CITY COUNCIL AGENDA
November 12, 2025
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
Mark Armstrong, Mayor • Sridhar Verose, Vice Mayor
Richard Adler, Councilmember • Robert Jweinat, Councilmember • Marisol Rubio, Councilmember Council Chamber
7000 Bollinger Canyon Road
SPECIAL MEETING AND CLOSED
SESSION – 7:00 PM
Agenda Questions: Please contact the City Clerk (925) 973-2539 or [email protected] Please refer to the end of the agenda to review options for participation in the meeting.
Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA Guidelines § 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code § 21065.
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item relating to the business of the City Council. Comments are limited to three (3) minutes, or less time if a large number of speakers are anticipated. A speaker may not allocate their time to another speaker. All remarks shall be addressed to the City Council.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person during this Public Comment period. No Council action can be taken at this meeting on issues raised during public comment.
During public comment, members of the public are permitted to address the City Council only on the following:
2 City Council Meeting – November 12, 2025
Any non-agenda item relating to the business of the City Council. Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
Requests for Future Agenda Items.
Special Presentation Items under Section 6 of tonight’s Agenda. Items that are not on the agenda and are within the City Council’s jurisdiction.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
5.1 Minutes of the City Council Regular Meeting and Closed Session – October 28, 2025
Recommendation: Approve Minutes
5.2 Resolution No. 2025-111 - Accepting the Work by H&R Plumbing and Drain Cleaning, Inc., Dba H&R Underground for the Cabrillo Avenue Storm Drain Repair Project (CIP 915548-Z) as Part of the Citywide Drainage Infrastructure Repairs Project (CIP 915548)
Recommendation: Approve Resolution No. 2025-111
6. SPECIAL PRESENTATIONS
7. DEFERRED CONSENT ITEMS
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1 Presentation on Eden Housing Programs and Services
Presented by Dixie Lira-Baus, Director of Real Estate Development
9.2 Resolution No. 2025-112 - Establishing the San Ramon Sustainability Advisory Committee and Adopting the Respective Bylaws, and the Dissolution of the Climate Action Plan Citizens Task Force, Open Space Advisory Committee, and Transportation Advisory Committee
Staff Report by Christina Franco, Deputy City Manager
3 City Council Meeting – November 12, 2025
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
10.1 Discussion of Cancellation of December 23, 2025 City Council Meeting
11. CLOSED SESSION
11.1 Convene to Closed Session Pursuant to California Government Code § 59457 to Perform the Evaluation of the City Manager
11.2 Report on Closed Session
12. ADJOURNMENT
I hereby certify the agenda was posted 72 hours before the noted meeting. This agenda is posted in accordance with Government Code Section 54954.2(a).
Dated: November 7, 2025
4 City Council Meeting – November 12, 2025
HOW TO VIEW OR PARTICIPATE IN THE MEETING:
The public is invited to participate in the meeting using any of the following methods:
IN-PERSON
Members of the public can provide in-person comments at the meeting. To make a request for disability-related accommodation to participate in the meeting, please contact the City Clerk’s Office 48 hours in advance of the meeting.
WRITTEN COMMUNICATION BY EMAIL
Public comments may be submitted via e-mail to [email protected]. Any public comments received up until two (2) hours prior to the scheduled start time of the meeting will be distributed to the City Council via e-mail, provided at the meeting in the red binder, and posted online at https://www.sanramon.ca.gov/public_comment.
Written comments received after the cut-off time will be provided to the City Council the day following the meeting.
Please include “Public Comment” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written public comment will not be read aloud during the meeting.
TO VIEW OR LISTEN ONLY
As a courtesy and technology permitting, the public will have the opportunity to view the meeting via one-way feed by the options below. However, the City cannot guarantee that the public’s remote access to any meeting will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments prior to the meeting or to attend the meeting in person.
a. Zoom: https://cityofsanramon.zoom.us/j/95489041575
Webinar ID: 954 8904 1575
b. Zoom Phone Numbers: +1 (669) 900-6833
c. The City’s YouTube Channel: www.sanramon.ca.gov/YouTube Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting. Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
ATTENDEE CONDUCT
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability.
d. Respect all people that are present or watching.
At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting; c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.
While the City of San Ramon ensures the First Amendment rights of its citizens, we do not accept nor endorse any offensive or hateful comments made during our meetings. The City of San Ramon celebrates the diversity of our community, and we strive to be a welcoming and open community for all. and open community for all.
