2,704 2,758 2,813 2,870 2,927 2,985 3,045 Total Expenditures 11,090 21,754 21,754 22,272 22,945 23,640 24,358 25,101 25,869 26,662 27,482 28,330 Net Increase (Decrease) in Fund Balance 4,828 (6,028) 3,172 (15,590) (5,089) (3,808) (2,547) (1,308) (1,931) (737) (1,406) (2,101) Fund Balance w/o Project Costs 46,518 22,305 41,990 26,400 14,311 10,503 7,955 6,647 4,716 3,979 2,573 472 % of Operating Costs 419% 103% 193% 119% 62% 44% 33% 26% 18% 15% 9% 2%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300009 - Landscape Renovation - - - 5,000 - - - - - - - 5,000 CIP 300009 - Irrigation Renovation - - - 5,000 - - - - - - - - CIP 300009 - Irrigation Controllers 7,500 - - - - - - - - - - - CIP 300009 - Remote Control Valves 3,500 - - - - - - - - - - Transfer from Citywide - 30% Share of Arterial (3,300) - - (3,000) - - - - - - - (1,500) Total Improvement Projects 7,700 - - 7,000 - - - - - - (1,500) - Net Increase (Decrease) in Fund Balance (2,872) (6,028) 3,172 (22,590) (5,089) (3,808) (2,547) (1,308) (1,931) (737) (1,406) (601)

FUND BALANCE
Fund Balance, June 30 $ 38,818 $ 22,305 $ 41,990 $ 19,400 $ 14,311 $ 10,503 $ 7,955 $ 6,647 $ 4,716 $ 3,979 $ 2,573 $ 1,972 % of Operating Costs 350% 103% 193% 87% 62% 44% 33% 26% 18% 15% 9% 7%

LEVY INFORMATION
Total Special Assessment 9,200 9,200 9,200 - 11,040 12,880 14,720 16,560 16,560 18,400 18,400 18,400 Total Parcels Levied 184 184 184 184 184 184 184 184 184 184 184 184 Assessment Rate 50 50 50 - 60 70 80 90 90 100 100 100
Maximum Assessment Rate 100 100 100 100 100 100 100 100 100 100 100 100 A-9

5.7.a
Packet Pg. 71
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 10 - OLD RANCH ESTATES
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 95,773 $ 19,174 $ 25,850 $ 8,101 $ 12,225 $ 16,160 $ 19,845 $ 13,355 $ 13,623 $ 12,080 $ 8,653 $ 3,266

REVENUES
Assessment Revenue 40,800 47,600 47,600 47,600 48,960 50,320 50,320 50,320 50,320 50,320 50,320 51,680 Return Funding - CIP - - - - - - - - - - - -
Interest 692 - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 2,229 2,457 2,457 2,537 2,588 2,639 2,692 2,746 2,801 2,857 2,914 2,972 Total Revenues 43,721 50,057 50,057 50,137 51,548 52,959 53,012 53,066 53,121 53,177 53,234 54,652

EXPENDITURES
Personnel 12,158 14,194 14,194 15,671 16,455 17,277 18,141 19,048 20,001 21,001 22,051 23,153 Contracts 13,934 16,299 16,299 16,773 17,276 17,794 18,328 18,878 19,445 20,028 20,629 21,248 Utilities 5,777 6,150 6,150 6,850 7,056 7,267 7,485 7,710 7,941 8,179 8,425 8,677 Materials & Supplies 650 1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 Indirect Costs 3,846 4,813 4,813 5,369 5,476 5,586 5,698 5,812 5,928 6,046 6,167 6,291 Total Expenditures 36,364 42,806 42,806 46,013 47,613 49,275 51,002 52,798 54,664 56,604 58,621 60,719 Net Increase (Decrease) in Fund Balance 7,357 7,251 7,251 4,124 3,935 3,685 2,010 268 (1,543) (3,427) (5,387) (6,066) Fund Balance w/o Project Costs 103,130 26,425 33,101 12,225 16,160 19,845 21,855 13,623 12,080 8,653 3,266 (2,800) % of Operating Costs 284% 62% 77% 27% 34% 40% 43% 26% 22% 15% 6% -5%

IMPROVEMENT PROJECTS
Interior
CIP 300010 - Mulch - - - - - - - - - - - CIP 300010 - Irrigation Controllers - - - - - - 6,000 - - - - - CIP 300010 - Remote Control Valves - - - - - - 2,500 - - - - - CIP 300010 - Landscape Renovation/Irrigation Repairs 80,000 25,000 25,000 - - - - - - - - - Arterial
NoneTransfer from Citywide - 30% Share of Arterial - - - - - - - - - - - - Total Improvement Projects 80,000 25,000 25,000 - - - 8,500 - - - - - Net Increase (Decrease) in Fund Balance (72,643) (17,749) (17,749) 4,124 3,935 3,685 (6,490) 268 (1,543) (3,427) (5,387) (6,066)

FUND BALANCE
Fund Balance, June 30 $ 23,130 $ 1,425 $ 8,101 $ 12,225 $ 16,160 $ 19,845 $ 13,355 $ 13,623 $ 12,080 $ 8,653 $ 3,266 $ (2,800) % of Operating Costs 64% 3% 19% 27% 34% 40% 26% 26% 22% 15% 6% -5%

LEVY INFORMATION
Total Special Assessment 40,800 47,600 47,600 47,600 48,960 50,320 50,320 50,320 50,320 50,320 50,320 51,680 Total Parcels Levied 136 136 136 136 136 136 136 136 136 136 136 136 Assessment Rate 300 350 350 350 360 370 370 370 370 370 370 380 Maximum Assessment Rate 380 380 380 380 380 380 380 380 380 380 380 380 A-10

5.7.a
Packet Pg. 72
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 11 - VILLAGE PARKWAY
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 66,979 $ 44,211 $ 53,514 $ 40,163 $ 37,698 $ 33,259 $ 28,189 $ 21,029 $ 13,114 $ 3,681 $ (7,340) $ (20,021)

REVENUES
Assessment Revenue 16,870 24,100 24,100 26,510 26,510 26,510 26,510 26,510 26,510 26,510 26,510 26,510 Interest 447 - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 10,988 11,551 11,551 12,418 12,666 12,920 13,178 13,442 13,710 13,985 14,264 14,550 Total Revenues 28,305 35,651 35,651 38,928 39,176 39,430 39,688 39,952 40,220 40,495 40,774 41,060

EXPENDITURES
Personnel 13,138 15,899 15,899 17,556 18,434 19,355 20,323 21,339 22,406 23,527 24,703 25,938 Contracts 7,608 11,324 11,324 11,557 11,904 12,261 12,629 13,008 13,398 13,800 14,214 14,640 Utilities 3,468 6,200 6,200 6,700 6,901 7,108 7,321 7,541 7,767 8,000 8,240 8,487 Materials & Supplies - 750 750 750 750 750 750 750 750 750 750 750 Indirect Costs 3,555 4,329 4,329 4,830 4,927 5,025 5,126 5,228 5,333 5,439 5,548 5,659 Total Expenditures 27,769 38,502 38,502 41,393 42,915 44,499 46,149 47,866 49,654 51,516 53,455 55,475 Net Increase (Decrease) in Fund Balance 536 (2,851) (2,851) (2,465) (3,739) (5,070) (6,461) (7,914) (9,434) (11,021) (12,681) (14,415) Fund Balance w/o Project Costs 67,514 41,360 50,663 37,698 33,959 28,189 21,729 13,114 3,681 (7,340) (20,021) (34,436) % of Operating Costs 243% 107% 132% 91% 79% 63% 47% 27% 7% -14% -37% -62%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300011 - Irrigation Controllers - 15,000 15,000 - - - - - - - - - CIP 300011 - Remote Control Valves 10,000 - - - - - - - - - - - CIP 300011 - Tree Removal Replacement - - - - - - - - - - - - CIP 300011 - Landscape Renovation 10,000 - - - 1,000 - 1,000 - - - - - Transfer from Citywide - 30% Share of Arterial (6,000) (4,500) (4,500) - (300) - (300) - - - - - Total Improvement Projects 14,000 10,500 10,500 - 700 - 700 - - - - - Net Increase (Decrease) in Fund Balance (13,464) (13,351) (13,351) (2,465) (4,439) (5,070) (7,161) (7,914) (9,434) (11,021) (12,681) (14,415)

FUND BALANCE
Fund Balance, June 30 $ 53,514 $ 30,860 $ 40,163 $ 37,698 $ 33,259 $ 28,189 $ 21,029 $ 13,114 $ 3,681 $ (7,340) $ (20,021) $ (34,436) % of Operating Costs 193% 80% 104% 91% 78% 63% 46% 27% 7% -14% -37% -62%

LEVY INFORMATION
Total Special Assessment 16,870 24,100 24,100 26,510 26,510 26,510 26,510 26,510 26,510 26,510 26,510 26,510 Total Parcels Levied 241 241 241 241 241 241 241 241 241 241 241 241 Assessment Rate 70 100 100 110 110 110 110 110 110 110 110 110 Maximum Assessment Rate 110 110 110 110 110 110 110 110 110 110 110 110 A-11

5.7.a
Packet Pg. 73
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 12 - EL NIDO
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 44,951 $ 36,843 $ 45,027 $ 34,355 $ 30,149 $ 27,445 $ 23,838 $ 19,288 $ 13,756 $ 7,202 $ (419) $ (9,151)

REVENUES
Assessment Revenue 15,010 15,010 15,010 17,380 19,750 19,750 19,750 19,750 19,750 19,750 19,750 19,750 Return Funding - CIP - - - - - - - - - - - -
Interest 329 - - - - - - - - - -
Other Revenue (Transfers from Citywide) 8,408 8,757 8,757 9,251 9,436 9,625 9,817 10,014 10,214 10,418 10,626 10,839 Total Revenues 23,747 23,767 23,767 26,631 29,186 29,375 29,567 29,764 29,964 30,168 30,376 30,589

EXPENDITURES
Personnel 6,218 8,027 8,027 9,229 9,690 10,175 10,684 11,218 11,779 12,368 12,986 13,635 Contracts 4,380 8,680 8,680 8,810 9,074 9,347 9,627 9,916 10,213 10,520 10,835 11,160 Utilities 6,853 8,500 8,500 8,500 8,755 9,018 9,288 9,567 9,854 10,149 10,454 10,768 Materials & Supplies - 700 700 700 700 700 700 700 700 700 700 700 Indirect Costs 2,720 3,282 3,282 3,598 3,670 3,743 3,818 3,895 3,972 4,052 4,133 4,216 Total Expenditures 20,171 29,189 29,189 30,837 31,890 32,983 34,117 35,295 36,518 37,789 39,108 40,479 Net Increase (Decrease) in Fund Balance 3,576 (5,422) (5,422) (4,206) (2,704) (3,608) (4,550) (5,531) (6,554) (7,621) (8,732) (9,890) Fund Balance w/o Project Costs 48,527 31,421 39,605 30,149 27,445 23,838 19,288 13,756 7,202 (419) (9,151) (19,040) % of Operating Costs 241% 108% 136% 98% 86% 72% 57% 39% 20% -1% -23% -47%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300012 - Irrigation Controllers 5,000 - - - - - - - - - - - CIP 300012 - Remote Control Valves - 7,500 7,500 - - - - - - - - - CIP 300012 - Tree Removal/Replacement - - - - - - - - - - - - Transfer from Citywide - 30% Share of Arterial (1,500) (2,250) (2,250) - - - - - - - - - Total Improvement Projects 3,500 5,250 5,250 - - - - - - - - - Net Increase (Decrease) in Fund Balance 76 (10,672) (10,672) (4,206) (2,704) (3,608) (4,550) (5,531) (6,554) (7,621) (8,732) (9,890)

FUND BALANCE
Fund Balance, June 30 $ 45,027 $ 26,171 $ 34,355 $ 30,149 $ 27,445 $ 23,838 $ 19,288 $ 13,756 $ 7,202 $ (419) $ (9,151) $ (19,040) % of Operating Costs 223% 90% 118% 98% 86% 72% 57% 39% 20% -1% -23% -47%

LEVY INFORMATION
Total Special Assessment 15,010 15,010 15,010 17,380 19,750 19,750 19,750 19,750 19,750 19,750 19,750 19,750 Total Parcels Levied 158 158 158 158 158 158 158 158 158 158 158 158 Assessment Rate 95 95 95 110 125 125 125 125 125 125 125 125 Maximum Assessment Rate 125 125 125 125 125 125 125 125 125 125 125 125 A-12

5.7.a
Packet Pg. 74
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 13 - CROWN RIDGE
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 105,176 $ 86,643 $ 105,907 $ 89,595 $ 75,091 $ 65,513 $ 55,657 $ 45,393 $ 42,906 $ 36,615 $ 26,375 $ 12,032

REVENUES
Assessment Revenue 75,920 78,000 78,000 81,120 86,320 89,440 92,560 104,000 104,000 104,000 104,000 104,000 Return Funding - CIP - - - - - - - - - - - - Interest 690 - - - - - - - - - - Other Revenue (Transfers from Citywide) 19,640 20,274 20,274 21,270 21,695 22,129 22,572 23,023 23,484 23,953 24,433 24,921 Total Revenues 96,250 98,274 98,274 102,390 108,015 111,569 115,132 127,023 127,484 127,953 128,433 128,921

EXPENDITURES
Personnel 20,535 22,382 22,382 24,954 26,202 27,512 28,887 30,332 31,848 33,441 35,113 36,868 Contracts 27,185 30,001 30,001 30,850 31,776 32,729 33,711 34,722 35,764 36,837 37,942 39,080 Utilities 27,696 40,750 40,750 42,000 43,260 44,558 45,895 47,271 48,690 50,150 51,655 53,204 Materials & Supplies - 2,800 2,800 2,800 2,800 2,800 2,800 2,800 2,800 2,800 2,800 2,800 Indirect Costs 10,102 12,153 12,153 13,290 13,556 13,827 14,103 14,386 14,673 14,967 15,266 15,571 Total Expenditures 85,518 108,086 108,086 113,894 117,593 121,425 125,396 129,511 133,775 138,194 142,775 147,524 Net Increase (Decrease) in Fund Balance 10,731 (9,812) (9,812) (11,504) (9,578) (9,856) (10,264) (2,487) (6,291) (10,241) (14,343) (18,603) Fund Balance w/o Project Costs 115,907 76,831 96,095 78,091 65,513 55,657 45,393 42,906 36,615 26,375 12,032 (6,571) % of Operating Costs 136% 71% 89% 69% 56% 46% 36% 33% 27% 19% 8% -4%

IMPROVEMENT PROJECTS
Interior
CIP 300013 - Irrigation Cabinets - - - - - - - - - - - - CIP 300013 - Irrigation Controllers - - - - - - - - - - - - CIP 300013 - Remote Control Valves - - - - - - - - - - - - CIP 300013 - EVA Road Maintenance - - - - - - - - - - - - CIP 300013 - Landscape Renovation 3,000 3,000 3,000 3,000 - - - - - - - - Arterial
CIP 300013 - Landscape Renovation 5,000 - - - - - - - - - - - CIP 300013 - Remote Control Valves 5,000 5,000 5,000 - - - - - - - - - Transfer from Citywide - 30% Share of Arterial (3,000) (1,500) (1,500) - - - - - - - - - Total Improvement Projects 10,000 6,500 6,500 3,000 - - - - - - - - Net Increase (Decrease) in Fund Balance 731 (16,312) (16,312) (14,504) (9,578) (9,856) (10,264) (2,487) (6,291) (10,241) (14,343) (18,603)

FUND BALANCE
Fund Balance, June 30 $ 105,907 $ 70,331 $ 89,595 $ 75,091 $ 65,513 $ 55,657 $ 45,393 $ 42,906 $ 36,615 $ 26,375 $ 12,032 $ (6,571) % of Operating Costs 124% 65% 83% 66% 56% 46% 36% 33% 27% 19% 8% -4%

LEVY INFORMATION
Total Special Assessment 75,920 78,000 78,000 81,120 86,320 89,440 92,560 104,000 104,000 104,000 104,000 104,000 Total Parcels Levied 104 104 104 104 104 104 104 104 104 104 104 104 Assessment Rate 730 750 750 780 830 860 890 1,000 1,000 1,000 1,000 1,000 Maximum Assessment Rate 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 A-13

5.7.a
Packet Pg. 75
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 14 - FOUR OAKS
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 36,289 $ 34,047 $ 23,590 $ 21,782 $ 19,281 $ 16,357 $ 12,887 $ 8,849 $ 4,217 $ (1,035) $ (6,932) $ (13,504)

REVENUES
Assessment Revenue 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 Return Funding - CIP - - - - - - - - - - - - Interest 199 - - - - - - - - - - - Other Revenue (Transfers from Citywide) 5,386 5,200 5,200 5,497 5,607 5,719 5,833 5,950 6,069 6,191 6,314 6,441 Total Revenues 15,910 15,525 15,525 15,822 15,932 16,044 16,158 16,275 16,394 16,516 16,639 16,766

EXPENDITURES
Personnel 6,217 5,489 5,489 6,134 6,441 6,763 7,101 7,456 7,829 8,220 8,631 9,063 Contracts 18,309 5,095 5,095 5,251 5,409 5,571 5,738 5,910 6,087 6,270 6,458 6,652 Utilities 2,342 4,200 4,200 4,200 4,326 4,456 4,589 4,727 4,869 5,015 5,165 5,320 Materials & Supplies - 600 600 600 500 500 500 500 500 500 500 500 Indirect Costs 1,742 1,949 1,949 2,138 2,181 2,224 2,269 2,314 2,361 2,408 2,456 2,505 Total Expenditures 28,610 17,333 17,333 18,323 18,856 19,514 20,197 20,907 21,646 22,413 23,211 24,040 Net Increase (Decrease) in Fund Balance (12,700) (1,808) (1,808) (2,501) (2,924) (3,470) (4,039) (4,632) (5,251) (5,897) (6,571) (7,274) Fund Balance w/o Project Costs 23,590 32,239 21,782 19,281 16,357 12,887 8,849 4,217 (1,035) (6,932) (13,504) (20,778) % of Operating Costs 82% 186% 126% 105% 87% 66% 44% 20% -5% -31% -58% -86%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300014 - Tree Removal/Replacement - - - - - - - - - - - - CIP 300014 - Irrigation Controller - - - - - - - - - - - - Transfer from Citywide - 30% Share of Arterial - - - - - - - - - - - - Total Improvement Projects - - - - - - - - - - - -
Net Increase (Decrease) in Fund Balance (12,700) (1,808) (1,808) (2,501) (2,924) (3,470) (4,039) (4,632) (5,251) (5,897) (6,571) (7,274)

FUND BALANCE
Fund Balance, June 30 $ 23,590 $ 32,239 $ 21,782 $ 19,281 $ 16,357 $ 12,887 $ 8,849 $ 4,217 $ (1,035) $ (6,932) $ (13,504) $ (20,778) % of Operating Costs 82% 186% 126% 105% 87% 66% 44% 20% -5% -31% -58% -86%

LEVY INFORMATION
Total Special Assessment 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 Unit Factors 59 59 59 59 59 59 59 59 59 59 59 59
Assessment Rate 175 175 175 175 175 175 175 175 175 175 175 175 Maximum Assessment Rate 175 175 175 175 175 175 175 175 175 175 175 175 A-14

5.7.a
Packet Pg. 76
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 15 - CIRCLE E
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 38,766 $ 32,780 $ 50,831 $ 40,760 $ 36,387 $ 28,626 $ 25,453 $ 24,717 $ 26,365 $ 26,517 $ 25,115 $ 22,101

REVENUES
Assessment Revenue 30,600 30,600 30,600 34,425 34,425 38,250 42,075 45,900 45,900 45,900 45,900 45,900 Interest 314 - - - - - - - - - - - Other Revenue (Transfers from Citywide) 3,783 3,917 3,917 4,159 4,242 4,327 4,414 4,502 4,592 4,684 4,777 4,873 Total Revenues 34,697 34,517 34,517 38,584 38,667 42,577 46,489 50,402 50,492 50,584 50,677 50,773

EXPENDITURES
Personnel 8,619 9,433 9,433 10,459 10,982 11,531 12,108 12,713 13,349 14,016 14,717 15,453 Contracts 5,030 6,019 6,019 6,200 6,386 6,578 6,775 6,978 7,187 7,403 7,625 7,854 Utilities 10,069 17,135 17,135 18,735 19,297 19,876 20,472 21,086 21,719 22,371 23,042 23,733 Materials & Supplies 750 2,550 2,550 2,550 2,550 2,550 2,550 2,550 2,550 2,550 2,550 2,550 Indirect Costs 3,714 4,451 4,451 5,013 5,113 5,216 5,320 5,426 5,535 5,645 5,758 5,874 Total Expenditures 28,183 39,588 39,588 42,957 44,328 45,750 47,225 48,754 50,340 51,985 53,692 55,463 Net Increase (Decrease) in Fund Balance 6,515 (5,071) (5,071) (4,373) (5,661) (3,173) (736) 1,648 152 (1,401) (3,015) (4,690) Fund Balance w/o Project Costs 45,281 27,709 45,760 36,387 30,726 25,453 24,717 26,365 26,517 25,115 22,101 17,410 % of Operating Costs 161% 70% 116% 85% 69% 56% 52% 54% 53% 48% 41% 31%

