CITY COUNCIL AGENDA
August 13, 2024
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Scott Perkins, Vice Mayor
Mark Armstrong, Councilmember • Marisol Rubio, Councilmember • Sridhar Verose, Councilmember Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING – 7:00 PM
Agenda Questions: Please contact the City Clerk (925) 973-2539 or [email protected] Please refer to the end of the agenda to review options for participation in the meeting.
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item relating to the business of the City Council. Comments are limited to three (3) minutes, or less time if a large number of speakers are anticipated. A speaker may not allocate their time to another speaker. All remarks shall be addressed to the City Council.
Comments from the public may also be submitted by email to [email protected].
Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person. No Council action can be taken at this meeting on issues raised during public comment. During public comment, members of the public are permitted to address the City Council only on the following:
Any non-agenda item relating to the business of the City Council. Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
2 City Council Meeting – August 13, 2024
Requests for future agenda items.
Special Presentation items under Section 6 of tonight’s Agenda. Items that are not on the agenda and are within the City Council’s jurisdiction.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
5.1 Minutes of the City Council Regular Meeting - July 23, 2024 Recommendation: Approve Minutes
5.2 Minutes of the City Council Special Meeting - July 25, 2024 Recommendation: Approve Minutes
5.3 Minutes of the City Council Special Meeting - August 8, 2024 Recommendation: Approve Minutes
5.4 Resolution No. 2024-089 - Authorizing the Mayor to Execute Amendment No. 2 to the Agreement with Rodan Builders, Inc (C2023-042) for Construction Services for the San Ramon Olympic Pool and Aquatic Park Renovation (CIP 200006) - Interior Improvements for an Additional Amount Not to Exceed $117,964 for a Total Cumulative Amount Not to Exceed $1,519,045, through September 30, 2024
Recommendation: Approve Resolution No. 2024-089
5.5 Resolution No. 2024-090 - Authorizing the Mayor to Appropriate $16,856 from Infrastructure Maintenance Fund (618) to Dougherty Station Community Arts Center Renovation Project (CIP 200004) and to Execute Amendment No. 1 to Agreement with Integra Construction Services, Inc. (C2023-004) to Provide Construction Services for the Dougherty Station Community Arts Center Renovation Project (CIP 200004) for an Additional Amount of $40,610, for a Total Cumulative Amount Not to Exceed $2,104,210 through August 31, 2024 Recommendation: Approve Resolution No. 2024-090
5.6 Resolution No. 2024-091 - Authorizing the Mayor to Execute an Agreement with Precision Emprise LLC Dba Precision Concrete Cutting for On-Call Horizontal Concrete Saw-Cutting and Shaving Services in an Amount Not to Exceed $750,000 through February 28, 2025, with the Option to Renew the Agreement for Up to Three Additional Succeeding One-Year Terms
Recommendation: Approve Resolution No. 2024-091
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5.7 Resolution No. 2024-092 - Authorizing Execution of the FY 2024/25 Salary Schedule as Provided for in the Unrepresented Miscellaneous Employees Salary and Benefits Resolution and Memorandum of Understanding with the Service Employees International Union, Local 1021
Recommendation: Approve Resolution No. 2024-092
6. SPECIAL PRESENTATIONS
6.1 Proclamation Recognizing the San Ramon Valley Islamic Center and the San Ramon American Muslim Community for their Contributions to the San Ramon Community. Presented to Tehseen Khan, President, San Ramon Valley Islamic Center.
6.2 Proclamation Declaring August 21, 2024 as National Senior Citizens Day.
Presented to Steve Cox, Recreation Supervisor and Angela Cotton, President of the San Ramon Senior Center Foundation.
6.3 Proclamation Declaring August 31, 2024 as International Overdose Awareness Day. Presented to Dr. A.J. Shergill, Director of the Board, National Coalition Against Prescription Drug Abuse.
6.4 Presentation of the Contra Costa Community College District “State of the District”, by Chancellor Mojdeh Mehdizadeh and Diablo Valley College President Susan Lamb.
7. DEFERRED CONSENT ITEMS
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1 Planning Project Year in Review 2023/2024
Presentation by: Lauren Barr, Division Manager
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
11. ADJOURNMENT
I hereby certify the agenda was posted 72 hours before the noted meeting. This agenda is posted in accordance with Government Code Section 54954.2(a).
Dated: August 9, 2024
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HOW TO VIEW OR PARTICIPATE IN THE MEETING:
The public is invited to participate in the meeting using any of the following methods:
IN-PERSON
Members of the public can provide in-person comments at the meeting. To make a request for disability-related accommodation to participate in the meeting, please contact the City Clerk’s Office 48 hours in advance of the meeting.
WRITTEN COMMUNICATION BY EMAIL
Public comments may be submitted via e-mail to [email protected]. Any public comments received up until two (2) hours prior to the scheduled start time of the meeting will be distributed to the City Council via e-mail, provided at the meeting in the red binder, and posted online at https://www.sanramon.ca.gov/public_comment.
Written comments received after the cut-off time will be provided to the City Council the day following the meeting.
Please include “Public Comment” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written public comment will not be read aloud during the meeting.
TO VIEW OR LISTEN ONLY
As a courtesy and technology permitting, the public will have the opportunity to view the meeting via one-way feed by the options below. However, the City cannot guarantee that the public’s remote access to any meeting will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments prior to the meeting or to attend the meeting in person.
a. Zoom: https://cityofsanramon.zoom.us/j/95122503864
Webinar ID: 951 2250 3864
b. Zoom Phone Numbers: +1 (669) 900-6833
c. The City’s YouTube Channel: www.sanramon.ca.gov/YouTube Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting. Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
ATTENDEE CONDUCT
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability.
d. Respect all people that are present or watching.
At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting; c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.
While the City of San Ramon ensures the First Amendment rights of its citizens, we do not accept nor endorse any offensive or hateful comments made during our meetings. The City of San Ramon celebrates the diversity of our community, and we strive to be a welcoming and open community for all.
MINUTES OF THE
CITY OF SAN RAMON
CITY COUNCIL MEETING
July 23, 2024
1. CALL TO ORDER/ROLL CALL
The Mayor called the meeting to order at 7:00 p.m.
Also in attendance: City Manager Steven Spedowfski, City Attorney Martin Lysons, City Clerk Christina Franco, Deputy City Manager Scott Koll, and Chief Building Official Vance Phillips.
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.
4. PUBLIC COMMENT
Public comment was received from Robert Klingner.
5. CONSENT CALENDAR
Cm. Verose's motion to approve consent calendar items 5.1 -5.5 was seconded by Vice Mayor Perkins. The motion passed 5-0-0-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sridhar Verose, Councilmember
SECONDER: Scott Perkins, Vice Mayor
AYES: Hudson, Perkins, Armstrong, Verose, Rubio
5.1 Minutes of the City Council - Regular Meeting and Closed Session - July 9, 2024 Recommendation: Approve Minutes
5.2 Register of Demands as Presented by the City Treasurer (Period Ending June 30, 2024)
Recommendation: Approve Register of Demands
Attendee Name Title Status
Dave Hudson Mayor Present
Scott Perkins Vice Mayor Present
Mark Armstrong Councilmember Present
Sridhar Verose Councilmember Present
Marisol Rubio Councilmember Present
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Minutes Acceptance: Minutes of Jul 23, 2024 7:00 PM (CONSENT CALENDAR) 2 City Council Meeting – July 23, 2024
5.3 City of San Ramon Quarterly Investment Report (Period Ending June 30, 2024) Recommendation: Accept Report
5.4 Resolution No. 2024-085 - Authorizing the Appropriation of a Total of $97,980 from Fund 201, Planning Cost Recovery Fund, for a Consultant Contract to Conduct a Nexus Study for Impact and Cost Recovery Fees for Public Facilities and Services.
