Agenda packet — San Ramon City Council, May 13, 2025 (part 1 of 2)

CITY COUNCIL AGENDA
May 13, 2025

WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE

ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
Mark Armstrong, Mayor • Sridhar Verose, Vice Mayor
Richard Adler, Councilmember • Robert Jweinat, Councilmember • Marisol Rubio, Councilmember Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING – 7:00 PM
Agenda Questions: Please contact the City Clerk (925) 973-2539 or [email protected] Please refer to the end of the agenda to review options for participation in the meeting.

Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.

1. CALL TO ORDER/ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.

4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item relating to the business of the City Council. Comments are limited to three (3) minutes, or less time if a large number of speakers are anticipated. A speaker may not allocate their time to another speaker. All remarks shall be addressed to the City Council.

Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person during this Public Comment period. No Council action can be taken at this meeting on issues raised during public comment. During public comment, members of the public are permitted to address the City Council only on the following:
▪ Any non-agenda item relating to the business of the City Council. 2 City Council Meeting – May 13, 2025
▪ Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
▪ Requests for Future Agenda Items.
▪ Special Presentation Items under Section 6 of tonight’s Agenda. ▪ Items that are not on the agenda and are within the City Council’s jurisdiction.

5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.

With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

5.1 Minutes of the City Council Regular Meeting - April 22, 2025 Recommendation: Approve Minutes

5.2 Minutes of the City Council Budget Workshop - April 23, 2025 Recommendation: Approve Minutes

5.3 Resolution No. 2025-037 - Authorizing the Creation of the Job Class Specification for Chief Building Official and Corresponding Update to the FY 24/25 Salary Schedule
Recommendation: Approve Resolution No. 2025-037

5.4 Resolution No. 2025-038 - Authorizing Execution of Amendment No. 3 to the Unrepresented Miscellaneous Employees Salary and Benefits Resolution, Amendment No. 1 to the Unrepresented Executive Employees Salary and Benefits Agreement, and Corresponding Update to the FY 24/25 Salary Schedule Recommendation: Approve Resolution No. 2025-038

5.5 Resolution No. 2025-039 - Authorizing the Mayor to Execute an Agreement with West Coast Arborists, Inc. for Tree Maintenance Services for a Total One-Year Amount Not to Exceed $860,000 Beginning July 1, 2025, and Ending June 30, 2026
Recommendation: Approve Resolution No. 2025-039

5.6 Resolution No. 2025-040 - Authorizing the Mayor to Execute an Agreement with Presidio Systems Inc. for Storm Drain Maintenance, Inspections and Related Services for a Total Cumulative Five-Year Amount Not to Exceed $1,116,481 Beginning July 1, 2025, and Ending June 30, 2030
Recommendation: Approve Resolution No. 2025-040
3 City Council Meeting – May 13, 2025

5.7 Resolution No. 2025-041 - Authorizing the Mayor to Execute Amendment No. 7 to the Agreement with Roebbelen Contracting, Inc. (C2018-071) for As-Needed Construction Consulting Services for the Dougherty Station Community Arts Center Renovation Project (CIP 200004) and the San Ramon Olympic Pool and Aquatic Park – Interior Renovations Project (CIP 200006) for an Additional Amount Not to Exceed $60,734, for a Total Cumulative Amount Not to Exceed $2,531,188 through December 31, 2025, and Reappropriate $108,549 to the Dougherty Station Community Arts Center Renovation Project (CIP 200004) from the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479)
Recommendation: Approve Resolution No. 2025-041

5.8 Resolution No. 2025-042 - Approving the City of San Ramon’s Measure J Growth Management Program Compliance Checklist for Allocation of Local Street Maintenance and Improvement Funds for Calendar Years 2022 and 2023 and Authorizing Staff to Submit the Compliance Checklist to the Contra Costa Transportation Authority
Recommendation: Approve Resolution No. 2025-042

5.9 Resolution No. 2025-043 - Approving the Final Map for Subdivision 9678 for the Iron Horse Village Development Project (KL LB Buy 2, LLC/Lennar), APN 213- 020-037 and APN 213-020-046
Recommendation: Approve Resolution No. 2025-043

5.10 Resolution No. 2025-044 - Authorizing the Mayor to Execute Amendment No. 3 to the Agreement with Frank and Grossman Landscape Contractors, Inc. (C2019- 069) for School Park Landscape Maintenance Services, in the Amount of $506,591 for an Additional One-Year Term Beginning July 1, 2025, and Ending June 30, 2026, for a Total Cumulative Amount Not to Exceed $4,849,104 Recommendation: Approve Resolution No.: 2025-044

5.11 Resolution No. 2025-045 - Authorizing the Mayor to Execute an Agreement with Frank and Grossman Landscape Contractors, Inc. for Landscape Maintenance Services for an Initial Five-Year Term Beginning on July 1, 2025, and Ending June 30, 2030, with the Option to Renew the Agreement Up to Five (5) Succeeding One-Year Terms and in an Amount Not to Exceed $9,280,335 Resolution No. 2025-046 - Authorizing the Mayor to Execute an Agreement with New Image Landscape Company for Landscape Maintenance Services for an Initial Five-Year Term Beginning on July 1, 2025, and Ending June 30, 2030, with the Option to Renew the Agreement for Up to Five (5) Succeeding One-Year Terms and in an Amount Not to Exceed $3,117,093
Resolution No. 2025-047- Authorizing the Mayor to Execute an Agreement with Gachina Landscape Management for Landscape Maintenance Services for an Initial Five-Year Term Beginning on July 1, 2025, and Ending June 30, 2030, with the Option to Renew the Agreement for Up to Five (5) Succeeding One-Year Terms and in an Amount Not to Exceed $226,276
Recommendation; Approve Resolution Nos. 2025-045, 2025-046, and 2025-047 4 City Council Meeting – May 13, 2025

6. SPECIAL PRESENTATIONS

6.1 Recognition of San Ramon iQuest 2024/2025 Interns: Akemi Kuniyoshi, Alexander Rhee, Chase Mattos, Logan Hicks, Alex Do, and Suhaila Julka.

Introduction by Megan O’Donoghue, Human Resource Manager.

6.2 Proclamation declaring May 18-24, 2025 as National Public Works Week.

Presented to Brian Bornstein, Public Works Director.

7. DEFERRED CONSENT ITEMS

8. UNFINISHED BUSINESS

8.1 Public Hearing: Resolution No. 2025-048 - Approving General Plan Amendment (GPA 2024-0001) and Environmental Review (ENVR 2025-0001) to Reduce the Downtown Mixed Use – North (DMU-N) Sitewide Floor Area Ratio (FAR) Ordinance 529 - Amending Title D (Zoning), Division D2 (Allowable Land Uses and Zoning Standards), Chapter III, Section D2-12 (Purposes of Mixed-Used Zones) and Section D2-14, Table 2-7 (Mixed-Used Zone Development Standards) of the San Ramon Municipal Code
Recommendation: Waive the Second Reading of Ordinance 529 and Read by Title Only, Receive the Staff Report, Open the Public Hearing, Receive Public Testimony, Adopt Resolution No. 2025-048 Approving the General Plan Amendment and Environmental Review Applications, and Adopt Ordinance 529 Presentation by Cindy Yee, Senior Planner

8.2 Non-Retail Policy Discussion
Recommendation: Receive the Report and Provide Feedback to Staff.

Presentation by Cindy Yee, Senior Planner

8.3 Review of FY 2025/26 Preliminary Budget
Presentation by Jennifer Wakeman, Finance Director

9. NEW BUSINESS

9.1 Public Hearing: Status of the City’s Vacancies, Recruitment, and Retention Efforts in Calendar 2024 in Compliance with Government Code Section 3502.3 (Assembly Bill 2561)
Presentation by Megan O’Donoghue, Human Resources Manager

10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /

MATTERS INITIATED
5 City Council Meeting – May 13, 2025

11. ADJOURNMENT
I hereby certify the agenda was posted 72 hours before the noted meeting. This agenda is posted in accordance with Government Code Section 54954.2(a).

Dated: May 9, 2025
6 City Council Meeting – May 13, 2025
HOW TO VIEW OR PARTICIPATE IN THE MEETING:

The public is invited to participate in the meeting using any of the following methods:

IN-PERSON
Members of the public can provide in-person comments at the meeting. To make a request for disability-related accommodation to participate in the meeting, please contact the City Clerk’s Office 48 hours in advance of the meeting.

WRITTEN COMMUNICATION BY EMAIL
Public comments may be submitted via e-mail to [email protected]. Any public comments received up until two (2) hours prior to the scheduled start time of the meeting will be distributed to the City Council via e-mail, provided at the meeting in the red binder, and posted online at https://www.sanramon.ca.gov/public_comment.

Written comments received after the cut-off time will be provided to the City Council the day following the meeting.

Please include “Public Comment” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written public comment will not be read aloud during the meeting.

TO VIEW OR LISTEN ONLY
As a courtesy and technology permitting, the public will have the opportunity to view the meeting via one-way feed by the options below. However, the City cannot guarantee that the public’s remote access to any meeting will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments prior to the meeting or to attend the meeting in person.
a. Zoom: https://cityofsanramon.zoom.us/j/97543658923
Webinar ID: 975 4365 8923
b. Zoom Phone Numbers: +1 (669) 900-6833
c. The City’s YouTube Channel: www.sanramon.ca.gov/YouTube Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting. Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).

ATTENDEE CONDUCT
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.

Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability.
d. Respect all people that are present or watching.

At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting; c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.

While the City of San Ramon ensures the First Amendment rights of its citizens, we do not accept nor endorse any offensive or hateful comments made during our meetings. The City of San Ramon celebrates the diversity of our community, and we strive to be a welcoming and open community for all.

MINUTES OF THE

CITY OF SAN RAMON

CITY COUNCIL MEETING
April 22, 2025

1. CALL TO ORDER/ROLL CALL
The Mayor called the meeting to order at 7:19 p.m.

Attendee Name Title Status
Mark Armstrong Mayor Present
Sridhar Verose Vice Mayor Present
Richard Adler Councilmember Present
Robert Jweinat Councilmember Present
Marisol Rubio Councilmember Present
Also in attendance: Assistant City Manager Scott Koll, City Attorney Martin Lysons, City Clerk Christina Franco, Parks and Community Services Director Kathi Heimann, Community Development Director Debbie Chamberlain, Administrative Analyst Michelle Joe, Senior Planner Cindy Yee, and Parks and Community Services Supervisor Adam Chow.

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.

4. PUBLIC COMMENT
Public comment was received from Jim Blickenstaff.

5. CONSENT CALENDAR
Vice Mayor Verose's motion to accept consent calendar items 5.1 through 5.8, and recuse himself from item 5.9, was seconded by Cm. Rubio. For items 5.1-5.8 the motion passed 5-0-0-0. For item 5.9 the motion passed 4-0-0-1. Vice Mayor Verose was recused.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Sridhar Verose, Vice Mayor
SECONDER: Marisol Rubio, Councilmember
AYES: Armstrong, Verose, Adler, Jweinat, Rubio

5.1 Minutes of the City Council Regular Meeting - April 8, 2025 Recommendation: Approve Minutes

5.1 Packet Pg. 8
Minutes Acceptance: Minutes of Apr 22, 2025 7:00 PM (CONSENT CALENDAR) 2 City Council Meeting – April 22, 2025

5.2 Minutes of the City Council Budget Workshop - April 15, 2025 Recommendation: Approve Minutes

5.3 Register of Demands as Presented by the City Treasurer (Period Ending March 31, 2025)
Recommendation: Approve Register of Demands

5.4 Quarterly Investment Report for the Period Ending March 31, 2025 Recommendation: Accept Report

5.5 Minute Order No. 2025-003 - Authorizing the Mayor to Travel to Washington, D.C for Legislative Advocacy
Recommendation: Approve Minute Order No. 2025-003

5.6 Resolution No. 2025-033 - Specialized or Military Equipment Annual Report and Approval to Renew San Ramon City Ordinance B7-300
Recommendation: Approve Resolution No. 2025-033

5.7 Resolution No. 2025-034 - Appointment of Public Agency Retirement System (PARS) 457 FICA Alternative Retirement Plan Administrator Recommendation: Approve Resolution No. 2025-034

5.8 Resolution No. 2025-035 - Accepting a Certain Grant of Easement for Access Purposes on a Portion of Lot 5 of Subdivision 4583 Associated with the Aspen Wood Apartments Project (Housing on Merit XXII LLC)
Recommendation: Approve Resolution No. 2025-035

5.9 Teen Council Appointments
Recommendation: Appoint 18 Applicants Including Two Alternates to Serve on the Teen Council with Terms Expiring June 2026

6. SPECIAL PRESENTATIONS

6.1 Proclamation Recognizing the San Ramon Valley Islamic Center and the San Ramon American Muslim Community for their Contributions to the San Ramon Community. Presented to Faridha Barra, President, San Ramon Valley Islamic Center.

6.2 Presentation of the California Parks & Recreation Society Champion of the Community Award to Carol Rowley in recognition of her Volunteer Service and reading of the National Volunteer Week Proclamation Recognizing April 20-26, 2025 as National Volunteer Week. Introduction by Adam Chow, Recreation Supervisor.

6.3 Legislative Updates from Congressman DeSaulnier

5.1 Packet Pg. 9
Minutes Acceptance: Minutes of Apr 22, 2025 7:00 PM (CONSENT CALENDAR) 3 City Council Meeting – April 22, 2025

7. DEFERRED CONSENT ITEMS

8. UNFINISHED BUSINESS

8.1 Resolution No. 2025-036 - Adopting the Master Fee Schedule for Various Municipal Services for Fiscal Year 2025/26, and Repealing Resolution No. 2024-051
Recommendation: Receive the Report, Open the Public Hearing, Take Public Testimony, Close the Public Hearing, Deliberate, and Approve Resolution No. 2025-036
Presentation by Administrative Analyst Michelle Joe. Assistant City Manager Scott Koll provided background information on the user fee study.

Vice Mayor Verose's motion to open the public hearing was seconded by Cm. Rubio. The motion passed 5-0-0-0.

Public comments were received from Jim Blickenstaff, Chirag Kathrani, and Garry Chaban. Written public comments were received from Carolyn Wetmore and Brian Swanson.

Vice Mayor Verose's motion to close the public hearing was seconded by Cm. Rubio.

The motion passed 5-0-0-0.

Vice Mayor Verose's motion to approve as amended Resolution No. 2025-036 adopting the master fee schedule for various municipal services for FY 2025/26, and repealing Resolution No. 2024-051
RESULT: APPROVED [UNANIMOUS]
MOVER: Sridhar Verose, Vice Mayor
SECONDER: Marisol Rubio, Councilmember
AYES: Armstrong, Verose, Adler, Jweinat, Rubio
The City Council requested the City Manager to bring forward options and considerations to the Policy Committee regarding the appeal fee and process for further discussion and review.

8.2 Ordinance of the City of San Ramon amending Title D (Zoning), Division D2 (Allowable Land Uses and Zoning Standards), Chapter III, Section D2-12 (Purposes of Mixed-Used Zones) and Section D2-14, Table 2-7 (Mixed-Used Zone Development Standards) of the San Ramon Municipal Code Recommendation: Introduce the Ordinance, Waive the Reading, Read by Title Only, Receive the Staff Report, Open the Public Hearing, Receive Public Testimony, Provide Feedback to Staff, Continue the Public Hearing the Next City Council Meeting Scheduled on May 13, 2025, and Set the Ordinance for Adoption at the May 13, 2025 Meeting.

5.1 Packet Pg. 10
Minutes Acceptance: Minutes of Apr 22, 2025 7:00 PM (CONSENT CALENDAR) 4 City Council Meeting – April 22, 2025
Senior Planner Cindy Yee provided an overview of the item.

Applicant Stephanie Hill, representing Sunset Development responded to questions from the City Council.

Vice Mayor Verose's motion to open the public hearing, introduce the ordinance, waive the reading, read by title only, Ordinance amending Title D (Zoning), Division D2 (Allowable Land Uses and Zoning Standards), Chapter III, Section D2-12 (Purposes of Mixed-Used Zones) and Section D2-14, Table 2-7 (Mixed-Used Zone Development Standards) of the San Ramon Municipal code was seconded by Cm. Rubio. The motion passed 5-0-0-0.

Public comments were received from Chirag Kathrani and Yohannes Tilahun. Written public comment was received from Brian Swanson.

Cm. Rubio's motion to close the public hearing was seconded by Vice Mayor Verose.

The motion was passed 5-0-0-0.

Cm. Rubio's motion to continue the item and set the Ordinance for adoption at the next City Council meeting scheduled on May 13, 2025 was seconded by Cm. Adler. The motion passed 5-0-0-0.

RESULT: DISCUSSED [UNANIMOUS]
MOVER: Marisol Rubio, Councilmember
SECONDER: Richard Adler, Councilmember
AYES: Armstrong, Verose, Adler, Jweinat, Rubio

9. NEW BUSINESS

10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /

MATTERS INITIATED

11. ADJOURNMENT
The meeting was adjourned at 10:06 p.m.

5.1 Packet Pg. 11
Minutes Acceptance: Minutes of Apr 22, 2025 7:00 PM (CONSENT CALENDAR)

MINUTES OF THE

CITY OF SAN RAMON CITY COUNCIL

BUDGET WORKSHOP
April 23, 2025

1. CALL TO ORDER/ROLL CALL
The Mayor called the meeting to order at 7:03 p.m.

Attendee Name Title Status
Mark Armstrong Mayor Present
Sridhar Verose Vice Mayor Present
Richard Adler Councilmember Present
Robert Jweinat Councilmember Present
Marisol Rubio Councilmember Present
Also in attendance; Assistant City Manager Scott Koll, City Attorney Martin Lysons, City Clerk Christina Franco, Finance Director Jennifer Wakeman, Public Works Director Brian Bornstein, and Public Services Division Manager Jon Bell.

2. WORKSHOP

2.1 Fiscal Year 2025/26 Budget Workshop #2
Finance Director, Jennifer Wakeman provided an overview of FY26 General Fund projected expenditures, FY26 General Fund projected transfers out, Capital Improvement Program (CIP), and Measure N.

There were no public comments.

The City Council provided feedback and comments to staff. The City Council did not take any action on this item.

3. ADJOURNMENT
The meeting was adjourned at 8:36 p.m.

5.2 Packet Pg. 12
Minutes Acceptance: Minutes of Apr 23, 2025 7:00 PM (CONSENT CALENDAR)

CITY COUNCIL STAFF REPORT
DATE: May 13, 2025
TO: City Council/City Manager
FROM: Scott Koll, Assistant City Manager
By: Megan O'Donoghue, Human Resources Manager
SUBJECT: RESOLUTION NO. 2025-037 - Authorizing the Creation of the Job Class Specification for Chief Building Official and Corresponding Update to the FY 24/25 Salary Schedule

RECOMMENDED ACTION
Staff recommends that the City Council adopt the Resolution authorizing the creation of a new job specification for Chief Building Official in the Community Development Department and corresponding update to the FY 24/25 salary schedule.

BACKGROUND/DISCUSSION
State requirements mandate that the City maintain a Chief Building Official on staff at all times.

Currently, this role is fulfilled by the Division Manager assigned to the Community Development Department’s Building Division. However, staff anticipates a vacancy in this position by the end of the current fiscal year, which has prompted the Community Development Department to reassess the position.

In doing so, staff have determined that the City would benefit from the creation of a standalone job specification for Chief Building Official due to the unique regulatory nature of this position, as well as the specific education and certification requirements. Furthermore, a unique job specification would allow for greater clarity and specificity regarding roles, responsibilities, and requirements of this position, as well as increase the City’s competitiveness in recruitment and retention. The proposed Chief Building Official position would replace the current Division Manager position in the Building Division of the Community Development Department.

As part of the assessment, staff reviewed a survey of the City’s 11 comparator agencies (Brentwood, Campbell, Concord, Cupertino, Livermore, Milpitas, Mountain View, Pleasanton, San Leandro, Union City, and Walnut Creek). Each of these comparator agencies maintains a unique job specification for the position of Chief Building Official. Staff also reviewed the total compensation for these positions and recommend a salary range of $150,464 - $200,640/annually for the Chief Building Official job specification, which would place total compensation for this position at the 75th percentile of total compensation for the comparator agencies. For reference, this salary range is about 2.7% higher than the current salary range for Division Manager.

5.3 Packet Pg. 13
Because the Chief Building Official job specification is not part of the City’s classification plan, a draft of the proposed job specification is included for consideration, as well as a draft updated salary schedule. Once the current Division Manager position in the Building Division of the Community Development Department, staff will convert it to a Chief Building Official position.

FISCAL ANALYSIS
Staff forecast no operational impact to salary and benefit funding as allocated in the amended Fiscal Year 2024/25 budget due to the anticipated vacancy date, which will likely create vacancy savings during the last month of the fiscal year.

The maximum impact to the next fiscal year’s budget (FY 2025/26) would be roughly $5,335, which represents the difference between the budgeted top annual salary for Division Manager ($195,304) and proposed top annual salary for Chief Building Official ($200,640). However, the actual cost of this new position will depend on the results of any recruitment efforts and actual start date of the new Chief Building Official. Any fiscal impacts in FY 25/26 therefore will be addressed with a mid-year appropriation adjustment.

STEPS FOLLOWING APPROVAL
Upon review and approval of the Council, the new job specification and updated Salary Range Schedule will be posted on the City’s internet and intranet pages. Once the Division Manager position in the Building Division of the Community Development Department is vacated, staff will replace it with the Chief Building Official position.

ATTACHMENT
A: CDD - Chief Building Official Job Specification
B: Salary Range Schedule Effective 5.13.25

5.3 Packet Pg. 14
RESOLUTION NO. 2025-037

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE CREATION OF THE JOB CLASS SPECIFICATION FOR CHIEF BUILDING OFFICIAL AND CORRESPONDING UPDATE TO THE FY 24/25 SALARY

SCHEDULE
WHEREAS, staff proposes creating a stand-alone job specification of Chief Building Official due to the unique regulatory nature of this position, as well as the specific education and certification requirements; and
WHEREAS, staff conducted a salary survey and determined that a salary range of $150,518.68 - $200,641.22/annually for Chief Building Official would place the total compensation for this position at the 75th percentile of total compensation for similar positions at the City’s comparator agencies; and
WHEREAS, this role is currently filled by a Division Manager position within the Building Division of the Community Development Department; and WHEREAS, staff anticipates a vacancy in this position prior to the end of FY 2024/25; and
WHEREAS, once the Division Manager position within the Building Division of the Community Development Department is vacated, staff proposes that the position be converted to a Chief Building Official position.

NOW, THEREFORE BE IT RESOLVED, the City Council of San Ramon hereby approve the job specification of Chief Building Official, the corresponding update to the FY 24/25 salary schedule, and conversion of the Division Manager position in the Building Division of the Community Development Department to a Chief Building Official position once the position is vacated.

PASSED, APPROVED AND ADOPTED at the meeting of May 13, 2025, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Mark Armstrong, Mayor

5.3 Packet Pg. 15
ATTEST:
_____
Christina Franco, City Clerk

5.3 Packet Pg. 16
CREATED MAY 2025
FLSA: EXEMPT
CLASS CODE U195

CHIEF BUILDING OFFICIAL

DEFINITION
Under general direction, the Chief Building Official plans, organizes, coordinates, and directs various activities for the City’s Building and Safety Services Division, including Building Permitting, Plan Check, and Inspection and Code Enforcement; performs administrative duties and policy interpretation related to the Division; develops Division goals and objectives; manages staff directly or through subordinate supervisors; develops policies and procedures related to permitting, plan check, inspection and code enforcement activities; develops and administers the Division’s budgets; conducts short and long range planning; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Community Development Director. Exercises direct and general supervision over management, supervisory, professional, technical, and administrative support staff.

CLASS CHARACTERISTICS
This is a management classification that manages the Building and Safety Services Division within the Community Development Department. It is distinguished from the next lower level of Senior Civil Engineer by its full oversight of the Building and Safety Services Division. The Chief Building Official is distinguished from the Director class by the latter's full managerial responsibility for a City department.

TYPICAL DUTIES
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Develops and directs the implementation of goals, objectives, policies, procedures and work standards for the Building and Safety Services Division; interprets and complies with all applicable federal and state regulations.
• Monitors and directs daily operations to ensure that policies and procedures are being followed, that goals and objectives are being met, and that services are being provided efficiently and effectively; takes corrective action as necessary; personally handles the most difficult, sensitive or controversial projects for the division. • Directs the preparation of a variety of analytical studies and reports related to current and future public infrastructure and facility needs; reviews findings and makes recommendations.

5.3.a
Packet Pg. 17
Attachment: A: CDD - Chief Building Official Job Specification (2025-037 : Authorizing the Creation of the Chief Building Official Job Spec) • Plans, organizes, and manages the work of staff in the enforcement of codes, ordinances, and regulations related to new construction, residential housing, unsafe buildings, zoning, grading, and electrical, plumbing, ventilation, heating, and comfort cooling installations.
• Confers with owners, inspectors, and attorneys regarding difficult or complex enforcement problems and refers violations to the City Attorney's Office to initiate legal proceedings when efforts to secure voluntary compliance have been unsuccessful. • Consults with architects, engineers, and others concerning materials, specifications, and ratings.
• Performs all activities related to the preparation and administration of grant proposals; coordinates with grant program staff to satisfy grant requirements and achieve funding reimbursements.
• Ensures that the City is in continuing compliance with applicable laws and regulations related to building permitting; reviews and recommends revisions to applicable policies and ordinances.
• Develops and monitors the Division's budget; oversees financial well-being of the Division by analyzing cost effectiveness and directing cost control activities; prepares, submits and justifies budget enhancement requests to the Community Development Director.
• Plans, organizes, administers, reviews and evaluates the work of subordinate professional, technical, office support and operational staff through subordinate levels of supervision.
• Confers with and represents the Building and Safety Services Division in meetings with other City Departments and Divisions; serves as the City representative with a variety of public, business and community organizations; fosters collaborative relationships to the benefit of the Building and Safety Services Division, the Community Development Department, and the City.
• May act for and serve as the Community Development Director, as assigned. • Performs other duties as assigned.

KNOWLEDGE AND ABILITIES
Knowledge of:
• Considerable working knowledge of building, mechanical, plumbing, electrical, and related codes and ordinances enforceable by the City; of the principles and techniques of building inspection; of building materials, building design, accepted safety standards, and modern methods of building construction.
• Administrative principles and practices, including goal setting, program development, implementation, evaluation, project management, and supervision of staff, either directly or through subordinate levels of supervision.

5.3.a
Packet Pg. 18
Attachment: A: CDD - Chief Building Official Job Specification (2025-037 : Authorizing the Creation of the Chief Building Official Job Spec) • Principles and practices of budget administration and employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Organization and management practices as applied to the development, analysis, and evaluation of programs and operational needs of the assigned programs. • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
• Business letter writing and the standard format for reports and correspondence. • Business arithmetic and basic statistical techniques. • Research and reporting methods, techniques, and procedures. • Principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:
• Plan, organize, direct, assign, review, and evaluate comprehensive municipal building activities.
• Ability to analyze complex, technical and administrative problems and make sound recommendations for their solution.
• Effectively plan, organize, and supervise the division program; to analyze, interpret, and check building plans and specifications related to building, mechanical, plumbing and electrical construction projects.
• Enforce regulations firmly and impartially.
• Supervise and coordinate code enforcement activities. Recommend and implement goals, objectives, and practices for providing effective and efficient services. • Manage and monitor complex projects, on-time, and within budget. • Plan, organize, schedule, assign, review, and evaluate the work of staff; train staff in work procedures.
• Evaluate and develop improvements in operations, procedures, policies, or methods.

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Attachment: A: CDD - Chief Building Official Job Specification (2025-037 : Authorizing the Creation of the Chief Building Official Job Spec) • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Effectively represent the Community Development Department and the City in meetings with governmental agencies, contractors, vendors, various businesses, and professional, regulatory, and legislative organizations.
• Make accurate arithmetic, financial, and statistical computations. • Establish and maintain a variety of manual and computerized record keeping systems. • Make sound, independent decisions within established policy and procedural guidelines. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet time deadlines. • Operate modern office equipment including computer equipment and software programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from a four-year college or university with major coursework related to architecture, engineering, building construction, management and at least five (5) years of progressively responsible experience in building code enforcement, plan review, or construction, including supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.

Licenses and Certifications:
• Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
• Valid International Code Council (I.C.C.) certification or other approved certifying organization, as a Certified Building Official

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Attachment: A: CDD - Chief Building Official Job Specification (2025-037 : Authorizing the Creation of the Chief Building Official Job Spec) • Possession of a valid International Code Council (I.C.C.) or other approved certifying organization, as a Combination Building Inspector
• Possession of a valid Certified Access Specialist (CAsP) certification

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; ability to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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Attachment: A: CDD - Chief Building Official Job Specification (2025-037 : Authorizing the Creation of the Chief Building Official Job Spec) City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on May 13, 2025 Effective May 13, 2025 Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum ELECTED OFFICIALSCITY COUNCIL (Ordinance No. 365) E100 100 N/A 12/01/2024MAYOR (Ordinance No. 365) E105 100 N/A 12/01/2024APPOINTED EMPLOYEESCITY ATTORNEY1 (Reso 2024-107) A100 200 N/A 09/25/2024 CITY MANAGER1 (Reso 2024-109) A105 200 N/A 07/15/2024
UNREPRESENTED MISCELLANEOUS EMPLOYEESACCOUNTANT U210 600 37.5 07/01/2024 50.5695 $ 63.2119 $ 8,217.54 $ 10,271.93 $ 98,610.46 $ 123,263.14 $ ADMINISTRATIVE ANALYST U150 600 37.5 07/01/2024 52.9569 $ 70.5916 $ 8,605.50 $ 11,471.14 $ 103,266.02 $ 137,653.62 $ ADMINISTRATIVE COORDINATOR U130 600 37.5 07/01/2024 44.4957 $ 55.6213 $ 7,230.56 $ 9,038.47 $ 86,766.68 $ 108,461.60 $ ASSISTANT CITY ATTORNEY1 U316 600 37.5 07/01/2024 83.4670 $ 111.2891 $ 13,563.40 $ 18,084.47 $ 162,760.78 $ 217,013.68 $ ASSISTANT CITY MANAGER1 U190 600 37.5 11/26/2024 116.8286 $ 155.7323 $ 18,984.66 $ 25,306.49 $ 227,815.90 $ 303,677.92 $ ASSISTANT ENGINEER U515 600 37.5 07/01/2024 56.8050 $ 71.0000 $ 9,230.82 $ 11,537.50 $ 110,769.88 $ 138,450.00 $ ASSISTANT PLANNER U720 600 37.5 07/01/2023 53.6198 $ 67.0226 $ 8,713.23 $ 10,891.18 $ 104,558.74 $ 130,694.20 $ ASSOCIATE ENGINEER U516 600 37.5 07/01/2024 63.2352 $ 79.0439 $ 10,275.72 $ 12,844.63 $ 123,308.64 $ 154,135.54 $ ASSOCIATE PLANNER U721 600 37.5 07/01/2023 59.7143 $ 74.6365 $ 9,703.57 $ 12,128.44 $ 116,442.82 $ 145,541.24 $ CHIEF BUILDING OFFICIAL1 U195 600 37.5 05/13/2025 77.1890 $ 102.8929 $ 12,543.22 $ 16,720.10 $ 150,518.68 $ 200,641.22 $ CITY CLERK 1 U225 600 37.5 07/01/2024 71.2537 $ 94.7674 $ 11,578.73 $ 15,399.71 $ 138,944.78 $ 184,796.56 $ CITY/DISTRICT ENGINEER 1 U200 600 37.5 07/01/2024 83.6752 $ 111.5389 $ 13,597.22 $ 18,125.08 $ 163,166.64 $ 217,500.92 $ DEPARTMENT DIRECTOR 1 D100 300 37.5 07/15/2024 106.2078 $ 141.5748 $ 17,258.78 $ 23,005.91 $ 207,105.34 $ 276,070.86 $ DEPUTY CITY ATTORNEY U315 600 37.5 07/01/2024 75.8788 $ 101.1722 $ 12,330.31 $ 16,440.49 $ 147,963.66 $ 197,285.92 $ DEPUTY CITY CLERK U220 600 37.5 07/01/2024 48.5139 $ 64.6690 $ 7,883.50 $ 10,508.72 $ 94,602.04 $ 126,104.68 $ DEPUTY CITY MANAGER 1 U185 600 37.5 07/01/2024 88.0025 $ 117.3073 $ 14,300.41 $ 19,062.44 $ 171,604.94 $ 228,749.30 $ DIVISION MANAGER 1 U180 600 37.5 07/01/2023 75.1360 $ 100.1562 $ 12,209.60 $ 16,275.39 $ 146,515.20 $ 195,304.72 $ ENGINEERING SPECIALIST U510 600 37.5 07/01/2024 49.2049 $ 61.8595 $ 7,995.80 $ 10,052.16 $ 95,949.62 $ 120,625.96 $ EXECUTIVE ASSISTANT U140 600 37.5 07/01/2024 49.1894 $ 61.4843 $ 7,993.29 $ 9,991.19 $ 95,919.46 $ 119,894.32 $ INSPECTOR U610 600 37.5 07/01/2023 54.6662 $ 68.3201 $ 8,883.27 $ 11,102.02 $ 106,599.22 $ 133,224.26 $ IT NETWORK ANALYST U420 600 37.5 07/01/2023 57.9472 $ 77.2707 $ 9,416.42 $ 12,556.48 $ 112,997.04 $ 150,677.80 $ IT SPECIALIST U415 600 37.5 07/01/2023 49.2712 $ 61.5888 $ 8,006.57 $ 10,008.18 $ 96,078.84 $ 120,098.16 $ IT TECHNICIAN U410 600 37.5 07/01/2023 41.0627 $ 51.3219 $ 6,672.68 $ 8,339.80 $ 80,072.20 $ 100,077.64 $ MAINTENANCE SUPERVISOR U980 600 37.5 07/01/2023 58.9502 $ 73.6818 $ 9,579.42 $ 11,973.30 $ 114,953.02 $ 143,679.64 $ OFFICE SPECIALIST U120 600 37.5 07/01/2024 37.9163 $ 47.3972 $ 6,161.39 $ 7,702.05 $ 73,936.72 $ 92,424.54 $ OFFICE TECHNICIAN I U110 600 37.5 07/01/2024 28.4765 $ 35.5895 $ 4,627.44 $ 5,783.29 $ 55,529.24 $ 69,399.46 $ OFFICE TECHNICIAN II U111 600 37.5 07/01/2024 31.5708 $ 39.4677 $ 5,130.26 $ 6,413.51 $ 61,563.06 $ 76,962.08 $ $27,580.69
$311,952.16$330,968.30
$1,085.94$1,185.94
$13,031.28$14,231.28
$25,996.01
1 Eligible for Management Incentive Pay

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Attachment: B: Salary Range Schedule Effective 5.13.25 (2025-037 : Authorizing the Creation of the Chief City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on May 13, 2025 Effective May 13, 2025 Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum UNREPRESENTED MISCELLANEOUS EMPLOYEES (Continued)PARALEGAL U310 600 37.5 07/01/2024 46.6796 $ 58.3515 $ 7,585.44 $ 9,482.11 $ 91,025.22 $ 113,785.36 $ PLANNING SPECIALIST U710 600 37.5 07/01/2023 37.9083 $ 47.3872 $ 6,160.09 $ 7,700.42 $ 73,921.12 $ 92,405.04 $ PLANS EXAMINER U715 600 37.5 07/01/2024 58.1381 $ 72.6682 $ 9,447.45 $ 11,808.59 $ 113,369.36 $ 141,703.12 $ POLICE RECORDS SUPERVISOR U815 600 37.5 07/01/2024 54.9416 $ 68.6729 $ 8,928.01 $ 11,159.35 $ 107,136.12 $ 133,912.22 $ POLICE SERVICES TECHNICIAN I U810 600 37.5 07/01/2023 34.1731 $ 42.7018 $ 5,553.12 $ 6,939.05 $ 66,637.48 $ 83,268.64 $ POLICE SERVICES TECHNICIAN II U811 600 37.5 07/01/2023 38.1223 $ 47.6547 $ 6,194.87 $ 7,743.88 $ 74,338.42 $ 92,926.60 $ PROGRAM MANAGER1 U170 600 37.5 07/01/2023 62.9174 $ 83.8901 $ 10,224.09 $ 13,632.15 $ 122,689.06 $ 163,585.76 $ RECREATION COORDINATOR U915 600 37.5 07/01/2024 44.4957 $ 55.6213 $ 7,230.56 $ 9,038.47 $ 86,766.68 $ 108,461.60 $ RECREATION SUPERVISOR U920 600 37.5 07/01/2024 56.8461 $ 71.0514 $ 9,237.50 $ 11,545.86 $ 110,849.96 $ 138,550.36 $ RECREATION TECHNICIAN U910 600 37.5 07/01/2024 33.7407 $ 42.1676 $ 5,482.86 $ 6,852.24 $ 65,794.30 $ 82,226.82 $ SENIOR ADMINISTRATIVE ANALYST U160 600 37.5 07/01/2024 62.1272 $ 77.6482 $ 10,095.67 $ 12,617.84 $ 121,148.04 $ 151,414.12 $ SENIOR CIVIL ENGINEER U520 600 37.5 07/01/2024 76.1497 $ 95.1872 $ 12,374.33 $ 15,467.92 $ 148,491.98 $ 185,615.04 $ SENIOR INSPECTOR U615 600 37.5 07/01/2023 60.8750 $ 76.0826 $ 9,892.20 $ 12,363.43 $ 118,706.38 $ 148,361.20 $ SENIOR PLANNER U725 600 37.5 07/01/2023 61.7931 $ 82.3909 $ 10,041.37 $ 13,388.53 $ 120,496.48 $ 160,662.32 $ SUPERVISING INSPECTOR U620 600 37.5 07/01/2023 63.5026 $ 84.6787 $ 10,319.18 $ 13,760.28 $ 123,830.20 $ 165,123.40 $ UNREPRESENTED SWORN MANAGEMENT EMPLOYEESPOLICE CAPTAIN U825 610 40.0 07/15/2024 111.6791 $ 137.1127 $ 19,357.72 $ 23,766.21 $ 232,292.58 $ 285,194.52 $ POLICE CHIEF D105 300 40.0 07/15/2024 122.8470 $ 150.8240 $ 21,293.48 $ 26,142.83 $ 255,521.76 $ 313,713.92 $ POLICE LIEUTENANT U820 610 40.0 07/15/2024 Step 1 103.8876 $ Step 1 18,007.19 $ Step 1 216,086.26 $ Step 2 109.3553 $ Step 2 18,954.91 $ Step 2 227,458.92 $ Step 3 $ 115.1109 Step 3 19,952.55 $ Step 3 $ 239,430.62Step 4 $ 121.1693 Step 4 21,002.67 $ Step 4 $ 252,032.04Step 5 $ 127.5467 Step 5 22,108.10 $ Step 5 $ 265,297.24 1 Eligible for Management Incentive Pay

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Attachment: B: Salary Range Schedule Effective 5.13.25 (2025-037 : Authorizing the Creation of the Chief City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on May 13, 2025 Effective May 13, 2025 Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum SEIU LOCAL 1021ELECTRICIAN I M200 500 37.5 07/01/2024 41.2404 $ 51.5503 $ 6,701.57 $ 8,376.92 $ 80,418.78 $ 100,523.02 $ ELECTRICIAN II M201 500 37.5 07/01/2024 45.3644 $ 56.7053 $ 7,371.72 $ 9,214.62 $ 88,460.58 $ 110,575.40 $ MAINTENANCE ASSISTANT M105 500 37.5 07/01/2024 30.3516 $ 37.9325 $ 4,932.14 $ 6,164.04 $ 59,185.62 $ 73,968.44 $ MAINTENANCE COORDINATOR M120 500 37.5 07/01/2024 47.2024 $ 59.0050 $ 7,670.39 $ 9,588.32 $ 92,044.68 $ 115,059.88 $ MAINTENANCE TECHNICIAN I M110 500 37.5 07/01/2024 33.9786 $ 42.4775 $ 5,521.53 $ 6,902.59 $ 66,258.40 $ 82,831.06 $ MAINTENANCE TECHNICIAN II M111 500 37.5 07/01/2024 37.9396 $ 47.4153 $ 6,165.19 $ 7,704.99 $ 73,982.22 $ 92,459.90 $ MAINTENANCE SPECIALIST M115 500 37.5 07/01/2024 42.3356 $ 52.9129 $ 6,879.54 $ 8,598.35 $ 82,554.42 $ 103,180.22 $ Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum SAN RAMON POLICE OFFICERS ASSOCIATION Hourly Rate Monthly Rate Annual Rate POLICE OFFICER P105 400 40.0 07/15/2024 Step 1 62.7604 $ Step 1 10,878.47 $ Step 1 130,541.58 $ Step 2 65.8984 $ Step 2 11,422.39 $ Step 2 137,068.62 $ Step 3 $ 69.1933 Step 3 $ 11,993.50 Step 3 $ 143,921.96Step 4 $ 72.6530 Step 4 $ 12,593.19 Step 4 $ 151,118.24Step 5 $ 76.2856 Step 5 $ 13,222.84 Step 5 $ 158,674.10 POLICE CORPORAL P110 400 40.0 07/15/2024 Step 1 69.0364 $ Step 1 11,966.31 $ Step 1 143,595.66 $ Step 2 72.4882 $ Step 2 12,564.63 $ Step 2 150,775.56 $ Step 3 76.1126 $ Step 3 13,192.86 $ Step 3 158,314.26 $ Step 4 79.9183 $ Step 4 13,852.50 $ Step 4 166,229.96 $ Step 5 83.9142 $ Step 5 14,545.14 $ Step 5 174,541.64 $ POLICE SERGEANT P115 400 40.0 07/15/2024 Step 1 75.9400 $ Step 1 13,162.93 $ Step 1 157,955.20 $ Step 2 79.7370 $ Step 2 13,821.08 $ Step 2 165,852.96 $ Step 3 $ 83.7239 Step 3 $ 14,512.14 Step 3 $ 174,145.66Step 4 $ 87.9100 Step 4 $ 15,237.73 Step 4 $ 182,852.80Step 5 $ 92.3055 Step 5 $ 15,999.62 Step 5 $ 191,995.44 1 Eligible for Management Incentive Pay

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Attachment: B: Salary Range Schedule Effective 5.13.25 (2025-037 : Authorizing the Creation of the Chief City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on May 13, 2025 Effective May 13, 2025 Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum MISCELLANEOUS TEMPORARY CLASSIFICATIONSACTIVITY MANAGER X316 700 Varies 01/01/2025 21.5000 $ 25.8000 $ ASSIST ACTIVITY MANAGER X315 700 Varies 01/01/2025 19.3500 $ 23.2200 $ ASSISTANT POOL MANAGER X355 700 Varies 01/01/2025 20.2500 $ 24.3000 $ BUILDING ATTENDANT I X320 700 Varies 01/01/2025 18.4500 $ 22.1400 $ BUILDING ATTENDANT II X321 700 Varies 01/01/2025 20.5000 $ 24.6000 $ CASHIER X330 700 Varies 01/01/2025 16.5000 $ 19.8000 $
INTERN X150 700 Varies 01/01/2024 16.5000 $ 16.5000 $
LIFEGUARD I X335 700 Varies 01/01/2025 17.0000 $ 20.4000 $ LIFEGUARD II X336 700 Varies 01/01/2025 18.7000 $ 22.4400 $ NUTRITION PROGRAM ASSIST X325 700 Varies 01/01/2025 19.3500 $ 23.2200 $ OFFICE ASSISTANT X331 700 Varies 01/01/2025 20.5000 $ 24.6000 $ POLICE RECRUIT X100 700 Varies 03/12/2019 - $ 32.5800 $ POOL MANAGER X356 700 Varies 01/01/2025 22.5000 $ 27.0000 $ PROGRAM SPECIALIST X360 700 Varies 01/01/2025 24.0000 $ 28.8000 $ RECREATION LEADER I X310 700 Varies 01/01/2025 16.5000 $ 19.8000 $ RECREATION LEADER II X311 700 Varies 01/01/2025 18.1500 $ 21.7800 $ SEASONAL MAINTENANCE WORKER X200 700 Varies 03/12/2019 16.5000 $ 20.3400 $ SENIOR LIFEGUARD X340 700 Varies 01/01/2025 19.1300 $ 22.9500 $ SWIM INSTRUCTOR X345 700 Varies 01/01/2025 18.7000 $ 28.8000 $ 1 Eligible for Management Incentive Pay

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Attachment: B: Salary Range Schedule Effective 5.13.25 (2025-037 : Authorizing the Creation of the Chief

CITY COUNCIL STAFF REPORT
DATE: May 13, 2025
TO: City Council/City Manager
FROM: Scott Koll, Assistant City Manager
By: Megan O'Donoghue, Human Resources Manager
SUBJECT: RESOLUTION NO. 2025-038 - Authorizing Execution of Amendment No. 3 to the Unrepresented Miscellaneous Employees Salary and Benefits Resolution, Amendment No. 1 to the Unrepresented Executive Employees Salary and Benefits Agreement, and Corresponding Update to the FY 24/25 Salary Schedule

RECOMMENDED ACTION
Staff recommends approval of the Resolution authorizing execution of Amendment No. 3 to the Unrepresented Miscellaneous Employees Salary and Benefits Resolution and Amendment No. 1 to the Unrepresented Executive Employees Salary and Benefits Agreement, as well as the corresponding updates to the FY 2024/25 Salary Schedule.