IMPROVEMENT PROJECTS
Interior
CIP 300015 - Landscape Renovation - - - - - - - - - - - - CIP 300015 - Gravel Access Roads/Trails - 5,000 5,000 - - - - - - - - - CIP 300015 - Remote Control Valves - - - - - - - - - - - - Arterial
CIP 300015 - Landscape Renovation - - - - 3,000 - - - - - - - CIP 300015 - Remote Control Valves 3,000 - - - - - - - - - - - Transfer from Citywide - 30% Share of Arterial (900) - - - (900) - - - - - - - Total Improvement Projects 2,100 5,000 5,000 - 2,100 - - - - - - - Net Increase (Decrease) in Fund Balance 4,415 (10,071) (10,071) (4,373) (7,761) (3,173) (736) 1,648 152 (1,401) (3,015) (4,690)

FUND BALANCE
Fund Balance, June 30 $ 43,181 $ 22,709 $ 40,760 $ 36,387 $ 28,626 $ 25,453 $ 24,717 $ 26,365 $ 26,517 $ 25,115 $ 22,101 $ 17,410 % of Operating Costs 153% 57% 103% 85% 65% 56% 52% 54% 53% 48% 41% 31%

LEVY INFORMATION
Total Special Assessment 30,600 30,600 30,600 34,425 34,425 38,250 42,075 45,900 45,900 45,900 45,900 45,900 Total Parcels Levied 153 153 153 153 153 153 153 153 153 153 153 153 Assessment Rate 200 200 200 225 225 250 275 300 300 300 300 300 Maximum Assessment Rate 300 300 300 300 300 300 300 300 300 300 300 300 A-15

5.7.a
Packet Pg. 77
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 16 - THOMAS RANCH
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 18,704 $ 14,659 $ 20,416 $ 17,054 $ 14,896 $ 12,233 $ 12,544 $ 12,306 $ 11,496 $ 10,089 $ 8,059 $ 5,380

REVENUES
Assessment Revenue 7,700 9,100 9,100 10,500 10,500 14,000 14,000 14,000 14,000 14,000 14,000 14,000 Interest 135 - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 5,034 5,341 5,341 5,425 5,534 5,644 5,757 5,872 5,990 6,109 6,232 6,356 Total Revenues 12,869 14,441 14,441 15,925 16,034 19,644 19,757 19,872 19,990 20,109 20,232 20,356

EXPENDITURES
Personnel 3,702 5,683 5,683 5,722 6,008 6,309 6,624 6,955 7,303 7,668 8,051 8,454 Contracts 3,384 4,468 4,468 4,601 4,739 4,881 5,028 5,178 5,334 5,494 5,659 5,828 Utilities 2,093 4,900 4,900 4,900 5,047 5,198 5,354 5,515 5,680 5,851 6,026 6,207 Materials & Supplies 350 750 750 750 750 750 750 750 750 750 750 750 Indirect Costs 1,628 2,002 2,002 2,110 2,152 2,195 2,239 2,284 2,330 2,376 2,424 2,472 Total Expenditures 11,156 17,803 17,803 18,083 18,696 19,333 19,995 20,683 21,397 22,139 22,910 23,712 Net Increase (Decrease) in Fund Balance 1,713 (3,362) (3,362) (2,158) (2,663) 311 (238) (810) (1,407) (2,029) (2,679) (3,356) Fund Balance w/o Project Costs 20,416 11,297 17,054 14,896 12,233 12,544 12,306 11,496 10,089 8,059 5,380 2,025 % of Operating Costs 183% 63% 96% 82% 65% 65% 62% 56% 47% 36% 23% 9%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300016 - Remote Control Valves - - - - - - - - - - - - CIP 300016 - Mulch - - - - - - - - - - - - CIP 300016 - Landscape Renovation - - - - - - - - - - - - Transfer from Citywide - 30% Share of Arterial - - - - - - - - - - - - Total Improvements Projects - - - - - - - - - - - -
Net Increase (Decrease) in Fund Balance 1,713 (3,362) (3,362) (2,158) (2,663) 311 (238) (810) (1,407) (2,029) (2,679) (3,356)

FUND BALANCE
Fund Balance, June 30 $ 20,416 $ 11,297 $ 17,054 $ 14,896 $ 12,233 $ 12,544 $ 12,306 $ 11,496 $ 10,089 $ 8,059 $ 5,380 $ 2,025 % of Operating Costs 183% 63% 96% 82% 65% 65% 62% 56% 47% 36% 23% 9%

LEVY INFORMATION
Total Special Assessment 7,700 9,100 9,100 10,500 10,500 14,000 14,000 14,000 14,000 14,000 14,000 14,000 Total Parcels Levied 140 140 140 140 140 140 140 140 140 140 140 140 Assessment Rate 55 65 65 75 75 100 100 100 100 100 100 100 Maximum Assessment Rate 100 100 100 100 100 100 100 100 100 100 100 100 A-16

5.7.a
Packet Pg. 78
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 17 - HENRY RANCH
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 94,364 $ 73,956 $ 89,343 $ 79,413 $ 67,032 $ 55,921 $ 45,523 $ 39,357 $ 34,313 $ 30,337 $ 24,823 $ 17,713

REVENUES
Assessment Revenue 22,950 22,950 22,950 22,950 25,500 27,540 33,150 35,700 38,250 38,250 38,250 38,250 Interest 637 - - - - - - - - - - - Damage Reimbursement - - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 15,024 14,091 14,091 15,142 15,445 15,754 16,069 16,390 16,718 17,052 17,393 17,741 Total Revenues 38,611 37,041 37,041 38,092 40,945 43,294 49,219 52,090 54,968 55,302 55,643 55,991

EXPENDITURES
Personnel 6,150 6,803 6,803 7,494 7,869 8,262 8,675 9,109 9,564 10,043 10,545 11,072 Contracts 10,319 16,987 16,987 17,189 17,705 18,236 18,783 19,346 19,927 20,525 21,140 21,775 Utilities 13,549 17,150 17,150 19,150 19,725 20,316 20,926 21,553 22,200 22,866 23,552 24,259 Materials & Supplies 450 750 750 750 750 750 750 750 750 750 750 750 Indirect Costs 4,863 5,281 5,281 5,890 6,008 6,128 6,251 6,376 6,503 6,633 6,766 6,901 Total Expenditures 35,332 46,971 46,971 50,473 52,056 53,692 55,384 57,134 58,944 60,816 62,753 64,756 Net Increase (Decrease) in Fund Balance 3,280 (9,930) (9,930) (12,381) (11,111) (10,398) (6,166) (5,044) (3,976) (5,514) (7,110) (8,765) Fund Balance w/o Project Costs 97,643 64,026 79,413 67,032 55,921 45,523 39,357 34,313 30,337 24,823 17,713 8,948 % of Operating Costs 276% 136% 169% 133% 107% 85% 71% 60% 51% 41% 28% 14% IMPROVEMENT PROJECTSArterial Only
CIP 300017 - Irrigation Controllers - - - - - - - - - - - - CIP 300017 - Mulch - - - - - - - - - - - - CIP 300017 - Landscape Renovation 5,000 - - - - - - - - - - - Transfer from Citywide - 30% Share of Arterial (1,500) - - - - - - - - - - - Total Improvement Projects 3,500 - - - - - - - - - - -
Net Increase (Decrease) in Fund Balance (220) (9,930) (9,930) (12,381) (11,111) (10,398) (6,166) (5,044) (3,976) (5,514) (7,110) (8,765)

FUND BALANCE
Fund Balance, June 30 $ 94,143 $ 64,026 $ 79,413 $ 67,032 $ 55,921 $ 45,523 $ 39,357 $ 34,313 $ 30,337 $ 24,823 $ 17,713 $ 8,948 % of Operating Costs 266% 136% 169% 133% 107% 85% 71% 60% 51% 41% 28% 14%

LEVY INFORMATION
Total Special Assessment 22,950 22,950 22,950 22,950 25,500 27,540 33,150 35,700 38,250 38,250 38,250 38,250 Total Parcels Levied 102 102 102 102 102 102 102 102 102 102 102 102 Assessment Rate 225 225 225 225 250 270 325 350 375 375 375 375 Maximum Assessment Rate 375 375 375 375 375 375 375 375 375 375 375 375 A-17

5.7.a
Packet Pg. 79
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 18 - OLD RANCH SUMMIT
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 43,267 $ 37,598 $ 50,421 $ 32,904 $ 28,272 $ 23,339 $ 18,614 $ 12,301 $ 12,205 $ 6,829 $ 8,785 $ 11,032

REVENUES
Assessment Revenue 18,900 18,900 18,900 18,900 19,440 20,520 24,840 27,000 29,700 31,050 32,400 32,400 Return Funding - CIP - - - - - - - - - - -
Interest (156) - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 851 1,707 1,707 1,828 1,865 1,902 1,940 1,979 2,018 2,059 2,100 2,142 Total Revenues 19,595 20,607 20,607 20,728 21,305 22,422 26,780 28,979 31,718 33,109 34,500 34,542

EXPENDITURES
Personnel 10,695 6,527 6,527 7,743 8,130 8,537 8,963 9,412 9,882 10,376 10,895 11,440 Contracts 3,000 8,247 8,247 8,408 8,660 8,920 9,188 9,463 9,747 10,040 10,341 10,651 Utilities 4,229 5,450 5,450 5,950 6,129 6,312 6,502 6,697 6,898 7,105 7,318 7,537 Materials & Supplies 150 300 300 300 300 300 300 300 300 300 300 300 Indirect Costs 2,467 2,600 2,600 2,959 3,018 3,079 3,140 3,203 3,267 3,332 3,399 3,467 Total Expenditures 20,541 23,124 23,124 25,360 26,237 27,148 28,093 29,075 30,094 31,153 32,253 33,395 Net Increase (Decrease) in Fund Balance (946) (2,517) (2,517) (4,632) (4,933) (4,726) (1,313) (96) 1,624 1,956 2,247 1,147 Fund Balance w/o Project Costs 42,321 35,081 47,904 28,272 23,339 18,614 17,301 12,205 13,829 8,785 11,032 12,178 % of Operating Costs 206% 152% 207% 111% 89% 69% 62% 42% 46% 28% 34% 36% IMPROVEMENT PROJECTSInterior
CIP 300018 - Remote Control Valves - - - - - - - - - - - - CIP 300018 - Pond Clean Up - - - - - - - - - - - -
CIP 300018 - Landscape Renovation - 15,000 15,000 - - - 5,000 - - - - - Arterial
CIP 300018 - Landscape Renovation - - - - - - - - 10,000 - - - Transfer from Citywide - 30% Share of Arterial - - - - - - - - (3,000) - - - Total Improvement Projects - 15,000 15,000 - - - 5,000 - 7,000 - - - Net Increase (Decrease) in Fund Balance (946) (17,517) (17,517) (4,632) (4,933) (4,726) (6,313) (96) (5,376) 1,956 2,247 1,147

FUND BALANCE
Fund Balance, June 30 $ 42,321 $ 20,081 $ 32,904 $ 28,272 $ 23,339 $ 18,614 $ 12,301 $ 12,205 $ 6,829 $ 8,785 $ 11,032 $ 12,178 % of Operating Costs 206% 87% 142% 111% 89% 69% 44% 42% 23% 28% 34% 36%

LEVY INFORMATION
Total Special Assessment 18,900 18,900 18,900 18,900 19,440 20,520 24,840 27,000 29,700 31,050 32,400 32,400 Total Parcels Levied 54 54 54 54 54 54 54 54 54 54 54 54 Assessment Rate 350 350 350 350 360 380 460 500 550 575 600 600 Maximum Assessment Rate 1,858 1,858 1,858 1,858 1,858 1,858 1,858 1,858 1,858 1,858 1,858 1,858 A-18

5.7.a
Packet Pg. 80
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report) FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 19 - GLASS HOUSE
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
2032/33
Estimated
Fund Balance, July 1 $ 28,170 $ 9,492 $ 13,707 $ 9,288 $ 9,174 $ 8,858 $ 8,328 $ 7,570 $ 6,570 $ 5,315 $ 3,790 $ 1,977

REVENUES
Assessment Revenue 14,000 15,492 15,492 15,802 16,118 16,440 16,769 17,105 17,447 17,796 18,152 18,515 Interest 204 - - - - - - - - - - -
Other Revenue (Transfers from Citywide) - - - - - - - - Total Revenues 14,204 15,492 15,492 15,802 16,118 16,440 16,769 17,105 17,447 17,796 18,152 18,515

EXPENDITURES
Personnel 3,061 3,267 3,267 3,631 3,813 4,003 4,203 4,414 4,634 4,866 5,109 5,365 Contracts 3,679 7,067 7,067 7,228 7,445 7,668 7,898 8,135 8,379 8,631 8,890 9,156 Utilities 1,353 2,450 2,450 2,750 2,833 2,917 3,005 3,095 3,188 3,284 3,382 3,484 Materials & Supplies - 450 450 450 450 450 450 450 450 450 450 450 Indirect Costs 1,230 1,677 1,677 1,857 1,894 1,932 1,971 2,010 2,050 2,091 2,133 2,176 Total Expenditures 9,322 14,911 14,911 15,916 16,434 16,971 17,527 18,104 18,702 19,321 19,964 20,630 Net Increase (Decrease) in Fund Balance 4,881 581 581 (114) (316) (530) (758) (999) (1,255) (1,526) (1,812) (2,116) Fund Balance w/o Project Costs 33,051 10,073 14,288 9,174 8,858 8,328 7,570 6,570 5,315 3,790 1,977 (139) % of Operating Costs 355% 68% 96% 58% 54% 49% 43% 36% 28% 20% 10% -1% IMPROVEMENT PROJECTSInterior Only
CIP 300019 - Irrigation Controllers - - - - - - - - - - - - CIP 300019 - Remote Control Valves - - - - - - - - - - - - CIP 300019 - Landscape Renovation 20,000 5,000 5,000 - - - - - - - - - Total Improvement Projects 20,000 5,000 5,000 - - - - - - - - - Net Increase (Decrease) in Fund Balance (15,119) (4,419) (4,419) (114) (316) (530) (758) (999) (1,255) (1,526) (1,812) (2,116)FUND BALANCE Fund Balance, June 30 $ 13,051 $ 5,073 $ 9,288 $ 9,174 $ 8,858 $ 8,328 $ 7,570 $ 6,570 $ 5,315 $ 3,790 $ 1,977 $ (139) % of Operating Costs 140% 34% 62% 58% 54% 49% 43% 36% 28% 20% 10% -1%

LEVY INFORMATION
Total Special Assessment 14,000.00 15,492.17 15,492.17 15,802.01 16,118.05 16,440.41 16,769.22 17,104.61 17,446.70 17,795.63 18,151.55 18,514.58 Total Parcels Levied 3 3 3 3 3 3 3 3 3 3 3 3
Assessment Rate (rate varies by parcel) 14,000.00 15,492.17 15,492.17 15,802.01 16,118.05 16,440.41 16,769.22 17,104.61 17,446.70 17,795.63 18,151.55 18,514.58 Maximum Assessment Rate 15,188.40 15,492.17 15,492.17 15,802.01 16,118.05 16,440.41 16,769.22 17,104.61 17,446.70 17,795.63 18,151.55 18,514.58 A-19

5.7.a
Packet Pg. 81
Attachment: Attachment A - 1984 LL Reserve Study 24-25 (2024-056 : Approve the L&L Engineer's Report)

ATTACHMENT B

ENGINEER'S REPORT
for
LANDSCAPING& LIGHTING DISTRICT NO.1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2024 - JUNE 30, 2025

CITY OFSAN RAMON
Contra Costa County,
California May 14, 2024

5.7.b
Packet Pg. 82
Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report)

ENGINEER'S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2024 - JUNE 30, 2025

TABLE OF CONTENTS
CERTIFICATION OF FILING ...............................................................................................................3 I. Introduction............................................................................................................................5 II. District Purpose and Service Levels................................................................................. 5 III. Assessment District Diagram.................................................................................................6 IV. Plans and Specifications for Improvements..................................................................... 7 V. District Funding............................................................................................................. 13 VI. Assessment Rates.......................................................................................................... 15 VII. Assessment Methodology ....................................................................................................17 VIII. Revenues and Expenditures…....................................................................................... 22 IX. Assessment Roll...................................................................................................................22 Appendices
Appendix A - City of San Ramon City Council Resolution No. 2024-041 Appendix B - Assessment District Diagram
Appendix C - Plans and Specifications for Improvements
Appendix D - Landscaping & Lighting District Guideline
Appendix E - Street Landscaping & Lighting Unit Factor
Appendix F - Revenues and Expenditures for Zones 1-19
Appendix G - Summary of Assessments

5.7.b
Packet Pg. 83
Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report)

ENGINEER'S REPORT
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1
(Pursuant to the Landscaping & Lighting Act of 1972)

CERTIFICATIONOFFILING
Robin Bartlett, Engineer of Work of Assessment District No. 1984-1, City of San Ramon, Contra Costa County, California, makes this Report as directed by the City Council. The San Ramon Landscaping & Lighting Assessment District No. 1984-1 is intended to provide Landscaping & Lighting improvements within certain incorporated limits of the City and to levy and collect assessments sufficient to pay for those improvements. This Report is to re-establish the Assessment District and to levy the Assessment for the fiscal year July 1, 2024 - June 30, 2025.

The improvements which are the subject of this Report are briefly described as follows:

The installation of landscaping, public lighting facilities and facilities appurtenant thereto or which are necessary or convenient for their maintenance or servicing, and the maintenance or servicing of the foregoing.

The improvements for FY 2024/25 will include servicing or maintenance, or both, of existing public lighting facilities and certain landscaping and the installation of new streetlights and/or landscaping within the budgeted limits.

The undersigned respectfully submits the enclosed Engineer's Report as directed by the City Council.

Dated: , 2024 By:

Robin Bartlett, P.E., District Engineer
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with me on August 10, 2024.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

5.7.b
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Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report)

I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of San Ramon, California, on the ____ day of _____________, 2024.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with the County Auditor of the County of Contra Costa on the ____ day of _____________, 2024.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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ENGINEER'S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2024 – JUNE 30, 2025
I. INTRODUCTION
The City of San Ramon Landscaping & Lighting District No.1984-1 (District) was formed in 1984 in accordance with the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500 et seq).

The District has been reestablished each year thereafter. On November 5, 1996, California voters approved Proposition 218, entitled the "Right to Vote on Taxes Act," which added Articles XIIIC and XIIID to the California Constitution. Proposition 218 established new procedural requirements for the formation and administration of assessment districts. The City of San Ramon has taken the necessary steps to ensure that Landscaping & Lighting District No. 1984-1 is compliant with Proposition 218.

Per Section 22622 of the Streets and Highways Code, the City Council of the City of San Ramon adopted Resolution 2024-041 on March 26, 2024, which ordered the District Engineer to prepare and file an Engineer's Report for FY 2024/25 and described new improvements for the District.

Resolution 2024-041 is included as Appendix A.

II. DISTRICT PURPOSE AND SERVICE LEVELS
The Landscaping & Lighting District No.1984-1 (District) provides for the maintenance of street landscaping and lighting. During FY 2004/05, the level of service was revised from FY 2003/04 to remove park maintenance from the District, since park maintenance is solely funded by the City's General Fund and not by the assessment collected by the District. The District provides services and maintains improvements as follows and as described in subdivision improvement plans, capital improvement plans, and prior Engineer's Reports on file with the City:

Street Landscaping and Lighting

1. Provide horticultural care to all improved landscaped areas: mowing of turf areas, edging of turf areas, tree pruning, fertilization, soil aeration, and dethatching of turf areas.

2. Provide a high level of maintenance, including weed abatement and trash and debris pickup along City streets and in improved landscaped areas.

3. Provide weed abatement of all non-landscaped medians and public right-of-way.

4. Replace dead and dying plants and maintain the appearance of landscaped areas.

5. Provide tree pruning service for ongoing maintenance of trees.

6. Maintain exterior of sound walls by replacing Bouquet Canyon stones whenever necessary.

7. Maintain the landscaping and lighting at the San Ramon Transit Center.

8. Provide maintenance and electric service for street lighting.

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9. Quarterly inspection of streetlightsfor outages.

