REGULAR MEETING
JOINT SAND CITY COUNCIL AND
SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY
TUESDAY, MARCH 21, 2023
5:30 PM
1 1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
AGENDA
JOINT SAND CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY
Regular Meeting - Tuesday, March 21, 2023
5:30 PM
THIS MEETING WILL BE HELD VIRTUALLY AND IN PERSON
TO PARTICIPATE IN THE ZOOM COUNCIL MEETING LIVE:
https://us02web.zoom.us/j/4614728829
Meeting ID: 461 472 8829
To participate telephonically by calling the number below:
(669) 900-6833
Meeting ID: 461 472 8829#
If prompted to enter a participant ID, press #
TO PARTICIPATE IN PERSON:
City Hall Council Chambers
1 Pendergrass Way
Sand City, CA
How to submit written Public Comments:
If any member of the public would like to provide written comments at the meeting, please do as set forth below.
Written: All comments received before 8:00 am the day of the meeting will be posted on the City’s website as “Correspondence” under the relevant agenda item and provided to the City Council members at the meeting. Please email your comments to: [email protected].
Read Aloud During the Meeting: Email your comments to [email protected]. When the Mayor opens the public comment period for the relevant agenda item; please indicate the agenda item and title in your email subject line. If you want your comment read aloud, prominently write “Read Aloud at Meeting” at the top of the email and your comments will be read into the record (not to exceed three minutes at staff’s cadence).
DURING EACH MEETING, members of the public may participate by calling and speaking live during the designated time(s), subject to time limits that may be imposed pursuant to the Brown Act at the number provided above. Please use the "raise your hand" option on Zoom, and the City Clerk will call on your name.
2 3. INVOCATION
4. ANNOUNCEMENT BY MAYOR, CITY ATTORNEY, AND CITY MANAGER
5. COMMUNICATIONS
Members of the public may address the City Council/Successor Agency on matters not appearing on the City Council/Successor Agency Agenda at this time for up to three minutes. In order that the City Clerk may later identify the speaker in the minutes of the meeting, it is helpful if speakers state their names. Public comments regarding items on the scheduled agenda will be heard at the time the item is being considered by the City Council/Successor Agency. The City Council Chambers podium is equipped with a portable microphone for anyone unable to come to the podium. If you need assistance, please advise the City Clerk as to which item you would like to comment on and the microphone will be brought to you.
6. SWEARING IN CEREMONY
6A. Swearing in of New City Clerk of Sand City - Kerry Lindstrom
7. CONSENT CALENDAR
The Consent Agenda consists of routine items for which City Council approval can be taken with a single motion and vote. A Council member may request that any item be placed on the Regular Agenda for separate consideration.
7A. Approval of February 16, 2023 Special Council Meeting Minutes Draft Minutes
7B Receive January 2023 Financial Reports
January 2023 City Successor Agency Financial Report
8. CONSIDERATION OF ITEMS PULLED FROM CONSENT CALENDAR
9. NEW BUSINESS
9A. Declaring a Vacancy on the City Council and Setting the Process to Fill the Vacancy Staff Report
Draft Resolution
9B. Discussion and Direction regarding the we. Mural Festival Staff Report
We Mural RFP
9C. Consideration and Approval of City RESOLUTION Approving Amendment #1 to the City/Successor Agency FY 22-23 Budget
Staff Report
Draft Resolution
Budget Summary
9D. Comments by Council Members on Meetings and Items of interest to Sand City 9E. Upcoming Meetings/Events
3 10. PUBLIC HEARING
10A. Consideration and approval of City RESOLUTION authorizing the City Manager to submit a letter requesting and supporting a consolidated Coastal Development Permit for the California Middle Mile Network Project and further affirming
that the California Coastal Commission assume lead agency status.
Staff Report and Attachments
11. CLOSED SESSION
10A. City Council/Successor Agency Board to adjourn to Closed Session regarding Conference with labor negotiator pursuant to California Government Code Section 54957.6
1. Agency designated representative: Vibeke Norgaard, City Manager; Adam Lindgren, Interim City Attorney, Employee Organization: Sand City Police Officers Association (POA)
10B. Re-adjourn to Open Session to report any action taken at the conclusion of Closed Session in accordance with California Government Code Section 54957.1
12. ADJOURNMENT
The current agenda is available in PDF format on our website at:
www.sandcity.org
If you have a request for a disability-related modification or accommodation, including auxiliary aids or services, which will allow you to participate in a Sand City public meeting, please call the City Clerk at (831) 394-3054 extension 220, or give your written request to the City Clerk at 1 Pendergrass Way, Sand City, CA 93955 at least 48 hours prior to the scheduled meeting to allow the City Clerk time to arrange for the requested modification or accommodation.
4 AGENDA ITEM
6A.
Swearing in of New City Clerk of Sand City
- Kerry Lindstrom
5 AGENDA ITEM
7A.
Approval of February 16, 2023 Special
Council Meeting Minutes
6 MINUTES
JOINT SAND CITY COUNCIL AND SUCCESSOR
AGENCY OF THE REDEVELOPMENT AGENCY
Special Meeting - Thursday, February 16, 2023
3:00 PM
AGENDA ITEM 1 ROLL CALL
AGENDA ITEM 2 COMMUNICATIONS
3:02 P.M. Floor opened for Public Comment.
There were no comments from the Public in person, via writing or through telecommunications.
3:02 P.M. Floor closed to Public Comment.
AGENDA ITEM 3 ORDER OF BUSINESS
3A. Consideration of Sand City participating in the Monterey County Tourism Improvement District Renewal and Direction to staff regarding same 7 City Manager Norgaard reported that Rob O'Keefe and Jennifer Johnson of the Monterey Convention and Visitors Bureau provided a presentation to the City Council at its February 7, 2023 meeting. Staff was directed to meet with MCCVB representatives and the developer of the South of Tioga project regarding the Monterey County Tourism Improvement District (MCTID). She highlighted the options presented in the staff report, along with a fourth option, and explained the approximate TID tax revenues that could be received should the hotel be fully occupied.
Mr. O'Keefe commented on the options to include 1) the City continue its MCTID renewal, pay the 2K annually, and upon a hotel opening the $ 2K per year payment would convert to a 3% TOT payment; 2) the City forgets the MCTID and continues to pay the $2,000 per year subject to MCCVB Board approval; 3) the City can opt out entirely and part as friends.
There was Counci discussion regarding the various option and received clarification from the City Manager that there was no option 4, as it is similar to Option 2 provided on page 6 of the staff report.
3:20 P.M. Floor opened for Public Comment.
There were no comments from the Public in person, via writing or through telecommunications
3:20 P.M. Floor closed to Public Comment.
Motion to move forward with Option 2 was made by Council Member Blackwelder, seconded by Council Member Sofer. Roll call Vote AYES: Council Members Blackwelder, Carbone, Hawthorne, Sofer. NOES: None. ABSENT: Council Member Cruz. ABSTAIN:
None. Motion carried.
The City Manager was directed to bring back a resolution for Council consideration at its next meeting.
3B. Consideration and Approval of City RESOLUTION Authorizing the City Manager to Execute a Management and Administrative Services Agreement with Regional Government Services (RGS) in an amount not to exceed $68,000 for Fiscal Year 2022-2023
City Manager Norgaard presented the staff report and reported that the City's Finance/HR specialist announced her retirement and reached out to several City Managers in Monterey County who suggested Regional Government Services (RGS). RGS is a JPA and was created to serve the consulting, administrative, and project management needs of local governments. Mr. Glenn Lazof provided a proposal to the City and has assigned Mr. Robert Moreno to oversee the finance department. She also informed the Council of the hiring of a temporary full-time front desk assistant.
AGENDA ITEM 4 ADJOURNMENT
_______________________________
Connie Horca, City Clerk
Joint Sand City Council and Successor Agency of the Redevelopment Agency Minutes 02.16.23 Special Meeting
2 8
AGENDA ITEM
7B
Receive January 2023 Financial Reports
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 AGENDA ITEM
9A.
Declaring a Vacancy on the City Council
and Setting the Process to Fill the Vacancy
28 City Council Staff Report City Council Vacancy
March 21, 2023
AGENDA ITEM #_____
MEMORANDUM
DATE: March 21, 2023
TO: Honorable Mayor and Council Members
FROM: Adam U. Lindgren, Interim City Attorney
SUBJECT: Declaring a Vacancy on the City Council and Setting the Process to Fill the Vacancy.
RECOMMENDATIONS
To adopt Resolution No. [XXX] declaring the vacancy and establishing a process to fill the vacancy.
RESULT OF RECOMMENDED ACTION
This item will declare a vacancy on the City Council, and set a timeline and process to fill the vacancy in accordance with the Sand City City Charter.
BACKGROUND/DISCUSSION
Kim Cruz was elected to the City Council of Sand City on November 8, 2020 and sworn in on December 15, 2020. Council Member Cruz has had a tremendously positive impact on City residents and staff during her tenure with the City. Council Member Cruz is no longer able to serve the City as a City Council Member creating a vacancy in this position beginning March 21, 2023. Sand City Charter Section 5 establishes how vacancies shall be filled. To establish a successful and transparent process, the City Attorney recommends that the City Council formally recognize the vacancy and adopt a process to fill the vacancy by adopting this resolution.
The City Charter sets the following process for Council vacancies:
“In the event a member of the City Council resigns, is mentally or physically incapable of serving, or is absent from three consecutive regular Council meetings, the majority of the remaining Councilmembers may declare the Council position vacant and appoint a replacement to serve the unexpired term.
In the event the remaining Councilmembers cannot, agree upon an appointment within forty- five (45) days from the date of vacancy, the Mayor, or in the Mayor's absence the Vice-Mayor, shall make the appointment to fill the vacancy or vacancies.”
29 City Council Staff Report 2 of 3 City Council Vacancy March 21, 2023
Aside from the 45 day limit for the Council to fill the vacancy, there is no prescribed process to select a candidate to fill a vacancy on the Council. The City Attorney, in close consultation with the City Manager recommends the following:
That the City Council recognize a vacancy on the City Council effective March 21, 2023.
Beginning on March 22, 2023, that the City begin accepting “statements of interest” from prospective City Council candidates. The statement of interest allows candidates to submit their qualifications to be considered by the City Council, and a proposed draft is attached hereto.
That the City Council authorize the City Manager to accept and publicize applications for appointment to City Council until April 3, 2023 at 12:00 p.m. That the City Council interview applicants to fill the vacancy in the City Council on April 4, 2023 at its regular City Council meeting at 5:30 p.m. in the Sand City, City Council Chambers. Once all applications are accepted, it is proposed that the City Council hear 5-10 minute presentations from candidates at an open session of the Council. The City Council may ask questions to candidates after they present. Candidates will draw straws to determine the order in which they will present to the Council.