MINUTES OF THE
CITY OF SAN RAMON
CITY COUNCIL MEETING
October 28, 2025
1. CALL TO ORDER/ROLL CALL
The Mayor called the meeting to order at 7:02 p.m.
Attendee Name Title Status
Mark Armstrong Mayor Present
Sridhar Verose Vice Mayor Present
Richard Adler Councilmember Present
Robert Jweinat Councilmember Present
Marisol Rubio Councilmember Present
Also in attendance: City Manager Steven Spedowfski, City Attorney Martin Lysons, City Clerk Joan Snashall, and Finance Director Jennifer Wakeman.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Saketh from Scout Troop 621.
3. ANNOUNCEMENTS
4. PUBLIC COMMENT
Public comment was received from Shrayes Bhagavalula and Rishi P. Written public comment was received from Chirag Kathrani, a concerned citizen, and Rishi P.
5. CONSENT CALENDAR
Vice Mayor Verose's motion to approve consent calendar items 5.1-5.6, was seconded by Cm. Rubio. The motion passed 5-0-0-0.
Prior to the vote, the City Clerk read Ordinance 535, Repealing and Replacing Chapter I (California Building Code), Chapter II (California Mechanical Code), Chapter III (California Plumbing Code), Chapter IV (California Electrical Code), Chapter V (California Residential Code), Chapter VIII (California Green Building Standards Code) and Chapter IX (California Fire Code) of Title C, Division C1, of the San Ramon Municipal Code; and Adding Chapter X (California Existing Building Code) to Title C, Division C1, of the San Ramon Municipal Code.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sridhar Verose, Vice Mayor
SECONDER: Marisol Rubio, Councilmember
AYES: Armstrong, Verose, Adler, Jweinat, Rubio
5.1 Minutes of the City Council Regular Meeting October 14, 2025 Recommendation: Approve Minutes
5.1 Packet Pg. 6
Minutes Acceptance: Minutes of Oct 28, 2025 7:00 PM (CONSENT CALENDAR) 2 City Council Meeting – October 28, 2025
5.2 Register of Demands as Presented by the City Treasurer (Period Ending September 30, 2025)
Recommendation: Approve Register of Demands
5.3 Resolution No. 2025-108 - Authorizing the Mayor to Execute an Agreement with Pestmaster Services, L.P. for Pest Control Services at City Facilities for a FiveYear Term Beginning on July 1, 2026, and Ending June 30, 2031, in a Total Cumulative Amount Not to Exceed $150,000
Recommendation: Approve Resolution No. 2025-108
5.4 Resolution No. 2025-109 - Authorizing the Mayor to Execute an Agreement with Clean Harbors Environmental Services, Inc. for Residential On-Call Door-ToDoor Household Hazardous Waste, Universal Waste, and Electronic Waste Collection Services for a Five-Year Term Beginning on January 1, 2026, and Ending December 31, 2030, in an Amount Not to Exceed $1,755,000 from the Solid Waste Fund
Recommendation: Approve Resolution No. 2025-109
5.5 Resolution No. 2025-110 - Accepting Certain Dedications and Landscape Improvements for Maintenance in Subdivision 9300 (Shapell Industries, Inc./Toll Brothers)
Recommendation: Approve Resolution No. 2025-110
5.6 Ordinance 535 - Repealing and Replacing Chapter I (California Building Code), Chapter II (California Mechanical Code), Chapter III (California Plumbing Code), Chapter IV (California Electrical Code), Chapter V (California Residential Code), Chapter VIII (California Green Building Standards Code) and Chapter IX (California Fire Code) of Title C, Division C1, of the San Ramon Municipal Code; and Adding Chapter X (California Existing Building Code) to Title C, Division C1, of the San Ramon Municipal Code
Recommendation: Waive the Second Reading, Read by Title Only and Adopt Ordinance 535
6. SPECIAL PRESENTATIONS
7. DEFERRED CONSENT ITEMS
8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1 Discover San Ramon Update
Discover San Ramon Board Member Candience Estell presented the update.
Public comment was received from Yohannes Tilahun.
5.1 Packet Pg. 7
Minutes Acceptance: Minutes of Oct 28, 2025 7:00 PM (CONSENT CALENDAR) 3 City Council Meeting – October 28, 2025
No action was taken by the Council.
9.2 Financial Resilience Framework Presentation
Finance Director Jennifer Wakeman provided the presentation.
No public comment was received.
The Council provided feedback to staff.
10. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS /
MATTERS INITIATED
Vice Mayor Verose requested the policy for field use and allocation be brought before the council for discussion at a future City Council meeting.
11. CLOSED SESSION
Prior to commencing to closed session, Mayor Armstrong opened public comment. No public comment was received.
11.1 Convene to Closed Session Pursuant to California Government Code § 59457 to Perform the Evaluation of the City Attorney.
The City Council convened to closed session at 9:02 p.m. and reconvened at 10:18 p.m.
11.2 Report on Closed Session
The Mayor reported the following:
The City Council met in closed session to perform the evaluation of the City Attorney and hereby directs staff to bring back an updated City Attorney employment contract for consideration by the City Council in open session at the next regularly scheduled City Council meeting.
12. ADJOURNMENT
The meeting was adjourned at 10:19 p.m.
5.1 Packet Pg. 8
Minutes Acceptance: Minutes of Oct 28, 2025 7:00 PM (CONSENT CALENDAR)
CITY COUNCIL STAFF REPORT
DATE: November 12, 2025
TO: City Council/City Manager
FROM: Brian Bornstein, Public Works Director
By: Gloria Lee, Associate Civil Engineer
SUBJECT: RESOLUTION NO. 2025-111 - Accepting the Work by H&R Plumbing and Drain Cleaning, Inc., Dba H&R Underground for the Cabrillo Avenue Storm Drain Repair Project (CIP 915548-Z) as Part of the Citywide Drainage Infrastructure Repairs Project (CIP 915548)
EXECUTIVE SUMMARY
On September 9, 2025, the City Council adopted Resolution No. 2025-106, authorizing the Mayor to execute an Agreement (C2025-066) with H&R Plumbing and Drain Cleaning, Inc., dba H&R Underground for the Cabrillo Avenue Storm Drain Repair Project (CIP 915548-Z) as part of the Citywide Drainage Infrastructure Repairs Project (CIP 915548), in an amount not to exceed $158,700 including contingency.
During construction, the City issued one Construction Changer Order (CCO), for a final contract amount of $142,000. The work is now complete. This Resolution will result in the posting of a Notice of Completion and subsequent release of retained funds to the contractor.
RECOMMENDED ACTION
Staff recommends approval of this Resolution accepting the work by H&R Plumbing and Drain Cleaning, Inc., dba H&R Underground for the Cabrillo Avenue Storm Drain Repair Project (CIP 915548-Z) as part of the Citywide Drainage Infrastructure Repairs Project (CIP 915548), as complete and authorizing the City Clerk to file a Notice of Completion with the Contra Costa County Clerk Recorder’s Office.
BACKGROUND
The storm drain pipes along Cabrillo Avenue were installed in the early 1970s and have not been rehabilitated since. During a recent inspection, City staff discovered significant erosion and punctures in the downstream segment of the 30-inch storm drain pipe near Cabrillo Avenue and Sedgefield Avenue, likely caused by high groundwater exposure. Staff evaluated several repair options and, after considering cost, constructability, disruption to residents, and long-term performance, determined that trenchless repairs using targeted mortaring and pressure-injection grouting was the most practical and cost-effective method to restore the pipe’s structural integrity and prevent further groundwater infiltration. The use of other methods/approach would result in
5.2 Packet Pg. 9
significantly higher costs likely exceeding $400,000,
DISCUSSION
On September 9, 2025, the City Council adopted Resolution No. 2025-106, authorizing the Mayor to execute an Agreement (C2025-066) with H&R Plumbing and Drain Cleaning, Inc., dba H&R Underground for the Cabrillo Avenue Storm Drain Repair Project (CIP 915548-Z) as part of the Citywide Drainage Infrastructure Repairs Project (CIP 915548), in an amount not to exceed $158,700 including contingency.
During construction, the City issued one Construction Change Order in the amount of $4,000 to address unforeseen field conditions. Under this change order, the contractor repaired the catch basin channel invert located west of Sedgefield Avenue and Cabrillo Avenue to allow storm water to properly flow through the catch basin channel into the next segment of the storm drain.
All work described in the contract scope of work including the change order work are now complete within the time specified in the contract documents and within the authorized budget amount. Acceptance of the Project will initiate the 30-day Stop Notice period after the recording of the Notice of Completion, as required by law.
