Sanger City Council
January 5, 2023

ANY WRITINGS OR DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL LESS THAN 72 HOURS PRIOR TO A

REGULAR MEETING REGARDING ANY ITEM ON THIS AGENDA WILL BE MADE AVAILABLE FOR PUBLIC INSPECTION, DURING NORMAL BUSINESS HOURS, AT THE CITY CLERK’S OFFICE & CITY HALL LOBBY LOCATED AT 1700 7TH STREET AND SANGER LIBRARY 1812 7TH STREET, SANGER, CA 93657. THE DOCUMENTS ARE ALSO AVAILABLE ON THE CITY’S WEBSITE, WWW.CI.SANGER.CA.US.

AGENDA

SANGER CITY COUNCIL

REGULAR MEETING
T
HURSDAY, JANUARY 5, 2023
6:00 P.M.

COUNCIL CHAMBER
1700 7th Street, Sanger, California 93657
Prior to action by the Council on any item on this agenda, the public may comment on that item.

A. CALL TO ORDER
B. OPENING CEREMONIES
Invocation
Flag
Salute
Roll Call
C.

AGENDA AP PROVAL, ADDITIONS AND/OR DELETIONS
D.

PUBLIC F
ORUM
This portion of the meeting is reserved for persons desiring to address the Council on any matter not otherwise on the agenda and within the jurisdiction of the City Council.

Speakers shall address all comments to the Mayor and the Council as a body and not to any particular Councilmember or member of the staff. Speakers should limit their comments to three (3) minutes.

AVAILABLE FOR REVIEW 72 HOURS

PRIOR TO THE CITY COUNCIL MEETING
AT THE SANGER LIBRARY, CITY CLERK’S

OFFICE AND THE SANGER CITY HALL
LOBBY.

This meeting will be available for public viewing and participation through Zoom.

Webl ink: https://us02web.zoom.us/j/89745905362
Telepho ne number: 1-669-900-9128
Meeting ID: 897 4590 5362
Public comment will be accepted in person, via Zoom, and by email at [email protected]. 1 Cit y Council Agenda
January 5, 2023

E. P

RESENTATIONS

1. M
easure S Grantee Reports
a. Boys & Girls Club
b. SAM Academy
c. Sanger Young Life
F
. CONSENT CALENDAR
(Matt ers listed under the consent calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the audience or a Councilmember may request an item be removed from the Consent Calendar and it will be considered separately.)

1. SUB
JECT: Minutes of the Regular Meeting held on December 1, 2022.

RECOMMENDATION: That the City Council approve.

2. S
UBJECT: R emote City Council Meetings Under New Brown Act Requirements (AB361).

RECOMMENDATION: If Council wishes to continue with remote teleconference meetings, Council needs to adopt the attached Resolution No. 2023- 01 reauthorizing remote teleconference public meetings by the City Council and all Boards, Commissions, and Standing Committees of the City in accordance with Assembly Bill 361.

3. S UB
JECT: Out of State Travel Request.

RECOMMENDATION: That the City Council approve the out of state travel and training for the Fire Department Administrative Secretary and Billing Clerk to attend the National Conference on Ambulance Revenue Cycle, Management and Compliance in Las Vegas, Nevada from March 7 – 9, 2023.

4. S
UBJECT : Out of State Travel Request.

RECOMMENDATION: That the City Council authorize out of s tate travel for City Manager Tim Chapa, Community Development Director David Brletic and Mayor Frank Gonzalez to attend the ICSC LAS VEGAS Convention in Las Vegas, Nevada on May 21, 2023 through May 23, 2023.

5. SU
BJECT: Final Acceptance for Annadale & Lily Avenue Pedestrian Crossing Improvements Project.

RECOMMENDAT ION: That the City Council:

1. Accept the work for the Annadale & Lily Avenue Pedestrian Crossing Improvements Project in the amount of $41,985.00;

2. Authori ze recordation of the Notice of Completion with the Fresno County Recorder; and

3. Authorize payment of 5% rete ntion in the amount of $2,099.25 to Harris Development Corp. dba HBC Enterprises upon expiration of the 35-day lien period.
2 Cit y Council Agenda
January 5, 2023

6. S
UBJECT: Final Acceptance for Faller Avenue and Lincoln Park Sidewalk Project.

RECOMME NDATION: That the City Council:

1. Accept the work for the Faller Avenue and Lincoln Park Sidewalk Project in the amount of $179,430.02;

2. Authori ze recordation of the Notice of Completion with the Fresno County Recorder; and

3. Authorize payment of 5% retention in the amount of $8,971.50 to Witbro, Inc. dba Seal Rite Paving and Grading upon expiration of the 35-day lien period.

7. S
UBJECT: Final Acceptance for Sanger Sidewalk Gap Closure Project.

RECOMME NDATION: That the City Council:

1. Accept the work for the Sanger Sidewalk Gap Closure Project in the amount of $106,692.91;

2. Authori ze recordation of the Notice of Completion with the Fresno County Recorder; and

3. Authorize payment of 5% retention in the amount of $5,334.65 to Witbro, Inc. dba Seal Rite Paving and Grading upon expiration of the 35-day lien period.

8. SUBJECT: Purchase of Patient Gurney Loading Systems.

RECOMMENDATION: That the City Council approve the sole source purchase of four patient gurney loading systems in the amount of $111,859 and related installation costs estimated at $13,000 and authorize the Purchasing Officer to approve the sole source purchase in the amount not to exceed $125,000.

9. SUBJECT: Side Letter Agreement with Sanger Police Officers Association.

RECOMMENDATION: That the City Council adopt a Side Letter Agreement with the City of Sanger and the Sanger Police Officers Association regarding a language change to the position title of Police Lieutenant and the assignment of Watch Commander.

G. DEPARTMEN T REPORTS

1. SUBJECT: Purchase of Additional Body Worn Cameras and Data St orage.

RECOMMENDATION: That the City Council approve a contract with Axon Enterprises for the purchase of ten additional cameras and data storage and authorize the City Manager to execute the contract.

2. SUBJECT: Well No. 22 CEQA Statutory Exemption.

RECOMMENDATION: That the City Council approve Resolution No. 2023- 02 adopting Statutory Exemption 15269 for the City’s Water Well No. 22 project. 3 City Council Agenda
January 5, 2023

3. SUBJECT: Assignment of Sanger’s Elected Officials to Serve as Representatives/Designees on Member Boards, Committees and Commissions.

RECOMMENDATION: Tha t the City Council determine assignments to serve as representatives on the following boards, committees, and commissions:

1. F
resno County Council of Governments / Fresno County Rural Transit Agency

2. Five Cities Economic Development Authority

3. San Joaquin Valley Air Pollution Control District Special City Selection Committee

4. Southeast Regional Solid Waste Commission

5. Sanger Environmental Fund

6. Upper Kings Basin Integrated Regional Water Management Authority

7. South Kings Groundwater Sustainability Agency

8. Sanger Planning Commission

9. Citizen’s Oversight Committee – Measure S

10. Sanger Youth Council

H. CI TY MA NAGER/STAFF COMMUNICATION

I. MAT TER

S INITIATED BY CITY COUNCIL MEMBERS
(This portion of the meeting is reserved for Councilmembers to initiate new matters and to request updates and/or status on existing matters. Under this section, the Council may also take action on any items specifically agendized.)

J. ADJOUR NME NT

In compliance with the Americans with Disabilities Act, if you need special assistance to participate at this meeting, please contact the City Cl erk’s Office a t 559/876-6300 Ext 1350. Noti fication of 48 hours prior to the meeting will enable the City Clerk to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102.35.104 ADA Title II).

I certify under the penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 30th day of December 2022.

Rebeca P. Ramirez, City Clerk

4 r-t
Minutes of a Regular Meeting of the Sanger City Council THURSDAY, DECEMBER 1, 2022
6:00 P.M.

COUNCIL CHAMBER
1700 7th Street, Sanger, Califomia 93657
A. CALL TO ORDER
The City Council called their meeting to order at6:02PM B. OPENING CEREMONIES
The invocation was offered by Pastor Paul Canaday.

The flag salute was led by Mayor Eli Ontiveros.

Roll Call

Present: Mayor Eli Ontiveros, Mayor Pro Tem Daniel Martinez, Councilmember Esmeralda Hurtado, Councilmember Michael Montelongo

Absent: Councilmember Humberto Garza

VAL ADDITI
The Council by motion of Councilmember Montelongo approved the agenda as presented. The motion was seconded by Mayor Pro Tem Martinezand approved by the following vote:

AYES: ONTIVEROS,MARTINEZ,HURTADO,MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARZA
D. PRESENTATIONS

1. Johnathan Avedian and Yvette Quiroga of the Fresno County Community Development Division presented on the HOME ARP Funding & Renewal of Joint Powers Agreement for Participation in Fresno County's CDBG and HOME Programs.

2. Emily Engelsgaard of The CrisCom Company presented a Quarterly Report.

C.

3. Karen Pearson of The Sanger Chamber of Commerce presented a Quarterly Report. 5 City Council Minutes
December I, 2022

E. PUBLIC FORUM
Julie Mendoza provided comment on the need for services and affordable housing for persons experiencing homelessness in Sanger.

Frank Gonzalez congratulated the Chamber of Commerce for the great events and said the City should engage with the County regarding the homeless issue.

F. CONSENT CALENDAR
The Council by motion of Councilmember Montelongo pulled Agenda Items F-7 andF-I2 and approved the following items on the Consent Calendar:
2 I SUBJECT: APPROVED - Minutes of the Regular Meeting held on November 3, 2022
SUBJECT: APPROVED - Remote City Council Meetings under New Brown Act Requirements (AB 361).

The City Council adopted Resolution No.2022-96 Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361.

3. SUBJECT INFORMATIONAL ITEM - Warrants including CheckNos. 87657 through 87904
SUBJECT: APPROVED - Payroll including Direct Deposit Nos. 57984 through 58325; Payroll Check Nos. 58688 through 58734; and Benefit Check Nos. 1828 through 1839.

5. SUBJECT: INFORMATIONAL ITEM - Police Department Monthly Report SUBJECT: INFORMATIONAL ITEM - Fire Department Monthly Report.

SUBJECT: APPROVED - Agreement regarding Participation in the Medi-Cal Intergovemmental Rate Range Program.

The City Council ratified the execution of the contract for the Intergovernmental Agreement for the Transfer of Public Funds between the City of Sanger and the Department of Health Care Services.

SUBJECT: APPROVED - Declaration of City Vehicles as Surplus Property.

The City Council approved Resolution No.2022-98 declaring certain property as surplus property and authorizingthe City Purchasing Agent to dispose of said property.

4. 6.

8. 9
6 City Council Minutes
December 1,2022

10 SUBJECT: APPROVED - Declaration of Police Service Dog as Surplus Property.

The City Council approved Resolution No.2022-99 declaring Police Service Dog Drago as surplus property and authorizing the City Purchasing Agent to dispose of said property.
11 SUBJECT: APPROVED - Purchase of New Police Vehicle to Replace Totaled Vehicle.

The City Council adopted Resolution No. 2022-100 authorizing the City Purchasing Agent to purchase one (1) new police vehicle for patrol purposes from Fahrney Automotive Group in Selma at atotal cost of $53,229.64 and to purchase emergency equipment to outht the patrol vehicle from Cooks Communication at atotal cost of $22,512.28 without a formal competitive process.

13. SUBJECT: APPROVED - Acceptance of Sobriety Checkpoint Grant Program for 202212023.

The City Council adopted Resolution No. 2022-103 accepting the Sobriety Checkpoint Grant for 202212023 fromthe California Office of Traffic Safety.

The motion was seconded by Mayor Pro Tem Martinezand approved by the following vote AYES: ONTIVEROS,MARTINEZ,HURTADO,MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARZA

7. SUBJECT: APPROVED - Adoption of New Conflict of Interest Code.

After fuither discussion, the City Council by motion of Councilmember Hurtado approved Resolution No.2022-97 adopting the updated Conflict of Interest Code of the City of Sanger and rescinding Resolution No. 2020-55. The motion was seconded by Councilmember Montelongo and approved by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

12. ONTIVEROS, MARTINEZ, HURTADO, MONTELONGO
NONE
NONE
GARZA
SUBJECT: New Grants Manager Position.

Public comment:

Kevin Carter said he thinks the Council should have a discussion about whether the City is better off to go with an outside firm or internal person.

Frank Gonzalez said it is a good idea to have a grant writer on site but asked how will the person's success or failure be measured.
7 City Council Minutes
December I, 2022

AYES:

NOES:

ABSTAIN:

ABSENT:

AYES:

NOES:

ABSTAIN:

ABSENT:

Councilmember Hurtado made a motion to table the agenda item. The motion was seconded by Mayor Ontiveros. The motion loses by the following vote:

ONTIVEROS, HURTADO

MARTINEZ, MONTELONGO
NONE
GARZA
The Council by motion of Mayor Pro Tem Martinez adopted Resolution No.2022- 101 approving a new classification and setting a salary range for a full-time Grants Manager position in the Administrative Services Department. The motion was seconded by Councilmember Montelongo and approved by the following vote:

ONTIVEROS, MARTINEZ, HURTADO, MONTELONGO
NONE
NONE
GARZA
G. DEP REPORTS
APPROVED - Acceptance of Service Agreement - Adult
Compliance Team.

Police Chief Greg Garner presented on the item.

The City Council by motion of Mayor Pro Tem Martinez ratified the Service Agreement for the Adult Compliance Team between the City of Sanger and the County of Fresno. The motion was seconded by Councilmember Hurtado and approved by the following vote:

AYES: ONTIVEROS,MARTINEZ,HURTADO,MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARZA
SUBJECT:

Program.

TABLED - Downtown Business Standards/Fagade Improvement Community Development Director David Brletic presented on the item.