The City Council may discuss each candidate in public at the meeting and the City Clerk will tabulate the top two preferred candidates. Discussion on this topic would be continued until April 18 to allow for additional public input. The City Council would intend to appoint a qualified person to fill the vacancy on the City Council on or about April 18, 2023.
If the City Council cannot decide on an appointment, then the item will be continued to the next meeting for additional discussion. A new Council Member would be selected by May 5, 2023 at the latest or be appointed by the Mayor in accordance with the Charter provision. The new Council Member will serve for the remainder of Council Member Cruz’s term, ending on December 31, 2024.
ATTACHMENT(S)
1. Resolution
2. Sand City City Charter
3. Statement of Interest
30 City Council Staff Report 3 of 3 City Council Vacancy March 21, 2023
STATEMENT OF INTEREST
CITY COUNCIL OF SAND CITY, CALIFORNIA
Name:
Contact Phone Number:
Address of Current Residence:
I hereby declare under penalty of perjury under the laws of the State of California that I am eligible to be considered as a City Council Member representing Sand City, meeting the residency requirements and all other local and state laws. I understand that the information provided in this Statement of Interest will be available online and provided as public information in its entirety.
__________________________________ _______________________ Signature Date
This form and written responses to the questions below are to be submitted for consideration by the City Council. This form together with any other documentation such as a resume, letters of support, and questionnaire responses must be received by the City Council of Sand City by 12:00 PM on Monday, April 3, 2023.
This Statement of Interest and supporting material will become a public document and distributed to the City Council for their review and consideration.
Please include a written response to the following questions. Attach additional sheets as needed.
1. Provide a resume and/or statement outlining your professional experience, community participation, public service, education, and other related activities that make you an ideal candidate to be appointed to the vacant City Council position.
2. Provide a brief statement identifying three reasons why you are interested to fill the vacant City Council seat to benefit our community.
5315045.3
31 CITY OF SAND CITY
RESOLUTION SC XX , 2023
RESOLUTION OF THE CITY COUNCIL OF SAND CITY DECLARING A
VACANCY IN CITY COUNCIL OF SAND CITY AND ESTABLISHING A
PROCESS TO FILL THE VACANCY
WHEREAS, Council Member Kim Cruz was elected to the City Council of Sand City on November 3, 2020, and was sworn in on December 15, 2020; and WHEREAS, Council Member Cruz has made a tremendously positive impact on the City during her tenure. Due to personal circumstances Council Member Cruz has been absent from City Council meetings since December 2022, and the City Council has determined that it must declare her seat vacant beginning March 21, 2023; and WHEREAS, Sand City Charter Section 5 establishes that in the event a Council Member vacancy occurs, a majority of the remaining Council Members may declare the Council position vacant and appoint a replacement to serve the unexpired term within forty-five (45) days from the date of vacancy. If no consensus is reached, the Mayor shall make the appointment to fill the vacancy; and
WHEREAS, the City Council intends to appoint a qualified person to fill the vacancy on or before April 18th, 2023, or in any event within 45 days of the vacancy occurrence.
NOW, THEREFORE, THE CITY COUNCIL OF SAND CITY HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council of Sand City declares Council Member Cruz’s seat vacant effective March 21, 2023.
Section 2. The City Council of Sand City authorizes the City Manager to accept applications for appointment to the City Council until Monday, April 3, 2023 at 12:00 p.m.
Section 3. The City Council of Sand City shall publicly interview applicants to fill the vacancy in the Regular City Council on Meeting April 4, 2023 at 5:30 p.m. in the Sand City, City Council Chambers.
Section 4. The City Council of Sand City intends to appoint a qualified person to fill the vacancy in City Council for the remainder of Council Member Cruz’s term, ending on December 31, 2024, commencing on or about April 18, 2023.
PASSED AND ADOPTED by the City Council of Sand City on this ___ day of March 2023, by the following vote:
AYES: Council Members
NOES:
32 Sand City Resolution SC XX- , 2023
ABSENT:
ABSTAIN:
APPROVED:
___________________________
ATTEST: Mary Ann Carbone, Mayor
__________________________
Kerry Lindstrom, City Clerk
33 AGENDA ITEM
9B.
Discussion and Direction regarding the we.
Mural Festival
34 City of Sand City
STAFF REPORT
TO: Mayor and City Council
FROM: Vibeke Norgaard, City Manager,
DATE: March 14, 2023 (For March 21, 2023 Council Meeting) SUBJECT: Discussion and Direction regarding the we. Mural Festival ______________________________________________________________________ Background:
The City has held three mural festivals since the first one was held in September of 2020.
The first festival included six local artists and seven national artists, and produced seven large-scale murals throughout the City’s West End. The Council decided to continue the festival in 2021 which was held from August 23-28, 2021, with 31 local national and international artists across 13 walls in the City.
In February of 2022, Council directed the City Manager to enter into a contract with Pat Milbery and Hunter Stevens, operating as SoGnar, Inc. to curate and manage a third festival on August 18-August 25, 2022. SoGnar had also been the curators of the prior two festivals, in close collaboration with the Sand City Arts Committee and City staff.
For the 2022 we. Mural festival, SoGnar proposed 14 artists on 6-8 walls. It also proposed a budget of $80,000 – a $15,000 increase from the two prior years. Council approved the increased 2022 budget because of an agreement with SoGnar that it would take on the entire management end execution of the festival from start to finish, with minimal involvement by City staff, in order to free up City staff for their additional responsibilities.
The 2022 we.Mural festival was held in August of 2022. Following the festival, on September 15, 2022, the Sand City Arts Committee met and decided to recommend to the Council that it continue the mural festival in 2023. The Arts Committee also recommended that the City prepare and issue a request for proposals (RFP) as it desired to explore new opportunities for outside management of the festival. Dawn Peters, Arts Committee member drafted an RFP attached to this staff report as Exhibit A.
At its December 20, 2022 meeting, the City Council considered the Arts Committee’s recommendation and a potential Mural Festival for Sand City in 2023. At that meeting, the Council noted that the City needed to locate building owners who were interested in having murals on their buildings before it would consider moving forward with an RFP for mural curation services for a mural festival in 2023. The Arts Committee Chair, Greg Hawthorne offered to locate building owners.
Chair Hawthorne developed a list of possible mural sites and with City staff’s help located the owners of properties with potential mural sites. He has notified the City that he has indeed located many enthusiastic building owners.
35 Fiscal Impact:
The entire amount allocated to the 2022 mural festival in the 2022-23 budget has been spent. Were Council to approve a mural festival for 2023 it would require that the City fund the line item 6394-18 with any additional funds it approves to pay or the festival in a second amendment to its FY 22-23 budget, and allocating additional funding in its FY 23- 24 budget. That amendment would likely require using funds from the City’s fund balance from prior fiscal years. Alternatively, if Council approves moving the mural festival to 2024, it would require allocating funds towards that budget item in its fiscal year 23-24 budget.
Recommendation:
Staff recommends that the Council discuss the we. mural festival in 2023, and direct staff regarding the following:
(1) Whether Council desires to continue the we. mural festival in 2023 or 2024; (2) If so, whether Council desires to continue the festival with a similar size (6-8 walls) and a similar budget ($80,000) as it approved in 2022, or something less. (An exact budget would come back to it for approval at a future council meeting with a contract); and
(3) If Council desires to continue a mural festival, whether it desires to follow its Arts Committee’s recommendation to have staff prepare an RFP for management and curating services.
(4) If so, does Council direct staff to move forward with an RFP in substantially similar form as that attached as Exhibit A.
36 SAND CITY RFP We. Mural Festival
1 REQUEST FOR PROPOSALS:
Event Management and Production for We. Mural Festival IV, 2023, Sand City, California
Background: The City of Sand City (www.sandcity.org) and the Sand City Arts Committee (Instagram:
@sandcityart) sponsor special events throughout the year for our local community. In 2020, during the Covid-19 pandemic, the City hosted its first we. Mural Festival, an outdoor live art exhibit located throughout the West End of our little hamlet by the Pacific Ocean. The festival highlights collaborative artist murals (i.e., “we”) in partnership with local businesses and building owners. We are seeking proposals for the next festival to be hosted in the Fall of 2023.
Intent: SAND CITY is undergoing this RFP process to assess the quality and experience of event management and production companies, with the goal of selecting a preferred consultant to produce we. Mural Festival IV, 2023. Each responding team or firm is asked to submit a proposal for a one-year contract with an option for renewal. Sand City’s goals for this festival are to bring together national and/or international artists to collaborate with local artists from within the Monterey Peninsula and Monterey and/or Santa Cruz Counties. The targeted audience is our local community of all ages. There’s a desire to incorporate ideas for revenue streams during the festival that could partially defray expenses.
37 SAND CITY RFP We. Mural Festival
2 The City has historically contributed up to $80,000 from its general fund towards the festival. The majority (greater than 80%) of potential funds generated during we. Mural Festival IV are put back into designated SAND CITY activities targeted to support local art events whenever possible, including utilizing the Sand City Art Park. Further, the City desire is to maximize publicity for the festival in the media including social media.
Scope of Work: Please review Exhibit A, we. Mural Festival Art Map to understand the layout and scope of previous murals. The City is open to new innovative ideas for the execution of the festival combined with a proven track record of creating and managing an Art Festival.
The City seeks a team/firm/individual to provide the following mural festival curation services:
Create all promotional materials
Coordinate and work collaboratively with the Sand City Art Committee, City Staff, City Police Department and the local community as appropriate for planning, media, and festival execution Prepare a draft budget and schedule for festival to be approved by the City Manager Participate in Sand City Art Committee meetings to obtain guidance and update the Committee Locating and assisting the Art Committee select artists based on their skill, execution, capability, style, and diversity, including from local talent
Locating and selecting sites for murals in Sand City
Arranging all travel for the artists
Pairing artists with property owners and facilitating the building owner agreements Ensuring the artists’ and property owners’ contracts are executed prior to the festival commencing
Coordinating all budget related matters with City Staff Organizing the purchasing of and managing all festival supplies and equipment Managing the actual event and ensure everything runs smoothly Providing all prototype artist renderings for approval cycles Providing promotional materials, coordinating marketing and branding Locating, organizing and coordinating volunteers
Providing updates as requested by City staff, Art committee, and City Manager Ensuring that any deadlines are met as determined by the City Manager and/or Art Committee Ensuring that all walls are prepared and any “paintovers” (removal) of previous murals are completed prior to the start of the festival
Develop ideas, including other forms of art (e.g. live music, performance, and mixed media) as approved by the City
As the curator, you will be expected to sign the West End (WE) Mural Festival Artist Procurement and Curation Service Agreement which specifically provides the details of the items listed above: Scope of Services, Consultant Fee Schedule, Insurance Requirements, and Agreement for Public Art.
