These pages are a hard copy of an Excel workbook that the Agency on Aging e-mails to each contracting organization. The workbook contains four separate worksheets, one for each page ofthe budget.
The followino rules a to all budoet oaoes.
Please prepare ONE (OR TWO) budgets for the entire funding period.a a
a
a
a
o One budget should be prepared for funds allocated for the 12-Month Funding Cycle.
o A second budget should be prepared for funds allocated as One-Time Start-Up Gosts to be used within 60 days from receipt of fully executed contract. More information about One-Time Start-Up Costs is included on Page 3 of this document.
Start-up costs are awarded on Page-1 of the contract agreement. Not all sites will be granted a startt-up amount for FY 23-24. Please be sure to reference page 1 of grant award.
(Please note that the maximum amount of grant funding that can be disbursed will be limited to the amounts and periods shown on page 1 of the contract.) Please use the Excel workbook and prepare the budget worksheets in sequence so that formulas (cells in shaded areas) calculate across worksheets. lf your organization does not have access to Excel, please type all entries. Handwritten budgets are not acceptable.
lf using Excel, please do not make any entries in shaded areas of the budget forms, as they contain formulas.
Please do not change pre-printed line-item descriptions.
The following heading must appear on all budget pages:
o Contracting Agency: The legal name of the contracting agency. o Contracf No.: Enter the contract number shown on page 1 of this contract. a
a
Exhibit B lnstructions
American Rescue Plan (ARP)
164
o Program: Funding Source (i.e., Title lll C1) and Contracted Program (i.e., Nutrition Site Management) shown on page 1 of this contract.
o Reyision No.: lf providing a revision to a previously approved budget, please enter the revision number.
Definitions:
ln-Kind consists of services and/or supplies provided free of charge to your organization from an outside source.
Matchinq Funds (costsharing) means the value of third-party in-kind contributions and that portion of the costs of a grant-supported project or program not borne by the federal government.l Neither costs nor the values of third-party in-kind contributions may count towards satisfying a cost- sharing or matching requirement of a U.S. Department of Health and Human Services grant if they have been or will be counted towards satisfying a cost-sharing or matching requirement of another federal grant, a federal procurement contract, or any other award of federal funds.2 ln other words, matching funds are your share of the program costs plus any in-kind program costs that are not othenruise dedicated to another federal funding source.
Program income cannot be used to meet matching requirements. Program income can only be used to fund the expenses for the respective program for which the program income was received and must be spent before grant funds.
Minimum matching contribution for ARP grants awarded by the Fresno-Madera Area Agency on Aging is 100%.
Any funds used for the contracted program that meet the definition of "matching funds" should be entered in budget fields that require entry of matching funds.
Non-Matchinq funds are other federal awards and/or cash or in-kind costs used to match other federalawards
Deferred Program lncome is unspent program income from the prior year contract that have been approved by the FMAAA to be carried foruvard to the current year contract. A letter must be on file with the FMAAA detailing the program income and requesting approval to carry them fonruard to the new contract.
lndirect costs are those: a) incurred for a common or joint purpose benefiting more than one cost objective; and b) not readily assignable to the cost objectives specifically benefited, without effort disproportionate to the results achieved. To facilitate equitable distribution of indirect expenses to the cost objectives served, it may be necessary to establish a number of pools of indirect costs within a governmental unit department or in other agencies providing services to a governmental unit department. lndirect cost pools should be distributed to benefited cost objectives on bases that will produce an equitable result in consideration of relative benefits derived. lf your organization has a federally approved Cost Allocation Plan, attach a copy of the plan to the budget. lf your organization is charging the contracted program indirect costs based on an internal cost allocation plan (a plan other than a federally approved Cost Allocation Plan), provide a full disclosure of the method used that includes a listing of the types of services/supplies included in the cost allocation plan. This plan must have the prior approvalfrom the FMAAA before being used. 1 Federal Grants Manasement Handbook Grants Management Advisory Service, February, 1992, Subpart G Ss 74.51. 2 FederalGrantsManaQementHandbookGrantsManagementAdvisoryService,February,1992,SubpartGSs74.53.
Exhibit B lnstructions
American Rescue Plan (ARP)
165
One-Time Start-Up Gosts:
The budget for start-up costs must be accompanied with a written plan explaining how these funds are to be utilized along with description of the materials or supplies needed for preparing the site.
Examples of reimbursable costs to be included only as "Start-Up Costs" and needed for reopening the site are listed below. This list is not exhaustive. Please contact FMAAA staff with any questions about the costs associated with your particular start-up plan before submitting your budget.
. Special one-time pest control fumigation services.
r Special one-time janitorial services.
o Cleaning supplies needed for preparing the site for reopening. . Payroll costs for provider staff for cleaning and preparing for reopening the site. . Replacement of small kitchen utensils, storage containers. . Maintenance and repairs to equipment essentialfor and dedicated solely to the congregate meal program.
The fiscal reports for the expenditure of these funds 4gg! be accompanied with the supporting invoices.
The reimbursement of provider staff compensation re! be supported with time sheets reflecting the hours spent preparing the site along with a brief description of the tasks performed.
The invoices for the services of outside vendors must identify what services were performed, the location of the service, what equipment was repaired (if applicable) and any other information necessary to readily identify how these services are connected with the preparation for reopening the site.
Exhibit B lnstructions
American Rescue Plan (ARP)
166
Personnel Budset Detail (Budset Paqe 1 of 4)
Exhibit B lnstructions
American Rescue Plan (ARP)
Column
Label
Column
Title lnstructions
A Position
Title
List all paid positions for the contracted program. These positions must agree with those listed under Staffing on page 4 of Exhibit E, Program Narrative. Use additional copies of page 1 if more than 10 positions. lf there are multiple positions with the same title, list them separately and enter a distinguishing description, such as Driver-Route 1; Driver-Route 2, etc. Do not enter names of any of the individuals filling the positions.
B FTE % (40
Hrs=100%)
Full Time Equivalency (FTE) is a percentage of time each position works per week for your organization in total, based on a 40-hour work week (full time); if the individualworks 40 hours per week, the FTE o/o is 100%. lf a position works 25 hours per week, the FTE is
62.5% (25 hours divided by 40 hours).
c FullAnnual
Salary
Full Annual Salary is the total salary your organization plans to pay this position for all work performed during the contract period. The Total PayrollTaxes (FlCA, SUl, FUTA) and Total Benefits (including Workers'Compensation lnsurance) should only be listed at the bottom of Columns E through Column I (see page 5 of lnstructions, Total Payroll laxes and Total Benefits).
D % of Time
on Program
This is the percentage of time this position will work on the contracted program. For example, if a full-time position spends 10 hours per week on the contracted program, the percentage of time on program would be 25o/o (10 hours divided by 40 hours). lf a position works 25 hours per week, and 10 hours of this week is spent on the contracted program, the percentage of time on program would be 40% (10 hours divided by 25 hours).
Note: Current 2 CFR 225 guidelines sfafe that an organization receiving federal funds may budget by estimated percentage; however, the organization must keep adequate records indicating the actualtime worked and reconcile cost allocations for personnel to actualtime worked periodically during the grant period. This can be achieved by funding positions across differing cost objectives and keeping time logs. Time logs must be certified by the employee and at least one supervisor, and must be available during a fiscal monitoring.
167
Personnel Budqet Detail (Budqet Paqe 1 of 4) - Continued Exhibit B lnstructions
American Rescue Plan (ARP)
Column
Label
Column
Title lnstructions
E FMMA
Grant
For each position listed, enter the amount of the grant for the contracted program that will be allocated for each position.
F DO NOT
USE
DO NOT USE - FOR FUTURE USE
G Program
lncome
Enter any Program lncome that will be applied to listed positions H Matching
Funds
Enter any matching funds that will be applied to listed positions Non-
Matching
Funds
Enter any non-matching funds that will be applied for listed positions.
J Total
Personnel
Costs
Total of Columns E through I for each position listed; the result should equal Column C (FullAnnual Salary) multiplied by Column D (% of Time on Program).
168
Personnel Budqet Detail (Budqet Paqe 1 of 4) - Gontinued Exhibit B lnstructions
American Rescue Plan (ARP)
Row Label lnstructions
TotalSalaries Total of each column, Columns E through L The total of all entries on this row is calculated for Column J.
Total Payroll
Taxes
Enter the total payroll taxes that are a cost of the contractor (FICA, SUl, FUTA) for all positions listed, distributed among Columns E through L The total of all entries on this row is calculated for Column J.
Total Benefits Enter the total benefits costs that are a cost of the contractor, including retirement and Workers' Compensation insurance, for all positions listed, distributed among Columns E through l. The total of all entries on this row is calculated for Column J.
Total Personnel
Costs
The amounts of the rows Total Salaries, Total Payroll Taxes, and Total Benefits are combined for this row. The total of all entries in the Total Personnel Costs row is calculated for Column J.
In-Kind Personnel Costs
Description of Work Performed Enter type(s) of work to be conducted by volunteers in support of the contracted program, i.e., "Assist with serving meals."
Number of Volunteers Enter the number of volunteers that will conduct the type of work listed.
Hours per Volunteer Number of hours each volunteer performing the work described in the Descnption of Work Performed is
expected to work during the contract period.
TotalAnnual Hours The number of volunteers multiplied by the hours per volunteer.
Rate per Hour lndicate the rate per hourthe volunteer would have been paid if this had been a paid position. The rate
should be reasonable, determined by the prevailing
rate per hour for the position in the service area.
Total ln-Kind The Total Annual Hours multiplied by the Rate per Hour. The grand total of this column is carried forward to Page 2 of the budget (Line 1, Column G).
169
Proqram Budqet Bv Income Source (Budqet Paqe 2 of 4)
General lnstructions:
For Categories 1 through 7, enter the costs that are directly incurred by the contracted program, Allocate the cost for each line item in Categories '1 through 7 to the appropriate column that indicates the revenue source that is expected to fund the cost.
Costs placed in Column G, ln-Kind Match, consists of services and/or supplies provided free of charge to your organization from an outside source (see instructions, page 2, ln-Kind).
Row
Label Row Title Instructions
La - 1.c Salaries & Benefits Entries carry over from page 1 (Total Salaries, Total Payroll Taxes, and Total Benefits for each revenue
source and Total ln-Kind).
2.a Staff Travel Estimate the total number of miles to be reimbursed to personnel for the contracted program. Multiply this by
your organization's approved reimbursement rate per
mile. lnclude any other costs for lodging, parking,
meals, etc.
2.b Volunteer Travel Estimate the total number of miles that will be reimbursed to volunteers for the contracted program.
Multiply this by your organization's approved
reimbursement rate per mile. lnclude any other costs
for lodging, parking, meals, etc.
2.c Training Calculate the cost for any training seminars, conference fees, and staff development costs
expected to be incurred for the contracted program
during the contract period.
3 Equipment Purchase Enter the approximate cost of any equipment, including any networkable equipment, needed for the contracted
program during the contract period. Any single or
individual item with a cost in excess of $500, including sales tax, delivery, and installation or any computing
devices regardless of cost, will need to be listed on
Budget Pg 4 - Schedule of Program/Site Supplies and
Equipment Purchases. Any equipment purchase
request for the contracted program must be approved
by FMAAA and, if applicable, the State of California. ln accordance with federal purchasing rules, FMAAA
recommends that contractors obtain three quotes for
each piece of equipment purchased that is expected to
cost in excess of $500.
Exhibit B lnstructions
American Rescue Plan (ARP)
170
Proqram Budqet Bv Income Source (Budqet Paqe 2 of 4) - Continued Exhibit B lnstructions
American Rescue Plan (ARP)
Row
Label Row Title lnstructions
4 Consultants Enter the cost of professional and consultant services to be rendered by persons or organizations that are
members of a particular profession or possess a
special skill, i.e., legal, audit, etc.
5 Meals This line item applies only to Title lll C nutrition providers. This cost is only for meals purchased in
addition to those provided by the FMAAA that are to be
paid for by your organization
6 Program/Site
Supplies
This cost category includes small cost items necessary
to operate the program, and does not include office
supplies. Examples for nutrition providers: Small
kitchen utensils, napkins; condiments for nutrition
providers. Example for medication management
providers: Pill boxes.
Any single or individual item with a cost in excess of
$100 will need to be listed on Budget Pg 4 - Schedule
of Program/Site Supplies and Equipment Purchases.
7.a-7.m Other Costs These line items include any other "direct" costs attributable to the program.
7.n-7.o Other Costs Check with the FMAAA before making entries. These line items are typically used for costs not listed in lines 7 .a.-7.m, such as Expendable Equipment. lf lines 7,n-
7.o are used, enter a description of the costs in the
Category column.
8 lndirect Costs Enter any indirect costs, and attach a narrative (see page 2 of lnstructions, lndirect Costs.)
TotalCosts The sum of Total Direct Costs and Total Costs,
171
Schedule of Fundins Sources (Budqet Paqe 3 of 4)
Exhibit B lnstructions
American Rescue Plan (ARP)
Row
Label Row Title lnstructions
1 FMAAA Grant The total amount of the FMAAA grant award for the contracted program from page 1 of the
contract. This should also equal the Total
Costs for Column A from page 2 of the
budget form.
2 DO NOT USE DO NOT USE - FOR FUTURE USE ONLY
3 Program lncome:
Current Year Program lncome
Enter Program lncome that are expected to
be received during the current year.
3 Program lncome: Deferred
lncomeProg ram
Enter any Program lncome that the FMMA
has approved for deferral (see page 2 of
instructions, Deferred Program lncome).
4.a - 4.d Matching Funds - Cash and
ln-Kind (List Source)
See page 2 of instructions, Matching Funds
and ln-Kind. List all sources separately, i.e.,
City/County General Funds, United Way, etc.,
in appropriate column (Cash or ln-Kind). lf the
funding is from a source of mixed funds (e.9.
combination of both Federal and State funds),
please verify that no Federalfunds are being
used. Any amounts shown in column C (ln-
Kind) that are not for volunteer services must
have a full description of the formula used to
calculate the amount.
5.a - 5.d Non-Matching Funds [Federal
Funds/Other Program Matchl
- (List Source)
List all Non-Matching fund sources separately
(see page 2 of instructions, Non-Matching
Funds).
6 TotalCosts Totals for Column B, Cash, and Column C,
ln-Kind.
Totalfrom Exhibit B, Page 2,
Columns F and G
Total of Column B, Cash, must agree with the
Total of Column F on page 2 of the budget.
Total of Column C, ln-Kind, must agree with
the Total of Column G on Page 2 of the
budget.
172
Schedule of Prosram Supplies and Equipment Purchases (Budqet Pase 4 of 4) Exhibit B lnstructions
American Rescue Plan (ARP)
Row
Label Row Title lnstructions
1 Purchases for Program/Site
Supplies exceeding $100 per
lndividual or Single item.
List any single or individual item that intends
to be purchased with a cost in excess of $100
including any appropriate sales tax, shipping
and installation costs, etc. Totalamount
should not exceed the budgeted amount(s)
on Budget Pg 2 - Line 6 Program/Site
Supplies.
2 Purchases for Equipment
Purchase exceeding $500 per
lndividual or Single item.
List any single or individual item that intends
to be purchased with a cost in excess of $500
including any appropriate sales tax, shipping
and installation costs, etc. as well as any
computing devices regardless of cost. Total
amount must equal the budgeted amount(s)
on Budget Pg 2 - Line 3 Equipment
Purchase. Any equipment purchase request
for the contracted program must be approved
by FMA44 and, if applicable, the State of
California.
173
(Revised April2022)
FRESNO - MADERA AGENCY ON AGING
PERSONNEL BUDGET DETAIL: FY 2023-2024
City of Sanger
Title III C1
CONTRACT NO:
REVISION NO:
23-0l9lARPCONTRACTING AGENCY:
PROGRAM: Congregate Nutrition
D,
o/o oF
TIME ON
PROGRAM
40.00Yo
6.00o/o
Total Salaries Page2LineIa ----->
Total Payroll Taxes Pase2Linelb ---->
Total Benefits Page2LineIc ----->
TOTAL PERSONNEL COSTS Page2LineI ----->
c.
FULL
ANNI]AL
SALARY
4t,200
80.725
B.
FTE %
(40Hrs=
100o/o)
100.0%
l00.0Yr
Salarv
Salary
Salary
Salary
Salary
Salary
Salary
Salarv
Salarv
Salary
A.
POSITION TITLE
1. SeniorCoordinator
2. Recreation Supervisor
3. 4.
5. 6.
7 8.
9. 10.
J.
TOTAL
PERSONNEL
COSTS
16.480
4,844
21,324
t.621
14,500
37,445
I.
NON-
MATCHING
FUNDS
H.
MATCHING
FUNDS
8,240
) L)')
10.662
810
7,250
18,722
'ry/////%/%aG.
DONOTUSEI PROGRAM
FORFUTTJR-EI INCOME
USEONLY I
E.
FMAAA
GRANT
8.240
, L))
r0.662
810
7,250
18.722
NOTE: Ifthere is more than one employee per position, list each separatelj. IJse additional pages 6 necessary.
TOTAL
IN-KIND
RATE
PER HOUR
TOTAL
ANNUAL HRS
AVE. ANNUAL
HOURS PER
VOI,ITNTNFR
NUMBEROF
VOLUNTf,ERS
IN-KIND PERSONNEL COSTS
DESCRIPTION OF WORK PERFORMED
174
(Revised April2022) FRESNO - MADERA AREA AGENCY ON AGING PROGRAM BUDGET BY INCOME SOURCE: Fy 2023-2024
Citv of Sanger
Title III Cl Nutrition
CONTRACTING AGENCY:
PROGRAM:
CONTRACT NO:
REVISION NO:
23-019lARP
G.
IN-KINID
MATCH
t'
TOTAL
CASH
21.324
1.620
14.500
37,444
9.056
9,056
46,500
46,500
E.
NON-
MATCHING
FTJNDS
D.
MATCHING
FLINDS
10.662
810
7,250
18,722
4,528
4,528
23.250
23,250
PROGRAM
INCOME
DO NOT USE
FORFUTURE
USE ONI,Y
A.
FMAAA
GRANT
10,662
810
7,250
18,722
4.528
4,528
23.250
23,250
DO NOT USE - FOR FUT{'RE USE ONLY
CATEGORY
I. SALARIES & BENEFITS
a. Salaries
b. Payroll Taxes
c. Employee Benefits & Work Comp.
1. PERSONNELCOSTS
a. StaffTravel
2. TRAVELAND TRAINING
b. VolunteerTravel
c. Training
2. TRAVELAND TRAINING
3. EQUIPMENT PURCHASE ( * )
4. CONSULTANTS
6. PROGRAM/SITE SUPPLIES ( ** )
7 OTHERCOSTS:
a. Liability Insurance
b. Telephone
c. Oflice Supplies
d. Postage
e. Building Rent
f. BuildingMaintenance
g. EquipmentMaintenance
h. Vehicle Maintenance
i. Utilities
j. Printing
k Memberships/Licenses
l. Subscriptions/Publications
m. Advertising
n.
o.
7. OTHERCOSTS
TOTAL DIRECT COSTS
8. INDIRECT COSTS (Attach narrative)
TOTAL COSTS
-
175
(Revised April2022)
CONTRACTING AGENCY:
PROGRAM:
FRESNO - MADERA AREA AGENCY ON AGING
SCHEDULE OF FUNDING SOURCES: Fy 2023-2024
Citv of Sanger
Title III Cl Congregate Nutrition
CONTRACT NO:
REVISION NO:
23-0l9lARP
PROGRAM
C.IN-KIND
0 B. CASH
23,250
23,250
46,500
46.s00
0 1. FMA.Art Grant
DO NOT USE - FOR FUTURE USE ONLY
3. Income:
Current Year Income
Deferred Income
4. Funds-Cash&In-Kind
a. of
b.
c.
d.
5. Non- Funds Funds/Other Match - Cash & In-Kind Source a.
b.
c.
6. TOTAL FUNDING
totals must with the totals shown at the bottom 2 column F and from Columns F and G
must be zero
176
(Revised April 2022) FRESNO - MADERA AREA AGENCY ON AGING SCHEDULE oF PROGRAM/SITE SUPPIES AND EQUIPMENT PURCHASES: Fy 2023-2024 CONTRACTING AGENCY: City of
PROGRAM Title III Cl Congregate Nutrition
coNrRAcrNo: 23-0l9IARP
REVISION NO:
Estimated
arnount paid by
MATCH
funding
Estimated
amount paid by
PROGRAM
INCOME
filndinq
Estimated
amount paid by
FMAAA/
GRANT funding
How is the item to be used for the
program the grant is funding?
TOTAL IURCHASES FOR ''PROGRAM / SITE SUPPLIES'' EXCEEDING SIOO PER INDIVIDTJAL OR SINGLE ITEM:
PUREIII\SES FOR "EOUIPMENT PURCHASE'' EXCEEDING $5OO PER INDIVIDU]\L oR SINGLE ITEM:
Estimated
per unit
purchase
cost ( *** )
Estimated
Month of
Purchase
Item Type / Descripton
ITEM
QUANTITY
(Must List
number)
1 a
b
c
d
e
f
h
I
I
k
I
m
n
o
n
o
2 a
b
d
*** Costs to include estimated purchase ofthe individual / single item to be purchased, any taxes, any shipping and installation costs. 177
ExHrsrr C
AT-INUAL $U[*MARY OF ACTIVITSE$
PROGRAM:
$ERVICE FROVIDER:
CONTRACT NUMBER:
$ITE:
Elderlv Nutrition Prooram Site Manaqement
of Sa er
23-0191ARP
Sanger Senior Center
Date of FMAAA Executive Director $ignature on Page
CONTRACT EFFECTIVE: 2 to June 3A,2A24, or a siqned LOA dated prior to
7.1.23 Goal: The goal of the Elderly Nutritian Program is to reduce hunger and food insecurity; promcte health and well-being; promote soci*lization; and delay adverse health conditions of older individuals.
DE!=irurmp*: $ite Management is defined as 1) oversight and responsibility for the day- to-day operations of an Elderly Nutrition Program nutrition site with respect to meals; 2i oversight of and responsibility for Elderly Nutrition Program staff and volunteers, including provision of required program training; 3) colleciicn cf required Elderly Nutrition Program data from program participants; 4) keeping records and preparing reports concerning meals ordered and served, nutriiion volunteer hours, and danations; and 5) ensuring the Elderly Nutrition Program nutrition site meets allfederal, state, and local regulations, including applicable licensing laws and ordinances related to foad service operaticns and sanitation.
Meals are subject to allocation and reallocation at any time by the Agency on Aging based upcn available funding and nutrition program participation. When allocations are imposed, any meals allocated but not served revert to the Agency on Aging for reallocation.
ARP Elderly Nutrition Frogram
Site Management
Exhibit C Revised June 2023
178
ExHrerr D
PROGRAM COST EFFICIENCY
Not Applicable -
Elderly Nutrition Program
Site Management
ARP Program Cost Efficiency Exhibit D Revised June 2023 179
Exurnn E
FnosRArrfi NRnnntve
{. AGENCY'$ HI$TORY OF SEHVICE TC SLFER ADULTS
Organization Hame
2, SERVICE AREA
Program Narrative
ARP Nutrition $ite Management
6Ar
Established
City of Sanger 1911
Type of Organization {Check 0ne}
X City Gcvernrnent Non-Profit 5S1{c}i3}
n County Government For-Prafit
Joint Powers Authority {JPA} lx Other:
List program*iservice$ your organizaticn provides for older adults, and the number of years your orcanlzation has rrovided the proqram/service.
Prcgram/$ervice #of
Years
Sanger Senior Center 20
llllhere will the contracted prCIgram be provided?
Street Address City Zip Code
730 Recreation Ave Sanger 93657
ExhibitE-Page1 Rev. June 2023
180
Exnlslr E
Pnoenem [rl*RnntvE
3, LAHGUAGE TRA?.ISLATION NEEDS & PROVI$ION$
Program Narrative
ARP Nutrition $ite Management
Enter an "X" in the boxes below to indicate who
speaks the language listed to the left.
Program
Farticipants
Program
Staff
Frogram
Volunteers
English X X X
Spanish X X X
Hmong
Arabic
Armenian
Cantonese
Farsi{Persian)
Filipino (Pilipinoffagalog)
Hindi
Japanese
Khmer (Cambodian)
Khmu
Korean
Lao
Mandarin (Putonghua)
Mien (Yao)
Mixteco
Portuguese
Punjabi
Russian
Thai
Ukrainian
Urdu
Vietnamese
ExhibitE*Fage2 Rev. June 2023
181
Exnrnrr E
PRoenam NRRRRIve
What resources does your organization use, or have
interpretation is needed for a program participant?
available t0 uge, when
Staff and numerous volunteers speak Spanish fluently. There are other resources in the area for those who need additional language interpretations services.
How does your organization provide the contracted service to individuals who speak a language that is not spoken bv pracram staff or volunteers? Staff and volunteers can help direct those in need to other agencies by referring or requestions assistance from Sanger Unified School District, sanger Library. Fresno County EOC and Danger Family Resource Center or other agencies that are accustomed and practiced in serving those with foreign language needs. 4, CONFIDENTIALITY FROCESURE$
How does your organization protect confidential infomation obtained from program pa*icipants, such as client intake forms, from disclasure? Any sensitive information that is necessary to be documented is securely locked in a file cabinet at the Senior Center.
Program Narrative
ARP Nutritian $ite Management
How does ysur organization protect the confidantiality of the program participant during verbal discussions? (For example, asking the program participant for their date of bitth, phone number, and any ather informatian that identifies the individual and r's needed fo complete the client intake form) There are private areas within the Senior Center and adjacent Community Center Complex to have those discussion in person or over the phone. Any sensitive information is locked in a secure file cabinet.
ExhibiiE*Page3 Rev. June 2023
182
ExHrelr E
Fnoennnlt Nnnnnlve
Gontracted Frogrem: Title lll C Nutrition $ite Management S. PROGRAM DSSCRIPTIO'{
Provide a brief description of how your organization provides the con{racted prograffi.
Staff and program volunteers help prepare, serve and clean (before, during and after) the meal program. Staff attends food safety training classes through FMAAA or other certified instructors who then go and train volunteers.
What was lhe primary accomplishment achieved by the contracted program rn the most recent year services were provided?
Providing a secure meal and socialization time for the seniors who may not have food security or other opportunities to socialize with those their own age. They are also able to get resources for other programs that can help their everyday lives.
Please describe another accomplishment achieved by the contracted program in the most recelt year services were provided.
The program brought in and gained many new members as well as teach the Seniors new activities such as water aerobics and pickleball. e. cAsE$TunY
Program Narrative
ARP Nutrition $ite Management
Briefly describe havrr the contracted prograrn successfully met the needs sf a program participant in the most recent year services were provided, Do not use real names^
Client who has struggled with dementia comes to the Senior Center and her caretaker is able to get her to eat a balanced diet as she is excited to participate and eat among other seniors. She has also been engaged in activities that are active that they can't get her to do at home since she likes the inviting environment and comradeship.
ExhibitE-Page4 Rev. June 2023
183
Exmnr E
FnoeR*na NnRnnrtvr
7. STAFFING
Pleaee provide the names and titlee of all sfaff listed in the Personnel section of the contract budget {Exhibit B}.
nFlease provide the name and cantact information for the person who has prirnary, hands-on involvernent and oversight of the day-to.day operations of the contracted program.
John Mulligan Public Works Director
lVame Titte
(559)876-6300 ext. 1250 [email protected]. us
Telephane Nurnber E-mailAddress
€ *Attach ths following documents to the "Dccuments Required to Execute Contract" checklist:
Program Narrative
ARP Nutrition $ite Managemeni
Name Title
Clarissa Juarez Senior Center Coordinator
Joaquin Zamora Recreation Supervisor
ExhibitE-Fage5 Rev. June 2023
184
ExHlnr E
PRoenRru NenRsnvE
8. SERVICE PRCIVISFR TIftfiH FRAfVIE
what days and haurs will the Nutrition site Management program be availahle? (Please note that flrese are not necessarily fhe same haurs yaur organ izatio n/faci I ity is ape n. )
Location Days Open Start Tinre Close Time
Sanger Senior Center MfiIWITHIF 8:00AM 2:30PM
Month Enter Dates of Holidays
& Other Planned Closures
To€al Days $ervice
tc be Frovided
July 2023 7t4t23 20
August 2023 23
September 2023 914123 20
October 2023 22
November 2023 1 1 I 1 0 t23,1 1 I 23t23,1 1 t24 t23 20
December 2023 12125123 20
January 2024 111124,1t15t24 21
February 2024 2119124 20
March 2024 21
April2024 4t1t24 21
May 2024 513124,5t27t24 20
June 2024 20
Total Days of Contracted Service to
he Provided under this Agreenrent: 248 APPROX
Program Narrative
ARF Nutrition Site Management
ExhibitF-Page6 Rev. June 2023
185
Exntnr E
PnocR*ru Nnren*nvE
$. PROGRAMEVALUATIONTIMFROVEI1CIENT
How would partiqipants of the cantracted program benefit from these imprcvements? The program will be able to reach more people and provide the benefit of nutritional meals.
Describe the specific steps your organization will take to rnake these improvements during the current funding pe
Flyers will be made in English and Spanish explaining the program and eligibility requirements.
Program Narrative
ARF Nutrition $ite Management
ln reviewing the performance during the
identify areas that your organization cauld
most recent year services were provided,
fccus on for improvement of the contracted
!!Qgr€m.
Properly keeping record of all participants in the program and keeping their information safe and secured.
Promoting the meal programs to seniors in a multi-family housing who may not know that the meals program is available.
Describe how you will know if your improvement efforts are $uccessful, and how you will measure vour achievements.
Staff will implement surveys and outreach for feedback about how seniors found the program and given a way to keep track of new participants. Also, as we the use of technology with the program participates using monthly trivia games and quizzes to see how the participants are taking in the information that is being provided to them.
ExhibitE-Page7 Rev. June 2023
186
Exnrsm E
PRoennrra HaRnRnvE
0UTREACH ACTt\ltTtESfTARGETtHc pLAN (22 CCR S 731CI, WtC S yA3)10 Frogram Narralive
ARP Nutrition Site Management
How dces yo{Jr organization reach older adults in greatest econqmic need {incame level at or below the Federal Faverty Level} to inform them of the contracted prCIgram and welcome them to participate?
lmprove promotion of our website and newsletter as well as work with Community Partners such as Family Resource Center, Sanger Community Task force and promote Community Events.
How does your organization reach older edults rlrrho are soeially isolated fneed caused by non-economic factors) to inform them of the contracted program and welcome them to participate?
lnclude information with the Monthly Utility Bill and continue to work Community Partners to help spread the word around and provide contact information for the program.
How does your organization reach elder adults whc, are of lesblan, gcy, bisexual, or transgender orientation to inform them of the contracted program and welcome them to participate?
Word of mouth and special events such as the Famers Markets, July 4th Spectacular, Cinco de Mayo and National Night Out and will also contact local LGBTQ+ Organizations to help identify individuals who may benefit from this program.
How does your organixation reach older adults who are ethnic minorities, and particularly those with greatest economic andlor social need, to inform them of the contracted program and welcome them to participate?
Work with the Family Resource Center to identify areas in the community that may benefit from additional outreach.
ExhibitE*Page8 Rev. June 2023
187
Program Narrative
ARP Nutrition Site Management
Exmnr E
PnacRau NRnRnnvE
How does your organization reach older adults who as'e Native Americans to inform them of the contracted program and welcome them to participate? Contact lndian Reservation and provide flyers about the nutritional programs for members who live in the Sanger area.