10. Provide safety training and necessary safety equipment and clothing to create a safe working environment.

11. Create renovation projects for existing landscaping and lighting features within the District.

III. ASSESSMENT DISTRICT DIAGRAM
The Assessment District Diagram (Appendix B) delineates the assessment district boundary and the assessment zones. The District is organized into 19 zones: two general maintenance zones (Zones 1 and 2) and 17 special zones (Zones 3 through 19). The District Engineer and Engineer of Work hereby finds that the properties within each special zone receive approximately equal special benefit from the work and improvements within that special zone. The zones are:

Zone 1 Citywide Lighting (excludes Dougherty Valley)1
Zone 2 Citywide Landscaping (excludes Dougherty Valley and Bishop Ranch)2 Zone 3 Canyon Lakes
Zone 4 Vista San Ramon
Zone 5 Summerwood Loop
Zone 6 West Branch
Zone 7 Bent Creek
Zone 8 Deerwood
Zone 9 Country View
Zone 10 Old Ranch Estates
Zone 11 Village Parkway
Zone 12 El Nido
Zone 13 Crown Ridge
Zone 14 Four Oaks/Stevens
Zone 15 Circle E
Zone 16 Thomas Ranch
Zone 17 Henry Ranch
Zone 18 Old Ranch Summit
Zone 19 Glass House
1 Zones 1 & 2 exclude the Dougherty Valley area in accordance with the annexation agreement with the City. The County 29 Service Area M-provides for the landscaping and lighting costs associated with Dougherty Valley. 2 Zone 2 excludes the Bishop Ranch area in accordance with the annexation agreement with the City. The agreement stipulates that Zone 2 landscaping costs will not be levied on Bishop Ranch because Sunset Development maintains Bishop Ranch landscaping at its own expense.

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IV. PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
The description and location of existing and proposed new improvements that are or will be maintained by the District during FY 2024/25 are as follows:

Existing Improvements

1. Zone 1 - Citywide Lighting
Zone 1 improvements consist of various lighting improvements located throughout the City with the exception of the Dougherty Valley area. A listing of street light locations for Zone 1 is on file with the Public Works -Public Services Division.

During Fiscal Years 2011/12 and 2012/13, the City converted high-pressure sodium streetl i g h t s to a more energy-efficient, light-emitting diode (LED) technology. This conversion was performed in two phases:

Phase 1 converted approximately 600 streetlights in the Zone 1 area at a cost of $377,505. This work was possible due to an Energy Efficiency and Conservation Block Grant as a part of the American Recovery and Reinvestment Act of 2009, in the amount of $215,600; PG&E utility rebates in the amount of $63,465; and Zone 1 funding in the amount of $98,440.

Phase 2 converted the remaining approximately 1,000 Zone 1 streetlights through funding provided by a General Fund loan and lease agreement with Banc of America Public Capital Corporation. PG&E rebates are being used to repay the General Fund loan and energy savings resulting from the LED conversion are being used to pay the 12-year lease resulting in no net cost to the City for that 12- year period. After the lease period, the City will realize an approximate 50% reduction in costs due to energy savings.

The new technology has not only lowered energy usage and costs, but delivers improved performance and quality of light, resulting in longer product lifespan and has reduced greenhouse gas emissions. In addition, thirty (30) overhead retroreflective signs have been purchased in order to convert illuminated street name signs.

2. Zones 2 through 19 - Citywide Landscaping and Special Zones Zone 2 through 19 improvements are listed in Appendix C. The approximate location of each zone is shown on the Assessment Diagram in Appendix B.

Proposed New Improvements
Proposed new improvements are installed either by the City as capital improvement projects, upgrades paid for through operating budgets, or by developers in accordance with their development conditions of approval. In the latter category, the development Conditions of Approval and the approved Final Map designate those landscaped areas to be maintained by the City. All other landscaped areas remain under private maintenance. In the event that a private

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Property owner(s)/developer(s) want to transfer landscaped maintenance responsibilities for privately maintained areas adjacent to the public right-of-way to the City; such transfers shall conform to the guidelines in Appendix D.

Proposed Upgrades – Capital Improvement Program (CIPs) of FY 2024/2025 Capital Improvement Projects (CIPs) are projects identified as new construction, replacement, and/or renovation of infrastructure within each zone that is over and above annual operating expenses. Additional details regarding the projects are provided in Appendix C and the long-term financing of the projects is indicated in the Reserve Study in Appendix G.

Following are the proposed new zone-specific CIPs. The amounts shown represent the funding requests for FY 2024/25. The allocations from each zone to the respective CIPs as indicated below are from the current fiscal year. The funds are to be expended on improvements within the next five years except as noted.

CIP 300001 – Citywide Lighting Zone Improvements – Zone 1 - $0 As part of the City Village – Summerhill Homes project (SD 9576), a total of 11 new streetlamps will be installed on Norris Canyon Road, Camino Ramon and Executive Parkway. Eleven existing streetlights will also be converted to LEDs. All new streetlamp heads will be owned by PG&E. All improvements will be constructed and paid for by the developer.

CIP 300002 – Citywide Landscaping Zone Improvements – Zone 2 - $72,000 Work for FY 2024/25 includes removal/replacement of declining trees, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300003 – Canyon Lakes Zone Improvements – Zone 3 - $45,000 Work for FY 2024/25 includes removal/replacement of declining trees, irrigation remote control valve replacement, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300004 – Vista San Ramon Zone Improvements – Zone 4 - $21,500 Work for FY 2024/25 includes irrigation controller and master valve upgrade and landscape renovation in various locations.

CIP 300005 – Summerwood Loop Zone Improvements – Zone 5 - $10,000 Work for FY 2024/25 includes mulch and landscape renovation in various locations.

CIP 300006 – West Branch Zone Improvements – Zone 6 - $3,000 There are no new improvement projects scheduled for FY 2024/25.

CIP 300007 – Bent Creek Zone Improvements – Zone 7 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300008 – Deerwood Zone Improvements – Zone 8 - $0
There are no new improvement projects scheduled for FY 2024/25.

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CIP 300009 – Country View Zone Improvements – Zone 9 - $10,000 Work for FY 2024/25 includes supplemental landscape and irrigation renovations not included in the Crow Canyon Road widening project.

CIP 300010 – Old Ranch Estates Zone Improvements – Zone 10 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300011 – Village Parkway Zone Improvements – Zone 11 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300012 – El Nido Zone Improvements – Zone 12 - $0
There are no new improvement projects scheduled for FY 2024/25.

CIP 300013 – Crown Ridge Zone Improvements – Zone 13 - $3,000 Work for FY 2024/25 includes landscape renovation in various locations.

CIP 300014 – Four Oaks Zone Improvements – Zone 14 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300015 – Circle E Zone Improvements – Zone 15 - $0
There are no new improvement projects scheduled for FY 2024/25.

CIP 300016 – Thomas Ranch Zone Improvements – Zone 16 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300017 – Henry Ranch Improvements – Zone 17 - $0
There are no new improvement projects scheduled for FY 2024/25.

CIP 300018 – Old Ranch Summit Zone Improvements – Zone 18 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300019 – Glass House Zone Improvements – Zone 19 - $0 There are no new improvement projects scheduled for FY 2024/25.

CIP 300021 – Relamping – Zone 1- $0
There are sufficient parts available for re-lamping, so no new purchases are anticipated this fiscal year.

CIP 905530 – Bollinger Canyon Rd./Iron Horse Trail Bicycle Pedestrian Overcrossing – Zone 1 - $0
It is anticipated that the Bollinger Canyon Road at Iron Horse Trail Pedestrian and Bicycle Overcrossing will include substantial safety lighting improvements on the bridge and its approaches. Work is anticipated to be completed by December 2025. There are no new improvement projects scheduled for FY 2024/25.

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V. DISTRICT FUNDING
The District is funded through two City wide funding sources and special zones, as discussed below:

1. Citywide Zone Assessments (Zones 1 and 2)
The assessment is collected on the property tax rolls from certain property owners within the City of San Ramon. It was confirmed by a majority vote through Measure K during the November 1996 election. Measure K provided for a continuation of an assessment of $53 per single-family unit per year for Zones 1 & 2 through June 1998, with an increase to $59 per single-family unit per year beginning July 1, 1998, and for each year thereafter.

The Citywide assessment of $59 per unit per year allocated $19 to Citywide street lighting and $40 to Citywide landscaping.

In accordance with Proposition 218, the City conducted a mailed ballot election for the Zone 1 and Zone 2 assessment increase. The election approved the FY 2006/07 assessment at $79 per unit per year and an annual increase based on the Consumer Price Index (CPI) not exceeding 2%. With the $20 increase, these assessments increased proportionately such that the increase to the street lighting assessment was $6 per unit per year, for a total of $25, and the increase to the landscaping assessment was $14 per unit per year, for a total of $54.

Since then, maximum assessment rates for Zone 1 and 2 have been raised by the allowable CPI and are currently at the maximum allowable rates for each Zone as voted by property owners. The February 2024 CPI increase is 2.4%; therefore, the maximum allowable assessment and the maximum assessment rate increase is 2% for FY 2024/25.

There are a total of 34 parcels that are assessed only for Citywide street lighting. These are the parcels within the Bishop Ranch area. Bishop Ranch is responsible for maintaining roadway landscaping at its cost in accordance with the annexation agreement with the City.

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New Developments for FY 2024/25 are detailed below:

In addition to minor new development projects throughout the City, the Landscaping & Lighting District annexed The Preserve (Faria) into Zones 1 and 2 in March of 2018.

Improvements that will be constructed as part of The Preserve and accepted by the City for maintenance, funded by Zones 1 and 2, will consist of new lighting and are described generally in the Faria Preserve Conditions of Approval and on the following Improvement Plans as accepted by the City:
□ Subdivision 9342, The Preserve – Purdue Road, by Gates & Associates □ Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 1, by Gates & Associates
□ Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 2, by Gates & Associates
□ Mainline Extension, Subdivision 9342 – Public Street Lighting, Giacalone Design Services, Inc.

These plans indicate the installation of 40 new streetlights, associated poles, and improvements.

It is anticipated that all of the improvements will be accepted during FY 2024/25.

Special Zone Assessments (Zones 3 - 19)
The special zone assessments are also collected on the property tax rolls from property owners within each special zone. The funds for each special zone can only be used for the purpose of maintaining or improving the zone from which they are collected. In addition, any funds that are not used in any given year must be carried over to the next year.

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VI. ASSESSMENT RATES
FY 2024/25 Maximum Assessment Rates - Zones 1, 2, 4, 18, and 19 Each zone has a maximum allowed assessment rate. Each year the City may increase or decrease the actual assessment for each zone up to the maximum allowed rate for that zone. The City may choose to assess at less than the maximum rate. Four of the zones in Landscaping & Lighting District No. 1984-1 (Zones 1, 2, 18, and 19) have maximum assessment rates that property owners have approved to increase up to 2% each year for changes in the CPI. The February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers, is used. The current maximum rate for Zones 4 was set through a mailed ballot election in May 2023, when property owners approved a new maximum rate, which shall be increased annually by the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers (CPI).

The February 2024 CPI shows an increase of 2.4% compared to the 5.3% increase over the February 2023 CPI. Therefore, the maximum assessment rates for Zones 1, 2, and 19 have been increased by 2%, which was approved by property owners through the ballot process in 2006. The maximum assessment rate for Zone 4 was increased by 2.4%. There are no maximum assessment rate increases or decreases recommended for Zone 18 in FY 2024/25.

FY 2024/25 Assessments Increases/Decreases
Zones 1 and 2 – Citywide Lighting and Citywide Landscaping - Based on the February 2024 CPI increase noted above, the FY 2024/25 assessment caps for Zones 1 and 2 have been increased by the 2% maximum approved by property owners or $2.18 per unit per year. Due to projected expenses for Zone 1, the assessment levy will be increased by $5.04, ra ising the assessment to be levied to $35.27 for FY 2024/25.

Zone 2 will be increased by $1.50, raising the assessment to be levied to $76.21 for FY 2024/25. The total combined assessment to be levied is $111.48 annually.

Zone 3 – Canyon Lakes - The assessment for Canyon Lakes has been increased from $70 to $80 annually, an increase of $10 per unit (maximum assessment rate for Canyon Lakes is $110). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and cover the cost of bringing forward landscape renovation projects.

Zone 4 – Vista San Ramon - The assessment rate for Vista San Ramon will increase from $385 to $394 annually, based on the February 2024 CPI noted above. This increase is based on a detailed deferred maintenance study will ensure the assessment keeps pace with the cost of maintaining the zone improvements and cover the cost of bringing forward landscape renovation projects on a long term basis.

Zone 5 – Summerwood Loop – Decrease assessment from $120 to $100 per unit, a decrease of $20 per unit (maximum Zone 5 assessment rate is $160).

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Zone 9 – Country View - The assessment for Country View has been decreased from $50 to $0 annually, a decrease of $50 per unit (maximum assessment rate for Country View is $100).

This decrease is due to the Crow Canyon Road widening project's impact on the zone.

Zone 11 – Village Parkway - The assessment for Village Parkway has been increased from $100 to $110 annually, an increase of $10 per unit (maximum assessment rate for Village Parkway is $110). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and cover the cost of bringing forward landscape renovation projects.

Zone 12 – El Nido - The assessment for El Nido has been increased from $95 to $110 annually, an increase of $15 per unit (maximum assessment rate for El Nido View is $125). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and cover the cost of bringing forward landscape renovation projects.

Zone 13 – Crown Ridge - The assessment for Crown Ridge has been increased from $750 to $780 annually, an increase of $30 per unit (maximum assessment rate for Crown Ridge is $1,000). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and cover the cost of bringing forward landscape and irrigation renovation projects.

Zone 15 – Circle E - The assessment for Circle E has been increased from $200 to $225 annually, an increase of $25 per unit (maximum assessment rate for Circle E is $300). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements.

Zone 16 – Thomas Ranch - The assessment for Thomas Ranch has been increased from $65 to $75 annually, an increase of $10 per unit (maximum assessment rate for Thomas Ranch is $100). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements.

Zone 19 – Glass House - Based on the February 2024 CPI increase noted above, the FY 2024/25 assessment caps for Zones 1 9 h a v e increased by the 2% maximum approved by property owners from $15,492.17 to $15,802.01 annually, an increase of $309.84 per unit per year (maximum assessment rate for Glass House is $15,802.01. This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and landscape renovations. This assessment is split through the method of apportionment described below.

There are no assessment increases or decreases for Special Zones 6, 7, 8, 10, 14, 17, and 18 for FY 2024/25.

It should be noted that the assessment for West Branch is currently $380 per assessment unit. This is insufficient to maintain the current level of service and replace improvements as they come to the end of their service life. Staff is completing the analysis to support discussions with residents regarding landscaping options and potential ballot proceedings to increase the assessment. Any increase in the assessment level will be as a result of a separate procedure following approval of this Engineer's Report and no increase is assessments is anticipated this fiscal year.

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VII. ASSESSMENT METHODOLOGY
Assessments are allocated in accordance with the Benefit Methodology included in Appendix B and the following Assessment Methodology. Within the zones, the assessment is determined by the use of the land, the size of the parcel, and the intensity of use of the parcel. Land use is classified as either (1) residential, (2) industrial, or (3) commercial and institutional. Within these use classifications, an estimate of benefit is derived by considering the amount of lighting provided, the number of pedestrians generated by the land use, and the enhancement of the security and beauty of the property. The benefits of a single-family home provide the base for "unit" (proportion) calculations. In other words, a single-family home's unit factor is one (1.0).

The unit factor for other land uses is proportional to the benefit each parcel receives relative to a single-family home. Uses that involve more people have higher unit factors and uses that have less frontage have lower unit factors. For example, a condominium's unit factor is 0.75 (because there is less street frontage), while commercial property unit factors range from 4 to 36 (because more people use the property and benefit from the improvements). See Appendix E for the full table of street Landscaping & Lighting unit factors.

Once costs are determined and each parcel's factors are determined, each zone's costs are divided by the total of that zone's factors to determine the cost per factor. Each parcel's factor is then multiplied by the appropriate zone's factor cost(s) to determine that parcel's FY 2024/25 assessment.

Special Zone 5 (Summerwood Loop) Assessment Methodology Improvements
See Appendix C for a description of the improvements in Zone 5.

Estimated Costs
The estimated costs for maintaining the improvements within Zone 5 and for current and upcoming capital improvements are summarized in the Special Zone 5 Costs Benefit Distribution and Assessment Table given below. The reserves and long-term financing of the zone are summarized in the Reserve Fund Study, Table 2, attached.

Special and General Benefit
Special benefit has been determined by breaking the landscaped areas into subareas, estimating the special benefit derived to residents in Zone 5 for each subarea and determining the total general and special benefit as a weighted total of each subarea. Benefits include aesthetic benefits, security and safety benefits, landscaped buffers to traffic, shade from nearby trees, and benefits to pedestrians and motorists from landscaping and trash removal adjacent to the walking path and travelways.

These benefits are shared to varying degrees by residents outside of Zone 5 depending on the location of the landscaping improvement relative to residential units outside of the zone, arterial roadways (Alcosta Boulevard), and the Iron Horse Trail. That portion of the benefit attributable to special benefit is considered a general benefit or the maintenance responsibility of the Citywide Zone 2.

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Arterial
For locations adjacent to Alcosta Boulevard, the majority of the benefit is assumed to be obtained by those residents closest to the improvement and, therefore pass it more frequently and derive benefits from its appearance and buffering effect from the arterial traffic. However, the substantial benefit is attributable to passing users of the arterial road. For this reason, the benefit is split into 70% special benefit and 30% benefit attributable to general benefit or the Citywide Zone 2.

Interior
For all other areas, the general benefit can be determined based on:
1) The proximity (location) of the landscaped improvements to homes within Zone 5 relative to its proximity areas outside Zone 5.
2) The amount of pedestrian traffic from outside of Zone 5 compared to that within Zone 5 that will pass by or use the landscaped areas.
3) The amount of vehicle traffic from outside Zone 5 compared to that within Zone 5 that will pass by the landscaped areas.

For each subarea, it is assumed that the value of the location relative to its proximity to dwelling units within Zone 5 is worth 50 benefit points. The value to pedestrians is worth up to 25 benefit points, and the value to motorists is worth up to 25 benefit points. The cumulative general benefit is calculated based on the general benefit for each subarea and the relative size of the landscaping within each subarea relative to the total.

The apportionment of benefit from location is based on the relative proximity of the landscaped improvement to assessed dwelling units relative to property that is outside of Zone 5, such that if a landscaped area is, on average, 10 feet from a home and 90 feet from the edge of the Zone then 10% of the benefit would be attributable to general benefit.

The apportionment of benefit due to pedestrian traffic depends on the area. For areas adjacent to Fallview Street, the pedestrian traffic is assumed to be approximately proportionate to the number of units within Zone 5 versus those in the adjacent apartment complex. That ratio is 416:421 (apartments: Zone 5 assessment units) or approximately 50 percent. Areas adjacent to Summerwood Loop are on the opposite side of the road from the apartments. It is, therefore, assumed that residents within Zone 5 will use the path more often as a route of travel than those outside of Zone 5. Some residents will also use the path from outside the zone, including residents using it as a safe route to school. For areas adjacent to the Iron Horse Trail, it is also anticipated that the majority of the pedestrians using the path will be from within Zone 5, but with significant users from the apartment area and other users from outside the Zone, including students going to school. The general benefit points can, therefore, be determined using a ratio of 33 percent for both areas.

The apportionment of benefit points to motorists was established by assuming the great majority of traffic on minor streets is associated with Zone 5 dwelling units as opposed to passing traffic or traffic associated with the apartments. However, some traffic is due to drop-offs for school purposes and other reasons. Therefore, 10 percent of the benefit is assumed to be a general benefit along Fallview Street and near the Iron Horse Trail. For areas adjacent to Summerwood Loop, the general

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benefit is taken as 50 percent to account for traffic from the apartments as well as other non-local traffic and drop offs for school.

The overall distribution of benefit points for the subareas in Zone 5 is summarized below. The total general and special benefit was calculated by totaling the benefit in each area and weighting by the size of the landscaped subareas. The subareas belonging to the HOA are not included in the maintenance. Any landscaped areas along Springfield Drive will not be maintained with Zone 5 funds and for the purposes of calculating general benefit, are assumed to be 100 percent general benefit. The capital costs listed below are from Zone 5 and do not include capital costs to be paid for from non-zone funds.

Total Points Summerwood
Loop
Fallview Street Near Iron Horse Trail
50 11 (22%) 0 22 (44%)
25 8.25 (33%) 12.5 (50%) 8.25 (33%)
25 12.5 (50%) 2.5 (10%) 2.5 (10%)
$ 72,311
$ (8,438)
$ 10,000
$ 73,873
129901.361 ft^2
$ 0.569
SubArea Landscape Area
(ft^2)
General Benefit or
Citywide (%)
Special Benefit
(%)
General Benefit
Cost
Special Benefit Cost
1 10,391 0.3 0.7000 $ 1,773 $ 4,136
2 49,867 0.3175 0.6825 $ 9,004 $ 19,355
3 HOA N/A NA N/A N/A
4 5,225 1 0.0000 $ 2,971 $ -
5 18,286 0.15 0.8500 $ 1,560 $ 8,839
6 46,133 0.3275 0.6725 $ 8,592 $ 17,643
Total 129,902 32.35% 67.65% 23,900 $ $ 49,973
Consultants $ -
Tax Roll Fee $ -
$ 7,898.00
$ -
Total 7,898.00 $
$ 73,873
$ (23,900)
$ 7,898
$ 57,871
$ 15,699
$ 42,172
421
$ 100.00
Motorist
Special Zone 5
General Benefit Points Per Category For Each SubArea
Benefit Category
Location
Pedestrian
Total Cost (Operating + Capital, No Admin)
FY 2024/25 Operating and Capital Costs
Operating Cost
minus Indirect Costs
Capital Costs
Total Direct Cost
Total Landscape Area
Cost Per Square Foot
Administration Cost
Overhead and Administration
Administration Staffing
Assessment Analysis
Assessment to be Levied per Unit
Less General Benefit or Citywide
Plus Admin
Total Assessable Cost
Less Reserve Applied to current year
Net to be Assessed
Number of Benefit Units

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The overall distribution of special and general benefit/Zone 2 responsibility is 67.65% special benefit and 32.35% general benefit. The distribution of special benefit and general benefit/Zone 2 responsibility is indicated on Special Zone 5 Costs, Benefit Distribution and Assessment table above.

