168
WHEREAS, at its September 2,2021, meeting, the City Council has considered the City Manager's Emergency Declaration regarding the Municipal Water System, the Staff Report and presentation, and public comment.
Now, THEREFORE, the city council of the city of sanger resolves as follows:
Section l. The above-referenced recitals are incorporated herein by reference.
Section 2. The City Council has reviewed the evidence presented and makes the following findings based on substantial evidence regarding the condition of the City's Municipal Water System:
A. The facts and circumstances regarding the condition of the Municipal Water System are critical and serious such that emergency repairs and construction are required.
B. The Municipal Water System is critical to the health and safety of the residents of the City of Sanger.
C. The Municipal Water System is in serious disrepair and is in need of repairs to existing infrastructure and new infrastructure including multiple new wells.
D. The work necessary consists of rehabilitation of existing wells, equipping of existing well and drilling, developing and improving multiple new wells.
E. Failure to immediately make repairs and add new infrastructure to the Municipal Water System may result in danger to the health, safety, and welfare of the City's residents and/or public facilities.
F. If new wells are not constructed and placed in service now, the City will face water shortages.
G. The existing capacity of the City's water system makes it very difficult to maintain the necessary fire hydrant flows that are critical in the current severe drought coupled with extremely dry conditions which foster fires,
H. The City Council finds there is a need to take immediate action to make necessary repairs and construct new improvements.
NOW' THEREFORE, BE IT FURTHER RESOLVED, by the City Council of the City of Sanger as follows:
A. Given the condition of City's Municipal Water System as set forth above, an emergency exists as defined in Public Contracts Code Section 1102, specifically "a suddeno unexpected occulTence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services."
B. The emergency will not permit a further delay from further formal competitive solicitation of bids.
C. Immediate repairs to existing wells without public bidding are necessary to respond to the emergency.
D. Immediate construction of new wells without public bidding are necessary to respond to the emergency.
E. The City may not have enough water supply to provide its residents if the drought
169
continues at its current pace and the City does not have adequate facilities to handle water shortages as a result of the drought or any other operational issues that may arise.
F. Due to the emergency as set forth above, the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, and public property; and
G. The City Council approves the immediate expenditure of public money to repair Municipal Water System and to construct new water wells and authorizes the City Manager to take any directly related and immediate action required to conduct such repairs and construction without giving notice for formal bids.
Section 3. Based on the foregoing, the City Council approves and ratifies the City Manager's Declaration of Municipal Water System Emergency attached as Exhibit A and approves of the proposed actions to be taken by the City Manager including but not limited to the award of emergency contract(s) without competitive bidding for the emergency repairs and the expenditures associated with such repairs.
Section 4. Upon completion of the aforementioned repair work, any other work shall be made through a competitive bid process as required by the Sanger City Code and Public Contract Code.
Section 5. The City Council hereby directs the City Manager to make status reports at each regularly scheduled Council meeting, as required by Section 22050 of the Public Contracts Code until the repairs have been completed. When the City Council reviews the emergency action taken, it shall terminate the action at the earliest possible date that conditions warrant so that the remainder of the emergency action may be completed by giving notice for bids to award contracts.
Section 6. This Resolution shall become effective upon adoption.
CERTIFICATION
I hereby certifi that the foregoing is a full, true and correct copy of a Resolution duly and regularly adopted and passed by the City Council for the City of Sanger, California, at a regular meeting held on the 2nd day of September 202l,by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCIL MEMBERS:
COLINCIL MEMBERS:
COUNCIL MEMBERS:
COLINCIL MEMBERS:
Rebeca Ramirez, City Clerk
170
A DECLARATION OF THE CITY MANAGER OF THE CITY OF'
SANGER DECLARING A MUNICIPAL WATER SYSTEM
EMERGENCY IN THE CITY OF' SANGER PURSUANT TO SANGER
CITY CODE SECTION 2-214 AND ORDERING EMERGENCY ACTION
WHEREAS, the City of Sanger operates a Municipal Water System.
WHEREAS, City staffhas presented this office with information regarding the following conditions existing at the Municipal Water System:
A. The City of Sanger relies entirely on pumping from the Kings Groundwater Subbasin for its water supply. Historically, both the quantity and quality of Sanger's water have been very good. In recent years however, although water quality has remained relatively stable, declines in water production from the City's nine municipal water wells have been observed.
B. There are several reasons for the reduction in water quantity:
. The production of any water well tends to naturally drop off over the years of its life, albeit at different rates of decline depending on the various geologic conditions at each site.
r The groundwater table levels throughout the Kings Subbasin have been dropping for many years through historically severe drought conditions and have reduced the operational capacity of the various wells. r Various mechanical issues have rendered well sites inoperable for periods of time, which have exacerbated any of the other ongoing issues.
C. In addition to the foregoing reductions in available water supply, there have been some unexpected demands on the water system which were unforeseen, and which have made it more difficult for the water infrastructure system to keep up the balance between supply and demand.