How does your organization reach alder adults with limited to inform them of the contracted program and welcome them English prcficiency
to participate?
The city provides information to the Family Resource center and Local Community Based Organization's Vecinos Lindos.
How does your arganization reach older adults who live in rural areas to inform them of the contracted program and welcome them to participate? Send Public Service Announcement to local media, word of mouth and special events H.ow daes your organization reach older adults with severe diaabilitie$ (severe, chronic physical andlar mental impairmenf fhal is likely ta cantinue indefinitely & resulfs ,n substantial functional limitation in 3 or more majar life activities) to inform them of the contracted program and welcome them to participate?
Work with Senior Assisted Living Facilities to identify those who may benefit from the program.
How does your crganization reach older adults with Alzhelmerns disease srrelated dieorders with neurological & organic brain disfunction, and the caregivere of these individuals, to inform them of the contracted program and welcome tilese older adults to participate?
Work with Senior Assisted Living Facilities to identify those who may benefit from the program.
fxhibitE-Pages Rev. June 2023
188
0rganization City of Sanger
Site Name Sanger Senior Center
Street Address 730 Recreation Ave
Cityl$TlZip Sanger, Ca 93657
Ex*rnlr F
$nnvrcg FxounrR EMERGET.Icy RgsounfrE lftFoRMATroN
Please complete for each location from which contracted services are offered.
Name af Frimary Contact: Joaquin Zamora
Job Title Cell Fhone 0ffice Phone EmailAddress
Recreation
Supervisor (559)313-3060 (55e)876-6300
ext. 1430
jzamor a@ci. sa n ger.ca. us
Name of Secondary Contact: Clarissa Juarez
Job Title Cell Phone Office Phone EmailAddress
Senior Center
Coordinator (55e) 399-8439 [email protected] er. ca. us
Flease check alleme servrce9 be rovided from this site
Power/Ge r CB or Harn Radio
Emergency First Aid Lr! lnternet Access
Cooking Facilities l-rl $panish Translation
X LDistributian Site for Food & Water I u ion
X Counseling $ervices Other Translation; I
Yes No
Can this site provide temporary shelter space for 48 hours er more in the event of an
ls this site able to help with assessing the needs of slder individuals in the 0r commu followin a disaster? X
Following a major disaste r, can this site help transport older individuals to disaster services? X
Does this site have a dedicated vehicle that is 2 X
Given the rESOU rce ca n rhi$ site expand mea servtces followi ng a dlsa ster to meet need 3 ln the commu
How many people can this facility provide eme rgency shelter for? 50 How many days can this facility function using its back-up power source? 0 How many gallons of water are stored on-site as an eme rgency supply? 0 Please list add al services r site can e in the event of a dis* NONE
Service Pravider Emergency Resource lnformation Exhibit F FY 2423-2024 189
Gertificate Holder:
Covered Party:
Description of
Covered Activity:
Central San Joaquin Valley Risk Management Authority
1750 Greekside Oaks Drive, Suite 200, Sacramento, CA 95833 916-244-1100
Liability Certificate of Coverage
Additional Covered Party
Certificate Number: 7 5067 403
Fresno-Madera Area Agency on Aging
2037 W. Bullard Ave.,#512
Fresno, CA 9371 1
City of Sanger
As respects the American Rescue PIan (ARP) Contract No. 22-01 91ARP between the City of Sanger and Fresno-Madera Area Agency on Aging regarding the Elderly Nutrition Program Site Management; the Fresno-Madera Area Agency on Aging, its officers, agents, employees, and servants are additional covered parties with regard to any negligent acts or omissions of the City of Sanger, its officers, officials, employees, and volunteers as it relates to the agreement.
Memorandum of
Coverage Number: CSJVRMA 2023-GL Effective Dale: 71112023 Expiration Date: 71112024 Limits: $1,000,000 (per occurrence)
The Following General and automobile liability as defined in the Memorandum of Coverage on file with the covered party Coverage is in named above.
effect:
Pursuant to the definition of Covered Party in the Liability Memorandum of Coverage, the certificate holder named above is an additional covered party for covered claims arising out of the covered activity stated above and is subject to the limits stated above.
This is to certify that the coverage listed above has been issued to the Covered Party named above for the coverage period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain. The coverage afforded as described herein is subject to all the terms, exclusions, and conditions of the Memorandum of Coverage of the CSJVRMA, which is available for your review upon request.
Coverage is in effect from 1 2:01 a.m. Pacific Time of effective date to 12:01 a.m. Pacific Time of expiration date as stated above and will not be canceled, limited, or allowed to expire except upon 30-day notice to the certificate holder.
Date lssued: 612812023
Renewal: Yes Excess Certificate lssued: No
Authorized Representative Signature:
7?o.6't4o3 I ggPVR{A I n/24_GL glMMLrMrTs L paut cross | 6/28/2021 rt152,22 N (psr) I page 1 of IThis certificate cancels and supersedes ALL previously issued cert.ificates. 190
Gentral San Joaquin Valley Risk Management Authority
1750 Creekside Oaks Drive, Suite 200, Sacramento, GA 95833 916-244-1100
Workers' Compensation Certificate of Coverage
Evidence of Coverage
Certificate Number: 7 5066944
Certificate Holder: Fresno-Madera Area Agency on Aging
2037 W. Bullard Ave.,#512
Fresno, CA 9371 1
Covered Party: City of Sanger
Description of As respects evidence of workers'compensation coverage for the City of Sanger.
Covered Activity:
Memorandum of
Coverage Number: CSJVRMA 2023 -WC Effective Daie: 71112023 Expiration Date: 71112024 Limits: $500,000 (per occurrence)
The Following Workers'Compensation coverage as defined in the Memorandum of Coverage on file with the covered Goverage is in party named above.
effect:
This is to certify that the coverage listed above has been issued to the Covered Party named above for the coverage period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain. The coverage afforded as described herein is subject to all the terms, exclusions, and conditions of the Memorandum of Coverage of the CSJVRMA, which is available for your review upon request.
This certificate is issued as a matter of information only and confers no rights upon the certificate holder.This certificate does not amend, extend, or alter the coverage afforded by the Workers'Compensation Memorandum of Coverage.
Coverage is in effect lrom 12:01 a.m. Pacific Time of effective date to 12:01 a.m. Pacific Time of expiration date as stated above and will not be canceled, limited, or allowed to expire except upon 30-day notice to the certificate holder.
Date lssued: 612812023
Renewal: Yes Excess Certificate lssued: No
Authorized Representative Signature:
'1so.66944 | gggvRMA I n/24_wc gsOOK LrMrTs-l paut cross | 6/2s/2o23 rrt4gt22 AM (pST) | page 1 of 1 This cert.ificate cancels and supersedbs AI-L previousty issued certificates. 191
of
Recreation and Community
Services Division
cttj qr
CiW of Santger, Co,lifornia
PARKS AND RECREATION DEPARTMENT
17oo Seuenth Street
Sanger, Califurnia %657
(SSq) 8Z6-63oo, Option 4
(SSg) 876-69z9,Fax
r,vww.ci. sanger. ca.us.parks-rec. asp
Senior Center Organ izational Ch art
Greg Garner
City Manager
559-876-6300 Ext 1500
arn n er.c
John Mulligan
Public Works Director
559-876-6300 Ext 1250
Jmul I i an@,c i. s an s er.ca.us
Joaquin Zamora
Recreation Supervisor
559-876-6300 Ext 1430
IZamora(d.ci.sanser.ca.us
Clarissa Juarez
Sanger Senior Citizen Coordinator
5s9-875-7606
c iuar [email protected]. sanger.ca.us
we create community Through people, parks & programs!
192
iltJ ofS
Recreation and Community
Services Division
CiW of Sornger, Co,lif,ornia
PARICS AJVD RECREATION D E PARTMENT
17oo Seuenth Street
Sanger, Califurnia %657
(SSg) 876-63oo, Option 4
(SSg) 876-6gzg,Fax
www.ci. sanger. ca.us.parks-rec. asp
City Council O rganizational Chart
Frank Gonzalez, Mayor at Large
Esmeralda Hurtado, Councilmember, District 1
Dolores Melendez, Councilmember, District 2
Daniel Martinez, Mayor Pro Tem, District 3
Michael Montelongo, Councilmember, District 4
We Create Community Through People, Parks & Programs!
193
City of Sanger PrIsLrc woRKs pLREqIqR April2011
DEFINITION
This is a management position responsible fbr planning, organizing, and directing theactivities of the Public Works, Recreation and Utilitiei Departnents. nti; position ,.qi,ir",innovation, enthusiasm, writing and speaking skills, ttre alility to use ***""ity input toadvance the city, and the desire to be an integral, supportive mernber of the manageinent team.
The candidate should be solution-oriented, creative, and flexible, utilize a collaborative management style, and e'mploy a mindset to affect change within the organization.
DISTINGUISHING CHARACTERISTICS
The Public Works Director, a single position class, exercising considerable judgment and discretion, directs the activities of the Pubiic Works Deparhnent. The public Works Directorwill be expected to identify thc challengro created by the current fisoal situation and propose specific financial solutions. The Public Works Director is responsible for serving as a meinber gf the development team and develops goals and policies in accord with the vision-of the crty and the mission of the deparhnent. This is an unclasiified position in which the incumbent serves at the will of the cit5rmanager.
EXAMPLES OF DUTIES
* Plan, otganize, direct, and integrate all functions assigned to the public Works and Utilities Deparbnent.
* Deveiop and implernent goals, objectives, and priorities; develop work plans and directand review constuction, operation, maintenance, and rehabilitation of public improve'nnents including water and wastewater syste.rns and facilities, streets, buitdings, and parks-
'i' lrovi_de oversight and managerrent of public works progftxms and fimctions. -a Dwelop dqlartnent policies, and maintenance, capitat,-ana facility work plans. Identifrpotential alternative funiling sources for maintaining and implemreirtinjprograms aoiprojects. {' Direct and confer with departune,nt mnnagers to review curre,nt and proposed projects,'wcri-k schedules, deparheirtal, and personnel issues. * Oversee the development and implementation of capital improvernent projects. prepare and administer the operations and capital imprwement ptogru- budgets, including sources of funding.
t' Conduct community oufreach relative to public works and water utilities projects and initiatives as is necessary.
'l' Direct and participate in the development of financial plans and proposals, including water/wastewater rate recommendations, and options fot nrnOi"g ana impternenti"lprograms such as street restoration and maintenance. * Direct and participate in the preparation of technical and administrative reports and prese,nt reports and recommendations to the City Manager and City Council. 194
! Develop deparhnental procedures, policies, and operational protocols as necessary. t Select, supervise, tain, and evaluate staff.
* Respond to and resolve citrzen complaints and inquiries and represent the City on all iszues related to assigned areas of responsibility.
'l' coordinate activities with other deparhneirts and outside agencies. * Confer with city manager on issues conconing deparhnental activities and the developmeirt aud implementation of policy.
* Confq with division foreryrenr on the design, construction, operation, and mainte,nance of skeets, parks, public buildings, solid waste, water, wastewater, and other public works activities.
€' lonfer with representatives of private industry and Federal, State, regional, special , district, and county agencies regarding a variety of public works ptogr*rl* Collaborate with the public in grant sourcing & procurement. {' Seek and manage grants to lwerage city funds in t}re advancement of city goals. * Oversee the City Parks and Recreation Division.
DESIRAFLE qUALIFICATIO}S
Knowledgg ofi
Principles and practices of civil engineering as applied to the developrnent and managernent of municipal public works.
Materials, methods, and techniques utilized in the construction and the maintenance of public works facilities.
Modei:r principles, practices, procedures, and equipment in solid waste management, wat€r systems, wastewater collection and freatment.
Modern municipal managemerrt and public administation, including current budgetary and fiscal operations and controls.
Recent developments, current literature, and sources of information in municipal public works artminisfiation.
Municipal utility rate structuring and
Abilityts[
r Contibute to and function as amember of a managerre,nt team with respousibilg, for the organizational creativity and enthusiasm as well as professional and technical competeirce.
t Or$anize, dhect, and coordinate the activities of several divisions of a large pgblic works deparbnent.
r Delegate authority and responsibility and to schedule and program work on a long term basis.
I Express ideas clearly and concisely, orally and in writing so that employees and the leneral public are enthusiastic and supportive of the deparftnent *a A" "ity.e Express complex issues in layrnan ter:ns to the city council and public. a
a
a
I
a
?(.lr{
195
EDUCATION/E)trERIENCE
A Bachelor's Degree tiom an acctedited college or university with major cou$e work in civil engineering. Additionally, aminimum of five years ofpncgressively responsible experience in the manageurent of public works and public utilities is requirod, and at least tbree of those years of experience must include management of water and wastewater functions.
AMaster's Degree is desirable.
DES q-Ep CERTF TCATTO.NS
.l California Grade II Water Treatment Operator
{. Califonria Grade III Wastewater Treatnent Operator
LICENSE
Possession of a responsible driving record and valid Califomia operator's license issued by the Deparfinent of Motor Vehicles.
August 2000
April2011
O
a
196
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Sanger Senior Center
Safety Protocol
Pamphlet
Updated 7.27.23
199
City of Sanger Parks and Recreation Department
COVID-I9 Safety Plan Guidelines
Sanger Senior Center Activities and Meal Program
The City of Sanger remains committed to the safety of the community and those in surrounding areas. To ensure the safety of the public, a COVID-I9 Safety Plan guideline has been developed to prevent the spread of COVID-I9 during Senior Center activities and lunches. By following these Safety Plan protocols, the City of Sanger will ensure proper demonstration and adherence to the most current CDC and Fresno County Department of Public Health guidelines and regulations.
Here at the Sanger Senior Center our goal is to have a place in the community where Seniors can participate in daily activities including exercise, creative classes, and socialization. Also, the ability to provide free meals, through FMAAA, to Seniors in the community who may need it. In order to do so these are the guidelines that have been put together to ensure that the Senior in the community of the City of Sanger and the surroundingarea can have a safe experience and ability to maintain good health while being out.
Senior Center Info
Address:
730 Recreation Ave, Sanger, CA93657
Hours:
Monday- Friday 8AM-2:30PM
Contact:
Joaquin Zamora
Recreation Supervisor
(ss9) 876-6300 opt. 2
Clarissa Juarez
Senior Citizen Center Coordinator
Vianey Albarran-Perez
Recreation Specialist
Email:
rec infofru,c i. san ger. ca. us
Updated 7.27.23
200
Sanger Senior Cenfer Guide to CO\'lD-19 Prevention and Sal'ety All prevention and implementation will be enforced by Clarissa Juarez Senior Citizen Center Coordinator. If they are not present it will be Vianey Albanan-Perez and/or Joaquin Zamora Parlrs and Recreation Supervisor.
Date: 7.27.23
All employees of the City of Sanger and volunteers to the Senior Center Program will be directed to this guide to learn and rnaintain all policies, procedure and safety protocols.
Date: I I-22-2022
Contents Guide:
List of Protocols
Health Screening
Face Mask and PPE
Social and Physical Distancing
Health and Hygiene
Cleaning and Decontamination
Info and Sources
Communication and Enforcement
Staff Training
Communication within Program
Response Plan
Positive Cases and Exposer
Symptoms and Testing
Building Preparations
Layout
Seating and Standing Guide
Updated 7.27.23
201
l,ist sl' lero{otols
l. Health Screening - Employee, Volunteero Program Participant . Employee
o All screening will be done prior to entering the building and allowing all other Volunteers and Program Participants inside
o All employees will be in compliance with the City of Sanger COVID-l9 plan o Below will be a checklist that will be used to screen . Volunteer
o All screening process will be conducted by the employee before allowing entrance to the facility
r Program Participate
o All screening will be done upon arrival to the facility by Employee or Volunteer
o Individuals who choose to not comply or do not pass the screening checklist will be asked to leave, and return once they can confidently answer "no" to all screening questions.
2. Face Mask and PPE -enforcement of face coverings for staff, program participants, and visitors. Medical exemption.
. Encourage all staff, attendees and spectators to wear mask or face covering while indoors unless one can easily, and evidently maintain at least six (6) feet of distance from others during the duration of the program. *
' Non-vaccinated individuals must wear a mask or face covering, and follow a screening process before entering the facility.
' Vaccinated individuals may choose to not wear mask orface covering, however must show proof of vaccination prior to entering the focility.
3. Social and Physical Distancing
' Encourage all staff, attendees, spectators to follow CDC guidelines of staying six-feet apart from others if possible.
' Face masks or face coverings will be encouraged to be worn in settings where social distancing measures are difficult to maintain.
4. Health & Hygiene - availability of handwashing stations and hand sanitizer throughout facility.
. CDC recommends that everyone wash their hands with plain soap and water.* Alcohol-based hand sanitizers may be used if plain soap and water are not available.*
Updated 7.27.23
202
. Encourage all staff, attendees and spectators to wash their hands, andlor sanitize throughout the day and after close contact with others.** . Limit the sharing of objects and discourage touching of shared surfaces with others as much as possible.**
5. Cleaning and Decontamination - Cleaning of shared surfaces and shared items throughout facility.
. Cleaning and disinfecting will be encouraged amongst staff to complete before and after the program to further mitigate risk of transmission or other health risks.x*
" CDC Covid-|9 Regulation Guidelines
*xFresno Coanty Department of Pablic Health
I*lir
Communication and Enforcement
Staff Training
All staff and volunteers will be required to review and read all procedure and protocols upon being brought on. The person on site will be in charge of making sure all those who are working there are in compliance with the protocols and know what to do in any given situation with a positive test.
Communication within Program
All staff and volunteers will be required to communicate with the program organizerl supervisor if they are experiencing any symptoms. If a case is positive then to follow the steps in response plan.
Response Plan
Positive Cases and Exposer
If a staff, volunteer and participants who have tested positive must follow following steps.
Updated 7.27.23
203
o Individuals must leave and/or not enter facility if they have present Covid-19 symptoms.
o CDC recommends Vaccinated and Non-Vaccinated individuals to get tested if they are present with COVID-I9 symptoms. *
o Individuals may only return once and if covid symptoms have subsided indefinitely after 24hrs. Once returned, the individual must confidently answer'onoo'to all screening checklist questions. *
confirmed positive test. Isolation and return to program. o Individuals must leave and/or not enter facility if tested positive for Covid-l9 WITH symptoms.
o Vaccinated individuals must quarantine if they test positive for Covid-l9 with symptoms. *
o Non-Vaccinated individuals must stay home and quarantine for 14 days per CDC recommendation. *
o Individuals may only return to the facility once and if covid symptoms have subsided indefinitely. Once retumed, the individual must confidently answer "no" to all screening checklist questions.
confirmed positive test. Isolation procedures and return to program. o Individuals must leave and/or not enter facility if tested positive for Covid-l9 with NO symptoms.
o Vaccinated individuals do not need to quarantine, if shown with no symptoms of Covid-l9 per CDC recommendations. *
o Non-Vaccinated individtrals will be encouraged to stay home until after 10 days have passed since their positive test result per CDC recommendations.* o Individuals may only return to the facility if symptoms have improved. Once returned, the individual must confidently answer "no" to all screening checklist questions.
o Vaccinated individuals, CDC recommends to get tested 3-5 days after exposure and wear a mask indoors in public for 14 days following exposure or until test result is negative.*
Updated 7.27.23
204
o Non-Yaccinated individuals must stay home and quarantine for 14 days per CDC recommendation.*
**Communication plan in event ofpositive case- noti/ication of staff and FCDPH and OSHA drequired. Protecting confidentiality of individuals involved.**
Building
Layout:
LEGEND
I rrc Extinguisher
\
Door
\ u,.n Hand Wash Station
@\
o
I
\
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Capacity: Sitting _ Standing _
Updated 7.27.23
205
Appendir A: Identilication of COVID-19 Hazards
Evaluation Sheet
Staff will identify areas that need sanitization after events and where areas that exposer can be avoided and changed for the future. Evaluation will infer that all people entering into area/participatingarepotentiallyinfectious.
Name of Evaluator:
Date:
Area Exposer Twe How to Remedv Future Changes
Updated 7.27.23
206
Appendir B: Emplol'ee Screening
All employee will screen each moming before coming in to the program and will screen all others who enter the premises.
COVI D-19 Screening Checklist for Non-Medlcal Employers fflsitoru and Non*ublh Srftty Emdtryees)
All employees rnd visitors enterln3 Clty facllitaeJ shall he asked the following questionr. Frnployee scre€ning$ shoutd beconducted at the begln cf the *orkday.
l. Do you have a fever?
o Yes
oNo
lf Yes + Do Not Entrr, go home Immcdlataly
?. Do you have anv of the follawing respiratory sfmptamg? o Cough {productive or dry}
c Sore throat
+ Runny nole ItYeJ to.nyof th{ee symptoms -+ Do f{ot Enter, Eq horne immedhuly
3. Have you had clo:e. unproteeted contact with a suspected or known COVI0-19 pdtlent {sp€nt longerthan t5 minut€s within 6 feet of someone who was slck wlth a fever and cquehl? o Yes lf Yts .r So Not Entcr, to horne linmedlstdy
oNo
lf the an$wer i5 l{o to the above guestionS you may Enter, face Ccvering is required- pr€ciice scclai distancing, sit and/or stand at least 6 feet frorn olher people, do not shake ha*ds or hug peaple, and do not share food or drinks.
Forma de detecci6n COVID-l9
(Vls.ttantes y empleados que no p€rt€neoen a la segurldad prJblka) Atodoilosempleedosyvlsltanterqueentrenal edificiodclafiudadseleshardnlassiguientespreguntas. Lis evahaciones de los empleados deben realirarst al comienzq del trahajo.
L. C1'lene fiebre?
o 5i 5lb rc$puesta er Sl + No entre, veye . firsa lnmedletamsnt€ oNo
2. lTiene alguno de los sigulenter slntomas r€spiratorios? o To! {productiva o reca)
o dolor de garganta 5i le resp;esla rs 5f a cualqutera de estoc sfatornar + !{o 6rrFe, vryr r o Nariz que moquea casa inmcdlatarnpnte
3' iHa tenidc contacto cert€n* V 5in prot€cri6r': con un paciente sospechoso c sonscido de eOVID-lg lpas6 mls de 15 minuios a menoc de 6 ples de algul*n que estaba enferrno con fiebre y tos|? o 51 5l h r*sprrstr es 5f -) Mo entra, yaya e caci lnmFdietem$fiF oNo
5l lale'5t**t,tesl'loalaspreguntasanteriofes,pued*entrar,serequier€rnascarilbfacial. prrcttqueel distancia.fii€nta 5$e ial, si{Sntese y / o pdrese al meno$ a 5 pies de otr6s pergonat no se dd la rnano ni abrace a l:g personas, y no cofilparln alimentas ni bebidas-
Updated 7.27.23
207
Re-0pening Plan
1. All staff, volunteers and participates will follow the CDC, Califomia, Fresno County, and Sanger Community guide lines in preventing COVID-l9.
2. Faces mask, hand sanitizer and hand wash stations will be readily available for those participating in the Senior Meal program provided by FMAAA.
3. Staffand volunteers will have gone over all COVID-l9 protocols prior to opening/starting.
4. Assessments for all COVID-l0 hazards will take place and done periodically to continuously prevent any outbreaks.
5. Staff will have sanitized all high-risk areas after program has ended.
6. All other necessary changes will be done if there is a changed in guidelines.
Updated 7.27.23
208
For the Meeting of:
Agenda Item No.:
August 17,2023
CrrY oF SINGER
RE,PORT TO THE CITY COUNCIL
To: Mayor and City Council
From: Esperanza Rosales, Deputy Public Works Director
Subject: Purchase of Three (3) New Vehicles for the Public Works Department Attachments: 1) Vehicle Price Quotes
CoNpr,rcr or INrnRnsr:
None known.
RrcoiunnrxolrroN
That the City Council authorize the purchase of three (3) new Chevrolet work trucks for the Public Works Department from Sanger Sequoia Chevrolet in the amount of $133,456.48.
Exncurrvn SuvrnnlRy
City staff compared quotes from Sanger Sequoia Chevrolet and National Auto Fleet Group, the designated dealership of the Sourcewell agreement for California, and found that Sanger Sequoia Chevrolet offered competitive pricing and faster delivery for the same work trucks. The new work trucks will replace trucks that require more repairs and will be used for water and sewer operations.
Blcrcnouxu
The City of Sanger is a Member Agency of Sourcewell, a cooperative purchasing agency that offers competitive contracts for various goods and services, including fleet vehicles, to public entities across the nation. Sourcewell, formerly known as the National Joint Powers Alliance, has over 50,000 local government agency members, and historically, the use of these cooperative purchasing agreements has Pteoared bv: Esoeranza Rosales Approved by:
9-7
REVIEW: CityManaget 4&t- Finance: Citv Attornev:
TYPE OF ITEM:
ACTION
X Consent
Info Item
X Action Item
Deoartment Reoort
Redevelooment Asencv
COUNCIL ACTION: APPROVED DENIED NO
Public Hearing
Matter Initiated by a Council Membet
Othet
Continued to:
209
provided lower prices for vehicles than shopping at local dealerships. National Auto Fleet Group of Watsonville, CA, is the designated dealership of the Sourcewell agreement for California.
City staff have specified the need for work trucks and solicited quotes from Sanger Sequoia Chevrolet and from National Auto Fleet Group. Sanger Sequoia Chevrolet was able to provide competitive pricing for the same work trucks offered by National Auto Fleet Group. Furthermore, the work trucks are available and the City will take delivery of the trucks within two weeks following Council's approval of the purchase.
Additionally, in September 2022, per Council approval, the City placed an order for four regular cab work trucks from National Auto Fleet Group under the Sourcewell contract. Due to supply chain issues, taking delivery of the work trucks has been delayed. They are in the assembly process now and the City is expecting to receive those trucks in early Fall2023.
The addition of the new work trucks will replace aging work trucks. Staff will also review whether there are opportunities to re-task any of the vehicles in order to realize their best value. Once the City takes delivery of these work trucks, staff will perform all the necessary steps to put them into service.
The price quotes from Sanger Sequoia Chevrolet and Sourcewell are as follows:
New Chevrolet Silverado Double Cab 673.s8 $ 46,73T24
New Chevrolet Silverado Double Cab $ 44,498.81 $ 46,873.53 New Chevrolet Silverado Crew Cab $ 09 $ 49,586.98
$44
Total Cost $ s6.48 $ 143,192.75
Rn.lsou ron Rpcovrn raxoluoN
The City of Sanger Public Works Department requires the use of reliable, safe vehicles to perform various functions and duties. Work trucks are used daily for the numerous operations and responses to citizen concerns. The new trucks are necessary to replace aging trucks that have exceeded their useful life cycle.
Sanger Sequoia offers competitive pricing with no delays as City has experienced with Sourcewell.
Frscll Ivrplcr
Funding for the three (3) new work trucks in the amount of $40,000 for each truck, was appropriated during the2023-2024 budget development and approval process. Due to rising cost and also procuring crew cabs and double cabs rather than regular cabs, an additional $5,000 for each work truck will be transferred intemally within the water and sewer budgets. 2023 New Chevrolet Silverado Double Cab $ ++ s8 62t-070-50r-7550 2023 New Chevrolet Silverado Double Cab $
2022 New Chevrolet Silverado Crew Cab $
.81 6tI-070-401-7550
.09
Total Cost $ 133,456:48
6tt-070-401 -7550
210
Ar,rnnN,ltrvgs
The City Council can reject the recommendation and provide additional direction to staff.
Acrroxs For,r,owlxc APPRovAL
City staff will initiate the purchase of the vehicles referenced above from Sanger Sequoia Chevrolet. 211
ATTACHMENT 1
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Esperanza Rosales
City of Sanger
Public Works Department
1700 7th street
Sanger, California, 93657
Dear Esperanza Rosales,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.
One (1) NedUnused (2024 Chevrolet Silverado 1500 (CC10753) 2WD Double Cab'l47" Gustom 6.6' Box, ) and delivered to your specified location, each for
One Unit (MSRP) One Unit Total % Savings Total Savings
Contract Price $44,295.00 942,972.03 2.987 % 91,322.97
Tax (8.7300 %) $3,751.46
Tire fee $8.75
Total $46,732.24
- per the attached specifications.
This vehicle(s) is available under the Sourcewell Contract 09152'l -NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
Jesse Cooper
Account Manager
Email : [email protected]
Office: (855) 289-6572
Fax: (831) 480-8497
@ ,-*\
v
rcqezl\y/
@@
EME.qfvKTEI
TOYOTA
215
2024 Fleet/Non-Retail Ghevrolet Silverado 1500 2WD Double Gab 147" Gustom 6.6' Box
WINDOW STICKER
2024 Chevrolet Silverado 1500 2WD Double Cab 147" Custom 6.6'Box CODE
cc10753
MODEL
2024 Chevrolet Silverado 1500 2WD Double Cab 147" Custom 6.6' Box FE9
L3B
MFC
GU6
1CX
NZP
QAB
GM
M3
HOU
toR
PDB
OPTIONS
Emissions, Federal requirements
Engine, TurboMax, (STD)
Transmission, 8-speed automatic, electronically controlled, (STD) Rear axle, 3.42 ratio
Custom Preferred Equipment Group, includes standard equipment Wheels, 20" x 9" (50.8 cm x22S cm) Bright Silver painted aluminum, (STD) Tires, 275160R20 all-season, blackwall, (STD)
Summit White
Seats, front 40/20/40 splitbench, (STD)
Jet Black, Cloth seat trim
Audio system, Chevrolet lnfotainment 3 system, (STD)
LPO, Dark Essentials Package, includes (RlK) Black Silverado nameplates, along with where applicable, Black Custom/LT/RSTil,fZHigh CountrylZ71l6.2llDuramax badges, LPO, (SFZ) Black bowtie, LPO and (SB7) Black tailgate CHEVROLET lettering, LPO, (dealer-installed)
LPO, Black Bowtie Emblem, front, When ordered with (aK2) Multi-Flex tailgate, will include Black tailgate bowtie.) LPO, Black nameplates, (dealer-insialled)
LPO, Black tailgate lettering, (dealer-installed)
Not Equipped with Steering Column Lock, see dealer for details Option/package discount
SFZ
RIK
S87
R7N
Please note selected options override standard equipment MSRP
$43,600.00
$0.00
$o.oo
$0.00
$o.oo
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$350.00
tNc
tNc
tNc
($s0.00)
($1,500.00)
SUBTOTAL
AdverV Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Est City: 19 (2023) MPG
Est Highway: 22 (2023)MPG
Est Highway Cruising Range: 528.00 mi
$42,400.00
$o.oo
$1,895.00
$44,295.00
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
Notes
216
CASH
Normal
35/0q
Retail
ol^,r, lr il *--
.'. I L !.-i\-,*G Su q"u *i'c,*
clEC ptdEl&- &c,W*
Deal
Deal #
Deal Date
Deal Type
Financial InsL
Program
Deal Sffirs
Rebil Worksheet
Dqwn
T4JJso"6d
Seod to FeIMake Ffimary
Ios/o3/zozFla
Stored Status
CITY OF SANGER
MSRP
Discount
Selling Price
Afurnarkets
Doc Fee
VSI kemium
ESC Premium
Maintenance
GAP Pr€mlum
LAH/IUI
Prior Lease Bal
License Fee
Dealerfu
Tobl Fees
Total Taxes
Tobl Prie
Trade Differene
85.0C
0-0(
0-0c
0.0c
0.ff
0.00 0.0c
23.0(
E o.oo
E s6.oo
E 3,807.21
47,498.81
43,550.60
Cash Dovm
Deposit
Tobl Rebates
Total Trade Allow
Tobl Trade Pqfoff
Tobl NetTrade
Total Def Down
Tobl Down Pryment
F@
0.00 o.00
3,(X)0.00
Term av
Sell Rab
AOR
# Ddys rst Paym€nt TAi
Pryrnenb PerYear |E|
1*PaymentDate tog/r?DozsJll
EI
E
EI
EI
E
E Prepald Fln Grarge
APR
Amount Flnanced
Finane Charge
Tobl of Paymenb
Tobl Sales Price
0-00
.14,498.81
0.00 44,498-81
47J98.81
Payment 44AgA.Al
Customer # El
tast
Rrst
Gompany'
Reg 5L#13
County
t
0 Dehdr
O ruer.r O Usea O Oemo CerL
stock # E t2----li1Year @
CHEVROLET
5ILVEMDO
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Make
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6742
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ROADgDE ASSISIANCT t
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. EMXE PAO WEAR INDloqTOR
COIIilEATrulIY & IECilTOLOGY
. CHOn0Lfi INF0TANMEII'IT 3
7" OIAG COLOR TOUCHSCRETN
ADOITIOML T€ATU8Es FOR
COMPANELE PNONES INCUJDE:
BLUEIOOT}I AUOIO SInEAMING
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TO PfIONE, I,IIIRTD ANDROID AI'TO
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. 3 YUnS R€M01E ACCESS PtAN:
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. SIRIUSXM MDlo C.APASIf.
