Agenda — Sanger City Council, April 2, 2026

AVAILABLE FOR REVIEW 72 HOURS

PRIOR TO THE CITY COUNCIL MEETING
AT THE SANGER LIBRARY, CITY CLERK’S OFFICE AND

THE SANGER CITY HALL
LOBBY.

AGENDA

SANGER CITY COUNCIL REGULAR MEETING
THURSDAY , APRIL 2, 2026
6:00 PM

COUNCIL CHAMBER
1700 7TH Street, Sanger, California 93657
Levine Act Disclosure. P u r s u a n t t o t h e L e v i n e A c t ( G o v t C o d e S e c ti o n 8 4 3 0 8 ) , a n y p a r t y t o a p e r m i t , license, contract, or other entitlement before the City Council is required to disclose on the record any contribution, including aggregated contributions, of more than $ 500 made by the party or the party’s agents within the preceding 12 months to any City oﬃcial. Participants and agents are requested to make this disclosure as well.

The disclosure should be made when the agenda item is called and must include the name of the party, participant, or agent, and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made. Council Members are also required to make such disclosures and recuse themselves.

Conflicts of Interest. Council Members are required to disclose conflicts of interests and recuse themselves.

Prior to action by the Council on any item on this agenda, the public may comment on that item.

A. CALL TO ORDER
B. OPENING CEREMONIES
Invocation
Flag Salute
Roll Call
C. AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS
D. P

RESENTATIONS-
• Mid-Valley Annual Update Presentation-Billie Hansen
E. P

UBLIC FORUM
(This portion of the meeting is reserved for members of the public who wish to address the Council on any matter not listed on the agenda and within the subject matter jurisdiction of the City Council. Each speaker is limited to three minutes. Speakers shall address all comments to the Mayor and the Council as a body and not to any particular Council Member or member of the staff. Speakers are asked, but not required, to state their name and address. The Council is prohibited by law from taking action on items not on the agenda.)

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City Council Agenda
April 2, 2026

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F. CONSENT CALENDAR
(Matters listed under the consent calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the audience or a Council Member may request an item be removed from the Consent Calendar and it will be considered separately.)

1. SU
BJECT: Minutes of Regular Council Meeting and Special Meeting held on March 19, 2026.

RECOMMENDATION: That the City Council approve.

2. SU
BJECT: Receipt of Update on Emergency Repairs at Wastewater Treatment Plant Pursuant to Resolution No. 2026-15 and Request to Continue Declaration of Emergency
RECOMMENDATION: That the City Council adopt Resolution 2026 -20, Continuing the Declaration of Emergency in connection with Emergency Repairs at the Domestic/Industrial Treatment Facilities under Resolution 2026-

15. 3. S
UBJECT: Compensation Changes for Unrepresented Conﬁdential Group and Unclassiﬁed Executive Management Positions and Updated Master Salary Schedule
RECOMMENDATION: That the City Council:

a) Adopt Resolution No. 2026-21 approving salary increases eﬀective July 1, 2025, and Unclassiﬁed Executive Management Positions; and b) Approve the updated Master Salary Ranges for all positions in the City of Sanger; and
c) Adopt Resolution No. 2026- 22 approving revised special compensation and beneﬁts for the Unrepresented Executive Group, and
d) Adopt Resolution No. 2026- 23 approving revised special compensation and beneﬁts for the Unrepresented Conﬁdential Group.

4. SUBJECT: Veterans Memorial Plaza Phase II Contract Award RECOMMENDATION: That the City Council:

1. Award the base bid only contract for the project to Truxell and Valentino Landscape Development, Inc, 2151 Highland Avenue Fresno, CA, 93727, in the amount of $1,186,443.00, as lowest responsive and responsible bidder; and

2. Approve a construction contingency for change orders in the amount of $118,600 (10%) for this project; and

3. Authorize the City Manager to sign contract documents on behalf of the City.

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City Council Agenda
April 2, 2026

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5. SUBJECT: Highway Safety Improvement Program Project Jensen Avenue Corridor Pedestrian Improvements Contract Award
RECOMMENDATION: That the City Council:

1. Award the contract for the project to Anderson Striping and Construction, Inc., P .O. Box 1014, Kingsburg, CA, 93631, in the amount of $187,121.84, as lowest responsive and responsible bidder; and

2. Approve a construction contingency for change orders in the amount of $18,700 (10%) for this project; and

3. Authorize the City Manager to sign contract documents on behalf of the City.

6. SUBJECT: Approve a Resolution Initiating Proceedings to Levy the Annual Assessment for Sanger Landscaping and Lighting Maintenance District No. 1 RECOMMENDATION: That the City Council approve Resolution No. 2026-24, a resolution initiating proceedings to levy the annual assessment for Sanger Landscaping and Lighting Maintenance District No. 1.

7. SUBJECT: Approve a Resolution Initiating Proceedings to Levy the Annual Assessment for Sanger Landscaping and Lighting Maintenance District No. 2 RECOMMENDATION: That the City Council approve Resolution No. 2026-25, a resolution initiating proceedings to levy the annual assessment for Sanger Landscaping and Lighting Maintenance District No. 2.

8. SU
BJECT: Approval of Agreement with CivicPlus for Agenda Management Software (Select) and DocAccess for Compliance with SB 707 and Accessibility Requirements
RECOMMENDATION: That the City Council Adopt Resolution No. 2026 -27 approving an agreement with CivicPlus for Agenda and Meeting Management (Select) software and DocAccess services, and authorize the City Manager to execute all necessary documents.

G. DEPARTMENT REPORTS

1. SU
BJECT: Introduction and ﬁrst reading of an ordinance to amend the CalPERS contract for the Sanger Police Associations members, removing the

3.56% cost share
.

RECOMMENDATION: Introduce for ﬁrst reading by title only an Ordinance of the City Council of the City of Sanger Authorizing an Amendment to the C o n t r a c t B e t w e e n t h e C i t y C o u n c i l o f t h e C i t y o f S a n g e r a n d t h e B o a r d o f Administration of the California Public Employee’s Retirement Sy stem and waive further reading.

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City Council Agenda
April 2, 2026

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2. SUBJECT: Update of the Fresno County Multi-Jurisdictional Hazard Mitigation Plan
RECOMMENDATION: That the City Council adopt Resolution No. 2026- 26 formally adopting the updated Fresno County Multi -Jurisdictional Hazard Mitigation Plan and amending the Safety Element of the City’s General Plan to incorporate the same by reference.

H. CITY MANAGER/STAFF COMMUNICATION
I. R

EPORTS AND MATTERS INITIATED BY CITY COUNCIL MEMBERS
(This portion of the meeting is reserved for the Mayor and Council Members (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to initiate new matters and to request updates, and to initiate new agenda items. Under this section, the Council may take action only on any items specifically agendized and which meet other requirements for action.)
J. A

DJOURNMENT
I certify under the penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 27th Day of March 2026.

L ina Martinez, City Clerk

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City Council Agenda
April 2, 2026

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ADA COMPLIANCE AND REASONABLE ACCOMMODATIONS POLICY . The Council has adopted a Reasonable Accommodation Policy which is available on the City website at www.ci.sanger.ca.us or upon request by emailing the City Clerk at [email protected]. The Policy provides a procedure for receiving and resolving requests for accommodation to participate in this meeting. If you need assistance in order to attend this Council meeting or require auxiliary aids or services, e.g., hearing aids or signing services to make a presentation to the Council, please email the City Clerk or call by phone at (559) 876-6300 extension 1350 so such aids or services can be arranged. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation.

TRANSLATION SERVICES. Translation services in Spanish will be provided upon request.

NOTICE OF AVAILABILITY OF AGENDA DOCUMENTS. Writings related to the agenda are available at Sanger City Hall, 1700 7th Street, Sanger, CA 93657 and are posted online at www.ci.sanger.ca.us. Writings provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s Oﬃce located at Sanger City Hall, 1700 7 th Street, Sanger, CA 93567 and will be posted online at www.ci.sanger.ca.us.

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Minutes for Special Council Meeting
TH
URSDAY, MARCH 19, 2026
5:30 PM

COUNCIL CHAMBER
1700 7TH Street, Sanger, California 93657
A. CAL

L TO ORDER
The
Special Meeting of the City Council was called to order at 5:35 PM.

B. RO

LL CALL
Pr
esent: Mayor Frank Gonzalez, Council Member Michael Montelongo, Council Member Hurtado, Council Member Melendez
Ab
sent: Mayor pro tem Martinez,
Arrival
: Mayor pro tem Martinez arrived at 6:09 p.m.

C. AGE

NDA APPROVAL
The
Council, by motion of Council Member Melendez, approved the agenda as posted. The motion was seconded by Council Member Montelongo and approved by the following vote:

AYE
S: GONZALEZ, MONTELONGO, HURTADO, MELENDEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: MARTINEZ
D. PUB

LIC FORUM - NONE
E. CL

OSED SESSION
Th
e Council adjourned to Closed Session at 5:36 pm.

1. Pur
suant to Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Shelline Bennett, Lead Negotiator, Amanda Champion, HR Manager. Employee Organizations: Sanger Middle Management Organization, Unrepresented/Confidential Employees and Executive Employees F-1

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City Council Special Meeting Minutes
March 19, 2026

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2. Conference with Legal Counsel – Anticipated Litigation Deciding whether to initiate litigation pursuant to Government Code Section 54956.9(d)(4)
Number of Cases: One case

The Council reconvened at 6:15 p.m. and proceeded to the Regular City Council Meeting. The Regular Meeting concluded at 8:57 p.m., at which time the Council returned to Closed Session.

F. CITY ATTORNEY REPORT FROM CLOSED SESSION

No reportable Action

G. ADJOURNMENT

Being no further business, the Council adjourned their Special Meeting at 9:10 pm.

ATTEST:

____
Lina Martinez, City Clerk

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Minutes for Regular Council Meeting

THURSDAY , MARCH 19, 2026
6:00 PM

COUNCIL CHAMBER
1700 7TH Street, Sanger, California 93657
A. CALL TO ORDER

The City Council called its meeting to order at 6:15 pm.

B. OPENING CEREMONIES

The invocation was oﬀered by Pastor Jessica Guerra

The ﬂag salute was led by Mayor Frank Gonzalez.

Roll Call:

Present: Mayor Frank Gonzalez, Mayor pro tem Daniel Martinez, Council Member Esmeralda Hurtado, Council Member Michael Montelongo, Council Member Dolores Melendez

Absent: NONE

C. AGENDA APPROVAL, ADDITIONS AND/OR DELETIONS

The Council by motion of Council Member Melendez approved the agenda as posted. The motion was seconded by Council Member Montelongo and approved by the following vote:

AYES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

D. CEREMONIAL MATTERS-
• Woman’s History Winner-Francine Zailian

E. PRESENTATIONS-
• Volunteer Youth Basketball Coaches-Recognized
• Cris Comm-Quarterly Report-Emily H
• Moving Forward Together - The Better Roads and Safe Streets Initiative-Steve Brandau/Ashley Swearengin

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City Council Meeting Minutes
March 19, 2026

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F. PUBLIC FORUM
Nine members of the public spoke

G. CONSENT CALENDAR

By motion of Council Member Montelongo, the Council approved all Consent Calendar Items with the exception of items G-3, G-8, and G-9 . The motion was seconded by Mayor pro tem Martinez and passed by the following vote:

AYES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

1. SUBJECT: APPROVED-Minutes of Regular Council Meeting and Special Meeting held on March 5, 2026.

2. SUBJECT: APPROVED-Payroll for the month of February, including Direct Deposit Nos. 69099 through 69361, Payroll Check Nos. 60803 through 60837, and Beneﬁt Check Nos. 2194 through 2201.

4. SUBJECT: INFORMATIONAL-Fire Department Monthly Report-February 2026

5. SUBJECT: INFORMATIONAL-Police Department Monthly Report -February 2026

6. SUBJECT: APPROVED-Receipt of Update on Emergency Repairs at Wastewater Treatment Plant Pursuant to Resolution No. 2026 -13 and Request to Continue Declaration of Emergency (Resolution 2026-15)

7. SUBJECT: APPROVED-Memorandum of Understanding between the City of Sanger and Sanger Middle Management Organization.

Item G-10 Council Member Hurtado recused herself and did not participate in the discussion or vote.

10. SUBJECT: APPROVED-Easement Acquisition -SPR 2022- 07 – Cherry Crossing Apartments Project

Public Comment
None

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City Council Meeting Minutes
March 19, 2026

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The Council by motion of Council Member Montelongo to approve item G-10. The motion was seconded by Mayor pro tem Martinez and approved by the following vote:

AY
ES: GONZALEZ, MARTINEZ, MONTELONGO, MELENDEZ
NOES: NONE
ABSTAIN: HURTADO
ABSENT: NONE
I
tem G-3 Pulled by Resident Rocha

3. SU
BJECT: APPROVED-Warrants, including Check Nos. 96535 through 96750, for the month of February 2026.

P
ublic Comment
One member of the public spoke
The Council by motion of Council Member Montelongo to approve item G-3. The motion was seconded by Mayor pro tem Martinez and approved by the following vote:

AY
ES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
I
tem G-8 Pulled by Resident Rocha

8. SU
BJECT: APPROVED-Adopt a Resolution of Intention (Resolution 2026-16) to Approve an Amendment to the contract between the Board of Administration of the California Public Employees’ Retirement System (CalPERS) and the City Council of the City of Sanger
P
ublic Comment
One member of the public spoke
The Council by motion of Council Member Montelongo to approve item G-8. The motion was seconded by Mayor pro tem Martinez and approved by the following vote:

AY
ES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

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City Council Meeting Minutes
March 19, 2026

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Item G-9 Pulled by Resident Rocha

9. SUBJECT: APPROVED-Out of State Travel – ICSC Las Vegas 2026

Public Comment
One member of the public spoke

The Council by motion of Mayor pro tem Martinez to approve item G-9. The motion was seconded by Council Member Montelongo and approved by the following vote:

AYES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

H. DEPARTMENT REPORTS

1. SUBJECT: Quarterly Presentation by the Sanger District Chamber of Commerce and Contract Compliance Update

Public Comment
Seven members of the public spoke

The Council by motion of Council Member Melendez directed the City Manager to schedule a meeting with the Sanger Chamber of Commerce and report back to the Council. The motion was seconded by Mayor pro tem Martinez and approved by the following vote:

AYES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

2. SUBJECT: APPROVED-Additional Billing Clerk Position for the Fire Department (Resolution No. 2026-18)

Public Comment
One member of the public spoke

The Council by motion of Council Member Montelongo to approve item H-2. The motion was seconded by Mayor pro tem Martinez and approved by the following vote:

AYES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

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City Council Meeting Minutes
March 19, 2026

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3. SUBJECT: APPROVED-Measure C Safe Routes to School (SRTS) Program - Fowler Switch Canal Multi -Use Bridge Project - Funding Agreement Approval (Resolution No. 2026-19)

Public Comment
One member of the public spoke

The Council by motion of Council Member Melendez to approve item H-3. The motion was seconded by Mayor pro tem Martinez and approved by the following vote:

AYES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

I. CITY MANAGER/STAFF COMMUNICATION

• Updates given by City Manager, Nathan Olson

J. REPORTS AND MATTERS INITIATED BY CITY COUNCIL MEMBERS

• Updates given by Mayor Pro Tem Martinez, Council Member Hurtado, Council Member Melendez, Council Member Montelongo and Mayor Gonzalez

K. ADJOURNMENT

Being no further business, the Council adjourned their meeting at 8:57 pm.

ATTEST:

Lina Martinez, City Clerk

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Prepared by: Raymond Martin____ Approved by: _ Nathan Olson____________

REVIEW: City Manager: ______ Finance: _______ City Attorney: ______ TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION _X__ Consent
____ Info Item
_X__ Action Item
____ Department Report
____ Redevelopment Agency

____ Public Hearing
____ Matter Initiated by a Council Member
____ Other
____ Continued to: __________

For the Meeting of: April 2, 2026
Agenda Item No.: F-2

CITY OF SANGER

REPORT TO THE CITY COUNCIL

To: Mayor and City Council M embers
From: Nathan Olson, City Manager
Subject: Receipt of Update on Emergency Repairs at Wastewater Treatment Plant Pursuant to Resolution No. 2026-15 and Request to Continue Declaration of Emergency
Attachments:

1. Resolution No. 2026-15

2. Resolution No. 2026-20
CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

Staff recommend that the City Council adopt Resolution 2026-20, Continuing the Declaration of Emergency in connection with Emergency Repairs at the Domestic/Industrial Treatment Facilities under Resolution 2026-15.

EXECUTIVE SUMMARY:

The purpose of this staff report is to provide an updated status on the emergency repairs initiated under the Determination of Emergency to address the Sanger Domestic/Industrial Wastewater Treatment Facility (WWTF). On July 18, 2024, City Manager Nathan Olson (as the Director of Emergency Services) declared an emergency at the Sanger Domestic and Industrial Wastewater Treatment Facilities. This report summarizes the progress made, challenges encountered, and financial implications of the ongoing repair efforts. Based on the status and projected needs, it is recommended to continue with emergency actions under Resolution No. 2026-15 to ensure timely and effective completion of the repairs. Reports on actions taken and status of the emergency will continue to be made at each regular meeting of the City Council.

BACKGROUND:

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A
ll prior updates regarding the Wastewater Treatment Facility Emergency Repairs are incorporated by reference. The emergency proclamation remains in effect pursuant to City Council Resolution 2026-13, which continued the emergency and authorized the City to proceed with necessary repairs without formal competitive bidding.
• March 4, 2026: During standard operations at the Wastewater Facility, a sink hole was discovered behind Clarifier 2, and another found shortly after. These sink holes were due to decayed and collapsed concrete lines. As cleaning and repairs continue, they are revealing structure failures that may have been masked by sludge and clogs. Staff are working with several contractors to get assess and receive recommendation and quotes for repair and replacement.
• M
arch 9, 2026: Repairs continue on the Digester and the Thickener Clarifier. Staff are working on getting finalized quotes for the DAF unit . SCADA work is wrapping up, next update meeting with Telstar on 3/12/2026.
• March 23, 2026: Thickener Clarifier repairs almost completed. Testing to begin week of March 23, 2026.

Estimate for DAF is expected soon, and work begins after Thickener Clarifier is complete. Staff with contractors begin clearing pipes and lines from Digester, awaiting finalized quote for materials and labor for Digester pipe repairs.

N
ote: Due to the age and condition of existing infrastructure at the Wastewater Treatment Facility, additional deficiencies may be identified as work progresses. As such, all dates and milestones are subject to revision in response to emerging operational needs, safety considerations, or unforeseen complications.

RE
ASON FOR RECOMMENDATION:

T
hese emergency repairs are critical to ensure the protection of health, safety, and welfare of City residents and to protect the Wastewater Treatment Facilities. The City’s Domestic and Industrial Wastewater Treatment Plant are still undergoing critical maintenance and repair. Remaining tasks include cleaning, inspecting, repairing, and applying new epoxy remaining clarifiers, the thickener, and the DAF unit coating and repairs, inspecting, repairing, and replacing the decayed lines leading from Headworks as well as refurbishing. Additionally, as repair and maintenance efforts progress, previously unanticipated deficiencies and infrastructure issues have continued to emerge, necessitating immediate attention to prevent further system degradation and ensure uninterrupted plant operations.

F
ISCAL IMPACT:

T
he amount expended to date is $3,769,164. The exact fiscal impact is not fully known at this time because the work is being performed on a time-and-materials basis due to its urgent nature. It is currently estimated

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that total expenditures will reach approximately $4,900,000 by the end of the emergency.

Any additional costs for more repairs and materials will be brought back to City Council and addressed appropriately. The costs are funded from Sewer Enterprise fund balance.

ALTERNATIVES:

No recommended alternatives. Until all repairs and maintenance are done, the Wastewater Treatment Plant remains non-compliant.

ACTIONS FOLLOWING APPROVAL:

Per the Resolution, Staff will provide Council updates and seek ratification of any contracts at those meetings.

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ATTACHMENT 1

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RESOLUTION NO. 2026.15

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER CONTINUING

THE DECLARATION PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY

REGARDING THE SANGER DOMESTIC WASTEWATER TREATMENT FACILITY

AND THE INDUSTRIAL WASTEWATER TREATMENT FACILITY
WHEREAS, the City of Sanger operates the Sanger Domestic Wastewater Treatment Facility and the Industrial Wastewater Treatment Facility (hereafter "Domestic and Industrial Wastewater Facilities") ; and
WHEREAS, the City Manager serves as the Director of Emergency Services and issued a proclamation of local emergency for emergency repairs, which included (but is not limited to) the following: Digester repairs as needed after inspection; repairs as needed to the domestic headworks including epoxy coating to headwork; draining and inspection of all clarifiers; as well as repairing mechanical components and epoxy coating to clarifiers, and inspecting, repairing, and replacing the decayed lines leading from Headworks as well as refurbishing.; and WHEREAS, the City Council approved and renewed the Director of Emergency Services' determination on March 5,2026, pursuant to Resolution No. 2026-13; and WHEREAS, the City Council has regularly received reports regarding the emergency and reviewed the need for continuing the local emergency and intended for the same; and WHEREAS, the City Manager requests that the City Council continue the declaration of a state of local emergency for the City as impacts regarding emergency repairs to the wastewater treatment facility continue to be evaluated, repaired, and or mitigated; and WHEREAS, the existing Supervisory Control and Data Acquisition (SCADA) system needs upgrading, and the status of the needed repairs include cleaning, inspecting, repairing, and applying new epoxy to anaerobic digester including DAF Unit, clarifiers, the thickener, and, inspecting, repairing, and replacing the decayed lines leading from Headworks as well as refurbishing; and
WHEREAS, there is a need to continue the emergency for purposes of procurement to ensure the City is able to procure the necessary equipment, services, and supplies for those pu{poses, without giving notice for bids to let contracts.

WHEREAS, the City Council desires to continue the duration of the declaration of emergency as there is a need for the same as set forth above.