Recommendation: Approve Resolution No. 2024-085
5.5 Resolution No. 2024-086 - Authorizing Execution of the Memorandum of Understanding (MOU) Between the City of San Ramon and the San Ramon Police Officer's Association (POA)
Recommendation: Approve Resolution No. 2024-086
6. SPECIAL PRESENTATIONS
7. DEFERRED CONSENT ITEMS
8. UNFINISHED BUSINESS
8.1 Resolution No. 2024-087 - Consideration of a Resolution Establishing November 5, 2024 as the Election Date to Consider an Ordinance Imposing a One Cent Per Dollar (1%) Transactions and Use (“Sales”) Tax for a Period of 10 Years; Ordering the Submittal of the Ordinance to the Voters at the Election; Requesting that the Contra Costa County Board of Supervisors Consent to the Consolidation of This Election with the Statewide General Election to be Held on the Same Date, Directing the City Attorney to Prepare an Impartial Analysis; and Specifying Procedures Related to Submission of Ballot Arguments Recommendation: Consider Adopting the Resolution and Ordinance Imposing a One Cent Per Dollar Transaction and Use Tax for a Period of Ten Years 2024-087 Introduction of item by Scott Koll, Deputy City Manager.
The Mayor opened public comment. Public comment was received from Robert Klingner, Gregg Carr, Kyle Levy, Robert Bickel, and Rob Maser. The Mayor closed public comment.
Vice Mayor Perkins' motion to approve Resolution No. 2024-087 approving a resolution establishing November 5, 2024 as the Election Date to consider an Ordinance Imposing a One Cent Per Dollar (1%) Transactions and Use (“Sales”) Tax for a period of 10 years; Ordering the submittal of the Ordinance to the voters at the Election; Requesting that the Contra Costa County Board of Supervisors Consent to the Consolidation of this Election with the Statewide General Election to be held on the same date, Directing the City Attorney to prepare an Impartial Analysis; and Specifying procedures related to submission of ballot arguments; was seconded by Cm. Verose. The motion passed 5-0-0-
0. 5.1
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Minutes Acceptance: Minutes of Jul 23, 2024 7:00 PM (CONSENT CALENDAR) 3 City Council Meeting – July 23, 2024
RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Vice Mayor
SECONDER: Sridhar Verose, Councilmember
AYES: Hudson, Perkins, Armstrong, Verose, Rubio
9. NEW BUSINESS
9.1 Resolution No. 2024-088 - Confirming Building and Safety Services Division Statement of Expenses for Unpaid Fees and Fines and Directing the City Clerk to Forward a Certified Copy of This Resolution to the Office of the AuditorController of Contra Costa County Recommendation: Receive the Staff Report, Conduct the Public Hearing, Consider Any Protest or Objections, Make Revisions or Corrections as Necessary, and Adopt the Resolution No. 2023-092 Levying Special Assessments for Unpaid Fees and Fines. 2024-088
Staff report by Vance Phillips, Chief Building Official.
Cm. Armstrong recuse himself from this item and left the Council Chamber.
Vice Mayor Perkins' motion to open the public hearing was seconded by Cm. Rubio. The motion passed 4-0-1-0. Cm. Armstrong was absent.
There was no public comment received.
Vice Mayor Perkins' motion to close the public hearing was seconded by Cm. Rubio. The motion passed 4-0-1-0. Cm. Armstrong was absent.
Vice Mayor Perkins' motion to approve Resolution No. 2024-088, confirming Building and Safety Services Division Statement of Expenses for Unpaid Fees and Fines and directing the City Clerk to forward a certified copy of this resolution to the Office of the Auditor-Controller of Contra Costa County; was seconded by Cm. Rubio. The motion passed 4-0-1-0. Cm. Armstrong was absent for the vote.
Cm. Armstrong returned to the Council Chamber.
RESULT: APPROVED [4 TO 0]
MOVER: Scott Perkins, Vice Mayor
SECONDER: Marisol Rubio, Councilmember
AYES: Hudson, Perkins, Verose, Rubio
AWAY: Armstrong
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
11. ADJOURNMENT
The meeting was adjourned at 8:03 p.m.
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Minutes Acceptance: Minutes of Jul 23, 2024 7:00 PM (CONSENT CALENDAR)
MINUTES OF THE
CITY OF SAN RAMON
CITY COUNCIL MEETING
July 25, 2024
1. CALL TO ORDER/ROLL CALL
The Mayor called the meeting to order at 6:00 p.m.
Also in attendance: City Clerk Christina Franco and Deputy City Clerk
2. COUNCIL BUSINESS
Cm. Rubio's motion to move item 2.3 before 2.1 was seconded by Cm. Armstrong. The motion passed 5-0-0-0.
2.1 Parks & Community Services Commission Interviews and Appointments The City Council interviewed four candidates.
Vice Mayor Perkins' motion to appoint Terry Koehne to the Parks and Community Services Commission with a term to expire June 2027, was seconded by Cm. Rubio. The motion passed 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
AYES: Hudson, Perkins, Armstrong, Verose, Rubio
2.2 Contra Costa County Library Commission Interviews and Appointment Vice Mayor Perkins' motion to Marina Hsieh as the San Ramon representative to the Contra Costa County Library Commission was seconded by Cm. Rubio. The motion passed 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
AYES: Hudson, Perkins, Armstrong, Verose, Rubio
2.3 Open Space Advisory Committee Interviews and Appointments Vice Mayor Perkins' motion to appoint Jaideep Vijayakar and Diana Korpi as regular members; Suresh Kadiyala as an alternate member; and Seth Adams as the NonGovernmental member, all with terms to expire July 2026 was seconded by Cm. Verose.
The motion passed 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
AYES: Hudson, Perkins, Armstrong, Verose, Rubio
Attendee Name Title Status
Dave Hudson Mayor Present
Scott Perkins Vice Mayor Present
Mark Armstrong Councilmember Present
Sridhar Verose Councilmember Present
Marisol Rubio Councilmember Present
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Minutes Acceptance: Minutes of Jul 25, 2024 6:00 PM (CONSENT CALENDAR) 2 City Council Meeting Minutes – July 25, 2024
3. ADJOURNMENT
The meeting was adjourned at 7:36 p.m.
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Minutes Acceptance: Minutes of Jul 25, 2024 6:00 PM (CONSENT CALENDAR)
MINUTES OF THE
CITY OF SAN RAMON
CITY COUNCIL SPECIAL MEETING
August 8, 2024
1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 4:07 p.m.
Also in attendance: City Clerk Christina Franco and Deputy City Clerk Joan Snashall
2. COUNCIL BUSINESS
2.1 Teen Council Vice Chair Interviews and Appointment
The City Council interviewed six candidates.
Cm. Verose's motion to appoint Selma Bahrani as the Teen Council Vice Chair with a term to expire June 2026, was seconded by Cm. Rubio. The motion passed 4-0-1-0. Vice Mayor Perkins was absent.
3. ADJOURNMENT
The meeting was adjourned at 4:07 p.m.
