Agenda packet — San Ramon City Council, March 11, 2025

CITY COUNCIL AGENDA
March 11, 2025

WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE

ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
Mark Armstrong, Mayor • Sridhar Verose, Vice Mayor
Richard Adler, Councilmember • Robert Jweinat, Councilmember • Marisol Rubio, Councilmember Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING – 7:00 PM
Agenda Questions: Please contact the City Clerk (925) 973-2539 or [email protected] Please refer to the end of the agenda to review options for participation in the meeting.

Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.

1. CALL TO ORDER/ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.

4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item relating to the business of the City Council. Comments are limited to three (3) minutes, or less time if a large number of speakers are anticipated. A speaker may not allocate their time to another speaker. All remarks shall be addressed to the City Council.

Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person during this Public Comment period. No Council action can be taken at this meeting on issues raised during public comment. During public comment, members of the public are permitted to address the City Council only on the following:
 Any non-agenda item relating to the business of the City Council. 2 City Council Meeting – March 11, 2025
 Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
 Requests for Future Agenda Items.
 Special Presentation Items under Section 6 of tonight’s Agenda.  Items that are not on the agenda and are within the City Council’s jurisdiction.

5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.

With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

5.1 Minutes of the City Council Special Meeting - Feb 25, 2025 Recommendation: Accept Minutes

5.2 Minutes of the City Council Regular Meeting - Feb 25, 2025 Recommendation: Accept Minutes

5.3 Resolution No. 2025-028 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Preserve Landscaping and Lighting Assessment District Engineer's Report for FY 2025/26
Recommendation: Approve Resolution No. 2025-028

5.4 Resolution No. 2025-029 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2025/26
Recommendation: Approve Resolution No. 2025-029

5.5 Resolution No. 2025-030 - Establishing a Rate of $35 Per Equivalent Runoff Unit for FY 2025/26 for the National Pollutant Discharge Elimination System (NPDES) Stormwater Program and Requesting that the Contra Costa County Flood Control and Water Conservation District Adopt an Annual Parcel Assessment
Recommendation: Approve Resolution No. 2025-030

5.6 Confirm the Appointments to the Transportation Advisory Committee Recommendation: Confirm the appointment of Ivan Fedorenko, Lillie Lam, and Manoj Bhardwaj to serve as regular members of the Transportation Advisory Committee with terms expiring January 2027.
3 City Council Meeting – March 11, 2025

6. SPECIAL PRESENTATIONS

6.1 Proclamation Declaring March 2025 as Prescription Drug Abuse Awareness Month. Presented to April Rovero, Founder/Executive Director of the National Coalition Against Prescription Drug Abuse.

6.2 Proclamation Declaring March 2025 as American Red Cross Month. Presentation to Larry Fong, Red Cross External Relations Liaison

6.3 Welcoming Jennifer Wakeman as the new Finance Director to the City Team.

7. DEFERRED CONSENT ITEMS

8. UNFINISHED BUSINESS

9. NEW BUSINESS

9.1 Geologic Hazard Abatement Districts (GHAD) Wildfire Prevention Presentation Presentation by Shane Hsieh, District Engineer

10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /

MATTERS INITIATED

11. ADJOURNMENT
I hereby certify the agenda was posted 72 hours before the noted meeting. This agenda is posted in accordance with Government Code Section 54954.2(a).

Dated: March 7, 2025
4 City Council Meeting – March 11, 2025
HOW TO VIEW OR PARTICIPATE IN THE MEETING:

The public is invited to participate in the meeting using any of the following methods:

IN-PERSON
Members of the public can provide in-person comments at the meeting. To make a request for disability-related accommodation to participate in the meeting, please contact the City Clerk’s Office 48 hours in advance of the meeting.

WRITTEN COMMUNICATION BY EMAIL
Public comment may be submitted via e-mail to [email protected]. Public comment received until two (2) hours prior to the scheduled start time of the meeting will be distributed to the City Council via e-mail, provided at the meeting in the red binder, and posted online at https://www.sanramon.ca.gov/public_comment.

Written comments received after the cut-off time will be provided to the City Council the day following the meeting.

Please include “Public Comment” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written public comment will not be read aloud during the meeting.

TO VIEW OR LISTEN ONLY
As a courtesy and technology permitting, the public will have the opportunity to view the meeting via one-way feed by the options below. However, the City cannot guarantee that the public’s remote access to any meeting will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments prior to the meeting or to attend the meeting in person.
a. Zoom: https://cityofsanramon.zoom.us/j/93816441065
Webinar ID: 938 1644 1065
b. Zoom Phone Numbers: +1 (669) 900-6833
c. The City’s YouTube Channel: www.sanramon.ca.gov/YouTube Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting. Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).

ATTENDEE CONDUCT
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.

Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability.
d. Respect all people that are present or watching.

At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting; c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.