NOW, THEREFORE the City Council resolves as follows:

Section l. The recitals herein are incorporated herein by reference

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Section 2. The City Council has reviewed the need for continuing the local emergency and finds that the state of emergency conditions related to the Domestic and Industrial Wastewater Facilities are ongoing and are recognized as an imminent threat to our citizens. In accordance with Public Contracts Code Section22050 and Sanger City Code Section 2-206 (h), the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property. As such, the City Council extends and continues the declaration of a local emergency regarding the Domestic and Industrial Wastewater Facility.

Section 3. The emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency.

Section 4. Per Public Contract Code Section 22050(c)(1) the City Council shall review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the action is terminated.

Section 5. This Resolution shall become effective upon adoption.

The foregoing Resolution was considered by the City Council for the City of Sanger at a regular meeting of said Council held onthe 19th day of March 2026,and approved by the following vote:

AYES:

NOES:

ABSTAIN
ABSENT:

GONZALEZ, MARTINEZ, HURTADO, MONTELONGO, MELENDEZ
NONE
NONE
NONE
ATTEST:
,
Mafiinez, City Clerk

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ATTACHMENT 2

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RESOLUTION NO. 2026-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER CONTINUING

THE DECLARATION PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY

REGARDING THE SANGER DOMESTIC WASTEWATER TREATMENT FACILITY

AND THE INDUSTRIAL WASTEWATER TREATMENT FACILITY

WHEREAS, the City of Sanger operates the Sanger Domestic Wastewater Treatment Facility and the Industrial Wastewater Treatment Facility (hereafter “Domestic and Industrial Wastewater Facilities”); and

WHEREAS, the City Manager serves as the Director of Emergency Services and issued a proclamation of local emergency for emergency repairs, which included (but is not limited to) the following: Digester repairs as needed after inspection; repairs as needed to the domestic headworks including epoxy coating to headwork; draining and inspection of all clarifiers; as well as repairing mechanical components and epoxy coating to clarifiers, and inspecting, repairing, and replacing the decayed lines leading from Headworks as well as refurbishing.; and

WHEREAS, the City Council approved and renewed the Director of Emergency Services’ determination on March 19, 2026, pursuant to Resolution No. 2026-20; and

WHEREAS, the City Council has regularly received reports regarding the emergency and reviewed the need for continuing the local emergency and intended for the same; and

WHEREAS, the City Manager requests that the City Council continue the declaration of a state of local emergency for the City as impacts regarding emergency repairs to the wastewater treatment facility continue to be evaluated, repaired, and or mitigated; and

WHEREAS, the existing Supervisory Control and Data Acquisition ( SCADA) system needs upgrading, and the status of the needed repairs include cleaning, inspecting, repairing, and applying new epoxy to anaerobic digester including DAF Unit , clarifiers , the thickener, and, inspecting, repairing, and replacing the decayed lines leading from Headworks as well as refurbishing; and

WHEREAS, there is a need to continue the emergency for purposes of procurement to ensure the City is able to procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts.

WHEREAS, the City Council desires to continue the duration of the declaration of emergency as there is a need for the same as set forth above.

NOW, THEREFORE the City Council resolves as follows:

Section 1. The recitals herein are incorporated herein by reference.

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Section 2. The City Council has reviewed the need for continuing the local emergency and finds that the state of emergency conditions related to the Domestic and Industrial Wastewater Facilities are ongoing and are recognized as an imminent threat to our citizens. In accordance with Public Contracts Code Section 22050 and Sanger City Code Section 2-206 (h), the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property. As such, the City Council extends and continues the declaration of a local emergency regarding the Domestic and Industrial Wastewater Facility.

Section 3. T he emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency.

Section 5. This Resolution shall become effective upon adoption.

The foregoing Resolution was considered by the City Council for the City of Sanger at a regular meeting of said Council held on the 2
nd day of April 2026, and approved by the following
vote:

AYES:

NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

ATTEST:

Lina Martinez, City Clerk

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Prepared by: Amanda Champion Approved by:

REVIEW: City Manager: Finance: City Attorney:

TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION X Consent
Informational Item
X Action Item
Department Report

Public Hearing
Matter Initiated by a Council Member
Other:

Continued to:

For the Meeting of: April 2, 2026
Agenda Item No.: F-3

CITY OF SANGER

REPORT TO THE CITY COUNCIL

To: Mayor and Council Members
From: Amanda Champion, Human Resources Manager
Nathan Olson, City Manager

Subject: Compensation Changes for Unrepresented Confidential Group and Unclassified Executive Management Positions and Updated Master Salary Schedule

Attachments: (A) Resolution No. 2026-21 - Updating Compensation Ranges for Unrepresented Confidential and Executive Employees
(B) Master Salary Ranges for all positions in the City of Sanger (C) Resolution No. 2026-22 - Establishing Special Compensation and Benefits for Unrepresented Executive Management
(D) Resolution No. 2026- 23 - Establishing Unrepresented Confidential Group Compensation and Benefits

CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

That the City Council:
(a) Adopt Resolution No. 2026-21 approving salary increase s effective July 1, 2025, and Unclassified Executive Management Positions; and
(b) Approve the updated Master Salary Ranges for all positions in the City of Sanger; and (c) Adopt Resolution No. 2026-22 approving revised special compensation and benefits for the Unrepresented Executive Group.
(d) Adopt Resolution No. 2026-23 approving revised special compensation and benefits for the Unrepresented Confidential Group; and

EXECUTIVE SUMMARY:

Page 22 ends

At the August 1, 2024, City Council meeting, the Council approved Resolution No. 2024-52, establishing special compensation and benefits for the executive management group. At the September 5, 2024, City Council meeting, the Council approved the Confidential Unrepresented Compensation and Benefits Summary and Resolution No. 2024-62 updating all unrepresented salary ranges. As of March 19, 2026, all bargaining units within the City of Sanger have come to an agreement on a 1-year term MOU, which includes a 2-3% salary range increase retroactive to July 1, 2025. It is the intent to provide similar salary range increases to the Unrepresented Confidential and Executive Employees to maintain internal equity and avoid future compaction issues in the Salary ranges.

BACKGROUND:

Traditionally, upon conclusion of all bargaining unit negotiations, Council considers compensation and benefit packages for the Confidential and Unrepresented employees to address internal equity, external competitiveness and salary compaction. It is recommended that the confidential and executive employees receive the same 3% salary increase retro to July 1, 2025, with the exception of two classifications, Finance Director and the new added Commander classifications, provided to the majority of the bargain units.

Upon review of the Master Salary schedule, it was discovered that the Finance Director's salary schedule was created at a lower salary than the other non-safety directors. The Resolution provides an approximate 5% salary increase, retro to July 1, 2025, to match the salary range of the other non-safety directors.

In the recent round of negotiations with the Sanger Police Officer Association (SPOA), the Commander classification was removed from the SPOA and subsequently placed in the Confidential Unrepresented Group. During the transition, the City reviewed applicable incentives and benefits the Commanders were receiving under the SPOA, which they may not be eligible for under the existing Confidential Group Summary. In an effort to limit negative impacts from the transition, the City is recommending moving their

12.5% incentive pay into base wages, along with the inclusion of longevity pay and uniform pay (uniform limited to safety positions) in the Confidential Benefit Summary. The Commander classification would not be subject to the 3% base wage increase, as they received the negotiated SPOA benefits negotiated prior to the transition being finalized.

In addition to the salary increase, two benefit changes are being recommended for the Confidential and Executive Groups: a dollar -for-dollar deferred compensation match up to 2% of base wages and an additional $500 uniform allowance for the Police and Fire Chief to combat increased costs of maintaining uniforms.

REASON FOR RECOMMENDATION:

The recommended compensation and benefit changes align with previously adopted changes to the approved MOUS for the other bargaining units, while adding benefits to incentivize internal promotion and improve external recruitment.

FISCAL IMPACT:

The total cost of the recommended increases are approximately $116,000 annually. If approved, the budget adjustment would be covered by salary savings.

ALTERNATIVES:

Page 23 ends

The
City Council could choose to amend or reject the recommended changes to compensation and benefits.

ACTI
ONS FOLLOWING APPROVAL:

If
approved, the Staff will implement the compensation and benefit changes.

Page 24 ends

RESOLUTION NO. 2026-21

A RESOLUTION OF THE CITY OF SANGER UPDATING COMPENSATION RANGES FOR

UNREPRESENTED CONFIDENTIAL EMPLOYEES AND UNCLASSIFIED EXECUTIVE

MANAGEMENT POSITIONS

WHEREAS, Section 2-51 of the Sanger City Code empowers the City Manager to fix the salaries or compensation of all appointive officers and unclassified employees of the city within the applicable compensation ranges established by resolution of the city council; and

WHEREAS, on June 26, 2024, the City Council adopted Resolution No. 2024-40 adopting Master Salary Tables for all employees of the City for Fiscal Year 2024-2025; and

WHEREAS, on September 5, 2024, the City Council adopted Resolution No. 2024-62 updating compensation ranges for unrepresented confidential and unclassified executive management positions; and

WHEREAS, the City Manager recommends and this Council concurs, that compensation ranges for unrepresented confidential employees and unclassified executive management positions should be updated as shown on the “Salary Ranges Schedule” attached as Exhibit A; and

NOW THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Sanger, finds, determines, and orders as follows:

Section 1. The foregoing recitals are true and correct and incorporated by reference.

Section 2. The Council approves the Salary Ranges Schedule attached as Exhibit A to this resolution, which provides a 3% salary increase effective July 1, 2025, for the following unrepresented positions:

Administrative Analyst
Finance Manager
Human Resources Analyst
Human Resources Manager
Assistant City Manager
Community Development Director
Chief of Police
Fire Chief
Public Works Director
Parks and Recreation Director

Section 3. The Council approves a 12.5% salary increase for the positions of Commander, in lieu of a loss of 12.5% incentive pays effectuated when removed from SPOA, effective the pay period following resolution adoption.

Section 4. The Council approves adjusting the Finance Director salary range to be consistent with the other non-safety director level positions, retroactive to July 1, 2025.

Section 5. The City Manager is authorized and directed to take such actions as may be necessary or convenient to implement this Resolution.

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Section 6. This resolution supersedes all prior resolutions that may be inconsistent with this resolution.

Section 7. This resolution shall be effective upon adoption.

* * * * * * * * * * * * * * * * *

The foregoing Resolution was considered by the City Council of the City of Sanger at a regular meeting of said Council held on the 2
th day of April 2026 and approved by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

____________________________________
Lina Martinez, City Clerk

Page 26 ends

POSITION Bargaining Unit Step 1 Step 2 Step 3 Step 4 Step 5 Frequency NON-SAFETY EMT SFA 19.14 20.10 21.10 22.16 23.27 Hourly NON-SAFETY PARAMEDIC SFA 21.25 22.32 23.43 24.61 25.84 Hourly ACCOUNT CLERK I GENERAL 3,130 3,287 3,452 3,624 3,805 Monthly ADMINISTRATIVE CLERK GENERAL 3,130 3,287 3,452 3,624 3,805 Monthly RECREATION SPECIALIST I GENERAL 3,205 3,366 3,534 3,711 3,896 Monthly SENIOR CITIZEN COORDINATOR GENERAL 3,284 3,447 3,620 3,802 3,991 Monthly RECORDS CLERK I SPOA 3,396 3,565 3,743 3,931 4,127 Monthly CONSTRUCTION WORKER I LOCAL 39 3,451 3,624 3,804 3,995 4,194 Monthly GRAFFITI REMOVAL OPERATOR LOCAL 39 3,451 3,624 3,804 3,995 4,194 Monthly MECHANIC I LOCAL 39 3,451 3,624 3,804 3,995 4,194 Monthly SANITATION WORKER I LOCAL 39 3,451 3,624 3,804 3,995 4,194 Monthly STREETS, PKS & FAC WORKER I LOCAL 39 3,451 3,624 3,804 3,995 4,194 Monthly WASTEWATER OPERATOR TRAINEE LOCAL 39 3,538 3,715 3,899 3,908 4,300 Monthly WATER OPERATOR TRAINEE LOCAL 39 3,538 3,715 3,899 3,908 4,300 Monthly BILLING CLERK GENERAL 3,584 3,764 3,952 4,149 4,356 Monthly ACCOUNT CLERK II GENERAL 3,710 3,895 4,090 4,295 4,508 Monthly RECORDS CLERK II SPOA 3,742 3,929 4,126 4,332 4,548 Monthly ADMINISTRATIVE ASSISTANT GENERAL 3,899 4,093 4,299 4,513 4,739 Monthly CONSTRUCTION WORKER II LOCAL 39 3,899 4,094 4,300 4,514 4,740 Monthly HR TECHNICIAN GENERAL 3,899 4,093 4,299 4,513 4,739 Monthly MECHANIC II LOCAL 39 3,899 4,094 4,300 4,514 4,740 Monthly SANITATION WORKER II LOCAL 39 3,899 4,094 4,300 4,514 4,740 Monthly STREETS, PKS & FAC WORKER II LOCAL 39 3,899 4,094 4,300 4,514 4,740 Monthly WASTEWATER OPERATOR I LOCAL 39 3,899 4,094 4,300 4,514 4,740 Monthly WATER OPERATOR I LOCAL 39 3,899 4,094 4,300 4,514 4,740 Monthly ADMINISTRATIVE SECRETARY MIDDLE MANAGEMENT 3,934 4,130 4,336 4,554 4,781 Monthly ANIMAL CONTROL OFFICER SPOA 3,949 4,147 4,354 4,572 4,801 Monthly COMMUNITY SERVICE OFFICER I SPOA 3,949 4,147 4,354 4,572 4,801 Monthly CODE ENFORCEMENT OFFICER GENERAL 3,988 4,188 4,397 4,616 4,848 Monthly PROGRAM TECHNICIAN GENERAL 4,130 4,337 4,554 4,781 5,020 Monthly FACILITY MAINTENANCE WORKER LOCAL 39 4,195 4,405 4,624 4,855 5,097 Monthly SENIOR CONSTRUCTION WORKER LOCAL 39 4,195 4,405 4,624 4,855 5,097 Monthly SR MECHANIC LOCAL 39 4,195 4,405 4,624 4,855 5,097 Monthly SR SANITATION WORKER LOCAL 39 4,195 4,405 4,624 4,855 5,097 Monthly SR STREETS, PARKS, FACILITIES WORKER LOCAL 39 4,195 4,405 4,624 4,855 5,097 Monthly POLICE CADET SPOA 4,246 4,458 4,682 4,916 5,161 Monthly WASTEWATER OPERATOR I/ENVIRONMENTAL COMPLIANCE LOCAL 39 4,298 4,513 4,737 4,974 5,223 Monthly WASTEWATER OPERATOR II LOCAL 39 4,298 4,513 4,737 4,974 5,223 Monthly WATER OPERATOR II LOCAL 39 4,298 4,513 4,737 4,974 5,223 Monthly FIREFIGHTER I SFA 4,463 4,687 4,921 5,168 5,426 Monthly COMMUNITY SERVICE OFFICER II SPOA 4,576 4,804 5,045 5,296 5,562 Monthly SENIOR ADMINISTRATIVE ASSISTANT GENERAL 4,625 4,856 5,099 5,354 5,622 Monthly RECREATION SPECIALIST II GENERAL 4,735 4,972 5,220 5,482 5,756 Monthly SYSTEMS ANALYST GENERAL 4,735 4,972 5,220 5,482 5,756 Monthly LABORATORY SUPERVISOR GENERAL 4,857 5,101 5,355 5,623 5,904 Monthly LEAD CONSTRUCTION WORKER LOCAL 39 4,858 5,101 5,355 5,623 5,904 Monthly LEAD MECHANIC LOCAL 39 4,858 5,101 5,355 5,623 5,904 Monthly LEAD SANITATION WORKER LOCAL 39 4,858 5,101 5,355 5,623 5,904 Monthly LEAD STREETS, PARKS, FACILITIES WORKER LOCAL 39 4,858 5,101 5,355 5,623 5,904 Monthly BUILDING INSPECTOR GENERAL 4,972 5,220 5,481 5,756 6,043 Monthly CONSTRUCTION INSPECTOR GENERAL 4,972 5,220 5,481 5,756 6,043 Monthly SENIOR CODE ENFORCEMENT OFFICER GENERAL 4,972 5,220 5,481 5,756 6,043 Monthly FIREFIGHTER II SFA 5,040 5,292 5,557 5,835 6,127 Monthly WASTEWATER OPERATOR III LOCAL 39 5,100 5,355 5,622 5,903 6,199 Monthly WATER OPERATOR III LOCAL 39 5,100 5,355 5,622 5,903 6,199 Monthly (COMPENSATION ORDER)
EXHIBIT “A”

CITY OF SANGER

MASTER SALARY TABLE
FY 2025-2026

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ACCOUNTANT MIDDLE MANAGEMENT 5,239 5,500 5,775 6,065 6,367 Monthly POLICE RECORDS SUPERVISOR (SPOA) SPOA 5,262 5,525 5,802 6,090 6,396 Monthly FIRE ENGINEER SFA 5,291 5,556 5,833 6,124 6,430 Monthly BUILDING OFFICIAL MIDDLE MANAGEMENT 5,535 5,812 6,103 6,408 6,728 Monthly EXECUTIVE ASSISTANT MIDDLE MANAGEMENT 5,535 5,812 6,103 6,408 6,728 Monthly RECORDS/COMM SUPV (MM) MIDDLE MANAGEMENT 5,535 5,812 6,103 6,408 6,728 Monthly POLICE OFFICER SPOA 5,550 5,827 6,119 6,425 6,746 Monthly CHIEF OPERATOR LOCAL 39 5,622 5,903 6,199 6,508 6,834 Monthly FIRE LIEUTENANT SFA 5,696 5,981 6,280 6,594 6,924 Monthly GRANTS MANAGER MIDDLE MANAGEMENT 5,811 6,102 6,407 6,727 7,064 Monthly MANAGEMENT ANALYST MIDDLE MANAGEMENT 5,811 6,102 6,407 6,727 7,064 Monthly RECREATION SUPERVISOR MIDDLE MANAGEMENT 5,811 6,102 6,407 6,727 7,064 Monthly CITY PLANNER MIDDLE MANAGEMENT 5,900 6,194 6,504 6,830 7,172 Monthly PLANNER GENERAL 5,900 6,194 6,504 6,830 7,172 Monthly
ASSISTANT ENGINEER GENERAL 5,900 6,194 6,504 6,830 7,172 Monthly ECONOMIC DEVELOPMENT COORDINATOR GENERAL 5,900 6,194 6,504 6,830 7,172 Monthly CITY CLERK/EXECUTIVE ASSISTANT TO CITY MANAGER MIDDLE MANAGEMENT 6,065 6,367 6,687 7,022 7,373 Monthly SENIOR ACCOUNTANT MIDDLE MANAGEMENT 6,065 6,367 6,687 7,022 7,373 Monthly HUMAN RESOURCES ANALYST UNREP-CONFIDENTIAL 6,065 6,367 6,687 7,022 7,373 Monthly CHIEF BUILDING OFFICIAL MIDDLE MANAGEMENT 6,102 6,407 6,727 7,064 7,417 Monthly INFORMATION TECHNOLOGY MANAGER MIDDLE MANAGEMENT 6,102 6,407 6,727 7,064 7,417 Monthly PUBLIC WORKS SUPERVISOR-STREETS,PARKS & FACILITIES MIDDLE MANAGEMENT 6,102 6,407 6,727 7,064 7,417 Monthly POLICE CORPORAL SPOA 6,119 6,425 6,746 7,084 7,437 Monthly COMMUNITY RISK REDUCTION OFFICER SFA 6,125 6,431 6,754 7,092 7,446 Monthly FIRE CAPTAIN SFA 6,125 6,431 6,754 7,092 7,446 Monthly
FIRE PREVENTION INSPECTOR MIDDLE MANAGEMENT 6,125 6,431 6,754 7,092 7,446 Monthly ADMINISTRATIVE ANALYST UNREP-CONFIDENTIAL 6,217 6,529 6,856 7,198 7,557 Monthly BATTALION CHIEF MIDDLE MANAGEMENT 6,407 6,727 7,064 7,416 7,787 Monthly SENIOR PLANNER MIDDLE MANAGEMENT 6,568 6,897 7,242 7,603 7,984 Monthly FIRE DIVISION CHIEF MIDDLE MANAGEMENT 6,727 7,064 7,416 7,787 8,176 Monthly POLICE CAPTAIN MIDDLE MANAGEMENT 6,727 7,064 7,416 7,787 8,176 Monthly POLICE SERGEANT SPOA 6,746 7,084 7,438 7,810 8,200 Monthly PLANT MANAGER-WASTEWATER MIDDLE MANAGEMENT 6,812 7,153 7,511 7,887 8,280 Monthly WATER OPERATIONS MANAGER MIDDLE MANAGEMENT 6,812 7,153 7,511 7,887 8,280 Monthly DEPUTY FIRE CHIEF MIDDLE MANAGEMENT 6,896 7,241 7,602 7,983 8,382 Monthly DEPUTY PUBLIC WORKS DIRECTOR MIDDLE MANAGEMENT 6,896 7,241 7,602 7,983 8,382 Monthly ECONOMIC & REDEVELOPMENT MANAGER MIDDLE MANAGEMENT 6,896 7,241 7,602 7,983 8,382 Monthly PLANNING MANAGER MIDDLE MANAGEMENT 7,242 7,604 7,985 8,383 8,802 Monthly FINANCE MANAGER UNREP-CONFIDENTIAL 7,242 7,604 7,985 8,383 8,802 Monthly HUMAN RESOURCES MANAGER UNREP-CONFIDENTIAL 7,242 7,604 7,985 8,383 8,802 Monthly CITY CLERK/DEPUTY PERSONNEL OFFICER UNREP- EXECUTIVE 8,584 9,014 9,465 9,936 10,433 Monthly POLICE COMMANDER UNREP-CONFIDENTIAL 8,728 9,164 9,623 10,104 10,609 Monthly ADMINISTRATIVE SERVICES DIRECTOR UNREP- EXECUTIVE 9,014 9,465 9,937 10,434 10,956 Monthly COMMUNITY DEVELOPMENT DIRECTOR UNREP- EXECUTIVE 9,014 9,465 9,937 10,434 10,956 Monthly FINANCE DIRECTOR UNREP- EXECUTIVE 9,014 9,465 9,937 10,434 10,956 Monthly PARKS AND RECREATION DIRECTOR UNREP- EXECUTIVE 9,014 9,465 9,937 10,434 10,956 Monthly PUBLIC WORKS DIRECTOR UNREP- EXECUTIVE 9,014 9,465 9,937 10,434 10,956 Monthly FIRE CHIEF UNREP- EXECUTIVE 10,004 10,505 11,029 11,580 12,159 Monthly POLICE CHIEF UNREP- EXECUTIVE 10,004 10,505 11,029 11,580 12,159 Monthly ASSISTANT CITY MANAGER UNREP- EXECUTIVE 13,422 14,093 14,798 15,538 16,313 Monthly CITY MANAGER UNREP- EXECUTIVE 14,183 17,730 Monthly
Updated: 03.23.26

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01484.0004 2109313.1
RESOLUTION NO. 2026-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER,

CALIFORNIA, ESTABLISHING SPECIAL COMPENSATION AND BENEFITS

FOR UNREPRESENTED EXECUTIVE MANAGEMENT POSITIONS
WHEREAS, on August 1, 2024, the City Council approved a resolution 2024-52, establishing special compensation premiums for unrepresented executive management employees (hereinafter referred to as Executive Managers); and WHEREAS, the Executive Managers include the Assistant City Manager, Community Development Director, Chief of Police, Fire Chief, Public Works Director, Finance Director, and Parks and Recreation Director.