Method of Assessment
The assessment spread shall be the same as that used for the entirety of the District, as indicated in the Engineer's Report.

Assessment to be Levied
The assessment to be levied for Zone 5 Special Zone per assessment unit is based on:
1) The maintenance and capital costs as distributed between special and general benefit/Zone 2 responsibility.
2) The administrative costs for the zone.
3) The number of assessment units in the zone.
4) Maintenance of reserves necessary for cash flow and capital improvement projects.

There are 421 assessment units within the zone.

The maximum allowable assessment is $160 per assessment unit.

The assessment to be levied for FY 2024/25 is $100.00 per assessment unit.

Special Zone 19 (Glass House) Assessment Methodology
The assessment methodology for Special Zone 19 is different from that of the other 18 zones.

Zone 19 is comprised of three (3) parcels totaling 30.734 acres located in the southwest portion of the City on San Ramon Valley Boulevard. The three (3) property owners consist of City of San Ramon (City), First Baptist Church of Dublin-San Ramon (Church), and American Baptist Homes of the West (Valley Vista). Like other Special Zones within the City's Landscaping & Lighting District, this Zone is financially responsible for the maintenance and operation of improvements in the immediate vicinity. These public improvements generally include a parking lot, driveway, handicap ramp, and associated landscaping and lighting that were constructed by Valley Vista as a part of their Conditions of Approval, and service the three (3) parcels.

The total operation, maintenance and servicing costs for the driveway maintenance, parking area maintenance, handicap ramp maintenance, landscaping maintenance and lighting operation are apportioned in accordance with a methodology that is consistent with standard assessment engineering practices.

In order to determine an equitable allocation to each parcel, the improvements listed above have been broken down into discrete maintenance components and a benefit spread methodology has been created for each.

Driveway Maintenance
There is a 7,610 square-foot driveway that accesses San Ramon Valley Boulevard and services each of the three (3) properties. The driveway maintenance cost is estimated to be

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$3,130.66 annually (in 2009 dollars) and includes sidewalks, storm drains, lighting, street sweeping, and signage. The standard method used to allocate the driveway maintenance costs to the three (3) benefiting parcels was based on the vehicle traffic received by each property.

Projected traffic was estimated based on the total number of parking spaces allocated to each parcel. There are a total of 121 parking spaces allocated to the three (3) parcels (20 for the City, 39 for the Church, and 62 for Valley Vista). Therefore, the $3,130.66 will be allocated as $517.46 (16.53%) to the City, $1,009.06 (32.23%) to the Church, and $1,604.14 (51.24%) to Valley Vista.

Parking Lot Maintenance
As a Condition of Approval for Valley Vista, they built a 17-stall parking area that services two (2) of the three (3) properties (City and Church parcels). The Valley Vista parcel does not use the parking lot. The parking lot has restricted usage of 14 hours each day between the hours of 6:00 a.m. and 10:00 p.m. This parking lot is used for overflow parking from the City parcel and the Church parcel. The Church parcel has a restricted easement that allows them to use the parking lot for 4 hours each Sunday. The parking lot maintenance is $3,903 annually (in 2009 dollars) and includes pavement maintenance, parking stall marking, sweeping, storm drains, and sidewalks. The standard method used to allocate the parking lot maintenance to the two (2) benefitting parcels was based on the total number of hours used by each property owner. It is estimated there are 112 total parking hours (16 hours/day x 7 days). It is assumed that the City will use the parking lot 108 hours per week and the Church will use the parking lot 4 hours per week. Valley Vista will not use the parking lot. Therefore, the $3,903 is allocated as $3,763.60 (96.43%) to the City, $139.39 (3.57%) to the Church, and $0 to Valley Vista.

Handicap Ramp
A bus stop was constructed along San Ramon Valley Boulevard adjacent to and accessible to the three (3) properties. A handicap ramp was not required to access the properties but was built by Valley Vista to enhance access to their property. The handicap ramp is approximately 1,400 square feet and maintenance is estimated to be $3,542.75 annually (in 2009 dollars).

The maintenance of the handicap ramp only includes surface improvements such as concrete, handrails, lighting, and storm drains (it does not include any subsurface improvements). Since the handicap ramp was built to enhance the Valley Vista property, 100% of the maintenance is the responsibility of Valley Vista.

Landscape Maintenance
Approximately 5,800 square feet of landscaping improvements were installed adjacent to the parking area. The landscaping improvement maintenance requirements include tree maintenance and replacement, shrub ground cover m a i n t e n a n c e and replacement, irrigation, utilities (such as water and electricity), and the replacement of irrigation controllers. The annual maintenance cost is approximately $2,711 (in 2009 dollars). It has been agreed upon by the three (3) property owners that the total cost of maintaining the landscaping will be 100% allocated to the City parcel.

In summary, the total costs of the maintenance represented above are $13,811 annually (in 2009 dollars). Based upon the above calculations, the City is responsible for approximately 52.7%, the Church is responsible for approximately 8.6% and Valley Vista is responsible for approximately 38.7%.

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It should be noted that, prior to the formation of Zone 19, the three parcel owners were responsible for paying the Zone 1 and Zone 2 assessments. Each parcel owner will continue to pay those assessments in addition to the Zone 19 assessment.

Assessment Range
The per-unit ranges for all zones are determined by estimating the costs for the current year at the time the range is established and dividing the costs by the number of unit factors estimated for that year. This per-unit cost becomes the bottom of the range. The top of the range is determined by estimating the costs at the end of a five-year period and dividing that number by the number of expected unit factors at that time.

VIII. REVENUES AND EXPENDITURES
Charts in Appendix F provide a summary of the proposed zone budgets for FY 2024/25, FY 2023/24 projected year- end revenues and expenditures, FY 2023/24 adopted budget, and the actual FY 2022/23 Landscaping & Lighting District revenues and expenditures. The total FY 2024/25 proposed budget for the Landscaping & Lighting District is $3,978,077.76. The distribution of costs between assessable properties is determined by the Assessment Methodology described in Section VII of this Report.

IX. ASSESSMENTROLL
The following is a summary of information included in the Assessment Roll that, because of its bulk, is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment of the parcel in proportion to the estimated benefit it receives from the improvement.

This is done in the following format:

Property Description Property Description FY 2024/25
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $3,978,077.76
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

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APPENDIX A

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APPENDIX C

PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
Details of the streetlights and landscaping improvements within the District and locations of these improvements are outlined in the final maps, subdivision improvement plans, capital improvement plans, and as follows:

Zone 1 – Citywide Lighting
A list of street light locations for Zone 1 is on file with the Public Works Department, Public Services Division. They are located throughout the City with the exception of Dougherty Valley.

Zone 2 – Citywide Landscaping
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes tree, shrubs, groundcover, turf, irrigation, and decorative lighting. These areas exclude Bishop Ranch and Dougherty Valley.

Zone 3 – Canyon Lakes
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and one decorative wall with decorative lighting.

Zone 4 – Vista San Ramon
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 5 – Summerwood Loop
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, and irrigation.

Zone 6 – West Branch
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, two decorative fountains, three gazebos, decorative lighting, pathways, jogging trails (including bridge), exterior soundwall maintenance, and open space.

Zone 7 – Bent Creek
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includestrees,shrubs, groundcover, irrigation, pathways, and a creek.

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Zone 8 - Deerwood
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a retaining wall, an entrance sign, and decorative lighting.

Zone 9 – Country View
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 10 – Old Ranch Estates
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, entrance sign, irrigation, decorative lighting, and open space.

Zone 11 – Village Parkway
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 12 – El Nido
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, detention basin, fencing, maintenance road, and creeks.

Zone 13 – Crown Ridge
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a detention basin, and a maintenance road.

Zone 14 – Four Oaks
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a detention basin, fencing, and a maintenance road.

Zone 15 – Circle E
Referto the Assessment Diagram forthe general location and extent ofimprovements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and a detention basin.

Zone 16 – Thomas Ranch
Referto the Assessment Diagram forthe general location and extent ofimprovements. The general nature of the improvements includes trees, shrubs, groundcover and irrigation.

Zone 17 – Henry Ranch
Refer to the Assessment Diagram for the general location and extent of improvements. The general

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nature of the improvements includes trees, shrubs, groundcover, irrigation, and a Vortech water control facility.

Zone 18 – Old Ranch Summit
Referto the Assessment Diagram forthe general location and extent ofimprovements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and detention basins.

Zone 19 – Glass House
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a driveway, parking area, and handicap ramp.

Additional details are provided on the attached capital improvement program project description sheets.

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Capital Improvement Program 2024/25 - 2028/29
Landscaping and Lighting Assessment District Fund (LL)

No Pr # Project Name Prior Yrs 2024-25 2025-26 2026-27 2027-28 2028-29 Total 5Yr Beyond 5yr Total Project 1 300007 Bent Creek Zone Improvements - Zone 7 $176,352 $0 $0 $0 $5,000 $2,000 $7,000 $115,500 $298,852 2 905530 Bollinger Canyon Rd. / Iron Horse Trail
Bicycle Pedestrian Overcrossing
$500,000 $0 $0 $0 $0 $0 $0 $0 $500,000
3 300003 Canyon Lakes Zone Improvements - Zone
3 $270,000 $45,000 $30,000 $15,000 $15,000 $15,000 $120,000 $0 $390,000 4 935404 Centralized Irrigation System Upgrade $349,246 $0 $0 $0 $0 $0 $0 $0 $349,246 5 300015 Circle E Zone Improvements - Zone 15 $68,000 $0 $3,000 $0 $0 $0 $3,000 $54,000 $125,000 6 300002 Citywide Landscaping Zone
Improvements - Zone 2
$402,000 $72,000 $72,000 $97,000 $72,000 $42,000 $355,000 $228,000 $985,000 7 300001 Citywide Lighting Zone Improvements -
Zone 1
$186,000 $0 $0 $0 $0 $0 $0 $1,174,000 $1,360,000
8 300021 Citywide Lighting Zone Street Lights
Improvements - Zone 1
$225,000 $0 $50,000 $50,000 $75,000 $75,000 $250,000 $50,000 $525,000 9 300009 Country View Zone Improvements - Zone 9 $11,000 $10,000 $0 $0 $0 $0 $10,000 $40,000 $61,000 10 300013 Crown Ridge Zone Improvements - Zone
13 $35,546 $3,000 $0 $0 $0 $0 $3,000 $46,000 $84,546
11 300008 Deerwood Zone Improvements - Zone 8 $81,441 $0 $0 $5,000 $0 $5,000 $10,000 $0 $91,441 12 300012 El Nido Zone Improvements - Zone 12 $17,377 $0 $0 $0 $0 $0 $0 $10,500 $27,877 13 955478 Fountain Repairs and Replacement $772,606 $0 $0 $0 $0 $0 $0 $0 $772,606 14 300014 Four Oaks Zone Improvements - Zone 14 $5,245 $0 $0 $0 $0 $0 $0 $0 $5,245 15 300019 Glass House Zone Improvements - Zone
19 $32,401 $0 $0 $0 $0 $0 $0 $17,000 $49,401
16 300017 Henry Ranch Zone Improvements - Zone
17 $4,157 $0 $0 $0 $0 $0 $0 $11,500 $15,657
17 955516 Irrigation Booster Pump Installation $23,982 $0 $0 $0 $0 $0 $0 $0 $23,982 18 300010 Old Ranch Estates Zone Improvements -
Zone 10
$180,000 $0 $0 $0 $8,500 $0 $8,500 $0 $188,500
19 300018 Old Ranch Summit Zone Improvements -
Zone 18
$210,000 $0 $0 $0 $5,000 $0 $5,000 $25,000 $240,000
20 935488 Street Landscape Planting Renovation $514,476 $0 $0 $0 $0 $0 $0 $0 $514,476 21 300005 Summerwood Loop Zone Improvements -
Zone 5
$160,956 $10,000 $0 $10,000 $0 $0 $20,000 $464,645 $645,601 22 300016 Thomas Ranch Zone Improvements - Zone
16 $0 $0 $0 $0 $0 $0 $0 $15,000 $15,000
23 300011 Village Parkway Zone Improvements -
Zone 11
$70,880 $0 $1,000 $0 $1,000 $0 $2,000 $6,700 $79,580

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Capital Improvement Program 2024/25 - 2028/29
Landscaping and Lighting Assessment District Fund (LL)
No Pr # Project Name Prior Yrs 2024-25 2025-26 2026-27 2027-28 2028-29 Total 5Yr Beyond 5yr Total Project 24 300004 Vista San Ramon Zone Improvements -
Zone 4
$24,064 $21,500 $6,800 $6,800 $13,600 $0 $48,700 $4,600 $77,364 25 300006 West Branch Zone Improvements - Zone 6 $174,920 $3,000 $431,900 $83,500 $17,000 $25,000 $560,400 $678,600 $1,413,920 Totals $4,495,650 $164,500 $594,700 $267,300 $212,100 $164,000 $1,402,600

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300001
Citywide Lighting Zone Improvements - Zone 1
The Engineer's Report adopted by City Council approved the creation of project funded by the Citywide Lighting Fund.

Project Mgr:

Estimated Total Cost $1,360,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Fitzpatrick/Bender

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. To date, completed traffic signal pole painting at the following intersections: Old Ranch Road/Dougherty Road, Old Ranch Road/Bent Creek Drive, Old Ranch Road/Monte Vista Drive, Bollinger Canyon Road/City Hall, Camino Ramon/Fostoria Way, Crow Canyon Road/Old Crow Canyon Road, Crow Canyon Road/Old Mill Road, and Crow Canyon Road/Dougherty Road. This work is scheduled annually in order to perform work to each signalized intersection on a predetermined cycle. There are no improvements scheduled for FY 2024/25.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 1
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer's Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 1.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 186,000 0 0 0 0 0 1,360,000 1,174,000
Totals 186,000 0 0 0 0 0 1,360,000 1,174,000
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 186,000 0 0 0 0 0 1,360,000 1,174,000
Totals 186,000 0 0 0 0 0 1,360,000 1,174,000
CIP 2024-25 Page 1 CIP#: 300001

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300002
Citywide Landscaping Zone Improvements - Zone 2
The Engineer’s Report adopted by City Council approved the creation of project funded by the Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $985,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. To date, removed/replaced declining trees; replaced irrigation valves in Homestead Village; completed landscape renovations on Crow Canyon Road at Bollinger Canyon Road, Stagecoach Road, Alcosta Boulevard at Olympia Fields Drive to Pine Valley Road, and San Ramon Valley Boulevard at Castleton Court to Talavera Drive. FY 2024/25, continue the removal/replacement of declining trees, and landscape and irrigation renovations in various locations within the zone. See L&L Engineer's Report for FY 2024/25 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 2
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 2.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 402,000 72,000 72,000 97,000 72,000 42,000 985,000 228,000 Totals 402,000 72,000 72,000 97,000 72,000 42,000 985,000 228,000 Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 402,000 72,000 72,000 97,000 72,000 42,000 985,000 228,000 Totals 402,000 72,000 72,000 97,000 72,000 42,000 985,000 228,000 CIP 2024-25 Page 2 CIP#: 300002

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300003
Canyon Lakes Zone Improvements - Zone 3
The Engineer’s Report adopted by City Council approved the creation of project funded by the Canyon Lakes Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $390,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. To date, removed/replaced declining trees; replaced irrigation valves on Alcosta Boulevard; and landscape slope renovation and planting at Crow Canyon Road and Shoreline Drive. FY 2024/25, continue the removal/replacement of declining trees, remote control valves and various landscape and irrigation renovations. See L&L Engineer's Report for FY 2024/25 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 3
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 3.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 270,000 45,000 30,000 15,000 15,000 15,000 390,000 0 Totals 270,000 45,000 30,000 15,000 15,000 15,000 390,000 0 Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 270,000 45,000 30,000 15,000 15,000 15,000 390,000 0 Totals 270,000 45,000 30,000 15,000 15,000 15,000 390,000 0 CIP 2024-25 Page 3 CIP#: 300003

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300004
Vista San Ramon Zone Improvements - Zone 4
The Engineer's Report adopted by City Council approved the creation of project funded by the Vista San Ramon Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $77,364 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2020/21 work included removal/replacement of declining trees. FY 2022/23, completed installation of mulch and landscaping. FY 2024/25, continue the removal/replacement of irrigation controllers and various landscape renovations within the zone.

See L&L Engineer's Report for FY 2024/25 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 4
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 4.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 24,064 21,500 6,800 6,800 13,600 0 77,364 4,600 Totals 24,064 21,500 6,800 6,800 13,600 0 77,364 4,600
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 24,064 21,500 6,800 6,800 13,600 0 77,364 4,600 Totals 24,064 21,500 6,800 6,800 13,600 0 77,364 4,600
CIP 2024-25 Page 4 CIP#: 300004

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300005
Summerwood Loop Zone Improvements - Zone 5
The Engineer's Report adopted by City Council approved the creation of project funded by the Summerwood Loop Fund and Citywide Landscaping Fund. City Council appropriated $80,747 from Zone 2 Fund at FY 22/23 MidYear review.

Project Mgr:

Estimated Total Cost $645,601 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. To date, completed landscape and irrigation renovation along the pathway adjacent to Iron Horse Trail as well as minor repairs to asphalt pathway throughout the zone; replaced the entry monument to subdivision on Alcosta Boulevard; landscape and irrigation renovations; and park strip renovation on Summerwood Loop between Alcosta Boulevard and Fallen Leaf Circle. FY 2024/25 work includes mulching and landscape renovations in various locations within the zone. See L&L Engineer's Report for FY 2024/25 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 5
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 5.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 160,956 10,000 0 10,000 0 0 645,601 464,645
Totals 160,956 10,000 0 10,000 0 0 645,601 464,645
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 160,956 10,000 0 10,000 0 0 645,601 464,645 Totals 160,956 10,000 0 10,000 0 0 645,601 464,645
CIP 2024-25 Page 5 CIP#: 300005

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300006
West Branch Zone Improvements - Zone 6
The Engineer's Report adopted by City Council approved the creation of project funded by the West Branch Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $1,413,920 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2021/22, completed Fountain repairs at Reflection Fountain. FY 2024/25 work includes step fountain backwash valve and multi-port handle replacement. See L&L Engineer's Report for FY 2024/25 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 6
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 6.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 174,920 3,000 431,900 83,500 17,000 25,000 1,413,920 678,600 Totals 174,920 3,000 431,900 83,500 17,000 25,000 1,413,920 678,600 Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 174,920 3,000 431,900 83,500 17,000 25,000 1,413,920 678,600 Totals 174,920 3,000 431,900 83,500 17,000 25,000 1,413,920 678,600 CIP 2024-25 Page 6 CIP#: 300006

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300007
Bent Creek Zone Improvements - Zone 7
The Engineer's Report adopted by City Council approved the creation of project funded by the Bent Creek Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $298,852 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. To date, completed replacement of remote control valves, irrigation valves on Alcosta Boulevard, landscape renovation at Dougherty Road entry corners, and painting of gazebos. FY 2024/25, continue landscape renovation, remote control valve replacement, and painting and sealing of bridge overpass in zone. There are no new improvements scheduled for FY 2024/25. See L&L Engineer's Report for FY 2024/25 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 7
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 7.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 176,352 0 0 0 5,000 2,000 298,852 115,500
Totals 176,352 0 0 0 5,000 2,000 298,852 115,500
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 176,352 0 0 0 5,000 2,000 298,852 115,500 Totals 176,352 0 0 0 5,000 2,000 298,852 115,500
CIP 2024-25 Page 7 CIP#: 300007

5.7.b
Packet Pg. 114 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300008
Deerwood Zone Improvements - Zone 8
The Engineer's Report adopted by City Council approved the creation of project funded by the Deerwood Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $91,441 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. There are no improvements scheduled for FY 2024/25.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 8
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 8.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 81,441 0 0 5,000 0 5,000 91,441 0
Totals 81,441 0 0 5,000 0 5,000 91,441 0
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 81,441 0 0 5,000 0 5,000 91,441 0
Totals 81,441 0 0 5,000 0 5,000 91,441 0
CIP 2024-25 Page 8 CIP#: 300008

5.7.b
Packet Pg. 115 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300009
Country View Zone Improvements - Zone 9
The Engineer's Report adopted by City Council approved the creation of project funded by the Country View Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $61,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23 completed landscape renovation including irrigation controllers and remote control valve replacement in various locations in zone. FY 2024/25 work includes supplemental landscape and irrigation renovations following completion of the Crow Canyon Widening Projects (CIPs 905328 and 905327). See L&L Engineer's Report for FY 2024/25 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 9
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 9.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 11,000 10,000 0 0 0 0 61,000 40,000
Totals 11,000 10,000 0 0 0 0 61,000 40,000
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 11,000 10,000 0 0 0 0 61,000 40,000
Totals 11,000 10,000 0 0 0 0 61,000 40,000
CIP 2024-25 Page 9 CIP#: 300009

5.7.b
Packet Pg. 116 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300010
Old Ranch Estates Zone Improvements - Zone 10
The Engineer's Report adopted by City Council approved the creation of project funded by the Old Ranch Estates Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $188,500 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. To date, completed installation of new lighting system for tree and sign uplights, landscape renovation, and irrigation repairs. will include continued landscape renovation and irrigation repairs in various locations. There are no improvements scheduled for FY 2024/25.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 10
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 10.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 180,000 0 0 0 8,500 0 188,500 0
Totals 180,000 0 0 0 8,500 0 188,500 0
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 180,000 0 0 0 8,500 0 188,500 0
Totals 180,000 0 0 0 8,500 0 188,500 0
CIP 2024-25 Page 10 CIP#: 300010

5.7.b
Packet Pg. 117 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300011
Village Parkway Zone Improvements - Zone 11
The Engineer's Report adopted by City Council approved the creation of project funded by the Village Parkway Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $79,580 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. To date, completed landscape renovation and remote control valve replacement on Shavano Way. There are no improvements scheduled for FY 2024/25.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 11
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 11.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 70,880 0 1,000 0 1,000 0 79,580 6,700
Totals 70,880 0 1,000 0 1,000 0 79,580 6,700
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 70,880 0 1,000 0 1,000 0 79,580 6,700
Totals 70,880 0 1,000 0 1,000 0 79,580 6,700
CIP 2024-25 Page 11 CIP#: 300011

5.7.b
Packet Pg. 118 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300012
El Nido Zone Improvements - Zone 12
The Engineer's Report adopted by City Council approved the creation of project funded by the El Nido Fund and Citywide Landscaping Fund. City council authorized Mid-Year appropriation of $5,000 on March 9, 2021.