Attendee Name Title Status
Dave Hudson Mayor Present
Scott Perkins Vice Mayor Absent
Mark Armstrong Councilmember Present
Sridhar Verose Councilmember Present
Marisol Rubio Councilmember Present
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Minutes Acceptance: Minutes of Aug 8, 2024 4:00 PM (CONSENT CALENDAR)
CITY COUNCIL STAFF REPORT
DATE: August 13, 2024
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Mike Dodds, Program Manager
SUBJECT: RESOLUTION NO. 2024-089 - Authorizing the Mayor to Execute Amendment No. 2 to the Agreement with Rodan Builders, Inc (C2023-042) for Construction Services for the San Ramon Olympic Pool and Aquatic Park Renovation (CIP 200006) - Interior Improvements for an Additional Amount Not to Exceed $117,964 for a Total Cumulative Amount Not to Exceed $1,519,045, through September 30, 2024
EXECUTIVE SUMMARY
On May 28, 2024, Council adopted Resolution No. 2024-060, authorizing Amendment No. 1 to the Agreement with Rodan Builders, Inc. (Rodan) for an additional amount not to exceed $125,281 for a total cumulative amount not to exceed $1,401,081, through July 31, 2024. On July 30, 2024, a punch list walk with the California Division of the State Architect (DSA) identified additional work to be completed, which included the need for extra anchoring for the locker system and the placement of an ADA seat in the locker room showers. As a result, the costs for construction and inspections have increased, and the Project's completion date has been extended to September 30, 2024. This additional work requires an increase in the contract of $117,964, bringing the total cumulative contract amount to $1,519,045, through September 30, 2024.
RECOMMENDED ACTION
Staff recommends adoption of this Resolution authorizing the Mayor to execute Amendment No. 2 to the Agreement with Rodan Builders, Inc. (C2023-042) for construction services for the San Ramon Olympic Pool and Aquatic Park Renovation (CIP 200006) - Interior Improvements for an additional amount not to exceed $117,964, for a total cumulative amount not to exceed $1,519,045, through September 30, 2024.
BACKGROUND/DISCUSSION
On May 23, 2023, City Council adopted Resolution No. 2023-058 authorizing the Mayor to enter into an agreement with Rodan for construction services for the San Ramon Olympic Pool and Aquatic Park Renovation (CIP 200006) - Interior Improvements in the amount of $1,275,800.
The project provides finish upgrades/updates to the locker rooms, bathrooms, moisture
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mitigation for the floor in the coach's office (Room #106), new epoxy flooring in the classroom, hallway, lifeguard office, and maintenance office, new carpet in the lobby, and lighting upgrades in the Aquatic Center in compliance with the Americans with Disabilities Act (ADA) and latest codes and regulations. An Initial Notice to Proceed was issued on August 7, 2023, to allow Rodan to procure long-lead materials and equipment prior to construction. A Construction Notice to Proceed was issued on October 9, 2023, with project construction anticipated to be completed in January 2024 and project acceptance in February 2024.
Amendment No. 1 to the Agreement with Rodan was approved on May 28, 2024 (Resolution No. 2024-060) for construction services for the San Ramon Olympic Pool and Aquatic Park Renovation (CIP 200006) - Interior Improvements for an additional amount not to exceed $125,281 for a total cumulative amount not to exceed $1,401,081 through July 31, 2024. This amendment provided the additional funding required to cover the increased project costs resulting from necessary design and construction revisions to meet DSA requirements.
On July 30th, 2024, a punch list walk with DSA identified additional work to be completed by Rodan, including the need for extra anchoring for the locker system and the placement of an ADA seat in the locker room showers. As a result, the costs for construction and inspections have increased, and the project's completion date has been extended to September 30, 2024. This additional work, including outstanding invoices, requires an increase in the project budget, not to exceed $117,964, and increases the total cumulative amount not to exceed to $1,519,045, through September 30, 2024.
FISCAL ANALYSIS
CIP 200006 has sufficient funds to complete the additional work due to an appropriation of $227,108 from the Infrastructure Maintenance Fund (618), as authorized by Resolution No. 2024-060. Rodan’s original contract is for an amount not to exceed $1,275,800. Amendment No. 1 increased this amount by $125,281. The additional cost to complete the project, including the recent work identified and outstanding invoices is $117,964, increasing the total cumulative amount not to exceed to $1,519,045.
Contract / Amendments Council Action Date / Resolution Amount Rodan Builders, Inc. (C2023-042) May 23, 2023 / Resolution No. 2023- 058
$1,275,800
Amendment No. 1 May 28, 2024 / Resolution No. 2024-
060
$125,281
Amendment No. 2 (Proposed) August 13, 2024 $117,964
Total Cumulative Amount Not to Exceed
$1,519,045
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STEPS FOLLOWING APPROVAL
1. The City Attorney’s Office will forward contract Amendment No. 2 to Rodan Builders, Inc. for execution.
2. Upon receipt of the executed contract Amendment, the required bonds, certificate of insurance, and a copy of a current City business license from the contractor, the City Attorney’s Office will send a copy of the executed contract documents and all attachments to the Public Works - Public Services Division.
3. Staff will monitor the contractor’s performance for the duration of the contract,and once work is complete, staff will return to Council for acceptance of the work as complete and closeout of the project, which is targeted for September.
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RESOLUTION NO. 2024-089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 2 TO THE AGREEMENT WITH RODAN BUILDERS, INC (C2023-042) FOR CONSTRUCTION
SERVICES FOR THE SAN RAMON OLYMPIC POOL AND AQUATIC PARK RENOVATION (CIP 200006) - INTERIOR IMPROVEMENTS FOR AN ADDITIONAL AMOUNT NOT TO EXCEED $117,964 FOR A TOTAL CUMULATIVE AMOUNT NOT TO EXCEED $1,519,045, THROUGH SEPTEMBER 30, 2024
WHEREAS, on May 23, 2023, City Council adopted Resolution No. 2023-058 authorizing the Mayor to enter into an Agreement with Rodan Builders, Inc. (Rodan) for construction services for the San Ramon Olympic Pool and Aquatic Park (SROP) Renovation (CIP 200006) - Interior Improvements in the amount of $1,275,800; and WHEREAS, on May 28, 2024, Council adopted Resolution No. 2024-060, authorizing Amendment No. 1 to the Agreement with Rodan for an additional amount not to exceed $125,281 for a total cumulative amount not to exceed $1,401,081, through July 31, 2024, and WHEREAS, on July 30, 2024, a punch list walk with the California Division of the State Architect (DSA) identified additional work to be completed, which included the need for extra anchoring for the locker system and the placement of an ADA seat in the locker room showers; and
WHEREAS, as a result of the DSA inspection, the costs for construction and inspections have increased, and the Project's completion date has been extended to September 30, 2024; and
WHEREAS, proposed Amendment No. 2 to the Agreement with Rodan Builders, Inc. (C2023-042) will include an additional amount not to exceed $117,964, for a total cumulative amount not to exceed $1,519,045 through September 30, 2024; and WHEREAS, there is sufficient funding in San Ramon Olympic Pool and Aquatic Park (SROP) Renovation (CIP 200006) - Interior Improvements to complete the work under this contract; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute Amendment No. 2 to the Agreement with Rodan Builders, Inc. (C2023-042) for construction services for the San Ramon Olympic Pool and Aquatic Park (CIP 200006) - Interior Improvements for an additional amount not to exceed $117,964, for a total cumulative amount not to exceed $1,519,045, through Septemnber 30, 2024.
PASSED, APPROVED AND ADOPTED at the meeting of August 13, 2024 by the following votes:
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AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk
5.4 Packet Pg. 16
CITY COUNCIL STAFF REPORT
DATE: August 13, 2024
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Mike Dodds, Program Manager
SUBJECT: RESOLUTION NO. 2024-090 - Authorizing the Mayor to Appropriate $16,856 from Infrastructure Maintenance Fund (618) to Dougherty Station Community Arts Center Renovation Project (CIP 200004) and to Execute Amendment No. 1 to Agreement with Integra Construction Services, Inc. (C2023-004) to Provide Construction Services for the Dougherty Station Community Arts Center Renovation Project (CIP 200004) for an Additional Amount of $40,610, for a Total Cumulative Amount Not to Exceed $2,104,210 through August 31, 2024
EXECUTIVE SUMMARY
The City Council adopted Resolution No. 2022-150 authorizing the Mayor to enter into an Agreement with Integra Construction Services, Inc. (Integra) in the amount of $2,063,600 for construction services at the Dougherty Station Community Arts Center Renovation Project (CIP 200004). The project involved finishing upgrades to the facility and expanding the dance studio.