FISCAL ANALYSIS
The Fiscal Year 2025/26 Capital Budget authorized $302,747 to the Citywide Drainiage Infrastructure Repairs Project (CIP 915548) to include the authorized Project budget of $158,700 for CIP 915548-Z, funded through a combination of Creek Mitigation Fund, Drainage Mitigation Fund, and Infrastructure Maintenance Fund. The total contract amount for the Project, including one construction change order, is $142,000. The remaining balance of $16,700 will be kept in the Citywide Drainage Infrastructure Repairs Project (CIP 915548) for future drainage related work.
STEPS FOLLOWING APPROVAL
With the approval of this Resolution, the City Clerk will file a Notice of Completion with the Contra Costa County Clerk Recorder’s Office. Upon completion of the posting period, the City will release the contract retention funds.
ATTACHMENT(S)
A - Notice of Completion for H&R Plumbing and Drain Cleaning, Inc., dba H&R Underground
5.2 Packet Pg. 10
RESOLUTION NO. 2025-111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON ACCEPTING THE WORK BY H&R PLUMBING AND DRAIN CLEANING, INC., DBA
H&R UNDERGROUND FOR THE CABRILLO AVENUE STORM DRAIN REPAIR PROJECT (CIP 915548-Z) AS PART OF THE CITYWIDE DRAINAGE INFRASTRUCTURE REPAIRS PROJECT (CIP 915548)
WHEREAS, the City desired to repair the existing reinforced concrete storm drain pipe on Cabrillo Avenue between Broadmoor Drive and Sedgefield Avenue (CIP 915548-Z) as part of the Citywide Drainage Infrastructure Repairs Project (CIP 915548); and WHEREAS, on September 9, 2025, the City Council adopted Resolution No. 2025-106, authorizing the Mayor to execute an Agreement (C2025-066) with H&R Plumbing & Drain Cleaning, Inc., dba H&R Underground for Cabrillo Avenue Storm Drain Repair Project (CIP 915548-Z) as part of the Citywide Drainage Infrastructure Repairs Project (CIP 915548), in an amount not to exceed $158,700 including contingency; and WHEREAS, during construction, the City issued one Construction Change Order in the amount of $4,000 to address unforeseen field conditions; and WHEREAS, the City’s decision to utilize trenchless technology, including targeted mortaring and pressure injection grouting, provided a cost-effective and minimally invasive solution for repairing the existing storm drain pipe, resulting in substantial cost savings and reduced surface disruption compared to traditional open-cut repair methods; and WHEREAS, the work performed by H&R Plumbing and Drain Cleaning, Inc., dba H&R Underground for the Cabrillo Avenue Storm Drain Repair Project (CIP 915548-Z) is now complete and ready for acceptance by City Council; and
WHEREAS, the total construction cost for Agreement (C2025-066) with H&R Plumbing and Drain Cleaning, Inc., dba H&R Underground for the Cabrillo Avenue Storm Drain Repair Project (CIP 915548-Z) as part of the Citywide Drainage Infrastructure Repairs Project (CIP 915548) is $142,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Ramon accepts the work by H&R Plumbing and Drain Cleaning, Inc., dba H&R Underground for the Cabrillo Avenue Storm Drain Repair Project (CIP 915548-Z) as part of the Citywide Drainage Infrastructure Repairs Project (CIP 915548) as complete and authorizes the City Clerk to File a Notice of Completion with the Contra Costa County Clerk Recorder’s Office.
PASSED, APPROVED, AND ADOPTED, at the meeting of November 12, 2025 by the following votes:
AYES:
5.2 Packet Pg. 11
NOES:
ABSENT:
ABSTAIN:
Mark Armstrong, Mayor
ATTEST:
Joan Snashall, City Clerk
5.2 Packet Pg. 12
RECORDING REQUESTED BY:
City of San Ramon
WHEN RECORDED RETURN TO:
City Clerk-City of San Ramon
7000 Bollinger Canyon Road
San Ramon, CA 94583
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN by the City of San Ramon, a charter city in the County of Contra Costa, State of California, that it:
1. The nature of the City of San Ramon’s interest in the project is fee ownership.
Owner: City of San Ramon, 7000 Bollinger Canyon Road, San Ramon, CA 94583
2. Entered into a written contract with:
H&R Plumbing and Drain Cleaning, Inc., dba H&R
Underground
4221 Appian Way
El Sobrante, CA 94803
September 30, 2025
(Contract Date)
3. Brief Description of the Project:
Under the Cabrillo Avenue Storm Drain Repair Project (CIP 915548-Z), which is part of the City’s Drainage Infrastructure Repairs Project (CIP 915548), H&R completed 650 linear feet of trenchless repairs of the existing reinforced concrete storm drain pipe by mortar lining the eroded invert and sealing punctures using pressure-injected Avanti grout.
