CITY COUNCIL AGENDA
November 12, 2024
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Scott Perkins, Vice Mayor
Mark Armstrong, Councilmember • Marisol Rubio, Councilmember • Sridhar Verose, Councilmember Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING AND
CLOSED SESSION – 7:00 PM
Agenda Questions: Please contact the City Clerk (925) 973-2539 or [email protected] Please refer to the end of the agenda to review options for participation in the meeting.
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item relating to the business of the City Council. Comments are limited to three (3) minutes, or less time if a large number of speakers are anticipated. A speaker may not allocate their time to another speaker. All remarks shall be addressed to the City Council.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person during this Public Comment period. No Council action can be taken at this meeting on issues raised during public comment. 2 City Council Meeting – November 12, 2024
During public comment, members of the public are permitted to address the City Council only on the following:
Any non-agenda item relating to the business of the City Council. Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
Requests for Future Agenda Items.
Special Presentation Items under Section 6 of tonight’s Agenda. Items that are not on the agenda and are within the City Council’s jurisdiction.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
5.1 Minutes of the City Council Regular Meeting and Closed Session - Oct 22, 2024 Recommendation: Approve Minutes
5.2 Resolution No. 2024-102 - Authorizing the Mayor to Execute an Agreement with JD Partners Concrete for On-Call Concrete and Sidewalk Repairs in an Amount Not to Exceed $499,999 for a Two-Year Term Ending December 31, 2026, with the Option to Renew the Agreement for Up to Two Additional Successive OneYear Terms Recommendation: Approve Resolution No. 2024-102
5.3 Resolution No. 2024-103 - Authorizing the Mayor to Execute an Agreement with Earl Adams Tile-Coping and Plastering, Inc. DBA Adams Pool Solutions for the 25 Meter Lap Pool Replaster, as Part of the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479) in an Amount Not to Exceed $329,279, Funded by the Infrastructure Maintenance Fund (618)
Recommendation: Approve Resolution No. 2024-103
5.4 Resolution No. 2024-104 - Accepting Offers of Dedication and Certain Park Improvements for Sunrise Ridge Park and Rose Garden (Parcel G and Parcel H, Respectively) of Subdivision 9342 for Maintenance, Releasing the Project Surety, and Accepting a One-Year Warranty Bond (Lennar)
Recommendation: Approve Resolution No. 2024-104
3 City Council Meeting – November 12, 2024
5.5 Ordinance 526 - Amending Title D (Zoning), Division D2 (Allowable Land Uses and Zoning Standards), Chapter III, Section D2-13, Table 2-6 To: 1) Allow Commercial Recreation Facility – Outdoor Land Use with Approval of a Use Permit in the City Center Mixed Use and Downtown Mixed Use- South Zones; and 2) Amend the Definition of “Commercial Recreation Facility – Outdoor” Under Title D, Division D8 (Glossary) of the San Ramon Municipal Code Recommendation: Waive the Second Reading and Read by Title Only and Adopt the Ordinance 526
5.6 Ordinance 527 - Repealing and Replacing Title B, Division B6 (Health, Sanitation and Environmental Quality), Chapter IX (Living in Vehicles) of the San Ramon Municipal Code with Chapter IX (Encampments on Public Property) Recommendation: Waive the Second Reading and Read by Title Only, and Adopt Ordinance 527
6. SPECIAL PRESENTATIONS
6.1 Recognition of Jenyth Jo Gearhart-Utchen for her 6 Years of Service as San Ramon's Poet Laureate, and Introduction of Jaz Sufi as San Ramon's new Poet Laureate by Adam Chow, Recreation Supervisor.
6.2 Proclamation Recognizing Robin Bartlett for his 20 Years of Service to the City of San Ramon. Introduction by Brian Bornstein, Public Works Director.
Presentation by the City Council.
7. DEFERRED CONSENT ITEMS
8. UNFINISHED BUSINESS
8.1 Minute Order No. 2024-007 - Approving the Dissolution of the Economic Development Advisory Committee, Housing Advisory Committee, Innovation and Technology Advisory Committee, and Transportation Demand Management Advisory Committee
Recommendation: Approve Minute Order No. 2024-007
Staff Report by Christina Franco, City Clerk
9. NEW BUSINESS
9.1 Resolution No. 2024-105 - Adopting Objective Design and Development Standards for the Review of Qualifying Multi-Family and Residential Mixed-Use Developments
Recommendation: Approve Resolution No. 2024-105
Staff Report by Cindy Yee, Senior Planner
4 City Council Meeting – November 12, 2024
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
11. CLOSED SESSION
11.1 Convene to Closed Session Pursuant to California Government Code § 59457 to Perform the Evaluation of the City Attorney.
11.2 Pursuant to California Government Code § 59457 to Perform the Evaluation of the Manager
11.3 Report on Closed Session
12. ADJOURNMENT
I hereby certify the agenda was posted 72 hours before the noted meeting. This agenda is posted in accordance with Government Code Section 54954.2(a).
Dated: November 8, 2024
5 City Council Meeting – November 12, 2024
HOW TO VIEW OR PARTICIPATE IN THE MEETING:
The public is invited to participate in the meeting using any of the following methods:
IN-PERSON
Members of the public can provide in-person comments at the meeting. To make a request for disability-related accommodation to participate in the meeting, please contact the City Clerk’s Office 48 hours in advance of the meeting.
WRITTEN COMMUNICATION BY EMAIL
Public comments may be submitted via e-mail to [email protected]. Any public comments received up until two (2) hours prior to the scheduled start time of the meeting will be distributed to the City Council via e-mail, provided at the meeting in the red binder, and posted online at https://www.sanramon.ca.gov/public_comment.
Written comments received after the cut-off time will be provided to the City Council the day following the meeting.
Please include “Public Comment” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written public comment will not be read aloud during the meeting.
TO VIEW OR LISTEN ONLY
As a courtesy and technology permitting, the public will have the opportunity to view the meeting via one-way feed by the options below. However, the City cannot guarantee that the public’s remote access to any meeting will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments prior to the meeting or to attend the meeting in person.
a. Zoom: https://cityofsanramon.zoom.us/j/98251028910
Webinar ID: 982 5102 8910
b. Zoom Phone Numbers: +1 (669) 900-6833
c. The City’s YouTube Channel: www.sanramon.ca.gov/YouTube Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting. Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
ATTENDEE CONDUCT
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability.
d. Respect all people that are present or watching.
At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting; c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.
While the City of San Ramon ensures the First Amendment rights of its citizens, we do not accept nor endorse any offensive or hateful comments made during our meetings. The City of San Ramon celebrates the diversity of our community, and we strive to be a welcoming and open community for all.
MINUTES OF THE
CITY OF SAN RAMON
CITY COUNCIL MEETING
October 22, 2024
1. CALL TO ORDER/ROLL CALL
The Mayor called the meeting to order at 7:00 p.m.
Also in attendance: City Manager Steven Spedowfski, City Attorney Martin Lysons, City Clerk Christina Franco, Police Chief Denton Carlson, and Assistant Planner Analisa Garcia.
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
4. PUBLIC COMMENT
Public comment was received from Carol Muscali, Gini Graham Scott, Robert Klingner, and Greg Carr.
5. CONSENT CALENDAR
Cm. Armstrong pulled consent calendar item 5.4 for further discussion.
Cm.Verose's motion to approve consent calendar items 5.1-5.3 and 5.5-5.6 was seconded by Vice Mayor Perkins. The motion passed 5-0-0-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sridhar Verose, Councilmember
SECONDER: Scott Perkins, Vice Mayor
AYES: Hudson, Perkins, Armstrong, Verose, Rubio
5.1 Minutes of the City Council Regular Meeting – October 8, 2024 Recommendation: Approve Minutes
5.2 Register of Demands as Presented by the City Treasurer (Period Ending September 30, 2024)
Recommendation: Approve Register of Demands
5.3 Quarterly Investment Report for the Period Ending September 30, 2024 Recommendation: Accept Report
Name Title Status
Dave Hudson Mayor Present
Scott Perkins Vice Mayor Present
Mark Armstrong Councilmember Present
Sridhar Verose Councilmember Present
Marisol Rubio Councilmember Present
5.1 Packet Pg. 7
Minutes Acceptance: Minutes of Oct 22, 2024 7:00 PM (CONSENT CALENDAR) 2 City Council Meeting – October 22, 2024
5.4 This item was pulled from the consent calendar for further discussion. Please see item 7.1
5.5 Senior Citizens Advisory Committee Appointment
Recommendation: Confirm Appointments to the Senior Citizens Advisory Committee
5.6 Poet Laureate Appointment
Recommendation: Confirm the Poet Laureate Appointment
6. SPECIAL PRESENTATIONS
7. DEFERRED CONSENT ITEMS
7.1 Minute Order No. 2024-006 - Approving the Dissolution of the Economic Development Advisory Committee, Housing Advisory Committee, Innovation and Technology Advisory Committee, and Transportation Demand Management Advisory Committee
Recommendation: Approve Minute Order No. 2024-006
The City Clerk provided an overview of the staff report including the background of each committee. The City Manager also provided comments.
The Mayor opened public comment. Public comment was received from Greg Carr and Gini Graham Scott. The Mayor closed public comment.
Vice Mayor Perkins' motion to continue the item to the next City Council meeting on November 12, 2024 was seconded by Cm. Rubio. The motion passed 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Vice Mayor
SECONDER: Marisol Rubio, Councilmember
AYES: Hudson, Perkins, Armstrong, Verose, Rubio
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1 Public Hearing: Introduction of Ordinance No. (Next in Line)- Amending Section D2-13, Table 2-6 (Allowed Land Uses and Permit Requirements for Mixed-Used Zones) of Chapter III (Mixed Use Zones), Division D2 (Allowable Land Uses and Zoning Standards), Title D (Zoning) of the San Ramon Municipal Code; and Amending the Definition of “Commercial Recreation Facility - Outdoor” of Section D8-2 (Definition of Specialized Terms and Phrases), Chapter I (Definitions), Division D8 (Glossary), Title D (Zoning) of the San Ramon Municipal Code, to Allow Commercial Recreation Facility-Outdoor Land Use with Approval of a Use Permit in the City Center Mixed Use and Downtown Mixed-Use South Zones
5.1 Packet Pg. 8
Minutes Acceptance: Minutes of Oct 22, 2024 7:00 PM (CONSENT CALENDAR) 3 City Council Meeting – October 22, 2024
Recommendation: Introduce the Ordinance, Waive the Reading, Open the Public Hearing, Receive Public Testimony, Close the Public Hearing and Set the November 12, 2024, Meeting for Ordinance Adoption.
Staff report Analisa Garcia, Assistant Planner.
Cm. Verose's motion to introduce the Ordinance (Next in Line) Amending Section D2- 13, Table 2-6 (Allowed Land Uses and Permit Requirements for Mixed-Used Zones) of Chapter III (Mixed Use Zones), Division D2 (Allowable Land Uses and Zoning Standards), Title D (Zoning) of the San Ramon Municipal Code; and Amending the Definition of “Commercial Recreation Facility - Outdoor” of Section D8-2 (Definition of Specialized Terms and Phrases), Chapter I (Definitions), Division D8 (Glossary), Title D (Zoning) of the San Ramon Municipal Code, to Allow Commercial Recreation FacilityOutdoor Land Use with Approval of a Use Permit in the City Center Mixed Use and Downtown Mixed-Use South Zones, waive the reading and read by title only and open the public hearing was seconded by Vice Mayor Perkins. The motion passed 5-0-0-0.
Public comment was received from Greg Carr and Robert Klingner. Written public comment was received from Sherrie Sivaraman.
Vice Mayor Perkins' motion to close the public hearing was seconded by Cm. Verose.
The motion passed 5-0-0-0.
Vice Mayor Perkins' motion to set the Ordinance for adoption on November 12, 2024 was seconded by Cm. Verose. The motion passed 5-0-0-0.
9.2 Ordinance of the City of San Ramon Repealing and Replacing Title B, Division B6 (Health, Sanitation and Environmental Quality), Chapter IX (Living in Vehicles) of The San Ramon Municipal Code with Chapter IX (Encampments on Public Property)
Recommendation: Introduce the Ordinance (next in line), Waive the Reading and Read by Title Only, Open the Public Hearing, Take Public Testimony, Close the Public Hearing and Set the Ordinance for adoption at the November 12, 2024, City Council meeting.
Staff report by Martin Lysons, City Attorney.
Vice Mayor Perkins' motion to introduce the ordinance (next in line) Repealing and Replacing Title B, Division B6 (Health, Sanitation and Environmental Quality), Chapter IX (Living in Vehicles) of The San Ramon Municipal Code with Chapter IX (Encampments on Public Property), waive the reading and read by title only and open the public hearing, was seconded by Cm. Rubio. The motion passed 5-0-0-0.
Public comment was received from Robert Klingner.
Vice Mayor Perkins' motion to close the public hearing was seconded by Cm. Rubio. The motion passed 5-0-0-0.
Vice Mayor Perkins' motion to set the ordinance for adoption on November 12, 2024 was seconded by Cm. Verose. The motion passed 5-0-0-0.
5.1 Packet Pg. 9
Minutes Acceptance: Minutes of Oct 22, 2024 7:00 PM (CONSENT CALENDAR) 4 City Council Meeting – October 22, 2024
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
11. CLOSED SESSION
11.1 Convene to Closed Session Pursuant to California Government Code § 59457 to Perform the Evaluation of the City Attorney.
The City Council convened to closed session at 8:59 p.m.
11.2 Report on Closed Session
The City Council returned from closed session at 9:36 p.m.
The Mayor stated the City Council does not have any action to report.
12. ADJOURNMENT
The meeting was adjourned at 9:36 p.m.
5.1 Packet Pg. 10
Minutes Acceptance: Minutes of Oct 22, 2024 7:00 PM (CONSENT CALENDAR)
CITY COUNCIL STAFF REPORT
DATE: November 12, 2024
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Darin Fitzpatrick, Program Manager
SUBJECT: RESOLUTION NO. 2024-102 - Authorizing the Mayor to Execute an Agreement with JD Partners Concrete for On-Call Concrete and Sidewalk Repairs in an Amount Not to Exceed $499,999 for a Two-Year Term Ending December 31, 2026, with the Option to Renew the Agreement for Up to Two Additional Successive One-Year Terms
EXECUTIVE SUMMARY
The City of San Ramon has various needs for concrete repair and construction. The Sidewalk Repairs Project 2024/2025 (CIP 400009) provides for the repair and maintenance required on sidewalks, curbs, and gutters that are damaged, identified as potential tripping hazards, or as necessary for ADA compliance. Additionally, other projects also have needs for concrete repairs or new construction. On September 3, 2024, staff advertised a Request for Qualifications and Proposals (RFQP) for On-Call Concrete and Sidewalk Repairs. On September 30, 2024, the City received and opened two proposals. After review of all qualifications and proposals, JD Partners Concrete’s qualifications and proposal were accepted and identified as the most advantageous to the City. The proposed amounts for the On-Call Concrete and Sidewalk Repairs is $499,999 per contract, which combines as-needed concrete repairs as part of the Sidewalk Repairs Project 2024/2025 (CIP 400009); associated concrete repairs related to the Dougherty Valley Tree Management Program (CIP 935564); and any other as-needed concrete work at City parks and facilities.
RECOMMENDED ACTION
Staff recommends approval of this Resolution authorizing the Mayor to execute an Agreement with JD Partners Concrete for On-Call Concrete and Sidewalk Repairs in an amount not to exceed $499,999 for a two-year term ending December 31, 2026, with the option to renew the Agreement for up to two additional successive one-year terms.
BACKGROUND/DISCUSSION
The Sidewalk Repairs Project 2024/2025 (CIP 400009) is an ongoing, Citywide project that replaces deteriorated sidewalks, curbs, and gutters that are a safety concern within the City’s
5.2 Packet Pg. 11
right-of-way. Any reported damage to sidewalks, curbs, or gutters are evaluated by staff to determine if it is a routine repair that can be performed by the Public Works Department, or if the repair requires the removal and replacement of concrete. The concrete work requiring replacement is documented in the City’s Geographic Information System (GIS), prioritized, and executed as needed. Staff has identified and prioritized locations that currently require concrete repairs for sidewalks, curbs, curb ramps, gutters and driveways, as well as other miscellaneous concrete repairs. In addition, the contract will be used to provide concrete repair and construction services for other projects, as needed, including the Dougherty Valley Tree Management Program, park improvements, and facility and infrastructure maintenance.
CEQA Compliance
After an initial environmental review of the Sidewalk Repairs Project 2024/2025 (CIP 400009) Project, staff filed a Notice of Exemption for the Project with the Contra Costa County Clerk on September 17, 2024. Pursuant to Section 15301(c) of Article 19, “Categorical Exemptions” of Chapter 3, “Guidelines for Implementation of the California Environmental Quality Act” of Division 6, “Resources Agency” of Title 14, “Natural Resources” of the California Code of Regulations, the Project is exempt from the provisions of CEQA. CEQA compliance for other projects has or will be completed separately.