Public comment:

Karen Pearson said there are two businesses that have been doing improvements to the facades of their buildings and they will not be able to capitalize on this program because the program is not yet finalized. She said the Council should consider making the effective date retroactive.

1.S
2 8
City Council Minutes
December 1, 2022

Frank Gonzalez said the program should be retroactive because of COVID.

Councilmember Hurtado made a motion to adopt Resolution No.2022-102 approving the City of Sanger Downtown Business Standards/Fagade Improvement Program and directing staff to implement. The motion was seconded by Mayor Ontiveros. The motion failed by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ONTIVEROS, HURTADO

MARTINEZ, MONTELONGO
NONE
GARZA
The City Council by motion of Councilmember Montelongo tabled the agenda item to the December 15,2022 City Council meeting. The motion was seconded by Councilmember Hurtado and approved by the following vote:

AYES: ONTIVEROS,MARTINEZ,HURTADO,MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARZA

3. SUBJECT: APPROVED - Small Business Grant Round 4 - Appeals.

Public comment:

Roman said he owns a chiropractic business and his wife owns an acupuncture business. He said they are each not licensed to own both businesses. California law requires them to have everything separate. Therefore, they identifu as two separate entities.

Jessica Montag, owner of My True Realty, said she is licensed in Fresno but did not realize she needed to be licensed in Sanger as well.

Angie Garza said she has owned a day care center in Sanger for the past twenty years and said she was told she did not need a business license when she opened her business.

Cortney Fierro said she was in a unique situation. She was at one business location then transitioned to another.

Richard Mechikoff; owner of Elite Tax and Finance, said he has lived and had his business in Sanger for the past eight years and had a business license every single year. He said due to turnover in his office, getting a business license renewal fell through the cracks. 9 City Council Minutes
December 1, 2022

The City Council by motion of Councilmember Hurtado adopted Resolution No.2022-104 approving remaining applications as qualified under the Small Business Grant Program Round 4, directing staff to complete processing and funding of applications deemed qualified, and directing that remaining funds from the previously allocated $500,000 amount of ARPA funds for small business grant program be reprogrammed to the Downtown Fagade Improvement Program. The motion was seconded by Councilmember Montelongo and approved by the following vote:

AYES: ONTIVEROS,MARTINEZ,HURTADO,MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARZA
SUBJECT: APPROVED - Well No. 22 Casing Hammer Test Well Bid Evaluation and Recommendation.

City Engineer Josh Rogers presented on the item.

The City Council by motion of Councilmember Hurtado rejected the bid received for the Well No. 22 Casing Hammer Test Well and directed Staff to re-bid the project. The motion was seconded by Mayor Pro Tem Martinez and approved by the following vote:

AYES: ONTIVEROS,MARTINEZ,HURTADO,MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: GARZA

ER/STAFF
l. Schedule for Fiscal Year 202312024 Budget Workshops.

Administrative Services Director Patrick Chaffee announced that Budget Development Community Workshops will be held on January 1I,2023 at the Sanger community center, and on January 25,2023 at the Sanger Academy Multi- Purpose Room, beginning at4 pm.

City Manager Tim Chapaannounced the Measure S Grant applications will go out in the beginning of the calendar year. He said first, Staff will look at revising the process to include some additional terms and conditions.

City Manager Chapa announced the Employee Appreciation Luncheon will be held on Thursday, December 8,2022a1the Sanger Women's Club.

4. H
2 J
10 City Council Minutes
December 1,2022

I. MATTERS INITIATED BY CITY COUNCIL MEMBERS

1. Mayor Pro Tem Martinez said he was approached by several seniors regarding exercise classes that were offered in the past. He said he is working with the City Manager to get more information.

2. Mayor Pro Tem Martinez encouraged all to get the third COVID booster

3. Mayor Ontiveros requested a consensus from the Council to recognize Christian Graney at a January City Council meeting.

J. ADJOURNMENT
Being no further business, the Council adjourned their meeting at 8:16 FM.

ATTEST
Rebeca P. Ramirez, City Clerk
11 RSANGD
.,n
Fot the Meeting of; January 5,2023
Agenda Item No.:
f-zCrry oF SINGER

RE,PORT TO THE CITY COUNCIL
To: Mayor and Councilmembers
From: Becky Ramirez, City Clerk
Hilda Cantu Montoy, City Attorney
Subject: Remote City Council Meetings Under New Brown Act Requirements (AB 361) Attachments: Resolution Reauthorizing Remote Teleconference Meetings RECOMMENDATION:

If Council wishes to Continue with Remote Teleconference Meetings, Council needs to adopt the attached Resolution No. 2023-01 Reauthorizing Remote Teleconference Public Meetings by the City Council and All Boards, Commissions, and Standing Committees of the City in Accordance with Assembly Bill 361.

EXECUTIVE SUMMARY:

On September 16,2021, Governor Gavin Newsom signed AB 361 into law. AB 361 amends the Brown Act to allow for remote public meetings without having to comply with standard provisions and restrictions for remote meetings under the Brown. AB 361 temporarily writes into the Brown Act some remote meeting requirements the City has already met and implemented under the Governor's prior Executive Orders issued during the COVID-19 pandemic. AB 361 includes additional requirements in the form of an initial authorizing resolution (effective forupto 30 days) and subsequentresolutionsto extend the use of remote meetings for additional periods of 30 days thereafter. The bill included an urgency provision making the law immediately effective upon signature by the Governor.

At its December 16,2021, meeting the Council adopted Resolution No. 2021-72 authorizing remote meetings in accordance with AB 361. If the City wishes to continue to utilize remote meetings under AB 361, the City will have to adopt a reauthorizing resolution such as that attached to this staff report.

Prepared by: Hilda Cantu , City Attorney Approved by:

REVIEW: City C Finance: Citv Attornev:

TYPE OF TTEM:

X Consent
Info Item
- {- Action Item
Deoartment Reoort
Successor Asencv
COUNCILACTION: ! APPROVED n DENIED n NO ACTION
Public Hearinoo
Matter Init-iated by a Council Membet
Other
Continued to:
12 ATTACHMENT 1

RESOLUTION
13 RESOLUTION NO. 2O23.OI

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF'SANGER

REAUTHORIZING REMOTE TELECONFERENCE MEETINGS BY THE
crTY couNcrl AND ALL BOARDS, COMMISSIONS, AND STANDTNG

COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY
BILL 361
WHEREAS, on March 4,2020, Governor Gavin Newsom declared a statewide emergency arising from the coronavirus (COVID-19) that remains in effect; and WHEREAS, on March17,2020, Governor Newsom issued Executive Order N-29-20 suspending certain provisions of the Brown Act pertaining to teleconferenced meetings; and WHEREAS, on June 11,2021, Governor Newsom issued Executive Order N-08-21 which indicated that Executive Order N-29-20's authorization for holding virtual meetings would expire on September 30,2021; and
WHEREAS, on September 16, 2021, Governor Newsom signed AB 361 (Rivas) as urgency legislation effective immediately, which provides that legislative bodies may continue to meet remotely during a declared State of Emergency subject to certain conditions; and WHEREAS, the City Council of the City of Sanger adopted a proclamation of a local emergency related to the COVID-l9 virus on March 16,2020; and WHEREAS, the City of Sanger ("City") is committed to preserving and fostering public access, transparency, observation, and participation in meetings of the City Council and Boards, Commissions, and Standing Committees (hereafter collectively referred to as "legislative bodies"; and
WHEREAS, all meetings of the City Council and legislative bodies are open and public as required by the Ralph M. Brown Act, Government Code Sections 54950 - 54963, so that any member of the public may attend, observe, and participate in a meaningful way; and WHEREAS, Government Section 54953(bX3) ofthe Brown Act allows a local legislative body to hold public meetings by teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to attend and to address the local legislative body, as long as the following requirements are met:
l. Each teleconference location from which a member is participating is noticed on the agenda;

2. Each teleconference location is accessible to the public;

3. Members of the public must be able to address the body at each teleconference location;
I
14 4. At least one member of the legislative body must be physically present at the location specified in the meeting agenda; and

5. During teleconference meetings, at least a quorum of the members of the local body must participate from locations within the local body's territorial jurisdiction; and
WHEREAS, the Brown Act, as amended by AB 361 (2021), at Government Code Section 54953(e) et seq., allows for remote observation and participation in meetings by members of a legislative body and members of the public without compliance with the requirements of Government Code Section 54953(bX3), subject to certain conditions; and WHEREAS, the initial required condition is a declaration of a state of emergency by the Governor pursuant to the California Emergency Services Act at Government Code Section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and properly within the state and within the boundaries of the City, caused by conditions as described in Govemment Code Section 8558; and
WHEREAS, the Governor's Proclamation of a State of Emergency includes area within the jurisdictional boundaries ofthe City; and
WHEREAS, Government Code Section 5a953(e)(3)(A-B) added by AB 361 provides an alternative to having public meetings in accordance with Government Code Section 54953(bX3) when City Council has reconsidered the circumstances of the COVID-19 state of emergency and that the following circumstances exist:
l. The state of emergency as a result of COVID-I9 continues to directly impact the ability of the members of City Council and the members of the City's Boards, Commissions, and Standing Committees to meet safely in person; and

2. The State of California and the County of Sanger continue to recommend measures to promote social distancing.

WHEREAS, Government Code Section 5a953(e) et seq. further requires that state or local officials have imposed or recommended measures to promote social distancing or the legislative body finds that meeting in person would present an imminent risk to the health or safety of attendees; and
WHEREAS, such conditions now exist in the City in that (i) State and Local officials recommend social distancing measures and (ii) emergency conditions evidenced by COVID-19 and its variants create ongoing COVID-l9 cases, hospitalizations, and deaths and meeting in person would present imminent risk to health or safety of attendees; and WHEREAS, the City Council affirms that it will allow for observation and participation by Council Members as well as Board, Commission, and Standing Committee Members and the public via Zoom in an effort to protect the constitutional and statutory rights of all attendees; and 2 15
WHEREAS, on December 16, 2021, the City Council adopted Resolution No. 2021-72 Authorizing Remote Teleconference Meetings by the City Council and all Boards, Commissions, and Standing Committees of the City in Accordance With Assembly Bill 361;and WHEREAS, Government Code Section 5a953(e)(3) requires that the City Council review the need and make findings for continuing the teleconferencing as authorized by AB 361 at least once every thirty days until the Governor terminates the state of emergency; and WHEREAS, the Council wishes to affirm the need and findings necessary for continuing the teleconferencing as authorized by AB 361.

NOW THEREF','ORE, THE CITY COUNCIL OF THE CITY OF SANGER HEREBY RESOLVES AS FOLLOWS:

Section 1. The above recitals are true and correct and are incorporated herein by this reference.

Section 2. The City Council finds that the state of emergency conditions related to COVID-I9 as set forth in the Governor's and City's Proclamations of Emergency and are on- going.

Section 3. The City Council further finds that state and county official recommend social distancing conditions causing imminent risk to attendees as described above exist.

Section 4. The City Council hereby recognizes and affirms the existence and conditions of a state of emergency in the City of Sanger as proclaimed by the Govemor and the City Council and affirms, authorizes, and proclaims the existence of a local emergency throughout the City.

Section 5. The City Council finds that the state of emergency as a result of COVID-I9 continues to directly impact the ability of members of the City Council and the members of the City's Boards, Commissions, and standing committees to meet safely in person and such fact creates an imminent health risk to such members.

Section 6. The City Council hereby authorizes the City Council and all of the Boards, Commissions, and Standing Committees of City to conduct their meetings without compliance with Government Code Section 54953(b)(3), and to instead comply with the remote meeting requirements as authorizedby Government Code Section 54953(e) et seq.

Section 7. The City Manager and City Clerk are authorized and directed to take all actions reasonably necessary to carry out the intent and purpose of this Resolution, including, conducting open and public meetings remotely in accordance with Government Code Section 54953(e) et seq., and other applicable provisions of the Brown Act, for all City Council meetings, and all Boards, Commissions, and standing committee meetings of the City.

Section 8. This Resolution shall take effect on January 5, 2023, and shall be effective for thirty days or until such time as the City Council adopts a Subsequent Resolution in accordance -t
16 with Government Code Section 5a953(e)(3) to extend the time during which the City Council and all City legislative bodies may continue to meet remotely, without compliance with Government Code Section 54953(b)(3), but otherwise as permitted by Govemment Code Section 54953(e) et seq.
tl.***
The foregoing Resolution was considered by the City Council of the City of Sanger at a regular meeting of said Council held on the 5ft day of January 2023 and adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCILMEMBERS:

COUNCILMEMBERS:

COUNCILMEMBERS:

COI.INCILMEMBERS:

ATTEST:

Rebeca P. Ramirez, City Clerk
4 17
Fot the Meeting of: January 5,2023
Agenda Item No.:

F'3CrrYoF SINGER

RE,PORT TO THE, CITY COUNCIL
To:

From:

Subject:

Attachments:

Mayor and Councilmembers
Greg Tarascou, Fire Chief
Out of State Travel Request
None
CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

That the City Council approves the out of state travel and training for the Fire Department Administrative Secretary and Billing Clerk to attend the National Conference on Ambulance Revenue Cycle, Management and Compliance (abc360) in Las Vegas, Nevada from MarchT -9,2023.

EXECUTIVE SUMMARY:

The abc360 Conference is the Nation's largest and most comprehensive educational event for ambulance industry billing, coding and compliance and administrative professionals. This is the west coast event that is the closest to Sanger. As the City has returned to ambulance billing in-house, the information obtained from these classes will be invaluable in ensuring that our staff have the most up to date knowledge on the intricacies of ambulance coding and billing.