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suEscBtm0!l soLl) SEPAFAIELY
. l20V P0WEn oulfl lN CARGo
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. USB P08TS
. o8rVER lNFoRti,lATloN C€MTEfi
. 8EMoIE XEYUSS Ei{TBY
. PUSH BUn0N STAnT
. REMoll SIART
. Cot{tEl{T THEFT AI,AFM
. 8EAR SEAT BEMIN0Eff
ilTTEil0N
. An C0NDmoMNG
. P0WER lt |N00WS
. FRotlT 40/2O40 EEtlCH STATS W
ABMRESI E UNDEfiS€AT SIORAGE
. IF|VAY PoMR onMn SEAT
. R€.aR 60/40 F0ttlNG 8fi'lcH SEAT
. CAFPEIE0 f100fi
. RUBBIRI2ID VIIJYL n-00R UTATS
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. CoRN€RSTEP ffAn EUMPm
. 12 IE Do\t\'t{S lN CIRGo BEo
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. EZ UFI, PoWEfi LoCX.
& REIfASE TAILGATE
. PoWER AoJUSTAAT IEAIED
MIBRORS
. MLoGtt{ RERfCIoI HEA0|AITPS
. lNCAl.lDESCtt{T TAL/IMPS
. DEEP-I{TEOWttDoWS
. BAR-l!lt'100w oEFoGGER
. Fn0NT RECoVEBY H00Ks
395r0
140.00
-25.m
-50-00
T0TA[ omoils s,t60.00
ToTALVEflrcrrE0mOrS 344,060.00
orsflM'lot{ cMnGE 1,895.00
I0TABEf0RESAVIN6S 545.955-00
ltJc.
[{c.
tNc.
tNc.
tNc.
2.71 TIJREO HIGIFOIJTPIJI EIIGIN€ .I.5OO.OO
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$
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vou Sp€[d
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more in fuel costs
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5.0 Esrrons*r rrc mires
Fuel Economy
c
22 R,ffiffi
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73 MP6. Ths besr veh(ls €les 132MPG
19 over 5 years
compa.ed to the
average new vehicle.
l\nnual fud COSI
$2,200
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n$lsulssl0il: UilITED STATES
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ROTOLO CHR/FOLET, INC.
PO BOX457
FONTANA. CA 9239.M57
Cancer and Reproductive Harm
SEE OWNER'S MANUAL
A WARNING
|mv.P65wamings.ca.qov/
passenger-vehicle
Should oNLY be @mtared lo otls vehicles ol gmllarshe 4d reEnt Frontal Driver Not Bated
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**********
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GOVERNMENT s-STAR SAFETY RATINGS
lff cu-scanner
218
Natio.nal,*Jt[.9 Hlgp"t Group
Quote lD: 35108 Rl
Order Cut Off Date: TBA
Esperanza Rosales
City of Sanger
Public Works Department
1700 7th street
Sanger, California, 93657
Dear Esperanza Rosales,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.
One {1) NedUnused (2024 Chevrolet Silverado 1500 (CCl0753) 2WD Double Cab 147" Gustom 6.6' Box, ) and delivered to your specifiedlocation, each for one unit (MSRP) one unit rotalo/o savings Total savings Contract Price $44,435.00 $43,101.98 3.OOO % $1,333.02
Tax (8.7300 %) $3,762.80
Tire fee $8.75
Total 946,873.53
- per the attached specifications.
This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
Jesse Cooper
Account Manager
Email : [email protected]
Office: (855) 289-6572
Fax: (831) 480-8497
8t3t2023
I 13 12023 Re-Configured
CIE'UHTET
4gO Auto Centsr Drive, Wateonville, CA S6O76
18551 2S9-657e. t8311 48O-8497 F€r
Fls6tqNEtionalAutoFleetGroup,curn
TOYOTA
@
---\!
\4'ss!r, KsB)\JVLI
@@
ENflE.
219
2024 Fleet/Non-Retail Chevrolet Silverado 1500 2WD Double Cab 147* Custom 6.6' Box
WINDOW STICKER
2024 Chevrolet Silverado 1500 2WD Double Cab 147" Custom 6.6' Box CODE
cc10753
MOOEL
2024 Chevrolel Silverado 1500 2WD Double Cab 147" Custom 6.6' Box
OPTIONS
Emissions, Federal requirements
Engine, TurboMax, (STD)
Transmission, 8-speed automatic, electronically controlled, (STD) Rear axle, 3.42 rutio
Custom Preferred Equipment Group, includes standard equipment Wheels, 20" x 9" (50.8 cm x22.9 cm) Bright Silver painted aluminum, (STD) Tires, 275160R20 all-season, blackwall, (STD)
Summit White
Seats, front 40/20140 split-bench, (STD)
Jet Black, Cloth seat him
Audio system, Chevrolet lnfotainment 3 system, (STD)
LPO, Dark Essentials Package, includes (RlK) Black Silverado nameplates, along with where applicable, Black Custom/LT/RSTLfZlHigh CounlrylZ71l6.2llDuramax badges, LPO, (SFZ) Black bowtie, LPO and (SB7) Black tailgate CHEVROLET lettering, LPO, (dealer-installed)
LPO, Black Bowtie Emblem, front, When ordered with (QK2) Multi-Flex tailgate, will include Black tailgate bowtie.) LPO, Black nameplates, (dealer-installed)
LPO, Black tailgate lettering, (dealer-installed)
Wheelhouse liners, rear
Not Equipped with Steering Column Lock, see dealer for details Option/package discount
MSRP
$43,600.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$350.00
INC
tNc
tNc
$140.00
($5o.oo)
($1,500.00)
FE9
L3B
MFC
GU6
1CX
NZP
QAB
GM
M3
HOU
toR
PDB
SFZ
RIK
SB7
91J
R7N
Please note selected options override standard equipment $42,540.00
$0.00
$1,895.00
$44,435.00
SUBTOTAL
AdverU Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Est City: 19 (2023) MPG
Est Highway: 22 (2023)MPe
Est Highway Cruising Range: 528.00 mi
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
Notes
220
=j:_,''
d ,,) El:.:ij,b- ffi,-"ofqEl .c
-Sales PrlLE
MSRP
Dlsount
Selllng Prlce
Aftermarkeb
Doc Fee
V5[ Premium
ESC Premlum
Maintenance
GAP Premium
LAHTUI
Prior Lease Bal
Ucense Fee
Dealer Fees
ToblFees
ToblTaxes
Tolal Price
Trade Difference
Retail Worksheet
43.5/5.0C
85.0C
0.0c
0.0c
0.0c
Dgwn Payment
Cash Down
Deposlt
ToblRebates
ToblTrade Allow El
TotalTrade ?qoff
TotalNetTrade
TohlDef Down El
ToblDown Payment
Term ^v
S€llRate
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# Days lstPayment l=l
Deal
Deals El
DealDate
DealTpe
Finandal InsL
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Deal Sbhrs
Buyer
Customer # pl
Last
First
C.ompany
Reg Sbte
County
EI
0.00 0.00
I
I
I
I
1 I
.
I
I
1 .
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CITY OF SANGER
E
E
E
E
E
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Paymenb PerYar
lstPOmentffie
Prepald Fln Charge
APR
Amount Financed
Finance Charge
Toblof Papents
Total Sales Price
m
Ioeil6po.z:Tl
0.0€
44,2g4-O9
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47,5y.O9
3,250.00
0.0c
0.00 0.0c
23.0C
E o.oo
E &.7s
E 3,809.34
47,534-09
43,575.00
Payment 44128'4.09
Send b FefMake Prtmary
0.0(
3,250.0C
0.0c
I
I08l0woz3 0
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Normal
DebdrRates
O ruew O used O Demo
sto*# E
Year
Make
Model
Style
Odometer
SILVEMDO 15OO
zWD CREW 147"
\22T865
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@
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CA
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. 0NSIAR (R) SERVICES I
H-R (R) H0TSPoT CePASrg
S€E ONSTAR,COM FOR TTRMS
. SlslUSxM M0l0 CaPABLE,
INUI IICLUDED WTfi
su8scfl moN s0L0 SIPARATELY
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. Rft olE XrYLESS EtflRY
. PUSH EUTTotl START
. 8€llt0lE SIABT
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. SIAR SEAT REMhlotR
tilrERItE
. AIR C0l]otTlot'llilG
. P0WER uND0wS
. FNoMI 40,?0/40 EENCH StA'lS w
ENERFN: SUilffI'Wil]lE
NTEBOR: JFT BIACT
tfiCnE Z7t IURBo lilGH{I'lPtr
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1106 rFuM ll{ guERttx tatr r('rrct$ffi(4t{t,lI9fi!{r
,K itri{:! sr R rc,ttts N s olBr cia&ca rRSrtwroro*t
cfrnl c,rs s€Rr 8€D 410
orxm tslfFTs
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. 5 rtAR / 60.S0 illt.P
FO\tRMAD{ U$ITID IIANRA'{TY.
FOAI}SDEASSSIA}ICT 6
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-s€ cllnrolEl.c0N 0R 0EAIIR
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SAFEIT I SECURITI
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comrEgrMTY t T[clrta0tocY
. $iEVr0t"Ef |NFOIA|Nl,!fl'IT 3
7' DlA0 C0L0R t0ucHscFttN
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COI,.IPATIBI..E PHOIIIS IIICLUOE:
BLUFTOOTH AUOIO SIFt^INIilG
INMREST I UNO$SEAT SIORAGE
. REA8 60{0 fOt-OlNc EEtlCtl SEAT
. 1 0-V/AY P0WER DRIVIR S€AT
. CeRPEfto R00R
. EUBBERIZED Urm n00R MATS
EIIINMR
. B00Y-mt0R STYUNG TilEME
. C0RNERSIEP RLAR BUMPTR
. 12 IE 0ottilS I'l Cdnco BEo
. 1."80 CIRG0 ARA LFHIIHG
. eZ Urf, P0WE8 LoC(,
& FATASE TAITCATE
. POr,ltR ADJUSIABLE HEAED
MIRRORS
. HAI0GEN REFI.ICToR XEADI-AMPS
. II,ICAXOESCEMT TAJI"AMPS
. OtEP-TlllIE0 YilN0owS
. REAE-WltlD0w DtF0cGtR
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wrcrun$5s|ffifi{Fs
Y?sit us at
CREOT. ilOT EOUIPPED WTTH BEAR
ts8 PoRTS
CREDTT. NOT I,OIJIPPID WTTN
SIEIRING C0lUtiltl L0C(
GYWR: 6,800 t.8S. (3,08a KG)
REAR AXI,T 3.42 RATIO
cusloM coNvEiltBtcE PACI(AGE
q.}5TOU VAI]JE PACIOGE
T0T LVE{CU&0m0HS
DESNi{AIION CMRGE
lorAl 0m0Hs - s75.00
-25.00
-50.00
s43,825.00
1.795.00
IrrC.
rHc.
tNc.
lt{c,
T0TALEEFoRESAVTUCS 345.620"00
2,7LIU8B0 HrGH-0UTnrE{Grfit -1.500.00
CREDII
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sr flotto rEltf,Lr PStcE
VEHICI.E PREET
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FoR VEfltCtIs ll{ T}ilS CARUHE
U.SJCAIIADIAII PABTS COt{IEllT: 42%
MAJOB SOURCES OF FOREIGI{ PARTS
C0tlIf[T: MEXIC0 44%
lr01t PAiIs conBll D0ts lr0T ricu,oE Frat
assor8u, oFnr&m0il, 0R omFt 10fl-panTs cosrs.
FOR T}IIS VEHICTf:
FIIIAI ASSEMELY POII{T:
BoAr{oxt, lil u.s-e"
COUIIIf,Y OF ORIGII{:
Eilctile uilrE0 STATES
IRAI{SMISSIOT,T UTIIED STAIES
A WARI'lll,lG
Cancer and Reproductive Ham
www.P6swamings.ca.gov/
passenger-vehicle
SEE OV,/NER'S MANUAL
OyerallVehicleScore * ** * *
Based oo lhs combined ralings ot lrootal. side and olbver, Snodd 0NLY be comD:red to ofpr velrlcles ol sloilar si:e ild reigil Frontal Driver *****Crash Passenger ****
Escd m lne nsk ol rnjury in a kontal rmpacl"
Should 0ILY b€ smpared l0 otl€r yehicles ol srmllar sire md mlghl Rollover
B6ed m the iskol rcllorer h a single-whicle cBsi.
****
**********Side Fronl seat
Crash Rear seal
Eased on lhe isk 0l inlury in a side rmp3ct"
@
a
€quipped with the safety
and searrity ot 0nslar:
v6il onstilcoo lor detaib.
I
9i,
5o
F(J
E(roO ffi#
Rtel Economy & Gnenhouse Gas Eating r, ,',,o o. ,r
o-9-m
;f.:r:i{rcer,t'jrr0,"rr.rC9jc{,frrTfehllr("tsCo,r.irt4'-,.1!.r!re.ti?rrd!:6?r{ S:,rhr'^? l!+l ji, crro:e c- $,3^5 lca.n ry! !t lllrfto^cr? 9i, Raling lr r.x c.
",
Smog
vou Sp€[d
$2,2s0
5.0 s"ttons pe, too -,rus
@6bined cily.tlry
Fuel Economy
22 n20
srLrisaoo ?wo
MPG
19 Stja*Jd prc|!p tr!ars ra.:.? lran l2lo
:C ilP6 Ihe bes: leN,cle rnle5 ll2
LIPGr
more in fuel costs
over 5 years
compared lo lhe c
average new vehicl€. ;
AnnualtuelCOst
$1,750
PARTS CONIENI IIIFORMANONGOVERNMEI{T s.STAR SAFETY RATINGS @'O q
# ruel Economy and Environment
fueleconomy.gov
C.k!h. trroofdrd Grtimrl.r rnf,@rp.o whicht
sbr ntings range |rom I to 5 slars (* * r * rl with 5 being he high6t Source: llational Highway Trafiic Salety Adminisbation (NIIISA) www.salercar.gov or 1 -88&3Ul-{2:15
ldl drtr rU [rf td ffit n|i@ Lrdudirt &iyb! @ndtbnr rid hd ye drlra aid malntah torn rirrt& lh. ffigc 6d whLL !s Zt lrPC sd @s 36,500 to teol ow 5 tcn. Con cril6&E bnad 6 tt,OO fild par trx rl Sl33 pi gallon MPGa k mllrr p.r larollia grgs aqllvlLnt V6ld. 6b{E e a {tnifrsl os ot dld.tr .r!&9. !trd 609
ol@roBsr? rustrcws@(fferqDruFrcOtg
.IGCPABEK5N'6O:II8A FElsSUE
IOWGffED
54 CHEI/ROT"ET BUICK GIIC OF SANGER
1028 ACADEMY
ffi
CA
twllll[][$rumum
222
# National,4*[.9 H[*p"t Group
4gO Auto Centon Drivo, Wareonvillo, CA 8bO78 t . .*l- Il8s5l e89-6s72.1831) 48o-8497 Far ,f YU L4{-P ')Flaet,oNstionalAutoFieetGroup,corri u €'&w'ft
('':V-rt'eQ.
712612023 Quote lD: 34949
Order Cut Off Date:TBA
Esperanza Rosales
City of Sanger
Public Works Department
1700 7th street
Sanger, California, 93657
Dear Esperanza Rosales,
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.
One (1) NedUnused (2024 Chevrolet Silverado 1500 (CC10543) 2WD Grew Cab 147" Custom 5.8' Box, ) and delivered to your specified location, each for
Contract Price
Tax (8.7300 %)
Tire fee
Total
d€vilt.Et
One Unit (MSRP)
$47,020.00
- per the attached specifications.
This vehicle(s) is available under the Sourcewell Contract 091521-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
Jesse Cooper
Account Manager
Email : [email protected]
Office: (855) 289-6572
Fax: (831) 480-8497
$3,980.67
$8.75
$49,586.98
Total % Savings
3.025 0/o
TOYOTA
Total Savings
$1,422.44
EnfiC...---.*
\4rl'aqy@ @ @@
223
2024 Fleet/Non-Retail Ghevrolet Silverado 1500 2WD Grew Gab 147" Custom
5.8' Box
WINDOW STICKER
2024 Chevrolet Silverado 1500 2WD Crew Cab 147" Custom 5.8'Box CODE
cc10543
MODEL
2024 Chevrolet Silverado 1500 2WD Crew Cab 147" Custom 5.8'Box
OPTIONS
Emissions, Federal requirements
Engine, TurboMax, (STD)
Transmission, 8-speed automatic, electronically controlled, (STD) Rear axle, 3.42 ralio
Custom Preferred Equipment Group, includes standard equipment Wheels, 20" x 9" (50.8 cm x223 cm) High gloss Black painted aluminum Tires, 275160R20S1 all-terrain, blackwall
Summit White
Seats, front 40/20/40 splitbench, (STD)
Jet Black, Cloth seat trim
Audio system, Chevrolet lnfotainment 3 system, (STD)
Trailer brake controller, integrated
Not Equipped with Steering Column Lock, see dealer for details Option/package discount
-* DUE TO SEMICONDUCTOR SUPPLY SHORTAGES, FEATURE AVAILABILITY WILL CHANGE THROUGHOUT THE MODEL YEAR. SEE THE WINDOW LABEL OF A SPECIFIC VEHICLE TO DETERMINE ITS CONTENT, * MSRP
$45,900.00
FE9
L3B
MFC
GU6
1CX
RD5
QAE
GM
AZ3
HOU
toR
JL1
R7N
$0.00
$0.00
$0.00
$0.00
$0.00
$300.00
$200.00
$0.00
$0.00
$0.00
$o.oo
$275.00
($5o.oo)
($1,5oo.oo)
$0.00
Please note selected options override standard equipment $45,125.00
$0.00
$1,895.00
$47,020.00
SUBTOTAL
AdverV Adjustments
Manufacturer Destination Charge
TOTAL PRICE
Est City: 19 (2023) MPG
Est Highway: 22 (2023)MPG
Est Highway Cruising Range: 528.00 mi
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.
Notes
224
S ANGe R
t-*lt ---r
For the Meeting of; August 77,2023
Agenda Item No.
CrrYoF SINGER
Rtr,PORT TO THE, CITY COTJNCIL
Q-g
To:
From:
Subject:
Attachments:
Mayor and Council Members
Greg Garner, Chief of Police
Purchase of Vehicles for the Police Department
Price Quotes from Vendor (samples)
CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
Staff recommends that City Council authorizes the City Purchasing Agent to spend up to $95,000 to purchase two (2) used pickups for the Police Department to mitigate the impact of the vehicle shortage on the Department's operations.
EXECUTIVE SUMMARY:
The Sanger Police Department would like to purchase two used pickup trucks to supplement its existing fleet. These used vehicles will be acquired from reputable sources and inspected thoroughly to ensure they meet the Department's safety and operational standards. The purchase of these used pickup trucks will allow the Department to reassign patrol vehicles within the Department, ensuring optimal allocation of resources and maintaining the ability to respond to emergencies promptly.
This an alternative type of purchase will allow the Department to obtain necessary vehicles in a more expedited manner and ensure the effective functioning of the Department. The reason for this is that the Ford Motor Company is currently experiencing delayed production of police vehicles, which has created a temporary shortage in the Department's fleet.
In light of the delayed production of police vehicles from the Ford Motor Company, acquiring two used pickup trucks is the most viable solution to mitigate the impact of the shortage on our operations. This Prepared by: Toshua Tohnson. Commander Approved by:
REVIEW: City Manage ,, (W Finance: City Attorney: _
TYPE OF ITEM:
_X_ Consent
Info Item
X Action Item
Deoarhent Reoott
Redevelooment Asencv
COUNCIL ACTION: APPROVED DENIED NO ACTION
Public Hearing
Matter Initiated by a Council Member
Othet
Continued to:
225
approach will allow us to reassign patrol vehicles, which are currently being used for functions other than patrol back to the patrol division, ensuring optimal resource allocation and maintaining our ability to respond effectively to emergencies.
BACKGROUND:
The Sanger Police Department relies heavily on the availability of patrol vehicles to respond promptly to emergencies, maintain public safety, and carry out routine law enforcement duties. Traditionally, the Department has procured new vehicles directly from the Ford Motor Company to meet its requirements.
However, due to the aforementioned production delays, we are experiencing a shortage of available police vehicles.
During the 2023-24 budget development and approval, the Police Department allocated funds from the Measure "S" account to purchase vehicles. This request was presented to the Measure S Citizens Oversight Committee. After hearing this matter, the Committee determined this expenditure was an appropriate use of Measure S Funds.
PRICE OUOTES:
Acquisition See Attachments
REASON FOR RECOMMENDATION:
l Expediency: The delayed production of new police vehicles from the Ford Motor Company presents a time-sensitive challenge for our department. Acquiring used pickup trucks will provide an immediate solution, allowing us to address the vehicle shortage promptly.
2. Cost-effectiveness: Purchasing used vehicles is more cost-effective than procuring new ones. As used vehicles are readily available, we can obtain them at a lower cost than new ones, maximizing the value for taxpayers.
3. Flexibility: Adding two pickup trucks to our fleet will increase our operations' versatility. These vehicles can be utilized for various pu{poses, such as transporting equipment or personnel, enhancing our ability to adapt to evolving needs.
4. Responsiveness: By promptly addressing the vehicle shortage issue, we can ensure the unintemrpted provision of law enforcement services to the citizens of Sanger, maintaining public safety and fostering community trust.
Two sample quotes have been obtained and are presented for review. However, the availability of these specific vehicles at the time of approval cannot be guaranteed. The Department is, therefore requesting authority to spend up to $95,000 for the two pickups with similar specifications.
FISCAL IMPACT:
The estimated cost of acquiring two used pickup trucks is up to $95,000..
ALTERNATIVES:
The City Council could deny the request to procure this equipment or deny the request to use Measure S Funds to make the purchase, in which case an altemative funding source would be required. 226
ACTIONS FOLLOWING APPROVAL:
Initiate the procurement process according to the CrW's Purchasing Policy. 227
Attachment A:
Vendor Price Quotes
228
Quote #1
Sanger Chevrolet, Buick, GMC
2020 Ram Big Horn
844,368.43
229
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230
Quote #2
Sanger Chevrolet, Buick, GMC
2022 Chevrolet Silverado 1500
s44,284.24
231
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Quote #3
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202 Ford F150 Strper Crew
$41 ,363.94
233
FIgDOH Purchase Information screen FF-FI
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Contract Date:
(tJ{) Fi nrns:(vl)ci tylcounty/zip:L,F Name:
Stock Number:
M.S.R. P. :
cash price:
(w) nfte rsal e,/weowes :
Customer cash Down:
(w)oeferred Down:
(w)nebate(s):
(w)rrade(s) 1 & 2:
Total Down:
07/04/23
Nof{E
SAIIIGER FOLICE
10713R0
s 37,90O.0O
Deal Number:
(w)servi cecontract:(w)cnp Protection:(w)tqai nt Plan:
ESP:
APR:
l-3) ooc ree : t14) cA Tire Fee: IL5) (w)smog/cw Fees:
t6) Df"IV(F5=RS/F7=FEES): $
1.7) (w)rotal Fees: $
conmand:
F1=Help F2=Home F3=save
85.00 8.75
23.00 L49.75
rzl=cancel sF8=Fee,/Tax
Term: 1
SalesTax %/Ant. 8.7250f6 S 3,3L4.19
oaysTo/ttextPymntDat 15 07/L9/23**PAYMENT**=====2)l t 4L,363.94 FEG: $ 1,055.m
sale subtotal: t 37,900.00
Total Financed: S 4L,363.94
Finance charge:
Total other charges:
Tota'l of Payilents: $ 41,363.94
Deferred Price: f 4L,363.94
unpaid Balance; t 41,363.94
234
For the Meeting of: August 77,2023
Agenda Item No.:
CrrYoF SINGER
Rtr,PORT TO THE, CITY COUNCIL
H-l
To:
From:
Subject:
Attachments:
City Council
Mayor Frank Gonzalez
Appointment to the Citizens Oversight Committee - Measure S COC Candidate Applications
Memo from Police and Fire Chiefs
CONF'LICT OF INTEREST:
None known.
RECOMMENDATION:
That the City Council approve Mayor Gonzalez's recommendation to reappoint Monique Reyna and appoint Elizabeth Gonzalez to fill two vacancies on the Citizens Oversight Committee - Measure S with terms ending June 30, 2025.
EXECUTIVE SUMMARY:
The vacancies on the Citizens Oversight Committee were advertised in the Mid Valley Times, The Sanger Scene and the City Website.
Applications were received from Isaac Garza, Elizabeth Gonzalez, and Monique Reyna.
Mayor Gorualez and Councilmember Dolores Melendez reviewed the applications and held interviews on August 9,2023. The applicants were advised that the recommendation for appointments would take place at the August 17,2023 City Council meeting.
Ptepared by: Becky Padton Apptoved by:
REVIEW: City Manage r, &Q Finance: City Attorney:
TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION _L
X
Consent
Info Item
Action Item
Department Report
Redevelopment Agency
Public Hearing
Mattet Initiated by a Council Member
Other
Continued to:
235
BACKGROUND:
As per Section 66-215 of the Sanger City Code, the Citizens Oversight Committee was established with the purpose ofmonitoring the expenditures of Measure S revenue. Section 66-215 (2) provides:
Candidates for committee membership shall be solicited through an open application process that is promoted through a broad-based recruitment process. Any Sanger resident of voting age is eligible to apply for committee membership, subject to the appointment categories specified herein.
The Sanger Police and Fire Chiefs will review applications and provide input to the mayor and council on applicants. All applications will be reviewed by the mayor and city council, who will collectively have the authority to make all final decisions on committee membership.
As required by Section 66-215,the Police and Fire Chiefs reviewed the applications and provided input.
REASON FOR RECOMMENDATION:
To fill two vacancies on the Citizens Oversight Committee.
F'ISCAL IMPACT:
Committee members are paid $25 per meeting and the Committee meets once a month on the first Tuesday of the month. Special meetings are held occasionally.
ALTERNATIVES:
None.
ACTIONS FOLLOWING APPROVAL:
The oath of office will be administered at the next meeting of the Citizens Oversight Committee. 236
SAIiGD R
APPLICATION FOR APPOINTMENT ,::,T,;;:"
crry oF SANGER crrr;R,lKr*rr."t "o*#$[f'ffrftb ot[ce
g
(Last Name) (First Name) (MI)
(skte) (Zip code)
(CellPhone)
Resident ofSanger for +O years. Sanger Registered Voter: Yes No Are you a United States Citizen? Yes No
)
x
TRAININC, EXPERIENCE andlor EDUCATION:
r
I
scHooL MA"IOR GRADUATION DATE & DEGREE
RrrJlr, (nrLl.*u .4, , oun Lt rtc tt /t
Community activities in which you are involved
List any appointed public boards or commissions on which you have served:
^IIA
(Please complete reverse side)
237
Briefly state why you wish to s€rve on the City of Sanger Citizen's Oversight Committee:
0 r4
If you wish, you may list references in the space provided below:
EMPLOYMENT INFORMATION:
Present Occupation:
PLEASE NOTE THAT TIITS APPLICATION BDCOMES PUBLIC INFORMATION I hereby certify that the information contained in this application and any accompanying documents is true and conect to the best of my knowledge.
Date
You are invited to attach additional pagss, enclose a copy of your r€sume or submit supplemental information which you feel may assist the City Council in its evaluation of your application.
When completed mail/submit original to Ofrce oJ'the Ctty Clerk City cf Sanger
1700 7th Street
Sanger, CA 93657
,;.lt co,,diuw,
238
Gonzalez
APPLTCATION rOR APPOTNTMpNT
TO THE
CITY OF SANGER CITIZEN'S OYSRSICHT
Elizabeth
! rli:-:fil:.;l\/t:.[.)
cor\atmffib'iA- fi.',:
c
(tast Name)
II'I
(FirstName)
Sanger
(MD
CA 93657
(Address)
N/A
(Residence Phone)
Resident of Sanger for
Are you a United States Citizen? Yes
(city) (State) (Zip Code)
(Cell Phone) (Email)
years. Sanger Registered Voter: Yes
( No
No
3 TRAINING, E)(PERIENCE rnd/or EDUCAfiON;
Volunteercd for fie Ci$ of $elma Measure S communlty outreach. scHooL MA"IOR CRADTIATION DATE & DECREE
CSU-Fresno Business Administation May 2016 Bachelor of Scier Community activities in which you arc involved:,
Sanger High Robotics Booster Club Vice President(2O?2t20231 List any appointed public boards or commissions on which you have served:
(Please complete reverse side)
239
Briefly state why you wish to serve on the City of Sanger Citizelr'e Oversigbt Committee:
As a fairly new resident of Sanger, I look fonrard to establishing myself ln the communi$ and making a posilive impact. As a mother and healthcarc worker within the ci$ of Sanger, communily safety is of utrnost importiance.
If you wis\ you may list refer€nces in the space provided below:
IMPLOYMENT INFORIT,IATION:
Medical Reception Supervisor - UHC Sanger 7thPres€Nrt Occupation:
Name of Firm:
Address: I
PLEASE NOTE TIIAT THIS APPLICATION BECOMES PTIBLIC INT'ORT{ATION I bereby cetif tbat the information contained in this application and any accompanying documeng is tnre aod correct to the best of my tnowledge.
0711312023
of Applicant Date
You aro invited to attach additional pages, enclose I copy of you rcsume or submit supplernental information which you feel may assist the City Council in ib waluation of your application.
When complaed maiVsubmit original to: Afrce ofthe City Clerk City of Sanger
1700 y'h Sheet
Sanger, CA 93657
240
!ts.