D. Over the last 5-6 years, City staff has undeftaken various actions to improve the capacity and operation of the water system. These efforts have included:
a
a
Four separate well rehabilitation projects to attempt to increase the capacities of Wells 12, 14 and25 (Well l4 was rehabilitated twice).
Operational improvement projects at Well 9 and Well 6, with other improvcments that spanned across all well sites to standardize the City,s Supervisory Control and Data Acquisition (SCADA) system to provide real time data and improve the Public Works Department's ability to react and respond to water system issues.
Design and construction of water storage TankNo. 3, a 750,000-gallon facility which increased the city's storage capabilities by almost five-fold, while also allowing the City to bring online Well No. 8, which had gone unused for almost l0 years due to raw water nitrate levels, which neared or exceeded the maximum contaminant level (MCL).
Design and construction of well No. l6 at the intersection of Quality Avenue a
a
Page I of7
171
a
and 8th Sfeet.
Preliminary planning, feasibility analysis and preparation of funding applications for well No. l9 to qualify for the state of california's Incentive Program for consolidating the Tombstone Territory properties to the City of Sanger's water system.
E. During the design and permitting of the Tank 3/Well 8 project, the City's engineering consultant prepared updated computer models which predicted that the successful completion of the project, along with the development of Well 16 to the minimum production projected from the completed test well, would provide sufficient water supply to maintain acceptable water flow and pre.ssures through the year 2027. Staff projected that another well should then be started around 2024/2025 (in order to be operational by 2027) to continue to meet projected demands and provide sufficient capacity for the growth patterns identified in the General Plan.
F. As has been discussed often among Staff and the City Council, the final production of Well l6 did not meet the projections of the test well. Instead of producing somewhere between 1500 and 1800 gallons per minute (gpm), the final well produced only around 400 gpm. Instead of proceeding with a project to fully equip this well with all the facilities normally associated with a City of Sanger municipal well, and at a projected final cost of approximately $3 million, Well l6 was put on hold and it remains today as a completed well, but is not in a state of readiness to provide water to the City.
G' Between the years of 2019 and202l, the total production capacity of the existing City wells dropped from a total of about 7000 gpm to about 5750 gpm, or a reduction of about 1250 gpm. City Water Division Staffreported issues of cavitation at several well sites, where air is introduced into the pumping system, causing operational concerns with the well pumps and producing water with high concentrations of air bubbles and with a murky or cloudy appearance.
In other wells, the build-up of biological and/or mineral material on well casings have reduced the ability of the well to refill itself, resulting in excessive drawdown during pumping to the point where the well pump runs the risk of running dry. When Well l2 on Annadale Avenue near Faller Avenue was also down for an extended period this summer, the City's total production capacity was down to about 5550 gpm, or almost 1500 gpm less than it was even as recently as 2019. This is an impact which is worse than losing the largest producing well, since the largest producing well currently has a capacity of approximately 1200 gpm. In all, the total production is down more than 20% of its 2019 level.
H. While the production capacity has been drastically reduced, demand on the Water System has only increased with ongoing devclopment. The need to meet this demand has been partially met with the new water storage tank, which has the ability to pump approximately 1600 gpm into the system when full. However, the tank also needs to be filled during off-peak periods, and during fill cycles, the inflow to the tank results in a reduction in system pressure as it creates a large demand on the water system. The original plan for the Tank 3/Well 8 facility was to be able to fill it as rapidly as possible, utilizing the full capacity of Well 8 at approximately 1000 gpm and blending Well 8 with water from the distribution system at a ratio of 50/50 in order to reduce the nitrate levelwell below the MCL. However, due to the inadequate supply in the distribution systcm, the inflow to the tank has had to be manually reduced by Staffto avoid excessive pressure Page2 of7
172
drops, and this has reduced the ability to fill the tank with Well 8 water since the 50/50 ratio must be maintained. The result has been a reduced fill capacity, coupled with low pressure periods during fill cycles in the summer months when demand is at its highest.
I. The State of CA Waterworks Standards require that the City's water system capacity be able to meet its Maximum Day Demand (MDD) with its highest-producing well offline. See Cal Code Regulations, Title 22, Section 64554.The City is also required to be able to provide for 4 hours of its Peak Hour Demand (PHD) through a combination of its source capacity (wells), storage capacity andior emergency source connections. Currently, the City's water system is not able to meet either the MDD or PHD. The system falls short in meeting the MDD by approximately 2500 gpm and can only provide for approximately 3 hours of PHD. It should be noted that each ofthese demand scenarios only accounts for potable use and does not even factor in fire flow requirements. The addition of fire flow only compounds the existing shortage.
J. The City's source capacity must be increased as quickly as possible, both to meet the State's regulations, and to remedy the real-world concerns that are occurring in the system.