While the City of San Ramon ensures the First Amendment rights of its citizens, we do not accept nor endorse any offensive or hateful comments made during our meetings. The City of San Ramon celebrates the diversity of our community, and we strive to be a welcoming and open community for all.

MINUTES OF THE

CITY OF SAN RAMON

CITY COUNCIL SPECIAL MEETING
February 25, 2025

1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 6:35 p.m.

Attendee Name Title Status
Mark Armstrong Mayor Present
Sridhar Verose Vice Mayor Absent
Richard Adler Councilmember Present
Robert Jweinat Councilmember Present
Marisol Rubio Councilmember Absent
Also in attendance; Deputy City Clerk Joan Snahall and Administrative Coordinator Lisa Schlotz

2. COUNCIL BUSINESS

2.1 Contra Costa County Advisory Council on Aging Interview and Appointment The City Council reviewed one candidate application and considered appointment by application only.

Cm. Jweinat's motion to appoint Rozaland "Roz" Williams as the San Ramon representative to the Contra Costa County Advisory Council on Aging for a term to expire in September 2026, was seconded by Cm. Adler. The motion passed 3-0-2-0. Vice Mayor Verose and Cm. Rubio were absent.

3. ADJOURNMENT
The meeting was adjourned at 6:39 p.m.

5.1 Packet Pg. 6
Minutes Acceptance: Minutes of Feb 25, 2025 6:30 PM (CONSENT CALENDAR)

MINUTES OF THE

CITY OF SAN RAMON

CITY COUNCIL MEETING
February 25, 2025

1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:00 p.m.

Attendee Name Title Status
Mark Armstrong Mayor Present
Sridhar Verose Vice Mayor Present
Richard Adler Councilmember Present
Robert Jweinat Councilmember Present
Marisol Rubio Councilmember Absent
Also in attendance: City Manager Steven Spedowfski, City Attorney Martin Lysons, Deputy City Clerk Joan Snashall, Recreation Supervisor Adam Chow, and Parks and Community Services Division Manager Brad Morris.

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.

4. PUBLIC COMMENT
Public comment was received from Sandeep, Max Zhang, Yohannes Tilahun, and Chirag Kathrani.

5.2 Packet Pg. 7
Minutes Acceptance: Minutes of Feb 25, 2025 7:00 PM (CONSENT CALENDAR) 2 City Council Meeting – February 25, 2025
Vice Mayor Verose's motion to accept the consent calendar items 5.1-5.12 was seconded by Cm. Jweinat. The motion passes 4-0-1-0. Cm. Rubio was absent.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Sridhar Verose, Vice Mayor
SECONDER: Robert Jweinat, Councilmember
AYES: Armstrong, Verose, Adler, Jweinat
ABSENT: Rubio

5.1 5.2

5.3 5.4

5.5 5.6

5.7 5.8
Minutes of the City Council and Planning Commission Joint Meeting - Feb 11, 2025 Recommendation: Accept Minutes
Minutes of the City Council Regular Meeting and Closed Session - Feb 11, 2025 Recommendation: Accept Minutes
Minutes of the City Council Goal Setting Workshop - Feb 15, 2025 Recommendation: Accept Minutes
Minutes of the City Council Special Meeting - Feb 19, 2025 Recommendation: Accept Minutes
Register of Demands as Presented by the City Treasurer (Period Ending January 31, 2025)
Recommendation: Approve Register of Demands
Resolution No. 2025-018 - Adopting Volume 1 and the City of San Ramon’s Portion of Volume 2 of the 2024 Contra Costa County Hazard Mitigation Plan Recommendation: Approve Resolution No. 2025-018
Resolution No. 2025-019 - Accepting the Work by Integra Construction Services, Inc. (C2023-004) for the Dougherty Station Community Arts Center Renovation Project (CIP 200004) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Clerk Recorder’s Office Recommendation: Approve Resolution No. 2025-019
Resolution No. 2025-020 - Accepting the Work by Miracle Construction Company, Inc., DBA Miracle Playsystems (C2024- 065) for Playground Equipment Replacement at Ramona Park, as Part of the Citywide Playground Upgrades Project (CIP 955423) as Complete, and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Clerk Recorder's Office
Recommendation: Approve Resolution No. 2025-020

5.2 Packet Pg. 8
Minutes Acceptance: Minutes of Feb 25, 2025 7:00 PM (CONSENT CALENDAR) 3 City Council Meeting – February 25, 2025

5.9 Resolution No. 2025-021 - Accepting the Work by Earl Adams Tile-Coping and Plastering, Inc. DBA Adams Pool Solutions (C2024-079) for the 25-Meter Lap Pool Replaster, as Part of the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479) as Complete, and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Clerk Recorder's Office Recommendation: Approve Resolution No. 2025-021