ELIZABETH C. GONZALEZ
PRACTICE MANAGER
PROFILE
Practice Manager with over 15
years of experience in healthcare,
with roles ranging from Front
Office Receptionist to Practice
Manager, overseeing 4 specialty
offices in the Fresno/Clovis area. I
pride myself in being a working
manager, with the goal of
empowering my staff with the
skills and tools needed to produce
positive outcomes. I enjoy
problem solving, and can
confidently commu nicate with
patients, staff and medical
providers. Tech savvy and
efficiency focused,
CONTACT
II
EXPERI ENCE
PRACTICE MANAGER SANTE HEALTH SYSTEMS
FEBRUARY 2O2L- PRESENT
Liaison between specialty office and Sante departments, including Finance, lT, HR, and Billing Department, Maintain corporate and provider licenses, hospital credentialing, compliance training. New hire orientation, financial and accountability audits, built new work flows in the PM system to incorporate a "work smarter not harder" methodology. Review all AP invoices and review office financial and system reports to identify trends, issues, and areas for improvement. Addressed issues/needs from providers, staff, patients, 3td parties, insurance questions and other Sante departments. Managed staff assignments, payroll, and PTO requests.
TRATNTNG SPECTAUST/|MPLEMENTAT|ON SANTE
HEATTH SYSTEMS
FEBRUARY 2019 - FEBRUARY 2021
Provide all new hire PM system training, update and maintain training materials, discovery analysis during onboarding of new clients, provide ongoing client support such as investigate medical billing and payment issues, set up PM collections module for clients, create provider schedule ternplates in PM system, create patient and account letters for clients, provide eligibility training, create and distribute monthly newsletter highlighting system updates and system capabilities, set up access to insurance websltes, generate practice analysis reports, post charges as needed, work A/R as needed and any duties as assigned.
FRONT DESK RECEPTIONIST- SANTE HEALTH SYSTEMS
FEERUARY 2018 - FEBRUARY 2019
Greet patients and enter data with attention to detail. Verify insurance and collect copays, explain office forms and patient benefits. Collect on outstanding balances, review and distribute faxes, register incoming referrals, provide customer service to patlents in office and over the phone. Retrieve and type up office messages and direct them to the appropriate staff member, post payments and balance daily batch.
Irr
241
FTNANCTAL ADMTNTSTATOR / ASSTSTANT MANAGER -
LOGAN STREET MEDICAL GROUP
JANUARY 2013 - FEBRUARY 2018
Evaluated patient care procedures for effectiveness and irnplemented and trained employees on new workflows. Reviewed business processes and made recommendations to reduce costs and/or increase revenue. Provided thorough supervision for day- to-day operations of facility in accordance with set policies and guidelines. Revised policies and procedures in accordance with changes in local, state and federal laws and regulations. Observed strict confidentiality and safeguarded all patient-related information. Verified eligibility and set up payment plans, Addressed declined EOB's. Cornpleted insurance audit forms and physician contract renewals. Collaborated with the Medical Director, Office Manager, medical providers and office staff to achieve office goals, Assist with overflow of work in the medical records, referrals, and receptionist positions.
MEDICAL OFFICE STAFF . TOGAN STREET MEDICAL
GROUP
JANUARY 2OO5 - JANUARY 2013
Various office assignments including front desk, billing assistant, outgoing referrals, authorizations, medical records, EDD/FMLA form completion, basic lT troubleshooting, and office supply inventory and ordering.
EDUCATION
BACHELOR OF SCIENCE IN BUSINESS ADMINISTRATION
CALI FORNIA STATE U NIVERSIW, FRESNO
MAY 20L5
KEY SKILLS AND CHARACTERISTICS
Strong interpersonal & communicatlon skills * MS Office Suite * Ability to work collaboratively as a team or independently * Problem solving * Leadership * Poised under pressure * Epic EHR * NextGen PM * lntergy PM
242
Reyna
R'cceflved
JUL 1 4 2023
crry,",ff;:"il,H{iH:l:l:lT .#,n
{ rerk's orrice
H. "Monique"
(Last Name) (First Name) (MI)
nger CA 93657
(Address) (CitY)
r
(state) (Zip code)
NA
(Residence Phone)
Resident of Sanger for 25+ yrs
Are you a United States Citizen? Yes
(Cell Phone) (Email)
years. Sanger Registered Voter: Yes No
No
,l
TRAINING, EXPERIENCE and/or EDUCATION:
Education: Maste/s Degree in Public Administration
Experlence: Have served on various boards for 10+ yrs; have served on coc for 3 yrs now Training: Undorstanding Robert's Rules of Order; how to conduct meetings and agenda setting Have also partlclpated ln various professional development and leadership trainings scHooL MAJOR GRADUATION DATB & DECREE
Fresno State Master's Public Admin. Spring 2022
Community activities in which you are involved
Please see attached resume
List any appointed public boards or commissions on which you have served:
Please see "Professional lnvolvement" section in attached resume (Please complete reverse side)
243
Briefly state why you wish to serve on the City of Sangcr Citizen's Oversight Comrnittee :
I love Sanger and want to conlribute to it's positive grown. l've grown up in Districl2 my entire life and have experienced the impact of gangs in our comrnunity. I want to cont advocating for funding for nonprofits and work lo ensure police & fire have the funding They need to effectively do the ir jobs in our city.
If you wish, you may list references in the space provided below:
Chief Greg Garner, (559) 875-8522
Sean Henderson, Dean of Students, Fresno City College (559) 681-8390 EMPLOYMENT INFORMATION:
Present Occupation: Senior Program Specialist
Name of Firm
Address:
PLEASE NOTE THAT THIS APPLICATION BECOMES PUBLIC INT'ORMATION I hereby certify that the information contained in this application ancl any accompanying documents is lrue and corect to the best of my knowledge.
7114t2023
Signature of Applicant Date
You are invited to attach additional pages, enclose a copy of your resume or submit supplemental information which you feel may assist the City Councit irr its evaluation of your applicaiion.
When completed mail/submit original to: Ofrice of the Ciry Clerk City oJ'Sanger
1700 7h Sffeet
SanSEer, CA 93657
244
Monique Reyna
E DUCATI ON
Fresno State University, Fresno, CA
Master's in Public Administration
May, zoez
California State University Channel Islands, Camarillo, CA Bachelor of Arts Liberal studies- emphasis in Bilingual Authorizatiott Minor in Political Science- eot6 graduate
PROFESSIONAL DEVELOPMENT
True Colors Certified Facilitator
H.O.P.E. Leadership Institute
Ram Racial Equity Lab
Central Valley Latino Leadership Academy
SCCCD Leadership Sate Center Class XIX
June,2019 - Present
January, 2o2z- September, zozg
August, 2c27 - December, zozt
June, eorg-October, 2019
June, zor8-December, zorS
SUMMARY OF EXPERIENCE
o Possess extensive office, outreach, collaboration, planning and administration experience. r Demonstrated ability to work effectively with diverse populations and strong advocate of inclusion and equity.
r Outstanding oral and written comrnunication skills in Bnglish/Spanish. . Proficient computer skills include: Microsoft Office, Zoom,Social Media platforms and Internet research
. Established work history of team building, excellent problem-solving abilities, demonstrated ability to work effectively under pressurc, and delivery of exlellent and caring customer service, WORK EXPERIENCF]
Senior Program Specialist December, zor6-present
Fresno City College-CaIWORKs, Fresno, CA
. Responsible for analyzing and reviewing confidential files to ensure compliance with county audit requirements and deadlines.
r Provide direct administrative support to the program director by overseeing meetings and committees, identif,iing program priorities, assisting with strategic planning and implementation and providing dada reports as needed.
o Conduct studies and complex data analysis to evaluate the effectiveness of current program services and make recommendations on program enhancements.
. Develop,.coordinate and facilitate educational and professional programs for students' including calendaring, logistics, community resources and time management. e Assist colleagues with creating spreadsheets, report analyses, case management, and other tasks as needed.
245
Assistant to the City Manager September , zot6- December, zo16 City of Sanger, Sanger CA
o Answered multi-telephone system and routed calls to appropriate departments, maintained calendar for management staff, ordered supplies and inventory, ana provided general information to callers and guests.
. Helped other departments as needed with projects and filing. . Processed solar permits for Building Inspector.
. Took minutes during meetings and committee meetings as needed. . Proof readdocurnents, flyers and memos for all departments. o Screened calls from residence to forward to appropriate person/department.
Student Government President June, 2o1s- July zo16
Associated Students Inc., Camarillo, CA
r Represented, advocated and lobbied on behalf of general student body to all persons and organizations within and outside the CSU Channel Islands campus community. . Appointed students to the Executive and Judicial positions within the organization. r Served as the representative of the students on state-wide and campus committees. . Maintained a productive climate and confidently motivate student employees to meet high per{ormance standards.
r Established culfural sensitivity and social justicc awareness through the implementation of Noon Forum discussions.
. Addressed student needs through the creation and presentation of a campus food pantry proposal. . Responsible for the just allocation of all Student Government funds.
Student Programming Board President .Iune, aor4-May, aor5 Associated Shrdenfs lttc,, Camarillo, CA
. Helped develop a socially and culturally diverse and balanced selection of programs throughout the year that reflected the needs and interests of CSUCI students. . Worked with clubs and organization on campus to provide a social outlet for students, helping students learn how to plan and coordinate events, and worked with local vendors and orginizltions. r Built trusting relationships with customers and colleagues. r Delegated duties to and supervised over club members during program events and meetings. r Utilized outstanding time management and problem-solving skills for organizing, coordinating, and overseeing campus and community events.
Student Assistant September, eor3-May,2ar4
Associated Students Inc., Cannarillo, CA
. Responsible for opening and closing procedure of building o Performed general ofifice tasks including answering multi-line telephone system, faxing paperwork, preparing documents and signage, logging equipment, and helping, students with concerns/questions.
. Booked presentations and processed paperwork.
Receptionist July, eoo5, - September, zooS
Law Offices of Dauid L. Milligan, Fresno CA
o Performed reception duties such as answering phone, client intake and greeted clients upon arrival. . Transcribed letters, memos and other documents as requested. o Followed up with medicals records needed to move cases forward. o Created mediation briefs and settlement demands
246
PROFESSI ONAL INVOLVEMENT
Secretary, Rainbow Alliance Staff & Faculty Association, CA August, 2or22 - Present President, Classified Senate, Fresno City College July, eoze - Present President, California CaIWORKs Association, CA July, eoee - Present Co-Chair, CaIWORIG Equity Committee, CalwoRKs April, zo2o - Present Advisor, All of Us or None Club, Fresno City College April zor8 -Present Regional Rep, California Community Colleges Classified Senate, CA June, za2z - Present Chair, Citizen's oversight Committee, City of Sanger August, zo2z - June, eoe3 Regional Rep, California CaIWORKs Association, CA June, zo2L - June, zo22 Vice Chair, Citizens oversight Committee, City of Sanger June, zo2t - June, zozz Senator, Classified Senate, Fresno City Cotlege July, eorg - June, zoz2 Member, Presidential Advisory Committee, Fresno City College September zorS - Deeember,zozz Member, District Strategic Planning Council, SCCCD September,2otg - April, zozz Member, Strategic Planning Council, Fresno City College September, zotg - December, zoar Advisor, CaIWORK's Student Association, Fresno City College January, 2019 - Decembet, zozr Member, First Respondents Planning Cmt, Fresno City College September, zolg - April, zozo Member, Sexual Assault Task Force, Fresno City College November, zorS - May, zorg Clerk, Citizens Oversight Committee, City of Sanger October, zo16 - August, zorS Vice Chair, Associated Students Inc. Board of Directors, Camarillo, CA June, zot4 - May, eor6 Director, California State Student Association, CA June, 2o1S - May, eor6 Chair, Bud_getAllocation Spending Committee, ASI, Camarillo, CA February, zor4 - May, aor6 Chair, Student Fee Advisory Committee, CSU Channels Islands, CA September, 2o1S - May, zo16 Member, Finance Committee, CSSA, CA August, 2o1S - May, zo16 Member, Division of Academic Affairs Strategic Planning Council, CA May, eor5 - January, zo16 Member, President Policy Planning council, camarillo CA May, eor5 - January, eor6 247
SANGER POLICE DEPARTMENT
GREG GARNERN CHIEF OF POLICE August 10,2023
August 10,2023
TO: BECKY PADRON
Human Resources
From: GREG GARNER, Chief
Sanger Police Department
GREG TARASCOU, Chief
Sanger Fire Department
SUBJECT: REVIEW COC APPLICATIONS
Sanger Fire Chief Greg Tarascou and I had an opportunity to review the applications received for consideration to fill vacancies on the Measure S Citizen's Oversight Committee (COC), Below is a summary, in no particular order, of our review of their applications:
Applicant: Elizabeth Gonzalez
Ms. Gonzalez, a self-described "fairly new" resident of Sanger, is a Health Care professional who views Public Safety as an extension to the Public Health industry. She has over 15yrs experience in healthcare and is desirous of serving her new community. She has a bachelor's degree in business administration from CSU Fresno and lists among her skills as being a good communicator and collaborator.
Applicant: Isaac Garza
Mr. Garza has been a resident of Sanger for forty (40) years. He is employed as a Budget Analyst for the State of California. In his application, he states a desire to get involved in his community to help keep the City of Sanger a "safe and fun place for our Children." Applicant: H. Monique Reyna
Ms. Reyna has served on the COC for the past three (3) years. She has a master's degree in public adminishation, has served on a number of boards and community organizations, and served as an assistant to the Sanger City Manager. She has a long history of community service and has a strong desire to community in those efforts.
We believe these candidates possess the skills and traits essential to public service and are viable candidates for the Citizen's Oversight Committee.
248
ERS ANG
l-;1-,1
For the Meeting ofi August 17,2023
AgendaltemNo
H-z
CITY OF SANGER
RE,PORT TO THE, CITY COUNCIL
To:
From:
Subject:
Attachments:
Mayor and City Council
David Brletic, Community Development Director
Somerset Park - Preferred Option
(1) Prefened Park Option.
CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
Receive staff s report and confirm Somerset Park - Preferred Option.
EXECUTIVE SUMMARY:
Staff request for confirmation of Somerset Park - Preferred Option for a proposed new 10-acre park in the City of Sanger as part of a proposed subdivision located south of E. North Avenue between S. Greenwood Avenue and S. Bethel Avenue.
BACKGROTIND
At the regular meeting of August 3,2023, the City Council received community input collected by the Community Development Department from July 20, 2023 through August 3,2023. This input was collected through email and social media. Also, at the regular meeting of August 3,2023,the City Council received direct input from the community through public comment.
Following review of the community input collected by staff and public comment, the City Council directed staff to prepare Somerset Park - Preferred Option, to include the following:
Prepared by: David Brletic Approved by:
REVIEW: City Manager & Finance: Pc City Attomey:
TYPE OF ITEM:
Consent
Informational Item
X Action Item
X Deparlment Report
COMMITTEE ACTION: APPROVED DENIED NO ACTION
Public Hearing
Mattet Initiated by a Council Member
Other:
Continued to:
249
1. Design park to provide maximum number of softball fields
2. Tot Lot to include shade cover.
3. Provide Inclusive Playground equipment.
4. Walkway around perimeter of park where possible.
REASON FOR RECOMMENDATION:
At the meeting of August 3,2023, the City Council directed staffto prepare the Somerset Park - Preferred Option.
FISCAL IMPACT:
This action has no fiscal impact.
ALTERNATIVES:
Direct staff to prepare alternative options.
ACTIONS F'OI,I,OWING APPROVAL:
Following approval, Community Development Department staff will prepare a Site Plan Review application and work with the project applicant to prepare and provide all material necessary for complete Site Plan Review application. Site Plan Review application will be approved administratively by the Community Development Director.
250
WHESTON AVENUE21 STREET PARKING ALONG PROPOSED WHESION AIENUE -24'-
24 STREET PARKING ALONG
PROPOSED BREHLER AVENUE
SIlE INFORMATION:
TOTAL SITE AREA : 10 ACRES
PARKING LOT:
121 9'X1A'SIANDARD PARKING STALLS
5 9,X18' ACCESSIBLE PARKING STALLS
STREET PARKING:
45 8'X24, PARALLEL PARKINC STALLS
J MAJOR/MINOR LITTLE LEAGUE EASESALL
FIELDS (SAME SIZE AS 18 AND UNDER SOFT
BALL NELDS)
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251
For the Meeting of: August 77,2023
Agenda Item No.:
H- a
CrrY oF SINGER
REPORTTO THE CIry COUNCIL
To:
From:
Subject:
Mayor and City Council
Joshua Rogers, City Engineer
Approve Agreement with County of Fresno for CDBG Project No.22611 Chavez Park Sports Lighting
Attachment:
l. Agreement
CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
Staff recommends that the City Council approve the Agreement with the County of Fresno for Community Development Block Grant (CDBG) Cesar Chavez Parks Improvement Project No. 22611 and authorize the Acting City Manager to execute the Agreement on behalf of the City.
EXECUTIVE SUMMARY:
The scope of work on this project includes the installation of new sports-lighting towers with associated electrical infrastructure inChavezPark to illuminate the existing soccer fields for night use. The affached agreement with the County of Fresno must be executed to allow the County to commit the funding for the design and construction phases of the project. The agreement provides for the County to provide $840,939 in funding and for the City to provide a Local Financial Contribution in the amount of $9,061.
Prepared by: Ioshua Rogers Approved by:
RE\rIEW: City Manage ,, b(9 Finance: City Attorneyi _
TYPE OF ITEM:
Consent
Info Item
Action Item
Department Report
Redevelopment Agency
COUNCILACTION: APPROVED DENIED NOACTION
X Public Hearing
Matter Initiated by a Council Member
Other
Continued to:
X
252
BACKGROUND:
The Community Development Block Grant (CDBG) program is a Federal Department of Housing and Urban Development GfUD) Grant Program, which is administered by either the State, or by local agencies (Fresno County locally) to address housing and community development needs of low- and moderate- income persons. The City of Sanger has participated in the County program every year since 1975, other than during a three-year hiatus starting with fiscal year 20I81I9.
After a Public Hearing on September 2,2021, the City Council approved the subject project as its CDBG project for the 22123 fiscal year. Knowing that the total project expenditures were expected to exceed any single-year allocation, the City also elected to dedicate up to 3 years' worth of its allocations (the maximum allowed) to the project. So, this would result in the City actually proceeding with its expenditures in the 23124 fiscal year. Since that time, Fresno County staff has processed the funding administration and prepared the agreement which is included in this staff report, outlining the responsibilities of the City of Sanger and the County of Fresno in the design, construction and contract administration of this project. This agreement must be executed before the City is eligible for any reimbursement from the CDBG funds.
REASON FOR RECOMMENDATION:
Completion of this project will allow for nighttime use of existing soccer fields at Chavez Park.
FISCAL IMPACT:
The estimated cost for this project is $850,000. While it was previously estimated by County staff that this full amount would be available in CDBG funding, it has been determined that there is currently $840,939 in CDBG funding available for this project. If the full project expenditures are required, then it is estimated that $9,061 would be required from local funds. Because this potential overage amounts to only about lo/o of the total overall project budget, this could easily fall within the contingency range of the project, so no budget adjustment is being proposed currently. Staff will monitor the project costs as we proceed and coordinate with the Finance Department on any potential need for a future budget adjustment to add the local funds to the City's Capital Improvement Project budget.
ALTERNATIVES:
Not approving the Agreement with Fresno County will result in this project not being constructed.
ACTIONS T'OI, APPROVAL:
If the City Council approves Staff s recommendation, the City Manager will sign the agreement and Staff will forward the agreement to County of Fresno. The Fresno County Board of Supervisors is scheduled to approve the agreement in October. The project design will commence immediately following, and the project is anticipated to be in construction in the summer of 2024. \\nas l\shared\Forms & Templates
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ATTACHMENT 1
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28 AGREEMENT
THIS AGREEMENT ("Agreement") is made this _ day of 2023 ("Effective Date"), by and between the COUNTY OF FRESNO, a political subdivision of the State of California ("County"), and the CITY OF SANGER ("City").
WITNESSETH
WHEREAS, the County has been designated as the sponsoring agency to administer and implement the Communi$ Development Block Grant ("CDBG') Program activities for the County, and its participating cities, in accordance with the provisions of Title I of the Housing and Community Development Act of 1974, as amended, and the laws of the State of California; and WHEREAS, CDBG funding has been made available to the County for housing and community development activities; and
WHEREAS, the City has submitted the Sanger Cesar Chavez Park lmprovements Project No. 22611 ("Project"), to the County for CDBG funding; and WHEREAS, the City has estimated that the total cost of the Project is $850,000, and the City has committed local funds to the Project in the amount of $9,061, and is in need of $840,939 in CDBG funding to complete the Project; and
WHEREAS, the County can make available $840,939 in CDBG funds needed for the Project from the City's2022-2023 CDBG allocation ($559,055), from the City's 2023-2024 CDBG allocation ($261,929), and from the City's other remaining CDBG funds ($19,955); and WHEREAS, the Project is consistentwith the objectives of the Fresno County Consolidated Plan, including the 2022-2023 AnnualAction Plan.
NOW THEREFORE, in consideration of their mutual promises as hereinafter set forth, the City and County agree as follows:
I. PROJECT DESCRIPTION, LOCATION AND BUDGET
A. The Project involves installing approximately four new LED sports light towers and associated electrical work within the already developed Cesar Chavez Park to allow for nighttime use of the sports field. Existing light fixtures and electrical systems may be modified 1 255
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28 or replaced to provide better lighting, improve efficiency, or accommodate proposed improvements. There will be no expansion to the size of Cesar Chavez Park.
B. The Project site is owned by the City.
C. The work to be funded with CDBG funds is as follows:
1. Obtain all necessary permits.
2. Perform all necessary design engineering, including, but not limited to, surveying; testing; preparation of plans, specifications, and cost estimates, bid documents and a cost or price analysis; review of bids and recommendation for award.
3. Prepare and advertise Project bid notices and award construction contracts including, but not limited to, the printing of bid documents; publishing of notices; and preparation of bid summary.
4. Perform all construction engineering including, but not limited to, shop drawing review and approval; contract change order preparation; surveying; staking; inspection; soil testing; materials testing; preparation of "as-built" drawings; labor compliance; and contract administration.
5. Provide related eligible improvements.
D. The Project budget is estimated by the City as follows:
Construction $600,000
Design & Construction Engineering 145,000
Contingency, Permits & Misc. 105.000
Total $850,000
E. Notwithstanding the City's estimates described in the above-described Project budget, payments for the Project from CDBG funds shall be limited to the City's actual costs expended by the City, and shall not exceed the total amount of $840,939.
F. The proposed funding for the Project shall be provided from the following sources:
CDBG
Local Financial Contribution
$840,939
9.061
2 Total $850,000
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28 G. Prior to any proposed changes that may occur which would modify the scope of the Project, the City shall submit a written request to the County. The City shall send its written request to:
Community Development Grants
County of Fresno
Department of Public Works and Planning
Community Development Division
2220 T ulare Street, 6th Floor
Fresno, CA 93721
lf the Director of the County Department of Public Works and Planning ("Director") determines the modified Project is still eligible under the Federal CDBG regulations, the Director is authorized to permit such modifications. The Director shall specify in a letter to the City that such modifications to the scope of the Project are authorized, and if the City may proceed.
II. OBLIGATIONS OF THE COUNTY
A. The County shall reimburse the City up to, but not more than, $840,939 in CDBG funds for the Project for the City's performance of its obligations under this Agreement. All funds shall be paid to the City in accordance with Section V-A of this Agreement.
B. The County shall review, within thirty (30) calendar days of receipt from the City, the engineer selection process description and summary of the analysis, as prepared by the City, to verify that a competitive process was conducted in accordance with U.S. Department of Housing and Urban Development (HUD) procurement standards. lf such conditions have been met, the Department of Public Works and Planning, Community Development Division (Division) shall specify in a letter to the City that these conditions have been met, and that the engineering contract can be awarded.
C. The County shall review, within thirty (30) calendar days of receipt from the City, the design plans and specifications for the Project, as prepared by the City, for compliance with Federal regulations, and the total Project cost estimate, to determine whether sufficient funds are available to complete the Project. lf such conditions have been met, the Division shall specify in a letter to the City that these conditions have been met and that the Project can be advertised. 3 257
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28 lf such conditions have not been met, the Project will not move foruvard unless the City receives an approval letter from the Division.
D. The County shall also review, within twenty-one (21) calendar days of receipt from the City, the name of the low bidder, and cost or price analysis of the low bid proposal prepared by the City, to determine whether the contractor will be reasonably compensated in accordance with Federal requirements, and to verify the contractor is bonded, and has not been disbarred or suspended from participating in Federal projects. lf such conditions have been met, the Division shall specify in a letter to the City that these conditions have been met, and that the contract can be awarded. lf such conditions have not been met, the Project will not move forward unless the City receives an approval letter from the Division.
E. The County shall attend the pre-construction meeting between the City and the contractor to discuss labor compliance requirements for the Project, Project monitoring, and to inform the City and contractor that the County will conduct field reviews to determine labor compliance and other conditions of the construction contract are being met.
F. The County shall conduct periodic inspections of the Project, as may be required, in the determination of the County, that the intended use and group of beneficiaries of the Project, as identified by the City in the application, have not changed. Upon completion of the Project, but prior to the City's acceptance of the Project, the County shall conduct a final inspection of the Project. lf such conditions have been met, the Division shall specify in a letter to the City that the conditions of this Section have been met.
G. Notwithstanding anything to the contrary in this Section ll or Section lll of this Agreement, the County's determinations and actions under this Section ll and Section lll of this Agreement are solely for the benefit of the County, as the provider of the CDBG funding stated herein, and do not relieve the City of its obligations, or lessen the City's obligations, under this Agreement.
III. OBLIGATIONS OF THE CITY
A. The City shall provide any and all sums of money in excess of $9,061 which may be necessary to complete the Project. For the purposes of awarding the construction of the 4 258
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Project within the Agreement amount, the bid documents should include any proposed additive or deduct alternatives.
B. The City shall perform, or cause to be performed, all engineering work required for the Project.
C. ln selecting an engineer to perform any engineering work required for the Project, the City shall go through a competitive process in accordance with Chapter 4.10 of the Ordinance Code of Fresno County, and HUD procurement standards. Prior to selection of the engineer, the City shall prepare a written description of the process, perform a cost or price analysis, and submit the process description and summary of the analysis to the Division for review. The City shall obtain a letter from the Division specifying that the conditions of this Section have been met.
D. The City shall specify in agreements with its consultants that all engineering work funded with CDBG funds shall become the property of the City upon payment by the City for the cost of such engineering work.
E. The City shall furnish evidence to the County, to the satisfaction of the Division, prior to the County's authorization to advertise for bids, that it has free and clear title to all parcels of real property on which Project improvements will be located, with any liens or encumbrances noted, and/or that it has obtained or can obtain all necessary easements, rights-of- way, licenses, permits, and State and local approvals required for the completion of the Project.
F. Upon completion of the design engineering, the City shall submit the plans and specifications to the Division. The Division will ensure Federal CDBG requirements have been adhered to, and review cost estimates to ensure sufficient funds are available. The City shall obtain a letter from the Division specifying these conditions have been met, and that the City is approved to advertise for bids to construct the Project.
G. The City shall advertise for bids, and shall award the construction contract to the lowest responsible bidder. At least ten (10) calendar days prior to the bid opening, the City shall notify the County of the date, time, and location of the bid opening.
H. Within seven (7) calendar days following the bid opening, the City shall 5 259
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28 furnish the Division with the name of the low bidder, and cost or price analysis of the low bid proposal prepared by the City, so that the County may verify with the Labor Relations and Equal Opportunity Division of the HUD Area Office that the low bidder is bonded and has not been debarred or suspended from participating in Federal projects, and that the contractor will be reasonably compensated in accordance with Federal requirements. The City shall obtain a letter from the Division specifying these conditions have been met, and thatthe City is approved to award the Project for construction.
l. The City shall conduct a pre-construction meeting with the contractor, and shall notify the Division at least ten (10) calendar days prior to the meeting, so a representative of the County may attend to discuss CDBG labor compliance requirements for the Project.
J. The City shall require the contractor, and all subcontractors, to submit labor compliance documentation, including Certified Payroll, in the manner specified by the County's Labor Compliance Officer, including the use of electronic systems such as LCPtracker.
K. Prior to the construction start date, the City shall give written notice thereof, to the Division, to include a copy of the executed contract between the City and the Contractor and the Notice to Proceed.
L. All proposed construction contract change orders shall not proceed until prior written approval has been given by the County. Request for approval of a change order(s) shall include a narrative description of the work, a cost or price analysis in accordance with HUD requirements, a map depicting the location of the work addressed with the requested change order, and a written certification from the City that the approval of the change order is consistent with the final construction cost estimate approved by the County. ln addition, the City shall certify that the change order is within the scope of the Project and is necessary to complete the Project.
M. The City shallsend its written description of the engineer selection process, cost or price analyses, design plans, specifications, name of low bidder and low bid proposal, public notices, and allwritten correspondence to:
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28 Community Development Grants
County of Fresno
Department of Public Works and Planning
Community Development Division
2220 T ulare Street, 6th Floor
Fresno, CA 93721
N. The City shall comply with the mitigation measures, conditions and notes identified in lnitial Study/Environmental Assessment No. CD22611 (the "Assessment"). A copy the Assessment shall be provided to the City.
O. Upon completion of the Project, the City shall notify the Division, so a representative of that Division may perform an inspection of the Project to confirm that it was completed in accordance with the scope of work approved and authorized pursuant to this executed Agreement.
P. Upon approval of Project completion by the County, the City shall provide the Division with a resolution of acceptance, or similar documentation, demonstrating that the Project was completed in accordance with the scope of work approved and authorized pursuant to this executed Agreement, and any approved subsequent amendments thereto and/or change orders, and that the City has accepted the Project. Prior to the final request for payment, the City shall also provide the County with a copy of the recorded Notice of Completion (NOC), a written summary of all Project work completed with CDBG and other funds, and documentation to demonstrate compliance with Section 3 of the Housing and Urban Development Act of 1968, as amended.
O. During the contract period, the City shall complete and submit annually each June 1, and upon completion of the Project, a Project Outcome Measurement Report (POM) form, a copy of which is attached hereto as Exhibit 1 and incorporated herein by reference. The POM shall contain the following information for the County's Federal reporting purposes to the U.S.
Department of Housing and Urban Development (HUD):
1. Total number of households/persons assisted.
2. Number of total households/persons assisted that:
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28 a. Now have new access to this type of public facility or infrastructure improvement.
b. Now have improved access to this type of public facility or infrastructure improvement.
c. Now are served by a public facility or infrastructure that is no longer substandard.
R. The City shall be responsible for maintenance of the Project after construction is completed, and shall perform such maintenance from non-CDBG resources.
S. The City must inform the County in writing of any program income generated by the expenditure of CDBG funds. Any program income generated as a result of the Project must be paid to the County. For purposes of this Agreement, program income is defined as proceeds from the disposition of CDBG-acquired real propefi, and principal and interest on CDBG loans. lf the City contributed financially to the improvement Project, the City may retain a share of the program income in proportion to the City's contribution to the Project, after the City has provided a written accounting acceptable to the County.
T. The City must obtain prior written approval from the County before making any modification or change in the use of any real property improved, in whole or in part, using CDBG funds in excess of $25,000. The City shall provide affected citizens with notice of, and opportunity to comment on, any proposed change to the use of real property improved with CDBG funds. lf any real property improved with CDBG funds is sold and/or is utilized by the City for a use which does not qualify under the CDBG Program, the City shall reimburse the County in an amount equal to the current fair market value for the property, less any proportional share thereof attributable to expenditures of non-CDBG funds. These requirements shall continue in effect for five (5) years after the Project is completed in HUD's lntegrated Disbursement and lnformation System (lDlS). ln the event the CDBG program is closed out, the requirements of this Section shall remain in effect for activities or property funded with CDBG funds, unless action is taken by the Federal government to relieve the City of these obligations.
