Mark Armstrong, Mayor
Marisol Rubio, Vice Mayor
Richard Adler, Councilmember
Robert Jweinat, Councilmember
Sridhar Verose, Councilmember
City of San Ramon
City Council
Agenda
San Ramon City Hall
Council Chamber
7000 Bollinger Canyon Road
September 8, 2026
6:30 PM
Regular Meeting
Agenda Questions: Contact the City Clerk (925) 973-2539 or email to [email protected].
Please refer to the end of the agenda to review options for participation in the meeting. This agenda is posted in accordance with Government Code Section 54954.2(a). Unless stated otherwise, every item on the agenda is exempt from CEQA Guidelines § 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code § 21065.
1. Call to Order/Roll Call
2. Pledge of Allegiance
3. Announcements
3.1. Changes and Additions to the Agenda
4. Public Comment
Members of the public are welcome to address the City Council during Public Comment on:
• Any item not on this agenda that is within the City Council authority. • Consent Calendar items, including requests to remove (pull) an item for separate discussion. If requesting to pull the item from the Consent Calendar, state the reason why you wish to pull the item(s). The decision to pull the item from the Consent Calendar is strictly at the discretion of the City Council. • Special Presentation items (Item 6 of the agenda).
• Requests for future agenda items.
Please direct all comments to the City Council, not to City staff or the public. Each speaker will have up to 3 minutes to speak. The time limit may be reduced if a large number of speakers are anticipated. Speaking time may not be transferred to another person. State law does not allow the City Council to take action on items that are not listed on the agenda.
5. Consent Calendar
The Consent Calendar includes routine items that are usually approved together with one vote. If you would like the City Council to consider a Consent Calendar item separately, you may request that the item be removed by:
• Speaking during Item 4 – Public Comment, or
City Council Meeting
September 8, 2026
• Emailing the City Clerk before the meeting.
The City Council will decide, in its sole discretion, whether to remove the item for separate discussion. The title of each resolution or ordinance will be read aloud, and such reading shall be deemed a waiver of the reading of the complete resolution or ordinance, unless a City Council member requests that the entire document be read aloud.
5.1. Minutes of the City Council Special Meeting - August 24, 2026 Recommendation: Approve Minutes
5.2. Minutes of the City Council Regular Meeting – August 25, 2026 Recommendation: Approve Minutes
5.3. Resolution No. 2026-114 - Authorizing the Reclassification of One Existing Plans Examiner Position in the Community Development Department to an Associate Engineer Position
Recommendation: Approve Resolution No. 2026-114
5.4. Resolution No. 2026-115 - Authorizing the Purchase of Two Ford E-Transit Vans, One Ford Utility Body Pickup Truck, Parts, and Vehicle Services from Rush Truck Centers in an Amount Not to Exceed $406,020; and Declaring Three Utility Trucks as Surplus and Authorizing Their Sale at Auction
Recommendation: Approve Resolution No. 2026-115
5.5. Resolution No. 2026-116 - Authorizing the Expenditure for the Purchase of One TYMCO 435 Regenerative Air Street Sweeper from TYMCO, Inc. in an Amount Not to Exceed $325,600; and Declaring One Elgin Fury Street Sweeper as Surplus and Authorizing Its Sale at Auction
Recommendation: Approve Resolution No. 2026-116
6. Special Presentations
6.1. Proclamation Declaring September 17 - 23, 2026 as Constitution Week. Presented to Heather Brillhart, Regent and Sue de Leeuw, Chair at National Society Daughters of the American Revolution
6.2. Discover San Ramon Event Innovator Competition Award Presentation
7. Deferred Consent Items
8. Unfinished Business
9. New Business
9.1. Resolution No. 2026-117 – Authorizing the Adoption of a Resolution Delegating Plan Administration and Fiduciary Responsibilities for the City of San Ramon’s 457(b) Deferred Compensation and Retirement Health Savings Programs and Approving the Charter of the City of San Ramon Defined Contribution and Retirement Health Savings Committee
City Council Meeting
September 8, 2026
Recommendation: Approve Resolution No. 2026-117
10. City Manager's and City Council Members' Comments / Matters Initiated
11. Adjournment
City Council Meeting
September 8, 2026
How to View or Participate in the Meeting
View the Meeting:
1. In person
2. Livestream on YouTube: www.sanramon.ca.gov/YouTube
3. Livestream on the City’s Website: https://sanramonca.portal.civicclerk.com
4. Livestream on Zoom: https://cityofsanramon.zoom.us/j/99065730313 Meeting ID: 990 6573 0313 Provide Public Comment:
1. In person, by submitting a request to speak card to the City Clerk.
2. By Zoom, using the “Raise Hand” feature to request to speak.
3. Dial in by phone 1(669) 900-6833, using *9 to “Raise Hand,” and *6 to unmute.
4. By email to [email protected], indicating “Public Comment” and the corresponding “Agenda Item #” in the subject line.
Written comments received up to two hours before the meeting will be provided to the City Council and posted online in advance of the meeting at https://sanramonca.portal.civicclerk.com under the meeting date.
Comments received after the cutoff will be provided to the Council the following day and posted online as noted above. Written comments will not be read aloud.
Technology Disruption:
If there is a disruption in technology that prevents remote participation, the meeting will be paused for up to one hour while the City works to restore service. If service cannot be restored, the City Council may adjourn or continue the meeting, following the City’s adopted Technology Disruption Policy.
Accommodations:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (925) 973-2539. Notification 48 hours prior to the meeting will enable the City to provide reasonable accommodations.
Attendee Conduct:
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting. Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability.
d. Respect all people that are present or watching.
At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting; c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.
While the City of San Ramon upholds the First Amendment rights of all participants, we do not accept or endorse offensive or hateful comments made during our meetings. We celebrate the diversity of our community and strive to maintain a welcoming and inclusive environment for all.
City Council Minutes
Item No. 5.1.
Minutes of the
City of San Ramon
City Council Special Meeting
August 24, 2026
1. Call to Order/Roll Call
The meeting was called to order at 6:00 p.m.
Present:
Mayor Armstrong
Vice Mayor Rubio
Councilmember Richard Adler
Councilmember Robert Jweinat
Councilmember Sridhar Verose
Also in attendance: City Manager Steven Spedowfski, City Attorney Martin Lysons, and City Clerk Joan Snashall.
2. Closed Session
2.1. Convene to Closed Session Pursuant to Government Code §54957.6 to meet with the City's Labor Negotiators, Megan O’Donoghue, Steven Spedowfski, Rick Bolanos, and Martin Lysons, for direction to City negotiators regarding a grievance brought by SEIU and the POA concerning retirement contributions.
Any settlement will also apply to retirement contributions to Unrepresented Miscellaneous Employees.
Mayor Armstrong opened public comment. Public comment was received from We The People. Mayor Armstrong closed public comment.
The City Council convened to closed session at 6:07 p.m.
The City Council returned from closed session at 6:20 p.m. and Vice Mayor Rubio made the following announcement: I wish to recuse myself as I wish to avoid the appearance of a conflict, as I am a delegate of SEUI 2015, which is a sister chapter of SEIU 1021, so I will not be participating in this item.
Vice Mayor Rubio left the meeting. The remaining four Councilmembers reconvened to closed session at 6:21 p.m.
City Council Special Meeting – August 24, 2026 2
2.2. Report on Closed Session
The City Council returned from closed session at 6:49 p.m.
The Mayor stated that the City Council met in closed session and gave direction to the City's negotiators regarding the grievance brought by the SEIU and POA. There is nothing more to report at this time.
3. Adjournment
The meeting was adjourned at 6:51 p.m.
Mark Armstrong, Mayor
Attest:
Joan Snashall, City Clerk
City Council Minutes
Item No. 5.2.
Minutes of the
City of San Ramon
City Council Regular Meeting
August 25, 2026
1. Call to Order/Roll Call
The meeting was called to order at 6:30 PM.
Present:
Mayor Mark Armstrong
Vice Mayor Marisol Rubio
Councilmember Richard Adler
Councilmember Robert Jweinat
Councilmember Sridhar Verose
Also in attendance: City Manager Steven Spedowfski, City Attorney Martin Lysons, and City Clerk Joan Snashall.