5.10 Resolution No. 2025-022 - Authorizing Approval of Purchases for the Provision of Industrial and Safety Supplies, Parts, Equipment, Materials, and ProductRelated Services with W.W. Grainger, Inc. for an Initial Two-Year Amount Not to Exceed $300,000 through December 31, 2027, with the Option to Renew the Agreement for Up to Two Additional One-Year Terms through December 31, 2029
Recommendation: Approve Resolution No. 2025-022

5.11 Resolution No. 2025-023 - Authorizing the Mayor to Execute an Agreement with JetMulch, Inc. for Pneumatic Delivery and Placement of Landscape Products for a Total Cumulative Five-Year Amount Not to Exceed $750,000 through June 30, 2030
Resolution No. 2025-024 - Authorizing the Mayor to Execute an Agreement with Applied Landscape Materials, Inc. for Pneumatic Delivery and Placement of Landscape Products for a Total Cumulative Five-Year Amount Not to Exceed $750,000 through June 30, 2030
Recommendation: Approve Resolution Nos. 2025-023 and 2025-024

5.12 Resolution No. 2025-025 - Authorizing the Mayor to Execute an Agreement with Commercial Pump Service, Inc. for Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516) in an Amount Not to Exceed $500,000 for a One-Year Term Ending June 30, 2026, with the Option to Renew the Agreement for Up to Four Additional Successive One-Year Terms Successive One-Year Terms
Resolution No. 2025-026 - Authorizing the Mayor to Execute an Agreement with Ace Armature & Motor Shops, Inc. DBA Ace Electric Motor & Pump, Co. for Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516) in an Amount Not to Exceed $500,000 for a One-Year Term Ending June 30, 2026, with the Option to Renew the Agreement for Up to Four Additional Successive One-Year Terms
Resolution No. 2025-027 - Authorizing the Mayor to Execute an Agreement with Bartley Pump PM, LLC DBA PumpMan NorCal for Irrigation Booster Pump Maintenance, Repairs, and Replacements (CIP 955516) in an Amount Not to Exceed $300,000 for a One-Year Term Ending June 30, 2026, with the Option to Renew the Agreement for Up to Four Additional Successive One-Year Terms Recommendation: Approve Resolution Nos. 2025-025, 2025-026, and 2025-027

5.2 Packet Pg. 9
Minutes Acceptance: Minutes of Feb 25, 2025 7:00 PM (CONSENT CALENDAR) 4 City Council Meeting – February 25, 2025

6. SPECIAL PRESENTATIONS

6.1 Update on San Ramon Valley Fire Protection District Activities Fire Chief Paige Meyer and Deputy Fire Chief Jonas Aguiar presented the update.

7. DEFERRED CONSENT ITEMS

8. UNFINISHED BUSINESS

9. NEW BUSINESS

9.1 Arts Advisory Committee Annual Report
Introduction by Recreation Supervisor Adam Chow, and presentation by Arts Advisory Committee Chair Naina Shastri.

The City Council did not take any action on this item.

9.2 Open Space Advisory Committee 2024 Annual Report
Introduction by Division Manager Brad Morris and Presentation by Open Space Advisory Committee Chair Robert Peoples.

The City Council did not take any action on this item.

10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /

MATTERS INITIATED

11. ADJOURNMENT
The meeting was adjourned at 9:55 p.m.

5.2 Packet Pg. 10
Minutes Acceptance: Minutes of Feb 25, 2025 7:00 PM (CONSENT CALENDAR)

CITY COUNCIL STAFF REPORT
DATE: March 11, 2025
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Gary Manuel, Landscape Program Manager
SUBJECT: RESOLUTION NO. 2025-028 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Preserve Landscaping and Lighting Assessment District Engineer's Report for FY 2025/26

EXECUTIVE SUMMARY
Section 22622 of the Streets and Highways Code requires the order and preparation of an Engineer’s Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972. This order is for The Preserve Landscaping and Lighting Assessment District.

RECOMMENDED ACTION
Staff recommends approval of this Resolution, describing new improvements and ordering the District Engineer to prepare and file The Preserve Landscaping and Lighting Assessment District Engineer’s Report for FY 2025/26.

BACKGROUND/DISCUSSION
Section 22622 of the Streets and Highways Code requires that the City Council order the preparation of an Engineer’s Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972. The Engineer’s Report details the expenditures necessary to provide Landscaping and Lighting District services in the upcoming year. The Engineer’s Report also projects Landscaping and Lighting District assessment revenues and reserve fund balances and assesses their adequacy.