U. The City acknowledges that the County may periodically inspect the Project 8 262
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28 to ensure the property is being used as described in this Agreement. The City agrees to provide any necessary information to the County to carry out such inspections. Furthermore, the City agrees to take corrective action if the County determines that modifications to the use and location of the Project have resulted in a violation of the Federal CDBG regulations.
IV. CONFORMANCE WITH APPLICABLE LAWS AND REGULATIONS
A. The City shall, and shall cause its consultants, contractors, and subcontractors to, comply with all applicable State and Federal laws and regulations governing the Project.
B. Whenever the City uses the services of a contractor, the City shall require that the contractor comply with all Federal, State, and local laws, ordinances, regulations, and Fresno County Charter provisions applicable in the performance of their work.
C. This Project is subject to the requirements of Section 3 of the Housing and Urban DevelopmentAct of 1968, as amended, 12 U.S.C. 1701(u). Accordingly, the City shall require the prime contractor to complete and submit documentation prior to award of the construction contract, and upon Project completion, that compliance with the requirements of Section 3 of the Housing and Urban Development Act of 1968 clause have been met.
D. Non-Discrimination: The City agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the Housing and Community Development Act of 1974 are still applicable.
E. Because the City is receiving at least $100,000 for a project from the County's CDBG Program under this Agreement, the City shall complete and submit to the Division a "Certification of Payments to lnfluence Federal Transactions" form and a "Standard Form LLL - Disclosure of Lobbying Activities" form. Likewise, before the City awards a contract using at least $100,000 of such CDBG funds, the City shall require the consultant and/or contractor and all their sub-consultants and/or subcontractors to complete and submit these two (2) forms described herein to both the City and the County.
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28 F. Records Retention: The City shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of four (4) years from the date of the submission of the County's consolidated annual performance and evaluation report to HUD in which the activities assisted under this Agreement are reported on for the final time. lf there is litigation, claims, audits, negotiations, or other actions that involve any of the records cited, and that have started before the expiration of the four-year record retention period, such records must be retained until completion of the actions and resolution of all issues, or the expiration of the four-year period, whichever occurs later (24 CFR 570.502, 570.503(bX2), 570.506).
V. PAYMENT FORTHE PROJECT
A. At monthly intervals, the City shall submit a written request to the County for payment of specified costs incurred in the performance of this Agreement. The request for payment shall be accompanied by a written certification from the City that the request for payment is consistent with the amount of work that has been completed, and that the work is in accordance with the contract documents and this Agreement. The request for payment shall also be accompanied by documentation acceptable to the County, such as invoices, or vouchers for services or materials purchased, contractor's costs, or other costs chargeable to the Project. After appropriate review and inspection, the County shall make payment from CDBG funds provided in this Agreement for all eligible costs specified herein up to the maximum amount payable under Section l.
B. Any savings realized in the final cost of the Project, due to Project cost and/or scope of work reductions, liquidated damages, or any other reason, shall be used to reduce the amount of this Project paid for with CDBG funds, and shall be credited to the City's CDBG allocation. lf the City is required to provide any funds toward the Project, any cost savings shall be first used to reimburse the City for its contribution in excess of the total amount provided by this Agreement.
C. Payment for advertising and award shall be based on the actual costs of printing and noticing.
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28 D. The County shall not be bound by any agreement between the City and its agents.
E. The County may withhold payment of the final payment request made by the City until evidence is submitted to the County that a maintenance plan has been prepared and adopted for the improvements constructed with CDBG funds.
F. Upon the completion of the Project, the City shall submit to the Division a written request for final payment of costs, which shall provide a detailed description of the Project pay items and costs. The County shall not be obligated to make any payments under this Agreement if the request for payment is submitted by the City more than sixty (60) calendar days after the NOC has been filed with the County Recorder's Office. An extension to the sixty (60) calendar day period may be granted by the Director prior to the deadline if the City can demonstrate just cause for the delay.
G. The County may withhold reimbursement of the final payment request made by the City until a final POM, recorded NOC, and written summary of all Project work completed with CDBG and other funds, and evidence of compliance with the Section 3 clause, as specified in Sections lll-P and lV-C, have been submitted to the County.
H. All requests for payment and supporting documentation shall be sent to:
Business Manager
County of Fresno
Department of Public Works and Planning
Financial Services Division
2220 T ulare Street, 6th Floor
Fresno, CA 93721
pwpbusi nessoffice@fresnocountvca. oov (if submitted bv email) l. The City shall establish accounting and bookkeeping procedures in accordance with standard accounting and bookkeeping practices, including, but not limited to, employee timecards, payrolls, and other records of alltransactions to be paid with CDBG funds in accordance with the performance of this Agreement. All records and accounts shall be available for inspection by the County, the State of California, if applicable, the Comptroller General of the United States, and HUD or any of their duly authorized representatives, at all reasonable times, for a period of at least five (5) years following final payment under this Agreement, or the closure 11 265
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28 of all other pending matters, whichever is later. The City shall certiff accounts when required or requested by the County.
J. The City, as a sub-recipient of Federal financial assistance, is required to comply with the provisions of the Single Audit Act Amendments of 1996 (31 U.S.C. Sections 7501 et seq.). Whenever the City expends and/or receives CDBG funds from the County for the Project, a copy of any audit performed by the City in accordance with said Act shall be forwarded to the County Community Development Grants Program Manager within nine (9) months of the end of any City fiscal year in which funds were expended and/or received for the Project. Failure to perform the requisite audit functions as required by this paragraph may result in the County performing any necessary audit tasks, or, at the County's option, the County contracting with a public accountant to perform the audit. All audit costs related to the City's failure to perform the requisite audit are the sole responsibility of the City, and such audit work costs incurred by the County shall be billed to the City, as determined by County's Auditor-Controllerffreasurer-Tax Collector. ln the event the City is only required to perform an audit under the provisions of the Act because the City is receiving CDBG funds, the County may perform, or cause to be performed, the required audit to determine whether funds provided through this Agreement have been expended in accordance with applicable laws and regulations. Any audit-related costs incurred by the County under this provision shall be charged to the County CDBG Program. The City agrees to take prompt and appropriate corrective action on any instance of material non- compliance with applicable laws and regulations.
K. The City shall send a copy of the audit to:
Community Development Grants
County of Fresno
Department of Public Works and Planning
Community Development Division
2220 T ulare Street, 6th Floor
Fresno, CA 93721
VI. INDEMNIFICATION
Each party to this Agreement shall indemniff, defend, and hold harmless the other party, its officers, agents, employees, and representatives, from any and all loss, liability, costs, 12 266
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28 expenses and damage to persons or property, and from any and all claims, demands and actions in law or equity (including attorney's fees and legal expenses) arising or alleged to have arisen directly from any wrongful acts caused by its respective activities pursuant to this Agreement. The provisions of this Section Vl shall survive the expiration or termination of this Agreement.
VII. TIME OF PERFORMANCE
A. The following schedule shall commence on the date this Agreement is executed by the County:
1, Complete Consultant Engineer Selection Process - Complete.
2. Complete Design Engineering and Submit to the County for Review - December 11,2023.
3. Complete County Review and Approval of Plans - March 8,2024.
4. Begin Advertising for Bids -April 1, 2024.
5. Award Contract - June 6,2024.
B. The Project shall be completed, and NOC shall be filed with the Fresno County Recorder's Office, no later than January 10,2024.
C. The final POM Report, written summary of all work completed, documentation demonstrating compliance with the Section 3 clause, and request for final payment shall be submitted to the County no later than March 7,2025.
D. The City shall give immediate written notification to the Division of any events that occur which may affect the above time schedule and completion date and the time schedule specified in the contract documents, or any event that may have significant impact upon the Project or affect the attainment of the Project's objectives. The Director is authorized to adjust the above schedule if, in the Director's judgment, any delay is beyond the control of the parties involved.
E. Time is of the essence in the City's performance of this Agreement.
VIII. BREACH OF AGREEMENT
ln the event the City fails to comply with any of the terms of this Agreement, the County may, at its option, deem the City's failure a material breach of this Agreement, and utilize 13 267
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any remedies permitted by law that the County deems appropriate. Should the County deem a breach of this Agreement material, the County shall immediately be relieved of its obligations to make further payment as provided herein. Termination of this Agreement due to breach shall not, in any way whatsoever, limit the rights of the County in seeking any other legal relief in a court of law or equity, including the recovery of damages. ln addition to the termination of the Agreement by the County due to a material breach of this Agreement by the Subrecipient, the County may also terminate this Agreement for convenience, in accordance with state and federal law.
IX. TERMINATION OF PROJECT
A. lf the City wishes to cancel the Project covered by this Agreement, the City shall submit a request in writing to the Division explaining just cause for the request. The Director is authorized to approve such a request if, in the Director's judgment, there is just cause for the Project's cancellation.
B. lf the City's request to cancel the Project covered by this Agreement is approved by the Director, the City shall promptly return to the County all CDBG funds paid by the County to City pursuant to this Agreement.
C. lf the Director approves the City's request to cancel the Project, any unexpended CDBG funds budgeted to the Project under this Agreement may be credited to the City's CDBG allocation, as appropriate.
X VENUE: RNING LAW
Venue for any action arising out of or relating to this Agreement shall only be in Fresno County, California. The rights and obligations of the parties, and all interpretation and performance of this Agreement shall be governed in all respects by the laws of the State of California.
XI ENTIRE REEMENT
This Agreement constitutes the entire agreement between the City and the County with respect to the subject matter hereof, and supersedes all previous negotiations, proposals, commitments, writings, advertisements, publications, and understandings of any nature whatsoever unless expressly included in this Agreement. 14 268
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28 I. NO THIRD-PARTY BENEFICIARIES
This Agreement does not and is not intended to create any rights or obligations for any persons or entity except the parties. This Agreement is solely for the benefit of the County and the City and HUD, and there are no other intended third party beneficiaries of this Agreement.
II. AUTHORIZED SIGNATURES
The City represents and warrants to the County that:
A. The City is duly authorized and empowered to sign and perform its obligations under this Agreement.
B. The individual signing this Agreement on behalf of the City is duly authorized to do so and his or her signature on this Agreement legally binds the City to the terms of this Agreement.
III. ELECTRONIC SIGNATURES
The parties agree that this Agreement may be executed by electronic signature as provided in this section.
A. An "electronic signature" means any symbol or process intended by an individual signing this Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed version of an original handwritten signature; or (3) an electronically scanned and transmitted (for example by PDF document) version of an original handwritten signature.
B. Each electronic signature affixed or attached to this Agreement (1) is deemed equivalent to a valid original handwritten signature of the person signing this Agreement for all purposes, including but not limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and effect as the valid original handwritten signature of that person.
C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part2, Title 2.5, beginning with section 1633.1).
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28 D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a), paragraphs (1) through (5), and agrees that each other party may rely upon that representation E. This Agreement is not conditioned upon the parties conducting the transaction under it by electronic means and either party may sign this Agreement with an original handwritten sig nature.
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28 lN WTNESS WHEREOF, the parties have executed this Agreement on the date set forth on page one of this Agreement.
CITY OF SANGER COUNTY OF FRESNO
By:
Gregory Garner, lnterim City Manager Sal Quintero, Chairman of the Board of Supervisors of the
County of Fresno
Date: Date
ATTEST: ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno, State of California
City Clerk, City of Sanger Deputy
APPROVED AS TO LEGAL FORM
City Attorney
REMIT TO
FUND NO: 0001
SUBCLASS NO: 10000
ORG NO: 7205
ACCOUNT NO:7885
PROJECT NO: N2261 1
ACTIVITY CODE: 7219
JA:MV
G:V205ComDsv\-Agendas-Agreementsu023\'101 0_Sanger Cesar Chavez Park lmprovements_AGT.docx August 10, 2023
By
City of City of Sanger
Attn: Gregory Garner
1700 7th Street
Sanger, CA 93657
Telephone: (559) 875-2587
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Exhibit I
County of Fresno
Project Outcome Measurement Report
Project #: 22611 Project Name: Sanqer Cesar Chavez Park lmprovements The County of Fresno is required to submit information annually on each project funded with Community Development Block Grant (CDBG) funds, per U.S. Department of Housing and Urban Development (HUD) guidelines. As a recipient of CDBG funds from the County, the County requests that you provide the following information:
Years Reported: through
Enter the number of persons assisted that:
Now have new access to this type of public facility or infrastructure improvement: or N/A
(New access to a public facility or infrastructure is when the facility did not previously exist and is provided for the first time.)
Now have improved access to this type of public facility or infrastructure improvement: or N/A
(lmproved access to a public facility or infrastructure is when the facility or infrastructure is improved or expanded, enabling the grantee to expand the number of people or type of service the facility provides.) c. Are served by this public facility or infrastructure improvement that is no longer substandard: or N/A
(A public facility or infrastructure is no longer substandard when the CDBG funds were used to meet a quality standard, or measurably improve the quality of the facility or infrastructure.) (Note: The numbers of persons entered in a, b, and c, above, must add up to the total number of persons entered in question 3.)
Total number of persons assisted:
Please describe the accomplishments made on this project in the past year (i.e construction progress). lf the project is complete, please describe the overall accomplishments made on the project.
Form Completed By
G17205oomDev\-Agendas-Agreements\2023\10'1o_Sanger Cesar Chavez Park lmprovements_AcT (v2).docx August 10, 2023
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For the Meeting of: August 77,2023
Agenda Item No.:
il-+
CrrYoF SnNGER
Rtr,PORT TO THE, CITY COUNCIL
Mayor and Council Members
Joshua Rogers, City Engineer
Fresno Council of Governments (COG) 202312024 Call for Projects - Surface Transportation Block Grant (STBG) Program,
Congestion Mitigation and Air Quality Improvement (CMAQ) Program, and Carbon Reduction Program (CRP)
1. Resolution No.Z_oA#ft Supporting and Implementing Timely use of Funds
2. Description of Eligible Funding Activities and Categories
3. California Road System Map - Sanger
4. STBG, CMAQ and CRP Proposed Project List Exhibit
5. Active Transportation Plan (ATP) Exhibit for Bicycle Projects
6. Active Transportation Plan (ATP) Exhibit for Sidewalk Projects CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
To:
From:
Subject:
Attachments:
Staff recommends that the City Council adopt Resolution No.2e2i:$L, timely use of funds on federal-aid transportation projects, and approve dhe supporting and implementing
project list proposed by Staff.
EXECUTIVE SUMMARY:
Fresno COG has called for applications for federally-funded transportation projects for the 2024-2028 fiscal years. Funding is available in the Surface Transportation Block Grant (STBG) program, Congestion Mitigation and Air Quality Improvement (CMAQ) program and Carbon Reduction Program (cRP).
Preoared bv: loshua Rosers Approved by:
REVIEW: City Manage ,, (9( Finance: City Attorney: _
TYPE OF ITEM:
Consent
Info Item
X Action Item
X DeDartment Reoort
Redevelooment Agencv
COUNCIL ACTION: APPROVED DENIED NO ACTION
Public Hearing
Matter Initiated by a Council Member
Other
Continued to:
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BACKGROUND:
The Fresno Council of Governments (COG) administers federal funding for local transportation projects through a competitive application process called the "Regional Bid." All local agencies within Fresno County are invited to submit applications for the following funding programs:
Surface Transportation Block Grant (STBG) program
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Typical roadway paving and
rehabilitation proj ects.
Congestion Mitigation and Air Quality Improvement (CMAQ) program - Projects that reduce traffic congestion and air pollution.
Carbon Reduction Program (CRP) - Projects that support the reduction of transportation emissions.
Attachment 2 contains eligible project activities and categories for all three funding programs.
The total estimated available funding for the three programs is as follows . STBG - $27.80 million
. CMAQ - $26.77 million
o CRP - $3.50 million
If local agencies submit more than one application, the projects must be prioritized by the agency COG has called for project applications to be submitted by September 15th and lTth for CMAQ and CRP applications, respectively, and October 6th for STBG applications, and a Council resolution supporting the timely use of funds is required (see Attachment 1). STBG projects are required to be on collector and arterial streets and local street projects are not eligible (see Attachment 3 for the eligible routes shown on the California Road System Map for the Sanger area). CMAQ and CRP funds may be used for any transportation projects within the local agency's jurisdiction as long as there is a reduction in air pollution or transportation emissions from the project(s).
Staff has developed a list of candidate projects to submit for funding consideration (see location maps in Attachment 4). The proposed projects are listed in order of proposed priority of each program (if more than one project is proposed), with current estimates of costs. Please note that these estimates are preliminary at this point, and will be refined prior to submittal of the applications. Each of the STBG projects have been included in the City's 5-year Capital Improvement Plan (CIP) and are ordered in priority as provided in the CIP. The CMAQ and CRP projects are not expressly included in the current CIP as they need to be tailored specifically to the funding guidelines, which limits the allowable project scopes. Attachment 4 shows the locations and proposed limits of the various projects:
STBG
1. Central A venue * Acndcmrs A to Newmark Ave,nue, - 5/.600 000 This project is proposed to rehabilitate the roadway pavement on Central Avenue along the southern boundary of the Kings River Technology Park. It is anticipated that a full-depth reconstruction will be required due to the failing pavement in this segment. The CIP previously estimated the cost for only the City side of the roadway, as this road has split jurisdiction between the City of Sanger and County of Fresno at the center line. This current estimate is for the entire roadway within both jurisdictions, including sufficient widening for Class II bicycle lanes in accordance with the adopted Active Transportation Plan (ATP). Staff has discussed the project with the County and they are in favor of the project, provided that the
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City will act as lead applicant. They are willing to provide a letter of support to that effect for use in the application.
2. 7th Street - Academv Avenue to P Street - 8475,000
This project will require a full reconstruction due to the failure of the existing pavement in this downtown segment of 7ft Street. It would also include the reconstruction and repair of any damaged curb and gutter improvements.
3. Bethel Avenue - Annadale Avenue to North Avenue - $1.000,000 It is anticipated that the proposed improvements could include asphalt dig-outs to repair failed wheel-path rutting, combined with an asphalt grind and overlay, in addition to upgraded comer curb ramps where needed.
4. Greenwood and Jensen Traffic Signal Modification - $500,000 This project would widen Jensen Ave to provide for dedicated left turn lanes in the eastbound and westbound direction, reconstruct the existing traffic signal to provide for dedicated left turn phasing, and rehabilitate the pavement through the limits of work.
CMAO
I. 5th and 9th Street Sidewall<s - $600,000
The adopted ATP identifies priority projects for constructing sidewalks to fill gaps in existing pedestrian infrastructure (see Attachment 5). Many of the projects which were identified with the adopted ATP in 2017 have been either completed or are planned by separate projects. Two primary segments which have not been completed are along 5th Street near Greenwood Avenue and along 9th Street in the vicinity of Sanger Academy Charter School. Both of these areas have sidewalk along one side of the street, but not along the other. It should be noted that sidewalk projects can often be very difficult to design and build, given the close interface between the public right-of-way and the private property front yards of the adjoining residents, as well as right-of-way restrictions, ADA requirements, and conflicts with large mature trees, existing utilities, and private encroachments (such as fences, landscaping, and other improvements). Often, sidewalk construction projects may not have the full support of the neighboring community, if it results in removal of a large tree or impacts to residents'yards.
With all this said, one of the Council's stated priorities has been sidewalk improvements and so this project is being proposed as Priority 1 for the CMAQ funding. Staff does recommend that a flyeriquestionnaire be routed to all property owners along the proposed route asking whether or not they would be supportive of new sidewalk construction along their property, even if it resulted in impacts to their yard improvements. Staff recommends performing additional research prior to the mid-September deadline and to not submit an application for this project ifi
. There is not support for the project from at least6TYo of all responding property owners; and/or
r If additional right-of-way research identifies that significant additional righrof-way must be obtained to construct the improvements. If this is the case, it is anticipated that the project would be much more difficult to deliver in a timely manner, which is a very high priority for this region.
If either of the above are true, Staff would recommend that the following project be submitted as the only CMAQ project in this cycle.
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2. Residential Allq Paving - $1.800,000
CMAQ funding can be allocated to constructing new paving improvements on alleys that have never been paved, in order to eliminate the dust that is generated with traffic through these particular alleys. CMAQ funding can NOT be allocated to re-paving alleys that have previously been paved but have broken down over the years without improvement. Given this requirement, the proposed project segments are predominately located in older residential areas where no paving improvement has ever been made. The proposed segments shown on the aforementioned Attachment 4 are based on an preliminary review of the potentially eligible areas. The final application will be based on the results of a field review to confirm that these alleys had not been previously paved.
CRP
I. Academv and Greenwood Auenue Bike Routes - $150,000
This project is proposed to provide Class III Bike Route pavement markings (also known as "Sharrows") and "Bike Route'7'oShare the Road" signage where needed to comply with the Manual on Uniform Traffic Control Devices (MUTCD) and to encourage bicycle traffic along these two primary roadways in conformance to the adopted ATP. See Attachment 6 showing the proposed bicycle facilities recommended by the ATP.
REASON FOR RECOMMENDATION:
Staff believes that the selected projects address the needs of the City and have the best chance of scoring well against other projects based on the relative importance in roadway designations, existing traffic volumes, safety benefits, and other factors. Additionally, the proposed projects have been vetted by the Council as part of the 5-year CIP process, where applicable.
FISCAL IMPACT:
All of the Federal Highway projects require a local match of IL47%o from local Gas Tax, Measure C and/or Transportation Funds. The proposed projects would be programmed for future fiscal years which allow time to plan for the expenditures beyond that which has already been planned with the 5-year CIP.
ALTERNATIYES:
Adoption of the resolution is required for acceptance of the applications for federal funding. Regarding the proposed projects themselves, Council can provide direction to Staff on other projects to pursue for funding, or revise the priority of the submitted projects for the application.
ACTIONS FOLLOWING APPROVAL:
Staffwill prepare the applications and submit them to Fresno COG by mid-September and early October.
In the event that the aforementioned "no-go" criteria with the proposed Sidewalk Project bear out, Staff would recommend a revised resolution from the Council with the change in priority to move up the Alley Paving project in the CMAQ hierarchy. Fresno COG will accept Council resolutions up through December prior to the convening of the Scoring Committees, so there would be time to make this change, if necessary.
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ATTACHMENT 1
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RESoLUTToN No. 2oa3 -Ld
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER SUPPORTING
AND IMPLEMENTING TIMELY USE OF FUNDING FOR TRANSPORTATION
PROJECTS
WHEREAS, AB 1012 has been enacted into State Law in part to provide for the "timely use" of State and Federal funding for transportation projects; and WHEREAS, the City of Sanger is able to apply for and receive State and Federal funding under the Federal Transportation Act; and
WHEREAS, the City of Sanger desires to ensure that its projects (as listed below) are delivered in a timely manner to preclude the Fresno Region from losing those funds for non- delivery; and
WHEREAS, it is understood by the City of Sanger that failure for not meeting project delivery dates for any phase of a project may jeopardize Federal or State funding to the Region; and
WHEREAS, the City of Sanger must demonstrate dedicated and available local matching funds; and
WHEREAS, the City of Sanger's proposed project list for STBG, CMAQ and CRP projects for the 23-24 Call for Projects is as follows:
1. STBG Priority #l - Central Avenue - Academy Avenue to Newmark Avenue;
2. STBG Priority #2 - 7th Street - Academy Avenue to P Street;
3. STBG Priority #3 - Bethel Avenue - Annadale Avenue to North Avenue;
4. CMAQ Priority #l - 5th & 9th Street Sidewalks;
5. CMAQ Priority #2 - Residential Alley Paving;
6. CRP Priority #1 - Academy and Greenwood Avenue Bike Routes.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANGER
HEREBY RESOLVES that the City of Sanger hereby agrees to ensure that all project delivery deadlines for all project phases of the proposed project list set forth above will be met or exceeded.
BE IT FURTHER RESOLVED, that failure to meet project delivery deadlines may be deemed as sufficient cause for the Fresno Council of Governments Policy Board to terminate an agency's project and reprogram Federal/State funds as deemed necessary.
BE IT FURTHER RESOLVED, that the City Council of the City of Sanger does direct its management and engineering staffs to ensure all projects are carried out in a timely manner as per the requirements of AB I0I2 and the directive of the City Council of the City of Sanger. 278
tl. rk * *. d. {. * rl. * * rF rl. * rF * rf *
I hereby certify that the foregoing was duly passed and adopted by the City Council of the City of Sanger, Fresno County, State of California, at its regular meeting thereof held on August 17,2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCILMEMBERS:
COUNCIL MEMBERS:
ATTEST
Rebeca Padron, City Clerk
279
ATTACHME,NT 2
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STBG PROGRAM AND PROJECT ELIGIBILITY
ELIGIBILITY
STBG funding is available to Fresno COG local agencies - cities within Fresno County and the County of Fresno ELIGIBLE STBG PROJEGTS fiitle 23 USC Section 133)
1. Eligible Projects and Activities:
. Location of Projects (23 U.S.C. 133(c)): STBG projects may not be undertaken on a roadfunctionally classified as a local road or a rural minor collector unless the road was on a Federal-aid highway system on January 1, 1991, except-
(1) For a bridge or tunnel project (other than the construction of a new bridge or tunnel at a new location);
(2) For a project described in 23 U.S.C. 133(bX4)-(1 1) and described below under"Eligible Activities" (bX4) through (11);
(3) For transportation alternatives projects described in 23 U.S.C. 101(a)(29) before enactment of the FAST Act (these are described in 23 U.S.C. 133(h) and in separate TA Set-Aside guidance.); and
(4) For a bridge for the replacement of a low water crossingl; and (5) As approved by the Secretary.
Eligible Activities (23 U.S.C. 133(b)): Subject to the location of projects requirements in paragraph (a), the following eligible activities are listed in 23 U.S.C. 133(b):
a
(1) Construction, as defined in 23 U.S.C. 101(a)(a) as amended by the BIL of the following i. Highways, bridges, and tunnels, including designated routes of the Appalachian development highway system and local access roads under 40 U.S.C. 14501:
ii. Ferry boats and terminal facilities eligible under 23 U.S.C. 129(c); . That are eligible under 23 U.S.C. 129(c) as amended by the BlL, or. That are privately or majority-privately owned, that the Secretary determines provide a substantial public transportation benefit or otherwise meet the foremost needs of the surface transportation system described in 23 U.S.C. 101(bX3XD). This eligibility was added by BIL iii. transit capital projects eligible under chapter 53 of title 49, United States Code; iv. lnfrastructure-based intelligent transportation systems capital improvements, i nclud in g the i nstal lation of vehicle-to-infrastructu re commu nication equ ipment; v. Truck parking facilities eligible under Section 1401 of MAP-21 (23 U.S.C. 137 note); and
r The definition of low water crossing is contained in 23 CFR part 650, subpart D supplementary guidance at: https://www.fhwa.dot.gov/bridge/0650dsup.cfm (See paragraph 3.b. of the supplementary guidance).
281
vi. Border infrastructure projects eligible under Section 1303 of SAFETEA- LU (23 U.S.C. 101 note).
vii. Wildlife crossing structures. This eligibility was added by BIL (2) Operational improvements and capital and operating costs for traffic monitoring, management, and controlfacilities and programs. Operational improvement is defined in 23 U.S.C. 101(a)(19).
(3) Environmental measures eligible under 23 U.S.C. 119(g), 1a8(a)(a)(B)(xvii), 328, and 329, and transportation control measures listed in Section 108(fX1 )(A) (other than clause (xvi) of that section) of the Clean Air Act (See 42 U.S.C. 7408(0(1XA)). (4) Highway and transit safety infrastructure improvements and programs, including projects eligible under 23 U.S.C. 130 and installation of safety barriers and nets on bridges. Not subject to the Location of Project requirement in 23 U.S.C. 133(c). (5) Fringe and corridor parking facilities and programs in accordance with 23 U.S.C. 137 and carpool projects in accordance with 23 U.S.C. 146. Carpool project is defined in 23 U.S.C. 101(a)(3). Not subject to the Location of Project requirement in 23 U.S.C. 133(c). (6) Recreational trails projects eligible under 23 U.S.C. 206, as amended by the BlL, including maintenance and restoration of existing recreational trails pedestrian and bicycle projects in accordance with 23 U.S.C. 217 (including modifications to comply with accessibility requirements under the Americans with Disabilities Act of 1990 (42 U.S.C. 12101et seq.)), and the Safe Routes to School Program under 23 U.S.C. 208 as amended by the BlL.
(7) Planning, design, or construction of boulevards and other roadways largely in the right-of- way of former lnterstate System routes or other divided highways. Not subject to the Location of Project requirement in 23 U.S.C. 133(c).
(8) Development and implementation of a State asset management plan for the National Highway System (NHS) and a performance-based management program for other public roads. Not subject to the Location of Project requirement in 23 U.S.C. 133(c). (9) Protection (including painting, scorlr countermeasures, seismic retrofits, impactprotection measures, security countermeasures, and protection against extreme events) for bridges (including approaches to bridges and other elevated structures) and tunnels on public roads, and inspection and evaluation of bridges and tunnels and other highway assets.
Not
subject to the Location of Project requirement in 23 U.S.C. 133(c). (10) Surface transportation planning programs, highway and transit research and development and technology transfer programs, and workforce development, training, and education under chapter 5 of title 23, United States Code. Not subject to the Location of Project requirement in 23 U.S.C. 133(c).
(1 1) Surface transportation infrastructure modifications to facilitate direct intermodal interchange, transfer, and access into and out of a port terminal. Not subject to the Location of Project requirement in 23 U.S.C. 133(c). (12) Projects and strategies designed to support congestion pricing, including electronic toll collection and travel demand management strategies and programs. Not subject to the Location of Project requirement in 23 U.S.C. 133(c).
282
(13) (14) Projects and strategies designed to reduce the number of wildlife-vehicle collisions, including project-related planning, design, construction, monitoring, and preventative maintenance. Preventive maintenance is defined in 23 U.S.C. 116(a). Not subject to the Location of Project requirement in 23 U.S.C. 133(c).
This eligibility was added by the BlL.
(1a) The installation of electric vehicle charging infrastructure and vehicle-to-grid infrastructure. Not subject to the Location of Project requirement in 23 U.S.C. 133(c).
This eligibility was added by the BlL.
(15) The installation and deployment of current and emerging intelligent transportation technologies, including the ability of vehicles to communicate with infrastructure, buildings, and other road users. This eligibility was added by the BlL. (16) Planning and construction of projects that facilitate intermodal connections between emerging transportation technologies, such as magnetic levitation and hyperloop. This eligibility was added by the BlL.