BACKGROUND:

In the summer of 2018 the responsibility of ambulance billing was returned to the City after several decades of contracting out this service. The process of ambulance billing and working with Federal, State and private insurance companies for proper and responsible billing of patients is dynamic, with laws and statutes changing frequently, especially in the areas of compliance and patient privacy. The Ptepared by: Greo Tarascorr Apptoved by:

REVIEW: City Finance: City Attorney: _
TYPE OF ITEM:
x Consent
Info Item
Action Item
Department Report
Redevelopment Agency
COUNCIL ACTION: APPROVED DENIED NO ACTION
X
Public Headng
Mattet Initiated by a Council Member
Other
Continued to:
18 proposed conference will provide the training and education necessary to ensure that the administrative staff of the Fire Department have recent and relevant knowledge in ambulance billing practices.

REASON FOR RECOMMENDATION:

This training and educational event is only offered in Las Vegas on the west coast.

FISCAL IMPACT:

The total cost to attend the course including flight, hotel, per diem and registration fees is$l2,625. There are sufftcient fi.rnds to cover the cost of this training within the Ambulance Division budget.

ALTERNATIVES:

Do not approve the request in which case the staff will not attend the conference.

ACTIONS FOLLOWING APPROVAL:

Upon approval the normal travel and training forms will circulate through the City Manager's Office. \\nasl\shared\Forms & Templates
19 Fot the Meeting of: January 5,2023
Agenda Item No.:

CrrYoF SnNGER

RE,PORT TO THE CITY COUNCIL
f -'f
To:

From:

Subject:

Attachments:

Mayor and Council Members
David Brletic, Community Development Director
Authorization for Out of State Travel
None
CONFLICT OF INTEREST:

None Known.

RECOMMENDATION:

That the City Council authorize out of state travel for City Manager Tim Chapa, Community Development Director David Brletic and Mayor Frank Gonzalez to attend the ICSC LAS VEGAS convention in Las Vegas, NV on May 21,2023 through May 23,2023.

EXECUTIVE SUMMARY:

ICSC LAS VEGAS is the world's largest retail real estate exhibition and conference event for shopping center industry executives, retailers, financial companies and product and service suppliers. Attending the conference provides the opportunity for the City of Sanger representatives to meet directly with shopping center industry executives and retail developers to discuss the economic opportunities and incentives to build or relocate to Sanger.

BACKGROUND:

ICSC LAS VEGAS is an annual conference geared toward retail real estate specifically for the shopping center industry. Cities and Counties as well as non-government and non-profit organizations that are looking to attract retail real estate development into their communities attend to share wittr the attendees the incentives, inducements, and development opportunities that exist in or near their communities. The Preoared bv: David Bdetic Aooroved bv:

REVIE\f: City Finance: City Attorneyi _
TYPE OF ITEM COUNCIL ACTION: APPROVED DENIED NO ACTION
X
x
Consent
Info Item
Action Item
Depattment Report
Successor Agency
Public Headng
Matter Initiated by a Council Member
Other
Continued to:
20 event will be held in the Las Vegas Convention Center in Nevada. Community Development Director Brletic, Mayor, and Mayor Pro Tem attended ICSC LAS VEGAS in May 2022. Staff is proposing attendance by City Manager Chapa, Community Development Director Brletic, and Mayor Gorualez.

Attendance by three representatives will provide some flexibility for staffto schedule as many meetings as possible. The City currently has marketing needs to address business within the existing City limits, including the newly annexed North Academy Area.

REASON FOR RECOMMENDATION:

Job ueation and expanding and strengthening the economic development within the City of Sanger remains a high priority and goal of the City Council. Attending the conference provides the opportunity for the City of Sanger representatives to meet shopping center industry executives and retail developers to inform them of the opportunities and incentives to build or relocate to Sanger.

The attendance to the ICSC LAS VEGAS 2023 was authorized and approved through the 2022-23 budget adoption process. The City's Travel Policy requires any travel that occurs out of state be brought before the City Council for approval. The ICSC LAS VEGAS 2023 Conference will be held in Las Vegas, Nevada, therefore requires out of state travel approval.

FISCAL IMPACT:

The total estimated fiscal impact related to this travel is $6,400-$7,200 which covers the expense of food, lodging and travel for all three city staff representatives/members. Sufficient travel funds have been budgeted for this cost within the202212023 fiscal budget.

ALTERNATIVES:

1. Do not attend ICSC LAS VEGAS 2023.

2. Authorize a reduced number of attendees to attend.

ACTIONS F'OI, G APPROVAL:

1. Confirmation of travel arrangements and accommodations. 21 For the Meeting of: January 5,2023
Agenda Item No.

F-sCrrYoF SINGER

RE,PORT TO THE CITY COUNCIL
To:

From:

Subject:

Mayor and City Council
Joshua Rogers, City Engineer
Final Acceptance for Annadale & Lily Avenue Pedestrian Crossing fmprovements Project
Attachments:

I Notice of Completion
Project Completion Photos
CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

Staff recommends that the City Council:
l. Accept the work for the Annadale & Lily Avenue Pedestrian Crossing Improvements Project in the amount of $41,985.00; and

2. Authorize recordation of the Notice of Completion with the Fresno County Recorder; and

3. Authorize payment of 5Yo retention in the amount of $2,099.25 to Harris Development Corp. dba HBC Enterprises upon expiration of the 35-day lien period.

EXECUTIVE SUMMARY:

The contractor, Harris Development Corp. dba HBC Enterprises, has completed all improvements for the subject project. All work was completed in accordance with the plans, specifications, and contract documents, and performed to the satisfaction of the City Engineer.

BACKGROUND:

This project primarily consisted of the installation of rectangular rapid flashing beacons, minor Ptepated by: Joshua Rosets Approved by:

2. CREVIEW: City Finance: Citv Attornev:

TYPE OF ITEM:

Consent
Info Item
Action Item
Department Repott
Redevelopment Agency
COUNCIL ACTION: APPROVED DENIED NO ACTION
X Public Hearing
Mattet Initiated by a Council Member
Other
Continued to:
x
22 concrete and crosswalk striping improvements at the intersection of Annadale and Lily Avenues on the south side of Sanger High School. The project also included some additional pavement markings and signage at the Annadale and Bethel Avenue signalized intersection, as well as some modifications to the existing stop bar pavement markings at the intersection of North and Greenwood Avenues for improved corner sight distance.

Attachment 2 includes some project completion photos.

REASON FOR RECOMMENDATION:

The project construction work has been completed by the Contractor to the satisfaction of the City Engineer.

FISCAL IMPACT:

The frnal construction contract cost is $41,985.00, of which $35,000.00 was fi.rnded from the City Council One-Time Projects Program ($800,000 from prior budget surplus). The remaining construction costs as well as the construction management, inspection and material testing expenditures, were funded from the Measure C Streets fund.

ACTIONS FOLLOWING APPROVAL:

1. The Notice of Completion will be recorded.

2. The 5Yo retention, in the amount of $2,099.25, will be released no later than 35 calendar days following recordation of the Notice of Completion, provided no liens have been filed. 23 ATTACHME,NT 1
24 RECORDING REQUESTED BY AND MAIL TO:

NAME: CITY CLERK. CITY OF SANGER
STREET: 17007TH STREET
CITY & STATE: SANGER. CA 936s7
Exempt from fee per Government Code 6103
from fee Government Code 27383

NOTICE OF TION
1 The City of Sanger, a municipal corporation, 1700 7th Street, Sanger, California, is the OWNER of the property hereinafter described.

2. The name of the Contractor who caused the work of improvement to be done is Harris Development Corp. dba HBC Enterprises.

3. The property on which the work of improvements was accepted is located along Annadale Avenue.

4. The work for the Annadale &Lily Avenue Pedestrian Crossing Improvements Project included the installation of rectangular rapid flashing beacons, minor concrete and crosswalk striping improvements.

5. The work of improvements as described herein was completed by the Contractor on November 15,2022 and accepted by Sanger City Council on January 5,2023.

6. The Security for the Labor and Material Bond is issued by United Fire and Casualty Company, Cedar Rapids, IA.

CITY OF SANGER, a municipal corporation
Joshua D. Rogers, City Engineer
I, the undersigned say; I am the person who signed the signed notice. I have read the above notice and htow its contents, and the facts stated therein are true by my own htowledge.

I declare under penolty of perjury that the foregoing is true and conect.

Executed at Sanger, California, this 5th day of J_anuary 2023.

Joshua D. Rogers, City Engineer
25 ATTACHME,NT2
26 27
28 For the Meeting of: Jantnry 5,2023
Agenda Item No.:
t--bCrrYoF SINGER

RE,PORT TO THE, CITY COUNCIL
To:

From:

Subject:

Attachments:

Notice of Completion
Project Area Map
Project Completion Photos
Change Order No. 1
CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

Staff recommends that the City Council:

1. Accept the work for the Faller Avenue and Lincoln Park Sidewalk Project in the amount of $179,430.02; and

2. Authorize recordation of the Notice of Completion with the Fresno County Recorder; and

3. Authorize payment of 5%o retention in the amount of $8,971.50 to Witbro, Inc. dba Seal Rite Paving and Grading upon expiration of the 35-day lien period.

EXECUTIVE SUMMARY:

The contractor, Witbro, Inc. dba Seal Rite Paving and Grading, has completed all improvements for the subject project. All work was completed in accordance with the plans, specifications, and contract documents, and performed to the satisfaction of the City Engineer.

BACKGROUND:

Ptepared by: Toshua Rooets Apptoved by:

REVIEW: City Finance: City Attomey: _

1. 2.

3. 4.

Mayor and City Council
Joshua Rogers, City Engineer
Final Acceptance for Faller Avenue and Lincoln Park Sidewalk Project COUNCIL ACTION: APPROVED DENIED NO ACTIONTYPE OF ITEM:

X Consent
Info Item
X Action Item
Deoartment Reoott
Redevelooment Asencv
Public Hearing
Matter Initiated by a Council Member
Other
Continued to:
29 This project consisted of the construction of concrete sidewalk and curb ramps at various locations in the City to close gaps where sidewalk was missing. Specifically, this project focused on Faller Avenue between JFK Park and Annadale Avenue and along the frontage of Lincoln Park, on Park and Cherry Avenues and P Street.

See Attachment 2 for more project location information and Attachment 3 for some project completion photos.

There was one executed change order (see Attachment 4) to modifu the contract documents to construct Type I curb ramps at the southwest and southeast corners of Lincoln Park instead of Type II ramps which were either existing or proposed with the original contract. The change to Type II ramps was to better accommodate Sanger Unified School District's ultimate plans for Lincoln Park, which they own. They have since constructed a perimeter fence to surround the park, and the fence corners aligned better with Type I ramps than Type II ramps. The total change order cost was $2,859.00.

REASON FOR RECOMMENDATION:

The project construction work has been completed by the Contractor to the satisfaction of the City Engineer.

FISCAL IMPACT:

The final construction contract cost is $179,430.02. Total construction phase costs, including construction management, inspection and material testing, were approximately $210,000. The project was funded by a combination of CMAQ Lifeline and TDA Article 8 funds.

ACTIONS FOLLOWING APPROVAL:

1. The Notice of Completion will be recorded.

2. The 5%o retention, in the amount of $8,971.50, will be released no later than 35 calendar days following recordation of the Notice of Completion, provided no liens have been filed. 30 ATTACHME,NT 1
31 RECORDING REQUESTED BY AND MAIL TO
NAME: CITY CLERK. OF SANGER
STREET: 1700 7TH STREET
CITY & STATE: SANGER. CA 93657
Exempt from fee per Government Code 6103
from fee Government Code27383

NOTICE OF COMPLETION

1. The City of Sanger, a municipal corporation, 1700 7th Street, Sanger, California, is the OWNER of the property hereinafter desuibed.

2. The name of the Contractor who caused the work of improvement to be done is Witbro, Inc. dba Seal Rite Paving and Grading.

3. The property on which the work of improvements was accepted is located at various locations along Faller Avenue, Cherry Avenue, Park Avenue and P Street in the City of Sanger, County of Fresno, California.

4. The work for the Faller Avenue and Lincoln Park Sidewalk Project included the construction of concrete sidewalk and curb ramps at various locations in the City to close gaps where sidewalk was missing

5. The work of improvements as described herein was completed by the Contractor on October 11,2022 and accepted by Sanger City Council on January 5,2023.

6. The Security for the Labor and Material Bond is issued by Great American Insurance Company, Cincinnati, OH.

CITY OF SANGER, a municipal corporation
Joshua D. Rogers, City Engineer
I, the undersigned say; I am the person who signed the signed notice. I have read the above notice and know its contents, and the facts stated therein are true by my own htowledge.

I declare under penalty of perjury that the foregoing is true and conect.

Executed at Sanser, California, this 5th day of J_anuq, 2023.

Joshua D. Rogers, City Engineer
32 ATTACHME,NT 2
33 PROJECT

LOCATIONS
Goo919
34 ECT LOCATION
35 ATTACHME,NT 3
36 +'..Vi't'
\
-:

Lt
37 *+J;..!
38 39
ATTACHME,NT4
40 ORDER NO, 1
DATE 61812022

STATE CA
COUNTY Fresno

CONTRACT CHANGE ORDER

CONTRACT FOR FALLER AVENUE AND LINCOLN PARK SIDEWALK PROJECT FEDERATPROJECTNO. CML-5197(038)
OWNER Ciry OF SANGER
TO: SEAL
Original ContractAmount:

Revised Conlraot Amount
Orlglnal Cont.aot Tlme:

Otiglnal Contract Complstion Date:
$171 ,839.00
$171,839.00
45 012t2022
You are hereby request€d to comply with the following changes from tha contract plans and speclflcailons:
ge

1.1 Additional Two(2) Type I Concrete Curb Ramp per Bid ttem 1,1 Unit Cosl of $1,840,00 per curb ramp

1.2 One Type ll Concreta Curb Ramp per BId ltem .12 Removed . from Scope of Work, Unit cost of 91,610.00 per curb ramp 1,3 Bid lt€m 15 Truncaled Domes Only removed from Scope of Work, Unlt cosl of 9483.00 per lruncated dome

1.4 Additional Traflic Control for Addttional Curb Ramp (3 days)

1.5 Three (3) Additional Working Days
$3,680.00
$1,272.00
NET
See MEMO and back up documenlatlon attached.

The amount of lhe Conkact will b6 lnctoa8ed by the sum of: $2,8s9.00 The Contract Total induding lhis and previous Change Orders will be: $174.698.00 The Contracl period provided for complelton wlll be (lncreased): 3 This document to the contract will apply hereto.