BACKGROUND/DISCUSSION

BACKGROUND
The California Public Employees’ Retirement System (CalPERS) defines compensation categories that determine pensionable earnings for public employees. These categories include base salary and various forms of special compensation, which must meet specific criteria to be reportable under CalPERS regulations. The City of San Ramon must report compensation to CalPERS as specified in California Code of Regulations (CCR) or Cal-PERS circulars.

Categories of Compensation
CalPERS recognizes several types of compensation, including but not limited to:
• Base Salary – The standard rate of pay for an employee’s position. • Special Compensation – Additional earnings tied to specific duties, skills, or work conditions. This includes educational incentives, longevity pay, and management incentive pay.
• Uniform Allowances and Other Benefits – Certain allowances may be reportable, depending on classification and purpose.

Management Incentive Pay

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Management incentive pay is classified as special compensation and is generally provided to management-exempt employees as part of their compensation structure.

Considerations for Reporting
Public agencies must ensure that management incentive pay aligns with CalPERS guidelines to avoid reporting errors. Compensation must be reported in the pay period in which it is earned, rather than as a lump sum, to maintain compliance with pension calculations.

DISCUSSION
On July 1, 2018, by Resolution No. 2018-102, the City Council approved and executed a Salary and Benefit Resolution outlining terms and conditions of employment for Unrepresented Miscellaneous Employees, including the addition of Management Incentive Pay at a rate not to exceed two-hundred-fifty dollars ($250) per pay period, at the City Manager’s discretion, for management-level employees. Management Incentive Pay has been included in subsequent Salary and Benefits Resolutions for Unrepresented Miscellaneous Employees approved by the City Council, as well as the Unrepresented Executive Employees Salary and Benefits Agreement approved by the City Council on November 26, 2024, by Resolution No. 2024-110. Most importantly, the City’s practice of providing Management Incentive Pay to unrepresented, management-level employees is longstanding, beginning long before it was codified in the Unrepresented Miscellaneous Employees Salary and Benefits Resolution in 2018.

While this specialty pay may not be reported as special compensation for the City’s PEPRA CalPERS Members, the City has always intended to report Management Incentive Pay as special compensation for the City’s Classic CalPERS Members. However, CalPERS representatives recently informed the City that the current structure of Management Incentive Pay does not meet the requirements of special compensation, as outlined in CCR 571(a)(1)--“Definition of Special Compensation.” As such, staff have updated the language regarding Management Incentive Pay in both the Unrepresented Miscellaneous Employees Salary and Benefits Resolution and Unrepresented Executive Employees Salary and Benefits Agreement to be compliant with CCR 571(a)(1), as follows:

Unrepresented Miscellaneous Employees Salary and Benefits Resolution: Section 5 – Compensation, 5.10 – Management Incentive Pay:

Due to the inherent additional and unpredictable duties required for employees in management positions, the City will provide Management Incentive Pay to all employees in the following job classifications as follows:

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Employees in the job classifications of Police Chief, Police Captain, and Police Lieutenant were only eligible for Management Incentive Pay through July 15, 2024.

In accordance with CCR 571(a)(1), Management Incentive Pay is defined as compensation granted to management employees in the form of additional time off or extra pay due to the unique nature of their job. Employees within the group cannot have the option to take time off or receive extra pay. This compensation will be reported periodically as earned and must be for duties performed during normal work hours.

This language is effective July 1, 2000, codifying the City’s past practice.

Unrepresented Executive Employees Salary and Benefits Agreement: Section 4 – Compensation,

4.7 – Management Incentive Pay:

Rate Job Classifications
$230.77/pay period City Manager, City Attorney, Assistant City Manager, and Department Director
In accordance with CCR 571(a)(1), Management Incentive Pay is defined as compensation granted to management employees in the form of additional time off or extra pay due to the unique nature of their job. Employees within the group cannot have the option to take time off or receive extra pay. This compensation will be reported periodically as earned and must be for duties performed during normal work hours.

This language is effective July 1, 2000, codifying the City’s past practice.

Amendment No. 3 to the Unrepresented Miscellaneous Employees Salary and Benefits Resolution, Amendment No. 1 to the Unrepresented Executive Employees Salary and Benefits Agreement, and the updated FY 2024/25 salary schedule incorporate these proposed changes with a retroactive effective date to memorialize the City’s long-standing practice. Effective May 5, 2025, the City will make adjustments to three (3) employees currently receiving Management Incentive Pay at a different rate than listed in the updated language and commence Management Incentive Pay for up to eight (8) positions not yet receiving this specialty pay.

FISCAL ANALYSIS
This action if approved would increase salary appropriations by $2,100 for the final two (2) months of FY 2024/25, which will be offset by vacancy savings in the same department cost centers. The current annual cost of Management Incentive Pay is up to $81,600/annually or $6,800/month; with the proposed adjustments and additions, Management Incentive Pay will cost up to $94,800/annually or $7,900/month, for a total increase of $13,200/annually or $1,100/month.

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STEPS FOLLOWING APPROVAL
This action will ratify and execute Amendment No. 3 of the Unrepresented Miscellaneous Employees Salary and Benefits Resolution, Amendment No. 1 of the Unrepresented Executive Employees Salary and Benefits Agreement, and the updated FY 2024/25 salary schedule. Staff will implement the new amendments and salary schedule, which will also be posted on the City’s intranet and external web page for access by others.

ATTACHMENT
Exhibit 1: Amendment No 3 to Unrep Misc EEs Resolution_May 2025_Mgmt Incentive Pay Exhibit 2: Amendment No 1 to Unrep Exec EEs Agreement_May 2025_Mgmt Incentive Pay Exhibit 3: Salary Range Schedule Effective 5.13.25

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RESOLUTION NO. 2025-038

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING EXECUTION OF AMENDMENT NO. 3 TO THE UNREPRESENTED

MISCELLANEOUS EMPLOYEES SALARY AND BENEFITS RESOLUTION, AMENDMENT NO. 1 TO THE UNREPRESENTED EXECUTIVE EMPLOYEES

SALARY AND BENEFITS AGREEMENT, AND CORRESPONDING UPDATE TO THE FY 24/25 SALARY SCHEDULE
WHEREAS, by Resolution No. 2018-102, the City executed the City of San Ramon Unrepresented Miscellaneous Employees Salary and Benefits Resolution, which included Management Incentive Pay for management-level employees at the City Manager’s discretion; and
WHEREAS, Management Incentive Pay has been included in subsequently executed Salary and Benefits Resolutions for Unrepresented Miscellaneous Employees (collectively, the “Salary and Benefits Resolution”), and the Unrepresented Executive Employees Salary and Benefits Agreement (“Executive Agreement”) executed by Resolution No. 2024-110; and WHEREAS, the City has a longstanding practice of providing Management Incentive Pay to management-level employees, beginning prior to the codification in 2018; and WHEREAS, since the inception of this specialty pay, the City has intended to report Management Incentive Pay as special compensation for Classic CalPERS Members, which requires a specific structure per CCR 571(a)(1); and
WHEREAS, the current language pertaining to Management Incentive Pay in the Salary and Benefits Resolution did not adhere to the requirements set forth in CCR 571(a)(1); and WHEREAS, to comply with CCR571(a)(1), the proposed Amendment No. 3 to the City of San Ramon Unrepresented Miscellaneous Employees Salary and Benefits Resolution (Exhibit 1) amends Section 5 of the Salary and Benefits Resolution to read as follows:

Unrepresented Miscellaneous Employees Salary and Benefits Resolution: Section 5 - Compensation, 5.10 - Management Incentive Pay:

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Building
Official, Division Manager, City Clerk, Assistant City
Attorney, Program Manager, Police Captain*, and Police
Lieutenant*
Employees in the job classifications of Police Chief, Police Captain, and Police Lieutenant were only eligible for Management Incentive Pay through July 15, 2024.

This language is effective July 1, 2000, codifying the City’s past practice.

And
WHEREAS, the current language pertaining to Management Incentive Pay in the Executive Agreement did not adhere to the requirements set forth in CCR 571(a)(1); and WHEREAS, to comply with CCR571(a)(1), the proposed Amendment No. 1 to the City of San Ramon Unrepresented Executive Employees Salary and Benefits Agreement (Exhibit 2) amends the Management Incentive Pay language of the Executive Agreement to read as follows:

Unrepresented Executive Employees Salary and Benefits Agreement: Section 4 - Compensation, 4.7 - Management Incentive Pay:

This language is effective July 1, 2000, codifying the City’s past practice.

And

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WHEREAS, effective May 5, 2025, the City will make adjustments to three (3) employees currently receiving Management Incentive Pay at a different rate than listed in the updated language and commence Management Incentive Pay for up to eight (8) positions not yet receiving this specialty pay.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the execution of Amendment No. 3 to the City of San Ramon Unrepresented Miscellaneous Employees Salary and Benefits Resolution (Exhibit 1), Amendment No. 1 to the City of San Ramon Unrepresented Executive Employees Salary and Benefits Agreement (Exhibit 2), and the updated FY 2024/25 salary schedule (Exhibit 3) to reflect updated language regarding Management Incentive Pay in compliance with CCR 571(a)(1).

PASSED, APPROVED AND ADOPTED at the meeting of May 13, 2025, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Mark Armstrong, Mayor
ATTEST:
_____
Christina Franco, City Clerk
Exhibit 1: Unrepresented Miscellaneous Employees Salary and Benefits Resolution, Amendment No. 3
Exhibit 2: Unrepresented Executive Employees Salary and Benefits Agreement, Amendment No. 1 Exhibit 3: FY 2024/25 Salary Schedule

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Unrep. Misc. Employees Salary and Benefits Resolution
Amendment No. 3
May 13, 2025
AMENDMENT NO. 3 TO THE CITY OF SAN RAMON UNREPRESENTED

MISCELLANEOUS EMPLOYEES SALARY AND BENEFITS RESOLUTION
Section 5, Compensation is amended as follows:

Section 5 COMPENSATION
…

5.10 Management Incentive Pay
Due to the inherent additional and unpredictable duties required for employees in management positions, the City will provide Management Incentive Pay to all employees in the following job classifications as follows:

Rate Job Classifications
$230.77/pay period City Manager, City Attorney, Assistant City Manager, Department Director, and Police Chief*
$92.31/pay period Deputy City Manager, City/District Engineer, Chief Building Official, Division Manager, City Clerk, Assistant City Attorney, Program Manager, Police Captain*, and
Police Lieutenant*
Employees in the job classifications of Police Chief, Police Captain, and Police Lieutenant were only eligible for Management Incentive Pay through July 15, 2024.

This language is effective July 1, 2000, codifying the City’s past practice.

Dated: May 13, 2025
City of San Ramon
By: Steven Spedowfski, City Manager
Attest:

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Attachment: Exhibit 1: Amendment No 3 to Unrep Misc EEs Resolution_May 2025_Mgmt Incentive Pay (2025-038 : Authorizing Amendments Unrep. Misc. Employees Salary and Benefits Resolution
Amendment No. 3
May 13, 2025
___________________________________
Christina Franco, City Clerk

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Attachment: Exhibit 1: Amendment No 3 to Unrep Misc EEs Resolution_May 2025_Mgmt Incentive Pay (2025-038 : Authorizing Amendments Unrep. Misc. Employees Salary and Benefits Resolution
Amendment No. 1
May 13, 2025
AMENDMENT NO. 1 TO THE CITY OF SAN RAMON UNREPRESENTED

EXECUTIVE EMPLOYEES SALARY AND BENEFITS AGREEMENT
Section 4, Compensation is amended as follows:

Section 4 COMPENSATION
…

4.7 Management Incentive Pay
Due to the inherent additional and unpredictable duties required for employees in management positions, the City will provide Management Incentive Pay to all employees in the following job classifications as follows:

This language is effective July 1, 2000, codifying the City’s past practice.

Dated: May 13, 2025
City of San Ramon
By: Steven Spedowfski, City Manager
Attest:
___________________________________
Christina Franco, City Clerk

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Attachment: Exhibit 2: Amendment No 1 to Unrep Exec EEs Agreement_May 2025_Mgmt Incentive Pay (2025-038 : Authorizing Amendments City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on May 13, 2025 Effective May 13, 2025 Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum ELECTED OFFICIALSCITY COUNCIL (Ordinance No. 365) E100 100 N/A 12/01/2024MAYOR (Ordinance No. 365) E105 100 N/A 12/01/2024APPOINTED EMPLOYEESCITY ATTORNEY1 (Reso 2024-107) A100 200 N/A 09/25/2024 CITY MANAGER1 (Reso 2024-109) A105 200 N/A 07/15/2024
UNREPRESENTED MISCELLANEOUS EMPLOYEESACCOUNTANT U210 600 37.5 07/01/2024 50.5695 $ 63.2119 $ 8,217.54 $ 10,271.93 $ 98,610.46 $ 123,263.14 $ ADMINISTRATIVE ANALYST U150 600 37.5 07/01/2024 52.9569 $ 70.5916 $ 8,605.50 $ 11,471.14 $ 103,266.02 $ 137,653.62 $ ADMINISTRATIVE COORDINATOR U130 600 37.5 07/01/2024 44.4957 $ 55.6213 $ 7,230.56 $ 9,038.47 $ 86,766.68 $ 108,461.60 $ ASSISTANT CITY ATTORNEY1 U316 600 37.5 07/01/2024 83.4670 $ 111.2891 $ 13,563.40 $ 18,084.47 $ 162,760.78 $ 217,013.68 $ ASSISTANT CITY MANAGER1 U190 600 37.5 11/26/2024 116.8286 $ 155.7323 $ 18,984.66 $ 25,306.49 $ 227,815.90 $ 303,677.92 $ ASSISTANT ENGINEER U515 600 37.5 07/01/2024 56.8050 $ 71.0000 $ 9,230.82 $ 11,537.50 $ 110,769.88 $ 138,450.00 $ ASSISTANT PLANNER U720 600 37.5 07/01/2023 53.6198 $ 67.0226 $ 8,713.23 $ 10,891.18 $ 104,558.74 $ 130,694.20 $ ASSOCIATE ENGINEER U516 600 37.5 07/01/2024 63.2352 $ 79.0439 $ 10,275.72 $ 12,844.63 $ 123,308.64 $ 154,135.54 $ ASSOCIATE PLANNER U721 600 37.5 07/01/2023 59.7143 $ 74.6365 $ 9,703.57 $ 12,128.44 $ 116,442.82 $ 145,541.24 $ CHIEF BUILDING OFFICIAL1 U195 600 37.5 05/13/2025 77.1890 $ 102.8929 $ 12,543.22 $ 16,720.10 $ 150,518.68 $ 200,641.22 $ CITY CLERK 1 U225 600 37.5 07/01/2024 71.2537 $ 94.7674 $ 11,578.73 $ 15,399.71 $ 138,944.78 $ 184,796.56 $ CITY/DISTRICT ENGINEER 1 U200 600 37.5 07/01/2024 83.6752 $ 111.5389 $ 13,597.22 $ 18,125.08 $ 163,166.64 $ 217,500.92 $ DEPARTMENT DIRECTOR 1 D100 300 37.5 07/15/2024 106.2078 $ 141.5748 $ 17,258.78 $ 23,005.91 $ 207,105.34 $ 276,070.86 $ DEPUTY CITY ATTORNEY U315 600 37.5 07/01/2024 75.8788 $ 101.1722 $ 12,330.31 $ 16,440.49 $ 147,963.66 $ 197,285.92 $ DEPUTY CITY CLERK U220 600 37.5 07/01/2024 48.5139 $ 64.6690 $ 7,883.50 $ 10,508.72 $ 94,602.04 $ 126,104.68 $ DEPUTY CITY MANAGER 1 U185 600 37.5 07/01/2024 88.0025 $ 117.3073 $ 14,300.41 $ 19,062.44 $ 171,604.94 $ 228,749.30 $ DIVISION MANAGER 1 U180 600 37.5 07/01/2023 75.1360 $ 100.1562 $ 12,209.60 $ 16,275.39 $ 146,515.20 $ 195,304.72 $ ENGINEERING SPECIALIST U510 600 37.5 07/01/2024 49.2049 $ 61.8595 $ 7,995.80 $ 10,052.16 $ 95,949.62 $ 120,625.96 $ EXECUTIVE ASSISTANT U140 600 37.5 07/01/2024 49.1894 $ 61.4843 $ 7,993.29 $ 9,991.19 $ 95,919.46 $ 119,894.32 $ INSPECTOR U610 600 37.5 07/01/2023 54.6662 $ 68.3201 $ 8,883.27 $ 11,102.02 $ 106,599.22 $ 133,224.26 $ IT NETWORK ANALYST U420 600 37.5 07/01/2023 57.9472 $ 77.2707 $ 9,416.42 $ 12,556.48 $ 112,997.04 $ 150,677.80 $ IT SPECIALIST U415 600 37.5 07/01/2023 49.2712 $ 61.5888 $ 8,006.57 $ 10,008.18 $ 96,078.84 $ 120,098.16 $ IT TECHNICIAN U410 600 37.5 07/01/2023 41.0627 $ 51.3219 $ 6,672.68 $ 8,339.80 $ 80,072.20 $ 100,077.64 $ MAINTENANCE SUPERVISOR U980 600 37.5 07/01/2023 58.9502 $ 73.6818 $ 9,579.42 $ 11,973.30 $ 114,953.02 $ 143,679.64 $ OFFICE SPECIALIST U120 600 37.5 07/01/2024 37.9163 $ 47.3972 $ 6,161.39 $ 7,702.05 $ 73,936.72 $ 92,424.54 $ OFFICE TECHNICIAN I U110 600 37.5 07/01/2024 28.4765 $ 35.5895 $ 4,627.44 $ 5,783.29 $ 55,529.24 $ 69,399.46 $ OFFICE TECHNICIAN II U111 600 37.5 07/01/2024 31.5708 $ 39.4677 $ 5,130.26 $ 6,413.51 $ 61,563.06 $ 76,962.08 $ $27,580.69
$311,952.16$330,968.30
$1,085.94$1,185.94
$13,031.28$14,231.28
$25,996.01
1 Eligible for Management Incentive Pay

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Attachment: Exhibit 3: Salary Range Schedule Effective 5.13.25 (2025-038 : Authorizing Amendments City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on May 13, 2025 Effective May 13, 2025 Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum UNREPRESENTED MISCELLANEOUS EMPLOYEES (Continued)PARALEGAL U310 600 37.5 07/01/2024 46.6796 $ 58.3515 $ 7,585.44 $ 9,482.11 $ 91,025.22 $ 113,785.36 $ PLANNING SPECIALIST U710 600 37.5 07/01/2023 37.9083 $ 47.3872 $ 6,160.09 $ 7,700.42 $ 73,921.12 $ 92,405.04 $ PLANS EXAMINER U715 600 37.5 07/01/2024 58.1381 $ 72.6682 $ 9,447.45 $ 11,808.59 $ 113,369.36 $ 141,703.12 $ POLICE RECORDS SUPERVISOR U815 600 37.5 07/01/2024 54.9416 $ 68.6729 $ 8,928.01 $ 11,159.35 $ 107,136.12 $ 133,912.22 $ POLICE SERVICES TECHNICIAN I U810 600 37.5 07/01/2023 34.1731 $ 42.7018 $ 5,553.12 $ 6,939.05 $ 66,637.48 $ 83,268.64 $ POLICE SERVICES TECHNICIAN II U811 600 37.5 07/01/2023 38.1223 $ 47.6547 $ 6,194.87 $ 7,743.88 $ 74,338.42 $ 92,926.60 $ PROGRAM MANAGER1 U170 600 37.5 07/01/2023 62.9174 $ 83.8901 $ 10,224.09 $ 13,632.15 $ 122,689.06 $ 163,585.76 $ RECREATION COORDINATOR U915 600 37.5 07/01/2024 44.4957 $ 55.6213 $ 7,230.56 $ 9,038.47 $ 86,766.68 $ 108,461.60 $ RECREATION SUPERVISOR U920 600 37.5 07/01/2024 56.8461 $ 71.0514 $ 9,237.50 $ 11,545.86 $ 110,849.96 $ 138,550.36 $ RECREATION TECHNICIAN U910 600 37.5 07/01/2024 33.7407 $ 42.1676 $ 5,482.86 $ 6,852.24 $ 65,794.30 $ 82,226.82 $ SENIOR ADMINISTRATIVE ANALYST U160 600 37.5 07/01/2024 62.1272 $ 77.6482 $ 10,095.67 $ 12,617.84 $ 121,148.04 $ 151,414.12 $ SENIOR CIVIL ENGINEER U520 600 37.5 07/01/2024 76.1497 $ 95.1872 $ 12,374.33 $ 15,467.92 $ 148,491.98 $ 185,615.04 $ SENIOR INSPECTOR U615 600 37.5 07/01/2023 60.8750 $ 76.0826 $ 9,892.20 $ 12,363.43 $ 118,706.38 $ 148,361.20 $ SENIOR PLANNER U725 600 37.5 07/01/2023 61.7931 $ 82.3909 $ 10,041.37 $ 13,388.53 $ 120,496.48 $ 160,662.32 $ SUPERVISING INSPECTOR U620 600 37.5 07/01/2023 63.5026 $ 84.6787 $ 10,319.18 $ 13,760.28 $ 123,830.20 $ 165,123.40 $ UNREPRESENTED SWORN MANAGEMENT EMPLOYEESPOLICE CAPTAIN U825 610 40.0 07/15/2024 111.6791 $ 137.1127 $ 19,357.72 $ 23,766.21 $ 232,292.58 $ 285,194.52 $ POLICE CHIEF D105 300 40.0 07/15/2024 122.8470 $ 150.8240 $ 21,293.48 $ 26,142.83 $ 255,521.76 $ 313,713.92 $ POLICE LIEUTENANT U820 610 40.0 07/15/2024 Step 1 103.8876 $ Step 1 18,007.19 $ Step 1 216,086.26 $ Step 2 109.3553 $ Step 2 18,954.91 $ Step 2 227,458.92 $ Step 3 $ 115.1109 Step 3 19,952.55 $ Step 3 $ 239,430.62Step 4 $ 121.1693 Step 4 21,002.67 $ Step 4 $ 252,032.04Step 5 $ 127.5467 Step 5 22,108.10 $ Step 5 $ 265,297.24 1 Eligible for Management Incentive Pay

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Attachment: Exhibit 3: Salary Range Schedule Effective 5.13.25 (2025-038 : Authorizing Amendments City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on May 13, 2025 Effective May 13, 2025 Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum SEIU LOCAL 1021ELECTRICIAN I M200 500 37.5 07/01/2024 41.2404 $ 51.5503 $ 6,701.57 $ 8,376.92 $ 80,418.78 $ 100,523.02 $ ELECTRICIAN II M201 500 37.5 07/01/2024 45.3644 $ 56.7053 $ 7,371.72 $ 9,214.62 $ 88,460.58 $ 110,575.40 $ MAINTENANCE ASSISTANT M105 500 37.5 07/01/2024 30.3516 $ 37.9325 $ 4,932.14 $ 6,164.04 $ 59,185.62 $ 73,968.44 $ MAINTENANCE COORDINATOR M120 500 37.5 07/01/2024 47.2024 $ 59.0050 $ 7,670.39 $ 9,588.32 $ 92,044.68 $ 115,059.88 $ MAINTENANCE TECHNICIAN I M110 500 37.5 07/01/2024 33.9786 $ 42.4775 $ 5,521.53 $ 6,902.59 $ 66,258.40 $ 82,831.06 $ MAINTENANCE TECHNICIAN II M111 500 37.5 07/01/2024 37.9396 $ 47.4153 $ 6,165.19 $ 7,704.99 $ 73,982.22 $ 92,459.90 $ MAINTENANCE SPECIALIST M115 500 37.5 07/01/2024 42.3356 $ 52.9129 $ 6,879.54 $ 8,598.35 $ 82,554.42 $ 103,180.22 $ Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum Monthly Minimum Monthly Maximum Annual Minimum Annual Maximum SAN RAMON POLICE OFFICERS ASSOCIATION Hourly Rate Monthly Rate Annual Rate POLICE OFFICER P105 400 40.0 07/15/2024 Step 1 62.7604 $ Step 1 10,878.47 $ Step 1 130,541.58 $ Step 2 65.8984 $ Step 2 11,422.39 $ Step 2 137,068.62 $ Step 3 $ 69.1933 Step 3 $ 11,993.50 Step 3 $ 143,921.96Step 4 $ 72.6530 Step 4 $ 12,593.19 Step 4 $ 151,118.24Step 5 $ 76.2856 Step 5 $ 13,222.84 Step 5 $ 158,674.10 POLICE CORPORAL P110 400 40.0 07/15/2024 Step 1 69.0364 $ Step 1 11,966.31 $ Step 1 143,595.66 $ Step 2 72.4882 $ Step 2 12,564.63 $ Step 2 150,775.56 $ Step 3 76.1126 $ Step 3 13,192.86 $ Step 3 158,314.26 $ Step 4 79.9183 $ Step 4 13,852.50 $ Step 4 166,229.96 $ Step 5 83.9142 $ Step 5 14,545.14 $ Step 5 174,541.64 $ POLICE SERGEANT P115 400 40.0 07/15/2024 Step 1 75.9400 $ Step 1 13,162.93 $ Step 1 157,955.20 $ Step 2 79.7370 $ Step 2 13,821.08 $ Step 2 165,852.96 $ Step 3 $ 83.7239 Step 3 $ 14,512.14 Step 3 $ 174,145.66Step 4 $ 87.9100 Step 4 $ 15,237.73 Step 4 $ 182,852.80Step 5 $ 92.3055 Step 5 $ 15,999.62 Step 5 $ 191,995.44 1 Eligible for Management Incentive Pay

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Attachment: Exhibit 3: Salary Range Schedule Effective 5.13.25 (2025-038 : Authorizing Amendments City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on May 13, 2025 Effective May 13, 2025 Job Classification Job Class Code Group Code Work Week Effective Date Hourly Minimum Hourly Maximum MISCELLANEOUS TEMPORARY CLASSIFICATIONSACTIVITY MANAGER X316 700 Varies 01/01/2025 21.5000 $ 25.8000 $ ASSIST ACTIVITY MANAGER X315 700 Varies 01/01/2025 19.3500 $ 23.2200 $ ASSISTANT POOL MANAGER X355 700 Varies 01/01/2025 20.2500 $ 24.3000 $ BUILDING ATTENDANT I X320 700 Varies 01/01/2025 18.4500 $ 22.1400 $ BUILDING ATTENDANT II X321 700 Varies 01/01/2025 20.5000 $ 24.6000 $ CASHIER X330 700 Varies 01/01/2025 16.5000 $ 19.8000 $
INTERN X150 700 Varies 01/01/2024 16.5000 $ 16.5000 $
LIFEGUARD I X335 700 Varies 01/01/2025 17.0000 $ 20.4000 $ LIFEGUARD II X336 700 Varies 01/01/2025 18.7000 $ 22.4400 $ NUTRITION PROGRAM ASSIST X325 700 Varies 01/01/2025 19.3500 $ 23.2200 $ OFFICE ASSISTANT X331 700 Varies 01/01/2025 20.5000 $ 24.6000 $ POLICE RECRUIT X100 700 Varies 03/12/2019 - $ 32.5800 $ POOL MANAGER X356 700 Varies 01/01/2025 22.5000 $ 27.0000 $ PROGRAM SPECIALIST X360 700 Varies 01/01/2025 24.0000 $ 28.8000 $ RECREATION LEADER I X310 700 Varies 01/01/2025 16.5000 $ 19.8000 $ RECREATION LEADER II X311 700 Varies 01/01/2025 18.1500 $ 21.7800 $ SEASONAL MAINTENANCE WORKER X200 700 Varies 03/12/2019 16.5000 $ 20.3400 $ SENIOR LIFEGUARD X340 700 Varies 01/01/2025 19.1300 $ 22.9500 $ SWIM INSTRUCTOR X345 700 Varies 01/01/2025 18.7000 $ 28.8000 $ 1 Eligible for Management Incentive Pay

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Attachment: Exhibit 3: Salary Range Schedule Effective 5.13.25 (2025-038 : Authorizing Amendments

EXECUTIVE SUMMARY
West Coast Arborists, Inc. (WCA) has been the established tree maintenance services contractor for San Ramon since the early 2000s. The current Agreement with WCA began on July 1, 2020, and will expire on June 30, 2025. WCA hosts the City's current tree inventory through the ArborAccess database and updates to maintenance records of approximately 46,000+ Cityowned trees. Due to the proprietary nature of the ArborAccess GPS tree inventory management program, staff recommends executing a one-year agreement with WCA as the sole-source contractor for tree maintenance services, beginning July 1, 2025, and ending June 30, 2026.

RECOMMENDED ACTION
Staff recommends adoption of this Resolution, authorizing the Mayor to execute an Agreement with West Coast Arborists, Inc. for tree maintenance services for a total one-year amount not to exceed $860,000 beginning July 1, 2025, and ending June 30, 2026.

BACKGROUND/DISCUSSION
The City contracts with WCA for tree maintenance services, including trimming, stump grinding, removal, and emergency response. WCA is the sole source contractor because it provides a proprietary GPS tree inventory management system, ArborAccess, which currently hosts the City’s current tree inventory database. ArborAccess enables staff to track work history, schedule maintenance, manage budgets, and generate reports. It also allows City staff to create task lists for WCA field crews, covering activities such as grid pruning, tree removals, stump grinding, and planting. Additionally, the system offers real-time crew tracking, enhancing oversight and task management from desktop or mobile devices. Beyond database management, WCA provides services including Master Arborist consultations, extreme weather response, tree staking and guying, and tree risk and health assessments using the latest industry equipment.

On April 14, 2020, Council adopted Resolution 2020-028, authorizing the Mayor to execute an

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Agreement with WCA for tree maintenance services for a five-year contract with an amount not to exceed $6,500,000. The current Agreement with WCA expires on June 30, 2025.

Staff recommends this Agreement for the following reasons:
· The City and WCA have established a successful long-term partnership. WCA has worked closely with City staff to maintain high service levels since the early 2000s. · WCA has demonstrated excellent service delivery, including flexibility in scheduling work and working around inclement weather.
· WCA has gained intricate knowledge of the unique geography of the City's sites and demonstrates a clear understanding of the contract specifications and service level expected by the City and community. Their expertise minimizes the need for extensive oversight by the staff.
· WCA has proven to have the necessary equipment to meet the contract specifications effectively.
· WCA has demonstrated, through past performance, that they have the ability and commitment to provide the requested services at an exceptional level, at a reasonable cost to the City.
· WCA participates in the annual Arbor Day event at Forest Home Farms. WCA staff discuss the benefits of trees in our urban environment, which directly benefit the San Ramon community.
· WCA hosts the City's tree inventory through its proprietary ArborAccess database and updates maintenance records for approximately 46,000+ City-owned trees. By handling these updates, WCA saves the City hundreds of staff hours annually.

FISCAL ANALYSIS
Funding for the proposed one-year agreement will be considered as part of the City’s Operating & Capital Improvement Program (CIP) Budget development process. If approved, funding will be appropriated from a combination of sources, including the General Fund, Dougherty Valley County Service Area (CSA) Fund, Landscaping & Lighting District 1984-1, The Preserve Landscaping and Lighting Assessment District, and National Pollutant Discharge Elimination System (NPDES) Fund, as appropriate and authorized.

The total contract amount includes annual routine and non-routine maintenance, capital improvement projects, and a contingency for unforeseen work. Such work may include routine maintenance in new areas of acceptance in Dougherty Valley, citywide expansions, unforeseen emergency work, work authorized by other City departments, or other urgent maintenance needs.

A breakdown of the estimated annual costs is provided below:

Task Annual Cost
Park Tree Maintenance $170,775
Facility Tree Maintenance $11,300
Landscape Tree Maintenance $588,449

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NPDES Tree Maintenance $10,000
Contingency (capital improvement
projects & unforeseen work)
$79,476
Total: $860,000
The total not to exceed amount for the one-year contract Agreement incorporates the annual estimated costs and a 10% contingency, resulting in a one-year not to exceed total of $860,000.

STEPS FOLLOWING APPROVAL

1. The City Attorney's Office will forward the Contract Agreement to WCA for execution.

2. Upon receipt of the executed Agreement, certificates of insurance, and copies of a current City business license, the City Attorney's Office will send a copy of the executed Contract Agreements and all attachments to the Public Works - Public Services Division.

3. The Public Works - Public Services Division will monitor the performance of the contractor throughout the additional one-year term of the Agreement and issue a Notice to Proceed and Task Orders as needed.

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RESOLUTION NO. 2025-039

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE MAINTENANCE SERVICES FOR A TOTAL ONE-YEAR AMOUNT NOT TO EXCEED $860,000 BEGINNING JULY 1, 2025, AND ENDING JUNE 30, 2026
WHEREAS, the City of San Ramon has a need for continued tree maintenance services, including trimming, stump grinding, removal, and emergency response; and WHEREAS, the City of San Ramon has previously used West Coast Arborists, Inc. (WCA) for tree maintenance services for nearly twenty years; and WHEREAS, WCA is deemed a sole source provider, as they host the City’s current tree inventory through ArborAccess and update maintenance records for approximately 46,000+ City-owned trees, saving hundreds of hours each year in City staff time; and WHEREAS, WCA has successfully met the City’s expectations and is a qualified contractor to perform all tree maintenance services for San Ramon; and WHEREAS, funding for this agreement will be allocated from the General Fund, Dougherty Valley County Service Area (CSA) Fund, Landscaping & Lighting District 1984-1, The Preserve Landscaping and Lighting Assessment District, and National Pollutant Discharge Elimination System (NPDES) Fund, as appropriate and authorized.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with West Coast Arborists, Inc. for tree maintenance services for a total one-year amount not to exceed $860,000 beginning July 1, 2025, and ending June 30, 2026.

PASSED, APPROVED AND ADOPTED at the meeting of May 13, 2025, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Mark Armstrong, Mayor
ATTEST:

Christina Franco, City Clerk

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CITY COUNCIL STAFF REPORT
DATE: May 13, 2025
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Jon Bell, Public Works Division Manager
SUBJECT: RESOLUTION NO. 2025-040 - Authorizing the Mayor to Execute an Agreement with Presidio Systems Inc. for Storm Drain Maintenance, Inspections and Related Services for a Total Cumulative Five-Year Amount Not to Exceed $1,116,481 Beginning July 1, 2025, and Ending June 30, 2030

EXECUTIVE SUMMARY
The City of San Ramon contracts for storm drain maintenance, inspections, and related services that are critical components in keeping San Ramon drainage systems and local waterways clear.

The City currently has approximately 4,600 catch basin inlets Citywide. The current contract for these services is set to expire on June 30, 2025, with no remaining renewals. Staff issued a Request for Qualifications to obtain Statements of Qualifications for a new five-year Agreement and is now recommending that a new Agreement be awarded to Presidio Systems Inc., in an amount not to exceed $1,116,481.

RECOMMENDED ACTION
Staff recommends adoption of this Resolution, authorizing the Mayor to execute an Agreement with Presidio Systems Inc. for storm drain maintenance, inspections and related services for a total cumulative five-year amount not to exceed $1,116,481 beginning July 1, 2025, and ending June 30, 2030.

BACKGROUND/DISCUSSION
The City of San Ramon currently has a contract for storm drain maintenance, inspections, and related services, including catch basin cleaning, hydrauger maintenance, and vortech cleaning and maintenance. The current contract Agreement was awarded on May 26, 2020, and is due to expire on June 30, 2025, with no renewals remaining. In order to continue maintenance of the storm drains, it is now necessary to authorize a new agreement. Staff issued a Request for Qualifications (RFQ) for storm drain maintenance, inspections, and related services on March 17, 2025. The RFQ was posted and advertised on the City’s website as required in the City’s Purchasing Policy. On April 8, 2025, qualification statements, proposals, and pricing were received from one contractor - Presidio Systems Inc. (Presidio).

A Contract Evaluation Panel composed of Public Works staff reviewed the submittal and

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determined that, based on the selection criteria outlined in the RFQ, Presidio provided a complete and qualified Statement of Qualifications with pricing deemed reasonable in comparison to current market conditions and previous contract costs. Presidio has qualified personnel, maintains all required insurance documentation, and has successfully provided drainage maintenance services under contract for the City since 2011. Presidio has the ability and commitment to provide the requested services at an exceptional level.

FISCAL ANALYSIS
Funding for the proposed five-year agreement will be considered annually as part of the City’s Operating Budget development process. If approved, funding will be appropriated from a combination of sources, including the General Fund, Dougherty Valley County Service Area (CSA) Fund, Landscaping & Lighting District 1984-1, and National Pollutant Discharge Elimination System (NPDES) Fund, as appropriate and authorized.

A breakdown of the estimated annual costs is provided below:

Task Annual Cost
Catch Basin Maintenance $161,000
Hydrauger Maintenance $7,500
Vortechnic Maintenance $7,200
Contingency - 15% $26,355
Total: $202,055
The total not to exceed amount of $1,116,481 for the five-year contract Agreement is structured to support the anticipated services over the five-year term. This includes annual routine and nonroutine maintenance, allowance for potential annual cost adjustments (subject to feasibility and appropriateness), and a 15% contingency for unforeseen work. Such work may include stormrelated damage, pipe failures, or other urgent maintenance needs.

STEPS FOLLOWING APPROVAL

1. The City Attorney's Office will forward the contract Agreement to Presidio Systems Inc. for execution.

2. Upon receipt of the executed Agreement, certificates of insurance, and copies of a current City business license, the City Attorney's Office will send a copy of the executed contract Agreement and all attachments to the Public Works Department - Public Services Division.

3. The Public Works Department - Public Services Division will monitor the contractor's performance throughout the 5-year term of the Agreement and issue a Notice to Proceed and Task Orders as needed.

5.6 Packet Pg. 45
RESOLUTION NO. 2025-040

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PRESIDIO SYSTEMS INC. FOR STORM DRAIN MAINTENANCE, INSPECTIONS AND

RELATED SERVICES FOR A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $1,116,481 BEGINNING JULY 1, 2025, AND ENDING JUNE 30, 2030 WHEREAS, the City of San Ramon has a need for a qualified contractor to perform storm drain maintenance, inspections and related services to keep drainage systems and local waterways clear; and
WHEREAS, the City’s current agreement for these services is set to expire June 30, 2025; and
WHEREAS, the Request for Qualifications was advertised on March 17, 2025, in accordance with the requirements of the City’s Purchasing Policy; and WHEREAS, one (1) qualification statement and pricing were received on April 8, 2025; and
WHEREAS, Presidio Systems Inc. was determined to be a qualified respondent, with competitive pricing; and
WHEREAS, Presidio Systems Inc. has satisfactorily provided these services under contract for the City since 2011; and
WHEREAS, funding for the five-year Agreement will be considered annually as part of the City’s Operating Budget development process, and additional funding will be appropriated from a combination of sources, including the General Fund, Dougherty Valley County Service Area (CSA) Fund, Landscaping & Lighting District 1984-1, and National Pollutant Discharge Elimination System (NPDES) Fund, as appropriate and authorized; and WHEREAS, the total not to exceed amount of $1,116,481 for the five-year Agreement is structured to support the anticipated services over the five-year term, including annual routine and non-routine maintenance.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with Presidio Systems Inc. for storm drain maintenance, inspections and related services for a total cumulative five-year amount not to exceed $1,116,481 beginning July 1, 2025, and ending June 30, 2030.