K. As discussed during the Water System Presentation to the City Council at the meeting of August 19,2021, Staff is proposing a multi-pronged approach to improve the water system. The plan includes the following:
a
a
a
Existing Well Rehabs - Staff has provided the recent historical production trends of the City's wells to its hydrogeologist consultant to try and determine the initial feasibility of pursuing well rehabs at Wells 2A,7A and 9. All of these wells are located in the westem and southwestern parts of town where well production has either generally stayed higher or where well rehabs have proven successful in re-establishing higher production rates.
Construct Improvements at Well l6 - While the reduced production anticipated from Well 16 is well short of what is typical of a municipal facility, any improvements to the system capacity that can be achieved in the near future would be welcome. Staff is evaluating interim, or emergency standby improvements to make at Well 16 and will coordinate these with the Division of Drinking Water (DDW) to provide the maximum production achievable from the wellwith a cost-effective strategy that allows Staff to make the permanent improvements at other more productive well sites.
Conslruction of City-Funded Well- Staff proposes to use its ARPA allocation towards the construction of a new well at eitherthe Well 2l or Well22 locations (as identified in the Water Master Plan). These sites have both been vetted by the City's consultant and determined to be feasible to move forward with the process. Staff is evaluating the availability of 3-phase power at either site and will be moving forward with the process to initiate land acquisition and preliminary engineering over the next month.
Construction of Well No. 19 - Staff has made it known to DDW that the City's source capacity must be increased, DDW staff is aware of the situation, as the permitting agency, and has expressed support for the potential of funding Well l9 improvements (located near North and Greenwood Avenues) as an Incentive a
173
a
Project in response to the City's plan to extend water service to the Tombstone Territory. Staffmet the previous deadline to qualifu this project as an Incentive, and it is expected that the Preliminary Engineering and CEQA processes (which are being funded by the State of CA under a Technical Assistance grant) will be authorized by the date of this council meeting. Staffhas coordinated with the owner of the property and is awaiting completion of an appraisal to support the land acquisition cost and bring a contract before the City Council to acquire the land.
Construction of Well No. 28 - As part of the North Academy Conidor Annexation Project, Staff identified the need for additional water capacity to serve the North Academy area, as well as the rest of the water system, as the North area develops. Design and construction of Well 28 were included in a funding application to the Economic Development Administration (EDA), which is currently under review.
L. If all of the above efforts were successful, it is expected that the capacity of the water system could be increased by as much as 4000-5000 gpm. This would both remedy the existing water capacity concerns and provide supplemental capacity for near-term future growth.
It should be noted that the Well l9 and Well 28 projects would likely be tied to outside funding with longer timelines attached, and that is why Staff plans to move ahead as quickly as possible on the first three items listed above, all of which are within the City's funding and control.
The typical process followed for a new well is one of three phases:
r Drill Test Well;
. Drill and Develop Production Well; and
. Equip Well and Build all Site Improvements
M. During the design and permitting of the Tank 3/Well 8 project, the City's engineering consultant prepared updated computer models which predicted that the successful completion of the project, along with the development of Well 16 to the minimum production projected from the completed test well, would provide sufficient water supply to maintain acceptable water flow and pressures through theyear 2027. Staffprojected that another well should then be started around 2024/2025 (in order to be operational by 2027)to continue to meet projected demands and provide sufficient capacity for the growth patterns identified in the General Plan.
WHEREAS, the City Council has pursuant to Sanger City Code Section 2-214 delegated its authority to the City Manager to order emergency work and proceed without plans, specifications, or notice for bids to award contracts governing the purchase of supplies, equipment, and contractual services.
WHEREAS, Sanger City Code Section 2-214 provides for procuremsnt without competitive bidding for emergency purchases and contracts for supplies, materials, equipment and services when the purchase is required for health, safety, or welfare of the public, or for the protection of property if there is a present, immediate, and existing emergency, and if such
174
emergency procurements shall be made with such solicitation of competitive pricing as practicable under the circumstances.
WHEREAS, Sanger City Code Section 2-214 states: "The determination that an emergency exists shall be made by the city manager in writing, setting forth the specific facts establishing the emergency."
WHEREAS, Public Works staff and the City Engineer have determined the water system is in need of immediate emergency repairs and improvements including the rehabilitation of existing wells, equipping of existing wells and drilling, developing and improving multiple new wells.
WHEREAS, the repairs necessary include: Rehabilitation of multiple existing wells, currently anticipated to include Wells 2A, 7A and 9.
WHEREAS, new construction is required as follows: equipping existing Well 16 with interim or emergency standby improvements and Drilling, Developing and Improving new wells, cuncntly anticipated to include Well 21 or22 and, Well 19 and Well 28.
WHEREAS' at this time the cost of repairs is anticipated to be $200,000 and the cost of new construction is anticipated to be $9,500,000.