Project Mgr:

Estimated Total Cost $27,877 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. To date, completed tree repair and replacement, and remote control valves replacements. There are no improvements scheduled for FY 2024/25.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 12
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 12.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 17,377 0 0 0 0 0 27,877 10,500
Totals 17,377 0 0 0 0 0 27,877 10,500
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 17,377 0 0 0 0 0 27,877 10,500
Totals 17,377 0 0 0 0 0 27,877 10,500
CIP 2024-25 Page 12 CIP#: 300012

5.7.b
Packet Pg. 119 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300013
Crown Ridge Zone Improvements - Zone 13
The Engineer's Report adopted by City Council approved the creation of project funded by the Crown Ridge Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $84,546 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. To date, completed irrigation cabinets upgrade and controllers and landscape renovation along Westside Drive; and remote control valve replacements and landscape renovations on Westside Drive. FY 2024/25 includes irrigation and landscape renovations throughout the zone. See L&L Engineer's Report for FY 2024/25 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 13
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 13.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 35,546 3,000 0 0 0 0 84,546 46,000
Totals 35,546 3,000 0 0 0 0 84,546 46,000
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 35,546 3,000 0 0 0 0 84,546 46,000
Totals 35,546 3,000 0 0 0 0 84,546 46,000
CIP 2024-25 Page 13 CIP#: 300013

5.7.b
Packet Pg. 120 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300014
Four Oaks Zone Improvements - Zone 14
The Engineer's Report adopted by City Council approved the creation of project funded by the Four Oaks Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $5,245 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2019/20 completed removal and replacement of declining trees and landscaping. There are no improvements scheduled for FY 2024/25.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 14
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 14.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 5,245 0 0 0 0 0 5,245 0
Totals 5,245 0 0 0 0 0 5,245 0
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 5,245 0 0 0 0 0 5,245 0
Totals 5,245 0 0 0 0 0 5,245 0
CIP 2024-25 Page 14 CIP#: 300014

5.7.b
Packet Pg. 121 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300015
Circle E Zone Improvements - Zone 15
The Engineer's Report adopted by City Council approved the creation of project funded by the Circle E Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $125,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. To date, completed landscape renovation along slope area, repairs to access roads and trails; replacement of remote control valves. FY 2024/25, continue to repair gravel access road and trail repair within the zone. There are no new improvement projects scheduled in FY 2024/25. See L&L Engineer's Report for FY 2024/25 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 15
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 15.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 68,000 0 3,000 0 0 0 125,000 54,000
Totals 68,000 0 3,000 0 0 0 125,000 54,000
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 68,000 0 3,000 0 0 0 125,000 54,000
Totals 68,000 0 3,000 0 0 0 125,000 54,000
CIP 2024-25 Page 15 CIP#: 300015

5.7.b
Packet Pg. 122 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300016
Thomas Ranch Zone Improvements - Zone 16
The Engineer's Report adopted by City Council approved the creation of project funded by the Thomas Ranch Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $15,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. There are no improvements scheduled for FY 2024/25.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 16
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 16.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 0 0 0 0 0 0 15,000 15,000
Totals 0 0 0 0 0 0 15,000 15,000
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 0 0 0 0 0 0 15,000 15,000
Totals 0 0 0 0 0 0 15,000 15,000
CIP 2024-25 Page 16 CIP#: 300016

5.7.b
Packet Pg. 123 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300017
Henry Ranch Zone Improvements - Zone 17
The Engineer's Report adopted by City Council approved the creation of project funded by the Henry Ranch Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $15,657 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. There are no improvements scheduled for FY 2024/25.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 17
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 17.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 4,157 0 0 0 0 0 15,657 11,500
Totals 4,157 0 0 0 0 0 15,657 11,500
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 4,157 0 0 0 0 0 15,657 11,500
Totals 4,157 0 0 0 0 0 15,657 11,500
CIP 2024-25 Page 17 CIP#: 300017

5.7.b
Packet Pg. 124 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300018
Old Ranch Summit Zone Improvements - Zone 18
The Engineer's Report adopted by City Council approved the creation of project funded by the Old Ranch Summit Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $240,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. To date, completed replacement of remote controller valves and landscape renovation; and repairs and clean-up to detention basins in zone. There are no improvements scheduled in FY 2024/25.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 18
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 18.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 210,000 0 0 0 5,000 0 240,000 25,000
Totals 210,000 0 0 0 5,000 0 240,000 25,000
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 210,000 0 0 0 5,000 0 240,000 25,000
Totals 210,000 0 0 0 5,000 0 240,000 25,000
CIP 2024-25 Page 18 CIP#: 300018

5.7.b
Packet Pg. 125 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300019
Glass House Zone Improvements - Zone 19
The Engineer's Report adopted by City Council approved the creation of project funded by the Glass House Fund.

Project Mgr:

Estimated Total Cost $49,401 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell/Watson

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2019/20 completed plant material replacement in lower parking lot area. FY 2023/24, completed interior landscape renovations and irrigation controllers and remote control valves replacement in zone. There are no improvements scheduled in FY 2024/25.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 19
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 19.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 32,401 0 0 0 0 0 49,401 17,000
Totals 32,401 0 0 0 0 0 49,401 17,000
Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 32,401 0 0 0 0 0 49,401 17,000
Totals 32,401 0 0 0 0 0 49,401 17,000
CIP 2024-25 Page 19 CIP#: 300019

5.7.b
Packet Pg. 126 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) Capital Improvement Program 2024/25 - 2028/29

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300021
Citywide Lighting Zone Street Lights Improvements - Zone 1 The Engineer's Report adopted by the City Council approved the creation of project funded by the Citywide Lighting Fund.

Project Mgr:

Estimated Total Cost $525,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Fitzpatrick/Bender

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. This project will replace the City street lights as required. Initial funding is expected to be low as most lights are within the operational life and/or are under warranty. Costs will increase with time. Initial replacements will be limited and as needed. Future replacements will be systematic. FY 2024/25, continue relamping of street lights. There are sufficient parts available for relamping, so no new purchases are anticipated in FY 2024/25. See L&L Engineer's Report for FY 2024/25 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 1
Project Description
This project provides for the replacement and upgrade of street lights on an on-going basis, as identified in the Engineer's Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 1.

Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total All Costs 225,000 0 50,000 50,000 75,000 75,000 525,000 50,000 Totals 225,000 0 50,000 50,000 75,000 75,000 525,000 50,000 Prior Year 2024-25 2025-26 2026-27 2027-28 2028-29 Beyond 5 Yr Total Landscape & Ltg. 225,000 0 50,000 50,000 75,000 75,000 525,000 50,000 Totals 225,000 0 50,000 50,000 75,000 75,000 525,000 50,000 CIP 2024-25 Page 20 CIP#: 300021

5.7.b
Packet Pg. 127 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) D-1

APPENDIX D

CITY OF SAN RAMON

LANDSCAPING & LIGHTING DISTRICT GUIDELINES

TRANSFER OF LANDSCAPING MAINTENANCE RESPONSIBILITIES FROM PRIVATE

PROPERTY OWNER(S)/DEVELOPERS TO THE CITY OF SAN RAMON FOR AREAS

ADJACENT TO THE PUBLIC RIGHT-OF-WAY
From time to time private property owner(s), Homeowners' Associations, or developers request that the City assume maintenance of existing private property, it is important to establish procedural guidelines for the assumption of such responsibilities. These guidelines are:

New Development

1. If the owner(s)/developer of a new development wishes to have an area maintained by the City, discussions will be initiated with the City during the planning review process.

2. The owner(s)/developer shall provide area and landscaping information to the City so that the City can develop maintenance cost estimates and the corresponding assessment amount.

3. After the City determines the assessment amount, including an assessment range or inflation factor, the owner(s)/developer shall petition the City in writing to request formation of a Special Landscaping & Lighting District or Special Zone within the existing Landscaping & Lighting District. This petition shall be in conformance with the Right to Vote on Taxes Act (Proposition 218).

4. Following review and confirmation of the petition, the City shall conduct a public hearing and an election of the owner(s) in accordance with the Landscaping and Lighting Act and the Right to Vote on Taxes Act. The Public Hearing and election shall occur prior to the approval (vesting) of the development with Conditions of Approval. The assessment may only be levied if there is not a majority protest and a majority of the ballots weighted according to the proportional financial obligation of the affected property, are in favor of the proposal.

5. The owner(s)/developer can proceed to obtain City development approval designating the area(s) to be conveyed to and maintained by the City on appropriate development maps and plans.

6. Properties will be assessed upon Final Map approval by the City, recordation by the County Recorder's Office, and inclusion of the parcels on the Assessment Roll by the County Assessor's Office. It shall be the responsibility of the current property owner of each parcel to pay the assessment.

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Packet Pg. 128 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) D-2

7. The owner(s)/developer shall be responsible to disclose the assessment on properties that are sold. If a Homeowners' Association is created within the development, the assessment shall be explained in the CC&Rs.

8. The owner(s)/developer shall install irrigation and landscaping in conformance with the approved landscaping plans. The approved plans shall be in accordance with information provided during the development review process and the City of San Ramon's Beautification Guidelines.

9. Following the completion of a minimum one-year warranty maintenance period, the City shall accept maintenance of the area.

Existing Developments

1. Discussions with the City for the transfer of maintenance shall be initiated by the property owner(s) or Homeowners' Association. The owner(s) shall provide available area and landscaping information to the City so that the City can develop any capital and/or maintenance costs and the corresponding assessment amount.

2. Based upon these discussions, the City shall determine an assessment amount, which will include an assessment range or inflation factor. The assessment amount shall include the capital costs required to bring the property up to City Beautification Standards, as well as the ongoing maintenance costs. The City may assist in financing these capital improvements through annual installment assessments consistent with the provisions of the Landscaping and Lighting Act.

3. After the City determines the assessment amount, the owner(s) shall petition the City in writing to request formation of a Special Landscaping & Lighting District or Special Zone within the existing Landscaping & Lighting District. This petition shall be in accordance with the Right to Vote on Taxes Act.

4. Following review and confirmation of the petition, the City shall conduct a Public Hearing and an election of the owner(s) in accordance with the Landscaping and Lighting Act and the Right to Vote on Taxes Act. The assessment may only be levied if there is not a majority protest and a majority of the ballots weighted according to the proportional financial obligation of the affected property, are in favor of the proposal.

5. The owners of the property shall convey title of the property to be maintained (including any existing facilities such as water meters), to the City.

6. Properties will be assessed upon inclusion of the assessment on the County Assessment Roll.

7. Property owners shall be responsible for disclosing the assessment upon the sale of their private property. If there is a Homeowners' Association, the assessment shall be explained in the CC&Rs.

8. Properties will be assessed upon inclusion of the parcels on the Assessment Roll by the County Assessor's Office.

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Packet Pg. 129 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) D-3

BENEFIT METHODOLOGY
According to the Landscaping and Lighting Act, the assessment "may be apportioned by any formula or method, which fairly distributes the new amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements" (Streets and Highways Code, Section 22573). Under the Right to Vote on Taxes Act, only special benefits are assessable.

Citywide Assessment
The Citywide assessment was confirmed by a majority vote for Measure K during the November 1996 elections. Measure K provides for a continuation of the $53 per unit per year Citywide Assessment through June 1998. On July 1, 1998, the Citywide assessment increased to $59 per unit per year.

On July 11, 2006, the City Council approved Resolution No. 2006-106 adopting the new rate of $79 per unit for FY 2006/07, which includes an annual adjustment based on the Consumer Price Index (CPI) not to exceed 2%.

The Citywide Assessment provides for street lighting and three categories of landscaping:

Category 1 - Bishop Ranch Area
Landscaping maintenance within the Bishop Ranch area is governed by their Annexation Agreement to the City of San Ramon.

Category 2 - Arterial Medians
Medians along arterials are the responsibility of the City and will be maintained at a standard determined by the City. Arterials are: Crow Canyon Road, Bollinger Canyon Road (between Crow Canyon Road and Alcosta Boulevard), San Ramon Valley Boulevard, Alcosta Boulevard, Dougherty Road, Village Parkway, Fostoria Way, and Old Ranch Road.

Category 3 - Arterial Roadsides
Roadsides along arterials are the shared responsibility of the City and the adjacent private development – 30% of the cost for arterial roadsides is included within the Citywide Assessment while the remaining 70% is included within the special zone assessments described below. This shared responsibility is based upon the following factors:
a. Enhanced landscaping along arterial roadsides provides special benefit to both the City and the adjacent property owners.
b. Portions of the landscaped arterial roadside areas were previously maintained by the adjacent development, or private property owners, and were then deeded over to the City for maintenance.

5.7.b
Packet Pg. 130 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) D-4
c. Arterial roadside landscaping was originally installed as part of the private development. d. In some cases, landscaped arterial roadside areas provide special benefit by serving as an entry statement into the private development area.

Confirmation of the Citywide Assessment was based on the methodology as prescribed in the FY 1996/97 Engineer's Report for the City of San Ramon Landscaping & Lighting District 1984-1.

As a result, the methodology did not include the assessment of any public agency properties for the Citywide Assessment. Starting in FY 2006/07 public agencies including fire stations, schools (both public and private), churches, and City owned facilities will be assessed using the commercial/institutional methodology. The methodology for nonresidential, commercial, and industrial properties remains consistent with the FY 1996/97 Engineer's Report.

Special Zone Assessments
Special zone assessments provide for landscaping and maintenance of landscaping in two categories:

Category 1 - Arterial Roadside
Roadsides along arterials are the shared responsibility of the City and the adjacent private development. The special zone assessments provide for 70% of the cost of arterial roadsides.

Category 2 - Other Areas
Public medians, parkways, public open space, and roadsides other than arterial medians and arterial roadsides provide a special benefit to and are the responsibility of the private development adjacent to such landscaping. Therefore, all costs associated with these areas are provided by the special zone assessment.

City services for the landscaping or the maintenance of these two categories will be assessed on a benefit basis against properties through the creation of a special zone. The special assessment zone will be defined by either the boundaries of the specific subdivision requesting the maintenance or by the District Engineer who will determine special benefit.

Currently, there are 17 special zones:

1. Special Zone 3 - Canyon Lakes 10. Special Zone 12 - El Nido

2. Special Zone 4 - Vista San Ramon 11. Special Zone 13 - Crown Ridge

3. Special Zone 5 - Summerwood Loop 12. Special Zone 14 - Four Oaks

4. Special Zone 6 - West Branch 13. Special Zone 15 - Circle E

5. Special Zone 7 - Bent Creek 14. Special Zone 16 - Thomas Ranch

6. Special Zone 8 - Deerwood 15. Special Zone 17 - Henry Ranch

7. Special Zone 9 - Country View 16. Special Zone 18 - Old Ranch Summit

8. Special Zone 10 - Old Ranch Estates 17. Special Zone 19 - Glass House

9. Special Zone 11 - Village Parkway

5.7.b
Packet Pg. 131 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report)

APPENDIX E

STREET LANDSCAPING & LIGHTING UNIT FACTORS
By Land Use and Use Code
Use Intensity & Security &
Land Use Code1 Visibility Pedestrian Aesthetics Total
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13 - 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 - 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59 Assessment based on frontage and total area of the parcel.

Commercial and 29 - 49 Please see below
Institutional 70 - 79 Please see below
Industrial (Codes 50 - 59 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,001 - 100,000 0.58 - 2.29 12
501 - 1000 24 100,001 - 250,000 2.30 - 5.79 24
1001 or more 36 250,001 or more 5.80 or more 36
Commercial and Institutional (Codes 29 - 49 and 70 - 79 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 5,000 0.00 - .11 4
201 - 500 8 5,001 - 10,000 0.12 - .22 8
501 - 1,000 12 10,001 - 25,000 .23 - .58 12
1,001 - 3,000 16 25,001 - 100,000 .59 - 2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001 or more 36 500,001 or more 11.50 or more 36
1The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used.

