_____________________________________________________________________________________________ Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes
03.01.22 Regular Meeting
MINUTES
JOINT SAND CITY COUNCIL AND SUCCESSOR
AGENCY OF THE REDEVELOPMENT AGENCY
Regular Meeting - Tuesday, March 1, 2022
5:30 PM
As allowed per Assembly Bill (AB361), this meeting was conducted in person and by teleconference
Mayor Carbone opened the meeting 5:35 p.m.
AGENDA ITEM 1, ROLL CALL
Present: Mayor Mary Ann Carbone
Council Member Cruz (virtual attendance)
Council Member Sofer (virtual attendance)
Council Member Hawthorne (virtual attendance)
Council Member Blackwelder
Staff: Vibeke Norgaard, Acting City Manager/City Attorney Connie Horca, City Clerk
Devon Lazzarino, Finance/HR Specialist (virtual attendance) Charles Pooler, City Planner (virtual attendance)
Brian Ferrante, Chief of Police
AGENDA ITEM 2, PLEDGE OF ALLEGIANCE
Mayor Carbone announced that since the pledge of allegiance was conducted during Closed Session, that a moment of silence in honor of fallen Salinas Police Officer Jorge Alvarado Jr. be observed.
AGENDA ITEM 3, INVOCATION
There was no invocation conducted.
AGENDA ITEM 4, ANNOUNCEMENT BY MAYOR, CITY ATTORNEY, & CITY STAFF Acting City Manager Norgaard announced that Mayor Carbone was in the news for recovering someone’s grave stone. She reported on the construction of the gas and sewer lines on Ortiz Avenue, Mancini Sleepworld’s soft opening, and provided updates on the South of Tioga project.
Mayor Carbone received information regarding the status of the Habitat and its delay. She also reported on an invitation she received from the Salvation Army to provide a presentation on the South of Tioga project in late March. Acting City Manager Norgaard suggested that the City Planner and City Manager attend the presentation as well.
AGENDA ITEM 5, COMMUNICATIONS
5:45 P.M. Floor opened for Public Comment.
_____________________________________________________________________________________________ Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes
03.01.22 Regular Meeting
Sand City resident Bobbie Harr commented on the lack of housing in Sand City, inability to purchase a home at asking price, and homes that were purchased by investors and turned into Airbnb’s. She inquired on what the City’s position is regarding Airbnb’s.
Acting City Manager Norgaard responded that a draft ordinance will be presented to the Council at a future meeting and that the ordinance would explain the details regarding short term rentals.
She encouraged Ms. Harr to return to a Council meeting to express her views. 5:50 P.M. Floor closed to Public Comment.
AGENDA ITEM 6, CONSENT CALENDAR
6A. Approval of February 15, 2022 Sand City Council Meeting Minutes Motion to approve the Consent Calendar was made by Council Member Blackwelder, seconded by Council Member Sofer. Roll call Vote AYES: Council Members Blackwelder, Carbone, Cruz, Hawthorne, Sofer. NOES: None. ABSENT:
None. ABSTAIN: None. Motion carried.
AGENDA ITEM 7, CONSIDERATION OF ITEMS PULLED FROM CONSENT CALENDAR There were no items pulled from the Consent Calendar.
AGENDA ITEM 8, PRESENTATION
The Mayor pulled the presentation from the agenda due to unavailability of the presenter. 8A. Presentation by Amy Sheehan regarding Art Park (10 minutes) AGENDA ITEM 9, NEW BUSINESS
9A. Consideration and Approval of City RESOLUTION Approving a Service Agreement with So-Gnar, Inc. (Pat Milbery) for the 2022 West End Mural Festival "WE" (WE) and Authorizing the City Manager to Enter into the West End Mural Festival Artist Procurement and Curation Service Agreement Acting City Manager/City Attorney Norgaard presented the staff report and reported that the Council discussed the we.mural festival at their February 15, 2022 Council meeting and approved the we.mural festival event for the dates of August 18-25, 2022. The we.mural festival is budgeted for $80,000 and will be spread out during 2 fiscal years as outlined in the staff report. Staff recommends approval of the attached resolution.
Pat Milbery thanked the Council for consideration of the we.mural festival, and was open to any questions from the Council.
In response to Mayor Carbone’s inquiry whether Mr. Milbery was in need of sponsorship letters from the City, Mr. Milbery indicated that he has been actively _____________________________________________________________________________________________ Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes
03.01.22 Regular Meeting
seeking sponsorships for the event, and continues to work with individuals from past events.
Acting City Manger Norgaard responded affirmatively to Council Member Cruz’s inquiry whether sponsorships defray the costs for the event. 6:01 P.M. Floor opened for Public Comment.
Sand City resident Bobbie Harr inquired whether building owners had a choice on what murals were placed on the walls.
Acting City Manager Norgaard responded to Ms. Harr’s inquiry that citizens have a voice on what can be placed on the walls.
Council member Hawthorne added that participating artist are chosen from local, national, and international pool of artist, and further explained the process of how the art for the walls is chosen.
Mr. Milbery added that the property owners also have a voice on which art is chosen, level of art work that would be acceptable, reported on the process of submitting a request for proposal, and how artist are chosen.
Ms. Harr commented on the creativity and professionalism of the current artwork.
Mayor Carbone added that a good time to voice resident opinions would be during review of proposals at Arts Committee meetings.
6:10 P.M. Floor closed to Public Comment.
Motion to approve the City Resolution approving a Service Agreement with SoGnar, Inc. (Pat Milbery) for the 2022 West End Mural Festival "WE" (WE) and Authorizing the City Manager to Enter into the West End Mural Festival Artist Procurement and Curation Service Agreement was made by Council Member Sofer, seconded by Council Member Hawthorne. Roll call Vote AYES: Council Members Blackwelder, Carbone, Cruz, Hawthorne, Sofer. NOES: None. ABSENT:
None. ABSTAIN: None. Motion carried.