Landscaping and Lighting Act of 1972
The Preserve Landscaping and Lighting Assessment District (District) was formed on March 13, 2018 with Resolution No. 2018-033, to fund the proposed public landscaping program associated with the Preserve (Faria) Development. Property owners within the District will pay an annual assessment to fund the maintenance of public landscaping. Such maintenance is performed through a combination of City staff and contractors. The maximum annual assessment shall be

5.3 Packet Pg. 11
increased by the greater of 2% or the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers.

Landscaping and Lighting Districts and associated Special Assessment Zones are created through a majority vote of the property owners, typically at the time of development. The majority of the neighborhoods in San Ramon (excluding those in the Dougherty Valley) are part of Landscaping and Lighting District No. 1984-1 and their associated Special Assessment Zones. The assessment rates for the District are based upon the cost to maintain the landscaping and amenities divided by the number of units in the District. Assessment revenues for the District may only be spent on services for that Zone. Any unspent revenues in each fiscal year are held in a reserve fund specific to the District.

In accordance with Proposition 218, the maximum assessment rate for the District can only be increased through a majority vote of the property owners within the District. Property owners set a maximum assessment rate, and the City then has the authority to raise the assessment up to the maximum rate, or lower the assessment, depending upon the projected expenditures of the District for each upcoming fiscal year. To set a new maximum assessment rate for the District, the City must mail ballots to all property owners within the District, and a simple majority of the returned ballots must approve the new rate.

Citywide Zones 1 and 2
The Preserve Development was also annexed into the Landscaping and Lighting District No. 1984-1 Citywide Zones 1 and 2. Improvements related to that area are discussed separately in the reports for that District.

New Improvements
No new improvements are expected within the District. All improvements constructed by the developer have been completed and accepted by the City, except for the three roundabouts on Faria Preserve Parkway. The City anticipates accepting the roundabouts in FY 2025/26.

Scheduled work
Scheduled work will consist primarily of repairs and oversite of existing improvements. The most significant modifications or repairs are anticipated to be:
) Landscape oversight of new vegetation;
) Tree pruning for health and to establish central leaders, if applicable; and ) General maintenance of irrigation systems.

FY 2025/26 Reserve Study Update
Staff updates the Reserve Studies for all Special Districts annually to determine the adequacy of the reserve funds. The Finance Committee will review the Reserve Study for The Preserve

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Landscaping and Lighting Assessment District. Staff will present the Finance Committee recommendations to City Council for approval on April 22, 2025.

FISCAL ANALYSIS
There is no immediate fiscal impact associated with ordering the preparation and filing of the Engineer’s Report. Staff will prepare the Engineer’s Report, which will be the basis for the assessment of parcels located within The Preserve Landscaping and Lighting Assessment District. The associated costs, as well as revenues from this levy, will be presented to the City Council for review and will be included in the proposed FY 2025/26 Operating Budget and Capital Budget of the Five-Year Capital Improvement Program.

STEPS FOLLOWING APPROVAL
. Finance Committee reviews the Reserve Study and makes recommendations for approval by City Council
. City Council approves the Engineer's Report for FY 2025/26, adopts a Resolution of Intention to levy and collect assessments for FY 2025/26, and sets a Public Hearing – April 22, 2025
. Conduct Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2025/26 – May 27, 2025 . File the final Engineer's Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor's Office by August 10, 2025

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RESOLUTION NO. 2025-028

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

DESCRIBING NEW IMPROVEMENTS AND ORDERING THE DISTRICT ENGINEER

TO PREPARE AND FILE THE PRESERVE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT ENGINEER'S REPORT FOR FY 2025/26
WHEREAS, Section 22622 of the Streets and Highways Code requires that the City Council order the preparation of an Engineer’s Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby order the District Engineer to prepare and file The Preserve Landscaping and Lighting Assessment District Engineer’s Report for Fiscal Year 2025/26.

PASSED, APPROVED AND ADOPTED at the meeting of March 11, 2025, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Mark Armstrong, Mayor
ATTEST:
________________________
Christina Franco, City Clerk

5.3 Packet Pg. 14

CITY COUNCIL STAFF REPORT
DATE: March 11, 2025
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Gary Manuel, Landscape Program Manager
SUBJECT: RESOLUTION NO. 2025-029 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2025/26

EXECUTIVE SUMMARY
Section 22622 of the Streets and Highways Code requires the order and preparation of an Engineer's Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972. This order is for the Landscaping & Lighting District No. 1984-1.

RECOMMENDED ACTION
Staff recommends approval of this Resolution, describing new improvements and ordering the District Engineer to prepare and file the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2025/26.

BACKGROUND/DISCUSSION
Section 22622 of the Streets and Highways Code requires that the City Council order the preparation of an Engineer's Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972. The Engineer's Report details the expenditures necessary to provide Landscaping and Lighting District services in the upcoming year. The Engineer's Report also projects Landscaping and Lighting District assessment revenues and reserve fund balances and assesses their adequacy.

Landscaping and Lighting Act of 1972
The Landscaping & Lighting District No. 1984-1 (District) was formed in 1984 and has been reestablished each year according to the Landscaping and Lighting Act of 1972. This District includes two Citywide Zones and seventeen Special Zones. Property owners within each Zone pay an annual assessment to fund the maintenance of public landscaping and street lighting within that Zone. Such maintenance is performed through a combination of City staff and contractors.