San Ramon Municipal Code, Ordinance No. 465
When applicable and in accordance with the San Ramon Municipal Code, Ordinance No. 465, staff will mail notification letters to property owners 30-days prior to the Work Order being issued to the contractor. Per the Ordinance, the owner of real property adjoining any portion of a sidewalk area shall maintain and repair the sidewalk area and shall pay the cost of such maintenance and repair.
The property owner is given the following options when notification letters are sent out:
1) The property owner may request that the City make the required repairs. If the property owner requests that the City make the repairs, the cost of the work shall be apportioned and paid fifty percent (50%) by the property owner and fifty percent (50%) by the City. Following completion of the repairs, the City will issue the property owner an invoice for reimbursement.
2) The property owner may make the repairs. Repairs must start within 30 days and be completed within 180 days of the notification letter. This process will require property owner/owner’s contractor to apply for and obtain approval for an Encroachment Permit. The City will not share the cost of repair work done by owner/owner’s contractor.
As a courtesy to residents, locations that do not meet the criteria of Ordinance No. 465 are repaired by the Public Works Department. If there is no safety concern, these locations are
5.2 Packet Pg. 12
inventoried and monitored by staff for possible future repairs. Since sidewalks, curbs, curb ramps, gutters, and driveways can be damaged at any time during the year, resulting in a potentially unsafe condition, it is necessary to keep a contractor under contract with the City who will be available to make repairs in a timely manner.
Request for Qualifications and Proposals Results
On September 3, 2024, the City advertised the Request for Qualifications and Proposals (RFQP) for On-Call Concrete and Sidewalk Repairs. The RFQP was posted on the City website, per the City’s Purchasing Ordinance. On September 30, 2024, the City received and opened two proposals.
A panel of three City staff from the Public Works Department (Public Services and Engineering Divisions), evaluated the proposals and ranked them based on experience and qualifications. The proposers’ names, their rankings, and total proposal amounts are as follows:
Rank Contractor Total Proposal
1 JD Partners Concrete $990,950.00
2 RNR Paving, Inc. $1,404,557.60
Staff completed a thorough review of both proposals and bid pricing. Based off cost and availability, combined with the City’s experience working with this contractor (through the current On-Call Concrete Contract), staff has determined that JD Partners Concrete is qualified to perform the work identified in the RFQP and will continue to provide quality services throughout the term of this new Agreement.
FISCAL ANALYSIS
The adopted Five-Year 2024-2029 Capital Improvement Program authorized $250,000 for Sidewalk Repairs Project 2024/2025 (CIP 400009) for as-needed concrete repairs. Concrete repairs related to tree removal as part of the Dougherty Valley Tree Management Program (CIP 935564) and as-needed concrete work at City parks or facilities will be included in this Agreement and will be funded through CIP budgets or operating budgets, as appropriate. The total Agreement is for an amount not to exceed $499,999, which will allow for the anticipated work under this contract, including the construction of other planned City Capital Improvement Projects and Public Works Department maintenance repairs. Work will be assigned accordingly to JD Partners Concrete with identified funding.
STEPS FOLLOWING APPROVAL
1. The City Attorney’s Office will forward the Contract Agreement to JD Partners Concrete for execution.
2. Upon receipt of the executed Contract Agreement, the required bonds, certificate of insurance, and a copy of a current City business license from the contractor, the City
5.2 Packet Pg. 13
Attorney’s Office will send a copy of the executed Contract Agreement and all attachments to the Public Works Department - Public Services Division.
3. Staff will then issue Work Orders to begin construction as needed and will pursue the work to completion.
5.2 Packet Pg. 14
RESOLUTION NO. 2024-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH JD
PARTNERS CONCRETE FOR ON-CALL CONCRETE AND SIDEWALK REPAIRS IN AN AMOUNT NOT TO EXCEED $499,999 FOR A TWO-YEAR TERM ENDING DECEMBER 31, 2026, WITH THE OPTION TO RENEW THE AGREEMENT FOR UP
TO TWO ADDITIONAL SUCCESSIVE ONE-YEAR TERMS
WHEREAS, the City requires miscellaneous concrete and sidewalk repairs on an oncall, as-needed basis, at various streets, trails, parks, and facilities throughout the City; and WHEREAS, the Sidewalk Repairs Project 2024/2025 (CIP 400009) provides for the repair and maintenance required on sidewalks, curbs, and gutters that are damaged, identified as potential tripping hazards, or as necessary for ADA compliance; and WHEREAS, the Dougherty Valley Tree Management Program Project (CIP 935564) provides for the concrete repair associated with the removal of trees, as part of the Annual Work Plan; and
WHEREAS, the City anticipates the need for additional concrete work, the extent of which has not yet been determined; and
WHEREAS, on September 17, 2024, a Notice of Exemption for the Sidewalk Repairs 2024/2025 (CIP 400009) was filed with the Contra Costa County Clerk pursuant to Section 15301(c) of the California Environmental Quality Act of 1970, as amended; and WHEREAS, on September 3, 2024, staff advertised a Request for Qualifications and Proposals (RFQP) for On-Call Concrete and Sidewalk Repairs; and WHEREAS, on September 30, 2024, the City received and opened two (2) proposals; and
WHEREAS, after review of all qualifications and proposals submitted pursuant to said RFQP, JD Partners Concrete’s qualifications and proposal were accepted and identified as the most advantageous to the City; and
WHEREAS, the adopted Five-Year 2024-2029 Capital Improvement Program includes funding for Sidewalk Repairs Project 2024/2025 (CIP 400009) and Dougherty Valley Tree Management Program Project (CIP 935564).
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with JD Partners Concrete for On-Call Concrete and Sidewalk Repairs in an amount not to exceed $499,999 for a two-year term ending December 31, 2026, with the option to renew the Agreement for up to two additional
5.2 Packet Pg. 15
successive one-year terms.
PASSED, APPROVED AND ADOPTED at the meeting of November 12, 2024 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
David E. Hudson, Mayor
ATTEST:
____________________________
Christina Franco, City Clerk
5.2 Packet Pg. 16
CITY COUNCIL STAFF REPORT
DATE: November 12, 2024
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Mike Dodds, Program Manager
SUBJECT: RESOLUTION NO. 2024-103 - Authorizing the Mayor to Execute an Agreement with Earl Adams Tile-Coping and Plastering, Inc. DBA Adams Pool Solutions for the 25 Meter Lap Pool Replaster, as Part of the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479) in an Amount Not to Exceed $329,279, Funded by the Infrastructure Maintenance Fund (618)
EXECUTIVE SUMMARY
On September 23, 2024, the City advertised for bids for the replastering of the 25 Meter Lap Pool, which was identified in the deferred maintenance plan. On October 21, 2024, the City received and opened three (3) bid proposals. The low bidder for this Project is Earl Adams TileCoping and Plastering, Inc. DBA Adams Pool Solutions (Adams Pool Solutions), with a bid price of $274,399. The proposed contract amount is $329,279, which includes a twenty percent (20%) contingency to cover any unforeseen conditions. The Project is part of the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479), funded by the Infrastructure Maintenance Fund (618).
RECOMMENDED ACTION
Staff recommends approval of this Resolution authorizing the Mayor to execute an Agreement with Earl Adams Tile-Coping and Plastering, Inc. DBA Adams Pool Solutions for the 25 Meter Lap Pool Replaster, as part of the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479) in an amount not to exceed $329,279, funded by the Infrastructure Maintenance Fund (618).
BACKGROUND/DISCUSSION
The adopted Five-Year 2024/2029 Capital Improvement Program includes funding for the replastering of the 25 Meter Lap Pool, as part of the San Ramon Olympic Pool Equipment Replacement (CIP 925479).
As part of the ongoing maintenance of the City’s aquatic facilities, pool plaster must be replaced every ten years. The facilities are open approximately 320 days a year and experience heavy usage, leading to extensive filtration and regular chlorine adjustments. Staff diligently maintains
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the required pH and chlorine levels in accordance with County Health Department guidelines and adheres to industry standards for alkalinity and calcium hardness. Despite these efforts, the plaster still needs replacement. Blisters have developed in the top layer of the plaster, and while staff has made temporary repairs to get through the summer swim season, a full replacement is necessary.
Public Works, in collaboration with Parks and Community Services, has developed a replastering schedule for both aquatic facilities to minimize pool closures. A replastering project is scheduled every three (3) to four (4) years, combining multiple pools at each facility. The two pools at the Dougherty Valley Aquatic Center are replastered as one project. At the San Ramon Olympic Pool & Aquatic Center, the Play Pool and the 50 Meter Pool are replastered as one project, while the 25 Meter Lap Pool is replastered independently. The 25 Meter Lap Pool was last replastered in the fall of 2012.
The Project involves removing the deteriorated plaster and tile, preparing the surface for new plaster, and installing new swimming lanes and target tiles in compliance with USA Swimming Rules and Regulations for competitive swimming. Additionally, the handrails, LED underwater pool lights, and VGB-compliant drain grates will be replaced to enhance safety and prevent entrapment. A fresh coat of plaster will then be applied, requiring approximately two weeks to cure. Bidders were also requested to submit a cost for a Bid Alternate, which involves adding a cut-out in the deck to access drain gates, to keep the integrity of the pool deck and to install a removable “lid” to access drain gates. It is in the City’s discretion to accept the additional work.
The Project is expected to be completed by February 1, 2025, and has been scheduled for winter to minimize disruptions to year-round programming.
On September 23, 2024, the City advertised a bid for the 25 Meter Lap Pool Replaster, as part of the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479), and was posted on the City website, per the City’s Purchasing Ordinance. A mandatory Bidder’s Conference and Job Walk was held on October 14, 2024, to answer any pertinent questions and tour the pool. Six (6) contractors attended the mandatory Bidders’ Conference and Job Walk. On October 21, 2024, the City received and opened three (3) bid proposals, as follows:
Rank Contractor Total
Base Bid
Bid
Alternate
1 Earl Adams Tile-Coping and
Plastering, Inc. DBA Adams Pool
Solutions
$274,399 $0
2 Burkett’s Pool Plastering, Inc. $290,725 $30,000
3 USA Construction LLC $334,560 $7,500
After opening the bid proposals and reviewing the bid results, Adams Pool Solutions was determined to be the low bidder based on the total bid as set forth in the bid documents. The low bid amount of $274,399 is lower than the estimated Project cost of $350,000. The remaining Project funds will be returned to the Infrastructure Maintenance Fund (618).
5.3 Packet Pg. 18
CEQA Compliance
After an initial environmental review of the project, staff filed a Notice of Exemption for the project with the Contra Costa County Clerk on October 25, 2024. Pursuant to Section 15301(d) of Article 19, “Categorical Exemptions” of Chapter 3, “Guidelines for Implementation of the California Environmental Quality Act” of Division 6, “Resources Agency” of Title 14, “Natural Resources” of California Code of Regulations, the project is exempt from the provisions of CEQA.
FISCAL ANALYSIS
The adopted Five-Year 2024-2029 Capital Improvement Program authorized $500,000 from the Infrastructure Maintenance Fund (618) for the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479) to replaster the 25 Meter Lap Pool. The estimated Project cost is $350,000. Adams Pool Solutions submitted a bid of $274,300. With a 20% construction contingency of $54,880 added to the base bid, the total Project construction cost is $329,279.
STEPS FOLLOWING APPROVAL
1. The City Attorney’s Office will forward the Contract Agreement to Adams Pool Solutions for execution.
2. Upon receipt of the executed Contract Agreement, the required bonds, certificate of insurance, and a copy of a current City business license from the contractor, the City Attorney’s Office will forward a copy of the executed Contract Agreement and all attachments to the Public Works - Public Services Division.
3. A Notice to Proceed will be issued to begin construction and staff will then pursue the work to completion.
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RESOLUTION NO. 2024-103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH EARL ADAMS TILE-COPING AND PLASTERING, INC. DBA ADAMS POOL SOLUTIONS FOR THE 25 METER LAP POOL REPLASTER, AS PART OF THE SAN RAMON OLYMPIC POOL EQUIPMENT REPLACEMENT PROJECT (CIP 925479) IN AN AMOUNT NOT TO EXCEED $329,279, FUNDED BY THE INFRASTRUCTURE MAINTENANCE FUND (618)
WHEREAS, the replastering of the 25 Meter Lap Pool was identified in the deferred maintenance plan, as part of the San Ramon Olympic Pool Equipment Replacement Project (CIP 925749); and
WHEREAS, a Notice of Exemption for the Project was filed with the Contra Costa County Clerk pursuant to Section 15301(d) of the California Environmental Quality Act of 1970, as amended; and
WHEREAS, the Project was advertised for bids on September 23, 2024, in accordance with the City’s Purchasing Ordinance; and
WHEREAS, six (6) contractors attended a mandatory Bidder’s Conference and Job Walk held on October 14, 2024; and
WHEREAS, three (3) bid proposals were received and opened on October 21, 2024; and WHEREAS, Earl Adams Tile-Coping and Plastering, Inc. DBA Adams Pool Solutions was determined to be the low apparent bidder; and
WHEREAS, the adopted Five-Year 2024-2029 Capital Improvement Program authorized a Project budget of $500,00 from the Infrastructure Maintenance Fund (618) for the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479) to replaster the 25 Meter Lap Pool; and
WHEREAS, the estimated Project cost for the 25 Meter Lap Pool replaster is $350,000; and
WHEREAS, Earl Adams Tile-Coping and Plastering, Inc. DBA Adams Pool Solutions submitted a base bid of $274,300; and
WHEREAS, with a 20% construction contingency of $54,880 added to the base bid, the total Project construction cost is $329,279.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with Earl Adams Tile-Coping
5.3 Packet Pg. 20
and Plastering, Inc. DBA Adams Pool Solutions for the 25 Meter Pool Replaster, as part of the San Ramon Olympic Pool Equipment Replacement Project, (CIP 925479) in an amount not to exceed $329,279, funded by the Infrastructure Maintenance Fund (618).
PASSED, APPROVED AND ADOPTED at the meeting of November 12, 2024 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk
5.3 Packet Pg. 21
CITY COUNCIL STAFF REPORT
DATE: November 12, 2024
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Christopher Low, Associate Engineer
SUBJECT: RESOLUTION NO. 2024-104 - Accepting Offers of Dedication and Certain Park Improvements for Sunrise Ridge Park and Rose Garden (Parcel G and Parcel H, Respectively) of Subdivision 9342 for Maintenance, Releasing the Project Surety, and Accepting a One-Year Warranty Bond (Lennar)
EXECUTIVE SUMMARY
The Preserve (formerly Faria Preserve) is a 600-unit residential development in northwest San Ramon.
Sunrise Ridge Park and Rose Garden are located on the south side of Faria Preserve approximately 2,100 feet east of Bollinger Canyon Road. The approximate 12.7-acre park and approximate 0.78-acre rose garden have been dedicated to the public on the Final Map for Subdivision 9342. Lennar has completed the park and rose garden improvements and has requested acceptance of the improvements and the release of bonds by the City. The City’s acceptance of the improvements will include the acceptance of applicable offers of dedication and the park and rose garden improvements.
RECOMMENDED ACTION
Staff recommends that the City Council approves this resolution accepting certain offers of dedication and park improvements for Sunrise Ridge Park and Rose Garden (Parcel G and Parcel H, respectively) of Subdivision 9342 for maintenance, releasing the project surety, and accepting a one-year warranty bond.
BACKGROUND
The Preserve (formerly Faria Preserve) Project is a 600-unit development that is located between Bollinger Canyon Road and San Ramon Valley Boulevard, approximately 1,500 feet north of Crow Canyon Road within the Northwest Specific Plan Area.
On September 1, 2004, Claremont Homes filed applications for the Faria Preserve Community, which included Vesting Tentative Map (VTM) 8891 for a major subdivision and Development Plan for 786 residential units. The Environmental Impact Report (EIR) for the Northwest Specific Plan included the Faria Preserve Development Project, which was certified by the City Council on November 28, 2006. On December 5, 2006, the Planning Commission adopted Resolution No. 25-06, approving the Faria Preserve Development VTM 8891.
On December 27, 2007, the East Bay Regional Parks District (EBRPD) and the Sierra Club filed lawsuits challenging certain approvals required for the development of the Faria Preserve. In April 2008,
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Settlement Agreements between EBRPD, Sierra Club, the City, landowners, and applicant were executed requiring the proponents of the Faria Preserve to make project modifications addressing the concerns of EBRPD and Sierra Club. These settlement-related refinements were approved by the City Council on June 24, 2008, with the adoption of Resolution No. 2008-132.