WHEREAS, the Chief of Police and Fire Chief comprise a sub-class of the Executive Managers herein referred to as Public Safety Managers.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANGER, CALIFORNIA, HEREBY RESOLVES AS FOLLOWS:

The City Council adopts the following Compensation and Benefit Summary document for City of Sanger Unrepresented Executive Managers:

ARTICLE I. BENEFITS FOR EXECUTIVE MANAGERS
A. LONGEVITY PAY

1. Executive Managers shall be eligible for longevity pay equivalent to 2.5% of base salary upon reaching 15 years of employment with the City, calculated from the employee’s initial date of hire in any position with the City. Upon reaching 20 years of service, the employee shall be eligible for an additional 2.5% of base salary, for a total longevity premium of 5% of base salary.

2. For purposes of calculating eligibility for longevity pay, any unpaid leave of absence shall be excluded from the calculation unless otherwise required by law.

B. BILINGUAL PAY

1. Qualifying employees who are routinely and consistently assigned to communicate in languages other than English shall be eligible for bilingual premium pay equivalent to 5% of base salary for having proficiency in Spanish or Hmong.

2. An employee claiming or requesting eligibility for bilingual pay must successfully pass a language proficiency test. Requests for testing and certification will be submitted to the Human Resources Office; the employee may be required to re- test periodically to certify continued competency in the applicable language.

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01484.0004 2109313.1
C. DEFERRED COMPENSATION

1. The City currently maintains a deferred compensation plan for employee participation. The City is solely responsible for selection of the deferred compensation plan administrator(s). The City shall provide a dollar-for-dollar deferred compensation match, up to 2% of the employee’s base wage, for voluntary contributions into a deferred compensation program.

ARTICLE II. ADDITIONAL BENEFITS FOR PUBLIC SAFETY MANAGERS A. UNIFORM ALLOWANCE

1. Public Safety Managers shall receive a uniform allowance of $1,500.00 per annum paid the last pay period of the fiscal year.

2. The uniform allowance shall satisfy the normal cost to clean, maintain, replace and repair because of normal wear and tear, but shall not relieve the City of its obligation to reimburse employees for damage to uniforms and other personal property reasonably anticipated to be worn or utilized by an employee in connection with the performance of his or her duties occurring during the course and scope of employment pursuant to Section 2802 of the California Labor Code.

B. ADVANCED EDUCATION INCENTIVE

1. Public Safety Managers shall receive a compensation premium equivalent to 5% of base salary for completion and possession of an advanced degree (Master’s degree or higher) from an accredited higher education institution in a field that is relevant to the employee’s position and which enhances their ability to do their job. For illustrative purposes, qualifying degrees may include, for example, a Master’s degree in Public Administration, Fire and Emergency Management (Fire Chief only), Criminology (Chief of Police only) or Police Administration (Chief of Police only).

2. In no circumstance shall Advanced Education Incentive apply to possession of a degree or certification that is required as a minimum qualification for the position.

3. To be eligible for Advanced Education Incentive, the employee must provide Human Resources with appropriate documentation, such as a copy of the degree transcripts, diploma, and/or such other documentation as requested by Human Resources to verify that the employee possesses the degree and that the degree is relevant to the employee’s job duties.

ARTICLE III. INSURANCE BENEFITS
A. HEALTH, DENTAL, VISION, AND LIFE INSURANCE

1. City shall provide a Health Care Plan for Employees and their dependents. The Health Care Plan shall include medical and prescriptions, vision and dental plan, as well as a City funded life insurance plan of $100,000 for each employee.

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01484.0004 2109313.1

2. City shall pay the entire premium for the life insurance plan, vision plan, and dental plan costs.

3. City shall pay the cost of medical insurance for the employee. Employees seeking to add dependent coverage for medical, shall pay $45/month deducted biweekly (24 pay periods per year) for dependent coverage. The City shall pay the balance of the premium for medical and prescription coverage. Premiums are collected for the month ahead (i.e. January premiums are collected from employees in December).

4. Employees retiring from City service in good standing under a PERS service retirement (non-disability) may elect to continue coverage under the City's medical and prescription coverage, at the retiring employee's expense, at the current rate established by the City's group coverage provider. Said coverage may continue until such retired employee becomes eligible for Medicare benefits.

ARTICLE IV. LEAVES

A. VACATION CASH OUT

1. Each calendar year, employees may elect to receive cash in lieu of up to 100 hours of personal leave accrual each calendar year, subject to the terms and conditions set forth below. To receive cash in lieu of leave accrual, an employee must submit an irrevocable written election form no later than December 31st of the calendar year prior to the calendar year in which the employee wishes to receive cash in lieu of leave. The cash in lieu will be payable on the first pay date of December of the following calendar year, provided that after the cashout does not reduce the employee’s leave balance below eighty (80) hours. Only leave hours already accrued in the calendar year for which an election is made may be cashed out. Cash-outs for leave hours accrued in a prior calendar year are not allowed. If a Unit member for any reason would not have accrued the full amount elected for cash-out during the current year or the cash-out would reduce the employee’s remaining balance below 80 hours, the cash-out amount will be reduced accordingly. Vacation leave cash outs shall be paid at the employee's base rate of pay.

B. HOLIDAYS

1. Executive employees are eligible for holidays immediately upon hire. City paid holidays include:

1. New Year's Day (January 1st)

2. Martin Luther King Day (3rd Monday in January)

3. President's Day (3rd Monday in February)

4. Caesar Chavez Day (or equivalent) (March 31st)

5. Memorial Day (Last Monday in May)

6. Juneteenth (June 19th)

7. Fourth of July

8. Labor Day (First Monday in September)

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01484.0004 2109313.1

9. Veteran's Day (November 11th)

10. Thanksgiving Day (Fourth Thursday in November)

11. Day After Thanksgiving

12. Christmas Eve (December 24th)

13. Christmas Day (December 25th)

2. When a holiday falls on a Sunday, the holiday shall be observed on the next regular business day (typically the following Monday unless that is already a holiday). When a holiday falls on a Saturday, the holiday shall be observed on the preceding regular business day (typically the preceding Friday).

3. Any day proclaimed to be a holiday by the President, Governor or Mayor, and ratified by City Council, shall be added as a compensated holiday.

4. Employees will accrue one (1) floating holiday each calendar year. The floating holiday shall be accrued in the same pay period as January 1. Unused float leave may carry over year to year; however, accrual is capped at 16 hours.

Accrued and unused float leave is paid out on separation.

ARTICLE IV. MISCELLANEOUS AND GENERAL PROVISIONS
A. GENERAL PROVISIONS

1. Compensation premiums set forth in this Resolution shall not compound. For example, if an employee is eligible for both 2.5% longevity pay, 5% bilingual pay, and 5% advanced education incentive, each premium shall be calculated based on base salary only, for a total premium of 12.5%.

2. Special compensation premiums shall be included as part of the employee’s regular bi-weekly paycheck as of the first full pay period following the approval of the special pay request.

3. All special compensation items are subject to federal and state income tax withholding as required by law. Special compensation will be reported to the California Public Employees’ Retirement System (CalPERS) as pensionable compensation only to the extent permitted under the Public Employees’ Retirement Law (PERL) and applicable regulations.

This Resolution shall be effective upon adoption. This Resolution repeals and replaces any previous resolution or management agreement, excluding individual employment contracts, that sets forth the wages, hours, and terms and conditions of employment for Executive Managers.

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01484.0004 2109313.1

The foregoing Resolution was considered by the City Council for the City of Sanger, California, at a regular meeting of said Council held on the 2nd day of April 2026 and approved by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

Lina Martinez, City Clerk

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1 01484.0004 2109314.1
RESOLUTION 2026-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER, CALIFORNIA,

ESTABLISHING SPECIAL COMPENSATION AND BENEFITS FOR

UNREPRESENTED CONFIDENTIAL MANAGEMENT POSITIONS

WHEREAS, on September 5, 2024, the City Council approve a the Confidential/Unrepresented Employee Salary and Benefits summary, establishing special compensation premiums for unrepresented confidential management employees; and

WHEREAS, the summary document summarized the Compensation and Benefits currently provided to members of the City of Sanger Confidential/Unrepresented Group as authorized by City Council action and in accordance with City of Sanger Personnel Policies.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANGER, CALIFORNIA, HEREBY RESOLVES AS FOLLOWS:

Section 1: The City Council adopts the following Compensation and Benefit Summary document for the City of Sanger Confidential/Unrepresented Group:

1. APPLICATION

This Compensation and Benefit Summary applies to all City of Sanger positions designated as belonging to the Confidential/Unrepresented Group including but not limited to:

• Administrative Analyst
• Finance Manager
• Human Resources Analyst
• Human Resources Manager
• Police Commander

Positions not listed above but created and designated as Confidential/Unrepresented after Council adoption of this plan are covered by the terms herein.

2. EMPLOYMENT RIGHTS

Confidential/Unrepresented Group employees maintain all employment rights provided by State and Federal statutes and applicable law.

City of Sanger Personnel Policies apply to Confidential/Unrepresented Group employees.

3. WAGES AND OTHER RELATED ISSUES

A. Salary

Salary ranges for Confidential/Unrepresented Group employees are reviewed annually by City Council and any changes made to the salary ranges are implemented by official action of the City.

Confidential/Unrepresented Group employees shall receive a salary consistent with the Job Classification and Salary Range list as may be amended from time to time.

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2 01484.0004 2109314.1
Confidential/Unrepresented Group employees' performance evaluations and step increases are provided consistent with City policy.

B. Bilingual Pay

Confidential/Unrepresented employees are eligible to receive bilingual pay in the amount of 5% of their base salary, calculated and paid bi-weekly as part of regular payroll. The City shall continue to determine those positions that require such abilities and the language or languages that will be compensated. An employee is entitled to receive bilingual pay provided that he/she has passed an oral proficiency exam as determined by the City and are assigned to provide translation services in addition to other duties contained within their specific job descriptions. Currently, the qualifying languages are Spanish and Punjabi. Bilingual pay shall become effective at the beginning of the pay period in which the results are received.

The maximum additional compensation for Bilingual pay is 5%.

C. Longevity Pay

Confidential/Unrepresented Group employees are eligible for longevity pay based on all years of continuous full-time service with the City of Sanger as a percentage of base wages at the following intervals:

• 2.5% at 10 years
• 2.5% at 15+ years
• 2.5% at 20+ years

Longevity compensation shall take effect at the beginning of the pay period following the employee’s anniversary date. The maximum additional compensation for longevity pay is 7.5%.

4. ALLOWANCES FOR WORK RELATED EXPENDITURES

A. Membership Dues

Confidential/Unrepresented Group employees are currently eligible for City sponsorship in professional associations or organizations whose purpose is to serve and develop the profession of the employee or which provides a service beneficial to the operation of the City.

Prior Department Head approval is required for payment of all sponsorships and/or membership dues and must be consistent with the City's annual budget.

B. Education Assistance

Confidential/Unrepresented employees shall be entitled to reimbursements in accordance with the City's Employee Educational Reimbursement Policy.

5. EMPLOYEE BENEFITS AND RETIREMENT

A. Medical, Dental, and Vision Insurance

1. City shall provide a Health Care Plan for Employees and their dependents. The Health

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3 01484.0004 2109314.1
Care Plan shall include medical and prescriptions, vision and dental plan, as well as a City funded life insurance plan of $50,000 for each employee.

2. City shall pay the entire premium for the life insurance plan, vision plan, and dental plan costs.

Employees retiring from City service in good standing under a PERS service retirement (non-disability) may elect to continue coverage under the City's medical and prescription coverage, at the retiring employee's expense, at the current rate established by the City's group coverage provider. Said coverage may continue until such retired employee becomes eligible for Medicare benefits.

B. California Public Employees Retirement System (CalPERS)

Employees who meet the definition of a CalPERS classic employee are covered under the classic Miscellaneous or Safety plan. Employees shall contribute the full employee PERS contribution.

Employees (who do not meet the definition of a CalPERS classic employee) are defined as "new members" by CalPERS and are covered under PEPRA Miscellaneous or Safety plan. Employees shall contribute the full employee contribution as determined by CalPERS.

C. Disability Insurance

The City shall provide a long-term disability insurance plan that provides coverage 90 days after an employee has been absent from work due to illness or injury.

The City shall provide a short-term disability insurance plan that provides coverage 8 days after an employee has been absent from work due to illness or injury.

D. Li fe Insurance

The City currently pays the premium for a $50,000 group life insurance and accidental death or dismemberment policy.

E. Deferred Compensation

The City currently maintains a deferred compensation plan for Confidential/ Unrepresented employee participation. The City is solely responsible for selection of the deferred compensation plan administrator(s). The City shall provide a dollar -for-dollar deferred compensation match, up to 2% of the employees base wage, for voluntary contributions into a deferred compensation program.

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4 01484.0004 2109314.1

F. Uniform Allowance
For public safety employees, the City shall provide each new employee with uniforms, which shall consist of the following:
• 2 pairs of Class B pants
• 2 short sleeve Class B shirts with patches
• 2 long sleeve Class B shirts with patches
• 1 pair Class A pants
• 1 Class A pants
• 1 Class A shirt with patches
• 1 Class A hat (8 point)
• 1 blue training polo (embroidered with star and name) • 1 pair khaki BDU pants
• 1 outer jacket
Thereafter, employees shall receive an annual uniform allowance for the care, maintenance, and replacement of uniform items in the amount of $1,500, to be paid in twenty-six equal installments, one each pay period.

6. LEAVES

A. Management Leave

FLSA exempt Confidential/Unrepresented Group employees will be provided seventy-two (72) hours of administrative leave each fiscal year, credited in the pay period that includes July 1 of each year. Unused Management Leave may carry over year to year; however, accrual is capped at 90 hours. Accrued and unused management leave is paid out on separation.

Newly hired "exempt employees" shall receive a pro-rated number of hours based on the number of pay periods remaining in the fiscal year.

B. Vacation

I. Confidential/Unrepresented Group employees shall accrue vacation leave credit at the rates set forth below for each pay period, up to a maximum accrual of 240 hours.

Years of
Service

Months of
Service
Vacation
Leave
Accrual Per
Pay Period

Annual
Accrual
0-2 0-24 2.4615 63.999
2-5 25-60 4.3076 111.9976
5-10 61-120 6.1538 159.9988
10-15 121-180 7.0769 183.9994
15-25 181-300 8.0000 208.0000
25+ 301+ 8.6100 223.8600

II. Vacation leave may be taken only upon prior approval of the employee's supervisor.

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5 01484.0004 2109314.1

III. Each calendar year, employees may elect to receive cash in lieu of up to 100 hours of personal leave accrual each calendar year, subject to the terms and conditions set forth below. To receive cash in lieu of leave accrual, an employee must submit an irrevocable written election form no later than December 31st of the calendar year prior to the calendar year in which the employee wishes to receive cash in lieu of leave. The cash in lieu will be payable in the first pay date of December of the following calendar year, provided that after the cashout does not reduce the employee’s leave balance below eighty (80) hours. Only leave hours already accrued in the calendar year for which an election is made may be cashed out. Cash-outs for leave hours accrued in a prior calendar year are not allowed. If a Unit member for any reason would not have accrued the full amount elected for cash-out during the current year or the cash-out would reduce the employee’s remaining balance below 80 hours, the cash-out amount will be reduced accordingly. Vacation leave cash outs shall be paid at the employee's base rate of pay.

IV. Upon separation of employment, employees shall receive a lump sum payment for accrued vacation leave at the employee's rate of pay at the time of separation.

V. Employees may donate vacation leave to other City employees who are ill, injured, or otherwise unable to work and who have exhausted all accumulated leaves due to catastrophic illness or injury. Catastrophic illness or injury is defined as a severe illness or injury which is expected to incapacitate the employee for an extended period of time and which creates a financial hardship because the employee has exhausted all accumulated leave. Catastrophic illness or injury is further defined as a debilitating illness or injury of an immediate family member (i.e., the spouse, son, daughter, step- son, step- daughter, foster -son, foster -daughter, parents, grandparents, brother or sister of the employee or any other person living in the immediate household of the employee) that results in the employee being required to take time off from work for an extended period to care for the family member creating a financial hardship because the employee has exhausted all accumulated leave.

Such donations are strictly voluntary and all donations processes must be administered and approved through Human Resources. Any individual employee’s decision to donate or not donate are kept confidential. All donations will be calculated on an hour for hour basis, regardless of salary of the receiving and donating employee.

Donation of leave hours is irrevocable and irreversible. In the event the employee receiving donations does not use all donated leave for the catastrophic illness or injury, any balance will remain in that employee’s time bank. The City reserves the right to reject a donation offered if it appears the donation will not be necessary.

C. Holidays

Confidential/Unrepresented Group employees are eligible for holidays immediately upon hire. City paid holidays include:

1. New Year's Day (January 1st)

2. Martin Luther King Day (3rd Monday in January)

3. President's Day (3rd Monday in February)

4. Caesar Chavez Day (or equivalent) (March 31st)

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6 01484.0004 2109314.1

5. Memorial Day (Last Monday in May)

6. Juneteenth (June 19th)

7. Fourth of July

8. Labor Day (First Monday in September)

9. Veteran's Day (November 11th)

10. Thanksgiving Day (Fourth Thursday in November)

11. Day After Thanksgiving

12. Christmas Eve (December 24th)

13. Christmas Day (December 25th)

1. Holidays are compensated at eight (8) hours per holiday, regardless of the scheduled worked by the employee.

3. Any day proclaimed to be a holiday by the President, Governor or Mayor, and ratified by City Council, shall be added as a compensated holiday.

D. Sick Leave

I. Confidential/Unrepresented Group employees accrue sick leave at the rate of 3.6924 hours per pay period (96 hours per year).

II. Sick Leave may be used for:
a. Diagnosis, care or treatment of an existing health condition or preventative care for an employee or dependent. Dependents include;
i. Children (biological, adopted, or foster child, step child, legal ward or a child to whom the employee assumes parental duties without adoption) regardless of the age or dependency status of the child ii. Biological, adopted or foster parent, step parent, or legal guardian of the employee or the employee's spouse or registered domestic partner or a person who assumed the parental duties without adoption of the employee when the employee was a minor child
iii. Spouse
iv. Registered domestic partner
v. Grandparent
vi. Grandchild
vii. Sibling
viii. Another designated person as defined in Labor Code Section 245.5 b. If the employee or employee's child is a victim a qualifying act violence as defined in Government Code Section 12945.8, subdivision (j), paid sick leave may be used to obtain or attempt to obtain relief, assistance, or services related to the qualifying act of violence, as defined in Government Code Section 12945.8, subsections (a)(3) and (b);

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7 01484.0004 2109314.1
c. For any other purpose allowed by state and federal law

III. Supervisors may request a medical note for sick leave use when it is suspected that an employee has violated the use of sick leave. A note may be requested for the following reasons, but is not limited to:

a. Frequent use of sick leave
b. Use that follows a pattern, e.g., use on days proceeding or following regular days off or city holiday's
c. Exhaustion of sick leave balances
d. Upon denial of use of another leave; e.g., denial of a vacation request, followed by use of sick leave on the same day.

E. Bereavement Leave

Unit member shall be entitled to bereavement leave without loss of pay or charge against any other paid leave benefit to the extent necessary for the employee to attend funeral services, up to a maximum of forty (40) working hours for each non-concurring death in the immediate family.

Immediate family means spouse, father, mother, step -parent, son, daughter, step- children, sister, brother, father-in-law, mother-in-law, daughter-in-law, son-in-law, sister-in-law, brother-in- law, grandparent, grandchild, aunt, uncle, niece, nephew, registered domestic partner, guardian, or ward.

F. Leaves of Absence

Confidential/Unrepresented employees shall be entitled to leaves of absence in accordance with the City's Personnel Policies.

7. MAINTENANCE OF BENEFITS

All compensation and benefits which are presently enjoyed by all Confidential/Unrepresented Group employees will remain in effect unless modified through City Council or City Manager action, a plan administrator (e.g. CalPERS) or State or Federal law.

8. FULL UNDERSTANDING, MODIFICATION, WAIVER

The waiver of any breach, term or condition of the compensation and benefits described in this document by either party shall not prevent the future enforcement of all its terms and provisions.

9. SEPARABILITY

If any provisions of this Compensation and Benefit Summary document are held to be contrary to law by a court of competent jurisdiction, such provisions will not affect the validity of the remaining provisions except to the extent permitted by law, and all other provisions will continue in full force and effect.

Section 2: This Resolution shall be effective upon adoption. This Resolution repeals any previous resolution or management agreement, excluding individual employment contracts, that sets forth the wages, hours, and terms and conditions of employment for the Confidential/Unrepresented Group.