Requested
Recommended
7 DEGREASE
in Contract Prlce
($1,610,00)
($483.00)
(s2.093.00)
Accepted
41 ORDER NO, 1
DATE 6t8t2022

STATE CA
COUNTY Fresno

CONTRACT CHANGE ORDER

CONTRACT FOR FALLER AVENUE AND LINCOLN PARK SIDEWALK PROJECT FEDERAL PROJECT NO. CML-s197(038)

OWNER CITY OF SANGER
TO: SEAL RITE PAVING AND GMDING

CONTRACTOR
Original Contract Amount:

New Contract Amount
Change Order Amount
Original Contract Time:

Revised Contract Time:

Original Contract Completion Date:

Revised Contract Completion Date:
$171 ,839.00
$174,698.00
$2,8s9.00
45 4A
8t2t2022
815t2022
Chanoe Order Item of Work Description
CHANGE ORDER 01 PEDESTRIAN RAMP MODIFICATIONS

1.1 Additional Two (2) Type I Concrete Curb Ramp Per Bid ltem 11 The construction of the two Type I curb ramps shall be paid per the bid item 11 unit cost and constructed per the bid item 11 bid description. All flatwork within the EC and BC of the return as shown by the limits of pay quantity on detail D1-5 on sheet 5 of the plans is included in this bid. Also included in this bid shall be all demolition and removal work of existing concrete improvements that conflict with the proposed curb ramp.

1.2 One Type ll Concrete Curb Ramp Per Bid ltem 12 Removed from Scope of Work The credit for the type ll curb ramp shall be per the bid item 12 unit cost of $1 ,61 0.00 per curb ramp. 1 .3 Bid ltem 15 Truncated Domes Only removed from Scope of Work The credit for the truncated dome only shall be per the bid item 15 unit cost of $483.00 per truncated dome.

1.4 Additional Traffic Control for Additional Curb Ramp (3 days) The additional traffic control shall be paid in the lump sum amount ot $1 ,272.00 per the estimate provided by Seal Rite.

The traffic control shall conform to the provisions of Section 6-'1 0 of the City Standard Specifications and Section 39.19 of these Special Provisions. Any barricades to remain overnight shall be illuminated in accordance with the requirements of the CAMUTCD, latest edition.
42 [ 'l-=,1'- l-rj [i][E' ," ;- i-'' 1'-[ ;l: .--lt....':... __ | L. 'll,|

POTENTIAL CHANGE ORDER NO. 1
JuneO2,2O22
Yamabe & Horn Engineering Gompany
2985 N. BurlAve, Suite 101
Fresno, CA93727
(559) 244-3123
[email protected]
RE: Ped Ramp Modifications on Cherry Ave
We propose to furnish all materials, equipment and perform all labor necessary to complete the following per your request:

Item
1 2
4 Description
Existing Ped Ramp at Cherry Ave and P Street to be removed and constructed as a Type 1 Curb Ramp per Detail D1-5 of drawings New Ped Ramp at Cherry Ave and Park Street to be constructed as a Type 1 Curb Ramp per Detail D1-5 of drawings
Traffic Control (3 days) for new ramp
$230
$1,840
$1,272
Total: $3,342
This bid is valid for 30 Days -$4s3.OO for Bid item 15
NOTE
ALL INCLUSIONS AND EXCLUSIONS ARE TO BE INCORPORATED INTO OUR CONTRACT.

INCLUDES
One mobilization (moving equipment in and out). Any additional mobilizations are $1,500.00 per move.

EXCLUDES
Waiver of Subrogation for General Liability and Workers Compensation, any insurance limits over $2,000,000.00, survey, testing, bond, engineering, inspection fee, permit, any electrical, redwood header, sand, backfill planter, water, repair damage irrigation, chain link fence, dig footing for building, decompose granite, play equipment, DG, clay, gas line, storm drain, masonry wall, dig footing, trash enclosure, import and export, SWPPP, traffic control, underground utilities, drain tube, truncated domes, reseed turf, Rule 16; PG&E and AT&T fees and feeds; any/all removal of any buried or unforeseen debris or structures or any work not expressly stated has NOT been included in our proposal price. Any wet or unstable soilwill require remediation and an additional cost will be assessed.

All the above work to be completed in a substantial and workmen like manner according to standard practices for the sum of three thousand three hundred fortv-two dollans and no cents ($3.342.001. The entire amount of the contract is to be paid upon completion of the project. 4237 W. Swift Ave.

Fresno, CA93722
sea lritepaving. com
csLB #805585-4
P: (559) 222-7325
F: (559) 325-0760
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45 cML-s197(038)

PROPOSAL TO TIIT', CITY OF SAITGER
T.ALLER AVENTIE AI\[D LINCOLN PARK SII'EWALK PROJECT
FEDnRAL ArD pROJf,CT NO. CML-519? (038)
IN THE CITY OF'SAI\IGER
The work to be done and refened to herein is in the City of Sanger, State of Califonria, and located within existing street rights of way. All work will be considered on the basis of the total bid for furnishing and placing the materials complete as speoified.

TO THE CITY COUNCIL:

The undersigned, as bidder, declares that the only persons or parties interested in this proposal as principals are those named herein; that this proposal is made without collusion with any otherperson, finn, or corporation; that he has carefully examined the location of the proposed work, the annexed proposal form ofcontract, andplans herein referred to; and he proposes and agrees ifthis proposal is accepted, that he will contract with the City of Sanger to provide all necessary machinery, tools, apparatus, and othermeans of construction, and to do all of the work and furnish all the materials specified in the contract in the manner and time therein prescribed, and according to the requirements of the Engineer as therein set forth; and that he will take in full payment therefore, the following prices, to wit:
7 ITEM
NO.

ESTIMATED
QUAI{TITY
TII\IIT DESCRIPTION AI\[D TINIT

PRICE IN WORDS
T]NIT
PRICE
TOTAL
AMOt]NT
I LUMP SUM L.S. Mobilization (Not to exceed
Fifteen thousand dollars)
fifteen thousand dollare 15,000.00 15,000.00
2,
Three (3)
Control @

LIJMP SIJM
\dditional Days for Tre
$424 per day
L.S.
fic
Traffic and Dust Confrol
@,nrneteen
thousand nrnety clol lars 19,090.00 19,090.00
5 LUMP SUM L.D. uleanng ano tjnrobmg
@ tnirty ttr"rq"rd r"t
sixty four dollars and six cents ?n 7Al nA 30,764.06

4. LUMP ST'M L.S As-Built Plans (Not to exceed
Five Hundred dollars)
@ t,"" n"rn*n n""r^ snn no 500 00

5. 599 S.F. Hot Mix Asphalt, Type 'A'
@"i- d"ll"" ""d rir.

Per S.F

6.90 4,133.10
F:\2019\19-l 12\Specifications\I9-l l2_SPECS.doc
46 cML-s197(038)
ITEM
NO.

ESTIMATED

OUAIITITY
t]n[IT I}ESCRIPTION AND T]NIT

PRICE IN WORDS
T]I\IIT
PRTCE
TOTAL

AMOIINT

6. 2 c.Y Decomposed Granite
@fi"" hr"d*d r""""ty
Per C.Y.
575.00 '1 , 150.00
7 200 L.F Remove and Replace Concrete
Curb & Gutter
Per
44,27 -81854-00-

8. t4 L.F Concrste Retaining Curb
@tt'i,ty t"r, o"tt"* r.

PerL.F.

34.50 483.00
9 13,537 s.F e nine cents
Per S.F.

4.89 66,195.93

10. 11.

Two (2)
Street &
t2.
253
-
I
lype 1 Curbs at Cherry
Cherry and Park
I
Remove 1 EA
s.F
-
EA
and P
I
EA.

Remove and Replace Concrete
Sidewalk
dollars and thi four cents
Per S.F.

Concrete Curb Ramp, Type I
6one thousand eight hundred forty
dollars PerEA.

Concrete Curb Ranrp, Type II
dottars Per EA.

8.34 -
1,840.00
1 ,610.00
2,110.02
'1.840.00
1,610.00
IJ I,U l t, s.F' Concrete Residential Drive
Approach
@"ight d"ll"* ""d fit
Per S.F.

8.05 8,130.50

14. 212 s.F Concrete Commercial Drive
Approach
ory --{r950i40-

15. I
Remove 1 EA
EA. Truncated Domes Only
@t"rt t'r"OreO eighty t
PerEA.
483.00 483.00
8F:9019\19-1 l2\Spccifications\l9-1 12_SPECS.doo
47 For the Meeting of: January 5,2023
Agenda Item No.:

CrrY oF SINGER
Rtr,PORTTO THE, CIry COUNCIL
F-7
To:

From:

Subject:

Attachments:

Mayor and City Council
Joshua Rogers, City Engineer
Final Acceptance for Sanger Sidewalk Gap Closure Project 1 Notice of Completion
Project Area Map
CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

Staff recommends that the City Council:

1. Accept the work for the Sanger Sidewalk Gap Closure Project in the amount of $106,692.91; and

2. Authorize recordation of the Notice of Completion with the Fresno County Recorder; and

3. Authorize payment of 5%o retention in the amount of $5,334.65 to Witbro, Inc. dba Seal Rite Paving and Grading upon expiration of the 35-day lien period.

EXECUTIVE SUMMARY:

The contractor, Witbro, Inc. dba Seal Rite Paving and Grading, has completed all improvements for the subject project. All work was completed in accordance with the plans, specifications, and contract documents, and performed to the satisfaction of the City Engineer.

BACKGROUND:

This project consisted of the construction of new concrete infrastructure, including sidewalks, curb ramps and alley approaches to fill gaps in existing pedestrian routes in four different areas of town, Preoared bv: loshua Rosers Apptoved by:

REVIEW: City Finance: Citv Attornev:

2. TYPE OF ITEM:

X Consent
Info Item
X Action Item
Deoartment Reoott
Redevelooment Asencv
COUNCIL ACTION: APPROVED DENIED NO ACTION
Public Headng
Matter Initiated by a Council Member
Other
Continued to:
48 generally located as follows

1. Jensen Avenue west of Lyon Avenue;

2. 9th Street west of Rawson Avenue;

3. Jensen Avenue east of I Street; and

4. 8th Street east of I Street.

See Attachment 2 for more project location information.

REASON FOR RECOMMENDATION:

The project construction work has been completed by the Contractor to the satisfaction of the City Engineer.

FISCAL IMPACT:

The final construction contract cost is $106,692.91. Total construction phase costs, including construction management, inspection and material testing, were approximately $128,800. The project was funded by a combination of CMAQ Lifeline and TDA Article 8 funds.

ACTIONS FOLLOWING APPROVAL:

L The Notice of Completion will be recorded.

2. The 5%o retention, in the amount of $5,334.65, will be released no later than 35 calendar days following recordation of the Notice of Completion, provided no liens have been filed. 49 ATTACHME,NT 1
50 RECORDING REQUESTED BY AND MAIL TO:

NAME: CITY CLERK. CITY OF SANGER
STREET: 1700 7TH STREET
CITY & STATE: SANGER" CA 93657
Exempt from fee per Government Code 6103
from fee Government Code27383

NOTICE OF COMPLETION

1. The City of Sanger, a municipal corporation,lT00 7th Street, Sanger, California, is the OWNER of the property hereinafter described.

2. The name of the Contractor who caused the work of improvement to be done is Witbro, Inc. dba Seal Rite Paving and Grading.

3. The property on which the work of improvements was accepted is located at various locations along Jensen Avenue, 9th Street and 8th Street in the City of Sanger, County of Fresno, California.

4. The work for the Sanger Sidewalk Gap Closure Project included construction of new concrete infrastructure, including sidewalks, curb ramps and alley approaches to hll gaps in existing pedestrian routes.

5. The work of improvements as described herein was completed by the Contractor on October 18,2022 and accepted by Sanger City Council on January 5,2023.

6. The Security for the Labor and Material Bond is issued by Great American Insurance Company, Cincinnati, OH.

CITY OF SANGER, a municipal corporation
Joshua D. Rogers, City Engineer
I, the undersigned say; I am the person who signed the signed notice. I hqve read the above notice and lcnow its contents, and the facts stated therein are true by my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed at Sanger. California, this 5th day of J_anuary 2023.

Joshua D. Rogers, City Engineer
51 ATTACHME,NT 2
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F\201 n 1 7-1 34\dw9\Exhibits\1 7-1 34_ENVIRO_UMITS_EX.dW9 55 Fot the Meeting of:January 5,2023
Agenda Item No.: ? t
CrrY oF SANGER

RE,PORT TO THE CITY COUNCIL
To:

From:

Subject:

Attachments:

Mayor and Councilmembers
Greg Tarascou, Fire Chief
Purchase of Patient Gurney Loading Systems
Quote from Stryker
CONFLICT OF INTEREST:

None known.

RECO ATION:

That the City Council approves the sole source purchase of four patient gurney loading systems in the amount of $11 1,859 and related installation costs estimated at $13,000 and authorize the Purchasing Officer to approve the sole source purchase in the amount not to exceed $125,000.

This item will be heard at the January 3,2023 Citizens Oversight Committee meeting to affirm the purchase to be an appropriate use of Measure "S" funds. The Committee's recommendation will be reported to the City Council in writing during presentation of this item at the January 5, 2023 City Council meeting.