Selection Process and Criteria:
This RFP is for a one-year contract to produce the 2023 Sand City we. Mural Festival IV. If the City finds the business arrangement mutually beneficial, contracts may be renewable annually by approval of the City Council.
38 SAND CITY RFP We. Mural Festival
3 Proposals will be evaluated based upon (in no particular order):
The firm’s/team’s connections with experienced muralists internationally, nationally and locally
The firm’s/team’s experience producing and curating large art events The firm’s/team’s understanding of mural art and what is required to create a mural Innovative ideas to boost the festival, including ideas for other art forms and how best to incorporate local artists
Innovative ideas for boosting revenue sources for the festival Experience with obtaining permits to produce festivals and the handling of contracts An evaluation of references who are familiar with your work in this field – please provide at least three.
In your response, please answer the following:
1. What is your experience attracting, evaluating, and booking artists for art festivals? Any specific experience booking mural artists?
2. What do you think your firm/team can achieve for the 2023 we. Mural Festival IV that compliments and expands upon previous mural festivals?
3. What is your experience attracting sponsorships for established events?
4. What do you feel is the proper mix for mural artists at the Sand City event? Local, US, International?
5. Do you have any existing relationships to mural artists? If so, with whom?
6. What creative ideas can you lend to the Sand City Mural Festival that will improve the experience for guests and artists?
7. What is your experience producing and executing an art festival?
8. Who are your key staff/on-site managers and how experienced are they at producing public events?
Contact and Proposal Submission Information:
Sand City City Manager
Vibeke Norgaard
[email protected]
Email preferred
1 Pendergrass Way
Sand City, CA 93955
Please respond with your proposal no later than Monday, January 30, 2023 by 5:00pm EXHIBIT A: SAND CITY ART MURAL MAP
39 SAND CITY RFP We. Mural Festival
4 40
AGENDA ITEM
9C.
Consideration and Approval of City
RESOLUTION Approving Amendment #1 to
the City/Successor Agency FY 22-23
Budget
41 City of Sand City
STAFF REPORT
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: VIBEKE NORGAARD, CITY MANAGER
SUBJECT: PROPOSED FISCAL YEAR 2022-2023 BUDGET AMENDMENT #1 DATE: MARCH 15, 2023 (FOR MEETING MARHC 21, 2023)
_______________________________________________________________ Discussion:
The Proposed Budget Amendment #1 for fiscal year 2022-2023 (“Amendment”) is attached as Exhibit A for your review. The Amendment shows an increase in expected revenues of $1,197,483.00 from the FY 22-23 Adopted Budget despite the loss of the annual Cal Am desal lease payment. The Amendment also proposes an increase in expenditures of $1,841,321 from the FY 22-23 Adopted Budget.
The projected increase in revenues reflected in the Amendment is due in part to the expectation of higher transaction and use tax revenues after the Sand City residents’ passage of Measure L which increased the transaction and use tax received by the City by .5%. While the full impact of this measure on the City’s budget will not be experienced until the next fiscal year the City will receive one quarter of the projected increase in FY 22-23, or approximately $330,000.
The increase in revenues also reflects expected transient occupancy tax (TOT) revenue from the short-term rentals (STR) operating in Sand City since Council’s recent passage of the STR ordinance, as well as an increase in revenue from business licenses. Furthermore, the amendment shows an increase in revenues due to an increase in interest in the City’s bank and LAIF accounts.
The City’s expenditures are also expected to be higher than originally predicted, as reflected in the attached Amendment. General operating expenditures are expected to increase due in part to large cash outs of accumulated vacation and sick leave for retiring employees; long overdue maintenance of City vehicles; the purchase of new City office equipment for Councilmembers and staff; salary increases (COLA); an increase in the liability premium (MBASIA); an increase in fire contract per the contract terms of the City’s contract with the City of Monterey; and a increase in City Engineering services contract approved by Council. 42 Special project expenditures are the main cause of the increase in City expenditures this fiscal year overall. This is due to the cost of certain projects, in particular: The West Bay Platform repair; the reconstruction of Calabrese Park; the cost of completing the City’s housing element. It is also due to supply chain issues resulting in items purchased in prior fiscal years arriving – and thus being paid for – in this current fiscal year (i.e., police cars; public works dump truck).
As mentioned during the Council’s prior approval of those projects, the Amendment requires the use of $91,448 from the City’s prior year excess revenue (fund balance) in order to pay for the cost of the Projects.
It should be noted that City staff is working closely with the City’s new grant consultants to actively seek grants that could offset the expenditures for these projects, if awarded. However, the Amendment does not take these potential grant awards into account.
CEQA: This action does not constitute a "project" as defined by the California Environmental Quality Act (CEQA) guidelines section 15378.
Recommendation: On March 17, 2021, the Budget Committee met and considered the Amendment #1 attached hereto and recommended it to Council for approval. It is recommended that the Council approve the the Budget Amendment #1. 43 CITY OF SAND CITY
RESOLUTION SC ___, 2023
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAND CITY ADOPTING THE PROPOSED CITY BUDGET AMENDMENT #1 FOR FISCAL YEAR 2022-2023
WHEREAS, the Budget Committee of the City Council has reviewed the Proposed Fiscal Year 2022-2023 Budget Amendment #1 and has considered the operational and capital improvement needs of the City for the rest of the fiscal year; and
WHEREAS, the Budget Committee, working with City staff, is recommending the proposed budget amendment #1, attached as Exhibit A, to the City; and
WHEREAS, the City Council of Sand City finds the Fiscal Year 2022-2023 Proposed Budget Amendment #1 satisfactory to commence the operations and capital programs of the City for the rest of the fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sand City that:
1. The attached Exhibit A is hereby adopted as the Proposed City Budget Amendment #1 for FY 2022-2023.
2. The City staff is authorized to continue City operations as generally prescribed in the FY 2022-2023 Proposed Budget Amendment #1 and is directed to follow the general financial guidelines outlined therein.
PASSED AND ADOPTED by the City Council of the City of Sand City on this ___, day of March, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_____________________________
Mary Ann Carbone, Mayor
ATTEST:
_________________________
Kerry Lindstrom, City Clerk
44 Description Actuals FY 21-22
FY 22-23
Actuals thru Jan
2023
FY 22-23 Adopted
Budget
Proposed 22-23
Amend #1
Total City Revenues 9,629,824 4,188,218 8,630,570 9,828,053 Total City Expenditures 7,085,833 4,591,163 8,078,180 9,919,501 DIFFERENCE 2,543,990 -402,945 552,390 -91,448
To be funded by City's Fund balance 91,448
TOTAL 0
Revenues for Recurring Operations 9,227,762 4,087,570 7,903,570 8,843,092 Expenditures for Recurring Operations 6,599,230 4,358,003 6,871,880 7,204,185 SUB TOTAL 2,628,531 -270,433 1,031,690 1,638,907
Special Project Revenues 402,062 100,648 727,000 984,961 Special Expenditures 486,603 233,160 1,206,300 2,715,316 SUB TOTAL -84,541 -132,512 -479,300 -1,730,355
CITY SUMMARY
MyDocs/Budget Current/21-22 3/17/2023
45 Description Actuals FY 21-22
FY 22-23
Actuals thru Jan
2023
Adopted
FY 22-23
Proposed Amended
Budget
FY 22-23
Proposed Budget
Amendment No. 1
RECURRING REVENUES
Property Taxes 153,287 84,338 148,500 140,700 (7,800)
Sales/Use Taxes 3,557,590 1,512,742 3,441,000 3,592,000 151,000 Transaction Tax 3,039,904 1,297,593 2,922,000 3,321,000 399,000 TOT Tax 17,896 79,674 15,000 120,000 105,000
Franchise/Users Tax 281,113 123,857 255,500 275,500 20,000 Business License 568,430 650,359 551,000 660,500 109,500 Planning Revenues 6,450 7,070 6,700 10,600 3,900
Building Revenues 36,842 9,799 60,000 19,200 (40,800)
Police Revenues 27,744 10,399 22,870 18,270 (4,600)
Public Works Revenues 66,734 26,064 75,400 54,600 (20,800) Interest 42,893 106,269 32,850 209,050 176,200
Rental 17,109 10,065 17,200 19,000 1,800
ROPS Residual 199,419 - 135,000 135,000 -
SA Admin Fees Reimbursement 48,114 - - - -
Misc. Revenues 142,950 51,200 49,150 90,572 41,422
Recurring Grants 171,285 118,141 171,400 177,100 5,700
Cal-Am 850,000 - - - -
Subtotal Recurring Revenues 9,227,762 4,087,570 7,903,570 8,843,092 939,522
OTHER FINANCING SOURCES
Special Project Revenues 273,286 94,699 327,000 297,000 (30,000) Grants 128,777 5,949 400,000 687,961 287,961
Subtotal Other Revenue 402,062 100,648 727,000 984,961 257,961 Total Revenue 9,629,824 4,188,218 8,630,570 9,828,053 1,197,483 Budget Summary
City Revenues
MyDocs/Budget Current/21-22 3/17/2023
46 Proposed
FY 22-23
Amend #1
Revenues
Proposed Budget
Amendment #1
4005-00 Property Tax $ 91,413 $ 53,565 $ 80,000 $ 76,500 $ (3,500) 4006-00 ROPS Residual $ 199,419 $ 135,000 $ 135,000 $ - 4008-00 SA Admin Fees Reimbursement $ 48,114 $ - $ - $ - 4010-00 Prior Year Tax $ 1,076 $ 458 $ 1,200 $ 1,200 $ - 4012-00 Property Tax VLF $ 39,715 $ 20,997 $ 39,800 $ 42,000 $ 2,200 4013-00 MBASIA Claims Reimbursements $ 3,356 $ - $ - $ - 4015-00 Property Tax - SB 813 $ 16,418 $ 7,864 $ 13,000 $ 16,000 $ 3,000 4017-00 Covid-19 Relief Fund - American Rescue $ 95,450 $ - $ - $ - 4020-00 Prop Tax Transfer $ 4,285 $ 1,403 $ 14,000 $ 4,500 $ (9,500) 4025-00 Users Tax $ 173,015 $ 93,055 $ 150,000 $ 175,000 $ 25,000 4030-00 Sales/Use Tax $ 3,557,590 $ 1,512,742 $ 3,441,000 $ 3,592,000 $ 151,000 4032-00 Transaction/ Use Tax $ 3,039,904 $ 1,297,593 $ 2,922,000 $ 3,321,000 $ 399,000 4033-00 Business License CASP Fee 90% $ 1,447 $ 1,440 $ 1,500 $ 1,500 $ - 4034-00 TOT - Transient Occupancy Tax $ 17,896 $ 79,674 $ 15,000 $ 120,000 $ 105,000 4035-00 Cable Franchise $ 7,524 $ 1,806 $ 7,400 $ 7,400 $ - 4040-00 Refuse Franchise $ 67,565 $ 28,997 $ 65,000 $ 60,000 $ (5,000) 4041-00 Greenwaste AB939/SB1383 Fees $ 12,584 $ - $ 37,800 $ 37,800 4045-00 PG & E Gas Franchise $ 3,092 $ 3,100 $ 3,100 $ - 4050-00 PG & E Electric Franchise $ 29,917 $ 30,000 $ 30,000 $ - 4055-00 Business License $ 566,307 $ 650,136 $ 550,000 $ 660,000 $ 110,000 4060-00 Bus Lic Late Fee $ 2,124 $ 223 $ 1,000 $ 500 $ (500) 4340-00 Property Tax - HOPTR $ 381 $ 52 $ 500 $ 500 $ - 4350-00 Sanitation District Impact Fees $ 11,174 $ 7,500 $ 11,000 $ 3,500 4410-00 Interest City Checking/CD/Property Tax $ 405 $ 272 $ 500 $ 500 $ - 4411-00 Interest - OPEB $ 43 $ 25 $ 50 $ 50 $ -
4413-00 Interest - City Housing $ 270 $ 5,911 $ 300 $ 10,000 $ 9,700 4420-00 Interest - LAIF $ 35,648 $ 92,172 $ 22,000 $ 185,000 $ 163,000 4450-00 Interest - TVI CDs $ 6,528 $ 7,888 $ 10,000 $ 13,500 $ 3,500 4500-00 West End Revenue $ 26,710 $ 33,172 $ 30,000 $ 33,200 $ 3,200 4502-00 WE Mural Festival Revenue $ - $ 2,222 $ 5,000 $ 2,222 $ (2,778) 4503-00 Art Park Improvements Revenue $ 500 $ - $ - $ - 4504-00 Art Park Events Revenue $ 1,018 $ 1,005 $ 1,000 $ 1,500 $ 500 4550-00 Publications -Copies $ - $ 50 $ 50 $ -
4710-00 Mitigation $ 1,348 $ 1,400 $ 1,400 $ -
4730-00 Misc. Revenue $ 30 $ 15 $ 500 $ 200 $ (300)
4732-00 Reimbursements $ 990 $ 586 $ 1,200 $ 1,000 $ (200) 4736-00 US Bank Cal Card Rebate $ 928 $ 175 $ 1,000 $ 700 $ (300) 4740-00 Rental/Lease $ 17,109 $ 10,065 $ 17,200 $ 19,000 $ 1,800 SUB TOTAL $ 8,068,707 $ 3,916,096 $ 7,567,200 $ 8,563,322 $ 996,122
REVENUE
ACCOUNT #
Proposed Amended
Budget
FY 22-23
Actual Revenues
FY 21-22
Actual
Revenues thru Jan 2023
FY 22-23
Adopted
Description FY 22-23
Dept 00-General
MyDocs/Budgets Current/21-22 3/17/2023
47 Proposed
FY 22-23
Amend #1
Revenues
Proposed Budget
Amendment #1
REVENUE
ACCOUNT #
Proposed Amended
Budget
FY 22-23
Actual Revenues
FY 21-22
Actual
Revenues thru Jan 2023
FY 22-23
Adopted
Description FY 22-23
4116-05 Short Term Rental Application Fee $ - $ 5,370 $ - $ 5,400 $ 5,400 4120-05 Coastal Development Permit $ 1,000 $ 500 $ 1,500 $ 1,500 $ - 4125-05 Conditional Use Permit $ 3,000 $ 500 $ 3,500 $ 2,000 $ (1,500) 4126-05 Temporary Use Permit $ 100 $ 200 $ 100 $ 200 $ 100 4145-05 Site Plan Permit $ 500 $ 500 $ 500 $ -
4155-05 Design Permit - DRC $ 450 $ 100 $ 500 $ 500 $ - 4156-05 Sign Permit & Master Sign Program $ - $ 200 $ 100 $ (100) 4159-05 CEQA Fees $ 1,000 $ - $ - $ -
4219-05 Parking Permit $ 400 $ 400 $ 400 $ 400 $ -
SUB TOTAL $ 6,450 $ 7,070 $ 6,700 $ 10,600 $ 3,900
4115-06 Building Permit Fee $ 22,346 $ 3,374 $ 40,000 $ 5,000 $ (35,000) 4164-06 Short Term Rental Inspection Fees $ - $ 4,200 $ - $ 4,200 $ 4,200 4165-06 Plan Check Fee $ 14,496 $ 2,225 $ 20,000 $ 10,000 $ (10,000) SUB TOTAL $ 36,842 $ 9,799 $ 60,000 $ 19,200 $ (40,800) 4210-08 City Fines $ 3,817 $ 1,958 $ 4,000 $ 4,000 $ -
4211-08 Vehicle Release $ 1,520 $ 855 $ 1,500 $ 1,000 $ (500) 4221-08 Parking Violations $ 13,192 $ 5,890 $ 15,000 $ 10,000 $ (5,000) 4325-08 Vehicle License Fees $ 445 $ 500 $ 500 $ -
4330-08 Prop 172 - County $ 593 $ 194 $ 450 $ 450 $ -
4335-08 Post Training Reimbursement $ - $ 500 $ 500 $ - 4515-08 Dog Licensing $ 5 $ 20 $ 20 $ -
4524-08 Asset Forfeiture $ 3,352 $ 1,393 $ 500 $ 1,400 $ 900 4560-08 Police Reports $ 320 $ 110 $ 400 $ 400 $ -
4744-08 Advanced Disability Reimbursement $ 4,500 $ - $ - $ - SUB TOTAL $ 27,744 $ 10,399 $ 22,870 $ 18,270 $ (4,600) 10-4150-11 Building Development Fee $ 316 $ 1,000 $ 500 $ (500) 10-4160-11 Engineer Fees $ 43,568 $ 14,328 $ 50,000 $ 30,000 $ (20,000) 31-4305-11 Gas Tax-2105 $ 2,133 $ 1,091 $ 2,300 $ 2,300 $ - 31-4305-11 Gas Tax-2106 $ 5,721 $ 2,875 $ 5,800 $ 5,800 $ - 31-4305-11 Gas Tax-2107 $ 2,549 $ 1,515 $ 2,800 $ 2,800 $ - 31-4305-11 Gas Tax-2107.5 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ - 31-4305-11 Gas Tax-2103 $ 3,040 $ 1,721 $ 3,500 $ 3,500 $ - 37-4306-11 SB1 - RMRA - Road Maintenance & Rehab $ 7,718 $ 3,440 $ 8,000 $ 8,000 $ - 35-4205-11 Ca Code Fines - County $ 689 $ 94 $ 1,000 $ 700 $ (300) SUB TOTAL $ 66,734 $ 26,064 $ 75,400 $ 54,600 $ (20,800) Dept 11-Public Works
Dept 06-Building
Dept 08-Police
Dept 05-Planning
MyDocs/Budgets Current/21-22 3/17/2023
48 Proposed
FY 22-23
Amend #1
Revenues
Proposed Budget
Amendment #1
REVENUE
ACCOUNT #
Proposed Amended
Budget
FY 22-23
Actual Revenues
FY 21-22
Actual
Revenues thru Jan 2023
FY 22-23
Adopted
Description FY 22-23
Lease Revenue
4833-00 Cal-Am Lease $ 850,000 $ - $ - $ -
SUB TOTAL $ 850,000 $ - $ - $ - $ -
Grants
4069-08 COPS Grant - County $ 161,285 $ 106,938 $ 160,000 $ 165,300 $ 5,300 4647-08 Bulletproof Vest Grant $ - $ 1,203 $ 1,400 $ 1,800 $ 400 4836-08 CSA 74 EMS Grant - County $ 2,500 $ 2,500 $ 2,500 $ 2,500 $ - 4729-00 MBASIA Fitness/Safety Grant $ 7,500 $ 7,500 $ 7,500 $ 7,500 $ - SUB TOTAL $ 171,285 $ 118,141 $ 171,400 $ 177,100 $ 5,700 SUB TOTAL RECURRING REVENUES $ 9,227,762 $ 4,087,570 $ 7,903,570 $ 8,843,092 $ 939,522 4522-11 Street Sweeper Sale $ - $ - $ - $ -
4530-00 South of Tioga Reimbursements $ 50,405 $ 21,465 $ 50,000 $ 50,000 $ - 4531-00 South of Tioga Plan Check Fees $ 2,900 $ 445 $ 50,000 $ 20,000 $ (30,000) 4532-00 South of Tioga Building Permit Fees $ 35,917 $ 6,405 $ 75,000 $ 30,000 $ (45,000) 4533-00 Cal Am Desal Wells Reimbursement $ 184,064 $ 1,384 $ 7,000 $ 2,000 $ (5,000) 4607-05 LEAP Grant - Housing Element Update $ - $ 65,000 $ 65,000 $ - 4608-05 REAP Grant - Housing Element Update $ - $ 65,000 $ 65,000 $ - 39-4706-18 N of Playa Habitat Conservation Fund $ - $ 65,001 $ 15,000 $ 65,000 $ 50,000 SUB TOTAL $ 273,286 $ 94,699 $ 327,000 $ 297,000 $ (30,000) Grants
4639-08 Officer Wellness/Mental Health Grant $ - $ 15,000 $ 15,000 4681-12 Calabrese Park CDBG Grant $ 50,603 $ - $ - $ -
4682-00 Prop 1 IRWM - Catalina $ 13,078 $ 5,949 $ 200,000 $ 131,902 $ (68,098) 4683-00 Prop 1 SW - Contra Costa $ - $ 200,000 $ 366,059 $ 166,059 4684-12 Per Capita Parks Grant $ - $ - $ 175,000 $ 175,000 4757-00 CalTrans Sustainable Grant $ 65,096 $ - $ - $ - SUB TOTAL $ 128,777 $ 5,949 $ 400,000 $ 687,961 $ 287,961 $ 402,062 $ 100,648 $ 727,000 $ 984,961 $ 257,961
$ 9,629,824 $ 4,188,218 $ 8,630,570 $ 9,828,053 $ 1,197,483 $ 1,197,483
Grand Total Revenues
Special Project Revenues
Sub Total Special Project/Grant Revenues
MyDocs/Budgets Current/21-22 3/17/2023
49 FY 2022-2023 Proposed Amend #1 Revenues
Property Taxes
1%
Sales/Use Taxes
37%
Transaction Tax
34%
TOT Tax
1%
Franchise/Users Tax
3%
Business License
7%
Planning Revenues
0%
Building Revenues
0%
Police Revenues
0%
Public Works
Revenues
1%
Interest
2%
Rental
0%
ROPS Residual
1%
SA Admin Fees Reimbursement
0%
Misc.
Revenues
1%
Recurring Grants
2%
Cal-Am
0%
Special Project Revenues
3%
Grants
7%
Property Taxes Sales/Use Taxes Transaction Tax TO T Tax Franchise/Users Tax Business License Planning Revenues Building Revenues Police Revenues Public Works Revenues Interest Rental
ROPS Residual SA Admin Fees Reimburseme nt Misc. Reve nues Recurring Grants Cal-Am Special Project Revenues Grants
50 Description
Actuals FY 21-
22 FY 22-23
Actuals thru
Jan 2023
Adopted
FY 22-23
Proposed
Amended Budget
FY 22-23
Proposed
Budget
Amendment
No. 1
RECURRING EXPENSES
City Council 121,162 70,840 129,660 127,880 (1,780)
Administration 595,792 419,485 655,770 707,915 52,145
Finance 392,225 264,813 378,580 457,835 79,255
Attorney 291,512 65,333 244,600 244,850 250
Planning 287,915 208,418 293,970 298,445 4,475
Building 104,345 22,827 112,800 52,000 (60,800)
Police 3,345,474 2,317,596 3,446,470 3,604,640 158,170
Fire 312,584 328,840 328,900 328,900 -
Public Works 825,456 454,484 951,900 1,055,120 103,220
Parks 6,351 2,051 11,500 11,000 (500)
Government Buildings 49,162 49,122 59,800 53,000 (6,800) Community Outreach 122,321 90,134 124,000 137,000 13,000 Recurring Grants 2,558 1,920 5,300 4,300 (1,000)
Non-Departmental 142,374 62,139 128,630 121,300 (7,330)
SUBTOTAL FOR RECURRING
EXPENSES 6,599,230 4,358,003 6,871,880 7,204,185 332,305
OTHER EXPENSES
Capital Outlay 173,881 85,041 335,300 316,800 (18,500)
Economic Development 163,749 104,056 236,000 169,250 (66,750) Grants/Special Projects 148,973 44,062 635,000 2,229,266 1,594,266
SUBTOTAL OTHER
EXPENSES 486,603 233,160 1,206,300 2,715,316 1,509,016
TOTAL EXPENSES 7,085,833 4,591,163 8,078,180 9,919,501 1,841,321 Budget Summary
City Expenditures
MyDocs/Budget Current/21-22 3/17/2023
51 Proposed Amend #1
FY 22-23
Expenditures
NON DEPARTMENT
5000-00 Municipal Code Updates 2,548 1,140 3,000 3,000 - 5001-00 Public Agency Memberships 10,516 7,169 13,500 13,500 - 5002-00 Voluntary Memberships 5,879 6,229 10,000 10,000 - 5005-00 Arts Committee 17,498 10,000 5,000 (5,000)
5009-00 Covid-19 General Expense 6,177 1,742 6,000 2,500 (3,500) 5025-00 Dues and Subscriptions 180 180 180 180 -
5070-00 Health Benefit Surcharges 881 727 1,000 1,350 350 5081-00 GASB68 Reports - CalPers 2,100 2,100 2,100 2,100 - 5202-00 Concern EAP Program Premium 1,338 1,189 1,400 1,200 (200) 5425-00 IT Support 7,499 1,620 2,500 2,500 -
5720-00 Auto Maintenance - City Vehicles 766 26 2,500 6,000 3,500 5909-00 Physical Damage Claims 4,356 - - -
5910-00 Donations/Contributions 6,788 2,663 6,500 6,500 - 5930-00 Miscellaneous Expense 8,347 1,868 5,000 3,000 (2,000) 5935-00 Office Equipment Maintenance 8,853 3,519 8,000 8,000 - 5940-00 Office Supplies 26,836 14,138 25,000 25,000 -
5945-00 Telephone 1,114 684 2,000 1,500 (500)
5950-00 Physical Exams (MP every 2 yrs) - 150 150 -
5955-00 Public Official Bond Premium 1,158 1,216 1,200 1,220 20 5960-00 Utilities 26,222 13,896 25,000 25,000 -
5970-00 Equipment Purchase - 1,174 - 2,000 2,000
5980-00 Bank Charges 1,942 2,000 - (2,000)
5998-00 Internet 1,374 858 1,600 1,600 -
142,374 62,139 128,630 121,300 (7,330)
CITY COUNCIL
5030-01 Auto Allowance 2,400 1,400 2,400 2,400 -
5065-01 Dental 3,906 2,278 3,950 3,950 -
5066-01 Vision 702 430 750 750 -
5070-01 Health Benefits 63,306 36,929 63,300 63,300 -
5073-01 Pers Retirement EE 622 311 700 700 -
5075-01 Pers Retirement 1,186 593 1,200 1,200 -
5078-01 PERS Survivor Benefits 113 120 120 -
5079-01 Deferred Comp 4,800 2,800 4,800 4,800 -
5080-01 FICA/ Medicare 4,282 2,498 4,800 4,800 -
5085-01 SUI 336 66 400 400 -
Proposed Amended
Budget #1
FY 22-23
SUB TOTAL NON DEPARTMENT
Actual
Expenses thru Jan
2023
FY 22-23
ACCOUNT
NUMBER
Adopted
Description FY 22-23
Actual
Expenses
FY 21-22
Proposed Budget
Amendment #1
FY 22-23
MyDocs/Budgets Current/21-22 3/17/2023
52 Proposed Amend #1
FY 22-23
Expenditures
Proposed Amended
Budget #1
FY 22-23
Actual
Expenses thru Jan
2023
FY 22-23
ACCOUNT
NUMBER
Adopted
Description FY 22-23
Actual
Expenses
FY 21-22
Proposed Budget
Amendment #1
FY 22-23
5095-01 Training & Conferences 10,689 2,496 10,000 4,000 (6,000) 5110-01 Council Meetings 18,000 10,500 18,000 18,000 -
5120-01 Elections - 7,500 7,500 -
5137-01 GASB 68 - Unfunded Liability 2,867 3,158 3,000 3,200 200 5925-01 Liability Premium 1,834 717 700 720 20
5945-01 Council Phones 3,811 2,002 4,300 4,300 -
5965-01 Workers Comp Premium 870 1,263 1,300 1,300 -
5970-01 Equipment Purchase - 2,620 1,000 5,000 4,000
5985-01 Exercise Program 1,440 780 1,440 1,440 -
121,162 70,840 129,660 127,880 (1,780)
ADMINISTRATION
5019-02 Temporary Staffing 17,064 60,000 60,000
5020-02 Contract Services - Executive Search 20,900 - - - 5020-02 Contract Services - Grant Seeking 20,000 20,000 5025-02 Dues/Subscriptions 2,956 2,639 7,000 4,000 (3,000) 5030-02 Auto Allowance 2,400 2,100 3,600 3,600 -
5035-02 Granicus - Agenda Management Fee 8,393 9,232 9,300 9,300 - 5040-02 Salaries 291,396 196,643 373,200 327,100 (46,100) 5042-02 Cash Outs 33,390 1,469 - 32,000 32,000
5060-02 Long Term Disability 1,897 1,585 2,600 2,100 (500) 5065-02 Dental 2,695 1,739 3,300 2,700 (600)
5066-02 Vision 439 290 550 450 (100)
5067-02 Life Insurance 566 333 700 465 (235)
5070-02 Health Benefits 37,984 21,630 44,400 34,900 (9,500) 5072-02 Health Benefits - Admin Retirees 18,317 10,847 18,500 19,300 800 5073-02 Pers Retirement EE 9,045 4,903 9,500 9,810 310
5075-02 Pers Retirement 30,789 15,183 36,000 31,000 (5,000) 5078-02 PERS Survivor Benefits 193 180 180 -
5079-02 Deferred Comp 1,500 1,400 2,400 1,900 (500)
5080-02 FICA/Medicare 4,832 2,884 5,800 5,800 -
5085-02 CA SUI 224 224 400 400 -
5095-02 Training & Conferences 5,033 3,468 7,500 7,500 - 5137-02 GASB 68 - Unfunded Liability 64,323 70,752 70,800 70,800 - 5140-02 Records Retention - Gladwell 250 500 500 -
5210-02 Payroll Processing/Shred Services 4,682 2,206 5,500 5,500 - 5425-02 IT Support 4,074 3,668 3,000 6,000 3,000
5740-02 Employee Screening/Advertising 1,000 1,000
5925-02 Liability Premium 12,835 13,630 12,300 13,700 1,400 5945-02 Admin Phones 3,129 1,916 3,200 3,200 -
5965-02 Workers Comp Premium 25,515 32,829 33,100 32,900 (200) 5970-02 Equipment Purchase 7,016 311 1,000 1,000 -
5985-02 Exercise Program 1,020 540 1,440 810 (630)
SUB TOTAL ADMINISTRATION 595,792 419,485 655,770 707,915 52,145
SUB TOTAL CITY COUNCIL
MyDocs/Budgets Current/21-22 3/17/2023
53 Proposed Amend #1
FY 22-23
Expenditures
Proposed Amended
Budget #1
FY 22-23
Actual
Expenses thru Jan
2023
FY 22-23
ACCOUNT
NUMBER
Adopted
Description FY 22-23
Actual
Expenses
FY 21-22
Proposed Budget
Amendment #1
FY 22-23
FINANCE /HR
5020-03 Contract Services - Bartel 20,250 4,158 4,850 4,850 - 5020-03 Contract Services - RGS 68,000 68,000
5023-03 Sales Tax/Trans Tax Admin Fees 37,137 11,078 35,000 45,000 10,000 5025-03 Dues/Subscriptions 95 100 - (100)
5040-03 Salaries 109,792 69,433 114,500 79,400 (35,100) 5042-03 PTO Cash Out - 42,000 42,000
5060-03 Long Term Disability 1,256 732 1,300 840 (460)
5065-03 Dental 558 326 560 420 (140)
5066-03 Vision 100 61 110 80 (30)
5067-03 Life Insurance 206 130 250 170 (80)
5070-03 Health Benefits 12,661 7,386 12,700 8,500 (4,200) 5072-03 Health Benefits - Finance Retirees - 4,300 4,300 5073-03 Pers Retirement EE 9,486 5,142 9,900 6,900 (3,000) 5075-03 Pers Retirement 18,083 9,802 18,900 13,100 (5,800) 5078-03 PERS Survivor Benefits 56 60 60 -
5079-03 Deferred Comp 1,200 700 1,200 700 (500)
5080-03 FICA/Medicare 1,583 993 1,600 1,100 (500)
5085-03 SUI 112 112 150 115 (35)
5095-03 Training/Conferences 38 500 - (500)
5137-03 GASB 68 - Unfunded Liability 65,934 72,636 72,700 72,700 - 5405-03 Property Tax Fees 995 1,000 1,000 -
5410-03 Audit 58,558 52,000 65,500 65,500 -
5415-03 Financial Management Support 1,824 736 3,000 6,000 3,000 5425-03 IT Support 3,906 2,715 5,000 5,000 -
5440-03 BL/ Prop/Sales Tax Agreements (HDL) 41,249 14,700 20,000 20,000 - 5925-03 Liability Premium 3,667 3,587 3,300 3,600 300
5965-03 Workers Comp Premium 3,479 6,313 6,400 6,400 -
5970-03 Equipment Purchase - 2,075 - 2,100 2,100
392,225 264,813 378,580 457,835 79,255
ATTORNEY
5040-04 Salaries 144,296 - - -
5060-04 LTD 1,058 - - -
5065-04 Dental 1,579 - - -
5066-04 Vision 237 - - -
5067-04 Life 153 - - -
5070-04 Health Benefit 14,244 - - -
5072-04 Health Benefits - Retirees 4,391 2,712 4,600 4,850 250 5075-04 Pers Retirement 8,013 - - -
5079-04 Deferred Comp 900 - - -
5080-04 FICA/Medicare 2,017 - - -
5085-04 SUI 112 - - -
5095-04 Conferences & Meetings 783 - - -
5137-04 GASB 68 - Unfunded Liability 140 - - -
5522-04 Attorneys Costs 4,114 - - -
5545-04 Outside Counsel/HR 101,956 62,622 240,000 240,000 - 5925-04 Liability Premium 3,667 - - -
5945-04 Cell Phone 375 - - -
5965-04 Workers Comp Premium 3,479 - - -
SUB TOTAL ATTORNEY 291,512 65,333 244,600 244,850 250
SUB TOTAL FINANCE
MyDocs/Budgets Current/21-22 3/17/2023
54 Proposed Amend #1
FY 22-23
Expenditures
Proposed Amended
Budget #1
FY 22-23
Actual
Expenses thru Jan
2023
FY 22-23
ACCOUNT
NUMBER
Adopted
Description FY 22-23
Actual
Expenses
FY 21-22
Proposed Budget
Amendment #1
FY 22-23
PLANNING
5020-05 Contract Services - EMC Planning 10,065 7,334 20,000 55,000 35,000 5020-05 TAMC Vehiles Miles Traveled Cost 16,879 - - -
5025-05 Dues/Subscriptions 507 500 - (500)
5040-05 Salaries 111,854 67,858 111,900 77,600 (34,300) 5042-05 Cash Outs - PTO Accruals 7,455 8,874 8,000 21,500 13,500 5060-05 Long Term Disability 977 570 1,000 660 (340)
5065-05 Dental 558 326 560 420 (140)
5066-05 Vision 100 61 110 80 (30)
5067-05 Life Insurance 348 130 250 170 (80)
5070-05 Health Benefits 12,661 7,386 12,700 8,500 (4,200) 5072-05 Health Benefits - Planning Retirees 10,370 6,483 11,500 15,900 4,400 5073-05 Pers Retirement EE 9,664 5,025 9,700 6,700 (3,000) 5075-05 PERS Retirement 18,422 9,580 18,500 12,800 (5,700) 5079-05 Deferred Comp 1,200 700 1,200 700 (500)
5080-05 FICA/Medicare 1,731 1,104 1,850 1,200 (650)
5085-05 SUI 112 112 150 115 (35)
5095-05 Training/Conferences 35 100 - (100)
5137-05 GASB 68 - Unfunded Liability 68,801 75,794 75,800 75,800 - 5370-05 Planning - Misc. 239 95 300 300 -
5425-05 IT Support 483 183 1,000 1,000 -
5920-05 Legal Advertising 5,870 6,387 7,500 9,000 1,500 5925-05 Liability Premium 4,584 3,587 3,300 3,600 300
5945-05 Planning Phones 650 518 650 1,000 350
5965-05 Workers Comp Premium 4,349 6,313 6,400 6,400 -
5970-05 Equipment Purchase - 1,000 - (1,000)
287,915 208,418 293,970 298,445 4,475
BUILDING
5020-06 Code Enforcement 1,670 360 10,000 5,000 (5,000) 5318-06 Short Term Rental Inspection Fees - 2,160 - 4,200 4,200 5319-06 Building Inspection Fees 80,123 16,614 75,000 30,000 (45,000) 5320-06 Plan Check Fees 19,752 894 25,000 10,000 (15,000) 5423-06 Iworq 2,800 2,800 2,800 2,800 -
104,345 22,827 112,800 52,000 (60,800)
SUB TOTAL PLANNING
SUB TOTAL BUILDING
MyDocs/Budgets Current/21-22 3/17/2023
55 Proposed Amend #1
FY 22-23
Expenditures
Proposed Amended
Budget #1
FY 22-23
Actual
Expenses thru Jan
2023
FY 22-23
ACCOUNT
NUMBER
Adopted
Description FY 22-23
Actual
Expenses
FY 21-22
Proposed Budget
Amendment #1
FY 22-23
PUBLIC SAFETY
5025-08 Dues and Subscriptions 1,275 1,440 2,000 2,000 - 5040-08 Salaries 1,341,076 817,006 1,472,000 1,483,000 11,000 5040/42-08 Possible POA Negotiations - -
5041-08 Workers Comp Wages 4850 8,412 26,852 - 85,000 85,000 5042-08 Cash Outs - PTO Accruals 348,573 226,355 200,000 280,000 80,000 5043-08 Holiday Paid 4,090 6,006 15,000 15,000 -
5044-08 Workers Comp Wages TTD 29,451 - - -
5055-08 Overtime Paid 43,875 21,652 50,000 37,000 (13,000) 5060-08 Long Term Disability 3,155 2,067 3,700 3,100 (600) 5065-08 Dental 18,304 11,229 19,300 18,600 (700)
5066-08 Vision 2,727 1,744 3,100 3,000 (100)
5067-08 Life Insurance 2,419 1,388 2,500 2,400 (100)
5070-08 Health Benefits 193,083 116,589 202,600 197,900 (4,700) 5072-08 Health Benefits - Police Retirees 73,190 49,561 87,400 90,900 3,500 5073-08 Pers Retirement EE 5,657 3,089 6,000 6,200 200
5075-08 Pers Retirement 266,027 138,283 296,400 272,700 (23,700) 5077-08 Pers Replacement Benefit - Klein 7,401 7,500 7,500 - 5078-08 PERS Survivor Benefits 602 700 700 -
5079-08 Deferred Comp 13,800 8,200 14,400 14,400 -
5080-08 FICA/Medicare 27,869 16,539 30,000 30,000 -
5085-08 SUI 1,344 1,156 1,600 1,600 -
5095-08 Training/Conferences 5,433 5,064 7,500 7,500 -
5096-08 Post Training - Reimbursable - 1,000 1,000 -
5137-08 GASB 68 - Unfunded Liability 178,991 209,447 209,500 209,500 - 5139-08 Advanced Disability(Pers Reimburses) 4,500 - - - 5425-08 IT Support 22,104 11,277 30,000 30,000 -
5710-08 Animal Regulation Services 1,328 1,925 2,500 4,000 1,500 5715-08 Auto Fuel 35,942 20,898 30,000 35,000 5,000
5720-08 Auto Maintenance - Police Vehicles 12,565 5,183 20,000 20,000 - 5721-08 Auto Detailing - Car Washes 2,818 1,801 2,000 3,000 1,000 5723-08 Mobile License Fee 2,980 3,200 3,200 -
5725-08 Criminal Justice & CLETS Systems 25,675 14,780 37,500 37,500 - 5727-08 911 Center - Dispatch Services 43,348 28,101 37,450 37,450 - 5740-08 Employee Screening 2,902 1,959 - 3,500 3,500
MyDocs/Budgets Current/21-22 3/17/2023
56 Proposed Amend #1
FY 22-23
Expenditures
Proposed Amended
Budget #1
FY 22-23
Actual
Expenses thru Jan
2023
FY 22-23
ACCOUNT
NUMBER
Adopted
Description FY 22-23
Actual
Expenses
FY 21-22
Proposed Budget
Amendment #1
FY 22-23
5745-08 Equipment Purchase 5,080 1,213 10,000 10,000 -
5746-08 Range Fees & Supplies 5,741 478 10,000 10,000 - 5747-08 SRU Annual Contribution 5,000 5,000 5,000 5,000 - 5760-08 Booking Fees - 1,000 - (1,000)
5765-08 Reserve Salaries 32,461 15,155 30,000 30,000 -
5770-08 Computer Equipment/Software 5,507 4,029 5,000 7,500 2,500 5785-08 Police Supplies 5,706 3,221 5,000 6,000 1,000
5794-08 Special Skills 1,200 700 1,200 1,200 -
5795-08 Uniform Allowance/Purchase 10,136 6,203 10,500 10,500 - 5796-08 Education Benefit 65,267 37,367 64,100 64,400 300 5797-08 Arrest/Investigations/Live Scan Fees 2,681 2,620 5,000 5,000 - 5798-08 Tracnet/IBM Server Maintenance 13,793 14,934 13,500 15,000 1,500 5884-08 Security - Locker Room 552 370 600 700 100
5925-08 Liability Premium 146,689 114,777 103,500 114,800 11,300 5929-08 Locker Room Rental Payments 4,427 3,118 4,450 5,400 950 5934-08 NGEN Radio System Maintenance 13,008 12,798 17,100 17,100 - 5935-08 NGEN Radio System Infrastructure - 9,900 9,700 9,900 200 5945-08 Police Phones 13,406 4,411 17,500 13,000 (4,500) 5965-08 Worker's Comp Premium 231,378 287,887 289,900 287,900 (2,000) 5985-08 Exercise Program 2,730 1,470 3,240 3,240 -
5997-08 Nighthawk In Car Wifi 2,897 1,449 2,900 2,900 - 5998-08 Police Internet 2,379 1,390 2,900 2,900 -
6123-08 EOC Expenses - CSUMB 10,000 5,000 5,000 5,000 - 6618-08 Motorola Radio Lease - Principal 29,527 31,180 31,110 31,200 90 6619-08 Motorola Radio Lease - Interest 4,994 3,340 3,420 3,350 (70) 3,345,474 2,317,596 3,446,470 3,604,640 158,170
FIRE DEPARTMENT
5750-09 Fire Contract 312,584 328,840 328,900 328,900 - 312,584 328,840 328,900 328,900 -
PUBLIC WORKS
5019-11 Temp Services - P/W 1,517 1,550 1,550
5020-11 Contract Services - Polaris 350 2,000 2,000 -
5020-11 Harris - Storm Water 51,574 3,673 50,000 90,000 40,000 5020-11 Harris - Engineering 170,461 17,670 150,000 270,000 120,000 5020-11 HF&H (MRWMD) Ordinance/Franchise 6,218 7,500 7,500 - 5025-11 Dues and Publications 1,005 1,100 1,100 -
5027-11 Permits & Licenses 4,813 3,535 5,100 5,100 -
5028-11 Pest Control 780 520 800 800 -
5040-11 Salaries 238,003 120,146 239,100 192,700 (46,400) 5042-11 Cash Outs 1,150 1,150
5055-11 Overtime Paid 2,121 1,651 - 1,700 1,700
5060-11 Long Term Disability 1,845 1,202 2,000 2,000 -
5065-11 Dental 4,768 2,781 4,800 4,800 -
5066-11 Vision 735 449 800 800 -
5067-11 Life Insurance 617 389 700 700 -
5070-11 Health Benefits 50,645 29,543 50,700 41,200 (9,500) 5073-11 Pers Retirement EE 19,645 8,637 19,600 15,600 (4,000) 5075-11 Pers Retirement 34,990 15,166 34,900 27,100 (7,800)
SUB TOTAL PUBLIC SAFETY
SUB TOTAL FIRE DEPARTMENT
MyDocs/Budgets Current/21-22 3/17/2023
57 Proposed Amend #1
FY 22-23
Expenditures
Proposed Amended
Budget #1
FY 22-23
Actual
Expenses thru Jan
2023
FY 22-23
ACCOUNT
NUMBER
Adopted
Description FY 22-23
Actual
Expenses
FY 21-22
Proposed Budget
Amendment #1
FY 22-23
5078-11 PERS Survivor Benefits 169 180 180 -
5079-11 Deferred Comp 3,600 1,700 3,600 2,700 (900)
5080-11 FICA/Medicare 4,115 2,125 4,100 3,500 (600)
5085-11 CA SUI 336 244 400 300 (100)
5095-11 Training/Conferences 276 1,000 1,000 -
5137-11 GASB 68 - Unfunded Liability 86,509 95,528 95,600 95,600 - 5423-11 Iworq 6,800 - - -
5425-11 IT Support 1,260 2,000 2,000 -
5720-11 Auto Maintenance - P/W Vehicles 8,943 4,572 15,000 15,000 - 5795-11 PW Uniform Maintenance/Purchase 2,270 1,276 3,000 3,000 - 5820-11 Interceptor Vault Maintenance - 9,000 9,000 -
5820-11 3-Year Sediment Removal - 37,000 37,000 -
5845-11 Hope Program 30,053 23,888 35,000 50,000 15,000 5855-11 Street Lighting 10,544 5,198 10,000 10,000 -
5860-11 Street Work/Sidewalk Maintenance 3,571 3,767 15,000 10,000 (5,000) 5861-11 Adopt A Highway 3,705 2,100 4,200 4,200 -
5865-11 Flags/Banners 4,191 2,248 5,000 5,000 -
5884-11 PW Trailer Security 1,253 984 1,300 1,500 200
5885-11 PW Supplies 4,041 2,265 5,000 5,000 -
5888-11 Equipment Rental 750 385 1,500 1,500 -
5889-11 Mtry 1 Water Regional Stormwater 11,769 13,000 12,000 (1,000) 5898-11 Street Signs 954 3,500 3,500 -
5925-11 Liability Premium 10,085 7,174 6,500 7,200 700
5935-11 Equipment Maintenance 256 1,000 1,000 -
5936-11 Storage/Engineer Files 3,196 2,177 3,800 3,800 - 5945-11 P/W Phones 3,424 1,404 3,500 3,500 -
5961-11 Refuse Fees 5,165 2,605 6,300 6,300 -
5963-11 Irrigation/Landscaping 416 41 2,000 1,000 (1,000) 5965-11 Worker's Comp Premium 20,876 86,282 86,900 86,300 (600) 5970-11 Equipment Purchase 6,547 599 6,500 6,500 -
5985-11 Exercise 780 390 720 540 (180)
5998-11 Internet 1,032 656 1,200 1,200 -
SUB TOTAL PUBLIC WORKS 825,456 454,484 951,900 1,055,120 103,220 MyDocs/Budgets Current/21-22 3/17/2023
58 Proposed Amend #1
FY 22-23
Expenditures
Proposed Amended
Budget #1
FY 22-23
Actual
Expenses thru Jan
2023
FY 22-23
ACCOUNT
NUMBER
Adopted
Description FY 22-23
Actual
Expenses
FY 21-22
Proposed Budget
Amendment #1
FY 22-23
PARKS
5020-12 Contract Services/Arborist 4,050 5,000 5,000 -
5881-12 Parks Supplies 1,999 2,051 3,000 3,500 500
5935-12 Parks Equip. Maintenance 301 1,000 1,000 -
5970-12 Parks Equip. Purchase - 2,500 1,500 (1,000)
6,351 2,051 11,500 11,000 (500)
GOVERNMENT BUILDINGS & FACILITIES
5884-15 Security 2,119 2,659 2,300 3,500 1,200
5915-15 Fire/Bldg/Auto/Cyber Premiums 33,186 36,949 40,000 37,500 (2,500) 6020-15 Maintenance & Repair 13,857 9,514 17,500 12,000 (5,500) 49,162 49,122 59,800 53,000 (6,800)
COMMUNITY OUTREACH
5004-18 West End Celebration 75,586 53,472 75,000 75,000 - 5873-18 Bike Trail Electric 4,403 2,326 4,000 4,000 -
5905-18 City Events 23,129 21,577 25,000 35,000 10,000
5920-18 Advertising -" Coop "-Newspaper 14,526 6,994 14,000 15,100 1,100 5967-18 Public Surveys - 3,900 - 3,900 3,900
6020-18 Maint - Bike Trails/Garden/Art Park 4,677 1,865 6,000 4,000 (2,000) 122,321 90,134 124,000 137,000 13,000
GRANTS
5736-08 Bulletproof Vest Grant 601 1,203 2,800 1,800 (1,000) 6362-00 CSA 74 EMS Grant 1,956 717 2,500 2,500 -
SUB TOTAL 2,558 1,920 5,300 4,300 (1,000)
SUB TOTAL FOR RECURRING 6,599,230 4,358,003 6,871,880 7,204,185 332,305 SUB TOTAL COMM. OUTREACH
SUB TOTAL PARKS
SUB TOTAL GOVERNMENT BUILDINGS
MyDocs/Budgets Current/21-22 3/17/2023
59 Proposed Amend #1
FY 22-23
Expenditures
Proposed Amended
Budget #1
FY 22-23
Actual
Expenses thru Jan
2023
FY 22-23
ACCOUNT
NUMBER
Adopted
Description FY 22-23
Actual
Expenses
FY 21-22
Proposed Budget
Amendment #1
FY 22-23
6394-18 Mural Festival 60,000 66,250 55,000 66,250 11,250 6399-18 Art Park Events 6,639 1,771 6,000 3,000 (3,000) 6420-00 S of Tioga Reimbursable Expense 46,518 25,447 50,000 50,000 - 6421-00 S of Tioga Plan Check Fees 10,336 3,361 50,000 20,000 (30,000) 6422-00 S of Tioga Building Inspections 40,257 7,227 75,000 30,000 (45,000) 163,749 104,056 236,000 169,250 (66,750)
5020-05 EMC - Parking Study 5,266 8,623 30,000 30,000 - 5020-05 EMC - Parking Study CEQA 30,000 30,000
5913-00 Digital Records Management - 5,000 10,000 10,000 - 39-6281-18 N of Playa Habitat Conservation Fund - 30,000 30,000 - 6311-05 Housing Element Update (grant) - 13,706 65,000 290,000 225,000 6312-05 General Plan Update (grant) - 65,000 - (65,000) 6308-00 TAMC Row Landscaping Project - 35,000 - (35,000) SUB TOTAL SPECIAL PROJECTS 5,266 27,329 235,000 390,000 155,000 GRANTS
5010-12 Calabrese Park CDBG Grant 20,250 6,634 - 6,700 6,700 5010-12 Per Capita Park Grant 28,453 5,228 - 944,143 944,143 5010-20 Prop 1 SW Contra Costa - Grant 6,663 3,044 180,000 366,059 186,059 5010-20 Prop 1 SW Contra Costa - Match - 20,000 - (20,000) 5010-20 West End/Catalina IRWM 5,949 1,828 200,000 131,902 (68,098) 5732-00 West Bay Ave 13,690 - 390,462 390,462
6393-00 Sustainability Grant CEQA Review 20,000 - - -
6393-00 CalTrans Sustainable Grant/Matching 5,586 - - - 6393-00 CalTrans Sustainable Grant/Reimb 43,117 - - -
143,708 16,733 400,000 1,839,266 1,439,266
312,723 148,118 871,000 2,398,516 1,527,516
6,911,953 4,506,121 7,742,880 9,602,701 1,859,821
CAPITAL OUTLAY
5010-08 3 Police Vehicles - 195,000 195,000 -
5010-08 Storage Container for Police 5,000 - - -
5010-08 City Hall Improvements/Police Lobby - 15,000 15,000 - 5010-11 Street Sweeper Rehablitation 12,228 27,800 - (27,800) 5010-11 Dump Truck for P/W - 74,674 85,000 85,000 -
5010-15 City Hall Electrical 10,855 - - -
5010-15 City Hall Imp/Windows/Server Room 22,896 756 - 1,000 1,000 5010-18 Art Park Improvements 61,986 5,500 5,500 -
5010-20 Land Purchase 3,809 - 3,800 3,800
5010-20 Pendergrass Way Improvements 54,589 4,419 - 4,500 4,500 5020-11 Desal Wells Expense 6,326 1,384 7,000 7,000 -
173,881 85,041 335,300 316,800 (18,500)
7,085,833 4,591,163 8,078,180 9,919,501 1,841,321
SPECIAL PROJECTS
SUB TOTAL ECONOMIC DEVELOPMENT
GRAND TOTAL EXPENSES
ECONOMIC DEVELOPMENT
TOTAL SPECIAL PROJECTS/GRANTS
SUBTOTAL GRANTS
GRAND TOTAL OPERATING EXPENSES
SUBTOTAL CAPITAL OUTLAY
MyDocs/Budgets Current/21-22 3/17/2023
60 FY 2022-2023 Proposed Amend #1 Expenses
City Council
1%
Administration
7%
Finance
5%
Attorney
2%
Planning
3%
Building
1%
Police
36%
Fire
3%
Public Works
11%
Parks
0%
Government Buildings
1%
Community Outreach
1%
Recurring Grants
0%
Non-Departmental
1%
Capital Outlay
3%
Economic Development
2%
Grants/Special Projects
22%
City Council Administration Finance Attorney
Planning Building Police Fire
Public Works Parks Government Buildings Community Outreach Recurring Grants Non-Departmental Capital Outlay Economic Development Grants/Special Projects
61 AGENDA ITEM
9D.