WHEREAS, failure to immediately make the required repairs and construction may result in danger to the health, safety, and welfare of the City's residents and the City's public facilities.
WIIERtr'AS' the foregoing recitals set forth the specific facts establishing a Municipal Water System emergency, why the emergency does not permit a delay resulting from a competitive solicitation for bids, and why immediate actions are necessary to respond to the emergency and aforementioned repairs and construction as well as on the costs associated therewith.
NOW, THf,REFORE, I hereby declare as follows:
Section l. The above-referenced recitals are incorporated herein by reference.
Section 2. I have reviewed and considered the written and verbal reports from the Public Works Director and City Engineer regarding the state of the Municipal Water System and finds as follows:
A. The Municipal Water System is critical to the health and safety of the residents of the City of Sanger.
B. The Municipal Water System is in serious disrepair and is in need of repairs to existing infrastructure and new infrastructure including multiple new wells.
C. The work necessary consists of rehabilitation of existing wells, equipping of
175
existing well and drilling, developing and improving multiple new wells.
D. Failure to immediately make repairs and add new infrastructure to the Municipal Water System may result in danger to the health, safety, and welfare of the City's residents and/or public facilities.
E.
shortages
If new wells are not constructed and placed in service now, the City will face water F. The existing capacity of the City's water system makes it very difficult to maintain the necessary fire hydrant flows that are critical in the current severe drought coupled with extremely dry conditions which foster fires.
G. There is a need to take immediate action to remediate this situation.
H. Due to declining production in most of the CrW's nine existing municipal water wells, as well as the failure of a planned well to produce even25%oof what was projected at the site and demands on the system which were not planned or expected, the City's waier system is currently incapable of producing sufficient supply to comply with the State of California's Waterworks Standards.
I. During maximum day and peak hour demand periods, the residents and businesses of the City are experiencing low water flow and pressure conditions, which must be remedied as quickly as possible to protect life and property.
Section 3. Based on the foregoing, I hereby declare that a Municipal Water System Emergency exists in the City of Sanger which requires immediate repairs and cbnstruction of improvements to safeguard essential public services which in turn safeguard life and health of City residents. I hereby direct staffto expedite the design and cost of critical water system improvements, authorize staffto-contract for equipment and services for emergency repairs and emergency consiruction of new infrastructure without notices for bids and to make the necessary "*p"nditu.es
for the repairs
and improvcments.
Section 4. The foregoing recitals set forth the specific facts establishing the emergency, why the emergency does not permit a delay resulting from a competitive solicitaiion for bids, and why immediate actions are necessary to respond to the emergency. The emergency will not permit a further delay through a formal competitive solicitation of bids. Immediate irpui.r to existing wells without public bidding are necessary to respond to the emergency. Immediate construction of new wells without public bidding are necessary to respond to the emergency. The City may not have enough water supply to provide its residents if the drought continues at its current pace and the City does not have adequate facilities to handle water shoftages as a result of the drbught or any other operational issues that may arise.
Section 5' Due to the emergency as described above, the public interest and necessity demand the immediate action required to conduct such repairs and construction without giving notice for formal bids and the expenditure of public money to safeguard life, health, or pubiic pr6p".ty.
176
Section 6. This Emergency Declaration shall become effective upon adoption and is subject to the City Council's approval.
Acting City Manager
DATE: August 25,2027
ATTEST:
v?/x-*rf ?1d*,"t)
Rebeca Ramirez, City Clerk
PageT of7
177
ORS ANG
r "'t____t
Fot the Meeting of: Match 77,2022
Agenda Item No. J-2
CrrY oF SINGER
RE,PORTTO THE, CIry COUNCIL
To:
From:
Subject:
Mayor and Councilmembers
Tim Chapa, City Manager, Director of Emergency Services Confirmation of Executive Order
Attachments: 1. Resolution 2022--]>
2. Executive Order 22-03 - Lifting of Indoor Masking for all Individuals.
CONF'I,ICT F INTEREST:
None known.
RECOMMENDATION:
Staff recommends that the Council adopt Resolution No.2c22-2) confirming Executive Order 22-03 issued by the Director of Emergency Services for the City of Sanger lifting the indoor masking for all individuals on March 1,2022.
EXECUTIVE SUMMARY:
In response to Federal, State and County official and health agency guidance, on behalf of the City of Sanger, the City Council for the City of Sanger declared a local State of Emergency on March 17,2020 due to the COVID-19 pandemic. As the City's Director of Emergency Services, the City Manager has issued a total of 23 executive orders, with specific regulations and policies to protect the health and safety of the City of Sanger and its residents, workers, businesses and visitors. On August 6,2020,the City Council directed that confirmation of executive orders be submitted to the City Council at its next regular meeting or at a special meeting. The proposed resolution is to confirm the latest executive order No. 22-03 issued on March 1,2022.