EXECUTIVE SUMMARY:

In the delivery of advanced life support services, the Fire Department utilizes Stryker gurneys to transport patients within our ambulances. The Department currently has four ambulances, each one with these specialized gurneys to deliver patients from the scene of an emergency to the appropriate destination. This request is to enhance the operation of these gumeys, utilizing specific Stryker equipment to assist emergency crews in lifting the loaded gurney into the ambulance, increasing patient safety and reducing the risk of injury to emergency personnel.

Prepated by: Greg Tarascou Approved by:

REVIEW: City Manageri _ Finance: City Attorney: _
TYPE OF ITEM:

X Consent
Info Item
Action Item
Depattment Report
Redevelopment Agency
COUNCIL ACTION: APPROVED DENIED NO ACTION
Public Hearing
Mattet Initiated by a Council Member
Other
Continued to:
x
56 BACKGROUND:

Over the last two decades, Stryker gumeys have met the Fire Department's specifications for patient delivery systems. The Department currently has four of these gumeys, that now operate on an electrical and pneumatic system where once the patient is loaded onto the gumey, emergency crews activate the mechanism and the gumey raises on its own power. This feature to patient gumeys was introduced over ten years ago, reducing the risk of back injuries to our emergency crews from lifting both the weight of a patient, the attached equipment and the gumey itself. Now, technology has advanced to where this lifting of the gurney into the ambulance has expanded. Using a mechanical device, the gurney is wheeled to the back ofthe waiting ambulance where it is affached to the gumey loading system. This loading system then elevates the gurney off ofthe ground, where the legs are lifted and the patient is loaded into the ambulance.

This loading system locks the gumey into the ambulance and also provides charging power to the gurney's battery system in transit.

The City currently utilizes Stryker gurneys for the delivery and transportation of patients within City ambulances. This proposed equipment is Stryker gumey-specific only, meaning no other manufacturer of gumey loading systems are compatible with these gumeys. Additionally, the current maintenance agreements in place for the gumeys would add this proposed equipment into those maintenance schedules creating a necessary standardization of equipment. Therefore, this purchase would constitute a sole source purchase.

REASON FOR RECOMMENDATION:

There are three phases of moving a patient during an emergency call for transport to a receiving facility:
putting the patient onto the gurney, lifting the gurney into a position to safely move the patient and gumey to the ambulance, then lifting the gurney into the ambulance and locking it into place. All of these steps require teamwork, communication and physical strength to safely perform this task for both the patient and the emergency crews. Technological advances such as the current gurneys and this proposed lifting system reduces this risk by 213, providing a safer environment for crews to operate in and stay healthy while still providing for patient safety.

FISCAL IMPACT:

The cost to upgrade four ambulances with this equipment, including the floor plates, gumey modifications and related equipment is $111,859. The units will have to be taken to Oakdale for installation and those costs are estimated at $13,000 for four ambulances.

ALTERNATIVES:

Do not approve the purchase in which case the City will continue to utilize the gurneys without this specialized equipment.

ACTIONS APPROVAL:

The Purchasing Officer will sign the documents on behalf of the City \\nas l\shared\Forms & Templates
57 stnyken
Power LOAD
Quote Number: 10597315
Version:

Prepared For:

Quote Date;
Expiration Date:
1 SANGER FIRE DEPT
Attn:

LO/L3/2022
or/LL/2023
Remit to
Rep:

Email:

Phone Number
Stryker Medical
P.O. Box 93308
Chicago, IL 60673-3308
Antonella Bondi
antonella, bondi @stryker.com
Delivery Address
Name: SANGER FIRE DEPT
End User - Shipping - Billing
Name: SANGER FIRE DEPT
Bill To Account
Name:. SANGER FIRE DEPT
Account #: 10B24BB Account #: 1082488 Account #: '1082488 Address: 501 W AVE Address: 601 W AVE Address: 601 w AVE

SANGER SANGER SANGER
California 93657
Equipment Products:

California 93657 California 93657
iri'iii.ril!:;,jll !|.lit(.t,)I il I r.t,i li { r,; i. r i, ,r 1,,; i i'r,tr:j l,t 1,1

1.0 639005550003 MTS PWLD EXCLUDES FLOOR PLATE 4 $24,27L.20 $97,084.80

2.0 6500700049 6500 PWRLOAD COMP UPGMDE KIT 1 $2,954.00 $2,954.00 3,0 6506700001 6506 PWRLD COMPAT UPGMDE KIT 3 $1,608.60 $4,825,80

4.O 77100003 ProCare Cot Upgrade or Install 4 $332.00 $1,328.00 Equipment Total: $106,192.60
Trade In Credit:
tt.llrJ lrl;l,i;ii.i:trj i.r;iLi ii..t,,(t;i rrrL i,i: r..r,i;lll riiii.t ttl:lrr',r'iir:f.j l.

TR-SMFAST-PL TMDE-I N-STRYKER SAE COM PLIANT MAN UAL FASTE N ER

TOWARDS PURCHASE OF POWERLOAD
4 -$1,000.00 -$4,000.00
Price Totals:

Estimated Sales Tax (8.725o/o): $8,916.30
Freight/Shipping $750.28
Grand Total
Prices: In effect for 30 days
Terms: Net 30 Days
1 Stryker Medical - Accounts Receivable - [email protected] - PO BOX 93308 - Chicago, IL 60673-3308 $1 1 1,8s9.1B
58 stnyken
Power LOAD
Quote Number: 10597315
Version:

Prepared For:

Quote Date:

Expiration Date
1 SANGER FIRE DEPT
Attn:
10/L3/2022
ouLtl2o23
Remit to
Rep:

Email:

Phone Number:

Stryker Medical
P.O. Box 93308
Chicago, IL 50573-3308
Antonella Bondi
antonella,[email protected]
Contact your local Sales Representative for more information about our flexible payment options.
2 Stryker Medical - Accounts Receivable - accountsreceivable@strvkercom - PO BOX 93308 - Chicago, IL 60673-3308 59 Capital Terms and Conditions:

Deal Consummation; This is a quote and not a commitment. This quote is subject to final credit, pricing, and documentation approval. Legal documentation must be signed before your equipment can be delivered. Documentation will be provided upon completion of our review process and your selection of a payment schedule. Confidentiality Notice: Recipient will not disclose to any third party the terms of this quote or any other information, including any pricing or discounts, offered to be provided by Stryker to Recipient in connection with this quote, without Stryker's prior written approval, except as may be requested by law or by lawful order of any applicable government agency, A copy of Stryker Medical's Acute Care capital terms and conditions can be found at https:// techweb.strvker.com/Terms Conditions/index.html. A copy of Stryker Medical's Emergency Care capital terms and conditions can be found at https://www.strykeremergencycare.com/terms. 3 60
Fot the Meeting of: Januaty 5,2023
Agenda Item No.

To:

From:

Subject:

Attachments:

Consent
Info Item
Action Item
Departrnent Report
Redevelopment Agency
CrrY oF SINGER
T-1

RE,PORT TO THE CITY COUNCIL
Mayor and Council Members
Greg Garner, Chief of Police
Adoption of Side Letter Agreement with SPOA re: Language Changes for Police Lieutenant Position Title and Watch Commander Assignment Side Letter Agreement between City of Sanger and Sanger Police Officers Association
CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

That City Council adopt a Side Letter Agreement between the City of Sanger and the Sanger Police Offtcers' Association (SPOA) regarding a language change to the position title of Police Lieutenant and the assignment of Watch Commander.

EXECUTIVE SUMMARY
Authorized representatives of the City and the Association have met and consulted to discuss a proposed permanent title change for the position (rank) of "Police Lieutenant" to "Police Commander" and change in term of "Watch Commander" to "Shift Supervisor". The parties agreed to the changes and as such, found it necessary to make modifications to the MOU. Currently the Sanger Police Department Policy Manual references the position of Police "Lieutenant" as a "Division Commander" and the assignment of "Shift Supervisor" as "'Watch Commander." The inconsistency in terms creates issues when dealing with other agencies, when authorizing training based on position title, and in the preparation of documents were both the Police "Lieutenant" position is referenced with the assignment of Watch "Commander." Currently, the Sanger Police Department Policy Manual refers to Preoared bv: Gtes Gamer Apptoved by:

REVIEW: City Finance: City Attomey: _
TYPE OF ITEM COUNCIL ACTION: APPROVED DENIED NO ACTION
X
-!
Public Hearing
Mattet Initiated by a Council Member
Other
Continued to:
61 assignments held by the current "Police Lieutenant" position as "Division Commanders," and the assignment of 'oWatch Commander" is associated with the ranks of "Police Sergeant" or "Police Corporal." As the position of o'Commander" is a higher oorank" than "Lieutenant," the designations of Sergeants and Corporals as "Watch Commanders" is incorrect, and can be confusing. This is also the case when assigning staff to Executive Level training courses, usually comprised of attendees holding the rank of "Commander" or higher.

Adopting the Side Letter of Agreement changing the position of Police "Lieutenant" to Police "Commander," and changing the designation of Watch "Commander" to "Shift Supervisor" in the current Memorandum of Understanding (MOU) will eliminate any potential confusion, and standardize the designations with those of other allied agencies that have adopted this language (Reedley and Selma Police Departments). The language changes will have no impact of any other provisions of the current Memorandum of Understanding, including all references to salary or other outlined benefits.

BACKGROUND:

The Sanger Police Department is constantly looking for ways to improve its methods of operations and conform to the standards of the industry. Adopting the aforementioned language changes to the MOU will continue that effort, without impacting any other MOU provision.

REASON FOR RECOMMENDATION:

Add a standardization of language to the current MOU with the SPOA with reference to the position/assignment of "Commander" within the Sanger Policy Department.

FISCAL IMPACT:

None.

ALTERNATIVES:

None.

ACTIONS FO APPROVAL:

Adoption of the Side Letter.
\\nasl\shared\Forms & Templates
62 Side Letter Agreement between the City of Sanger and the Sanger Police Officers Association regarding a Change in Title of the Police Lieutenant Position and Change in Term for Watch Commander
The City of Sanger ("City") and Sanger Police Officers Association ("Association") entered a Memorandum of Understanding (MOU) effective July 1 ,2021through June 30,2024.

Authorized representatives of the City and the Association have met and conferred to discuss a proposed permanent title change for the position (rank) of "Police Lieutenant" to "Police Commander" and change in term of "Watch
The parties agreed to the changes and as such, found
modifications to the MOU
By executing this Side Letter Agreement, the
Article 2.1, Article 10.1.c, Article 10.3, Article
nder" to "Shift Supervisoi'
to make
on City agree to amend
Article 10. 11.7, Article 2O(a),
the Sanger Officers AssociationArticle 20(e), Article 20(f)(4), and Attach MOU as follows:

ARTICLE 2. RECOGNITION

1. City recognizes
the Unit made up
classifications:
as the VC employee organization for
Police Department
.://
'. ..4 .,
':l l
:.: ,,: ,,
1 Officer

10. H OF RK
The 3/12 wor will apply to Patrol Officers (police offrcers, corporals, and sergeants assigned to Patrol Operations) only.
a. Hours of Work
There will be two shifts that are each 12 hours in length. The first shift (Watch I) will begin at 1900 hours and end at 0700 hours. The second shift (Watch II) will begin at 0700 hours and end at 1900 hours. 63 b. 14Dav Period
During each l4-day work period, an employee will work 6 - 12- hour shifts and I - 8-hour shift for a total of 80 hours of paid time. A thirty (30) minute paid meal break, when available, will be included in the shift of all patrol officers assigned to call for service positions, as defined by the department. This meal period is to be taken within the patrol officer's assigned area or the police station, and must allow the patrol officers to respond to emergency situations.

It is agreed that the 8-hour
that will meet Department needs in
patrol officer staffing at critical Cri
by the Chief of Police or the designee.
c. Work Weeks
One
:a:;. ..
consist of '3,,
off. The will
I short hours
be scheduled during hours
that we have minimum
3 tull working days (12 hours)
by 3 days off. This pattern
other hours worked during
or comp time, unless a
by the $4a+eh
days
and
will
that
)
continue in
will
. .:'
daylS
.of the FLSA, the City has adopted a 14-
shall apply to K-9 Officer, School Resource Officer,
(Detective), and Officer assigned as Motorcycle
Hours of Work shall be one shift ten hours in length. The shall be Monday through Friday
The 4lI
Officer as
Officer
normal

3. Non-swom Employees
The 4/10 work schedule shall apply to Community Service Officer and Animal Control Officer. The Hours of Work shall be on shift 10 hours in length. The normal workweek shall be Monday through Friday.
64 The regular 5/8 schedule shall apply to Records Clerk I, Records Clerk II, RecordsSupervisor,andffi.Thenorma1workdayshallbe8
hours. The normal workweek shall be Monday through Friday.

4. Transfers and Seniority
Whenever an officer or supervisor returns to patrol from a special assignment, he/she will be assigned to the shift that has been vacated. 5 Sick Leave
Personnel will be required to notifu
hours before their shift begins if they are
duty. When possible, that same
of emergency leave that is
Unscheduled
een+mande*Shift Supervisor will time to find a
meet minimum staff,rng.

6. (a)

7. (a)
(b)
a minimum of two (2)
and unable to report for
to any other type
on-duty Wateh
if required to
or comp time.
so
AS
a4...
for 2 or1 of two
. An employee may
weeks or more.

F be considered in the Patrol vacation
.a.

Division Commander
Resource Officer
as Investigators

8. Most or training courses operate on an 8 hour day with a one- hour break for It must be agreed by an employee prior to attending an outside school or training program, that for the duration of the school or training program, including travel time, their workday shall revert to the non-shift work schedule of 8 hours plus I hour lunch period. It will be the responsibility of the employee wishing to attend the course and their to work out the
scheduling differences so that the appropriate number of hours worked in each pay period with the least amount of scheduled disruption or use of overtime. Every effort should be made to schedule attendance at school or training without the use of overtime for the affected employee.
65 ARTICLE I 1. OVERTIME

7. Scheduling Compensatory Time Off
Requests to the Chief of Police or the on duty @
supervisor to use compensatory time off shall be considered with regard for the operational requirements of the Police Department upon reasonable notice to the Chief of Police or the on-duty @
supervisor.