2. Pledge of Allegiance
The Pledge of Allegiance was led by Ishaan Athawale of Scout Troop 805.
3. Announcements
3.1. Changes and Additions to the Agenda
4. Public Comment
Public comment was received from We the People, Joyce Carr, Chirag Kathrani, and Adam Cleary.
5. Consent Calendar
Councilmember Verose's motion to approve the consent calendar items 5.1 -5.7 was seconded by Vice Mayor Rubio. The motion passed 5-0-0-0.
Result: Passed [ 5-0-0-0 ]
Mover: Councilmember Sridhar Verose
Seconder: Vice Mayor Marisol Rubio
Ayes: Mark Armstrong, Marisol Rubio, Richard Adler, Robert Jweinat, Sridhar Verose
Nays: None
Abstentions: None
City Council Regular Meeting – August 25, 2026 2
5.1. Minutes of the City Council Regular Meeting – August 11, 2026 Recommendation: Approve Minutes
5.2. Register of Demand as Presented by City Treasurer (Period Ending July 31, 2026) Recommendation: Accept Register of Demands
5.3. City of San Ramon Quarterly Investment Report (Period Ending June 30, 2026) Recommendation: Accept Quarterly Investment Report
5.4. Resolution No. 2026-110 - Authorizing the expenditure of $295,118 from the Vehicle Replacement Fund for the Purchase of Five Ford Police Interceptor Replacement Patrol Vehicles
Recommendation: Approve Resolution No. 2026-110
5.5. Resolution No. 2026-111 – Authorizing the Mayor to Execute Amendment No.1 to Agreement (C2021-054) with Meeder Public Funds, Formerly FHN Financial Main Street Advisor, LLC, for Investment Advisory Services, (1) Extending the Terms of the Original Agreement for One Additional Year, for an Amount Not-toExceed $30,000 and a Total Six-Year Amount Not-to-Exceed $180,000 AND (2) Ratifying All Work Completed between the Expiration of the Original Agreement and the Execution of Amendment No. 1
Recommendation: Approve Resolution No. 2026-111
5.6. Resolution No. 2026-112 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement (C2023-010) with Hinderliter De Llamas & Associates (HdL), (1) Extending the Terms of the Original Agreement for One Additional Year, Except for Audit and Tax Administration Services Related to Business License Fees, for an Amount Not-to-Exceed $33,000 and a Total Four-Year Amount Notto-Exceed $132,000, and (2) Ratifying All Work Completed between the Expiration of the Original Agreement and the Execution of Amendment No. 1 Recommendation: Approve Resolution No. 2026-112
5.7. Resolution No. 2026-113 - Approving Fiscal Year 2025/26 (FY26) Budget and Actual Adjustments
Recommendation: Approve Resolution No. 2026-113
6. Special Presentations
6.1. Proclamation Declaring August 31, 2026 as International Overdose Awareness Day. Presented to April Rovero, Executive Director National Coalition Against Prescription Drug Abuse.
City Council Regular Meeting – August 25, 2026 3
Public comment was received from We the People.
7. Deferred Consent Items
8. Unfinished Business
9. New Business
10. City Manager's and City Council Members' Comments / Matters Initiated Under Matters Initiated, Councilmember Jweinat requested staff research a broader strategy for increasing point of sale revenue and our economic footprint.
Public comment was received from We the People, and Greg Carr.
11. Adjournment
The meeting was adjourned at 7:28 p.m.
Mark Armstrong, Mayor
Attest:
Joan Snashall, City Clerk
City Council Staff Report
Item No. 5.3.
Date: September 8, 2026
To: San Ramon City Council
From: Lauren Barr, Department Director
Josh DeMello, Chief Building Official
Subject: Resolution No. 2026-114 - Authorizing the Reclassification of One Existing Plans Examiner Position in the Community Development Department to an Associate Engineer Position
Executive Summary:
The Building and Safety Services Division is requesting that City Council consider authorizing the reclassification of one vacant Plans Examiner position within the Building and Safety Services Division to an Associate Engineer position. The Building Division requires qualified personnel with strong structural engineering backgrounds to perform the technical review of structural plans submitted for building permits. The current Plans Examiner classification has not consistently attracted candidates with the level of structural engineering education, experience, and professional qualifications needed to fulfill the vacancy. The Associate Engineer classification requires possession of a Registered Professional Civil Engineer license, which will expand the City’s ability to recruit candidates with demonstrated structural engineering expertise and professional engineering experience. The proposed reclassification would better align the position’s classification with the technical expertise required to perform structural plan review. The reclassification will increase ongoing annual personnel costs by $13,636.47at the top of the pay range; however, existing appropriations are expected to be sufficient to absorb the cost during the remainder of the current fiscal year.
Recommendation:
Staff recommends that City Council receive the report and consider authorizing the reclassification of one vacant Plans Examiner position in the Building and Safety Services Division to an Associate Engineer position, in order to improve the City’s ability to recruit and retain qualified professional engineers capable of performing structural plan review.
Background:
The Building Division is responsible for reviewing building permit applications for
compliance with applicable building codes, including structural requirements. Structural plan review requires specialized technical knowledge and experience in structural engineering principles, building design, application of the California Building Code and related standards.
The City’s current Plans Examiner classification is intended to support the plan review function. However, the classification has not provided a sufficiently strong candidate pool of applicants with substantial structural engineering backgrounds. This creates a recruitment challenge when the City seeks candidates capable of independently reviewing complex structural plans and addressing structural design issues identified during the permit review process.
The proposed reclassification to Associate Engineer would provide the City with a classification more closely aligned with the technical qualifications needed for this function. The Associate Engineer classification requires possession of a Registered Professional Civil Engineer license. This professional licensure requirement establishes a higher level of demonstrated technical competency and provides the City with access to a candidate pool that includes licensed professional engineers with experience in structural design, engineering analysis, construction, and related technical disciplines.
The proposed reclassification is intended to strengthen the Building Division’s structural plan review capabilities while maintaining the existing authorized position count. Rather than adding a new position, the existing vacant Plans Examiner position would be reclassified to Associate Engineer for future recruitment.
The reclassification would also provide greater flexibility in recruiting candidates whose professional backgrounds and qualifications are better suited to the City’s current structural plan review needs.
Fiscal Impact:
Approval of the reclassification of one Plans Examiner position to an Associate Engineer position will increase annual personnel costs within the Community Development Department by approximately $13,636.47, including salary and benefits, at the top of the pay range.
Because the position is expected to be filled later in the current fiscal year, existing personnel appropriations are sufficient to absorb the increased cost for the remainder of the current fiscal year. No additional appropriation is anticipated to be necessary for the current fiscal year.
The full ongoing annual cost of the reclassified position will be incorporated into future budget cycles.
Alternative Option(s):
If the City Council prefers an alternative to approving the proposed reclassification, the following options can be considered:
1. Retain the Existing Plans Examiner Classification
The City Council may elect to retain the existing Plans Examiner classification. This option would avoid the additional annual personnel cost but would continue the current recruitment challenge of attracting candidates with strong structural engineering backgrounds and may limit the Building Division’s ability to recruit candidates qualified to perform complex structural plan reviews.
2. Direct Staff to Explore Alternative Recruitment Strategies The City Council may direct staff to explore alternative recruitment strategies within the existing Plans Examiner classification. This option would avoid reclassification costs but may require additional recruitment efforts and may not address the underlying limitation of the current classification in attracting licensed professional engineers with strong structural backgrounds.
Next Steps:
If the City Council approves the proposed reclassification, Human Resources will process the reclassification of the existing Plans Examiner position to Associate Engineer. The Community Development Department and Human Resources will coordinate the recruitment process for the reclassified position, with the Building Division seeking candidates who possess professional engineering credentials and strong structural plan review experience. Upon approval, the revised position will be incorporated into the City’s Position Control and applicable personnel budget.