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8 01484.0004 2109314.1
The foregoing Resolution was considered by the City Council for the City of Sanger, California, at a regular of said Council held on the 2nd day of April 2026 and approved by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

Lina Martinez, City Clerk

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Prepared by: Joshua Rogers____ Approved by: ________________________

____ Public Hearing
____ Matter Initiated by a Council Member
____ Other
____ Continued to: __________

For the Meeting of: April 2, 2026
Agenda Item No.: F-4

CITY OF SANGER

REPORT TO THE CITY COUNCIL

To: Mayor and City Council
From: Josh ua Rogers, City Engineer
Subject: Veterans Memorial Plaza Phase II
Contract Award

Attachment:

1. Contract

2. Park Improvements Rendering

CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

Staff recommends that the City Council:

2. Approve a construction contingency for change orders in the amount of $118,600 (10%) for this project; and

3. Authorize the City Manager to sign contract documents on behalf of the City.

EXECUTIVE SUMMARY:

This project will complete the park improvements at Veterans Memorial Plaza from Jensen Avenue northerly to the existing park. In addition to completing the walking trail and landscape & irrigation, the project will construct the memorial plaza elements near the Jensen and Indianola Avenue intersection. These elements include granite memorial walls and flags bearing the seals of the military

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branches and MIA/POW, a concrete plaza area, rose gardens and raised planters, shade trellis, park signage and graphic information panels for each of the military branches.

BACKGROUND:

A park recognizing military veterans has been planned at this site for about 20 years. The land was originally dedicated with the Royal Woods subdivision in 2006 and the Sanger Veterans Advisory Committee developed a conceptual site plan around that time. Without funding for the improvements, the land remained undeveloped until 2019 when the City broke ground on Phase I of the park. The first phase constructed the improvements currently existing at the site including tot lot playground, restroom building, parking lot, landscape improvements, walking trail, etc. Space was left at the south end of the park to construct the planned veterans memorial elements once additional funding could be secured.

In 2024 the City was awarded $1 million in funding through the Clean California program. The design was completed for the Phase II improvements and the project was advertised for bids. The base bid for the project included all of the park elements described earlier, and an additive alternate bid was also included to add trail lighting along all the walking trail areas within the park.

On March 12, 2026 the City Clerk received and opened seven bid proposals for this project:

Contractor Base Bid Add Alt Bid

1. Truxell and Valentino Landscape Dev., Inc. $1,184,443.00 $95,000.00

2. Stockbridge General Contracting, Inc. $1,213,838.00 $75,000.00

3. Avison Construction, Inc. $1,231,052.00 $85,000.00

4. Harris Development Corp. dba HBC Enterprises $1,236,038.12 $74,346.21

5. Juarez Brothers General Engineering, Inc. $1,291,470.75 $46,850.00

6. Cal Valley Construction, Inc. $1,304,319.00 $56,900.00

7. American Paving Co. $1,627,728.00 $71,000,00

Engineer’s Estimate $1,041,508.00 $94,000.00

The bid documents specified that the low bidder would be the lowest responsive and responsible bid on the base bid only and that the additive alternate would be awarded at the City Council’s discretion.

The bids were analyzed and it was determined that Truxell and Valentino Landscape Development , Inc. submitted the lowest responsive and responsible bid. Based on the available budget, Staff recommends that they be awarded the base bid contract only and that the City look for funding in the future to install the additive alternate trail lighting at a later date.

REASON FOR RECOMMENDATION:

Award of the contract will allow the City to proceed with the project . The funding dictates that the project construction be completed by the end of the 2026 calendar year.

FISCAL IMPACT:

The estimated cost for the construction phase of the project is approximately $1,402,000, as detailed below:

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• Construction - $1,186,443
• Construction Contingency - $ 118,600
• Construction Management/Inspection/Testing/Admin - $ 96,957

Because the current budget exceeds the available grant funding of $1 million, Staff plans to work with the contractor following contract award to identify possible value engineering opportunities to cut down the project budget while maintaining the character and intent of the project design. If needed to cover the budget in the event that no cost modifications can be made, Staff may need to appropriate General Fund revenues in the 26/27 fiscal year to fully construct the improvements. In this event, the City may designate those funds to be reimbursed back by Park and Recreation Development Impact Fees from that applicable Fee Study Area in the future.

ALTERNATIVES:

None recommended, due to the restrictions associated with the grant funding.

ACTIONS FOLLOWING APPROVAL:

The contract will be executed, subject to the Contractor providing performance security satisfactory to the City. After issuance of the Notice to Proceed, the Contractor will have 100 calendar days to complete the construction before commencing a 90-day plant establishment period.

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ATTACHMENT 1

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CONTRACT

THIS CONTRACT is made by and between Truxell and Valentino Landscape Development, Inc., hereinafter called the Contractor, and the City of Sanger, hereinafter called the Owner.

W I T N E S S E T H:

The Contractor and the Owner, for the consideration hereinafter stated, agree as follows:

1. SCOPE OF WORK.

The Contractor agrees to furnish all labor and materials, including tools, implements, and appliances required, and to perform all the work in a good and workmanlike manner, free from any and all liens and claims of mechanics, teamsters, draymen, and laborers required for the

SANGER VETERANS MEMORIAL PLAZA PHASE II

as shown on the plans prepared by Yamabe & Horn Engineering, Inc., in strict compliance with the Plans, Drawings and Specifications therefore prepared by the Owner and other Contract Documents relating thereto.

2. CONTRACT DOCUMENTS.

The term Contract includes all “Contract Documents” which include the following:

A. Advertisement (Notice Inviting Bids)
B. Wage Scale (Prevailing Wages)
C. Standard Specifications ¹
D. Special Provisions
E. Plans and Drawings
F. Addenda and Bulletins
G. Contractors Bid Proposal hereto attached
H. This Contract

In the event of a conflict between this Contract and any portion of the Standard Specifications or Special Provisions, to the extent of such conflict, this Contract shall control.

3. COMPENSATION.

The Owner agrees to pay the Contractor for the performance of the Contract the sum of One million one hundred eighty- six thousand four hundred forty- three dollars and no cents ($1,186,443.00).

______________________________________________________________________ ¹ This Contract shall be subject to the Claims Resolution Process under Public Contract Code Section 9204 which is effective January 1, 2017; contrary language in Standard Specifications is superseded by said Section 9204.

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It is understood that said price is based upon the estimated quantities of materials to be used as set forth in the Proposal; and upon completion of the project, the final contract price shall be revised, if necessary, to reflect the true quantities used at the stated unit price thereof as contained in the Contractor’s Proposal hereto attached.

4. SUSPENSION OF THE WORK.

A. General: The Work may be suspended in whole or in part when determined by the Engineer that the suspension is necessary in the interest of the Owner. The Contractor shall comply immediately with any written order of the Engineer. Such suspension shall be without liability to the Contractor on the part of the Owner except as otherwise provided in subsection 7C.

B. Archaeological and Paleontological Discoveries : If discovery is made of items of archaeological or paleontological interest, the Contractor shall immediately cease excavation in the area of discovery and shall not continue until ordered by the Engineer.

Discoveries which may be encountered may include, but not be limited to, dwelling sites, stone implements or other artifacts, animal bones, human bones, and fossils. The Contractor shall be entitled to an extension of time and compensation in accordance wi th Section 7.

5. TERMINATION OF THE CONTRACT FOR DEFAULT.

A. General: If, prior to the acceptance of the Work, the Contractor:

(1) Becomes insolvent, assigns its assets for the benefit of its creditors, is unable become due, or is otherwise financially unable to complete the Work; (2) Abandons the Work by failing to report to the Work site and diligently prosecute the Work to completion;
(3) Disregards written instructions from the Engineer or materially violates provisions of the Contract Documents;
(4) Fails to prosecute the Work according to the schedule approved by the Engineer; (5) Disregards laws or regulations of any public body having jurisdiction; or (6) Commits continuous or repeated violations of regulatory or statutory safety requirements, then the Owner will consider the Contractor in default of the Contract.

B. Notices: Notices and other written communications regarding default between the Contractor, the Owner, and the Surety shall be transmitted as follows:

(1) Personal delivery with proof of delivery which may be made by declaration under penalty of perjury by any person over the age of 18 years. The proof of delivery shall

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show that delivery was performed in accordance with these provisions. Service shall be effective on the date of delivery. Notices given to the Contractor by personal delivery may be made to the Contractor’s authorized representative at the Work site; or

(2) Certified mail addressed to the mailing address of the recipient postage prepaid; return receipt requested. Service shall be effective on the date of the receipt of the mailing.

Simultaneously, the Owner may send the same notice by regular mail. If a notice that is sent by certified mail is returned unsigned, then delivery shall be effective pursuant to regular mail, provided that the notice that was sent by regular mail is not returned.

C. Notice to Cure: The Owner will issue a written notice to cure the default to the Contractor and its Surety. The Contractor shall commence satisfactory corrective actions within 5 Working Days after receipt.

D. Notice of Termination for Default: If the Contractor fails to commence satisfactory corrective action within 5 Working Days after receipt of the notice to cure, or to diligently continue satisfactory and timely correction of the default thereafter, then the Owner will recommend to the Board that the Contractor be found in default of the Contract and upon such finding by the Board:
(1) Will terminate the Contractor’s right to perform under the Contract by issuing a written notice of termination for default to the Contractor and its Surety; (2) May use any materials, equipment, tools, or other facilities furnished by the Contractor to secure and maintain the Work site; and
(3) May furnish labor, equipment, and materials the Owner deems necessary to secure and maintain the Work site.

The provisions of this subsection shall be in addition to all other legal rights and remedies available to the Owner.

E. Responsibilities of the Surety: Upon receipt of the written notice of termination for default, the Surety shall immediately assume all rights, obligations, and liabilities of the Contractor under the Contract. If the Surety fails to protect and maintain the Work site, the Owner may do so and may recover all costs incurred. The Surety shall notify the Owner that it is assuming all rights, obligations, and liabilities of the Contractor under the Contract and all money that is due, or would become due, to the Contractor shall be payable to the Surety as the Work progresses, subject to the terms of the Contract.

Within 15 Working Days of receipt of the written notice of termination for default, the Surety shall submit to the Owner a written plan detailing the course of action it intends to take to remedy the default. The Owner will review the plan detailing and notify the Surety if the plan is satisfactory. If the Surety fails to submit a satisfactory plan, or if the Surety fails to maintain progress according to the plan accepted by the Owner, the Owner may,

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upon 48 hours written notice, exclude the Surety from the premises, take possession of all material and equipment, and complete the Work in any way the Owner deems to be expedient. The cost of completing the Work by the Owner shall be charged against the Surety and may be deducted from any monies due, or which would become due, the Surety.

If the amounts due under the Contract are insufficient for completion, the Surety shall pay the Owner, within 30 Days after the Owner submits an invoice, all costs in excess of the remaining Contract Price.

F. Payment: The Surety will be paid for completion of the Work in accordance less the value of damages caused to the Owner by the acts of the Contractor.

6. TERMINATION OF THE CONTRACT FOR CONVENIENCE.

The Owner may terminate the Contract if it becomes impossible or impracticable to proceed, or because of conditions or events beyond the control of the Owner.

A. Notice: The Owner will issue a written notice of termination for convenience as follows:
(1) Personal delivery, with proof of delivery, which may be made by declaration under penalty of perjury by any person over the age of 18 years. The proof of delivery shall show that delivery was performed in accordance with these provisions. Service shall be effective on the date of delivery. Notices given to the Contractor by personal delivery may be made to the Contractor’s authorized representative at the Work site; or
(2) Certified mail addressed to the mailing address of the recipient postage prepaid; return receipt requested. Service shall be effective on the date of the receipt of the mailing.

B. Cessation of Work: Upon receipt, the Contractor shall immediately cease work, except work the Contractor is directed to complete by the Engineer or required to complete for public safety and convenience. The Contractor shall immediately notify Subcontractors and suppliers to immediately cease their work.

C. Payment: The Contractor will be paid without duplication for:
(1) Work completed in accordance with Contract Documents prior to the effective date of termination for convenience;
(2) Reasonable costs incurred in settlement of terminated contracts with Subcontractors, suppliers, and others; and
(3) Reasonable expenses directly attributable to termination.

The Contractor shall submit a final termination settlement proposal to the Owner no later than 90 days from the effective date of termination, unless extended, in writing,

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by the Owner upon written request by the Contractor.

(4) If the Contractor fails to submit a proposal, the Owner may determine the amount, if any, due the Contractor as a result of the termination. The Owner will pay the Contractor the amount it determines to be reasonable. If the Contractor disagrees with the amount determined by the Owner as being reasonable, the Contractor shall provide notice to the Owner within 30 Days of receipt of payment. Any amount due shall be as later determined by arbitration, if the Owner and the Contractor agree thereto, or as fixed in a court of law.

7. DELAYS AND EXTENSIONS OF TIME.

A. General: If delays are caused by unforeseen events beyond the control of the Contractor, such delays will entitle the Contractor to an extension of Contract time as provided herein, but the Contractor will not be entitled to damages or additional payment due to such delays, except as otherwise specified in Subsection 7C of this Contract. Such unforeseen events may include: war, government regulations, labor disputes, strikes, fires, floods, adverse weather or elements necessitating cessation of work, inability to obtain materials, labor, or equipment, required Extra Work, or other specific events as may be further described in the Special Provisions.

No extension of time will be granted for a delay caused by the Contractor’s inability to obtain materials unless the Contractor furnishes to the Engineer documentary proof. The proof must be provided in a timely manner in accordance with the sequence of th e Contractor’s operations and the approved construction schedule.

If delays beyond the Contractor’s control are cause by events other than those mentioned above, the Engineer may deem an extension of time to be in the best interests of the Owner.

The Contractor will not be entitled to damages or additional payment due to such delays, except as otherwise specified in Subsection 7C of this Contract.

If delays beyond the Contractor’s control are caused solely by action or inaction of the Owner, such delays will entitle the Contractor to an extension of time per subsection B of this Contract.

B. Extensions of Time: Extensions of time, when granted, will be based upon the effect of delays to the Work. They will not be granted for non- controlling delays to minor portions of the Work unless it can be shown that such delays did or will delay the progress of the Work.

C. Payment for Delays: Pursuant to Public Contract Code Section 7102, the Contractor will be compensated for damages incurred due to delays for which the Owner is responsible.

Such actual costs will be determined by the Engineer. The Owner will not be liable for damages which the Contractor could have avoided by any reasonable mans, such as judicious handling of forces, equipment, or plant. The determination of what damages the Contractor could have avoided will be made by the Engineer.

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D. Written Notice and Report: If the Contractor desires payment for a delay as specified in subsection C above or an extension of time, it shall file with the Engineer a written request and report of cause within 30 Days after the beginning of the delay. The request for payment or extension must be made at least 15 days before the specified completion date.

Failure by the Contractor to file these items within the times specified will be considered grounds for refusal by the Owner to consider such a request.

E. Time of Completion: The Contractor shall complete the Work in the time specified in the Contract or the Special Provisions. The Contractor shall complete each portion of the Work within the time specified as in the Contract or the Special Provisions for such portion.

Unless otherwise specified in the Contract or the Special Provisions, the time of completion of the Contract shall be expressed in Working Days.

F. Contract Time Accounting: The Engineer will make a daily determination of each Working Day to be charged against Contract time. These determinations will be discussed, and the Contractor will be furnished a periodic statement showing the allowable number of Working Days of Contract time, as adjusted at the beginning of the reporting period.

The statement will also indicate the number of Working Days charged during the reporting period and the number of Working Days of Contract time remaining. If the Contractor does not agree with the statement, it shall file a written protest within 15 Days after receipt, setting forth the facts of the protest. Otherwise, the statement will be deemed to have been accepted.

8. COMPLETION, ACCEPTANCE, AND WARRANTY.

A. Completion: The Contractor shall submit a written assertion that the Work has been completed. If, in the Engineer’s judgment, the Work has been completed in accordance with the Contract Documents, the Engineer will set forth in writing the date the Work was completed. This will be the date when the Contractor is relieved from responsibility to protect and maintain the Work, and to which liquidated damages will be computed.

B. Acceptance: Acceptance will occur after all of the requirements contained in the Contract Documents have been fulfilled. If, in the Engineer’s judgment, the Contractor has fully performed the Contract, the Engineer will recommend to the Board that the Contractor’s performance of the Contract be accepted.

C. Warranty: The Work shall be warranted by the Contractor against defective materials and workmanship for a period of 2 years. The warranty period shall start on the date the Work was completed as determined by the Engineer.

The warranty period for specific items covered under manufacturers’ or suppliers’ warranties shall commence on the date they are placed into service at the direction of or as approved by the Engineer in writing.

All warranties express or implied, from subcontractors, manufacturer, or suppliers, of any tier, for the materials furnished and work performed shall be assigned, in writing, to the Owner, and such warranties shall be delivered to the Engineer prior to acceptance of the

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Contractor’s performance of the Contract.

D. The Contractor shall replace or repair defective materials and workmanship in a manner satisfactory to the Engineer, after notice to do so from the Engineer, and within the time specified in the notice. If the Contractor fails to make such replacement or r epairs within the time specified in the notice, the Owner may perform the replacement or repairs at the Contractor’s expense. If the Contractor fails to reimburse the Owner for the actual costs, the Contractor’s Surety shall be liable for the cost thereof.

9. LIQUIDATED DAMAGES.

Failure of the Contractor to complete the Work within the time allowed will result in damages being sustained by the Owner. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each consecutive calendar day in excess of the time specified for completion of the Work, as adjusted in accordance with Section 7 above, the Contractor shall pay to the Owner, or have withheld from monies due it, the sum of $500.00, unless otherwise specified in the Special Provisions.

Execution of the Contract shall constitute agreement by the Owner and the Contractor that $500.00 per day is the minimum value of the costs and actual damage caused by the failure of the Contractor to complete the Work within the allotted time. Such sum is liquidated damages and shall not be construed as a penalty and may be deducted from payments due the Contractor if such delay occurs.

10. INDEMNIFICATION
To the maximum extent permitted by Civil Code Section 2782 et seq ., Owner shall not be liable for, and Contractor shall defend, indemnify, and hold harmless Owner and its officers, agents, engineers, architects, consultants, employees and volunteers (collectively “Owner Parties”), against any and all claims, deductibles, self -insured retentions, demands, liability, judgments, awards, fines, mechanics' liens or other liens, labor disputes, losses, damages, expenses, charges or costs of any kind or character, including attorneys' fees and court costs (collectively referred to as “Claims”), which arise out of or are in any way connected to the work covered by this Contract arising either directly or indirectly from any act, error, omission or negligence of Contractor or its officers, employees, agents, contractors, sub-contractors, licensees or servants, including, without limitation, Claims caused by the concurrent negligent act, error or omission, of Owner Parties.

However, Contractor shall have no obligation to defend or indemnify Owner Parties against Claims caused by the active negligence, sole negligence, or willful misconduct of Owner Parties.

This indemnification shall apply to all liability, as provided for above, regardless of whether any insurance policies are applicable, and insurance policy limits do not act as a limitation upon the amount of the indemnification to be provided by the Contractor.

11. INSURANCE.

Contractor, at its sole cost and expense, shall obtain and maintain in full force and effect throughout the entire term of this Contract, the following -described insurance coverage, insuring not only

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Contractor and its subcontractors, if any, but also, with the exception of workers’ compensation and employer’s liability insurance, the Owner, its officers, agents, and employees of each of them:

A. MINIMUM SCOPE OF INSURANCE

Coverage shall be at least as broad as:

(1) Insurance Services Office Commercial General Liability coverage (Occurrence form CG 0001).

(2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

(3) Worker’s Compensation insurance as required by the State of California and Employer’s Liability Insurance.

B. MINIMUM LIMITS OF INSURANCE

Contractor shall maintain limits no less than:

(1) General Liability: $ 2,000,000 per occurrence for bodily injury, personal injury, and property damage. If commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this product / loc ation or the general aggregate limit shall be twice the required occurrence limit.

(2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage.

(3) Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

C. DEDUCTIBLES AND SELF-INSURED RETENTIONS

Any deductible or self-insured retentions must be declared to and approved by the Owner.

At the option of the Owner, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Owner, its officers, officials, employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

D. OTHER INSURANCE PROVISIONS

The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

(1) The Owner, its officers, officials, employees, agents and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned,

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occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Owner, its officers, officials, employees, agents, or volunteers.

(2) For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respect to the Owner, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the Owner, its officers, officials, employees, agents, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

(3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the Owner, its officials, employees, agents, or volunteers.

(4) The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

(5) Each insurance policy required by this clause shall be endorsed to state the coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the Owner.

E. ACCEPTABILITY OF INSURERS

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less the A:VII.

F. VERIFICATION OF COVERAGE

Contractor shall furnish the Owner with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the Owner.

All endorsements are to be received and approved by the Owner before work commences.

As an alternative to the Owner’s forms, the Contractor’s insurer may provide complete, certified copies of all required insurance policies, including endorse ments affecting the coverage required by these specifications.

G. SUBCONTRACTOR

Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

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Contractors Property Damage Liability insurance shall include coverage for property damage caused by blasting, collapse, structural injuries, or damage to underground utilities.

The policy shall not contain “x”, “c” or “u” exclusions.

Certificates of such insurance shall be filed with the Owner concurrently with the execution of this Contract or, with Owner’s approval, within ten (10) days thereafter. Said certificates shall be subject to the approval of the Owner.

12. WORKERS COMPENSATION.

Contractor represents that he or she has secured the payment of Worker’s Compensation in compliance with the provisions of the Labor Code of the State of California and during the performance of the work contemplated herein will continue so to comply with said provisions of said Code. Contractor shall supply the Owner with certificates of insurance, in triplicate, evidencing that Worker’s Compensation Insurance is in effect and providing that the Owner will receive ten (10) days written notice of cancellati on. If the Contractor self -insures Worker’s Compensation, Certificate of Consent of self-insured shall be provided the Owner.

13. BONDS.

The Contractor shall forthwith furnish in triplicate two bonds, each in the amount of 100 percent of the Contract price. One shall serve as security for the faithful performance of the work (hereafter “Performance Bond”). The second bond shall serve as sec urity for the faithful performance and satisfaction of the persons furnishing materials and performing labor on the work (hereafter “Payment Bond”). Both bonds shall be written by a surety company licensed to transact surety business in the State of California and in the form prescribed by law.