In 2012, Lafferty Communities acquired the Faria Preserve Project from Claremont Homes and on October 4, 2012, Lafferty Communities filed applications for the Revised Faria Preserve Community, which included Vesting Tentative Map (VTM) 9342 for a major subdivision and Development Plan for 786 residential units. Through the public review process, the 786 residential units were later reduced to 740 units. On September 23, 2014, the Planning Commission adopted Resolution No. 05-14, approving VTM 9342. On November 4, 2014, the City Council upheld the September 23, 2014 Planning Commission approval of VTM 9342 and approved the Project with the adoption of Resolution No. 2014- 093.
On September 28, 2015, staff issued a Site Grading Permit and Project development, and construction began.
In March 2016, CalAtlantic Homes purchased the Faria Preserve Project from Lafferty Homes.
On June 3, 2016, the City received a filing for an initiative petition for 12.59 acres of land, identified as Neighborhood V, within the Faria Development, to reduce the density from a maximum 302 apartment units to a maximum 180 market-rate units. On July 26, 2016, the City Council conducted a Public Hearing introducing the initiative ordinance and on August 9, 2016, the City Council adopted Ordinance No. 468, amending provisions of the City’s General Plan and Northwest Specific Plan affecting Neighborhood V of the Faria Preserve Project, effectively reducing the total number of units for the Faria Preserve Project to 618 units. Neighborhood V would eventually be developed by Toll Brothers and renamed “Promenade” and then “Twin Oaks” approved for 162 units bringing the total unit count in The Preserve to 600 units.
In December 2016, the Project’s name was officially changed from “Faria Preserve” to “The Preserve.” On June 27, 2017, the City Council adopted Resolution No. 2017-061, approving the Large Lot Final Map for Subdivision 9342 for the phased development of The Preserve.
On November 14, 2017, the City Council adopted Resolution No. 2017-122 and Resolution No. 2017- 123, approving the Final Map for Subdivision 9443 for the creation of 141 residential lots and the Final Map for Subdivision 9457 for the creation of 69 residential lots, respectively.
On December 12, 2017, the City Council adopted Resolution No. 2017-131, approving the Final Map for Subdivision 9455 for the creation of 46 residential lots.
On January 9, 2018, the City Council adopted Resolution No. 2018-007, approving the Final Map for Subdivision 9456 for the creation of 182 residential condominium units on 21 lots.
CalAtlantic Homes then merged with Lennar who has proceeded to development The Preserve project.
To date, Lennar has completed the following projects within The Preserve development:
• Completion of the private Homeowner’s Association owned Community Pool Facility • Completion of private improvements in Subdivision 9443 (Neighborhood I) • Completion of private improvements in Subdivisions 9455 and 9457 (Neighborhood II)
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• Completion of the public roadway and landscape improvements for the Purdue Road Extension • Completion of the public roadway and landscape improvements for Faria Preserve Parkway (excluding the three roundabouts)
To date, the City has accepted approximately 5,780 feet of new roadways and approximately 0.51 acres of new landscape associated with The Preserve development.
DISCUSSION
In November 2017, Lennar submitted the initial improvement plans for The Preserve Neighborhood Park.
Staff completed several iterations of plan review and issued a site development permit for the park and rose garden construction in July 2019. Construction of underground utilities began in September 2019 and the main park above-ground construction and amenities began in Summer 2020.
On August 12, 2020, the Parks Commission, after completion of a park name survey conducted by the Parks Commission Facilities Committee, officially named the park, “Sunrise Ridge Park”.
Sunrise Ridge Park is approximately 12.7-acres and is located on Parcel G of Subdivision 9342. The Rose Garden is approximately 0.78-acres and is located on Parcel H of Subdivision 9342. The Final Map for Subdivision 9342 dedicates Parcel G and Parcel H to the public for park purposes and rose garden and open space purposes, respectively. A Location Map of Sunrise Ridge Park and Rose Garden are included as Attachment A.
Amenities within Sunrise Ridge Park include - synthetic turf athletic fields with field striping for soccer and lacrosse, a sports field for baseball, sport courts for basketball and tennis, two bocce ball courts, play areas for 2-5year-olds and 5-12-year-olds, BBQ and picnic areas, shade structures, restroom facilities, landscape, bio-retention facilities, and a parking lot.
The Rose Garden contains landscape areas with a variety of flora separated by concrete walkways with a trellis and sitting area.
Photos of Sunrise Ridge Park and Rose Garden are included as Attachment B.
FISCAL ANALYSIS
The maintenance responsibilities for Sunrise Ridge Park and Rose Garden are estimated to cost $209,014 annually. These estimated annual costs include: $88,074 for contracted maintenance services, materials, and supplies; and $112,840 for utilities (water).
Funding for these annual maintenance costs is to be paid for through The Preserve Landscape & Lighting Assessment District, the Faria Community Facilities District (CFD), and Measure J/Gas Tax.
The City secured a Performance Bond in the amount of $8,753,058.43 and a Labor & Materials bond in the amount of $4,376,529.22 as surety for these improvements. Through the Subdivision Improvement Agreement for the development, the City shall release these bonds, and the developer is to provide a warranty bond in the minimum amount of 15% that will be retained by the City for a minimum of oneyear.
STEPS FOLLOWING APPROVAL
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Following the acceptance of these public improvements, an executed copy of this Resolution will be recorded at the Contra Costa County Clerk Recorder’s Office. The Public Works Engineering Division will instruct Lennar to open the park for public use on November 13th in time for a ribbon cutting ceremony organized by the City and Lennar later in the afternoon. The City Engineer will release the project surety bonds and accept a one-year warranty bond.
ATTACHMENT
A: Location Map Sunrise Ridge Park
B: Sunrise Ridge Park Project Photos
5.4 Packet Pg. 25
RESOLUTION NO. 2024-104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
ACCEPTING OFFERS OF DEDICATION AND CERTAIN PARK IMPROVEMENTS
FOR SUNRISE RIDGE PARK AND ROSE GARDEN (PARCEL G AND PARCEL H, RESPECTIVELY) OF SUBDIVISION 9342 FOR MAINTENANCE, RELEASING THE
PROJECT SURETY, AND ACCEPTING A ONE-YEAR WARRANTY BOND (LENNAR) WHEREAS, the City approved the Final Map for Subdivision 9342 on June 27, 2017; and
WHEREAS, Parcel G and Parcel H of Subdivision 9342 have been dedicated to the public for park and rose garden and open space purposes, respectively; and WHEREAS, the City received plans from Lennar for The Preserve Neighborhood Park in November 2017 and conducted several plan reviews before securing bonds and issuing a site development permit for park construction in July 2019; and WHEREAS, the San Ramon Parks Commission formally adopted the name “Sunrise Ridge Park” on August 12, 2020; and
WHEREAS, Sunrise Ridge Park is approximately 12.7-acres and contains amenities including a synthetic turf athletic field with striping for soccer and lacrosse, a sports field for baseball, sports courts for basketball and tennis, two bocce ball courts, play areas for 2-5-yearolds and 5-12-year-olds, BBQ and picnic areas, shade structures, restroom facilities, landscape, bio-retention facilities, and a parking lot; and
WHEREAS, the Rose Garden is approximately 0.78-acres and provides landscape areas with a variety of flora separated by concrete walkways, a trellis, and sitting area; and WHEREAS, Lennar has constructed the park and rose garden improvements in compliance with the California Environmental Quality Act (CEQA) through the Mitigated Negative Declaration requirements for the Project; and
WHEREAS, the City Engineer is satisfied with and recommends acceptance of the park and rose garden; and
WHEREAS, Lennar has completed the required maintenance period and a one--year warranty may begin.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. That Parcel G (Sunrise Ridge Park), as shown and offered for public park purposes on the Map for Subdivision 9342 filed in Book 532 of Maps on Page 40, Official Records of Contra Costa County, State of California, is hereby accepted.
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2. That Parcel H (Rose Garden), as shown and offered for public rose garden and open space purposes on the Map for Subdivision 9342 filed in Book 532 of Maps on Page 40, Official Records of Contra Costa County, State of California, is hereby accepted.
3. That the park and rose garden improvements as shown on the plans entitled “The Preserve - Neighborhood Park” are hereby accepted.
4. That the project surety obligation of $8,753,058.43 (Bond No. SU1157100 - Arch Insurance Company) and labor and materials obligation of $4,376,529.22 (Bond No.
SU1157100 - Arch Insurance Company) be released.
5. That the project Warranty Bond in the amount of $1,312,958.76 from Lennar be accepted to cover a one-year warranty for the improvements.
PASSED, APPROVED, AND ADOPTED at the meeting of November 12, 2024 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
David E. Hudson, Mayor
ATTEST:
Christina Franco, City Clerk
5.4 Packet Pg. 27
12 SAN RAMON VALLEY BLVD
BOLLINGER CANYON RD
DEERWOOD RD
FA
RIA
PRESERVE PKWY
LOCATIONMAP
THEPRESERVE
SUNRISERIDGEPARK
ANDROSEGARDENIMPROVEMENTS
±
12 SUNRISERIDGEPARK
PARCELGSUBD9342
ROSEGARDEN
PARCELHSUBD9342
ATTACHMENT A
5.4.a
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Attachment: A: Location Map Sunrise Ridge Park (2024-104 : Accepting Offers of Dedication and Certain
SUNRISE RIDGE PARK & ROSE GARDEN
PROJECT PHOTOS
Photo 1
Playground
Photo 2
BBQ Area with Shade Structure
Photo 3
Looking at Mount Diablo from Home Plate
Photo 4
Synthetic Turf Field
ATTACHMENT B
5.4.b
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Attachment: B: Sunrise Ridge Park Project Photos (2024-104 : Accepting Offers of Dedication and Certain
SUNRISE RIDGE PARK & ROSE GARDEN
PROJECT PHOTOS
Photo 5
Basketball Court
Photo 6
Bocce Ball Courts
Photo 7
Tennis Court
Photo 8
Rose Garden
5.4.b
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Attachment: B: Sunrise Ridge Park Project Photos (2024-104 : Accepting Offers of Dedication and Certain
CITY COUNCIL STAFF REPORT
DATE: November 12, 2024
TO: City Council/City Manager
FROM: Debbie Chamberlain, Community Development Director By: Analisa Garcia, Assistant Planner
SUBJECT: ORDINANCE 526 - Amending Title D (Zoning), Division D2 (Allowable Land Uses and Zoning Standards), Chapter III, Section D2-13, Table 2-6 To:
1) Allow Commercial Recreation Facility – Outdoor Land Use with Approval of a Use Permit in the City Center Mixed Use and Downtown Mixed UseSouth Zones; and 2) Amend the Definition of “Commercial Recreation Facility – Outdoor” Under Title D, Division D8 (Glossary) of the San Ramon Municipal Code
BACKGROUND/DISCUSSION
On October 22, 2024, the City Council received a staff report, and introduced a Text Amendment regarding the proposed revisions to the City Center Mixed Use (CCMU) and Downtown Mixed Use-South (DMU-S) land use tables to allow Commercial Recreation Facility- Outdoor land use, as well as the proposed revision to the definition of Commercial Recreation Facility- Outdoor land use to include Sports and Active Recreation Facilities. The Council deliberated on the proposed updates to the CCMU and DMU-S land use tables and revision to the Commercial Recreation Facility-Outdoor land use definition. Staff clarified that the proposed changes to the land use tables would provide the opportunity to accept Use Permit applications for Commercial Recreation Facility-Outdoor land use, and that each Use Permit would be subject to approval before the Planning Commission. Following discussion, the Council closed the public hearing and moved to set the Ordinance for adoption at their next regularly scheduled City Council Meeting on November 12, 2024. Access to the October 22nd staff report can be found at the following link:
https://sanramonca.iqm2.com/citizens/FileOpen.aspx?Type=1&ID=3717&Inline=True
FISCAL ANALYSIS
None.
STEPS FOLLOWING APPROVAL
The Ordinance shall be posted in three (3) places in the City of San Ramon within fifteen (15) days after adoption. The Ordinance shall be effective thirty (30) days after adoption.
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ATTACHMENT
Exhibit 1: Text of Zoning Ordinance Amendment to Section D2-13, Table 2-6 Exhibit 2: Text of Zoning Ordinance Amendment to Section D8-2, "Commercial Recreation Facility - Outdoor"
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ORDINANCE 526
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AMENDING TITLE D (ZONING), DIVISION D2 (ALLOWABLE LAND USES AND ZONING STANDARDS), CHAPTER III, SECTION D2-13, TABLE 2-6 TO: 1) ALLOW COMMERCIAL RECREATION FACILITY – OUTDOOR LAND USE WITH
APPROVAL OF A USE PERMIT IN THE CITY CENTER MIXED USE AND DOWNTOWN MIXED USE- SOUTH ZONES; AND 2) AMEND THE DEFINITION OF “COMMERCIAL RECREATION FACILITY – OUTDOOR” UNDER TITLE D, DIVISION D8 (GLOSSARY) OF THE SAN RAMON MUNICIPAL CODE
THE CITY COUNCIL OF THE CITY OF SAN RAMON DOES ORDAIN as follows:
Section 1. TITLE D, DIVISION D2 (Allowable Land Uses and Zoning Standards), CHAPTER III (Mixed Use Zones), SECTION D2-13; Table 2-6 of the City of San Ramon Municipal Code is hereby amended and shall read as shown in Attachment A.
Section 2. The definition of “Commercial Recreation Facility - Outdoor” found in TITLE D, DIVISION D8 (Glossary), CHAPTER I (Definitions), SECTION D8-2 (Definitions of Specialized Terms and Phrases) of the City of San Ramon Municipal Code is hereby amended and shall read as shown in Attachment B.
Section 3. If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.
Section 4. This Ordinance shall take effect thirty (30) days from the date of its passage.
Before the expiration of fifteen (15) days after its passage, this Ordinance shall be posted in three (3) public places within the City of San Ramon along with the names of the members of the City Council voting for and against the same.
The foregoing Ordinance was introduced at the public hearing of the City Council of the City of San Ramon on October 22, 2024, and was subsequently adopted on November 12, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
5.5 Packet Pg. 33
Dave Hudson, Mayor
ATTEST:
Christina Franco, City Clerk
Attachments:
Exhibit 1: Text of Zoning Ordinance Amendment to Section D2-13, Table 2-6 Exhibit 2: Text of Zoning Ordinance Amendment to Section D8-2, “Commercial Recreation Facility-Outdoor
5.5 Packet Pg. 34
ATTACHMENT A
Division D2 Allowable Land Uses and Zoning Standards
Contents:
Chapter III – Mixed Use Zones
Chapter III – Mixed Use Zones
Contents:
D2-13 - Mixed Use Zone Land Uses and Permit Requirements TABLE 2-6
Allowed Land Uses and Permit
Requirements for Mixed-Use
Zones
P Permitted Use, Zoning Clearance may be required prior to operation
MUP Minor Use Permit required
UP Conditional Use Permit required
S Specific Use Regulations
ZC Zoning Clearance required
— Use not allowed
LAND USE (1)
PERMIT REQUIRED Specific Use
MUX MUR Regulations DMUN
DMUS CCMU
INDUSTRY, MANUFACTURING & PROCESSING, WHOLESALING
Media production ZC3 ZC3 ZC3 ZC3 ZC3
Recycling facility — — — — —
Research and development, general MUP MUP MUP MUP MUP
Research and development, limited ZC3 ZC3 ZC3 ZC3 ZC3
Laboratory, non-medical MUP MUP MUP MUP MUP
RECREATION, EDUCATION & PUBLIC ASSEMBLY USES
Commercial recreation facility - Indoor UP UP UP UP UP D4-30 Commercial recreation facility - Outdoor — — — UP UP
Conference/convention facility UP UP UP UP UP
Fitness/health facility UP UP UP UP UP
Library, museum, gallery (non-retail gallery) P P P P P Meeting facility, public or private MUP MUP MUP MUP MUP Night Club MUP MUP MUP MUP MUP
Park and recreation facility - Site of 2 acres or less P P P P P Key to Zoning District Symbols
MUX Mixed-Use Commercial
Emphasis MUR Mixed-Use Residential Emphasis
DMUNDowntown Mixed-Use -
North
S Downtown Mixed-Use - South CCMU City Center Mixed Use
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Attachment: Exhibit 1: Text of Zoning Ordinance Amendment to Section D2-13, Table 2-6 (526 : Adoption: Zoning Ordinance Text Amendment
ATTACHMENT B
Division D8 Glossary
Contents:
Chapter I - Definitions
Chapter I - Definitions
Contents:
D8-2 - Definitions of Specialized Terms and Phrases
Definitions, "C."
Definitions, "C."
Commercial Recreation Facility - Outdoor. A facility for various outdoor recreational activities, where a fee is charged for commercial use. Examples include:
- amusement and theme parks
- go-cart tracks
- golf driving ranges
- miniature golf courses
- skating parks
- water slides
- Sports and Active Recreation Facility
May also include commercial facilities customarily associated with the above outdoor commercial recreational uses, including bars and restaurants, video game arcades, etc.