Change orders for flooring and site conditions, along with other product substitutions, caused delays in project completion. The extra expenses require an appropriation to CIP 200004 in the amount of $16,856 from the Infrastructure Maintenance Fund (IMF). Several IMF CIP projects have been completed, allowing the release of a portion of their remaining budgets to the IMF to provide for this appropriation, with identified work deferred to future years. With the remaining construction change orders, the total due to Integra is $78,457. Staff is requesting to amend the contract for an additional amount of $40,610 for a total cumulative amount not to exceed $2,104,210, through August 31, 2024.
RECOMMENDED ACTION
Staff recommends adoption of this Resolution authorizing the Mayor to appropriate $16,856 to the Dougherty Station Community Arts Center Renovation Project (CIP 200004) from the Infrastructure Maintenance Fund (618), and to execute Amendment No. 1 to the Agreement with Integra Construction Services, Inc. (C2023-004) to provide construction services for the Dougherty Station Community Arts Center Renovation Project (CIP 200004) for an additional amount of $40,610, for a total cumulative amount not to exceed $2,104,210 through August 31, 2024.
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BACKGROUND/DISCUSSION
On December 13, 2022, the City Council adopted Resolution No. 2022-150 authorizing the Mayor to enter into an agreement with Integra Construction Services, Inc. for construction services for the Dougherty Station Community Center Renovation Project (CIP 200004) in the amount of $2,063,600. The project includes finishing upgrades and updates to the facility, expanding the dance studio to accommodate larger classes, replacing the flooring throughout the facility, and upgrading most of the LED lighting. Additional upgrades included an on-demand hot water system, automatic entry doors, and gender-neutral restrooms on the second floor. The restrooms in the main lobby were completely remodeled with all new plumbing fixtures and stall dividers. The green room, previously located on the second floor, was relocated closer to the theater and six offices were converted into rentable studios for music and arts. A Construction Notice to Proceed was issued on January 27, 2023, with project construction originally anticipated to be completed in June 2023. The Grand Opening of the Dougherty Station Community Arts Center occurred on August 14, 2023. However, there was still outstanding work that was not completed, but delaying the opening any further was avoided to allow the public to start utilizing the facility as soon as possible. Substantial completion of construction was achieved on December 18, 2023. The delay in acceptance was due to the completion of the final punch list and project closeout documentation. The City is still waiting for as-built drawings and final inspection. Project acceptance is targeted for September 10, 2024.
Due to construction change orders on the Dougherty Station Community Arts Center Renovation Project (CIP 200004), additional construction services were required in the amount of $78,457.
Additional expenses include alternate dance floor mirrors, a change in the wood flooring material in the dance studio, and a custom-built theater console for lighting and sound control.
FISCAL ANALYSIS
Integra’s contract is for an amount not to exceed $2,063,600. The total amount remaining on Integra’s contract is $37,847. Therefore, the additional increase in contract amount is $40,610.
Total Remaining Contract Work $ 78,457
Contract Balance to Date $ (37,847)
Contract Budget Shortfall $ 40,610
Original Contract Amount $ 2,063,600
Proposed Contract Increase $ 40,610
Revised Contract Amount $ 2,104,210
City Council Resolution No. 2024-059 authorized an appropriation of $63,457 to the Dougherty Station Community Arts Center Renovation Project (CIP 200004), which increased the project balance to $81,442. The additional appropriation of $63,457 includes the $57,688 required for Amendment No. 6 with Roebbelen Contracting, Inc. (C2018-071) for CIP 200004. In order to close the gap in funding the Project, an appropriation of $16,856 from the Infrastructure Maintenance Fund (IMF) is being requested as a result of the Project balance relative to the additional expenses and Integra’s contract increase:
5.5 Packet Pg. 18
CIP 200004 Project Balance $ 81,442
Amendment No. 6 with Roebbelen Contracting, Inc. for As-Needed Construction Consulting Services (Resolution No. 2024-059) $ (57,688)
Integra’s Contract Increase $ (40,610)
Project Budget Shortfall $ (16,856)
To provide for this appropriation, and due to the minimal funds available in the IMF, the San Ramon Olympic Pool (SROP) Equipment Replacement Project (CIP 925479) has released a portion of its budget to the IMF, with identified work deferred to future years.
CIP# CIP IMF PROJECT CURRENT
CIP
BALANCE
TRANSFER TO IMF
925479 SROP Equipment Replacement $ 831, 847 $ 16,856
TOTAL IMF TRANSFER TO CIP 200004 $ 16,856
The balance of this IMF project to be transferred includes funds from prior and current fiscal years, with work still identified for completion. However, to allocate funds to CIP 200004, work for CIP 925479 has been prioritized and deferred to ensure sufficient funds are available for appropriation to the DSCAC Renovation Project.
Staff recommends an appropriation of $16,856 to the Dougherty Station Community Arts Center Renovation Project (CIP 200004) from the Infrastructure Maintenance Fund (618) and Amendment No. 1 to Integra for construction services for CIP 200004 for an additional amount of $40,610, for a total cumulative contract amount not to exceed $2,104,210 through August 31, 2024.
STEPS FOLLOWING APPROVAL
1. The City Attorney’s Office will forward the contract Amendment No. 1 to Integra Construction Services, Inc. for execution.
2. Upon receipt of the executed contract Amendment, the required bonds, certificate of insurance, and a copy of a current City business license from the contractor, the City Attorney’s Office will send a copy of the executed contract documents and all attachments to the Public Works - Public Services Division.
3. Staff will monitor the contractor’s performance for the duration of the contract.
5.5 Packet Pg. 19
RESOLUTION NO. 2024-090
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE MAYOR TO APPROPRIATE $16,856 FROM
INFRASTRUCTURE MAINTENANCE FUND (618) TO DOUGHERTY STATION COMMUNITY ARTS CENTER RENOVATION PROJECT (CIP 200004) AND TO EXECUTE AMENDMENT NO. 1 TO AGREEMENT WITH INTEGRA
CONSTRUCTION SERVICES, INC. (C2023-004) TO PROVIDE CONSTRUCTION
SERVICES FOR THE DOUGHERTY STATION COMMUNITY ARTS CENTER RENOVATION PROJECT (CIP 200004) FOR AN ADDITIONAL AMOUNT OF $40,610, FOR A TOTAL CUMULATIVE AMOUNT NOT TO EXCEED $2,104,210 THROUGH AUGUST 31, 2024
WHEREAS, on December 13, 2022, the City Council adopted Resolution No. 2022-150 authorizing the Mayor to enter into an agreement with Integra Construction Services, Inc. for construction services for the Dougherty Station Community Center Renovation Project (CIP 200004) in the amount of $2,063,600, as a result of a competitive Request for Proposal (RFP) process for as-needed construction services, in a manner prescribed by the City’s Purchasing Ordinance; and
WHEREAS, the Grand Opening of the Dougherty Station Community Arts Center occurred in August 14, 2023, however, there were outstanding work and punch list items that were completed on December 18, 2023; and
WHEREAS, due to construction change orders and product substitution orders on the Dougherty Station Community Arts Center Renovation Project (CIP 200004), additional construction services by were required in the amount of $40,610; and WHEREAS, in order to provide additional construction services, an appropriation of $16,856 to Dougherty Station Community Arts Center Renovation Project (CIP 200004) from the Infrastructure Maintenance Fund is required; and
WHEREAS, this proposed appropriation from the Infrastructure Maintenance Fund is a result of releasing funds from the San Ramon Olympic Pool (SROP) Equipment Replacement Project (CIP 925479) back to their original funding source, with identified work deferred to future years; and
WHEREAS, proposed Amendment No. 1 to the Agreement with Integra Construction Services, Inc.(C2023-004) will include an additional amount not to exceed $40,610, for a total cumulative contract amount not to exceed $2,104,210 with a term set to expire on August 31, 2024; and
WHEREAS, the Dougherty Station Community Arts Center Renovation Project (CIP 200004) is scheduled for project acceptance on September 10, 2024.