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Special Assessment Zones are created through a majority vote of the property owners, typically at the time of development. The majority of the neighborhoods in San Ramon (excluding those in the Dougherty Valley) are part of a Special Assessment Zone.

The assessment rates are different for each Special Zone and are based upon the cost to maintain the landscaping and amenities divided by the number of units in the Zone. Assessment revenues from a Special Zone may only be spent on services for that Zone. Any unspent revenues in each fiscal year are held in a reserve fund specific to each Zone.

In accordance with Proposition 218, the maximum assessment rate for each Zone can only be increased through a majority vote of the property owners within that Zone. Property owners set a maximum assessment rate, and the City then has the authority to raise the assessment to the maximum rate or lower the assessment, depending upon the projected expenditures of the Zone for each upcoming fiscal year. To set a new maximum assessment rate for a Zone, the City must mail ballots to all property owners within the Zone, and a simple majority of the returned ballots must approve the new rate.

Citywide Zones 1 and 2
Zone 1 includes all City-owned street lighting throughout the City except those properties located in the Dougherty Valley. Zone 2 consists of all public landscaping throughout the City except those properties within the Dougherty Valley and Bishop Ranch. Dougherty Valley is not in Zones 1 and 2 because the County Service Area Assessment M-29 (CSA) covers costs for Dougherty Valley landscaping and street lighting. Bishop Ranch is not included in Zone 2 because the Bishop Ranch Annexation Agreement states that Sunset Development pays for all public roadside landscaping costs within Bishop Ranch, except for the City-owned City Center parcels.

In the spring of 2006, property owners approved a ballot which allows for an annual adjustment in the maximum assessment rates for the two Citywide zones - Citywide Lighting (Zone 1) and Citywide Landscaping (Zone 2) - based on the Consumer Price Index – All Urban Consumers for the San Francisco/Oakland/San Jose area (CPI), not to exceed +2%. Since then, the Zone 1 and 2 maximum assessment rates have been raised by the allowable CPI.

Special Zones (Zones 3 through 19)
Property owners within each of the seventeen Special Zones pay a Special Zone Assessment in addition to the assessments for the two Citywide Zones. Revenues from a Special Zone Assessment are used to maintain public landscaping that is deemed to be of special benefit to the properties within that Zone. Typically, this includes public landscaping (trees, turf, mulch, and groundcover) within and along the perimeter of the Zone, and other special amenities such as fountains, decorative lights, and soundwalls within the interior of the neighborhood.

The cost for arterial roadside landscaping and amenities directly adjacent to, or associated with, a Special Zone is funded partially (30%) by the Citywide Landscaping Zone 2 and partially (70%)

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through the adjacent Special Assessment Zone. Citywide Landscaping Zone 2 funds 100% of the landscaping in arterial center medians.

The current maximum rates for Zones 3, 6 through 12 were set through a mailed ballot election in May 1997. The current maximum rate for Zones 4 was set through a mailed ballot election in May 2023, when property owners approved a new maximum rate which shall be increased annually by the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers (CPI). The maximum assessment in Zone 4 was last changed in 1997. The maximum rate for Zone 5 was set through a special ballot election in July 1997. Zones 13 through 19 were created after 1997, and their maximum assessment rates were established through property owner balloting at the time of their creation.

During the formation and balloting process for Zone 18 (Old Ranch Summit) and Zone 19 (Glass House), property owners also approved the maximum rate may be increased by up to 2% each year based on changes in the CPI.

New Units
New units anticipated for inclusion in the FY 2025/26 tax roll are primarily located in City Village (Bishop Ranch 6, SummerHill Homes project). Lots with foundations poured prior to the end of FY 2024/25 will be included in the FY 2025/26 tax roll.

New Improvements
Minor improvements are expected within certain zones and will be described in greater detail in the Engineer’s Reports.

Scheduled work
Scheduled work will consist primarily of repairs, replacements, and modifications to existing improvements. The most significant modifications or repairs are anticipated to be:

1. Landscape modifications in various locations;

2. Tree removal/replacement;

3. Detention Basin cleanup; and

4. General improvements to irrigation systems.

FY 2025/26 Reserve Study Update
Staff updates the Reserve Study annually to determine the adequacy of the reserve funds for the two Citywide Zones and each of the seventeen Special Zones. The Finance Committee is anticipated to review the updated Reserve Study, including proposed upgrade and renovation projects. Staff will present the Finance Committee recommendations to City Council for approval on April 22, 2025.

FISCAL ANALYSIS

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There is no immediate fiscal impact associated with ordering the preparation and filing of the Engineer's Report. Staff will prepare the Engineer's Report, which will be the basis for the assessment of parcels located within Landscaping & Lighting District No. 1984-1. The associated costs, as well as revenues from this levy, will be presented to the City Council for review and will be included in the proposed FY 2025/26 Operating Budget and Capital Budget of the Five-Year Capital Improvement Program.