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Packet Pg. 36
Attachment: Exhibit 2: Text of Zoning Ordinance Amendment to Section D8-2, "Commercial Recreation Facility - Outdoor" (526 : Adoption:
CITY COUNCIL STAFF REPORT
DATE: November 12, 2024
TO: City Council/City Manager
FROM: Martin Lysons, City Attorney
By: Martin Lysons, City Attorney
SUBJECT: ORDINANCE 527 - Repealing and Replacing Title B, Division B6 (Health, Sanitation and Environmental Quality), Chapter IX (Living in Vehicles) of the San Ramon Municipal Code with Chapter IX (Encampments on Public Property)
RECOMMENDED ACTION
Staff recommends that the City Council waive the second reading and read by title only, and adopt this Ordinance Repealing and Replacing Title B, Division B6 (Health, Sanitation and Environmental Quality), Chapter IX (Living in Vehicles) of the San Ramon Municipal Code with Chapter IX (Encampments on Public Property).
BACKGROUND/DISCUSSION
The City of San Ramon is authorized by California Constitution, Article XI, Section 7, to make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws and that serve and protect the health, safety, and welfare of the public.
In 2018, the Ninth Circuit issued a ruling in Martin v. City of Boise (“Boise”). Boise and later cases expanding on it barred cities from prohibiting public camping, overnight camping in vehicles, and public storage of personal property whenever the number of homeless individuals in a jurisdiction exceeds the number of “practically available” shelter beds. The Court held the government could not criminalize indigent, homeless people for sleeping outdoors on public property if there is no option of sleeping indoors.
On June 28, 2024, the Supreme Court of the United States issued its ruling in City of Grants Pass, Oregon v. Johnson, et al. (“Grants Pass”), which overruled Boise and the other rulings premised on the Boise case. Cities and counties may now amend their municipal and ordinance codes to conform to new law regarding sleeping, camping, and storing personal property in public parks and other public areas, as set forth in Grants Pass. Specifically, due to the change in the law, cities and counties may restrict encampments and clear their parks and public lands of camps and camp paraphernalia without the shelter availability requirement.
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Here in San Ramon, irrespective of the new case law, the focus will continue to be on providing services for those who find themselves without shelter or an indoor place to sleep, rather than punish a person for homelessness. The police and other City personnel are trained to connect those who are sleeping or camping outdoors with available resources that can place them in shelters or provide other services. For example, shelters and safe havens are available throughout the Bay Area for emergency placement, and resources there offer assistance for longer-term housing needs. Mental health resources are also available through Discovery Counseling. The police and City staff may also direct a person in need toward food resources or help find shelter from domestic violence. These and other resources essentially make criminal enforcement of any camping ordinance a last resort.
The proposed ordinance gives law enforcement and City staff a tool to abate encampments within City limits while protecting the rights and property of those who are without shelter. The City will continue offering available shelter resources and a variety of other services, but this ordinance makes clear that camping on City property is prohibited, protects the waterways from debris and runoff associated with camps and human habitation, protects other areas in the City that may be sensitive to the ill effects of unauthorized camping, and gives structure to the abatement process.
The following is a summary of proposed Chapter IX of the SRMC:
Section B6-222 defines camping as pitching, erecting, or occupying an encampment, or to use camp paraphernalia or both, for the purpose of, or in a way that facilitates outdoor sheltering for living accommodation purposes or for remaining outdoors overnight.
Section B6-223 protects the City’s creeks and other waterways by making it unlawful to build a structure of any type, or to move boulders or destroy vegetation or otherwise reconfigure the natural landscape within or along the banks of waterways. This section also prohibits the discharge or storage of waste or garbage within riparian corridors or vegetation associated with the City’s waterways.
Section B6-224 prohibits camping on any public property or where camping poses a threat of harm to people, public health or safety, or where it causes a disruption to vital government services. It also lists additional sensitive areas, such as within 500 feet of a school, where camping may be prohibited with appropriate signage.
Section B6-225 notes that violations of this chapter may be prosecuted as misdemeanors, but also provides that a no criminal citation will be issued if a person is camping during nighttime hours or at a time when there is no reasonably available shelter, taking into consideration any disability or other specific circumstances applicable to that person. As stated above, the intent of the Ordinance is not to criminalize homelessness, but to give the City options to ensure that camping does not pose a threat to the community, the environment, or to the campers themselves.
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Finally, Section B6-226 outlines the procedure for abatement of encampments. The Section requires City personnel who remove articles from an encampment must pose a written notice at the site at least 24 hours before the clean-up, giving the owner of the articles a phone number to call to recover them. It also requires detailed, photographic documentation of the abatement process to ensure that the camper’s property is accounted for, and that all unclaimed items that meet certain criteria to be eligible for storage are stored for a minimum of 90 days. The procedure is set forth in detail to protect the property rights of the person whose encampment is abated.
Without changes to the SRMC consistent with the Grants Pass case, the City’s ability to maintain parks and other public areas within the City in a clean, sanitary, and accessible condition and to protect the health, safety, and welfare of the public will continue to be restricted under the now-overruled Boise standards.
Policy Committee
On October 15, 2024, staff presented the proposed Ordinance to the Policy Committee for comments and direction. The Committee expressed support of the Ordinance and asked several questions about the procedure that will be followed when an encampment is discovered or reported to the City. The Police Chief explained that the Police Department would typically make first contact with any occupants of the encampment, possibly accompanied by personnel from Code Enforcement. The strategy is to make the occupants aware of the resources that are available to people without shelter, that encampments are not allowed on public property in San Ramon, that the occupants will have 24 hours to remove their property before the City takes steps to abate the encampment, and that they will have the right to recover their property if the encampment is ultimately abated by City staff.
The Committee directed staff to bring the Ordinance before the full City Council with the following changes to the text:
Section B6-224.C.1 and 2: These paragraphs specify that, in addition to parks and other public properties, camping and maintenance of encampments are unlawful “within two blocks” of a school or a homeless shelter. On advice from Code Enforcement that a more precise radius would be easier to enforce, the Committee asked that these paragraphs be edited to specify the distance in feet, rather than in blocks. These paragraphs now specify “within 500 feet.”
Section B6-226.H.1.a: This paragraph calls for expedited abatement (as defined in the Ordinance) if the City receives direction “from County of Contra Costa or other governmental authority” that the abatement is necessary for public health or safety reasons. The Committee asked for more specificity on what governmental authorities would be authorized to give City staff such direction. In response, the paragraph now requires expedited abatement “if the City receives direction from County of Contra Costa or other governmental public health, safety, welfare, or environmental authority….”
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(Emphasis added.)
These edits are included in the attached Ordinance.
Introduction of the Ordinance
On October 22, 2024, staff gave a presentation to the City Council outlining the proposed Ordinance, including the Committee-proposed changes above. The Council introduced the Ordinance (next in line), waived the reading and read by title only, and opened the public hearing. One person spoke on this item and generally supported the Ordinance but expressed concern about proposed section B6-225.B, which reads, in pertinent part, as follows:
Law enforcement officers shall not issue a criminal citation to enforce a violation of Section B6- 224.A between the hours of 9:00 p.m. and 5:30 a.m. or when the person is on public property at a time when there is no available shelter.
Specifically, the speaker was concerned that this section may prevent the police department from enforcing the new Ordinance even when a campsite or its occupants posed a legitimate threat to the community or City property. The City Attorney explained that only criminal citations under Section B6-224.A are affected by the nighttime enforcement restriction. Law enforcement may still issue citations and abate campsites at any time of day under Section B6-226.B when an encampment poses any of the following:
1. an immediate threat or an unreasonable risk of harm to any natural person,
2. an immediate threat or an unreasonable risk of harm to public health or safety, or
3. disruption to vital government services.
In addition, under Section B6-224.C, encampments may be cited criminally at any time, including nighttime hours, within 500 feet of a school or a shelter, or within a transit hub, or within a park facility so long as there is signage alerting the public of the camping restriction; or in any open space, waterway, or banks of a waterway, irrespective of signage.
In other words, enforcement of either Section B6-224.B or B6-224.C is not restricted by the provisions of Section B6-225.B.
FISCAL ANALYSIS
Staff does not expect the Ordinance to have a fiscal impact on the City other than the potential cost of camp abatement, which will likely be performed by City staff.
STEPS FOLLOWING APPROVAL
The Ordinance will take effect 30 days after adoption.
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ORDINANCE 527
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAMON REPEALING AND REPLACING TITLE B, DIVISION B6 (HEALTH, SANITATION
AND ENVIRONMENTAL QUALITY), CHAPTER IX (LIVING IN VEHICLES) OF THE
SAN RAMON MUNICIPAL CODE WITH CHAPTER IX (ENCAMPMENTS ON
PUBLIC PROPERTY)
THE CITY COUNCIL OF THE CITY OF SAN RAMON DOES ORDAIN as follows:
SECTION 1: TITLE B, DIVISION B6 (Health, Sanitation and Environmental Quality), CHAPTER IX (Living in Vehicles) of the Municipal Code of the City of San Ramon is hereby repealed in its entirety and replaced with the following:
CHAPTER IX (Encampments on Public Property)
B6-221. - Purpose.
The Council finds that the City is committed to protecting the life, health, and safety of all people in the City and that certain public lands within the geographical boundaries of the City pose significant health and safety hazards to the people who make shelter or stay overnight in these areas. Additionally, the Council finds that some of these public lands are environmentally sensitive and may be significantly damaged by unregulated human activity. The Council is committed to protecting the rights of individuals related to their personal property and to treating such property with respect and consideration. It is the purpose of this Chapter to set standards for the preservation and protection of human life, health, and safety, to further the preservation and protection of sensitive public lands to prevent destruction of these assets, and to establish a process for the collection, storage, and disposal, recycling, or reuse of personal property found in encampments on public property.
B6-222. - Definitions.
As used in this article:
Abatement means the process of documenting and collecting eligible items for storage, and removing and disposing of, recycling, or reusing of waste at an encampment according to the process outlined in section B6-226.
Camp means to pitch, erect, or occupy an encampment, or to use camp paraphernalia or both, for the purpose of, or in a way that facilitates outdoor sheltering for living accommodation purposes or for remaining outdoors overnight.
Camp paraphernalia means personal property used to facilitate occupancy of an area, including, but not limited to, personal property typically associated with camping such as tarps, cots, beds, sleeping bags, hammocks, bedding, camp stoves, cooking equipment, buckets, mattresses, couches, dressers, or other furniture.
Encampment means one or more temporary, makeshift, or hand-built structures not intended for long-term continuous occupancy, including tents, that are used to shelter one or more persons or their belongings and that are not authorized by the property owner. Encampment includes any camp paraphernalia and personal property associated with or located in or around the structures or tents.
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Open space has the same definition as in the Glossary of the San Ramon General Plan.
Park facility has the same definition as in San Ramon Municipal Code section B5-1.
Shelter means any structure provided where individuals or families experiencing homelessness can access beds and other services, or an area designated by the City Manager for use by individuals or families experiencing homelessness.
Waste means material of any nature that constitutes rubbish, solid waste, liquid waste, human or animal waste, or medical waste. Waste also includes abandoned or unidentified personal property that is left unattended on public sidewalks and rights-of-way or other public property for a period exceeding 8 hours.
Waterway means all the portions, including riparian corridors or associated vegetated areas, of creeks, intermittent streams, perennial streams, or lakes found within the boundaries of the City of San Ramon.
B6-223. - Protection of Waterways.
A. It is unlawful for any person to do any of the following:
1. Build or erect a structure of any type along the banks of any waterway, or drive a nail or other object into any tree or other natural area vegetation for the purpose of building an encampment or any other structure, or to affix an object to any tree or other natural vegetation;
2. Move boulders or large rocks, destroy vegetation, paved roads or paths created by the City, or otherwise reconfigure the natural landscape in the waters of or along the banks of a waterway;
3. Drive, park, or bring any vehicle along the banks of a waterway, except in places specifically provided and designated for vehicular use;
4. Dig on the banks of a waterway; or
5. Discharge or store waste, including garbage, refuse, or human or animal waste, into any waterway, including the banks, the waters, the riparian corridors, or associated vegetated areas of a waterway.
B. Nothing in section B6-223 is intended to prohibit the activities of an owner of private property or other lawful user of private property that are normally associated with and incidental to the lawful and authorized use of private property; and nothing is intended to prohibit the activities of a lawful user if such activities are expressly authorized by the City Manager or by any law, regulation, permit, order or other directive from a regulatory authority.
B6-224. - Unauthorized Encampments on Public Property.
A. It is unlawful for any person to camp or to maintain an encampment in or upon any public property, including in any street, sidewalk, park facility, beach, open space, waterway, and banks of a waterway, unless permitted under a temporary use permit or encroachment permit, whichever may be appropriate, or as specifically authorized by the City Manager.
B. At all times, regardless of the availability of shelter space or beds, it is unlawful for any person to camp or to maintain an encampment where such activity poses:
1. an immediate threat or an unreasonable risk of harm to any natural person,
2. an immediate threat or an unreasonable risk of harm to public health or safety, or
3. disruption to vital government services.
C. At all times, regardless of the availability of shelter space or beds, it is unlawful for any person to camp or to maintain an encampment in the following locations:
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1. Within 500 feet of a school that offers instruction on those courses of study required by the California Education Code or that is maintained pursuant to standards set by the State Board of Education, provided that signs are posted prohibiting camping that are clearly visible to pedestrians;
2. Within 500 feet of any shelter, provided that signs are posted prohibiting camping that are clearly visible to pedestrians;
3. In any open space, waterway, or banks of a waterway, including riparian corridors or associated vegetated areas, regardless of whether signage prohibiting camping are posted;
4. Within any transit hub, on any trolley platform, or along any trolley tracks, provided that signs are posted prohibiting camping that are clearly visible to pedestrians; and
5. In any park facility, provided that signs are posted prohibiting camping that are clearly visible to pedestrians.
D. At all times, regardless of the availability of shelter space or beds, it is unlawful for any person to sleep between 9:00 p.m. and 5:30 a.m. in any vehicle parked on any public street, alley way, or parking area, or on any privately owned parking area used for the parking of customers of any business enterprise without the consent of the owner of such business enterprise.
B6-226. - Abatement of Encampments.
The City Manager may remove personal property, camping paraphernalia, and all other property contraband, litter, and waste found at an encampment or at a location where a person is engaged in unlawful camping in compliance with the following procedures:
A. Written Notice Required Prior to Abatement.
1. A written Notice of Clean-Up will be posted on each tent or structure and in any other distinct areas of the encampment providing notice of the date of clean-up and giving a minimum of 24 hours for persons to remove their personal property.
The written notice shall also include the following statement, which may be updated by the City Manager to provide accurate and current information:
You must remove your belongings from the site within 24 hours.
You should not leave behind any belongings you want to keep. All belongings left behind will be removed by the City. The City will post an Impound Notice if belongings are stored during the cleanup process.
If you wish to minimize the risk of losing valued belongings, you should try to keep those belongings on your person at all times, in a storage facility, or in visible, sanitary, and safely accessible bags or bins.
If you think your belongings were stored, you can claim them by following the directions on the Impound Notice after the clean-up is complete. Information about how to claim your belongings is also available on the City’s website. You may retrieve any stored belongings without being asked about your criminal background or outstanding warrants.
You may access shelter or services, including access to storage for your personal belongings, through the City of San Ramon’s
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website or by calling the San Ramon Valley Police Department Communications Center at (925) 973-2779.
2. After 24 hours, the City Manager shall conduct abatement of the site on the date posted on the Notice of Clean-Up. If abatement is delayed or rescheduled, the City Manager may conduct abatement within 48 hours of the posted Notice of Clean-Up without reposting a new Notice of Clean-Up. If abatement is delayed longer, the City Manager shall repost a Notice of Clean-Up with a new date.
B. The City Manager shall follow these additional procedures when persons are present at an encampment during abatement:
1. When shelter is available, the City Manager shall provide any person at an encampment with shelter and service information and direct them to remove their belongings from the site. The City Manager shall evaluate reasonable requests for additional time or assistance to remove items and may accommodate those requests to the extent practicable.
2. Any person who returns to an encampment during abatement shall be allowed to remove their personal property from the site. Personal property left behind will be deemed abandoned.
3. Any person arrested for a criminal offense or an outstanding warrant shall not be required to abandon personal property they identify as their own. Unless the person requests the personal property be discarded or entrusted to another, all personal property of apparent value will be taken to the San Ramon Police Department for impoundment in accordance with existing policy and procedure.
Where the owner of the items cannot be readily identified or discovered, the City Manager shall follow the abatement process in this Chapter.