Attachment(s):
A. Resolution No. 2026 -114
B. Building Plans Examiner - Class Specification Description C. Associate Engineer - Class Specification Description D. Approved Salary Ranges
ATTACHMENT A
RESOLUTION NO. 2026-114
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
AUTHORIZING THE RECLASSIFICATION OF ONE EXISTING PLANS EXAMINER
POSITION IN THE COMMUNITY DEVELOPMENT DEPARTMENT TO AN ASSOCIATE
ENGINEER POSTION
WHEREAS, the Building Division requires qualified personnel with specialized technical knowledge and experience to perform structural plan review and related building permit review functions; and
WHEREAS, the existing Plans Examiner classification has not consistently attracted candidates with the structural engineering backgrounds necessary to meet the Building Division’s current operational needs; and
WHEREAS, the Associate Engineer classification requires possession of a Registered Professional Civil Engineer license and provides access to a candidate pool with professional engineering qualifications and experience relevant to structural plan review; and
WHEREAS, the proposed action would reclassify one existing Plans Examiner position to Associate Engineer and would not increase the City’s authorized number of positions; and
WHEREAS, the reclassification is estimated to increase annual personnel costs by approximately $13,636.47 at top of range, including salary and benefits; and WHEREAS, the City Council has determined that reclassifying the existing position will better align the position’s required qualifications with the technical needs of the Building Division;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon hereby authorizes the reclassification of one existing Plans Examiner position within the Community Development Department to an Associate Engineer position.
BE IT FURTHER RESOLVED, that the City Manager, or designee, is authorized to take all actions necessary to implement the position reclassification, including updating Position Control and coordinating with Human Resources regarding recruitment and classification.
BE IT FURTHER RESOLVED, that the associated increase in annual personnel costs, estimated at $13,636.47 at top of range, shall be incorporated into the Community Development Department’s personnel budget and future budget development processes, subject to available appropriations and applicable City budget procedures.
Resolution No. 2026-114
PASSED, APPROVED, AND ADOPTED, at the meeting of September 8, 2026, by the following votes:
AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________________
Mark Armstrong, Mayor
ATTEST:
_______________________________
Joan Snashall, City Clerk
ATTACHMENT B
ATTACHMENT C
City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on June 23, 2026
Job Classification Job Class
Code
Group
Code
Work
Week
Effective
Date
Hourly
Minimum
Hourly
Maximum
Monthly
Minimum
Monthly
Maximum
Annual
Minimum
Annual
Maximum
ELECTED OFFICIALS
CITY COUNCIL (Ordinance No. 365) E100 100 N/A 12/01/2024 MAYOR (Ordinance No. 365) E105 100 N/A 12/01/2024
APPOINTED EMPLOYEES
CITY ATTORNEY1 (Reso 2025-114) A100 200 N/A 09/25/2025
CITY MANAGER1 (Reso 2026-002) A105 200 N/A 07/13/2026
UNREPRESENTED MISCELLANEOUS EMPLOYEES
ACCOUNTANT U210 600 37.5 07/01/2026 $ 52.7637 $ 65.9547 $ 8,574.11 $ 10,717.63 $ 102,889.28 $ 128,611.60 ADMINISTRATIVE ANALYST U150 600 37.5 07/01/2026 $ 55.2547 $ 73.6546 $ 8,978.88 $ 11,968.88 $ 107,746.60 $ 143,626.60 ADMINISTRATIVE COORDINATOR U130 600 37.5 07/01/2026 $ 46.4263 $ 58.0347 $ 7,544.27 $ 9,430.63 $ 90,531.22 $ 113,167.60 ASSISTANT CITY ATTORNEY1 U316 600 37.5 07/01/2026 $ 87.0887 $ 116.1180 $ 14,151.91 $ 18,869.18 $ 169,822.90 $ 226,430.10 ASSISTANT CITY MANAGER1 U190 600 37.5 07/01/2026 $ 121.8978 $ 162.4895 $ 19,808.40 $ 26,404.54 $ 237,700.84 $ 316,854.46 ASSISTANT ENGINEER U515 600 37.5 07/01/2026 $ 59.2698 $ 74.0807 $ 9,631.35 $ 12,038.11 $ 115,576.24 $ 144,457.30 ASSISTANT PLANNER U720 600 37.5 07/01/2026 $ 55.9464 $ 69.9307 $ 9,091.29 $ 11,363.73 $ 109,095.48 $ 136,364.80 ASSOCIATE ENGINEER U516 600 37.5 07/01/2026 $ 65.9790 $ 82.4736 $ 10,721.60 $ 13,401.96 $ 128,659.18 $ 160,823.52 ASSOCIATE PLANNER U721 600 37.5 07/01/2026 $ 62.3053 $ 77.8750 $ 10,124.62 $ 12,654.70 $ 121,495.40 $ 151,856.38 CHIEF BUILDING OFFICIAL1 U195 600 37.5 07/01/2026 $ 80.5383 $ 107.3574 $ 13,087.47 $ 17,445.59 $ 157,049.62 $ 209,347.06 CITY CLERK 1 U225 600 37.5 07/01/2026 $ 74.3454 $ 98.8794 $ 12,081.14 $ 16,067.91 $ 144,973.66 $ 192,814.96 CITY/DISTRICT ENGINEER 1 U200 600 37.5 07/01/2026 $ 87.3059 $ 116.3786 $ 14,187.20 $ 18,911.53 $ 170,246.44 $ 226,938.40 DEPARTMENT DIRECTOR 1 D100 300 37.5 07/01/2026 $ 110.8162 $ 147.7178 $ 18,007.64 $ 24,004.15 $ 216,091.72 $ 288,049.84 DEPUTY CITY ATTORNEY U315 600 37.5 07/01/2026 $ 79.1712 $ 105.5620 $ 12,865.32 $ 17,153.83 $ 154,383.84 $ 205,845.90 DEPUTY CITY CLERK U220 600 37.5 07/01/2026 $ 50.6189 $ 67.4750 $ 8,225.58 $ 10,964.70 $ 98,706.92 $ 131,576.38 DEPUTY CITY MANAGER 1 U185 600 37.5 07/01/2026 $ 91.8209 $ 122.3973 $ 14,920.90 $ 19,889.57 $ 179,050.82 $ 238,674.80 DIVISION MANAGER 1 U180 600 37.5 07/01/2026 $ 78.3962 $ 104.5019 $ 12,739.39 $ 16,981.55 $ 152,872.72 $ 203,778.64 ENGINEERING SPECIALIST U510 600 37.5 07/01/2026 $ 51.3399 $ 64.5436 $ 8,342.73 $ 10,488.34 $ 100,112.74 $ 125,860.02 EXECUTIVE ASSISTANT U140 600 37.5 07/01/2026 $ 51.3238 $ 64.1521 $ 8,340.13 $ 10,424.72 $ 100,081.54 $ 125,096.66 INSPECTOR U610 600 37.5 07/01/2026 $ 57.0382 $ 71.2845 $ 9,268.72 $ 11,583.74 $ 111,224.62 $ 139,004.84 IT NETWORK ANALYST U420 600 37.5 07/01/2026 $ 60.4615 $ 80.6235 $ 9,824.99 $ 13,101.31 $ 117,899.86 $ 157,215.76 IT SPECIALIST U415 600 37.5 07/01/2026 $ 51.4091 $ 64.2612 $ 8,353.97 $ 10,442.45 $ 100,247.68 $ 125,309.34 IT TECHNICIAN U410 600 37.5 07/01/2026 $ 42.8444 $ 53.5488 $ 6,962.22 $ 8,701.68 $ 83,546.58 $ 104,420.16 MAINTENANCE SUPERVISOR U980 600 37.5 07/01/2026 $ 61.5081 $ 76.8789 $ 9,995.07 $ 12,492.83 $ 119,940.86 $ 149,913.92 OFFICE SPECIALIST U120 600 37.5 07/01/2026 $ 39.5615 $ 49.4538 $ 6,428.74 $ 8,036.25 $ 77,144.86 $ 96,435.04 OFFICE TECHNICIAN I U110 600 37.5 07/01/2026 $ 29.7121 $ 37.1338 $ 4,828.22 $ 6,034.25 $ 57,938.66 $ 72,411.04 $30,519.39
$319,752.16
$366,232.62
$1,085.94
$1,185.94
$13,031.28
$14,231.28
$26,646.01