(17) Protective features, including natural infrastructure, to enhance the resilience of a transportation facility otherwise eligible for assistance under STBG. Natural infrastructure is defined in 23 U.S.C. 101(a)(17). This eligibility was added by the BlL. (18) Measures to protect a transportation facility othennrise eligible for assistance under STBG from cybersecurity threats. This eligibility was added by the BlL. (19) Upon request of a State and subject to the approval of the Secretary, if Transportation lnfrastructure Finance and lnnovation Act (TlFlA) credit assistance is approved for an STBG- eligible project, then the State may use STBG funds to pay the subsidy and administrative costs associated with providing Federal credit assistance for the projects (20) The creation and operation by a State of an office to assist in the design, implementation, and oversight, including conducting value for money analyses or similar comparative analyses, of public-private partnerships eligible to receive funding under title 23 and chapter 53 of title 49, United States Code, and the payment of a stipend to unsuccessful private bidders to offset their proposal development costs, if necessary to encourage robust competition in public-private partnership procurements. (21) Any type of project eligible under 23 U.S.C. 133 as in effect on the day before the FASTAcI was enacted (i.e., in effect on December 3,2015. Among these are:
a. Replacement of bridges with fill material;
b. Training of bridge and tunnel inspectors;
c. Application of calcium magnesium acetate, sodium acetate/formate, or other environmentally acceptable, minimally corrosive anti-icing and deicing compositions for bridges (and approaches to bridges and other elevated structures) and tunnels; d. Projects to accommodate other transportation modes continue to be eligible pursuant to 23 U.S.C . M2(c) if such accommodation does not adversely affect traffic safety; e. Transit capital projects eligible for assistance under chapter 53 of title 49, United States Code, including vehicles and facilities (publicly or privately owned) that are used to provide intercity passenger bus service;
f. Approach roadways to ferry terminals to accommodate other transportation modes and to provide access into and out of the ports;
g. Transportation alternatives previously described in 23 U.S.C. 101(a)(29)and described in 23 U.S.C. 213; (as in effect on the day before enactment of the FAST Act)
283
h. Projects relating to intersections having disproportionately high accident rates, high levels of congestion (as evidenced by interrupted traffic flow at the intersection and a level of service rating of "F" during peak travel hours, calculated in accordance with the Highway Capacity Manual), and are located on a Federal-aid highway; i. Construction and operational improvements for any minor collector if the minor collector and the project to be carried out are in the same corridor and in proximity to an NHS route; the construction or improvements will enhance the level of seryice on the NHS route and improve regional traffic flow; and the construction or improvements are more cost-effective, as determined by a benefit-cost analysis, than an improvement to the NHS route;
j. Workforce development, training, and education activities discussed in 23 U.S.C. 504(e);
k. Advanced truck stop electrification systems. Truck stop electrification system is defined in 23 U.S.C. 101(a)(3a);
l. lnstallation of safety barriers and nets on bridges , hazard eliminations, projects to mitigate hazards caused by wildlife;
m. Electric vehicle and natural gas vehicle infrastructure in accordance with 23 U.S.C. 137;
n. Data collection, maintenance, and integration and the costs associated with obtaining, updating, and licensing software and equipment required for risk-based asset management and performance based management, and for similar activities related to the development and implementation of a performance based management program for other public roads;
o. Construction of any bridge in accordance with 23 U.S.C. 144(t) that replaces any low water crossing (regardless of the length of the low water crossing); any bridge that was destroyed prior to January 1 , 1965; any ferry that was in existence on January 1 , 1984; or any road bridge that is rendered obsolete as a result of a Corps of Engineers flood control or channelization project and is not rebuilt with funds from the Corps of Engineers. Not subject to the Location of Project requirement in 23 U.S.C. 133(c); and
p. Actions in accordance with the definition and conditions in 23 U.S.C. 14a(g) to preserve or reduce the impact of a project on the historic integrity of a historic bridge if the load capacity and safety features of the historic bridge are adequate to serve the intended use for the life of the historic bridge. Not subject to the Location of Project requirement in 23 U.S.C. 133(c).
(22) Rural barge landing, dock, and waterfront infrastructure projects in accordance with 23 U.S.C. 1330) (See Section K of this memorandum). Not subject to the Location of Project requirement in 23 U.S.C. 133(c). This eligibility was added by the BlL. (23) Projects to enhance travel and tourism. This eligibility was added by the BlL. The following activities are made eligible by other sections of 23 U.S.C.:
(24) Public transportation projects: (i) as described in 23 U.S.C. 1a2@)(1), (aX2), (aX3), and (c); and (ii) meeting the requirements contained in 23 U.S.C. 142. (25) lnitiatives to halt the evasion of payment of motor fuel taxes as provided for under 23 U.S.C. 143(bX8), including expenditure limitations.
(26) Workforce development, training, and education activities under 23 U.S.C. 50a(e).
2. Applicability of Planning Requirements (23 U.S.C. 133(d)(5)): Programming and expenditure of funds for projects shall be consistent with 23 U.S.C. 134 and 135, as amended by the BlL. Projects must be identified in the Statewide Transportation lmprovement Program (STIP)/Transportation 284
lmprovement Program (TlP) and be consistent with the Long-Range Statewide Transportation Plan and the Metropolitan Transportation Plan(s) (See 23 U.S.C. 133(dX5)). When obligating suballocated funding discussed below), the State must coordinate with relevant metropolitan planning organizations (MPO) or rural planning organizations (See 23 U.S.C. 133(dX3)).
STBG projects for eligible planning purposes must be reflected in the statewide SPR work program or Overall Work Program. Further, these projects must be in the FTIP unless the State DOT or MPO agree that they may be excluded. (23 CFR a20.119(e))
3. Applicability of 23 U.S.G. 217(il for Bicycle Projects: 23 U.S.C. 217(i) requires that bicycle facilities be principallyfortransportation, ratherthan recreation, purposes. However,23 U.S.C. 133(b)(7) and 133(h) list "recreationaltrails projects" as eligible activities under STBG. Therefore, the requirement in 23 U.S.C. 217(i) does not apply to recreationaltrails projects (including for bicycle use) using STBG funds. Section 217(a) continues to apply to bicycle facilities other than trail-related projects, and Section 217(i) continues to apply to bicycle facilities using other Federal-aid highway program funds (e.g., NHPP, Highway Safety lmprovement Program, and Congestion Mitigation and Air Quality lmprovement Program). The transportation requirement under Section 217(i) is applicable only to bicycle projects; it does not apply to any other trail use or transportation mode. 285
CMAQ PROGRAM AND ELIGIBIITY
The CMAQ program funds transportation projects or programs that will contribute to improved air quality standards. Fresno COG continues to pursue funding a balanced program of transportation projects that will improve air quality in our region. Projects are compared, scored, and funded within the same category.
TRANSIT IMPROVEMENTS
. New transit facilities if they are associated with new or enhanced transit service. . New transit vehicles (bus, rail, van) to expand the fleet. . Existing fleet vehicles' replacement or retrofits.
' Operating assistance to support new transit services
' Subsidies for regular transit fares, but only if the reduced or free fare is part of an overall program for preventing exceedances of an air quality standard during periods of high pollutant levels.
CLEANER FUEL TECHNOLOGY
. Alternative fuel vehicles (school buses, refuse vehicles, trucks, etc.). . On-site fueling facilities and other infrastructure needed to fuel alternative-fuel vehicles. . Diesel retrofits (non{ransit)
Nofe: CMAQ funding for vehicles that serue general government operations (e.9., police and firefighting) is limited to the incremental cost dlfference between standard and alternative fuel vehicles. For public fleet alternative fuel vehicles that provide a dominant transportation function, the full vehicle is eligible for participation. Please see Appendix B for the April 6, 2011 FHWA memo and the May 1, 2012 FHWA clarification.
Nofe; Most proiects funded underthis category must comply with Buy America requirements.
TRAFFIC FLOW IMPROVEMENTS
. Projects to develop, establish, and implement the congestion management system for both highway and transit facilities.
' Traffic signal and/or intersection modernization, coordination, or synchronization projects designed to improve traffic flow within a corridor or throughout an area. . New traffic signal or roundabout projects designed to improve traffic flow at a congested intersection within a corridor or throughout an area.
. Operating expenses that can be shown to: (1) have air quality benefits, (2) result from new or additional services, and (3) not displace previous funding mechanisms, such as fares or fees for services.
ACTIVE TRANSPORTATION
' Construction of active transportation infrastructure that connects key travel demand destinations. . Complete streets projects that incorporate active transportation components. . Non-construction projects related to safe bicycle use.
PARTICULATE MATTER (PM.2.5/1 O) REDUCING
' PM-2.5/10 efficient street sweepers.
. Paving/stabilizing unpaved roads and/or shoulders and other particulate matter reduction projects
PROJECT CATEGORIES
286
MISCEL US
Projects that do not fit under the other category descriptions include, but are not limited to, the following:
' Travel demand management, including activities ranging from carpool and vanpool programs to parking management and road pricing measures.
' Outreach activities, such as public education on transportation and air quality, advertising transportation alternatives to SOV travel, and technical assistance to employers or other outreach activities relating to promoting non-SOV travel.
. Marketing programs to broaden transportation alternatives' appeal to SOV travel and public education campaigns involving the link between transportation and air quality. . Carpool and vanpool programs include computer matching of individuals seeking to carpool and employer outreach to establish rideshare programs and meet CAA requirements. ' New or expanded rideshare programs, such as new locations for matching services, upgrades for computer matching software, etc.
. Purchasing or leasing vehicles for vanpool activities (five-year maximum for operating costs). ' Planning, technical and feasibility studies, training, coordination, marketing and promotion of telecommuting are eligible activities under CMAQ.
. lntermodal freight facilities.
' Project development activities that lead to construction of facilities or new services and programs with air quality benefits, such as preliminary engineering or project planning studies.
More information is available in the Bipartisan lnfrastructure Law (BlL) fact sheet at httos ://www.fhwa. dot. oov/bi oa i nfrastructure-law/cmao. cfm For complete information on project eligibility please see Appendix A: The Congestion Mitigation and Air Quality (CMAq hprovement Program under the Moving Ahead for Progress rn the 21st Century Act lnterim Program Guidance November 12, 2013
COST-EFFECTIVE
Cost-effective projects are those that meet the $63 per pound ($126,000 perton) cost- effectiveness threshold. Project cost-effectiveness is determined by the California Air Resource Board's (CARB) Air Quality Cost-Effectiveness Calculations Methodology or other method, dependent on project type.
Additional information and links are available in the next section. 287
CRP PROGRAM AND ELIGIBILITY
This guidance for project eligibility is based on FHWA's Carbon Reduction Program (CRP) guidance as described in the Bipartisan lnfrastructure Law (BlL) fact sheet at https://www.fhwa.dot.gov/bipartisan- infrastructu re-law/crp_fact_sheet. cfm.
All projects and programs eligible for CRP funds must come from a conforming Regional Transportation Plan (RTP) and Federal Transportation lmprovement Program (FTIP) and be consistent with the transportation conformity provisions contained in section 176(C) of the Clean Air Act (CAA) and the Transportation Conformity Rule. Projects need to be included in FTIPs developed by MPOs or states respectively, under the metropolitan or statewide planning regulations. Projects also need to complete the National Environmental Policy Act (NEPA) requirements and meet basic eligibility requirements for funding under titles 23 and 49 of the United States Code. Projects must comply with Americans with Disabilities Act (ADA) requirements, and provisions for Buy America.
Project applicants are either a public agency, i.e. city, county, special district, Caltrans, transit operator, transit authority or a non-profit agency with a public agency sponsorship. Successful project applicants, or their sponsors, must have executed a master agreement with Caltrans or be a Federal Transit Administration (FTA) eligible grant applicant, or have an agreement with such an eligible agency to sponsor the project.
ln cases where specific guidance is not provided, the following should guide CRP eligibility decisions.
ELIGIBLE PROJECTS
CRP funds may be obligated for projects that support the reduction of transportation emissions, including, but not limited to- [except as noted, g 11403; 23 U.S.C. 175(c)(1)] o a project described in 23 U.S.C. 149(bX4) to establish or operate a traffic monitoring, management, and control facility or program, including advanced truck stop electrification systems;
o a public transportation project eligible under 23 U.S.C. 142; o a transportation alternative (as defined under the Moving Ahead for Progress under the 21st Century Act [23 U.S.C. 101(a)(29), as in effect on July 5, 2012]), including, but not a
PROJECT ELIGIBLITY CRITERIA
288
limited to, the construction, planning, and design of on-road and off-road trail facilities for pedestrians, bicyclists, and other nonmotorized forms of transportation; o a project described in 23 U.S.C. 503(cXaXE) for advanced transportation and congestion management technologies;
o deployment of infrastructure-based intelligent transportation systems capital improvements and the installation of vehicleto-infrastructure communications equipment;
o a project to replace street lighting and traffic control devices with energy-efficient alternatives;
o development of a carbon reduction strategy developed by a State per requirements in 23 u.s.c. 175(d);
o a project or strategy designed to support congestion pricing, shifting transportation demand to nonpeak hours or other transportation modes, increasing vehicle occupancy rates, or othenruise reducing demand for roads, including electronic toll collection, and travel demand management strategies and programs;
o efforts to reduce the environmental and community impacts of freight movement; o a project that supports deployment of alternative fuel vehicles, including- . acquisition, installation, or operation of publicly accessible electric vehicle charging infrastructure or hydrogen, natural gas, or propane vehicle fueling infrastructure; and
. purchase or lease of zero-emission construction equipment and vehicles, including the acquisition, construction, or leasing of required supporting facilities; o a project described in 23 U.S.C. 149(bX8) for a diesel engine retrofit; o certain types of projects to improve traffic flow that are eligible under the CMAQ program, and that do not involve construction of new capacity; [$ 11a03; 23 U.S.C. 1as(bXs); and 1 75(c)(1 )(L)l
o a project that reduces transportation emissions at port facilities, including through the advancement of port electrification; and
o ?o! other STBG-eligible project, if the Secretary certifies that the State has demonstrated a reduction in transportation emissions, as estimated on a per capita and per unit of economic output basis. (Note: FHWA will issue guidance on how the Secretary will make such certifications.) [S 1 1403; 23 U.S.C. 133(b) and 175(c)(2)]
EMISSIONS REDUCTION REQUIRMENT
Air quality improvement is defined by several distinct terms in 23 U.S.C. 5149. These terms include contribution to attainment, pollution reduction, air quality benefits, and others. For purposes of this guidance, emission reductions represent this group of terms. CRP-invested projects or programs must reduce COz emissions from transportation. These reductions must contribute to the area's overall clean air strategy and can be demonstrated by the assessment that is required under this guidance. States and MPOs also may consider the ancillary benefits of eligible projects, including congestion relief, safety, or other elements, when programming CRP funds, though such benefits do not alone establish eligibility.
More information is available in the Bipartisan lnfrastructure Law (BlL) fact sheet at https://www.fhwa. dot. gov/bipartisan-infrastructure-law/crp_fact_sheet.cfm. 289
ATTACHMENT 3
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Figure 17-r2: Sanger Planned Pedestrian Facilities
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FRESNO COUNTV REGIONAL ACTIVE TRANSPORTATION PLAN 17-17 297
For the Meeting of: August 17,2023
Agenda Item No.:
l+'5
CrrYoF SINGER
RE,PORT TO THE CITY COUNCIL
To:
From:
Subject:
Attachments:
Mayor and Councilmembers
Becky Padron, City ClerkiDeputy Personnel Officer
Agreement between the City of Sanger andLozano Smith Attomeys atLaw Agreement for Legal Services
CONFLICT OF'INTEREST:
None kriown.
RECO TION:
That the City Council approve the Agreement for Legal Services withLozano Smith for legal services relating to wrongful employment practices and authorize the Acting City Manager to execute the Agreement.
EXECUTIVE SUMMARY:
The City is a member of Employment Risk Management Authority (ERMA) for employment practices liability coverage. ERMA utilizes a few attorney firms in California that specialize in public sector employment. Lozano Smith is one of those firms and ERMA has appointed Lozano Smith to provide legal services to the City on numerous matters. ERMA appointed attomeys work in conjunction with the City Attorney.
BACKGROUND:
The City has been a member of ERMA since April 2016. ERMA provides liability coverage for wrongful employment practices (discrimination, harassment, retaliation, or wrongful termination). Wrongful employment practices claims are submitted to ERMA and ERMA decides whether to accept the claim based on the Memorandum of Coverage. Claims accepted by ERMA are then referred to an ERMA approved attorney. At this time, ERMA has assigned Lozano Smith to represent the City in 3 cases.
Prepared by: Becky Padron Approved by:
REVIEW: City Manage n % Finance: Citv Attornev:
TYPE OF ITEM:
-x-X
Consent
Info Item
Action Item
Department Report
Successor Agency
COUNCILACTION: APPROVED DENIED NOACTION
Public Hearing
Matter Initiated by a Council Member
Other
Continued to
298
The City's Self-Insured Retention (SIR) amount is $25,000. This means that for any claims accepted by ERMA, the City is responsible for the cost up to $25,000. ERMA's liability coverage will cover any cost over $25,000.
REASON F'OR RECOMMENDATION:
To be compliant with ERMA requirements and ensure coverage for wrongful employment practices claims.
FISCAL IMPACT:
The fiscal impact is dependent upon each particular claim. However, the maximum amount would be $25,000 based on the City's SIR.
ALTERNATIVES:
To not approve the agreement with Lozano Smith in which case any wrongful employment practices claims will need to be handled by another firm authorizedby ERMA. It is noted that ERMA will not pay for legal costs of firms not on ERMA's authorized list.
ACTIONS FOLLOWING APPROVAL:
If approved, the Acting City Manager will execute the Agreement. 299
Lozanosmith
ATTORNEYS AT LAW
AGREEMENT FOR LEGAL SERVICES
THIS AGREEMENT is effective May 15, 2023,between the CITY OF SANGER ("Client") and the law firm of LOZANO SMITH, LLP ("Attorney") (each a "Pafiu and collectively the "Parties"). Attorney shall provide legal services as requested by Client on the following terms and conditions:
1. ENGAGEMENT. Client hires Attorney on an as-requested basis as its legal counsel with respect to matters the Client refers to Attomey. When Client refers amattff to Attorney, Attorney shall confirm availability and ability to perform legal services regarding the matter.
After Attorney has completed services for the specific matter referred by Client, then no continuing attorney-client relationship exists until Client requests further services and Attomey accepts a new engagement. If Aftorney undertakes to provide legal services to represent Client in such matters, Attorney shall keep Client informed of significant developments and respond to Client's inquiries regarding those matters. Client understands that Afforney cannot guarantee any particular results, including the costs and expenses of representation. Client agrees to be forthcoming with Attorney, to cooperate with Attorney in protecting Client's interests, to keep Attorney fully informed of developments material to Attorney's representation of client, and to abide by this Agreement. Client is hereby advised of the right to seek independent legal advice regarding this Agreement.
2. RATES TO BE CHARGED. Client agrees to pay Attomey for services rendered based on the attached rate schedule. Agreements for legal fees on other-than-an-hourly basis may be made by mutual agreement for special projects (including as set forth in future addenda to this Agreement).
3. REIMBURSEMENT. Client agrees to reimburse Attorney for actual and necessary expenses and costs incurred in the course of providing legal services to Client, including but not limited to expert, consultant, mediation and arbitration fees. Attorney shall not be required to advance costs on behalf of Client over the amount of $ I ,000 unless otherwise agreed to in writing by Attorney. Typical expenses advanced for Client, without prior authorization, include messenger fees, witness fees, expedited delivery charges, travel expenses, court reporter fees and transcript fees. Client authorizes Attorney to retain experts or consultants to perform services.
4. MONTHLY INVOICES. Afforney shall send Client a statement for fees and costs incurred every calendar month (the "statement"). Statements shall set forth the amount, rate and description of services provided. Client shall pay Attomey's Statements within thirty (30) calendar days after receipt. An interest charge of one percent (l%) per month shall be assessed on balances that are more than thirty (30) calendar days past due, not to exceed I\Yo pu annum.
5. COMMUNICATIONS BETWEEN ATTORNEY AND CLIENT. The Parties recognize that all legal advice provided by Attomey is protected by the Attorney-Client and Work Product Privileges. In addition to regular telephone, mail and other common business communication 1 300
methods, Client hereby authorizes Attorney to use facsimile transmissions, cellular telephone calls and text, unencrypted email, and other electronic transmissions in communicating with Client. Unless otherwise instructed by Client, any such communications may include confi dential information.
6. POTENTIAL AND ACTUAL CONFLICTS OF INTEREST. If Attorney becomes aware of any potential or actual conflict of interest between Client and one or more other clients represented by Attorney, Attorney will comply with applicable laws and rules of professional conduct.
7. INDEPENDENT CONTRACTOR. Attorney is an independent contractor and not an employee of Client.
8. TERMINATION.
a. Termination by Client. Client may discharge Attorney at any time, with or without cause, by written notice to Attorney.
b. Termination bv Mutual Consent or by Attorney. Attorney may terminate its services at any time with Client's consent or for good cause. Good cause exists if (a) Client fails to pay Attorney's Statement within sixty (60) calendar days of its date, (b) Client fails to comply with other terms of this Agreement, including Client's duty to cooperate with Attorney in protecting Client's interests, (c) Client has failed to disclose material facts to Attorney or (d) any other circumstance exists that requires termination of this engagement under the ethical rules applicable to Attorney. Additionally, to the extent allowed by law, Attorney may decline to provide services on new matters or may terminate the Agreement without cause upon written notice to Client if Attorney is not then providing any legal services to Client. Even if this Agreement is not terminated, under paragraph I an attorney-client relationship exists only when Attorney is providing legal services to Client.
c. Following Termination. Upon termination by either Party: (i) Client shall promptly pay all unpaid fees and costs for services provided or costs incurred pursuant to this Agreement up to the date of termination; (ii) unless otherwise required by law or agreed to by the Parties, Attorney will provide no legal services following notice of termination; (iii) Client will cooperate with Attorney in facilitating the orderly transfer of any outstanding matters to new counsel, including promptly signing a substitution of counsel form at Attorney's request; and (iv) Client shall, upon request, be provided the Client's file maintained for the Client by Attorney and shall sign acknowledgment of receipt upon delivery of that file. For all Statements received by Client from Attorney prior to the date of termination, Client's failure to notifz Attorney in writing of any disagreement with either the services performed or the charges for those seryices as shown in the Statement within thirfy (30) calendar days of the date of termination shall be deemed Client's acceptance of and agreement with the Statement. For any billing appearing for the first time on a Statement received by Client from Afforney after the date of termination, failure to notifi Attorney in writing of any disagreement with either the 2 301
services performed or the charges for those services within thirty (30) calendar days from receipt of the Statement shall be deemed to signify Client's acceptance of and agreement with the Statement.
9' MAINTENANCE OF INSURANCE. Attorney agrees that, during the term of this Agreement, Attorney shall maintain liability and errors and omissions insurance.
10. CONSULTANT SERVICES. Attorney works with professional consultants that provide services, including but not limited to, investigations, public relations, educational consulting, Ieadership mentoring and development, financial, budgeting, management auditing, board/superintendent/chancellor relations, administrator evaluation and best practices, and intergovernmental relations, Attorney does not share its legal fees with such consultants.
Afforney may offer these services to Client upon request.
11. DISPUTERESOLUTION.
a. Mediation. Except as otherwise set forth in this section, Client and Attorney agree to make a good faith effort to settle any dispute or claim that arises under this Agreement through discussions and negotiations and in compliance with applicable law In the event of a claim or dispute, either Pafi may request, in writing to the other Party, to refer the dispute to mediation. This request shall be made within thirty (30) calendar days of the action giving rise to the dispute. Upon receipt of a request for mediation, both Parties shall make a good faith effort to select a mediator and complete the mediation process within sixty (60) calendar days. The mediator's fee shall be shared equally between Client and Attorney. Each Party shall bear its own afforney fees and costs. Whenever possible, any mediator selected shall have expertise in the area of the dispute and any selected mediator must be knowledgeable regarding the mediation process. No person shall serve as mediator in any dispute in which that person has any financial or personal interest in the outcome of the mediation. The mediator's recommendation for settlement, if any, is non-binding on the Parties. Mediation pursuant to this provision shall be private and confidential. Only the Parties and their representatives may attend any mediation session. Other persons may attend only with the written permission of both Parties. All persons who attend any mediation session shall be bound by the confidentiality requirements of California Evidence Code section 1115, et seq., and shall sign an agreement to that effect. Completion of mediation shall be a condition precedent to arbitration, unless the other Party refuses to cooperate in the setting of mediation.
b. Dispute Regarding Fees. Any dispute as to attorney fees andlor costs charged under this Agreement shall to the extent required by law be resolved under the California Mandatory Fee Arbitration Act (Bus. & Prof. Code $$ 6200, et Sgq.). c. Binding Arbitration. Except as otherwise set forth in section (b) above, Client and Attorney agree to submit all disputes to final and binding arbitration, either following mediation which fails to resolve all disputes or in lieu of mediation as may be agreed by the Parties in writing. Either Party may make a written request to the other for J
302
arbitration. If made in lieu of mediation, the request must be made within sixty (60) calendar days of the action giving rise to the dispute. If the request for arbitration is made following an unsuccessful attempt to mediate the Parties' disputes, the request must be made within ten (10) calendar days of termination of the mediation. The Parties shall make a good faith attempt to select an arbitrator and complete the arbitration within ninety (90) calendar days. If there is no agreement on an arbitrator, the Parties shall use the Judicial Arbitration and Mediation Service (JAMS). The arbitrator's qualifications must meet the criteria set forth above for a mediator, except, in addition, the arbitrator shall be an attorney unless otherwise agreed by the Parties. The arbitrator's fee shall be shared equally by both Parties. Each Party shall bear its own attorney fees and other costs. The arbitrator shall render a written decision and provide it to both Parties. The arbitrator may award any remedy or relief otherwise available in court and the decision shall set forth the reasons for the award. The arbitrator shall not have any authority to amend or modify this agreement. Any arbitration conducted pursuant to this paragraph shall be governed by California Code of Civil Procedure sections 128I, et seq. By signing this Agreement, Client acknowledges that this agreement to arbitrate results in a waiver of Client's right to a court or jury trial for any fee dispute or malpractice claim.
This also means that Client is giving up Client's right to discovery and appeal. If Client later refuses to submit to arbitration after agreeing to do so, Client maybe ordered to arbitrate pursuant to the provisions of California law. Client acknowledges that before signing this Agreement and agreeing to binding arbitration, Client is entitled, and has been given a reasonable opportunity, to seek the advice of independent counsel. d. Effect of Termination. The terms of this section shall survive the termination of the Agreement.
12. ENTIRE AGREEMENT. This Agreement with its exhibit supersedes any and all other prior or contemporaneous oral or wriffen agreements between the Parties. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void.
Furthermore, any modification of this Agreement shall only be effective if in writing signed by all Parties hereto.
13. SEVERABILITY. Should any provision of this Agreement be held by a court of competent jurisdiction to be invalid, void or unenforceable, but the remainder of the Agreement can be enforced without failure of material consideration to any PaW,then this Agreement shall not be affected and it shall remain in full force and effect, unless amended or modified by mutual consent of the Parties; provided, however, that if the invalidity or unenforceability of any provision of this Agreement results in a material failure of consideration, then, to the extent allowed by law, the Party adversely affected thereby shall have the right in its sole discretion to terminate this Agreement upon providing written notice of such termination to the other Party.
14. NON-WAIVER. None of the provisions of this Agreement shall be considered waived by either Party unless such waiver is specified in writing. 4 303
15. NO THIRD PARTY RIGHTS. This Agreement shall not create any rights in, or inure to the benefit of, any third party.
16. ASSIGNMENT. The terms of this Agreement may not be assigned to any third parfy Neither Party may assign any right of recovery under or related to the Agreement to any third party.
SO AGREED:
CLIENT SIGNATURE ATTORNEY SIGNATURE
City of Sanger Lozano Smith, LLP
BY (Authorized Signature) BY (Authorized Signature)
{*mQ"^"t^-
PRINTED NAME AND TITLE OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING Karen M. Rezendes, Managing Partner
DATE EXECUTED DATE EXECUTED
051t5/2023
5 304
Lozano Smith
ATTORNEYS AT LAW
PROFESSIONAL RATE SCHEDULE
FOR CITY OF SANGER
1. HOURLYPROFESSIONALRATES
Client agrees to pay Attomey by the following standard hourly rate* Partner** / Senior Counsel / OfCounsel $ 275 - $ 395 per hour Associate $ 215 - $ 295 per hour
Paralegal/LawClerk S 150-$200perhour
Consultant $ 200 - $ 395 per hour
* Rates for individual attomeys within each category above vary based upon years of experience. Specific rates for each attorney are available upon request. ** Rates for work performed by Senior Partners with 20 years of experience or more may range from $395 - $450 per hour. I
2. BILLINGPRACTICE
Lozano Smith will provide a monthly, itemized Statement for services rendered. Time billed is broken into l/10 (.10) hour increments, allowing for maximum efficiency in the use of attomey time. Invoices will clearly indicate the department or individuals for whom services were rendered.
Written responses to audit letter inquiries will be charged to Client on an hourly basis, with the minimum charge for such responses equaling .5 hours. Travel time shall be prorated if the assigned attorney havels for two or more clients on the same trip.
3. COSTSANDEXPENSES
In-office copying/electronic communication printing
Facsimile
Postage
Mileage
Partner / Senior Counsel / OfCounsel
Associate
Paralegal / Law Clerk
Other costs, such as messenger, meals, and lodging shall be charged on an actual and necessary basis.
I Sale or Lease of Real Property Work:
$ 0.25 per page
$ 0.25 per page
Actual Usage
IRS Standard Rate
$ 400 per hour
$ 375 per how
$ 200 per hour
6 305
For the Meeting of:
Agenda Item No.:
August 17,2023
H- b
To:
From:
Subject:
CrrYoF SINGER
RE,PORT TO THE, CITY COUNCIL
Mayor and Councilmembers
Becky Padron, City Clerk/Deputy Personnel Officer
Approval of Consulting Services Agreement with Recruitment Firm for City Manager Recruitment
Attachments: Two Proposals from Recruitment Firms
CONFLICT OF INTEREST:
None known.
RECOMMENDATION:
The Council is asked to receive this report regarding proposals from Ralph Andersen & Associates and Koff & Associates and to consider and determine whether to approve a consulting services agreement with one of the firms per City's standard consultant agreement form approved by City Attorney.
EXECUTIVE SUMMARY:
City Manager Tim Chapa gave notice on July 7,2023, of his retirement from the City effective September 8,2023. Per Council direction, staff issued an RFP for the recruitment of the permanent position of City Manager.
BACKGROUND:
A detailed and comprehensive RFP to retain an exceptionally qualified executive search firm to lead the recruitment process was prepared. On July 17,2023, the RFP was distributed to 16 firms that have experience in public sector executive recruitments. The deadline was July 31,2023.
City received two proposals: from Ralph Anderson & Associates and from Koff & Associates. After staff s review the proposal from Ralph Anderson was fully responsive. However, the proposal from Koff & Associates did not include pricing.
Prepared by: Approved by:
REVIEW: City Manager: Ap Finance: City Attorney:
TYPE OF ITEM:
X
X
Consent
Infotmational Item
Action Item
Depattment Repott
COUNCIL ACTION: APPROVED DENIED NO ACTION
Public Headng
Matter Initiated by a Council Member
Othet:
Continued to:
306
After inquiry from City, Koff & Associates submitted a complete proposal with the following reason for the omission
The explanation is that the pricing section of our proposal document is a "smartArt Object" and there is a recent Word error in which these Objects disappear when the document is converted to PDF. I have since learned from Microsoft support that this issue is affecting many users, but at the time did not know to check that the pricing in our Word document copied correctly to the PDF sent to print.
Based on the foregoing, it is permissible for the Council to consider both proposals. The omission did not give Koff & Associates an unfair advantage. In fact, many RFP's do not include pricing until the negotiation phase.
Both firms that responded are fully capable of providing the requested scope of service. Both proposals were very similar in the time frame of approximately three months for completion and in the details for performance as required by the RFP.
The cost proposals are as follows:
Firm Name Proposal Cost
Ralph Andersen & Associates $30,000
Koff & Associates $25,000
The two proposals are attached to this Report and contain a detailed description of their qualifications, proposed recruitment process, schedule, and a list of prior executive searches conducted.