C. The City Manager shall document the abatement process as follows:
1. Photograph or video record the site before any abatement begins,
2. Open backpacks, purses, suitcases, and other small storage containers to determine whether they contain items eligible for storage,
3. Set out items contained in bags or suitcases and photograph the items,
4. Photograph or video record all items to be stored,
5. Photograph or video record the cleanup process, and
6. Photograph or video record the site after abatement has concluded.
D. Unclaimed items found in abatement shall be eligible for storage if:
1. Circumstances indicate that the item belongs to a person,
2. The item has apparent utility in its current condition and circumstances, and
3. The item can be safely retrieved from the site.
Examples of items potentially eligible for storage include identification and associated paperwork, medication stored in medication bottles with identifying information, art, art supplies, musical instruments, and items that reasonably appear to have sentimental value in their current condition. An item need not be in a new or perfect condition to have apparent utility.
E. An eligible item found during an abatement shall be put into storage, unless it meets one the following disqualifying conditions:
1. Hazardous, including items contaminated with human waste, animal waste, or bugs, explosives, weapons, liquids, drug paraphernalia, or mold;
2. Likely to become hazardous in storage, including perishables, wet materials that
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might become moldy, and items covered in mud;
3. Practically un-storable, due to large size, weight, or other similar characteristic;
4. Contraband or stolen; or
5. Common types of items that, in the experience of City staff, individuals regularly abandon during abatement, and there is no contrary indication as to the specific item.
F. The City Manager shall record each eligible item to be stored, including the location it was found and the date of storage. Any stored items shall be kept in storage at least 90 calendar days and then may be disposed of, recycled, or reused in accordance with Title B, Division B6 (Health, Sanitation, and Environmental Quality) of the San Ramon Municipal Code.
G. After abatement has concluded and when eligible items are collected and will be placed in storage, the City Manager shall post notices at the location of the abatement that includes information on how a person can claim stored items. Information about retrieval of stored items shall also be available on the City’s website. A person may retrieve stored items based on a description with sufficient specificity to demonstrate ownership. A person may retrieve stored items without inquiry into the person’s criminal background or outstanding warrants.
H. Expedited Abatement.
1. In an expedited abatement, the City Manager shall follow the same abatement and storage procedures in Section B6-226 but shall post a Notice of Clean-Up giving a minimum of 3 hours for all persons to remove their personal property.
2. The City Manager shall prioritize and expedite the removal of an encampment if:
a. the City receives direction from the County of Contra Costa or other governmental authority that abatement of the encampment is necessary to preserve public health or safety, including to address known or suspected outbreaks of diseases; or
b. the City Manager observes or reasonably suspects the encampment creates a condition that presents a significant risk of property damage, bodily injury or death.
B-227 through B6-230. - Reserved.
SECTION 2: CEQA
The City Council finds that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15378 and 15061 of the CEQA Guidelines in that the activity has no potential for resulting in a direct or reasonably foreseeable indirect physical change in the environment.
SECTION 3: Severability
If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.
SECTION 4: Effective Date
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This ordinance shall take effect thirty (30) days from the date of its passage. Before the expiration of fifteen (15) days after its passage, this ordinance shall be posted in three (3) places within the City of San Ramon along with the names of the members of the City Council voting for and against the same.
The foregoing ordinance was introduced at the meeting of the City Council of the City of San Ramon on October 22, 2024, and after public hearing, was adopted on November 12, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________
David E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk
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CITY COUNCIL STAFF REPORT
DATE: November 12, 2024
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: MINUTE ORDER NO. 2024-007 - Approving the Dissolution of the Economic Development Advisory Committee, Housing Advisory Committee, Innovation and Technology Advisory Committee, and Transportation Demand Management Advisory Committee
RECOMMENDED ACTION
Staff recommends for the City Council to formally dissolve the Economic Development Advisory Committee, Housing Advisory Committee, Innovation and Technology Advisory Committee, and Transportation Demand Management Advisory Committee.
BACKGROUND/DISCUSSION
Committees are formed by City Council, serve at the pleasure of the Council, and are intended to assist the Council. In general, they are tasked with analyzing matters within a defined scope and providing advice or recommendations to the Council.
It is appropriate for the focus area and responsibilities of committees to change from time to time to reflect the evolving nature of the community and the Council’s needs and interests.
Committees should be structured to be reflective of and in alignment with Council goals, objectives and major initiatives to provide a clear and transparent path for the community to participate in public discourse, and to ensure that the City Council advisory needs are being met.
Each committee has a lead staff liaison who is responsible to manage the committee, including preparation of agendas, staff reports, and agenda packets; meeting management; subcommittee work; meeting follow up; and administration and management of records. Other staff assist the lead liaison as needed.
The City Clerk’s Office is responsible to coordinate recruitment for all committees; develop and provide training for staff liaisons and committee members; maintain webpages; develop and maintain templates and the commission handbook; administer and coordinate filing of reporting documents; and provide technical assistance to staff liaisons and committee members.
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The Council expressed interest reviewing the purpose and operations of committees to determine if the focus of and tasks assigned to committees are best structured to help Council fulfill their governance responsibilities. Staff is proposing for the Council to approach the review of the Committees in a phased approach to create the most efficiencies.
The first phase of this process is to formalize the dissolution of the Economic Development Advisory Committee, Housing Advisory Committee, Innovation and Technology Advisory Committee, and Transportation Demand Management Advisory Committee.
By formalizing the dissolution of the committees, it will allow Council to effectively focus on the other committees and the potential of reformatting or folding in any pertinent items from those committees that are being dissolved. Staff would like to emphasize that because the four committees are being dissolved now, the Council can still consider the charges of the committees to either reformat, restructure, or create a new committee that better serves the Council’s goals, objectives, and priorities in the next phase of this process.
Background on the Committees
Economic Development Advisory Committee:
On March 30, 1987, the City Council established the San Ramon Redevelopment Advisory Committee. The Committee was formed as a citizens’ advisory committee to act as liaison to the Redevelopment Agency. In 1995, it was determined that the Redevelopment Advisory Committee and the Housing Advisory Committee had similar goals and objectives. Thus, it was determined that it would be in the best interest of the City to merge the two committees. On June 27, 1995 the San Ramon Redevelopment Agency and City Council approved the merger of the Redevelopment Advisory Committee and the Housing Advisory Committee and assigned their functions to the Economic Development Advisory Committee. On February 1, 2012, in accordance with State legislation all California Redevelopment Agencies, including the San Ramon Redevelopment Agency, were eliminated.
The purpose of the Committee is to advise the City regarding policies that will accomplish goals and objectives specified in the City's General Plan including the Economic Element and the Economic Development Strategic Plan (EDSP). The City’s General Plan including the Economic Development was updated in 2023, almost 28 years since the committee’s charge was last reviewed.
The charge of the Economic Development Advisory Committee is; A. Recommend to the City programs to help stimulate business activity, retain existing businesses, facilitate expansion of existing businesses, and encourage new businesses to locate within the City.
B. Review and make comments as necessary to the City on proposed policy changes.
C. Review commercial development plans and make comments to the City and developer(s)
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on the project plans. Serve as advocacy group for commercial developments that serve community needs and meet community standards.
D. Communicate with the City and the community-at-large regarding economic development projects and programs.
On December 13, 2023, the committee met for a special meeting and voted to sunset the committee with the hope that the City Council will reinvent the committee by adding value or create a new committee in line with today’s goals. The Committee has not met since then.
The Planning Commission will take on the responsibility of advising the City regarding policies that will accomplish goals and objectives specified in the City's General Plan including the Economic Element and the Economic Development Strategic Plan.
Housing Advisory Committee
The Committee was formed by the Redevelopment Agency Board at the May 14, 2002 meeting by the adoption of these By-laws.
The purpose of this committee is to advise the Planning Commission through Planning staff regarding policies that will facilitate the implementation of housing programs and to create and retain housing in the City of San Ramon affordable to households with incomes below 120% of the area median.
A. Provide advice regarding affordable housing programs, guidelines and policies consistent with the Housing Element of the City of San Ramon General Plan.
B. Provide advice regarding opportunities for the development of housing affordable to those households with extremely low, very low, low and moderate income.
C. Assist staff and the Planning Commission to promote greater public understanding and acceptance of affordable housing.
D. Provide advice regarding the expenditures of funds that are set aside for affordable housing programs.
E. Make recommendations to the Planning Commission and staff regarding affordable housing preferences and program eligibility criteria.
F. Provide advocacy for establishing and maintaining a diversity of housing types and opportunities in the City of San Ramon.
On January 25, 2024, the committee met to discuss the committee’s goals and objectives. They discussed dissolving the committee and voted to recommend that the City Council consider dissolution of the Housing Advisory Committee given the changes of housing laws and state legislation. The Committee has not met since then.
The Planning Commission will continue to facilitate the implementation of any housing programs and to create and retain housing in the city affordable to households with incomes below 120% of the area median.
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Innovation and Technology Advisory Committee
The Committee was originally established by the City Council on October 22, 2019. The purpose of this Committee is to advise and report directly to the City Council on activity regarding their charge as described below, as needed.
A. Advise the council on maximizing our potential as a city where technology fuels opportunity, inclusion, engagement and innovation for all.
B. Advise the council on policies, initiatives, and practices that will enhance the City’s ability to tap into innovative ideas to improve quality of life for the residents of San Ramon.
C. Assess emerging trends and technologies and for their potential impacts on the community.
D. Provide recommendations and policy guidance to the City on “smart city” practices such as enhancing cyber security, promoting digital inclusion, improving mobility, enhancing public safety, developing communication tools, and pursuing economic opportunity.
E. Follow legislative developments and funding opportunities for Innovation and Technology projects and provide feedback to the City Council.
F. As requested by the City Council or staff, evaluate regulatory and statutory compliance with any franchise or other agreements between the City and technology providers and make recommendations to the City Council.
The Committee has met a total of 13 times and cancelled 17 meetings over the past four years.
The Committee has struggled to get off the ground and gain momentum on any project under their purview. ITAC’s meeting dates and agendas items are in the table below. Staff is recommending dissolving ITAC, and if Council chooses to do so can review the charge during the next phase of this process.
Meeting
Date Agenda Items
3/3/2020 Committee Introductions, Election of Chair/Vice Chair, Brown Act, Committee Bylaws and Future Agenda Items
7/7/2020 Committee Introductions, Conflict of Interest Discussion, City Update, Budget and Operations Under Covid, Initial Committee Goals Discussion 8/4/2020 Conflict of Interest Training, Overview of Geographic Information System 9/1/2020 Proposed Committee Bylaw Update, Overview of Police Dept use of Technology
10/6/2020 Intelligent Transportation System, Future Agenda Items 3/2/2021 Brown Act Training, Overview SR Library Wi-Fi Hot Spots and Pi Lending Program, Roundtable Discussion and Research Report Out
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6/1/2021 City Communication Overview, Roundtable Discussion and Report Out, Election of Chair/Vice Chair
9/7/2021 Meeting Schedule Review, Roundtable Discussion and Research Report Out 12/7/2021 Fiber Optic Master Plan Discussion, Roundtable Discussion and Research Report Out
6/7/2022 Update Intelligent Traffic Singal Program, Update Fiber Optics Master Plan, Election of Chair/Vice Chair
11/1/2022 Fiber Optic Master Plan Proposal
6/20/2023 Brown Act Training, Election of Chair/Vice Chair, The Role of ITAC 3/5/2024 Goals and Objectives
Transportation Demand Management Advisory Committee
The Committee was established by the City Council in January 1988. Unfortunately, due to the impacts of COVID-19 on commute patterns and the institution of work-from-home, it has been difficult to maintain and recruit committee members. The last meeting was held on November 18, 2021. The last quorum was at the September 20, 2021 meeting. The Policy Committee reviewed the dissolution of the committee and recommended for staff to proceed to Council for consideration to dissolve the committee.
The purpose of the Committee is to provide ongoing input to the City on the provision and delivery of Transportation Demand Management activities and services. The Committee's main objectives are to:
1. Develop recommendations to the staff, and City Council on the delivery of TDM programs, activities, services, and policies.
2. Coordinate and monitor the implementation of the Citywide TDM effort in order to achieve reductions in employment-related single occupant vehicle traffic.
3. Recommend to City Council improvements in City services and facilities to assist employers in reducing single occupant vehicles.
4. Implement commute alternative programs.
5. Coordinate TDM efforts with all employers and complexes in the City.
6. Coordinate TDM efforts with local and regional agencies as designated by the City.
7. Serve as liaison between the City and business community.
8. Schedule and implement at least one commuter transportation event by hosting an on-site Commuter Fair to help promote commute alternatives to employees and/or tenants.
Committee members will be required to host at least one Commuter Fair a year. If not, this shall constitute voluntary resignation from the Committee.
9. Committee members must provide support to coordinate and/or participate at the annual Bike to Work Day Energizer Station.
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The Transportation Advisory Committee has the capacity and ability to provide input to the City on the provision and delivery of Transportation Systems Management Program activities and services. Staff recommends that the Council approve the dissolution of the Transportation Demand Management Advisory Committee. The Council will be reviewing the Transportation Advisory Committee during the next phase.
Next Phases:
Phase 2 will be reviewing the remaining committees to consolidate, reformat, restructure, or create a new committee that better serves the Council’s goals, objectives, and priorities.
Phase 3 will be expectation for boards, commissions and committees, including committee structure, scopes, and workplans.
Phase 4 will be the development of the recruitment and appointment process.
On October 22, 2024, staff gave a presentation to the City Council outlining the background and process to formally dissolve the Economic Development Advisory Committee, Housing Advisory Committee, Innovation and Technology Advisory Committee, and Transportation Demand Management Advisory Committee. The City Council took action to continue this item to the November 12, 2024 City Council meeting to allow for more public outreach. Additional outreach included an email to 8,400 subscribers and a posting on the city’s NextDoor account to 53,000 neighbors.
FISCAL ANALYSIS
Historically, the City has not conducted time estimates associated with managing a committee or peripheral resources allocated, except for one committee. That estimate was conducted in 2023 and found 273 hours annually at a cost of $22,703. That time value should be considered an approximation and not perfect.
Assuming an annual cost of $22,703 for each committee if it were fully operational, staff approximates a time value savings of $90,812. Therefore, Council taking this action allows department directors to reassign support staff to other critical priorities and service delivery.
These time audits are rough estimates intended to be helpful data when assessing priorities and resource allocation. They should not be construed as formalized desk audits, which are more costly and time consuming to generate.
STEPS FOLLOWING APPROVAL
Staff will inform all committee members of the action the Council has taken. Staff will begin preparing the staff report and materials for the next phase of the process.
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CITY COUNCIL STAFF REPORT
DATE: November 12, 2024
TO: City Council/City Manager
FROM: Debbie Chamberlain, Community Development Director By: Cindy Yee, Senior Planner
SUBJECT: RESOLUTION NO. 2024-105 - Adopting Objective Design and Development Standards for the Review of Qualifying Multi-Family and Residential MixedUse Developments
EXECUTIVE SUMMARY
The City of San Ramon has developed draft Objective Design and Development Standards that facilitate an efficient review process that results in buildings that are appropriate for their context and environment. After discussion and deliberation, if appropriate, approve this Resolution adopting the Objective Design and Development Standards.
RECOMMENDED ACTION
Staff recommends that the City Council receive the staff report, receive public comments, and approve this Resolution adopting the Objective Design and Development Standards for applicable residential and mixed-use residential projects.
BACKGROUND/DISCUSSION
Applicant: City of San Ramon
Property Owner: Various
Location: Citywide
Noticing Requirements/Public Outreach
A public notice was published in the San Ramon Valley Times on November 1, 2024, posted at City Hall, mailed, and emailed to interested parties. Additionally, the City Council Agenda and the Staff Report for this public meeting was also made available on the City’s website.
Background
In 2023, the City approved the Housing Element and the General Plan (GP 2040) Update which included concurrent updates to various policy documents and standards. Housing Element
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Implementing Policy 11.5.2-7 identifies that San Ramon should ensure objective standards such as design, mass, and scale for housing is compatible with the character of the surrounding neighborhood. Through Program 23 of the Housing Element, the City is directed to establish Objective Design and Development Standards (ODDS) which will be reviewed every 4 years during the Housing Element cycle.
On February 4, 2024, the Planning Commission held a study session where they received an ODDS introduction, discussed the framework of ODDS, and provided direction to staff and the consultant. On April 2, 2024, the Planning Commission reviewed the ODDS matrix and provided feedback on the proposed design and development standards. On August 7, 2024, the draft ODDS were presented to the Architectural Review Board (ARB). The ARB was generally supportive of the specific standards; they recommended a much stronger statement of the purpose of ODDS and what qualities these standards are intended to promote (i.e. aesthetics, livability, placemaking, pedestrian realm, active streetscapes, etc.). The ARB also recommended additional graphics to help illustrate the concepts as well as incorporating how the specific standards might relate back to the context of a project site (streetscapes, etc.). On August 20, 2024, the Planning Commission held their third study session on the ODDS and provided comments on the draft standards. Overall, the Commission was supportive of the draft and felt ODDS supports the City’s housing plan and goals.