1 Eligible for Management Incentive Pay
ATTACHMENT D
City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on June 23, 2026
Job Classification Job Class
Code
Group
Code
Work
Week
Effective
Date
Hourly
Minimum
Hourly
Maximum
Monthly
Minimum
Monthly
Maximum
Annual
Minimum
Annual
Maximum
UNREPRESENTED MISCELLANEOUS EMPLOYEES (Continued)
OFFICE TECHNICIAN II U111 600 37.5 07/01/2026 $ 32.9406 $ 41.1802 $ 5,352.86 $ 6,691.79 $ 64,234.30 $ 80,301.52 PARALEGAL U310 600 37.5 07/01/2026 $ 48.7050 $ 60.8834 $ 7,914.57 $ 9,893.56 $ 94,974.88 $ 118,722.76 PLANNING SPECIALIST U710 600 37.5 07/01/2026 $ 39.5531 $ 49.4433 $ 6,427.37 $ 8,034.54 $ 77,128.48 $ 96,414.50 PLANS EXAMINER U715 600 37.5 07/01/2026 $ 60.6607 $ 75.8213 $ 9,857.36 $ 12,320.97 $ 118,288.30 $ 147,851.60 POLICE RECORDS SUPERVISOR U815 600 37.5 07/01/2026 $ 57.3255 $ 71.6526 $ 9,315.39 $ 11,643.56 $ 111,784.66 $ 139,722.70 POLICE SERVICES TECHNICIAN I U810 600 37.5 07/01/2026 $ 35.6559 $ 44.5546 $ 5,794.08 $ 7,240.13 $ 69,528.94 $ 86,881.60 POLICE SERVICES TECHNICIAN II U811 600 37.5 07/01/2026 $ 39.7764 $ 49.7224 $ 6,463.67 $ 8,079.89 $ 77,563.98 $ 96,958.68 PROGRAM MANAGER1 U170 600 37.5 07/01/2026 $ 65.6474 $ 87.5301 $ 10,667.71 $ 14,223.65 $ 128,012.56 $ 170,683.76 RECREATION COORDINATOR U915 600 37.5 07/01/2026 $ 46.4263 $ 58.0347 $ 7,544.27 $ 9,430.63 $ 90,531.22 $ 113,167.60 RECREATION SUPERVISOR U920 600 37.5 07/01/2026 $ 59.3127 $ 74.1344 $ 9,638.31 $ 12,046.84 $ 115,659.70 $ 144,562.08 RECREATION TECHNICIAN U910 600 37.5 07/01/2026 $ 35.2047 $ 43.9973 $ 5,720.76 $ 7,149.57 $ 68,649.10 $ 85,794.80 SENIOR ADMINISTRATIVE ANALYST U160 600 37.5 07/01/2026 $ 64.8229 $ 81.0173 $ 10,533.73 $ 13,165.32 $ 126,404.72 $ 157,983.80 SENIOR CIVIL ENGINEER U520 600 37.5 07/01/2026 $ 79.4538 $ 99.3173 $ 12,911.25 $ 16,139.07 $ 154,935.04 $ 193,668.80 SENIOR INSPECTOR U615 600 37.5 07/01/2026 $ 63.5164 $ 79.3839 $ 10,321.42 $ 12,899.88 $ 123,856.98 $ 154,798.54 SENIOR PLANNER U725 600 37.5 07/01/2026 $ 64.4743 $ 85.9659 $ 10,477.07 $ 13,969.45 $ 125,724.82 $ 167,633.44 SUPERVISING INSPECTOR U620 600 37.5 07/01/2026 $ 66.2579 $ 88.3529 $ 10,766.90 $ 14,357.35 $ 129,202.84 $ 172,288.22
UNREPRESENTED SWORN MANAGEMENT EMPLOYEES
POLICE CAPTAIN U825 610 40.0 07/13/2026 $ 120.2623 $ 146.1796 $ 20,845.46 $ 25,337.80 $ 250,145.48 $ 304,053.62 POLICE CHIEF D105 300 40.0 07/13/2026 $ 132.2885 $ 160.7976 $ 22,930.01 $ 27,871.59 $ 275,160.08 $ 334,459.06 POLICE LIEUTENANT U820 610 40.0 07/13/2026 Step 1 $ 111.8719 Step 1 $ 19,391.13 Step 1 $ 232,693.50 Step 2 $ 117.4655 Step 2 $ 20,360.69 Step 2 $ 244,328.24 Step 3 $ 123.3388 Step 3 $ 21,378.72 Step 3 $ 256,544.60 Step 4 $ 129.5057 Step 4 $ 22,447.66 Step 4 $ 269,371.96 Step 5 $ 135.9810 Step 5 $ 23,570.04 Step 5 $ 282,840.48 1 Eligible for Management Incentive Pay
City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on June 23, 2026
Job Classification Job Class
Code
Group
Code
Work
Week
Effective
Date
Hourly
Minimum
Hourly
Maximum
Monthly
Minimum
Monthly
Maximum
Annual
Minimum
Annual
Maximum
SEIU LOCAL 1021
ELECTRICIAN I M200 500 37.5 07/01/2026 $ 42.4776 $ 53.0968 $ 6,902.61 $ 8,628.23 $ 82,831.32 $ 103,538.76 ELECTRICIAN II M201 500 37.5 07/01/2026 $ 46.7253 $ 58.4065 $ 7,592.87 $ 9,491.06 $ 91,114.40 $ 113,892.74 MAINTENANCE ASSISTANT M105 500 37.5 07/01/2026 $ 31.2621 $ 39.0705 $ 5,080.10 $ 6,348.96 $ 60,961.16 $ 76,187.54 MAINTENANCE COORDINATOR M120 500 37.5 07/01/2026 $ 48.6185 $ 60.7752 $ 7,900.51 $ 9,875.97 $ 94,806.14 $ 118,511.64 MAINTENANCE TECHNICIAN I M110 500 37.5 07/01/2026 $ 34.9980 $ 43.7518 $ 5,687.18 $ 7,109.68 $ 68,246.10 $ 85,316.14 MAINTENANCE TECHNICIAN II M111 500 37.5 07/01/2026 $ 39.0778 $ 48.8378 $ 6,350.15 $ 7,936.15 $ 76,201.84 $ 95,233.84 MAINTENANCE SPECIALIST M115 500 37.5 07/01/2026 $ 43.6057 $ 54.5003 $ 7,085.93 $ 8,856.29 $ 85,031.18 $ 106,275.52 Job Classification Job Class
Code
Group
Code
Work
Week
Effective
Date
Hourly
Minimum
Hourly
Maximum
Monthly
Minimum
Monthly
Maximum
Annual
Minimum
Annual
Maximum
SAN RAMON POLICE OFFICERS ASSOCIATION Hourly Rate Monthly Rate Annual Rate POLICE OFFICER P105 400 40.0 07/13/2026 Step 1 $ 67.2164 Step 1 $ 11,650.84 Step 1 $ 139,810.06 Step 2 $ 70.5772 Step 2 $ 12,233.39 Step 2 $ 146,800.68 Step 3 $ 74.1061 Step 3 $ 12,845.06 Step 3 $ 154,140.74 Step 4 $ 77.8114 Step 4 $ 13,487.31 Step 4 $ 161,847.66 Step 5 $ 81.7019 Step 5 $ 14,161.66 Step 5 $ 169,939.90 POLICE CORPORAL P110 400 40.0 07/13/2026 Step 1 $ 73.9380 Step 1 $ 12,815.92 Step 1 $ 153,791.04 Step 2 $ 77.6349 Step 2 $ 13,456.71 Step 2 $ 161,480.54 Step 3 $ 81.5167 Step 3 $ 14,129.55 Step 3 $ 169,554.58 Step 4 $ 85.5925 Step 4 $ 14,836.03 Step 4 $ 178,032.40 Step 5 $ 89.8721 Step 5 $ 15,577.84 Step 5 $ 186,934.02 POLICE SERGEANT P115 400 40.0 07/13/2026 Step 1 $ 81.3318 Step 1 $ 14,097.50 Step 1 $ 169,170.04 Step 2 $ 85.3984 Step 2 $ 14,802.36 Step 2 $ 177,628.36 Step 3 $ 89.6683 Step 3 $ 15,542.50 Step 3 $ 186,509.96 Step 4 $ 94.1517 Step 4 $ 16,319.62 Step 4 $ 195,835.38 Step 5 $ 98.8593 Step 5 $ 17,135.60 Step 5 $ 205,627.24 1 Eligible for Management Incentive Pay
City of San Ramon
Salary Range Schedule by Classification
Last Update Approved by City Council on June 23, 2026
Job Classification Job Class
Code
Group
Code
Work
Week
Effective
Date
Hourly
Minimum
Hourly
Maximum
MISCELLANEOUS TEMPORARY CLASSIFICATIONS
ACTIVITY MANAGER X316 700 Varies 01/01/2026 $ 22.0000 $ 26.4000 ASSIST ACTIVITY MANAGER X315 700 Varies 01/01/2026 $ 19.8000 $ 23.7600 ASSISTANT POOL MANAGER X355 700 Varies 01/01/2026 $ 20.7000 $ 24.8400 BUILDING ATTENDANT I X320 700 Varies 01/01/2026 $ 18.9000 $ 22.6800 BUILDING ATTENDANT II X321 700 Varies 01/01/2026 $ 21.0000 $ 25.2000 CASHIER X330 700 Varies 01/01/2026 $ 16.9000 $ 20.2800
INTERN X150 700 Varies 01/01/2026 $ 16.9000 $ 16.9000
LIFEGUARD I X335 700 Varies 01/01/2026 $ 17.5000 $ 21.0000 LIFEGUARD II X336 700 Varies 01/01/2026 $ 19.2500 $ 23.1000 NUTRITION PROGRAM ASSIST X325 700 Varies 01/01/2026 $ 19.8000 $ 23.7600 OFFICE ASSISTANT X331 700 Varies 01/01/2026 $ 21.0000 $ 25.2000 POLICE OFFICER TRAINEE X100 700 Varies 01/13/2026 $ 55.0000 $ 55.0000 POOL MANAGER X356 700 Varies 01/01/2026 $ 23.0000 $ 27.6000 PROGRAM SPECIALIST X360 700 Varies 01/01/2026 $ 24.5000 $ 29.4000 RECREATION LEADER I X310 700 Varies 01/01/2026 $ 16.9000 $ 20.2800 RECREATION LEADER II X311 700 Varies 01/01/2026 $ 18.5900 $ 22.3100 SEASONAL MAINTENANCE WORKER X200 700 Varies 01/01/2026 $ 16.9000 $ 20.3400 SENIOR LIFEGUARD X340 700 Varies 01/01/2026 $ 19.5500 $ 23.4600 SWIM INSTRUCTOR X345 700 Varies 01/01/2026 $ 19.2500 $ 23.1000 1 Eligible for Management Incentive Pay