E-1

5.7.b
Packet Pg. 132 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-1

APPENDIX F
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 1 - CITYWIDE LIGHTING
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 1,154,368 $ 899,420 $ 894,440 $ 728,930

REVENUES
Assessment Revenue 801,564 801,564 801,564 935,202
Return Funding - CIP - - - -
Interest/Finance Adjustment 5,976 - - -
Damage Reimbursement 30,190 - - -
Total Revenues 837,729 801,564 801,564 935,202

EXPENDITURES
Personnel 191,154 203,631 203,631 221,899
Contracts 50,716 28,540 28,540 28,540
Utilities 462,373 435,000 435,000 589,000
Materials & Supplies 16,805 22,700 22,700 22,900
Other - - - -
Indirect Costs 72,201 87,396 87,396 113,917
Assessment Collection Fee 13,003 21,158 21,158 21,158
LED Project Financing Lease Pmt 68,407 70,648 70,648 29,831 Total Expenditures 874,658 869,073 869,073 1,027,245
Net Increase (Decrease) in Fund Balance (36,929) (67,509) (67,509) (92,043) Fund Balance w/o Project Costs 1,117,440 831,911 826,930 636,887 % of Operating Costs 128% 96% 95% 62%

IMPROVEMENT PROJECTS
CIP 300001 - Street Light Pole Painting - - - -
CIP 300001 - Signal Pole Painting 48,000 48,000 48,000 - CIP 300021 - Relamping 75,000 50,000 50,000 -
CIP 905530 - IHT Overcrossing 100,000 - - -
Total Improvement Projects 223,000 98,000 98,000 -
Net Increase (Decrease) in Fund Balance (259,929) (165,509) (165,509) (92,043)

FUND BALANCE
Fund Balance, June 30 $ 894,440 $ 733,911 $ 728,930 $ 636,887 % of Operating Costs 102% 84% 84% 62%

LEVY INFORMATION
Total Special Assessment 801,564 801,564 801,564 935,202 Total Parcels Levied 26,515.50 26,515.50 26,515.50 26,515.50 Assessment Rate 30.23 30.23 30.23 35.27
Maximum Assessment Rate 33.90 34.58 34.58 35.27

5.7.b
Packet Pg. 133 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-2
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 2 – CITYWIDE LANDSCAPING
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 538,180 $ 487,708 $ 691,873 $ 659,741

REVENUES
Assessment Revenue 1,822,457 1,858,878 1,858,878 1,896,200 Return Funding - CIP - - - -
Interest/Finance Adjustment 5,646 - - -
Damage Reimbursement 14,326 - - -
Electric Vehicle Charging Station - 800 800 800
Fostoria Revenue (Town of Danville) 11,409 11,409 11,409 Total Revenues 1,842,429 1,871,087 1,871,087 1,908,409

EXPENDITURES
Personnel - Public Services 320,170 392,360 392,360 406,689 Personnel - Engineering 10,995 22,152 22,152 33,362
Contracts 410,303 420,513 420,513 431,530
Utilities 307,217 421,950 421,950 424,850
Materials & Supplies 1,152 17,050 17,050 17,050
Other 605 650 650 650
Indirect Costs 128,447 158,675 158,675 169,193
Transfers Out to Special Zones - 30% Arterial Share 366,148 358,719 358,719 362,059 Total Expenditures 1,545,037 1,792,069 1,792,069 1,845,383 Net Increase (Decrease) in Fund Balance 297,393 79,018 79,018 63,026 Fund Balance w/o Project Costs 835,573 566,726 770,891 722,767 % of Operating Costs 54% 32% 43% 39%

IMPROVEMENT PROJECTS
CIP 300002 - Landscape Renovation 60,000 60,000 60,000 60,000 CIP 300002 - Irrigation Cabinets - - - -
CIP 300002 - Remote Control Valves - - - -
CIP 300002 - Irrigation Controllers - - - -
CIP 300002 - Irrigation Renovation - - - -
CIP 300002 - Tree Removal/Replacement 12,000 12,000 12,000 12,000 CIP 300002 - Soundwall Repairs - - -
Transfers Out to Special Zones - 30% Arterial Share 71,700 39,150 39,150 17,400 Total Improvement Projects 143,700 111,150 111,150 89,400 Net Increase (Decrease) in Fund Balance 153,693 (32,132) (32,132) (26,374)

FUND BALANCE
Fund Balance, June 30 $ 691,873 $ 455,576 $ 659,741 $ 633,367 % of Operating Costs 45% 25% 37% 34%

LEVY INFORMATION
Total Special Assessment 1,822,552 1,858,878 1,858,878 1,896,200 Total Parcels Levied 24,881.25 24,881.25 24,881.25 24,881.25 Assessment Rate 73.25 74.71 74.71 76.21
Maximum Assessment Rate 73.25 74.71 74.71 76.21

5.7.b
Packet Pg. 134 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-3
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 3 - CANYON LAKES
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 779,567 $ 503,556 $ 605,940 $ 519,773

REVENUES
Assessment Revenue - 210,823 210,823 240,940
Return Funding - CIP - - - -
Interest 5,762 - - -
Damage Reimbursement (2,698) - - -
HOA Contribution to Landscape Renovation - - - -
Other Revenue (Transfers from Citywide) 103,290 103,282 103,282 105,231 Total Revenues 106,354 314,105 314,105 346,171

EXPENDITURES
Personnel 79,534 111,554 111,554 112,535
Contracts 42,996 66,508 66,508 68,203
Utilities 85,240 118,800 118,800 120,400
Materials & Supplies 3,796 8,700 8,700 8,700
Indirect Costs 33,415 38,710 38,710 40,930
Total Expenditures 244,981 344,272 344,272 350,768
Net Increase (Decrease) in Fund Balance (138,627) (30,167) (30,167) (4,597) Fund Balance w/o Project Costs 640,940 473,389 575,773 515,176 % of Operating Costs 262% 138% 167% 147%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300003 - Remote Control Valves 10,000.00 25,000 25,000 5,000 CIP 300003 - Tree Removal/Replacement 25,000.00 10,000 10,000 10,000 CIP 300003 - Landscape Renovation 15,000.00 45,000 45,000 30,000 Transfer from Citywide - 30% Share of Arterial (15,000.00) (24,000) (24,000) (13,500) Total Improvement Projects 35,000.00 56,000 56,000 31,500 Net Increase (Decrease) in Fund Balance (173,626.71) (86,167) (86,167) (36,097)

FUND BALANCE
Fund Balance, June 30 $ 605,940 $ 417,389 $ 519,773 $ 483,676 % of Operating Costs 247% 121% 151% 138%

LEVY INFORMATION
Total Special Assessment 210,823 210,823 210,823 240,940 Total Parcels Levied 3,011.75 3,011.75 3,011.75 3,011.75 Assessment Rate 70 70 70 80
Maximum Assessment Rate 110 110 110 110

5.7.b
Packet Pg. 135 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-4
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 4 – VISTA SAN RAMON
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 44,946 $ 23,309 $ 31,461 $ 60,312

REVENUES
Assessment Revenue 28,980 28,980 61,985 63,434
Return Funding - CIP - - - -
Interest 278 - - -
Damage Reimbursement - - - -
Other Revenue (Transfers from Citywide) 6,363 6,257 6,257 6,362 Total Revenues 35,621 35,237 68,242 69,796

EXPENDITURES
Personnel 8,829 8,046 8,046 8,440
Contracts 9,003 9,316 9,316 9,503
Utilities 13,104 16,100 16,100 16,800
Materials & Supplies - 1,500 1,500 1,500
Indirect Costs 4,171 4,429 4,429 4,788
Total Expenditures 35,106 39,391 39,391 41,031
Net Increase (Decrease) in Fund Balance 515 (4,154) 28,851 28,765 Fund Balance w/o Project Costs 45,461 19,155 60,312 89,077 % of Operating Costs 129% 49% 153% 217%

IMPROVEMENT PROJECTS
Interior
CIP 300004 - Irrigation Controller - - - 6,500
CIP 300004 - Mulch 14,000 - - -
CIP 300004 - Landscape Renovation - - - 15,000
CIP 300004 - Irrigation Renovation - - - -
CIP 300004 - Replace Master Valve - - - -
CIP 300004 - Tree Removal/Replacement - - - -
Arterial
CIP 300004 - Irrigation Controller - - - -
CIP 300004 - Landscape Renovation - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 14,000 - - 21,500
Net Increase (Decrease) in Fund Balance (13,485) (4,154) 28,851 7,265

FUND BALANCE
Fund Balance, June 30 $ 31,461 $ 19,155 $ 60,312 $ 67,577 % of Operating Costs 90% 49% 153% 165%

LEVY INFORMATION
Total Special Assessment 28,980 61,985 61,985 63,434
Total Parcels Levied 161 161 161 161
Assessment Rate 180 385 385 394
Maximum Assessment Rate 180 385 385 394

5.7.b
Packet Pg. 136 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-5
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 5 - SUMMERWOOD LOOP
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 59,192 $ 23,369 $ 68,361 $ 54,497

REVENUES
Assessment Revenue 40,837 50,520 50,520 42,100
Interest 230 - - -
Return Funding - CIP - - - -
Other Revenue (Transfers from Citywide) 21,134 27,211 27,211 23,900 Total Revenues 62,201 77,731 77,731 66,000

EXPENDITURES
Personnel 11,443 20,439 20,439 23,477
Contracts 10,584 18,448 18,448 17,976
Utilities 14,545 19,070 19,070 21,270
Materials & Supplies 514 1,150 1,150 1,150
Indirect Costs 5,946 7,488 7,488 8,438
Total Expenditures 43,032 66,595 66,595 72,311
Net Increase (Decrease) in Fund Balance 19,169 11,136 11,136 (6,311) Fund Balance w/o Project Costs 78,361 34,505 79,497 48,186 % of Operating Costs 182% 52% 119% 67%

DEFERRED MAINTENANCE PROJECTS
Arterial Only - - - 63,873

IMPROVEMENT PROJECTS
Interior
CIP 300005 - Landscape Renovation 10,000 25,000 25,000 5,000 CIP 300005 - Mulch - - - 5,000
CIP 300005 - Remote Control Valves - - - -
Arterial
CIP 300005 - Landscape Renovation - - - -
Transfer from Citywide - 30% Share of Arterial - - -
Total Improvement Projects 10,000 25,000 25,000 10,000
Net Increase (Decrease) in Fund Balance 9,169 (13,864) (13,864) (16,311)

FUND BALANCE
Fund Balance, June 30 $ 68,361 $ 9,505 $ 54,497 $ 38,186 % of Operating Costs 159% 14% 82% 53%

LEVY INFORMATION
Total Special Assessment 40,837 50,520 50,520 42,100
Total Parcels Levied 421 421 421 421
Assessment Rate 97 120 120 100
Maximum Assessment Rate 160 160 160 160

5.7.b
Packet Pg. 137 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-6
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 6 – WEST BRANCH
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 130,472 $ 102,711 $ 154,303 $ 160,521

REVENUES
Assessment Revenue 240,065 240,065 240,065 240,065
Return Funding - CIP - - - -
Interest 949 - - -
Other Revenue (Damage Reimbursement)
Other Revenue (Transfers from Citywide) 108,016 87,308 87,308 86,887 Total Revenues 349,030 327,373 327,373 326,952

EXPENDITURES
Personnel-Landscape 39,177 69,928 69,928 76,087
Personnel-Aquatics 9,246 11,849 11,849 12,733
Contracts 84,733 101,017 101,017 103,344
Utilities 77,306 93,100 93,100 82,900
Materials & Supplies - 9,150 9,150 9,150
Indirect Costs 37,738 36,111 36,111 37,545
Total Expenditures 248,199 321,155 321,155 321,759
Net Increase (Decrease) in Fund Balance 100,831 6,218 6,218 5,193 Fund Balance w/o Project Costs 231,303 108,929 160,521 165,714 % of Operating Costs 93% 34% 50% 52%

IMPROVEMENT PROJECTS
Interior
CIP 300006 - Landscape Renovation - - - -
Arterial
CIP 300006 - Step Fountain CL2 Tablet Feeders - - - -
CIP 300006 - Step Fountain Sump Pump - - - -
CIP 300006 - Step Fountain Sand Filter - - - -
CIP 300006 - Step Fountain Filter Pump - - - -
CIP 300006 - Step Fountain Display Pumps/Motors 110,000 - - - CIP 300006 - Step Fountain Backwash Valve & Mulit-Port Handle - - - 3,000 CIP 300006 - Reflection Fountain CL2 Tablet Feeders - - - - CIP 300006 - Reflection Fountain Sump Pump - - - -
CIP 300006 - Reflection Fountain Sand Filter - - - -
CIP 300006 - Reflection Fountain Filter Pump - - - -
CIP 300006 - Reflection Fountain Display Pumps/Motors - - - - CIP 300006 - Recoat Step Fountain - - - -
CIP 300006 - Remote Control Valves - - - -
CIP 300006 - Landscape Renovation - - - -
CIP 300006 - Tree Removal/Replacement - - - -
CIP 300006 - Soundwalls - Repair/Paint - - - -
Transfer from Citywide - 30% Share of Arterial (33,000) - - (900) Total Improvement Projects 77,000 - - 2,100
Net Increase (Decrease) in Fund Balance 23,831 6,218 6,218 3,093

FUND BALANCE
Fund Balance, June 30 $ 154,303 $ 108,929 $ 160,521 $ 163,614 % of Operating Costs 62% 34% 50% 51%

LEVY INFORMATION
Total Special Assessment 240,065 240,065 240,065 240,065 Total Parcels Levied 631.75 631.75 631.75 631.75
Assessment Rate 380 380 380 380
Maximum Assessment Rate 380 380 380 380

5.7.b
Packet Pg. 138 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-7
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 7 - BENT CREEK
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 140,772 $ 124,326 $ 164,487 $ 133,101

REVENUES
Assessment Revenue 201,140 201,140 201,140 201,140
Return Funding - CIP - - - -
Interest 795 - - -
Other Revenue (Transfers from Citywide) 21,718 22,685 22,685 24,077 Total Revenues 223,653 223,825 223,825 225,217

EXPENDITURES
Personnel 37,996 44,831 44,831 48,365
Contracts 60,751 69,600 69,600 71,631
Utilities 54,539 80,000 80,000 87,000
Materials & Supplies 3,112 6,700 6,700 6,700
Indirect Costs 21,041 25,480 25,480 28,230
Total Expenditures 177,438 226,611 226,611 241,926
Net Increase (Decrease) in Fund Balance 46,214 (2,786) (2,786) (16,709) Fund Balance w/o Project Costs 186,987 121,540 161,701 116,392 % of Operating Costs 105% 54% 71% 48%

IMPROVEMENT PROJECTS
Interior
CIP 5404 - Irrigation Cabinets - - - -
CIP 300007 - Bollards - - - -
CIP 300007- Remote Control Valves 5,000 5,000 5,000 -
CIP 300007 - Paint/Seal Bridge Overpass - 7,500 7,500 - CIP 300007 - Landscape Renovation - - - -
Arterial
CIP 300007 - Landscape Renovation 20,000 20,000 20,000 - CIP 300007 - Paint/Repair Gazebos - 3,000 3,000 -
CIP 300007- Remote Control Valves 5,000 - - -
Transfer from Citywide - 30% Share of Arterial (7,500) (6,900) (6,900) - Total Improvement Projects 22,500 28,600 28,600 -
Net Increase (Decrease) in Fund Balance 23,714 (31,386) (31,386) (16,709)

FUND BALANCE
Fund Balance, June 30 $ 164,487 $ 92,940 $ 133,101 $ 116,392 % of Operating Costs 93% 41% 59% 48%

LEVY INFORMATION
Total Special Assessment 201,140 201,140 201,140 201,140 Total Parcels Levied 452 452 452 452
Assessment Rate 445 445 445 445
Maximum Assessment Rate 445 445 445 445

5.7.b
Packet Pg. 139 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-8
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 8 – DEERWOOD
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 31,530 $ 39,876 $ 62,064 $ 60,520

REVENUES
Assessment Revenue 73,485 73,485 73,485 73,485
Return Funding - CIP - - - -
Interest 99 - - -
Other Revenue (Transfers from Citywide) 27,917 32,155 32,155 31,394 Total Revenues 101,501 105,640 105,640 104,879

EXPENDITURES
Personnel 35,063 48,576 48,576 45,747
Contracts 4,323 9,056 9,056 9,189
Utilities 22,549 36,100 36,100 36,100
Materials & Supplies - 1,400 1,400 1,400
Indirect Costs 9,031 12,052 12,052 12,211
Total Expenditures 70,967 107,184 107,184 104,647
Net Increase (Decrease) in Fund Balance 30,534 (1,544) (1,544) 232 Fund Balance w/o Project Costs 62,064 38,332 60,520 60,752 % of Operating Costs 87% 36% 56% 58%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300008 - Remote Control Valves - - - -
CIP 300008 - Landscape Renovation - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects - - - -
Net Increase (Decrease) in Fund Balance 30,534 (1,544) (1,544) 232

FUND BALANCE
Fund Balance, June 30 $ 62,064 $ 38,332 $ 60,520 $ 60,752 % of Operating Costs 87% 36% 56% 58%

LEVY INFORMATION
Total Special Assessment 73,485 73,485 73,485 73,485
Total Parcels Levied 639 639 639 639
Assessment Rate 115 115 115 115
Maximum Assessment Rate 115 115 115 115

5.7.b
Packet Pg. 140 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-9
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 9 – COUNTRY VIEW
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 41,689 $ 28,333 $ 38,818 $ 41,990

REVENUES
Assessment Revenue 9,200 9,200 18,400 -
Interest 352 - - -
Other Revenue (Transfers from Citywide) 6,367 6,526 6,526 6,682 Total Revenues 15,919 15,726 24,926 6,682

EXPENDITURES
Personnel 2,112 2,601 2,601 2,776
Contracts 3,192 6,477 6,477 6,667
Utilities 2,897 9,400 9,400 9,400
Materials & Supplies 830 830 830 830
Indirect Costs 2,060 2,446 2,446 2,599
Total Expenditures 11,090 21,754 21,754 22,272
Net Increase (Decrease) in Fund Balance 4,828 (6,028) 3,172 (15,590) Fund Balance w/o Project Costs 46,518 22,305 41,990 26,400 % of Operating Costs 419% 103% 193% 119%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300009 - Landscape Renovation - - - 5,000
CIP 300009 - Irrigation Renovation - - - 5,000
CIP 300009 - Irrigation Controllers 7,500 - - -
CIP 300009 - Remote Control Valves 3,500 - - -
Transfer from Citywide - 30% Share of Arterial (3,300) - - (3,000) Total Improvement Projects 7,700 - - 7,000
Net Increase (Decrease) in Fund Balance (2,872) (6,028) 3,172 (22,590)

FUND BALANCE
Fund Balance, June 30 $ 38,818 $ 22,305 $ 41,990 $ 19,400 % of Operating Costs 350% 103% 193% 87%

LEVY INFORMATION
Total Special Assessment 9,200 9,200 9,200 -
Total Parcels Levied 184 184 184 184
Assessment Rate 50 50 50 -
Maximum Assessment Rate 100 100 100 100

5.7.b
Packet Pg. 141 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-10
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 10 – OLD RANCH ESTATES
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 95,773 $ 19,174 $ 25,850 $ 8,101

REVENUES
Assessment Revenue 40,800 47,600 47,600 47,600
Return Funding - CIP - - - -
Interest 692 - - -
Other Revenue (Transfers from Citywide) 2,229 2,457 2,457 2,537 Total Revenues 43,721 50,057 50,057 50,137

EXPENDITURES
Personnel 12,158 14,194 14,194 15,671
Contracts 13,934 16,299 16,299 16,773
Utilities 5,777 6,150 6,150 6,850
Materials & Supplies 650 1,350 1,350 1,350
Indirect Costs 3,846 4,813 4,813 5,369
Total Expenditures 36,364 42,806 42,806 46,013
Net Increase (Decrease) in Fund Balance 7,357 7,251 7,251 4,124 Fund Balance w/o Project Costs 103,130 26,425 33,101 12,225 % of Operating Costs 284% 62% 77% 27%

IMPROVEMENT PROJECTS
Interior
CIP 300010 - Mulch - - - -
CIP 300010 - Irrigation Controllers - - - -
CIP 300010 - Remote Control Valves - - - -
CIP 300010 - Landscape Renovation/Irrigation Repairs 80,000 25,000 25,000 - Arterial
None
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 80,000 25,000 25,000 -
Net Increase (Decrease) in Fund Balance (72,643) (17,749) (17,749) 4,124

FUND BALANCE
Fund Balance, June 30 $ 23,130 $ 1,425 $ 8,101 $ 12,225 % of Operating Costs 64% 3% 19% 27%

LEVY INFORMATION
Total Special Assessment 40,800 47,600 47,600 47,600
Total Parcels Levied 136 136 136 136
Assessment Rate 300 350 350 350
Maximum Assessment Rate 380 380 380 380

5.7.b
Packet Pg. 142 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-11
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 11 – VILLAGE PARKWAY
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 66,979 $ 44,211 $ 53,514 $ 40,163

REVENUES
Assessment Revenue 16,870 24,100 24,100 26,510
Interest 447 - - -
Other Revenue (Transfers from Citywide) 10,988 11,551 11,551 12,418 Total Revenues 28,305 35,651 35,651 38,928

EXPENDITURES
Personnel 13,138 15,899 15,899 17,556
Contracts 7,608 11,324 11,324 11,557
Utilities 3,468 6,200 6,200 6,700
Materials & Supplies - 750 750 750
Indirect Costs 3,555 4,329 4,329 4,830
Total Expenditures 27,769 38,502 38,502 41,393
Net Increase (Decrease) in Fund Balance 536 (2,851) (2,851) (2,465) Fund Balance w/o Project Costs 67,514 41,360 50,663 37,698 % of Operating Costs 243% 107% 132% 91%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300011 - Irrigation Controllers - 15,000 15,000 -
CIP 300011 - Remote Control Valves 10,000 - - -
CIP 300011 - Tree Removal Replacement - - - -
CIP 300011 - Landscape Renovation 10,000 - - -
Transfer from Citywide - 30% Share of Arterial (6,000) (4,500) (4,500) - Total Improvement Projects 14,000 10,500 10,500 -
Net Increase (Decrease) in Fund Balance (13,464) (13,351) (13,351) (2,465)

FUND BALANCE
Fund Balance, June 30 $ 53,514 $ 30,860 $ 40,163 $ 37,698 % of Operating Costs 193% 80% 104% 91%

LEVY INFORMATION
Total Special Assessment 16,870 24,100 24,100 26,510
Total Parcels Levied 241 241 241 241
Assessment Rate 70 100 100 110
Maximum Assessment Rate 110 110 110 110

5.7.b
Packet Pg. 143 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-12
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 12 – EL NIDO
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 44,951 $ 36,843 $ 45,027 $ 34,355

REVENUES
Assessment Revenue 15,010 15,010 15,010 17,380
Return Funding - CIP - - - -
Interest 329 - -
Other Revenue (Transfers from Citywide) 8,408 8,757 8,757 9,251 Total Revenues 23,747 23,767 23,767 26,631

EXPENDITURES
Personnel 6,218 8,027 8,027 9,229
Contracts 4,380 8,680 8,680 8,810
Utilities 6,853 8,500 8,500 8,500
Materials & Supplies - 700 700 700
Indirect Costs 2,720 3,282 3,282 3,598
Total Expenditures 20,171 29,189 29,189 30,837
Net Increase (Decrease) in Fund Balance 3,576 (5,422) (5,422) (4,206) Fund Balance w/o Project Costs 48,527 31,421 39,605 30,149 % of Operating Costs 241% 108% 136% 98%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300012 - Irrigation Controllers 5,000 - - -
CIP 300012 - Remote Control Valves - 7,500 7,500 -
CIP 300012 - Tree Removal/Replacement - - - -
Transfer from Citywide - 30% Share of Arterial (1,500) (2,250) (2,250) - Total Improvement Projects 3,500 5,250 5,250 -
Net Increase (Decrease) in Fund Balance 76 (10,672) (10,672) (4,206)