4. Said work was completed and accepted by the City Council on: November 12, 2025.*
5. The surety on said contract was held by:
Travelers Casualty and Surety Company of America
11090 White Rock Road, Suite 100
Rancho Cordova, CA 95670
108315885
(Bond No.)
I HEREBY CERTIFY, under penalty of perjury, that the facts set forth in the foregoing Notice of Completion are true and correct.
Dated:
Joan Snashall, City Clerk
*Date must be within 10 days of recording notice.
5.2.a
Packet Pg. 13
Attachment: A - Notice of Completion for H&R Plumbing and Drain Cleaning, Inc., dba H&R Underground (2025-111 : Cabrillo Ave Storm Drain
CITY COUNCIL STAFF REPORT
DATE: November 12, 2025
TO: City Council/City Manager
FROM: Steven Spedowfski, City Manager
By: Christina Franco, Deputy City Manager
SUBJECT: RESOLUTION NO. 2025-112 - Establishing the San Ramon Sustainability Advisory Committee and Adopting the Respective Bylaws, and the Dissolution of the Climate Action Plan Citizens Task Force, Open Space Advisory Committee, and Transportation Advisory Committee
RECOMMENDED ACTION
Staff recommends that the City Council:
1. Consider the creation of a new consolidated advisory body titled the Sustainability Advisory Committee.
2. If the Council supports the formation of the Sustainability Advisory Committee, take action to formally dissolve the following existing committees:
• Climate Action Plan Citizens Task Force (CAP Task Force) • Open Space Advisory Committee
• Transportation Advisory Committee
BACKGROUND/DISCUSSION
The City Council has expressed interest in reviewing and restructuring its Boards, Commissions, and Committees (BCCs) to ensure alignment with current Council priorities, improve operational efficiency, and enhance public engagement. BCCs should be structured to support the City Council's strategic goals and provide a clear, transparent pathway for meaningful public engagement. In doing so, they serve a dual purpose: informing Council decisions with diverse perspectives and enhancing community trust in the policy-making process. As part of this broader effort, staff has evaluated the scope, function, and overlap of existing advisory bodies.
The CAP Task Force, Open Space Advisory Committee, and Transportation Advisory Committee each address critical but interrelated aspects of San Ramon’s environmental, mobility, and land use goals. However, maintaining separate committees has led to:
• Redundant scopes of work
• Challenges in recruitment and quorum
• Increased staff time and administrative overhead
• Lack of items for discussion
9.2 Packet Pg. 14
The proposed Sustainability Advisory Committee would streamline these efforts into a single, multidisciplinary advisory body that reflects the integrated nature of climate action, transportation planning, and open space.
Proposed Committee Scope
The Sustainability Advisory Committee would serve in an advisory capacity to City staff and the City Council on matters related to:
• Implementation of the adopted Climate Action Plan (CAP) • Sustainable transportation and mobility strategies
• Preservation and enhancement of open space
• Community outreach and education on environmental and mobility issues The committee would also review relevant workplans, provide feedback on policy initiatives, and support public engagement efforts.
Committee Structure
• The Sustainability Advisory Committee would consist of five (5) at-large members and two (2) alternates who reside within San Ramon city limits. • Members would serve four-year staggered terms.
• Meetings would be held quarterly.
Dissolution of Existing Committees
If the Council supports the formation of the Sustainability Advisory Committee, staff recommends the formal dissolution of the following:
• CAP Task Force: Originally formed to support the development of the updated Climate Action Plan, the Task Force has completed its primary charge. A standing committee is now appropriate to support implementation.
• Open Space Advisory Committee: The committee has fulfilled several of its primary responsibilities, and its remaining scope of work is well-suited for consolidation. Its duties can be integrated into the Sustainability Advisory Committee’s broader environmental focus.
• Transportation Advisory Committee: With evolving transportation needs and overlapping goals with climate and land use planning, its functions are well-suited for consolidation.
Background on the Committees
Open Space Advisory Committee
The Open Space Advisory Committee was originally established by the City Council in 2003 to support the Parks and Community Services Commission in implementing the Open Space Preservation Action Plan. In 2014, the Committee was renamed the Open Space Task Force (OSTF) with an expanded role to include identifying funding sources and prioritizing areas for open space acquisition.