PASSED, APPROVED AND ADOPTED at the meeting of May 13, 2025 by the following votes:

5.6 Packet Pg. 46
AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Mark Armstrong, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.6 Packet Pg. 47

CITY COUNCIL STAFF REPORT
DATE: May 13, 2025
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Mike Dodds, Program Manager
SUBJECT: RESOLUTION NO. 2025-041 - Authorizing the Mayor to Execute Amendment No. 7 to the Agreement with Roebbelen Contracting, Inc. (C2018-071) for As-Needed Construction Consulting Services for the Dougherty Station Community Arts Center Renovation Project (CIP 200004) and the San Ramon Olympic Pool and Aquatic Park – Interior Renovations Project (CIP 200006) for an Additional Amount Not to Exceed $60,734, for a Total Cumulative Amount Not to Exceed $2,531,188 through December 31, 2025, and Reappropriate $108,549 to the Dougherty Station Community Arts Center Renovation Project (CIP 200004) from the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479)

EXECUTIVE SUMMARY
The City Council adopted Resolution 2024-059, authorizing Amendment No. 6 to the Agreement with Roebbelen Contracting, Inc. (C2018-071; hereafter referred to as “Roebbelen”) to provide for as-needed construction consulting services for the Dougherty Station Community Arts Center (DSCAC) Renovation Project (CIP 200004) and the San Ramon Olympic Pool and Aquatic Park (SROP) - Interior Renovations Project (CIP 200006) for additional amount of $240,146 for a total cumulative contract amount not to exceed $2,470,146 through December 31, 2024. Due to closeout delays on the DSCAC Renovation Project (CIP 200004), and the required coordination, review, and approval by the Division of the State Architect (DSA) on the SROP - Interior Renovations Project (CIP 200006), construction consulting services were extended until project completion. Amendment No. 6 expired on December 31, 2024. Amendment No. 7 will extend the Agreement through December 31, 2025, serving as the final extension and payment under the contract. Additionally, a reappropriation of $108,549 from the San Ramon Olympic Pool (SROP) Equipment Replacement Project (CIP 925479) is requested to provide sufficient funding for this amendment.

RECOMMENDED ACTION
Staff recommends adoption of this Resolution authorizing the Mayor to execute Amendment No. 7 to the Agreement with Roebbelen Contracting, Inc. (C2018-071) for as-needed construction consulting services for the Dougherty Station Community Arts Center Renovation Project (CIP 200004) and the San Ramon Olympic Pool and Aquatic Park - Interior Renovations Project (CIP 200006) for an additional amount not to exceed $60,734, for a total cumulative amount not to

5.7 Packet Pg. 48
exceed $2,531,188 through December 31, 2025, and reappropriate $108,549 to the Dougherty Station Community Arts Center Renovation Project (CIP 200004) from the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479).

BACKGROUND/DISCUSSION
Staff issued a Request For Proposals (RFP) for General Contractor Consulting Services on May 30, 2018. The RFP focused on finding a consultant to create and assist in the development of detailed scope and specifications, as well as drafting an RFP for General Contracting Services.

Upon completion of the process, Roebbelen was determined to be the most qualified proposer based on their experience in the industry, implementation methods, similar project experience, and competitive pricing. On September 25, 2018, City Council approved Resolution No. 2018- 108, authorizing an Agreement with Roebbelen for as-needed construction consulting services in a total five-year cumulative agreement amount not to exceed $300,000.

Amendment No. 1 to the Agreement with Roebbelen was approved on June 11, 2019 (Resolution 2019-065) for an additional $625,000 with a cumulative total contract amount not to exceed $925,000 through June 30, 2023, for the additional scope of work for Alcosta Senior & Community Center (ASCC) and San Ramon Community Center (SRCC), including architectural services.

Amendment No. 2 to the Agreement with Roebbelen was approved on August 25, 2020 (Resolution 2020-081) for as-needed construction consulting services for the City Hall Reconfiguration Project (CIP 200001) for an additional $670,940 with a cumulative total contract amount not to exceed $1,595,940 through June 30, 2023. This amendment provided the expertise for identifying the type of trade, type of procurement, design, scheduling, and the level of project oversight needed for the construction phase of City Hall.

Amendment No. 3 to the Agreement with Roebbelen was approved on May 24, 2022 (Resolution 2022-075) for as-needed construction consulting services for Dougherty Station Community Center Renovation (CIP 200004) for a cumulative total contract amount not to exceed $1,595,940 through June 30, 2023. Amendment No. 3 allowed the remaining contract balance of $109,344 in Roebbelen’s contract to be used to provide the expertise for identifying the type of trade, design, and scheduling needed to begin construction at the Dougherty Station Community Center (DSCC).

Amendment No. 4 to the Agreement with Roebbelen was approved on November 22, 2022 (Resolution 2022-139) for as-needed construction consulting services for an additional amount of $261,083, which includes $211,755 for the DSCC and $49,308 for City Hall renovations (approved under Resolution No. 2020-081, authorizing Amendment No. 2), with a cumulative total contract amount not to exceed $1,857,023 through June 30, 2024. Amendment No. 4 provided the additional funding necessary to complete the design, scheduling, and level of construction oversight needed for the DSCC through completion.

Amendment No. 5 to the Agreement with Roebbelen was approved on January 10, 2023 (Resolution 2023-001) for as-needed construction consulting services for the SROP- Interior

5.7 Packet Pg. 49
Renovations Project (CIP 200006) for an additional amount of $373,285 with a cumulative total contract amount not to exceed $2,230,308 through June 30, 2024.

Amendment No. 6 to the Agreement with Roebbelen was approved on May 28, 2024 (Resolution No. 2024-059) authorizing the Mayor to appropriate $63,457 to the DSCAC Renovation Project (CIP 200004) from the Infrastructure Maintenance Fund (618), and to execute Amendment No. 6 to the Agreement with Roebbelen for as-needed construction consulting services for the DSCAC Renovation Project (CIP 200004) and the SROP - Interior Renovations Project (CIP 200006) for an additional amount not to exceed $240,146, for a total cumulative amount not to exceed $2,470,454, through December 31, 2024.

DISCUSSION
Consulting services for the DSCAC Renovation Project (CIP 200004) and the SROP - Interior Renovations Project (CIP 200006) are now complete. However, both projects experienced delays due to staffing changes between the City of San Ramon and Roebbelen, the project management consultant, as well as other unforeseen challenges.

For the DSCAC, delays occurred during the finalization of documents and the building permit approval process. The SROP project experienced additional delays due to work beyond the original contract scope. Furthermore, compliance with DSA requirements for the parking lot necessitated the installation of accessibility guardrails on the ADA ramp. This required the development and approval of new plans, followed by fabrication, installation, and inspection of the railings.

The proposed amendment with Roebbelen will cover the additional construction management costs associated with both the DSCAC and SROP projects.

5.7 Packet Pg. 50

FISCAL ANALYSIS
To date, the Agreement and amendments with Roebbelen are as follows:

Council Action Council Action Date/
Resolution
Amount
Roebbelen Contracting, Inc. - AsNeeded Construction Consulting Services
September 25, 2018
Resolution No. 2018-108
$ 300,000
Amendment No. 1 June 11, 2019 $ 625,000
ASCC, SRCC Renovations Resolution No. 2019-065
Amendment No. 2 August 25, 2020 $ 670,940
City Hall Renovation Resolution No. 2020-081
Amendment No. 3 May 24, 2022 $ 0
DSCC Renovation Resolution No. 2022-075
Amendment No. 4 November 22, 2022 $ 261,083
DSCC Renovation Resolution No. 2022-139
Amendment No. 5 January 10, 2023 $ 373,285
SROP Renovation Resolution No. 2023-001
Amendment No. 6
DSCAC/SROP Renovation
May 28, 2024
Resolution No. 2024-059
S 240,146
TOTAL CONTRACT $ 2,470,454
Amendment No. 7 costs are summarized below:

Total Remaining Contract Work for CIP 200004 and 200006 $ 164,619 Contract Balance to Date $ (103,885)
Contract Budget Shortfall $ 60,734
Original Total Cumulative Contract Amount $ 2,470,454
Proposed Contract Increase $ 60,734
Revised Total Cumulative Contract Amount $ 2,531,188
These additional costs now bring the total cumulative contract amount to $2,531,188.

To close the funding gap for the DSCAC Renovation Project, a reappropriation of $108,549 from the SROP Equipment Replacement Project (CIP 925479) is requested. This request is based on the remaining project balance in relation to additional expenses and the proposed increase to Roebbelen’s contract. The SROP Equipment Replacement Project (CIP 925479) has enough funds to provide the reappropriation, with identified work in the project being deferred to future years.

5.7 Packet Pg. 51
DSCAC Renovation Project Balance $ 5,111
Outstanding Invoices $ 113,658
Project Budget Shortfall $ (108,549)
SROP Equipment Replacement Project Available Balance $ 531,317

STEPS FOLLOWING APPROVAL

1. The City Attorney’s Office will forward the contract Amendment to Roebbelen for execution.

2. Final payments will be made upon receipt of the executed contract Amendment.

5.7 Packet Pg. 52
RESOLUTION NO. 2025-041

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 7 TO THE AGREEMENT WITH ROEBBELEN CONTRACTING, INC. (C2018-071) FOR ASNEEDED CONSTRUCTION CONSULTING SERVICES FOR THE DOUGHERTY STATION COMMUNITY ARTS CENTER RENOVATION PROJECT (CIP 200004) AND THE SAN RAMON OLYMPIC POOL AND AQUATIC PARK – INTERIOR RENOVATIONS PROJECT (CIP 200006) FOR AN ADDITIONAL AMOUNT NOT TO EXCEED $60,734, FOR A TOTAL CUMULATIVE AMOUNT NOT TO EXCEED $2,531,188 THROUGH DECEMBER 31, 2025, AND REAPPROPRIATE $108,549 TO

THE DOUGHERTY STATION COMMUNITY ARTS CENTER RENOVATION
PROJECT (CIP 200004) FROM THE SAN RAMON OLYMPIC POOL EQUIPMENT REPLACEMENT PROJECT (CIP 925479)
WHEREAS, the City has a need for continued as-needed construction consulting services; and
WHEREAS, City Council adopted Resolution No. 2018-108, authorizing the original Agreement with Roebbelen Contracting, Inc. (Roebbelen) as a result of a competitive Request for Proposal (RFP) process for as-needed construction consulting services, in a manner prescribed by the City’s Purchasing Ordinance; and
WHEREAS, City Council adopted Resolution No. 2019-065, authorizing Amendment No. 1 with Roebbelen for as-needed construction consulting services for an additional amount of $625,000 with a cumulative contract total amount not to exceed $925,000 through June 30, 2023; and
WHEREAS, City Council adopted Resolution No. 2020-081, authorizing Amendment No. 2 with Roebbelen for as-needed construction consulting services for an additional amount of $670,940 with a cumulative contract total amount not to exceed $1,595,940 through June 30, 2023; and
WHEREAS, City Council adopted Resolution No. 2022-075, authorizing Amendment No. 3 with Roebbelen for as-needed construction consulting services authorizing the use of the remaining contract balance of $109,344 for the initial design of the Dougherty Station Community Center and no additional funding; and
WHEREAS, City Council adopted Resolution No. 2022-139, authorizing Amendment No. 4 with Roebbelen for as-needed construction consulting services for the Dougherty Station Community Center Renovation Project (CIP 200004) for an additional amount of $261,083 with a cumulative total contract amount not to exceed $1,857,023 through June 30, 2024; and WHEREAS, City Council adopted Resolution No. 2023-001, authorizing Amendment No. 5 the Agreement with Roebbelen to provide for as-needed construction Consulting Services

5.7 Packet Pg. 53
for the San Ramon Olympic Pool and Aquatic Park (SROP) - Interior Renovations Project (CIP 200006) for an additional amount of $373,285 with a cumulative total contract amount not to exceed $2,230,308 through June 30, 2024; and
WHEREAS, City Council adopted Resolution No. 2024-059, authorizing Amendment No. 6 to the Agreement with Roebbelen to provide for as-needed construction consulting services for the Dougherty Station Community Arts Center (DSCAC) Center Renovation Project (CIP 200004) and the SROP - Interior Renovations Project (CIP 200006) for an Additional Amount Not to Exceed $240,146, for a Total Cumulative Amount Not to Exceed $2,470,454, through December 31, 2024; and
WHEREAS, due to closeout delays on the DSCAC Renovation Project (CIP 200004), and the required coordination, review, and approval by the Division of the State Architect (DSA) on the SROP - Interior Renovations Project (CIP 200006), construction consulting services were extended until project completion and Amendment No. 6 expired on December 31, 2024; and WHEREAS, Roebbelen has provided staff with the final cost for the DSCAC Renovation Project (CIP 200004) and a cost estimate for the remainder of the SROP - Interior Renovations Project (CIP 200006) work through construction completion; and WHEREAS, proposed Amendment No. 7 to the Agreement with Roebbelen will include an additional amount not to exceed $60,734, for a total cumulative contract amount not to exceed $2,531,188; and
WHEREAS, in order to provide additional construction consulting services, a reappropriation of $108,549 to the DSCAC Renovation Project (CIP 200004) from the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479) is required.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute Amendment No. 7 to the Agreement with Roebbelen Contracting, Inc. (C2018-071) for as-needed construction consulting services for the Dougherty Station Community Arts Center Renovation Project (CIP 200004) and the San Ramon Olympic Pool and Aquatic Park - Interior Renovations Project (CIP 200006) for an additional amount not to exceed $60,734, for a total cumulative amount not to exceed $2,531,188 through December 31, 2025, and reappropriate $108,549 to the Dougherty Station Community Arts Center Renovation Project (CIP 200004) from the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479).

PASSED, APPROVED AND ADOPTED at the meeting of May 13, 2025 by the following votes:

AYES:

NOES:

5.7 Packet Pg. 54
ABSENT:

ABSTAIN:
________________________
Mark Armstrong, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.7 Packet Pg. 55

CITY COUNCIL STAFF REPORT
DATE: May 13, 2025
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Chris Weeks, Transportation Division Manager
SUBJECT: RESOLUTION NO. 2025-042 - Approving the City of San Ramon’s Measure J Growth Management Program Compliance Checklist for Allocation of Local Street Maintenance and Improvement Funds for Calendar Years 2022 and 2023 and Authorizing Staff to Submit the Compliance Checklist to the Contra Costa Transportation Authority

EXECUTIVE SUMMARY
The Contra Costa Transportation Authority (CCTA) approved the release of the Measure J Growth Management Program (GMP) Compliance Checklist covering Calendar years 2022 and 2023. For the City to be eligible to receive an annual allocation of $1,223,730* in Local Street Maintenance and Improvement (LSM) Funds for Fiscal Years 2023/2024 and 2024/2025** the City must complete and the City Council must approve the Compliance Checklist. *CCTA estimate as of 12/11/24
**To be determined based on actual sales tax revenues.

RECOMMENDED ACTION
Staff recommends that the City Council adopt this Resolution approving the City of San Ramon’s Measure J GMP Compliance Checklist for Allocation of LSM Funds for Calendar Years 2022 and 2023 and authorizing staff to submit the GMP Compliance Checklist to the CCTA.

BACKGROUND/DISCUSSION
In October 1991, CCTA adopted the County’s first Congestion Management Program (CMP).

The CMP established the procedure for the certification of compliance with requirements of the County’s GMP. In addition to the CMP, Measure J, the Contra Costa transportation half-cent sales tax approved by the voters of Contra Costa County in November 2004, includes a GMP component.

Measure J requires Contra Costa County and each City/Town to complete and submit a Compliance Checklist certifying the jurisdiction’s attainment of the GMP standards.

5.8 Packet Pg. 56
Upon submittal and approval by CCTA, jurisdictions within Contra Costa County are eligible to receive their respective allocations of Local Street Maintenance and Improvement Funds.

Measure J requirements for Compliance include:

1. Implementation of Action Plans - Part of the responsibilities of local jurisdictions is to implement the actions outlined in the adopted Action Plan for their respective Regional Transportation Planning Committee (RTPC). The Tri-Valley Transportation Action Plan went into effect on June 17, 2009, the date CCTA adopted the 2009 Countywide Transportation Plan. In 2015, the Tri-Valley Transportation Council adopted the updated Tri-Valley Transportation Action Plan. The City must comply with the policies and procedures included in the Tri-Valley Action Plan, the Implementation Guide, and the Technical Procedures.

2. Development Mitigation Programs - Local jurisdictions are required to update and implement Development Mitigation Programs. The local mitigation programs are structured to mitigate development impacts on local streets. In some instances, such as the Tri-Valley area, a Regional Traffic Impact Fee Program has been developed by the RTPC. The Regional Program establishes fees or other measures to fund regional and sub-regional transportation projects to mitigate impacts of new growth on the transportation system.

3. Housing Options - Each jurisdiction must demonstrate reasonable progress in achieving the objectives in its Housing Element. The jurisdiction must report on this progress and must incorporate policies and standards to support transit, bicycle, and pedestrian access in new development.

4. Traffic Impact Studies - Jurisdictions must conduct traffic impact studies as part of the development review for any project estimated to generate more than 100 new peak-hour vehicle trips. Traffic Impact Studies must comply with the Contra Costa Transportation Authority’s Technical Procedures.

5. Multi-Jurisdictional Transportation Planning - Each jurisdiction must continue its current effort to participate in an ongoing multi-jurisdictional transportation planning process through the RTPC. This includes participating in meetings of the appropriate RTPC(s); working with the Regional Transportation Committee to develop and implement the sub-regional Action Plans; and applying CCTA’s Travel Demand Model and Technical Procedures to General Plan Amendments and development projects exceeding specified thresholds for their effect on the regional transportation system

6. Five-Year Capital Improvement Program - Jurisdictions must continue to prepare Five-Year Capital Improvement Programs including approved projects and an analysis of the costs of proposed projects. The Program must outline a financial plan for providing proposed improvements.

7. Transportation Demand Management (TDM) Ordinance or Resolution - Local jurisdictions must have an adopted TDM Ordinance or Resolution in place.

5.8 Packet Pg. 57

8. Growth Management Element - Local jurisdictions must update their Growth Management Element (GME) consistent with the Model Growth Management Element adopted by CCTA. The GME is the jurisdiction’s platform for outlining goals and policies for managing growth and requirements for achieving those goals.

9. Adoption of an Urban Limit Line - Local jurisdictions are required to have a voterapproved Urban Limit Line or adopt the Contra Costa County voter-approved Urban Limit Line.

The City’s completed Growth Management Plan Check List has been completed and is shown in Attachment A.

FISCAL ANALYSIS
Approving this Resolution will have no direct impact on the City’s General Fund. Compliance with the requirements of the GMP is a prerequisite for receiving Return-to-Source local transportation sales tax revenues pursuant to the Measure J GMP. For the City, the Return-toSource funds equate to approximately $1,223,730* per year. These funds are generally applied to the City’s Pavement Management Program.
*CCTA estimate as of 12/11/24
**To be determined based on actual sales tax revenues.

STEPS FOLLOWING APPROVAL
Upon approval by City Council, the City’s Compliance Checklist will be transmitted to CCTA for processing. CCTA’s Citizen Advisory Committee (CAC) will review the GMP Compliance Checklist. Staff is expected to attend the CAC meeting, present the Compliance Checklist, and respond to questions. Following review by CAC, the Checklist is forwarded to CCTA’s Planning Committee and ultimately approved by CCTA.

ATTACHMENT
A - Measure J GMP Compliance Checklist

5.8 Packet Pg. 58
RESOLUTION NO. 2025-042

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON APPROVING THE CITY OF SAN RAMON’S MEASURE J GROWTH MANAGEMENT

PROGRAM COMPLIANCE CHECKLIST FOR ALLOCATION OF LOCAL STREET MAINTENANCE AND IMPROVEMENT FUNDS FOR CALENDAR YEARS 2022 AND 2023 AND AUTHORIZING STAFF TO SUBMIT THE COMPLIANCE CHECKLIST TO

THE CONTRA COSTA TRANSPORTATION AUTHORITY
WHEREAS, the City of San Ramon has satisfied all of the applicable requirements of the Measure J Growth Management Program; and
WHEREAS, the City of San Ramon has adopted and implemented the Tri-Valley Transportation Action Plan as part of the responsibilities of local jurisdictions for their respective Regional Transportation Planning Committee (RTPC); and
WHEREAS, the City of San Ramon has implemented Development Mitigation Programs that are structured to mitigate development impacts on local streets and has adopted a Regional Fee Program developed by the RTPC within the subarea that establishes fees or other measures to fund regional and sub-regional transportation projects to mitigate impacts of new growth on the transportation system; and
WHEREAS, the City of San Ramon has demonstrated reasonable progress in achieving the objectives in its Housing Element; and
WHEREAS, the City of San Ramon must conduct Traffic Impact Studies as part of the development review for any project estimated to generate more than 100 new peak-hour vehicle trips, and must comply with the Contra Costa Transportation Authority's (CCTA) Technical Procedures; and
WHEREAS, the City of San Ramon continues to participate in multi-jurisdictional transportation planning process through participation in two RTPCs that develop and implement sub-regional Action Plans and apply CCTA’s Travel Demand Model and Technical Procedures to General Plan Amendments and development projects exceeding specified thresholds for the effect on the regional transportation system; and
WHEREAS, the City of San Ramon has adopted a Five-Year Capital Improvement Program including approved projects and an analysis of the costs of the proposed projects; and WHEREAS, the City of San Ramon has adopted a Transportation Demand Management Ordinance; and
WHEREAS, the City of San Ramon has updated the Growth Management Element (GME) consistent with the Model Growth Management Element adopted by CCTA; and

5.8 Packet Pg. 59
WHEREAS, the City of San Ramon has adopted a voter-approved Urban Limit Line.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Ramon does hereby approve this Resolution for the Measure J Growth Management Program Compliance Checklist for the allocation of Local Street Maintenance and Improvement Funds for Calendar Years 2022 and 2023 and authorizes staff to submit the Compliance Checklist to the Contra Costa Transportation Authority.

PASSED, APPROVED, AND ADOPTED at the meeting of May 13, 2025 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Mark Armstrong, Mayor
ATTEST
________________________________
Christina Franco, City Clerk

5.8 Packet Pg. 60
Measure J GMP Compliance Checklist
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2023-24 and 2024-25
Reporting Period: Calendar Years 2022 & 2023
Measure J Growth Management Program Compliance Checklist

1. Action Plans YES NO N/A
a. Is the jurisdiction implementing the actions called for in the applicable Action Plan for all designated Routes of Regional Significance within the jurisdiction?
b. Has the jurisdiction implemented the following procedures as outlined in the Implementation Guide and the applicable Action Plan for Routes of Regional Significance?
i. Circulation of environmental documents,
ii. Analysis of the impacts of proposed General Plan amendments and recommendation of changes to Action Plans, and
iii. Conditioning the approval of projects consistent with Action Plan policies?
c. Has the jurisdiction followed the procedures for RTPC review of General Plan Amendments as called for in the Implementation Guide?

2. Development Mitigation Program YES NO
a. Has the jurisdiction adopted and implemented a local development mitigation program to ensure that new development pays its fair share of the impact mitigation costs associated with that development?
b. Has the jurisdiction adopted and implemented the regional transportation mitigation program, developed, and adopted by the applicable Regional Transportation Planning Committee, including any regional traffic mitigation fees, assessments, or other mitigation as appropriate?

5.8.a
Packet Pg. 61
Attachment: A - Measure J GMP Compliance Checklist (2025-042 : Measure J Growth Management) Measure J GMP Compliance Checklist
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2023-24 and 2024-25
Reporting Period: Calendar Years 2022 & 2023

3. Address Housing Options YES NO
a. Has the jurisdiction prepared and submitted a report to the Authority demonstrating reasonable progress in providing housing opportunities for all income levels under its Housing Element? The report can demonstrate progress by
(1) comparing the number of housing units approved, constructed, or occupied within the jurisdiction over the preceding five years with the number of units needed on average each year to meet the housing objectives established in its Housing Element; or
(2) illustrating how the jurisdiction has adequately planned to meet the existing and projected housing needs through the adoption of land use plans and regulatory systems which provide
opportunities for, and do not unduly constrain, housing development; or
(3) illustrating how its General Plan and zoning regulations facilitate improvement or development of sufficient housing to meet the Element’s objectives.

Note: A copy of the local jurisdiction’s annual progress report (Tables A thru C) to the state Department of Housing and Community Development (HCD) is sufficient.
b. Does the jurisdiction’s General Plan—or other adopted policy document or report—consider the impacts that its land use and development policies have on the local, regional, and countywide transportation system, including the level of transportation capacity that can reasonably be provided?
c. Has the jurisdiction incorporated policies and standards into its development approval process that support transit, bicycle, and pedestrian access in new developments?

5.8.a
Packet Pg. 62
Attachment: A - Measure J GMP Compliance Checklist (2025-042 : Measure J Growth Management) Measure J GMP Compliance Checklist
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2023-24 and 2024-25
Reporting Period: Calendar Years 2022 & 2023

4. Traffic Impact Studies YES NO N/A
a. Using the Authority’s Technical Procedures, have traffic impact studies been conducted as part of development review for all projects estimated to generate more than 100 net new peak-hour vehicle trips? (Note: Lower traffic generation thresholds established through the RTPC’s Action Plan may apply).
b. If the answer to 4.a. above is “yes”, did the local jurisdiction notify affected parties and circulate the traffic impact study during the environmental review process?

5. Participation in Cooperative, Multi-Jurisdictional
Planning YES NO
a. During the reporting period, has the jurisdiction’s Council/Board representative regularly participated in meetings of the appropriate Regional Transportation Planning Committee (RTPC), and have the jurisdiction’s local representatives to the RTPC regularly reported on the activities of the Regional Committee to the jurisdiction's council or board? (Note: Each RTPC should have a policy that defines what constitutes regular attendance of Council/Board members at RTPC meetings.)
b. Has the local jurisdiction worked with the RTPC to develop and implement the Action Plans, including identification of Routes of Regional Significance, establishing Multimodal Transportation Service Objectives (MTSOs) for those routes, and defining actions for achieving the MTSOs?
c. Has the local jurisdiction applied the Authority’s travel demand model and Technical Procedures to the analysis of General Plan Amendments (GPAs) and developments exceeding specified
thresholds for their effect on the regional transportation system, including on Action Plan MTSOs?

5.8.a
Packet Pg. 63
Attachment: A - Measure J GMP Compliance Checklist (2025-042 : Measure J Growth Management) Measure J GMP Compliance Checklist
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2023-24 and 2024-25
Reporting Period: Calendar Years 2022 & 2023
YES NO
d. As needed, has the jurisdiction made available, as input into the countywide transportation computer model, data on proposed improvements to the jurisdiction’s transportation system, including roadways, pedestrian circulation, bikeways, and trails, planned and improved development within the jurisdiction, and traffic patterns?

6. Five-Year Capital Improvement Program YES NO
Does the jurisdiction have an adopted five-year capital improvement program (CIP) that includes approved projects and an analysis of project costs as well as a financial plan for providing the improvements? (The transportation component of the plan must be forwarded to the Authority for incorporation into the Authority’s database of transportation projects)

7. Transportation Systems Management Program YES NO
Has the jurisdiction adopted a transportation systems management ordinance or resolution that incorporates required policies consistent with the updated model ordinance prepared by the Authority for use by local agencies or qualified for adoption of alternative mitigation measures because it has a small employment base?

8. Adoption of a voter-approved Urban Limit Line YES NO N/A a. Has the local jurisdiction adopted and continually complied with an applicable voter-approved Urban Limit Line as outlined in the Authority’s annual ULL Policy Advisory Letter?

5.8.a
Packet Pg. 64
Attachment: A - Measure J GMP Compliance Checklist (2025-042 : Measure J Growth Management) Measure J GMP Compliance Checklist
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2023-24 and 2024-25
Reporting Period: Calendar Years 2022 & 2023
b. If the jurisdiction has modified its voter approved ULL or approved a major subdivision or General Plan Amendment outside the ULL, has the jurisdiction made a finding of consistency with the Measure J provisions on ULLs and criteria in the ULL Policy Advisory Letter after holding a noticed public hearing and making the proposed finding publicly available?

9. Adoption of the Measure J Growth Management
Element YES NO N/A
Has the local jurisdiction adopted a final GME for its General Plan that substantially complies with the intent of the Authority’s adopted Measure J Model GME?

10. Posting of Signs YES NO N/A
Has the jurisdiction posted signs meeting Authority specifications for all projects exceeding $250,000 that are funded, in whole or in part, with Measure C or Measure J funds?

11. Maintenance of Effort (MoE) YES NO
Has the jurisdiction met the MoE requirements of Measure J as stated in Section 6 of the Contra Costa Transportation
Improvement and Growth Management Ordinance (as amended)? (See the Checklist Instructions for a listing of MoE requirements by local jurisdiction.)

12. Submittal of LSM Reporting and Audit Forms YES NO
Has the local jurisdiction submitted a Local Street Maintenance and Improvement Reporting Form and Audit Reporting Form for eligible expenditures of 18 percent funds covering FY 2021-22 and FY 2022-23?

YES NO N/A

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Packet Pg. 65
Attachment: A - Measure J GMP Compliance Checklist (2025-042 : Measure J Growth Management) Measure J GMP Compliance Checklist
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2023-24 and 2024-25
Reporting Period: Calendar Years 2022 & 2023

13. Other Considerations YES NO N/A
If the jurisdiction believes that the requirements of Measure J have been satisfied in a way not indicated on this checklist, has an explanation been attached below?
Review and Approval of Checklist
This Measure J GMP Compliance Checklist was prepared by:

Signature Date
Name & Title (print)
Phone Email
The Council/Board of ___________ has reviewed the completed Checklist and found that the policies and programs of the jurisdiction as reported herein conform to the requirements for compliance with the Contra Costa Transportation Improvement and Growth Management Program.

Certified Signature (Mayor or Chair) Date
Name & Title (print)
Attest Signature (City/Town/County Clerk) Date
Name (print)

5.8.a
Packet Pg. 66
Attachment: A - Measure J GMP Compliance Checklist (2025-042 : Measure J Growth Management) Measure J GMP Compliance Checklist
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2023-24 and 2024-25
Reporting Period: Calendar Years 2022 & 2023
Supplementary Information (Required)

1. Action Plans
a. Please summarize steps taken during the reporting period to implement the actions, programs, and measures called for in the applicable Action Plan for Routes of Regional Significance:
b. Attach, list, and briefly describe any General Plan Amendments that were approved during the reporting period. Please specify which amendments affected ability to meet the standards in the Growth Management Element and/or affected ability to implement Action Plan policies or meet Multimodal Traffic Service Objectives (MTSOs). Indicate if amendments were forwarded to the jurisdiction’s RTPC for review, and describe the results of that review relative to Action Plan implementation:

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Attachment: A - Measure J GMP Compliance Checklist (2025-042 : Measure J Growth Management) Measure J GMP Compliance Checklist
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2023-24 and 2024-25
Reporting Period: Calendar Years 2022 & 2023
Provide a summary list of projects approved during the reporting period and the conditions required for consistency with the Action Plan:

2. Development Mitigation Program
a. Describe progress on implementation of the regional transportation mitigation program:

3. Address Housing Options
a. Please attach a report demonstrating reasonable progress in providing housing opportunities for all income levels. (Note: A copy of the local jurisdiction’s annual report (Tables A thru C) to the state Department of Housing and Community Development (HCD) is sufficient).

Add Attachments

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Attachment: A - Measure J GMP Compliance Checklist (2025-042 : Measure J Growth Management) Measure J GMP Compliance Checklist
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2023-24 and 2024-25
Reporting Period: Calendar Years 2022 & 2023
Please attach the jurisdiction’s adopted policies and standards that ensure consideration of and support for walking, bicycling, and transit access during the review of proposed development.

Add Attachments

4. Traffic Impact Studies
Please list all traffic impact studies that have been conducted as part of the development review of any project that generated more than 100 net new peak hour vehicle trips. (Note:

Lower traffic generation thresholds established through the RTPC’s Action Plan may apply).

Note whether the study was consistent with the Authority’s Technical Procedures and whether notification and circulation were undertaken during the environmental review process.

5. Participation in Cooperative, Multi-Jurisdictional Planning No attachments necessary

5.8.a
Packet Pg. 69
Attachment: A - Measure J GMP Compliance Checklist (2025-042 : Measure J Growth Management) Measure J GMP Compliance Checklist
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2023-24 and 2024-25
Reporting Period: Calendar Years 2022 & 2023

6. Five-Year Capital Improvement Program
Please attach the transportation component of the most recent CIP version, and list the resolution number and date of adoption of the most recent five-year CIP.

7. Transportation Systems (Demand) Management Program
Please attach a copy of the jurisdiction’s TSM (TDM) ordinance or list the date of ordinance or resolution adoption and its number.

5.8.a
Packet Pg. 70
Attachment: A - Measure J GMP Compliance Checklist (2025-042 : Measure J Growth Management) Measure J GMP Compliance Checklist
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2023-24 and 2024-25
Reporting Period: Calendar Years 2022 & 2023

8. Adoption of a voter-approved Urban Limit Line
The local jurisdiction’s adopted ULL is on file at the Authority offices. Please specify any actions that were taken during the reporting period regarding changes or modifications to the voter approved ULL, which should include a resolution making a finding of consistency with Measure J and a copy of the related public hearing notice.

9. Adoption of the Measure J Growth Management Element
Please attach the adopted Final Measure J Growth Management Element to the local jurisdiction’s General Plan or list the date of ordinance or resolution adoption and its number.

10. Posting of Signs
Provide a list of all projects exceeding $250,000 within the jurisdiction, noting which ones are or were signed according to Authority specifications.

5.8.a
Packet Pg. 71
Attachment: A - Measure J GMP Compliance Checklist (2025-042 : Measure J Growth Management) Measure J GMP Compliance Checklist
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2023-24 and 2024-25
Reporting Period: Calendar Years 2022 & 2023

11. Maintenance of Effort (MoE)
Please indicate the jurisdiction’s MoE requirement and MoE expenditures for the past two fiscal years (FY 2021-22 and FY 2022-23). See the Instructions to identify the MoE requirements.

12. Submittal of LSM Reporting Form and Audit Reporting Form Please attach LSM (Summary) Reporting and LSM Audit (Detail) Forms for FY 2021-22 and FY 2022-23.

Add Attachments

13. Other Considerations
Please specify any alternative methods of achieving compliance for any components for the Measure J Growth Management Program

5.8.a
Packet Pg. 72
Attachment: A - Measure J GMP Compliance Checklist (2025-042 : Measure J Growth Management)

CITY COUNCIL STAFF REPORT
DATE: May 13, 2025
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Christopher Low, Associate Engineer
SUBJECT: RESOLUTION NO. 2025-043 - Approving the Final Map for Subdivision 9678 for the Iron Horse Village Development Project (KL LB Buy 2, LLC/Lennar), APN 213-020-037 and APN 213-020-046

EXECUTIVE SUMMARY
Iron Horse Village is a residential development located at 3401 Crow Canyon Road and approved for 86 single-family detached residential units and 31 multi-family attached residential units (total of 117 residential units). The Developer, Lennar, has complied with the Project’s Conditions of Approval and the Final Map is in substantial conformance with the approved Vesting Tentative Map.

RECOMMENDED ACTION
Staff recommends adoption of this Resolution, approving the Final Map for Subdivision 9678 for the Iron Horse Village Development Project (KL LB BUY 2, LLC/Lennar), APN 213-020-037 and APN 213-020-046.

BACKGROUND
In 1979 and 1980, under the jurisdiction of Contra Costa County, two office buildings along with a parking lot and associated landscape were constructed on the project site at 3401 Crow Canyon Road.

On December 29, 1986, the project site was annexed into the City of San Ramon.

On July 24, 2012, the City Council adopted the North Camino Ramon Specific Plan (NCRSP), which incorporated the project site into the NCRSP area and established a new zoning designation of Office Mixed Use.

On February 25, 2022, Lennar (Applicant) submitted a Preliminary Housing Development (PHD 2022-0002) application for the initial Iron Horse Village development project with 117 residential units and 48 Junior Accessory Dwelling Units on the project site.

On June 15, 2022, the applicant voluntarily submitted to the Architectural Review Board (ARB)

5.9 Packet Pg. 73
a Concept Development Plan application which was reviewed and commented on by the ARB on July 7, 2022.

On July 18, 2022, the applicant filed a Development Plan for 117 residential units and 48 Assessory Dwelling Units
On February 13, 2024, after several iterations of review by staff, the applicant submitted a new Preliminary Housing Development Plan (PHD 2023-0001).

On March 31, 2023 and April 26, 2023, the applicant submitted for Development Plan application (DP 2023-0001), Map Subdivision application (MJ 2023-0001 - Vesting Tentative Map 9678, Minor Use Permit (MUP 2023-0006), Tree Removal Permit (TRP 2023-0002), and Environmental Review application (ENVR 2023-0002). The development of the project site includes the demolition of two (2) existing office buildings (totaling approximately 212,000 sf), parking areas, and landscape, and construction of 117 residential units consisting of 86 singlefamily detached condominium units and 31 multi-family condominium units including eight (8) live-work units, private parking, and landscape.

On October 17, 2023, the Planning Commission held a Public Hearing, adopted Resolution No. 11-23, and conditionally approved the development of the Iron Horse Village project including 117 residential units, parking, common area landscape, and a tot lot.

On October 27, 2023, a City Council Call for Review was called, challenging the Planning Commission’s approval of the Iron Horse Village development.

On December 11, 2023, the City Council held a Public Hearing and adopted Resolution No. 2023-124, affirming the Planning Commission’s original adoption of Resolution No. 11-23 and approved the Iron Horse Village Development Plan application (DP 2023-0001), Map Subdivision application (MJ 2023-0001 - Vesting Tentative Map 9678, Minor Use Permit (MUP 2023-0006), Tree Removal Permit (TRP 2023-0002), and Environmental Review application (ENVR 2023-0002),
The demolition of the two buildings on-site was completed earlier this year. Lennar has applied for a Site Development Permit for on-site grading work expected to begin by the end of April 2025.

The developer, Lennar, currently utilizes a land bank, KL LB Buy 2, LLC, that temporarily owns the parcels in fee title. KL LB Buy 2, LLC is expected to begin transferring land to Lennar beginning in January 2026.

DISCUSSION
Subdivision 9678 encompasses an area of approximately 9.5 acres and is located at the intersection of Crow Canyon Road and Alcosta Boulevard. The Final Map will be for singlefamily and multi-family condominium purposes and will create 117 residential units on 17 lots.

5.9 Packet Pg. 74
A copy of the Final Map for Subdivision 9678 is provided as Attachment A.

Lennar has made numerous dedications for parcels located throughout Subdivision 9678. Parcels A and B will be dedicated to the Homeowners’ Association subsequent to the filing of the Final Map for private ingress and egress, private streets, private utilities, private walkways, and landscaping purposes. Acceptance of these parcels is not required by the City. These parcels are summarized in Table 1 below.

Table 1. Summary of Parcel Dedications in Subdivision 9678 Parcel Dedication Purpose
A Homeowners’ Association Private streets including private access and private utilities
B Homeowners’ Association Private walkways, landscape excluding trees and private utilities
Lennar has also made dedications for various easements located throughout Subdivision 9678.

These easements have been dedicated to the City, or its designee, for purposes that include public utilities and emergency vehicle access. Acceptance of these easements is required by the City to allow the City, or its designee, such as public utility providers or other public agencies, the San Ramon Valley Fire Protection District for example, access for safety and maintenance purposes in the future. A summary of these easements is shown in Table 2 below.

Table 2. Summary of Easement Dedications in Subdivision 9602 Land Description Dedication Purpose
Public Utility Easement City or its designee Public utility use for construction and maintenance of utility structures
Emergency Vehicle
Access Easement
City or its designee Public use for ingress and egress of emergency vehicles and equipment
The public easements are typically located on lots where utilities will be constructed, for additional pedestrian access, and for emergency vehicle access. No land title is being accepted by the City through the acceptance of these easements.

The Final Map also includes sanitary sewer easements dedicated to Central Contra Costa Sanitary District (CCCSD) for sanitary sewer purposes, perpetual easements dedicated to East Bay Municipal Utility District (EBMUD) for water utility purposes, and private storm drain easements (PSDE) dedicated to the Homeowners’ Association for private storm drain, flood, and surface water drainage including construction, and access for maintenance. No action by the City is required for these easements.

Additionally, Lennar has requested that two existing drainage easements, an existing slope

5.9 Packet Pg. 75
easement, and an area of existing restricted access be abandoned as part of the approval of this Final Map for the development of this project.

The drainage easements were granted to Contra Costa County through a Grant Deed recorded on June 9, 1975 in Book 7529 on Page 423 of the Official Records. Both easements are located along Crow Canyon Road and are identified on the Grant Deed as Parcel 7B-1 (0.30 acres) and Parcel 7B-2 (0.014 acres), respectively. These easements are no longer needed as the new development will address on-site drainage at these locations.

The slope easement was granted to Contra Costa County for roadway purposes through a Grant Deed recorded on June 9, 1975 in Book 7529 on Page 423 of the Official Records. The slope easement is located along Crow Canyon Road and is identified in the Grant Deed as Parcel 7A (0.522 acres). The easement is no longer needed by the City as the portion of land where the easement is located will be developed by Lennar and privately owned by the property owners of Lots 1 through 4. This area will contain a private slope with landscape, retaining and sound wall improvements as approved for the project.