City Council Staff Report
Item No. 5.4.
Date: September 8, 2026
To: San Ramon City Council
From: Brian Bornstein, Department Director
Thomas Anderson, Program Manager
Subject: Resolution No. 2026-115 - Authorizing the Purchase of Two Ford E-Transit Vans, One Ford Utility Body Pickup Truck, Parts, and Vehicle Services from Rush Truck Centers in an Amount Not to Exceed $406,020; and Declaring Three Utility Trucks as Surplus and Authorizing Their Sale at Auction Executive Summary:
The FY 2026/27 Public Works Operating Budget includes funding for two Ford E-Transit vans, one Ford utility body pickup truck, parts, and vehicle services. Staff recommends purchasing these vehicles from Rush Truck Centers utilizing the contract pricing from the Purchasing Cooperative Agreement between Sourcewell and Rush Truck Centers. Staff also recommends declaring three utility trucks (Vehicles #74, #84 and #86) as surplus for sale at auction.
Recommendation:
The City Council’s role is to consider approval of this Resolution, authorizing the expenditure for the purchase of two Ford E-Transit vans, one Ford utility body pickup truck, parts, and vehicle services from Rush Truck Centers, in an amount not to exceed $406,020; and declaring three utility trucks as surplus and authorizing their sale at auction.
Background:
During the FY 2026/27 annual budget development process, the Public Works Department identified the need to replace three utility work trucks (Vehicles #74, #84, and #86) based on their age, mileage, and mechanical condition in accordance with the City’s Vehicle/Equipment Replacement Policy.
Through the adoption of the City's FY 2026/27 Operating Budget, funds have been appropriated for the purchase of these vehicles, as well as for related parts and vehicle services. Staff requests that these vehicles be purchased from Rush Truck Centers. The Public Works Department also has ongoing needs for parts and vehicle services, which
Rush Truck Centers has demonstrated the ability to provide.
On January 16, 2024, Rush Truck Centers was awarded Sourcewell Contract No. 032824- RTG, effective through July 9, 2028, with the option for three additional one-year extensions. Purchasing Cooperative Agreements, such as Sourcewell, streamline government procurement by offering centralized access to hundreds of competitively solicited and publicly awarded Master Agreements at favorable pricing. Rush Truck Center’s Sourcewell contract gives access to the following types of goods and services:
• Heavy-duty trucks — Class 7 and 8
• Medium-duty trucks — Class 3-6
• Municipal vehicles
• Fleet vehicles
• Electric commercial vehicles
• Work trucks and vans
• Upfitting and body installation (refuse, crane, towing) • Commercial vehicle parts
• Vehicle service and repairs
• Maintenance plans
• Online parts ordering and service management
As part of staff’s efforts to continue to lower the City’s overall carbon footprint and maintain compliance with the California Air Resource Board (CARB) Advanced Clean Fleets (ACF) Act, staff identified opportunities to replace two traditional internal combustion engine (ICE) utility work trucks with battery-powered electric vehicles (EVs). Public Services field staff will use the Ford E-Transit Vans and the Ford utility body pickup truck for various maintenance activities. All three vehicles will be equipped with emergency and safety lighting to support safe maintenance operations.
Fiscal Impact:
The proposed expenditures are as follows:
Vehicles to be Replaced Proposed Vehicle
Purchase/ Purpose
Estimated Cost
Vehicle #74 – Utility work truck Ford E-Transit EV $108,260 Vehicle #84 – Utility work truck Ford E-Transit EV $108,260 Vehicle #86 – Utility work truck Ford F-250 utility body truck $149,500 Ongoing parts and services $40,000
Total Estimated Expenditure $406,020
The estimated cost of the vehicle purchases includes all required emergency and safety
upfitting, as well as applicable taxes, registration, and fees. Staff is requesting authorization of up to $366,020 for the three replacement vehicles, funded through Fund 602 (Vehicle Equipment Replacement Fund), and $40,000 for ongoing parts and vehicle services, funded through the General Fund, for a total cost of $406,020. Sufficient funding for these purchases is available in the adopted FY 2026-27 budget.
The current asset has reached the end of its useful life but retains residual value. Staff recommend that Council authorize the current sweeper be designated as surplus and sold at auction. All proceeds from the sale of existing equipment will be deposited into the Vehicle Equipment Replacement Fund (Fund 602).
Alternative Option(s):
1. Continue Utilizing the Existing Vehicles
The City may continue operating the existing utility work trucks rather than replacing them at this time. This option would avoid immediate purchase costs; however, the vehicles would continue to age and may require increased maintenance and repairs, which could negatively impact the Public Works maintenance budget and result in additional vehicle downtime.
2. Direct Staff to Explore Vehicle Rental Options
The City Council may direct staff to explore renting comparable vehicles to support Public Works operations. This option may provide short-term operational flexibility, but rental availability, vehicle configuration, and upfitting may not fully meet the City’s maintenance needs, and ongoing rental costs could negatively impact the operating and maintenance budget.
3. Delay the Purchase to a Future Fiscal Year
The City Council may choose to defer the vehicle replacements to a future budget cycle.
This option would delay the current expenditure but may increase long-term costs due to inflation, continued maintenance needs, and the potential for reduced reliability of the existing fleet.
Next Steps:
Staff will open a purchase order with Rush Truck Center for the purchase of the new vehicles, and arrange for the sale of Vehicles #74, #84, and #86 at auction.