Comments by Council Members on
Meetings and Items of interest to Sand
City
62 AGENDA ITEM
9E.
Upcoming Meetings/Events
63 AGENDA ITEM
10A.
Consideration and approval of City
RESOLUTION authorizing theCity Manager
to submit a letter requesting and
supporting a consolidated
CoastalDevelopment Permit for the
California Middle Mile Network Project
and further affirmingthat the California
Coastal Commission assume lead agency
status.
64 CITY OF SAND CITY
STAFF REPORT
MARCH 07, 2023
(for City Council Consideration on March 21, 2023)
TO: Mayor & City Council
FROM: Zane Mortensen, Interim City Planner
SUBJECT: CONSOLIDATED COASTAL DEVELOPMENT PERMIT -- CALIFORNIA
BROADBAND MIDDLE MILE NETWORK PROJECT
BACKGROUND
The Broadband Middle Mile Network project is an effort by the California Department of Transportation (Caltrans) and the California Coastal Commission involving the installation of 10,000 miles of broadband infrastructure throughout the State of California to make high-speed internet service more broadly available in California, particularly in unserved and underserved areas (Attachment 2). All broadband infrastructure will be placed within the State Highway System right-of-way owned and operated by Caltrans. This project is proposed to be located within the City of Sand City limits along a portion of Highway 1. (Attachment 3).
Approximately 900 miles of the network will occur within the California coastal zone, and approximately 2.5 miles are proposed to be installed in the coastal zone within the City’s jurisdiction. The infrastructure will include fiber optic conduit and cable, hub shelters, vaults, and markers. Caltrans is responsible for the planning, permitting, and construction of the project, including each Caltrans District obtaining CDPs for the portions of the project within the coastal zone pursuant to the Coastal Act and Local Coastal Programs (LCPs). Caltrans District 4 intends to organize the CDP applications such that one permit could cover all the coastal zone geographic area within District 5.
DISCUSSION
All broadband infrastructure will be placed within the State Highway System right-of-way owned and operated by Caltrans. Approximately 900 miles of the network will occur within the California coastal zone, and approximately 2.5 miles will be installed in the coastal zone within the City's jurisdiction. The infrastructure will include fiber optic conduit and cable, network hubs, vaults, and markers. Caltrans is responsible for the planning, permitting, and construction of the project, including each Caltrans District obtaining CDPs for the portions of the project within the coastal zone pursuant to the Coastal Act and Local Coastal Programs (LCPs). Caltrans District 5 intends to organize the CDP 65 applications such that one permit could cover all of the coastal zone geographic area within their District.
Section 30601.3 of the Coastal Act allows for a consolidated CDP process in cases where projects cross the Commission’s permitting jurisdiction and the jurisdiction of a local government with a certified LCP, such as is the case in the City of Sand City. A consolidated CDP will assist Caltrans in meeting their highly compressed project timeline while reducing the burden on local governments and ensuring a smoother, more consistent approach to reviewing this project for compliance with the Coastal Act. The jurisdiction’s certified LCP would also serve as guidance during such a consolidated CDP review, and Commission staff is committed to ensuring that this project is consistent with both Coastal Act and certified LCP policies.
BUDGET:
The project is supported through funding by Senate Bill 156, which provides a $7 billion investment to implement the project over the next few years.
There is no fiscal impact to the City associated with this action.
CEQA:
Under legislation SB 156 the project is not required to undergo additional CEQA review due to the location of the project within in an area identified by the Public Utilities Commission as a component of the statewide open-access middle-mile broadband network pursuant to Section 11549.54 of the Government Code.
RECOMMENDATION
Staff recommends APPROVAL of the attached resolution (Attachment 1) authorizing the City Manager to submit a letter requesting and supporting a consolidated Coastal Development Permit for the California Middle Mile Network Project and further affirming that the California Coastal Commission assume lead agency status.
ATTACHMENT:
1. Draft Resolution authorizing the City Manager to submit a letter requesting and supporting a consolidated Coastal Development Permit for the California Middle Mile Network Project and further affirming that the California Coastal Commission assume lead agency status.
2. Map of Statewide Proposed Broadband Middle-Mile Project.
3. Map of Proposed Broadband Middle-Mile Project within the City of Sand City.
4. Draft letter of support for the Broadband Middle-Mile Project. 66 RESOLUTION NO. SC-2023-03
ATTACHMENT
1 67
RESOLUTION NO. SC-2023-03
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAND CITY
SUPPORTING A CONSOLIDATED COASTAL DEVELOPMENT PERMIT AND
AUTHORIZING THE CALIFORNIA COASTAL COMMISSION TO BE THE LEAD
AGENCY FOR THE CONSOLIDATED COASTAL DEVELOPMENT PERMIT
APPLICATION FOR THE CALIFORNIA BROADBAND MIDDLE MILE NETWORK PROJECT PROPOSED BY CALTRANS DISTRICT 5
WHEREAS, the Broadband Middle Mile Network (BMMN) project involves installation of 10,000 miles of broadband infrastructure throughout the entire state to make high-speed internet service broadly available throughout California, particularly in unserved and underserved areas.
WHEREAS, the project is supported through funding by Senate Bill 156, which provides a $7 billion investment to implement the project over the next few years. Funding parameters require the issuance of permits by the end of 2024 and the completion of construction by the end of 2026.
WHEREAS, the project will be located within the Caltrans right-of-way, of which 2.5 miles is located within the City limits of Sand City; and WHEREAS, the Caltrans District 5 and the California Coastal Commission have determined that the most expeditious means of permitting in the Coastal Zone of District 5 would be through a consolidated coastal development process; and WHEREAS, the California Coastal Commission is requesting authority from the City, and all other local coastal agencies within District 5, to support a consolidated permit process and to delegate review authority to the Commission; and WHEREAS, the California Coastal Commission has the experience and expertise necessary to review the proposed activities and has committed to ensuring the project is consistent with the City’s certified Local Coastal Program.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Sand City hereby authorizes the City Manager to submit a letter requesting and supporting a consolidated Coastal Development Permit for the California Middle Mile Network Project and further affirming that the California Coastal Commission assume lead agency status.
68 PASSED AND ADOPTED by the City Council of the City of Sand City at a regular meeting duly held on the 21st day of March 2023, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: APPROVED:
___________________________ __________________________
Kerry Lindstrom, City Clerk Mary Ann Carbone, Mayor
69 Statewide Proposed Broadband Middle-Mile Project
ATTACHMENT
2 70
71 Proposed Broadband Middle-Mile Project within Sand City
ATTACHMENT
3 72
Esri, HERE, Garmin, (c) OpenStreetMap contributors, and the GIS user community
CITY OF SAND CITY
0 0.5 0.25 Miles
0 0.5 0.25 Kilometers
N
·}1
Coastal Zone Boundary
MMBN Project Area
LCP Segments
Seaside
Caltrans Middle-Mile Broadband Network (MMBN)
Sand
City
Monterey
MONTEREY
CO
(partial)
M
O
N
T
E
R
E
Y
B
A
Y
73 Draft Letter of Support
ATT
4 ACHMENT
74 BROADBAND MIDDLE MILE NETWORK CONSOLIDATED
COASTAL DEVLOPMENT PERMIT
March 21, 2023
California Coastal Commission - San Diego District Office 7575 Metropolitan Drive Suite 103
San Diego, CA 92108
The Broadband Middle Mile Network project is an effort by the California Department of Transportation (Caltrans) and the California Coastal Commission involving the installation of 10,000 miles of broadband infrastructure throughout the State of California to make high-speed internet service more broadly available in California, particularly in unserved and underserved areas. All broadband infrastructure will be placed within the State Highway System right-ofway owned and operated by Caltrans. This project is proposed to be located within the City of Sand City limits along a portion of State Route
1. Approximately 900 miles of the network will occur within the coastal zone, and approximately 2.5 miles are proposed to be installed within the City of Sand City’s jurisdiction. The infrastructure will include fiber optic conduit and cable, hub shelters, vaults, and markers.
Caltrans is responsible for the planning, permitting, and construction of the project, including each Caltrans District obtaining Consolidated Coastal Development Permits (CDP) for the portions of the project within the coastal zone pursuant to the Coastal Act and Local Coastal Programs. To streamline the permitting process, Caltrans and the California Coastal Commission have requested the City of Sand City’s support to process a CDP for the Broadband Middle Mile Network project.
The City of Sand City acknowledges it’s support for the Broadband Middle Mile Network project and authorizes the request from Caltrans and the California Coastal Commission to process a Consolidated Coastal Development Permit for the Broadband Middle Mile Network project and further affirming that the California Coastal Commission assume lead agency status as stated in Resolution SC-2023-03, adopted by the City Council of the City of Sand City on March 21 st
,
2023.
SIGNATURE: DATE:
_________________________ _______________________
Vibeke Norgaard, City Manager
City Hall
1 Pendergrass Way
Sand City, CA
93955
Administration
(831) 394-3054
Planning
(831) 394-6700
FAX
(831) 394-2472
Police
(831) 394-1451
FAX
(831) 394-1038
Incorporated
May 31, 1960
75 AGENDA ITEM
10A.
City Council/Successor Agency Board to
adjourn to Closed Session regarding
Conference with labor negotiator
pursuant to California Government Code
Section 54957.6 Agency designated
representative: Vibeke Norgaard, City
Manager; Adam Lindgren, Interim City
Attorney, Employee Organization: Sand
City Police Officers Association (POA)
76 AGENDA ITEM
10B.
Re-adjourn to Open Session to report any
action taken at the conclusion of Closed
Session in accordance with California
Government Code Section 54957.1
77