Along Crow Canyon Road, an approximate 32-foot portion at the new project entrance will abandon that portion of the existing Relinquishment of Abutters Rights established on Parcel Map 42 PM 32 to allow access to the property from Crow Canyon Road per project approvals.

Pursuant to the City’s Subdivision Ordinance, a Final Map or phased Final Map may be filed on an approved Vesting Tentative Map. The approval by City Council of such a Map is deemed to be a ministerial act. All Conditions of Approval for the Development pertaining to the Final Map have been reviewed by various departments and agencies to ensure they have been met, and the Final Map is in substantial conformance with the approved Vesting Tentative Map. With all of the above conditions being met, staff recommends approval of this Final Map.

FISCAL ANALYSIS
Fees in the amount of $16,840 were collected from the developer to review and process this Final Map. Bonds associated with the construction of the Iron Horse Village Improvement Plans and associated improvements will be provided to the City as required prior to construction.

STEPS FOLLOWING APPROVAL
Once signed by the City, the Final Map for Subdivision 9678 will be recorded with the Contra Costa County Clerk Recorder’s Office by the Title Company.

ATTACHMENT
A - Final Map

5.9 Packet Pg. 76
RESOLUTION NO. 2025-043

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON APPROVING THE FINAL MAP FOR SUBDIVISION 9678 FOR THE IRON HORSE VILLAGE DEVELOPMENT PROJECT (KL LB BUY 2, LLC/LENNAR), APN 213-020- 037 AND APN 213-020-046
WHEREAS, the Developer (Lennar) utilizes a land bank, KL LB Buy 2, LLC., that temporarily holds land title for the project site; and
WHEREAS, Lennar, on behalf of KL LB Buy 2, LLC, has submitted a Final Map for Subdivision 9678 (Iron Horse Village), for the purpose of creating 86 single-family and 31 multifamily condominium units on 17 lots; and WHEREAS, on October 17, 2023, the Planning Commission approved Resolution No. 11-23 approving the Project; and
WHEREAS, on December 11, 2023, the City Council approved Resolution No. 2023- 124 upholding the Planning Commission’s original approval of the project; and WHEREAS, public dedications to the City, or its designee, on the Final Map for Subdivision 9678 include easements for public utilities and emergency vehicle access; and WHEREAS, existing public dedications to Contra Costa County or successor shown on the Final Map for Subdivision 9678 including easements for drainage, slope, and relinquishment of abutters rights are no longer needed; and
WHEREAS, the Final Map for Subdivision 9678 has been reviewed and approved by the City Engineer as being in compliance with the City of San Ramon’s subdivision requirements.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Ramon hereby approves the Final Map for Subdivision 9678.

BE IT FURTHER RESOLVED that the City Council of the City of San Ramon hereby:

1. Accepts the following easements as dedicated on the Final Map for Subdivision 9678:
a. Public Utility Easements
b. Emergency Vehicle Access Easements

2. Abandons and vacates the following:
a. Drainage Easements 7B-1 (0.030 acres) and 7B-2 (0.014 acres) as dedicated on the Grant Deed recorded on June 9, 1975 in Book 7529, Page 423 of the Official Records.

5.9 Packet Pg. 77
b. Slope Easement 7A (0.522 acres) as dedicated on the Grant Deed recorded on June 9, 1975 in Book 7529, Page 423 of the Official Records. c. A portion of Abutters Rights Relinquished within Parcel A as described on Parcel Map Subdivision MS 81-75 (42 PM 32) and Book 7759, Page 628.

3. Authorizes the following:
a. The City Engineer, Acting City Surveyor, Community Development Director, and City Clerk to execute their statements upon said Final Map.

PASSED, APPROVED, AND ADOPTED at the meeting of May 13, 2025, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mark Armstrong, Mayor
ATTEST:

Christina Franco, City Clerk

5.9 Packet Pg. 78
SUBDIVISION 9678

IRON HORSE VILLAGE
FOR CONDOMINIUM PURPOSES CONSISTING OF 10 SHEETS BEING A SUBDIVISION OF PARCEL B OF PARCEL MAP M.S. 81-75
FILED IN BOOK 42 OF PARCEL MAPS PAGE 32 AND
A PORTION OF PARCEL A OF PARCEL MAP M.S. 113-78
FILED IN BOOK 77 OF PARCEL MAPS AT PAGE 30

CONTRA COSTA COUNTY RECORDS

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
APRIL 2025

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
JOB NO. 3517-010 SHEET OF 10

OWNER'S STATEMENT

OWNER'S STATEMENT (CONTINUED)

OWNER'S ACKNOWLEDGMENT RECORDER'S STATEMENT

CLERK OF THE BOARD OF SUPERVISORS'

STATEMENT
1 5.9.a
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Attachment: A - Final Map (2025-043 : Final Map - Subdivision 9678) SUBDIVISION 9678

CONTRA COSTA COUNTY RECORDS

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
APRIL 2025

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
JOB NO. 3517-010 SHEET OF 10

CITY ENGINEER'S STATEMENT

CITY CLERK'S STATEMENT

PLANNING COMMISSION STATEMENT GEOTECHNICAL SOILS REPORT

OMITTED SIGNATURES

CITY SURVEYOR'S STATEMENT
2 TITLE NOTES

SURVEYOR'S STATEMENT

5.9.a
Packet Pg. 80
Attachment: A - Final Map (2025-043 : Final Map - Subdivision 9678) SUBDIVISION 9678

CONTRA COSTA COUNTY RECORDS

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
APRIL 2025

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
JOB NO. 3517-010 SHEET OF 3 10

TRUSTEE'S ACKNOWLEDGMENT

TRUSTEE'S STATEMENT

OPTIONEE ACKNOWLEDGMENT

OPTIONEE STATEMENT

5.9.a
Packet Pg. 81
Attachment: A - Final Map (2025-043 : Final Map - Subdivision 9678) CROW CANYON ROAD ALCOSTA BOULEVARD 4
60'

GRAPHIC SCALE
60' 0' 30' 60' 120' 240'
SUBDIVISION 9678

IRON HORSE VILLAGE
SCALE: 1" =
FOR CONDOMINIUM PURPOSES CONSISTING OF 10 SHEETS BEING A SUBDIVISION OF PARCEL B OF PARCEL MAP M.S. 81-75
FILED IN BOOK 42 OF PARCEL MAPS PAGE 32 AND
A PORTION OF PARCEL A OF PARCEL MAP M.S. 113-78
FILED IN BOOK 77 OF PARCEL MAPS AT PAGE 30

CONTRA COSTA COUNTY RECORDS

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
APRIL 2025

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
JOB NO. 3517-010 SHEET OF 10
NOTE:

LEGEND
BASIS OF BEARINGS:

REFERENCES:

ABANDONMENT NOTE:

5.9.a
Packet Pg. 82
Attachment: A - Final Map (2025-043 : Final Map - Subdivision 9678)

PISTON COURT
1 2
5 3
4 6
8 9
7 11
10 12
16 17
15 13 14 CROW CANYON BOULEVARD

ALCOSTA BOULEVARD
9 8
7 6

PARCEL A

BOLSTER LOOP

BOLSTER LOOP BOLSTER LOOP

PARCEL B
5 60'

GRAPHIC SCALE
60' 0' 30' 60' 120' 240'
SUBDIVISION 9678

CONTRA COSTA COUNTY RECORDS

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
APRIL 2025

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
JOB NO. 3517-010 SHEET OF 10
NOTE:

LEGEND
BASIS OF BEARINGS:

REFERENCES:
7 5.9.a
Packet Pg. 83
Attachment: A - Final Map (2025-043 : Final Map - Subdivision 9678) TAMPER COURT 1 2
11 10 CROW CANYON ROAD PARCEL A

PARCEL A

PARCEL B BOLSTER LOOP

BOLSTER LOOP

SPUR TRACK COURT
30'

GRAPHIC SCALE
30' 0' 15' 30' 60' 120'
SUBDIVISION 9678

CONTRA COSTA COUNTY RECORDS

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
APRIL 2025

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
JOB NO. 3517-010 SHEET OF 10
NOTE:

LEGEND
BASIS OF BEARINGS:

REFERENCES: SEE SHEET 9
SEE SHEET 7 6

DETAIL A

DETAIL B

5.9.a
Packet Pg. 84
Attachment: A - Final Map (2025-043 : Final Map - Subdivision 9678) CROW CANYON ROAD ALCOSTA BOULEVARD5 3 4
12 13 PARCEL A

PARCEL A BOLSTER LOOP

SHORT LINE COURT WAYBILL COURT SANDERS COURT
30'

GRAPHIC SCALE
30' 0' 15' 30' 60' 120'
SUBDIVISION 9678

CONTRA COSTA COUNTY RECORDS

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
APRIL 2025

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
JOB NO. 3517-010 SHEET OF 10
BASIS OF BEARINGS:

DETAIL I SEE SHEET 8
SEE SHEET 6
NOTE:

LEGEND
REFERENCES: 7

DETAIL C DETAIL D

5.9.a
Packet Pg. 85
Attachment: A - Final Map (2025-043 : Final Map - Subdivision 9678) PARCEL A ALCOSTA BOULEVARD 6 7 15 14

PARCEL A BOLSTER LOOP
BOLSTER LOOP PISTON COURT JIB COURT INTERLINE COURT 30' GRAPHIC SCALE 30' 0' 15' 30' 60' 120' SUBDIVISION 9678 IRON HORSE VILLAGE SCALE: 1" = FOR CONDOMINIUM PURPOSES CONSISTING OF 10 SHEETS BEING A SUBDIVISION OF PARCEL B OF PARCEL MAP M.S. 81-75 FILED IN BOOK 42 OF PARCEL MAPS PAGE 32 AND A PORTION OF PARCEL A OF PARCEL MAP M.S. 113-78 FILED IN BOOK 77 OF PARCEL MAPS AT PAGE 30 CONTRA COSTA COUNTY RECORDS CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA APRIL 2025 CIVIL ENGINEERS SURVEYORS PLANNERS SAN RAMON WWW.CBANDG.COM ROSEVILLE (925) 866-0322 (916)788-4456 JOB NO. 3517-010 SHEET OF 10 SEE SHEET 7 SEE SHEET 9 BASIS OF BEARINGS: NOTE: LEGEND REFERENCES: DETAIL E 8 DETAIL F DETAIL G DETAIL H 5.9.a Packet Pg. 86
Attachment: A - Final Map (2025-043 : Final Map - Subdivision 9678)

PARCEL A
8 9
16 17 PARCEL A BOLSTER LOOP

PARCEL B

BOXCAR COURT HIGHBALL COURT

BALLAST COURT ASPECT COURT
30'

GRAPHIC SCALE
30' 0' 15' 30' 60' 120'
SUBDIVISION 9678

CONTRA COSTA COUNTY RECORDS

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
APRIL 2025

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
JOB NO. 3517-010 SHEET OF 10 SEE SHEET 6
SEE SHEET 8
BASIS OF BEARINGS:

NOTE:

LEGEND
REFERENCES:
9 5.9.a
Packet Pg. 87
Attachment: A - Final Map (2025-043 : Final Map - Subdivision 9678)

ADDITIONAL INFORMATION SHEET
NOTES
JOB NO. 3517-010 SHEET OF 10
SUBDIVISION 9678

CONTRA COSTA COUNTY RECORDS

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
APRIL 2025

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
10 5.9.a
Packet Pg. 88
Attachment: A - Final Map (2025-043 : Final Map - Subdivision 9678)

CITY COUNCIL STAFF REPORT
DATE: May 13, 2025
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Brent Scroggs, Program Manager
SUBJECT: RESOLUTION NO. 2025-044 - Authorizing the Mayor to Execute Amendment No. 3 to the Agreement with Frank and Grossman Landscape Contractors, Inc. (C2019-069) for School Park Landscape Maintenance Services, in the Amount of $506,591 for an Additional One-Year Term Beginning July 1, 2025, and Ending June 30, 2026, for a Total Cumulative Amount Not to Exceed $4,849,104

EXECUTIVE SUMMARY
The City Council initially approved an Agreement (C2019-069) with Frank and Grossman Landscape Contractors, Inc. (Frank and Grossman) in 2019 for school park landscape maintenance services, with a five-year term and an option to renew for up to five additional years. The initial five-year term expired on June 30, 2024. On February 27, 2024, the City Council approved a one-year extension through Amendment No. 1, with additional funds in the amount of $603,868, increasing the total cumulative amount not to exceed to $4,493,361. Due to budget constraints, a budget reduction to school park landscape maintenance services was implemented, and the final FY 2024/25 Budget adopted in June 2024 reduced the additional funds to $453,020, decreasing the total cumulative amount not to exceed to $4,342,513. On September 16, 2024, Amendment No. 2 adjusted the contract accordingly. Staff recommends approving Amendment No. 3 to extend the contract for a second one-year renewal beginning July 1, 2025, and ending June 30, 2026, with Frank and Grossman maintaining current service levels and applying a 3% price increase for FY 2025/26.

RECOMMENDED ACTION
Staff recommends adoption of this Resolution, authorizing the Mayor to execute Amendment No. 3 to the existing Agreement with Frank and Grossman Landscape Contractors, Inc. (C2019- 069) for school park landscape maintenance services, in the amount of $506,591 for an additional one-year term beginning July 1, 2025, and ending June 30, 2026, for a total cumulative amount not to exceed $4,849,104.

BACKGROUND/DISCUSSION
As part of the Master Use and Maintenance Agreement between the City of San Ramon and the San Ramon Valley Unified School District (District), the City provides landscape maintenance

5.10 Packet Pg. 89
for 16 school parks, which includes turf maintenance of athletic fields, pruning, mulch installation, irrigation maintenance and Integrated Pest Management (IPM). IPM includes the application of fertilizer, weed control, and pest control treatments in compliance with the District's IPM Policy, which outlines the requirements regarding controlling pests and the use of pesticides at school sites, including the California Healthy Schools Act, notification and posting requirements, approved pesticides, and record keeping.

On September 24, 2019, the City Council adopted Resolution 2019-094 to execute an Agreement with Frank and Grossman Landscape Contractors, Inc. (Frank and Grossman) to provide school park landscape maintenance services in an initial five-year Agreement amount not to exceed $3,889,493, with an option to renew for five additional one-year terms, for a total Agreement duration not to exceed ten years. The initial five-year terms with Frank and Grossman began on November 26, 2019, and expired on June 30, 2024.

On February 27, 2024, the City Council adopted Resolution 2024-022 to execute Amendment No. 1 to the Agreement (C2019-069) with Frank and Grossman to provide school park landscape maintenance services in the amount of $603,868 for an additional one-year term ending June 30, 2025, for a total cumulative amount not to exceed $4,493,361.

On April 23, 2024, the City Council reviewed the FY 2024/25 Preliminary Budget and provided staff with direction regarding budget balancing strategies. On May 28, 2024, the City Council reviewed the FY 2024/25 Proposed Budget, which included proposed school park landscape maintenance services budget reductions in order to close the gap in the FY 2024/25 Budget. On June 25, 2024, the City Council adopted the FY 2024/25 Budget, which incorporated reductions to the school park landscape maintenance services budget. On September 16, 2024, Amendment No. 2 adjusted the contract accordingly, with the amended additional amount of $453,020 for a cumulative amount not to exceed $4,342,513 through June 30, 2025.

Frank and Grossman continue to demonstrate a clear understanding of the contract specifications and service levels expected by the City and the District. Their expertise minimizes the need for extensive oversight by staff.

The proposed Amendment No. 3 will extend the Agreement for a one-year term beginning July 1, 2025, and ending June 30, 2026.

FISCAL ANALYSIS
Funding for the proposed one-year agreement will be considered as part of the City’s Operating and Capital Improvement Program (CIP) Budget development process. If approved, funding will be appropriated from a combination of sources, including the General Fund, the Dougherty Valley County Service Area (CSA) Fund, and the Park Development Fund, as appropriate and authorized.

A breakdown of the estimated annual costs is provided below:

Task Annual Cost
Routine Maintenance $444,372

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Contingency for Unforeseen Work- 5% $22,219
Contingency for Field Renovations $40,000
Total: $506,591
The proposed amount of $506,591 for Amendment No. 3 includes a 3% price increase. Of this total, approximately $444,372 is allocated for routine school park landscape maintenance services. The remaining amount covers contingency costs, including $22,219 for unforeseen work and $40,000 for field renovations.

Listed below is a summary of Frank and Grossman's contract as amended:

Contract/Amendments Amount Description
Contract $3,889,493 School Park Landscape Maintenance
Services
Amendment No. 1 - Year 6 ($603,868) One-year contract extension, per contract Amendment No. 2 - Year 6 $453,020 Amended amount due to budget reduction.

One-year contract extension, per contract
(Proposed) Amendment No. 3 - Year 7 $506,591 One-year contract extension, per contract TOTAL: $4,849,104

STEPS FOLLOWING APPROVAL

1. The City Attorney's Office will forward Amendment No. 3 to the contract to Frank and Grossman for execution.

2. Upon receipt of the executed contract documents and the required certificates of insurance from the contractor, the City Attorney's Office will send a copy of the executed contract documents and all attachments to the Public Works - Public Services Division.

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RESOLUTION NO. 2025-044

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 3 TO THE AGREEMENT WITH FRANK AND GROSSMAN LANDSCAPE CONTRACTORS, INC. (C2019-069) FOR SCHOOL PARK LANDSCAPE MAINTENANCE SERVICES, IN THE AMOUNT OF $506,591 FOR AN ADDITIONAL ONE-YEAR TERM BEGINNING JULY 1, 2025, AND ENDING JUNE 30, 2026, FOR A TOTAL CUMULATIVE AMOUNT NOT TO EXCEED $4,849,104
WHEREAS, as part of the Master Use and Maintenance Agreement between the City of San Ramon and the San Ramon Valley Unified School District (District), the City provides landscape maintenance for 16 school parks, that includes turf maintenance of athletic fields, pruning, mulch installation, irrigation maintenance and Integrated Pest Management; and WHEREAS, on September 24, 2019, City Council adopted Resolution No. 2019-094 to execute an Agreement with Frank and Grossman Landscape Contractors, Inc. (Frank and Grossman) to provide school park landscape maintenance services, in an initial five-year agreement amount not to exceed $3,889,493, with an option to renew for five additional one-year terms, for a total Agreement duration not to exceed ten years, as a result of a competitive Request for Proposals process for School Parks Landscape Maintenance Services, in a manner prescribed by the City’s Purchasing Ordinance; and
WHEREAS, the initial five-year term with Frank and Grossman began on November 26, 2019, and expired on June 30, 2024; and
WHEREAS, on February 27, 2024, the City Council adopted Resolution No. 2024-022 to execute Amendment No. 1 to the Agreement (C2019-069) with Frank and Grossman to provide school park landscape maintenance services in the amount of $603,868 for an additional one-year term ending June 30, 2025, for a total cumulative amount not to exceed $4,493,361; and
WHEREAS, due to budget constraints, school park landscape maintenance services budget reductions were implemented, and the final FY 2024/25 Budget adopted in June 2024 reduced the additional funds to $453,020, bringing the total cumulative not to exceed amount to $4,342,513; and
WHEREAS, on September 16, 2024, Amendment No. 2 adjusted the contract accordingly, with the amended additional amount of $453,020 for a cumulative amount not to exceed $4,342,513 through June 30, 2025; and
WHEREAS, to continue to provide school park landscape maintenance services, an amendment to the current Agreement is necessary; and
WHEREAS, Frank and Grossman has provided pricing for school park landscape

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maintenance services that is acceptable to the City; and WHEREAS, funding for the one-year Agreement will be considered as part of the City’s Operating and Capital Improvement Program (CIP) Budget development process, and funding will be appropriated from a combination of sources, including the General Fund, the Dougherty Valley County Service Area (CSA) Fund, and the Park Development Fund, as appropriate and authorized.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute Amendment No. 3 to the Agreement with Frank and Grossman Landscape Contractors, Inc. (C2019-069) for school park landscape maintenance services, in the amount of $506,591 for an additional one-year term beginning July 1, 2025, and ending June 30, 2026, for a total cumulative amount not to exceed $4,849,104.

PASSED, APPROVED AND ADOPTED at the meeting of May 13, 2025 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Mark Armstrong, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.10 Packet Pg. 93

CITY COUNCIL STAFF REPORT
DATE: May 13, 2025
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Gary Manuel, Landscape Program Manager
SUBJECT: RESOLUTION NO. 2025-045 - Authorizing the Mayor to Execute an Agreement with Frank and Grossman Landscape Contractors, Inc. for Landscape Maintenance Services for an Initial Five-Year Term Beginning on July 1, 2025, and Ending June 30, 2030, with the Option to Renew the Agreement Up to Five (5) Succeeding One-Year Terms and in an Amount Not to Exceed $9,280,335
RESOLUTION NO. 2025-046 - Authorizing the Mayor to Execute an Agreement with New Image Landscape Company for Landscape Maintenance Services for an Initial Five-Year Term Beginning on July 1, 2025, and Ending June 30, 2030, with the Option to Renew the Agreement for Up to Five (5) Succeeding One-Year Terms and in an Amount Not to Exceed $3,117,093
RESOLUTION NO. 2025-047 - Authorizing the Mayor to Execute an Agreement with Gachina Landscape Management for Landscape Maintenance Services for an Initial Five-Year Term Beginning on July 1, 2025, and Ending June 30, 2030, with the Option to Renew the Agreement for Up to Five (5) Succeeding One-Year Terms and in an Amount Not to Exceed $226,276

EXECUTIVE SUMMARY
The City requires ongoing landscape maintenance services to ensure the upkeep and safety of landscaped areas throughout San Ramon, including all City parks and facilities, Dougherty Valley, Landscaping & Lighting District 1984-1 (Special Assessment Zones), The Preserve Landscaping and Lighting Assessment District (The Preserve), and unimproved roadsides citywide. Routine maintenance is essential to preserve the health and appearance of plants and trees, support public safety, and maintain the quality of life for San Ramon residents.

On February 9, 2015, City staff issued a Request for Qualifications (RFQ) for Landscape Maintenance Services with an initial five-year term and the option to renew the agreements for up to five (5) succeeding one-year terms. The current agreements with New Image Landscape Company (New Image) and BrightView Landscape Services, Inc. (BrightView) are set to expire

5.11 Packet Pg. 94
on June 30, 2025. To ensure continued and uninterrupted service, City staff issued a new RFQ on February 14, 2025. If approved, the new agreements will commence on July 1, 2025, and extend through June 30, 2030, with the option to renew for up to five (5) additional one-year terms.

Landscape contractors were selected based on demonstrated qualifications, relevant experience, and their ability to provide comprehensive landscape maintenance services consistent with the City’s standards and expectations. The evaluation process considered factors such as staffing capacity, specialized expertise, familiarity with municipal landscape maintenance, pricing, and responsiveness to service demands.

Engaging multiple contractors provides strategic advantages, including the ability to compare pricing for cost efficiency, ensure access to high-quality landscape materials, and maintain scheduling flexibility for time-sensitive tasks. This approach also enhances service reliability and performance by fostering accountability and providing contingency coverage in the event of contractor unavailability or underperformance.

RECOMMENDED ACTION
Staff recommends adoption of these Resolutions, authorizing the Mayor to execute an Agreement with Frank and Grossman Landscape Contractors, Inc., New Image Landscape Company, and Gachina Landscape Management for landscape maintenance services for a term beginning on July 1, 2025, and ending June 30, 2030, with the option to renew the Agreements for up to five (5) succeeding one-year terms.

BACKGROUND
The City currently contracts with New Image and Brightview for landscape maintenance services for all streetscapes, City parks, and facilities. The terms of the current Agreements are for five (5) years (July 1, 2015 - June 30, 2025), with the option to renew the Agreements for five (5) additional one-year terms for a total of ten (10) years.

As both agreements will reach their full term on June 30, 2025, City staff initiated a new competitive bid process to ensure continued, uninterrupted landscape maintenance services. The issuance of a new RFQ allows the City to re-evaluate contractor qualifications, align service expectations with current standards, and continue promoting service accountability and operational flexibility through the use of multiple contractors.

DISCUSSION
The City’s landscape maintenance responsibilities are divided into two primary geographic zones: Area I - West and Area II - East. Area I - West includes City parks and facilities located in this region, Special Assessment Zones, The Preserve, and unimproved roadsides. Area II - East includes parks, facilities, and landscaped areas within the Dougherty Valley. Together, these zones comprise approximately 790 acres of landscaped public space maintained under City oversight.

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To improve efficiency and service delivery within the Dougherty Valley, this region has been further subdivided into two distinct service areas: Gale Ranch and Windemere. This subdivision enhances manageability for contractors, reduces the City’s exposure to risk in the event of contractor default, and supports higher service quality through targeted oversight and accountability.

Utilizing multiple qualified contractors with adequate staffing and resources ensures that both existing and newly accepted areas within the Dougherty Valley are maintained to the City’s standards. This structure also provides the City with the flexibility to manage costs effectively while maintaining consistent, high-quality landscape maintenance services.

On February 14, 2025, City staff issued a RFQ for Landscape Maintenance Services, which was advertised on the City’s website. In response, six (6) landscape contractors submitted SOQs:

1. Brightview Landscape Services, Inc.

2. RJN, Inc. DBA H&N Enterprises

3. Gachina Landscape Maintenance

4. New Image Landscape Company

5. Medallion Landscape Management

6. Frank and Grossman Landscape Contractors, Inc.

A review panel composed of four (4) City staff members conducted a comprehensive evaluation of the submitted SOQs. Each contractor was assessed based on key criteria, including qualifications, relevant experience, proposed staffing, pricing, approach, references, and overall alignment with the City’s landscape maintenance needs.

Following the evaluation process, staff selected the following three (3) contractors to provide Landscape Maintenance Services:

1. Frank and Grossman Landscape Contractors, Inc.

2. New Image Landscape Company

3. Gachina Landscape Management
The selected contractors demonstrated the strongest combination of qualifications, capacity, pricing, responsiveness, and overall alignment with the City’s landscape maintenance needs, and were determined to be the best fit to support the City’s current and future landscape maintenance service requirements.

Frank and Grossman currently provides landscape maintenance services for all school sites within the City. New Image currently provides landscape maintenance services in Gale Ranch (Dougherty Valley), all City parks and facilities, Special Assessment Zones, and The Preserve.

To promote competition, enhance contractor accountability, and provide operational flexibility in the event of performance issues or service interruptions, the City has selected Gachina Landscape Management (Gachina) as a third landscape maintenance contractor. This strategic addition broadens the City’s pool of qualified service providers and reinforces a more resilient and responsive landscape maintenance model. The inclusion of a third contractor also offers

5.11 Packet Pg. 96
increased capacity to manage future service area expansions and ensures continuity of service at a level consistent with City standards.

FISCAL ANALYSIS
Funding for the initial five-year agreements will be considered annually as part of the City’s Operating Budget development process. If approved, funding will be appropriated from a combination of sources, including the General Fund, Dougherty Valley County Service Area (CSA) Fund, Landscaping & Lighting District 1984-1, and The Preserve Landscaping and Lighting Assessment District, as appropriate and authorized.

A breakdown of the estimated annual costs for year one of the Agreements is provided below:

Frank and Grossman Landscape Contractors, Inc.

AREA ANNUAL COST
AREA II EAST - GALE RANCH (DV) $961,029
AREA II EAST - WINDEMERE (DV) $638,501
Contingency 5% $79,977
YEAR 1 TOTAL $1,679,507
New Image Landscape Company

AREAANNUAL COST
AREA I WEST - CITY PARKS $217,356
AREA I WEST - CITY FACILITIES $20,640
AREA II EAST - CITY PARKS (DV) $290,748
AREA II EAST - CITY FACILITIES (DV) $8,508
Contingency 5% $26,863
YEAR 1 TOTAL $564,115
Gachina Landscape Management

AREA ANNUAL COST
AREA I WEST - THE PRESERVE $17,784
AREA I WEST - UNIMPROVED ROADSIDES $21,216
Contingency 5% $1950
YEAR 1 TOTAL $40,950
The total not to exceed amounts of $9,280,335 (Frank and Grossman), $3,117,093 (New Image), and $226,276 (Gachina) for the initial five-year contract Agreements are structured to support the anticipated services over the five-year term. This includes annual routine and non-routine

5.11 Packet Pg. 97
maintenance, allowance for potential annual cost adjustments (subject to feasibility and appropriateness), and a 5% contingency for unforeseen work.

STEPS FOLLOWING APPROVAL

1. The City Attorney's Office will forward the contract Agreements to Frank and Grossman Landscape Contractors, Inc., New Image Landscape Company, and Gachina Landscape Management for execution.

2. Upon receipt of the executed Agreements, certificates of insurance, and copies of a current City business license, the City Attorney's Office will send a copy of the executed Contract Agreements and all attachments to the Public Works Department - Public Services Division.

3. The Public Works - Public Services Division will monitor the performance of the contractor throughout the initial five-year term of the Agreement and issue a Notice to Proceed and Task Orders as needed.

5.11 Packet Pg. 98
RESOLUTION NO. 2025-045

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH FRANK AND GROSSMAN LANDSCAPE CONTRACTORS, INC. FOR LANDSCAPE

MAINTENANCE SERVICES FOR AN INITIAL FIVE-YEAR TERM BEGINNING ON JULY 1, 2025, AND ENDING JUNE 30, 2030, WITH THE OPTION TO RENEW THE AGREEMENT UP TO FIVE (5) SUCCEEDING ONE-YEAR TERMS AND IN AN AMOUNT NOT TO EXCEED $9,280,335
WHEREAS, the current Agreement with New Image Landscape Company to provide landscape maintenance services for all City parks, facilities, Gale Ranch (Dougherty Valley), Special Assessment Zones, and The Preserve ends on June 30, 2025; and WHEREAS, to continue to provide landscape maintenance services, staff advertised a Request for Qualification (SOQ) on February 14, 2025, for a term beginning on July 1, 2025, and ending on June 30, 2030, with the option to renew the Agreement for up to five (5) succeeding one-year terms; and
WHEREAS, areas included in the SOQ were all City parks and facilities; and WHEREAS, on March 18, 2025, six (6) SOQs were received, opened, reviewed by four (4) City staff, and rated on their qualifications, relevant experience, proposed staffing, pricing, approach, references, and overall alignment with the City’s landscape maintenance needs; and WHEREAS, New Image Landscape Company is qualified and chosen by City staff to provide landscape maintenance services to all City parks and facilities; and WHEREAS, funding for the initial five-year Agreements will be considered annually as part of the City’s Operating Budget development process, and funding will be appropriated from a combination of sources, including the General Fund, the Dougherty Valley County Service Area (CSA) Fund, Landscaping & Lighting District 1984-1, and The Preserve Landscaping and Lighting Assessment District, as appropriate and authorized.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with New Image Landscape Company for landscape maintenance services for an initial five-year term beginning on July 1, 2025, and ending June 30, 2030, with the option to renew the Agreement for up to five (5) succeeding one-year terms and in an amount not to exceed $3,117,093.

PASSED, APPROVED AND ADOPTED at the meeting of May 13, 2025, by the following votes:

AYES:

NOES:

5.11 Packet Pg. 99
ABSENT:

ABSTAIN:
________________________
Mark Armstrong, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.11 Packet Pg. 100
RESOLUTION NO. 2025-046

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH

NEW IMAGE LANDSCAPE COMPANY FOR LANDSCAPE MAINTENANCE
SERVICES FOR AN INITIAL FIVE-YEAR TERM BEGINNING ON JULY 1, 2025, AND ENDING JUNE 30, 2030, WITH THE OPTION TO RENEW THE AGREEMENT FOR UP TO FIVE (5) SUCCEEDING ONE-YEAR TERMS AND
IN AN AMOUNT NOT TO EXCEED $3,117,093
WHEREAS, the current Agreement with New Image Landscape Company and BrightView Landscape Services, Inc. to provide landscape maintenance services for Gale Ranch (Dougherty Valley) and Windemere (Dougherty Valley) is ending on June 30, 2025; and WHEREAS, to continue to provide landscape maintenance services, staff advertised a Request for Qualification (SOQ) on February 14, 2025, for a term beginning on July 1, 2025, and ending on June 30, 2030, with the option to renew the Agreement for up to five (5) succeeding one-year terms; and
WHEREAS, areas included in the SOQ were Gale Ranch (Dougherty Valley) and Windemere (Dougherty Valley); and
WHEREAS, on March 18, 2025, six (6) SOQs were received, opened, reviewed by four (4) City staff, and rated on their qualifications, relevant experience, proposed staffing, pricing, approach, references, and overall alignment with the City’s landscape maintenance needs; and WHEREAS, Frank and Grossman Landscape Contractors, Inc. is qualified and chosen by City staff to provide landscape maintenance services to Gale Ranch (Dougherty Valley) and Windemere (Dougherty Valley); and
WHEREAS, funding for the initial five-year Agreements will be considered annually as part of the City’s Operating Budget development process, and funding will be appropriated from a combination of sources, including the General Fund, the Dougherty Valley County Service Area (CSA) Fund, Landscaping & Lighting District 1984-1, and The Preserve Landscaping and Lighting Assessment District, as appropriate and authorized.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with Frank and Grossman Landscape Contractors, Inc. for landscape maintenance services for an initial five-year term beginning on July 1, 2025, and ending June 30, 2030, with the option to renew the agreement for up to five (5) succeeding one-year terms and in an amount not to exceed $9,280,335.

PASSED, APPROVED AND ADOPTED at the meeting of May 13, 2025, by the following votes:

AYES:

5.11 Packet Pg. 101
NOES:

ABSENT:

ABSTAIN:
________________________
Mark Armstrong, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.11 Packet Pg. 102
RESOLUTION NO. 2025-047

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH

GACHINA LANDSCAPE MANAGEMENT FOR LANDSCAPE MAINTENANCE
SERVICES FOR AN INITIAL FIVE-YEAR TERM BEGINNING ON JULY 1, 2025, AND ENDING JUNE 30, 2030, WITH THE OPTION TO RENEW THE AGREEMENT FOR UP TO FIVE (5) SUCCEEDING ONE-YEAR TERMS AND
IN AN AMOUNT NOT TO EXCEED $226,276
WHEREAS, the current Agreement with New Image Landscape Company to provide landscape maintenance services for The Preserve is ending on June 30, 2025; and WHEREAS, to continue to provide landscape maintenance services, staff advertised a Request for Qualification (SOQ) on February 14, 2025, for a term beginning on July 1, 2025, and ending on June 30, 2030, with the option to renew the Agreement for up to five (5) succeeding one-year terms; and
WHEREAS, areas included in the SOQ were The Preserve and Unimproved Roadsides; and
WHEREAS, on March 18, 2025, six (6) SOQs were received, opened, reviewed by four (4) City staff, and rated on their qualifications, relevant experience, proposed staffing, pricing, approach, references, and overall alignment with the City’s landscape maintenance needs; and WHEREAS, Gachina Landscape Management is qualified and chosen by City staff to provide landscape maintenance services to The Preserve and Unimproved Roadsides; and WHEREAS, funding for the initial five-year Agreements will be considered annually as part of the City’s Operating Budget development process, and funding will be appropriated from a combination of sources, including the General Fund, the Dougherty Valley County Service Area (CSA) Fund, Landscaping & Lighting District 1984-1, and The Preserve Landscaping and Lighting Assessment District, as appropriate and authorized.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with Gachina Landscape Management for landscape maintenance services for an initial five-year term beginning on July 1, 2025, and ending June 30, 2030, with the option to renew the Agreement for up to five (5) succeeding one-year terms and in an amount not to exceed $226,276.

PASSED, APPROVED AND ADOPTED at the meeting of May 13, 2025, by the following votes:

AYES:

NOES:

5.11 Packet Pg. 103
ABSENT:

ABSTAIN:
________________________
Mark Armstrong, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.11 Packet Pg. 104

CITY COUNCIL STAFF REPORT
DATE: May 13, 2025
TO: City Council/City Manager
FROM: Debbie Chamberlain, Community Development Director By: Cindy Yee, Senior Planner
SUBJECT: RESOLUTION NO. 2025-048 - Approving General Plan Amendment (GPA 2024-0001) and Environmental Review (ENVR 2025-0001) to Reduce the Downtown Mixed Use – North (DMU-N) Sitewide Floor Area Ratio (FAR) ORDINANCE 529 - Amending Title D (Zoning), Division D2 (Allowable Land Uses and Zoning Standards), Chapter III, Section D2-12 (Purposes of Mixed-Used Zones) and Section D2-14, Table 2-7 (Mixed-Used Zone Development Standards) of the San Ramon Municipal Code

EXECUTIVE SUMMARY
The Applicant is proposing an amendment to the City’s General Plan 2040 and the Zoning Ordinance to reduce the DMU-N minimum sitewide Floor Area Ratio (FAR) standard from the current 1.25 minimum to a 0.5 minimum. A minimum and maximum sitewide FAR identifies the intensity at which the City expects parcels to be developed. This public hearing is the third in a series of public hearings as required under San Ramon Municipal Code, Division D7 (Zoning Ordinance Administration). On April 22, 2025, the City Council set tonight’s meeting for adoption of the Ordinance amending the Zoning Ordinance.

RECOMMENDED ACTION
Staff recommends that the City Council waive the second reading of Ordinance 529 and read by title only, receive the staff report, open the Public Hearing, receive public testimony, adopt Resolution No. 2025-048 approving the General Plan Amendment and Environmental Review applications, and adopt Ordinance 529.

BACKGROUND/DISCUSSION
Application: Description:

GPA 2024-0001 General Plan Amendment (GPA) to amend the Downtown Mixed Use - North (DMU-N) Minimum Sitewide Floor Area Ratio
TA 2024-0003 Zoning Ordinance (ZO) Text Amendment to amend the Downtown

8.1 Packet Pg. 105
Mixed Use - North (DMU-N) Minimum Sitewide Floor Area Ratio ENVR 2025-0001 Environmental Review application for analysis of environmental impacts of the proposed Project and consistency with San Ramon General Plan 2040 Update EIR.

Applicant: Sunset Development Company
Property Owner(s): Various
Location: 205-acre area within the City Core and identified as Downtown Mixed Use – North Land Use and Zoning Designation (see Attachment A Vicinity Map)
Environmental Review/California Environmental Quality Act (CEQA) The proposed Project has been evaluated for consistency with the San Ramon General Plan 2040 Update EIR (General Plan EIR-State Clearinghouse No. 2022060549), certified by City Council Resolution No. 2023-132 on December 12, 2023, and determined the proposed Project would result in no increase in the severity of impacts analyzed and disclosed in the General Plan EIR.

Noticing Requirements/Public Outreach
On March 28, 2025, a notice of the City Council’s April 8, April 22, and May 13, 2025 Public Hearings was mailed to property owners within a minimum of 300 ft. of the Downtown Mixed Use – North land use and zoning designation pursuant to Zoning Ordinance Section D7-24 Notice of Hearing. Additionally, all interested parties and agencies were also provided direct notice of the public hearing. At the April 22, 2025 City Council meeting, the Council continued the public hearing to tonight’s meeting.

Background
On April 22, 2025, the City Council held their second public hearing on the proposed Project and introduced an ordinance to amend the City’s Zoning Ordinance, waived the reading of the Ordinance and read by Title only, received public comment, provide feedback to the Applicant and Staff, continued the review of the proposed applications to the May 13, 2025 City Council meeting, and set the Ordinance for adoption at the May 13, 2025 City Council meeting.

In addition to the Ordinance, Staff has attached a City Council Resolution for the Council’s consideration approving the General Plan Amendment and Environmental Review applications.

STEPS FOLLOWING APPROVAL
The Ordinance shall be posted in three (3) places in the City of San Ramon within fifteen (15) days after adoption. The Ordinance shall be effective thirty (30) days after adoption.

8.1 Packet Pg. 106

FISCAL IMPACTS
This is an Applicant-initiated amendment, and all costs associated with processing the application is paid by the Applicant.