FUND BALANCE
Fund Balance, June 30 $ 45,027 $ 26,171 $ 34,355 $ 30,149 % of Operating Costs 223% 90% 118% 98%

LEVY INFORMATION
Total Special Assessment 15,010 15,010 15,010 17,380
Total Parcels Levied 158 158 158 158
Assessment Rate 95 95 95 110
Maximum Assessment Rate 125 125 125 125

5.7.b
Packet Pg. 144 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-13
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 13 – CROWN RIDGE
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 105,176 $ 86,643 $ 105,907 $ 89,595

REVENUES
Assessment Revenue 75,920 78,000 78,000 81,120
Return Funding - CIP - - - -
Interest 690 - -
Other Revenue (Transfers from Citywide) 19,640 20,274 20,274 21,270 Total Revenues 96,250 98,274 98,274 102,390

EXPENDITURES
Personnel 20,535 22,382 22,382 24,954
Contracts 27,185 30,001 30,001 30,850
Utilities 27,696 40,750 40,750 42,000
Materials & Supplies - 2,800 2,800 2,800
Indirect Costs 10,102 12,153 12,153 13,290
Total Expenditures 85,518 108,086 108,086 113,894
Net Increase (Decrease) in Fund Balance 10,731 (9,812) (9,812) (11,504) Fund Balance w/o Project Costs 115,907 76,831 96,095 78,091 % of Operating Costs 136% 71% 89% 69%

IMPROVEMENT PROJECTS
Interior
CIP 300013 - Irrigation Cabinets - - - -
CIP 300013 - Irrigation Controllers - - - -
CIP 300013 - Remote Control Valves - - - -
CIP 300013 - EVA Road Maintenance - - - -
CIP 300013 - Landscape Renovation 3,000 3,000 3,000 3,000 Arterial
CIP 300013 - Landscape Renovation 5,000 - - -
CIP 300013 - Remote Control Valves 5,000 5,000 5,000 -
Transfer from Citywide - 30% Share of Arterial (3,000) (1,500) (1,500) - Total Improvement Projects 10,000 6,500 6,500 3,000
Net Increase (Decrease) in Fund Balance 731 (16,312) (16,312) (14,504)

FUND BALANCE
Fund Balance, June 30 $ 105,907 $ 70,331 $ 89,595 $ 75,091 % of Operating Costs 124% 65% 83% 66%

LEVY INFORMATION
Total Special Assessment 75,920 78,000 78,000 81,120
Total Parcels Levied 104 104 104 104
Assessment Rate 730 750 750 780
Maximum Assessment Rate 1,000 1,000 1,000 1,000

5.7.b
Packet Pg. 145 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-14
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 14 – FOUR OAKS
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 36,289 $ 34,047 $ 23,590 $ 21,782

REVENUES
Assessment Revenue 10,325 10,325 10,325 10,325
Return Funding - CIP - - - -
Interest 199 - - -
Other Revenue (Transfers from Citywide) 5,386 5,200 5,200 5,497 Total Revenues 15,910 15,525 15,525 15,822

EXPENDITURES
Personnel 6,217 5,489 5,489 6,134
Contracts 18,309 5,095 5,095 5,251
Utilities 2,342 4,200 4,200 4,200
Materials & Supplies - 600 600 600
Indirect Costs 1,742 1,949 1,949 2,138
Total Expenditures 28,610 17,333 17,333 18,323
Net Increase (Decrease) in Fund Balance (12,700) (1,808) (1,808) (2,501) Fund Balance w/o Project Costs 23,590 32,239 21,782 19,281 % of Operating Costs 82% 186% 126% 105%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300014 - Tree Removal/Replacement - - - -
CIP 300014 - Irrigation Controller - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects - - - -
Net Increase (Decrease) in Fund Balance (12,700) (1,808) (1,808) (2,501)

FUND BALANCE
Fund Balance, June 30 $ 23,590 $ 32,239 $ 21,782 $ 19,281 % of Operating Costs 82% 186% 126% 105%

LEVY INFORMATION
Total Special Assessment 10,325 10,325 10,325 10,325
Unit Factors 59 59 59 59
Assessment Rate 175 175 175 175
Maximum Assessment Rate 175 175 175 175

5.7.b
Packet Pg. 146 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-15
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 15 – CIRCLE E
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 38,766 $ 32,780 $ 50,831 $ 40,760

REVENUES
Assessment Revenue 30,600 30,600 30,600 34,425
Interest 314 - - -
Other Revenue (Transfers from Citywide) 3,783 3,917 3,917 4,159 Total Revenues 34,697 34,517 34,517 38,584

EXPENDITURES
Personnel 8,619 9,433 9,433 10,459
Contracts 5,030 6,019 6,019 6,200
Utilities 10,069 17,135 17,135 18,735
Materials & Supplies 750 2,550 2,550 2,550
Indirect Costs 3,714 4,451 4,451 5,013
Total Expenditures 28,183 39,588 39,588 42,957
Net Increase (Decrease) in Fund Balance 6,515 (5,071) (5,071) (4,373) Fund Balance w/o Project Costs 45,281 27,709 45,760 36,387 % of Operating Costs 161% 70% 116% 85%

IMPROVEMENT PROJECTS
Interior
CIP 300015 - Landscape Renovation - - - -
CIP 300015 - Gravel Access Roads/Trails - 5,000 5,000 - CIP 300015 - Remote Control Valves - - - -
Arterial
CIP 300015 - Landscape Renovation - - - -
CIP 300015 - Remote Control Valves 3,000 - - -
Transfer from Citywide - 30% Share of Arterial (900) - - - Total Improvement Projects 2,100 5,000 5,000 -
Net Increase (Decrease) in Fund Balance 4,415 (10,071) (10,071) (4,373)

FUND BALANCE
Fund Balance, June 30 $ 43,181 $ 22,709 $ 40,760 $ 36,387 % of Operating Costs 153% 57% 103% 85%

LEVY INFORMATION
Total Special Assessment 30,600 30,600 30,600 34,425
Total Parcels Levied 153 153 153 153
Assessment Rate 200 200 200 225
Maximum Assessment Rate 300 300 300 300

5.7.b
Packet Pg. 147 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-16
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 16 - THOMAS RANCH
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 18,704 $ 14,659 $ 20,416 $ 17,054

REVENUES
Assessment Revenue 7,700 9,100 9,100 10,500
Interest 135 - - -
Other Revenue (Transfers from Citywide) 5,034 5,341 5,341 5,425 Total Revenues 12,869 14,441 14,441 15,925

EXPENDITURES
Personnel 3,702 5,683 5,683 5,722
Contracts 3,384 4,468 4,468 4,601
Utilities 2,093 4,900 4,900 4,900
Materials & Supplies 350 750 750 750
Indirect Costs 1,628 2,002 2,002 2,110
Total Expenditures 11,156 17,803 17,803 18,083
Net Increase (Decrease) in Fund Balance 1,713 (3,362) (3,362) (2,158) Fund Balance w/o Project Costs 20,416 11,297 17,054 14,896 % of Operating Costs 183% 63% 96% 82%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300016 - Remote Control Valves - - - -
CIP 300016 - Mulch - - - -
CIP 300016 - Landscape Renovation - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvements Projects - - - -
Net Increase (Decrease) in Fund Balance 1,713 (3,362) (3,362) (2,158)

FUND BALANCE
Fund Balance, June 30 $ 20,416 $ 11,297 $ 17,054 $ 14,896 % of Operating Costs 183% 63% 96% 82%

LEVY INFORMATION
Total Special Assessment 7,700 9,100 9,100 10,500
Total Parcels Levied 140 140 140 140
Assessment Rate 55 65 65 75
Maximum Assessment Rate 100 100 100 100

5.7.b
Packet Pg. 148 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-17
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 17 - HENRY RANCH
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 94,364 $ 73,956 $ 89,343 $ 79,413

REVENUES
Assessment Revenue 22,950 22,950 22,950 22,950
Interest 637 - - -
Damage Reimbursement - - - -
Other Revenue (Transfers from Citywide) 15,024 14,091 14,091 15,142 Total Revenues 38,611 37,041 37,041 38,092

EXPENDITURES
Personnel 6,150 6,803 6,803 7,494
Contracts 10,319 16,987 16,987 17,189
Utilities 13,549 17,150 17,150 19,150
Materials & Supplies 450 750 750 750
Indirect Costs 4,863 5,281 5,281 5,890
Total Expenditures 35,332 46,971 46,971 50,473
Net Increase (Decrease) in Fund Balance 3,280 (9,930) (9,930) (12,381) Fund Balance w/o Project Costs 97,643 64,026 79,413 67,032 % of Operating Costs 276% 136% 169% 133%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300017 - Irrigation Controllers - - - -
CIP 300017 - Mulch - - - -
CIP 300017 - Landscape Renovation 5,000 - - -
Transfer from Citywide - 30% Share of Arterial (1,500) - - - Total Improvement Projects 3,500 - - -
Net Increase (Decrease) in Fund Balance (220) (9,930) (9,930) (12,381)

FUND BALANCE
Fund Balance, June 30 $ 94,143 $ 64,026 $ 79,413 $ 67,032 % of Operating Costs 266% 136% 169% 133%

LEVY INFORMATION
Total Special Assessment 22,950 22,950 22,950 22,950
Total Parcels Levied 102 102 102 102
Assessment Rate 225 225 225 225
Maximum Assessment Rate 375 375 375 375

5.7.b
Packet Pg. 149 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-18
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 18 - OLD RANCH SUMMIT

2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 43,267 $ 37,598 $ 50,421 $ 32,904

REVENUES
Assessment Revenue 18,900 18,900 18,900 18,900
Return Funding - CIP - - -
Interest (156) - - -
Other Revenue (Transfers from Citywide) 851 1,707 1,707 1,828 Total Revenues 19,595 20,607 20,607 20,728

EXPENDITURES
Personnel 10,695 6,527 6,527 7,743
Contracts 3,000 8,247 8,247 8,408
Utilities 4,229 5,450 5,450 5,950
Materials & Supplies 150 300 300 300
Indirect Costs 2,467 2,600 2,600 2,959
Total Expenditures 20,541 23,124 23,124 25,360
Net Increase (Decrease) in Fund Balance (946) (2,517) (2,517) (4,632) Fund Balance w/o Project Costs 42,321 35,081 47,904 28,272 % of Operating Costs 206% 152% 207% 111%

IMPROVEMENT PROJECTS
Interior
CIP 300018 - Remote Control Valves - - - -
CIP 300018 - Pond Clean Up - - - -
CIP 300018 - Landscape Renovation - 15,000 15,000 -
Arterial
CIP 300018 - Landscape Renovation - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects - 15,000 15,000 -
Net Increase (Decrease) in Fund Balance (946) (17,517) (17,517) (4,632)

FUND BALANCE
Fund Balance, June 30 $ 42,321 $ 20,081 $ 32,904 $ 28,272 % of Operating Costs 206% 87% 142% 111%

LEVY INFORMATION
Total Special Assessment 18,900 18,900 18,900 18,900
Total Parcels Levied 54 54 54 54
Assessment Rate 350 350 350 350
Maximum Assessment Rate 1,858 1,858 1,858 1,858

5.7.b
Packet Pg. 150 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) F-19
FY 2024/25 LANDSCAPING AND LIGHTING DISTRICT
ZONE 19 - GLASS HOUSE
2022/23
Final
2023/24
Adopted
2023/24
Projected
2024/25
Proposed
Fund Balance, July 1 $ 28,170 $ 9,492 $ 13,707 $ 9,288

REVENUES
Assessment Revenue 14,000 15,492 15,492 15,802
Interest 204 - - -
Other Revenue (Transfers from Citywide)
Total Revenues 14,204 15,492 15,492 15,802

EXPENDITURES
Personnel 3,061 3,267 3,267 3,631
Contracts 3,679 7,067 7,067 7,228
Utilities 1,353 2,450 2,450 2,750
Materials & Supplies - 450 450 450
Indirect Costs 1,230 1,677 1,677 1,857
Total Expenditures 9,322 14,911 14,911 15,916
Net Increase (Decrease) in Fund Balance 4,881 581 581 (114) Fund Balance w/o Project Costs 33,051 10,073 14,288 9,174 % of Operating Costs 355% 68% 96% 58%

IMPROVEMENT PROJECTS
Interior Only
CIP 300019 - Irrigation Controllers - - - -
CIP 300019 - Remote Control Valves - - - -
CIP 300019 - Landscape Renovation 20,000 5,000 5,000 -
Total Improvement Projects 20,000 5,000 5,000 -
Net Increase (Decrease) in Fund Balance (15,119) (4,419) (4,419) (114)

FUND BALANCE
Fund Balance, June 30 $ 13,051 $ 5,073 $ 9,288 $ 9,174
% of Operating Costs 140% 34% 62% 58%

LEVY INFORMATION
Total Special Assessment 14,000.00 15,492.17 15,492.17 15,802.01 Total Parcels Levied 3 3 3 3
Assessment Rate (rate varies by parcel) 14,000.00 15,492.17 15,492.17 15,802.01 Maximum Assessment Rate 15,188.40 15,492.17 15,492.17 15,802.01

5.7.b
Packet Pg. 151 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) G
-1

APPENDIX G
Zone
Number
Zone Name
Proposed
Unit
Factors
FY 2023/24
Levied Rate
per Unit
FY 2024/25
Proposed
Rate per
Unit
FY 2024/25
Estimated
Revenue
FY 2024/25
Proposed
Max Rate per
Unit 1 Citywide Street Lighting 26,515.50 30.23 $35.27 $935,201.69 $35.27 2 Citywide Landscaping 24,881.25 $74.71 $76.21 $1,896,200.06 $76.21 3 Canyon Lakes 3,011.75 $70.00 $80.00 $240,940.00 $110.00 4 Vista San Ramon 161 $385.00 $394.00 $63,434.00 $394.00 5 Summerwood Loop 421 $120.00 $100.00 $42,100.00 $160.00 6 West Branch 631.75 $380.00 $380.00 $240,065.00 $380.00 7 Bent Creek 452 $445.00 $445.00 $201,140.00 $445.00 8 Deerwood 639 $115.00 $115.00 $73,485.00 $115.00 9 Country View 184 $50.00 $0.00 $0.00 $100.00 10 Old Ranch Estates 136 $350.00 $350.00 $47,600.00 $380.00 11 Village Parkway 241 $100.00 $110.00 $26,510.00 $110.00 12 El Nido 158 $95.00 $110.00 $17,380.00 $125.00
13 Crown Ridge 104 $750.00 $780.00 $81,120.00 $1,000.00 14 Four Oaks 59 $175.00 $175.00 $10,325.00 $175.00
15 Circle E 153 $200.00 $225.00 $34,425.00 $300.00
16 Thomas Ranch 140 $65.00 $75.00 $10,500.00 $100.00
17 Henry Ranch 102 $225.00 $225.00 $22,950.00 $375.00
18 Old Ranch Summit 54 $350.00 $350.00 $18,900.00 $1,858.00 Glass House (SR) 1 $8,164.37 $8,327.66
Brave Church (CH) 1 $1,332.33 $1,358.98
Valley Vista (VV) 1 $5,995.47 $6,115.38
$3,978,077.76
*The owners of the three Zone 19 parcels were responsible for paying the Zone 1 and Zone 2 assessments prior to the formation of Zone 19. Therefore, these three parcels are included in the Zone 1 and Zone 2 unit factors and revenue estimates above, in addition to the Zone 19 assessment and revenue estimates. *SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing

SUMMARY OF ASSESSMENTS

ASSESSMENT PER UNIT FACTOR BY SPECIAL ZONE
19*
Total Assessment Revenue:
$15,802.01 $15,802.01

5.7.b
Packet Pg. 152 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report) G-2
Per Unit FY
2023/24
Per Unit FY
2024/25
Per Unit
Change
$30.23 $35.27 $5.04
$174.95 $191.48 $16.53
$284.95 $505.48 $220.53
$224.95 $211.48 ($13.47)
$484.95 $491.48 $6.53
$549.95 $556.48 $6.53
$219.95 $226.48 $6.53
$154.95 $111.48 ($43.47)
$454.95 $461.48 $6.53
$204.95 $221.48 $16.53
$199.95 $221.48 $21.53
$854.95 $891.48 $36.53
$279.95 $286.48 $6.53
$304.95 $336.48 $31.53
$169.95 $186.48 $16.53
$329.95 $336.48 $6.53
$454.95 $461.48 $6.53
$8,164.37 $8,327.66
$1,332.33 $1,358.98
$5,995.47 $6,115.38
$104.95 $111.48 $6.53
The Zone 1 and Zone 2 assessments for these parcels are accounted for separately from the Zone 19 assessments.

Therefore, no increase for Zone 1 and Zone 2 are showing under Zone 19. * No assessment levied for Country View (Zone 9) in FY 2024/25 Bishop Ranch Properties (Zone 1 only)
**Valley Vista (VV)(Zone 19)
**Brave Church (CH)(Zone 19)
**Glass House (SR)(Zone 19)
Old Ranch Summit (Zone 1, Zone 2, Zone 18)
Henry Ranch (Zone 1, Zone 2, Zone 17)
Thomas Ranch (Zone 1, Zone 2, Zone 16)
Circle E (Zone 1, Zone 2, Zone 15)
Four Oaks (Zone 1, Zone 2, Zone 14)
Crown Ridge (Zone 1, Zone 2, Zone 13)
El Nido (Zone 1, Zone 2, Zone 12)
Village Parkway (Zone 1, Zone 2, Zone 11)
$309.84
All Other Areas (Zone 1, Zone 2)
**SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing

CUMULATIVE ASSESSMENTS
(Includes Citywide Zones and Special Zone)
Description
Canyon Lakes (Zone 1, Zone 2, Zone 3)
Old Ranch Estates (Zone 1, Zone 2, Zone 10)
*Country View (Zone 1, Zone 2, Zone 9)
Deerwood (Zone 1, Zone 2, Zone 8)
Bent Creek (Zone 1, Zone 2, Zone 7)
West Branch (Zone 1, Zone 2, Zone 6)
Summerwood Loop (Zone 1, Zone 2, Zone 5)
Vista San Ramon (Zone 1, Zone 2, Zone 4)

5.7.b
Packet Pg. 153 Attachment: Attachment B - L&L 1984-1 FY 2024-25 Engineer’s Report FINAL (2024-056 : Approve the L&L Engineer's Report)

CITY COUNCIL STAFF REPORT
DATE: May 14, 2024
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: RESOLUTION NO. 2024-057 - Approving the Display of the Progress Pride Flag

RECOMMENDED ACTION
Staff recommends the City Council consider a resolution to display the Progress Pride Flag for the month of June.

BACKGROUND/DISCUSSION
On April 28, 2021, the City Council approved Resolution No. 2021-066 a Resolution of the City Council of the City of San Ramon adopting a Use of City Flagpoles and Flags Display Policy.

The policy establishes guidelines for the display of flags on City of San Ramon owned flagpoles, flag-stands, and other City-owned property. Flag display requests must come from a member of the Council as flagpoles are explicitly reserved for City speech as defined under the Government Speech Doctrine.

On May 3, 2024, staff received a request from Councilmember Verose to display the Progress Pride Flag (Attachment A) for the month of June 2024. If approved, the City will fly the Progress Pride Flag on a flagpole at the corner of Alcosta Boulevard and Bollinger Canyon Road and display digitally on the marquee in front of City Hall per the flag policy.

FISCAL ANALYSIS
None.

STEPS FOLLOWING APPROVAL
Following approval, staff will display the Progress Pride Flag at the corner of Alcosta Boulevard and Bollinger Canyon Road and digitally on the City Hall marquee for the month of June 2024.

ATTACHMENT
Progress Flag Example

5.8 Packet Pg. 154

5.8 Packet Pg. 155
RESOLUTION NO. 2024-057

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

APPROVING THE DISPLAY OF THE PROGRESS PRIDE FLAG
WHEREAS, on April 28, 2021, the City Council approved Resolution No. 2021-066 a Resolution of the City Council of the City of San Ramon Adopting a Use of City Flagpoles and Flags Display Policy; and
WHEREAS, the Use of City Flagpoles and Flags Display Policy allows for commemorative flags to be displayed at the request of a San Ramon City Council Member; and WHEREAS, on May 5, 2024, staff received a request from Councilmember Verose to display the Progress Pride Flag for the month of June 2024.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon hereby approves the display of the Progress Pride Flag for the month of June 2024 as outlined in the Use of City Flagpoles and Flag Display Policy.

PASSED, APPROVED AND ADOPTED at the meeting of May 14, 2024 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.8 Packet Pg. 156

5.8.a
Packet Pg. 157 Attachment: Progress Flag Example (2024-057 : Flag Request - Pride)

CITY COUNCIL STAFF REPORT
DATE: May 14, 2024
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Kathi Heimann, Parks & Community Services Director
SUBJECT: Teen Council Appointments

RECOMMENDED ACTION
The Parks and Community Services Commission recommends the appointment of 18 applicants including two alternates to serve on the Teen Council with terms expiring July 2025. It is further recommended that the City Council establish a ranked waitlist in the event that one of the appointed members is unable to complete their term.