BACKGROUND:
Prepared by: Approved by:
REVIEW: City Finance: CityAttorney' llh^^-'
TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION Consent
Info Item
Action Item
Depattment Report
Successot Agency
Public Headng
Mattet Initiated by a Council Member
Other
Continued to:
X
178
The novel coronavirus (COVID-I9) has spread across the globe since the first cases were reported in January. The Center for Disease Control and Prevention stated that certain populations are at particular risk from COVID- I 9 and that widespread transmission would result in large numbers of people needing medical care at the same time, affecting our healthcare systems and other critical infrastructure. The World Health Organization (WHO) described the outbreak as a "public health emergency of international concem" on January 30,2020. Since that time, the virus has spread from China to every continent but Antarctica.
In response, federal, state and local jurisdictions began to take action. On March 4, 2020, Governor Newsom declared a state of emergency to make additional resources available, formalize emergency actions already underway and help the State prepare for the broader spread of COVID-l9. On March 14, 2020, Fresno County declared a state of emergency following the confirmation of two coronavirus cases.
On March 17,2020, the City Council for the City of Sanger declared a local state of emergency setting in place the City Manager as the Director of Emergency Services to help establish local orders and to further address the health and safety ofthe Sanger community and its residents, workers and businesses.
On December 13, 2021 the Governor's Office announced that an indoor mask mandate, regardless of vaccination status, for all Californians within public buildings will begin on December 15, 2021 and extend until January 15, 2022. Following additional information and a rise of positive cases in California, the California Department of Public Health on January 5,2022 extended the existing mask mandate until February 15,2022. On February 15,2022,the City's Director of Emergency Services, the City Manager issued Executive Order 22-02 lifting indoor masking for vaccinated persons and reopening Sanger City Hall. Executive Order 22-03 was issued on March l,2022,lifting masking requirements for all individuals. While not required, Executive Order 22-03 does state that masking is highly recommended.
REASON FOR RECOMMENDATION:
Under Section 26-6(a)(8)(a), the Sanger City Code authorizes the Director of Emergency Services to make and issue rules and regulations on matters reasonably related to the protection of life and liberty as affected by the local emergency. That section also requires that the City Council confirm any such rules and regulations within 7 days thereafter. Confirmation of this executive order will allow it to remain in effect until altered, changed or removed as needed based upon the changing direction from the State of Califomi4 the California Department of Public Health and/or the Fresno County Health Department. If denied, the City of Sanger will still be required to comply with State and County orders.
FISCAL IMPACT:
None
ALTERNATIVES:
The Council may deny confirmation of the proposed Executive Order 22-03 or ask staff to revise the order.
ACTIONS FOLLOWING APPROVAL:
No additional actions will be needed if the City Council confirms the existing executive order 179
RESOLUTION NO. 2022.22
A RESOLUTION OF THE CITY COUNCIL OF' THE CITY OF SANGER CONFIRMING EXECUTIVE ORDER 22.03 ISSUED BY DIRECTOR OF
EMERGENCY SERVICES
WHEREAS international, national, state, and local health and governmental authorities are responding to an outbreak of respiratory disease caused by a novel coronavirus named "SARS- CoY-2," and the disease it causes has been named "coronavirus disease 2019,' abbreviated COVID-I9, ("COVID-I 9"); and
WHEREAS, on March 4,2020, the Governor of the State of Califomia declared a state of emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the State prepare for broader spread of COVID-I9; and
WHEREAS, on March14,2020, the Fresno County Department of Public Health declared a local emergency and local public health emergency to aid the regional healthcare and governmental community in responding to COVID-19; and
WHEREAS, on, March 17,2020, the City Council for the City of Sanger declared a local state of emergency setting in place the City Manager as the Director of Emergency Services for the City of Sanger to help establish local orders and to further address the health and safety of the Sanger community and its residents; and
WHEREAS, onDecember 13,2021the Governorofthe Stateof Califomiaandthe Califomia Department of Public Health announced that increased positive cases and hospitalizations within the State necessitate a new mask mandate to take effect on December 15, 2021 for all Californians, regardless of vaccination status, to wear cloth or similar masks within public buildings; and WHEREAS, on December 13,2021 the indoor mask mandate issued by the State of California was to be in effect until January 15,2022; and WHEREAS, on January 5, 2022 that mandate issued by the California Department of Public Health extended that date until February 15,2022; and WHEREAS, on February 15,2022, Executive Order 22-02 was issued by the Director of Emergency Services relating to the lifting of indoor masking for vaccinated persons and the reopening of City Hall.
WHEREAS, on March l, 2022, Executive Order 22-03 was issued by the Director of Emergency Services relating to the lifting of masking for all individuals. 180
NOW, THEREFORE, THE CITY COUNCIL OF THE CrTy OF' SANGER RESOLVES AS FOLLOWS:
1. The foregoing recitals are true and correct.
2. Executive Order 22-03 issued by the Director of Emergency Services is confirmed. A copy of the Executive Order is attached hereto as Exhibit A and incorporated by reference.