{Council Members Blackwelder and Hawthorne recused from the meeting due to a possible conflict of interest by residing within 500’ of the subject property} 9B. Discussion and Consideration of Art Park Gate
Acting City Manager Norgaard reported that this item was previously discussed at the June 15, 2021 Council meeting and is coming back to the Council for discussion and consideration due to some miscommunication regarding the cost for construction of the gate which the applicant has indicated would now cost $25,000 to fully construct. The Council approved construction of the gate for a cost of $10,000 and awarded the project to Mr. Saunders, who is willing to build the gate for $10,000 without the decorative palettes which would cost another $15,000. Staff presented several recommendations in light of the increased cost to include, adding $15,000 to the FY 2022-2023 budget, authorizing the City Manager to execute a contract for the _____________________________________________________________________________________________ Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes
03.01.22 Regular Meeting
entire amount of $25,000, issue a new request for proposal for an art park gate for $10,000, or authorize the City manager to enter into a contract for $10,000 without construction of the decorative palettes.
Acting City Manager Norgaard responded to Council Member Cruz’s inquiry regarding the misunderstanding of the difference in the amount.
Council Member Sofer recalls that previous dialogue regarding the amount to fully construct the gate was discussed.
Council Member Cruz reiterated that the cost increase is not budgeted for this fiscal year.
6:15 P.M. Floor opened for Public Comment.
Mr. Fred Saunders reported on his initial conversation with the former City Manager, that the cost to construct the design would be $25,000, and initial construction of the gate only would cost $10,000. He returned the unsigned contract back to City Hall due to the error in cost for construction. Mr. Saunders reported that cost for materials have gone up, and elaborated on the gate structure.
In response to Ms. Lazzarino’s inquiry regarding the timeline for completion, Mr.
Saunders indicate that it would take approximately 2-3 months. 6:28 P.M. Floor closed to Public Comment.
Council Member Cruz suggested submitting a new request for proposal.
Council Member Sofer proposed that the cost could be split between two budgets, and that going out for another RFP may possibly be more costly than the allocated budget.
There was Council discussion regarding the budget, quality of work that can be expected for $10,000, possibility of raising money for the construction of the palettes for the gate, fairness factor, and contemplating another design.
Mayor Carbone repeated staff’s recommendations and the options presented earlier.
Motion to continue to award the cost of $10,000 for construction of the gate only was made by Council Member Sofer, seconded by Council Member Cruz. Roll call Vote AYES: Council Members Carbone, Cruz, Sofer. NOES: None. ABSENT:
None. ABSTAIN: Council Members Blackwelder, Hawthorne. Motion carried. {Council Members Blackwelder and Hawthorne returned to the meeting} 9C. Consideration and Approval of City RESOLUTION Adopting the Proposed City Budget Amendment #1 for Fiscal Year 2021-2022
Acting City Manager Vibeke Norgaard provided a Powerpoint presentation to the Council on amendment #1 tot eh fiscal year 2021-2022 budget that included a report _____________________________________________________________________________________________ Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes
03.01.22 Regular Meeting
on future revenue loss of the desalination facility lease payments, potential future revenue sources from transient occupancy tax, increased sales and property tax, cannabis retail, and short-term rentals, and future potential private revenue sources from development projects. She also reported on major expenditures of current city projects that includes the West Bay Street repair, Calabrese Park and Pendergrass Way Improvements, and West End Stormwater Improvements on Contra Costa and Catalina Streets as wells a non-construction expenditure. The amendments to the budget were outlined in the facilities updates for the Police Lobby, Electrical upgrade, window replacement at City Hall, and police storage container, as well as a proposed amendment for the public safety department due to workers comp. wages, overtime, and employee cash outs. An update on the status of the city parking feasibility and other CIP projects were also presented.
Finance Specialist Devon Lazzarino added that it would be prudent to update the capital improvement plan (CIP), finish current projects that have been approved, allocate funds for potential projects that need to occur such as undergrounding that the CIP does not have, and to continue to build surplus funds for expensive items.
Council Member Hawthorne commented on the high cost to improve Calabrese Park, expressed his agreement with the undergrounding of power lines, and the importance of concentrating on the lack of parking in the City. Acting City Manager Norgaard reported that the high cost to improve Calabrese Park is due to the addition of street improvements to the parking lots and Pendergrass Way.
The Mayor thanked Acting City Manager Norgaard for her presentation.
Acting City Manager Norgaard commended Finance Specialist Lazzarino for her work with the budget.
7:14 P.M. Floor opened for Public Comment.
There were no comments from the Public in person, via writing or through telecommunications.
7:14 P.M. Floor closed to Public Comment.
Motion to approve the City Resolution adopting the Proposed City Budget Amendment #1 for Fiscal Year 2021- 2022 was made by Council Member Blackwelder, seconded by Council Member Sofer. Roll call Vote AYES: Council Members Blackwelder, Carbone, Cruz, Hawthorne, Sofer. NOES: None. ABSENT:
None. ABSTAIN: None. Motion carried.
9D. Comments by Council Members on Items of Interest to Sand City Mayor Carbone reported on an email she received regarding the railroad carts and whether Sand City had any interest.
9E. Upcoming Meetings/Events
Sand City’s 831 First Night event was announced and will be held on Friday, March 4, 2022 at the Art Park.
_____________________________________________________________________________________________ Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes
03.01.22 Regular Meeting
AGENDA ITEM 10, ADJOURNMENT
There was consensus of the Council to adjourn the meeting at 7:23 p.m. to the next regularly scheduled meeting on March 15, 2022 at 5:30 p.m. _______________________________
Connie Horca, City Clerk