On October 15, 2024, the Planning Commission reviewed the draft ODDS, received public comment, and adopted Resolution No. 07-24, recommending the City Council adopt the Objective Design and Development Standards for applicable residential and mixed-use residential projects.
Purpose of ODDS
To address the housing shortage, State legislation, including Senate Bill (SB) 35, SB 330, SB 9 and the Housing Accountability Act requires residential projects to be reviewed only against objective design and development standards. According to the California Government Code, objective development standards “involve no personal or subjective judgment by a public official and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable” by development applicants and public officials before submittal of a project application. In other words, objective standards allow applicants to know the requirements that will apply to a proposed project so that they can design a project that meets those standards. These objective development standards can therefore make decision outcomes more predictable for all stakeholders, including decision makers, City staff, applicants, and members of the public. While the City has most recently adopted ODDS in the 2020 San Ramon Village Specific Plan, the current ODDS effort will be applied citywide (outside of the San Ramon Village Specific Plan area) where no objective standards have been approved.
The standards in the ODDS will dictate the form and style of development using specific, objective standards for circulation, access, parking, building form, massing, and architectural form. Creating standards that are easy to understand and effective at creating high-quality buildings will make creating new affordable and market rate housing easier and more transparent for existing and future residents of San Ramon. While the City has many design guidelines that
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promote best practices, many of the current standards are subjective or optional, and therefore unenforceable under State law. The standards in the ODDS will work as a baseline, creating Citywide standards that apply to all multi-family and mixed-use residential projects. The standards in the ODDS will work in tandem with other City standards such as the Zoning Ordinance and Subdivision Ordinance already in place.
Applicability
The ODDS will apply to all new qualifying residential and mixed-use development projects, specifically where state law limits the City’s enforcement of design standards to only objective standards or where the City code requires a ministerial approval process. Qualifying projects include, but are not limited to, the following:
• Government Code Section 65913.4 (Senate Bill 35: Affordable Housing, Streamlined Approval Process)
• Government Code Section 65912.100 (Assembly Bill 2011: Affordable Housing and High Road Jobs Act of 2022
• Government Code Section 65913.4 (Senate Bill 6: Housing in Commercial Zones) • Government Code Section 65589.5 and 65941.1 (Senate Bill 330: Housing Crisis Act of 2019)
• Government Code Section 66411.7 and 65852.21 (Senate Bill 9: California Home Act of 2022)
• Ministerial projects such as by-right developments, etc. • Any future State legislation or City regulations that require ministerial approval for residential or mixed-use projects
If a project’s design is not in conformance with the City’s ODDS, the project would be subject to a discretionary Architectural Review process. The review authority may restrict or deny a proposed residential Architectural Review application if it determines that the design is not consistent with the City’s ODDS.
Environmental Review
Pursuant to CEQA Guidelines Section 15061(b)(3), the City has determined with certainty that there is no possibility that the proposed project could have a significant impact on the environment. The project in itself does not allow construction of any building or structure, but sets forth design regulations that shall be followed. It can be seen with certainty that there is no possibility that the project may have a significant effect on the environment, and thus is not subject to CEQA review.
Draft ODDS
The Draft ODDS is a result of compilation of comments and direction received through the General Plan 2040 update process as well as Staff guidance on practicable, implementable, and clear standards that the community and the City can utilize to review projects. The standards have provided for two housing types: multi-family development and mixed-use development.
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Each housing type provides “site standards” and “structure standards” with the former addressing standards for community amenities, landscaping, utilities and services, parking and circulation, and the later addressing standards for building articulation, fenestration, and roof design.
Through various study sessions with the Planning Commission and feedback received from the Architectural Review Board, staff and the consultant have refined the text and incorporated graphics to complete the public review draft attached to the proposed resolution. Once the ODDS are approved by the City, the ODDS and the City’s Zoning Ordinance standards will be the starting point for applicants when designing their project. Staff will also use these standards as a checklist for reviewing for project compliance.
NEXT STEPS
Following adoption of the Objective Design and Development Standards, the standards will be applied to all future applicable projects as part of the development review process.
FISCAL IMPACTS
The contract cost for preparing the Objective Design and Development Standards and a portion of staff time associated with updating the General Plan is funded through CIP No. 969003.
ATTACHMENT
Exhibit 1: Draft Objective Design and Development Standards, date October 2024 B. Planning Commission Resolution No. 07-24 (w/o) Exhibit 1
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RESOLUTION NO. 2024-105
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
ADOPTING OBJECTIVE DESIGN AND DEVELOPMENT STANDARDS FOR THE
REVIEW OF QUALIFYING MULTI-FAMILY AND RESIDENTIAL MIXED-USE
DEVELOPMENTS
WHEREAS, the State of California (State) adopted Senate Bills (SB) SB 167, SB 35, SB 330, and Assembly Bill (AB) 2162, limiting local jurisdiction reviews on certain housing projects to standards that are objective, involving no personal or subjective judgement by a public official and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official prior to submittal; and
WHEREAS, the purpose of adopting Objective Design and Development Standards (ODDS) is to comply with recent State legislation, implement streamlined and ministerial review processes for qualifying multi-family and residential mixed use projects, ensure that these qualifying projects align with the City’s expectations and vision to maintain and support the character of the City, provide a set of clear criteria to guide development, and establish an objective framework by which a qualifying project will be evaluated; and WHEREAS, the San Ramon Housing Element identifies that the City will adopt objective standards and Implementing Policy 11.5.2-7 identifies that San Ramon should ensure objective standards such as design, mass, and scale for housing is compatible with the character of the surrounding neighborhood; and
WHEREAS, the ODDS provide concise, quantifiable, objective standards to regulate site and building design for qualifying residential projects; and WHEREAS, the ODDS will apply to all new qualifying residential and mixed-use development projects, specifically where state law limits the City’s enforcement of design standards to only objective standards or where the City Code requires a ministerial approval process; and
WHEREAS, pursuant to Section 15061(b)(3) of the Guidelines for the California Environment Quality Act of 1970, as amended, the lead agency has determined with certainty that there is no possibility that the proposed project could have a significant impact on the environment and the project in itself does not allow construction of any building or structure, but sets forth design regulations that shall be followed and it can be seen with certainty that there is no possibility that the project may have a significant effect on the environment, and thus is not subject to CEQA review; and
WHEREAS, on February 4, 2024, the Planning Commission held a study session where the Commission received an ODDS introduction, discussed the framework of ODDS, received public comment, and provided direction to staff and the consultant; and
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WHEREAS, on April 2, 2024, the Planning Commission held a second study session and reviewed the ODDS matrix, provided feedback on the proposed design and development standards, and received public comments; and
WHEREAS, on August 7, 2024, the draft ODDS were presented to the Architectural Review Board (ARB) where they provided feedback on the draft and made recommendations for graphics and text edits to be incorporated into the ODDS; and WHEREAS, on August 20, 2024, the Planning Commission held their third study session on the ODDS, received public comments, and provided comments on the draft ODDS; and
WHEREAS, on October 15, 2024, the Planning Commission adopted Resolution No. 07- 24 recommending the City Council adopt objective design and development standards for the review of qualifying multi-family and residential mixed-use developments; and WHEREAS, on November 1, 2024, a public notice was published in the San Ramon Valley Times, posted at City Hall, mailed, and emailed to interested parties; and WHEREAS, on November 12, 2024, the City Council held a public meeting to discuss the draft ODDS and receive public comments.
NOW, THEREFORE, BE IT RESOLVED, that the City Council does hereby adopt the objective design and development standards for the review of qualifying multi-family and residential mixed-use developments.
PASSED, APPROVED, AND ADOPTED at the meeting of November 12, 2024, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
_
David E. Hudson, Mayor
ATTEST:
Christina Franco, City Clerk
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Attachments:
Exhibit 1: Draft Objective Design and Development Standards, date October 2024
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Attachment: Exhibit 1: Draft Objective Design and Development Standards, date October 2024 (2024-105 : Objective Design and Development October 2024 PUBLIC REVIEW DRAFT
Public Review Draft | October 2024
Objective Design Standards for Multi-Family
Residential and Mixed-Use Development
City of San Ramon
Prepared for:
City of San Ramon
Planning Services
7000 Bollinger Canyon Road
San Ramon, CA 94583
(925) 973-2560
[email protected]
Prepared by:
Mintier Harnish
1414 20th Street
Sacramento, California 95811
(916) 446-0522
FAX (916) 446-7520
[email protected]
www.mintierharnish.com
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Attachment: Exhibit 1: Draft Objective Design and Development Standards, date October 2024 (2024-105 : Objective Design and Development October 2024 PUBLIC REVIEW DRAFT
City of San Ramon
Objective Design Standards for
Multi-Family Residential and Mixed-Use
Development
Table of Contents
A. General Standards ........................................................................................................1 Purpose................................................................................................................................................................1 Applicability.........................................................................................................................................................1 Relationship to Specific Plans and Other Zoning Ordinance Regulations...........................................2 B. Definitions.......................................................................................................................2 C. Multi-Family Residential Development Design Standards....................................4 Site Standards.....................................................................................................................................................4 Communal Open Space and Recreational Amenities..................................................................4 Landscaping ............................................................................................................................................6 Utilities and Services...........................................................................................................................7 Parking and Circulation.......................................................................................................................8 Structure Standards..........................................................................................................................................10 Vertical and Horizonal Articulation .................................................................................................10 Fenestration...........................................................................................................................................12 Roof Design ...........................................................................................................................................15 D. Mixed-Use Development Standards..........................................................................16 Site Standards.....................................................................................................................................................16 Communal Open Space and Recreational Amenities..................................................................16 Landscaping ............................................................................................................................................18 Utilities and Services...........................................................................................................................18 Parking and Circulation.......................................................................................................................20 Structure Standards..........................................................................................................................................22 Massing, Façade Design, and Articulation.......................................................................................22 Fenestration and Entries.....................................................................................................................33 Roof Design ...........................................................................................................................................37
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1 A. General Standards
1. Purpose. This Section outlines design standards for multi-family housing and mixeduse developments as defined in Zoning Ordinance Division D8 (Glossary). The purpose of these design standards is to provide a base level set of design criteria for future residential development, streamline the design review process, and implement urban design best practices. Additionally, these standards ensure that essential elements such as access, sunlight, privacy, ventilation, outdoor space, and landscaping are adequately addressed.
2. Applicability.
a. The standards established in this Chapter shall apply citywide (excluding the San Ramon Village Specific Plan area) to:
(1). Multi-Family Housing. A structure containing two or more dwelling units. Multi-family dwellings include:
(a). Duplexes, triplexes, fourplexes (buildings under
one ownership with two, three or four dwelling units,
respectively, in the same structure);
(b). Apartments (five or more units under one ownership in a single building);
(c). Townhouse development (three or more attached dwellings where no unit is located over another unit);
(d). Rowhouses; and
(e). Other building types containing multiple dwelling units (e.g., condominiums, courtyard housing, stacked flats). [Source:
Zoning Ordinance D8 Glossary]
(2). Mixed-Use Projects (with residential). A development consisting of one or more parcels developed and designed with a blend of residential and other various compatible uses (e.g., commercial retail, retail service, office, civic, and institutional), as defined in Chapter 1 of the General Plan Glossary. [Source: General Plan Glossary]
b. Single family dwellings and accessory dwelling units, as defined in Division D8 (Glossary), are exempt from the provisions contained herein when constructed in compliance with all applicable provisions of the City of San Ramon Zoning Ordinance and State law. [Source: Zoning Ordinance D8 Glossary]
3. Relationship to Specific Plans and Other Zoning Ordinance Regulations. The ODDS supplement and are in addition to the development standards for the applicable zoning district and Specific Plan(s) in which a proposed project is located, excluding the San Ramon Village Specific Plan area which has adopted its own objective design and development standards. The standards in the ODDS will work in tandem with other City standards such as the Zoning Ordinance and Subdivision Ordinance already in place. Where a conflict occurs between the requirements of the ODDS and other City requirements, the more restrictive provisions shall apply.
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2 B. Definitions.
1. Active Frontages. Building frontages with occupied spaces that encourage engagement between the building tenants and the public realm. Active frontages allow visual or physical access to the active uses within the building from streets, sidewalks, and paseos.
2. Arcade. Arcades extend the upper floors of a building over a sidewalk with columns, arches, or other support structure. Occupiable space on the upper floors can extend over the sidewalk.
3. Articulation. The way portions of a building form are expressed (e.g., materials, texture, pattern, modulation) and come together to define the structure.
4. Awning. A sheet of canvas or other material stretched on a frame and used to keep the sun or rain off a storefront, window, doorway, or deck. It is a type of sunshade.
5. Block-Scale Building. A building which is four or more stories in height and can be attached or detached from adjacent buildings.
6. Common Entry. A large opening in the façade that leads directly into the lobby or common space of the ground floor and provides access to the individual units.
7. Common Open Space. Privately-owned and controlled outdoor spaces for use by all the tenants and visitors or a development, such as courtyards.
8. Cornice. A molded and projecting horizontal feature that crowns a façade.
9. Density. “The number of housing units on the site (excluding accessory dwelling units) divided by the net acreage of the site,” as defined in Division D8, Chapter I (Definitions of Specialized Terms and Phrases).
10. Floor Area Ratio (FAR). “The net floor area of a building(s) on a parcel divided by the total gross area of that parcel,” as defined in Division D8, Chapter I (Definitions of Specialized Terms and Phrases).
11. Forecourt. An open-air space that connects to the public sidewalk and hosts the building's primary entrance. Forecourts occur on one lot.
12. Front Door Access. An entrance to a dwelling unit that opens into a hallway or living space that is not a bedroom.
13. Frontage (Building). The building façade facing a street or public open space.
14. Frontage (Street). The property line or part of the site adjacent a street.
15. Frontage Zone. The area between the building and the back of a setback line or property line, which may accommodate pedestrian-oriented activities and elements, such as street furniture, planting, café seating, and outdoor retail displays.
16. Gallery. A one- or two-story structure that projects from a building façade to cover the sidewalk with a colonnade or arches. The occupiable space of upper floors does not extend over the sidewalk.
17. Gateway. A covered, open-air passage from the sidewalk to an interior courtyard.
Gateways may accommodate a vertical change in grade from the sidewalk.
18. House-Scale Building. A building which is one to three stories in height and is detached from adjacent buildings.
19. Massing. The three-dimensional bulk of a structure: height, width, and depth.
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3 20. Paseo. A landscaped pathway exclusively for pedestrians and bicyclists that is typically a mid-block connection that improves bicycle and pedestrian circulation along long blocks.
21. Patio. An at-grade entry and outdoor area for a single ground floor unit which is separated from adjacent units by a barrier such as a low wall or a hedge.
22. Porch. A covered outdoor area which covers the building entryway, is one to two stories in height, and is open on at least two sides.
23. Primary Building Entrance. The entrance to a building that provides access to the use with the largest area in the building. A building can have several uses and more than one separate entrance for each of those uses, but a building can have only one primary entrance; all others are secondary building entrances.
24. Primary Street. A main thoroughfare, including arterial streets and collector streets as defined in the San Ramon General Plan 2040, providing access to properties as well as other amenities.
25. Private Driveway. Driveway providing access to private property.
26. Private Open Space. Privately-owned or controlled outdoor space for use by a single unit's residents or a single business's workers or customers, accessible by secured access only. Common configurations are rear yards and balconies.
27. Privately-Owned Public Open Space. Privately-owned and maintained outdoor areas and/or recreational spaces that are accessible to the public during set hours each day (e.g., plazas, sidewalk extensions, playgrounds).
28. Private Street. An internal circulation street which is meant to be used by the occupants of the development and not meant to be used as a thoroughfare.
29. Project Site. The specific location on which a development, structure, or building is proposed.
30. Public Open Space. Publicly-owned parks, plazas, and other spaces that are accessible to the public during set hours each day.
31. Secondary Building Entrance. Any building entrance other than the primary building entrance.
32. Secondary Street. A street supplementing a main thoroughfare, usually wide enough and suitable for two-way, all-weather traffic at moderate or slow speeds.
33. Shopfront. The frontage to a commercial use including at least one public entrance, clear glass windows, and signage. Each shopfront correlates with a single ground floor use.
34. Stoop. A small, raised landing outside of the front door(s) to a building or unit connected directly by stairs to the sidewalk.
35. Street-facing Building Façade. A façade of the building that faces a street.
36. Terrace. An elevated area that connects to pedestrian networks such as sidewalks that connects to one or more building entrances.
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4 C. MULTI-FAMILY RESIDENTIAL DEVELOPMENT DESIGN STANDARDS This Section outlines the design standards for multi-family housing as defined in Zoning Ordinance Division D8 (Glossary). The purpose of these design standards is to provide a base level set of design criteria for future residential development, streamline the design review process, and implement urban design best practices. Additionally, these standards ensure that essential elements such as access, sunlight, privacy, ventilation, outdoor space, and landscaping are adequately addressed.