STEPS FOLLOWING APPROVAL
. Finance Committee reviews the Reserve Study and makes recommendations for approval by City Council
. City Council approves the Engineer's Report for FY 2025/26, adopts a Resolution of Intention to levy and collect assessments for FY 2025/26, and set a Public Hearing – April 22, 2025
. Conduct Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2025/26 – May 27, 2025
. File the final Engineer's Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor's Office by August 10, 2025

5.4 Packet Pg. 18
RESOLUTION NO. 2025-029

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

DESCRIBING NEW IMPROVEMENTS AND ORDERING THE DISTRICT ENGINEER TO PREPARE AND FILE THE LANDSCAPING & LIGHTING DISTRICT NO. 1984-1 ENGINEER'S REPORT FOR FY 2025/26
WHEREAS, Section 22622 of the Streets and Highways Code requires that the City Council order the preparation of an Engineer’s Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby order the District Engineer to prepare and file the Landscaping & Lighting District No. 1984-1 Engineer’s Report for Fiscal Year 2025/26.

PASSED, APPROVED AND ADOPTED at the meeting of March 11, 2025 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Mark Armstrong, Mayor
ATTEST:
________________________
Christina Franco, City Clerk

5.4 Packet Pg. 19

CITY COUNCIL STAFF REPORT
DATE: March 11, 2025
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Theresa Peterson, Associate Engineer
SUBJECT: RESOLUTION NO. 2025-030 - Establishing a Rate of $35 Per Equivalent Runoff Unit for FY 2025/26 for the National Pollutant Discharge Elimination System (NPDES) Stormwater Program and Requesting that the Contra Costa County Flood Control and Water Conservation District Adopt an Annual Parcel Assessment

EXECUTIVE SUMMARY
The Stormwater Program is funded through a Countywide Stormwater Utility Area (SUA) Assessment District. Per an Agreement between the City and the Contra Costa County Flood Control and Water Conservation District, the District is responsible for the submittal of the annual assessment. Rates are established annually by May 1st. The attached Resolution establishes a $35 per Equivalent Runoff Unit (ERU) for eligible properties in the City of San Ramon. This is the twenty-second year that the City has assessed the maximum rate of $35/ERU.

RECOMMENDED ACTION
Staff recommends approval of this Resolution, establishing a rate of $35 per ERU for FY 2025/26 for the National Pollutant Discharge Elimination System (NPDES) Stormwater Program and requesting that the Contra Costa County Flood Control and Water Conservation District adopt an annual parcel assessment.

BACKGROUND
Urban stormwater runoff has been identified as a major source of pollutants to the waters of the United States including San Francisco Bay. As a result, the Federal Environmental Protection Agency established regulations governing stormwater pollution that became effective on November 16, 1990. In California, the Regional Water Quality Control Board enforces the federal regulations through its nine (9) regional boards. The San Francisco Bay Regional Water Quality Control Board (RWQCB) requires that Contra Costa County and the cities within the County submit a joint application for a stormwater permit on an annual basis through a Municipal Regional Stormwater NPDES Permit (MRP). Permit requirements are typically updated every five (5) years.

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In order to maintain stormwater facilities and meet the requirements of the MRP, the City Council adopted Resolution No. 93-15, authorizing the Contra Costa County Board of Supervisors to direct the Contra Costa Flood Control District (District) to form a Stormwater Utility Area (SUA) for San Ramon and establish a $23 per ERU annual assessment for FY 1993/94. In addition, a maximum limit of $35 per ERU was set.

The City Council then adopted Resolution No. 93-116, approving the formation of the SUA within San Ramon, and establishing a Program Group Costs Payment Agreement with the District. This Agreement allows the District to collect the annual assessment from San Ramon properties through the County Assessor's Office and for the disbursement of funds. Per this Agreement, the City must determine annually, by May 1st, the assessment per ERU for the forthcoming fiscal year and, by City Council Resolution, requests that the District adopt stormwater utility assessments based on the unit assessments. The County Board of Supervisors conducts the Countywide public hearing for the adoption of stormwater assessments in June. The County then collects the established stormwater assessment on the County property tax rolls.

The City’s Stormwater Program is comprised of two components: the Countywide Program – Contra Costa Clean Water Program (CCCWP) and the San Ramon Stormwater Program. The Stormwater Program originally focused on storm drain and creek cleaning, street sweeping, public education, and inspection of private development construction sites. CCCWP fulfills some of the RWQCB requirements on behalf of the members providing a cost savings for each participating municipality. Starting in FY 1996/97, the Program expanded into a Business Inspection Program, as required by RWQCB. On February 19, 2003, RWQCB amended the Contra Costa Countywide NPDES Permit to include treatment of stormwater runoff from new development and significant redevelopment projects.

