SPECIAL MEETING
JOINT SAND CITY COUNCIL AND
SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY
TUESDAY, DECEMBER 6, 2022
2:30 PM
1 1. ROLL CALL
AGENDA
JOINT SAND CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY
Special Meeting - Tuesday, December 6, 2022
2:30 PM
THIS MEETING WILL BE HELD VIRTUALLY AND IN PERSON, IS COMPLIANT WITH ASSEMBLY BILL (“AB”) 361, SIGNED INTO LAW ON SEPTEMBER 16, 2021, WHICH AMENDS GOVERNMENT CODE SECTION 54953 TO PROVIDE AUTHORITY FOR PUBLIC
AGENCIES TO HOLD VIRTUAL MEETINGS DURING A PROCLAIMED STATE OF EMERGENCY AND REMAIN IN COMPLIANCE WITH THE BROWN ACT (GOV. CODE §§ 54950 ET SEQ.).
TO PARTICIPATE IN THE ZOOM COUNCIL MEETING LIVE:
https://us02web.zoom.us/j/4614728829
Meeting ID: 461 472 8829
To participate telephonically by calling the number below:
(669) 900-6833
Meeting ID: 461 472 8829#
If prompted to enter a participant ID, press #
TO PARTICIPATE IN PERSON:
City Hall Council Chambers
1 Pendergrass Way
Sand City, CA
How to submit written Public Comments:
If any member of the public would like to provide written comments at the meeting, please do as set forth below.
Written: All comments received before 8:00 am the day of the meeting will be posted on the City’s website as “Correspondence” under the relevant agenda item and provided to the City Council members at the meeting. Please email your comments to: [email protected].
Read Aloud During the Meeting: Email your comments to [email protected]. When the Mayor opens the public comment period for the relevant agenda item; please indicate the agenda item and title in your email subject line. If you want your comment read aloud, prominently write “Read Aloud at Meeting” at the top of the email and your comments will be read into the record (not to exceed three minutes at staff’s cadence).
DURING EACH MEETING, members of the public may participate by calling and speaking live during the designated time(s), subject to time limits that may be imposed pursuant to the Brown Act at the number provided above. Please use the "raise your hand" option on Zoom, and the City Clerk will call on your name.
2 2. COMMUNICATIONS
Members of the public may address the City Council/Successor Agency on matters not appearing on the City Council/Successor Agency Agenda at this time for up to three minutes. In order that the City Clerk may later identify the speaker in the minutes of the meeting, it is helpful if speakers state their names. Public comments regarding items on the scheduled agenda will be heard at the time the time the item is being considered by the City Council/Successor Agency.
The City Council Chambers podium is equipped with a portable microphone for anyone unable to come to the podium. If you need assistance, please advise the City Clerk as to which item you would like to comment on and the microphone will be brought to you.
3. NEW BUSINESS
3A. Consideration and Direction regarding Sand City's Five (5) Year Capital Improvement Plan for Fiscal Years 2023-2028
Sand City Capital Improvement Plan 5YR.pdf
4. ADJOURNMENT
The current agenda is available in PDF format on our website at:
www.sandcity.org
If you have a request for a disability-related modification or accommodation, including auxiliary aids or services, which will allow you to participate in a Sand City public meeting, please call the City Clerk at (831) 394-3054 extension 220, or give your written request to the City Clerk at 1 Pendergrass Way, Sand City, CA 93955 at least 48 hours prior to the scheduled meeting to allow the City Clerk time to arrange for the requested modification or accommodation.
3 AGENDA ITEM
3A.
Consideration and Direction regarding
Sand City's Five (5) Year Capital
Improvement Plan for Fiscal Years 2023-
2028
4 A B C D F N
No. Project Title Project Description Estimated Total Cost (5yrs) Grant
Funding
Amount if
any
(Est.) 2023/24 2024/25 3%
2025/202
6 6%
2025/202
6 9%
2026/202
7 --12% Notes
1 Housing Element Mandated update of housing element $260,000.00 $130,000 $142,800 $117,200 Contract approved by Council; will partially be in amended budget for FY 22-23; LEAP and REAP grants awarded for
$130,000
2 General Plan Update
Update general plan. Last updated in 2002. Most cities
update every 15 years. $750,000 $0 $357,000 $375,000 $0 Based on EMC proposal. 3 East Dunes Habitat Specific Plan (SP) and Habitat
Conservation Plan (HCP)
Create and adopt a SP and habitat conservation plan to
address habitat issue in east dunes area. $260,000 $130,000 $130,000 Estimated costs provided by City Planner. 4 East Dunes residential design guidelines for 25-
foot wide lots Can be part of SP/HCP above $100,000 $75,000 $25,000 City Planner provided estimate. 5 Ongoing zoning code update (including CEQA) $45,000 $15,000 $15,000 $15,000 City Planner provided estimate. 6 Habitat Preserves at Commercial Shopping Center
Rehabilitation of existing habitat preserve areas behind the Edgewater Shopping Center. $75,000 $65,000 $65,000 $15,000 $15,000 $15,000 $15,000 Funds to supplement fund provided by DBO30; Initial start up costs TBD; rough estimate of annual cost; plan still in development.