ATTACHMENT
A. DMU-North Vicinity Map
B: Resolution No. 2025-048
Exhibit 1 of Resolution No. 2025-048
Exhibit 2 of Resolution No. 2025-048
C: Ordinance 529
Attachment A of Ordinance

8.1 Packet Pg. 107

VICINITY MAP
Downtown Mixed Use – North
Land Use and Zoning Designation

8.1.a
Packet Pg. 108 Attachment: A. DMU-North Vicinity Map (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA 2024-0001) RESOLUTION NO. 2025-048

Page 1 of 5 ends

RESOLUTION NO. 2025-048

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON APPROVING GENERAL PLAN AMENDMENT (GPA 2024-0001)
AND ENVIRONMENTAL REVIEW (ENVR 2025-0001) TO REDUCE THE DOWNTOWN MIXED USE – NORTH (DMU-N) SITEWIDE FLOOR AREA RATIO (FAR)
APPLICANT: SUNSET DEVELOPMENT COMPANY
PROPERTY OWNERS: VARIOUS
WHEREAS, the San Ramon General Plan articulates a vision for the City and focuses on what is achievable through the horizon period and sets forth actions to be undertaken by the City to create the quality of life and community character envisioned in the plan; and WHEREAS, on December 12, 2023, the City adopted a comprehensive update to the General Plan collectively referred to as the General Plan 2040 as well as associated changes to the Zoning Ordinance; and
WHEREAS, the General Plan 2040 includes a Downtown Mixed-Use North (DMU-N) land use with a sitewide Floor Area Ratio (FAR) range of 1.25 to 2.75 in the Land Use Element of the General Plan to achieve the City’s vision for community character; and WHEREAS, the Zoning Ordinance sets a FAR development standard of a minimum 1.25 and maximum 2.75 sitewide FAR for the DMU-N zoning designation in Table 2-7 in Chapter III of Division 2 in the Zoning Ordinance to implement the General Plan; and WHEREAS, the Applicant owns approximately 96.4-acres within the 205-acre DMU-N zone;
WHEREAS, two residential development plan applications on the Applicant’s properties (Bishop Ranch 7 and Bishop Ranch 11) located within the DMU-N zone have not met the required minimum sitewide FAR, resulting in both projects requesting a waiver of the standard through the State’s Density Bonus Law; and
WHEREAS, on October 17, 2024, the Applicant filed General Plan Amendment and Zoning Ordinance Text Amendment applications to request to remove the sitewide minimum FAR in the General Plan Land Use Element and Chapter III of Division 2 of the Zoning Ordinance for projects with 100% residential developments because the minimum sitewide 1.25 FAR precludes development of the full density range of the zone; and
WHEREAS, due to the nature of the request, the Zoning Administrator expanded the scope of the FAR amendment to apply to the entire DMU-N land use and zoning district to avoid spotzoning only the Applicant’s properties and to achieve horizontal and vertical consistency within the General Plan and Zoning Ordinance; and

8.1.b
Packet Pg. 109 Attachment: B: Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA 2024-0001) RESOLUTION NO. 2025-048

Page 2 of 6 ends

WHEREAS, on November 15, 2024, the subject Project applications were deemed complete for processing by City Staff; and
WHEREAS, on January 21, 2025, the Applicant amended their applications to reduce the minimum DMU-N sitewide FAR from 1.25 to 0.50, rather than just projects with 100% residential development; and
WHEREAS, Government Code Sections 65353 and 65854 require the Planning Commission to hold a public hearing on the proposed General Plan Amendment and Zoning Ordinance Text Amendment; and
WHEREAS, on January 31, 2025, a notice of Joint City Council and Planning Commission Public Hearings for February 11 and February 25, 2025 was mailed to property owners within a minimum of 300 ft. of the Downtown Mixed Use – North land use and zoning designation pursuant to Zoning Ordinance Section D7-24 Notice of Hearing; WHEREAS, on February 11, 2025, the City Council and Planning Commission conducted a Joint Public Hearing on the proposed General Plan and Zoning Ordinance amendments, received public input, provided comments to staff for consideration, and closed the joint public hearing; and
WHEREAS, access to the February 11, 2025 City Council and Planning Commission joint public hearing agenda, staff report, minutes, and meeting video is available on the City’s website at: sanramonca.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=3778&Inline=True WHEREAS, on February 11, 2025, the City Council and Planning Commission requested to cancel the February 25, 2025 Joint Public Hearing and continue the Planning Commission’s review of GPA 2024-0001 and TA 2024-0003 at the March 4, 2024 Planning Commission meeting; and
WHEREAS, on February 13, 2025, the Applicant filed an Environmental Review application (ENVR2025-0001) for environmental assessment; and WHEREAS, on February 19, 2025, a notice of the cancelation of the February 25, 2025 Joint Public Hearing and a notice of the Planning Commission’s March 4, 2025 Public Hearing was mailed to property owners within a minimum of 300 ft. of the Downtown Mixed Use - North land use and zoning designation pursuant to Zoning Ordinance Section D7-24 Notice of Hearing; and
WHEREAS, on March 4, 2025, the Planning Commission conducted the second public hearing on the subject applications, received public input on the proposed Project, provided comments to staff for consideration, and continued the public hearing to March 18, 2025; and WHEREAS, access to the March 4, 2025 Planning Commission public hearing agenda, staff report, minutes, and meeting video is available on the City’s website at:
sanramonca.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=3794&Inline=True

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Page 3 of 6 ends

WHEREAS, on March 18, 2025, the Planning Commission conducted their third public hearing on the subject applications where the staff report, proposed text amendments, and other pertinent documents, and public testimony relating to the proposed project applications were heard and considered; and
WHEREAS, access to the March 18, 2025 Planning Commission public hearing agenda, staff report, minutes, and meeting video is available on the City’s website at:
sanramonca.iqm2.com/Citizens/Detail_Meeting.aspx?ID=5123 WHEREAS, on February 11, 2025, March 4, 2025, and March 18, 2025, the Planning Commission held duly noticed public hearings to discuss the proposed revisions and changes to the General Plan and to receive input for the public which collectively satisfied the three public hearings requirement of San Ramon Municipal Code, Division D7 (Zoning Ordinance Administration) and Government Code Sections 65353 and 65854; and WHEREAS, on March 18, 2025, the Planning Commission adopted Resolution No. 25- 03 recommending the City Council approve General Plan Amendment (GPA 2024-0001), Zoning Ordinance Text Amendment (TA 2024-0003), and Environmental Review (ENVR 2025-0001) to reduce the DMU-N minimum sitewide Floor Area Ratio (FAR) standard from a 1.25 minimum to a 0.5 minimum; and
WHEREAS, Government Code Sections 65353 and 65854 require the City Council to hold a public hearing on the proposed General Plan Amendment and Zoning Ordinance Text Amendment; and
WHEREAS, on March 28, 2025, a notice of the City Council’s April 8, April 22, and May 13, 2025 Public Hearings was mailed to property owners within a minimum of 300 ft. of the Downtown Mixed Use - North land use and zoning designation pursuant to Zoning Ordinance Section D7-24 Notice of Hearing; and
WHEREAS, on April 8, 2025, the City Council conducted the first public hearing on the subject applications, received public input on the proposed Project, provided comments to staff for consideration, and continued the public hearing to April 22, 2025; and WHEREAS, access to the April 8, 2025 City Council public hearing agenda, staff report, minutes, and meeting video is available on the City’s website at:
sanramonca.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=3814&Inline=True WHEREAS, on April 22, 2025, the City Council conducted their second public hearing on the subject applications where the staff report, proposed text amendments, and other pertinent documents, and public testimony relating to the proposed project applications were heard and considered; and
WHEREAS, access to the April 22, 2025 City Council public hearing agenda, staff report, minutes, and meeting video is available on the City’s website at:
sanramonca.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=3823&Inline=True

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WHEREAS, on May 13, 2025, the City Council conducted their third public hearing on the subject applications where the staff report, proposed text amendments, and other pertinent documents, and public testimony relating to the proposed project applications were heard and considered; and
WHEREAS, on April 8, 2025, April 22, 2025, and May 13, 2025, the City Council held duly noticed public hearings to discuss the proposed revisions and changes to the General Plan and to receive input for the public which collectively satisfied the three public hearings requirement of San Ramon Municipal Code, Division D7 (Zoning Ordinance Administration) and Government Code Sections 65353 and 65854; and
Regarding Tribal Consultation
WHEREAS, pursuant to Government Code Sections 65352 and 65352.3, the City of San Ramon requested consultation with the local California Native America tribes as shown on the contact list provided by the California Native American Heritage Commission; and WHEREAS, three responses for consultation pursuant to Government Code Section 65352.3 were received for GPA 2024-0001; and
WHEREAS, during review of GPA 2024-0001, the Confederated Villages of Lisjan Nation requested additional information on the Project on January 17, 2025, the City provided additional information to tribe representatives on January 30, 2025 and completed consultation on January 30, 2025; and
WHEREAS, during review of GPA 2024-0001, the Amah Mutsun Tribe of San Juan Bautista provided recommendations on January 20, 2025 for monitoring in the event of earthwork activity on the Project, and completed consultation on January 20, 2025; and WHEREAS, during review of GPA 2024-0001, the Wilton Rancheria tribe requested consultation on February 1, 2025, and the City met with tribe representatives on April 3, 2025, and completed consultation on April 4, 2025; and
Regarding the California Environmental Quality Act (CEQA) WHEREAS, staff conducted an environmental analysis, based on the prior EIR and application materials received, and determined that the proposed Project would not result in new or greater environmental impacts than those evaluated and disclosed in the General Plan EIR (State Clearinghouse No. 2022060549); and
WHEREAS, based on the project analysis, the proposed Project is consistent with development analyzed by the certified General Plan EIR, and the adopted Mitigation Monitoring and Reporting Program (MMRP); and

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WHEREAS, the analysis did not identify new circumstances or information that would result in impacts requiring additional environmental review in accordance with Public Resources Code Section 21166 and CEQA Guidelines Sections 15162 and 15164; and WHEREAS, the Mitigation Measures associated with the General Plan EIR (State Clearinghouse No. 2022060549) have been incorporated by reference and will apply to the proposed Project as appropriate; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council finds that the recitals above are true and correct and are incorporated herein by reference; and NOW, THEREFORE BE IT FURTHER RESOLVED that the City Council after independent consideration and independently exercising its judgment in evaluating all of the aforesaid materials, facts and testimony does hereby find that, based on substantial evidence in the record:

Regarding the General Plan Amendment:

1. That the recitals above are true and correct and are incorporated herein by reference; and

2. That the proposed General Plan Amendment 2024-0001 is internally consistent with the objectives, policies, general land uses, and programs specified, as a whole, in the General Plan 2040 and certified Housing Element; and

3. That the proposed General Plan Amendment 2024-0001 will not be detrimental to the public health, safety, or general welfare of persons residing or working in the proximity of San Ramon, or is materially detrimental or injurious to property or improvements in the City of San Ramon because the Project continues to implement the direction of the San Ramon General Plan 2040 policies; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council have considered the Planning Commission and staff recommendations for the proposed applications, and in the exercise of its independent judgment, and based upon all the evidence in the record (including but not limited to all application materials, related CEQA documents, the written and oral staff reports, oral and written comments received by the City, and all other relevant documents contained in the administrative record) does hereby adopt City Council Resolution No. 2025-048 approving General Plan Amendment (GPA 2024-0001) and Environmental Review (ENVR 2025- 0001).

PASSED, APPROVED AND ADOPTED on this 13
th day of May 2025, by the following
vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

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__________________________________
Mark Armstrong, Mayor
ATTEST:
_____________________________________
Christina Franco, City Clerk

Exhibit 1: General Plan and Zoning Ordinance Redlines
Exhibit 2: General Plan 2040 Mitigation Monitoring and Reporting Program (MMRP)

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Packet Pg. 114 Attachment: B: Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA 2024-0001)

PROPOSED GENERAL PLAN TEXT AMENDMENT
EXHIBIT 1

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Packet Pg. 115 Attachment: Exhibit 1 of Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA

8.1.c
Packet Pg. 116 Attachment: Exhibit 1 of Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA Mitigation Monitoring and Reporting Program
1 Mitigation Monitoring and Reporting Program
for the San Ramon 2040 General Plan
CEQA requires that a reporting or monitoring program be adopted for the conditions of plan or project approval that are necessary to mitigate or avoid significant effects on the environment (Public Resources Code 21081.6). This mitigation monitoring and reporting program is intended to track and ensure compliance with adopted mitigation measures during the San Ramon 2040 General Plan implementation phase. For each mitigation measure recommended in the Draft and Final Environmental Impact Report (EIR)1 for the San Ramon 2040 General Plan, specifications are made herein that identify the action required, the monitoring that must occur, and the agency or department responsible for oversight.
1 Mitigation measures language was updated in Mitigation Measure TRA-2 between Draft EIR and Final EIR for the San Ramon 2040 General Plan. That revision is reflected in this Mitigation Monitoring and Reporting Program.

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Packet Pg. 117 Attachment: Exhibit 2 of Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA City of San Ramon
2040 General Plan
2 Mitigation Measure Action Required Timing
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Air Quality
AQ-1 Reduce Construction Criteria Pollutant Emissions
To reduce temporary increases in criteria air
pollutant emissions during the construction phase
for discretionary development projects that are
subject to the California Environmental Quality Act
(CEQA) and exceed the screening sizes in the Bay
Area Air Quality Management District (BAAQMD)
CEQA Guidelines, the City shall require such
projects to evaluate project- specific construction
emissions in conformance with the BAAQMD
methodology. If construction-related criteria air
pollutants exceed the BAAQMD thresholds of
significance, the project applicant shall mitigate the
impacts to a less-than-significant level.

The City shall review and
approve a construction
emissions analysis for
discretionary
development projects
that are subject to CEQA
and exceed BAAQMD
screening sizes
Prior to project
approval
Periodically City of San
Ramon
Planning
Services
Division
AQ-2 Reduce Operational Criteria Pollutant Emissions
To reduce long-term increases in air pollutants
during the operation phase for discretionary
development projects that are subject to CEQA and
exceed the screening sizes in the Bay Area Air
Quality Management District (BAAQMD) CEQA
Guidelines, the City shall require such projects to
evaluate project- specific operation emissions in
conformance with BAAQMD CEQA Guidelines. If
operation- related air pollutants exceed the
BAAQMD-adopted thresholds of significance, the
project applicant shall mitigate the impact to a lessthan-significant level.

The City shall review and
approve an operations
emissions analysis for
discretionary
development projects
that are subject to CEQA
and exceed BAAQMD
screening sizes
Prior to project
approval
Periodically City of San
Ramon
Planning
Services
Division
AQ-3 Conduct and Implement Construction Health Risk Assessment To identify and reduce potential risk exposure to
nearby sensitive receivers during construction of
individual projects (excluding accessory dwelling
units (ADUs), single-family residences, and
duplexes) where construction activities would a)
occur within 1,000 feet of sensitive receptors, b)
last longer than two months, and c) not utilize
equipment rated United States Environmental
Protection Agency (USEPA) Tier 4 for equipment of
50 horsepower or more, construction equipment
The City shall review and
approve a construction
HRA or proof that an HRA
is not required for
discretionary
development projects
Prior to project
approval
Periodically City of San
Ramon
Planning
Services
Division

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3 Mitigation Measure Action Required Timing
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fitted with Level 3 Diesel Particulate Filters for all
equipment of 50 horsepower or more, and/or
alternative fuel construction equipment, the
project applicant shall coordinate with the City to
determine if a construction health risk assessment
(HRA) shall be performed. If an HRA is to be
performed, the HRA shall determine potential risk
and compare the risk to the following BAAQMD
thresholds:
 Non-compliance with Qualified
Community Risk Reduction Plan;
 Increased cancer risk of > 10.0 in a
million;
 Increased non-cancer risk of > 1.0
Hazard Index (Chronic or Acute); or
 Ambient PM2.5 increase of > 0.3 µg/m3
annual average
If risk exceeds the thresholds, measures such as
requiring the use of Tier 4 engines, Level 3 Diesel
Particulate Filters, and/or alternative fuel
construction equipment shall be incorporated to
reduce the exposure risk to acceptable levels.

AQ-4 Reduce Operational Toxic Air Contaminants
To identify and reduce potential risk exposure to
nearby sensitive receivers during the operation
phase for discretionary development projects that
are subject to CEQA and exceed the screening sizes
in the Bay Area Air Quality Management District
(BAAQMD) CEQA Guidelines, the City shall require
applicants for commercial land uses that would
generate substantial diesel truck travel (i.e., 100
diesel trucks per day or 40 or more trucks with
diesel-powered transport refrigeration units per
day) to contact BAAQMD to determine the
appropriate level of operational health risk
assessment (HRA) required. If required, the
operational HRA shall be prepared in accordance
with the Office of Environmental Health Hazard
Assessment and BAAQMD requirements and
include mitigation to reduce the exposure risk to an
The City shall review and
approve an operational
HRA or proof that an HRA
is not required for
discretionary commercial
development projects
that would generate
substantial diesel truck
travel
Prior to project
approval
Periodically City of San
Ramon
Planning
Services
Division

8.1.d
Packet Pg. 119 Attachment: Exhibit 2 of Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon City of San Ramon
2040 General Plan
4 Mitigation Measure Action Required Timing
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acceptable level. Typical measures to reduce risk
impacts may include, but are not limited to:
a. Restricting idling on-site beyond Air Toxic
Control Measures idling restrictions, as feasible.
b. Electrifying warehousing docks.
c. Truck Electric Vehicle (EV) Capable trailer
spaces.
d. Requiring use of newer equipment and/or
vehicles.

Restricting off-site truck travel through the creation
of truck routes.

Biological Resources
BIO-1 Conduct Pre-Construction Bird Surveys and Implement Avoidance and Minimization Measures For construction activities initiated during the bird
nesting season (February 1 – September 15)
involving removal of vegetation that could
potentially serve as habitat for special-status bird
species or other nesting bird habitat, including
abandoned structures and other man-made
features, a pre-construction nesting bird survey
shall be conducted no more than 14 days prior to
initiation of ground disturbance and vegetation
removal activities. The nesting bird preconstruction survey shall be conducted on foot and shall include a buffer around the construction site
at a distance determined by a qualified biologist.

The survey shall be conducted by a biologist
familiar with the identification of avian species
known to occur in California Bay Area communities
(i.e., qualified biologist). If nests are found, an
avoidance buffer shall be determined by a qualified
biologist dependent upon the species, the
proposed work activity, and existing disturbances
associated with land uses outside of the site. The
buffer shall be demarcated by the biologist with
bright orange construction fencing, flagging,
construction lathe, or other means to demarcate
the boundary. All construction personnel shall be
notified as to the existence of the buffer zone and
to avoid entering the buffer zone during the nesting
The City shall verify that
the pre-construction
nesting bird survey
requirement is included
in the construction plans
and specification and site
plans for development
projects. For projects
where construction
activities would be
initiated during the bird
nesting season, the City
shall verify that a
qualified biologist
conducts the preconstruction nesting bird
survey, prepares a survey
report, and implements
the recommendations
specified in the survey
report.

Prior to the
commencement of
construction activities
Periodically City of San
Ramon
Planning
Services
Division
City of San
Ramon
Engineering
Services
Division

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season. No ground disturbing activities shall occur
within the buffer until the biologist has confirmed
that breeding/nesting is completed, and the young
have fledged the nest. Encroachment into the
buffer shall occur only at the discretion of the
qualified biologist on the basis that the
encroachment will not be detrimental to an active
nest. A report summarizing the pre-construction
survey(s) shall be prepared by a qualified biologist
and shall be submitted to the City prior to the
commencement of construction activities.

Future project site plans shall include a statement
acknowledging compliance with the federal
Migratory Bird Treaty Act (MBTA) and California
Fish and Game Code that includes avoidance of
active bird nests and identification of Best
Management Practices to avoid impacts to active
nests, including checking for nests prior to
construction activities during February 1 to
September 15 and what to do if an active nest is
found so that the nest is not inadvertently
impacted during grading or construction activities.

BIO-2 Conduct Pre-Construction Roosting Bats Surveys and Implement Avoidance Measures Prior to Removal Prior to the removal or alteration of trees and
structures that may serve as roosting habitat for
special-status bat species, a qualified biologist shall conduct a focused survey of all trees and structures
to be removed or impacted by construction
activities to determine whether active roosts of
special-status bats are present on site. The survey
shall be conducted during seasonal periods of bat
activity (March 1 through October 15). The biologist
shall have access to all structures and interior
attics, as needed. If a colony of bats is found
roosting in any structure, tree or other habitat,
further surveys, such as night emergent surveys,
shall be conducted sufficient to determine the
species present and the type of roost (day, night,
maternity, etc.).

Tree or structure removal shall be planned for
either the spring or the fall and timed to ensure
The City shall verify that
special status bat species
habitat assessment
surveys and emergence
surveys are conducted
and site-specific roosting
bat protection plan is
prepared, if required, for
development projects
where trees, abandoned
structures, or other
habitat for roosting bats
is present and
construction activities
may occur during
seasonal periods of bat
activity.

Prior to the
commencement of
construction activities
Periodically City of San
Ramon
Planning
Services
Division
City of San
Ramon
Engineering
Services
Division

8.1.d
Packet Pg. 121 Attachment: Exhibit 2 of Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon City of San Ramon
2040 General Plan 6
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both suitable conditions for the detection of bats
and adequate time for tree and/or structure
removal to occur during seasonal periods of bat
activity exclusive of the breeding season, as
described below. Trees and/or structures
containing suitable potential bat roost habitat
features shall be clearly marked or identified. If no
bat roosts are found, the results of the survey will
be documented and submitted to the City within 30
days of the survey, after which no further action
will be required.

If day roosts are present, the biologist shall prepare
a site-specific roosting bat protection plan to be
implemented by the contractor following the City’s
approval. The plan shall incorporate the following
guidance as appropriate:  When possible, removal of trees/structures identified as suitable roosting habitat shall be
conducted during seasonal periods of bat
activity, including the following:
a) Between September 1 and about October
15, or before evening temperatures fall
below 45 degrees Fahrenheit and/or more
than 0.5 inch of rainfall within 24 hours
occurs.
b) Between March 1 and April 15, or after
evening temperatures rise above 45
degrees Fahrenheit and/or no more than

0.5 inch of rainfall within 24 hours occurs.
 If a tree /structure must be removed during
the maternity season and is identified as
potentially containing a colonial maternity
roost, then a qualified biologist shall conduct
acoustic emergence surveys or implement
other appropriate methods to further evaluate if the roost is an active maternity roost. Under the biologist’s guidance, the
contractor shall implement measures that
consist of (or exceed) the following:

The City shall ensure that
CDFW has provided
consultation and
approval for bat
mitigation and/or
management plans
created for sites where
special-status bat species
are documented and the
roost site cannot be
avoided by the project.

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a) If it is determined that the roost is not an
active maternity roost, then the roost may
be removed in accordance with the other
requirements of this measure.
b) If it is found that an active maternity roost
of a colonial roosting species is present,
the roost shall not be disturbed during the
maternity season (April 15 to August 31)
or until the maternity roost has dispersed.
 Tree removal procedures shall be
implemented using a two-step tree
removal process. This method is
conducted over two consecutive days
and works by creating noise and
vibration by cutting non-habitat
branches and limbs from habitat trees
using chainsaws only (no excavators or
other heavy machinery) on day one. The
noise and vibration disturbance,
together with the visible alteration of
the tree, is very effective in causing bats
that emerge nightly to feed to not
return to the roost that night. The
remainder of the tree is removed on day
two.
 Prior to the demolition of vacant
structures within the project site, a
qualified biologist shall conduct a
focused habitat assessment of all
structures to be demolished. The habitat
assessment shall be conducted enough
in advance to ensure the
commencement of building demolition
can be scheduled during seasonal
periods of bat activity (see above), if
required. If no signs of day roosting
activity are observed, no further actions
will be required. If bats or signs of day
roosting by bats are observed, a
qualified biologist will prepare specific
recommendations such as partial

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Packet Pg. 123 Attachment: Exhibit 2 of Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon City of San Ramon
2040 General Plan
8 Mitigation Measure Action Required Timing
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dismantling to cause bats to abandon
the roost, or humane eviction, both to
be conducted during seasonal periods of
bat activity, if required. Should
maternity roosts be observed the roost
shall not be disturbed during the
maternity season (April 15 to August 31)
or until maternity roost has dispersed. If
project schedules do not allow for
maternity season avoidance, a bat
habitat mitigation and monitoring plan
shall be developed to reduce risks to bat
pups and consultation with CDFW would
be required.

If the qualified biologist determines a roost is used
by a large number of bats (large hibernaculum), bat
boxes shall be installed near the project site. The
number of bat boxes installed will depend on the
size of the hibernaculum and shall be determined
through consultation with California Department of
Fish and Wildlife (CDFW). If a maternity colony has
become established, all construction activities shall
be postponed within a 500-foot buffer around the
maternity colony until it is determined by a
qualified biologist that the young have dispersed.

Once it has been determined that the roost is clear
of bats, the roost shall be removed immediately.

Cultural Resources
CR-1 Prepare a Historical Resources Evaluation Prior to Approval for Projects Involving Buildings 45 Years or Older and Implement Mitigation Prior to and During Construction A historic resources evaluation for projects
involving buildings 45 years or older shall be
prepared as follows:
 All properties 45 years of age or older as
deemed appropriate by the San Ramon
Community Development Director shall
be evaluated within their historic
context and documented in a report
meeting the State Office of Historic
Preservation guidelines. The evaluation
shall be prepared by a qualified
architectural historian or historian who
The City shall review and
approve the historical
resources evaluation
report, prepared by a
qualified architectural
historian or historian, for
projects that would alter
or demolish any historical
age features (i.e.,
structures over 45 years
of age)
Prior to project
approval for
development projects
that would alter or
demolish a historical
resource
Periodically City of San
Ramon
Planning
Services
Division

8.1.d
Packet Pg. 124 Attachment: Exhibit 2 of Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon Mitigation Monitoring and Reporting Program
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meets the Secretary of the Interior’s
Professional Qualifications Standards in
architectural history or history (as
defined in Code of Federal Regulations,
Title 36, Part 61). The qualified
architectural historian or historian shall
conduct an intensive-level evaluation in
accordance with the guidelines and best
practices promulgated by the State
Office of Historic Preservation to identify
potential historical resources within the
proposed development site. .Such
evaluated properties shall be
documented on Department of Parks
and Recreation Series 523 Forms. The
report shall be submitted to the City for
review and concurrence. If the property
is already listed in the National Register
of Historic Places (NRHP) or California
Register of Historical Resources (CRHR),
the historical resources evaluation
described above shall not be required.
 If historical resources are identified
within the site of a proposed
development, efforts shall be made to
the extent feasible to ensure that
impacts are mitigated. Application of
mitigation shall generally be overseen by
a qualified architectural historian or
historic architect meeting the
Professional Qualification Standards,
unless unnecessary in the circumstances
(e.g., preservation in place). In
conjunction with a development
application that may affect the historical
resource, the historical resources
evaluation report shall also identify and
specify the treatment of characterdefining features and construction activities.
 Efforts shall be made to the greatest
extent feasible to ensure that the

8.1.d
Packet Pg. 125 Attachment: Exhibit 2 of Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon City of San Ramon
2040 General Plan
10 Mitigation Measure Action Required Timing
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relocation, rehabilitation, or alteration
of the resource is consistent with the
Secretary of the Interior’s Standards for
the Treatment of Historic Properties
with Guidelines for Preserving,
Rehabilitating, Restoring, and
Reconstructing Historic Buildings.

Application of the Standards shall be
overseen by a qualified architectural
historian or historic architect meeting
the Professional Qualification Standards.

In conjunction with a development
application that may affect the historical
resource, a report identifying and
specifying the treatment of character-
defining features and construction
activities shall be provided to the City for
review and concurrence. As applicable,
the report shall demonstrate how a
project complies with the Standards and
be submitted to the City for review and
approval prior to the issuance of
permits.
 If significant historical resources are
identified on a development site and
compliance with the Standards and or
avoidance is not possible, appropriate
site-specific mitigation measures shall
be established and undertaken.

Mitigation measures may include
documentation of the historical resource
in the form of a Historic American
Building Survey (HABS) report, or
equivalent. The report shall comply with
the Secretary of the Interior’s Standards
for Architectural and Engineering
Documentation and shall generally
follow the HABS Level III requirements,
including digital photographic
recordation, detailed historic narrative
report, and compilation of historic
research. The documentation shall be

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completed by a qualified architectural
historian or historian who meets the
Professional Qualification Standards and
submitted to the City prior to issuance
of any permits for demolition or
alteration of the historical resource.

CR-2 Prepare an Archaeological Resources Assessment prior to Project Approval and Implement Mitigation prior to and during Construction An archaeological resources assessment for
projects involving ground disturbance shall be
prepared as follows:
 Assessments shall include a California Historical
Resources Information System records search
at the Northwest Information Center (NAHC)
and a Sacred Lands File search maintained by
the Native American Heritage Commission. The
records searches will characterize the results of
previous cultural resource surveys and disclose
any cultural resources that have been recorded
and/or evaluated in and around a project site. A
Phase I pedestrian survey shall be undertaken
at a project site that is on previously
undeveloped land in order to locate any surface
cultural materials. By performing a records
search, consultation with the NAHC, and a
Phase I survey, a qualified archaeologist shall be
able to classify a project site as having high,
medium, or low sensitivity for archaeological
resources.
 If the Phase I archaeological survey identifies
resources that may be affected by a project, the
archaeological resources assessment shall also
include Phase II testing and evaluation. If
resources are determined significant or unique
through Phase II testing and site avoidance is
not possible, appropriate site-specific
mitigation measures shall be identified in the
Phase II evaluation. These measures shall
include, but would not be limited to, a Phase III
data recovery program, avoidance, or other
appropriate actions to be determined by a
qualified archaeologist in consultation with the
The City shall review and
approve the
archeological resources
assessment for projects
involving ground
disturbance.

Prior to project for
projects involving
ground disturbance
Periodically City of San
Ramon
Planning
Services
Division
City of San
Ramon
Engineering
Services
Division

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City and any interested Tribes, as stated in the
2040 General Plan Tribal Consultation
Implementation Program outlined by Guiding
Policy ENV-5. If significant archaeological
resources cannot be avoided, impacts may be
reduced to less-than-significant levels by adding
fill soils on top of the sites rather than cutting
into cultural deposits. Alternatively, and/or in
addition, a data collection program may be
warranted, including mapping the location of
artifacts, surface collection of artifacts, or
excavation of the cultural deposit to
characterize the nature of the buried portions
of sites. Curation of the excavated artifacts or
samples shall occur as specified by the
archaeologist in consultation with the City and
any interested Tribes. As stated in the 2040
General Plan Tribal Consultation
Implementation Program outlined by Guiding
Policy ENV-5 and Guiding Policy 8.7-G-1, the
final disposition of artifacts not directly
associated with Native American graves shall be
negotiated during consultation with interested
tribes. If Native American tribes do not accept
the artifact, it shall be offered to an institution
staffed by qualified professionals, as
determined by the City Planner. Artifacts
include material recovered from all phases of
work, including the initial survey, testing,
indexing, data recovery, and monitoring.

CR-3 Stop Work in the Event of Unanticipated Cultural Resources Discoveries during Construction If cultural resources are encountered during
ground-disturbing activities for a project, work in
the immediate area shall be halted and an
archaeologist meeting the Secretary of the
Interior’s Professional Qualification Standards for
archaeology in either prehistoric or historic
archaeology shall be contacted immediately to
evaluate the find. If necessary, the evaluation may
require preparation of a treatment plan and
archaeological testing for California Register of
The City shall verify that
the requirement to halt
work in the event
cultural resources are
encountered during
construction are noted in
projects construction
plans and specification
for project involving
ground disturbance. The
Prior to and during
construction
Periodically City of San
Ramon
Planning
Services
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City of San
Ramon
Engineering

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Historical Resources (CRHR) eligibility. If the
discovery proves to be significant under CEQA and
cannot be avoided by a project, additional work
such as excavating the cultural deposit to fully
characterize its extent, and collecting and curating
artifacts may be warranted to mitigate any
significant impacts to cultural resources. In the
event that archaeological resources of Native
American origin are identified during project
construction, a qualified archaeologist will consult
with the City to begin Native American consultation
procedures.

City shall verify that a
qualified archaeologist is
retained on project sites
whose Phase I
archaeological survey
identifies archaeological
resources that may be
affected. The City shall
review and approve
reports of the findings
and subsequent
evaluations conducted.

Services
Division
CR-4 Suspend Work around Tribal Cultural Resources Identified during Construction In the event that cultural resources of Native
American origin are identified during construction
of a project implemented under the 2040 General
Plan, all earth-disturbing work in the vicinity of the
find shall be temporarily suspended or redirected
until an archaeologist has evaluated the nature and
significance of the find as a cultural resource and an
appropriate local Native American representative is
consulted. If the City, in consultation with local
Native Americans, determines that the resource is a
tribal cultural resource and, thus, significant under
CEQA, a mitigation plan shall be prepared and
implemented in accordance with State guidelines
and in consultation with local Native American
group(s). The mitigation plan shall include
avoidance of the resource or, if avoidance of the
resource is infeasible, the plan shall outline the
appropriate treatment of the resource in
coordination with the appropriate local Native
American tribal representative and, if applicable, a
qualified archaeologist. Examples of appropriate
mitigation for tribal cultural resources include, but
are not limited to, protecting the cultural character
and integrity of the resource, protecting traditional
use of the resource, protecting the confidentiality
of the resource, or heritage recovery.

The City shall verify that
the requirement to halt
work in the event tribal
cultural resources are
encountered during
construction are noted in
projects construction
plans and specification
for project involving
ground disturbance. In
the event of a find, the
City shall consult with
local Native American
Tribes to determine the
nature of the find and
shall confirm a mitigation
plan is prepared and
implemented if the find
is a tribal cultural
resource.

Prior to and during
construction
Periodically City of San
Ramon
Planning
Services
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City of San
Ramon
Engineering
Services
Division
Geology and Soils and Mineral Resources

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GEO-1 Protect Paleontological Resources
The City of San Ramon shall provide for the
protection of paleontological resources. The City
shall require the following:
 A Qualified Professional Paleontologist
(as defined by SVP14) must be retained
to conduct a paleontological resources
analysis prior to the beginning of
projects involving ground disturbance in
geologic units with high paleontological
sensitivity to determine whether there is
a potential for significant impacts to
paleontological resources.

If potential impacts to paleontological resources
are found to be significant, then a Qualified
Professional Paleontologist shall be retained to
develop and implement a Paleontological
Resources Mitigation Program to ensure that
impacts to paleontological resources are less than
significant.

The City shall review and
approve the
paleontological resources
analysis, prepared by a
Qualified Professional
Paleontologist, for
projects involving ground
disturbance. If required,
the City shall ensure that
a Qualified Professional
Paleontologist prepares
and implements a
Paleontological
Resources Mitigation
Program.

Prior to and during
construction
Periodically City of San
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City of San
Ramon
Engineering
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Greenhouse Gas Emissions
GHG-1 Adopt and Implement a San Ramon Qualified Climate Action Plan and San Ramon CEQA Greenhouse Gas (GHG) Emissions Thresholds The City shall adopt an updated, qualified San
Ramon Climate Action Plan (CAP) by the end of
2024 and include targets that reflect those set by
California Senate Bill 32 to reduce GHG emissions
by 40 percent below the 1990 levels by 2030 and
California Assembly Bill 1279 to achieve carbon
neutrality by 2045. The updated, qualified San
Ramon CAP shall be implemented and
tracked/monitored by the City in accordance with
the CAP-established timeline and details.

The City shall also adopt San Ramon CEQA GHG
Emissions Thresholds of Significance that are
consistent with an updated, qualified San Ramon
Climate Action Plan by the end of 2024 for use in
future CEQA GHG emissions analyses through 2030
and consistent with SB 32. In addition, upon
completion of future climate action plan updates
and as necessary, the City shall update the CEQA
The City shall adopt a
Qualified Climate Action
Plan and CEQA GHG
Emissions thresholds of
for use in future CEQA
GHG emissions analyses
through 2030.

By the end of 2024 Once City of San
Ramon
Planning
Services
Division

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GHG emissions thresholds of significance to be
consistent with each climate action plan update.

Hazards and Hazardous Materials and Wildfire
HAZ-1 Conduct Project Landscape and Slope Design Wildfire Risk Reduction The City shall require projects adjacent to High Fire
Hazard Zones to conduct landscape and slope
design wildfire risk reduction. Project landscape
plans (as made available when project applications
are submitted) shall include fire-resistant
vegetation native to Contra Costa County and/or
the local microclimate of the site and prohibit the
use of fire-prone species especially non-native,
invasive species. Also, if a project site is within a
known landslide area (see Figure 3.5-5 in Section

3.5, Geology and Soils), the site shall be subject to
geotechnical review regarding potential post-fire
slope instability.

The City shall review and
approve landscape plans
for projects adjacent to
High Fire Hazard Zones to
ensure they include
landscape and slope
design wildfire risk
reduction measures. The
City shall ensure that
projects within a
landslide area undergo
geotechnical review
regarding potential postfire slope instability.

Prior to project
approval for projects
adjacent to High Fire
Hazard Zones and
landslide areas
Periodically City of San
Ramon
Planning
Services
Division
Noise
NOI-1 Include and Implement Construction Noise Reduction Measures To minimize noise during construction, construction
contractors shall implement the following measures
for construction activities conducted within San
Ramon. Construction plans submitted to the City
shall include construction noise analysis and
identify these measures on demolition, grading,
and construction plans submitted to the City. The
City of San Ramon Building Division and/or Public
Works Department shall verify that grading,
demolition, and/or construction plans submitted to
the City include these notations prior to issuance of
demolition, grading and/or building permits.
 Mufflers. During excavation and grading
construction phases, all construction
equipment, fixed or mobile, shall be
operated with closed engine doors and
shall be equipped with properly
operating and maintained mufflers
The City shall ensure that
noise reduction
measures are included
on demolition, grading,
and construction plans
for construction projects.

Prior to issuance of
building permits
Prior to issuance of
grading/site
development permits
Periodically City of San
Ramon
Building
Division
City of San
Ramon
Public Works
Department

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consistent with manufacturers’
standards.
 Stationary Equipment. All stationary
construction equipment shall be placed
so that emitted noise is directed away
from the nearest sensitive receivers.
 Equipment Staging Areas. Equipment
staging shall be located in areas that will
create the greatest distance feasible
between construction-related noise
sources and noise-sensitive receivers.
 Smart Back-up Alarms. Mobile
construction equipment shall have smart
back-up alarms that automatically adjust
the sound level of the alarm in response
to ambient noise levels. Alternatively,
back-up alarms shall be disabled and
replaced with human spotters to ensure
safety when mobile construction
equipment is moving in the reverse
direction in compliance with applicable
safety laws and regulations.
 Electrically-Powered Tools and
Facilities. Electrical power shall be used
to run air compressors and similar
power tools and to power any
temporary structures, such as
construction trailers or caretaker
facilities, where feasible.

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 Noise Disturbance Coordinator. The
project applicant shall designate a
“noise disturbance coordinator”
responsible for responding to any local
complaints about construction noise.

The disturbance coordinator shall
determine the cause of any noise
complaint and shall require that
reasonable measures be implemented
to correct the problem. A telephone
number for the disturbance coordinator
and the City shall be posted at the
construction site.
 Temporary Noise Barriers. Erect
temporary noise barriers, where
feasible, when construction noise is
predicted to exceed the acceptable
standards (e.g., 80 dBA Leq at residential
receivers, schools or other sensitive
receptors during the daytime) and when
the anticipated construction duration is
greater than is typical (e.g., two years or
greater). Temporary noise barriers shall
be constructed with solid materials (e.g.,
wood) with a density of at least 1.5
pounds per square foot with no gaps
from the ground to the top of the
barrier. If a sound blanket is used,
barriers shall be constructed with solid
material with a density of at least 1
pound per square foot with no gaps
from the ground to the top of the barrier
and be lined on the construction side
with acoustical blanket, curtain or
equivalent absorptive material rated
sound transmission class (STC) 32 or
higher.

NOI-2 Implement Operational Roadway Vehicle Noise Reduction Measures To reduce operational roadway vehicle noise, the
City shall implement a developer fair share
mitigation program to fund the following measures
The City shall develop
and implement a
Prior to approval of
development projects
Once City of San
Ramon
Planning

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for projects operated on the following roadway
segments within San Ramon: Dougherty Road
between Bollinger Canyon Road (north) and
Bollinger Canyon Road (South), San Ramon Valley
Boulevard between the northern City limit and
Crow Canyon Road, Camino Ramon between Crow
Canyon Road and Norris Canyon Road, and Camino
Ramon between Norris Canyon Road and Bollinger
Canyon Road. The City shall retain a qualified
acoustical consultant to prepare a San Ramon-wide
Roadway Vehicle Noise Reduction Study that
specifies, at a minimum, the specific locations,
extent, height of sound walls, and other design
details such as “quiet pavement” to reduce
roadway vehicle noise impacts at impacted
roadways throughout San Ramon. The study shall
also include an estimated cost of improvement
along each impacted roadway segment to inform
the developer fair share mitigation program.

Roadway vehicle noise reduction measures may
include, but are not limited to:

A. Sound Barrier Walls. The City shall construct
sound barriers (e.g., walls or solid fences) along
impacted roadways where there are no
driveways that would break continuity, and
along the residential portions or other sensitive
receptor locations of such roadways. The sound
walls would be continuous from grade to top,
with no cracks or gaps, and have a minimum
surface density of four pounds per square foot
and a minimum height of six feet, as measured
from the base elevation; and/or
developer fair share
mitigation program.

The City shall retain a
qualified acoustical
consultant to prepare a
Traffic Noise Reduction
Study
on identified roadway
segments
Services
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City of San
Ramon
Engineering
Services
Division

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B. Special Roadway Paving. The City shall install
“quiet pavement” roadway improvements,
such as rubberized asphalt or open-grade
asphalt concrete overlays along impacted
roadway segments (Dougherty Boulevard
between Bollinger Canyon Road (north) and
Bollinger Canyon Road (South), San Ramon
Valley Boulevard between the City limit and
Crow Canyon Road, Camino Ramon between
Crow Canyon Road and Norris Canyon Road,
and Camino Ramon between Norris Canyon
Road and Bollinger Canyon Road) where sound
barriers (NOI-2A) are determined not to be
feasible.

NOI-3 Prepare a Noise and Vibration Analysis and Implement Construction Vibration Control Measures and Screening Distances Prior to issuance of a building permit for a project
requiring pile driving during construction a) within
135 feet of fragile structures (historical resources),
100 feet of non-engineered timber and masonry
buildings (e.g., most residential buildings), or within 75 feet of engineered concrete and masonry (no
plaster); b) a vibratory roller within 40 feet of
fragile historical resources or 25 feet of any other
structure; and/or c) a dozer or other large
earthmoving equipment within 20 feet for a fragile
historical structure or 15 feet of any other
structure, the project applicant shall prepare a
groundborne noise and vibration analysis to assess
and mitigate potential noise and vibration impacts
related to these construction activities. This noise
and vibration analysis shall be conducted by a
qualified and experienced acoustical consultant or
engineer. The vibration levels shall not exceed FTA
architectural damage thresholds (e.g., 0.12 in/sec
PPV for fragile or historical resources, 0.2 in/sec
PPV for non-engineered timber and masonry
buildings, and 0.3 in/sec PPV for engineered
concrete and masonry). If vibration levels would
exceed this threshold, alternative uses such as
drilling piles as opposed to pile driving, static rollers as opposed to vibratory rollers, and lower
The City shall review and
approve groundborne
noise and vibration
analysis for development
projects meeting the
criteria outlined in the
measure.

The City shall verify that
vibration monitoring is
conducted during
construction of
development projects if
necessary.

Prior to issuance of
building permits for
projects requiring pile
driving
Periodically City of San
Ramon
Planning
Services
Division
City of San
Ramon
Engineering
Services
Division

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horsepower earthmoving equipment shall be used.

If necessary, construction vibration monitoring shall
be conducted to ensure FTA vibration thresholds
are not exceeded.

Transportation
TRA-1 Prepare and Implement Construction Traffic Management Plans.