AR 2
Program
(b) The entry level shall be salary grade P40.
(c) There shall be a 5%
the fficer 1
Step 1 ofthe salary range for
tt19,salary range for the
(d) 0%opay
clas
Step I of the salary range
Step I of salary range for the
between Step 1 of the salary range
tep 1 of the salary range for the
(q)
a..: '
.., t ..
'. '. (f)
-.entrY,. (1)
'"Q).
level
of three (3) years as full-time peace officer with
Sanger Police Department at the time of application.

Eligible for a POST Intermediate Certificate at the time of application.
(3) Sergeant.
(a) Minimum of five (5) years as a full-time peace officer with the Sanger Police Department and a POST Intermediate
Certificate at the time of application; or
(b) Minimum of seven (7) years as a full-time peace officer in a California municipal law enforcement agency and a
POST Advanced or Supervisory Certihcate atthe time of
application.
a)(
66 (4) @.(a) Minimum of two (2) years progressively responsible supervisory andlor administrative experience in a law
enforcement agency.
(b) Possession of POST Advanced and Supervisory
certificates.

The change from "Police Lieutenant" to "Police Commander" is-Rot i.n-€ln1r+t6ryr, an increase in salary or benefits. Benefits for "Police Commander" will be the same as those currently with the "Police Lieutenant" position.
r The term "Wateh Gsmrnander" defined in the Sanger Peliee Offieers Asssoiation e
30' 2024 will be replaoed with the term "Shift Supervisor," The changes referenced in this side letter will extend through the duration of the current agreement, and incorporated into any subsequent agreem6nt(s).

This Side Letter Agreement does not constitute a reopener of the MOU by either party.

Date:

City of Sanger: Sanger Police Officers Association :

Tim Chapa, City Man Kim Jones, President
Hilda Cant0 Montoy, CityAttorney Shaela Edwards, Vice President 67 ATTACHMENT O'A''

CITY OF SANGER

SANGER POLICE OFFICERS ASSOCIATION

SALARY RANGES
N15 RECORDS/COMM CLERK I
N16 RECORDS/COMM CLERK II
N13 COMMUNITY SERVICES OFFICER I/

CRIME SCENE INVESTIGA

ANIMAL CONTROL OFFICER
N14 COMMUNlTY SERVICES OFFICE

CRIME SCENE I GATOR
N17 POLICE RECO
P4O POLICE ER
P41
P42 POLICE
P43 POLICE
EFFEGTIVE JULY 1 2021
$ 2,959 $ 3,262 $ 3,425 $ 3,597
$ $3, 3,596 $3,776 $3,965
$ 15 $ $ 3,986 $ 4,185
$ 4,397 $ 4,617 $ 4,847
$ 5,056 $ 5,309 $ 5,574
$ 5,080 $ 5,334 $ 5,601 $ 5,881
$ 5,600 $ 5,880 $ 6,174 $ 6,482
$ 5,880 $ 6,174 $ 6,483 $ 6,807 $ 7,147
DER $6,762 $7,100 $7,455 $7,828 $9,219
$
$coR
68 CITY OF SANGER

SANGER POLICE OFFICERS ASSOCIATION

SALARY RANGES
N15 RECORDS/COMM CLERK I
N16 RECORDS/COMM CLERK II
N13 COMMUNITY SERVICES OFFICER I/

CRIME SCENE INVESTIGATOR

ANIMAL CONTROL OFFICER
N14 COMMUNITY SERVICES

CRIME SCENE INVESTIGA
N17 POLICE RE
P4O POLICE OFFICER
P41
P42 POLICE
P43 POLICE
EFFECTIVE JULY 1 2022
$ 3,063 $ 3,377 $ 3,546 $ 3,723
$e $ 3,722 $ 3,909 $ +,10+
,563 $ 3,741 g $4,125 $4,331
$ 4,551 $ 4,779 $ 5,018
$ 5,234 $ 5,495 $ 5,770
$ 5,257 $ 5,520 $ 5,796 $ 6,086
$ 5,796 $ 6,086 $ 6,390 $ 6,710
$ 6,086 $ 6,390 $ 6,710 $ 7,045 $ 7,398
DER $6,999 $7,349 $7,716 $8,102 $8,507
$9,
4,128
SOR
CORPO
EANT
69 CITY OF SANGER

SANGER POLICE OFFICERS ASSOCIATION

SALARY RANGES
EFFECTIVE JULY 1 2023
N15 RECORDS/COMM CLERK I
N16 RECORDS/COMM CLERK II

COMMUNITY SERVICES OFFICER I

CRIME SCENE INVESTIGATOR
$ 3,170 $ $ 3,495 $ 3,670 $ 3,853
$ 3,494 $ 3,852 $ 4,045 $ 4,247
$ 4,269 $ 4,483
486 $4,710 $4,94s $5,193
N13

ANIMAL CONTROL OFFICER
N14 COMMUNIry SERVICES OFFI

CRIME SCENE INVESTI
N17 POLICE REC
P4O POLICE OFFICER
P41
P42 POLICE
P43 POLICE
1 5,417 $5,687 $5,972
82 $5,441 $5,713 $5,999 $6,299
$ 5,999 $ 6,299 $ 6,614 $ 6,944
$ 6,299 $ 6,614 $ 6,945 $ 7,292 $ 7,656
DER $ 7,244 $ 7,606 $ 7,987 $ 8,386 $ 8,805
$ 3,872
4,272
$+,
EANT
70 Fot the Meeting of: Janvary 5,2023
Agenda Item No.

CrrYoF SINGER

REPORTTO THE, CITY COUNCIL
9-r
To:

From:

Subject:

Attachments:

Mayor and City Councilmembers
Greg Garner, Chief of Police
Sole Source Contract for Purchase of Additional Body Worn Cameras and Data Storage
(1) Axon Body Worn Cameras Price Quote
(2) Sole Source Letter
CONFLICT OF INTERE,ST:

None known.

RECOMMENDATION:

That the City Council approve an additional contract with Axon for purchase of 10 additional cameras and data storage on a sole source basis beginning December 2022 until April 2025 and authorize execution of contract by the City Manager.

EXECUTIVE SUMMARY:

The Police Department desires to implement 10 additional Body Worn Cameras (BWC) in the Patrol Division. This is due to the recent addition of personnel. This will allow the outfitting for every patrol officer with a BWC for use during all law enforcement contacts with the public. BWCs have proven successful in recording police actions and assisting in the prosecution of criminal suspects. BWCs are being implemented in police agencies across the country and have been highly beneficial in countless ways, especially in resolving controversial incidents or police contacts. During the City's initial deployment of BWCs in Fiscal Year 2018-20l9,the Police Department contracted with Axon to provide the BWCs and to provide video storage.

The budgeted amount for BWC equipment and storage for FY 2022-2023 was approved by the COC and City Council previously for $58,000 annually per a current agreement with Axon. Under the new Ptepared by: T.t- Iason Approved by:

REVIEW: Citv Manaser: Finance: City Attorneyi _
TYPE OF TTEM:

X
X
Consent
Info Item
Action Item
Department Repott
Redevelopment Agency
COUNCIL ACTION: APPROVED DENIED NO ACTION
Public Hearing
Matter Initiated by a Council Member
Other
Continued to:
71 proposed agreement, the additional costs for the 10 new cameras will be $14,176.67 per year beginning in December 2022 and ending in April 2025. The total for the additional agreement will be $56,706.74 over 4 years ($ I 4, 17 6.67 per year). This new agreement will run concurrent with our current agreement and we will receive one invoice each April in the amount of $72,176.67 ($58,000 + $14,176.67).

The Citizen's Oversight Committee (COC) will review the proposed additional purchase of the cameras at their January 3,2023 meeting and determine their recommendation regarding the appropriate use of Measure "S" funds. The COC recommendation will be reported to the Council during presentation of this item at the January 5,2023 City Council meeting.

BACKGROUND:

The Sanger Police Department needs an additional 10 cameras to assign to new and current employees.

Currently Detectives do not have permanently assigned cameras and they are need for the service of search warrants, special details, etc. This will allow each assigned BWC user to be assigned their own camera.

Sanger police officers currently wear the BWCs on their uniforms throughout their shift and turn it on and off as they engage in contacts with persons in the community. At the end of their shift, they place the cameras on a docking station to download all video recordings and to recharge. The video recordings are stored on the Cloud in a system specifically developed for police agencies with proven security. Access to the videos is exclusive to law enforcement agencies and District Attorney's Offices that have been granted approval for use. In addition to assisting with the prosecution of criminal suspects, camera recordings contribute to increased police transparency and can clariff factually what occurred when allegations against the police are made.

The Police Department is seeking to enter into an additional 4-year commitment for 10 additional BWCs and storage with the Axon Company. Axon will provide the department with a full warranty for cameras during the contract term. Additionally, Axon will provide new replacement cameras and docking stations after Year 2.5 and in Year 5. The department has assessed the needs for storage and determined that an Unlimited Plan is the most cost effective. The cost for this BWC project is:
o Dec 2022:
o April2023:
o April2024:
o April2025:
$r4,t76.67
$14,r76.67
$r4,176.67
$r4,176.73
Total at end of new contract $56,706.74
The purpose of this memorandum is to designate Axon as Sole Source Vendors for the Axon BWC and equiptment. Axon is the sole supplier of their BWC platform. There are suppliers that sell individual cameras and accessories, but the Sanger Police Department has been using Axon Cameras since the inception of our program and we are able to get bundled pricing, free equipment upgrades, and use them for the storage of the vast amounts of data we compile by dealing with them directly. They are our source for video storage and by purchasing the hardware and storage together we are able to get free upgrades on cameras, docking startions for download, and technical support.

In addition, the Fresno District Attomey's office is linked to the AXON system in order to review videos and obtain evidence from our downloads.
\\nas I \shared\Forms & Templates
72 REASON FOR RECOMMENDATION:

More and more law enforcement agencies across the United States are using BWCs. They offer effective and valuable evidence in the prosecution of criminal suspects. They also offer improved transparency for the police agency and such video recordings have proven invaluable in determining factual differences when allegations ofpolice misconduct have been raised. The addition of body worn cameras will continue to serve to improve the overall professionalism of the department and prove highly beneficial to police operations. They have become a staple of our profession.

FISCAL IMPACT:

The total cost of the contract will be an additional $56,706.74 over 4 years. The Measure S COC has already determined that this is an appropriate expenditure for Measure S Funds. The COC approved this specific purchase at their meeting of December 6,2022. See attached recommendation. This will bring the total to 872,176.67 ayear for BWC through 2025.

ALTERNATIVES:

Option l: The City Council could approve the contract with Axon for the additional BWCs and the ongoing data storage.

Result l: All patrols and specialty units would have BWC footage of all public interactions, arrests, and use of force incidents.

Option 2: The City Council could decline to approve the contract with Axon for additional BWCs and the ongoing data storage.

Result 2: All patrols and specialty units would not have BWC footage of all public interactions, a.rrests, and use of force incidents, and we would not be able to keep pace with our growth as a Dept. Staff would need additional direction from Council.
\\nasl\shared\Forms & Templates
73 SHIP TO
Police Dept.-1700 7th St
1700 7th st
Sanger, CA 93657-2804
USA
Quote Summary
Program Length

TOTAL COST

ESTIMATED TOTAL W TAX
Payment Summary
Date
Nov 2022
2023
2024
2025
I Total
Sanger Police Dept. - CA
1700 7th st
Sanger, CA 93657-2804
USA
Email:
41 Months
10 706.74
Thom Ruseva-Mahan
Phone: +1 4804148450
Email: tmahan@€xon.com
Fax: +1 4809993359
Q.40671044859.857TR
Quote Expiration : 10 28 12022
Account Number: 108381
Payment Terms: N30
Delivery Method:

Ramiro Garza
Phone: (559) 876{363
Email: ramiro. g [email protected]
Fax: (559) 659-2099
$4,100.40
$14,009,70
Tolal l
176.67
$ 176.67
176.73
Axon Enterprise, lnc,
17800 N 85th St.