5.5 Packet Pg. 20
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to appropriate $16,856 to the Dougherty Station Community Arts Center Renovation Project (CIP 200004) from the Infrastructure Maintenance Fund (618), and to execute Amendment No. 1 to the Agreement with Integra Construction Services, Inc. (C2023-004) to provide construction services for the Dougherty Station Community Arts Center Renovation Project (CIP 200004) for an additional amount not to exceed $40,610, for a total cumulative amount not to exceed $2,104,210 through August 31, 2024.
PASSED, APPROVED AND ADOPTED at the meeting of August 13, 2024 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk
5.5 Packet Pg. 21
CITY COUNCIL STAFF REPORT
DATE: August 13, 2024
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Darin Fitzpatrick, Program Manager
SUBJECT: RESOLUTION NO. 2024-091 - Authorizing the Mayor to Execute an Agreement with Precision Emprise LLC Dba Precision Concrete Cutting for On-Call Horizontal Concrete Saw-Cutting and Shaving Services in an Amount Not to Exceed $750,000 through February 28, 2025, with the Option to Renew the Agreement for Up to Three Additional Succeeding One-Year Terms
EXECUTIVE SUMMARY
The City of San Ramon requires on-call horizontal concrete saw-cutting and shaving services to help eliminate trip hazards, improve water flow, or improve appearance of public sidewalks, curb ramps, pathways, driveways, valley gutters, curbs, flatwork, and gutters at various locations throughout the City. The current Agreement expired on June 30, 2024, triggering the need for a new Agreement. Staff has selected Precision Emprise LLC dba Precision Concrete Cutting (Precision) in an amount not to exceed $750,00 through February 28, 2025, with the option to renew the Agreement for up to three additional succeeding one-year terms based on the purchasing cooperative agreement between Central Susquehanna Intermediate Unit (CSIU) dba Keystone Purchasing Network (KPN) and Precision. The actual work will be performed on an on-call, as-needed basis and is anticipated to include work for the Sidewalk Repairs Project 2024/2025 (CIP 400009), Pavement Management 2024 and 2025 (CIPs 000013 and 000015), Pedestrian Enhancement Devices (CIP 975413), Dougherty Valley Tree Management Program (CIP 935564), and other projects.
RECOMMENDED ACTION
Staff recommends adoption of this Resolution authorizing the Mayor to execute an Agreement with Precision Emprise LLC dba Precision Concrete Cutting, for on-call horizontal concrete saw-cutting and shaving services in an amount not to exceed $750,000 through February 28, 2025, with the option to renew the Agreement for up to three additional succeeding one-year terms.
BACKGROUND/DISCUSSION
The City of San Ramon requires on-call horizontal concrete saw-cutting and shaving services to help eliminate trip hazards, improve water flow, or improve appearance of public sidewalks, curb
5.6 Packet Pg. 22
ramps, pathways, driveways, valley gutters, curbs, and flatwork and gutters at various locations throughout the City. The current Agreement for on-call horizontal concrete saw-cutting and shaving services expired on June 30, 2024, triggering the need for a new contract. The extent and nature of this work is difficult to predict and, therefore, is best handled through an on-call contract. The scope of work may include elements for various Capital Improvement Projects (CIPs), including the Sidewalk Repairs Project 2024/2025 (CIP 400009), Pavement Management 2024 and 2025 (CIPs 000013 and 000015), Pedestrian Enhancement Devices (CIP 975413), Dougherty Valley Tree Management Program (CIP 935564), and other projects.
Precision Emprise LLC repairs and eliminates trip liabilities on curbs, gutters, sidewalks, and pavement which are of a safety concern within the City’s right-of-way. Staff evaluates reports of damaged curb, gutter, driveway, valley gutter, curb ramp, or sidewalk, and determines if it is a routine repair, such as patching and/or grinding, or an on-call concrete maintenance repair, such as shaving, saw-cutting and/or removal and replacement. Staff creates a master list and ranks and prioritizes the locations.
On February 28, 2023, The Central Susquehanna Intermediate Unit (CSIU) dba Keystone Purchasing Network (KPN) through a nationwide trip hazard removal category (KPN Contract # KPN-202201-04) extended the contract agreement with Precision Emprise LLC until February 28, 2028. KPN is a national purchasing cooperative that reduces the cost of acquisition for education and local government. KPN awards contracts based on competitively bid purchasing contracts that satisfy the City of San Ramon’s Purchasing Ordinance. The work for the City of San Ramon will be completed based on the rates included with the KPN Agreement through the City’s full contract term.
FISCAL ANALYSIS
Work identified under this contract will be funded through operating or CIP budgets, as appropriate. It is anticipated that there will be sufficient funding in Capital Improvement Projects (CIPs), including the Sidewalk Repairs Project 2024/2025 (CIP 400009), Pavement Management 2024 and 2025 (CIPs 000013 and 000015), Pedestrian Enhancement Devices (CIP 975413), Dougherty Valley Tree Management Program (CIP 935564), and other projects to complete the work under this contract.
STEPS FOLLOWING APPROVAL
The City Attorney’s Office will forward the contract Agreement to Precision Emprise LLC for execution. Upon receipt of the executed contract documents, the required bonds, certificates of insurance, and a copy of a current City business license from the contractor, the City Attorney’s Office will send a copy of the executed contract documents and all attachments to the Public Works - Public Services Division. Staff will issue work orders to Precision Emprise, as needed.
Staff will monitor the performance of the contractor throughout the term of the Agreement.
5.6 Packet Pg. 23
RESOLUTION NO. 2024-091
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PRECISION
EMPRISE LLC DBA PRECISION CONCRETE CUTTING FOR ON-CALL
HORIZONTAL CONCRETE SAW-CUTTING AND SHAVING SERVICES IN AN AMOUNT NOT TO EXCEED $750,000 THROUGH FEBRUARY 28, 2025, WITH THE
OPTION TO RENEW THE AGREEMENT FOR UP TO THREE ADDITIONAL
SUCCEEDING ONE-YEAR TERMS
WHEREAS, the City of San Ramon requires on-call horizontal concrete saw-cutting and shaving services to help eliminate trip hazards, improve water flow, or improve appearance of public sidewalks, curb ramps, pathways, driveways, valley gutters, curbs, and flatwork and gutters at various locations throughout the City; and
WHEREAS, the current Agreement expired on June 30, 2024, facilitating the need for a new four-year Agreement with Precision Emprise LLC dba Precision Concrete Cutting in an amount not to exceed $750,000 through February 28, 2025, with the option to renew the Agreement for up to three additional succeeding one-year terms; and WHEREAS, on February 28, 2023, the Central Susquehanna Intermediate Unit (CSIU) dba Keystone Purchasing Network (KPN) through a nationwide trip hazard removal category (KPN Contract # KPN-202201-04) extended the contract agreement with Precision Emprise LLC until February 28, 2028; and
WHEREAS, KPN awards contracts based on competitively bid purchasing contracts that satisfy the City of San Ramon’s Purchasing Ordinance; and WHEREAS, Precision Emprise LLC repairs and eliminates trip liabilities on curbs, gutters, sidewalks, and pavement which are a safety concern within the City’s right-of-way; and WHEREAS, work identified under this contract will be funded through operating or CIP budgets, as appropriate; and
WHEREAS, there is sufficient funding in Capital Improvement Projects (CIPs), including the Sidewalk Repairs Project 2024/2025 (CIP 400009), Pavement Management 2024 and 2025 (CIPs 000013 and 000015), Pedestrian Enhancement Devices (CIP 975413), Dougherty Valley Tree Management Program (CIP 935564), and other projects to complete the work under this contract.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to Execute an Agreement with Precision Emprise LLC dba Precision Concrete Cutting for On-Call Horizontal Concrete Saw-Cutting and Shaving Services in an amount not to exceed $750,000 through February 28, 2025, with the option to renew the Agreement for up to three additional succeeding one-year terms.