DISCUSSION
Municipal Regional Permit (MRP)
On December 1, 2009, the RWQCB adopted the first Bay Area-wide MRP, which included significant changes from previous permits. The MRP changed how cities deal with stormwater pollution prevention. The scope was expanded to address concerns for the San Francisco Bay with one permit that covers a wide variety of pollutant sources including trash, pesticides, mercury, polychlorinated biphenyls (PCBs), copper, PBDEs (flame retardant chemicals), and selenium.

On November 19, 2015, MRP 2.0 was formally adopted. Examples of some of the actions mandated by the RWQCB in MRP 2.0 included:
• Monitoring and abatement of PCBs and mercury.
• Increased administration including:
• Revision and expansion of emergency response plans for spills and discharges; • Increased record keeping and reporting;
• Development of special reports (trash plans, pollutant studies, etc.); and • A new reporting format that significantly increases the amount of data reported.

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• Development of Trash Management Plans including goals for overall reduction in trash levels requiring annual field observations to verify conditions. • Development and implementation of Green Infrastructure projects.

On May 11, 2022, MRP 3.0 was formally adopted. This Permit revision came with significant and costly programmatic changes. Additional costs will occur during the term of this Permit.

Examples of some of the additional actions mandated by RWQCB in MRP 3.0 include:
• Increased record keeping and cost reporting: MRP 3.0 includes 127 new reporting or submittal requirements beyond those required by MRP 2.0. • Additional green infrastructure requirements and retrofit on both private and public development, in many areas where such retrofits may not be economically feasible. • Routine pavement improvements would be subject to such evaluation and expensive retrofit for increased drainage requirements. • Fire suppression chemical recovery.
• Elimination of source control credits such as creek and shoreline cleanups, direct discharge control plan offsets, single-use reduction policy, and similar trash reduction efforts.
• Hydromodification Standards to be submitted via a Technical Report by each Permittee (an engineering report modeling potential for erosion), which could make development in certain parts of the City not economically feasible.

The parameters and requirements of each current Permit are continued until the following Permit is in place.

Equivalent Runoff Unit Methodology
The Stormwater Program is funded through assessments based on ERUs (Attachment A); the Chief Engineer of the Contra Costa County Flood Control and Water Conservation District is the Engineer of Work for the Stormwater Assessments. The methodology for assessments is based on impervious surface area, which in turn is related to parcel size and land use designation.

Impervious surfaces such as rooftops, patios, walkways, sidewalks, driveways, and parking areas are designed to channel stormwater to run off into the storm drain system. Stormwater washes pollutants that have accumulated on impervious surfaces into the system.

The ERU assessment is used to fund a diverse range of stormwater management and maintenance activities. These include:
• storm drain and catch basin maintenance and cleaning; • maintenance of flood control channels;
• maintenance of the stormwater quality ponds in the Dougherty Valley; • other trash load reduction efforts;
• commercial stormwater inspections;
• participation in the Contra Costa Clean Water Program; and

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• compliance with various other requirements for monitoring and reporting that are contained in the City’s Municipal Regional Permit issued by the Regional Water Quality Control Board, some of which are conducted jointly with other members of the CCCWP.

Due to the increasing costs in providing these services, increasing requirements imposed on the City by the RWQCB through the MRP, and the failure of the 2012 Proposition 218 compliant vote to increase the ERU, the Stormwater Program reserve fund has been steadily decreasing.

FISCAL ANALYSIS
This is the twenty-second year that the City has assessed the maximum rate of $35/ERU.

Projected revenue for FY 2024/25 is approximately $1,250,000. The budget for FY 24/25 was projected to be negative but due to temporary savings from staff turnover it will not be negative this fiscal year.

Future annual stormwater revenue will increase slightly due to the addition of new residential units and other developments; however, program and maintenance costs are expected to increase.

Without an increase to the ERU, San Ramon’s stormwater fund is expected to be negative in FY 2025/26, needing other funding sources such as a General Fund contribution to meet the stormwater regulations and requirements.

STEPS FOLLOWING APPROVAL
. The City must send two certified copies of the adopted Resolution to Contra Costa County no later than March 31, 2025, for inclusion on the FY 2025/26 property tax rolls. . Staff will present the FY 2025/26 Stormwater Program Budget and Five-Year Projection to the Finance Committee on April 21, 2025.
. The City Council will consider the Stormwater Program Budget as part of the annual budget adoption process.
. The Contra Costa County Board of Supervisors will conduct the Countywide Public Hearing for the adoption of the stormwater assessments in June 2025.