Scottsdale, Arizona 85255
United States
YAI:86-0741227
Domestic: (800) 978-2737
I nternational : + 1 .800.97 8.27 37

BILL TO
+
Discount Summary
Average Savings Per Year

TOTAL SAVINGS
$53,736.10
Subtotal
3,434.07$1
Tax
$742.66
$2,970.64
lssued 10/25l2022
Estimated Contract Start Date: 1210112022

PRIMARY CONTACTSALES REPRESENTATIVI

74 Quote Unbundled Price:

Quote List Price:

Quote Subtotal:
$67,745.80
$53,736.10
$53,736.10
Pricing
AII deliverables are detailed in Schedules secfion lower in .ttem Descriplion
-lrogfqlt* _
73352
otv - Term Unbundled List Price Net Price Subtotal Tax Total $978.60.30.3073352
BWC HARDWARE FI NANCI NG TRUE UP PAYMENT 10 21
HARDWARE FINANCING TRUE UP PAYMENT 2 21
BWC Unlimited with TAP 10 41
.30 $23.30
.00
.92
$1,555.36

19.92 96
Jb$123.17
A la Carte Hardware
74020
AB3C
483M9D
, A-le ce(e- 9*sftryere
73449
Total

MAGNET M NT
AB3 Camera Bundle
{83 ['lq-[iBqy
AXON RAPIDLOCK 1.30 70
990.00
$1,538.90 $3,077.80
$53,736.10
$24.56
$0,-oo
$2,970.64

RESPOND DEVICE
Dock Bundle
LtcFNSE
I
10 2
5 41
.30
$5.00
88 , - $-3,316.36
$1
$56,706.74 I

75 Delivery Schedule
Hardware
euniie
AB3 Camera Bundle
A83
AB3 Camera Bundle
Multi Dock Bundle
AB3 Multi Dock Bundle
A83 Multi Dock Bundle
: Ala
BWC Unlimited with TAP
BWC Unlimited with TAP
BWC Unlimited with TAP
Item Descriotion
11534 USB-C to USB-A CABLE OR FLEX 2
AXON BODY - NAlO - US - BLK. RAPIDLOCK
74020 MOUNT AXON RAPIDLOCK
70033 WALL BMCKET ASSY DOCK
NORTH AMER POWER FOR AB3 8-BAY -BAY / 6-BAY DOCK
74210 3-SBAYDOCK

MAGNET MOUNT AXON RAPIDLOCK
73309 AXON REFRESH ONE

MULTI-BAY BWC DOCK,IST
73310 AXON CAMEM REFRESH TWO
't1
10 11
QTY Estimated Date
11 11 12022
11t01t2022
1t01t2022
't1t01
11 t2022
11t01t2022
t2025
n025
04/80n026
71 2
2 2
o
10 2
BWC Unlimited with TAP
Software
73688 MULTI.BAY BWC DOCK 2ND REFRESH 2 04R0t2026
. Bundle
BWC U nlimited with TAP
Item
73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 10
Estimated Start Date Estimated End Date
12t01t2022
BWC Unlimited with TAP
A la Carte
Warranties
73746 PROFESSIONAL
73449 RESPOND DEVICE LICENSE
COM LICENSE 10 1AUn022
12Mn022
04130t2026
04t30t20265
Bundle
BWC Unlimited with TAP
BWC Unlimited with TAP
Item QTY Estimated Start Date Estimated End Date
12t01t2022 04R0n026
rMn023
80465 EXT WARMNTY MULTI-BAY DOCK
80464 EXT WARRANTY CAMEM
2 0

76 Payment Details
Nov 2022
lnvoice Plan
Year'l
Year 1
Year I
Year 1
Year 1
Year'1
Year 1
Total
lnvoice Plan
Item
73352
73352
73449
74020
AB3C
AB3MBD
BWCUwTAP
Item
Subtotal
$1
747.50
$769.45
$9,122.49
$13,434,0r

BWC HARDWARE FINANCING TRUE UP PAYMENT

BWC HARDWARE FINANCING TRUE UP PAYMENT

RESPOND DEVICE LICENSE

MAGNET MOUNT AXON RAPIDLOCK
AB3 Camera Bundle
AB3 Multi Dock Bundle
BWC Unlimited with TAP
Description
10 Tax

06.73 52.47
14 $388.84
$742,66
Total
$1 oc
$1,899.97
60 1 '1.33
$14,176,67
Total
2 (
2 10
10 Tax
Year 2
Year 2
Year 2
Year2
Year2
Y,qa(
Year 2
Total
Aor2024
lnvoice Plan
Year 3
Year 3
Year 3
Year 3
Year 3
Year 3
Year 3
Total
lnvoice Plan
Year 4
Year 4
73352
73352
73449
74020
AB3C
A83MBD
BWCUwTAP
Item
73352
73352
73449
74020
A83C
A83MBD
BWCUwTAP
Item
73352

BWC HARDWARE FINANCING TRUE UP PAYMENT

BWC HARDWARE FINANCING TRUE UP PAYMENT

RESPOND DEVICE LICENSE
Description

BWC HARDWARE FINANCING TRUE UP PAYMENT

BWC HARDWARE FINANCING TRUE UP PAYMENT

RESPOND DEVICE LICENSE

MAGNET MOUNT AXON RAPIDLOCK
AB3 Camera Bundle
AB3 Dock Bundle
BWC Unlimited with TAP
Descriotion

BWC HARDWARE FINANCING

BWC HARDWARE FINANCING TRUE UP PAYMENT
10 2
5 $1
$256.2s $0 00
Subtotal Tax Total
25 106.73 $1.3-?g,qg
$244.65 1.34
$256.25
$6.14
747.50 152.47 $1 97
$769.45 59
. $9,1?2,19 $-q8-8,,84 $9,51 1.33
$13,434.01 $742,66 $14,176,67
Subtotal Tax Total
$1,329.98
.34

06.73 .34 $265.99
$2s6 25
5 0
10 2
10 Qtv
10 2
10 2
E
A83C
AB3MBD
AB3 Camera Bundle
AB3
10 2
747.50
.45
122.53
25 . . $,e,Q:11,"q2.
$14,176.73 ,
14 52.47
14 $742.66
Year 4
Year 4
Year 4
Total

BWCUwTAP BWC Unlimited with TAP 10
$13,434.07
Q40671044859.857TR
77

78 Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. lf a tax exemption certificate should be applied, ptease submit prior to invoicing.

Standard Terms and Conditions
Axon Enterprise lnc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:

This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at www.axon.com/leqal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon lnterview Room purchase, if applicable. ln the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience lmprovement Program Appendix as described below.

ACEIP:

The Axon Customer Experience lmprovement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference, By signing below, you agree to the terms of the Axon Customer Experience lmprovement Program.

Acceptance of Terms
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. lf you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. lf you do not have this authority, please do not sign this Quote.

79 Signature
10t25t2022
Date Signed

80 SAilGER PIILICE OEPARTMENT

GREG GARNER, CHIEF OF POLICE
Date: l1-9-22
To: City of Sanger Finance Dept
From: Lt Jason Boust
Subject: Sole Source status for Axon (BWC)
The purpose of this memorandum is to designate Axon as Sole Source Vendors for the Axon BWC and equiptment. Axon is the sole supplier of their BWC platform. There are suppliers that sell individual cameras and accessories but we have been using Axon Cameras since the inception of our program and we are able to get bundled pricing, free equipment upgrades, and use them for the storage of the vast amounts of data we compile by dealing with them directly. We would need to use them anyway for the storage and by purchasing the hardware and storage together we are able to get free upgrades on cameras, docking startions for download, and tech support.

The Fresno District Attorneys office is linked to the AXON system in order to review videos and obtain evidence from our downloads.

SANG ER POLICE DEPARTM ENT
TTOO 7TH ST. SANGER, CA 93557
81 Fot the Meeting of: January 5,2023
Agenda Item No.

CrrYoF SINGER

RE,PORT TO THE, CITY COUNCIL
3-2
To:

From:

Subject:

Mayor and City Council
Joshua Rogers, City Engineer
Well No.22 CEQA Statutory Exemption
Attachments:

Resolution No. ? o)3-o)-1.

2. Well No.22 Statutory Exemption Supplemental Information CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

Staff recommends that the City Council approve Resolution No.lo.$1"-2, adopting Statutory Exemption 15269 for the City's Water Well No. 22 project.

EXECUTIVE SUMMARY:

The proposed project would develop a new water well along Jensen Avenue just west of Bethel Avenue. Staff has reviewed the environmental compliance requirements for the California Environmental Quality Act (CEQA) and is recommending a Notice of Exemption under Section 15269 of CEQA, on the basis of a public emergency. The Well No. 22 Statttory Exemption Supplemental Information document, included herein as Attachment2, describes the reasons for the determination.

Adoption of the attached resolution will authorize Staff to file the appropriate paperwork to comply with CEQA.

BACKGROUND:

Well No. 22 is one of two active well development projects in the City (the other being Well No. 19) and Prepared by: Apptoved by:

REVIEW: City Finance: City Attorneyi _
fiPE OF ITEM:

X
X
Consent
Info Item
Action Item
Depattment Repott
Redevelopment Agency
COUNCIL ACTION: APPROVED DENIED NO ACTION
Public Hearing
Mattet Initiated by a Council Member
Other
Continued to:
82 is being funded by grant funding from the Department of Water Resources Drought Relief program. As part of the project development, the City must comply with CEQA. Since September of 202I, Staff has been operating under the authority granted by the City Council under Resolution No. 2021-58, which declared a municipal water emergency in response to declining production in the water well system. This emergency declaration is in addition to other drought-related emergency declarations made by the Governor and under these declarations, the proposed water well project satisfies the criteria for CEQA Statutory Exemption 15269. Adoption of the attached resolution will authorize Staff to prepare and file the Notice of Exemption to comply with CEQA. The plans and specifications for the drilling and development of Well No. 22 will be advertised for bid and the project construction commenced subsequent to the environmental clearance.

REASON FOR RECOMMENDATION:

Adoption of Statutory Exemption 15269 will satisfr CEQA and allow the City to continue with the project development.

FISCAL IMPACT:

There is no appreciable fiscal impact resulting from approval of the resolution. There is a $50.00 recording fee for the Notice of Exemption and all project costs are anticipated to be covered under the DWR grant funding. The total project cost is estimated at just under $4 million.

ALTERNATIVES:

None recommended.

ACTIONS F'OI,I G APPROVAL:

City staff will prepare and file the Notice of Exemption per CEQA requirements. \\nas I \shared\Forms & Templates
83 ATTACHMENT 1
krasl\shared\Forms & Templates
84 RESOLUTION NO. 2,O 3-oL

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER TO ADOPT STATUTORY EXEMPTION 15269 FOR THE CITY'S WATER WELL #22 PROJECT WHEREAS, the City Council of the City of Sanger (the "City Council" and "City", respectively) has received and reviewed the proposed Statutory Exemption 15269, including the Supplemental Information Document, and supporting information sources (collectively, the "statutory Exemption"), together with the staff report and any comments received and responded to during the public review process (collectively, the "Environmental Record") for the proposed construction and operation of the City's Water Well #22 Project (the "Project"), as desuibed in the Statutory Exemption; and
WHEREAS, the City is the lead agency for purposes of environmental review of the Project under the California Environmental Quality Act ("CEQA"), pursuant to Public Resources Code $ 21000 et seq., and the State "Guidelines for Implementation of the Califomia Environmental Quality Act"; and
WHEREAS, the City of Sanger is a distributor of a public water supply providing water service to approximately 7000 water connections; and
WHEREAS, severe drought conditions are impacting water supplies and early rains in October and December202l gave way to the driest January, February and March in recorded history for the watersheds that provide much of California's water supply; and WHEREAS, on April 12,202I the Governor issued a proclamation of a state of emergency under the California Emergency Services Act based on drought conditions and then issued a proclamation of a continued state of emergency on May l0,202l,July 8, 202l,and October 19,2021; and
WHEREAS, on January 4, 2022, the California State Water Resources Control Board ("SWRCB") adopted the First Water Conservation Emergency Regulation of 2022 which went into effect on January 18,2022, directing state agencies to take immediate action to preserve critical water supplies, mitigate the effects of drought, and ensure the protection of health, safety, and the environment; and
WHEREAS, on March28,2022 Governor Gavin Newsom further proclaimed that a state of emergency exists in all California counties due to severe drought conditions, adding to his previous drought proclamations; and,
WHEREAS, on March 28, 2022 per Executive Order N-7-22, the Govemor directed the SWRCB to consider adopting the Second Water Conservation Emergency Regulation of 2022 ("emergency regulation") for water conservation; and
WHEREAS, on May 24,2022, the SWRCB adopted the emergency regulation which went into effect on June I0,2022 and will remain in effect for one year unless modified, readopted, or ended before then; and
01236.0t0v842s46.r
Page I of3
85 WHEREAS, the City of Sanger, under Resolution No. 2021-58, declared a municipal water emergency in September 2021, severely limiting the use of water within the City; and WHEREAS, the City has also been particularly hard hit with regard to water shortages resulting from the drought, which have included declined production in its existing wells and resulting low water pressures in high demand periods; and
WHEREAS, if there are insufficient water supplies to address this emergency, it could result in significant impacts to public health, safety, and welfare, including sufficient water for drinking, consumption, and maintaining water pressures necessary to continue to ensure fire protection for the community, as well as resulting economic impacts potentially giving rise to a reduced tax base that is critical to maintain other public services; and
WHEREAS, the Well #22 project is necessary to repair and replace facilities damages as a result of the drought emergency, and emergency repairs are necessary to maintain service essential to the public health, safety, or welfare; and
WHEREAS, the City determined that the Project qualihes for a Statutory Exemption pursuant to the California Environmental Quality Act Guidelines, Section 15269 (b) and (c) - Emergency Projects as identified in the Supplemental Information Document; and WHEREAS, the City has considered, prior to adoption of the Statutory Exemption, the Environmental Record in support of the Statutory Exemption.

THEREFORE, BE IT RESOLVED that the City Council finds, determines and resolves as follows:

SECTION 1. The City Council adopts the foregoing recitals as true and correct.

SECTION 2. The City Council finds that the Statutory Exemption reflects the independent judgment of the City as the lead agency for the Project.

SECTION 3. The City Council finds that it has independently reviewed and considered the Environmental Record prior to adopting the Statutory Exemption.

SECTION 4. On the basis of the Environmental Record as the whole record before the City Council, the City Council finds, in its independent judgment and analysis, that there is no substantial evidence the Project will have a significant effect on the environment.

SECTION 5. The City Council approves and adopts the findings set forth herein, and the Statutory Exemption pursuant to CEQA Guidelines section I5269(b) and (c), based on the Environmental Record including the grounds set forth in "City of Sanger Well#22 Supplemental Information." SECTION 6. City staff is authorized and directed to cause aNotice of Exemption concerning the adoption of the Statutory Exemption for the Project to be filed in accordance with CEQA and State CEQA Guidelines.
01236.0r0r/842546.r

86 This foregoing resolution is hereby approved and adopted at aregular meeting the City Council of the City of Sanger held on the 5th day of January, 2023by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

Rebeca P. Ramirez, City Clerk
01236.010U842546.1

87 ATTACHME,NT2
\\nasl\shared\Forms & Templates
88 City of Sanger Well #22
Supplemental lnformation
Statutory Exemption - Section L5269
Project Location and Setting
The proposed new municipal water well (Well #22) would be located on approximately 0.35 acres of vacant land located north of Jensen Avenue and west of Bethel Avenue in Sanger, CA ("Project"). The proposed site is located at the west end of an existing commercial shopping center. The site is near the western edge of the City in an area that consists of commercial establishments, roadways, the Fowler Switch canal, residential subdivisions and vacant land. The proposed Project site is currently vacant and is void of trees or other vegetation.