5.6 Packet Pg. 24
PASSED, APPROVED AND ADOPTED at the meeting of August13, 2024 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk
5.6 Packet Pg. 25
CITY COUNCIL STAFF REPORT
DATE: August 13, 2024
TO: City Council/City Manager
FROM: Scott Koll, Deputy City Manager
By: Megan O'Donoghue, Human Resources Manager
SUBJECT: RESOLUTION NO. 2024-092 - Authorizing Execution of the FY 2024/25 Salary Schedule as Provided for in the Unrepresented Miscellaneous Employees Salary and Benefits Resolution and Memorandum of Understanding with the Service Employees International Union, Local 1021
RECOMMENDED ACTION
Staff recommends approval of the Resolution authorizing execution of the FY 2024/25 Salary Schedule for all SEIU and applicable Unrepresented Miscellaneous Employees effective July 1, 2024.
BACKGROUND/DISCUSSION
On July 12, 2022, by Resolution No. 2022-111, the City Council approved and executed a Salary and Benefit Resolution outlining terms and conditions of employment for Unrepresented Miscellaneous Employees, including scheduled increases to salary ranges. The Unrepresented Miscellaneous Employees Salary and Benefit Resolution provides for increases to the salary ranges of unrepresented miscellaneous job classifications effective July 1, 2024, based on the results of a total compensation survey of comparable agencies. Based on the results of that survey, increases were made to the salary ranges for unrepresented miscellaneous job classifications that fell below the seventy-fifth (75th) percentile to bring them to the seventy-fifth (75th) percentile; salary ranges for unrepresented miscellaneous job classifications that were at or above the seventy-fifth (75th) percentile were not adjusted. Unrepresented miscellaneous job classifications that were not surveyed were benchmarked to an appropriate and similar job classification that was surveyed to determine an equivalent increase to their salary range, as necessary.
There are two exceptions to the salary range increases for unrepresented miscellaneous job classifications. First, because the salary range for Police Lieutenant is based on the City maintaining a twenty percent (20%) salary differential with Police Sergeant, the salary range for Police Lieutenant was adjusted effective July 15, 2024, to coincide with increases to the salary range for Police Sergeant, effective on that same date. Second, salary range increases for the job classifications of Department Director, City/District Engineer, Police Chief, Police Captain, Assistant City Attorney, and Deputy City Manager will be deferred while the City conducts an
5.7 Packet Pg. 26
organizational audit and analyzes the impacts of the recently approved Memorandum of Understanding (MOU) between the City and the San Ramon Police Officers Association.
The current Memorandum of Understanding (MOU) with SEIU was approved on July 12, 2022, by Resolution No. 2022-110, for a term of July 1, 2022, through June 30, 2026. The SEIU MOU provides for increases to salary ranges effective July 1, 2024, based on the change in the Consumer Price Index (CPI) from June 2023 through June 2024 using the San FranciscoOakland-San Jose region (Urban Wage Earners and Clerical Workers) as published by the Bureau of Labor Statistics; the maximum adjustment for SEIU classifications based on CPI shall be no greater than three and one-half percent (3.5%). The change in the CPI from June 2023 through June 2024 was three percent (3%), so the salary ranges for job classifications represented by SEIU have been adjusted accordingly.
The FY 2024/25 salary schedule incorporates the increases outlined above for all unrepresented miscellaneous job classifications, as well as job classifications represented by SEIU.
FISCAL ANALYSIS
Any associated budgetary impacts will be absorbed by department vacancy savings within the current appropriations of the Fiscal Year 2024-25 adopted budget. Future costs associated with these adjustments will be included in the mid-year budget amendment process anticipated for Council review in January 2025.
STEPS FOLLOWING APPROVAL
This action will ratify and execute the FY 2024/25 salary schedule as identified in Attachment A for all unrepresented miscellaneous job classifications and all job classifications represented by SEIU effective July 1, 2024. Staff will implement the new salary schedule, which will also be posted on the City’s Intranet and external web page for access by others.
ATTACHMENT
A - Salary Range Schedule Effective 7.1.24
5.7 Packet Pg. 27
RESOLUTION NO. 2024-092
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING EXECUTION OF THE FY 2024/25 SALARY SCHEDULE AS
PROVIDED FOR IN THE UNREPRESENTED MISCELLANEOUS EMPLOYEES
SALARY AND BENEFITS RESOLUTION AND MEMORANDUM OF
UNDERSTANDING WITH THE SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 1021
WHEREAS, by Resolution No. 2022-110, the City executed a Memorandum of Understanding (MOU) with the Service Employees International Union (SEIU), Local 1021 for a term of July 1, 2022 through June 30, 2026; and
WHEREAS, the SEIU MOU provides for increases to salary ranges for represented job classifications effective July 1, 2024, based on the change in the Consumer Price Index (CPI) from June 2023 through June 2024 using the San Francisco-Oakland-San Jose region (Urban Wage Earners and Clerical Workers) as published by the Bureau of Labor Statistics, not to exceed three and one-half percent (3.5%); and
WHEREAS, the change in the CPI from June 2023 through June 2024 using the San Francisco-Oakland-San Jose region (Urban Wage Earners and Clerical Workers) as published by the Bureau of Labor Statistics was three percent (3%); and WHEREAS, by Resolution No. 2022-111, the City Council approved and executed a Salary and Benefit Resolution for Unrepresented Miscellaneous Employees providing for increases to the salary ranges of unrepresented miscellaneous job classifications effective July 1, 2024, based on the results of a total compensation survey of comparable agencies; and WHEREAS, the Unrepresented Miscellaneous Employees Salary and Benefit Resolution states that the salary range for Police Lieutenant must maintain a twenty percent (20%) salary differential with Police Sergeant; and
WHEREAS, the salary ranges for certain unrepresented miscellaneous job classifications will be deferred pending an organization audit and further analysis by City staff.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the execution of the new salary ranges, effective July 1, 2024, for all job classifications represented by SEIU and all unrepresented miscellaneous job classifications, as outlined in Attachment A.
