CITY COUNCIL AGENDA
May 13, 2025
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
Mark Armstrong, Mayor • Sridhar Verose, Vice Mayor
Richard Adler, Councilmember • Robert Jweinat, Councilmember • Marisol Rubio, Councilmember Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING – 7:00 PM
Agenda Questions: Please contact the City Clerk (925) 973-2539 or [email protected] Please refer to the end of the agenda to review options for participation in the meeting.
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065.
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item relating to the business of the City Council. Comments are limited to three (3) minutes, or less time if a large number of speakers are anticipated. A speaker may not allocate their time to another speaker. All remarks shall be addressed to the City Council.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person during this Public Comment period. No Council action can be taken at this meeting on issues raised during public comment. During public comment, members of the public are permitted to address the City Council only on the following:
▪ Any non-agenda item relating to the business of the City Council. 2 City Council Meeting – May 13, 2025
▪ Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
▪ Requests for Future Agenda Items.
▪ Special Presentation Items under Section 6 of tonight’s Agenda. ▪ Items that are not on the agenda and are within the City Council’s jurisdiction.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
5.1 Minutes of the City Council Regular Meeting - April 22, 2025 Recommendation: Approve Minutes
5.2 Minutes of the City Council Budget Workshop - April 23, 2025 Recommendation: Approve Minutes
5.3 Resolution No. 2025-037 - Authorizing the Creation of the Job Class Specification for Chief Building Official and Corresponding Update to the FY 24/25 Salary Schedule
Recommendation: Approve Resolution No. 2025-037
5.4 Resolution No. 2025-038 - Authorizing Execution of Amendment No. 3 to the Unrepresented Miscellaneous Employees Salary and Benefits Resolution, Amendment No. 1 to the Unrepresented Executive Employees Salary and Benefits Agreement, and Corresponding Update to the FY 24/25 Salary Schedule Recommendation: Approve Resolution No. 2025-038
5.5 Resolution No. 2025-039 - Authorizing the Mayor to Execute an Agreement with West Coast Arborists, Inc. for Tree Maintenance Services for a Total One-Year Amount Not to Exceed $860,000 Beginning July 1, 2025, and Ending June 30, 2026
Recommendation: Approve Resolution No. 2025-039
5.6 Resolution No. 2025-040 - Authorizing the Mayor to Execute an Agreement with Presidio Systems Inc. for Storm Drain Maintenance, Inspections and Related Services for a Total Cumulative Five-Year Amount Not to Exceed $1,116,481 Beginning July 1, 2025, and Ending June 30, 2030
Recommendation: Approve Resolution No. 2025-040
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5.7 Resolution No. 2025-041 - Authorizing the Mayor to Execute Amendment No. 7 to the Agreement with Roebbelen Contracting, Inc. (C2018-071) for As-Needed Construction Consulting Services for the Dougherty Station Community Arts Center Renovation Project (CIP 200004) and the San Ramon Olympic Pool and Aquatic Park – Interior Renovations Project (CIP 200006) for an Additional Amount Not to Exceed $60,734, for a Total Cumulative Amount Not to Exceed $2,531,188 through December 31, 2025, and Reappropriate $108,549 to the Dougherty Station Community Arts Center Renovation Project (CIP 200004) from the San Ramon Olympic Pool Equipment Replacement Project (CIP 925479)
Recommendation: Approve Resolution No. 2025-041
5.8 Resolution No. 2025-042 - Approving the City of San Ramon’s Measure J Growth Management Program Compliance Checklist for Allocation of Local Street Maintenance and Improvement Funds for Calendar Years 2022 and 2023 and Authorizing Staff to Submit the Compliance Checklist to the Contra Costa Transportation Authority
Recommendation: Approve Resolution No. 2025-042
5.9 Resolution No. 2025-043 - Approving the Final Map for Subdivision 9678 for the Iron Horse Village Development Project (KL LB Buy 2, LLC/Lennar), APN 213- 020-037 and APN 213-020-046
Recommendation: Approve Resolution No. 2025-043
5.10 Resolution No. 2025-044 - Authorizing the Mayor to Execute Amendment No. 3 to the Agreement with Frank and Grossman Landscape Contractors, Inc. (C2019- 069) for School Park Landscape Maintenance Services, in the Amount of $506,591 for an Additional One-Year Term Beginning July 1, 2025, and Ending June 30, 2026, for a Total Cumulative Amount Not to Exceed $4,849,104 Recommendation: Approve Resolution No.: 2025-044
5.11 Resolution No. 2025-045 - Authorizing the Mayor to Execute an Agreement with Frank and Grossman Landscape Contractors, Inc. for Landscape Maintenance Services for an Initial Five-Year Term Beginning on July 1, 2025, and Ending June 30, 2030, with the Option to Renew the Agreement Up to Five (5) Succeeding One-Year Terms and in an Amount Not to Exceed $9,280,335 Resolution No. 2025-046 - Authorizing the Mayor to Execute an Agreement with New Image Landscape Company for Landscape Maintenance Services for an Initial Five-Year Term Beginning on July 1, 2025, and Ending June 30, 2030, with the Option to Renew the Agreement for Up to Five (5) Succeeding One-Year Terms and in an Amount Not to Exceed $3,117,093
Resolution No. 2025-047- Authorizing the Mayor to Execute an Agreement with Gachina Landscape Management for Landscape Maintenance Services for an Initial Five-Year Term Beginning on July 1, 2025, and Ending June 30, 2030, with the Option to Renew the Agreement for Up to Five (5) Succeeding One-Year Terms and in an Amount Not to Exceed $226,276
Recommendation; Approve Resolution Nos. 2025-045, 2025-046, and 2025-047 4 City Council Meeting – May 13, 2025
6. SPECIAL PRESENTATIONS
6.1 Recognition of San Ramon iQuest 2024/2025 Interns: Akemi Kuniyoshi, Alexander Rhee, Chase Mattos, Logan Hicks, Alex Do, and Suhaila Julka.