Attachment(s):
A. Resolution 2026-115
ATTACHMENT A
RESOLUTION NO. 2026-115
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
AUTHORIZING THE EXPENDITURE FOR THE PURCHASE OF TWO FORD E-TRANSIT
VANS, ONE FORD UTILITY BODY PICKUP TRUCK, PARTS, AND VEHICLE SERVICES FROM RUSH TRUCK CENTERS IN AN AMOUNT NOT TO EXCEED $406,020; AND
DECLARING THREE UTILITY TRUCKS AS SURPLUS AND AUTHORIZING THEIR SALE AT
AUCTION
WHEREAS, the Public Works Department identified the need to replace three aging utility body pickup trucks (Vehicles #73, #84 and #86) based on their age, hours of operation, and mechanical condition in accordance with the City’s Vehicle/Equipment Replacement Policy; and
WHEREAS, Rush Truck Centers was awarded Sourcewell Contract No. 032824-RTG, effective through July 9, 2028; and
WHEREAS, Purchasing Cooperative Agreements, such as Sourcewell, streamline government procurement by offering centralized access to hundreds of competitively solicited and publicly awarded Master Agreements at favorable pricing; and WHEREAS, through the adoption of the City's FY 2026/27 Operating Budget, funds have been appropriated for the purchase of these vehicles, as well as for related parts and vehicle services; and
WHEREAS, all proceeds from the sale of existing vehicles will be deposited into the Vehicle Replacement Fund.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorizing the expenditure for the purchase of two Ford E-Transit vans, one Ford utility body pickup truck, parts, and vehicle services from Rush Truck Centers in an amount not to exceed $406,020; and declaring three utility trucks as surplus and authorizing their sale at auction.
PASSED, APPROVED, AND ADOPTED, at the meeting of September 8, 2026, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
Resolution No. 2026-115
________________________________
Mark Armstrong, Mayor
ATTEST:
Joan Snashall, City Clerk
City Council Staff Report
Item No. 5.5.
Date: September 8, 2026
To: San Ramon City Council
From: Brian Bornstein, Department Director
Thomas Anderson, Program Manager
Subject: Resolution No. 2026-116 - Authorizing the Expenditure for the Purchase of One TYMCO 435 Regenerative Air Street Sweeper from TYMCO, Inc. in an Amount Not to Exceed $325,600; and Declaring One Elgin Fury Street Sweeper as Surplus and Authorizing Its Sale at Auction
Executive Summary:
The FY 2026/27 Public Works Operating Budget includes funding for one TYMCO 435 regenerative air street sweeper ("the Sweeper"). Staff recommends purchasing the Sweeper from The Young Manufacturing Co. (TYMCO, Inc.) utilizing contract pricing available through the Purchasing Cooperative Agreement between Sourcewell and TYMCO, Inc. The department's existing street sweeper is aging and increasingly costly to maintain, requiring frequent repairs and downtime that reduce its reliability for critical operations.
Staff further recommends declaring the current, aging street sweeper as surplus and authorizing its sale at auction.
Recommendation:
The City Council’s role is to consider authorizing this Resolution, for the purchase of one TYMCO 435 regenerative air street sweeper from TYMCO, Inc. in an amount not to exceed $325,600; and declaring one Elgin Fury street sweeper as surplus and authorizing its sale at auction.
Background:
During the FY 2026/27 annual budget development process, the Public Works Department identified the need to replace one aging street sweeper (Vehicle #73) based on its age, hours of operation, and mechanical condition in accordance with the City’s Vehicle/Equipment Replacement Policy. The new Sweeper will support the department's routine street sweeping services as well as emergency response needs, including severe weather events and emergency callouts. Having a reliable, up-to-date unit ensures the department can maintain consistent service levels while remaining prepared to respond
quickly when conditions demand it.
Through the adoption of the City’s FY 2026/27 Operating Budget, funds have been appropriated for the purchase of one new Sweeper. It is being requested that the Sweeper be purchased from TYMCO, Inc. to fulfill the replacement requirement for Vehicle #73.
TYMCO, Inc was awarded Sourcewell Contract No. 062425-TYM, effective through October 27, 2029. Purchasing Cooperative Agreements, such as Sourcewell, streamline government procurement by offering centralized access to hundreds of competitively solicited and publicly awarded Master Agreements at favorable pricing. This Sourcewell contract gives access to the following types of goods and services:
• Regenerative air sweepers
• Street sweepers / road sweepers
• Dustless sweepers
• Industrial sweepers
• Stormwater catch basin cleaners
• Commercial vehicle parts
• Vehicle service and repairs
• Maintenance plans
Fiscal Impact:
The proposed expenditure is as follows:
Vehicle to be Replaced Proposed Vehicle Purchase Estimated Cost Vehicle #73 – Elgin Fury street
sweeper
TYMCO 435 regenerative air
street sweeper
$325,600
Total Estimated Expenditure $325,600
The estimated cost of the purchase includes all required emergency and safety upfitting, as well as applicable taxes, registration, and fees, for a total cost of $325,600. This purchase has funds already appropriated for it in Fund 602 (Vehicle Equipment Replacement Fund) of the adopted FY 2026/27 budget.
The current asset has reached the end of its useful life but retains residual value. Staff recommend that Council authorize the current sweeper be designated as surplus and sold at auction. All proceeds from the sale of existing equipment will be deposited into the Vehicle Equipment Replacement Fund (Fund 602).
Alternative Option(s):
1. Do not approve the purchase.
The City Council could choose not to approve the purchase of the new sweeper at this time.
Under this option, the department would continue to operate the current, aging street sweeper, which would likely result in increased repair and maintenance costs, more frequent unscheduled downtime, and a heightened risk of mechanical failure — particularly during storm events or emergency callouts when the equipment is needed most.
2. Approve the purchase but delay the sale of the surplus unit.
The Council could approve the purchase of the new TYMCO 435 while directing staff to retain the current sweeper temporarily — for example, as a backup unit — rather than declaring it surplus and selling it at auction immediately. This option would provide a redundant unit during the transition period but would also require the department to continue funding maintenance, storage, and insurance for the older equipment, offsetting some of the cost savings associated with retiring it.
3. Direct staff to solicit additional pricing or explore other purchasing options.
Rather than proceeding under the Sourcewell cooperative purchasing agreement, the Council could direct staff to solicit competitive bids or explore other vendors or financing options.
Next Steps:
Staff will open a purchase order with TYMCO, Inc. for the purchase of the new Sweeper and arrange for the sale of the Elgin Fury street sweeper at auction.
Attachment(s):
A. Resolution 2026-116
ATTACHMENT A
RESOLUTION NO. 2026-116
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE EXPENDITURE FOR THE PURCHASE OF ONE TYMCO 435 REGENERATIVE AIR STREET SWEEPER FROM TYMCO, INC. IN AN AMOUNT NOT TO EXCEED $325,600 AND DECLARING ONE ELGIN FURY STREET SWEEPER AS SURPLUS
AND AUTHORIZING ITS SALE AT AUCTION
WHEREAS, the Public Works Department identified the need to replace one aging street sweeper (Vehicle #73) based on its age, hours of operation, and mechanical condition in accordance with the City’s Vehicle/Equipment Replacement Policy; and WHEREAS, The Young Manufacturing Co. (TYMCO, Inc.) was awarded Sourcewell Contract No. 062425-TYM, effective through October 27, 2029; and WHEREAS, Purchasing Cooperative Agreements, such as Sourcewell, streamline government procurement by offering centralized access to hundreds of competitively solicited and publicly awarded Master Agreements at favorable pricing; and WHEREAS, through the adoption of the City’s FY 2026/27 Operating Budget, funds have been appropriated for the purchase of one new sweeper; and WHEREAS, the new sweeper will support the department's routine street sweeping services as well as emergency response needs, including severe weather events and emergency callouts; and
WHEREAS, all proceeds from the sale of existing equipment will be deposited into the Vehicle Replacement Fund.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the expenditure for the purchase of one TYMCO 435 regenerative air street sweeper from TYMCO, Inc. in an amount not to exceed $325,600; and declaring one Elgin Fury street sweeper as surplus and authorizing its sale at auction.