Total $1,490,000 $195,000 $207,800 $489,200 $610,000 $170,000 $15,000
CITY OF SAND CITY
PLANNING PROGRAM
FY 23-24 to FY 27-28
L
Fiscal Years
5 A B C D F N
No. Project Title Project Description Estimated Total Cost (5yrs) Grant
Funding
Amount if
any
(Est.) 2023/24 2024/25 3%
2025/202
6 6%
2025/202
6 9%
2026/202
7 --12% Notes
Transportation
1 West End Stormwater Improvement Project -
Contra Costa St.
Green Street/Complete Street Reconstruction of major
collector $3,039,202 $2,735,202 $1,500,000 $1,539,202 City's match is $304,000 the rest is fully funded. Prop. 1 . 2 West End Stormwater Improvement Project -
Catalina St.
Green Street/Complete Street Reconstruction of minor
collector $1,097,400 $1,097,400 $500,000 $597,000 Fully funded from grants. Prop 1. 3 Contra Costa Street Improvements
Street reconstruction from Redwood Ave. to north end
at Bay Avenue for portion of street not included in the West End Stormwater Improvement Project. $550,000 $225,000 $225,000 Note the cost to City over FY23-24 and 24-25 will be
$804,000 (City match plus redwood extension). While the redwood extension is discretionary, in prior CIP's Council has prioritized this item, therefore included here to view in context. Estimated costs provided by City Engineer
Subtotal - Transportation $4,686,602.00 $3,832,602 $2,225,000 $2,361,202 $0 $0 $0 Information Technology (IT) Equipment and
Software
4 Record management system for PD report writing,
data management, analytics and mandated
reporting $200,000.00 $200,000
Range based on which system City chooses; within 5
years, current records management system expected to
be obsolete; will need to purchase new system and
transfer data; projected cost provided by Chief of Police; an annual fee will also be required.
Subtotal - IT Equip. and Software $200,000 $200,000
Total $9,573,204.00 $3,832,602 $4,450,000 $4,722,404 $200,000
CITY OF SAND CITY
NON-DISCRETIONARY/MAJOR MAINTENANCE/PARTIALLY APPROVED PROJECTS FY 23-24 to FY 27-28
L
Fiscal Years
6 A B C D F N
No. Project Title Project Description Estimated Total Cost (5yrs) Grant
Funding
Amount if
any
(Est.) 2023/24 2024/25 3%
2025/202
6 6%
2025/202
6 9%
2026/2027 -
-12% Notes
Government Facilities
1 Public Works Building
Construct new 2-story steel building to house
equipment, frame offices on 2nd floor, and provide
paved parking area at existing PW corporation yard $750,000 $840,000 Estimated costs provided by PD/PWD. Creating PW
building will free up Carrol building for development
2 Art Park Improvement: purchase of picnic tables $25,000 Picnic tables for use at city art park events. 3 Fencing in community garden $5,000 Provide fence around beds to protect from poaching. 4 Art park electrical and Conex upgrade $30,000
Includes ADA ramps and decking for Conex use;
separators to create individual spaces; electrical upgrade for Conex and art park.
Subtotal - Government Facilities $750,000.00 $0 $0 $0 $0 $840,000 Transportation
5 Implement Pavement Management Program (PMP) $1,500,000 $300,000 $300,000 $300,000 $300,000 $300,000 Estimates based implementing NCE recommendation to
spend $300,000/year (minus outside funding sources) to
bring streets up to PCI of 70 (good).
6 City wide pavement , ADA and crosswalk
improvement study
Assessment to evaluate where to apply funding under
PMP $15,000 Estimate provided by City Engineer
7 Contra Costa Street Undergrounding
Project will underground existing overhead utilities along an approximately 4.5 block corridor and portions of
intersecting streets. $2,860,000 $1,430,000 $1,430,000 Estimate provided by City Engineer. 8 Catalina Street undergrounding
Project will underground existing overhead utilities along an approximately 4.5 block corridor and portions of
intersecting streets. $2,400,000 $1,200,000 $1,200,000 Estimate provided by City Engineer. 9 Joint Contra Costa and Catalina street
undergrounding including interconnecting pieces. $8,560,000 This cost is for completing the whole project at once and including interconnecting portions. Estimate provided by City Engineer.