REASON FOR RECOMMENDATION:
The City Council gave direction to issue an RFP for an external recruitment firm. The City needs to fill the position of permanent City Manager.
FISCAL IMPACT:
The financial impact is $25,000 or $30,000 depending on which proposal is received. There will be salary savings during the City Manager's vacancy that can be used to fund the recruitment.
ALTERNATIVES:
Council may decide to direct reissuance of an RFP and withhold a determination until more proposals are received.
ACTIONS FOLLOWING APPROVAL:
Execution of the agreement approved and implementation. 307
Submittal date: July 31, 2023
Subm
itted by:
Koff & Associates
2835 Seventh Street
Berkeley, CA 94710
Fr
ank Rojas
Recruitment Manager
[email protected]
510.495.0448
KoffAssociates.com
EXECUTIVE RECRUITMENT SERVICES
CITY MANAGER
CITY OF SANGER
308
RECRUITMENT SERVICES FOR CITY OF SANGER
July 31, 2023
City of Sanger
ATTN: Becky Padron, City Clerk
1700 7th Street
Sanger, CA 93657
Dear Ms. Padron,
Thank you for the opportunity to submit our proposal to assist the City of Sanger with Executive Recruitment services. We are excited about the possibility of developing this partnership and supporting the City with the search for its next City Manager. Koff & Associates (K&A), a Gallagher company, is uniquely qualified based on over 37 years of assisting public agencies with finding and placing candidates dedicated to public service.
Our unique sel ling proposition lies in K&A’s experience supporting public sector clients in California and throughout the USA. Through our investment in modern recruitment technology, we offer forward-thinking services that not only provide advanced extensive sourcing and outreach but allow us to tell the story of each project through easy-to-understand data.
Conducting countless executive search efforts has made K&A an expert in identifying, targeting, recruiting, and successfully placing women and minority candidates in many of our recruitments. Diversity recruiting is an area of focus, and our firm has a vast pool of resources at our fingertips to provide outreach on an industry -wide basis to the public and private sector for qualified candidates nationwide. We pride ourselves on transparency, flexibility, and quality work.
As K&A’s Recruitment Manager, I will be the Project Manager for this recruitment effort with our recruitment team. You can reach me at (510) 495-0448 or [email protected].
Sincerely,
Frank
Rojas
Rec
ruitment Manager
309
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | KoffAssociates.com Table of Contents
Business Information 1
Experience and Qualifications 1
Recent Successful Recruitments 2
Project Team 5
Project Approach / Methodology 7
References 11
Pricing Proposal 12
Professional Services Agreement Acknowledgement 13
Signature Page 14
Attachment: Sample Brochures
310
RECRUITMENT SERVICES FOR CITY OF SANGER
1 BUSINESS INFORMATION
Koff & Associates (“K&A”) is a full spectrum, public-sector human resources and recruiting services firm founded by Gail Koff in 1984 and has been assisting cities, counties, special districts, other public agencies, and non-profit organizations.
As of April 30, 2021, we merged with Arthur J. Gallagher and are now officially a Gallagher Division. Our headquarters are in Berkeley, CA, and we have satellite offices in Southern California, the Central Valley, the Sacramento Region, and the Western US Region. GALLAGHER BENEFIT SERVICES, INC. is our legal name. It is a Delaware company, and the FEIN is 36-4291971.
EXPERIENCE AND QUALIFICATIONS
With 37 years of HR experience, Koff & Associates knows public sector employment inside and out. We are familiar with public sector organizational structures, agency missions, operational and budgetary requirements, and staffing expectations. Our team is ready to support you at any level you wish – providing sourcing expertise, full-cycle recruitment at the start of your search through the start date of your newest employee, and everything in between.
Our long list of clients indicates our firm’s reputation as a quality organization that produces comprehensive, sound, and cost-effective results. K&A is “hands on” and responsive with the ability and expertise to identify the ideal candidate(s) for the City of Sanger.
K&A uses its vast network to leverage recommendations and referrals of past clients in combination with modern sourcing techniques and technology to build the best candidate pools in the market. We are a team of true recruiters with over 60 years of combined experience. Our work speaks for itself, and our primary goal is to provide professional and technical consulting assistance with integrity, honesty, and a commitment to excellence.
K&A provides personal attention to and creates long-term relationships with our clients. Because we care about and understand your organization’s people, culture, leadership, and unique needs, we identify highly qualified candidates to support your goals.
We build enduring
relationships
We source top talent reflective of the communities you serve. With our focus on inclusion, networking and partnering with minority-based associations, utilizing bias-reducing tools, and drawing from our own employees’ certification training, we are leaders in public sector Diversity and Inclusion.
We value strength in
diversity
K&A uses advanced programs and unique sourcing methods to identify candidates which traditional recruiting strategies might have missed. We continuously gather and analyze important data points and are always looking ahead at how we can use information technology to better serve you.
We leverage innovative
search technology
311
RECRUITMENT SERVICES FOR CITY OF SANGER
2 RECENT SUCCESSFUL RECRUITMENTS
The following is a partial list of recent executive recruitments conducted by Frank Rojas (some while at a previous firm):
Agency Title Year Completed
City of Santa Fe Springs City Manager 2023
City of San Bernardino
City Manager, Director of Public Works Director, Director of Human Resources, Deputy Director of Human Resources (Risk), Director of Finance, Director of Animal Services
2023 – 2019
City of Soledad City Manager 2023
City of East Palo Alto City Manager, Chief of Police 2023 South Tahoe Public
Utilities District General Manager 2023
City of Vista Fire Chief, Assistant City Manager, Engineering Director, Director of Community Development 2023
City of West Hollywood Economic Development Director 2023 City of Pasadena Director of Library & Information Services, Chief of Police, Controller 2023 – 2022 City of Palm Springs Fire Chief, City Manager 2023
City of Carson Finance Director, Public Works Operations Manager, Community Services Director, City Manager, Public Works Director 2023 – 2020 City of Oxnard
Chief Financial Officer, Budget Manager, Public Works Dir., Asst. Public Works Dir. (2), Purchasing Manager, Controller, Communications & Marketing Manager, Assistant City Attorney, Planning & Environmental Manager, Assistant Director of Housing Programs, Environmental Waste Division Manager
2023 – 2017
City of Berkeley
I.T. Director, Deputy Director of Finance, Public Works Director, Deputy City Attorney (2), Director of Health, Housing and Community Services, Operations Manager (2), Accounting Manager
2023 – 2020
East Bay Regional
Park District
Chief Information Officer, Chief of Design & Construction, Chief of Interpretive & Recreation Services 2023
City of Salinas Finance Director, City Manager, Chief of Police, Assistant Finance Dir. 2023 – 2021 City of Ontario Assistant Community Development Director, Director of Economic Development, Assistant GM Water Utilities 2023 – 2021
City of Millbrae Community Development Director, Public Works Director, Finance Director 2022 – 2021
West Valley
Water District General Manager 2023
City of Rialto Director of Community Development, Director of Engineering Services 2023 2022 City of Patterson Finance Director 2022
312
RECRUITMENT SERVICES FOR CITY OF SANGER
3 Contra Costa
Water District
Assistant General Manager (Engineering & Construction), Finance Director 2023 – 2022
City of Signal Hill City Manager 2022
City of Leavenworth City Administrator 2022
City of San Jose Assistant CIO, Chief Information Officer 2022 City of Long Beach City Treasurer 2022
San Mateo County
Transportation
Authority
Deputy Director, Transportation Authority; Executive Officer for Civil Rights, Employee & Labor Relations, and Human Resources; District Surveyor, Real Estate
2022 – 2021
City of San Bernardino
Director of Public Works, Chief of Police, Director of Human Resources, Director of Animal Services, Director of Finance, Assistant Director of Human Resources (Risk)
2022 – 2021
County of Riverside County Counsel, Diversity Equity, and Inclusion Officer, Chief Executive Officer, Animal Services Director 2022 – 2020
East Valley
Water District General Manager/Chief Executive Officer 2022 Stinson Beach Co.
Water District General Manager 2022
City of Oceanside City Manager 2022
Los Angeles County
Vector Control District General Manager 2022
Metro Parks Tacoma Chief Financial and Administrative Officer 2022 City of Calexico City Manager, Chief of Police 2022
CALAFCO Executive Director 2022
Santa Barbara MTD Director of Finance and Administration, Director of HR and Risk 2022 City of Lawndale Director of Finance / City Treasurer 2022 City of Tracy City Attorney 2022
City of Riverside Budget Manager 2022
County of Stanislaus Director of Animal Services 2022
City of Cherry
Hills Village Chief of Police 2022
City of Woodland Park Chief of Police 2022
City of Oroville Chief of Police 2022
Humboldt Waste
Management Authority Executive Director 2021
City of Chico Public Works Director 2021
Tahoe RPA Director of Human Resources & Organizational Development 2021 313
RECRUITMENT SERVICES FOR CITY OF SANGER
4 County of Santa Clara Planning Services Manager/Deputy Director 2021 First 5 Alameda County Human Resources Director 2021
City of San Diego Director of Transportation 2021
City of Glendale City Manager 2021
Orange County
Social Services Agency Chief Deputy Director, Division Director (3) 2021 - 2019 City of Carson Public Works Director, Community Services Director, City Manager 2021 - 2019 City of Colton Public Works & Utility Services Director 2021 City of Redlands Director of Municipal Utilities & Engineering, Fire Chief 2021 - 2020 City of Ontario Economic Development Director 2021
County of Tulare Director of Human Resources & Development, Director of Information & Communications Technology 2021 -2020
City of Millbrae Director of Finance, Community Development Director 2020 City of Avondale Development & Engineering Services Dir., Economic Development Dir. 2020 - 2019 City of Redlands Fire Chief, Director of Municipal Utilities & Engineering 2020 City of Shafter City Manager 2020
City of Ontario
Municipal Utilities Assistant General Manager 2020
City of Bell Director of Community Development 2020
City of Los Angeles Human Resource & Payroll Project Manager (ERP implementation) 2020 County of
San Bernardino
Public Works Director, Human Resources Director, Assistant HR Director, Director of Land Use Services, Regional Parks Director 2020 - 2018 Orange County LAFCO Assistant Executive Officer 2020
LA Metro Chief Ethics Officer 2020
Orange County Fire
Authority Purchasing Manager, Fleet Manager, Human Resource Director 2020 - 2017 City of Banning Director of Administrative Services, Director of Parks and Recreation 2019 City of Santa Ana City Manager, Parks & Recreation Director 2019 City of Bell Gardens City Manager 2019
City of Anaheim Deputy Planning Director, Engineering Manager, Buyer 2020 - 2016 City of Garden Grove Finance Director, City Manager 2019 - 2016 City of San Marino City Manager 2018
County of
San Luis Obispo County Administrative Officer 2018
County of Imperial County Executive Officer 2018
City of Avalon City Manager 2018
314
RECRUITMENT SERVICES FOR CITY OF SANGER
5 PROJECT TEAM
Frank Rojas
Recruitment Manager
Frank brings more than thirty (35) years of recruiting experience from the highly competitive direct placement and contracts labor industries and the corporate environment. He has significant experience placing corporate leaders, executive, professional, and technical staff, including individual contributors for the government sector, non-profits, aerospace, architectural and engineering, information technology, petroleum and chemical, energy, power, civil/structural, transportation, and private industry.
Frank began his career in Contract Labor. Over the next 30+ years, he launched seven start-up offices in several states and locations, providing direct placement and contract support to hundreds of clients in virtually all industries and levels of talent. He continued his career in the non-profit environment, managing and building talent acquisition support during significant growth periods. Having been a speaker at several networking and career coaching venues, Frank believes in utilizing traditional recruiting methodology with social media.
In addition to recently completing recruitments for the City of San Bernardino, County of Riverside, City of Riverside, City of Pasadena, and City of Calexico, recent successful efforts include positions of City Manager, Finance Director, County Executive Officer, Director of Human Resources & Development, City Treasurer, DEI Officer, Chief of Police, and Director- level hires for Information Technology, Social Services, Public Works, Economic Development, Community Services, Animal Services, and Division/Site General Managers.
Frank has been named in the top 1% viewed profiles on LinkedIn and has established a strong client and customer base through trust, effective recruiting, relationship building, and teamwork.
Amanda Kreller
Senior Executive Recruiter
Amanda brings over twenty (20) years of diverse expertise spanning the public and private sectors with a strong focus on executive search, recruitment process outsourcing, and corporate environments. Throughout her career, she has excelled in identifying and connecting outstanding individuals across all organizational levels, ranging from corporate leaders and executives to professionals, technical experts, and individual contributors. Amanda's unwavering dedication to fostering diversity, equity, and inclusion (DE&I) practices is evident in her commitment to sourcing the most exceptional talent for every unique context.
Amanda's educational background includes a Bachelor of Arts (BA) degree in Marketing and Media Studies from San Diego State University, as well as a Master in Education (MEd) in Elementary Education. She is a certified teacher who began her professional journey in the public school system, teaching grades EC-5. Her passion for education extended to serving as a board member for local private schools.
Drawing on her diverse experiences, Amanda smoothly transitioned into recruiting for government agencies such as City of Los Angeles, City of San Diego, City of Long Beach, City of Laguna Beach as well as companies across a range of industries, including biotechnology, environmental, healthcare, technology, legal, finance, human resources, and marketing.
Amanda has honed her skills in providing innovative solutions and support in areas such as organizational development and management, talent engagement and placement, and process improvement strategies. Her multifaceted background equips her with a unique perspective and enables her to offer valuable insights and guidance in various aspects of talent acquisition and organizational growth. 315
RECRUITMENT SERVICES FOR CITY OF SANGER
6 PROJECT TEAM, Cont.
Joshua Boudreaux
Recruiting Supervisor
Joshua has over nine (9) years of public sector Human Resources experience.
He began his public sector journey as a labor representative with the Orange County Employees Association representing employees in grievances, investigations, meet and confers, interactive processes, arbitrations, and negotiations. He transitioned into the HR world at the City of Anaheim where he led classification and compensation projects. At the Orange County Fire Authority, he worked closely with Battalion and Division Chiefs on projects such as classification and compensation, employee relations, and recruitment.
Prior to joining K&A, Joshua served as an Administrative Manager for the County of Orange where he handled employee grievances, conducted investigations, and represented the County on meet and confer items. He served as the President of the Orange County Human Resources Consortium in 2017-2018. Since joining K&A, Joshua partners his classification and compensation experience, marketing skills, and recruitment experience to bring a full-service experience to all clients. He currently manages full-cycle recruitments for California public sector agencies including, cities, counties, and special districts. He provides supervisory oversight for technical, professional, and management recruitments.
Joshua earned his B.S. in Political Science with a concentration in American Politics from the University of California, Los Angeles; his Master’s in Public Administration from Chapman University (Brandman); and a Master’s Certificate in Human Resources with emphasis in Labor Relations from Cornell University.
Current & Previous Recruitments: City of Seaside – Associate Engineer, Senior Engineer; City of Fairfield – Fire Inspector I/II; Valley Water District – Environmental Planner/Regulatory Specialist, Senior Engineering Technician, Sr. Inf ormation Systems Technician; County of Sonoma – Real Estate Manager; Alameda County Water District – Director of Engineering; Dublin San Ramon – Waste Water Treatment Superintendent, Electrician II; City of Long Beach – Jail Administrator, Medical Director, Occupational Health Services Manager; Port of Oakland – Maintenance Manager; City of Gilroy – Fleet Superintendent; Big Bear Lake – Senior Accountant; City of Richmond – Budget Administrator, Accounting Manager; Monterey One Water – SCADA Analyst; City of Richmond – Deputy Director of Community Services : Employment and Training.
Chelsea Freeman
Senior Recruiter
Chelsea’s professional qualifications include seven years of experience working in the public sector, mostly with the California State University system. Chelsea also has nine years working in the private sector in manufacturing. In her role as Classification, Compensation and HR Operations Manager, she was responsible for developing and implementing a compensation philosophy for staff and faculty, as well as implementing process improvement efforts within the HR operations. She provided ongoing consultation to Managers relating to recruiting, best practices in hiring which included Diversity and Inclusion training, and properly classifying and compensating employees.
Chelsea earned her B.A. degree in Communications from Sonoma State University.
Current & Previous Recruitments : City of Fairfield - Senior Information Technology Analyst; Coachella Valley Water District- Associate Civil Engineer, Assistant Civil Engineer; City of Pittsburg - Assistant City Engineer; South Tahoe Public Utility District- Senior Engineer, Associate Engineer; City of Berkeley- Accounting Manager; City of Long Beach-Data Center Officer; City of Richmond- Director of Finance, Coachella Valley Water District- Environmental Services Director. 316
RECRUITMENT SERVICES FOR CITY OF SANGER
7 PROJECT APPROACH/METHODOLOGY
Our philosophy ensures thorough, thoughtful, and strategic sourcing, evaluation, selection, and vetting of candidates. We reach out directly to potential candidates, referral sources, professional associations, and user groups, etc. by using business media, outreach emails, general advertising, and most importantly picking up the phone and actively calling passive applicants. This strategy also includes focused advertising on websites and in publications specific to women and minority candidates.
K&A will provide weekly progress reports to the City and participate in conference calls and onsite meetings as requested.
We are responsible for ensuring compliance, adhering to, and maintaining all legally mandated documentation throughout the process.
Step 1: Ideal
Candidate Profile
Step 2: Five
Week Window of
Application and
Sourcing
Step 3:
Recommendation
of Candidates
Step 4: Interview
Facilitation
Step 5:
Background,
References, and
Offer
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RECRUITMENT SERVICES FOR CITY OF SANGER
8 Step 1: Ideal Candidate Profile
Developing the profile for the ideal job candidate for the position is crucial for a successful search process.
We will coordinate with the City in identifying and developing:
The various organizational needs, vision, mission, goals, strengths, challenges, opportunities, and culture of the organization;
Position competency requirements, i.e., knowledge, skills, and abilities; Personal and professional attributes required of and priorities for the new incumbent; Type of working relationship senior leadership desire with the new incumbent; Advertising strategies in conjunction with a national and/or regional outreach campaign; Compensation levels; and
Schedule of deliverables from K&A.
After meeting(s) with the City, there will be a consensus of the key qualifications and characteristics of the position and the process, action plan, and timetable to be utilized for the recruitment process.
Brochure Design & Posting
Following the development of the candidate profile, an eye-catching recruitment brochure will be professionally produced in coordination with the City’s feedback. The brochure will highlight the strengths of the City of Sanger and the surrounding community. The brochure will feature the organizational structure and services of the City, its mission and goals, pertinent facts regarding the position, and necessary and desirable candidate qualifications.
Step 2: Five Week Window of Application & Sourcing
K&A can, at the request of the City, facilitate community surveys or community outreach forums to encourage feedback from residents. A report of resident comments will be provided to the City prior to first-round interviews.
Our effort will include a variety of activities designed to build the best available candidate pool. Our techniques and methodologies allow us to source from extensive pools of potential candidates and referral sources.
In coordination with the City, K&A will:
Identify prospects;
Provide each potential candidate with access to the recruitment brochure; Capture interested candidates in our recruitment project database; and Provide representative data to the City, including candidate documents, interview notes, and an outline of the recruitment process.
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RECRUITMENT SERVICES FOR CITY OF SANGER
9 Step 3: Recommendation of Candidates
K&A will provide the City with a report of the leading candidates to further narrow the pool to the most highly qualified and establish the best organizational fit of each potential finalist. This screening process is specifically designed to assess the personal and professional a ttributes the City has identified and will focus on each candidate’s ability, technical competency, and fit with the City’s values, culture, and needs. Our assessment will consist of:
Experience and qualifications;
Cultural fit based on our understanding of essential intangibles; Clarity of any issues identified in the submitted documents; Reasons for position interest,
The level of commitment to the position and the organization; and Other issues, including salary requirements.
Step 4: Interview Facilitation
We will advise and develop interviewing strategies and a menu of questions that will help analyze candidates’ qualifications and management/work styles. We will facilitate all necessary communications wit h the City and candidates to ensure everyone is well prepared.
Interview questions will elicit information about each candidate’s technical skill set, experience, leadership skills, adaptability, political astuteness, self-awareness, and other important aspects of the ideal candidate profile.
Questions, evaluation tools, and additional materials will be assembled in intuitive and user- friendly interview packets. We will use evaluation criteria agreed to by the City.
The Project Manager will coordinate interviews, interview schedules, and finalize the process . We will provide oversight during the panel interview process and facilitate a focused discussion with the City at the beginning and conclusion of the interviews to identify the most qualified candidate(s) for final interviews.
Step 5: Background, References, and Offer
K&A provides a thorough and quality reference and background check process for our clients. We start by calling candidates’ employment and professional references and having an in- depth discussion, covering their strongest business characteristics, work style, interpersonal skills, and position- specific knowledge. All references will be documented and presented in a concise, user-friendly manner.
Background checks are conducted in coordination with a third- party firm to verify educational degrees and employment records and confirm clear driving records, criminal records, and financial history/credit. Reports can be tailored to clients’ needs upon request. Safety for clients and their communities is our priority, so rest assured that we, as well as our background contract firm, meet or exceed relevant reporting requirements.
K&A can facilitate and lead the negotiations of the final terms and conditions of employment, such as the co
mpensation package, benefits, and other perquisites (perks). We will notify all candidates not selected as finalists for the position.
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RECRUITMENT SERVICES FOR CITY OF SANGER
10 Project Schedule
The following is a typical schedule for conducting recruitment efforts. Search efforts for executive recruitments generally take twelve to fourteen (12-14) weeks to complete, allowing enough time for all steps of the process and client schedules.
Weeks 2 4 6 8 10 12 14
Step 1
Step 2
Step 3
Step 4
Step 5
K&A Organizational Diversity Statement
This statement reaffirms our commitment to affirmative action and providing equal employment opportunities to all employees and applicants for employment in accordance with equal opportunity and affirmative action laws.
We affirm our personal and official support of these policies, which provide that K&A is committed to implementing the affirmative action policies, programs, and procedures included in this plan to ensure that employment practices are free from discrimination. Employment practices include but are not limited to the following: hiring, promotion, demotion, transfer, recruitment or recruitment advertising, layoff, disciplinary action, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. We will provide reasonable accommodation to applicants and employees with disabilities. 320
RECRUITMENT SERVICES FOR CITY OF SANGER
11 REFERENCES
We are proud of our past recruitment work with clients to successfully place candidates to meet their organization’s needs.
Recruitment & Agency Contact
Oxnard, City of
Public Works Director, Asst. Public Works Director (2), Chief Financial Officer, Purchasing Manager, Controller,
Communications & Marketing Manager, Assistant City Attorney, Civil/Traffic Engineers
Lisa Baker
Assistant Director, Human Resources
805.385.7596
[email protected]
4300 W. Third Street
Oxnard, CA 93030
San Bernardino, City of
Dire
ctor of Community & Economic Development,
Chief of Police, Director of Human Resources,
Director of Animal Services, Finance Director
Suzie Soren
Director of Human Resources
909.384.5161
[email protected]
290 North ‘D’ Street
San Bernardino, CA 92401
Berkeley, City of
Direct
or of Information Technology, Director of Health, Housing, and Community Services, Director of Public Works, Deputy City Attorney(s), Manager of Engineering, Operations Manager(s) LaTanya Bellow, Deputy City Manager
Liam Garland, Public Works Director
510.815.1767
[email protected]
510.981.6303
[email protected]
2180 Milvia St
Berkeley, CA 94704
Palm Springs, City of
Fire
Chief, City Manager
Stephanie George
Director of Human Resources
760.323.8217
[email protected]
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Salinas, City of
Cit
y Manager, Finance Director
Marina Horta-Gallegos
Human Resources Director
831.758.7417
[email protected]
200 Lincoln Avenue
Salinas, CA 93901
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RECRUITMENT SERVICES FOR CITY OF SANGER
12 PRICING PROPOSAL
Note: E
xpenses do not include candidate travel.
Optional: Recruitment Video
In addition to the standard recruitment brochure, K&A can develop a Recruitment Video to better highlight the positive elements of the organization and community. These videos have proven to attract more job seekers and effectively expand the talent pool. Videos run approximately three-minutes in length and highlight the workplace environment, local landscape, and include interviews with selected staff. This video is optional and costs $3,500.
Placement Guarantee
K&A is committed to recommending only the most qualified candidates who meet all the necessary requirements and qualifications and are also a cultural fit for the City. We proactively recruit for each search effort until a successful candidate is placed.
Therefore, we promise to present to the City a selective pool of candidates that met or exceeded our standards during the thorough screening processes and have been identified as ideal matches for the position. Should the City disapprove of all final candidates or should none pass the final interview and reference check process, we will work to find a new slate of candidates at no added cost, with the possible exception of necessary advertising.
In addition, for full recruitments for executive and mid-management positions, should the incumbent leave the position or be terminated from employment within 12 months of hire due to performance issues, we commit to conducting a one -time additional executive search to identify a replacement and only charge related expenses as described in the Pricing Proposal.
Overall, K&A’s retention rate during the first 12 months of hire is robust and has been above 95% over the last 37 years.
Project
• City Manager
Professional Fee and Expenses
• Total not-to-exceed professional fee of $25,000, which includes all professional services and expenses, including brochure development and design, advertising, printing and shipping, associated consultant travel if required, and background.
• Invoices will be billed monthly in four equal increments of $6,250. 322
RECRUITMENT SERVICES FOR CITY OF SANGER
13 PROFESSIONAL SERVICES AGREEMENT ACKNOWLEDGEMENT
We will be pleased to sig n the City’s professional services agreement for recruitment services, however we respectfully request that the City will allow for a period of negotiation of certain terms in the professional services contract related to liability, indemnity, insurance, and other terms. We have found that we have always come to an agreement with all of our clients in the past and appreciate the City’s flexibility in reviewing certain terms in a collaborative fashion between our legal counsels.
INSURANCE ACKNOWLEDGEMENT
Gallagher shall at all times during the term of this Agreement and for a period of two (2) years thereafter, obtain and maintain in force the following minimum insurance coverages and limits at its own expense:
Commercial General Liability (CGL) insurance on an ISO form number CG 00 01 (or equivalent) covering claims for bodily injury, death, personal injury, or property damage occurring or arising out of the performance of this Agreement, including coverage for premises, products, and completed operations, on an occurrence basis, with limits no less than $2,000,000 per occurrence; Workers Compensation insurance with statutory limits, as required by the state in which the work takes place, and Employer’s Liability insurance with limits no less than $1,000,000 per accident for bodily injury or disease. Insurer will be licensed to do business in the state in which the work takes place; Automobile Liability insurance on an ISO form number CA 00 01 covering all hired and non -owned automobiles with limit of $1,000,000 per accident for bodily injury and property damage; Umbrella Liability insurance providing excess coverage over all limits and coverages with a limits no less than $10,000,000 per occurrence or in the aggregate;
Errors & Omissions Liability insurance, including extended reporting conditions of two (2) years with limits of no less than $5,000,000 per claim, or $10,000,000 in the aggregate; Cyber Liability, Technology Errors & Omissions, and Network Security & Privacy Liabilit y insurance, including extended reporting conditions of two (2) years with limits no less than $2,000,000 per claim and in the aggregate, inclusive of defense cost; and
Crime insurance covering third-party crime and employee dishonesty with limits of no less than $1,000,000 per claim and in the aggregate.
All commercial insurance policies shall be written with insurers that have a minimum AM Best rating of no less than A-VI, and licensed to do business in the state of operation. Any cancelled or non-renewed policy will be replaced with no coverage gap, and a Certificate of Insurance evidencing the coverages set forth in this section shall be provided to Client upon request.
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14 SIGNATURE PAGE
We thank you for your consideration of our proposal. We are committed to providing high-quality service and investing in a long-term partnership.
This proposal is valid for ninety (90) days.
Re
spectfully submitted,
By: K
OFF & ASSOCIATES
State of California
Fra
nk Rojas Da te: July 31, 2023
Recruitment Manager
324
CITY OF SOLEDAD, CALIFORNIA
City
Manager
325
THE COMMUNITY
Soledad is a city in Monterey County with a population of approximately 19,000. Nestled between the beautiful Santa Lucia Mountains to the west and the picturesque Gabilan Mountains to the east, Soledad’s origins started with Mission Nuestra Señora de la Soledad which was founded in 1791. Development and growth continued its rich history until eventually incorporating as a city in 1921. Today, Soledad is a notable tourist destination, owing to its proximity to Pinnacles National Park, a California Mission, and the Santa Lucia Highlands wine country. Soledad is surrounded by the Salinas Valley’s booming agricultural community, home to fields of lettuce, broccoli, and asparagus, as well as row upon row on some of the finest wine grapes in the state.
The City of Soledad continues to be a model of economic vitality and resilience through the implementation of infrastructure improvements to city parks, roads, schools, and water treatment systems. Renewable energy, water reclamation, and downtown revitalization are at the heart of our mission to provide a sustainable future for our residents, businesses, and visitors.
Since the early 2000’s, the City of Soledad has played a major role in fostering and increasing much-needed units of affordable housing to support the diverse needs of Monterey County’s growing workforce. Since 2015, the city has been working closely with developers to add single family and multi-family housing to areas approved for development before 2008. This housing development boom is increasing economic development
opportunities for small businesses, franchise businesses, service providers, medical facilities, entertainment venues, and large retailers who seek to expand to an untapped market.
GOVERNANCE
The City of Soledad uses the council-manager form as its system of local government and is made up of five members including a mayor. This is the legislative and policy entity of the city and responsible to the residents of Soledad for all municipal programs and services. City Council members also serve as the Soledad Successor Agency of the former Redevelopment Agency for the City. The City Council appoints members of the community to commissions, committees, and boards. It also provides policy direction on a broad spectrum of issues. The City Manager is appointed by the Council to implement policy and ensure the entire community is being served.
City government is comprised of the City Manager’s Office (City Manager also serves as City Clerk), Community and Economic Development, Public Works, Parks and Recreation, Information Technology, Community Engagement, Finance,
Human Resources, and the Police Department. Fire services are contracted through Cal Fire. The City’s General Fund operating budget for FY 22/23 is $12.5 million. Total City operating budget is $48.8 million.
Mission Statement:
We are committed to serving our community and
improving the quality of life while celebrating our heritage and diversity.
To learn more about the City of Soledad,
go to: https://www.cityofsoledad.com/
To watch a video about the City of Soledad,
go to: https://youtu.be/wLVxl-z1zjU
THE POSITION
The City Manager serves as the Chief Executive Officer for the City of Soledad and as Executive Director of the Soledad Successor Agency of the Former Redevelopment Agency. Appointed by the City Council, the City Manager is responsible for the overall administration of all City government departments and oversees the enforcement of all pertinent State/Federal laws and municipal ordinances. The City Manager is responsible for all city operations including Human Resources and the City Clerk functions. The City Manager serves as the City Clerk of the City. The City Manager oversees the preparation of the budget and is responsible for the administration of the budget once adopted by the City Council. 326
Performance Objectives
➤ Pr
omote a culture of learning and communication that
ensures the community is well informed while providing a high level of transparency, ethics, and confidence in local government.
➤ Pr
epare and submit the annual municipal budget and
develop and implement the City’s Strategic Work Plan.
➤ Enhance opportunities f
or private development by working
collaboratively with Council and other departments
to review planning and zoning regulations, assessing
commercial, industrial, and housing opportunities as well as other selective investments.
➤ Continue t
o enhance team building and interdepartmental
collaboration.