Introduction by Megan O’Donoghue, Human Resource Manager.
6.2 Proclamation declaring May 18-24, 2025 as National Public Works Week.
Presented to Brian Bornstein, Public Works Director.
7. DEFERRED CONSENT ITEMS
8. UNFINISHED BUSINESS
8.1 Public Hearing: Resolution No. 2025-048 - Approving General Plan Amendment (GPA 2024-0001) and Environmental Review (ENVR 2025-0001) to Reduce the Downtown Mixed Use – North (DMU-N) Sitewide Floor Area Ratio (FAR) Ordinance 529 - Amending Title D (Zoning), Division D2 (Allowable Land Uses and Zoning Standards), Chapter III, Section D2-12 (Purposes of Mixed-Used Zones) and Section D2-14, Table 2-7 (Mixed-Used Zone Development Standards) of the San Ramon Municipal Code
Recommendation: Waive the Second Reading of Ordinance 529 and Read by Title Only, Receive the Staff Report, Open the Public Hearing, Receive Public Testimony, Adopt Resolution No. 2025-048 Approving the General Plan Amendment and Environmental Review Applications, and Adopt Ordinance 529 Presentation by Cindy Yee, Senior Planner
8.2 Non-Retail Policy Discussion
Recommendation: Receive the Report and Provide Feedback to Staff.
Presentation by Cindy Yee, Senior Planner
8.3 Review of FY 2025/26 Preliminary Budget
Presentation by Jennifer Wakeman, Finance Director
9. NEW BUSINESS
9.1 Public Hearing: Status of the City’s Vacancies, Recruitment, and Retention Efforts in Calendar 2024 in Compliance with Government Code Section 3502.3 (Assembly Bill 2561)
Presentation by Megan O’Donoghue, Human Resources Manager
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
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11. ADJOURNMENT
I hereby certify the agenda was posted 72 hours before the noted meeting. This agenda is posted in accordance with Government Code Section 54954.2(a).
Dated: May 9, 2025
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HOW TO VIEW OR PARTICIPATE IN THE MEETING:
The public is invited to participate in the meeting using any of the following methods:
IN-PERSON
Members of the public can provide in-person comments at the meeting. To make a request for disability-related accommodation to participate in the meeting, please contact the City Clerk’s Office 48 hours in advance of the meeting.
WRITTEN COMMUNICATION BY EMAIL
Public comments may be submitted via e-mail to [email protected]. Any public comments received up until two (2) hours prior to the scheduled start time of the meeting will be distributed to the City Council via e-mail, provided at the meeting in the red binder, and posted online at https://www.sanramon.ca.gov/public_comment.
Written comments received after the cut-off time will be provided to the City Council the day following the meeting.
Please include “Public Comment” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written public comment will not be read aloud during the meeting.
TO VIEW OR LISTEN ONLY
As a courtesy and technology permitting, the public will have the opportunity to view the meeting via one-way feed by the options below. However, the City cannot guarantee that the public’s remote access to any meeting will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments prior to the meeting or to attend the meeting in person.
a. Zoom: https://cityofsanramon.zoom.us/j/97543658923
Webinar ID: 975 4365 8923
b. Zoom Phone Numbers: +1 (669) 900-6833
c. The City’s YouTube Channel: www.sanramon.ca.gov/YouTube Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting. Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
ATTENDEE CONDUCT
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability.
d. Respect all people that are present or watching.
At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting; c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.
While the City of San Ramon ensures the First Amendment rights of its citizens, we do not accept nor endorse any offensive or hateful comments made during our meetings. The City of San Ramon celebrates the diversity of our community, and we strive to be a welcoming and open community for all.