Prior to issuance of building permits, the contractor
for an individual development project that requires
off-site staging, lane closures, or substantial hauling of cut and fill on a local street (i.e., not under
Caltrans’ jurisdiction) shall prepare a Construction
Traffic Management Plan that includes measures
such as, but not limited to, the following as deemed
necessary by the City. The approved Construction
Traffic Management Plan shall be implemented
during construction.
 Provide a temporary traffic signal, if
necessary
 Project Staging Plan to maximize on-site
storage of materials and equipment
 A set of comprehensive traffic control
measures, including scheduling of major
truck trips and deliveries to avoid peakhours; lane closure proceedings; signs, cones, and other warning devices for
drivers; and designation of construction
access routes
 Permitted construction hours
 Location of construction staging
 Identification of parking areas for
construction employees, site visitors,
and inspectors, including on-site
locations
Provisions for street sweeping to remove
construction related debris on public streets
The City shall review and
approve a Construction
Management Plan for
development projects
requiring off-site staging,
lane closures, or
substantial hauling of cut
and fill on a local street
Prior to issuance of
building permits
Prior to issuance of
grading/site
development permits.

Periodically City of San
Ramon
Building
Services
Division
City of San
Ramon
Engineering
Services
Division
TRA-2 Prepare and Implement VMT Reduction Measures
The Contra Costa Transportation Authority’s
(CCTA’s) VMT Analysis for Land Use Projects in
Contra Costa, which is found in Appendix A in
For development
projects that require
mitigation to reduce VMT
Prior to issuance of
building permits
Periodically City of San
Ramon
Planning

8.1.d
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CCTA’s Final Technical Procedures (November
2022) describes options for mitigation of VMT
impacts. The first two options below apply to
development projects and plans, and the third
applies at a General Plan area-wide scale.

1. A project applicant shall modify a project’s
characteristics to reduce VMT generated by
such project prior to issuance of an occupancy
permit. This might involve changing the density
or mixture of land uses on a project site, or
changing a project’s location to one that is
more accessible by transit or other travel
modes.

2. A project applicant shall implement
transportation demand management (TDM) or
physical design measures to reduce VMT
generated by a project prior to issuance of an
occupancy permit.

3. The City shall participate in a CCTA-approved
VMT impact fee program and/or VMT
mitigation exchange/banking program, once it
is completed and published by CCTA. (Note that
CCTA is developing such a program for Contra
Costa County.)
When option 2 (TDM plan) is applied for future land
use development projects facilitated by the 2040
General Plan that do not meet CCTA screening
criteria and thresholds, the City shall require
preparation and implementation of a project-level
TDM plan with the following TDM measures.

Table 3.12-4 TDM Measures
CAPCOA Handbook
Measure Types of Projects
T-7: Commute Trip
Reduction Marketing
Employment-based

generated by the project,
the City shall verify that
1) the project’s
characteristics are
modified to reduce VMT
generated by the project
or 2) A TDM plan is
prepared and approved
by the City
The City shall participate
in a CCTA-approved VMT
impact fee program
and/or VMT mitigation
exchange/banking
program
Once a CCTAapproved VMT impact
fee program and/or
VMT mitigation
exchange/banking
program is established
Once
Services
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Planning
Services
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City of San
Ramon
Engineering
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T-8: Provide Ridesharing
Program
Employment-based *Participation in a TMA with ridematching program *Preferential parking policies for carpools
*Promotions and incentives such as gas
cards at carpool formation
T-9: Implement
Subsidized or Discounted
Transit Program
Residential, School,
Employment-based
*Location within 1/2 mile of major transit
stop or high-quality transit corridor
*Participation in Commuter Benefits
Program
*Easy to sign up for incentives
T-11: Provide Employer
Sponsored Vanpool /
Point-to-Point Shuttles
Employment-based *Coordinate logistics of vanpool program *Cover vanpool fares for riders through
commute benefits program
*Promote and facilitate vanpool creation
T-12: Price Workplace
Parking
Employment-based *Location within 1/2 mile of transit
service
*Priced at least $5 per day
*On-street parking nearby is not readily
available
T-13: Implement
Employee Parking
Cashout
Employment-based *Parking is provided as benefit
*On-street parking nearby is not readily
available
*Participants pledge to not drive to work
T-16: Unbundle
Residential Parking Costs
Residential *On-street parking nearby is not readily
available
*All parking is priced at a rate at least $30
per month
T-23: Community-Based
Travel Planning
Residential, Retail, School *Proactive outreach to all households in service area or project
*Program Coordinator designated as lead
in promoting non-auto transportation
T-10: Provide End-of-Trip
Bicycle Facilities
All Projects *Provision of secure bicycle parking in the form of lockers, a locked storage room, or
an attended storage facility
*(For non-residential): Provision of
lockers, showers, and changing rooms

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T-21A: Implement
Carshare Program /
Provide Carshare Parking
All Projects *Dedicate parking for carshare vehicles
*Identify carshare partner
T-15 Reduce Parking
Supply
Residential *On-street parking nearby is not readily
available
T-18: Provide Pedestrian
Network Improvements:

All Projects Completion of one or more projects
identified in the San Ramon Bicycle
Master Plan T-19-A and T-19-B:

Construct or Improve
Bicycle Facility/Bicycle
Boulevard
All Projects
T-20: Expand Bikeway
Network
All Projects
T-26 Increase Transit
Frequency
All Projects in PDAs Increase the frequency of transit service by providing funding for more operators
and vehicles
T-25 Increase Transit
Coverage
All Projects Expand transit service to areas without
access to it, or expand to later/earlier
hours.

T-23: Community-Based
Travel Planning
Residential, Retail, School *Proactive outreach to all households in service area or project
*Program Coordinator designated as lead
in promoting non-auto transportation
T-22:

Bikeshare/Scootershare
All Projects in PDAs Fund and implement program providing e-bikes or scooters available on demand.

Ideally pursue a "dockless" system.

Free E-Bike Program All Projects Provide e-bikes free of charge to households pledging to reduce vehicle
trips
Source: Handbook for Analyzing Greenhouse Gas Emissions Reductions, Assessing Climate Change Vulnerabilities, and Advancing Health and Equity (CAPCOA, December 2021).

Feasible options listed under Table 3.12-4 to reduce
VMT below CCTA thresholds shall be implemented
for individual projects facilitated by the 2040
General Plan. VMT reduction measures shall be
included at project design review and be reviewed
and approved by the City prior to issuance of
construction permits.

8.1.d
Packet Pg. 139 Attachment: Exhibit 2 of Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon City of San Ramon
2040 General Plan
24 Mitigation Measure Action Required Timing
Monitoring
Frequency
Responsible
Agency
Compliance
Verification
Initial
Compliance
Verification
Date
Compliance Verification
Comments
Utilities and Service Systems
UTIL-1 Provide Adequate Water Supply and Treatment for Projects To ensure adequate water supply, as well as
consistency with existing utility providers and State
regulations, the City shall implement the following
measures:
 Infrastructure Maintenance.

Collaborate with water providers in their
efforts to maintain wastewater
conveyance, treatment, and disposal
infrastructure in good working
conditions within San Ramon.
 Water Services Requirement. Require
that water services for new
developments do not negatively affect
service to existing uses.
 Water Provider Coordination.

Coordinate with water providers to
ensure that new proposed development
can be adequately served by the water
supply system prior to approving the
development.
 Commercial and Business Water
Conservation. Require new or
remodeled commercial and industrial
development to make changes that
conserve water, to the extent feasible.

This could include utilizing efficient
plumbing fixtures, installing droughttolerant and water-wise landscaping, and harvesting rainwater for irrigation.
 Water Conservation Measures. Reduce
the amount of water used by
development by requiring compliance
with adopted water conservation
measures.

The City shall coordinate
with water providers to
ensure adequate water
supply treatment is
available within the City.

The City shall ensure
adequate water supplies
are available for
development projects
within the City.

Ongoing/Prior to
project approval
Periodically City of San
Ramon
Planning
Services
Division
UTL-2 Provide Adequate Wastewater Infrastructure and Treatment for Projects.

8.1.d
Packet Pg. 140 Attachment: Exhibit 2 of Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon Mitigation Monitoring and Reporting Program
25 Mitigation Measure Action Required Timing
Monitoring
Frequency
Responsible
Agency
Compliance
Verification
Initial
Compliance
Verification
Date
Compliance Verification
Comments
To ensure adequate wastewater infrastructure and
treatment, as well as consistency with existing
utility providers and State regulations, the City shall implement the following measures:
□ Infrastructure Maintenance. Infrastructure
Maintenance. Collaborate with Central San
and Dublin San Ramon Services District in
their efforts to maintain wastewater
conveyance, treatment, and disposal
infrastructure in good working conditions
within San Ramon.
□ New Development. Coordinate the review
of development proposals with Central San
to ensure that new development can be
adequately served.
□ Wastewater Services Requirement.

Require that wastewater services for new
development do not negatively affect
service to existing uses.
□ Capital Improvements Program. When
updating the Capital Improvements
Program, identify and include the
following:
– Projects that could also support green
infrastructure improvements.
– Street improvements consistent with
emergency vehicle access standards.

City-sponsored projects necessary to maintain or
improve levels of performance.

The City shall coordinate
with Central San to
ensure adequate
conveyance, treatment,
and disposal
infrastructure is available
within the City. The City
shall ensure for
development projects
within the City can be
adequately served by
wastewater services.

Ongoing/Prior to
project approval
Periodically City of San
Ramon City
Council

8.1.d
Packet Pg. 141 Attachment: Exhibit 2 of Resolution No. 2025-048 (2025-048 : Resolution of the City of San Ramon ORDINANCE 529

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AMENDING TITLE D (ZONING), DIVISION D2 (ALLOWABLE LAND USES AND ZONING STANDARDS), CHAPTER III, SECTION D2-12 (PURPOSES OF MIXEDUSED ZONES) AND SECTION D2-14, TABLE 2-7 (MIXED-USED ZONE

DEVELOPMENT STANDARDS) OF THE SAN RAMON MUNICIPAL CODE
THE CITY COUNCIL OF THE CITY OF SAN RAMON DOES ORDAIN as follows:

Section 1. TITLE D, DIVISION D2 (Allowable Land Uses and Zoning Standards), CHAPTER III (Mixed Use Zones), SECTION D2-12 (Purposes of Mixed-Used Zones) of the City of San Ramon Municipal Code is hereby amended and shall read as shown in Attachment A.

Section 2. TITLE D, DIVISION D2 (Allowable Land Uses and Zoning Standards), CHAPTER III (Mixed Use Zones), SECTION D2-14, Table 2-7 (Mixed-Used Zone Development Standards) of the City of San Ramon Municipal Code is hereby amended and shall read as shown in Attachment A.

Section 3. If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.

Section 4. This Ordinance shall take effect thirty (30) days from the date of its passage.

Before the expiration of fifteen (15) days after its passage, this Ordinance shall be posted in three (3) public places within the City of San Ramon along with the names of the members of the City Council voting for and against the same.

The foregoing Ordinance was introduced at the public hearing of the City Council of the City of San Ramon on April 22, 2025, and was subsequently adopted on May 13, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mark Armstrong, Mayor
ATTEST

8.1.e
Packet Pg. 142 Attachment: C: Ordinance 529 (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA 2024-0001) and Christina Franco, City Clerk
Attachment A- Text of Zoning Ordinance Amendment to Section D2-12, (Purposes of Mixed-Used Zones) and Section D2-14, Table 2-7 (Mixed-Used Zone Development Standards)

8.1.e
Packet Pg. 143 Attachment: C: Ordinance 529 (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA 2024-0001) and

PROPOSED ZONING TEXT AMENDMENT

8.1.f
Packet Pg. 144 Attachment: Attachment A of Ordinance (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA 2024-0001) City of San Ramon, CA | Municipal Code 1

SAN RAMON, CALIFORNIA - MUNICIPAL CODE

TITLE D - ZONING
Division D2 Allowable Land Uses and Zoning Standards
Chapter III – Mixed Use Zones
Contents:

D2-11 - Purpose
D2-12 - Purposes of Mixed Use Zones
D2-13 - Mixed Use Zone Land Uses and Permit Requirements D2-14 - Mixed Use Zone General Development Standards
D2-15 - Mixed Use Zone Additional Development Standards D2-11 - Purpose
This Chapter lists the land uses that may be allowed within the Mixed Use zones established by Section D1-7 (Zoning Map and Zones), determines the type of land use permit/approval required for each use, and provides basic standards for site layout and building size.

Effective on: 1/11/2024
D2-12 - Purposes of Mixed-Use Zones
The purposes of the individual Mixed-Use zones and the manner in which they are applied are as follows:

A. MUX (Mixed-Use Commercial Emphasis) zone. The purpose of the Mixed-Use Commercial Emphasis (MUX) zone is to provide areas for an integrated neighborhood, primarily to enhance existing and promote new commercial uses (retail and/or office) with complementary residential uses. A density range of 20 to 40 dwelling units per acre allows a variety of residential housing types located along street frontages. The MUX zone envisions commercial uses (retail and/or office) as the primary use along street frontages, with residential uses located behind or above the primary commercial uses.

Development could be stand-alone, vertical, or horizontal mixed-use configurations. Within the MUX zone, a nonresidential 0.45 FAR minimum is established to maintain retail square footage. The MUX sitewide FAR range is 0.7 to 2.0.

B. MUR (Mixed-Use Residential Emphasis) zone. The purpose of the Mixed-Use Residential Emphasis (MUR) zone is to provide areas for an integrated neighborhood, with a combination of primarily residential uses mixed with complementary office and commercial uses. The MUR zone provides housing infill opportunities on existing small and mid-size office and service commercial parcels. A density range of 20 to 40 dwelling units per acre allows a variety of residential housing types located along street frontages. Development can be stand-alone, vertical, or horizontal mixed-use

8.1.f
Packet Pg. 145 Attachment: Attachment A of Ordinance (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA 2024-0001) City of San Ramon, CA | Municipal Code 2
configurations. Within the MUR zone, a residential 0.5 FAR minimum is established to maintain and encourage residential development within this zone. The MUR sitewide FAR range is 0.7 to 2.0.

C. DMU-N (Downtown Mixed-Use - North) zone. The purpose of the Downtown Mixed-Use - North (DMU-N) zone is to encourage an integrated neighborhood of commercial and residential uses within the Core area of San Ramon. The intent is to incorporate new residential uses in the existing office setting with pedestrian-friendly streetscapes, open spaces, and trails connecting to the Iron Horse Trail and City Center. Residential uses are located adjacent to the street and complementary offices, services, and goods in close proximity to transportation networks. The allowed density in the DMU-N zone ranges from a minimum of 20 dwelling units per acre to a maximum of 60 dwelling units per acre. Development is generally intended to be vertical in nature with residential entryways taking advantage of the City’s Walking District, and allowance for higher density. Development can be vertical mixed use or stand-alone residential in proximity to nearby commercial uses with a horizontal mixed-use configuration. The DMU-N sitewide FAR range is 0. to 2.75 D. DMU-S (Downtown Mixed-Use - South) zone. The purpose of the Downtown Mixed-Use - South (DMU-S) zone is to encourage an integrated transit-oriented and mixed use neighborhood, extending the activity of City Center across Bollinger Canyon Road with shops, offices, and a diversity of housing opportunities set in an urban environment of walkable streets, parks and trails. The intent is to promote a broad mix of uses which incorporates a transition of primarily commercial uses adjacent to the freeway and Bollinger Canyon Road, with residential uses located behind or above the primary commercial uses in close proximity to transportation networks. The allowed density in the DMU-S zone ranges from a minimum of 20 dwelling units per acre to a maximum of 60 dwelling units per acre. Development is generally intended to be more vertical in nature and allowance for higher density closer to the arterial roadway, with an appropriate transitional buffer adjacent to existing residential uses located to the south. Commercial uses (i.e. restaurants and retail) are encouraged along major streets. Development could be stand-alone, vertical, or horizontal mixed-use configurations. The DMU-S sitewide FAR range is 1.25 to 2.75.

E. CCMU (City Center Mixed Use) zone. This designation applies to City Center Bishop Ranch and the adjacent BR-2600 property in the core area of San Ramon. It is intended to foster a vibrant, integrated and cohesive mix of civic, retail, office, residential and open space uses and promote a walkable, bikeable environment at the physical center of the city. The CCMU designation is also intended to create a vital, attractive destination for people from other parts of the city and the region. Development intensities of up to 0.70 FAR are permitted, with additional FAR, up to a maximum of 1.35, allowed for projects that include such elements as affordable housing; significant public benefits and/or amenities such as public art and plazas, public facilities; and/or a transit facility nearby or in proximity. The allowable residential density range is 22 dwelling units per acre up to 50 dwelling units per acre. Development should reflect high quality design, with integrated open space and recreational and/or cultural amenities, as well as opportunities for workforce housing. Structured parking may be required. (Ord. No. 522, § 6, 12/12/2023) Effective on: 1/11/2024
D2-13 - Mixed-Use Zone Land Uses and Permit Requirements A. Allowable Land Uses and Permit Requirements. Table 2-6 identifies the uses of land allowed by this Zoning Ordinance in the Mixed-Use Zones, and the land use permit required to establish each use.

B. Specific Use Regulations. Where the last column in the table ("Specific Use Regulations") includes a section number, the regulations in the referenced section apply to the use. Provisions in other sections of the Zoning Ordinance may also apply.

8.1.f
Packet Pg. 146 Attachment: Attachment A of Ordinance (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA 2024-0001) City of San Ramon, CA | Municipal Code 6
Key to Zoning District Symbols
MUX Mixed-Use Commercial
Emphasis MUR Mixed-Use Residential Emphasis
DMUN
Downtown Mixed-Use - North
DMU-S Downtown Mixed-Use - South CCMU City Center Mixed Use (Ord. No. 522, § 6, 12/12/2023)
Effective on: 1/11/2024
D2-14 - Mixed-Use Zone General Development Standards
Subdivisions, new land uses and structures, and alterations to existing land uses and structures, shall be designed, constructed, and/or established in compliance with the requirements in Table 2-7, in addition to the applicable development standards (e.g., landscaping, parking and loading, etc.) in Division D3 of this Zoning Ordinance.

TABLE 2-7 - Mixed-Use Zone Development Standards
Requirement by Zone
Development Feature

MUX MUR DMU-N DMU-S CCMU
Minimum lot size Minimum area and width for parcels proposed in new subdivisions.

Area (net) Determined through subdivision process
Width Determined through subdivision process
Depth Determined through subdivision process
Residential density
Minimum site area per dwelling unit as determined by the General Plan. The actual number of units allowed will be determined through subdivision or land use permit approval.

Minimum Density (du/ac) 20 20 20 20
Minimum site area
per dwelling
unit as determined
by the General
Plan. The actual
number of units
allowed will be
determined
through
subdivision or land
use permit
approval.

Maximum Density (du/ac) 40 40 60 60 Determined by
General Plan
Floor Area Ratio (FAR)
The measurement of a structure’s floor area in relation to the size of the lot that the structure(s) is located on. FAR is expressed as a decimal number and is derived by dividing the total net area of the structure(s) by the total gross area of the lot (net structure area ÷ gross lot area).

Maximum 0.70
FAR. Additional
FAR up to 1.35
may be permitted
if project
incorporates and
significant public
benefits/amenities
Sitewide Minimum 0.70 0.70 0.5 1.25 N.A.

Sitewide Maximum 2.0 2.0 2.75 2.75 N.A.

Nonresidential Minimum 0.45 N.A. N.A. N.A. N.A.

Residential Minimum N.A. 0.5 N.A. N.A. N.A.

Setbacks1 Minimum setbacks required. See Section D3-10 for exceptions, and allowed projections into setbacks.
.5

8.1.f
Packet Pg. 147 Attachment: Attachment A of Ordinance (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA 2024-0001) City of San Ramon, CA | Municipal Code 7
TABLE 2-7 - Mixed-Use Zone Development Standards
Requirement by Zone
Development Feature

MUX MUR DMU-N DMU-S CCMU
Front 10 Feet
Determined
through project
review and
approval
Side-Interior (Each) Determined through project review and approval Side- Corner Determined through project review and approval Rear Determined through project review and approval
Accessory structure See Section D4-26 (Accessory Structures) Lot coverage The maximum percentage of total lot area that may be covered by structures Maximum N.A. N.A. N.A. N.A N.A.

Height limit Maximum allowable height of structures. See Section D3-6 (Height Limits and Exceptions) for height measurement requirements, and height limit exceptions.

Maximum (ft) 602 602 852 852 None2
Landscaping See D3 Chapter II (Landscape Design Standards) Parking See D3 Chapter III (Parking and Loading)
Signs See D3 Chapter IV (Signs)
Footnotes:
(1) Except that a 25-foot wide side and/or rear yard shall be required abutting a residential zone, and where a lot abuts the Interstate 680 right-of-way; and structures shall not intercept the daylight plane required by Section D2-15. (2) Except as limited by Daylight Plane Requirements (D2-15.A) and Section D3-6 (Height Limits and Exceptions).

Key to Zoning District Symbols
MUX Mixed-Use Commercial
Emphasis MUR Mixed-Use Residential Emphasis
DMUN
Downtown Mixed-Use - North
DMU-S Downtown Mixed-Use - South CCMU City Center Mixed Use (Ord. No. 522, § 6, 12/12/2023)
Effective on: 1/11/2024
D2-15 - Mixed-Use Zone Additional Development Standards A. Daylight plane requirement. A proposed structure shall not intercept a 30-degree daylight plane inclined inward at a residential zone property line and/or I-680 freeway property line. The 30-degree daylight plane shall be measured from:

1. A height of 6 to 8 feet above existing grade, as required by section D3-4.F, at the R zone property line and/or I-680 freeway property line for a site in a MU zone; and

2. A height of 12 feet above existing grade at the R zone boundary line and/or I-680 freeway property line for a site in the CCMU zone.

The 30-degree daylight plane shall be measured from the required height above the existing site grade regardless of the site grade on either side of the property line.

B. Mixed use project development standards. A mixed use project shall comply with the following requirements. A mixed use project combines a mix of uses on the same site. In the CCMU and MU zones, the residential units of mixed use projects are typically located above the nonresidential uses (vertical mixed use), but horizontal mixed use may be allowed which provides residential at ground level behind street-fronting nonresidential uses.

1. Design considerations. A mixed use project shall be designed to achieve the following objectives.

8.1.f
Packet Pg. 148 Attachment: Attachment A of Ordinance (2025-048 : Resolution of the City of San Ramon Approving General Plan Amendment (GPA 2024-0001)

CITY COUNCIL STAFF REPORT
DATE: May 13, 2025
TO: City Council/City Manager
FROM: Debbie Chamberlain, Community Development Director By: Cindy Yee, Senior Planner
SUBJECT: Non-Retail Policy Discussion

RECOMMENDED ACTION
Receive the report and provide feedback to staff.

EXECUTIVE SUMMARY
San Ramon’s existing Zoning Ordinance non-retail policy, which limits non-retail uses to a maximum of 25% within shopping centers, was identified during the General Plan 2040 (GP 2040) update as a policy that needed review and amendment. Based on feedback received during the City Council Study Session on February 11, 2025, staff is providing additional information regarding the non-retail policy for the Council’s consideration. Upon direction from the City Council on the policy, staff will prepare the necessary Zoning Ordinance text amendments for review and adoption.

BACKGROUND/DISCUSSION
Background
In December 2023, the City approved the GP 2040 Update and concurrent updates to various policy documents and standards that implement the Housing Element. Included in GP 2040 is Land Use Policy 4.6-I-21 (replacing GP 2035 Policy 4.6-I-18):

In Spring 2024, staff began work on the implementation of Policy 4.6-I-21 to evaluate the nonretail limitations and update Zoning Ordinance Section D4-38 Non-Retail Uses, if needed.

Section D4-38 includes the development standards that set the maximum non-retail limits within

8.2 Packet Pg. 149
shopping centers, which is currently set at 25% (see Attachment A). The City is working with The Natelson Dale Group (TNDG), who previously worked on the City’s Retail Analysis and Economic Element Update to assist in reviewing the policy. TNDG’s analysis includes the impact of raising the current maximum 25% non-retail use to 35% and 45%. TNDG’s April 2024 report concluded that increasing the non-retail use limits has a relatively low impact on Citywide sales tax generation and a flexible policy can be beneficial in responding to the changing retail market and addressing shopping center vacancies.

The conclusion of the City’s analysis was presented to the Planning Commission on April 16, 2024. After receiving public comments, reviewing TNDG’s report, and discussing how best to respond to market conditions, the majority of the Commission made a recommendation to the City Council to remove the non-retail limitation within shopping centers all together as it 1) has not proven to be effective in retaining retailers, 2) will allow centers the flexibility to respond to market demand 3) fill vacancies that can support existing tenants, and 4) help maintain the vibrancy of the centers.

On February 11, 2025, staff and TNDG presented the report as well as the recommendation from the Planning Commission to the City Council. Upon receiving the report, the Council requested additional analysis be conducted to determine what the sales tax implications would be if the non-retail land uses were allowed to increase to 55% and 75%. The Council also requested staff to obtain feedback from the San Ramon business community on the proposed changes to the non-retail policy.

Additional Analysis and Business Owner Feedback Since February 2025 As directed by the City Council, TNDG analyzed adjusting the non-retail policy to a maximum of 55% and 75%. As shown in Table 10 and Table 11 of Attachment B, if the non-retail percentage is increased, there is minimal impact to the City’s sales tax revenue (less than 0.3% change) and has the potential to reduce the vacancy rate by over 3% in centers.

Additionally, staff collaborated with the San Ramon Chamber of Commerce to survey their membership on their experience and opinion of the City’s non-retail policy. The survey was conducted at the beginning of April for two weeks and was directed to all business operators in San Ramon. The majority of respondents felt the City should not regulate the percentage of nonretail businesses in commercial/shopping centers and allow center owners to determine the right mix of tenants. The Chamber of Commerce will also provide an overview of their survey at tonight’s Council meeting.

In conclusion, increasing or eliminating the non-retail policy in retail/commercial centers using sale tax revenue as a metric appears to have limited impact on the City in terms of sales tax generation. Increase the allowable non-retail uses will also help reduce the vacancy rate in shopping centers. Also, based on feedback from San Ramon’s business community, reducing the restriction of non-retail businesses would be beneficial to the City and business owners.

8.2 Packet Pg. 150
Following tonight’s study session, based on direction received from the City Council, staff will amend the Zoning Ordinance text for consideration and adoption.

FISCAL ANALYSIS
The City is preparing a City-initiated update to the Zoning Ordinance to implement the General Plan 2040 which will include an update to the non-retail policy. The fiscal impact will be staff time associated with processing the Zoning Ordinance amendment and updating the Municipal Code.

The impact to City revenue from the potential elimination of the minimum non-retail standard is minimal as documented in the TNDG analysis. Furthermore, the specific sales tax revenues are variable and subject to retail trends and overall market conditions.

ATTACHMENT
A. Zoning Ordinance Section D4-38, Non-Retail Uses and Land Use Table 2-6 and 2-8 Allowed Land Uses and Permit Requirements for Mixed Use and Commercial Zones B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, updated May 1, 2025

8.2 Packet Pg. 151
City of San Ramon, CA | Municipal Code 1

SAN RAMON, CALIFORNIA - MUNICIPAL CODE

TITLE D - ZONING
Division D4 Standards for Specific Land Uses
Chapter III - Standards for Specific Land Uses
D4-38 – Non-Retail Uses within Retail/Commercial Centers A. Non-retail uses. To ensure the ground floor of retail/commercial centers maintain an appropriate balance of non-retail and retail uses, non-retail uses exceeding 25% gross ground floor area shall be subject to review by a Minor Use Permit for retail/commercial centers with 50,000 or less gross ground floor square feet. A Use Permit is required for retail/commercial centers greater than 50,000 gross ground floor square feet. The following economic findings shall be considered as part of the Minor Use Permit or Use Permit review:

1. The proposed non-retail use would fill a space in a center with existing high (15-20 percent) overall vacancy rate.

2. The proposed non-retail use would generate a high volume (100+ trips per day) of potential customer traffic to the retail center when retailers are open.

3. The proposed non-retail use will generate sales taxes (such as artists’ studio, optometrist, or artisanal food or custom goods manufacturing).

4. The property owner can demonstrate and document they have made a good faith effort to market the space to retailers at a reasonable retail rental rate but nonetheless has experienced long-term vacancy of six-months or greater.

5. The proposed non-retail use will retain an active storefront display and support the flow of pedestrian traffic from one shop to another in the center.

6. The property owner can document that denial of a Minor Use Permit or Use Permit would result in material financial hardship.

Alternatively, a non-profit cultural or arts organization use may be authorized by a Minor Use Permit or Use Permit if the proposed use will generate traffic to the center (Ord. No. 496, § 2, 01/28/2020)
Effective on: 2/27/2020

8.2.a
Packet Pg. 152 Attachment: A. Zoning Ordinance Section D4-38, Non-Retail Uses and Land Use Table 2-6 and 2-8 Allowed Land Uses and Permit Requirements D2-13 - Mixed-Use Zone Land Uses and Permit Requirements TABLE 2-6
Allowed Land Uses and Permit
Requirements for Mixed-Use Zones
P
Permitted Use, Zoning Clearance may be required prior to operation
MUP Minor Use Permit required
UP Conditional Use Permit required
S Specific Use Regulations
ZC Zoning Clearance required
— Use not allowed
LAND USE (1) PERMIT REQUIRED Specific Use
MUX MUR DMU-N DMU-S CCMU Regulations

INDUSTRY, MANUFACTURING & PROCESSING, WHOLESALING
Media production ZC
3 ZC3 ZC3 ZC3 ZC3
Recycling facility — — — — —
Research and development, general MUP MUP MUP MUP MUP
Research and development, limited ZC
3 ZC3 ZC3 ZC3 ZC3
Laboratory, non-medical MUP MUP MUP MUP MUP

RECREATION, EDUCATION & PUBLIC ASSEMBLY USES
Commercial recreation facility - Indoor UP UP UP UP UP D4-30 Conference/convention facility UP UP UP UP UP
Fitness/health facility UP UP UP UP UP
Library, museum, gallery (non-retail gallery) P P P P P Meeting facility, public or private MUP MUP MUP MUP MUP Night Club MUP MUP MUP MUP MUP
Park and recreation facility - Site of 2 acres or less P P P P P School - Public or private UP UP UP UP UP
School - Specialized education or training MUP MUP MUP MUP MUP Sports and entertainment assembly facility UP UP UP UP UP Studio - Art, dance, martial arts, music, etc. (ground floor) ZC 3 ZC3 ZC3 ZC3 ZC3
Studio - Art, dance, martial arts, music, etc. (upper floors) P P P P P Theater, movies or performing arts UP UP UP UP UP

RESIDENTIAL USES
Animal - Wild or Exotic S S S S S
Municipal
Code DIVISION B2 -

ANIMALS
Animal - Domestic P P P P P
Emergency shelter P P P P P
Footnotes:

Allowable Land Uses and Permit Requirements. Table 2-6 identifies the uses of land allowed by this Zoning Ordinance in the Mixed-Use Zones, and the land use permit required to establish each use.

Specific Use Regulations. Where the last column in the table ("Specific Use Regulations") includes a section number, the regulations in the referenced section apply to the use. Provisions in other sections of the Zoning Ordinance may also apply.

1. See division D8 for land use definitions.

2. Use allowed only if it does not exceed 10% of the total office space on the site.

Use allowed with a Minor Use Permit or Zoning Clearance, as identified in the table above, on ground floor if non-retail uses occupy 25% or less of the gross ground floor area. Non-retail uses exceeding 25% gross ground floor area may be authorized by a Minor Use Permit when the economic findings in Section D4-38 Non-Retail Uses within Retail/Commercial Centers can be made.

3. 4. Limited to an auto rental agency accessory to a hotel or retail sales/showroom.

5. Allowed only as accessory to department store.

8.2.a
Packet Pg. 153 Attachment: A. Zoning Ordinance Section D4-38, Non-Retail Uses and Land Use Table 2-6 and 2-8 Allowed Land Uses and Permit Requirements TABLE 2-6
Allowed Land Uses and Permit
Requirements for Mixed-Use Zones
P
Permitted Use, Zoning Clearance may be required prior to operation
MUP Minor Use Permit required
UP Conditional Use Permit required
S Specific Use Regulations
ZC Zoning Clearance required
— Use not allowed
LAND USE (1) PERMIT REQUIRED Specific Use
MUX MUR DMU-N DMU-S CCMU Regulations
Home occupation S S S S S
Live/work unit MUP MUP MUP MUP MUP
Mixed use project residential component P P P P P
Supportive housing UP UP UP UP UP
Transitional housing UP UP UP UP UP
Residential care, 6 or fewer P P P P P
Residential care, 7 or more MUP MUP MUP MUP MUP

RETAIL TRADE
Accessory retail and services P P P P P
Alcoholic Beverage Manufacturing, Micro-Brewery UP UP UP UP UP Auto and vehicle sales and rental MUP4 MUP4 MUP4 MUP4 MUP4 Building/landscape materials sales - Indoor showroom UP UP UP UP UP Convenience store P P P P P
Drive-through retail UP UP UP UP UP
Eating and drinking establishments P P P P P
With wine and beer P P P P P
With full alcoholic beverage service MUP MUP MUP MUP MUP Alcoholic Beverage Manufacturing, Brew Pub P P P P P
With drive-through service MUP MUP MUP MUP MUP
With live entertainment MUP MUP MUP MUP MUP D4-34
With up to 12 outdoor seats or stools P P P P P
With 13 or more outdoor seats or stools MUP MUP MUP MUP MUP Farmer's market – Ongoing MUP MUP MUP MUP MUP
Food and beverage sales - Chain grocery P P P P P
Food and beverage sales - Specialty food store P P P P P Furniture, furnishings, and appliance store P
5 P5 P5 P5 P5
Mobile home, boat, or RV sales — — — — —
Outdoor retail sales and activities MUP MUP MUP MUP MUP D4-35 Outdoor vendor MUP MUP MUP MUP MUP D4-35
Pharmacy, medical supplies P P P P P
Retail, general - 50,000 sf or less floor area P P P P P Retail, general - over 50,000 sf of floor area UP P P P P Second hand store MUP MUP MUP MUP MUP

SERVICES - BUSINESS, FINANCIAL, PROFESSIONAL

ATM P P P P P
Footnotes:

1. See division D8 for land use definitions.

2. Use allowed only if it does not exceed 10% of the total office space on the site.

3. 4. Limited to an auto rental agency accessory to a hotel or retail sales/showroom.

5. Allowed only as accessory to department store.

8.2.a
Packet Pg. 154 Attachment: A. Zoning Ordinance Section D4-38, Non-Retail Uses and Land Use Table 2-6 and 2-8 Allowed Land Uses and Permit Requirements TABLE 2-6
Allowed Land Uses and Permit
Requirements for Mixed-Use Zones
P
Permitted Use, Zoning Clearance may be required prior to operation
MUP Minor Use Permit required
UP Conditional Use Permit required
S Specific Use Regulations
ZC Zoning Clearance required
— Use not allowed
LAND USE (1) PERMIT REQUIRED Specific Use
MUX MUR DMU-N DMU-S CCMU Regulations
Bank, financial services P P P P P
Business support service P P P P P
Medical services - Clinic, laboratory, urgent care (ground floor) MUP3 UP3 UP3 UP3 MUP3
Medical services - Clinic, laboratory, urgent care (upper floors) MUP MUP MUP MUP MUP
Medical services - Doctor office (ground floor) P
2 P2 P2 P2 P2
Medical services - Doctor office (upper floors) P
2 P2 P2 P2 P2
Medical services - Extended care UP UP UP UP UP
Office - Accessory P P P P P
Office - Business/service (ground floor) P P P P P
Office - Business/service (upper floors) P P P P P
Office - Government (ground floor) P P P P P
Office - Government (upper floors) P P P P P
Office - Processing (ground floor) MUP MUP MUP MUP MUP
Office - Processing (upper floors) MUP MUP MUP MUP MUP
Office - Professional/administrative (ground floor) P P P P P Office - Professional/administrative (upper floors) P P P P P

SERVICES - GENERAL
Adult day care UP UP UP UP UP
Animal services - Boarding/training MUP MUP MUP MUP MUP Animal services - Grooming ZC
3 ZC3 ZC3 ZC3 ZC3
Animal services - Veterinary clinic, animal hospital MUP MUP MUP MUP — Catering service MUP3 MUP3 MUP3 MUP3 MUP3
Child day care center UP UP UP UP UP
Child day care center - Accessory to on-site anchor tenant UP UP UP UP UP Child day care - Small family day care home P P P P —
Lodging - Bed & breakfast inn (B&B) UP UP UP UP UP D4-27 Lodging - Hotel or motel UP UP UP UP UP
Personal services ZC
3 ZC3 ZC3 ZC3 ZC3
Public safety facility P P P P P

TRANSPORTATION, COMMUNICATIONS & INFRASTRUCTURE
Broadcasting studio MUP MUP MUP MUP MUP
Cogeneration facilities UP UP UP UP UP
Footnotes:

1. See division D8 for land use definitions.

2. Use allowed only if it does not exceed 10% of the total office space on the site.

3. 4. Limited to an auto rental agency accessory to a hotel or retail sales/showroom.

5. Allowed only as accessory to department store.

8.2.a
Packet Pg. 155 Attachment: A. Zoning Ordinance Section D4-38, Non-Retail Uses and Land Use Table 2-6 and 2-8 Allowed Land Uses and Permit Requirements TABLE 2-6
Allowed Land Uses and Permit
Requirements for Mixed-Use Zones
P
Permitted Use, Zoning Clearance may be required prior to operation
MUP Minor Use Permit required
UP Conditional Use Permit required
S Specific Use Regulations
ZC Zoning Clearance required
— Use not allowed
LAND USE (1) PERMIT REQUIRED Specific Use
MUX MUR DMU-N DMU-S CCMU Regulations
Heliport UP UP UP UP UP
Parking facility, public or commercial UP UP UP UP UP
Transit station P P P P P
Utility facility UP UP UP UP UP
Utility infrastructure P P P P P
Wireless telecommunications facility S S S S S
Footnotes:

Key to Zoning District Symbols
MUX Mixed-Use Commercial Emphasis MUR Mixed-Use Residential Emphasis DMU-N Downtown Mixed-Use - North DMU-S Downtown Mixed-Use - South CCMU City Center Mixed Use (Ord. No. 522, § 6, 12/12/2023)
Effective on: 1/11/2024
D2-19 - Commercial, Office and Industrial Land Uses and Permit Requirements Table 2-8 identifies the uses of land allowed by this Zoning Ordinance in the Commercial, Office and Industrial zones, and the land use permit required to establish each use, in compliance with Section D2-3 (Allowable Land Uses and Permit Requirements).

Note: Where the last column in the table ("Specific Use Regulations") includes a section number, the regulations in the referenced section apply to the use. Provisions in other sections of this Zoning Ordinance may also apply.

1. See division D8 for land use definitions.

2. Use allowed only if it does not exceed 10% of the total office space on the site.

3. 4. Limited to an auto rental agency accessory to a hotel or retail sales/showroom.

5. Allowed only as accessory to department store.

8.2.a
Packet Pg. 156 Attachment: A. Zoning Ordinance Section D4-38, Non-Retail Uses and Land Use Table 2-6 and 2-8 Allowed Land Uses and Permit Requirements TABLE 2-8
Allowed Land Uses and Permit
Requirements for Commercial,
Office & Industrial Zones
P
Permitted Use, Zoning Clearance may be required prior to operation
MUP Minor Use Permit required
UP Use Permit required
S Permit requirement set by Specific Use Regulations
ZC Zoning Clearance required
— Use not allowed
LAND USE (1)

PERMIT REQUIRED BY DISTRICT
Specific
Use
OA OL CC C Regulations T CS CR MW MC

INDUSTRY, MANUFACTURING & PROCESSING, WHOLESALING
Alcoholic Beverage Manufacturing, Micro-Brewery — — UP UP MUP — MUP — Alcoholic Beverage Manufacturing, Distillery — — UP UP MUP — MUP — Construction contractor base - Indoor — — MUP(3) — P — MUP — Construction contractor base - Outdoor storage — — — — MUP — MUP — Industry, custom — — MUP(3) — UP — P —
Industry, general — — — — — — P —
Industry, limited — — — — UP — P —
Industry, limited, small-scale — — — — MUP — P —
Media production MUP MUP MUP(3) — — — UP ZC
3 Recycling facility — — S S S S S — D4-37
Research and development, general MUP MUP — — P — P MUP3 Research and development, limited ZC ZC — — P — P ZC
3 Laboratory, non-medical MUP MUP — — P — P MUP3
Storage - Outdoor — — MUP MUP MUP — MUP — D4-35
Storage - Personal storage facility (mini-storage) — — — — UP — UP — Storage - Warehouse, indoor storage, limited — — — — P — P — Wholesaling and distribution — — — — MUP — P —
Wholesaling and distribution - Small scale — — — — P — P —

RECREATION, EDUCATION & PUBLIC ASSEMBLY USES
Adult business — — — — — — UP — D4-I
Commercial recreation facility - Indoor — UP UP(3) MUP MUP P MUP UP D4-30 Commercial recreation facility - Outdoor — — — — — UP UP — D4-30 Conference/convention facility UP UP UP(3) UP — UP — UP Equestrian facility — — — — — MUP — —
Fitness/Health facility UP — UP(3) UP MUP(2) UP — UP
Golf course — — — — — UP — —
Library, museum, art gallery UP P UP(3) — — UP — P
Meeting facility, public or private MUP MUP UP UP UP — — MUP Night Club — — — — — — — MUP
Park and recreation facility - Site of 2 acres or less P — P — — P P P Notes:

1. See Division D8 for land use definitions.

2. Use allowed only on second or upper floors with a Minor Use Permit.

Use allowed with a Minor Use Permit or Zoning Clearance, as identified in the table above, on ground floor if non-retail uses occupy gross ground floor area. Non-retail uses exceeding 25% gross ground floor area may be authorized by a Minor Use Permit when the economic findings in Section D4-38 NonRetail Uses within Retail/Commercial Centers can be made

3. 4. Accessory use only, limited to 1,000 sf, or to 10% of the total gross floor area on site with a Minor Use Permit.