PASSED, APPROVED, AND ADOPTED, at the meeting of September 8, 2026, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
Resolution No. 2026-116
________________________________
Mark Armstrong, Mayor
ATTEST:
Joan Snashall, City Clerk
City Council Staff Report
Item No. 9.1.
Date: September 8, 2026
To: San Ramon City Council
From: Steven Spedowfski, City Manager
Scott Koll, Assistant City Manager
Subject: Resolution No. 2026-117 – Authorizing the Adoption of a Resolution Delegating Plan Administration and Fiduciary Responsibilities for the City of San Ramon’s 457(b) Deferred Compensation and Retirement Health Savings Programs and Approving the Charter of the City of San Ramon Defined Contribution and Retirement Health Savings Committee Executive Summary:
The City of San Ramon (the “City”) sponsors the City of San Ramon 457(b) and Retirement Health Savings ("RHS") Plans (the “Plans”). The City's 457(b) plan is a governmental deferred compensation plan under Section 457(b) of the Internal Revenue Code; the RHS plan is an employer-sponsored savings vehicle designed to help employees cover medical expenses in retirement. The Plans are an important component of the City’s employee retirement benefits program. Although the City Council retains ultimate authority over the Plans, many day-to-day administrative and fiduciary functions are operational in nature and are more effectively performed by a committee of designated City officials and representatives, including those with responsibility for employee benefits, finance, and procurement.
The proposed resolution establishes a formal governance framework by delegating specified administrative and fiduciary responsibilities to the City of San Ramon Defined Contribution and Retirement Health Savings Committee (the “Committee”), with authority to further designate appropriate City staff and other professionals to oversee administration of the Plans. The delegation is intended to improve administrative efficiency, clarify decision-making authority, promote consistent fiduciary oversight, and align the City's governance practices with recognized standards for both Plans.
Recommendation:
The City Council’s role is to consider authorizing the attached resolution delegating certain administrative and fiduciary responsibilities for the Plans to the Committee, subject to the
limitations set forth in the resolution and applicable law.
Background:
The City sponsors the Plans to provide retirement benefits to the Plan’s participants.
Administration of the Plans is a fiduciary function that requires ongoing oversight of the Plans. Those fiduciary duties include, but are not limited to, the duties of loyalty, prudence, to diversify investments, and to administer the Plans according to its terms. Historically, many of these responsibilities have been performed administratively. Formal adoption of a delegation resolution provides greater transparency and structure regarding governance responsibilities and clarifies authority for administration of the Plans.
Discussion:
The City Council will not appoint members to this committee. The proposed resolution delegates responsibility for the day-to-day administration of the Plans to the Committee, who may designate other qualified City employees and other professionals to carry out administrative functions. This delegation includes the functions described in the attached Committee Charter (to include committee “bylaws”).
The delegation does not authorize the Committee to:
• Amend the Plans;
• Terminate the Plans;
• Appropriate City funds; or
• Exercise powers that are specifically reserved for the City Council.
The proposed governance framework is intended to establish clear lines of responsibility while ensuring that significant policy decisions remain with the City Council.
Formal delegation of administrative and fiduciary responsibilities establishes a clear governance structure for the Plans while preserving City Council oversight of significant policy decisions. Adoption of the attached resolution and approval of the Committee’s Charter will improve operational efficiency, accountability, and fiduciary governance.
Meetings shall follow the Brown Act Laws for Open Public Meetings, Government Code Section 54950.5, and public input during a public forum shall be established and supported. Standard rules of parliamentary procedure will govern meetings.
Conflict of Interest Disclosure (Form 700 Requirement)
Members of the Defined Contribution and Retirement Health Savings Committee will be required to file an annual FPPC Form 700 – Statement of Economic Interests, consistent with the City’s established practice for advisory bodies whose decisions may affect financial interests. As reflected in other City committee bylaws, appointed members must file Form 700 with the City Clerk each year.
The Form 700 filing requirement ensures transparency and public trust by requiring committee members to disclose financial interests that could create real or perceived conflicts of interest. For a committee overseeing retirement plan investments, vendor relationships, and fiduciary responsibilities, these disclosures help assure employees, the City Council, and the public that decisions are made solely in the interest of plan participants, free from undisclosed personal financial considerations.
Why the City is Engaging Morgan, Lewis & Bockius LLP ("Morgan Lewis") As the City began assessing its fiduciary obligations for the 457(b) and RHS Plans, staff sought specialized legal guidance to develop a fiduciary oversight roadmap, evaluate existing plan arrangements, and ensure compliance with prudent-expert standards.
Morgan Lewis is one of the nation’s largest law firms, with a longstanding Employee Retirement Income Security Act of 1974 ("ERISA") and public-sector benefits practice.
Their expertise includes:
• Public-agency retirement and deferred compensation governance; • Fiduciary-duty compliance under both ERISA-analogous and California constitutional standards;
• Vendor oversight, investment-consultant agreements, and plan-administration structures.
Given the highly technical nature of fiduciary oversight, particularly in areas involving investment monitoring, contract review, and exclusive-purpose rules, their guidance ensures the City establishes a structure consistent with recognized best practices and statewide public-system governance models.
A presentation from Morgan Lewis will accompany this staff report, providing the Council with a detailed legal and operational overview of the responsibilities recommended for delegation.
Fiscal Impact:
Adoption of the proposed resolution has no direct fiscal impact. The resolution formalizes existing administrative responsibilities and does not authorize additional expenditures.
Future contracts for professional services will continue to be presented to the City Council for approval when required under the City’s Municipal Code or Purchasing Policy.
Alternative Option(s):
Should the City Council decline to approve the Resolution, City Council will maintain its role as sole fiduciaries of the Plans.
Next Steps:
If Council adopts the resolution, staff will formally convene the new City of San Ramon
Defined Contribution and Retirement Health Savings (RHS) Committee, confirm member appointments, and begin onboarding activities, including review of delegated administrative and fiduciary duties.
The Committee will designate appropriate City staff and professional service providers to support day-to-day administration of the Plans, initiate development of internal procedures, and review existing governance documents for the Plans to ensure alignment with the newly adopted framework.
Attachment(s):
A. Resolution No. 2026-117
B. Committee Charter San Ramon Defined Contribution and RHS Plans
ATTACHMENT A
RESOLUTION NO. 2026-117
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
DELEGATING PLAN ADMINISTRATION AND CERTAIN FIDUCIARY RESPONSIBILITIES FOR THE CITY OF SAN RAMON SECTION 457(b) DEFERRED COMPENSATION AND
RETIREMENT HEALTH SAVINGS PLANS AND APPROVING THE
CHARTER OF THE CITY OF SAN RAMON DEFINED CONTRIBUTION AND
RETIREMENT HEALTH SAVINGS COMMITTEE
WHEREAS, the City of San Ramon (the “City”) sponsors the City of San Ramon 457(b) and Retirement Health Savings Plan (the “Plans”); and
WHEREAS, the San Ramon City Council (“City Council”) is responsible for ensuring that the Plans are administered in accordance with applicable law, the Plans’ documents, and City policy; and
WHEREAS, efficient administration of the Plans require ongoing operational, administrative, and fiduciary oversight appropriately performed by a committee of experienced City Staff, representatives, and other professionals; and WHEREAS, the City Staff recommends that the City Council delegate authority to the City of San Ramon Defined Contribution and Retirement Health Savings Committee (“Committee”); and
WHEREAS, City Council carefully reviewed the recommendations of City Staff and finds that such recommendations are desirable and in the interest of maintaining an efficient municipal organization; and
WHEREAS, the City Council wishes to adopt the Committee’s Charter (“Charter”), which sets forth the duties of the Committee with respect to the Plans.
NOW, THEREFORE, THE CITY COUNCIL DOES HEREBY RESOLVE AS FOLLOWS:
1. The City of San Ramon Defined Contribution and Retirement Health Savings Committee is designated as the Plan Administrator for purposes of both Plans and shall serve as the fiduciary oversight body for the Plans, unless otherwise provided in the respective governing Plan documents, any documents governing the Committee’s functioning, or applicable law;
2. The City Council adopts the Charter of the San Ramon Defined Contribution and Retirement Health Savings Committee; and
3. The Committee, or its designee, shall periodically provide written report to the City Council regarding significant administrative actions, procurement activities, investment reviews, or other matters affecting governance of the Plans as appropriate.
