REGULAR MEETING
JOINT SAND CITY COUNCIL AND
SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY
TUESDAY, MAY 16, 2023
5:30 PM
1 AGENDA
JOINT SAND CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY
Regular Meeting - Tuesday, May 16, 2023
5:30 PM
THIS MEETING WILL BE HELD VIRTUALLY AND IN PERSON, IS COMPLIANT WITH ASSEMBLY BILL (“AB”) 2449, SIGNED INTO LAW ON SEPTEMBER 13, 2022, WHICH AMENDS GOVERNMENT CODE SECTION 54953 TO PROVIDE AUTHORITY FOR PUBLIC
AGENCIES TO CONTINUE TO HOLD VIRTUAL MEETINGS AND REMAIN IN COMPLIANCE WITH THE BROWN ACT (GOV. CODE §§ 54950 ET SEQ.).
TO PARTICIPATE IN THE ZOOM COUNCIL MEETING LIVE:
https://us02web.zoom.us/j/4614728829
Meeting ID: 461 472 8829
To participate telephonically by calling the number below:
(669) 900-6833
Meeting ID: 461 472 8829#
If prompted to enter a participant ID, press #
TO PARTICIPATE IN PERSON:
City Hall Council Chamber
1 Pendergrass Way
Sand City, CA
How to submit written Public Comments:
If any member of the public would like to provide written comments at the meeting, please do as set forth below.
Written: All comments received before 8:00 am the day of the meeting will be posted on the City’s website as “Correspondence” under the relevant agenda item and provided to the City Council members at the meeting. Please email your comments to: [email protected].
Read Aloud During the Meeting: Email your comments to [email protected]. When the Mayor opens the public comment period for the relevant agenda item; please indicate the agenda item and title in your email subject line. If you want your comment read aloud, prominently write “Read Aloud at Meeting” at the top of the email and your comments will be read into the record (not to exceed three minutes at staff’s cadence).
DURING EACH MEETING, members of the public may participate by calling and speaking live during the designated time(s), subject to time limits that may be imposed pursuant to the 2 1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. INVOCATION
4. ANNOUNCEMENT BY MAYOR, CITY ATTORNEY, AND CITY MANAGER
5. COMMUNICATIONS
Members of the public may address the City Council/Successor Agency on matters not appearing on the City Council/Successor Agency Agenda at this time for up to three minutes. In order that the City Clerk may later identify the speaker in the minutes of the meeting, it is helpful if speakers state their names. Public comments regarding items on the scheduled agenda will be heard at the time the item is being considered by the City Council/Successor Agency.
The City Council Chambers podium is equipped with a portable microphone for anyone unable to come to the podium. If you need assistance, please advise the City Clerk as to which item you would like to comment on and the microphone will be brought to you.
6. CONSENT CALENDAR
The Consent Agenda consists of routine items for which City Council approval can be taken with a single motion and vote. A Council member may request that any item be placed on the Regular Agenda for separate consideration.
6A. Approval of City Donation/Contribution - 2023 Monterey County Fair Memo
Monterey County Fair Sponsorship Agreement
7. CONSIDERATION OF ITEMS PULLED FROM CONSENT CALENDAR
8. PRESENTATION
8A. EMC Housing Element Update from Ande Flower
Staff Report
8B. CalAm Presentation from Chris Cook of California American Water - 10 Minutes 8C. M1W Community Presentation from Mike McCullough, Director of External Affairs, Monterey One Water - 10 Minutes
M1W Community Presentation
9. PUBLIC HEARING
10. NEW BUSINESS
10A. Approve a Resolution Adopting a Salary Schedule Amendment for Miscellaneous Employees for the Fiscal Year 2022-2023
Brown Act at the number provided above. Please use the "raise your hand" option on Zoom, and the City Clerk will call on your name.
3 Staff Report
Resolution
Salary Schedule
10B.
Comments by Councilmembers on Items of Interest to Sand City
11. ADJOURNMENT
The current agenda is available in PDF format on our website at:
www.sandcity.org
If you have a request for a disability-related modification or accommodation, including auxiliary aids or services, which will allow you to participate in a Sand City public meeting, please call the City Clerk at (831) 394-3054 extension 220, or give your written request to the City Clerk at 1 Pendergrass Way, Sand City, CA 93955 at least 48 hours prior to the scheduled meeting to allow the City Clerk time to arrange for the requested modification or accommodation.
4 AGENDA ITEM
6A.
Approval of City Donation/Contribution -
2023 Monterey County Fair
5 Memo
To: Honorable Mayor and City Council
From: Vibeke Norgaard, City Manager
Date: May 16, 2023
Re: Review of City Donation/Contribution
Attached is a request for support and contribution for the fiscal year 2023-24. After reviewing this request, the following donation is recommended:
Monterey County Fair, August 31 through September 4, 2023 - $500.00 If any Councilmember wants to discuss this request or to propose a different contribution, then this item should be pulled from the consent calendar for discussion with the full Council.
The following finding is specified in the annual City/Successor Agency Budget: “The City council finds that it is a valid public purpose and in the best interest of the small city to support and participate in various community programs and activities of the larger Monterey Peninsula area. This support includes not only the City’s financial contributions outlined in the attached pages but also the active involvement/participation by councilmembers, city staff, Sand City businesses, and citizens. This Sand City’s pledge and commitment of support for the larger regional community in which it is an active and dedicated member.” 6 7
AGENDA ITEM
8A.
EMC Housing Element Update from Ande
Flower
8 City of Sand City
STAFF REPORT
TO: Honorable Mayor and City Council
FROM: Ande Flower, AICP, EMC Planning Group
SUBJECT: 6th Cycle Update to the City’s Housing Element DATE: May 11, 2023 (For City Council Consideration on May 16, 2023) BACKGROUND:
State law requires that local jurisdictions update their Housing Element on a regular basis. The statutory deadline for completing the update of the Housing Element (6th cycle) for the 2024-2032 planning period is December 15, 2023. This tight timeline necessitates rapid community review and collaboration. There are no City Council or Commission approval requirements prior to the initial draft submittal to HCD.
HCD requires a 90-day review period with the preliminary draft, preceded with a 30-day public comment period according to AB 215. HCD’s revision requests from that draft will guide any subsequent drafts. Our goal is to not need HCD reviews subsequent to their first review, though we have learned that cities have commonly experienced an average of four (4) rounds of review prior to certification. It is advantageous to submit a draft for HCD review as early as possible so that timely subsequent reviews may occur.
The number of units that the update is planning for is set according to the Regional Housing Needs Allocation (RHNA). The RHNA quantifies the current and anticipated need for housing within each jurisdiction for the next eight (8) years. Table 1 lists Sand new 6th cycle RHNA.
Table 1: Regional Housing Needs Allocation Comparison (5th and 6th Cycles) Income Group 6th Cycle RHNA 5th Cycle RHNA Difference Percent Very Low 59 13 46 --
Low 39 9 30 --
Moderate 49 10 39 --
Above Moderate 113 23 90 --
Total 260 55 205 472%
Source: AMBAG 2022; EMC Planning Group
9 ANALYSIS:
Project Schedule
As of the date of this City Council meeting, the City, its staff, and consultants have approximately seven (7) months to prepare and adopt the 6th cycle Housing Element. Of these 7 months, more than two-thirds (5 months) is devoted to review by HCD.
Highlights of the proposed schedule include:
May 5: Public Review Draft published to website
May 5: Table at the Sand City Night Market to introduce the Draft May 5 – June 5: Public Comment Period
June 5 – June 12: Prepare HCD Draft with Public Comments Incorporated June – Aug: HCD 90-day Initial Review
October 1: Revised HCD Draft
Oct – Nov: 2nd HCD Review
Dec 19: City Council Consideration
Public Participation
Public participation is an important component of the housing element update process.
Staff and consultants will be reaching out to community members—renters, land owners, business owners, housing advocates, and others—to gather opinions, ideas, and information. The 30-day public review process began on May 5, therefore, all comments gathered during this time will be shared directly with HCD along with the initial draft Housing Element update submittal. Also required is a description of how public comments are integrated with preparation of the preliminary HCD draft.
Public Comments via email
The Public Draft Housing Element Update is available online at this webpage:
https://www.sandcity.org/government/city-departments/planning-department/2023-2031- housing-element-update-2-0. The public is invited to share their comments, concerns, and ideas by emailing a message to [email protected].
Community Surveys
Surveys are available online that invite all interested parties to share answers to specific questions that will help guide next steps as the initial draft for HCD review is compiled.
Sites
Information for the Sites Inventory selection may be found in Chapter 4 and Appendix C of the draft. Nearly all 6th Cycle sites were used in the prior 5th Cycle. Therefore, the state mandates that if a proposal is submitted at these sites with at least 20% affordable units, then review would only involve a building permit and no public hearings. A program will be added to the next draft to clarify this requirement. 10 AFFH
Intentions to meet or exceed requirements for AB 686, or Affirmatively Furthering Fair Housing (AFFH) are pervasive throughout the document, including the needs analysis found in Appendix A, consideration for sites, and integration of fair housing actions into policies and programs. Contributing factors impacting fair housing issues have been outlined and will need to be prioritized before the final draft (see pages A-77 through A79).
Invitations to join the May 16 Public Meeting have been sent to a wide variety of service providers and community leaders throughout the region. We seek to gather ideas particularly from those who may be most impacted with this policy update and who have historically been left out of the policy-making process.
Policy and Programs
Information for the draft policies and programs may be found in Chapter 2. Review of the current policies and programs are described and evaluated in Appendix D of the draft.
Pro-Housing Designation
In the 2019-2020 legislative cycle, the Newsom Administration and the California Legislature passed the Pro-Housing Designation Program to address housing and homelessness. The California Department of Housing and Community Development (HCD) administers the program, which provides incentives for local governments to local governments to increase the availability of housing in their communities. Adopting policy and programs as part of Sand City’s 6th cycle Housing Element that commits the City to pursue the Pro-Housing Designation over the course of the next few years could greatly impact the ability for affordable housing to be constructed within this next eightyear cycle.
FISCAL IMPACT:
There is no direct fiscal impact associated with the discussion of the 6th cycle Housing Element update process. There is, however, an impact on staff resources, as they work with the planning consultant to prepare the update.
CEQA:
Staff and consultant anticipate that the ultimate adoption of the 6th cycle Housing Element will require analysis pursuant to the California Environmental Quality Act (CEQA). At this time, it is anticipated that an Initial Study will be prepared to analyze the potential impacts that the adoption of the Housing Element could have on the environment. This anticipated outcome could change over the course of the Housing Element preparation, and staff will keep the City Council informed as the process proceeds.
11 RECOMMENDATION:
There is no formal action required for this agenda item. This item is to inform the City Council of the tasks ahead necessary to complete the 6th cycle Housing Element on time (December 15, 2023). It is also an opportunity to hear from the City Council on any ideas, concerns, and/or direction to staff and consultants regarding the matter. As such, this staff report contains no formal recommendation for action.
RESOURCES:
Attached is a pdf of the Public Draft Housing Element. Both the draft and the online surveys can be found at the Housing Element Update webpage:
https://www.sandcity.org/government/city-departments/planning-department/2023-2031- housing-element-update-2-0
Sand City
Stakeholder
Survey Survey
Sand City 2023-2031
Housing Element Update
12 AGENDA ITEM
8B.
CalAm Presentation from Chris Cook of
California American Water - 10 Minutes
13 AGENDA ITEM
8C.
M1W Community Presentation from Mike
McCullough, Director of External Affairs,
Monterey One Water - 10 Minutes
14 PROPOSED SEWER
BILLING CHANGE
Community Presentation & Feedback
15 Proposed Change
New Vendor & Process
Current Billing Process
Vendor: AFTS
(private, third-party company)
Direct mail bi-monthly
customer bills x6
Proposed Billing Process
Vendor: Monterey County
(Tax-Treasurer Division)
x12
x2
x1
Annual fee itemized on
Property Tax Bill
County pursuing Easy Smart
Pay Program (timeline TBD)
16 Why?
Customer Experience
Current Limitations:
• No paperless billing
• No online account access
• Vendor printing errors
• Product support ending
Rate Structure
Mandated Service:
• Service cannot be turned off
• Same fee every month—
flat rate by type of use
• Common practice for
required service
Fiscal
$400,000 Annual Savings:
• Net savings from vendor
change
• Expanded field survey
program and billing accuracy
17 SPRING/SUMMER 2023
Community Feedback
WINTER/SPRING 2024
Customer Notification
FALL 2023
Board Consideration
Proposed Timeline
Effective July 1, 2024
JULY 1, 2024
Bi-monthly Bills Stop
OCTOBER 2024
Sewer Fee Appears on Tax Bill
18 Program Changes
Elimination of . . .
• Bi-monthly bills
• Monterey One Water Annual Lien Process
19 What won’t change . . .
Rate Setting Process • Mailed notification + public hearing Budget Approval • Annual process including public hearing Public Meetings • Monthly Board of Directors Meetings are open to the public
Commitment to
Transparency
20 Program evaluation underway . . .
Considerations • Available program funding • Eligibility requirements • Total credit per customer per year • Opportunities to assist renters Residential Customer
Assistance Program
21 Future Outreach & Feedback
COMMUNITY MEETINGS
Presentation and Discussion
• Watch the M1W website for dates
(summer 2023)
• To be hosted virtually and in-person
and in English and Spanish
SUBMIT FEEDBACK
• Share input on the proposed billing change
Use our Online Form to submit your input
montereyonewater.org/billing-update
22 AGENDA ITEM
10A.
Approve a Resolution Adopting a Salary
Schedule Amendment for Miscellaneous
Employees for the Fiscal Year 2022-2023
23 City of Sand City
STAFF REPORT
TO: Honorable Mayor and City Council
FROM: Vibeke Norgaard, City Manager
SUBJECT: Fiscal Year 2022-2023 Salary Schedule Amendment for Miscellaneous Employees.
DATE: May 11, 2023 (For May 16, 2023 meeting)
_______________________________________________________________________ BACKGROUND/DISCUSSION:
State law requires that Cities contracting with CalPERS adopt a publicly available pay schedule that identifies the title for every employee position at the City, shows the pay rate for each position, and indicates the effective date of any revisions. (2 CCR 570.5(a)(1)-(8)). The schedule is required to be posted on the City’s website. The City established a pay schedule in 1991 (Resolution SC-29, 1991) and has updated it by resolution.
Since several key employees retired in March of this year, I have taken time to analyze the various roles and responsibilities of City staff positions and am recommending changes based on those observations.
The proposed revised salary schedule reflects changes to the following positions:
1. Public Works Supervisor. In the past, the Chief of Police has acted as the City’s Public Works Manager. An analysis of this role revealed that time and resources are wasted in the extra step required for the involvement by the Chief of Police in a public works supervisory role, that the expertise of a Police Chief is not usually combined with public works expertise, and that this role is and should be a Department Head position. The change in title would also mean that the Public Works Manager would be engaged in setting goals and responsibilities for the public works department; working with the City Manager to create budgets for the department, join certain TAC meetings on behalf of the City, and take on the entire responsibility to handle the new State SB1383 waste management requirements, interacting with Regen Monterey; Greenwaste, the various consultants who assist cities in the waste management responsibilities. Not having to hire an outside consultant to fill this role would be a large savings to the City. The revised salary schedule changes the title of the Supervisor to Public Works Manager, establishes 24 that the position is now an exempt position, and increases the salary by 10% to reflect that change in status and increased responsibilities.
2. Finance Specialist. Interim Finance Manager Roberto Moreno and my analysis of this position is that the roles and responsibilities of this position make it equivalent to that of a Finance Manager in other Cities. The attached schedule changes the title to reflect that, makes the position exempt and increases the salary steps by 5% to reflect the new status. This position is currently not filled although the City is in the middle of the hiring process. The purpose of the salary adjustment is to assist in attracting good talent to this position at a time in which hiring higher level finance employees is particularly challenging.
3. Community Services Coordinator. At some point in the past the City’s position entitled Administrative Assistant was changed to Community Services Coordinator.
The revised salary schedule would change that title to Administrative Assistant/Account and Permit Technician. The main responsibilities of this position are clerical. The position currently is not filled, though our current temporary worker Shannon Norton is fulfilling the duties in an exemplary fashion. It is currently being advertised with a closing date next week. The salary would remain the same, though the title and job description will be slightly amended to make this position the equivalent of an Office Manager while also assisting the Finance Department and Building departments.
CEQA:
This action does not constitute a "project" as defined by the California Environmental Quality Act (CEQA) guidelines section 15378.
FISCAL IMPACT:
The total annual cost of the salary increases referenced above will be $17,666 for the changes listed above.
RECOMMENDATION:
It is recommended that the Council approve the FY 2022-2023 Salary Schedule Resolution Amendment.
ATTACHMENTS:
1. Resolution
2. Salary Schedule
25 CITY OF SAND CITY
RESOLUTION SC 23-__, 2023
RESOLUTION OF THE CITY COUNCIL OF SAND CITY
WHEREAS, California Code of Regulations, Title 2, Section 570.5 requires that governing bodies of local agencies contracting with CalPERS adopt a publicly available pay schedule; and
WHEREAS, the City of Sand City established a salary schedule for City employees by Resolution SC-29, 1991 and revised the salary schedule in Resolutions SC 94-08, 1984; 97-66, 1997; 99-51, 1999; 01-61, 2001; 02-53, 2002; 05-49, 2005; 07-99, 2007; 10-75, 2010; 15-46, 2015; 18-87, 2018; 18-92, 2018; 20-86, 2020; 21-46, 2021; 22-13, 2022.
WHEREAS, an amendment to the salary schedule is necessary to reflect changes related to the positions of Public Works Supervisor, Finance Specialist, and Community Services Coordinator in rates of pay and changes in title as approved at the May 16, 2023, City Council meeting.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Sand City does hereby adopt the revised salary schedule attached to this resolution.
PASSED AND ADOPTED by the City Council of the City of Sand City this 16th, day of May, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
___________________________
Mary Ann Carbone, Mayor
ATTEST:
DATED: ____________________
___________________________
Kerry Lindstrom, City Clerk
26 Pay Period Step 1 Step 2 Step 3 Step 4 Step 5 Maxium Step 6 1 2
36 Maintenance Worker II Hourly 25.4588 26.7317 28.0683 29.4717 30.9453 32.4926 34.1172 35.8231 Monthly 4,417.23 4,638.09 4,870.00 5,113.50 5,369.17 5,637.63 5,919.51 6,215.49 Annual 53,006.62 55,656.95 58,439.80 61,361.79 64,429.88 67,651.37 71,033.94 74,585.64 39 Administrative Assistant/ Hourly 26.1170 27.4229 28.7940 30.2337 31.7454 33.3326 34.9993 36.7492 Account and Permit technicianMonthly 4,530.37 4,756.89 4,994.73 5,244.47 5,506.69 5,782.03 6,071.13 6,374.69 Annual 54,364.13 57,082.34 59,936.45 62,933.28 66,079.94 69,383.94 72,853.13 76,495.79 40 Maintenance Worker III Hourly 26.1704 27.4789 28.8529 30.2955 31.8103 33.4008 35.0708 