3. This resolution is effective immediately upon adoption. tl. rl. rl. * * ,1. t rl. ,1. * * *( r* rl. rk {. rl.
The foregoing Resolution was considered by the City Council for the City of Sanger, California, at a regular meeting of said Council held on the 3'd day of March 2022, and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
Rebeca P. Ramirez, City Clerk
181
CITY OF SANGER
EMERGENCY SERVICES DIRECTOR EXECUTIVE ORDER 22.03
RELATING TO THE LIFTING OF'INDOOR MASKING FOR ALL PERSONS As the Director of Emergency Services pursuant to Sanger City Code Chapter 26, Article I and by the powers vested in me by Sanger City Code Section 26-6,Ihereby issue the following orders, to be effective immediately and for so long as the City's declared emergency is in effect related to COVID-I9:
Given the current rates of disease transmission in the State of California, the Governor of the State of California with the Califomia Department of Public Health have issued new guidance that lifts the indoor masking mandate for all individuals to begin on March 1,2022.
L As a result of the guidance from the CDPH effective March 1,2022,masking is not required for unvaccinated or vaccinated person.
2. As a result of the guidance from the CDPH effective March 7,2022,Masking for unvaccinated and vaccinated person is strongly recommended.
THEREFORE, I, Tim Chapa, as Director of Emergency Services, order this lifting of the indoor masking mandate subject to the above conditions within the City of Sanger.
DArE: 3/ 3/ ' a: '
$*(w
Tim Chapa, City Manager/Director of Emergency Services
ATTEST:
City Personnel Officer
182
For the Meeting of: March 77,2022
Agenda Item No.: l{
CrrY oF SINGER
REPORTTO THE, CIry COUNCIL
To:
From:
Subject:
Mayor and Council Members
John Mulligan, Public Works Director
Approval of Special Projects List and FY 2021-2022 Budget Amendment in the Amount of $800,000
Attachments: 1) Resolution No.2022- 2 3 with Special Projects List 2) Resolution No. 2022- 2.1 with Exhibit A-Budget Amendment CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
Staff recommends that the City Council
l) Approve Resolution No. 2022- ) ) , approving projects for expenditures under the $800,000 amount for Council determination pursuant to the FY 2021-2022budget; and 2) Approve Resolution No. 2022- 2 Ll , approving a budget amendment to the Fiscal Year 2021- 2022budget to record the revenue estimation and appropriation of $800,000 from the General Fund Balance.
EXECUTIVE SUMMARY:
City Council came to a consensus during Matters Initiated by Council Members late in 2021thatthey wanted to consider transferring $800,000 from the General Fund reserves to be utilized on Council determined city-wide projects. Over a period of meetings, a list of Council priorities was created with top-level cost estimates. After much consideration, a list of nine projects was compiled and agreed upon.
The approved list is attached to the Resolution as Exhibit "A". The budget also needs to be amended and the Resolution is attached for consideration as well with the required accounting as Exhibit "A". prepared bv: ;ohn \{rrllisan Apptoved by:
REVIEW: City Finance: City Attorney: _
TYPE OF ITEM:
x
Consent
Info Item
Action Item
Department Report
Redevelopment Agency
COUNCIL ACTION: APPROVED DENIED NO ACTION
X
Public Hearing
Matters Initiated by Council Members
Othet
Continued to:
183
BACKGROUND:
City Council requested a review of the current reserves in the General Fund and determined to allocate $800,000 to the FY 2021-2022 adopted budget. At the October 7,2021 City Council meeting during Matters Initiated by Council Members, the discussion on how the funds were to be allocated throughout the City was started. The City Council then provided their own lists to staff to analyze and provide top- level estimates. Over the next few months, staff provided the Council updates and received Council input. At the March 3,2022 meeting, the final list was paired down to nine projects spread over all the four districts. This list is still comprised of estimates. The resolutions attached will formally allocate the $800,000 towards the projects and also adjust the FY 202I-2022 budget revenue estimations and appropriations.
The attached Special Projects List that was approved at the March 3,2022 Council meeting is not in any order as far as priority of construction. The estimates may increase or decrease once actual design is in progress. At this time the list is estimated at atolal cost of $513,000 with $800,000 available leaving $287,000 available for future consideration. Staff will update Council as better estimates are calculated.
REASON F'OR
The City Council discussed their desire to allocate General Fund reserves toward city-wide projects that are in the best interest and welfare of the City and its residents. The attached resolutions must be approved in order to properly account for the project expenditures and amend the FY 2021-2022 budget.
FISCAL IMPACT:
The fiscal impact is $800,000 transferred from the General Fund reserves to capital project line items within the City Council's approved budget. Each of the nine projects will have an object number assigned to assure proper accounting. The line item account codes are included in the budget adjustment attachments to this report.