Project Description
The Project consists of construction and operation of a new municipal water well (Well #22), chlorination building, supporting electrical and controls infrastructure and installation of water treatment vessels, if needed. The facility will include perimeter block wallfencing, roadway frontage improvements on Jensen Avenue and a minor amount of new onsite lighting for nighttime security. The new well will connect to the City's existing water infrastructure for distribution. Construction is expected to begin in early 2O23 or as soon as approvals and authorizations are received.

Statutory Exemption, Section t5269
The project meets the conditions for Statutory Exemption 15269 (b) and (c) (Emergency Projects) of the State CEQA Guidelines. The following provides the requirements of Statutory Exemption L5269 as well as the applicability of each component of the Exemption to the proposed Project. 75269 - Emergency Projects
The following emergency projects are exempt from the requirements of CEQA:
(o) Projects to maintoin, repoir, restore, demolish, or reploce property or focilities domoged or destroyed as a result of a disoster in a disoster-stricken areo in which a stote of emergency has been procloimed by the Governor pursuant to the Colifornia Emergency Services Act, commencing with Section 8550 of the Government Code. This includes projects thot will remove, destroy, or significontly alter an historicol resource when thot resource represents on imminent threot to the public of bodily horm or of damage to adjocent property or when the project hos received o determinotion by the Stote Office of Historic Preservation pursuont to Section 5028(b) of Public Resources Code.

Response: This subsection is not applicable to this Project 101236.OLOL/842s48.t
89 (b) Emergency repoirs to publicly or privotely owned service facilities necessory to maintoin service essential to the public heolth, sofety or welfore. Emergency repairs include those thot require o reosonable omount of planning to address an anticipoted emergency.

Response: This exception is applicable to this Project. The City of Sanger is a distributor of publicly- owned water service facilities which supplies water service to approximately 7000 water connections.

Severe drought conditions are impacting water supplies and early rains in October and December 2O27 gave way to the driest January, February and March in recorded history for the watersheds that provide much of California's water supply. On April L2,2O2L the Governor issued a proclamation of a state of emergency under the California Emergency Services Act based on drought conditions and then issued a proclamation of a continued state of emergency on May IO,2O2L, July 8, 2O27, and October 79,2O2L. On January 4,2022, the California State Water Resources Control Board ("SWRCB") adopted the First Water Conservation Emergency Regulation of 2O22 which went into effect on January 18,2022, directing state agencies to take immediate action to preserve critical water supplies, mitigate the effects of drought, and ensure the protection of health, safety, and the environment. On March 28, 2022, Governor Gavin Newsom further proclaimed that a state of emergency exists in all California counties due to severe drought conditions, adding to his previous drought proclamations.

On March 28, 2022 per Executive Order N-7-22, the Governor directed the SWRCB to consider adopting the Second Water Conservation Emergency Regulation of 2O22 ("emergency regulation") for water conservation. On May 24,2022, the SWRCB adopted the emergency regulation which went into effect on June LO,2022 and will remain in effect for one year unless modified, readopted, or ended before then. ln addition, in response to declining production in its existing water well network, the City of Sanger under Resolution No. 2021-58 declared a municipal water emergency in September 202L, severely limiting the use of water within the City. lf there are insufficient water supplies to address this emergency, it could result in significant impacts to public health, safety, and welfare, including sufficient water for drinking, consumption, and maintaining water pressures necessary to continue to ensure fire protection for the community, as well as resulting economic impacts potentially giving rise to a reduced tax base that is critical to maintain other public services. The Project (new municipal Water Well #22) is necessary to repair or replace facilities damaged as a result of the drought emergency, and emergency repairs are necessary to maintain service essential to the public health, safety, or welfare. (c) Specific actions necessory to prevent or mitigote on emergency. This does not include long-term proiects undertaken for the purpose of preventing or mitigoting a situotion that hos a low probobility of occurrence in the short-term, but this exclusion does not apply (i) if the anticipoted period of time to conduct an environmental review of such a long-term project would creote a risk to public health, sofety or welfare, or (ii) if octivities (such as fire or cotastrophic risk mitigation or modificotions to improve facility integrity) ore proposed for existing focilities in response to an emergency ot o similor existing focility.

Response: This exception is also applicable to this Project. Please see response (b) above, which is incorporated here. ln addition, the proposed Project has an immediate need to begin construction of 2oL236.OtOIl842548.L
90 the new well in order to alleviate existing insufficient water supply conditions which manifest in low water pressure in periods of peak demands. The continued drought will further exacerbate the situation, thus the well is needed to mitigate both short term and long term water shortages. (d) Projects undertoken, carried o.tt, or approved by a public ogency to mointoin, repoir, or restore on existing highway domaged by fire, flood, storm, earthquake, land subsidence, gradual earth movement, or londslide, provided thot the project is within the existing right of way of thot highwoy and is initiated within one year of the damage occurring. This exemption does not opply to highways designated as official stdte scenic highwoys, nor ony project undertaken, corried out, or opproved by o public ogency to expond or widen o highwoy damaged by fire, flood, storm, eorthquake, land subsidence, graduol earth movement, or londslide.

Response: This subsection is not applicable to the Project. (e) Seismic work on highwoys ond bridges pursuont to Section 780.2 of the Streets and Highwoys Code, Section 780 et seq.

Response: This subsection is not applicable to this Project.

Determination
The City has evaluated the project within the context of CEQA and has determined that the project qualifies for Statutory Exemption t5259 (b) and (c). The City will adopt the Project's Statutory Exemption through a resolution.
3oL236.Ot0tl842s48.t
91 For the Meeting of:Janurry 5,2023
Agenda Item No.

CrrYoF SINGER

RE,PORTTO THE, CITY COUNCIL
9-3
To:
f,'rom:

Subject:

Mayor and Councilmembers
Becky Ramirez, City Clerk
Assignment of Sanger's Elected Officials to Serve as Representatives/Designees on Member Boards, Committees and Commissions
CONFLICT OF INTEREST:

None known.

MMENDATI
That the City Council determine assignments to serve as representatives on the following boards, commissions, and committees:

1. Fresno County Council of Governments / Fresno County Rural Transit Agency

2. Five Cities Economic Development Authority

3. San Joaquin Valley Air Pollution Control District Special City Selection Committee

4. Southeast Regional Solid Waste Commission

5. Sanger Environmental Fund

6. Upper Kings Basin Integrated Regional Water Management Authority

7. South Kings Groundwater Sustainability Agency

8. Sanger Planning Commission

9. Citizen's Oversight Committee - Measure S

10. Sanger Youth Council
EXECUTIVE SUMMARY:

The City of Sanger provides City representation at board, committee and commission meetings to collaborate in planning, developing and addressing regional issues. After each City Council election, the City Council makes appointments to the above listed boards/committees/commissions.

Prepared by: Apptoved by:

REVIEW: City Finance: City Attorney: _
TYPE OF ITEM:

Consent
Info Item
X Action Item
X Deoattment Reoott
Redevelooment Asencv
COUNCIL ACTION: APPROYED DENIED NO ACTION
Public Hearing
Matter Initiated by a Council Member
Other
Continued to:
92 BACKGROUND:

A description ofthe boards, committees and commissions is as follows:

1. Fresno County Council of Governments (COG) / Fresno County Rural Transit Agency (FCRTA)
The Fresno COG's primary fimction is comprehensive regional planning with an emphasis on transportation. Member agencies are represented on the Policy Board by the Mayors of each incorporated City, and the Chairman of the County Board of Supervisors.

The FCRTA's primary responsibility is to implement the Rural Transit Plans developed by the Fresno COG. The Agency provides a Coordinated Transit System for rural Fresno County that operates twenty (20) systems, including Sanger Transit. Member agencies are represented on the Board of Directors by the Mayors of each of the thirteen (13) rural incorporated cities, and the Chairman of the County Board of Supervisors.

Meeting Date: Last Thursday of the month at 5:30 p.m.

Since the Mayors serve on the Board of Directors, only an alternate member to this Board needs to be assigned.

Currently, Mayor Pro Tem Martinez seli)es as the alternate member

2. Five Cities Economic Development Authority
The Five Cities Economic Development Authority was developed for the purpose of providing staffresources, personnel and expertise to assist the member agencies in developing local economic development strategies, establish cooperative relationships to pursue legislation and implement the Regional Economic Development Program for the benefit of the citizens and economies of member agencies.

The Five Cities EDA Board is comprised of one member of each City Council (Fowler, Kingsburg, Orange Cove, Parlier, Reedley, Sanger, Selma) and the County Supervisor that represents the area (District 4). The Executive Committee is comprised ofthe City Managers and/or their economic development staffand the Committee provides direction to the Board.

Meeting Date: 4tr Monday of the month at 6:00 p.m.

A primary and alternate member will need to be assigned.

Currently, Councilmember Hurtado serves as the primary member andformer Mayor Ontiveros served as the alternate.
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93 3. San Joaquin Valley Air Pollution Control District Special City Selection Committee On September 30,2008 former Govemor Schwarzenegger signed SBl548, which creates Section 40600.5 of the Health and Safety Code establishing a valley-wide Special City Selection Committee charged with making appointments of city representatives to the San Joaquin Valley Air Pollution Control District's Governing Board. The Special City Selection Committee consists of one member selected by a majority vote of the council of each city located within the District.

Meeting Date: Meets periodically
A primary and alternate member will need to be assigned.

Former Mayor Ontiveros served as the primary member and Councilmember Hurtado serves as the alternate.

4. Southeast Regional Solid Waste Commission (SERSWC)
The SERSWC is an advisory committee that oversees the Southeast Regional Disposal Site (SRDS). The Commission is responsible for addressing legislative or regulatory issues and funding in relation to the closure and post closure of the SRDS.

Meeting Date: Meets periodically
A primary and alternate member will need to be assigned.

Currently, Mayor Pro Tem Martinez serves as the primary member andformer Councilmember Garza served as the alternate.

5. Sanger Environmental Fund
The Sanger Environmental Fund financially supports environmental and science projects within the Sanger Unihed School District area. Funding for projects include local and state science fairs, classroom education projects, and transportation for students to the nature study area. Funding is also provided for maintenance of the nature study area.

Meeting Date: 4ft Wednesday of the month (exceptions with holidays and summer months when school is not in session or as needed.)
A primary and alternate member will needto be assigned.

Former Mayor Ontiveros served as the primary member and Councilmember Hurtado serues as the alternate.
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94 6. Upper Kings Basin Integrated Regional Water Management Authority (UKBIRWMA) The UKBIRWMA is a coalition of water agencies, cities, and counties in the Kings River Basin formed to implement the Kings River Integrated Regional Water Management Plan with the vision of a sustainable supply of the Kings River Basin's finite surface and groundwater resources.

The UKBIRWMA is governed by a Board of Directors, which is comprised of one representative from each of the seventeen (17) member agencies. The directors and alternates are appointed by each member agency's goveming board. An elected official will need to be appointed as the director; however, either an elected official or a staff member can be appointed as the altemate. It is recommended that a staJf member is appointed as the altemate to ensure representation for voting and input on matters that require subject matter expertise.

Meeting Date: Quarterly - 3'd Wednesday of the month in January, March, June, September, and December
A primary and alternate member will need to be ossigned.

Former Mayor Ontiveros served as the primary member and Public Worl<s Director John Mulligan serves as the alternate.

7. South Kings Groundwater Sustainability Agency
The South Kings Groundwater Sustainability Agency (SKGSA) was developed for the purpose of compliance withthe Sustainable Groundwater Management Act (SGMA), enacted by the State of Califomiathroughtwosenatebills(SB 1168& 1319)andoneassemblybill(AB 1739). Thelaw SGMA requires governments and water agencies to halt the practice of groundwater overdraft and bring groundwater basins into balanced levels ofpumping and recharge. Under SGMA, these basins should reach sustainability within 20 years of implementing their sustainability plans.

The SKGSA was formed as a joint powers authority (JPA) comprised of the cities of Sanger, Parlier, Kingsburg, Fowler and the Del Rey Community Service District. The JPA Board of Directors consists of one representative of each member agency ("Member'), who must be an elected official. Each Member may identify up to two altemates to serve on the Member's behalf Alternates need not be elected officials, but must be an authorized representative of the Member.

Meeting Date: There is no fixed meeting schedule for the SKGSA, but meetings are generally targeted for the 2nd Wednesday of each month, if held.

A primary and up to two alternate members will need to be assigned.

Currently, Councilmember Hurtado serves as the primary representative and City Manager Tim Chapa serves as the lone authorized alternate.
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95 8. Sanger Planning Commission
The Planning Commission is an advisory board to the City Council on all planning and development issues.

Meeting Date: 4ft Thursday of the month at 6:00 pm
Cunently, Councilmember Hurtado serves as the liaison.

9. Citizen's Oversight Committee - Measure S
The Citizen's Oversight Committee serves in an advisory-only role to the City Council to monitor the expendiflnes of special revenue collected from the Public Safety Special Transactions and Use Tax.

Meeting Date: l't Tuesday ofthe month at 6:00 pm
Currently, Councilmember Montelongo serves as the liaison.

10. Sanger Youth Council
The Sanger Youth Council reports to the City Council or Sanger Unified School District on all local matters of concern to Sanger youth.

Meet Date: Monthly as established by the Youth Council
Cuwently, Councilmember Hurtado seryes as the liaison.

REASON FOR RECOMMENDATION:

To ensure CounciVCity representation on member boards, committees and commissions.

F'ISCAI, IMPACT:

None.

ALTERNATIVES:

None.

ACTIONS FOLLOWING APPROVAL:

The City will notify the agencies of the new assignments. \\nas I \shared\Forms & Templates
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