1. Site Standards.
a. Communal Open Space and Recreational Amenities.
(1). General. In addition to all applicable parkland dedication and open space standards established in the San Ramon Municipal Code1, multi-family residential developments shall provide communal recreational amenities, made available to all tenants, in compliance with the following.
(a). The number of required on-site project amenities shall depend on the number of dwelling units proposed in
compliance with Subparagraph 2 (Required Community
Amenities).
(b). The community amenity space shall be provided indoors, outdoors, or combination thereof in compliance with all applicable Building Code standards.
(2). Required Community Amenities.
(a). Number of Amenities. Developments shall provide
amenities as follows, in addition to all applicable parkland dedication and open space standards established in the San Ramon Municipal Code1:
i. Two to four dwelling units do not need to provide
required community amenities.
ii. Five to 75 dwelling units shall provide a minimum of one community amenity.
iii. 76-150 dwelling units shall provide a minimum of
two community amenities.
iv. 151 to 250 dwelling units shall provide a minimum of three community amenities.
v. 251 to 400 dwelling units shall provide a minimum of four community amenities.
vi. 401 or more dwelling units shall provide a minimum
of four community amenities plus one additional
community amenity for each 150 units or fraction
thereof.
1 Division C1, Chapter 1 (California Building Code), Division C4, Chapter 11 (Open Space Development Impact Fee), Division C5, Chapter 10 (Parkland Dedication), Division D3 (Site Planning and Project Design Standards
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5 (b). Approved Amenities. Approved amenities include the following or a combination thereof:
i. Child-friendly amenities, such as playroom,
playground, or tot lot with play structures;
ii. Educational amenities, such as community library,
learning center;
iii. Fitness and wellness amenities, such as fitness and wellness center, outdoor fitness park, ice baths,
sauna, pool (indoor or outdoor), salon/spa, sports
courts, meditation rooms, studios for fitness classes
such as yoga and spin;
iv. Outdoor communal spaces, such as community
garden, pollinator garden, courtyard/patio area,
rooftop deck (when in compliance with Subsection
2.a.i.3 (Rooftop Deck), outdoor kitchens, picnic areas; v. Pet-friendly amenities, such as pet grooming station, agility course, animal run, dog park;
vi. Co-working amenities, such as co-work center,
conference room(s), co-working spaces, conference
call booths, printing services, wi-fi lounge; or
vii. Event and activity space amenities, such as
reservable event space, community kitchen, game
room, lounge, theater.
(c). Location of Amenities. Developments with more than 76 dwelling units shall include at least one outdoor amenity and at least one indoor amenity.
(3). Rooftop Decks. All rooftop decks shall be designed in compliance with the following:
(a). Placement. The placement of the rooftop deck shall depend on the overall height of the structure in which the rooftop deck is being placed upon. For structures four or more stories, the rooftop deck shall be placed at least one foot away from the structure’s edge.
(b). Surface. The rooftop deck shall be finished with hardscape, landscaping, or a combination thereof.
(c). Safety. Rooftop decks shall be constructed in compliance with all applicable standards established in Division C1, Chapter I (California Building Code).
(d). Materials. Rooftop decks shall be constructed with one or more of the materials used on the primary building.
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6 Figure 1
Rooftop Deck
b. Landscaping.
(1). Landscape Plan Required. Landscaping Plans shall comply with all applicable standards held within the following:
(a). City of San Ramon Landscape Design Standards (San Ramon Municipal Code Division D3, Chapter II);
(b). City of San Ramon Municipal Code section C4-122; and (c). California State Model Water Efficient Landscape Ordinance, Sections 490 – 495, Chapter 2.7, Division 2, Title 23 in the California Code of Regulations.
(2). Design Standards. Landscaping for multi-family residential development shall comply with all appliable standards established in Division D3, Chapter II (Landscape Design Standards).
c. Utilities and Services.
(1). Lighting. In addition to Division D3, Chapter I (Outdoor Lighting), the following light standards shall apply to multi-family residential developments:
(a). General Provisions.
i. Exterior lighting shall be provided along all pedestrian pathways, vehicular and bicycle parking areas,
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7 structure entries, solid waste and recycling storage
enclosures, and common space areas.
ii. Exterior lighting shall be designed and maintained in a manner so that glare and reflections are contained
within the boundaries of the subject parcel and shall
be directed away from adjoining properties.
(b). Parking Areas. Parking areas in multi-family residential developments shall provide lighting that complies with
parking area lighting requirements established in Division D3, Chapter III (Parking Area Lighting Requirements).
Figure 2
Lighting Requirements
(2). Utility Facilities and Infrastructure
(a). All existing overhead and new utility facilities for a multi-family residential development shall comply with all applicable standards established in Division D3, Chapter I (Underground facilities),
(b). Multi-family residential developments shall provide public utility services and obtain all necessary approvals before
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8 issuance of a Building Permit in compliance with Division D3, Chapter I (Utility and Public Service Requirements).
(3). Solid Waste/Recyclable Materials Storage.
(a). In compliance with Division D3, Chapter I (Solid
Waste/Recyclable Materials Storage), Section B
(Applicability), all new multi-family residential developments or changes to existing multi-family developments that
increase gross floor area by at least 25 percent, shall provide on-site storage of solid waste and recyclable materials. (b). In compliance with Division D3, Chapter I (Solid
Waste/Recyclable Materials Storage), Section C, the required on-site solid waste and recyclables storage areas shall meet or exceed minimum requirements provided in Table 3-4
(Minimum Exterior Solid Waste and Recyclable Material
Storage Areas for Multiple Unit Residential Development) of the City of San Ramon Zoning Ordinance.
(c). Enclosure Design. The design, construction, and location of solid waste and recycling areas required for multi-family residential developments shall comply with the minimum
design standards for enclosures established in Division D3, Chapter I (Solid Waste/Recyclable Materials Storage), Section D (Enclosure requirements) and Section E (Multi-family
residential storage requirements).
d. Parking and Circulation.
(1). Number of Spaces Required. Multi-family residential developments shall provide the required number of off-street parking spaces in compliance with Division D3, Chapter III (Number of Parking Spaces Required), and Division D3, Chapter III (Bicycle and Motorcycle Parking Requirements).
(2). Reduction of Parking Spaces Required. The number of required offstreet parking spaces for a multi-family residential development may be reduced in compliance with Division D3, Chapter III (Reduction of Parking Requirements), and Division D4, Chapter VIII (Density Bonus). (3). Parking Design and Development Standards.
(a). Accessible Parking Spaces Required. Multi-family
residential developments shall provide accessible parking spaces for qualifying disabled persons in compliance with Division D3, Chapter III (Disabled Parking Requirements). (b). Driveways and Site Access. Each driveway providing site access from a street, alley, or other public right-of-way shall be designed, constructed, and permanently maintained in compliance with Division D3, Chapter III (Driveways and Site Access).
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9 (c). Parking Area Design and Development Standards. In addition to the parking and circulation standards established herein, multi-family residential developments shall comply with all applicable standards established in Division D3, Chapter III (Parking and Loading).
(4). Pedestrian/Bicycle Circulation.
(a). Bicycle Parking Along Private Trails. A bicycle parking rack with the capacity for a minimum of two bicycles shall be installed at access points along private trails. All other bicycle parking spaces and applicable development standards shall be provided in compliance with Division D3, Chapter III (Parking and Loading).
(b). Direct Access. Projects shall provide direct pedestrian access for all residential unit entries from the street or publicly accessible pedestrian walkways.
Figure 3
Bicycle Parking Along Private Trails
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10 2. Structure Standards.
a. Vertical and Horizontal Articulation. Multistory multi-family residential structures shall comply with the following design standards. (1). Structures shall be designed to differentiate the base, middle body, and top through the use of at least one of the following methods. (a). A change in material, color, and/or texture between the base floor and upper floor(s);
(b). A continuous horizontal band, cornices, string courses, or belt course between the base and upper floor(s); or
(c). Use of columns, posts, pillars, piers, pilasters, and other vertical architectural design elements. When provided, these features shall project a minimum of six inches from the façade plane.
(2). Facade Modulation.
(a). Depth Variation. Facade segments shall have a minimum depth variation of two to three feet.
(b). Interval Spacing. Modulation shall occur every 20 to 30 feet along the building frontage.
(3). Stepbacks, Recesses, and Additional Side and Rear Yard Area. In addition to all applicable standards established herein, multi-family residential structures taller than 35 feet in height shall use a minimum of one of the following techniques:
(a). Stepbacks and Recesses. The building shall be designed with one, minimum five-foot “stepback” on floors above
35 feet in height.
(b). Additional side and rear yard area. The required side and rear yards shall be increased by one-foot for every one-foot of structure height in excess of 35 feet, but not to exceed 10 additional feet. For example, a building with a proposed height of 40 feet would have to be setback an additional five feet from the required side/year yard lines.
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11 Figure 4
Stepbacks, Recesses, and Additional Side and Rear Yard Area (4). Projections. Buildings shall vary the street-facing façade plane(s) through incorporating a minimum of two of the following architectural solutions:
(a). Balconies.
(b). Awnings or canopies on all ground floor windows; or (c). Landscaped trellises or lattices extending across a minimum of 65 percent of any level of the façade.
(5). Materials. If wood is used as exterior cladding, a protective finish shall be applied to these materials to minimize maintenance and improve longevity.
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12 Figure 5
Multi-Family Structure Standards
b. Fenestration.
(1). Windows and Glazings.
(a). Windows shall be recessed a minimum of two inches from the outside face of the wall, or trim and decorative surround shall be a minimum of two inches in width.
(b). When provided, awnings shall exceed the width of the window opening and be at least two feet deep.
(c). Window trim styles used on the front structure elevation shall be consistent on all other structure elevations.
(d). The primary residential entry shall incorporate a minimum of one of the following techniques:
i. A minimum of one window shall be placed within
two feet of the primary residential entry, measured
from the edge of the door to the edge of the window
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13 frame. This window shall have minimum dimensions
of 24 by 36 inches.
ii. A minimum of one primary entrance sidelight directly adjacent to the primary residential entry door with a
minimum frame width of nine inches.
iii. The primary residential entry door shall include a glass panel (opaque or transparent glass).
(2). Doors.
(a). No portion of a door shall be allowed within one and one-half feet of the outside corners of a structure.
(b). When provided, awnings shall exceed the width of the door opening and be at least two feet deep.
Figure 6
Fenestration Requirements
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14 (3). Entries.
(a). Recessed Entryways. Recessed entryways shall be at least three feet deep.
(b). Corner Entryways. A minimum of two of the following architectural treatments shall be included at corner entries to highlight the entryway:
i. a change in wall material and color;
ii. a change in roof height of more than four feet;
iii. a projected or recessed entry with a minimum depth of two feet from the corner wall plane; or
iv. rounded structure corners.
(c). Residential Frontages shall include a minimum
three-foot-deep frontage zone at building entrances for residential developments. This transition space is useful for any doors opening out to the sidewalk and for providing stoops for raised residential units.
Figure 7
Corner Entryways
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15 c. Roof Design.
(1). Roof Pitch and Form.
(a). Rooflines shall be vertically articulated at least every 100 feet along street frontages through one of the following
techniques:
i. A change in wall or roof height of a minimum of
four feet; or
ii. A change in the roof pitch or form such as the
inclusion of dormers and/or gables.
(b). Building tops shall include one of the following architectural solutions along the length of the street-facing façade:
i. Projected cornices that overhang a minimum of
two feet from the façade;
ii. Roof overhangs that overhang a minimum of two feet
from the façade; or
iii. Eaves that overhang a minimum of two feet from the façade with supporting brackets.
Figure 8
Roof Design
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16 (2). Mechanical equipment screening.
a. Mechanical, electrical, and all other building equipment including rooftop mechanical equipment shall be screened from view on all sides in compliance with Division D3, Chapter I (General Property Development Standards). Solar
equipment is exempt from this requirement.
b. Screening shall be constructed with one or more of the materials used on the primary building.
D. MIXED USE DEVELOPMENT DESIGN STANDARDS
This Section establishes the design standards for mixed-use residential developments as defined in Zoning Ordinance Division D8 (Glossary). Development can be stand‐alone, vertical, or horizontal mixed‐use configurations. The purpose of these standards is to increase housing infill opportunities and promote new office and commercial uses while enhancing the aesthetic appeal of the neighborhood.
1. Site Standards.
a. Communal Open Space and Recreational Amenities.
(1). General. In addition to all applicable parkland dedication and open space standards established in the San Ramon Municipal Code2, mixed use residential developments shall provide communal recreational amenities, made available to all tenants, in compliance with the following.
(a). The number of required on-site project amenities shall depend on the number of dwelling units proposed in
compliance with Subparagraph 2 (Required Amenities).
(b). The community amenity space shall be provided indoors, outdoors, or combination thereof in compliance with all applicable Building Code standards.
(2). Required Amenities.
(a). Number of Amenities. Developments shall provide
amenities as follows, in addition to all applicable parkland dedication and open space standards established in the San Ramon Municipal Code2:
i. Two to four dwelling units do not need to provide
required community amenities.
ii. Five to 75 dwelling units shall provide a minimum of one community amenity.
iii. 76-150 dwelling units shall provide a minimum of
two community amenities.
2 Division C1, Chapter 1 (California Building Code), Division C4, Chapter 11 (Open Space Development Impact Fee), Division C5, Chapter 10 (Parkland Dedication), Division D3 (Site Planning and Project Design Standards)
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17 iv. 151 to 250 dwelling units shall provide a minimum of three community amenities.
v. 251 to 400 dwelling units shall provide a minimum of four community amenities.
vi. 401 or more dwelling units shall provide a minimum of four community amenities plus one additional
community amenity for each 150 units or fraction
thereof.
(b). Approved Amenities. Approved amenities include the following or a combination thereof:
i. Child-friendly amenities, such as playroom,
playground, or tot lot with play structures;
ii. Educational amenities, such as community library,
learning center;
iii. Fitness and wellness amenities, such as fitness and wellness center, outdoor fitness park, ice baths,
sauna, pool (indoor or outdoor), salon/spa, sports
courts, meditation rooms, studios for fitness classes
such as yoga and spin;
iv. Outdoor communal spaces, such as community
garden, pollinator garden, courtyard/patio area,
rooftop deck (when in compliance with Subsection
2.a.i.3 (Rooftop Deck), outdoor kitchens, picnic areas; v. Pet-friendly amenities, such as pet grooming station, agility course, animal run, dog park;
vi. Co-working amenities, such as co-work center,
conference room(s), co-working spaces, conference
call booths, printing services, wi-fi lounge; or
vii. Event and activity space amenities, such as
reservable event space, community kitchen, game
room, lounge, theater.
(2). Rooftop Decks. All rooftop decks shall be designed in compliance with the following:
(a). Placement. The placement of the rooftop deck shall depend on the overall height of the structure in which the rooftop deck is being placed upon. For structures four or more stories, the rooftop deck shall be placed at least five feet away from the structure’s edge.
(b). Surface. The rooftop deck shall be finished with hardscape, landscaping, or a combination thereof.
(c). Safety. Rooftop decks shall be constructed in compliance with all applicable standards established in Division C1, Chapter I (California Building Code).
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18 (b). Materials. Rooftop decks shall be constructed with one or more of the materials used on the primary building.
Figure 9
Rooftop Decks
b. Landscaping.
(1). Landscape Plan Required. Landscaping Plans shall comply with all applicable standards held within the:
(a). City of San Ramon Landscape Design Standards (San Ramon Municipal Code Title D, Division D3, Chapter II);
(b). City of San Ramon Municipal Code section C4-122; and (c). California State Model Water Efficient Landscape Ordinance, Sections 490 – 495, Chapter 2.7, Division 2, Title 23 in the California Code of Regulations.
(2). Design Standards. Landscaping for mixed-use residential development shall comply with all appliable standards established in Division D3, Chapter II (Landscape Design Standards).
c. Utilities and Services.
(1). Lighting. In addition to Division D3, Chapter I (Outdoor Lighting), the following light standards shall apply to mixed-use residential developments:
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19 (a). General Provisions.
i. Exterior lighting shall be provided along all pedestrian pathways, vehicular and bicycle parking areas,
structure entries, solid waste and recycling storage
enclosures, and common space areas.
ii. Exterior lighting shall be fully shielded and restrain light to a minimum 30 degrees below the horizontal
plane of the light source. Lighting shall be arranged so that the light will be directed away from adjoining
properties.
(b). Parking Areas. Parking areas in mixed-use residential developments shall provide lighting that complies with
parking area lighting requirements established in Division D3, Chapter III (Parking Area Lighting Requirements).
Figure 10
Lighting Requirements
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20 (2). Utility Facilities and Infrastructure.