5. Only allowed as ancillary use complimentary to adjacent CS uses, as determined by the Zoning Administrator

6. Use allowed on the ground floor if occupying 25% or less of the gross ground floor area. Not permitted on the upper floors.

7. Limited to an auto rental agency accessory to a hotel or retail sales/showroom.

8. Allowed only accessory to department store.

9. Use allowed only if it does not exceed 10% of the total office space on the site.

8.2.a
Packet Pg. 157 Attachment: A. Zoning Ordinance Section D4-38, Non-Retail Uses and Land Use Table 2-6 and 2-8 Allowed Land Uses and Permit Requirements TABLE 2-8
Allowed Land Uses and Permit
Requirements for Commercial,
Office & Industrial Zones
P
Permitted Use, Zoning Clearance may be required prior to operation
MUP Minor Use Permit required
UP Use Permit required
S Permit requirement set by Specific Use Regulations
ZC Zoning Clearance required
— Use not allowed
LAND USE (1)

PERMIT REQUIRED BY DISTRICT
Specific
Use
OA OL CC C Regulations T CS CR MW MC
School - Public or private UP UP UP(3) — — — — UP3
School – Specialized education or training UP — UP(3) UP UP MUP — MUP3 Sports and entertainment assembly facility — — — UP — UP — UP Studio - Art, dance, martial arts, music, etc.
(ground floor) MUP MUP MUP(3) MUP(3) MUP MUP MUP ZC
3 Studio - Art, dance, martial arts, music, etc. (upper floors) MUP MUP P MUP MUP MUP MUP P
Theater, movies or performing arts UP — UP UP — UP — UP

RESIDENTIAL USES
Caretaker Quarters — — — — — — MUP —
Emergency shelter P P P P P P P P
Homeless shelter — — — P — — — — D4-55
Live/work unit — — — UP UP — — —
Residential care, 7 or more clients — — UP — — — — —
Supportive housing UP UP UP UP UP UP UP UP
Transitional housing UP UP UP UP UP UP UP UP
Residential care, 6 or fewer — — — — — — — P

RETAIL TRADE
Accessory retail and services P P P P P P P P
Alcoholic Beverage Manufacturing, Brew Pub — — P P — — — UP Auto and vehicle sales and rental — — MUP MUP MUP — MUP MUP7 Building/landscape materials sales - Indoor
showroom — — P — P — P UP
Building/landscape materials sales - Outdoor — — MUP — MUP — MUP — Construction and heavy equipment sales and
rental — — — — — — UP —
Convenience store — — MUP MUP — — — P
Drive-through retail — — MUP MUP — — — UP
Eating and drinking establishments ZC(6) ZC(6) P P ZC(5) MUP(4) MUP(4) P With wine and beer ZC(6) ZC(6) P P MUP — — P
With full alcoholic beverage service MUP(6) MUP(6) MUP MUP — — — MUP Alcoholic Beverage Manufacturing, Brew Pub — — — — — — — P Notes:

1. See Division D8 for land use definitions.

2. Use allowed only on second or upper floors with a Minor Use Permit.

3. 4. Accessory use only, limited to 1,000 sf, or to 10% of the total gross floor area on site with a Minor Use Permit.

5. Only allowed as ancillary use complimentary to adjacent CS uses, as determined by the Zoning Administrator

6. Use allowed on the ground floor if occupying 25% or less of the gross ground floor area. Not permitted on the upper floors.

7. Limited to an auto rental agency accessory to a hotel or retail sales/showroom.

8. Allowed only accessory to department store.

9. Use allowed only if it does not exceed 10% of the total office space on the site.

8.2.a
Packet Pg. 158 Attachment: A. Zoning Ordinance Section D4-38, Non-Retail Uses and Land Use Table 2-6 and 2-8 Allowed Land Uses and Permit Requirements TABLE 2-8
Allowed Land Uses and Permit
Requirements for Commercial,
Office & Industrial Zones
P
Permitted Use, Zoning Clearance may be required prior to operation
MUP Minor Use Permit required
UP Use Permit required
S Permit requirement set by Specific Use Regulations
ZC Zoning Clearance required
— Use not allowed
LAND USE (1)

PERMIT REQUIRED BY DISTRICT
Specific
Use
OA OL CC C Regulations T CS CR MW MC
With drive-through service — — MUP MUP — — — MUP
With live entertainment MUP(6) MUP(6) MUP MUP — — — MUP D4-34 With up to 12 outdoor seats or stools ZC(6) ZC(6) P P P — — P With 13 or more outdoor seats or stools MUP(6) MUP(6) MUP MUP MUP — — MUP Farmer's market, Ongoing MUP MUP MUP — — — — MUP
Farm supply and feed store — — — — UP — UP —
Food and beverage sales - Chain grocery — — MUP MUP MUP — — P Food and beverage sales - Specialty food store — — P P P — — P Fuel dealer (propane for home and farm use, etc.) — — MUP MUP MUP — MUP — Furniture, furnishings, and appliance store — — P P — — — P 8 Mobile home, boat, or RV sales — — MUP UP P — UP —
Outdoor retail sales and activities — — MUP — — MUP — MUP D4-35 Outdoor vendor MUP MUP MUP MUP MUP MUP — MUP D4-35
Pharmacy, medical supplies MUP MUP P P — — — P
Plant nursery — — MUP — MUP — — —
Retail, general - 50,000 sf or less floor area — — P P — — — P Retail, general - over 50,000 sf of floor area — — UP UP UP — — P Second hand store — — P — — — — MUP

SERVICES - BUSINESS, FINANCIAL, PROFESSIONAL

ATM P P P P P P P P
Bank, financial services MUP MUP P P — — — P
Business support service P MUP P — MUP — — P
Medical services - Clinic, lab., urgent care (ground
floor) MUP MUP MUP(3) MUP(3) MUP — — MUP3
Medical services - Clinic, lab., urgent care (upper
floors) MUP MUP MUP MUP MUP — — MUP
Medical services - Doctor office (ground floor) P P MUP(3) — — — — P 9 Medical services - Doctor office (upper floors) P P P — — — — P 9 Medical services - Extended care UP UP — — — — — UP
Office – Accessory P(4) P(4) P(4) P(4) P(4) P(4) P(4) P Office - Business/service (ground floor) P P ZC(3) ZC(3) MUP(2) — — ZC 3 Notes:

1. See Division D8 for land use definitions.

2. Use allowed only on second or upper floors with a Minor Use Permit.

3. 4. Accessory use only, limited to 1,000 sf, or to 10% of the total gross floor area on site with a Minor Use Permit.

5. Only allowed as ancillary use complimentary to adjacent CS uses, as determined by the Zoning Administrator

6. Use allowed on the ground floor if occupying 25% or less of the gross ground floor area. Not permitted on the upper floors.

7. Limited to an auto rental agency accessory to a hotel or retail sales/showroom.

8. Allowed only accessory to department store.

9. Use allowed only if it does not exceed 10% of the total office space on the site.

8.2.a
Packet Pg. 159 Attachment: A. Zoning Ordinance Section D4-38, Non-Retail Uses and Land Use Table 2-6 and 2-8 Allowed Land Uses and Permit Requirements TABLE 2-8
Allowed Land Uses and Permit
Requirements for Commercial,
Office & Industrial Zones
P
Permitted Use, Zoning Clearance may be required prior to operation
MUP Minor Use Permit required
UP Use Permit required
S Permit requirement set by Specific Use Regulations
ZC Zoning Clearance required
— Use not allowed
LAND USE (1)

PERMIT REQUIRED BY DISTRICT
Specific
Use
OA OL CC C Regulations T CS CR MW MC
Office - Business/service (upper floors) P P P P MUP(2) — — P Office - Government (ground floor) P P ZC(3) ZC(3) MUP(2) — — ZC 3 Office - Government (upper floors) P P P P MUP(2) — — P Office - Processing (ground floor) MUP MUP MUP MUP MUP — MUP MUP3 Office - Processing (upper floors) MUP MUP MUP MUP MUP — — MUP Office - Professional/administrative (ground floor) P P ZC(3) ZC(3) MUP — — ZC 3 Office - Professional/administrative (upper floors) P P P P MUP — — P SERVICES – GENERAL
Adult day care UP UP UP — UP — — UP
Animal services - Boarding/training — MUP MUP(3) — MUP — — MUP3 Animal services – Grooming — MUP P — P — — ZC
3 Animal services - Veterinary clinic, animal hospital — MUP MUP(3) — MUP — MUP ZC 3 Catering service MUP MUP P — P — P MUP3
Child day care center MUP MUP MUP(3) MUP(3) MUP — — UP3 Child day care center - Accessory to on-site
employer
MUP MUP MUP(3) MUP(3) MUP — MUP UP3
Drive-through service MUP MUP MUP(3) MUP(3) — — — —
Equipment rental - Indoor only — — P — P — — —
Equipment rental - With outdoor storage — — MUP(3) — MUP — — — Laundry, dry cleaning plant — — MUP(3) MUP(3) MUP — MUP — Lodging - Bed & breakfast inn (B&B) — — UP UP — — — —
Lodging - Hotel or motel — — UP UP — — — UP
Maintenance and repair service — — — — MUP — P —
Maintenance and repair service - No outdoor
storage — — P — P — P —
Maintenance and service facility — — — — P — P —
Mortuary, funeral home - Full service — — UP — UP — — — Mortuary, funeral home - Partial service — — MUP(3) — MUP — — — Personal services MUP MUP P P P — — ZC
3 Personal services – Restricted — — MUP(3) MUP(3) MUP — — — Notes:

1. See Division D8 for land use definitions.

2. Use allowed only on second or upper floors with a Minor Use Permit.

3. 4. Accessory use only, limited to 1,000 sf, or to 10% of the total gross floor area on site with a Minor Use Permit.

5. Only allowed as ancillary use complimentary to adjacent CS uses, as determined by the Zoning Administrator

6. Use allowed on the ground floor if occupying 25% or less of the gross ground floor area. Not permitted on the upper floors.

7. Limited to an auto rental agency accessory to a hotel or retail sales/showroom.

8. Allowed only accessory to department store.

9. Use allowed only if it does not exceed 10% of the total office space on the site.

8.2.a
Packet Pg. 160 Attachment: A. Zoning Ordinance Section D4-38, Non-Retail Uses and Land Use Table 2-6 and 2-8 Allowed Land Uses and Permit Requirements TABLE 2-8
Allowed Land Uses and Permit
Requirements for Commercial,
Office & Industrial Zones
P
Permitted Use, Zoning Clearance may be required prior to operation
MUP Minor Use Permit required
UP Use Permit required
S Permit requirement set by Specific Use Regulations
ZC Zoning Clearance required
— Use not allowed
LAND USE (1)

PERMIT REQUIRED BY DISTRICT
Specific
Use
OA OL CC C Regulations T CS CR MW MC
Public safety facility P P P P P P P P
Printing and publishing — — — — UP — UP —
Repair Service - Equipment, large appliances, etc. — — — — P — P — Vehicle services - Major repair/body work — — — — P — P — Vehicle services - Minor maintenance/repair — — MUP(3) MUP(3) P — P — Vehicle services - Service station — — MUP MUP MUP — MUP — D4-40 Vehicle services - Towing and storage — — — — MUP — MUP — Vehicle services - Washing, attended — — MUP(3) MUP(3) P — — — D4-40 Vehicle services - Washing, unattended — — MUP(3) MUP(3) MUP — — — D4-40

TRANSPORTATION, COMMUNICATIONS & INFRASTRUCTURE
Broadcasting studio MUP MUP P — P — P MUP
Cogeneration facilities UP UP UP UP UP UP UP UP
Heliport UP — — — — — UP — D4-32
Parking facility, public or commercial MUP MUP MUP MUP MUP — — UP Solid waste transfer station — — — — — — UP —
Transit station UP — — — — — — P
Transportation service dispatch facility — — — — MUP — UP — Utility facility UP UP UP UP UP UP UP UP
Utility infrastructure P P P P P P P P
Wireless telecommunications facility S S S S S S S S D4 Chapter IV Notes:

Key to Zone Symbols
OA Administrative Office CS Service Commercial OL Limited Office CR Commercial Recreation CC Community Commercial MW Manufacturing/Warehousing CT Thoroughfare Commercial MC Mixed Commercial
(Ord. No. 522, § 6, 12/12/2023)
Effective on: 1/11/2024

1. See Division D8 for land use definitions.

2. Use allowed only on second or upper floors with a Minor Use Permit.

3. 4. Accessory use only, limited to 1,000 sf, or to 10% of the total gross floor area on site with a Minor Use Permit.

5. Only allowed as ancillary use complimentary to adjacent CS uses, as determined by the Zoning Administrator

6. Use allowed on the ground floor if occupying 25% or less of the gross ground floor area. Not permitted on the upper floors.

7. Limited to an auto rental agency accessory to a hotel or retail sales/showroom.

8. Allowed only accessory to department store.

9. Use allowed only if it does not exceed 10% of the total office space on the site.

8.2.a
Packet Pg. 161 Attachment: A. Zoning Ordinance Section D4-38, Non-Retail Uses and Land Use Table 2-6 and 2-8 Allowed Land Uses and Permit Requirements 1 M E M O R A N D U M
TO: Cindy M. Yee, AICP
Senior Planner
City of San Ramon
DATE: April 10, 2024
(updated May 1, 2025)
FROM: Roger Dale
Principal
The Natelson Dale Group, Inc. (TNDG)
FILE: #4149
SUBJECT: Analysis to Guide City of San Ramon’s Potential Modification of Policy Restricting Non-Retail Uses in Shopping Centers
Introduction to Updated Memorandum
In 2024, TNDG completed an analysis of potential modifications to the City of San Ramon’s policy of restricting non-retail uses in shopping centers. Specifically, TNDG evaluated the potential impacts to sales tax generation and overall shopping center vacancy rates if the percentage ceiling for non-retail uses were raised from 25% (existing policy) to 35% (Scenario 1) or 45% (Scenario 2).

Per the City’s request, two additional scenarios – Scenario 3 (55%) and Scenario 4 (75%) – have been included in this updated memorandum.

It should be noted that data on existing conditions (shopping center vacancy rates, existing sales tax generation, etc.) were current as of April 2024, but have not been updated for this expanded analysis.

Study Objectives
Shopping centers nationwide, and also in San Ramon, have been dealing with multiple challenges to their continuing viability, including but definitely not limited to the following:
• Competition from online sales, with deliveries going direct to customers. • Changes in shopping trends that can favor one type of center configuration, or thematic focus (such as entertainment, for example), over another, which tends to give newer centers an advantage.
• Consolidations, liquidations, or other changes involving retail chains. • Practical and other economic considerations affecting the potential to channel investments toward maintaining a center’s visual and functional appeal.

One way that center owners and managers attempt to address these types of challenges is to diversify their tenant mix, which can include accepting non-retail establishments. From the point of view of the host city, this can result in reduced sales tax revenue, in addition to concerns about the compatibility among different uses in terms of practical considerations such as parking, hours of operation, etc. At the same time, cities want centers to sustain healthy occupancy levels, for a number of obvious reasons.

In San Ramon, the City’s existing policy is designed to limit non-retail occupancies in shopping centers to a maximum of 25%. In practice, certain uses are exempt from this ceiling, and some centers have been

8.2.b
Packet Pg. 162 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, updated May 1, 2025 (2025-22 : Non- 2 allowed to exceed the limit through the use of discretionary permits. In order to address these issues more comprehensively, the City requested TNDG to evaluate the impact of potentially raising the nonretail limit. Impacts were considered in terms of two issues:
• The potential impact to the City’s sales tax receipts from raising the percentage limit on nonretail tenants; and • The implications of a policy change for maintaining economically viable shopping centers that are also attractive to consumers and continue to fulfill their function as community nodes.

For purposes of this analysis, TNDG considered four scenarios for increasing the non-retail limit: 35%, 45%, 55% and 75%. The modeling process for the analysis incorporated the following considerations:
• The potential for future loss of anchor tenants (again, in response to anticipated market trends in the overall retail industry); and
• Potential reallocations of existing and future vacant space, including vacancies by establishment category types, and caps on the various uses.

The model assumptions and projections for the four scenarios are summarized on Tables 1 through 11 attached to this memorandum.

Information considered
TNDG applied a series of methods to this analysis, the results of which could then be coalesced into an overall set of findings and recommendations. The four distinct steps applied were:

1. Gaining an understanding of the existing shopping centers in San Ramon, including square footages, tenants and tenant types, vacancies, etc.), based on data provided by the City. See Tables 1A and 1B, and Table 3.

2. Relating the data on existing centers to confidential sales tax data supplied to the City that was compiled by HdL. (This information is not included within this memo, but was used primarily to calibrate model assumptions applied generally. See Table 2.)

3. Using Placer.ai data (showing origins/destinations of visitors to and from each of the San Ramon shopping centers included in the analysis) to gain insights into the potential synergies between retail/restaurant tenants and various other uses, including typical non-retail uses such as services, recreation, offices, etc. (See Summary of Placer.ai analysis section below.)

4. Interviewing owners (TRC, Federal Realty, and ROIC) of several major shopping centers in San Ramon.

Factors that limit the effective impact of changing this policy Important “sensitivity” factors influence the potential for changes in non-retail use policies to meaningfully impact the City’s fiscal position. These include the following:
• Many centers in San Ramon already exceed the existing 25% cap (see Table 1B) and therefore would essentially be unaffected by any policy change.

8.2.b
Packet Pg. 163 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, updated May 1, 2025 (2025-22 : Non- 3 • Many centers have low vacancy rates (some of which is due to the presence of non-retail tenants), and therefore are less likely to experience “churning” of tenant types compared to centers with higher vacancy levels.
• San Ramon shopping centers currently generate only 29% of the City’s total sales tax revenue (the balance comes from business-to-business transactions in non-retail settings and standalone retail tenants unrelated to shopping centers). • Non-retail tenants still generate some sales tax (lower than retail on a per-square-foot basis, but not zero).
• If shopping center owners/managers were unable to allocate more space to non-retail tenants, vacancy rates in at least some centers would likely increase and persist, with vacant spaces yielding zero sales tax and potentially degrading centers overall (through an aesthetically less pleasing environment, reduced patronage discouraging new/re-leasing tenants, fewer tenants to share upkeep and other expenses, etc.).

Summary of Placer.ai analysis
A number of shopping centers, small and large, within San Ramon were analyzed by HVS (subcontractor to TNDG) using the Placer.ai cellphone tracking system. The visitation tracking procedure records visitors either coming to a shopping center from some other identifiable place, such as a professional-services office, place of employment, or a recognizable residential setting such as an apartment complex, or going to that shopping center from such places. The area encompassed by the visitations that were recorded varied from center to center, but for larger centers could extend as far as 15 miles, within which most visitation points were documented, with some extending beyond this. The visitation data were supplied in very specific detail, by establishment, and were also summarized into 20 categories of activity, shown below :

Apparel Industrial
Beauty & Spa Leisure
Dining Medical & Health
Education Office Supplies
Electronics Residential
Fitness Shopping Centers
Government Shops & Services
Groceries Superstores
Home Improvements & Furnishings Travel
Hotels & Casinos Workplace
TNDG collapsed these categories into retail and non-retail segments, so that visitations could be viewed as coming from, or going to, either one or the other (and the coming and going numbers were added together for purposes of this analysis).

A variety of factors influenced the tracking data documentation, including:
• The size of the shopping center and composition of the establishments there.

8.2.b
Packet Pg. 164 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, updated May 1, 2025 (2025-22 : Non- 4 • The geographic/economic setting of the center, including the land uses surrounding, and the "trackability" of visitors to those uses, accessibility of the center from other uses and from the city in general, and alternative retail and other activities within the general market area of the shopping center.

Given these kinds of variations, the detailed results of the tracking documentation exercises also varied considerably among the shopping centers analyzed. However, the overall, summarized results were largely consistent. Consequently, the analysis findings are perhaps most meaningful in a generalized form, as shown in the table below (representing shopping centers for which sales tax data also are available).

The table shows that center visitation to and from non-retail establishments represented about onethird of total visitations (32-36%) for all the centers. This ratio held for larger and smaller centers and those with relatively high sales per square foot and those with lower sales figures. Generally speaking, visitation activity was more concentrated (comparing the proportion of visitation to the proportion of geographic area from which people were coming/going) the closer that sending/receiving establishments were to the shopping center being analyzed. This principle seemed to be most evident up to approximately 1 mile distant from each center. The four centers shown on the table have relatively low levels of existing area devoted to non-retail uses, ranging from 16% to 27%.

One observation that results from these findings is that shopping centers that internally have one-third of their total space devoted to non-retail uses would simply be mirroring what is now occurring in the way of shopping centers’ interactions with the community at large.

VISITATION DATA FOR SELECTED SHOPPING CENTERS IN SAN RAMON Total Space (Square Feet)
and Percent Devoted to
Non-Retail Uses
Total Visitation
(Number of Annual Visits)
Retail and Non-Retail Portions of Centers
Center Name Total SF
(ground floor)
% NonRetail Area Non-Retail As % of
Total Retail As % of Total
Shops at Bishop Ranch 98,789 17.7% 644,928 35.7% 1,163,542 64.3% Crow Canyon Commons 243,129 27.0% 487,108 38.9% 765,897 61.1% The Marketplace 129,593 23.7% 283,207 35.3% 518,528 64.7% Magnolia Square 46,519 15.8% 144,608 32.3% 302,802 67.7% Another generalized finding from the analysis is that non-retail establishments dealing in fitness, leisure, travel, and education tended to generate the most visits per establishment to the centers analyzed (based on a sample of centers).

Conclusions
In TNDG’s opinion, considering all the elements of this analysis, a flexible policy with regard to allowing non-retail uses in retail centers would both respond to market needs and incentivize re-investment in shopping centers that need it due to changes in tenants and also aging in general.

TNDG’s analysis indicated that adjusting the policy to allow higher percentages of non-retail space (35%, 45%, 55% or 75%) would have minimal impacts on City sales tax receipts (in fact, according to the

8.2.b
Packet Pg. 165 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, updated May 1, 2025 (2025-22 : Non- 5 modeling assumptions, tax losses are actually slightly less when applying the higher non-retail percentage). A summary of projected outcomes under each of the four scenarios is provided below:

PROJECTED OUTCOMES BY SCENARIO, SAN RAMON SHOPPING CENTERS Scenario
Existing (2024)
Citywide Vacancy
Rate
Projected
Citywide Vacancy
Rate
Projected Change
in Citywide Sales
Tax Revenue
Scenario 1 (35% non-retail limit) 9.6% 16.0% -3.0%
Scenario 2 (45% non-retail limit) 9.6% 14.8% -2.9%
Scenario 3 (55% non-retail limit) 9.6% 14.1% -2.9%
Scenario 4 (75% non-retail limit) 9.6% 11.3% -2.8%
Details of the analysis for each scenario are provided on the following attached tables:
• Scenario 1 – Tables 4A-C and Table 8
• Scenario 2 – Tables 5A-C and Table 9
• Scenario 3 – Tables 6A-C and Table 10
• Scenario 4 – Tables 7A-C and Table 11

8.2.b
Packet Pg. 166 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, updated May 1, 2025 (2025-22 : Non- Table 1A
Occupancy and Tenant Mix Profiles
Existing San Ramon Shopping Centers
1st Floor 2nd Floor Total Grocery Other Majors (1) Juniors (2) Shops at Bishop Ranch 98,789 0 98,789 31,951 24,024 8,135 Plaza at Gale Ranch 105,123 0 105,123 64,525 0 0
Gateway Centre 112,633 0 112,633 50,185 0 14,000
Country Club Village 111,181 0 111,181 50,320 25,851 0
Diablo Plaza 178,646 0 178,646 61,829 25,920 12,015
City Center 180,209 117,431 297,640 0 66,474 47,184
The Marketplace 129,593 0 129,593 12,931 0 13,608
Crow Canyon Commons (4) 243,129 0 243,129 32,978 36,330 15,000 Subtotal, Large Centers 1,159,303 117,431 1,276,734 304,719 178,599 109,942 Country Faire Center 8,785 0 8,785 0 0 0
Alcosta Shopping Center 11,683 0 11,683 0 0 0
San Ramon Plaza (Kinkos) 13,928 0 13,928 0 0 0
Crow Canyon Shopping Place 15,504 0 15,504 0 0 0
Canyon Lakes Center (5) 28,396 0 28,396 0 0 0
Bollinger Crossing 30,711 0 30,711 0 0 0
Twin Canyons Shopping Plaza 58,810 0 58,810 14,010 0 13,751 San Ramon Square 33,285 0 33,285 0 0 0
Magnolia Square 46,519 0 46,519 0 0 10,281
Sports Basement Shopping Center 46,261 0 46,261 0 33,702 0 Point West Shopping Center 11,300 5,000 16,300 0 0 0
PS Business Park 26,440 25,445 51,885 0 0 0
Courtyard 43,269 25,873 69,142 0 0 0
Subtotal, Smaller Centers 374,891 56,318 431,209 14,010 33,702 24,032 GRAND TOTAL 1,534,194 173,749 1,707,943 318,729 212,301 133,974 (1) Major anchor tenants are defined as larger than 15,000 square feet. (2) Junior anchor tenants are defined as 7,500-15,000 square feet. (3) Includes 2nd floor space (if applicable).
(4) Incluces Crow Canyon Crest and Bank of America.
(5) Medical building (525 Bollinger Canyon Way) is not included in the data for this center.

Large Centers
Smaller Centers
Center
Leasable Square Feet (SF) Anchor Tenant Square Footages

8.2.b
Packet Pg. 167 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 1B
Occupancy and Tenant Mix Profiles
Existing San Ramon Shopping Centers
Total Non Retail %
Vacancy Rate 1st Floor Eating/Drinking Other Retail Non-Retail Vacant Shops at Bishop Ranch 2.6% 15.1% 14,637 66,693 14,877 2,582 Plaza at Gale Ranch 7.6% 15.6% 13,348 67,405 16,420 7,950 Gateway Centre 5.8% 22.0% 19,844 61,483 24,822 6,484
Country Club Village 2.1% 28.7% 9,960 66,986 31,890 2,345 Diablo Plaza 0.0% 25.6% 29,782 103,109 45,755 0
City Center 10.9% 6.0% 66,421 96,248 102,397 32,574
The Marketplace 36.1% 23.7% 21,618 30,445 30,716 46,814 Crow Canyon Commons (4) 17.7% 26.8% 44,922 89,875 65,270 43,062 Subtotal, Large Centers 11.1% 26.0% 220,532 582,244 332,147 141,811 Country Faire Center* 0.0% 41.3% 3,325 1,830 3,630 0
Alcosta Shopping Center* 0.0% 53.8% 2,035 3,358 6,290 0 San Ramon Plaza (Kinkos) No data 11.2% No data 12,368 1,560 No data Crow Canyon Shopping Place* 12.9% 63.4% 2,400 1,280 9,824 2,000 Canyon Lakes Center* (5) 12.7% 66.7% 4,670 1,200 18,926 3,600 Bollinger Crossing* 0.0% 53.9% 5,854 8,299 16,558 0
Twin Canyons Shopping Plaza 19.8% 5.8% 10,323 33,463 3,398 11,626 San Ramon Square 15.1% 32.3% 13,900 3,600 10,760 5,025
Magnolia Square 0.0% 15.8% 14,296 24,884 7,339 0
Sports Basement Shopping Center 1.4% 7.3% 3,798 38,419 3,393 651 Point West Shopping Center* 0.0% 44.0% 6,300 0 10,000 0 PS Business Park* No data 58.0% No data 11,105 40,780 No data Courtyard* No data 53.4% No data 20,163 48,979 No data
Subtotal, Smaller Centers 5.3% 42.1% 66,901 159,969 181,437 22,902 GRAND TOTAL 9.6% 30.1% 287,433 742,213 513,584 164,713
(1) Major anchor tenants are defined as larger than 15,000 square feet. (2) Junior anchor tenants are defined as 7,500-15,000 square feet. (3) Includes 2nd floor space (if applicable).
(4) Incluces Crow Canyon Crest and Bank of America.
(5) Medical building (525 Bollinger Canyon Way) is not included in the data for this center. * Centers with MUP or LUP that allows for non-retail occupancies exceeding City's 25% ceiling.

Smaller Centers
Center
Square Feet by Category (3)
Large Centers

8.2.b
Packet Pg. 168 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 2
Estimate of Existing Sales Tax Generation
San Ramon Shopping Centers
Estimated City Sales Tax Percent of
Existing Taxable Sales Estimated Revenue @ 1% Citywide Sales Square Feet Per Square Foot Taxable Sales of Taxable Sales Tax Revenue (1) Eating & Drinking 220,532 $420 $92,623,440 $926,234 N/A Other Retail 582,244 $270 $157,205,880 $1,572,059 N/A
Non-Retail 332,147 $20 $6,642,940 $66,429 N/A
Vacant 141,811 $0 $0 $0 N/A
Subtotal, Large Centers 1,276,734 $201 $256,472,260 $2,564,723 23% Eating & Drinking 66,901 $420 $28,098,420 $280,984 N/A
Other Retail 159,969 $270 $43,191,689 $431,917 N/A
Non-Retail 181,437 $20 $3,628,736 $36,287 N/A
Vacant 22,902 $0 $0 $0 N/A
Subtotal, Smaller Centers 431,209 $174 $74,918,845 $749,188 7% GRAND TOTAL 1,707,943 $194 $331,391,105 $3,313,911 29%
(1) Citywide sales tax revenue (from all sources) during Fiscal Year 2022-2023 estimated at $11,338,882 (HdL).

Large Centers
Smaller Centers
Use/Tenant Categoy

8.2.b
Packet Pg. 169 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 3
Baseline Conditions for Scenario Modeling
Existing San Ramon Shopping Centers
Total Vacant Non-Retail Eating/Drinking
Square Feet Square Feet Square Feet Square Feet Vacant Non-Retail Eating/Drinking Shops at Bishop Ranch 98,789 2,582 14,877 14,637 2.6% 15.1% 14.8% Plaza at Gale Ranch 105,123 7,950 16,420 13,348 7.6% 15.6% 12.7% Gateway Centre 112,633 6,484 24,822 19,844 5.8% 22.0% 17.6% Country Club Village 111,181 2,345 31,890 9,960 2.1% 28.7% 9.0% Diablo Plaza 178,646 0 45,755 29,782 0.0% 25.6% 16.7%
City Center (1st Floor) 180,209 17,728 10,746 57,148 9.8% 6.0% 31.7% City Center (2nd Floor) 117,431 14,846 91,651 9,273 12.6% 78.0% 7.9% The Marketplace 129,593 46,814 30,716 21,618 36.1% 23.7% 16.7% Crow Canyon Commons 243,129 43,062 65,270 44,922 17.7% 26.8% 18.5% Subtotal, Large Centers 1,276,734 141,811 332,147 220,532 11.1% 26.0% 17.3% Country Faire Center 8,785 0 3,630 3,325 0.0% 41.3% 37.8% Alcosta Shopping Center 11,683 0 6,290 2,035 0.0% 53.8% 17.4% San Ramon Plaza (Kinkos) 13,928 No data 1,560 No data No data 11.2% No data Crow Canyon Shopping Place 15,504 2,000 9,824 2,400 12.9% 63.4% 15.5% Canyon Lakes Center 28,396 3,600 18,926 4,670 12.7% 66.7% 16.4% Bollinger Crossing 30,711 0 16,558 5,854 0.0% 53.9% 19.1% Twin Canyons Shopping Plaza 58,810 11,626 3,398 10,323 19.8% 5.8% 17.6% San Ramon Square 33,285 5,025 10,760 13,900 15.1% 32.3% 41.8% Magnolia Square 46,519 0 7,339 14,296 0.0% 15.8% 30.7%
Sports Basement Shopping Center 46,261 651 3,393 3,798 1.4% 7.3% 8.2% Point West (1st Floor) 11,300 0 5,000 6,300 0.0% 44.2% 55.8% Point West (2nd Floor) 5,000 0 5,000 0 0.0% 100.0% 0.0% PS Business Park (1st Floor) 26,440 No data 15,335 No data No data 58.0% No data PS Business Park (2nd Floor) 25,445 No data 25,445 No data No data 100.0% No data Courtyard (1st Floor) 43,269 No data 23,106 No data No data 53.4% No data Courtyard (2nd Floor) 25,873 No data 25,873 No data No data 100.0% No data Subtotal, Smaller Centers 431,209 22,902 181,437 66,901 5.3% 42.1% 15.5% GRAND TOTAL 1,707,943 164,713 513,584 287,433 9.6% 30.1% 16.8% Center
Percentages of Total Space
Large Centers
Smaller Centers
Existing Space

8.2.b
Packet Pg. 170 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 4A
Scenario Parameters - SCENARIO 1
San Ramon Retail Space Analysis
Threshold Rate for "Excess" Vacancy 5%
Anchor Tenant Loss Factor 50% (applied to non-food anchors) Maximum Anchor Tenant Loss 15,000 (overrides % calculation) Reallocation of Existing/Future Vacancies (default assumptions):

Occupied by Eating/Drinking 15%
Occupied by Other Retail 10%
Occupied by Non-Retail 50%
Remains Vacant 25%
Total 100%
Non-Retail Cap (overrides default
reuse assumptions above): 35%
Scenario 1 Parameters

8.2.b
Packet Pg. 171 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 4B
Modeled Change in Occupancy (UNCONSTRAINED)
SCENARIO 1
Existing Potential Future Total
"Excess" Loss of Major Vacant Space Resulting %
Vacant Space Tenants To be Absorbed Non-Retail Eating/Drinking Other Retail Stays Vacant Non-Retail (1) Shops at Bishop Ranch 0 15,000 15,000 7,500 2,250 1,500 3,750 22.7% Plaza at Gale Ranch 2,694 0 2,694 1,347 404 269 673 16.9% Gateway Centre 852 7,000 7,852 3,926 1,178 785 1,963 25.5% Country Club Village 0 12,926 12,926 6,463 1,939 1,293 3,231 34.5% Diablo Plaza 0 15,000 15,000 7,500 2,250 1,500 3,750 29.8% City Center (1st Floor) 8,718 15,000 23,718 11,859 3,558 2,372 5,929 12.5% City Center (2nd Floor) 8,974 6,804 15,778 7,889 2,367 1,578 3,945 84.8% The Marketplace 40,334 15,000 55,334 27,667 8,300 5,533 13,834 45.1% Crow Canyon Commons 30,906 15,000 45,906 22,953 6,886 4,591 11,476 36.3% Country Faire Center 0 0 0 0 0 0 0 35.0%
Alcosta Shopping Center 0 0 0 0 0 0 0 53.8%
San Ramon Plaza (Kinkos) N/A N/A N/A N/A N/A N/A N/A N/A Crow Canyon Shopping Place 1,225 0 1,225 612 184 122 306 67.3% Canyon Lakes Center 2,180 6,876 9,056 4,528 1,358 906 2,264 82.6% Bollinger Crossing 0 0 0 0 0 0 0 53.9%
Twin Canyons Shopping Plaza 8,686 5,141 13,826 6,913 2,074 1,383 3,457 17.5% San Ramon Square 3,361 15,000 18,361 9,180 2,754 1,836 4,590 59.9% Magnolia Square 0 0 0 0 0 0 0 15.8%
Sports Basement Shopping Center 0 0 0 0 0 0 0 7.3%
Point West (1st Floor) 0 0 0 0 0 0 0 44.2%
Point West (2nd Floor) 0 15,000 15,000 7,500 2,250 1,500 3,750 250.0% PS Business Park (1st Floor) N/A N/A N/A N/A N/A N/A N/A N/A PS Business Park (2nd Floor) N/A N/A N/A N/A N/A N/A N/A N/A Courtyard (1st Floor) N/A N/A N/A N/A N/A N/A N/A N/A
Courtyard (2nd Floor) N/A N/A N/A N/A N/A N/A N/A N/A
(1) Centers with existing non-retail percentage in excess of maxium cap are assumed to retain existing percentage of non-retail space.

Large Centers
Smaller Centers
Baseline Reallocation of Vacant Space
Center

8.2.b
Packet Pg. 172 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 4C
Modeled Change in Occupancy (ADJUSTED TO LIMIT NON-RETAIL TO MAXIMUM CAP) SCENARIO 1
Existing Potential Future Total
"Excess" Loss of Major Vacant Space Resulting %
Vacant Space Tenants To be Absorbed Non-Retail Eating/Drinking Other Retail Stays Vacant Non-Retail (1) Shops at Bishop Ranch 0 15,000 15,000 7,500 2,250 1,500 3,750 22.7% Plaza at Gale Ranch 2,694 0 2,694 1,347 404 269 673 16.9% Gateway Centre 852 7,000 7,852 3,926 1,178 785 1,963 25.5% Country Club Village 0 12,926 12,926 6,463 1,939 1,293 3,231 34.5% Diablo Plaza 0 15,000 15,000 7,500 2,250 1,500 3,750 29.8% City Center (1st Floor) 8,718 15,000 23,718 11,859 3,558 2,372 5,929 12.5% City Center (2nd Floor) 8,974 6,804 15,778 0 2,367 1,578 11,834 78.0% The Marketplace 40,334 15,000 55,334 14,642 8,300 5,533 26,859 35.0% Crow Canyon Commons 30,906 15,000 45,906 19,825 6,886 4,591 14,604 35.0% Country Faire Center 0 0 0 0 0 0 0 41.3%
Alcosta Shopping Center 0 0 0 0 0 0 0 53.8%
San Ramon Plaza (Kinkos) N/A N/A N/A N/A N/A N/A N/A
Crow Canyon Shopping Place 1,225 0 1,225 0 184 122 919 63.4% Canyon Lakes Center 2,180 6,876 9,056 0 1,358 906 6,792 66.7% Bollinger Crossing 0 0 0 0 0 0 0 53.9%
Twin Canyons Shopping Plaza 8,686 5,141 13,826 6,913 2,074 1,383 3,457 17.5% San Ramon Square 3,361 15,000 18,361 890 2,754 1,836 12,881 35.0% Magnolia Square 0 0 0 0 0 0 0 15.8%
Sports Basement Shopping Center 0 0 0 0 0 0 0 7.3%
Point West (1st Floor) 0 0 0 0 0 0 0 44.2%
Point West (2nd Floor) 0 15,000 15,000 0 2,250 1,500 11,250 100.0% PS Business Park (1st Floor) N/A N/A N/A N/A N/A N/A N/A PS Business Park (2nd Floor) N/A N/A N/A N/A N/A N/A N/A Courtyard (1st Floor) N/A N/A N/A N/A N/A N/A N/A
Courtyard (2nd Floor) N/A N/A N/A N/A N/A N/A N/A
(1) Centers with existing non-retail percentage in excess of maxium cap are assumed to retain existing percentage of non-retail space (which are permitted by current MUPs/LUPs.

Large Centers
Smaller Centers
Center
Baseline Reallocation of Vacant Space

8.2.b
Packet Pg. 173 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 5A
Scenario Parameters - SCENARIO 2
San Ramon Retail Space Analysis
Threshold Rate for "Excess" Vacancy 5%
Anchor Tenant Loss Factor 50% (applied to non-food anchors) Maximum Anchor Tenant Loss 15,000 (overrides % calculation) Reallocation of Existing/Future Vacancies (default assumptions):

8.2.b
Packet Pg. 174 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 5B
Modeled Change in Occupancy (UNCONSTRAINED)
SCENARIO 2
Existing Potential Future Total
"Excess" Loss of Major Vacant Space Resulting %
Vacant Space Tenants To be Absorbed Non-Retail Eating/Drinking Other Retail Stays Vacant Non-Retail (1) Shops at Bishop Ranch 0 15,000 15,000 7,500 2,250 1,500 3,750 22.7% Plaza at Gale Ranch 2,694 0 2,694 1,347 404 269 673 16.9% Gateway Centre 852 7,000 7,852 3,926 1,178 785 1,963 25.5% Country Club Village 0 12,926 12,926 6,463 1,939 1,293 3,231 34.5% Diablo Plaza 0 15,000 15,000 7,500 2,250 1,500 3,750 29.8% City Center (1st Floor) 8,718 15,000 23,718 11,859 3,558 2,372 5,929 12.5% City Center (2nd Floor) 8,974 6,804 15,778 7,889 2,367 1,578 3,945 84.8% The Marketplace 40,334 15,000 55,334 27,667 8,300 5,533 13,834 45.1% Crow Canyon Commons 30,906 15,000 45,906 22,953 6,886 4,591 11,476 36.3% Country Faire Center 0 0 0 0 0 0 0 45.0%
Alcosta Shopping Center 0 0 0 0 0 0 0 53.8%
San Ramon Plaza (Kinkos) N/A N/A N/A N/A N/A N/A N/A N/A Crow Canyon Shopping Place 1,225 0 1,225 612 184 122 306 67.3% Canyon Lakes Center 2,180 6,876 9,056 4,528 1,358 906 2,264 82.6% Bollinger Crossing 0 0 0 0 0 0 0 53.9%
Twin Canyons Shopping Plaza 8,686 5,141 13,826 6,913 2,074 1,383 3,457 17.5% San Ramon Square 3,361 15,000 18,361 9,180 2,754 1,836 4,590 59.9% Magnolia Square 0 0 0 0 0 0 0 15.8%
Sports Basement Shopping Center 0 0 0 0 0 0 0 7.3%
Point West (1st Floor) 0 0 0 0 0 0 0 44.2%
Point West (2nd Floor) 0 15,000 15,000 7,500 2,250 1,500 3,750 250.0% PS Business Park (1st Floor) N/A N/A N/A N/A N/A N/A N/A N/A PS Business Park (2nd Floor) N/A N/A N/A N/A N/A N/A N/A N/A Courtyard (1st Floor) N/A N/A N/A N/A N/A N/A N/A N/A
Courtyard (2nd Floor) N/A N/A N/A N/A N/A N/A N/A N/A
(1) Centers with existing non-retail percentage in excess of maxium cap are assumed to retain existing percentage of non-retail space.