Non
Sequential
Order
24/25 TEEN COUNCIL RECOMMENDATION SCHOOL 2024/25
GRADE
1 Rhea Bhandari CAL HIGH 12th
2 Selma Bahrani DVHS 11th
3 Trisha Rajganesh DVHS 12th
4 Matilda Lin DVHS 12th
5 Adhyayan Veer Singh QL 10th
6 Surabhi Verma DVHS 12th
7 Harshitha Jaidil Karippara QL 12th
8 Eliana Horn DVHS 12th
9 Srishreya Arunsaravanakumar DVHS 12th
10 Ishaan Savla DVHS 11th
11 Esha Bindlish DVHS 12th
12 Andrew Ellicott-Pesic CAL HIGH 9th
13 Spoorthi Bedadam DVHS 11th
13 Varsha Jonnalagadda QL 11th
14 Naina Ambika Rana QL 10th
15 Tanya Kaur Grewal DVHS 10th
16 Defne Akkaya CAL HIGH 12th
In Ranked
Order 24/25 ALTERNATES
1 Rijul Rajput DVHS 11th
2 Myra Kulkarni GRMS 9th
2024/25 TEEN COUNCIL SELECTION

5.9 Packet Pg. 158
In addition, the ranked waitlist (in order) is as follows:
2024/2025 Waitlist
In Ranked
Order
2024/25 WAITLIST
1 Shriya Sudarsan DVHS 10th
2 Pranav Aiyer QL 11th
3 Adhya Miryala DVHS 12th
4 Ananya Arun CAL HIGH 12th
5 Adrit Bagepalli DVHS 11th
6 Neil Thella DVHS 10th
7 Rishi Kaushik CAL HIGH 11th
8 Sahaana Vasudevan CAL HIGH 10th
9 Ram Rithvik Pagadala IHMS 9th
10 Kimia Pourdehmobed CAL HIGH 11th

BACKGROUND/DISCUSSION
The Teen Council consists of 19 high school aged community members, 17 regular members and two alternates each appointed to a one-year term. The chairperson is appointed to a two-year progressive term that begins as vice chair in year one and progresses to chairperson in year two.

Appointments are made by the City Council in May and terms commence with the first meeting in August of each year.

The City Clerk announced the vacancies for the Teen Council and notices were placed on the City Website and social media accounts. A total of 59 applications were received for the Teen Council by the deadline of February 15, 2024. Four additional applications were received after the deadline. Two sub-committees of the Commission screened the applications that were received on time and interviewed thirty (30) applicants. The Interview sub-committee then recommended appointments to the full Commission at their May 8, 2024 meeting along with the prioritization of a wait list in the event that any of the appointed teens are unable to complete their full term. The Commission approved the recommendations and recommended they be forwarded to the City Council for appointment. Applications are on file with the City Clerk.

FISCAL ANALYSIS
None

STEPS FOLLOWING APPROVAL
Staff will notify the Teen Council members of upcoming meeting dates, times and locations.

5.9 Packet Pg. 159

CITY COUNCIL STAFF REPORT
DATE: May 14, 2024
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Jessica Reaber, Recreation Supervisor
SUBJECT: Teen Council Annual Report
RECOMMENDED ACTION:

Staff recommends that the City Council receive the attached Teen Council Annual Report for 2023/2024, and provide direction to the Teen Council for the 2024/2025 term.

BACKGROUND:

The City Council adopted a procedure for all city committees whereby each committee would provide an annual report to the City Council on their operations, accomplishments, and work plans.

This report was prepared by the Teen Council with input from staff and approved on April 16, 2024. The Parks and Community Services Commission reviewed this report on May 8, 2024, and recommended it be forwarded to the City Council.

FISCALANALYSIS:

The Teen Council is under the purview of the Parks and Community Services Department.

There are no fiscal implications with the acceptance of this report.

STEPS FOLLOWING APPROVAL:

The Teen Council will proceed with their work plan and goals for 2024/2025 as approved.

ATTACHMENT
A: Teen Council Annual Report 2023-24
B: Teen Council Annual Report Presentation

9.1 Packet Pg. 160
2023-2024 Annual Report to the City Council
San Ramon Teen Council
Scheduled to Present to the Parks Commission – May 8, 2024 Scheduled to Present to the City Council – May 14, 2024 I. Charge of the Teen Council

1. Advise and inform the Parks and Community Services Commission and staff on the various issues relating to teens, outlining the needs of the population.

2. Provide recommendations to the staff and Parks and Community Services Commission on teen programs and policies relating to teen recreation services.

3. Appoint appropriate subcommittees as necessary to further the work of the teen program mission and the efforts of the department and the Teen Council.

4. Receive input from the teen population in San Ramon as well as other organizations and individuals on issues relevant to the teen population.

5. Act as a liaison for teen issues to governmental and private organizations.

6. Advocate for teen issues within the entire community.

7. Identify problems of teen services and recommend appropriate solutions.

8. Be a channel of communication between the staff and the teen population.

9. Provide feedback to the staff on the assessment of current and future needs of the teen population for the purpose of program planning.

II. History of the Committee
The Teen Council was established by the City Council on August 23, 1994, pursuant to a recommendation by the Parks and Community Services Commission. Currently, the Teen Council consists of 17 members and 2 alternates, in grades 9-12 from California High School, Dougherty Valley High School, and The Quarry Lane School. There were five appointed Ad Hoc Committees this year including the Wellness Ad Hoc Committee, Outstanding Teen Citizenship Ad Hoc Committee, Senior Technology Day Ad Hoc Committee, Wish Tree Ad Hoc Committee, and the Ambassador Program Ad Hoc Committee.

III. Review of 2023-2024 Committee Accomplishments and Projects

1. Teen Wellness Ad Hoc Committee
Chair: Gavin Li
The Wellness Ad-Hoc Committee was established at the October 17, 2023, meeting, and has made strides in working to address wellness and mental health for the teen community in San Ramon. Initial steps involved meeting with ElitSwim to leverage insights from their professional

9.1.a
Packet Pg. 161 Attachment: A: Teen Council Annual Report 2023-24 (2024-22 : Teen Council Annual Report) experience working with teens in the community. These meetings helped to establish a baseline where specific needs may exist. From that baseline the ad hoc committee developed and distributed a city-wide Teen Wellness Survey, garnering over 260 responses from students ranging from middle school to high school. Teen Council members were able to work through their respective schools and support multiple wellness events at San Ramon schools throughout the year where they were also able to distribute the survey. Committee members have also supported various events in San Ramon such as the Mental Health Summit and San Ramon Earth Day events, gaining valuable insights into conversations relating to mental health. The Teen Council analyzed the feedback received and this will help future Teen Councils by providing informed and valuable insights for improving city services and teen wellness in San Ramon.

2. Outstanding Teen Citizenship Award (OTCA) Ad Hoc Committee Chair: Eliana Horn
The Outstanding Teen Citizenship Award was established in 2011 and was first awarded in the 2012-13 term. Since then, the Teen Council has been proud to present this award to several qualified applicants in San Ramon. This year, OTCA Ad Hoc Committee sought to find an applicant who has made a significant contribution towards enhancing the quality of life for San Ramon residents. There were three applications submitted for the 2023-2024 award. With the help of several other Teen Council members, the OTCA Ad Hoc Committee conducted a thorough application review process. This year, the San Ramon Teen Council OTCA Ad Hoc Committee awarded the Outstanding Teen Citizenship Award to Shelby Yeh, a senior at Dougherty Valley High School. Shelby has a passion for connecting with community members and creating STEM programs in the Bay Area. The OTCA also has a comprehensive 2024 plan that includes enhanced marketing tactics to expand outreach and make the application process more accessible, as well as an extended deadline for applicants to have more time to submit the required information.

3. Senior Technology Day Ad Hoc Committee
Chair: Trisha Rajganesh
The Senior Technology Day Ad Hoc committee worked to assist seniors in San Ramon with their technology and help make them feel more comfortable with using their devices. This year, the Committee organized and executed four Senior Technology Days at the Alcosta Senior & Community Center. Additionally, the committee reached out to the Ambassador Program to have ambassadors volunteer at Technology Days, in addition to the Teen Council members. During Senior Tech Days, volunteers worked with seniors to clear up any questions they had about their devices and showed seniors new tricks to make tech use easy. Tech Days were able to gain greater traction this year due to outreach efforts, which included putting up flyers in the Senior Center as well as making lunchtime announcements. Each Tech Day was very well received, and seniors who were walking by the event often decided to drop in and participate. These events were both informative and fun for the volunteers and seniors who participated, and they should be continued by subsequent committees.

4. Wish Tree Ad Hoc Committee

9.1.a
Packet Pg. 162 Attachment: A: Teen Council Annual Report 2023-24 (2024-22 : Teen Council Annual Report) Chair: Harshita Karippara
Throughout the year, the Wish Tree Ad Hoc Committee spread positivity and offered teens of San Ramon opportunities to share their thoughts and encouragement. The Wish Tree had varying themes throughout the year including anti-bullying awareness, goals and growth, Earth Day, and mental health and stress management. Teens in San Ramon contributed their thoughts by writing them on a tag attached to the tree at the San Ramon Community Center. Students from throughout the school district and community participated and shared their voices. This year, along with collecting notes in person from students during lunch or any other appropriate times under administration permission, the Teen Council collected notes online through social media.

By using features on Instagram to allow users to anonymously send responses to the prompts and asking viewers to send in their responses on the monthly posts, the Teen Council has been able to expand their outreach and collect notes across our online community as well.

5. Ambassador Program Ad Hoc Committee
Chair: Ananya Pinnamanneni
The San Ramon Teen Council Ambassadors have been working on a project in which they researched an issue affecting teens in San Ramon, such as littering, finding career-building opportunities, and transitioning from middle school into high school, and from high school into college. To become properly informed about the intricacies of the issue they selected, the ambassadors sought input from peers at their respective schools. After gathering information about the issue, the ambassadors will craft recommendations to the Teen Council on how to best advise the City in addressing the findings for teens in San Ramon. The Teen Council will have the opportunity to incorporate related goals into the recommended goals for 2024-2025. In addition to this research project, the ambassadors have assisted in various activities that the Teen Council has conducted, including Senior Tech Days. They have also helped the Teen Council spread the word about initiatives and events.

IV. Volunteer Activities
Teen Council members are required to commit to eight hours of volunteer work each month that supports the activities and goals of the Council. This requirement ensures an active membership in the community and encourages their peers to volunteer. Teen Council members were able to remain active by participating in a variety of events including Senior Technology Days, Teen Job Fair, Suicide Prevention Panel (hosted by San Ramon Police Department), Tri-Valley YAC Roundtable, and City of San Ramon Earth Day Celebration.

V. Representation in City Government
The Teen Council has liaisons for the Arts Advisory Committee, Economic Development Advisory Committee, Housing Advisory Committee, Library Advisory Committee, Open Space Advisory Committee, Parks and Community Services Commission, Planning Commission, Senior Advisory Committee, Transportation Advisory Committee, and City Council. Teen

9.1.a
Packet Pg. 163 Attachment: A: Teen Council Annual Report 2023-24 (2024-22 : Teen Council Annual Report) Council members attend meetings and report back to the Teen Council to consider various aspects of other committees' work when making suggestions.

VI. Programs of the 2023-2024 Term
• Worked with the Parks & Community Services Staff to create and distribute the Teen Wellness Survey to gather information on the wellness of teens in San Ramon across several middle and high schools in San Ramon - received 263 responses in total. • Community outreach and engagement through San Ramon Teen Council’s Instagram page, specifically through posting Wish Tree prompts.
• Further development and purpose of the Teen Council Ambassador program • Creation of a new ambassador program project, a research project to propose projects to benefit teens in San Ramon
• Networking with local youth advisory committees in Danville, Livermore, Dublin, and Pleasanton
• Serving seniors in person by hosting Senior Technology Days at the Alcosta Senior and Community Center
• Reviewed applications and awarded the Outstanding Teen Citizenship Award in partnership with the San Ramon Chamber of Commerce, Patelco, and Realty One.

Recognized the winner at City Council and Parks and Community Services Commission Meetings.
• Participated in Unity Day through social media posts, Wish Tree Prompts, and engagement at respective schools by wearing orange and passing out orange bracelets to spread awareness of the day.
• Participation in events such as the Teen Job Fair, Suicide Prevention Panel (hosted by San Ramon Police Department), Tri-Valley YAC Roundtable, and City of San Ramon Earth Day Celebration
• Two representatives from the Teen Council joined the Bike Master Plan Update Committee launched by the Transportation Committee
VII. Suggestions for the 2024-2025 Term

1. Review the Teen Wellness survey responses and collaborate with staff on ways to support teens through partnership opportunities and resource sharing.

2. Research and execute partnerships with local organizations, businesses, and committees to promote teen wellness, mental health, and recreation.

9.1.a
Packet Pg. 164 Attachment: A: Teen Council Annual Report 2023-24 (2024-22 : Teen Council Annual Report)

3. Continue Senior Technology Days and explore other opportunities to collaborate with the Senior Advisory Committee and the Alcosta Senior and Community Center.

4. Continue to collaborate with local organizations and youth advisory committees to gain insight and knowledge into addressing the needs of the teen population.

5. Continue the Teen Council Ambassador Program using the newly introduced research project as a framework and increase the ambassadors' involvement at the Teen Council and Ad Hoc Committee meetings.

6. Continue the Outstanding Teen Citizenship Award, seek partnerships with local organizations, and accept submissions to restart the Teens in Action page, which highlights the accomplishments of teens in our community.

7. Continue to establish monthly topics of awareness for the Wish Tree and encourage the community to participate in the Wish Tree activities.

8. Build relationships with the school district, high schools, middle schools, and leadership classes, and appoint a liaison for each school.

9. Explore collaborating on a project with the Arts Advisory Committee and engaging with the new Dougherty Station Community Arts Center as a potential space for outreach engagement.

10. Continue to pursue a stronger social media presence for Teen Council using Instagram, and other prospective platforms, by developing a social media content calendar and introducing “stories”, “reels”, and collaboration posts, and appoint a social media content advisor.

11. Develop educational outreach materials to address vandalism in City parks including programmatic and financial impacts.

12. Increase engagement with the middle school population.

13. Diversify and increase outreach for all existing and potential Teen Council-related applications and surveys.

9.1.a
Packet Pg. 165 Attachment: A: Teen Council Annual Report 2023-24 (2024-22 : Teen Council Annual Report)

TEEN CO UNCIL
ANNUAL REPO RT 2 0 2 3 -2 4
PRESENTED BY: SADHANA TADEPALLI
Histo r y a n d
Ba ck g r o u n d
The Teen Council, founded in 1994, is a group of
17 dedica ted a nd proa ctive high school students
who a re pa ssiona te a bout Sa n Ra mon,
government, a nd the teen community.

9.1.b
Packet Pg. 166 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report) Meet the Mem b ers
Sadhana Tadepalli, Chair
Ta nishka Cha wla , Vice Cha ir
Rhea Bha nda ri
Srishreya Arunsa ra va nkuma r
Dhruv Ha rina th
Elia na Horn
Ha rshitha Ka rippa ra
Ga vin Li
Ma tilda Lin
Ana nya Pinna ma neni
Trisha Ra jga nesh
Krisha Singha ni
Sura bhi Verma
La a sya Munjeti
Adhya ya n Veer Singh
Spoorthi Beda da m
Risha b Guntuku
Emma Ka pur*
Arshia Gha ta k*
*Denotes Committee Alterna te
Ad Ho c Co m m itte e
Acco m p lish m e n ts
In order to meet the various goals for the 2023-2024
school yea r, tempora ry, project-ba sed committees
were formed to spea rhea d va rious a ssignments.

9.1.b
Packet Pg. 167 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report) Te e n W e lln e ss
Ad Hoc Committee Chair: Gavin Li
01 • Collaborating for events with wellness
centers at San Ramon High Schools
• Collecting responses for Teen Wellness
Survey to analyze mental health of
youth and make suggestions
accordingly
Ar e a s o f Fo cu s

9.1.b
Packet Pg. 168 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report) O u tsta n d in g Te e n
Citize n sh ip Aw a r d
Ad Hoc Committee Chair: Eliana Horn
02 She lby Ye h
O u tsta n d in g Te e n
Citize n sh ip Aw a r d
W in n e r

9.1.b
Packet Pg. 169 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report) Se n io r Te ch n o lo g y Da y s
Ad Hoc Committee Chair: Eliana Horn
03 Se n io r Te ch n o lo g y Da y s
@ Alcosta Senior and Community Center

9.1.b
Packet Pg. 170 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report) W ish Tr e e
Ad Hoc Committee Chair: Harshita Karippara
04 W ish Tr e e Pr o m p ts

9.1.b
Packet Pg. 171 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report) Am ba ssa dor Progra m
Ad Hoc Committee Chair: Ananya Pinnamanneni
05 • 24 Ambassadors representing
-Cal High -Dougherty Valley -Quarry Lane -DorrisEaton
-Pine Valley -Windemere Ranch-Gale Ranch
• Research issues impacting teens in San Ramon and make recommendations on the delivery of teen programs, facilities, activities, services, and events.

Ne w Am b a ssa d o r Pr o je ct!

9.1.b
Packet Pg. 172 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report) Vo lu n te e r Activitie s
Teen Job Fair Teen Job F
March 9
SRPD Teen Mental SRPD Tee
Health
Teen Ment
Health Summit
March 27
Earth Day Earth Day
April 20
Tri-Valley
YAC
Tri Valley
C Roundtable Roundtable
March 23
Pr o g r a m s in
2 02 3-2 4
Youth We llne ss Surve y
Collected 263 responses from the
teen popula tion in Sa n Ra mon. 1
Te e n Job Fa ir
The a nnua l event wa s hosted in
Sa n Ra mon a nd wa s a success! 2
Se nior Te chnology Da ys
We increa sed the frequency a nd
implemented workshops! 3
Se nior Te chnology Da ys
Se nior Te chnology Da ys
Enga ged in a roundta ble with loca l
youth a dvisory committees 4
Tri-Va lle y YAC Re tre a t

9.1.b
Packet Pg. 173 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report) Su g g e ste d Go a ls fo r 2 0 2 4 -2 0 2 5

1.Review the Teen Wellness survey responses a nd colla bora te with sta ff on wa ys to support teens through pa rtnership opportunities a nd resource sha ring.

2.Resea rch a nd execute pa rtnerships with loca l orga niza tions, businesses, a nd committees to promote teen wellness, menta l hea lth, a nd recrea tion.

3.Continue Senior Technology Da ys a nd explore other opportunities to colla bora te with the Senior Advisory Committee a nd Alcosta Senior a nd Community Center.

Su g g e ste d Go a ls fo r 2 0 2 4 -2 0 2 5

4. Continue to collaborate with local organizations and youth advisory committees to ga in insight a nd knowledge into a ddressing the needs of the teen popula tion.

5. Continue the Teen Council Amba ssa dor Progra m with newly introduced resea rch project a s fra mework a nd increa se the involvement of the Amba ssa dors a t the Teen Council meetings a nd Ad Hoc Committee meetings.

6. Continue the Outsta nding Teen Citizenship Awa rd a nd seek pa rtnerships with loca l orga niza tions a nd ta ke submissions to resta rt the teens in a ction pa ge to highlight the a ccomplishments of teens in our community.

9.1.b
Packet Pg. 174 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report) Su g g e ste d Go a ls fo r 2 0 2 4 -2 0 2 5

7. Continue to establish monthly topics of awareness for the Wish Tree and encourage the community to pa rticipa te in the Wish Tree a ctivities.

8. Build relationships with the school district, high schools, middle schools, a nd lea dership cla sses, a nd a ppoint a lia ison for ea ch school.

9. Explore colla bora ting on a project with the Arts Advisory Committee a nd enga ging with the new Dougherty Sta tion Community Arts Center a s potentia l spa ce for outrea ch enga gement.

Su g g e ste d Go a ls fo r 2 0 2 4 -2 0 2 5

10. Continue to pursue a stronger social media presence for Teen Council using Insta gra m, a nd other prospective pla tforms, by developing a socia l media content ca lenda r a nd introducing “stories”, “reels”, a nd colla bora tion posts, a nd a ppoint a socia l media content a dvisor.

11. Develop educa tiona l outrea ch ma teria ls to a ddress va nda lism in City pa rks including progra mma tic a nd fina ncia l impa cts.

12. Increa se enga gement with the middle school popula tion.

13. Diversify a nd increa se outrea ch for a ll existing a nd potentia l Teen Council-rela ted a pplica tions a nd surveys.

9.1.b
Packet Pg. 175 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report) Co n g r a tu la tio n s
to o u r Se n io r s!
Brown Unive rsity
Ga v in Li

9.1.b
Packet Pg. 176 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report) UCLA
Ana nya
Pin n a m a n n e n i
Cla re mont McKe nna Colle ge
Dh r u v
Ha r in a th

9.1.b
Packet Pg. 177 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report) Unive rsity of Wa shington
Sadhana
Ta d e p a lli

THANK YO U

9.1.b
Packet Pg. 178 Attachment: B: Teen Council Annual Report Presentation (2024-22 : Teen Council Annual Report)