10 Pendergrass way and City Hall improvement
project
Street and parking lot rehabilitation; parking lot around city hall; refurbish bathrooms around city hall. $900,000 This is Pendergrass way section removed from prior bid; plus what was previously known as Phase 2 of calabrese
park improvement project. Rough Estimate provided by
City Engineer.
Subtotal - Transportation $2,930,000 $2,930,000 $300,000 $300,000 $300,000 Parks
11 Contra costa street at Olympia Ave/ parcel
landscaping.
Landscape improvements, water connection and
meter.to serve parcel and city monument on Contra
Costa St/Olympia $35,000 Estimated costs provided by City Engineer.
CITY OF SAND CITY
5-YEAR CAPITAL IMPROVEMENT PROGRAM
FY 23-24 to FY 27-28
L
Fiscal Years
7 A B C D F N
No. Project Title Project Description Estimated Total Cost (5yrs) Grant
Funding
Amount if
any
(Est.) 2023/24 2024/25 3%
2025/202
6 6%
2025/202
6 9%
2026/2027 -
-12% Notes
L
Fiscal Years
12 Memorial/Lookout Area Improvements
Improve area along upper ridge/bike trail, install
fencing/safety barrier near cliff edge, install bike rack $25,000 $0 $25,000 Estimated costs provided by PD/PWD.
Subtotal - Parks $0 $0 $0 $0 $25,000
Special Projects
13 Develop concept for use of Carroll property
Possibly for artist housing and/or workspaces; use of art park Conex. $20,000 $418,000
Develop a concept/plan for use of property; Potential
purchase of adjoining property would require funding
based on appraised value; Dependent upon the public
works building being completed to move equipment into.
Possible uses include: artists workspaces; community
center; affordable housing. Use dependent upon PW
building being erected to move PW equipment. Cost
dependent upon use. PHLA funding of 418,000 plus
similar annual amount next 5 years if used for affordable housing.
14 Private Property Facade Enhancement Program
Assistance to business and property owners for exterior facade improvements. $100,000 $25,000 $25,000 $25,000 $25,000 Estimate from City planner 15 Private Property landscape enhancement program
Assistance to private property owners to improve
landscaping within view of city ROW. $40,000 $10,000 $10,000 $10,000 $10,000 Estimate from city planner 16 Land Banking for East Dunes Habitat Mitigation Purchase land in habitat to create a mitigation bank $124,000 $100,000 $6,000 $6,000 $6,000 $6,000 Figures a very rough estimate from City Planner. 17 Parking: Implement improvement projects of
Sustainable Transportation plan and Parking plan
To include -- TAMC ROW- Orange extension w/ public
parking; TAMC ROW Class 1 bike trail TBD
Cost TBD by City Engineer. Establish City subcommittee
to review and recommend action on specific parking plan and transportation plan items; add those to the CIP as
they are approved and cost determined.
18 Parking: SCMC Amendments related to parking $50,000 $25,000 $25,000 Amendments to Muni code related to parking including
CEQA; in lieu fees; residential parking permit program. 19 Parking: Parking Garage
Construct a multi-story parking garage to provide public parking in the downtown area. $2,500,000 $0
Estimated costs $25,000 per spot/100 spots. To be
considered as part of the parking plan; could potentially be a funded public private partnership.
20 Public Art-- Mural festival
Fund the creation of murals within the City; continue
mural festival. $78,500 Estimate based on cost to City of we murals 2022. 21 Coastal pedestrian trail (Tioga to west bay.
Wil require creation of preliminary project plans; CDP
(appealable); project plans; bid; construction. TBD
Planning department/EMC to develop initial plan to
evaluate cost.
Subtotal - Special Projects $35,000 $35,000 $35,000 $35,000 $0 Information Technology (IT) Equipment and
Software
22 Cameras - ALPR Flock system $130,000.00 $30,000.00 $25,000 $25,000 $25,000 $25,000 $30,000 first year; 25,000 annually thereafter. 23 Transfer City hall to cloud based system TBD
Subtotal - IT Equip. and Software
Vehicles and Equipment
24 Patrol Vehicles Patrol cars including upfit charges $350,000 $140,000 $70,000 $75,000
vehicle including all upfit charges; 3 vehicles in FY 22-23 budget.
25 Public works pick up truck
Replace existing Toyota with uplift for emergency
lighting equipment $45,000 $45,000 Estimated costs provided by PD/PWD.
8 A B C D F N
No. Project Title Project Description Estimated Total Cost (5yrs) Grant
Funding
Amount if
any
(Est.) 2023/24 2024/25 3%
2025/202
6 6%
2025/202
6 9%
2026/2027 -
-12% Notes
L
Fiscal Years
Subtotal - Vehicles and Equipment $70,000 $75,000 $45,000 $0 $0 Grand Total by Fiscal Years - $3,035,000 $3,040,000 $380,000 $335,000 $1,165,000
9