ATTACHMENT
A: Equivalent Runoff Unit Methodology

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RESOLUTION NO. 2025-030

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON ESTABLISHING A RATE OF $35 PER EQUIVALENT RUNOFF UNIT FOR FY 2025/26

FOR THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)

STORMWATER PROGRAM AND REQUESTING THAT THE CONTRA COSTA

COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT ADOPT AN

ANNUAL PARCEL ASSESSMENT
WHEREAS, under the Federal Water Pollution Control Act, prescribed discharges of stormwater require a permit from the appropriate California Regional Water Quality Board under the National Pollutant Discharge Elimination System (NPDES) Stormwater Program; and WHEREAS, the City of San Ramon (City) applied for and received a NPDES permit, which requires the implementation of selected Best Management Practices to minimize or eliminate pollutants from entering stormwaters; and
WHEREAS, it is the intent of the City to utilize funds received from its Stormwater Utility Area (SUA) for implementation of the NPDES Stormwater Program and drainage maintenance activities; and
WHEREAS, in order to maintain stormwater facilities and meet the requirements of the MRP, the City Council adopted Resolution No. 93-15, authorizing the Contra Costa County Board of Supervisors to direct the Contra Costa Flood Control District to form a Stormwater Utility Area (SUA) for San Ramon and establish a $23 per ERU annual assessment for FY 1993/94 and a maximum limit of $35 per ERU was set; and WHEREAS, at the request of the City, the Contra Costa County Flood Control and Water Conservation District (Flood Control District) has completed the process for the formation of a SUA, including the adoption of the Stormwater Utility Assessment Drainage Ordinance No. 93- 47; and
WHEREAS, the SUA and Program Group Costs Payment Agreement between the City and the Flood Control District require that the City annually, by May 1st, determine the rate to be assessed for a single Equivalent Runoff Unit (ERU) for the forthcoming fiscal year.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Ramon does determine that the rate to be assigned to a single ERU for FY 2025/26 shall be set at $35.

BE IT FURTHER RESOLVED that the City Council does hereby request that the Flood Control District adopt SUA levies based on said amount.

PASSED, APPROVED, AND ADOPTED at the meeting of March 11, 2025 by the following vote:

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AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Mark Armstrong, Mayor
ATTEST:
___________________________
Christina Franco, City Clerk

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EQUIVALENT RUNOFF UNIT (ERU)
This is defined as a single-family residential use on a parcel that ranges from 5,000 to 20,000 square feet. One residential parcel of such size would be assigned one ERU. Using this methodology, the following ERU values were established in 1994 (the land use types listed are only those applicable to San Ramon):

Classification Land Use ERU
Group A Residential (5,000 s.f. to 20,000 s.f.) 1.0 ERU/unit Group B Residential (less than 5,000 s.f. and all multi-family residential parcels)

0.7 ERU/unit
Group C Residential (greater than 20,000 s.f.) 1.7 ERU/unit Group D Golf courses and cemeteries 0.2 ERU/acre
Group G Community centers, churches, schools, and cultural facilities
7 ERU/acre
Group H Office buildings 9 ERU/acre
Group I Hotels, motels, and mobile home parks 10 ERU/acre Group J Industrial, commercial, and entertainment parcels (including corporation yards, theatres, shopping centers, restaurants, service stations)
12 ERU/acre
Group L Vacant land, agricultural land, government-owned properties used for public purposes
exempt

ATTACHMENT A

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Attachment: A: Equivalent Runoff Unit Methodology (2025-030 : Establishing a Rate of $35 Per ERU)

CITY COUNCIL STAFF REPORT
DATE: March 11, 2025
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Chris Weeks, Transportation Division Manager
SUBJECT: Confirm the Appointments to the Transportation Advisory Committee

RECOMMENDED ACTION
The Planning Commission recommends the appointment of Ivan Fedorenko, Lillie Lam, and Manoj Bhardwaj to serve as regular members on the Transportation Advisory Committee with terms expiring January 2027.

BACKGROUND/DISCUSSION
The Transportation Advisory Committee consists of seven members – six from the San Ramon community and one representative from the Chamber of Commerce, each serving a two-year term.

The City Clerk listed the vacancies on the City’s website and social media accounts soliciting applications. There are currently three (3) vacancies consisting of two (2) regular members with terms that expired in January 2025, and one (1) regular member that did not reapply. There were five (5) applications received for consideration.

The Ad Hoc Committee of the Planning Commission interviewed the applicants on February 27, 2025 and recommended the appointment of incumbents Ivan Fedorenko and Lillie Lam, and the new appointment of Manoj Bhardwaj to serve as regular members of the Transportation Advisory Committee with terms expiring January 2027.

The Planning Commission approved the Ad Hoc Committee’s recommendations on March 4, 2025, and recommended they be forwarded to the City Council for appointment.

STEPS FOLLOWING APPROVAL
Staff will notify the Committee appointee(s) of upcoming meeting dates, times, and location.

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San Ramon City CouncilMarch 11, 2025

San Ramon City Council
March 11, 2025