36.8244 Monthly 4,535.87 4,762.66 5,000.80 5,250.84 5,513.38 5,789.05 6,078.50 6,382.42 Annual 54,430.37 57,151.89 60,009.48 63,009.96 66,160.45 69,468.48 72,941.90 76,589.00 46 Records Coordinator Hourly 31.0689 32.6223 34.2535 35.9661 37.7644 39.6527 41.6353 43.7171 Monthly 5,385.17 5,654.43 5,937.15 6,234.01 6,545.71 6,872.99 7,216.64 7,577.47 Annual 64,621.87 67,852.96 71,245.61 74,807.89 78,548.29 82,475.70 86,599.49 90,929.46 48 Deputy City Clerk Hourly 34.2293 35.9408 37.7378 39.6247 41.6059 43.6862 45.8705 48.1641 Monthly 5,940.68 6,237.71 6,549.60 6,877.08 7,220.93 7,581.98 7,961.08 8,359.13 Annual 71,288.02 74,852.42 78,595.04 82,524.79 86,651.03 90,983.59 95,532.76 100,309.40 50 Public Works Manager* Hourly 40.3129 42.3286 44.4450 46.6672 49.0006 51.4506 54.0232 56.7243 Monthly 6,996.34 7,346.16 7,713.47 8,099.14 8,504.10 8,929.30 9,375.77 9,844.55 Annual 83,955.93 88,153.72 92,561.41 97,189.48 102,048.95 107,151.40 112,508.97 118,134.42 52 Finance Manager* Hourly 42.6552 44.7880 47.0274 49.3787 51.8477 54.4400 57.1620 60.0201 Monthly 7,401.67 7,771.75 8,160.34 8,568.36 8,996.78 9,446.62 9,918.95 10,414.89 Annual 88,819.78 93,260.77 97,923.81 102,820.00 107,961.00 113,359.05 119,027.00 124,978.35 54 City Planner* Hourly 39.7086 41.6940 43.7787 45.9677 48.2661 50.6794 53.2133 55.8740 Monthly 6,889.38 7,233.85 7,595.54 7,975.32 8,374.08 8,792.79 9,232.43 9,694.05 Annual 82,672.23 86,805.84 91,146.13 95,703.44 100,488.61 105,513.04 110,788.70 116,328.13 57 City Clerk* Hourly 42.7537 44.8914 47.1360 49.4928 51.9674 54.5658 57.2940 60.1587 Monthly 7,410.50 7,781.03 8,170.08 8,578.58 9,007.51 9,457.88 9,930.78 10,427.32 Annual 88,925.56 93,371.84 98,040.43 102,942.45 108,089.57 113,494.05 119,168.76 125,127.19 71 Dir. Of Admin. Services* Hourly 66.6890 70.0235 73.5246 77.2009 81.0609 85.1139 89.3696 93.8381 Dir of Community Dev Monthly 11,540.52 12,117.55 12,723.42 13,359.59 14,027.57 14,728.95 15,465.40 16,238.67 Annual 138,485.44 145,409.71 152,680.20 160,314.21 168,329.92 176,746.41 185,583.73 194,862.92 72 Dir. Of Community Dev./* Hourly 68.3519 71.7695 75.3580 79.1259 83.0822 87.2363 91.5981 96.1780 Assistant City Manager Monthly 11,829.03 12,420.48 13,041.51 13,693.58 14,378.26 15,097.17 15,852.03 16,644.63 Annual 141,947.58 149,044.96 156,497.21 164,322.07 172,538.17 181,165.08 190,223.33 199,734.50 Pay Period Rate
Monthly 16,625.00 *Denotes exempt positions
Annual 199,500.00
City Attorney* Monthly 16,032.89
Annual 192,394.65
2022-2023 Miscellaneous Employees
Range Placement Table
2.5% Between Ranges; 5% Between Steps
*Employees who have worked for the City for at least 7 years shall receive a 5% longevity increase. Employees who have worked for the City for at least 10 years shall receive an addition 5% longevity increase.
Range #
Recommended Title Longevity *
Employees not on step plan
City Manager*
Amended: Resolution SC - 29, 1991; 94-08, 1994; 97-66, 1997; 99-51, 1999; 01-61, 2001; 02-53, 2002; 05-49, 2005; 07-99, 2007; 10-75, 2010; 15- 46, 2015; 18-87, 2018; 18-92, 2018; 20-86, 2020; 21-46, 2021; 22-13, 2022; SC- effective May 16, 2023 5/12/2023
27 AGENDA ITEM
10B.
Comments by Councilmembers on Items
of Interest to Sand City
28