Center
Baseline Reallocation of Vacant Space
Large Centers
Smaller Centers

8.2.b
Packet Pg. 175 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 5C
Modeled Change in Occupancy (ADJUSTED TO LIMIT NON-RETAIL TO MAXIMUM CAP) SCENARIO 2
Existing Potential Future Total
"Excess" Loss of Major Vacant Space Resulting %
Vacant Space Tenants To be Absorbed Non-Retail Eating/Drinking Other Retail Stays Vacant Non-Retail (1) Shops at Bishop Ranch 0 15,000 15,000 7,500 2,250 1,500 3,750 22.7% Plaza at Gale Ranch 2,694 0 2,694 1,347 404 269 673 16.9% Gateway Centre 852 7,000 7,852 3,926 1,178 785 1,963 25.5% Country Club Village 0 12,926 12,926 6,463 1,939 1,293 3,231 34.5% Diablo Plaza 0 15,000 15,000 7,500 2,250 1,500 3,750 29.8% City Center (1st Floor) 8,718 15,000 23,718 11,859 3,558 2,372 5,929 12.5% City Center (2nd Floor) 8,974 6,804 15,778 0 2,367 1,578 11,834 78.0% The Marketplace 40,334 15,000 55,334 27,601 8,300 5,533 13,900 45.0% Crow Canyon Commons 30,906 15,000 45,906 22,953 6,886 4,591 11,476 36.3% Country Faire Center 0 0 0 0 0 0 0 41.3%
Alcosta Shopping Center 0 0 0 0 0 0 0 53.8%
San Ramon Plaza (Kinkos) N/A N/A N/A N/A N/A N/A N/A
Crow Canyon Shopping Place 1,225 0 1,225 0 184 122 919 63.4% Canyon Lakes Center 2,180 6,876 9,056 0 1,358 906 6,792 66.7% Bollinger Crossing 0 0 0 0 0 0 0 53.9%
Twin Canyons Shopping Plaza 8,686 5,141 13,826 6,913 2,074 1,383 3,457 17.5% San Ramon Square 3,361 15,000 18,361 4,218 2,754 1,836 9,552 45.0% Magnolia Square 0 0 0 0 0 0 0 15.8%
Sports Basement Shopping Center 0 0 0 0 0 0 0 7.3%
Point West (1st Floor) 0 0 0 0 0 0 0 44.2%
Point West (2nd Floor) 0 15,000 15,000 0 2,250 1,500 11,250 100.0% PS Business Park (1st Floor) N/A N/A N/A N/A N/A N/A N/A PS Business Park (2nd Floor) N/A N/A N/A N/A N/A N/A N/A Courtyard (1st Floor) N/A N/A N/A N/A N/A N/A N/A
Courtyard (2nd Floor) N/A N/A N/A N/A N/A N/A N/A
(1) Centers with existing non-retail percentage in excess of maxium cap are assumed to retain existing percentage of non-retail space.

Center
Baseline Reallocation of Vacant Space
Large Centers
Smaller Centers

8.2.b
Packet Pg. 176 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 6A
Scenario Parameters - SCENARIO 3
San Ramon Retail Space Analysis
Threshold Rate for "Excess" Vacancy 5%
Anchor Tenant Loss Factor 50% (applied to non-food anchors) Maximum Anchor Tenant Loss 15,000 (overrides % calculation) Reallocation of Existing/Future Vacancies (default assumptions):

Occupied by Eating/Drinking 15%
Occupied by Other Retail 10%
Occupied by Non-Retail 55%
Remains Vacant 20%
Total 100%
Non-Retail Cap (overrides default
reuse assumptions above): 55%
Scenario 3 Parameters

8.2.b
Packet Pg. 177 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 6B
Modeled Change in Occupancy (UNCONSTRAINED)
SCENARIO 3
Existing Potential Future Total
"Excess" Loss of Major Vacant Space Resulting %
Vacant Space Tenants To be Absorbed Non-Retail Eating/Drinking Other Retail Stays Vacant Non-Retail (1) Shops at Bishop Ranch 0 15,000 15,000 8,250 2,250 1,500 3,000 23.4% Plaza at Gale Ranch 2,694 0 2,694 1,482 404 269 539 17.0% Gateway Centre 852 7,000 7,852 4,319 1,178 785 1,570 25.9% Country Club Village 0 12,926 12,926 7,109 1,939 1,293 2,585 35.1% Diablo Plaza 0 15,000 15,000 8,250 2,250 1,500 3,000 30.2% City Center (1st Floor) 8,718 15,000 23,718 13,045 3,558 2,372 4,744 13.2% City Center (2nd Floor) 8,974 6,804 15,778 8,678 2,367 1,578 3,156 85.4% The Marketplace 40,334 15,000 55,334 30,434 8,300 5,533 11,067 47.2% Crow Canyon Commons 30,906 15,000 45,906 25,248 6,886 4,591 9,181 37.2% Country Faire Center 0 0 0 0 0 0 0 55.0%
Alcosta Shopping Center 0 0 0 0 0 0 0 53.8%
San Ramon Plaza (Kinkos) N/A N/A N/A N/A N/A N/A N/A N/A Crow Canyon Shopping Place 1,225 0 1,225 674 184 122 245 67.7% Canyon Lakes Center 2,180 6,876 9,056 4,981 1,358 906 1,811 84.2% Bollinger Crossing 0 0 0 0 0 0 0 53.9%
Twin Canyons Shopping Plaza 8,686 5,141 13,826 7,604 2,074 1,383 2,765 18.7% San Ramon Square 3,361 15,000 18,361 10,098 2,754 1,836 3,672 62.7% Magnolia Square 0 0 0 0 0 0 0 15.8%
Sports Basement Shopping Center 0 0 0 0 0 0 0 7.3%
Point West (1st Floor) 0 0 0 0 0 0 0 44.2%
Point West (2nd Floor) 0 15,000 15,000 8,250 2,250 1,500 3,000 265.0% PS Business Park (1st Floor) N/A N/A N/A N/A N/A N/A N/A N/A PS Business Park (2nd Floor) N/A N/A N/A N/A N/A N/A N/A N/A Courtyard (1st Floor) N/A N/A N/A N/A N/A N/A N/A N/A
Courtyard (2nd Floor) N/A N/A N/A N/A N/A N/A N/A N/A
(1) Centers with existing non-retail percentage in excess of maxium cap are assumed to retain existing percentage of non-retail space.

Center
Baseline Reallocation of Vacant Space
Large Centers
Smaller Centers

8.2.b
Packet Pg. 178 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 6C
Modeled Change in Occupancy (ADJUSTED TO LIMIT NON-RETAIL TO MAXIMUM CAP) SCENARIO 3
Existing Potential Future Total
"Excess" Loss of Major Vacant Space Resulting %
Vacant Space Tenants To be Absorbed Non-Retail Eating/Drinking Other Retail Stays Vacant Non-Retail (1) Shops at Bishop Ranch 0 15,000 15,000 8,250 2,250 1,500 3,000 23.4% Plaza at Gale Ranch 2,694 0 2,694 1,482 404 269 539 17.0% Gateway Centre 852 7,000 7,852 4,319 1,178 785 1,570 25.9% Country Club Village 0 12,926 12,926 7,109 1,939 1,293 2,585 35.1% Diablo Plaza 0 15,000 15,000 8,250 2,250 1,500 3,000 30.2% City Center (1st Floor) 8,718 15,000 23,718 13,045 3,558 2,372 4,744 13.2% City Center (2nd Floor) 8,974 6,804 15,778 0 2,367 1,578 11,834 78.0% The Marketplace 40,334 15,000 55,334 30,434 8,300 5,533 11,067 47.2% Crow Canyon Commons 30,906 15,000 45,906 25,248 6,886 4,591 9,181 37.2% Country Faire Center 0 0 0 0 0 0 0 41.3%
Alcosta Shopping Center 0 0 0 0 0 0 0 53.8%
San Ramon Plaza (Kinkos) N/A N/A N/A N/A N/A N/A N/A
Crow Canyon Shopping Place 1,225 0 1,225 0 184 122 919 63.4% Canyon Lakes Center 2,180 6,876 9,056 0 1,358 906 6,792 66.7% Bollinger Crossing 0 0 0 0 0 0 0 53.9%
Twin Canyons Shopping Plaza 8,686 5,141 13,826 7,604 2,074 1,383 2,765 18.7% San Ramon Square 3,361 15,000 18,361 7,547 2,754 1,836 6,224 55.0% Magnolia Square 0 0 0 0 0 0 0 15.8%
Sports Basement Shopping Center 0 0 0 0 0 0 0 7.3%
Point West (1st Floor) 0 0 0 0 0 0 0 44.2%
Point West (2nd Floor) 0 15,000 15,000 0 2,250 1,500 11,250 100.0% PS Business Park (1st Floor) N/A N/A N/A N/A N/A N/A N/A PS Business Park (2nd Floor) N/A N/A N/A N/A N/A N/A N/A Courtyard (1st Floor) N/A N/A N/A N/A N/A N/A N/A
Courtyard (2nd Floor) N/A N/A N/A N/A N/A N/A N/A
(1) Centers with existing non-retail percentage in excess of maxium cap are assumed to retain existing percentage of non-retail space.

Center
Baseline Reallocation of Vacant Space
Large Centers
Smaller Centers

8.2.b
Packet Pg. 179 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 7A
Scenario Parameters - SCENARIO 4
San Ramon Retail Space Analysis
Threshold Rate for "Excess" Vacancy 5%
Anchor Tenant Loss Factor 50% (applied to non-food anchors) Maximum Anchor Tenant Loss 15,000 (overrides % calculation) Reallocation of Existing/Future Vacancies (default assumptions):

Occupied by Eating/Drinking 15%
Occupied by Other Retail 10%
Occupied by Non-Retail 75%
Remains Vacant 0%
Total 100%
Non-Retail Cap (overrides default
reuse assumptions above): 75%
Scenario 4 Parameters

8.2.b
Packet Pg. 180 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 7B
Modeled Change in Occupancy (UNCONSTRAINED)
SCENARIO 4
Existing Potential Future Total
"Excess" Loss of Major Vacant Space Resulting %
Vacant Space Tenants To be Absorbed Non-Retail Eating/Drinking Other Retail Stays Vacant Non-Retail (1) Shops at Bishop Ranch 0 15,000 15,000 11,250 2,250 1,500 0 26.4% Plaza at Gale Ranch 2,694 0 2,694 2,020 404 269 0 17.5% Gateway Centre 852 7,000 7,852 5,889 1,178 785 0 27.3%
Country Club Village 0 12,926 12,926 9,694 1,939 1,293 0 37.4% Diablo Plaza 0 15,000 15,000 11,250 2,250 1,500 0 31.9% City Center (1st Floor) 8,718 15,000 23,718 17,788 3,558 2,372 0 15.8% City Center (2nd Floor) 8,974 6,804 15,778 11,834 2,367 1,578 0 88.1% The Marketplace 40,334 15,000 55,334 41,501 8,300 5,533 0 55.7% Crow Canyon Commons 30,906 15,000 45,906 34,429 6,886 4,591 0 41.0% Country Faire Center 0 0 0 0 0 0 0 75.0%
Alcosta Shopping Center 0 0 0 0 0 0 0 53.8%
San Ramon Plaza (Kinkos) N/A N/A N/A N/A N/A N/A N/A N/A Crow Canyon Shopping Place 1,225 0 1,225 919 184 122 0 69.3% Canyon Lakes Center 2,180 6,876 9,056 6,792 1,358 906 0 90.6% Bollinger Crossing 0 0 0 0 0 0 0 53.9%
Twin Canyons Shopping Plaza 8,686 5,141 13,826 10,370 2,074 1,383 0 23.4% San Ramon Square 3,361 15,000 18,361 13,771 2,754 1,836 0 73.7% Magnolia Square 0 0 0 0 0 0 0 15.8%
Sports Basement Shopping Center 0 0 0 0 0 0 0 7.3%
Point West (1st Floor) 0 0 0 0 0 0 0 44.2%
Point West (2nd Floor) 0 15,000 15,000 11,250 2,250 1,500 0 325.0% PS Business Park (1st Floor) N/A N/A N/A N/A N/A N/A N/A N/A PS Business Park (2nd Floor) N/A N/A N/A N/A N/A N/A N/A N/A Courtyard (1st Floor) N/A N/A N/A N/A N/A N/A N/A N/A
Courtyard (2nd Floor) N/A N/A N/A N/A N/A N/A N/A N/A
(1) Centers with existing non-retail percentage in excess of maxium cap are assumed to retain existing percentage of non-retail space.

Center
Baseline Reallocation of Vacant Space
Large Centers
Smaller Centers

8.2.b
Packet Pg. 181 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 7C
Modeled Change in Occupancy (ADJUSTED TO LIMIT NON-RETAIL TO MAXIMUM CAP) SCENARIO 4
Existing Potential Future Total
"Excess" Loss of Major Vacant Space Resulting %
Vacant Space Tenants To be Absorbed Non-Retail Eating/Drinking Other Retail Stays Vacant Non-Retail (1) Shops at Bishop Ranch 0 15,000 15,000 11,250 2,250 1,500 0 26.4% Plaza at Gale Ranch 2,694 0 2,694 2,020 404 269 0 17.5% Gateway Centre 852 7,000 7,852 5,889 1,178 785 0 27.3%
Country Club Village 0 12,926 12,926 9,694 1,939 1,293 0 37.4% Diablo Plaza 0 15,000 15,000 11,250 2,250 1,500 0 31.9% City Center (1st Floor) 8,718 15,000 23,718 17,788 3,558 2,372 0 15.8% City Center (2nd Floor) 8,974 6,804 15,778 0 2,367 1,578 11,834 78.0% The Marketplace 40,334 15,000 55,334 41,501 8,300 5,533 0 55.7% Crow Canyon Commons 30,906 15,000 45,906 34,429 6,886 4,591 0 41.0% Country Faire Center 0 0 0 0 0 0 0 41.3%
Alcosta Shopping Center 0 0 0 0 0 0 0 53.8%
San Ramon Plaza (Kinkos) N/A N/A N/A N/A N/A N/A N/A
Crow Canyon Shopping Place 1,225 0 1,225 919 184 122 0 69.3% Canyon Lakes Center 2,180 6,876 9,056 2,371 1,358 906 4,421 75.0% Bollinger Crossing 0 0 0 0 0 0 0 53.9%
Twin Canyons Shopping Plaza 8,686 5,141 13,826 10,370 2,074 1,383 0 23.4% San Ramon Square 3,361 15,000 18,361 13,771 2,754 1,836 0 73.7% Magnolia Square 0 0 0 0 0 0 0 15.8%
Sports Basement Shopping Center 0 0 0 0 0 0 0 7.3%
Point West (1st Floor) 0 0 0 0 0 0 0 44.2%
Point West (2nd Floor) 0 15,000 15,000 0 2,250 1,500 11,250 100.0% PS Business Park (1st Floor) N/A N/A N/A N/A N/A N/A N/A PS Business Park (2nd Floor) N/A N/A N/A N/A N/A N/A N/A Courtyard (1st Floor) N/A N/A N/A N/A N/A N/A N/A
Courtyard (2nd Floor) N/A N/A N/A N/A N/A N/A N/A
(1) Centers with existing non-retail percentage in excess of maxium cap are assumed to retain existing percentage of non-retail space.

Center
Baseline Reallocation of Vacant Space
Large Centers
Smaller Centers

8.2.b
Packet Pg. 182 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 8
Projection of Change in Sales Tax Revenue - SCENARIO 1 (35% Ceiling on non-retail tenants) San Ramon Shopping Centers
Future Estimated City Sales Tax
Existing Projected Allocation of Taxable Sales Estimated Revenue @ 1% Square Feet Net Change Total Space Per Square Foot Taxable Sales of Taxable Sales Eating & Drinking 220,532 29,131 249,663 $420 $104,858,519 $1,048,585 Other Retail 582,244 -174,787 407,457 $270 $110,013,433 $1,100,134 Non-Retail 332,147 73,061 405,208 $20 $8,104,167 $81,042 Vacant 141,811 72,594 214,405 $0 $0 $0
Subtotal, Large Centers 1,276,734 0 1,276,734 $175 $222,976,119 $2,229,761 Eating & Drinking 66,901 8,620 75,521 $420 $28,098,420 $280,984 Other Retail 159,969 -51,721 108,249 $270 $43,191,689 $431,917 Non-Retail 181,437 7,803 189,240 $20 $3,628,736 $36,287 Vacant 22,902 35,298 58,200 $0 $0 $0
Subtotal, Smaller Centers 431,209 0 431,209 $174 $74,918,845 $749,188 GRAND TOTAL 1,707,943 0 1,707,943 $174 $297,894,963 $2,978,950 $3,313,911
-$334,961
-10.1%
-3.0%

15.5%

16.0%

9.6%
Percentage change in sales tax generated by evaluated shopping centers Percentage change in CITYWIDE sales tax (from all sources) Loss in sales tax would be avoided if sales PSF for remaining retail/restaurant space in large centers increased by:

Projected Vacancy Rate
Existing (2024) Vacancy Rate
Use/Tenant Category
Large Centers
Smaller Centers
Existing (FY 2033-23) Sales Tax
Projected change from FY 2022-23

8.2.b
Packet Pg. 183 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 9
Projection of Change in Sales Tax Revenue - SCENARIO 2 (45% Ceiling on non-retail tenants) San Ramon Shopping Centers
Future Estimated City Sales Tax
Existing Projected Allocation of Taxable Sales Estimated Revenue @ 1% Square Feet Net Change Total Space Per Square Foot Taxable Sales of Taxable Sales Eating & Drinking 220,532 29,131 249,663 $420 $104,858,519 $1,048,585 Other Retail 582,244 -174,787 407,457 $270 $110,013,433 $1,100,134 Non-Retail 332,147 89,148 421,295 $20 $8,425,905 $84,259 Vacant 141,811 56,507 198,318 $0 $0 $0
Subtotal, Large Centers 1,276,734 0 1,276,734 $175 $223,297,857 $2,232,979 Eating & Drinking 66,901 8,620 75,521 $420 $28,098,420 $280,984 Other Retail 159,969 -51,721 108,249 $270 $43,191,689 $431,917 Non-Retail 181,437 11,131 192,568 $20 $3,628,736 $36,287 Vacant 22,902 31,969 54,871 $0 $0 $0
Subtotal, Smaller Centers 431,209 0 431,209 $174 $74,918,845 $749,188 GRAND TOTAL 1,707,943 0 1,707,943 $175 $298,216,702 $2,982,167 $3,313,911
-$331,744
-10.0%
-2.9%

15.5%

14.8%

9.6%
Percentage change in CITYWIDE sales tax (from all sources) Loss in sales tax would be avoided if sales PSF for remaining retail/restaurant space in large centers increased by:

Projected Vacancy Rate
Existing (2024) Vacancy Rate
Use/Tenant Category
Large Centers
Smaller Centers
Existing (FY 2033-23) Sales Tax
Projected change from FY 2022-23
Percentage change in sales tax generated by evaluated shopping centers

8.2.b
Packet Pg. 184 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 10
Projection of Change in Sales Tax Revenue - SCENARIO 3 (55% Ceiling on non-retail tenants) San Ramon Shopping Centers
Future Estimated City Sales Tax
Existing Projected Allocation of Taxable Sales Estimated Revenue @ 1% Square Feet Net Change Total Space Per Square Foot Taxable Sales of Taxable Sales Eating & Drinking 220,532 29,131 249,663 $420 $104,858,519 $1,048,585 Other Retail 582,244 -174,787 407,457 $270 $110,013,433 $1,100,134 Non-Retail 332,147 98,136 430,283 $20 $8,605,661 $86,057 Vacant 141,811 47,520 189,331 $0 $0 $0
Subtotal, Large Centers 1,276,734 0 1,276,734 $175 $223,477,613 $2,234,776 Eating & Drinking 66,901 8,620 75,521 $420 $28,098,420 $280,984 Other Retail 159,969 -51,721 108,249 $270 $43,191,689 $431,917 Non-Retail 181,437 15,151 196,588 $20 $3,628,736 $36,287 Vacant 22,902 27,949 50,851 $0 $0 $0
Subtotal, Smaller Centers 431,209 0 431,209 $174 $74,918,845 $749,188 GRAND TOTAL 1,707,943 0 1,707,943 $175 $298,396,457 $2,983,965 $3,313,911
-$329,946
-10.0%
-2.9%

15.5%

14.1%

9.6%
Percentage change in CITYWIDE sales tax (from all sources) Loss in sales tax would be avoided if sales PSF for remaining retail/restaurant space in large centers increased by:

8.2.b
Packet Pg. 185 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024, Table 11
Projection of Change in Sales Tax Revenue - SCENARIO 4 (75% Ceiling on non-retail tenants) San Ramon Shopping Centers
Future Estimated City Sales Tax
Existing Projected Allocation of Taxable Sales Estimated Revenue @ 1% Square Feet Net Change Total Space Per Square Foot Taxable Sales of Taxable Sales Eating & Drinking 220,532 29,131 249,663 $420 $104,858,519 $1,048,585 Other Retail 582,244 -174,787 407,457 $270 $110,013,433 $1,100,134 Non-Retail 332,147 133,822 465,969 $20 $9,319,377 $93,194 Vacant 141,811 11,834 153,645 $0 $0 $0
Subtotal, Large Centers 1,276,734 0 1,276,734 $176 $224,191,329 $2,241,913 Eating & Drinking 66,901 8,620 75,521 $420 $28,098,420 $280,984 Other Retail 159,969 -51,721 108,249 $270 $43,191,689 $431,917 Non-Retail 181,437 27,430 208,866 $20 $3,628,736 $36,287 Vacant 22,902 15,671 38,573 $0 $0 $0
Subtotal, Smaller Centers 431,209 0 431,209 $174 $74,918,845 $749,188 GRAND TOTAL 1,707,943 0 1,707,943 $175 $299,110,174 $2,991,102 $3,313,911
-$322,809
-9.7%
-2.8%

15.5%

11.3%

9.6%
Percentage change in CITYWIDE sales tax (from all sources) Loss in sales tax would be avoided if sales PSF for remaining retail/restaurant space in large centers increased by:

8.2.b
Packet Pg. 186 Attachment: B: The Natelson Dale Group Non-Retail Uses Analysis Memorandum, dated April 10, 2024,

CITY COUNCIL STAFF REPORT
DATE: May 13, 2025
TO: City Council/City Manager
FROM: Jennifer Wakeman, Finance Director
By: Jennifer Wakeman, Finance Director
SUBJECT: Review of FY 2025/26 Preliminary Budget

RECOMMENDED ACTION
Staff recommends that the City Council receive the report and give direction to staff regarding any budget changes. Any changes provided will be incorporated into the Fiscal Year 2025/26 Proposed Budget which will come to the City Council for adoption on May 27, 2025.

BACKGROUND/DISCUSSION
Fiscal Year 2024/25
On February 11, 2025, staff presented the Mid-Year 2024/25 Financial Report and proposed budget adjustments of $2.5m to the General Fund and Dougherty Valley Fund, with another $410k in budget adjustments to other funds.

Based on General Fund expenditures and the General Fund transfer out to the Dougherty Valley Fund in the FY25 Revised Budget, the Target Reserve of 36% was $24.5m. The Fiscal Year 2024/25 Revised Budget resulted in a General Fund projected fund balance of $26m at June 30, 2025. This amount is 38.3% of the reserve policy total, or 2.3% over the target amount.

Fiscal Year 2025/26
General Fund
The City’s structural deficit continues to be the most significant factor on the operating side of the Fiscal Year 2025/26 Preliminary Budget. The on-going cost to provide current service levels is outpacing the growth rate of the City’s on-going revenues, resulting in an operational deficit.

This is the same issue that has plagued the City for at least the last five years and that will be addressed over the next several years, while we rely on one-time uses like Measure N to stabilize the City’s finances.

The City’s projected revenues for FY26 are $81.0m, of which $14.8m is Measure N. Without the inclusion of Measure N, the FY26 Preliminary Budget revenues total $66.2m, or are flat

8.3 Packet Pg. 187
compared to the FY25 Revised Budget. Declines in property transfer tax and miscellaneous revenue are mostly offset by increases in franchise fees, intergovernmental revenues, and charges for services. (See Attachment A)
FY26 Preliminary Budget expenditures are intended to provide a baseline representation of the City’s operations at status quo and the point from which staff will measure fiscal operational improvement. General Fund expenditures are projected at $72.2m or 11% more than the FY25 Revised Budget. The $7.2m increase is comprised of the following:
• $7.5m Non-discretionary costs are those for which the City is contractually obligated; primarily existing personnel, service, and maintenance contracts • $1.9m Discretionary costs include items for operational efficiency or community enhancement
• ($2.2m) Potential savings based on actual savings incurred over the last five years Transfers In and Out are a large component of the General Fund with FY26 Preliminary Transfers In projected at $5.3m and Transfers Out projected at $11.5m. Compared to the FY25 Revised Budget, the FY26 Preliminary Transfers In are 25% less due to the exclusion of funds from the PARS Pension Stabilization Trust. In FY25, $1,768,890 was transferred in from the PARS Trust to provide a one-time offset for pension expenses as part of the budget balancing strategies. Transfers Out in the FY26 Preliminary Budget are 21% higher than those in the FY25 Revised Budget due to the following:
• $150k in a first-time operational subsidy to the NPDES Fund; this will likely be on-going hereafter
• $1.1m increase in the FY26 operational subsidy to the Dougherty Valley Fund • $182k increase in the FY26 project costs in the Infrastructure Maintenance Fund • $558,000 allocation of funds to the FY26 Capital Budget where there was no allocation in FY25
In the budget workshops, staff discussed on-going versus one-time revenue sources and how they might be evaluated as the City looks toward fiscal sustainability. Using the template used in the presentation (Attachment B), for FY26 General Fund on-going revenues and non-discretionary expenditures combined with other financing sources and uses result in a negative net change in fund balance of $10.3m. When this amount is zero or a positive amount, the City will have achieved a balanced budget for that fiscal year. With the inclusion of the one-time source of funds from Measure N in FY26 and $1.9m in discretionary expenditures, the City projects an overall net change in fund balance of $2.6m.

This amount, combined with the FY25 projected ending fund balance of $26m and $3.5m of FY25 Measure N receipts that were not previously budgeted, results in a FY26 projected ending fund balance of $32.2m.

Per the City’s reserve policy, the target reserve of 36% for the FY26 Preliminary Budget is

8.3 Packet Pg. 188
$27.5m. The FY26 projected ending fund balance is $32.2m (42.1%), or 6.1% above the target reserve amount.

All Funds by Department
The City’s operations are tracked in no less than 70 different funds, the activities for which are summarized in Attachment C by fund type and by department. Similar to the General Fund, the summary of All Fund activity shows that the growth in expenditures (11%) outpaces the growth in revenues (7%).

Staffing
The FY26 Preliminary Budget reflects funding for 279.75 FTE (funded, regular positions), or 8 positions fewer than were included in the FY25 Mid-Year Budget (287.75 FTE). A summary of the changes by department are outlined below.

City Administration - Net change -1 position
Removed: Administrative Coordinator
Added: Department Director
Moved: Administrative Coordinator to Public Works
Community Development - Net change +1 position
Added: Plans Examiner (converted from limited duration to regular) Police Services - Net change -5 positions
Funded: Police Services Technician I/II (converted from Office Specialist) Funded: Police Records Supervisor (converted from Program Manager) Removed: Police Officer - 3 positions
Removed: Police Lieutenant
Removed: Office Technician I/II
Removed: Office Specialist
Removed: Program Manager
Public Works - Net change -3 positions
Moved: Administrative Coordinator to Public Works
Removed: Office Specialist
Removed: Associate Planner
Removed: Maintenance Supervisor
Removed: Maintenance Technician I/II
Climate Action Plan
At the City Council budget workshop on April 23, 2025, Council requested the inclusion of priority Climate Action Plan (CAP) initiatives into the FY26 Preliminary Budget. On January 23,

8.3 Packet Pg. 189
2024, the City Council voted to establish a task force with two specific tasks:
(1) To work with staff to provide public input and update the City’s CAP; and (2) Once the CAP is adopted, the task force will draft a charter for Council consideration for a permanent environmental committee.

With the Task Force recommending adoption of the CAP to the Planning Commission and Council, Task 1 of their Workplan is complete. The Task Force is scheduled to meet in late May to discuss drafting a charter for Council consideration. Until such charter is adopted, and if appropriate, a committee formed, FY 26 budget implications are unknown. CAP Policy IMP-2a requires the creation of a full-time sustainability position(s) to oversee the implementation of the CAP. Until such time as the CAP is adopted, the sustainability position(s) hired, and a work plan established, it would be premature to allocate resources to this program. Therefore, staff recommends that the CAP priorities be incorporated into the budget at a later date; once they have been identified and cost estimates have been determined.

Capital Improvement Program
The Capital Improvement Program (CIP) is a comprehensive five-year plan that incorporates capital project priorities, project costs, methods of financing, revenues, and coordinated timing.

The Capital Budget represents only the first year of the Five-Year CIP and is incorporated into the current annual budget and appropriations process. Projects scheduled beyond Fiscal Year 2025/26 will be incorporated into future budget cycles.

The Fiscal Year 2025/26 Capital Budget is projected to be $12,918,988, which will fund 80 projects. Tables outlining the FY26 Capital Budget projected commitments by project and funding source are included as Attachment D and Attachment E.

New projects in the CIP that are included in the Capital Budget are:
• Citywide Soundwall and Retaining Wall Repairs
• Data Consolidation & Inter-Agency Collaboration Software • Police Portable Radio Replacement
• Police Substation at City Center

FISCAL ANALYSIS
The fiscal impacts to the City are outlined in the report.

STEPS FOLLOWING RECEIPT
Any changes provided will be incorporated into the Fiscal Year 2025/26 Proposed Budget which will come to the City Council for adoption on May 27, 2025

8.3 Packet Pg. 190

ATTACHMENT
A: Fiscal Year 2025/26 Preliminary Budget – General Fund Summary B: General Fund Budget - Fiscal Sustainability Evaluation Summary C: Fiscal Year 2025/26 Preliminary Budget- All Funds Summary D: Fiscal Year 2025/26 Capital Budget by Project
E: Fiscal Year 2025/26 Capital Budget by Funding Source

8.3 Packet Pg. 191
FY25 Mid-Year
Budget
FY26 Budget
Request % Change
FY25 Adopted
vs FY26
Request

REVENUE
Property Tax $ 26,258,005 $ 26,311,354 0% $ 53,349
Sales and Use Tax 13,172,719 13,179,800 0% 7,081
Measure N 0 14,841,584 0% 14,841,584
Property Transfer Tax 1,028,326 638,282 -38% (390,045)
Transient Occupancy Taxes (TOT) 2,332,685 2,441,856 5% 109,171 Franchise Fees 5,928,458 6,244,990 5% 316,532
Licenses and Permits 3,515,750 3,621,223 3% 105,473
Intergovernmental 1,915,750 2,326,496 21% 410,746
Charges for Services 6,812,435 7,016,808 3% 204,373
Fines and Forfeitures 305,000 200,000 -34% (105,000)
Investment Income 418,005 418,005 0% 0
Miscellaneous Revenue 4,510,733 3,800,000 -16% (710,733) TOTAL REVENUES $ 66,197,866 $ 81,040,397 22% $ 14,842,531

EXPENDITURES
City Administration $ 8,567,554 $ 9,674,173 13% $ 1,106,619 Finance 2,143,523 2,213,756 3% 70,233
Community Development 5,788,770 6,622,082 14% 833,312
Police Services 20,736,256 23,391,862 13% 2,655,606
Public Works 18,683,713 19,890,877 6% 1,207,164
Parks & Community Services 8,969,610 10,346,598 15% 1,376,988 Non-Departmental 50,000 50,000 0% 0
TOTAL EXPENDITURES $ 64,939,426 $ 72,189,349 11% $ 7,249,922

OTHER FINANCING SOURCES (USES)
Operating Transfers In $ 6,978,172 $ 5,254,275
Operating Transfers Out (9,471,283) (11,476,103)
TOTAL OTHER FINANCING SOURCES (USES) $ (2,493,111) $ (6,221,828) Excess (Deficiency) of Revenues
Over (Under) Expenditures $ (1,234,671) $ 2,629,220
Fund Balance at July 1 $ 27,258,917 $ 26,024,246
FY25 Measure N (previously unbudgeted) 3,500,000
Excess (Deficiency) of Revenues (1,234,671) 2,629,220
Fund Balance at June 30 $ 26,024,246 $ 32,153,465

RESERVE CALCULATION
GF Operating Expenditures $ 64,939,426 $ 72,189,349
GF Transfer Out to DVF 3,061,011 4,149,817
Target Reserve of 36% $ 24,480,157 $ 27,482,100
Excess/Deficit to Target $ 1,544,088 $ 4,671,366

38.3% 42.1%

GENERAL FUND

REVENUE - EXPENDITURE - FUND BALANCE

8.3.a
Packet Pg. 192 Attachment: A: Fiscal Year 2025/26 Preliminary Budget – General Fund Summary (DOC-2025-8 : Preliminary Budget FY25/26) FY25 Mid-Year
Budget
FY26 Budget
Request % Change
FY25 Adopted
vs FY26
Request

GENERAL FUND

REVENUE - EXPENDITURE - FUND BALANCE

TRANSFERS IN/OUT
1) TRANSFERS IN
CIP INTEREST $ 100,000 $ 100,000 0% $ -
FROM CFD 2014-1 TAX ZONE 1 43,103 248,073 476% 204,970
FROM CFD 2014-1 TAX ZONE 2 282,302 394,692 40% 112,390
FROM CFD 2014-1 TAX ZONE 3 381,702 113,462 -70% (268,240) FROM GAS TAX FUND 300,000 300,000 0% 0
FROM LIGHTING FUND 113,917 117,936 4% 4,019
FROM LANDSCAPING FUND 169,193 167,751 -1% (1,442)
FROM SPECIAL ZONE FUNDS 197,093 196,208 0% (885)
FROM CANYON PARK FUND 2,517 2,517 0% 0
FROM DV GHAD FUND 124,037 124,037 0% 0
FROM POB 2021 2,091,457 2,088,960 0% (2,497)
FROM POB 2010 1,399,990 1,399,790 0% (200)
VILLAGE CENTER 3,971 849 -79% (3,122)
PARS TRUST 1,768,890 - -100% (1,768,890)
TOTAL TRANSFERS IN $ 6,978,172 $ 5,254,275 -25% $ (1,723,897) 2) TRANSFERS OUT
NPDES $ - $ 150,000 100% $ 150,000
DOUGHERTY VALLEY 3,061,011 4,149,817 36% 1,088,806
INFRASTRUCTURE MAINT FUND 710,000 891,827 26% 181,827
CAPITAL IMPROVEMENT PROGRAM - 558,000 0% 558,000
STREET SMARTS 35,000 35,000 0% 0
INSURANCE LIAB - DRFA RETIREES 447,378 483,650 8% 36,272 INSURANCE LIAB - LEGAL CLAIM 100,000 100,000 0% 0
POB 2010 1,399,990 1,399,790 0% (200)
POB 2021 2,091,457 2,088,960 0% (2,497)
COP #13 1,608,450 1,606,450 0% (2,000)
PRESERVE FUND 15,403 12,609 -18% (2,794)
LED LIGHTS 2,594 - -100% (2,594)
TOTAL TRANSFER OUT $ 9,471,283 $ 11,476,103 21% 2,004,820

8.3.a
Packet Pg. 193 Attachment: A: Fiscal Year 2025/26 Preliminary Budget – General Fund Summary (DOC-2025-8 : Preliminary Budget FY25/26) General Fund Budget - Fiscal Sustainability Evaluation Summary FY26
Preliminary
Budget
On-going
Revenues 66,198,812
Less Non-Discretionary Expenditures * (70,311,140)
Subtotal (4,112,328)
Other Financing Sources (Uses) (6,221,828)
Net Change in Fund Balance (10,334,156)
One-Time
Measure N 14,841,584
Less Discretionary Expenditures (1,878,208)
Net Change in Fund Balance 2,629,220
* Includes Potential Savings since they occur in the course of operation without specific intervention

8.3.b
Packet Pg. 194 Attachment: B: General Fund Budget - Fiscal Sustainability Evaluation Summary (DOC-2025-8 : Preliminary Budget FY25/26) FY25 Mid-Year
Budget
FY26 Budget
Request % Change
FY25 Adopted
vs FY26
Request

REVENUE
General Fund $ 73,176,038 $ 86,294,673 18% $ 13,118,635 Special Revenue Funds 55,264,135 50,946,539 -8% (4,317,596) Capital Improvement Program Fund 11,232,548 13,119,876 0% 1,887,328 Debt Services Funds 8,721,042 8,586,647 -2% (134,395)
Internal Service Funds 19,470,184 20,705,363 6% 1,235,179 TOTAL REVENUES $ 167,863,947 $ 179,653,098 7% $ 11,789,151

EXPENDITURES
General Fund $ 74,410,708 $ 83,665,452 12% $ 9,254,744
Special Revenue Funds 46,760,795 50,431,095 8% 3,670,300 Capital Improvement Program Fund 9,684,651 13,463,836 39% 3,779,185 Debt Services Funds 8,715,373 8,712,676 0% (2,697)
Internal Service Funds 20,334,398 21,722,171 7% 1,387,773 TOTAL EXPENDITURES $ 159,905,925 $ 177,995,230 11% $ 18,089,305 Excess (Deficiency) of Revenues
Over (Under) Expenditures $ 7,958,022 $ 1,657,868
FY25 Mid-Year
Budget
FY26 Budget
Request % Change
FY25 Adopted
vs FY26
Request

REVENUE
City Administration $ 210,500 $ 2,725 -99% $ (207,775)
Finance 72,000 72,000 0% 0
Community Development 6,074,608 6,150,754 1% 76,146
Police Services 2,137,265 2,381,954 11% 244,689
Public Works 5,145,048 5,116,180 -1% (28,868)
Parks & Community Services 5,515,218 5,344,631 -3% (170,587) Non-Departmental 148,709,308 160,584,854 8% 11,875,546
TOTAL REVENUES $ 167,863,947 $ 179,653,098 7% $ 11,789,151

EXPENDITURES
City Administration $ 9,036,275 $ 9,701,738 7% $ 665,463 Finance 2,276,366 2,586,440 14% 310,074
Community Development 6,339,603 7,196,896 14% 857,293
Police Services 32,388,100 36,590,683 13% 4,202,583
Public Works 41,496,580 45,009,115 8% 3,512,535
Parks & Community Services 9,024,209 10,440,252 16% 1,416,043 Non-Departmental 59,344,792 66,470,106 12% 7,125,314
TOTAL EXPENDITURES $ 159,905,925 $ 177,995,230 11% $ 18,089,305

ALL FUNDS

REVENUE - EXPENDITURE - FUND BALANCE

8.3.c
Packet Pg. 195 Attachment: C: Fiscal Year 2025/26 Preliminary Budget- All Funds Summary (DOC-2025-8 : Preliminary Budget FY25/26) No Prj # Project Name Prior Years 2025-26 2026-27 2027-28 2028-29 2029-30 Total 5Yr Beyond 5Yr Total Proj PROJECTS THAT WILL BE UNDERTAKEN IN FY 2025-26
Capital Improvement Program 2025/26 - 2029/30
1 100001 2023 Storm Damage Repairs $1,290,000 $0 $0 $0 $0 $0 $0 $0 $1,290,000 5628 Bartlett Pear Park (Bishop Ranch
6 Neighborhood Park)
2 $4,500,000 $0 $0 $0 $0 $0 $0 $0 $4,500,000
3 000010 Bicycle Master Plan Update $88,000 $0 $0 $0 $0 $0 $0 $91,168 $179,168 905530 Bollinger Canyon Rd. / Iron Horse
Trail Bicycle Pedestrian Overcrossing
4 $29,597,279 $0 $0 $0 $0 $0 $0 $0 $29,597,279
905325 Bollinger Canyon Rd. Widening
(Alcosta to Canyon Lakes) (C1.5)
5 $1,789,980 $100,000 $0 $0 $0 $0 $100,000 $924,065 $2,814,045 300003 Canyon Lakes Zone
Improvements - Zone 3
6 $315,000 $30,000 $10,000 $15,000 $10,000 $0 $65,000 $0 $380,000 300015 Circle E Zone Improvements -
Zone 15
7 $58,664 $3,000 $1,000 $0 $0 $0 $4,000 $54,000 $116,664 8 200012 City Facilities Exterior Amenities $10,000 $10,000 $0 $8,400 $0 $0 $18,400 $230,000 $258,400 925432 City Facilities Floor Covering
Replacement
9 $546,740 $75,000 $221,895 $327,450 $59,529 $233,212 $917,086 $3,287,615 $4,751,441 925425 City Facilities HVAC Duct
Cleaning and Equipment Replacement
10 $2,635,686 $75,000 $95,000 $50,000 $300,000 $64,000 $584,000 $4,236,000 $7,455,686 925433 City Facilities Roof Covering
Maintenance and Replacement
11 $929,791 $25,000 $240,000 $25,000 $34,898 $25,000 $349,898 $5,541,194 $6,820,883 945485 Citywide Aerial Mapping and GIS
Support
12 $269,843 $0 $10,000 $0 $10,000 $0 $20,000 $100,000 $389,843 905613 Citywide Bicycle Network
Improvements & Enhancements
13 $935,500 $0 $1,461,000 $2,208,000 $520,000 $652,000 $4,841,000 $49,474,464 $55,250,964 500003 Citywide Dog Park Renovations
and Improvements
14 $150,000 $0 $50,000 $0 $50,000 $0 $100,000 $0 $250,000 915548 Citywide Drainage Infrastructure
Repairs
15 $3,305,805 $302,747 $40,000 $40,000 $40,000 $40,000 $462,747 $1,500,000 $5,268,552 925532 Citywide Exterior Painting &
Sealing
16 $464,195 $35,000 $39,200 $21,000 $0 $69,000 $164,200 $1,304,800 $1,933,195 975594 Citywide Intelligent Transportation
System Upgrade
17 $2,526,975 $0 $1,025,640 $3,272,724 $1,636,362 $1,963,634 $7,898,360 $36,890,406 $47,315,741

Page 1 ends

San Ramon City CouncilMay 13, 2025

San Ramon City Council
May 13, 2025