ALTERNATIVES:
Do not approve the resolutions and provide direction as to the next appropriate actions.
ACTIONS FOLLOWING APPROVAL:
City staff will record the budget amendment and will start the process of design, specifications and estimates in order to start the projects.
184
ATTACHMBNT 1
185
RESOLUTION NO. 2022. JL.L
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF' SANGER,
CALIFORNIA APPROVING PROJECTS FOR EXPENDITURE UNDER
THE $800,000 AMOUNT FOR COUNCIL DETERMINATION PURSUANT
TO THE FY 202I.2022 BUDGET
WHEREAS, the City of Sanger adopts a budget each fiscal year in accordance with state law; and
WHEREAS, the City budget appropriates funds for specific purposes; and WHEREAS, the City's Fiscal Year 2021-2022 budget includes a General Fund Balance in the amount of $800,000 to be used for special projects approved by Council; and WHEREAS, in various regular meetings of the City Council, members of the City Council have discussed their individual proposed uses for the funds; and WHEREAS, at the Council meeting of March 3,2022, the City Council prioritized the potential uses for the funds; and
WHEREAS, the proposed uses of the funds serve a public purpose; and NOW, THEREFORE, the City Council of the City of Sanger as follows:
Section l. The foregoing recitals are incorporated by reference.
Section 2. The Council hereby approves the projects listed in Special Projects Approved by Council, attached hereto as Exhibit A and incorporated by reference.
Section 3. The Council finds that the listed projects and their expenditure is in the best interest and welfare of the City and its residents.
Section 4. The Council shall continue to discuss potential projects with the monies remaining from the $800,000 allocated in the Fiscal Year 2021-2022budget.
Section 5. This resolution shall become effective upon adoption.
The foregoing resolution was considered at a regular meeting of the City Council of the City of Sanger held on the 17th day of March,2022 and passed at said meeting with the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers:
Councilmembers:
Councilmembers:
Councilmembers:
Rebeca P. Ramirez, City Clerk
186
EXHIBIT ''A"
City of Sanger
Special Projects Approved by Council
3l17l2022
UPDATED: 5800,000 Council Project list - Sorted by Requestor Notes:
Estimated Cost Ranse
20.000
15,000
125,000 - 51s0,000
54,soo - Ss,ooo
s2,s00 - s3.000
3,000
S17s.ooo - S182.ooo
15,000 -
10.000 -
s2.s00 -:
Public Works/Parks
Public Works/Parks
Public Works/Parks
Public Works/Park
Engineering
Public Work/Park
Public Works/Parks
Dev. Svcs.
Engineering
Reouested ltoiect
Refurbish the softball field at Faller and add to the infield. the bases and home Refurbish the snack bar at Faller Park. New roof and oaint. a splash park at Veteran's Park.
Remove existing stop signs and install solar powered LED stop signs at Church and Reagan intersectlon.
RRFB crosswalk at Annadale and Remove one of the crosswalks.
Convert concrete slab at Greenwood to a basketball court. lnstall picnic areas at Kelly Park (table, BBQ Trash, concrete - each) Fagade/Code upgrades grant program - Downtown Revitalization (S50,000 - 5100,000). a walking path around Kellv Park Basin - concrete option. DG option s158,750.
Requestor
Ontiveros
Ontiveros
Martinez
Martinez
Montelongo
Montelonso
Montelongo
Hurtado
Hurtado
Request*
7 2
4 7
8 9
10 12
77 Toral lhigh endl
Available
Difference
5 35,000.00 Ontiveros
S 155,000.00 Martinez
S 41,000.00 Montelongo
s 100,000.00 Hurtado
S 182,ooo.oo carza
S s13,ooo.oo
5 800,000.00
s (287,000.00)
187
ATTACHMENT 2
188
RESOLUTION NO. 2022. ^' I
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER APPROVING 42021-2022 FTSCAL YEAR BUDGET AMENDMENT TO TRANSFER $800,000 F',ROM
GENERAL FUND RESERVES TO PAY FOR THE PROJECTS ON THE COUNCIL
APPROVED SPECIAL PROJECTS LIST
WHERAS, the City of Sanger Annual budget requires midyear amendments to adjust the estimated revenues and appropriations to reflect the City's financial plan; and WHEREAS, the annual budget contains the estimated revenue and appropriations necessary to implement the City Council's policies, goals and objectives; and WHEREAS, during the fiscal year, unforeseen circumstances, changed economic conditions or spending priorities may require budget adjustments; and WHEREAS, the City Council of the City of Sanger does hereby find that it would be in the best interest of the City to revise the estimated revenues and appropriations; and WHEREAS' a budget amendment appropriating funds in the amount $800,000 is necessary to record the receipt of the funds transferred from the General Fund reserve.