9.2 Packet Pg. 15
The purpose of this Committee is to advise the City regarding policies that will accomplish goals and objectives specified in the City's General Plan including the Open Space Element and the Property Priority Matrix.
A. Prioritize land at risk for development based upon the Priority Property List developed by the Open Space Task Force; and
B. Based upon the prioritization of the Priority Property List recommend potential properties for preservation; and
C. Advise the City Council regarding opportunities and resources available for establishing a secure funding source for open space acquisition, permanent preservation, and maintenance for properties contiguous to the City limits; D. Provide a forum for input from the community regarding open space issues which are consistent with the Committee’s charge.
E. Seek partnerships with other open space advocacy groups for the purposes of sharing information on funding sources and ways to permanently preserve open space.
F. Prepare and submit an annual Work Program for approval by the City Council.
While the Open Space Advisory Committee has historically played a valuable role-most notably in developing the Priority Property List. For several years meetings have primarily consisted of informational presentations. With its core task completed, the committee no longer has a defined purpose or deliverables aligned with Council priorities. As such, its responsibilities may be more effectively integrated into the scope of the proposed Sustainability Advisory Committee.
Transportation Advisory Committee
The Committee was established by the City Council in January 1986. The Committee evolved from the previous City Transit Committee. The purpose of the Committee is to provide ongoing input on the provision and delivery of transportation issues affecting the City of San Ramon.
1. Review and provide recommendation(s) on all transportation related complaints, comments, or suggestions.
2. Review County Connection bus ridership, bus routes every six months, and make appropriate recommendations to Council.
3. Review and provide comments on transportation issues regarding the Metropolitan Transportation Commission (MTC), Caltrans, County Connection, LAVTA, and BART.
4. Review and provide comments and recommendations on the City's General Plan circulation elements and specific plans.
5. Participate in the implementation of the Bicycle Master Plan:
a. Review the Bicycle Master Plan a minimum of twice annually. b. Provide recommendations for a project or projects to be considered as part of the annual Capital Improvement Program (CIP).
c. When appropriate, TAC will convene a Bicycle Master Plan Subcommittee to review regional bicycle/pedestrian plans and/or studies and provide recommendations for TAC consideration.
6. Review and provide recommendations for Council on local, state, and federal transportation legislation affecting San Ramon.
9.2 Packet Pg. 16
7. Review and provide recommendations on transportation policies, issues, and programs which involve the Contra Costa Transportation Authority (CCTA) and tri-Valley Transportation Council (TVTC).
8. Review and provide recommendations on the contra Costa Countywide bicycle plan.
9. Establish an annual project study list to address specific issues.
10. Other matters as referred to Committee from Council.
Over the past four years, the Transportation Advisory Committee (TAC) has met a total of 26 times and canceled 20 scheduled meetings, reflecting ongoing challenges with maintaining a consistent and productive meeting schedule. Staff recommends incorporating the TAC’s responsibilities into the newly proposed Sustainability Advisory Committee to streamline advisory functions, reduce redundancy, and foster more integrated discussions around mobility, climate action, and open space. This consolidation will allow for more efficient use of staff resources and ensure that transportation issues are addressed within a broader, more strategic framework.
FISCAL IMPACT
Consolidating three committees into one is expected to reduce staff time and administrative costs. Each committee requires approximately 300-400 staff hours annually, spread across multiple positions. Council taking this action allows department directors to reassign support staff to other critical priorities and service delivery.
The time audits are rough estimates intended to be helpful data when assessing priorities and resource allocation. They should not be construed as formalized desk audits, which are more costly and time consuming to generate.
STEPS FOLLOWING APPROVAL
If the Council approves the recommended action:
1. Staff will notify all current committee members of the Council’s decision.
2. The City Clerk’s Office will initiate the recruitment process for the Sustainability Advisory Committee.
ATTACHMENT(S)
A: Sustainability Committee Bylaws
9.2 Packet Pg. 17
RESOLUTION NO. 2025-112
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
ESTABLISHING THE SAN RAMON SUSTAINABILITY ADVISORY COMMITTEE
AND ADOPTING THE RESPECTIVE BYLAWS, AND THE DISSOLUTION OF THE
CLIMATE ACTION PLAN CITIZENS TASK FORCE, OPEN SPACE ADVISORY
COMMITTEE, AND TRANSPORTATION ADVISORY COMMITTEE
WHEREAS, the San Ramon City Council has expressed interest in reviewing and restructuring its Boards, Commissions, and Committees (BCCs) to align with current Council priorities, improve operational efficiency, and enhance public engagement; and WHEREAS, the Climate Action Plan Citizens Task Force, Open Space Advisory Committee, and Transportation Advisory Committee have each addressed critical but interrelated aspects of San Ramon’s environmental, mobility, and land use goals; and WHEREAS, maintaining separate committees has resulted in overlapping scopes of work, challenges in recruitment and quorum, increased staff time, and administrative overhead; and
WHEREAS, the City Council finds that consolidating these committees into a single advisory body will streamline efforts, reduce redundancy, and foster integrated discussions around sustainability, transportation, and open space; and WHEREAS, the Sustainability Advisory Committee will serve in an advisory capacity to City staff and the City Council on matters related to the implementation of the Climate Action Plan, sustainable transportation and mobility strategies, preservation and enhancement of open space, and community outreach and education on environmental and mobility issues; and WHEREAS, the Climate Action Plan Citizens Task Force has completed its primary charge of supporting the development of the updated Climate Action Plan, and a standing committee is now appropriate to support implementation; and WHEREAS, the Open Space Advisory Committee and Transportation Advisory Committee have fulfilled several of their primary responsibilities, and their remaining duties are well-suited for integration into the broader scope of the Sustainability Advisory Committee; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Ramon does hereby:
1. Establish the Sustainability Advisory Committee and adopt its proposed structure and scope as outlined in the staff report dated November 12, 2025; and
2. Formally dissolve the following committees:
• Climate Action Plan Citizens Task Force
• Open Space Advisory Committee
• Transportation Advisory Committee
9.2 Packet Pg. 18
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of San Ramon held on November 12, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mark Armstrong, Mayor
ATTEST:
Joan Snashall, City Clerk
9.2 Packet Pg. 19
SAN RAMON
SUSTAINABILITY ADVISORY COMMITTEE
GUIDELINES AND BY-LAWS
Approved by the San Ramon City Council MM DD, YYYY
I: NAME
A. The name of this group shall be the Sustainability Advisory Committee (hereinafter referred to as "Committee").
II: HISTORY
A. The Committee was established by the City Council by Resolution No. 2025-XXX, dated Month YYY.
III: PURPOSE
A. The purpose of the Committee is to provide recommendations to the City Council on policies, plans, and programs that reduce greenhouse gas emissions, advance equitable and sustainable transportation, and expand and protect open space in San Ramon.
IV: CHARGE
A. The Committee's main objectives are to:
Based on City Council direction, and available City resources, provide guidance to City staff on existing and future environmental or sustainability topics.
1. Climate Action Plan (CAP) Guidance — Provide guidance, as needed, to City staff on implementation of workplan items and related climate-based programs for the adopted San Ramon CAP and subsequent updates to the adopted San Ramon CAP.
2. Transportation Review & Recommendations — Review and recommend actions on transportation complaints, comments, and suggested projects; and comment on issues involving regional transportation agencies such as MTC, Caltrans, LAVTA, BART, CCTA, and TVTC.
3. Plan and Policy Review — Review and provide recommendations on the General Plan circulation element, specific plans, local/state/federal transportation legislation, and countywide bicycle and regional transit plans.
4. Bicycle and Active Transportation Implementation — Provide recommendations on Bicycle Master Plan implementation with at least biennial reviews.
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Packet Pg. 20
Attachment: A: Sustainability Committee Bylaws (2025-112 : Creation of the Sustainability Advisory Committee)
5. Open Space Strategy & Funding — Advise on preservation, and maintenance; recommend partnerships with advocacy groups and land trusts; and participate in public outreach activities.
6. Community Engagement & Annual Work Program — Participate in community outreach and engagement and coordinate with staff to submit an annual summary of activities for Council review.
B. The Committee’s Annual Required work (actions the Committee must complete each year):
1. Community Events (minimum XX per year)
a. Trail Hike/Walk — In coordination with staff, host at least one public trail hike/walk to evaluate open space and active-transportation connections.
b. Park or Trail Cleanup — In coordination with staff, organize at least one community cleanup.
c. Street Smarts Bike Rodeos or other City bike activity – Volunteer at least one bike safety/ride event to promote active transportation.
2. Bicycle Master Plan Oversight — Complete biennial Bicycle Master Plan reviews.
3. Partnership Exploration — Produce an annual opportunities memo identifying partnership leads for sustainable activities and projects.