PASSED, APPROVED AND ADOPTED at the meeting of August 13, 2024 by the following votes:
AYES:
5.7 Packet Pg. 28
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_____
Christina Franco, City Clerk
5.7 Packet Pg. 29
City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on August 13, 2024 Effective July 1, 2024* *except where effective date of July 15, 2024 is noted
Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum ELECTED OFFICIALSCITY COUNCIL (Ordinance No. 365) E100 100 N/A 12/01/2022MAYOR (Ordinance No. 365) E105 100 N/A 12/01/2022APPOINTED EMPLOYEESCITY ATTORNEY (Reso 2022-141) A100 200 N/A 09/25/2023CITY MANAGER (Reso 2023-091) A105 200 N/A 06/19/2023UNREPRESENTED MISCELLANEOUS EMPLOYEESACCOUNTANT U210 600 37.5 07/01/2024 50.5695 $ 63.2119 $ 8,217.54 $ 10,271.93 $ 98,610.46 $ 123,263.14 $ ADMINISTRATIVE ANALYST U150 600 37.5 07/01/2024 52.9569 $ 70.5916 $ 8,605.50 $ 11,471.14 $ 103,266.02 $ 137,653.62 $ ADMINISTRATIVE COORDINATOR U130 600 37.5 07/01/2024 44.4957 $ 55.6213 $ 7,230.56 $ 9,038.47 $ 86,766.68 $ 108,461.60 $ ASSISTANT CITY ATTORNEY U316 600 37.5 07/01/2023 82.8508 $ 110.4676 $ 13,463.26 $ 17,950.99 $ 161,559.06 $ 215,411.82 $ ASSISTANT ENGINEER U515 600 37.5 07/01/2024 56.8050 $ 71.0000 $ 9,230.82 $ 11,537.50 $ 110,769.88 $ 138,450.00 $ ASSISTANT PLANNER U720 600 37.5 07/01/2023 53.6198 $ 67.0226 $ 8,713.23 $ 10,891.18 $ 104,558.74 $ 130,694.20 $ ASSOCIATE ENGINEER U516 600 37.5 07/01/2024 63.2352 $ 79.0439 $ 10,275.72 $ 12,844.63 $ 123,308.64 $ 154,135.54 $ ASSOCIATE PLANNER U721 600 37.5 07/01/2023 59.7143 $ 74.6365 $ 9,703.57 $ 12,128.44 $ 116,442.82 $ 145,541.24 $ CITY CLERK 1 U225 600 37.5 07/01/2024 71.2537 $ 94.7674 $ 11,578.73 $ 15,399.71 $ 138,944.78 $ 184,796.56 $ CITY/DISTRICT ENGINEER 1 U200 600 37.5 09/26/2023 78.8928 $ 105.1640 $ 12,820.08 $ 17,089.15 $ 153,840.96 $ 205,069.80 $ DEPARTMENT DIRECTOR 1 D100 300 37.5 07/01/2023 96.5525 $ 128.7044 $ 15,689.79 $ 20,914.47 $ 188,277.44 $ 250,973.58 $ DEPUTY CITY ATTORNEY U315 600 37.5 07/01/2024 75.8788 $ 101.1722 $ 12,330.31 $ 16,440.49 $ 147,963.66 $ 197,285.92 $ DEPUTY CITY CLERK U220 600 37.5 07/01/2024 48.5139 $ 64.6690 $ 7,883.50 $ 10,508.72 $ 94,602.04 $ 126,104.68 $ DEPUTY CITY MANAGER 1 U185 600 37.5 07/01/2023 84.7698 $ 112.9981 $ 13,775.10 $ 18,362.20 $ 165,301.24 $ 220,346.36 $ DIVISION MANAGER 1 U180 600 37.5 07/01/2023 75.1360 $ 100.1562 $ 12,209.60 $ 16,275.39 $ 146,515.20 $ 195,304.72 $ ENGINEERING SPECIALIST U510 600 37.5 07/01/2024 49.2049 $ 61.8595 $ 7,995.80 $ 10,052.16 $ 95,949.62 $ 120,625.96 $ EXECUTIVE ASSISTANT U140 600 37.5 07/01/2024 49.1894 $ 61.4843 $ 7,993.29 $ 9,991.19 $ 95,919.46 $ 119,894.32 $ INSPECTOR U610 600 37.5 07/01/2023 54.6662 $ 68.3201 $ 8,883.27 $ 11,102.02 $ 106,599.22 $ 133,224.26 $ IT NETWORK ANALYST U420 600 37.5 07/01/2023 57.9472 $ 77.2707 $ 9,416.42 $ 12,556.48 $ 112,997.04 $ 150,677.80 $ IT SPECIALIST U415 600 37.5 07/01/2023 49.2712 $ 61.5888 $ 8,006.57 $ 10,008.18 $ 96,078.84 $ 120,098.16 $ IT TECHNICIAN U410 600 37.5 07/01/2023 41.0627 $ 51.3219 $ 6,672.68 $ 8,339.80 $ 80,072.20 $ 100,077.64 $ MAINTENANCE SUPERVISOR U980 600 37.5 07/01/2023 58.9502 $ 73.6818 $ 9,579.42 $ 11,973.30 $ 114,953.02 $ 143,679.64 $ OFFICE SPECIALIST U120 600 37.5 07/01/2024 37.9163 $ 47.3972 $ 6,161.39 $ 7,702.05 $ 73,936.72 $ 92,424.54 $ OFFICE TECHNICIAN I U110 600 37.5 07/01/2024 28.4765 $ 35.5895 $ 4,627.44 $ 5,783.29 $ 55,529.24 $ 69,399.46 $ OFFICE TECHNICIAN II U111 600 37.5 07/01/2024 31.5708 $ 39.4677 $ 5,130.26 $ 6,413.51 $ 61,563.06 $ 76,962.08 $ $24,825.00
$286,200.20$297,900.00
$1,034.23$1,134.23
$12,410.80$13,610.76
$23,850.02
1 Eligible for Management Incentive Pay2 Program Managers in Parks and Community Services are eligible for Management Incentive Pay
5.7.a
Packet Pg. 30
Attachment: A - Salary Range Schedule Effective 7.1.24 (2024-092 : Authorizing Execution of the FY 24/25 City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on August 13, 2024 Effective July 1, 2024* *except where effective date of July 15, 2024 is noted
Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum UNREPRESENTED MISCELLANEOUS EMPLOYEES (Continued)PARALEGAL U310 600 37.5 07/01/2024 46.6796 $ 58.3515 $ 7,585.44 $ 9,482.11 $ 91,025.22 $ 113,785.36 $ PLANNING SPECIALIST U710 600 37.5 07/01/2023 37.9083 $ 47.3872 $ 6,160.09 $ 7,700.42 $ 73,921.12 $ 92,405.04 $ PLANS EXAMINER U715 600 37.5 07/01/2024 58.1381 $ 72.6682 $ 9,447.45 $ 11,808.59 $ 113,369.36 $ 141,703.12 $ POLICE CAPTAIN 1 U825 610 40.0 07/01/2023 86.3034 $ 115.0424 $ 14,959.25 $ 19,940.68 $ 179,511.02 $ 239,288.14 $ POLICE CHIEF 1 D105 300 40.0 07/01/2023 90.5180 $ 120.6605 $ 15,689.79 $ 20,914.49 $ 188,277.44 $ 250,973.84 $ POLICE LIEUTENANT 1 U820 610 40.0 07/15/2024 80.3301 $ 110.7666 $ 13,923.89 $ 19,199.55 $ 167,086.66 $ 230,394.58 $ POLICE RECORDS SUPERVISOR U815 600 37.5 07/01/2024 54.9416 $ 68.6729 $ 8,928.01 $ 11,159.35 $ 107,136.12 $ 133,912.22 $ POLICE SERVICES TECHNICIAN I U810 600 37.5 07/01/2023 34.1731 $ 42.7018 $ 5,553.12 $ 6,939.05 $ 66,637.48 $ 83,268.64 $ POLICE SERVICES TECHNICIAN II U811 600 37.5 07/01/2023 38.1223 $ 47.6547 $ 6,194.87 $ 7,743.88 $ 74,338.42 $ 92,926.60 $ PROGRAM MANAGER 2 U170 600 37.5 07/01/2023 62.9174 $ 83.8901 $ 10,224.09 $ 13,632.15 $ 122,689.06 $ 163,585.76 $ RECREATION COORDINATOR