(a). All existing overhead and new utility facilities for a mixed-use residential development shall comply with all applicable standards established in Division D3, Chapter I (Underground Utilities),
(b). Mixed-use residential developments shall provide public utility services and obtain all necessary approvals before issuance of a Building Permit in compliance with Division D3, Chapter I (Utility and Public Service Requirements).
(3). Solid Waste/Recyclable Materials Storage.
(a). In compliance with Division D3, Chapter I (Solid
Waste/Recyclable Materials Storage), Section B
(Applicability), all new mixed use residential developments or changes to existing mixed-use developments that increase gross floor area by at least 25 percent, shall provide on-site storage of solid waste and recyclable materials.
(b). In compliance with Division D3, Chapter I (Solid
Waste/Recyclable Materials Storage), Section C, the required on-site solid waste and recyclables storage areas shall meet or exceed minimum requirements provided in Table 3-4
(Minimum Exterior Solid Waste and Recyclable Material
Storage Areas for Multiple Unit Residential Development) of the City of San Ramon Zoning Ordinance.
(c). Enclosure Design. The design, construction, and location of solid waste and recycling areas required for mixed-use
residential developments shall comply with the minimum
design standards for enclosures established in Division D3, Chapter I (Solid Waste/Recyclable Materials Storage), Section D (Enclosure requirements) and Section E (Multi-family
residential storage requirements).
d. Parking and Circulation. In addition to the parking and circulation standards established herein, mixed-use developments shall comply with all applicable standards established in Division D3, Chapter III (Parking and Loading). (1). Parking Spaces Required.
(a). Number of Parking Spaces. Mixed-use residential
developments shall provide the required number of off-street parking spaces in compliance with Division D3, Chapter III (Number of Parking Spaces Required), and Division D3,
Chapter III (Bicycle and Motorcycle Parking Requirements) (b). Accessible Parking Spaces Required. Mixed-use
developments shall provide accessible parking spaces for qualifying disabled persons on compliance with Division D3, Chapter III (Disabled Parking Requirements).
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21 (c). Reduction in Parking Standards. The number of required offstreet parking spaces for a mixed-use residential development may be reduced in compliance with Division D3, Chapter III (Reduction of parking Requirements), and Division D4, Chapter VIII (Density Bonus).
(2). Parking Design and Placement.
(a). Driveways Placement. Driveways shall not be located directly adjacent to transit stops (i.e., bus stops), unless there are no other eligible streets for access.
(b). Driveways and Site Access. Each driveway providing site access from a street, alley, or other public right-of-way shall be designed, constructed, and permanently maintained in compliance with Division D3, Chapter III (Driveways and Site Access).
(c). Visible Parking Area. Side and rear parking areas visible from a street shall include a landscaped buffer and planting strip in compliance with Division D3, Chapter II (Landscape Design Standards).
(3). Pedestrian/Bicycle Circulation.
(a). Access.
i. Direct Access. Projects shall provide direct
pedestrian access for all lobbies, public open spaces,
and/or paseos from the street or publicly accessible
pedestrian walkways.
ii. Pedestrian and Bicycle Entrances. On-site
pedestrian and bicycle entrances shall be connected
to transit stops via streets, pedestrian walkways,
and/or paseos. When direct access cannot be
provided due to site limitations, a path of travel
uninterrupted by a driveway or parking area shall be
provided. The path of travel shall have a minimum
width of 5 feet or greater.
iii. Primary Building Entrances. Primary building
entrances on a site shall be located such that they are within 15 feet of a public sidewalk or publicly
accessible open space.
iv. Street Sidewalk Width. Internal streets shall include sidewalks that have a minimum width of eight feet.
(b). Bicycle Parking Along Private Trails. A bicycle parking rack that can park a minimum of two bicycles shall be installed at access points along private trails. All other bicycle parking spaces and applicable development standards shall be
provided in compliance with Division D3, Chapter III (Parking and Loading).
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22 Figure 11
Bicycle Parking Along Private Trails
2. Structure Standards.
a. Massing, Façade Design, and Articulation.
(1). Structure Form and Massing.
(a). Vertical Articulation. Buildings three stories or taller and wider than 40 feet shall be designed to differentiate the base, middle body, and top or cornice/parapet cap. Each of these elements shall be distinguished from one another through use of at least one of the following techniques:
i. Variation in building modulation for a minimum
70 percent of the length of the façade, through
changes in wall planes that project and/or recess with
a minimum dimension of four feet;
ii. Variation in façade articulation, through horizontal and/or vertical recesses or projections; (minimum
four inches in depth) such as shading and weather
protection devices, decorative architectural details,
or a pattern or grouping of windows, panels, or bay
windows;
iii. Variation in fenestration, through at least two of the following: size, proportion, or pattern; or
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23 iv. Variation in façade material, through at least two of the following: size, texture, pattern, or color.
(b). Horizontal Articulation.
i. Buildings with exterior walls greater than 40 feet in length shall use at least one of the following
techniques:
1. Adjacent structures within the same block
shall differ in massing through modulation of
the horizontal plane by a minimum depth of
two feet at intervals of a maximum of 20 feet.
2. Variation in building modulation for a
minimum of one to three bays that project a
minimum of four feet or recess a minimum of
two feet. The distance between
projection(s)/recess(s) shall be at least
100 feet if located along the same façade.
3. Use of at least one of the following which
covers a minimum of 20 percent of the streetfacing façade(s):
a. Materials and/or color changes;
b. Eaves that overhang a minimum of
two feet from the façade with
supporting brackets; or
c. Decorate elements, including
molding, brackets, or corbels.
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24 Figure 12
Mixed-Use Structure Standards
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25 (c). Materials. If wood is used as exterior cladding, a protective finish shall be applied to these materials to minimize
maintenance and improve longevity.
(d). Building Frontage Types.
i. Mixed-use structures may choose from the frontage
types listed in Table 1.
Table 1
Building Frontage Types by Place Types
✓ = Allowed
X = Not Allowed
Frontage Type House-Scale
Development
Block-Scale
Development
Additional
Notes
Gateway X ✓
Shopfront ✓ ✓
Terrace ✓ ✓
Common Entry ✓ ✓
Stoop ✓ X
Patio ✓ ✓
Porch ✓ X
ii. Gateway. Mixed-use developments which include a
Gateway must include an entryway, a passageway,
and a courtyard, and must adhere to the following
standards. See Figure 13 (Gateway Building Frontage).
1. Entryway. The entryway shall be directly
connected to the sidewalk and may
accommodate a vertical change in grade from
the sidewalk to the passageway.
a. Width (A). A minimum of six feet and a
maximum of 12 feet.
b. Height(B). A minimum of 10 feet and a
maximum of 12 feet.
2. Passageway. The passageway shall connect
the entranceway and the courtyard.
a. Depth. A minimum of 10 feet and a
maximum of 40 feet.
b. Height. A minimum of 10 feet.
c. Width. A minimum of six feet.
3. Courtyard.
a. Dimensions. The Courtyard shall have
minimum dimensions of 15 feet on
two sides and 25 feet on two sides.
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26 Figure 13
Gateway Building Frontage
iii. Shopfront. Mixed-use developments which include a
Shopfront must adhere to the following standards.
See Figure 14 (Shopfront Building Frontage).
1. Depth of Recessed Entry (A). If a recessed
entry is provided, it may have a maximum
depth of up to five feet.
Figure 14
Shopfront Building Frontage
iv. Terrace. Mixed-use developments which include a
Terrace must adhere to the following standards. See
Figure 15 (Terrace Building Frontage).
1. Depth (A). The depth of the terrace shall be a
minimum of six feet for ground floor
residential uses and a minimum of 10 feet for
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27 nonresidential uses, for a maximum depth of
15 feet.
2. Finish Level Above Sidewalk (B). Minimum of
one foot to a maximum of three feet.
3. Distance Between Stairs (C). The distance
between sets of stairs may not exceed 25 feet.
4. Low Wall (D). A low wall shall be placed along
the streetscape edge and shall be a minimum
height of 24 inches up to a maximum height of
42 inches.
5. Depth of Recessed Entries (E). If a recessed
entry is provided, it may have a maximum
depth of up to five feet.
Figure 15
Terrace Building Frontage
v. Common Entry. Mixed-use developments which
include a Common Entry must adhere to the following
standards. See Figure 16 (Common Entry Building
Frontage).
1. Depth(A).
a. Home-Scale Development.
A minimum width of one- and one-half
feet up to a maximum width of
four feet.
b. Block-Scale Development.
A minimum depth of one- and one-half
feet up to a maximum depth of
eight feet.
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28 2. Height(B). A minimum height of eight feet up
to a maximum height of 10 feet.
3. Width (C).
a. Home-Scale Development.
A minimum width of four feet up to a
maximum width of eight feet.
b. Block-Scale Development.
A minimum width of 10 feet up to a
maximum width of 15 feet.
4. Finish Level Above Sidewalk (D). A minimum
finish level of zero feet up to a maximum finish
level of four feet.
Figure 16
Common Entry Building Frontage
vi. Stoop. Mixed-use developments which include a
Stoop must adhere to the following standards. See
Figure 17 (Stoop Building Frontage).
1. Depth (A). A minimum depth of three feet up
to a maximum depth of nine feet.
2. Height (B). A minimum height of eight feet up
to a maximum height of 10 feet
3. Width(C). A minimum width of four feet up to
a maximum width of 10 feet.
4. Finish Level Above Sidewalk (D). A minimum
finish level of one foot up to a maximum finish
level of six feet.
5. Depth of Recessed Stoop (E). A minimum
depth of one foot up to a maximum depth of
five feet.
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29 6. Location. Stoop frontages are not permitted
along arterial and collector streets.
Figure 17
Stoop Building Frontage
vii. Patio. Mixed-use developments which include a
ground floor patio must adhere to the following
standards. See Figure 18 (Patio Building Frontage).
1. Depth (A). A minimum depth of five feet up to
a maximum depth of 10 feet.
2. Height of Fence/Wall Above Finish Level (B).
A up to a maximum height of three feet.
3. Length(C). A minimum length of 10 feet.
4. Pedestrian Access (D). A minimum width of
three feet up to a maximum width of six feet.
5. Finish Level Above Sidewalk (E). Up to a
maximum finish level of one foot.
6. Distance between Glazing (F). A minimum
distance of one foot up to a maximum
distance of four feet.
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30 Figure 18
Patio Building Frontage
viii. Porch. Mixed-use developments which include a
porch must adhere to the following standards. See
Figure 19 (Porch Building Frontage).
1. Depth(A). A minimum depth of six feet up to a
maximum depth of 12 feet.
2. Height(B). A minimum height of eight feet up
to a maximum height of 10 feet.
3. Width (C). A minimum width of 10 feet up to a
maximum width of 15 feet.
4. Finish Level Above Sidewalk (D). A minimum
finish level of one foot up to a maximum finish
level of six feet.
5. Pedestrian Access (E). A minimum width of
42 inches.
6. Distance Between Porch and Right-of-
Way/Lot Line (F). A minimum distance of
five feet up to a maximum distance of 10 feet.
7. Porches may project from the development
façade or may be recessed into the façade of
the building.
8. Porches shall be open on two sides and have a
roof or overhang.
9. Pedestrian access is allowed at either the front
or either side of porch.
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31 Figure 19
Porch Building Frontage
(e). Paseo Placement and Design. Paseos shall comply with the following standards.
i. Paseos shall be at least (see Figure 20 (Paseo Width) and Figure 21 (Example Paseo Placement and
Design)):
1. Four Stories. A minimum of 12 feet wide when
fronted by buildings up to four stories high.
2. Five to Six Stories. A minimum of 16 feet wide
when fronted by one or more buildings that are
five to six stories high.
3. Seven to Eight Stories. A minimum of 20 feet
wide when fronted by one or more buildings
that are seven or eight stories high.
4. Over Eight Stories. A minimum of 25 feet wide
when fronted by one or more buildings that are
over eight stories high.
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32 Figure 20
Paseo Width
Figure 21
Example Paseo Placement and Design 9 or more stories
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33 (2). Projections (Balconies, Awnings, Canopies). Mixed-use residential developments including projections such as balconies, awnings, and canopies shall not be located within three feet of windows, corridors, and balconies. If such placement is not feasible, they shall face parking lots, public spaces, and roads.
b. Fenestration and Entries.
(1). Windows, Doors, and Glazings.
(a). Residential and nonresidential entries within the same building shall be spaced no further than 50 feet apart. (2). Residential. Residential frontages shall comply with the following:
(a). Residential frontages shall include a minimum
three-foot-deep frontage zone at building entrances for residential and mixed-use developments. This transition space is useful for any doors opening out to the sidewalk and for providing stoops for raised residential units.
(b). For all residential active frontages, provide at least six-foot-tall transparent windows or clear glazing that cover a minimum of 60 percent of the active frontage along primary streets and 40 percent along secondary streets.
(c). The primary residential entry shall incorporate a minimum of one of the following techniques:
i. A minimum of one window shall be placed within
two feet of the primary residential entry, measured
from the edge of the door to the edge of the window
frame. This window shall have minimum dimensions
of 24 by 36 inches.
ii. A minimum of one primary entrance sidelight directly adjacent to the primary residential entry door with a
minimum frame width of nine inches.
iii. The primary residential entry door shall include a glass panel (opaque or transparent glass).
(3). Commercial. Commercial frontages shall comply with the following:
(a). Commercial Establishment Access. Active frontages (i.e., retail stores, offices) shall be located on the part of the site nearest to transit stops.
(b). Commercial Frontages. Commercial frontages shall comply with the following:
i. Transparent Fenestration Façade Coverage. Streetfacing façades for ground-floor, nonresidential uses shall include windows, doors, and/or openings for at
least 70 percent of the active frontage length along
primary streets or public open spaces and 50 percent
of the active frontage length along secondary streets.
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34 These windows, doors, and/or openings shall be
located between two and 10 feet above the level of the
sidewalk. See Figure 22 (Commercial Frontages).
ii. Frontage Zone. Include a minimum five-foot-deep
frontage zone at building entrances for commercial
and mixed-use developments. This transition space is
useful for outdoor seating, and future sidewalk
widening. See Figure 22 (Commercial Frontages).
Figure 22
Commercial Frontages
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35 Figure 23
Fenestration and Entries
(c). Corner buildings. Corner buildings that are two stories in height shall include at least two of the following features within 15 feet from each edge of the building corner. Corner buildings that are three or more stories in height shall incorporate a minimum of three of the following features within 15 feet from each edge of the building corner.
i. Entry to ground floor retail or primary building
entrance;
ii. Corner plaza or open space with a minimum
dimension of 16 feet and minimum area of 450 square
feet, which accommodates either a publicly
accessible courtyard/plaza, or outdoor seating for
public dining;
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36 iii. Tower feature which adheres to the following
standards:
1. Dimensions. Minimum 10 feet by 10 feet, up
to a maximum of 30 feet by 30 feet.
2. Height allowance. Tower height may exceed
the maximum height allowed by the zone by
10 feet.
3. Projection or Recess from Adjacent Façade.
Minimum projection/recess of three feet.
iv.A change in wall material and/or color;
v.A change in roof height of more than four feet;
vi.A projected or recessed entry with a minimum depth
of three feet from the corner wall plane;
vii. Different fenestration pattern from the primary
façade; or
viii.Rounded structure corners.
Figure 24
Corner Buildings
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37 (4). Multi-Façade Ground Floor Uses. When a mixed-use development with commercial uses on the ground floor has multiple façades, the development shall:
(a). Locate the primary building entrance(s) for commercial uses at the building edge that faces an arterial or collector street, or a public open space.
(b). Locate the primary building entrance for residential uses at the secondary street to maximize the leasable space for commercial uses.
c. Roof Design.
2. Roof Pitch and Form.
b. Rooflines shall be vertically articulated at least every 100 feet along street frontages through one of the following
techniques:
i. A change in wall or roof height of a minimum of
four feet; or
ii. A change in the roof pitch or form such as the
inclusion of dormers and/or gables.
c. Building tops shall include one of the following architectural solutions along the length of the street-facing façade:
i. Projected cornices that overhang a minimum of
two feet from the façade;
ii. Roof overhangs that overhang a minimum of two feet
from the façade; or
iii. Eaves that overhang a minimum of two feet from the façade with supporting brackets.
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38 Figure 25
Roof Design
3. Mechanical equipment screening.
a. Mechanical, electrical, and all other building equipment including rooftop mechanical equipment shall be screened from view on all sides in compliance with Division D3, Chapter 1 (General Property Development Standards). Solar
equipment is exempt from this requirement.
b. Screening shall be constructed with one or more of the materials used on the primary building.
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9.1.b
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Attachment: B. Planning Commission Resolution No. 07-24 (w/o) Exhibit 1 (2024-105 : Objective Design and Development Standards)
9.1.b
Packet Pg. 102
Attachment: B. Planning Commission Resolution No. 07-24 (w/o) Exhibit 1 (2024-105 : Objective Design and Development Standards)