NOW THEREFORE' IT IS HERBY RESOLVED by the City Council of the City of Sanger that the Annual Budget be amended as set forth in Exhibit o'A" for Revenue Adjustments and Appropriation Adjustments which are attached hereto and incorporated herein by reference and are herby approved, and the Administrative Services Director or his designated staff is hereby authorized and directed to record the appropriate accounting entries. !t * * rF rF * rF !t * {. *. * {< rl. *
The foregoing Resolution was considered by the City Council for the City of Sanger, California, at a regular meeting of said Council held on the 17th day of March2022, and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers:
Councilmembers:
Councilmembers:
Councilmembers:
Rebeca P. Ramirez, City Clerk
189
Fot the Meeting of: Match 17,2022
Agenda Item No.: K_ A,
CrrYoF SINGER
RE,PORT TO THE CITY COUNCIL
To:
From:
Subject:
Attachments:
Mayor and Councilmembers
Tim Chapa, City Manager
Budget Amendment for Women's History Month Celebration
Resolution No. lO.z2-zq
Exhibit "A" Budget Amendment
CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
That the City Council approve Resolution No.2O22A9 authorizing the budget amendment in the amount of $1,000 for Women's History Month celebration.
EXECUTIVE SUMMARY:
At the March 17,2022 City Council meeting, the City Council considered and approved allocating $1,000 for Women's History Month Celebration.
BACKGROUND:
The City has proclaimed March as Women's History Month. In addition to the proclamation, a Celebration will be held on March I6,2022,where the2022 Woman ofthe Year will be announced.
Preoared bv: Beckv Ramirez- Citv Clerk/ Deoutv Aooroved bv:
REVIEW: City Manager: _ Finance: Ciw Attornev:
TYPE OF ITEM:
x
x
Consent
Info Item
Action Item
Depattment Report
Redevelopment Agency
COUNCIL ACTION: APPROVED DENIED NO ACTION
Public Hearing
Mattet Initiated by a Council Member
Other
Continued to:
190
RESOLUTTON NO. 2022- as
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER APPROVING 4202I.2022 FISCAL YEAR BUDGET AMENDMENT TO TRANSFER $8OO,OOO F'ROM GENERAL FUND RESERVES TO PAY FOR TIJE2O22 WOMEN'S HISTORY MONTH
CELEBRATION
WHERAS, the City of Sanger Annual budget requires midyear amendments to adjust the estimated revenues and appropriations to reflect the City's financial plan; and WHEREAS, the annual budget contains the estimated revenue and appropriations necessary to implement the City Council's policies, goals and objectives; and WHEREAS, during the fiscal year, unforeseen circumstances, changed economic conditions or spending priorities may require budget adjustments; and WHEREAS, the City Council of the City of Sanger does hereby find that it would be in the best interest of the City to revise the estimated revenues and appropriations; and WHEREAS, a budget amendment appropriating funds in the amount of $1,000 is necessary to record the receipt of the funds transferred from the General Fund reserve.
NOW THEREFORE,IT IS HERBY RESOLVED by the City Council of the City of Sanger that the Annual Budget be amended as set forth in Exhibit'oA" for Revenue Adjustments and Appropriation Adjustments which are attached hereto and incorporated herein by reference and are herby approved, and the Administrative Services Director or his designated staff is hereby authorized and directed to record the appropriate accounting entries.
The foregoing Resolution was considered by the City Council for the City of Sanger, Califomia, at a regular meeting of said Council held on the 17th day of March2022, and adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmembers:
Councilmembers:
Councilmembers:
Councilmembers:
Rebeca P. Ramirez, City Clerk
191
EXHIBIT IIAII
City of Sanger
Fiscal lmpact of Proposed Resolution and
Budget Adjustment approved by Council
Accounting Use Only
Eudget Adj ustment N um ber:
Resolution Number:
Date: March 17 2022
2022 -
Reason for change in appropriation
Women's Historv Month Celebration
Transfer funds from the General Fund reserve to City Council miscellaneous account for Estimated Additional
Estimated Revenues Available:
Fund Name
Fund
No.
Dept.
No.
Prgm
No.
object
No.
Appropriation
Amount
City Council 101 001 101 6940 1.000.00$
fotal Requested ADDroDriation: 1.000.00$
Current 2021 -2022 ADDroDriation: $
Adiusted Total AbDrobdation: 1.000.00$
Fund Name
Fund
No.
Dept.
No,
Prgm
No.
Object
No.
Est. Revenue
Amount
Fund Transfer - General Fund s 1 000 00
Total Estimated Additional Revenue: $ 1.000.00
Current 2021 -2022 Estimated Revenue
Adiusted Total Estimated Revenue: s 1.000.00
Signature Date:
Date:Directo/s Signature
Finance Director's Signature
\\nas1 \shared\Forms Templates
Date:
192
March 17, 2022
Agenda Item K-3
The Staff Report and supporting documents will be made available prior to or at the City Council meeting and will be made available to the public at the same time it is made available to the Council.
193