U915 600 37.5 07/01/2024 44.4957 $ 55.6213 $ 7,230.56 $ 9,038.47 $ 86,766.68 $ 108,461.60 $ RECREATION SUPERVISOR U920 600 37.5 07/01/2024 56.8461 $ 71.0514 $ 9,237.50 $ 11,545.86 $ 110,849.96 $ 138,550.36 $ RECREATION TECHNICIAN U910 600 37.5 07/01/2024 33.7407 $ 42.1676 $ 5,482.86 $ 6,852.24 $ 65,794.30 $ 82,226.82 $ SENIOR ADMINISTRATIVE ANALYST U160 600 37.5 07/01/2024 62.1272 $ 77.6482 $ 10,095.67 $ 12,617.84 $ 121,148.04 $ 151,414.12 $ SENIOR CIVIL ENGINEER U520 600 37.5 07/01/2024 76.1497 $ 95.1872 $ 12,374.33 $ 15,467.92 $ 148,491.98 $ 185,615.04 $ SENIOR INSPECTOR U615 600 37.5 07/01/2023 60.8750 $ 76.0826 $ 9,892.20 $ 12,363.43 $ 118,706.38 $ 148,361.20 $ SENIOR PLANNER U725 600 37.5 07/01/2023 61.7931 $ 82.3909 $ 10,041.37 $ 13,388.53 $ 120,496.48 $ 160,662.32 $ SUPERVISING INSPECTOR U620 600 37.5 07/01/2023 63.5026 $ 84.6787 $ 10,319.18 $ 13,760.28 $ 123,830.20 $ 165,123.40 $ SEIU LOCAL 1021ELECTRICIAN I M200 500 37.5 07/01/2024 41.2404 $ 51.5503 $ 6,701.57 $ 8,376.92 $ 80,418.78 $ 100,523.02 $ ELECTRICIAN II M201 500 37.5 07/01/2024 45.3644 $ 56.7053 $ 7,371.72 $ 9,214.62 $ 88,460.58 $ 110,575.40 $ MAINTENANCE ASSISTANT M105 500 37.5 07/01/2024 30.3516 $ 37.9325 $ 4,932.14 $ 6,164.04 $ 59,185.62 $ 73,968.44 $ MAINTENANCE COORDINATOR M120 500 37.5 07/01/2024 47.2024 $ 59.0050 $ 7,670.39 $ 9,588.32 $ 92,044.68 $ 115,059.88 $ MAINTENANCE TECHNICIAN I M110 500 37.5 07/01/2024 33.9786 $ 42.4775 $ 5,521.53 $ 6,902.59 $ 66,258.40 $ 82,831.06 $ MAINTENANCE TECHNICIAN II M111 500 37.5 07/01/2024 37.9396 $ 47.4153 $ 6,165.19 $ 7,704.99 $ 73,982.22 $ 92,459.90 $ MAINTENANCE SPECIALIST M115 500 37.5 07/01/2024 42.3356 $ 52.9129 $ 6,879.54 $ 8,598.35 $ 82,554.42 $ 103,180.22 $ 1 Eligible for Management Incentive Pay2 Program Managers in Parks and Community Services are eligible for Management Incentive Pay
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Attachment: A - Salary Range Schedule Effective 7.1.24 (2024-092 : Authorizing Execution of the FY 24/25 City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on August 13, 2024 Effective July 1, 2024* *except where effective date of July 15, 2024 is noted
Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum SAN RAMON POLICE OFFICERS ASSOCIATION Hourly Rate Monthly Rate Annual Rate POLICE OFFICER P105 400 40.0 07/15/2024 Step 1 62.7604 $ Step 1 10,878.47 $ Step 1 130,541.58 $ Step 2 65.8984 $ Step 2 11,422.39 $ Step 2 137,068.62 $ Step 3 $ 69.1933 Step 3 $ 11,993.50 Step 3 $ 143,921.96 Step 4 $ 72.6530 Step 4 $ 12,593.19 Step 4 $ 151,118.24 Step 5 $ 76.2856 Step 5 $ 13,222.84 Step 5 $ 158,674.10 POLICE CORPORAL P110 400 40.0 07/15/2024 Step 1 69.0364 $ Step 1 11,966.31 $ Step 1 143,595.66 $ Step 2 72.4882 $ Step 2 12,564.63 $ Step 2 150,775.56 $ Step 3 76.1126 $ Step 3 13,192.86 $ Step 3 158,314.26 $ Step 4 79.9183 $ Step 4 13,852.50 $ Step 4 166,229.96 $ Step 5 83.9142 $ Step 5 14,545.14 $ Step 5 174,541.64 $ POLICE SERGEANT P115 400 40.0 07/15/2024 Step 1 75.9400 $ Step 1 13,162.93 $ Step 1 157,955.20 $ Step 2 79.7370 $ Step 2 13,821.08 $ Step 2 165,852.96 $ Step 3 $ 83.7239 Step 3 $ 14,512.14 Step 3 $ 174,145.66 Step 4 $ 87.9100 Step 4 $ 15,237.73 Step 4 $ 182,852.80 Step 5 $ 92.3055 Step 5 $ 15,999.62 Step 5 $ 191,995.44 1 Eligible for Management Incentive Pay2 Program Managers in Parks and Community Services are eligible for Management Incentive Pay
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Attachment: A - Salary Range Schedule Effective 7.1.24 (2024-092 : Authorizing Execution of the FY 24/25 City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on August 13, 2024 Effective July 1, 2024* *except where effective date of July 15, 2024 is noted
Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum MISCELLANEOUS TEMPORARY CLASSIFICATIONSACTIVITY MANAGER X316 700 Varies 01/01/2024 21.0000 $ 25.2000 $ ASSIST ACTIVITY MANAGER X315 700 Varies 01/01/2024 18.9000 $ 22.6800 $ ASSISTANT POOL MANAGER X355 700 Varies 01/01/2024 19.8000 $ 23.7600 $ BUILDING ATTENDANT I X320 700 Varies 01/01/2024 18.0000 $ 21.6000 $ BUILDING ATTENDANT II X321 700 Varies 01/01/2024 20.0000 $ 24.0000 $ CASHIER X330 700 Varies 01/01/2024 16.0000 $ 19.2000 $ INTERN X150 700 Varies 01/01/2024 16.0000 $ 16.0000 $ LIFEGUARD I X335 700 Varies 01/01/2024 16.5000 $ 19.8000 $ LIFEGUARD II X336 700 Varies 01/01/2024 18.1500 $ 21.7800 $ NUTRITION PROGRAM ASSIST X325 700 Varies 01/01/2024 18.9000 $ 22.6800 $ OFFICE ASSISTANT X331 700 Varies 01/01/2024 20.0000 $ 24.0000 $ POLICE RECRUIT X100 700 Varies 03/12/2019 - $ 32.5800 $ POOL MANAGER X356 700 Varies 01/01/2024 22.0000 $ 26.4000 $ PROGRAM SPECIALIST X360 700 Varies 01/01/2024 23.5000 $ 28.2000 $ RECREATION LEADER I X310 700 Varies 01/01/2024 16.0000 $ 19.2000 $ RECREATION LEADER II X311 700 Varies 01/01/2024 17.6000 $ 21.1200 $ SEASONAL MAINTENANCE WORKER X200 700 Varies 03/12/2019 16.2200 $ 20.3400 $ SENIOR LIFEGUARD X340 700 Varies 01/01/2024 18.7000 $ 22.4400 $ SWIM INSTRUCTOR X345 700 Varies 01/01/2024 18.1500 $ 21.7800 $ 1 Eligible for Management Incentive Pay2 Program Managers in Parks and Community Services are eligible for Management Incentive Pay
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Attachment: A - Salary Range Schedule Effective 7.1.24 (2024-092 : Authorizing Execution of the FY 24/25