The Performance Bond shall remain in force throughout the period required to complete the work and thereafter for a period of 730 calendar days after final acceptance of the work. The Payment Bond will be released 35 days after the recording date of the Notice of Completion, provided no liens are filed with the Owner. The Payment Bond shall contain provisions such that if the Contractor or its subcontractor shall fail to pay (a) amounts due under the Unemployment Insurance Code with respect to work performed under the contract, or (b) any amounts required to be deducted, withheld and paid over to the Employment Development Department from the wages of the employees of the Contractor and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the surety will pay these amounts. In case suit is brought upon the payment bond, the surety will pay reasonable attorneys’ fees to be fixed by the court.

14. DEFECTIVE MATERIALS; DEFECTIVE WORK.

Should any of the materials or equipment prove defective or should the work as a whole prove defective, due to faulty workmanship, material furnished or methods of installation, or should the work or any part thereof fail to operate properly as originally intended and in accordance with the plans and specifications, due to any of the above causes, all within twenty four (24) months after date on which the completed project is accepted by the Owner, the undersigned agrees to reimburse the Owner, upon demand, for its expenses incurred in restoring said work to the condition

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contemplated in said project, including the cost of any such equipment or materials replaced and the cost of removing and replacing any other work necessary to make such replacement or repairs, or, upon demand by the Owner, to replace any such materials and to repair said work completely without cost to the Owner so that said work will function successfully as originally contemplated.

The Owner shall have the unqualified right to make any needed replacement or repairs after a written notice to cure has been served upon the Contractor and a reasonable time to cure has expired. In the event the Owner elects to have said work performed by the undersigned, the undersigned agrees that the repairs shall be made within a reasonable time after the receipt of demand from the Owner. If the undersigned shall fail or refuse to comply with his obligations under this guaranty, the Owner shall be entitled to all costs and expenses, including attorney’s fees, reasonably incurred by reason of the said failure or refusal.

15. LABOR STANDARDS.

A. General: Contractor agrees that construction work shall be subject to the provisions of state and local regulations. In particular, Contractor agrees to comply with all applicable Labor Code requirements whether or not expressly stated herein.

B. Wages:
(1) General: The Contractor and each subcontractor engaged in the work shall pay each employee an amount not less than the rate established for each trade or occupation listed by the Director of the Department of Industrial Relations, State of California. An employee whose type of work is not covered by any of the classified wage rates shall be paid not less than the rate of wage listed for the classification which most nearly corresponds to the type of work to be performed.
(2) State: The Owner has obtained from the Department of Industrial Relations the general prevailing rate of wages in the vicinity of the work to be performed under this Contract.

These wage rates are maintained on file by Owner at its principal office and will be made available to any interested party upon request.
(3) Enforcement: These wage rates shall be enforced under Sections 1770 through 1780 of the California Labor Code. The Contractor shall be liable for forfeitures or penalties incurred from noncompliance with Labor Code provisions. (4) Payroll Records: Each Contractor and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the work on the Project. Such records shall be certified and available for inspection at all reasonable hours at the principal place of the Contractor as required by Labor Code Section 1776. Certified payrolls shall be submitted weekly to Owner c/o Yamabe and Horn Engineering Inc. Electronic certified payrolls shall also be submitted weekly directly to the Labor Commissioner, Division of Labor Standards Enforcement.

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C. Preference for Resident Labor : Whenever possible in the employment of labor for performance of the work, the Contractor shall give preference to qualified persons residing within the general area of the work.

D. Hours of Labor: Pursuant to the Labor Code, eight hours of labor shall constitute a legal day's work. The Contractor or any subcontractor shall not require any more than eight hours of labor in a day from any person employed in the performance of the work under this Contract except for authorized work as provided under paragraph Subsection E below.

Failure of the Contractor to perform the work in accordance with this policy of the State of California shall be deemed a failure to comply with the provisions of this Contract.

E. Overtime Work: In accordance with Labor Code Section 1813, the Contractor shall as a penalty to the State or political subdivision on whose behalf the Contract is made or awarded, forfeit twenty -five ($25.00) for each worker employed in the execution of the Contract by the Contractor or by any subcontractor for each calendar day during which said worker is required or permitted to work more than eight hours in any one calendar day and forty hours in any one calendar week in violation of Labor Code Sections 1810-1815.

Overtime and shift work may be established as a regular procedure by the Contractor with reasonable notice and written permission of the Owner. No work other than overtime and shift work established as a regular procedure shall be performed between the hours of 6:00 p.m. and 7:00 a.m. nor on Saturdays, Sundays, or holidays except such work as is necessary for the proper care and protection of the work already performed or in case of an emergency.

Contractor agrees to pay the costs of overtime inspection except those occurring as a result of overtime and shift work established as a regular procedure. Overtime inspection shall include inspection required during holidays, Saturdays, Sundays, and weekdays between the hours of 6:00 p.m. and 7:00 a.m. Costs of overtime inspection will cover engineering, inspection, general supervision, and overhead expenses which are directly chargeable to the overtime work. Contractor agrees that Owner shall deduct such charges from payments due the Contractor.

F. Apprentices: The Contractor and subcontractors shall comply with the requirements of Sections 1777.5 and 1777.6 of the Labor Code in the employment of apprentices.

Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship Standards and its branch offices.

G. Compliance with SB 854: California Labor Code: Contractor represents that it has complied and will continue to comply with all applicable registration and disclosure requirements of SB 854 and acknowledges the following:
(1) No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]

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(2) No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
(3) This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
(4) No bid proposals will be accepted nor any contract entered into with a contractor without proof of registration described above.
(5) Contractor must post any job site notices required by regulation. It is the Contractor’s responsibility to know the current regulations.
(6) Contractor must furnish electronic certified payroll records to the Division of Labor Standards Enforcement (“Labor Commissioner”) as required. The Contractor is responsible for checking with the Department of Industrial Relations for any notices regarding this requirement.

16. LAWS, REGULATIONS AND PERMITS.

A. General: The Contractor shall give the notices required by law and comply with all laws, ordinances, rules, and regulations pertaining to the conduct of the work. The Contractor shall be liable for violations of the law in connection with work provided by the Contractor.

If the Contractor observes that the drawings and specifications are at variance with any laws, ordinances, rules or regulations, the Contractor shall promptly notify the Engineer in writing of such variance. The Owner shall promptly review the matter and, if necessary, shall issue a change order or take any other action necessary to bring about compliance with the law, ordinance, rule, or regulation in question. Contractor agrees not to perform work known to be contrary to any laws, ordinances, rules, or regulations.

B. Permits and Licenses : Unless otherwise specified herein, permits and licenses from governmental agencies which are necessary only for and during the prosecution of the work and the subsequent guarantee period shall be secured and paid for by the Contractor.

Permits and licen ses of regulatory agencies which are necessary to be maintained after completion of the guarantee period shall be secured and paid for by the Owner.

C. Patents and Royalties : The costs involved in fees, royalties or claims for any patented invention, article, process, or method that may be used upon or in a manner connected with the work under this Contract or with the use of completed work by the Owner, shall be paid by the Contractor. The Contractor and Contractor's sureties shall protect, defend, and hold Owner together with Owner's officers, agents, and employees, harmless against any and all demands made for such fees or claims brought or made by the holder of any invention or patent. Before final payment is made on the account of this Contract, the Contractor shall, if requested by the Owner, furnish acceptable proof of a proper release from all such fees or claims.

Should the Contractor, agent, employee or any of them be enjoined from furnishing or using any invention, article, material or plans supplied or required to be supplied or used

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under this contract, the Contractor shall promptly pay such royalties and secure the requisite licenses; or, subject to acceptance by the Owner, substitute other articles, materials or appliances in lieu thereof which are of equal efficiency, quality, fini sh, suitability and market value to those planned or required under the Contract. Descriptive information of these substitutions shall be submitted to the Engineer for determination of general conformance to the design concept and the construction Contract. Should the Owner elect to refuse the substitution, the Contractor agrees to pay such royalties and secure such valid licenses as may be requisite for the Owner, Owner's officers, agents and employees or any of them, to use such invention, article, mater ial or appliance without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof.

17. CALIFORNIA LAW AND VENUE.

The terms of this Contract shall be governed by and construed in accordance with the laws of the State of California applicable to contracts entered into and to be performed in California. In the event any part of this Contract shall be held to be invalid, void, or otherwise unenforceable for any reason, the Contract shall be modified rather that voided, if possible, in order to achieve the intent of the parties to the extent possible and in any event, all other provisions of this Contract shall remain valid and enforceable.

18. MUTUAL NEGOTIATION.

Contractor acknowledges that the provisions herein have been mutually negotiated and neither party shall be construed to be the drafter of this Contract.

19. ATTORNEY’S FEES.

In the event of litigation concerning this Contract the prevailing party shall be awarded reasonable attorney fees and costs of suit, in addition to appropriate compensatory damages or other relief ordered for the benefit of the prevailing party.

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IN WITNESS WHEREOF, the parties have executed this Contract as set forth below.

CITY OF SANGER TRUXELL AND VALENTINO
LANDSCAPE DEVELOPMENT, INC.
(OWNER) (CONTRACTOR)

By: By:

Nathan Olson , City Manager

Date: _______________________________ Title:

Approved as to Form:

Federal Taxpayer I.D. No.

City Attorney Date: _______________________________

Date: _______________________________

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ATTACHMENT 2

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Prepared by: Joshua Rogers____ Approved by: ________________________

____ Public Hearing
____ Matter Initiated by a Council Member
____ Other
____ Continued to: __________

For the Meeting of: April 2, 2026
Agenda Item No.: F-5

CITY OF SANGER

REPORT TO THE CITY COUNCIL

To: Mayor and City Council
From: Josh ua Rogers, City Engineer
Subject: Highway Safety Improvement Program Project
Jensen Avenue Corridor Pedestrian Improvements
Contract Award

Attachment:

1. Contract

CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

Staff recommends that the City Council:

1. Award the contract for the project to Anderson Striping and Construction, Inc., P.O.

Box 1014, Kingsburg, CA, 93631, in the amount of $187,121.84, as lowest responsive and responsible bidder; and

2. Approve a construction contingency for change orders in the amount of $18,700 (10%) for this project; and

3. Authorize the City Manager to sign contract documents on behalf of the City.

EXECUTIVE SUMMARY:

This project will construct and install pedestrian safety improvements along the Jensen Avenue corridor between Lyon Avenue and N Street, including rectangular rapid flashing beacons, enhanced signage and pavement markings and high visibility crosswalk striping.

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BACKGROUND:

The Highway Safety Improvement Program (HSIP) Cycle 11 project includes the installation of Rectangular Rapid Flashing Beacon (RRFB) assemblies and high visibility crosswalk markings along Jensen Avenue at the intersections with:

1. N Street

2. P Street

3. West Avenue

4. Tait Avenue

5. Lyon Avenue

As was discussed at the City Council meeting of March 5, 2026, the project also includes the removal of existing crosswalks at Oatman Avenue and Hawley Avenue. All of the aforementioned improvements were identified by a Systemic Safety Analysis Report (SSAR) prepared and adopted by the Council back in 2019. That report was used to secure funding through HSIP to implement the improvements. Following the completion of the design engineering, the project was advertised for bids.

On March 19, 2026 the City Clerk received and opened one bid proposal for this project:

Contractor Base Bid Deduct Bid

1. Anderson Striping and Construction, Inc. $187,121.84 $8,369.00

Engineer’s Estimate $309,050.00 $15,000.00

The bid documents included a base bid and a deductive bid. The base bid included all improvements identified on the plans including the RRFBs with a 4” diameter pole. The deductive alternate would replace the 4” pole with a standard sign post and would reduce the cost of the base bid, if needed, based on budgetary constraints. The bid documents specified that the low bidder would be the lowest responsive and responsible bid on the base bid only and that the deductive alternate would be awarded at the City Council’s discretion. The bid w as analyzed and it was determined that Anderson Striping and Construction, Inc. submitted a responsive and responsible bid. Based on the available budget, Staff recommends that they be awarded the base bid contract only and finds that the deductive alternate is unnecessary.

REASON FOR RECOMMENDATION:

Award of the contract will allow the City to proceed with the project . Although only one bid was received, the bid received was under the Engineer’s Estimate and all costs are projected to be covered by the HSIP grant.

FISCAL IMPACT:

The estimated cost for the construction phase of the project is approximately $234,000, as detailed below:

• Construction - $187,122
• Construction Contingency - $ 18,700
• Construction Management/Inspection/Testing/Admin - $ 28,178

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The HSIP grant included total construction funding of $244,000 including a required 10% local match, so all costs are projected to be within the original grant amounts.

ALTERNATIVES:

None recommended.

ACTIONS FOLLOWING APPROVAL:

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ATTACHMENT 1

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CONTRACT

THIS CONTRACT, is made by and between Anderson Striping and Construction, Inc., hereinafter called the Contractor, and the City of Sanger, hereinafter called the Owner.

W I T N E S S E T H:

The Contractor and the Owner, for the consideration hereinafter stated, agree as follows:

1. SCOPE OF WORK.

SANGER HSIP CYCLE 11 PROJECT

JENSEN AVENUE PEDESTRIAN CROSSING IMPROVEMENTS

2. CONTRACT DOCUMENTS.

The term Contract includes all “Contract Documents” which include the following:

In the event of a conflict between this Contract and any portion of the Standard Specifications or Special Provisions, to the extent of such conflict, this Contract shall control.

3. COMPENSATION.

The Owner agrees to pay the Contractor for the performance of the Contract the sum of One hundred eighty- seven thousand one hundred twenty- one dollars and eighty- four cents ($187,121.84).

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4. SUSPENSION OF THE WORK.

B. Archaeological and Paleontological Discoveries: If discovery is made of items of archaeological or paleontological interest, the Contractor shall immediately cease excavation in the area of discovery and shall not continue until ordered by the Engineer.

5. TERMINATION OF THE CONTRACT FOR DEFAULT.

A. General: If, prior to the acceptance of the Work, the Contractor:

B. Notices: Notices and other written communications regarding default between the Contractor, the Owner, and the Surety shall be transmitted as follows:

(1) Personal delivery with proof of delivery which may be made by declaration under penalty of perjury by any person over the age of 18 years. The proof of delivery shall

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(2) Certified mail addressed to the mailing address of the recipient postage prepaid; return receipt requested. Service shall be effective on the date of the receipt of the mailing.

The provisions of this subsection shall be in addition to all other legal rights and remedies available to the Owner.

E. Responsibilities of the Surety: Upon receipt of the written notice of termination for default, the Surety shall immediately assume all rights, obligations, and liabilities of the Contractor under the Contract. If the Surety fails to protect and maintain the Work site, the Owner may do so, and may recover all costs incurred. The Surety shall notify the Owner that it is assuming all rights, obligations, and liabilities of the Contractor under the Contract and all money that is due, or would become due, to the Contractor shall be payable to the Surety as the Work progresses, subject to the terms of the Contract.

Within 15 Working Days of receipt of the written notice of termination for default, the Surety shall submit to the Owner a written plan detailing the course of action it intends to take to remedy the default. The Owner will review the plan detailing and notify the Surety if the plan is satisfactory. If the Surety fails to submit a satisfactory plan, or if the Surety fails to maintain progress acco rding to the plan accepted by the Owner, the Owner may,

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F. Payment: The Surety will be paid for completion of the Work in accordance less the value of damages caused to the Owner by the acts of the Contractor.

6. TERMINATION OF THE CONTRACT FOR CONVENIENCE.

The Owner may terminate the Contract if it becomes impossible or impracticable to proceed, or because of conditions or events beyond the control of the Owner.

A. Notice: The Owner will issue a written notice of termination for convenience as follows:
(1) Personal delivery, with proof of delivery which may be made by declaration under penalty of perjury by any person over the age of 18 years. The proof of delivery shall show that delivery was performed in accordance with these provisions. Service shall be effective on the date of delivery. Notices given to the Contractor by personal delivery may be made to the Contractor’s authorized representative at the Work site; or
(2) Certified mail addressed to the mailing address of the recipient postage prepaid; return receipt requested. Service shall be effective on the date of the receipt of the mailing.

The Contractor shall submit a final termination settlement proposal to the Owner no later than 90 days from the effective date of termination, unless extended, in writing,

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by the Owner upon written request by the Contractor.

If the Contractor fails to submit a proposal, the Owner may determine the amount, if any, due the Contractor as a result of the termination. The Owner will pay the Contractor the amount it determines to be reasonable. If the Contractor disagrees with the amount determined by the Owner as being reasonable, the Contractor shall provide notice to the Owner within 30 Days of receipt of payment. Any amount due shall be as later determined by arbitration, if the Owner and the Contractor agree thereto, or as fixed in a court of law.

7. DELAYS AND EXTENSIONS OF TIME.

A. General: If delays are caused by unforeseen events beyond the control of the Contractor, such delays will entitle the Contractor to an extension of Contract time as provided herein, but the Contractor will not be entitled to damages or additional payment due to such delays, except as otherwise specified in Subsection 7C of this Contract. Such unforeseen events may include: war, government regulations, labor disputes, strikes, fires, floods, adverse weather, or elements necessitating cessation of work, inability to obtain materials, labor, or equipment, required Extra Work, or other specific events as may be further described in the Special Provisions.

No extension of time will be granted for a delay caused by the Contractor’s inability to obtain materials unless the Contractor furnishes to the Engineer documentary proof. The proof must be provided in a timely manner in accordance with the sequence of t he Contractor’s operations and the approved construction schedule.

If delays beyond the Contractor’s control are cause by events other than those mentioned above, the Engineer may deem an extension of time to be in the best interests of the Owner.

The Contractor will not be entitled to damages or additional payment due to such delays, except as otherwise specified in Subsection 7C of this Contract.

If delays beyond the Contractor’s control are caused solely by action or inaction of the Owner, such delays will entitle the Contractor to an extension of time per subsection B of this Contract.

B. Extensions of Time: Extensions of time, when granted, will be based upon the effect of delays to the Work. They will not be granted for non-controlling delays to minor portions of the Work unless it can be shown that such delays did or will delay the progress of the Work.

C. Payment for Delays: Pursuant to Public Contract Code Section 7102, the Contractor will be compensated for damages incurred due to delays for which the Owner is responsible.

Such actual costs will be determined by the Engineer. The Owner will not be liable for damages whi ch the Contractor could have avoided by any reasonable mans, such as judicious handling of forces, equipment, or plant. The determination of what damages the Contractor could have avoided will be made by the Engineer.

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Failure by the Contractor to file these items within the times specified will be considered grounds for refusal by the Owner to consider such a request.

Unless otherwise specified in the Contract or the Special Provisions, the time of completion of the Contract shall be expressed in Working Days.

8. COMPLETION, ACCEPTANCE, AND WARRANTY.

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Contractor’s performance of the Contract.

The Contractor shall replace or repair defective materials and workmanship in a manner satisfactory to the Engineer, after notice to do so from the Engineer, and within the time specified in the notice. If the Contractor fails to make such replacement or repairs within the time specified in the notice, the Owner may perform the replacement or repairs at the Contractor’s expense. If the Contractor fails to reimburse the Owner for the actual costs, the Contractor’s Surety shall be liable for the cost thereof.

9. LIQUIDATED DAMAGES.

Execution of the Contract shall constitute agreement by the Owner and the Contractor that $500.00 per day is the minimum value of the costs and actual damage caused by the failure of the Contractor to complete the Work within the allotted time. Such sum is liquidated damages and shall not be construed as a penalty, and may be deducted from payments due the Contractor if such delay occurs.

However, Contractor shall have no obligation to defend or indemnify Owner Parties against Claims caused by the active negligence, sole negligence, or willful misconduct of Owner Parties.

11. INSURANCE.

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A. MINIMUM SCOPE OF INSURANCE

Coverage shall be at least as broad as:

(1) Insurance Services Office Commercial General Liability coverage (Occurrence form CG 0001).

(2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

(3) Worker’s Compensation insurance as required by the State of California and Employer’s Liability Insurance.

B. MINIMUM LIMITS OF INSURANCE

Contractor shall maintain limits no less than:

(1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury, and property damage. If commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this product / location or the general aggregate limit shall be twice the required occurrence limit.

(2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage.

(3) Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

C. DEDUCTIBLES AND SELF-INSURED RETENTIONS

Any deductible or self-insured retentions must be declared to and approved by the Owner.

D. OTHER INSURANCE PROVISIONS

The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

(1) The Owner, its officers, officials, employees, agents, and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned,

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occupied, or used by the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Owner, its officers, officials, employees, agents, or volunteers.

(2) For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the Owner, its officers, officials, employees, agents, and volunteers. Any insurance or self -insurance maintained by the Owner, its officers, officials, employees, agents, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

(4) The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

E. ACCEPTABILITY OF INSURERS

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less the A:VII.

F. VERIFICATION OF COVERAGE

All endorsements are to be received and approved by the Owner before work commences.

G. SUBCONTRACTOR

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Contractors Property Damage Liability insurance shall include coverage for property damage caused by blasting, collapse, structural injuries, or damage to underground utilities.

The policy shall not contain “x”, “c” or “u” exclusions.

12. WORKERS COMPENSATION.

13. BONDS.

The Contractor shall forthwith furnish in triplicate two bonds, each in the amount of 100 percent of the Contract price. One shall serve as security for the faithful performance of the work (hereafter “Performance Bond”). The second bond shall serve as security for the faithful performance and satisfaction of the persons furnishing materials and performing labor on the work (hereafter “Payment Bond”). Both bonds shall be written by a surety company licensed to transact surety business in the State of California and in the form prescribed by law.

14. DEFECTIVE MATERIALS; DEFECTIVE WORK.

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15. LABOR STANDARDS.

These wage rates are maintained on file by Owner at its principle office and will be made available to any interested party upon request.
(3) Enforcement: These wage rates shall be enforced under Sections 1770 through 1780 of the California Labor Code. The Contractor shall be liable for forfeitures or penalties incurred from noncompliance with Labor Code provisions. (4) Payroll Records: Each Contractor and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the work on the Project. Such records shall be certified and available for inspection at all reasonable hours at the principal place of the Contractor as required by Labor Code Section 1776. Certified payrolls shall be submitted weekly to Owner c/o Yamabe and Horn Engineering Inc. Electronic certified payrolls shall also be submitted weekly directly to the Labor Commissioner, Division of Labor Standards Enforcement.