4. Annual Review — Prepare and submit the Committee’s annual review summarizing activities and event outcomes.
V: MEMBERSHIP
A. The Committee shall be the following seven (7) members.
Five (5) Residents at-large
Two (2) Alternate residents at-large
B. Consideration of Committee members may include:
• Technical experience in climate-related industries including, but not limited to:
o Air quality, Water quality, Construction/building trades, Economics and Infrastructure, Energy, Transit/Transportation
• Experience as a member of:
o An environmental climate non-profit entity, a San Ramon business, the San Ramon Chamber of Commerce
C. All Committee members must be at least 18 years of age.
9.2.a
Packet Pg. 21
Attachment: A: Sustainability Committee Bylaws (2025-112 : Creation of the Sustainability Advisory Committee)
D. Committee members are not required to participate or represent any specific organization, committee, commission, council, community group, industry group, and/or commercial group.
E. No Committee member may serve on more than one City Commission, Board, and/or Committee at any one time.
F. Term: After a standard recruitment process by the City Clerk, the City Council may appoint Committee members to serve a four (4) year term. Appointments shall be made by the City Council as follows:
• In even-numbered years, two (2) regular Committee members and one (1) alternate shall be appointed.
• In odd-numbered years, three (3) regular Committee members and one (1) alternate shall be appointed.
G. Persons appointed to the Committee shall continue to serve as members unless one of the following occurs:
• The member’s term on the Committee expires.
• The members voluntarily resign from the Committee.
• The member is absent from three (3) regular meetings within a calendar year (January – December). Three absences in a twelve-month period shall be considered a voluntary resignation.
• The member no longer maintains primary residency within the City of San Ramon city limits.
• The member is employed by the City.
F. In the event of a vacancy on the Committee, the person selected to fill the vacancy shall serve for the remainder of the unexpired term. If fewer than six months remain in the unexpired term, the City Council has the option of appointing a person to serve the remainder of the unexpired term or the unexpired term followed by a full term.
G. All seven seats and shall be appointed by the City Council.
H. Members wishing to resign from the Committee must provide a written resignation addressed to the City Clerk.
VI: COMMITTEE ORGANIZATION
A. The Committee shall elect a Chair and a Vice Chair from among its members following the annual appointment. Term of office is one year. The Chair shall not serve consecutive full year terms as Chair. Elections also shall be held to fill vacancies in these positions as they occur, or as soon thereafter as practical. a. Chair: Shall preside at all meetings of the Committee; decide on all points of order; appoint sub-committee membership; follow up on work of sub-committees; represent Committee to City Council and Commission; and encourage active participation of members.
9.2.a
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Attachment: A: Sustainability Committee Bylaws (2025-112 : Creation of the Sustainability Advisory Committee)
b. Vice-Chair: Shall preside at all meetings in the absence of the Chair.
B. A City staff liaison shall serve as secretary to the Committee. The City staff liaison to the Committee shall keep true and accurate records of all actions of the Committee.
VII: MEETINGS
A. Meetings will be held quarterly at a minimum. Additional meetings may be scheduled by a majority of the Committee, City staff, or the City Council, and must be posted in accordance with the timelines established by the Brown Act.
B. Meetings shall follow the Brown Act Laws for Open Public Meetings, Government Code Section 54950.5, and public input during a public forum shall be established and supported. Standard rules of parliamentary procedure will govern meetings.
C. A majority of voting members shall constitute a quorum for the purpose of action on any issue or agenda item.
VIII: POWERS OF COMMITTEE
A. Committee members may recommend, and the Committee may establish, subcommittees as deemed necessary and as part of an approved work plan.
Subcommittee members shall be appointed by the Committee Chair. Each subcommittee shall elect its own Chair from among its members. Subcommittees may be formed for a single task or established as ongoing standing subcommittees. Their sole purpose is to research, review, and develop recommendations to be presented to the full Committee.
B. Submit recommendations to City staff as approved by the majority of Committee members.
C. Written Correspondence or Verbal Communication: All written or verbal communication made on behalf of the Committee or any of its members to an outside agency, organization, or individual must have the prior consent of the Committee, City staff, and the City Council.
IX: AMENDMENTS
A. Changes to these By-Laws may be proposed by a majority vote of the Committee and are subject to ratification at the discretion of the City Council. The City Council also retains the authority to amend these By-Laws independently of Committee action.
9.2.a
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Attachment: A: Sustainability Committee Bylaws (2025-112 : Creation of the Sustainability Advisory Committee)