➤ De
velop an understanding of the City’s diversity and
ways to meet the needs of each unique population and
find commonalities to unify and build a stronger sense of community.
➤ Build a foundation of communit
y involvement through
access of information including policy direction and
providing a voice and open communication to and from the general public.
➤ In collaboration with leadership and par
tnering agencies,
continue to address affordable housing and homelessness issues.
➤ Build community r
elations, provide strategic planning, and
support an elected governing City Council to address and complete policy initiatives and goals.
THE IDEAL CANDIDATE
The ideal candidate will be a motivated, confident, and inspiring leader who can work with the City Council, staff, and key stakeholders to achieve economic growth and improve the quality of life for the community. The successful candidate will have well-rounded skills in all facets of public sector governance including economic development, housing, and policy
implementation and oversight. The selected candidate leads by setting a positive example of being proactive and organized; provides clear and consistent direction and can assess talent, mentor, and develop a team-oriented working environment of high performance and accountability. Excellent communication and interpersonal skills are required to manage the City as it moves to improve its infrastructure, promote new and existing business ventures, and build and maintain effective and collaborative relationships with regional and statewide business partners. A passion for public service, desire to work with all key stakeholders, and a willingness and openness to understand the heritage and local dynamics of the community are opportunities for the selected candidate.
This challenging position requires a strong, visionary leader committed to quality improvement, customer service, and performance management. The qualified candidate will be able to navigate challenging political waters, while remaining focused on organizational goals, effective leadership, and working with a passionate and involved City Council. The ideal candidate will have demonstrated a solid track record of leading and managing municipal service initiatives in the areas of public safety, business and economic development, and public works to meet the needs of this growing city. Expertise in financial and budget management, agency administration, and the ability to maintain collaborative relationships with City Council, staff, and the community are necessary for the success of the next City Manager, as are excellent interpersonal abilities necessary to build and maintain solid relationships with elected officials, business partners, surrounding cities, governmental agencies, staff, and the community through open and respectful dialogue. It is important to engage and embrace the cultural diversity of the City.
Key Attributes and Characteristics
➤ A strong leader who shar
es the vision of the council and
community, and can advocate, articulate, and implement
that vision. A manager who is able to blend innovation and creativity, and can creatively and strategically move the City in a new and positive direction.
327
➤ A professional who can lead the organization with a
commitment t
o uphold the values of Soledad, including
valuing positive employee working relations and respecting the richness of cultures and diversity.
➤ The abilit
y and willingness to assist in resolving disputes by
reaching a consensus with City Council.
➤ A friendly appr
oachable leader who is visible and actively
engaged in the community to ensure quality customer
service, one that understands the needs of the community to ensure the concerns of all residents are heard and respected. ➤ Diplomatic, being k
nown as a people person with an
engaging style that is comfortable interacting with a wide spectrum of individuals and one who welcomes dialogue
and discussion.
REQUIREMENTS
Any combination equilvalent to:
➤ Bachelor’
s degree in Public Administration, Business
Administration, or a relevant field.
➤ Ten (10) y
ears increasingly responsible experience in the
development and implementation of City government
or related programs, projects and services including
personnel, fiscal and public relation duties and six years in an administrative capacity.
➤ A Mast
er’s degree in Public Administration, Business
Administration, or a related field is ideal.
➤ Bi-Lingual English Spanish helpful.
SALARY AND BENEFITS
The salary will be negotiable based on experience,
qualifications, and city budget.
Below are the benefits offered to all City employees, which can be used as a starting point:
➤ Vaca
tion - Ten (10) days per year.
➤ Sick Lea
ve - Twelve (12) days per year.
➤ Holiday
s - Eleven (11) paid holidays, and one (1) floating
holiday.
➤ Insur
ance - City provides comprehensive medical, dental,
and vision benefits for the employee and their dependents.
Employees participate in premium cost. In addition, City pays the full premium for Long Term Disability, Life and AD&D Insurance.
➤ Retir
ement - City participates in the CalPERS Retirement
System. 2% at 60 for Classic Members and 2% at 62 for New CalPERS Members.
➤ Social S
ecurity - City participates in Social Security Program.
APPLICATION PROCESS AND RECRUITMENT SCHEDULE
The final filing date is Friday, March 3, 2023.
To be considered, please submit a resume, cover letter, and five work related references (who will not be contacted in the early stages of the recruitment) to: https://koffassociates.com/soledad-city-manager/ .
Resumes should reflect years and months of positions held, as well as size of past organization(s).
For additional information, please contact:
Frank Rojas
Phone (510) 495-0448
[email protected]
Website: https://koffassociates.com/
Resumes will be screened based on the criteria outlined in this brochure. Candidates with the most relevant qualifications will be given preliminary interviews by the executive recruiter. Koff & Associates will report the results to the City. The City will then select candidates who will be invited to participate in a formal interview process. Extensive reference and background checks will be completed on the selected candidate.
328
SANTA FE SPRINGS
CITY OF
SANTA FE SPRINGS
CITY OF
City Manager
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THE ORGANIZATION
The Santa Fe Springs City Council is comprised of five city residents who are elected at-large to four-year terms. Council Members are not limited to the number of terms they serve. Annually, the City Council elects one of its members to serve as Mayor and another to serve as Mayor Pro Tempore for a one-year term. The Mayor is the presiding officer at City Council Meetings. The Mayor Pro Tempore assumes the duties of Mayor in his or her absence. The City Council also acts as the Housing Successor, Successor Agency, Public Financing Authority, and Water Utility Authority. The City Council is responsible for appointing a City Manager, City Attorney, and resident members of the City’s Boards and Commissions, as well as adopting the City’s Annual Budget and Capital Improvement Plan. The City Council is the primary policy-making and legislative body of the City.
This full-service City has 180 full-time employees, 104 part-time employees, and a 2022/2023 operating budget of $85 million.
Departments include Community Services, Fire-Rescue, Finance & Administrative Services, Planning & Development, Police Services, and Public Works. The City of Santa Fe Springs is dedicated to improving the quality of community life; fostering the public trust through effective management of public resources; providing a safe, well-planned, and aesthetically pleasing environment; encouraging personal enrichment through educational, cultural, social, and leisure programs; serving the public in a responsive and courteous manner; and promoting social harmony in all aspects of community life.
CITY OF SANTA FE SPRINGS MISSION STATEMENT:
Our mission is to improve the quality of community life in the City of Santa Fe Springs; to foster the public trust through effective management of public resources; to provide a
safe, well-planned and aesthetically pleasing environment; to encourage personal enrichment through educational,
cultural, social, and leisure programs; to serve the public in a responsive and courteous manner; and, to promote social harmony in all aspects of community life.
To learn more about the City of Santa Fe Springs, go to:
https://www.santafesprings.org/
THE POSITION
The City Manager serves as Chief Executive Officer of the City, advising and providing support to the City Council on policy and programs impacting the community and the City organization. The City Manager provides overall leadership and direction to the City government, implementing the policies of the City Council, represents the City’s interests with other levels and agencies of government, business interests, and the community at large. This position is responsible for ensuring that city services are performed to the highest standard in line with City Council priorities.
Administer the affairs of the City and direct staff in the implementation of the City Council’s priorities which include, but are not limited to the following:
➤ Oversee the proper application and enforcement of City laws and ordinances.
➤ Direct development and implementation of City goals and objectives as well as policies and procedures necessary to provide municipal services; approve new or modified programs, systems, administrative/personnel policies and procedures.
➤ Direct the development, presentation, and administration of the City budget; prepare and oversee the financial forecast of funding needed for staffing, equipment, materials, and supplies; monitor revenues and expenditures, and ensure the necessary adjustments. ➤ Conduct assessments, analysis, and interpretation of policies, procedures, and programs.
THE COMMUNITY
Santa Fe Springs is one of Los Angeles County’s ‘Gateway Cities’ and a key commercial and industrial city of Southern California. Part of the reason for this is its location in the busy “southwest corridor, ” midway between the center of Los Angeles and Orange counties. The urban development of Santa Fe Springs began in the early 1950’s as the result of a planned effort by a coalition of business community members and local residents. During the ensuing years, community pressures resulted in the incorporation of the City on May 15, 1957. The new City covered 4.9 square miles with a population of 11,787. The City of Santa Fe Springs now encompasses nine square miles, with about 84% of the land zoned for commercial and industrial use. The City’s population is approximately 18,000; however, the daytime population is estimated at 95,000.
Santa Fe Springs actively supports local businesses, social services, and the arts. Home to 100 acres of recreation space and miles of greenbelts and parkways, Santa Fe Springs is a cultural and environmental oasis. The City is one of few with its own public artwork program and an annual Arts Festival. Over the last few years, new housing units were built, leading to a new renaissance along commercial corridors and residential neighborhoods in this master-planned community. The City provides robust public services to its residents and more than 3,000 businesses.
Some of the services provided include educational and recreational classes and activities, family services, senior services, city-sponsored trips to area attractions and free concerts in the park. With multiple colleges and major universities in the local region including USC, UCLA, Cal State Long Beach, among others, families flourish and businesses thrive. 330
➤ Provide overall daily supervision, management, mentorship, and direction to City departments.
➤ Build and maintain positive relationships with City employees, community and business leaders, as well as established employee bargaining units and the Chamber of Commerce.
➤ Create an open and collaborative culture which encourages staff, resident and business input on City operations and programs. Be responsive.
➤ Establish effective management relationships with surrounding cities, special districts, county, state, and federal agencies. ➤ Coordinate and provide timely and accurate information to the public and media regarding City events and activities.
➤ Maintain regular communication with the public and other stakeholders. Respond to difficult and sensitive citizen inquiries and complaints in a timely manner.
➤ Represent the City in the community and at professional meetings. ➤ Ensure high performance and accountability across City Hall to ensure what is best for the citizens of Santa Fe Springs.
THE IDEAL CANDIDATE
The City seeks an experienced, politically astute, and strategic leader with well-rounded experience and the ability to provide effective leadership in all municipal areas of government. The ideal candidate will be a dynamic and confident manager with excellent communication and interpersonal skills able to build solid business relationships and partnerships. She/He will be dedicated and committed to working collaboratively to ensure that the City embraces opportunities while being a creative problem solver to continue the high quality of services that are needed. The successful candidate should be comfortable working on a range of issues including economic development, financial management, infrastructure issues, public safety, as well as environmental and social justice; and have a proven track record implementing and seeing projects to completion.
The selected candidate will appreciate and protect the historical aspects of the City while creating strategies and plans for a post-pandemic world. The selected candidate will have a positive and inclusive demeanor, and a passion for public service; a leader that recognizes this opportunity to create and establish an effective and efficient administrative infrastructure for long-term success.
Key characteristics and attributes:
➤ The ability to establish positive and effective communication with city council, ensuring all members are kept informed, offering balanced data and professional guidance, and options and alternatives to resolve issues, including pros and cons. ➤ Be politically astute, while remaining apolitical and have the ability to deal with adversity.
➤ A supportive leader who creates a cohesive structure and team- oriented working environment.
➤ An inclusive and positive management style that ensures accountability, responsibility, and encourages discussion and ideas from staff and key stakeholders.
➤ Good organizational skills with a transparent style of leadership; outward facing who is able and willing to use the City website to promote projects, engage with the community, be approachable. ➤ Flexible. Able to provide clear goals and expectations, while remaining agile and can adapt to changing priorities. Must be innovative and willing to take initiative, motivated, and a self-starter. ➤ The ability to effectively communicate with staff. Remove roadblocks and be willing to allow for project ownership, employee development, and a sense of pride. Able to attract and retain a solid, high performing workforce.
➤ An engaging and responsive style of leadership. Have a desire and willingness to have open discussion, work with staff to provide alternatives and options for the best outcomes, and be open to new ideas and perspectives.
➤ Stay current in new technologies and statewide and national legislation.
➤ Invest in learning and understanding the uniqueness, vision, and mission of the ‘Santa Fe Springs Way’ .
➤ Effective at community engagement and follow through. A listener. 331
QUALIFICATIONS
The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:
➤ Bachelor’s degree with major course work in public administration, business administration or a related field; OR any combination of education and expertise that provides equivalent knowledge, skills, and abilities.
➤ A Master’s degree is ideal.
➤ A minimum of eight (8) years of increasingly responsible administrative experience in City or other government
administration involving advanced executive management and supervision.
➤ Bi-Lingual English-Spanish is a plus.
COMPENSATION AND BENEFITS
The salary range for this position is $245,000 - $300,000. ➤ Retirement – Classic Members – 2% @ 55 with a 7% pre-tax employee contribution, New Members – 2% @ 62, with a 6.5% pre- tax employee contribution. Medical Insurance Cap: $1,962.06 per Month
➤ Healthcare – The City of Santa Fe Springs contracts with the California Public Employees’ Retirement System (CalPERS) for health benefits. An employee and their dependents are eligible for this benefit. A dependent may remain on the plan until age 26. If a dependent is qualified as disabled, the dependent may remain on the plan past their 26th birthday pending the approval from CalPERS Health Benefits Division.
Plans include Anthem Blue Cross, Blue Shield of CA, Kaiser Permanente, and UnitedHealthcare.
Medical Insurance Opt-Out: If a full-time employee can provide proof of insurance elsewhere with another carrier, they can drop out of their City plan and receive a rebate of $214.61 single party; $429.22 two party; $557.98 family.
➤ Dental Insurance – The City contracts with Delta Dental Insurance.
The City pays the full premium for DeltaCare (HMO). Employee pays $50 for the Delta Dental (PPO) plan.
➤ Vision Insurance – The City has a vision reimbursement program.
The City reimburses up to $450 annually for eye examination and frames/lenses for employee and up to $400 for eligible dependents.
There is a $20 deductible for eye examinations. The City also reimburses up to $1,800 for laser eye surgery for employee and up to $1,600 for eligible dependents.
➤ Life Insurance – The City provides a $50,000 term life insurance, which is negotiable. The premium is paid in full by the City. The City also offers an optional life insurance plan that the employee may purchase on their own.
➤ Vacation Accruals – 80 hours 0-1 year and adds 10 hours for every year up to year five. 124 hours 5-6 years and adds four hours up to 20 years. At 20 years, the employees accrue 168 hours annually.
Candidates with significant experience can negotiate for a higher initial accrual rate.
➤ Flexible Leave – 60 hours per fiscal year; carryover of 24 hours, not to exceed a maximum accrual of 84 hours.
➤ Holiday Leave – 14 days per year.
➤ Car Allowance – City vehicle is provided or auto allowance as negotiated.
➤ Technology Allowance – Issued a City phone.
➤ Deferred Compensation – City-match 457(b) plan (dollar to dollar basis up to 3% of base compensation).
➤ Optional Benefits – Credit Union, AFLAC, Computer Loan Reimbursement Program, and Flexible Benefit Plan (Dependent Care/Medical Assistance Plan).
APPLICATION AND RECRUITMENT PROCESS
The final filing date is Monday, April 24, 2023.
To be considered, please submit a resume, cover letter, and five work related references (who will not be contacted in the early stages of the recruitment) to: https://koffassociates.com/santa-fe-springs-cm/ Resumes should reflect years and months of positions held, as well as size of past organization(s).
F
rank Rojas
or
J
osh Boudreaux
(510) 495-0448
(510) 901-0044
frank_r
[email protected]
josh_boudr
[email protected]
Resumes will be screened based on the criteria outlined in this brochure. Candidates with the most relevant qualifications will be given preliminary interviews by the consultant. Koff & Associates will report the results to the City. The City will then select candidates to participate in panel interviews. Extensive reference and background checks will be completed on the selected candidate.
332
City
Manager
333
THE COMMUNITY
Nestled at the base of the San Jacinto Mountains,
the City of Palm Springs is known for its crystal-blue
skies, year-round sunshine, stunning landscape, and
starry nights. Palm Springs’ rich history and gorgeous
weather make it an ideal place to live and a preferred
destination of over six million annual travelers from all over the world. The City maintains the charm of a small town while offering the amenities of an urban center.
Palm Springs lies on the western edge of the Coachella
Valley approximately 107 miles east of Los Angeles
within the ecological area known as the Colorado
Desert. The permanent population is approximately
45,500 with a substantial increase of weekend
population during peak seasons. The City is known for
valuing and celebrating its diverse neighborhoods and
communities.
Residents of Palm Springs have access to shopping,
galleries, restaurants, parks, recreational facilities, hiking trails, bike routes, and horseback riding as well as the scenic Palm Springs Aerial Tramway up Mt. San Jacinto.
As the City enjoys virtually 350 days of sunshine
per year, Palm Springs’ community has year-round
enjoyment of the outdoors. Palm Springs is host to
many parades and festivals, including the famed Palm
Springs International Film Festival. Residents of Palm
Springs find that the City is an ideal community to call home.
CITY GOVERNMENT
The City of Palm Springs is a full-service city providing residents and visitors with the following services:
general governance, legal, financial, information
technology and administrative management, police,
fire, emergency management service, engineering,
maintenance of public facilities, streets, recreation,
airport, public improvements, planning and zoning,
community and economic development including
CDBG, animal shelter, sustainability and recycling,
convention center, tourism, and library services. As you walk, bike or drive through our various neighborhoods,
you are surrounded by a sense of community. There
are a variety of architectural styles throughout Palm
Springs, from mid-century modern and more.
Since 1994, Palm Springs has been governed as a
charter city, and operates under a Council-Manager
form of government. Council Members are elected by
district and serve four-year staggered terms, with the
position of Mayor rotating annually. The City Council
appoints the City Manager and the City Attorney.
The City of Palm Springs has a FY2022-2023 revised
budget of $466 million with 575.5 full-time equivalent
allocated positions.
CITY OF PALM SPRINGS MISSION STATEMENT:
Palm Springs is an inclusive world class city
dedicated to providing excellent and responsive
public services to enhance the quality of life for
current and future generations.
THE POSITION
The City Manager serves as Chief Executive Officer of
the City and advises the City Council on policy and
programs impacting the community and the City
organization. The City Manager appoints the City’s
department heads and is responsible for ensuring that
city services are performed to the highest standard in
line with City Council priorities. The City Manager is
responsible for the submission and implementation of
the City’s budget in addition to the following:
334
Administer the affairs of the City and direct staff in
the implementation of the City Council’s priorities
which include, but are not limited to the following:
•
Ov
ersee the proper application and enforcement of
City laws and ordinances.
• Pr
ovide overall daily supervision, management, and
direction to City departments.
• Build and
maintain relationships with City
employees, as well as meet and confer with the six
established employee bargaining units.
• Creat
e an open environment which encourages
resident and business input on City operations and
programs.
•
Establish effec
tive management relationships with
surrounding city, special districts, county, state, and federal agencies.
•
Coor
dinate and provide timely and accurate
information to the public and media regarding City
events and activities.
•
Maintain communication with the Cit
y’s 50
neighborhood organizations.
THE IDEAL CANDIDATE
Palm Springs has a reputation for being a diverse,
progressive, inclusive and high-achieving, world-class
destination city; with an active and engaged community.
The City seeks an experienced, politically astute, and
strategic leader with well-rounded experience and the
ability to provide effective leadership in all municipal areas of government including police, fire, public
works, community development, airport operations,
finance, recreation, and tourism. Palm Springs is one
of the most LGBTQ+ friendly communities among U.S.
cities and is proud of its diverse population.
The ideal candidate will be a dynamic and confident
manager with excellent communication and
interpersonal skills able to build solid business
relationships and partnerships. The City Manager will be dedicated and committed to working collaboratively
to ensure that the City embraces opportunities while
being a creative problem solver to continue the high
quality of services that the City is known for. The
successful candidate should be comfortable working
on a range of issues including affordable housing and
homelessness initiatives, economic development,
and financial management, as well as environmental
and social justice; and have a proven track record
implementing and seeing projects to completion.
Experience working with the tourism industry is a plus, as well as an engaged and involved community.
The selected candidate will appreciate and protect the
historical aspects of the City while creating strategies and plans for a post-pandemic world. The selected
candidate will have a positive demeanor, and a
passion for public service; a leader that recognizes this opportunity to create and establish an effective and
efficient administrative infrastructure for long-term
success.
Key characteristics and attributes:
•
A supportiv
e leader who creates a cohesive structure
and team-oriented working environment.
• An inclusive and positiv
e management style
that ensures accountability, responsibility, and
encourages discussion and ideas from staff and key
stakeholders.
•
Good or
ganizational skills with a transparent style of
leadership; outward facing who is able and willing
to use the City website to promote projects, engage
with the community, be approachable.
•
Flexible
. Able to provide clear goals and expectations,
while remaining agile and can adapt to changing
priorities.
•
The abilit
y to effectively communicate with staff.
Remove roadblocks and be willing to allow for
project ownership, employee development, and a
sense of pride. Able to attract and retain a solid, high performing workforce.
•
Stays cur
rent in new technologies and statewide
and national legislation.
• Eff
ective at community engagement and follow
through. A listener.
335
QUALIFICATIONS
• Bachelor’s degree with major course work in
public
administration, business administration or a
related field; OR any combination of education and
expertise that provides equivalent knowledge, skills,
and abilities.
•
A Mast
er’s degree is ideal.
• 5-10 years of incr
easingly responsible administrative
experience in local government, preferably in an
advanced executive management position.
COMPENSATION AND BENEFITS
The salary for this position is highly competitive
and will be commensurate based on experience.
Retirement – Classic Members – 2% @ 60 with a 7%
pre-tax employee contribution, New Members – 2% @
62, with an 8% (or ½ the normal cost as determined by
CalPERS) pre-tax employee contribution.
Healthcare – The City provides a flexible-benefit dollar amount to be used on plans and services that best fit
your needs; a range of healthcare options are available for medical, dental and vision coverage.
Annual Leave – Accrual begins at 16 hours per month;
increase after 5 years of service.
Holiday Leave – 12 days per calendar year, plus 1
floating holiday.
Life Insurance – City paid life insurance at $100,000.
Disability Insurance – City-paid Long-Term Disability
plan; employee paid Short-Term Disability plan in lieu
of the State-mandated plan.
Worklife – 4/10 (M-Th) work schedule, an Employee
Assistance Program, and a range of additional programs
are also available.
APPLICATION AND
RECRUITMENT PROCESS
The final filing date is Friday, October 14, 2022.
To be considered, please submit a resume, cover letter, and five work related references (who will not be
contacted in the early stages of the recruitment) to:
https://koffassociates.com/city-manager-3/
Resumes should reflect years and months of positions
held, as well as size of past organization(s).
Frank Rojas
(510) 495-0448
[email protected]
Resumes will be screened based on the criteria outlined in this brochure. Candidates with the most relevant
qualifications will be given preliminary interviews by
the consultant. Koff & Associates will report the results to the City. The City will then select candidates to
participate in panel interviews. Extensive reference and background checks will be completed on the selected
candidate.
Equal Opportunity Employer
The City of Palm Springs is an equal employment opportunity employer, and we encourage all persons to file applications.
Applicants will be considered regardless of race, color, creed, national origin, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status.
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Proposal for Executive Recruitment Services
for the
GITY OF SANGER
City Manager
Submitted on July 28,2023
Prepared by
Ralph Andersen & Associates
www. ra lpha ndersen.com
337
/h
Rddill Andsrsen & Associates
5800 Stanford Ranch Road
Suite 410
Rocklin, California 95765
916.630.4900n iri.lrll.tn rt l.x.i.ll..i1.r{r !irt(:o 1{l/2 July 28,2023
Mayor Frank Gonzalez
and Members of the City Council
City of Sanger
1700 7th Street
Sanger, California 93657
Dear Mayor Gonzalez and Members of the City Council:
Ralph Andersen & Associates is pleased to submit this proposal to conduct an executive search for the position of City Manager for the City of Sanger.
The executive recruitment techniques used by Ralph Andersen & Associates have been developed and used successfully with hundreds of clients for more than half of a century. With the reputation of Ralph Andersen & Associates you will have the opportunity to consider candidates located throughout California. lmportant to note, the firm conducted the search in 2015 for the City Manager position with staff assigned to this engagement.
lf selected to conduct this search, Mr. Fred Wilson, Senior Consultant with Ralph Andersen & Associates will be the Prolect Director. Ralph Andersen & Associates previously conducted the City Manager search in 2015 when Mr. Tim Chapa was selected, Our proposal outlines the firm's experience in conducting City Manager recruitments, the methodology/work plan and timeline to accomplish the search tasks, as well as the cost to conduct a comprehensive search.
We are proud of how we market and represent our clients; all of the design and graphics of our marketing material is done in-house so we can control the quality and production timing. To see samples of our recruitment brochures, as well as the way in which we market our clients digitally, please visit the Career Opportunities page of our website at www.ralohandersen.com.
As a principal in the flrm, I am legally able to bind the firm and enter into a contractual agreement to provide these services.
Should you need any clarification, please feel free to contact me directly at (916) 630-4900 or more directly on my cell (916) 804-2885. Thank you very much for your consideration of this proposal.
Respectfully Submitted,
clw-u",4ut"u'^
Heather Renschler
PresidenUCEO
www ralphandersen com
338
/h
R8ljffi Andersen & Associates
5800 Stanford Ranch Road
Suite 410
Rocklin, California 95765
916.630 4900A l! Ll l,or..'t l:x.: .|i ,,, t..t\itt ltiij Background and Qualifications
Executive Summary
Attracting top talent has never been more complex and Ralph Andersen & Associates is highly qualified to assist the City of Sanger with recruiting its new City Manager. We have conducted more successfu/ executive recruitments than any other recruitment firm in California since 1972, From helping the City Council to create a competency-based interviewing framework for the new City Manager to assessing candidates and attracting top human capital, our search professionals offer an unparalleled depth of experience, national reach, and knowledge.
The City Council has requested our proposal to assist in the identification and recruitment of a highly qualified group of candidates for the new City Manager. ln particular, the City of Sanger is seeking a firm with a strong national presence and the professional experience to clearly assess the City's needs and formulate a strategy to deliver resulfs.
At Ralph Andersen & Associates, we believe that gaining a complete understanding of our client's specific objectives and priorities is essential prior to launching any search assignment. This process includes the identification and incorporation of a variety of important details such as the candidate's desired skills and experience as well as the critical "soft skills" related to temperament, personality, management philosophy, and other factors that will ultimately determine the candidate's "fit" with the organization.
We begin each search by working closely with the City's leadership, stakeholders, staff, and, if desired, the community to ensure a complete picture of the desired candidate pool is developed. Our team-oriented approach, matched with this 360-degree perspective, means we ensure that a complete understanding of the organization's mission and culture translates into those specific traits and characteristics necessary to ensure the selected candidate is successful in the position.
We understand that the City Council expects aggressive, personalized outreach to identify a diverse and highly qualified applicant pool and a selection process that includes comprehensive candidate reports based on thorough reference and background checks. We will begin with the desired characteristics and build a recruitment strategy that is tailored to meet the City of Sange/s specific needs. The resulting outreach and advertising campaign will incorporate the extensive use of personal outreach to recruit a highly qualified group of candidates, Ralph Andersen & Associates serves a nationwide clientele through its Corporate Office in the Sacramento area. The Corporate Office is located at 5800 Stanford Ranch Road, Suite 410, Rocklin, California 95765; phone number (916) 630-4900. The firm currently has 17 employees.
Our national staff of professionals and support staff include acknowledged leaders in their respective fields. Supplementing their extensive consulting backgrounds, all senior staff have personal, hands- on executive experience in the operation of public agencies and private businesses.
The principals of the firm are Heather Renschler, PresidenVCEO, and Robert Burg, Executive Vice President. Both Ms. Renschler and Mr. Burg are legally able to bind the firm. www ralphande rsen com
339
lli{lll1{ 4 "iirtorli;r, i, iiliiliriiir rririill jj()iiirr()iiir i:i, l\il::trir;iii;iil,,t' 'r' Ralph Andersen & Associates, a California Corporation, has been providing executive search and management consulting seruices since 1972. As such, the executive recruitment techniques used by Ralph Andersen & Associates have been developed and used successfully with hundreds of clients for more than 51 years.
With Ralph Andersen & Associates, there is an entire team behind every recruitment. Our firm takes a multi-disciplined, team approach to executive search. Successful outreach relies heavily on person-to-person contact to identify outstanding potential candidates and, in the evaluation phase, to gain a complete understanding of the background, experience, and management style of the top candidates. By drawing on the combined experlise of our associates and our network of professional contacts, we address outreach from a wide variety of perspectives and find unique ways to identify and recruit the best and brightest.
l.l rill lxtl,r t'l il l:irllIri'rIiii ir r;t iix rir'ir,r tii li;r r Ralph Andersen & Associates conducts a wide array of searches in the public sector specializing in the top executive in local government - the City Manager. Our experience spans populations of all sizes, from the largest in the country to small and mid-size municipalities.
Ralph Andersen & Associates' significant experience in city management searches is supported by a successful track record of highly regarded managers. The firm conducted the City Manager search in 1998 when Mr. Clayton Holstine was selected as City Manager.
Expansive network of City Manager Searches (ln-State and Nationally) - We have one of the strongest track records of conducting City Manager searches. The following listing represents contracts that were awarded to Ralph Andersen & Assoe iates and staffed by a member of our search team. Recruitments conducted by Mr. Wilson have been noted with ("*"). The first listing included here is for recruitments conducted in California since 2020, followed by our out-of-state engagements:
Californ ia Recruitments :
,, Artesia, CA - City Manager (2022).
,' Barstow, CA - City Administrator (2021)-
,, Calabasas, CA - City Manager (2021)
,, California City, CA - City Manager (2022).
,, Citrus Heights, CA - City Manager (2022)
,, Colma, CA - City Manager (Current Search)
', Compton, CA - City Manager (2022).
'- Coronado, CA
n Assistant City Manager (2022)
o City Manager (2021)
,, Costa Mesa - Assistant City Manager (Current Search)* .' Eastvale, CA - City Manager (2022)-
,, El Segundo, CA - City Manager (2022)
lr'l1itrc.il
340
. Emeryville, CA - City Manager (2022).
. Encinitas, CA - City Manager (2020)
r Fairfax, CA - Town Manager (2021)
. Foster City, CA - City Manager (2022).
. Goleta, CA - City Manager (2022)
. Grand Terrace, CA - City Manager (2021)-
. Gustine, CA - City Manager (2022).
. Huntington Beach, CA - City Manager (2022)
. lndio, CA - City Manager (2021)
. La Palma, CA - City Manager (2020).
. La Verne, CA - City Manager (2022).
. Lincoln, CA - City Manager (2022)
. Los Altos, CA - City Manager (2021).
. Mill Valley, CA - City Manager (2020 &2022)
. Modesto, CA - Deputy City Manager (2022 & Current Search) . Montebello, CA * City Manager (Newly Awarded)
. Nevada City, CA - City Manager (2022)
. Norco, CA - City Manager (2022).
. Oakland, CA - City Administrator (2020 &2023)
. Orange, CA - City Manager (2022)
. Palm Desert, CA - City Manager (2021)
o Palm Springs, CA - Assistant City Manager (2021)
. Palos Verdes Estates, CA - City Manager (2023)
. Pismo Beach, CA - City Manager (Current Search)
. Riverside, CA - City Manager (2022).
. Rossmoor, CA (Golden Rain Foundation)- General Manager (2022) . Santa Monica, CA - City Manager (2021)
. Sierra Madre, CA - City Manager (2021).
. Solvang, CA - City Manager (2023)
. Stockton, CA - Deputy City Manager ll (Two Placements) (2020) . Upland, CA - City Manager (2021).
National Recruitments:
. Alexandria, VA - Deputy City Manager (2022)