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Failure of the Contractor to perform the work in accordance with this policy of the State of California shall be deemed a failure to comply with the provisions of this Contract.

Overtime and shift work may be established as a regular procedure by the Contractor with reasonable notice and written permission of the Owner. No work other than overtime and shift work established as a regular procedure shall be performed between the hours of 6:00 p.m. and 7:00 a.m. nor on Saturdays, Sundays or holidays except such work as is necessary for the proper care and protection of the work already performed or in case of an emergency.

F. Apprentices: The Contractor and subcontractors shall comply with the requirements of Sections 1777.5 and 1777.6 of the Labor Code in the employment of apprentices.

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(2) No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
(3) This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
(4) No bid proposals will be accepted, nor any contract entered into with a contractor without proof of registration described above.
(5) Contractor must post any job site notices required by regulation. It is the Contractor’s responsibility to know the current regulations.
(6) Contractor must furnish electronic certified payroll records to the Division of Labor Standards Enforcement (“Labor Commissioner”) as required. The Contractor is responsible for checking with the Department of Industrial Relations for any notices regarding this requirement.

16. LAWS, REGULATIONS AND PERMITS.

If the Contractor observes that the drawings, specifications are at variance with any laws, ordinances, rules or regulations, the Contractor shall promptly notify the Engineer in writing of such variance. The Owner shall promptly review the ma tter and, if necessary, shall issue a change order or take any other action necessary to bring about compliance with the law, ordinance, rule, or regulation in question. Contractor agrees not to perform work known to be contrary to any laws, ordinances, rules, or regulations.

Permits and lice nses of regulatory agencies which are necessary to be maintained after completion of the guarantee period shall be secured and paid for by the Owner.

Should the Contractor, agent, employee or any of them be enjoined from furnishing or using any invention, article, material or plans supplied or required to be supplied or used

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under this contract, the Contractor shall promptly pay such royalties and secure the requisite licenses; or, subject to acceptance by the Owner, substitute other articles, materials or appliances in lieu thereof which are of equal efficiency, quality, fini sh, suitability and market value to those planned or required under the Contract. Descriptive information of these substitutions shall be submitted to the Engineer for determination of general conformance to the design concept and the construction Contract. Should the Owner elect to refuse the substitution, the Contractor agrees to pay such royalties and secure such valid licenses as may be requisite for the Owner, Owner's officers, agents, and employees or any of them, to use such invention, article, material, or appliance without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof.

17. CALIFORNIA LAW AND VENUE.

18. MUTUAL NEGOTIATION.

Contractor acknowledges that the provisions herein have been mutually negotiated and neither party shall be construed to be the drafter of this Contract.

19. ATTORNEY’S FEES.

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IN WITNESS WHEREOF, the parties have executed this Contract as set forth below

CITY OF SANGER ANDERSON STRIPING AND
CONSTRUCTION, INC.
(OWNER) (CONTRACTOR)

By: By:

Nathan Olson, City Manager

Date: Title:

Date:

Approved as to Form:

Federal Taxpayer I.D. No.

City Attorney

Date:

Page 81 ends

Prepared by: __Raymond Martin _ Approved by: __Esperanza Rosales _____________

REVIEW: City Manager: ______ Finance: _______ City Attorney: _______ TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION _X__ Consent
____ Info Item
_X__ Action Item
____ Department Report
____ Redevelopment Agency

____ Public Hearing
____ Matter Initiated by a Council Member
____ Other
____ Continued to: __________

For the Meeting of: April 2, 2026
Agenda Item No.: F-6

CITY OF SANGER

REPORT TO THE CITY COUNCIL

To: Mayor and Council Members
From: Raymond Martin, Management Analyst
Subject: Approve a Resolution Initiating Proceedings to Levy the Annual Assessment for Sanger Landscaping and Lighting Maintenance District No. 1 Attachments: 1) Resolution 2026-24
2) Map

CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

That the City Council approve Resolution No. 2026-24, a resolution initiating proceedings to levy the annual assessment for Sanger Landscaping and Lighting Maintenance District No. 1.

EXECUTIVE SUMMARY:

The City of Sanger has two established Landscaping and Lighting Districts that were established to maintain city parks, landscaped areas, block walls, and streetlight operation and maintenance. Sanger Landscaping and Lighting Maintenance District No.1 (LLMD No.1) was established in 1990 and was amended with the passage of Proposition 218 in 1997. The assessments collected in LLMD No.1 are now used primarily for street lighting purposes.

The annual assessment process begins with the attached resolution initiating the proceedings to levy the assessment in the established LLMD No.1 area. This resolution does not implement the assessment but rather initiates the process for further discussion and directs the City Engineer to prepare the appropriate required detailed report. After the Engineer’s report is submitted, a Public Hearing will be set for further discussion to levy the assessment.

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BACKGROUND:

On June 29, 1990, the Sanger City Council established Sanger Landscaping and Lighting Maintenance District No. 1 (LLMD No. 1) for the purpose of maintaining city parks, landscaped areas and streetlights.

The Landscaping and Lighting Act of 1972, California Streets and Highways Code Section 22500 et. seq. was designed to allow local governments the ability to collect assessments to defray the cost of maintaining street lighting, and landscaped areas within the public right-of-way. These costs were recognized as costs which directly benefit property owners by increasing the value of their property.

Adequate street lighting increases safety and decreases crime. Well-kept landscaped areas enhance the quality of life in neighborhoods and directly affect the marketability and value of property.

With the passage of Proposition 218, the City of Sanger eliminated the assessment in LLMD No. 1 for maintaining city parks and landscaped areas. LLMD No. 1 assessments are used only for street lighting purposes.

The attached resolution initiating proceedings to levy an annual assessment, to defray the cost of maintaining the street lighting within the LLMD No. 1 City right-of-way, begins the process for the City to provide a public hearing, for the purpose of discussing the proposed collection of the annual assessment for LLMD No. 1. This resolution directs the City Engineer to prepare a report in accordance with Article 4, Chapter 1 of the Streets and Highway Code of the State of California. The engineer’s report and additional resolutions will come before the City Council for approval of the proposed assessments.

Approving this resolution does not implement the assessment; it only continues the process for further discussion.

REASON FOR RECOMMENDATION:

The LLMD No.1 assessment is utilized to offset the costs of streetlight and right of way maintenance and operations within the established LLMD No.1 area. Street lighting and well maintained landscaping increases safety and the quality of life and directly affects the actual property values of homes and businesses located in the City of Sanger.

FISCAL IMPACT:

Total assessments for fiscal year 2026-2027 are currently estimated at $136,126.00. The engineer’s report will provide more detailed information regarding the potential revenue that may be collected if approved by the Council.

ALTERNATIVES:

The alternative is to eliminate the assessment and absorb the expenditures into the appropriate General Fund division budget.

ACTIONS FOLLOWING APPROVAL:

Direct the City Engineer to prepare the detailed LLMD No.1 report to be approved at a subsequent City Council meeting.

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ATTACHMENT 1

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RESOLUTION NO. 2026-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER

INITIATING PROCEEDINGS TO LEVY ANNUAL ASSESSMENT FOR
SANGER LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 1 (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)

WHEREAS, the City Council of the City of Sanger by Resolution No. 2581 on June 29, 1990 formed Sanger Landscaping and Lighting Maintenance District No. 1 pursuant to the Landscaping and Lighting Act of 1972, California Streets and Highways Code Section 22500 et. seq. for the purpose of collecting assessments to defray the cost of maintaining the street lighting, graffiti and vandalism abatement and City landscaping and parks in the City of Sanger; and
WHEREAS, the City Council wishes to initiate proceedings to levy annual assessments for the fiscal year 2026-2027 under such district which are allowed by the law; and WHEREAS, the proposed assessment for fiscal year 2026-2027 will be imposed to collect for street lighting and maintenance of public right of ways; and WHEREAS, the imposition of an annual assessment for the maintenance of these facilities is categorically exempt under the provisions of the California Environmental Quality Act.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sanger as follows:

The City Engineer of the City of Sanger is hereby ordered and directed to prepare and file with the City Council a report in accordance with Article 4, Chapter 1 of the Streets and Highway Code of the State of California, beginning at section 22565, include improvements specifications for improvements, an estimate of the costs of the improvements, a diagram of the

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assessment district, and an assessment of the costs of the improvements. The improvements shall consist of the maintenance of all the street lighting facilities and maintenance areas in the public right of way on City property located in the City of Sanger’s Landscaping and Lighting District No. 1.
* * * * * * * * * * * * * * * *
The foregoing Resolution was considered by the City Council of the City of Sanger, California, at a regular meeting of said Council held on the 2 nd day of April 2026, and approved
by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

____________________________________
Lina Martinez, City Clerk

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ATTACHMENT 2

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COTTLE
AVE

LYONAVE
K ST
HA
W
LEY A
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J ST

RAWSON AVE

E CALIFORNIA
AVE
FOU
RTH
ST

MEIERWOOD AVE

GEARY AVE

SANTA MARIA

FIFTH ST

LORENA AVE

CLAREMONT AVE

TAMARACK AVE
I ST

REAGAN AVE

FLORENCE AVE

RECREATION
CIR

FLORENCE AVE

HOAGAVE
P ST
DALTON
AVE
LYNN
CT

SANTA MONICASANTA BARBARA

GLENVIEW
AVE
FAL
LER
AVE
FALLER
CIR

E CHURCH
AVE

FALLER CT

HILL AVE

TAMARACK
AVE

STERLING
AVE

S ACADEMY AVE
O ST

FOURTH ST

N COTTLE
AVE

SECOND ST

THIRD ST

SIXTH ST
BRE
HLE
R
AVE
SECOND
ST

QUALITY
AVE
WATHEN
AVE
GREE
NW
OO
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CA
NAL
DR

RECREATION
AVE
N ST

PEARL AVE
DAISY

LANE AVE

S RAINBOW AVE
K ST
SANTA
CRUZ

LILYAVE
WEST A
VE
O
ST

S INDIANOLA AVE MEIRWOOD
AVE

ACADEMY AVE

FOURTH ST

JENSEN AVE

SEVENTH ST
HARR
ISON
AVE

JENSEN AVE

SECOND ST

REDWOOD AVE

MORTON AVE
ACACIA
AVE

FENMORE AVE
LYON
AVE

TAIT AVE
L ST
OA
TMA
N
AV
E

THIRD ST

SEQUOIA
AVE

HOLT AVE

STERLING AVE

VINE AVE

THIRD ST

ACACIA AVE

HOLT AVE

FINK AVE

FLORENCE
A
VE

E CHURCH AVE

OAK AVE

FOURTH ST

GEARY AVE
JENN
I AVE
WA
LNUT
AVE

STERLING
AVE
TU
CKER
AVE

JENNI AVE
N LYON
AVE

SIXTH ST

S FAIRBANKS AVE

TAMARACK
AVE

S BETHEL AVE

SEGURA AVE

POST AVE

SEQUOIA AVE

E CALIFORNIA AVE

HOLT AVE
ACAC
IA D
R

E JENSEN AVE

E WOODS AVE

S QUALITY AVE
E SW

ITCH AVE
TRACT 5199
AREA 1
TRACT 5069
AREA 2
TRACT 5383
AREA 1
TRACT 5267
AREA 1
TRACT 5241
AREA 2
TRACT 5372
AREA 1
TRACT 5240
AREA 1
TRACT
5166
AREA 1
TRACT 5234
AREA 1
TRACT 5425
AREA 1
TRACT 5201
AREA 1
Landscape and Lighting District 1 and 2
City of Sanger
0 800400
Feet
O
Legend
Lighting and Landcaping District City Limits Streets
Path: G:\Sanger\ArcPro\Sanger_LLMD\Sanger_LLMD.aprx
Exhibit A

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GREENWOOD
AVE
LYONAV
E
HAW
LEY AV
E

S BETHEL AVE

JENSEN AVE

E ANNADALE AVE

QUALITY
AVE
RECR
EATION
AVE
GEOR
G
E
AVE
N ST
HUME
DR

CHERRY AVE
WE
ST
AVE
BENNE
TT
AVE

NINTH ST

S INDIANOLA AVE
ALMOND
AVE

THIRTEENTH ST

FOURTEENTH ST

EDGAR AVE

ELEVENTH ST
SIMONE
WAY

TWELFTH ST

HUME DR
TUC
KE
R
AV
E

DEWITT AVE

FOREST LN

MOIR AVE

WALTON AVE

RICHARDAVE

LILY AVE
BREHLE
R
AVE
MYRTLE
AVE

MAGNOLIA CT

MAGNOLIA AVE

MAGNOLIAAVE

E NORTH AVE

BREHLER
AVE

HOAG AVE

HOAG AVE
KISTER
AVE

LIME AVE

WEBSTER
AVE

DALTON AVE
PALM
AVE
COTTLE

AVE TENTH ST
RAW
SO
N
AVE

DEWITT AVE

FIR AVE

CYPRESS
AVE

ALMOND AVE

ANNADALE
AVE

CHERRY AVE

EDGAR AVE
DALTON
AVE
M
ADRO
S
AV
E

EIGHTH ST

TENTH ST
PAL M
AVE

ELEVENTH ST

MILLWOOD DR

SANGER AVE
BIRCH
AVE

EIGHTH ST

TWELFTH ST

FENMORE
AVE
SKYLAR
AVE

LILY AVE

INDUSTR

IAL A VE

SEVENTH ST
SANDRA
AVE

SEVENTH ST

E ANNADALE
AVE
O S
T
L ST

FALLER AVE

J ST I ST
K ST
P ST
Q ST

HARRISON AVE

ALMOND/RICHARD
ALY

LYONAVE

EDGAR AVE
TUCKER
AVE
MORTON
AVE

GEORGE/RICHARD
ALY

GLORIA AVE

S ORCHID
AVE

NILE AVE

OLIVE AVE

MARY AVE
J ST
I ST
K ST
AC
AD
EMY
AV
E

GREENWOOD/RICHARD
ALY

POST AVE

JAMES AVE

S GREENWOOD
AVE

WEBSTER
AVE

EASTWOOD
AVE

TENTH ST

BETHEL/LILY ALY

ANNADALE
AVE

MAGNOLIA
AVE

HAWLEYAVE JEFFE R
SON
WAY
W M

ETZLER DR E METZLER D
R

PARK AVE

HUME RD
M
ILLWO
ODDR

E JENSEN
AVE
C
IRCL
E DR

SWAN AVE
S NE
W
MARK A
VE

S ACADEMY AVE
TRACT 5448
AREA 1
TRACT 5179
AREA 1
TRACT
5426
AREA 1
TRACT 5460
AREA 1
TRACT
5266
AREA 1
TRACT 5091
AREA 2
TRACT 5490
AREA 1
TRACT 5365
AREA 1
TRACT 5307
AREA 1
TRACT 5174
AREA 1
TRACT 5323
AREA 1
TRACT 5536
AREA 1
TRACT 5404
AREA 1
Landscape and Lighting District 1 and 2
City of Sanger
0 800400
Feet
O
Legend
Lighting and Landcaping District City Limits Streets
Path: G:\Sanger\ArcPro\Sanger_LLMD\Sanger_LLMD.aprx
Exhibit A

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Prepared by: __Raymond Martin _ Approved by: ____ Esperanza Rosales__________

REVIEW: City Manager: ______ Finance: _______ City Attorney: ________ TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION __X_ Consent
____ Info Item
__X_ Action Item
____ Department Report
____ Redevelopment Agency

____ Public Hearing
____ Matter Initiated by a Council Member
____ Other
____ Continued to: __________

For the Meeting of: April 2, 2026
Agenda Item No.: F-7

CITY OF SANGER

REPORT TO THE CITY COUNCIL

CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

That the City Council approve Resolution No. 2026-25, a resolution initiating proceedings to levy the annual assessment for Sanger Landscaping and Lighting Maintenance District No. 2.

EXECUTIVE SUMMARY:

The City of Sanger has two established Landscaping and Lighting Maintenance Districts that were established to maintain city parks, landscaped areas, block walls, and streetlight operation and maintenance. Sanger Landscaping and Lighting Maintenance District No. 2 (LLMD No. 2) was established in 2004 to levy and collect assessments to cover the cost of maintaining streetlights, landscaping, and irrigation systems within the LLMD No. 2 City public right -of-way, and to cover the cost of maintaining special amenities located within the LLMD No. 2 public right-of-way or easements, including, but not limited to, maintaining masonry walls, storm water holding ponds, and roundabouts.

The annual assessment process begins with the attached resolution initiating the proceedings to levy the assessment in the established LLMD No.2 areas. This resolution does not implement the assessment but rather initiates the process for further discussion and directs the City Engineer to prepare the appropriate required detailed report. After the Engineer’s report is submitted and approved, a Public Hearing will

Page 90 ends

be set for further discussion to levy and collect the assessment.

BACKGROUND:

On April 1, 2004, the Sanger City Council established Sanger Landscaping and Lighting Maintenance District No. 2 (LLMD No. 2) to levy and collect assessments to cover the cost of maintaining streetlights, landscaping, and irrigation systems within the LLMD No. 2 City public right-of-way, and to cover the cost of maintaining special amenities located within the LLMD No. 2 public right-of-way or easements, including, but not limited to, maintaining masonry walls, storm water holding ponds, and roundabouts.

The Landscaping and Lighting Act of 1972, California Streets and Highways Code Section 22500 et. seq. was designed to allow local governments the ability to collect assessments to defray the cost of maintaining street lighting, and landscaped areas within the public right-of-way. These costs directly benefit property owners by increasing the value of their property. Adequate street lighting increases safety and decreases crime. Well-kept landscaped areas enhance the quality of life in neighborhoods and directly affect the marketability and value of property.

The attached resolution initiating proceedings to levy an annual assessment, to defray the cost of maintaining the street lighting, and landscaping within the LLMD No. 2 City right-of-way, begins the process for the city to provide a public hearing, for the purpose of discussing the proposed collection of the annual assessment for LLMD No. 2. This resolution directs the City Engineer to prepare a report, which ensures that the annual assessment established for all properties within the proposed assessment district covers the City’s cost for maintenance, related services, and incidental expenses. Assessments may be increased each year using an inflation escalator based upon the Consumer Price Index. The engineer’s report and additional resolutions will come before the City Council for approval of the proposed assessments.

Approving this resolution does not implement the assessment; it only continues the process for further discussion.

REASON FOR RECOMMENDATION:

The LLMD No.2 assessment is utilized to offset the costs of streetlight and right of way maintenance and operations within the established LLMD No. 2 areas. Street lighting and well-maintained landscaping increases safety and the quality of life and directly affects the actual property values of homes and businesses located in the City of Sanger.

FISCAL IMPACT:

Total assessments are currently estimated at $200,520.00. The engineer’s report will provide more detailed information regarding the potential revenue that may be collected if approved by the City Council at a later date.

ALTERNATIVES:

The alternative is to eliminate the assessment and absorb the expenditures into the division budget.

ACTIONS FOLLOWING APPROVAL:

Direct the City Engineer to prepare the LLMD No.2 report to be approved by the City Council.

Page 91 ends

ATTACHMENT 1

Page 92 ends

RESOLUTION NO. 2026-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER INITIATING

PROCEEDINGS TO LEVY ANNUAL ASSESSMENT FOR SANGER LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 2
(PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)

WHEREAS, the City Council of the City of Sanger by Resolution No. 3604 on April 1, 2004 formed Sanger Landscaping and Lighting Maintenance District No. 2 to levy and collect assessments pursuant to the Landscaping and Lighting District Act of 1972, California Streets and Highways Code Section 22500 et. seq. for the purpose of collecting assessments to defray the cost of maintaining street lighting, landscaping, and irrigation systems within the City public right-of-way, the maintenance of any special amenities located within the public right-of-way or easements, including, but not limited to, maintenance of masonry walls, maintenance of storm water holding ponds, and maintenance of roundabouts; and WHEREAS, the City Council wishes to initiate proceedings to levy annual assessments for the fiscal year 2026-2027 under such district which are allowed by the law; and WHEREAS, the proposed assessment for fiscal year 2026-2027 will be imposed to collect for street lighting and maintenance of public right of ways; and WHEREAS, an assessment district to collect assessments for maintaining street lights, and City landscaping is categorically exempt under the provisions of the California Environmental Quality Act.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sanger as follows:

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specifications for improvements, an estimate of the costs of the improvements, a diagram of the assessment district, and an assessment of the costs of the improvements. The cost of the improvements shall consist of the utilities, depreciation, and maintenance of all the street lighting facilities and landscape maintenance areas in the public right-of-way as described above. The City Engineer is hereby ordered and directed to ensure that the annual assessment established for all properties within the assessment district covers the City’s cost for maintenance, related services, and incidental expenses. Assessments may be increased each year using an inflation escalator based upon the Consumer Price Index, California, All Urban Consumers, for each year. * * * * * * * * * * * * * * * *
The foregoing Resolution was considered by the City Council of the City of Sanger, California, at a regular meeting of said Council held on the 2
nd day of April 2026, and approved by the
following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

____________________________________
Lina Martinez, City Clerk

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ATTACHMENT 2

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COTTLE
AVE

LYONAVE
K ST
HA
W
LEY A
VE
J ST

RAWSON AVE

E CALIFORNIA
AVE
FOU
RTH
ST

MEIERWOOD AVE

GEARY AVE

SANTA MARIA

FIFTH ST

LORENA AVE

CLAREMONT AVE

TAMARACK AVE
I ST

REAGAN AVE

FLORENCE AVE

RECREATION
CIR

FLORENCE AVE

HOAGAVE
P ST
DALTON
AVE
LYNN
CT

SANTA MONICASANTA BARBARA

GLENVIEW
AVE
FAL
LER
AVE
FALLER
CIR

E CHURCH
AVE

FALLER CT

HILL AVE

TAMARACK
AVE

STERLING
AVE

S ACADEMY AVE
O ST

FOURTH ST

N COTTLE
AVE

SECOND ST

THIRD ST

SIXTH ST
BRE
HLE
R
AVE
SECOND
ST

QUALITY
AVE
WATHEN
AVE
GREE
NW
OO
D
AVE
CA
NAL
DR

RECREATION
AVE
N ST

PEARL AVE
DAISY

LANE AVE

S RAINBOW AVE
K ST
SANTA
CRUZ

LILYAVE
WEST A
VE
O
ST

S INDIANOLA AVE MEIRWOOD
AVE

ACADEMY AVE

FOURTH ST

JENSEN AVE

SEVENTH ST
HARR
ISON
AVE

JENSEN AVE

SECOND ST

REDWOOD AVE

MORTON AVE
ACACIA
AVE

FENMORE AVE
LYON
AVE

TAIT AVE
L ST
OA
TMA
N
AV
E

THIRD ST

SEQUOIA
AVE

HOLT AVE

STERLING AVE

VINE AVE

THIRD ST

ACACIA AVE

HOLT AVE

FINK AVE

FLORENCE
A
VE

E CHURCH AVE

OAK AVE

FOURTH ST

GEARY AVE
JENN
I AVE
WA
LNUT
AVE

STERLING
AVE
TU
CKER
AVE

JENNI AVE
N LYON
AVE

SIXTH ST

S FAIRBANKS AVE

TAMARACK
AVE

S BETHEL AVE

SEGURA AVE

POST AVE

SEQUOIA AVE

E CALIFORNIA AVE

HOLT AVE
ACAC
IA D
R

E JENSEN AVE

E WOODS AVE

S QUALITY AVE
E SW

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GREENWOOD
AVE
LYONAV
E
HAW
LEY AV
E

S BETHEL AVE

JENSEN AVE

E ANNADALE AVE

QUALITY
AVE
RECR
EATION
AVE
GEOR
G
E
AVE
N ST
HUME
DR

CHERRY AVE
WE
ST
AVE
BENNE
TT
AVE

NINTH ST

S INDIANOLA AVE
ALMOND
AVE

THIRTEENTH ST

FOURTEENTH ST

EDGAR AVE

ELEVENTH ST
SIMONE
WAY

TWELFTH ST

HUME DR
TUC
KE
R
AV
E

DEWITT AVE

FOREST LN

MOIR AVE

WALTON AVE

RICHARDAVE

LILY AVE
BREHLE
R
AVE
MYRTLE
AVE

MAGNOLIA CT

MAGNOLIA AVE

MAGNOLIAAVE

E NORTH AVE

BREHLER
AVE

HOAG AVE

HOAG AVE
KISTER
AVE

LIME AVE

WEBSTER
AVE

DALTON AVE
PALM
AVE
COTTLE

AVE TENTH ST
RAW
SO
N
AVE

DEWITT AVE

FIR AVE

CYPRESS
AVE

ALMOND AVE

ANNADALE
AVE

CHERRY AVE

EDGAR AVE
DALTON
AVE
M
ADRO
S
AV
E

EIGHTH ST

TENTH ST
PAL M
AVE

ELEVENTH ST

MILLWOOD DR

SANGER AVE
BIRCH
AVE

EIGHTH ST

TWELFTH ST

FENMORE
AVE
SKYLAR
AVE

LILY AVE

INDUSTR

IAL A VE

SEVENTH ST
SANDRA
AVE

SEVENTH ST

E ANNADALE
AVE
O S
T
L ST

FALLER AVE

J ST I ST
K ST
P ST
Q ST

HARRISON AVE

ALMOND/RICHARD
ALY

LYONAVE

EDGAR AVE
TUCKER
AVE
MORTON
AVE

GEORGE/RICHARD
ALY

GLORIA AVE

S ORCHID
AVE

NILE AVE

OLIVE AVE

MARY AVE
J ST
I ST
K ST
AC
AD
EMY
AV
E

GREENWOOD/RICHARD
ALY

POST AVE

JAMES AVE

S GREENWOOD
AVE

WEBSTER
AVE

EASTWOOD
AVE

TENTH ST

BETHEL/LILY ALY

ANNADALE
AVE

MAGNOLIA
AVE

HAWLEYAVE JEFFE R
SON
WAY
W M

ETZLER DR E METZLER D
R

PARK AVE

HUME RD
M
ILLWO
ODDR

E JENSEN
AVE
C
IRCL
E DR

SWAN AVE
S NE
W
MARK A
VE

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Prepared by: Lina Martinez____ Approved by: ________________________

____ Public Hearing
____ Matter Initiated by a Council Member
____ Other
____ Continued to: __________

For the Meeting of: April 2, 2026
Agenda Item No.: F-8

CITY OF SANGER

REPORT TO THE CITY COUNCIL

To: Mayor and City Council
From: Lina Martinez, City Clerk
Subject: Approval of Agreement with CivicPlus for Agenda Management Software (Select) and DocAccess for Compliance with SB 707 and Accessibility Requirements

Attachment:

1. Resolution 2026-27

2. CivicPlus Agenda Management (Select) Overview

3. DocAccess Fact Sheet

4. CivicPlus Quote (Q-119757-1)

CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

Staff recommends that the City Council Adopt Resolution No. 2026-27 approving an agreement with CivicPlus for Agenda and Meeting Management (Select) software and DocAccess services, and authorize the City Manager to execute all necessary documents.

EXECUTIVE SUMMARY:

Staff recommends approval of an agreement with CivicPlus for Agenda and Meeting Management (Select) software and DocAccess services. These solutions will streamline agenda preparation, improve internal workflows, and enhance public access to meeting materials. Implementation will support compliance with SB 707, ADA, and accessibility standards by providing searchable, mobile - friendly, and multilingual access to City documents.

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BACKGROUND:

The City of Sanger currently prepares, distributes, and archives City Council agendas, staff reports, and meeting minutes through a largely manual and PDF -based process. While functional, this process presents limitations in efficiency, accessibility, and compliance with evolving State requirements.

Recent updates to the Brown Act under SB 707 require enhanced public access to meetings, including improved accessibility, transparency, and engagement. Additionally, federal and state accessibility standards (ADA and Section 508) require public documents to be accessible to individuals with disabilities.

To address these requirements, staff solicited a proposal from CivicPlus, a widely used municipal software provider specializing in agenda management and public transparency solutions.

REASON FOR RECOMMENDATION:

To improve efficiency in agenda and meeting management, enhance public access and transparency, and ensure compliance with SB 707, ADA, and accessibility requirements through the implementation of CivicPlus Agenda Management (Select) and DocAccess services.

FISCAL IMPACT:

Based on the CivicPlus proposal (Quote No. Q-119757-1):

One-Time Costs:
• Agenda Management Implementation: $4,100
• CivicPlus Media Implementation: $850
• DocAccess Implementation: $1,500

Total One-Time Costs: $6,450

Annual Recurring Costs:
• Agenda Management Software: $7,500
• CivicPlus Media: $6,600
• DocAccess: $7,028.31

Total Annual Cost: $21,128.31

Year 1 Total (Prorated): $23,880.01

Costs will be incorporated into the City’s operating budget and may be subject to annual adjustments.

ALTERNATIVES:

None recommended.

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ACTIONS FOLLOWING APPROVAL:

Upon City Council approval, the following actions will occur:
• Execute agreement with CivicPlus.
• Initiate project kickoff and system implementation.
• Configure agenda, staff report, and minutes templates. • Coordinate with IT for system integration and website deployment. • Conduct staff training.
• Import historical meeting records, as applicable.
• Deploy DocAccess for ADA-compliant document accessibility. • Transition to new agenda management system.
• Go live upon completion of implementation (approximately 14–16 weeks).

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ATTACHMENT 1

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RESOLUTION NO. 2026-27

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER APPROVING

AN AGREEMENT WITH CIVICPLUS FOR AGENDA AND MEETING

MANAGEMENT (SELECT) SOFTWARE AND DOCACCESS SERVICES, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT

WHEREAS, the City of Sanger is committed to providing transparent, accessible, and efficient government services to its residents; and
WHEREAS, the preparation, management, and publication of City Council agendas, staff reports, and meeting minutes are essential functions that support public participation and governmental transparency; and
WHEREAS, recent updates to the Ralph M. Brown Act through Senate Bill 707 (SB 707) require enhanced public access to meetings, including improved accessibility, engagement, and transparency; and
WHEREAS, federal and state accessibility requirements, including the Americans with Disabilities Act (ADA) and Section 508, require public documents to be accessible to individuals with disabilities; and
WHEREAS, CivicPlus provides Agenda and Meeting Management (Select) software to streamline agenda preparation, automate workflows, and improve public access to meeting materials; and
WHEREAS, CivicPlus DocAccess provides automated document accessibility services, including conversion of PDF documents into accessible, screen reader-friendly formats and translation capabilities to support broader community access; and WHEREAS, the implementation of these services will enhance operational efficiency, improve compliance with SB 707 and accessibility standards, and increase transparency and public engagement; and

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WHEREAS, the total estimated first-year cost is $23,880.01, including one-time implementation costs and prorated annual services, with ongoing annual costs estimated at $21,128.31, subject to future budget appropriations;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sanger as f
ollows:

Section 1.

The City Council hereby approves the agreement with CivicPlus for Agenda and Meeting Management (Select) software and DocAccess services.

Section 2.

The City Manager is hereby authorized, empowered, and directed to execute the agreement and any related documents necessary to implement these services on behalf of the City of Sanger.

Section 3.

The City Manager, or designee, is authorized to take all actions necessary to carry out the intent of this Resolution, including implementation, administration, and ongoing management of the services.

Section 4.

This Resolution shall take effect immediately upon its adoption.

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* * * * * * * * * * * * * * * *
The foregoing Resolution was considered by the City Council of the City of Sanger, California, at a regular meeting of said Council held on the 2nd day of April 2026, and approved by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST:

____________________________________
Lina Martinez, City Clerk

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PS05012025 Select | 1
Select Pro
with Premium
Implementation

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civicplus.com
Select | 2
Features & Functionality
Select Solution
CivicPlus’ Select software (Select) is the fastest, most intuitive way to streamline the entire agenda management process—from creating agenda items to managing live
meetings. It provides time-saving automation while
allowing clerks to balance these conveniences with
manual controls and overrides. Internal collaboration
with Select is easy with customized workflows, version
tracking, and built-in communication tools.

Our Pro package includes the most frequently used functionality to manage your agendas and meetings. You’ll be able to seamlessly create agendas with the ability to assign an item status and use configurable workflows to help manage your internal processes. Built-in integrations and a suite of APIs make working with other internal applications easy.

Select’s user-defined roadmap ensures that the product will continue to grow and adapt as transparency requirements and compliance expectations change.

Fully Integrated, Cloud-Based Software Suite
» User -friendly, modern interface
» Unlim
ited users
» Unlim
ited storage
» Highly configur
able to your agenda and
meeting management processes
» A
daptable permission settings
» Confidential attachm
ents
» Enhanced Analytics f
or Data Visibility
» Field-le
vel versioning
» Single sign-on via t he CivicPlus Platform
» I
ntegrated code of ordinances
» Secur
e Cloud-Based Hosting
» Aut
omatic Updates
» Cust
omer-Defined Roadmap
» Built
-in integrations with Dropbox,
Microsoft’s One Drive, Google Drive,
Laserfiche, Zoom, and API availability
(additional fees may apply)

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Agenda Management

FLEXIBLE, PERSONALIZED

DESIGNS
Standardized designs throughout the system provide
consistency and clarity to agendas, packets, staff reports, and minutes.

EFFICIENTLY MANAGE AGENDA

PACKETS OF ANY SIZE
The software compiles your items and all the legislation, memorandums, or supporting documentation into a
bookmarked PDF packet quickly and easily, no matter the size of the packet. Create multiple packet versions instantly to include or exclude specific attachments for your different internal and external users. Last-minute changes to the agenda or packet can be made and published with minimal effort.

Administrators choose what they publish to the public, internal users, and elected or appointed officials and when the information goes out. Automated email notifications can be enabled so all users, both internal and external, know when the meeting documents are published.

CONVENIENT, ANYTIME AGENDA MODIFICATIONS
Changes to the agenda can be made at any time by administrators without affecting global configurations or settings.

Drag-and-drop reordering allows you to move items and automatically renumbers everything on the agenda. One- touch copy and move functions enable you to duplicate or move agenda items from meeting to meeting, eliminating the need for duplicate data entry.

Item Management

CREATE AGENDA ITEMS AND STAFF REPORTS IN SECONDS
An easy-to-use item entry allows staff members to enter agenda items, upload attachments, and collaborate with each other to make items meeting ready. Configurable field types and our embedded text editor ensure that you are capturing all the information needed for Select to generate staff reports. Automated PDF file conversion and built- in integrations with Microsoft’s OneDrive and Google Drive simplify the inclusion of supporting documentation and attachments.

MANAGE THE MEETING READINESS OF ITEMS
Update item statuses (approved, in-progress, tabled, etc.), assign tasks to staff members to update item content and attachments, leave comments on items, and be notified when changes are made to items.

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AUTOMATE YOUR APPROVALS PROCESS
The workflow engine streamlines the routing of your agenda items, automates notifications, and gives full transparency to collaborators as it passes through the approval process. As contributors change items, the system tracks revisions, keeping them visible within the item fields and on the item timeline. In-app messaging and task assignments keep everyone in the loop and agenda prep moving forward.

CUSTOM TAGS TO GROUP LIKE AGENDA ITEMS
Administrators can set up tags that can be used by staff when creating their agenda items for improved searching and reporting. Associate like content with pre-defined tags relevant to your community.

Board Portal

FLEXIBLE ACCESS
Your officials can choose how to access meeting content—helping them work better, faster. Efficiently deliver packets of any size by paper, email, Dropbox, Google Drive, or post to the Board Portal. It is optimized for all devices, including desktops, laptops, and tablets. No separate application required.

A PERSONAL MEETING REPOSITORY
Give officials a personal, secure location to review and take notes on all meeting content, including agendas, supporting documents, minutes, and media.

FIND WHAT YOU NEED-FASTER
Agenda and Meeting Management Select automatically indexes published meeting content with Board Portal search functionality, so it is easy for officials to find information quickly. Our full-text search tool empowers officials to locate published meeting content by searching a keyword, date range, and more. An item summary view allows officials to see the motions, votes, and any comment or discussion on the item that was recorded in the meeting minutes in an intuitive display, preventing a manual search through full minutes documents.

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Public Resident Portal

FEATURES
• Resident portal to embed on any webpage gives
access to all meeting content on a single page
• PDF downloads of Agenda, Packet, Minutes,
Notices, and Other pertinent meeting documents
• HTML agenda view hyperlinks attachments within
the meeting agenda for direct access to specific
documents
• Full-text search and filtering options
• Email notifications
• Social sharing
• Mobile-responsive
• Custom branding
• Side-by-side agenda and video display with
optional CivicPlus Media live streaming and on-
demand video service (additional fees apply)
• Optional Motions and Vote minutes display updates
the HTML agenda view to allow residents to quickly see the final disposition of agenda items without having to read full minutes documents
• Integrated live or on-demand video with timestamps to easily jump to desired content (additional fees apply) • Optional public commenting forum
• Easily jump to past, current, upcoming events with an embedded calendar and continuous scrolls

CONTENT ACCESSIBILITY
It’s not enough to be transparent by publishing your agendas and other meeting documents online. Your meeting content must be accessible to all members of the public.

Closed captioning is also available with our CivicPlus Media service for live streaming and on-demand video.

Additional fees apply for CivicPlus Media and closed captioning.

CONTENT TRANSPARENCY
Build public trust with access to fully searchable meeting content, including legislative decisions and public meeting videos. Meet municipal transparency requirements while keeping residents engaged and informed.

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Minutes Module

AUTOMATED MINUTES SETUP
A fully-integrated Minutes module will automatically migrate all your agenda content. No manual pre-meeting minutes setup or agenda import is required. Move from the meeting agenda to the Minutes module with a single click.

KEEP UP WITH THE MEETING ACTION
Meetings move fast. Select’s cloud-based platform allows you to move quickly through your agenda items, recording official actions and discussion, without having to wait for the system to catch up. The clean, intuitive interface gives single-screen access to all your meeting controls.

SPEAKER MANAGER
Speakers can be added to the discussion at any time during the live meeting, while the built-in speaker timer helps keep meetings running efficiently.

EASY, INTUITIVE MINUTES-
TAKING
While in your live meeting, use the Minutes module to capture critical meeting actions from a single screen with a clean and intuitive user interface. Take roll and manage attendance, record motions and votes, enter speaker information, and record comments or discussion to be brought into your
minutes document.

If using CivicPlus Media’s integrated video streaming and video-on-demand service, you can also create timestamps for the accompanying video during the live meeting. Additional fees apply.

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The Civic Impact Platform
For governments to operate smoothly, departments, staff, and residents need to be able to find answers, complete their tasks, and communicate without hassle. CivicPlus connects all of your teams and functions, so they work better together for your community. With the Civic Impact Platform, you can:
• Modernize and connect every function.
• Strengthen compliance, accessibility, and readiness. • Consolidate onto a comprehensive, purpose-built platform. • Deliver a singular, personalized resident experience. • Empower staff effectiveness.

EXAMPLES OF MEANINGFUL CIVIC IMPACT INTEGRATIONS
The following are examples of integrations between the CivicPlus Agenda and Meeting Management Select with other CivicPlus solutions and tools. If you have yet to experience all that CivicPlus can provide, please reach out for additional information and a quote.

Municipal
Websites Central
(Web Central)
• Set-up a workflow to post in Web Central’s News Flash once you’ve published your meeting documents.
• Automatically add agenda or minute files to Web Central’s Document Center to be displayed on your website after they are published in Select. • Meeting information and dates are automatically integrated to the Web Central’s Calendar. • Meeting files are automatically included in the website’s search results.

Codification
• Send adopted ordinances to the Codification Legal Team in one click. • Send ordinances straight to your online code portal as “Adopted and Not Yet Codified” . • Instantly link your online code to the meeting content produced within Select.

CivicPlus Media
• Share high-definition, on-demand video or live video feeds of your meetings directly from Select and CivicPlus Media, seamlessly integrated with your meeting agendas and equipped with clear bookmarking and navigation.

Integration Hub • Third-party integrations examples include integrations with Zoom, Webex, and GoToMeetings, and with Laserfiche, Google Drive, Dropbox, and other APIs.

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Hosting & Security
Redundant power sources and internet access ensure consistent and stable connections. We invest over 1.0M annually to ensure we adapt to the ever-changing security landscape while providing maximum availability. CivicPlus’ extensive, industry-leading process and procedures for protecting and hosting your site are unparalleled.

CLOUD-HOSTING WITH AZURE
The infrastructure is fully hosted within the Azure Cloud environment using their Infrastructure as a Service (IaaS) model. Using a mix of Azure Virtual Machines and Storage Accounts, all processing and data storage is done within this environment. All users need is a web browser to access and utilize the application. Your system is monitored 24/7/365 with a 99.9% guaranteed up-time (excluding maintenance). Additional details regarding our hosting and security services can be provided upon request.

DISASTER RECOVERY
Agenda and Meeting Management Select utilizes Azure’s Site Recovery Services and Geographically Redundant Storage Accounts (GRS) to provide disaster recovery between Azure regions. All data is written to a GRS account, which creates copies of that data in data centers across multiple Azure regions, so access to the data is always available. Site Recovery Services allows us to quickly spin up and failover to clones of our Azure Virtual Machines.

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Implementation
Project Timeline
14 - 16 Weeks
While every implementation is unique, the following timeline can provide you with information about the different implementation stages and what you can expect at each stage.

PHASE 1: INITIATE
• Project Kickoff and communication including timeline, deliverables, and an implementation questionnaire to capture details for your configuration
PHASE 2: ANALYZE
• Design Review meeting to review and discuss needs for proposed Agenda, Minutes, and Item/Staff Report designs • Obtain internal approvals on proposed designs and send in final approval
PHASE 3: DESIGN &

CONFIGURE
• Configuration of designs
• Configuration of up to 10 boards
• Configuration of up to 10 meeting types
• Configuration of up to 10 approval workflows
• Configuration of up to 1 item/staff report
PHASE 4: OPTIMIZE
• Virtual consulting session(s) to review current processes and documents and discuss desired goals, best practices, and configuration options
• Configuration is completed and handed off for review, testing, and feedback
• Configuration adjustments made per submitted feedback PHASE 5: EDUCATE
• Live, virtual training sessions are conducted within configured site
PHASE 6: LAUNCH
• First Live Meeting and System Launch
• Access to live chat features, Technical Support and
introduction to Live Care

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Implementation Approach
Implementation & Support Experience Designed for You
The Select Implementation Team has experience and expertise to help administrations of any size transform the entire meeting management process. We know implementation can’t be a one size fits all solution and offer flexible packages designed to meet your desired outcomes.

Our Premium Implementation Package is the perfect fit for transforming complex agenda and meeting processes.

Have CivicPlus create original designs that meet the specific needs of your Agendas, Minutes, and Item/Staff Reports.

A dedicated and knowledgeable Implementation Team will manage your project from end-to-end—consulting and collaborating with your team to build confidence navigating the system, configuring the system to automate your process, and delivering live virtual training to your users.

Beyond implementation, your users will feel empowered by our in-application support tools, a full online help center, as well as phone, email, and live chat support with members of the dedicated, award-winning Technical Support team.

CONSULTING
Up to Two Hours of Virtual Consultation
During this consulting session, your implementation consultant will be reviewing your submitted project questionnaire with your key project staff. The implementation consultant will review your agenda, minutes, and item/staff report designs and discuss the configurations that will be made to ensure your workflows match your current agenda and meeting processes.

DESIGN CONFIGURATIONS
We will configure the following consistent with your branding and content needs:
• One original Agenda Design with both four Section Designs and four Item Designs per Agenda Design • One original Minutes Design with two Discussion Designs • One original Item/Staff Report Design with up to 32 fields; eight system defaults, eight text boxes, eight check boxes, and eight date fields
Additional design configurations and approval workflows can be purchased as needed. For no additional cost, Approval Workflows can be created from scratch and Meeting Types can be duplicated and modified—while still making use of existing designs—by administrative users at any time using Help Center resources.

TRAINING
Up to Four Hours of Virtual Training
Your implementation consultant will guide user groups through live, virtual training sessions using your custom configured Agenda and Meeting Management Select solution. We recommend no more than 20 users per session.

Individual sessions are either 30 or 60 minutes in duration.

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Optional Enhancements
Live Meeting Manager
Our Live Meeting Manager enhances the live meeting by integrating the board portal and added audience display pages for a unified live meeting experience, with you in control. Time-saving automations help you keep pace with the meeting and keep board members and meeting participants engaged.

Engage Participants
Keep meeting participants engaged with in-
chamber displays, including a welcome screen,
the current item, speaker, countdown timer,
motion, or vote results.

Electronic Voting
Initiate electronic votes with one-click and allow
board members to privately cast votes within
the Board Portal.

Current Item Control
One-click control updates the Board Portal
and Audience Display to the current item being
discussed.

Display Speaker Details
One-click control displays current speaker
details and timer within the Board portal and
Audience Display page.

Board Member Requests
Board members can request to be formally
recognized or added to the speaker queue from
within the Board Portal.

Chairperson Controls
Enable chair view to allow designated
chairperson to set the current item, and call
speakers from within the Board Portal.

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CivicPlus Media
Today’s digitally minded residents are logging more hours watching online video than ever before, and they are searching for content that ranges from entertaining to informative. For local governments, video is a powerful mechanism for sharing news and events, encouraging civic participation, meeting transparency requirements, building a brand, recruiting employees, and encouraging residents to develop a sense of civic pride.

Media is a core component of the Civic Experience Platform and is accessible through CivicPlus Municipal Websites and CivicPlus Agenda & Meeting Management Select. With CivicPlus Media, you can integrate live or recorded videos of meetings and events anywhere on your CivicPlus website that are easily accessible by residents from any desktop computer or mobile device—no technical or coding skills necessary.

SIMPLE LIVE STREAM RECORDING
• Immediate availability of recorded videos for on-demand viewing–no additional steps or manual file uploads • Convenient integration with social media platforms including Facebook and YouTube • High-definition video for professional-quality presentations • Link meeting agendas and bookmarks
• Auto-start recordings of meetings, so video viewers never miss a moment of live proceedings CIVICPLUS MEDIA + ZOOM
• Password protect each meeting to prevent Zoombombing • Create and share a Zoom meeting ID number only with elected officials and key staff when necessary • Mute resident participants when open comment session has ended • Control the meeting within Zoom and protect participants from attempting a screen share • Allow residents to sign up to receive a link that will allow them to issue public comments and share their screen during the session
• Record and automatically upload meeting videos for on-demand playback

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Boards & Committees Module
The module handles the process of managing the board itself.

THREE DASHBOARDS
• Upcoming open seats (vacancies)
• Number of appointments
• Number of applicants

BOARD MANAGEMENT
• Board Rules (number of seats, term length, max # of terms, etc.) • Board Appointments
• Board Documents (file storage)
• Board Roster
• Board Liaisons
• Letter and Email Template

APPOINTEE AND APPLICANT MANAGEMENT
• Custom Reporting
• Application Tracking
• Appointment Tracking
• Bulk Letter Creation
• Bulk Email Creation
• Mailing Labels

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Board Applications
Powered by CivicPlus’ Process Automation and Digital
Services solution, our Board Applications solution provides a comprehensive, digital solution to empower local government administrations to recruit, vet, and appoint civic board members and successfully facilitate ongoing board operations.

Provide your residents with an easy-to-use online portal embedded in your website. This will enable them to
directly apply to open board member seats with your civic organizations.

For administrative managers, our Board Applications solution powers a singular, consistent, and frictionless process for recruiting civic-minded leaders and then receiving and reviewing qualified candidate applications.

Recruitment – Promote all your administration’s open board positions, making it easy for passionate community members to identify areas where they can contribute to community initiatives.

Application Submissions – Residents can easily submit their applications for open board positions at any time from any device. No paper, no stamps, no town hall drop-offs. All personally identifiable information (PII) is stored and transmitted securely to protect candidate data and meets the digital accessibility requirements of the Americans with Disabilities Act.

Transparent Communications – Build applicant trust with transparent communications throughout the application and selection process. Customize email templates for automatically generated communications issued throughout the process as the selection committee reviews applications and makes candidacy determinations.

Review and Select Candidates – Receive notifications about new applications to ensure prompt actions and digitally route applicants to board selection committees for review and collaboration.

Board Operations – Help your civic organizations collaborate remotely using the included board operation functionality. Create board-specific profiles to store meeting schedules, member rosters, and current and upcoming chair vacancies.

Reporting and Analytics – View and export board data to help inform future administrative and organization-specific leadership strategies.

Advanced Search – Are you looking for a specific piece of information? Your Board Application portal includes advanced search functionality to save you time.

POWER AUTOMATE CONNECTOR
Additionally, the optional addition of the Power Automate Connector extends data movement functionality of our Process Automation system to feed data directly out to Office 365 products like SharePoint, Excel, etc. This easy, no code solution can automate many of your staff’s daily routines and functions.

Board Applications Offers:
• A mobile-responsive interface
• A cloud-based application
• Multi-board management for
communities of every size
• Configurable workflows to accommodate
a variety of vetting processes
• Easy implementation, customization, and
ongoing management
• End-to-end data encryption

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Platform Identity Provider (IdP) Integration
More often, local government IT teams are looking to implement single sign-on (SSO) functionality to simplify user access to all web and cloud-based applications without requiring individual authentication. The CivicPlus’ Platform IdP Integration capabilities provide local governments with the following conveniences:
• Faster and easier access to vital third-party solutions that integrate with your CivicPlus unified applications, such as CivicPlus’ Municipal Websites, Recreation Management, and Agenda and Meeting Management Select • Reduced password and account maintenance
• The ability to log into your CivicPlus software accounts from any device with an Active Directory username and password
• Auto-account generation
• Group syncing
• Customization of the design of your active directory login page We offer integration with Microsoft’s Entra ID (formerly Azure AD), Microsoft’s Active Directory Federation Services (AD FS) versions 3.0, 4.0, and 5.0, and Okta.

Laserfiche Integration
With a third-party integration in Integration Hub you can route data to Laserfiche’s cloud-hosted solution.

Historical File Import
As part of your implementation project, we will import a specified number of meetings to your new system. Choose an import with or without videos in increments of up to 500, 500-750, or 750+ meetings.

The process includes indexing your imported agendas for keyword searching and retrieval. You and your residents will still have access to this historical information with increased functionality. Historic meeting documents imported into Select by your implementation consultant will be optimized for character recognition to improve complete text search, and accessibility for screen reading assistive devices.

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888-228-2233 | CivicPlus.com
DocAccess
DocAccess
Key Benefits:

Simplify compliance by automatically converting all current and future PDFs into screen reader-friendly, WCAG 2.1 AA-aligned HTML transcripts.

Eliminate access barriers with 150+
language translations, optional live visual
interpretation support, and interactive
document outlines
Align all current and future PDFs to ADA
standards by automatically converting
documents to WCAG 2.1 AA-aligned,
screen reader-friendly HTML transcripts
Empower residents to explore content
with a searchable, mobile-friendly HTML
format and built-in Ask a Question tool
Save time, resources, and stress while
effortlessly aligning even complex
documents to accessibility standards
language translations
provided
150+
to set up on your website
1 Day
for new PDFs to be automatically
detected and converted
5 Minutes

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888-228-2233 | CivicPlus.com
Ready to see it for yourself?
Get a Demo
Once DocAccess is activated, all PDF links on your website automatically open in the mobile-friendly DocAccess view. Residents can use the print-friendly version or the HTML transcript, which includes detailed alt text for images.

Instantly Convert Documents to
HTML Transcripts
DocAccess is built for the complexity and range of
government documentation. Use it to convert even your most difficult PDFs, including:
• Historical and handwritten
documents
• Complex RFPs with diagrams
and decision trees
• Comprehensive financial audits
• Multi-column brochures with
scanned maps
• Scanned legal documents
and budgets with handwritten
signatures
Align Tricky Documents to WCAG 2.1 Standards
Over 150 built-in language translations can be applied to the HTML transcript with one click. Translations also apply to DocAccess features, including the Ask a Question tool.

Translate into 150+ Languages

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CivicPlus
302 South 4th St. Suite 500
Manhattan, KS 66502
US

Statement of Work
Quote #: Q-119757-1
CivicPlus Pricing
Approval Date:
3/26/2026 10:20 PM
Expires On: 5/15/2026

Client:

City of Sanger, CA
Bill To:

SANGER CITY, CALIFORNIA

SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD
Jake Andrade (858)
762-3733
[email protected] Net 30

Discount(s)
QTY PRODUCT NAME DESCRIPTION DISCOUNT % 12 Month
Value

1.00 AMM: Year 1 Annual Fee
Discount
Year 1 Annual Fee Discount 0 USD -7,050.00

1.00 PDF Accessibility Year 1 Annual
Fee Discount
Year 1 Annual Fee Discount 0 USD -1,930.38
One-time(s)
QTY PRODUCT NAME DESCRIPTION DISCOUNT % 12 Month
Value

1.00 AMM Select: Pro Premium
Implementation
Pro Premium Implementation; Includes
config. of up to 10 meeting types, up
to 10 boards, 1 approval workflow per
meeting type, 4 hrs of training, and 2
hrs of consulting; Includes 1 original
agenda, 1 original minutes, and 1
original staff report design
0 USD 4,100.00

1.00 CivicPlus Media: Implementation
Fee
CivicPlus Media: Implementation Fee 0 USD 850.00

1.00 DocAccess Implementation Implementation of DocAccess 0 USD 1,500.00

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Recurring Service(s)
QTY PRODUCT NAME DESCRIPTION DISCOUNT % 12 Month
Value

1.00 AMM Select: Pro Annual Fee AMM Select: Pro Annual Fee 0 USD 7,500.00

1.00 CivicPlus Media: Annual Fee CivicPlus Media Annual Fee: Unlimited storage, unlimited users, up to 3
concurrent streams
0 USD 6,600.00

1.00 DocAccess DocAccess is a document accessibility
platform that scans, converts, and
monitors PDF documents on websites
to support ADA and Section 508
compliance efforts for users with
disabilities.
15 USD 7,028.31
List Price - Initial Term Total USD 34,410.75

Total Investment - Prorated Year 1 USD 23,880.01
Annual Recurring Services (Subject to Uplift) USD 21,128.31 Total Days of Quote:457
Initial Term Beginning at signing and ending 6/24/2027, Renewal Term 6/25 each calendar year
Initial Term Invoice Schedule $4,100 invoiced at signing. Remainder invoiced 6/25/2026.

The Annual Recurring Services subscription fee for the Products (as described above) included in this SOW are prorated and co-termed to align with the Client’s current billing schedule and the Annual Recurring Services amount will subsequently be added to Client's Term and regularly scheduled annual invoices under the terms of the Agreement.

This Statement of Work ("SOW") shall be subject to the terms and conditions of Master Services Agreement signed by and between the Parties and the applicable Solutions and Services Terms and Conditions located at: https:// www.civicplus.help/docs/civicplus-legal-stuff (collective, the "Agreement"). By signing this SOW, Client expressly agrees to the terms and conditions of the Agreement, as though set forth herein.

Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein.

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Prepared by: Amanda Champion Approved by:

REVIEW: City Manager: Finance: City Attorney:

TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION Consent
Informational Item
X Action Item
X Department Report

Public Hearing
Matter Initiated by a Council Member
Other:

Continued to:

For the Meeting of: April 02, 2026
Agenda Item No.: G-1

CITY OF SANGER

REPORT TO THE CITY COUNCIL

To: Mayor and Council Members
From: Amanda Champion, HR Manager

Subject: Introduction and f irst reading of an ordinance to amend the CalPERS contract for the Sanger Police Associations members removing the 3.56% cost share.

Attachments: Ordinance 2026-03
Exhibit: Contract Amendment

CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

Introduce for first reading by title only an Ordinance of the City Council of the City of Sanger Authorizing an Amendment to the Contract Between the City Council of the City of Sanger and the Board of Administration of the California Public Employee’s Retirement System and waive further reading.

EXECUTIVE SUMMARY:

The City of Sanger City Council and the Sanger Police Officer’s Association negotiated the elimination of the 3.56% employee cost sharing provision for their CalPERS contract. This is part of the formal process to execute the contact amendment.

BACKGROUND:

Fiscal year 2025 -2026 MOU negotiations resulted in the elimination of the employee cost share provision. CalPERS process for adopting contract changes includes the following steps and timeline:

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• Adoption of a Resolution of Intent – March 19, 2026, City Council Meeting- completed • Introduction and First Reading of the Ordinance – April 2, 2026, Council Meeting • Final Ordinance and Resolution Adoption – Tentatively April 16, 2026, Council Meeting • Effective date of Ordinance-Tentatively May 16, 2026
• Effective date of Contract Amendment- Tentatively May 30, 2026

Pending no delays, the contract and elimination of the cost share will be effective May 30, 2026.

REASON FOR RECOMMENDATION:

To effectuate the negotiated CalPERS change.

FISCAL IMPACT:

Of the total negotiated MOU items increase of approximately $230,000, approximately $130,000 of that is related to the elimination of the 3.56% cost share provision, which will be allocated to the General Fund (101), Measure S Fund (208), Local Public Safety Fund (255), SLESF/AB 3229 Fund (256), and Community Facilities District Fund (261).

ALTERNATIVES:

None.

ACTIONS FOLLOWING APPROVAL:

If approved, the Ordinance will be scheduled for a second reading, public hearing, and adoption at the April 16, 2026, Council Meeting.

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ORDINANCE NO. 2026-03

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANGER AUTHORIZING AN AMENDMENT TO THE

CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF SANGER AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIRMENT SYSTEM.

The City Council of the City of Sanger does ordain as follows:

Section 1.

That an amendment to the contract between the City Council of the City of Sanger and the Board of Administration, California Public Employees' Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit, and by such reference made a part hereof as though herein set out in full.

Section 2.

The City Manager of the City of Sanger is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said Agency.

Section 3.

This Ordinance shall take effect 30 days after the date of its adoption, and prior to the expiration of fifteen (15) days from the passage thereof shall be published at least once in the

The Mid-Valley Times, a newspaper of general circulation, published and circulated in Fresno County and thenceforth and thereafter the same shall be in full force and effect.

Adopted and approved this 16th day of April 2026.

_________________________________________
Mayor
Attest:

_______________________________
Clerk

PERS-CON11A (Rev. 1/28/19) (Amendment)

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Prepared by: _Greg Tarascou _ Approved by: _______________________ 01484.0001 2098366.1
REVIEW: City Manager: ______ Finance: _______ City Attorney: ______ TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION ____ Consent
____ Info Item
__X_ Action Item
__X_ Department Report
____ Redevelopment Agency

____ Public Hearing
____ Matter Initiated by a Council Member
____ Other
____ Continued to: __________

For the Meeting of: April 2, 2026
Agenda Item No.: G-2

CITY OF SANGER

REPORT TO THE CITY COUNCIL

To: Mayor and Councilmembers
From: Greg Tarascou, Fire Chief
Subject: Update of the Fresno County Multi-Jurisdictional Hazard Mitigation Plan Attachments: Resolution No. 2026-26

CONFLICT OF INTEREST:

None known.

RECOMMENDATION:

That the City Council adopts Resolution No. 2026-26 formally adopting the updated Fresno County Multi-Jurisdictional Hazard Mitigation Plan and amend ing the Safety Element of the City’s General Plan to incorporate the same by reference.

EXECUTIVE SUMMARY:

The Disaster Mitigation Act of 2000 (Public Law 106- 390) and the implementing regulations set forth by the Interim Final Rule published in the Federal Register on February 26, 2002 (44 CFR §201.6) and finalized on October 31, 2007, require that a Local Hazard Mitigation Plan (LHMP) be prepared before a disaster to guide risk reduction activities prior to an event.

The City of Sanger participated in the original planning process in 2008- 2009 with the City Council adopting Resolution No. 4163 approving the Fresno County Multi-Jurisdictional Hazard Mitigation Plan and the “Annex” component of the same specifically applicable to the City of Sanger on August 6, 2009.

Approval of the proposed plan will enact the latest LHMP and incorporate it into the Safety Element of the General Plan. The LHMP is being adopted by multiple surrounding agencies. The plan will not only promote community safety but will also potentially create funding opportunities for the city.

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BACKGROUND:

The purpose of hazard mitigation is to reduce or eliminate long- term risk to people and property from hazards. Fresno County, along with other participating jurisdictions developed this multi-jurisdictional LHMP to make the County and its residents less vulnerable to future hazard events. This plan was prepared pursuant to the requirements of the Disaster Mitigation Act of 2000, so that Fresno County would be eligible for the Federal Emergency Management Agency’s (FEMA) Hazard Mitigation Assistance Grants, including pre-disaster and hazard mitigation grant programs as well as lower flood insurance premiums (in jurisdictions that participate in the National Flood Insurance Program’s Community Rating System).

The local plan was originally developed in 2007- 2008 and FEMA approved in 2009. The plan was comprehensively updated in 2024 with subsequent FEMA approval in spring of 2025. The County followed a planning process in alignment with FEMA guidance during its original development and update, which began with the formation of a hazard mitigation planning committee comprised of key county, city and district representatives and other stakeholders. The City was represented on the committee by the Fire Chief and the Community Risk Reduction Officer along with support of other city staff.

City staff conducted a risk assessment that identified and profiled hazards that pose a risk to the City, assessed the City’s vulnerability to these hazards, and examined the capabilities in place to mitigate them. The City, along with Fresno County is vulnerable to several hazards that have been identified, profiled and analyzed in this plan. Floods, severe weather, drought and agricultural hazards are among the hazards that can have a significant impact on the City. The local findings are represented as part of the overall hazard mitigation plan.

Information in this plan will be used to help guide and coordinate mitigation activities and decisions for local land use policy in the future. Proactive mitigation planning will help reduce the cost of disaster response and recovery to communities and their residents by protecting critical community facilities, reducing liability exposure and minimizing overall community impacts and disruptions. The Fresno County planning area has been affected by hazards in the past and is committed to reducing future impacts from hazard events and becoming eligible for mitigation-related federal funding.

The plan is comprehensive at more than 1,400 pages long. It is available to the public at :
www.fresnocountyca.gov/files/sharedassets/county/v/1/resources/fresno-county-emergency/fresno- county-hmp-final.pdf

In the plan the City of Sanger is specifically identified in Annex K (starting at page 1,228). Within this Annex are general details about the City, specific data and review of identified hazards and mitigation capabilities. The Planning Commission has reviewed this plan and has recommended the General Plan’s Safety Element be amended to incorporate the LHMP consistent with the requirements of AB 2140.

REASON FOR RECOMMENDATION:

Adopting the updated plan and incorporating it into the Safety Element for the General Plan will not only provide additional safety for the community but will also comply with the requirements of AB 2140.

FISCAL IMPACT:

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No costs to the City for adopting this resolution.

ALTERNATIVES:

There are no viable alternatives.

ACTIONS FOLLOWING APPROVAL:

The plan will be submitted to the California Office of Emergency Services and FEMA Region IX officials for their final approval per the requirements of the Disaster Mitigation Act of 2000.

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RESOLUTION NO. 2026-26

A RESOLUTION OF THE CITY OF SANGER ADOPTING THE FRESNO COUNTY MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN UPDATE 2025

WHEREAS, the City of Sanger recognizes the threat that natural hazards pose to people and property within our community; and

WHEREAS, undertaking hazard mitigation actions will reduce the potential harm to people and property from future hazard occurrences; and

WHEREAS, an adopted Multi-Jurisdictional Hazard Mitigation Plan is required as a condition of future funding for mitigation projects under multiple Federal Emergency Management Agency (FEMA) pre- and post-disaster mitigation grant programs; and

WHEREAS, the City of Sanger fully participated in the FEMA-prescribed mitigation planning process to prepare this Multi-Jurisdictional Hazard Mitigation Plan; and

WHEREAS, the California Office of Emergency Services and FEMA Region IX officials have reviewed the Fresno County Multi-Jurisdictional Hazard Mitigation Plan and have approved it contingent upon this official adoption of the participating governing body; and

WHEREAS, the Planning Commission has reviewed the proposed amendment of the Sanger General Plan to incorporate the Fresno County Multi-Jurisdictional Hazard Mitigation Plan, and has recommended the City Council approve the same; and

WHEREAS, the City Council now desires to adopt the Fresno County Multi- Jurisdictional Hazard Mitigation Plan and amend the Sanger General Plan to incorporate the same.

NOW THEREFORE, IT IS HEREBY RESOLVED, by the City Council of the City of Sanger as follows:

1. The City Council adopts the Fresno County Multi-Jurisdictional Hazard Mitigation Plan (2024) as an official plan. Any prior Hazard Mitigation Plans are superseded and replaced by the Fresno County Multi-Jurisdictional Hazard Mitigation Plan (2024).

2. The City Council amends Goal I of Issue Seven (Emergency Preparedness) of the Safety Element of the Sanger General Plan to add subsection 2 as follows:

2. Continue to m aintain a local hazard mitigation plan (LHMP) to reduce or eliminate long-term risk to people and property from hazards. The City adopts and incorporates by reference Fresno County Multi-Jurisdictional Hazard Mitigation Plan (2024) as applicable to the city, including hazard mitigation strategies, risk assessments, and vulnerability analyses. The Council may adopt updates to the same from time to time, which are incorporated by reference into this General Plan Safety Element and shall supersede the prior version. The LHMP shall be considered as part of all

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future development and decision-making to provide guidance regarding the same.

3. The City Council directs this resolution be submitted to the California Office of Emergency Services and FEMA Region IX officials to enable the plan’s final approval in accordance with the requirements of the Disaster Mitigation Act of 2000, including confirmation the City has adopted by reference the plan into the Safety Element of the City’s General Plan in conformance with the requirements of AB 2140.

* * * * * * * * * * * * * * * *

I hereby certify that the foregoing is a full, true and correct copy of a Resolution duly and regularly adopted and passed by the City Council for the City of Sanger, California, at a regular meeting held on the 2
nd day of April, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCIL MEMBERS:

__________________________________________
Lina Martinez, City Clerk

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Sanger City CouncilApril 2, 2026

Sanger City Council
April 2, 2026