Resolution No. 2026-117
PASSED, APPROVED, AND ADOPTED, at the meeting of September 8, 2026, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mark Armstrong, Mayor
ATTEST:
Joan Snashall, Clerk
ATTACHMENT B
CHARTER OF THE CITY OF SAN RAMON
DEFINED CONTRIBUTION AND RETIREMENT HEALTH SAVINGS COMMITTEE ADOPTED: September 8, 2026
AMENDED: N/A
I. INTRODUCTION
The Charter (to include committee “bylaws”) sets forth the rights, powers, responsibilities, and obligations of the City of San Ramon Defined Contribution and Retirement Health Savings Committee (the “Committee”), which serves as the fiduciary oversight body for the City of San Ramon 457(b) Plan and Retirement Health Savings (“RHS”) Plan (the “Plans”).
The Committee is charged with carrying out the duties specified in this Charter in accordance with and subject to the documents governing the Plans.
II. MEMBERSHIP OF THE COMMITTEE
The City Council does not appoint members to this committee. The Committee will comprise voting members consisting of the individuals who hold the following positions, or successor positions as confirmed by a quorum of the Committee, with the City:
A. City Manager as Committee Chair;
B. Director of Finance;
C. Director of Human Resources—representing the Unrepresented Executive employees;
D. City Clerk;
E. one representative from the Police Association of San Ramon (“POA”) and designated by POA;
F. one representative from Service Employees International Union (“SEIU”) Local 1021 and designated by SEIU; and
G. the Executive Assistant to the City Manager/City Council (“Office Manager”) as representative of the City of San Ramon unrepresented employees.
Should any individual in these roles cease to hold their position, that individual’s successor will automatically assume membership on the Committee in their place.
Committee members will serve without additional compensation. All reasonable out-ofpocket expenses of the Committee will be paid by the City in accordance with its standard reimbursement policies unless paid from assets from the Plans.
III. COMMITTEE ACTION
Should the Committee Chair not be able to attend a Committee meeting, they may delegate the position of Chair in writing in advance of the meeting to another Committee member. The City Clerk will serve as Secretary of the Committee. The Secretary shall
keep minutes of the Committee’s proceedings and be responsible for the data, records, and documents pertaining to the Committee’s duties associated with the Plans. With respect to any matter brought to the Committee for a vote, each member is entitled to one vote. The Committee shall act by a majority of its members, and such action may be taken either by a vote at a meeting with at least four members present physically or through teleconferencing. The Chairperson is authorized to execute any document related to the ongoing administration of the Plans, such as an Investment Policy Statement.
Meetings shall follow the Brown Act Laws for Open Public Meetings, Government Code Section 54950.5, and public input during a public forum shall be established and supported. Standard rules of parliamentary procedure will govern meetings.
1. Agendas: A written agenda shall be developed by the staff and shall be delivered to all Committee members in accordance with the procedures for Brown Act agenda publication and distribution.
2. Minutes: Written action minutes shall be recorded by the staff, typed and issued to all Committee members.
3. Written Correspondence/Verbal Communication: All written official correspondence and verbal communication on behalf of the Committee or any Committee member that is directed to any outside agency, organization or person shall have the consent of the Committee prior to being issued and/or shall be signed by the Chair.
4. Rules of Order: The Committee will follow the City Council’s rules of parliamentary procedure.
The Committee will meet at least twice per calendar year. At least once per calendar year, the Committee shall present a written report to the City Council summarizing the Committee’s activities regarding its administrative and investment responsibilities under this Charter.
IV. ADMINISTRATION OF PLANS
The Committee shall act with the authority and discretion to control oversight of the administration of the Plans and will have all powers necessary to accomplish these purposes.
The responsibility and authority of the Committee will include the following:
A. To determine the investment options offered to participants of the Plans pursuant to Section V below.
B. To review the performance of all service providers engaged in the administration of the Plans.
C. To interpret the provisions of the Plan and publish rules and regulations that are deemed necessary, within the scope of the Committee, and not inconsistent with the terms of the Plan.
D. To prepare and monitor budget for the Plan regarding payment of the Plan’s expenses to the extent not paid by the City.
E. To engage all service providers necessary or desirable for the administration of the Plan including a consultant(s), record keeper(s), third-party administrator(s), trustee(s), custodian(s), insurance company(ies), regulated investment company(ies) and/or other such service provider(s) as shall be necessary or appropriate for the administration and operation of the Plan.
F. To provide recommendations to the City Council regarding the operation of the Plans.
G. To disseminate benefit information to all current and prospective participants of the Plans and inform all eligible City employees of the benefits offered by the Plans.
H. To make determinations relating to the eligibility of employees to participate in the Plans.
I. To calculate and certify the amount and kind of benefits payable to any participant, spouse or beneficiary.
J. To authorize disbursements from and transfer of the Plans’ assets.
K. To maintain all necessary records for the administration of the Plans.
L. Any other responsibilities and authorities necessary to facilitate the proper administration and operation of the Plans.
V. INVESTMENT OF PLAN ASSETS
The Committee is responsible for reviewing the Plans’ investment performance and the Plans investment options offered in accordance with an Investment Policy Statement. The Committee will also make changes to the investment offerings as warranted. The Committee has the following responsibilities related to investment of the Plans’ assets:
A. Selecting the investment design features of the Plans. This includes establishing:
1. The investment guidelines and objectives,
2. The number and types of investment alternatives available to participants in the Plans, and
3. Participant investment procedures;
B. Appointing, monitoring and evaluating all investment fund options in accordance with guidelines and benchmarks established within this document and consistent with applicable laws;
C. Monitoring costs charged to assets of the Plans or paid by the Plans’ participants, including, but not limited to, investment management fees, trustee fees and fees paid to other service providers for the Plans; D. Providing general investment information to the Plans’ participants regarding the procedures for making investment choices under the Plans and general investment information regarding each of the investment options offered under the Plans; and
E. Ensuring the service providers to the Plans are providing education to the Plans’ participants.
Additional information regarding the Plans’ investments may be found in the Investment Policy Statement.
VI. ALLOCATION AND DELEGATION OF RESPONSIBILITY
The Committee may, by written rule or by its minutes, allocate responsibilities among Committee members and may delegate to persons other than Committee members the authority to carry out any of the responsibilities under the Plans noted herein. If a responsibility is allocated to a Committee member or delegated to a non-committee member, no other Committee member will be liable for any act or omission of that person in carrying out such responsibility except as may otherwise be required by law.
The Committee may, in its discretion and as authorized by applicable law and the Plans, delegate all or a portion of its investment-related responsibilities to one or more qualified investment managers, investment advisers, consultants, or other fiduciaries. Any delegation of authority shall be made in writing and shall clearly define the scope of the delegated authority, responsibilities, reporting requirements, and applicable performance expectations. Notwithstanding any delegation of authority, the Committee shall retain fiduciary responsibility for the oversight of any investment manager or other delegated fiduciary, and it shall periodically monitor the performance and conduct of each such investment manager.
Committee members will be required to annually file FPPC Form 700 Conflict of Interest or such other filings as required by law, with the City Clerk.
The City’s Finance Department will be tasked with managing the day-to-day activities related to the Plans. These tasks are ministerial and non-fiduciary.
VII. INDEMNIFICATION
The City shall indemnify and defend individual Committee members through its liability insurance generally and its errors and omissions insurance policy specifically as well as pursuant to California Government Code, including but not limited to Government Code sections 825 and 995.
VIII. STANDARD OF CARE
The Committee shall discharge its duties with respect to the Plans in such a manner as to comply with applicable law and regulations, including Article 16, Section 17 of the California Constitution.
IX. PLAN DOCUMENTS
The Plans are governed by and administered under Plan documents and trust agreements. These documents and trust agreements, together with any other formal documents maintained for the operation and administration of the Plans, will be on file in the permanent records of the Committee and will be available for inspection by the Plans’ participants during business hours within the Finance Department.
X . AMENDMENT
This Charter may be amended by a majority vote of the City Council of the City of San Ramon executed by the City Clerk.
Effective this day of September 8, 2026.
By:
Title:
Dated: