City Council Meeting Packet
March 1, 2022
CLOSED SESSION MEETING – CANCELED
REGULAR OPEN MEETING – 5:45 PM
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
David Penaloza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
Nelida Mendoza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa ana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community.
The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence.
The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T Uverse channel 99.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a:
general agenda item or nonagenda item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m.
YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball )
or download a pdf (the cloud symbol with the down arrow ).
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Dr. Bernice B. Rumala – CoFounder, Health Equity, Diversity, Inclusion, AntiRacism Taskforce (HEART) for Orange County CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento to Ron Ono in Recognition of 52 years of Service and Outstanding Contributions to the Community.
2. Proclamation presented by Mayor Pro Tem Bacerra and Councilmember Mendoza to Orange County Soccer Club in Recognition of their Outstanding Contributions to Athletics.
STAFF PRESENTATIONS
3. Homeless Update
4. Update from the Orange County Housing Finance Trust
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 22.
5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
6. Appoint Amina SenMatthews nominated by Councilmember Phan as the Ward 1 representative to the Parks, Recreation and Community Services Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Amina SenMatthews to the Parks, Recreation and Community Services Commission representing Ward 1 and administer Oath of Office.
7. Appoint Jannelle Welker nominated by Councilmember Phan as the Ward 1 representative to the Environmental and Transportation Advisory Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Jannelle Welker to the Environmental and Transportation Advisory Commission representing Ward 1 and administer Oath of Office.
8. Receive and File Boards and Commissions Biannual Attendance Report for July through December 2021
Department(s): Clerk of the Council Office
Recommended Action: Receive and file Boards and Commissions Biannual Attendance Report.
9. Approve Destruction of Obsolete City Records
Department(s): Finance and Management Services
Recommended Action: Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013014.
10. Receive and file Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2021 to December 31, 2021, valued at up to $50,000 for nonpublic works contracts and agreements and up to $250,000 for public works contracts and agreements.
11. Award a Purchase Order Contract for the Purchase of 411 Combination WasteRecycle Receptacles for Various City parks to Outdoor Creations, Inc. in an Amount not to exceed $898,035 (NonGeneral Fund) (Proj. 222757)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize a onetime purchase and payment of purchase order contract for 411 combination wasterecycle receptacles for various City parks to Outdoor Creations, Inc. in the amount of $898,035, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $307,613 for the Main Street at Walnut Street New Traffic Signal Installation Project and Crosswalk Upgrade Projects at Occidental Street, Saint Gertrude Place, Saint Andrew Place, Anahurst Place and Rousselle Street, with an Estimated Project Delivery Cost of $385,000 and Amend the Fiscal Year 202122 Capital Improvement Program (Project No. 227534) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Award a Construction Contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the Base Bid in the amount of $307,613, for construction of the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project, for the term beginning March 1, 2022 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $385,000, which includes $307,613 for the construction contract, $46,079 for contract administration, inspection and testing, and a $31,308 project contingency for unanticipated or unforeseen work to be funded from Community Development Block Grant (CDBG) funds.
3. Approve an amendment to the Fiscal Year 202122 Capital Improvement Program to include $300,000 and an additional $85,000 in construction funds for the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project for a total of $385,000 to be funded from CDBG funds.
13. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to Elecnor Belco Electric, Inc., in the Amount of $413,942 for the Main Street at 15th Street Traffic Signal Installation Project with an Estimated Project Delivery Cost of $523,636 (Project No. 18 6918) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $335,793 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $104,347 in Fiscal Year 202122 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an appropriation adjustment to transfer $33,549 from the Special Gas Tax Interfund Transfer account to the Select Street Construction Interfund Transfer account and appropriate the same amount into the Select Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
4. Authorize the reallocation of $53,435 in unspent Measure M2 Local Fairshare funds from Citywide Speed Limit Study Project and $30,061 from Bike Lane Project Development, for a total of $83,496 to the Main Street at 15th Street New Traffic Signal Installation Project to complete the project’s funding requirement.
5. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $413,942, for construction of the Main Street at 15th Street Traffic Signal Installation Project, for the term beginning March 1, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $523,636, which includes $413,942 for the construction contract; $68,300 for contract administration, inspection and testing; and a $41,394 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
14. Approve a Threeyear Agreement with California Forensic Phlebotomy in the Amount of $163,767 for Blood Technician Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a threeyear agreement with California Forensic Phlebotomy, Inc., for the period of March 5, 2022 through March 4, 2025, to perform blood technician services, in an annual amount not to exceed $49,589, for a total amount not to exceed $163,767 (including a $15,000 contingency), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
15. Agreement Amendment with MIG to Amend the Scope of Work and Increase the Compensation for a Parks, Facilities, Trails, and Open Space Master Plan (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with MIG to amend the scope of work to prepare a Parks, Facilities, Trails, and Open Space Master Plan and increase the compensation by $44,970 for a total amount not to exceed $205,570, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
16. Approve a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services for an amount not to exceed $40,000 and exercise an optional renewal extension from April 1, 2022 through February 1, 2024 (NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services and exercise a renewal option for a term commencing April 1, 2022 through January 31, 2024 for a total amount not to exceed $40,000, subject to nonsubstantive changes and approved by the City Manager and City Attorney (Agreement No. 2022XXX).
17. Approve Agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC for Food Distribution/Supply Programs for a OneYear Term in an Aggregate Amount Not to Exceed $900,000 (Revive Santa Ana Program) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC to operate food distribution and food supply programs for a oneyear term beginning March 1, 2022 and expiring February 28, 2023, in a total shared aggregate amount not to exceed $900,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
18. Resolution in Support of Assembly Bill 485 Requiring All Law Enforcement Agencies to Report Hate Crime Data on Their Own Website
Department(s): City Manager Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution in support of Assembly Bill 485 requiring all law enforcement agencies to report hate crime data on their own website.
19. Resolution Authorizing Execution of Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution authorizing the City of Santa Ana to submit to CalRecycle a Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations.
20. Memorandum of Understanding between City of Santa Ana and Discovery Cube to Pursue Grant Applications and Study the Feasibility of a Future Outdoor Science Park on Adjacent CityOwned Property (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with Discovery Cube for a period of March 1, 2022 to March 1, 2024, to pursue grant applications and study the feasibility of a future Outdoor Science Park on adjacent Cityowned property, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
21. Approve the Santa Ana Business Interruption Fund program to provide financial relief to businesses impacted by the OC Streetcar Construction in the Amount of $1,500,000 (General Fund) Department(s): Community Development Agency
Recommended Action: Approve the Santa Ana Business Interruption Fund program in the amount of $1,500,000 to provide financial relief to businesses impacted by the OC Streetcar construction.
22. Approve Agreement with Townsend Public Affairs for State Legislative Advocacy Services (General and NonGeneral Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with Townsend Public Affairs for State legislative advocacy services for a threeyear term, from March 1, 2022 through February 28, 2025, with an option to extend the term for an additional oneyear period, for a fouryear nottoexceed amount of $252,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX). **END OF CONSENT CALENDAR**
BUSINESS CALENDAR
23. Discuss and Provide Input Regarding the Structure of the School Collaboration City Council Subcommittee
Department(s): Parks, Recreation, and Community Services Recommended Action: Discuss and provide input regarding the structure of the School Collaboration City Council Subcommittee that will add an element for joint meetings with Santa Ana Unified School District Governing Board.
24. Ordinance Amending City Manager’s Contracting Authority for NonPublic Works and Public Works Contracts Under Chapter 2, Article VII and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code Department(s): Finance and Management Services
Recommended Action: Approve first reading of an ordinance amending City Manager’s contracting authority for nonpublic works and public works contracts under Chapter 2, Article VII, Sections 2748, 2800 to 2808 and public works construction rules and regulations under Chapter 33, Article VIII, Sections 33200 to 33203 of the Santa Ana Municipal Code as follows:
i) Amending Section 2748 of Chapter 2, Article VII concerning the City Manager’s contract authority:
(1) nonpublic works contracts to increase from $50,000 to $250,000; (2) emergency public works construction to increase from $100,000 to $750,000; (3) nonpublic works and public works contracts change orders authority increase from 10 percent or $25,000, whichever is greater, to 15 percent or $50,000, whichever is greater; and (4) add language codifying contract limits will be applied on a fiscal year basis by departments. ii) Amending Section 2800 to 2808 of Chapter 2, Articles VII.II concerning the Purchasing Rules and Regulations:
(1) clarifying language administrative in nature;
(2) extending local vendor preference to increase from procurement involving $5,000 and one $100,000 to procurement involving $10,000 and $100,000; (3) for reporting requirements to increase from $500 to $1,000; (4) for administrative contracts to increase from $5,000 to ten $10,000; (5) for informal contracts to increase from $5,000 and $25,000 to $10,000 and $50,000); (6) for formal contracts to increase from $25,000 to $50,000; (7) add language to coincide with current practices for awarding services contracts; and (8) for nonbid purchases add Cityowned software upgrades, maintenance, or additional licenses. iii) Amending Sections 33200 to 33203 of Chapter 33, Article VIII concerning the Public Works Construction Rules and Regulations:
(1) housekeeping language administrative in nature; and (2) for nonemergency public works construction incorporate informal procurement process:
a) administrative contracts up to $50,000
b) informal construction bid for contracts between $50,000 and $250,000 c) formal for bid for contracts in excess of $250,000
25. Fiscal Year 20212022 MidYear Budget Update
Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the Fiscal Year 202122 MidYear Budget Update, including revised revenue estimates (Exhibit 1).
2. Approve recommended MidYear Appropriation Adjustments described below and in Exhibit 2. (Requires five affirmative votes)
3. Approve recommended Appropriation Adjustments described in Exhibit 3 to reallocate Pension Debt and Unfunded Liability expenditures for Fiscal Year 20212022 to align with results of the pension debt refinancing. There is no net fiscal impact to the overall budget, but there are adjustments between departments and funds. (Requires five affirmative votes)
4. Resolution No. 2022XXX – Adopt a resolution amending the current Fiscal Year 20212022 Annual Budget to add 14 fulltime positions in the Public Works Agency, Clerk of the Council, City Attorney’s Office, Parks, Recreation & Community Service Agency, and Library, and to delete 6 full time positions in the Parks, Recreation & Community Services Agency and Library. There is no net fiscal impact to the overall budget (Exhibit 4).
5. Resolution No. 2022XXX – Adopt a resolution adding classification titles to the Classification and Compensation Plan (Exhibit 5).
26. Ordinance Concerning City Council Voting, Recusal for Conflicts, and Prohibiting Abstentions Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Approve the first reading of an ordinance concerning City Council voting, recusal for conflicts, and prohibiting abstentions.
2. Provide direction to staff.
27. Ordinance Options Prohibiting the Sale of Flavored Tobacco Products Department(s): City Manager Office
Recommended Action: Consider one of the following options:
Option 1
A. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, including hookah. (Requires five affirmative votes) B. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, excluding hookah. (Requires five affirmative votes) Option 2
A. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, including hookah.
B. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, excluding hookah.
Option 3
Consider whether to direct staff to prepare an ordinance regarding enforcement and/or security measures for tobacco retailers; or
Option 4
Take no action at this time and wait to see whether senate bill 793 goes into effect following a statewide referendum vote in November 2022.
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
2. Housing Element Update
3. Billboard Ordinance Update
4. Cannabis Ordinance Update
5. Proposition 218 Solid Waste Rates Public Hearing
City Council 1 3/1/2022
City Council Meeting Packet
March 1, 2022
CLOSED SESSION MEETING – CANCELED
REGULAR OPEN MEETING – 5:45 PM
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
David Penaloza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
Nelida Mendoza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa ana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community.
The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence.
The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T Uverse channel 99.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a:
general agenda item or nonagenda item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m.
YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball )
or download a pdf (the cloud symbol with the down arrow ).
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Dr. Bernice B. Rumala – CoFounder, Health Equity, Diversity, Inclusion, AntiRacism Taskforce (HEART) for Orange County CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento to Ron Ono in Recognition of 52 years of Service and Outstanding Contributions to the Community.
2. Proclamation presented by Mayor Pro Tem Bacerra and Councilmember Mendoza to Orange County Soccer Club in Recognition of their Outstanding Contributions to Athletics.
STAFF PRESENTATIONS
3. Homeless Update
4. Update from the Orange County Housing Finance Trust
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 22.
5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
6. Appoint Amina SenMatthews nominated by Councilmember Phan as the Ward 1 representative to the Parks, Recreation and Community Services Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Amina SenMatthews to the Parks, Recreation and Community Services Commission representing Ward 1 and administer Oath of Office.
7. Appoint Jannelle Welker nominated by Councilmember Phan as the Ward 1 representative to the Environmental and Transportation Advisory Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Jannelle Welker to the Environmental and Transportation Advisory Commission representing Ward 1 and administer Oath of Office.
8. Receive and File Boards and Commissions Biannual Attendance Report for July through December 2021
Department(s): Clerk of the Council Office
Recommended Action: Receive and file Boards and Commissions Biannual Attendance Report.
9. Approve Destruction of Obsolete City Records
Department(s): Finance and Management Services
Recommended Action: Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013014.
10. Receive and file Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2021 to December 31, 2021, valued at up to $50,000 for nonpublic works contracts and agreements and up to $250,000 for public works contracts and agreements.
11. Award a Purchase Order Contract for the Purchase of 411 Combination WasteRecycle Receptacles for Various City parks to Outdoor Creations, Inc. in an Amount not to exceed $898,035 (NonGeneral Fund) (Proj. 222757)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize a onetime purchase and payment of purchase order contract for 411 combination wasterecycle receptacles for various City parks to Outdoor Creations, Inc. in the amount of $898,035, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $307,613 for the Main Street at Walnut Street New Traffic Signal Installation Project and Crosswalk Upgrade Projects at Occidental Street, Saint Gertrude Place, Saint Andrew Place, Anahurst Place and Rousselle Street, with an Estimated Project Delivery Cost of $385,000 and Amend the Fiscal Year 202122 Capital Improvement Program (Project No. 227534) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Award a Construction Contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the Base Bid in the amount of $307,613, for construction of the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project, for the term beginning March 1, 2022 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $385,000, which includes $307,613 for the construction contract, $46,079 for contract administration, inspection and testing, and a $31,308 project contingency for unanticipated or unforeseen work to be funded from Community Development Block Grant (CDBG) funds.
3. Approve an amendment to the Fiscal Year 202122 Capital Improvement Program to include $300,000 and an additional $85,000 in construction funds for the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project for a total of $385,000 to be funded from CDBG funds.
13. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to Elecnor Belco Electric, Inc., in the Amount of $413,942 for the Main Street at 15th Street Traffic Signal Installation Project with an Estimated Project Delivery Cost of $523,636 (Project No. 18 6918) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $335,793 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $104,347 in Fiscal Year 202122 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an appropriation adjustment to transfer $33,549 from the Special Gas Tax Interfund Transfer account to the Select Street Construction Interfund Transfer account and appropriate the same amount into the Select Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
4. Authorize the reallocation of $53,435 in unspent Measure M2 Local Fairshare funds from Citywide Speed Limit Study Project and $30,061 from Bike Lane Project Development, for a total of $83,496 to the Main Street at 15th Street New Traffic Signal Installation Project to complete the project’s funding requirement.
5. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $413,942, for construction of the Main Street at 15th Street Traffic Signal Installation Project, for the term beginning March 1, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $523,636, which includes $413,942 for the construction contract; $68,300 for contract administration, inspection and testing; and a $41,394 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
14. Approve a Threeyear Agreement with California Forensic Phlebotomy in the Amount of $163,767 for Blood Technician Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a threeyear agreement with California Forensic Phlebotomy, Inc., for the period of March 5, 2022 through March 4, 2025, to perform blood technician services, in an annual amount not to exceed $49,589, for a total amount not to exceed $163,767 (including a $15,000 contingency), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
15. Agreement Amendment with MIG to Amend the Scope of Work and Increase the Compensation for a Parks, Facilities, Trails, and Open Space Master Plan (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with MIG to amend the scope of work to prepare a Parks, Facilities, Trails, and Open Space Master Plan and increase the compensation by $44,970 for a total amount not to exceed $205,570, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
16. Approve a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services for an amount not to exceed $40,000 and exercise an optional renewal extension from April 1, 2022 through February 1, 2024 (NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services and exercise a renewal option for a term commencing April 1, 2022 through January 31, 2024 for a total amount not to exceed $40,000, subject to nonsubstantive changes and approved by the City Manager and City Attorney (Agreement No. 2022XXX).
17. Approve Agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC for Food Distribution/Supply Programs for a OneYear Term in an Aggregate Amount Not to Exceed $900,000 (Revive Santa Ana Program) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC to operate food distribution and food supply programs for a oneyear term beginning March 1, 2022 and expiring February 28, 2023, in a total shared aggregate amount not to exceed $900,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
18. Resolution in Support of Assembly Bill 485 Requiring All Law Enforcement Agencies to Report Hate Crime Data on Their Own Website
Department(s): City Manager Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution in support of Assembly Bill 485 requiring all law enforcement agencies to report hate crime data on their own website.
19. Resolution Authorizing Execution of Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution authorizing the City of Santa Ana to submit to CalRecycle a Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations.
20. Memorandum of Understanding between City of Santa Ana and Discovery Cube to Pursue Grant Applications and Study the Feasibility of a Future Outdoor Science Park on Adjacent CityOwned Property (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with Discovery Cube for a period of March 1, 2022 to March 1, 2024, to pursue grant applications and study the feasibility of a future Outdoor Science Park on adjacent Cityowned property, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
21. Approve the Santa Ana Business Interruption Fund program to provide financial relief to businesses impacted by the OC Streetcar Construction in the Amount of $1,500,000 (General Fund) Department(s): Community Development Agency
Recommended Action: Approve the Santa Ana Business Interruption Fund program in the amount of $1,500,000 to provide financial relief to businesses impacted by the OC Streetcar construction.
22. Approve Agreement with Townsend Public Affairs for State Legislative Advocacy Services (General and NonGeneral Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with Townsend Public Affairs for State legislative advocacy services for a threeyear term, from March 1, 2022 through February 28, 2025, with an option to extend the term for an additional oneyear period, for a fouryear nottoexceed amount of $252,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX). **END OF CONSENT CALENDAR**
BUSINESS CALENDAR
23. Discuss and Provide Input Regarding the Structure of the School Collaboration City Council Subcommittee
Department(s): Parks, Recreation, and Community Services Recommended Action: Discuss and provide input regarding the structure of the School Collaboration City Council Subcommittee that will add an element for joint meetings with Santa Ana Unified School District Governing Board.
24. Ordinance Amending City Manager’s Contracting Authority for NonPublic Works and Public Works Contracts Under Chapter 2, Article VII and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code Department(s): Finance and Management Services
Recommended Action: Approve first reading of an ordinance amending City Manager’s contracting authority for nonpublic works and public works contracts under Chapter 2, Article VII, Sections 2748, 2800 to 2808 and public works construction rules and regulations under Chapter 33, Article VIII, Sections 33200 to 33203 of the Santa Ana Municipal Code as follows:
i) Amending Section 2748 of Chapter 2, Article VII concerning the City Manager’s contract authority:
(1) nonpublic works contracts to increase from $50,000 to $250,000; (2) emergency public works construction to increase from $100,000 to $750,000; (3) nonpublic works and public works contracts change orders authority increase from 10 percent or $25,000, whichever is greater, to 15 percent or $50,000, whichever is greater; and (4) add language codifying contract limits will be applied on a fiscal year basis by departments. ii) Amending Section 2800 to 2808 of Chapter 2, Articles VII.II concerning the Purchasing Rules and Regulations:
(1) clarifying language administrative in nature;
(2) extending local vendor preference to increase from procurement involving $5,000 and one $100,000 to procurement involving $10,000 and $100,000; (3) for reporting requirements to increase from $500 to $1,000; (4) for administrative contracts to increase from $5,000 to ten $10,000; (5) for informal contracts to increase from $5,000 and $25,000 to $10,000 and $50,000); (6) for formal contracts to increase from $25,000 to $50,000; (7) add language to coincide with current practices for awarding services contracts; and (8) for nonbid purchases add Cityowned software upgrades, maintenance, or additional licenses. iii) Amending Sections 33200 to 33203 of Chapter 33, Article VIII concerning the Public Works Construction Rules and Regulations:
(1) housekeeping language administrative in nature; and (2) for nonemergency public works construction incorporate informal procurement process:
a) administrative contracts up to $50,000
b) informal construction bid for contracts between $50,000 and $250,000 c) formal for bid for contracts in excess of $250,000
25. Fiscal Year 20212022 MidYear Budget Update
Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the Fiscal Year 202122 MidYear Budget Update, including revised revenue estimates (Exhibit 1).
2. Approve recommended MidYear Appropriation Adjustments described below and in Exhibit 2. (Requires five affirmative votes)
3. Approve recommended Appropriation Adjustments described in Exhibit 3 to reallocate Pension Debt and Unfunded Liability expenditures for Fiscal Year 20212022 to align with results of the pension debt refinancing. There is no net fiscal impact to the overall budget, but there are adjustments between departments and funds. (Requires five affirmative votes)
4. Resolution No. 2022XXX – Adopt a resolution amending the current Fiscal Year 20212022 Annual Budget to add 14 fulltime positions in the Public Works Agency, Clerk of the Council, City Attorney’s Office, Parks, Recreation & Community Service Agency, and Library, and to delete 6 full time positions in the Parks, Recreation & Community Services Agency and Library. There is no net fiscal impact to the overall budget (Exhibit 4).
5. Resolution No. 2022XXX – Adopt a resolution adding classification titles to the Classification and Compensation Plan (Exhibit 5).
26. Ordinance Concerning City Council Voting, Recusal for Conflicts, and Prohibiting Abstentions Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Approve the first reading of an ordinance concerning City Council voting, recusal for conflicts, and prohibiting abstentions.
2. Provide direction to staff.
27. Ordinance Options Prohibiting the Sale of Flavored Tobacco Products Department(s): City Manager Office
Recommended Action: Consider one of the following options:
Option 1
A. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, including hookah. (Requires five affirmative votes) B. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, excluding hookah. (Requires five affirmative votes) Option 2
A. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, including hookah.
B. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, excluding hookah.
Option 3
Consider whether to direct staff to prepare an ordinance regarding enforcement and/or security measures for tobacco retailers; or
Option 4
Take no action at this time and wait to see whether senate bill 793 goes into effect following a statewide referendum vote in November 2022.
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
2. Housing Element Update
3. Billboard Ordinance Update
4. Cannabis Ordinance Update
5. Proposition 218 Solid Waste Rates Public Hearing
City Council 2 3/1/2022
City Council Meeting Packet
March 1, 2022
CLOSED SESSION MEETING – CANCELED
REGULAR OPEN MEETING – 5:45 PM
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
David Penaloza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
Nelida Mendoza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa ana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community.
The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence.
The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T Uverse channel 99.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a:
general agenda item or nonagenda item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m.
YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball )
or download a pdf (the cloud symbol with the down arrow ).
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Dr. Bernice B. Rumala – CoFounder, Health Equity, Diversity, Inclusion, AntiRacism Taskforce (HEART) for Orange County CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento to Ron Ono in Recognition of 52 years of Service and Outstanding Contributions to the Community.
2. Proclamation presented by Mayor Pro Tem Bacerra and Councilmember Mendoza to Orange County Soccer Club in Recognition of their Outstanding Contributions to Athletics.
STAFF PRESENTATIONS
3. Homeless Update
4. Update from the Orange County Housing Finance Trust
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 22.
5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
6. Appoint Amina SenMatthews nominated by Councilmember Phan as the Ward 1 representative to the Parks, Recreation and Community Services Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Amina SenMatthews to the Parks, Recreation and Community Services Commission representing Ward 1 and administer Oath of Office.
7. Appoint Jannelle Welker nominated by Councilmember Phan as the Ward 1 representative to the Environmental and Transportation Advisory Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Jannelle Welker to the Environmental and Transportation Advisory Commission representing Ward 1 and administer Oath of Office.
8. Receive and File Boards and Commissions Biannual Attendance Report for July through December 2021
Department(s): Clerk of the Council Office
Recommended Action: Receive and file Boards and Commissions Biannual Attendance Report.
9. Approve Destruction of Obsolete City Records
Department(s): Finance and Management Services
Recommended Action: Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013014.
10. Receive and file Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2021 to December 31, 2021, valued at up to $50,000 for nonpublic works contracts and agreements and up to $250,000 for public works contracts and agreements.
11. Award a Purchase Order Contract for the Purchase of 411 Combination WasteRecycle Receptacles for Various City parks to Outdoor Creations, Inc. in an Amount not to exceed $898,035 (NonGeneral Fund) (Proj. 222757)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize a onetime purchase and payment of purchase order contract for 411 combination wasterecycle receptacles for various City parks to Outdoor Creations, Inc. in the amount of $898,035, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $307,613 for the Main Street at Walnut Street New Traffic Signal Installation Project and Crosswalk Upgrade Projects at Occidental Street, Saint Gertrude Place, Saint Andrew Place, Anahurst Place and Rousselle Street, with an Estimated Project Delivery Cost of $385,000 and Amend the Fiscal Year 202122 Capital Improvement Program (Project No. 227534) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Award a Construction Contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the Base Bid in the amount of $307,613, for construction of the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project, for the term beginning March 1, 2022 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $385,000, which includes $307,613 for the construction contract, $46,079 for contract administration, inspection and testing, and a $31,308 project contingency for unanticipated or unforeseen work to be funded from Community Development Block Grant (CDBG) funds.
3. Approve an amendment to the Fiscal Year 202122 Capital Improvement Program to include $300,000 and an additional $85,000 in construction funds for the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project for a total of $385,000 to be funded from CDBG funds.
13. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to Elecnor Belco Electric, Inc., in the Amount of $413,942 for the Main Street at 15th Street Traffic Signal Installation Project with an Estimated Project Delivery Cost of $523,636 (Project No. 18 6918) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $335,793 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $104,347 in Fiscal Year 202122 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an appropriation adjustment to transfer $33,549 from the Special Gas Tax Interfund Transfer account to the Select Street Construction Interfund Transfer account and appropriate the same amount into the Select Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
4. Authorize the reallocation of $53,435 in unspent Measure M2 Local Fairshare funds from Citywide Speed Limit Study Project and $30,061 from Bike Lane Project Development, for a total of $83,496 to the Main Street at 15th Street New Traffic Signal Installation Project to complete the project’s funding requirement.
5. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $413,942, for construction of the Main Street at 15th Street Traffic Signal Installation Project, for the term beginning March 1, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $523,636, which includes $413,942 for the construction contract; $68,300 for contract administration, inspection and testing; and a $41,394 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
14. Approve a Threeyear Agreement with California Forensic Phlebotomy in the Amount of $163,767 for Blood Technician Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a threeyear agreement with California Forensic Phlebotomy, Inc., for the period of March 5, 2022 through March 4, 2025, to perform blood technician services, in an annual amount not to exceed $49,589, for a total amount not to exceed $163,767 (including a $15,000 contingency), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
15. Agreement Amendment with MIG to Amend the Scope of Work and Increase the Compensation for a Parks, Facilities, Trails, and Open Space Master Plan (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with MIG to amend the scope of work to prepare a Parks, Facilities, Trails, and Open Space Master Plan and increase the compensation by $44,970 for a total amount not to exceed $205,570, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
16. Approve a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services for an amount not to exceed $40,000 and exercise an optional renewal extension from April 1, 2022 through February 1, 2024 (NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services and exercise a renewal option for a term commencing April 1, 2022 through January 31, 2024 for a total amount not to exceed $40,000, subject to nonsubstantive changes and approved by the City Manager and City Attorney (Agreement No. 2022XXX).
17. Approve Agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC for Food Distribution/Supply Programs for a OneYear Term in an Aggregate Amount Not to Exceed $900,000 (Revive Santa Ana Program) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC to operate food distribution and food supply programs for a oneyear term beginning March 1, 2022 and expiring February 28, 2023, in a total shared aggregate amount not to exceed $900,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
18. Resolution in Support of Assembly Bill 485 Requiring All Law Enforcement Agencies to Report Hate Crime Data on Their Own Website
Department(s): City Manager Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution in support of Assembly Bill 485 requiring all law enforcement agencies to report hate crime data on their own website.
19. Resolution Authorizing Execution of Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution authorizing the City of Santa Ana to submit to CalRecycle a Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations.
20. Memorandum of Understanding between City of Santa Ana and Discovery Cube to Pursue Grant Applications and Study the Feasibility of a Future Outdoor Science Park on Adjacent CityOwned Property (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with Discovery Cube for a period of March 1, 2022 to March 1, 2024, to pursue grant applications and study the feasibility of a future Outdoor Science Park on adjacent Cityowned property, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
21. Approve the Santa Ana Business Interruption Fund program to provide financial relief to businesses impacted by the OC Streetcar Construction in the Amount of $1,500,000 (General Fund) Department(s): Community Development Agency
Recommended Action: Approve the Santa Ana Business Interruption Fund program in the amount of $1,500,000 to provide financial relief to businesses impacted by the OC Streetcar construction.
22. Approve Agreement with Townsend Public Affairs for State Legislative Advocacy Services (General and NonGeneral Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with Townsend Public Affairs for State legislative advocacy services for a threeyear term, from March 1, 2022 through February 28, 2025, with an option to extend the term for an additional oneyear period, for a fouryear nottoexceed amount of $252,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX). **END OF CONSENT CALENDAR**
BUSINESS CALENDAR
23. Discuss and Provide Input Regarding the Structure of the School Collaboration City Council Subcommittee
Department(s): Parks, Recreation, and Community Services Recommended Action: Discuss and provide input regarding the structure of the School Collaboration City Council Subcommittee that will add an element for joint meetings with Santa Ana Unified School District Governing Board.
24. Ordinance Amending City Manager’s Contracting Authority for NonPublic Works and Public Works Contracts Under Chapter 2, Article VII and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code Department(s): Finance and Management Services
Recommended Action: Approve first reading of an ordinance amending City Manager’s contracting authority for nonpublic works and public works contracts under Chapter 2, Article VII, Sections 2748, 2800 to 2808 and public works construction rules and regulations under Chapter 33, Article VIII, Sections 33200 to 33203 of the Santa Ana Municipal Code as follows:
i) Amending Section 2748 of Chapter 2, Article VII concerning the City Manager’s contract authority:
(1) nonpublic works contracts to increase from $50,000 to $250,000; (2) emergency public works construction to increase from $100,000 to $750,000; (3) nonpublic works and public works contracts change orders authority increase from 10 percent or $25,000, whichever is greater, to 15 percent or $50,000, whichever is greater; and (4) add language codifying contract limits will be applied on a fiscal year basis by departments. ii) Amending Section 2800 to 2808 of Chapter 2, Articles VII.II concerning the Purchasing Rules and Regulations:
(1) clarifying language administrative in nature;
(2) extending local vendor preference to increase from procurement involving $5,000 and one $100,000 to procurement involving $10,000 and $100,000; (3) for reporting requirements to increase from $500 to $1,000; (4) for administrative contracts to increase from $5,000 to ten $10,000; (5) for informal contracts to increase from $5,000 and $25,000 to $10,000 and $50,000); (6) for formal contracts to increase from $25,000 to $50,000; (7) add language to coincide with current practices for awarding services contracts; and (8) for nonbid purchases add Cityowned software upgrades, maintenance, or additional licenses. iii) Amending Sections 33200 to 33203 of Chapter 33, Article VIII concerning the Public Works Construction Rules and Regulations:
(1) housekeeping language administrative in nature; and (2) for nonemergency public works construction incorporate informal procurement process:
a) administrative contracts up to $50,000
b) informal construction bid for contracts between $50,000 and $250,000 c) formal for bid for contracts in excess of $250,000
25. Fiscal Year 20212022 MidYear Budget Update
Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the Fiscal Year 202122 MidYear Budget Update, including revised revenue estimates (Exhibit 1).
2. Approve recommended MidYear Appropriation Adjustments described below and in Exhibit 2. (Requires five affirmative votes)
3. Approve recommended Appropriation Adjustments described in Exhibit 3 to reallocate Pension Debt and Unfunded Liability expenditures for Fiscal Year 20212022 to align with results of the pension debt refinancing. There is no net fiscal impact to the overall budget, but there are adjustments between departments and funds. (Requires five affirmative votes)
4. Resolution No. 2022XXX – Adopt a resolution amending the current Fiscal Year 20212022 Annual Budget to add 14 fulltime positions in the Public Works Agency, Clerk of the Council, City Attorney’s Office, Parks, Recreation & Community Service Agency, and Library, and to delete 6 full time positions in the Parks, Recreation & Community Services Agency and Library. There is no net fiscal impact to the overall budget (Exhibit 4).
5. Resolution No. 2022XXX – Adopt a resolution adding classification titles to the Classification and Compensation Plan (Exhibit 5).
26. Ordinance Concerning City Council Voting, Recusal for Conflicts, and Prohibiting Abstentions Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Approve the first reading of an ordinance concerning City Council voting, recusal for conflicts, and prohibiting abstentions.
2. Provide direction to staff.
27. Ordinance Options Prohibiting the Sale of Flavored Tobacco Products Department(s): City Manager Office
Recommended Action: Consider one of the following options:
Option 1
A. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, including hookah. (Requires five affirmative votes) B. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, excluding hookah. (Requires five affirmative votes) Option 2
A. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, including hookah.
B. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, excluding hookah.
Option 3
Consider whether to direct staff to prepare an ordinance regarding enforcement and/or security measures for tobacco retailers; or
Option 4
Take no action at this time and wait to see whether senate bill 793 goes into effect following a statewide referendum vote in November 2022.
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
2. Housing Element Update
3. Billboard Ordinance Update
4. Cannabis Ordinance Update
5. Proposition 218 Solid Waste Rates Public Hearing
City Council 3 3/1/2022
City Council Meeting Packet
March 1, 2022
CLOSED SESSION MEETING – CANCELED
REGULAR OPEN MEETING – 5:45 PM
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
David Penaloza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
Nelida Mendoza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa ana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community.
The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence.
The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T Uverse channel 99.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a:
general agenda item or nonagenda item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m.
YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball )
or download a pdf (the cloud symbol with the down arrow ).
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Dr. Bernice B. Rumala – CoFounder, Health Equity, Diversity, Inclusion, AntiRacism Taskforce (HEART) for Orange County CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento to Ron Ono in Recognition of 52 years of Service and Outstanding Contributions to the Community.
2. Proclamation presented by Mayor Pro Tem Bacerra and Councilmember Mendoza to Orange County Soccer Club in Recognition of their Outstanding Contributions to Athletics.
STAFF PRESENTATIONS
3. Homeless Update
4. Update from the Orange County Housing Finance Trust
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 22.
5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
6. Appoint Amina SenMatthews nominated by Councilmember Phan as the Ward 1 representative to the Parks, Recreation and Community Services Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Amina SenMatthews to the Parks, Recreation and Community Services Commission representing Ward 1 and administer Oath of Office.
7. Appoint Jannelle Welker nominated by Councilmember Phan as the Ward 1 representative to the Environmental and Transportation Advisory Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Jannelle Welker to the Environmental and Transportation Advisory Commission representing Ward 1 and administer Oath of Office.
8. Receive and File Boards and Commissions Biannual Attendance Report for July through December 2021
Department(s): Clerk of the Council Office
Recommended Action: Receive and file Boards and Commissions Biannual Attendance Report.
9. Approve Destruction of Obsolete City Records
Department(s): Finance and Management Services
Recommended Action: Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013014.
10. Receive and file Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2021 to December 31, 2021, valued at up to $50,000 for nonpublic works contracts and agreements and up to $250,000 for public works contracts and agreements.
11. Award a Purchase Order Contract for the Purchase of 411 Combination WasteRecycle Receptacles for Various City parks to Outdoor Creations, Inc. in an Amount not to exceed $898,035 (NonGeneral Fund) (Proj. 222757)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize a onetime purchase and payment of purchase order contract for 411 combination wasterecycle receptacles for various City parks to Outdoor Creations, Inc. in the amount of $898,035, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $307,613 for the Main Street at Walnut Street New Traffic Signal Installation Project and Crosswalk Upgrade Projects at Occidental Street, Saint Gertrude Place, Saint Andrew Place, Anahurst Place and Rousselle Street, with an Estimated Project Delivery Cost of $385,000 and Amend the Fiscal Year 202122 Capital Improvement Program (Project No. 227534) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Award a Construction Contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the Base Bid in the amount of $307,613, for construction of the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project, for the term beginning March 1, 2022 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $385,000, which includes $307,613 for the construction contract, $46,079 for contract administration, inspection and testing, and a $31,308 project contingency for unanticipated or unforeseen work to be funded from Community Development Block Grant (CDBG) funds.
3. Approve an amendment to the Fiscal Year 202122 Capital Improvement Program to include $300,000 and an additional $85,000 in construction funds for the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project for a total of $385,000 to be funded from CDBG funds.
13. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to Elecnor Belco Electric, Inc., in the Amount of $413,942 for the Main Street at 15th Street Traffic Signal Installation Project with an Estimated Project Delivery Cost of $523,636 (Project No. 18 6918) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $335,793 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $104,347 in Fiscal Year 202122 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an appropriation adjustment to transfer $33,549 from the Special Gas Tax Interfund Transfer account to the Select Street Construction Interfund Transfer account and appropriate the same amount into the Select Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
4. Authorize the reallocation of $53,435 in unspent Measure M2 Local Fairshare funds from Citywide Speed Limit Study Project and $30,061 from Bike Lane Project Development, for a total of $83,496 to the Main Street at 15th Street New Traffic Signal Installation Project to complete the project’s funding requirement.
5. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $413,942, for construction of the Main Street at 15th Street Traffic Signal Installation Project, for the term beginning March 1, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $523,636, which includes $413,942 for the construction contract; $68,300 for contract administration, inspection and testing; and a $41,394 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
14. Approve a Threeyear Agreement with California Forensic Phlebotomy in the Amount of $163,767 for Blood Technician Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a threeyear agreement with California Forensic Phlebotomy, Inc., for the period of March 5, 2022 through March 4, 2025, to perform blood technician services, in an annual amount not to exceed $49,589, for a total amount not to exceed $163,767 (including a $15,000 contingency), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
15. Agreement Amendment with MIG to Amend the Scope of Work and Increase the Compensation for a Parks, Facilities, Trails, and Open Space Master Plan (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with MIG to amend the scope of work to prepare a Parks, Facilities, Trails, and Open Space Master Plan and increase the compensation by $44,970 for a total amount not to exceed $205,570, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
16. Approve a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services for an amount not to exceed $40,000 and exercise an optional renewal extension from April 1, 2022 through February 1, 2024 (NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services and exercise a renewal option for a term commencing April 1, 2022 through January 31, 2024 for a total amount not to exceed $40,000, subject to nonsubstantive changes and approved by the City Manager and City Attorney (Agreement No. 2022XXX).
17. Approve Agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC for Food Distribution/Supply Programs for a OneYear Term in an Aggregate Amount Not to Exceed $900,000 (Revive Santa Ana Program) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC to operate food distribution and food supply programs for a oneyear term beginning March 1, 2022 and expiring February 28, 2023, in a total shared aggregate amount not to exceed $900,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
18. Resolution in Support of Assembly Bill 485 Requiring All Law Enforcement Agencies to Report Hate Crime Data on Their Own Website
Department(s): City Manager Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution in support of Assembly Bill 485 requiring all law enforcement agencies to report hate crime data on their own website.
19. Resolution Authorizing Execution of Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution authorizing the City of Santa Ana to submit to CalRecycle a Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations.
20. Memorandum of Understanding between City of Santa Ana and Discovery Cube to Pursue Grant Applications and Study the Feasibility of a Future Outdoor Science Park on Adjacent CityOwned Property (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with Discovery Cube for a period of March 1, 2022 to March 1, 2024, to pursue grant applications and study the feasibility of a future Outdoor Science Park on adjacent Cityowned property, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
21. Approve the Santa Ana Business Interruption Fund program to provide financial relief to businesses impacted by the OC Streetcar Construction in the Amount of $1,500,000 (General Fund) Department(s): Community Development Agency
Recommended Action: Approve the Santa Ana Business Interruption Fund program in the amount of $1,500,000 to provide financial relief to businesses impacted by the OC Streetcar construction.
22. Approve Agreement with Townsend Public Affairs for State Legislative Advocacy Services (General and NonGeneral Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with Townsend Public Affairs for State legislative advocacy services for a threeyear term, from March 1, 2022 through February 28, 2025, with an option to extend the term for an additional oneyear period, for a fouryear nottoexceed amount of $252,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX). **END OF CONSENT CALENDAR**
BUSINESS CALENDAR
23. Discuss and Provide Input Regarding the Structure of the School Collaboration City Council Subcommittee
Department(s): Parks, Recreation, and Community Services Recommended Action: Discuss and provide input regarding the structure of the School Collaboration City Council Subcommittee that will add an element for joint meetings with Santa Ana Unified School District Governing Board.
24. Ordinance Amending City Manager’s Contracting Authority for NonPublic Works and Public Works Contracts Under Chapter 2, Article VII and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code Department(s): Finance and Management Services
Recommended Action: Approve first reading of an ordinance amending City Manager’s contracting authority for nonpublic works and public works contracts under Chapter 2, Article VII, Sections 2748, 2800 to 2808 and public works construction rules and regulations under Chapter 33, Article VIII, Sections 33200 to 33203 of the Santa Ana Municipal Code as follows:
i) Amending Section 2748 of Chapter 2, Article VII concerning the City Manager’s contract authority:
(1) nonpublic works contracts to increase from $50,000 to $250,000; (2) emergency public works construction to increase from $100,000 to $750,000; (3) nonpublic works and public works contracts change orders authority increase from 10 percent or $25,000, whichever is greater, to 15 percent or $50,000, whichever is greater; and (4) add language codifying contract limits will be applied on a fiscal year basis by departments. ii) Amending Section 2800 to 2808 of Chapter 2, Articles VII.II concerning the Purchasing Rules and Regulations:
(1) clarifying language administrative in nature;
(2) extending local vendor preference to increase from procurement involving $5,000 and one $100,000 to procurement involving $10,000 and $100,000; (3) for reporting requirements to increase from $500 to $1,000; (4) for administrative contracts to increase from $5,000 to ten $10,000; (5) for informal contracts to increase from $5,000 and $25,000 to $10,000 and $50,000); (6) for formal contracts to increase from $25,000 to $50,000; (7) add language to coincide with current practices for awarding services contracts; and (8) for nonbid purchases add Cityowned software upgrades, maintenance, or additional licenses. iii) Amending Sections 33200 to 33203 of Chapter 33, Article VIII concerning the Public Works Construction Rules and Regulations:
(1) housekeeping language administrative in nature; and (2) for nonemergency public works construction incorporate informal procurement process:
a) administrative contracts up to $50,000
b) informal construction bid for contracts between $50,000 and $250,000 c) formal for bid for contracts in excess of $250,000
25. Fiscal Year 20212022 MidYear Budget Update
Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the Fiscal Year 202122 MidYear Budget Update, including revised revenue estimates (Exhibit 1).
2. Approve recommended MidYear Appropriation Adjustments described below and in Exhibit 2. (Requires five affirmative votes)
3. Approve recommended Appropriation Adjustments described in Exhibit 3 to reallocate Pension Debt and Unfunded Liability expenditures for Fiscal Year 20212022 to align with results of the pension debt refinancing. There is no net fiscal impact to the overall budget, but there are adjustments between departments and funds. (Requires five affirmative votes)
4. Resolution No. 2022XXX – Adopt a resolution amending the current Fiscal Year 20212022 Annual Budget to add 14 fulltime positions in the Public Works Agency, Clerk of the Council, City Attorney’s Office, Parks, Recreation & Community Service Agency, and Library, and to delete 6 full time positions in the Parks, Recreation & Community Services Agency and Library. There is no net fiscal impact to the overall budget (Exhibit 4).
5. Resolution No. 2022XXX – Adopt a resolution adding classification titles to the Classification and Compensation Plan (Exhibit 5).
26. Ordinance Concerning City Council Voting, Recusal for Conflicts, and Prohibiting Abstentions Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Approve the first reading of an ordinance concerning City Council voting, recusal for conflicts, and prohibiting abstentions.
2. Provide direction to staff.
27. Ordinance Options Prohibiting the Sale of Flavored Tobacco Products Department(s): City Manager Office
Recommended Action: Consider one of the following options:
Option 1
A. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, including hookah. (Requires five affirmative votes) B. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, excluding hookah. (Requires five affirmative votes) Option 2
A. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, including hookah.
B. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, excluding hookah.
Option 3
Consider whether to direct staff to prepare an ordinance regarding enforcement and/or security measures for tobacco retailers; or
Option 4
Take no action at this time and wait to see whether senate bill 793 goes into effect following a statewide referendum vote in November 2022.
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
2. Housing Element Update
3. Billboard Ordinance Update
4. Cannabis Ordinance Update
5. Proposition 218 Solid Waste Rates Public Hearing
City Council 4 3/1/2022
City Council Meeting Packet
March 1, 2022
CLOSED SESSION MEETING – CANCELED
REGULAR OPEN MEETING – 5:45 PM
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
David Penaloza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
Nelida Mendoza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa ana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community.
The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence.
The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T Uverse channel 99.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a:
general agenda item or nonagenda item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m.
YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball )
or download a pdf (the cloud symbol with the down arrow ).
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Dr. Bernice B. Rumala – CoFounder, Health Equity, Diversity, Inclusion, AntiRacism Taskforce (HEART) for Orange County CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento to Ron Ono in Recognition of 52 years of Service and Outstanding Contributions to the Community.
2. Proclamation presented by Mayor Pro Tem Bacerra and Councilmember Mendoza to Orange County Soccer Club in Recognition of their Outstanding Contributions to Athletics.
STAFF PRESENTATIONS
3. Homeless Update
4. Update from the Orange County Housing Finance Trust
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 22.
5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
6. Appoint Amina SenMatthews nominated by Councilmember Phan as the Ward 1 representative to the Parks, Recreation and Community Services Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Amina SenMatthews to the Parks, Recreation and Community Services Commission representing Ward 1 and administer Oath of Office.
7. Appoint Jannelle Welker nominated by Councilmember Phan as the Ward 1 representative to the Environmental and Transportation Advisory Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Jannelle Welker to the Environmental and Transportation Advisory Commission representing Ward 1 and administer Oath of Office.
8. Receive and File Boards and Commissions Biannual Attendance Report for July through December 2021
Department(s): Clerk of the Council Office
Recommended Action: Receive and file Boards and Commissions Biannual Attendance Report.
9. Approve Destruction of Obsolete City Records
Department(s): Finance and Management Services
Recommended Action: Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013014.
10. Receive and file Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2021 to December 31, 2021, valued at up to $50,000 for nonpublic works contracts and agreements and up to $250,000 for public works contracts and agreements.
11. Award a Purchase Order Contract for the Purchase of 411 Combination WasteRecycle Receptacles for Various City parks to Outdoor Creations, Inc. in an Amount not to exceed $898,035 (NonGeneral Fund) (Proj. 222757)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize a onetime purchase and payment of purchase order contract for 411 combination wasterecycle receptacles for various City parks to Outdoor Creations, Inc. in the amount of $898,035, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $307,613 for the Main Street at Walnut Street New Traffic Signal Installation Project and Crosswalk Upgrade Projects at Occidental Street, Saint Gertrude Place, Saint Andrew Place, Anahurst Place and Rousselle Street, with an Estimated Project Delivery Cost of $385,000 and Amend the Fiscal Year 202122 Capital Improvement Program (Project No. 227534) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Award a Construction Contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the Base Bid in the amount of $307,613, for construction of the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project, for the term beginning March 1, 2022 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $385,000, which includes $307,613 for the construction contract, $46,079 for contract administration, inspection and testing, and a $31,308 project contingency for unanticipated or unforeseen work to be funded from Community Development Block Grant (CDBG) funds.
3. Approve an amendment to the Fiscal Year 202122 Capital Improvement Program to include $300,000 and an additional $85,000 in construction funds for the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project for a total of $385,000 to be funded from CDBG funds.
13. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to Elecnor Belco Electric, Inc., in the Amount of $413,942 for the Main Street at 15th Street Traffic Signal Installation Project with an Estimated Project Delivery Cost of $523,636 (Project No. 18 6918) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $335,793 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $104,347 in Fiscal Year 202122 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an appropriation adjustment to transfer $33,549 from the Special Gas Tax Interfund Transfer account to the Select Street Construction Interfund Transfer account and appropriate the same amount into the Select Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
4. Authorize the reallocation of $53,435 in unspent Measure M2 Local Fairshare funds from Citywide Speed Limit Study Project and $30,061 from Bike Lane Project Development, for a total of $83,496 to the Main Street at 15th Street New Traffic Signal Installation Project to complete the project’s funding requirement.
5. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $413,942, for construction of the Main Street at 15th Street Traffic Signal Installation Project, for the term beginning March 1, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $523,636, which includes $413,942 for the construction contract; $68,300 for contract administration, inspection and testing; and a $41,394 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
14. Approve a Threeyear Agreement with California Forensic Phlebotomy in the Amount of $163,767 for Blood Technician Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a threeyear agreement with California Forensic Phlebotomy, Inc., for the period of March 5, 2022 through March 4, 2025, to perform blood technician services, in an annual amount not to exceed $49,589, for a total amount not to exceed $163,767 (including a $15,000 contingency), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
15. Agreement Amendment with MIG to Amend the Scope of Work and Increase the Compensation for a Parks, Facilities, Trails, and Open Space Master Plan (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with MIG to amend the scope of work to prepare a Parks, Facilities, Trails, and Open Space Master Plan and increase the compensation by $44,970 for a total amount not to exceed $205,570, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
16. Approve a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services for an amount not to exceed $40,000 and exercise an optional renewal extension from April 1, 2022 through February 1, 2024 (NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services and exercise a renewal option for a term commencing April 1, 2022 through January 31, 2024 for a total amount not to exceed $40,000, subject to nonsubstantive changes and approved by the City Manager and City Attorney (Agreement No. 2022XXX).
17. Approve Agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC for Food Distribution/Supply Programs for a OneYear Term in an Aggregate Amount Not to Exceed $900,000 (Revive Santa Ana Program) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC to operate food distribution and food supply programs for a oneyear term beginning March 1, 2022 and expiring February 28, 2023, in a total shared aggregate amount not to exceed $900,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
18. Resolution in Support of Assembly Bill 485 Requiring All Law Enforcement Agencies to Report Hate Crime Data on Their Own Website
Department(s): City Manager Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution in support of Assembly Bill 485 requiring all law enforcement agencies to report hate crime data on their own website.
19. Resolution Authorizing Execution of Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution authorizing the City of Santa Ana to submit to CalRecycle a Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations.
20. Memorandum of Understanding between City of Santa Ana and Discovery Cube to Pursue Grant Applications and Study the Feasibility of a Future Outdoor Science Park on Adjacent CityOwned Property (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with Discovery Cube for a period of March 1, 2022 to March 1, 2024, to pursue grant applications and study the feasibility of a future Outdoor Science Park on adjacent Cityowned property, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
21. Approve the Santa Ana Business Interruption Fund program to provide financial relief to businesses impacted by the OC Streetcar Construction in the Amount of $1,500,000 (General Fund) Department(s): Community Development Agency
Recommended Action: Approve the Santa Ana Business Interruption Fund program in the amount of $1,500,000 to provide financial relief to businesses impacted by the OC Streetcar construction.
22. Approve Agreement with Townsend Public Affairs for State Legislative Advocacy Services (General and NonGeneral Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with Townsend Public Affairs for State legislative advocacy services for a threeyear term, from March 1, 2022 through February 28, 2025, with an option to extend the term for an additional oneyear period, for a fouryear nottoexceed amount of $252,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX). **END OF CONSENT CALENDAR**
BUSINESS CALENDAR
23. Discuss and Provide Input Regarding the Structure of the School Collaboration City Council Subcommittee
Department(s): Parks, Recreation, and Community Services Recommended Action: Discuss and provide input regarding the structure of the School Collaboration City Council Subcommittee that will add an element for joint meetings with Santa Ana Unified School District Governing Board.
24. Ordinance Amending City Manager’s Contracting Authority for NonPublic Works and Public Works Contracts Under Chapter 2, Article VII and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code Department(s): Finance and Management Services
Recommended Action: Approve first reading of an ordinance amending City Manager’s contracting authority for nonpublic works and public works contracts under Chapter 2, Article VII, Sections 2748, 2800 to 2808 and public works construction rules and regulations under Chapter 33, Article VIII, Sections 33200 to 33203 of the Santa Ana Municipal Code as follows:
i) Amending Section 2748 of Chapter 2, Article VII concerning the City Manager’s contract authority:
(1) nonpublic works contracts to increase from $50,000 to $250,000; (2) emergency public works construction to increase from $100,000 to $750,000; (3) nonpublic works and public works contracts change orders authority increase from 10 percent or $25,000, whichever is greater, to 15 percent or $50,000, whichever is greater; and (4) add language codifying contract limits will be applied on a fiscal year basis by departments. ii) Amending Section 2800 to 2808 of Chapter 2, Articles VII.II concerning the Purchasing Rules and Regulations:
(1) clarifying language administrative in nature;
(2) extending local vendor preference to increase from procurement involving $5,000 and one $100,000 to procurement involving $10,000 and $100,000; (3) for reporting requirements to increase from $500 to $1,000; (4) for administrative contracts to increase from $5,000 to ten $10,000; (5) for informal contracts to increase from $5,000 and $25,000 to $10,000 and $50,000); (6) for formal contracts to increase from $25,000 to $50,000; (7) add language to coincide with current practices for awarding services contracts; and (8) for nonbid purchases add Cityowned software upgrades, maintenance, or additional licenses. iii) Amending Sections 33200 to 33203 of Chapter 33, Article VIII concerning the Public Works Construction Rules and Regulations:
(1) housekeeping language administrative in nature; and (2) for nonemergency public works construction incorporate informal procurement process:
a) administrative contracts up to $50,000
b) informal construction bid for contracts between $50,000 and $250,000 c) formal for bid for contracts in excess of $250,000
25. Fiscal Year 20212022 MidYear Budget Update
Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the Fiscal Year 202122 MidYear Budget Update, including revised revenue estimates (Exhibit 1).
2. Approve recommended MidYear Appropriation Adjustments described below and in Exhibit 2. (Requires five affirmative votes)
3. Approve recommended Appropriation Adjustments described in Exhibit 3 to reallocate Pension Debt and Unfunded Liability expenditures for Fiscal Year 20212022 to align with results of the pension debt refinancing. There is no net fiscal impact to the overall budget, but there are adjustments between departments and funds. (Requires five affirmative votes)
4. Resolution No. 2022XXX – Adopt a resolution amending the current Fiscal Year 20212022 Annual Budget to add 14 fulltime positions in the Public Works Agency, Clerk of the Council, City Attorney’s Office, Parks, Recreation & Community Service Agency, and Library, and to delete 6 full time positions in the Parks, Recreation & Community Services Agency and Library. There is no net fiscal impact to the overall budget (Exhibit 4).
5. Resolution No. 2022XXX – Adopt a resolution adding classification titles to the Classification and Compensation Plan (Exhibit 5).
26. Ordinance Concerning City Council Voting, Recusal for Conflicts, and Prohibiting Abstentions Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Approve the first reading of an ordinance concerning City Council voting, recusal for conflicts, and prohibiting abstentions.
2. Provide direction to staff.
27. Ordinance Options Prohibiting the Sale of Flavored Tobacco Products Department(s): City Manager Office
Recommended Action: Consider one of the following options:
Option 1
A. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, including hookah. (Requires five affirmative votes) B. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, excluding hookah. (Requires five affirmative votes) Option 2
A. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, including hookah.
B. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, excluding hookah.
Option 3
Consider whether to direct staff to prepare an ordinance regarding enforcement and/or security measures for tobacco retailers; or
Option 4
Take no action at this time and wait to see whether senate bill 793 goes into effect following a statewide referendum vote in November 2022.
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
2. Housing Element Update
3. Billboard Ordinance Update
4. Cannabis Ordinance Update
5. Proposition 218 Solid Waste Rates Public Hearing
City Council 5 3/1/2022
City Council Meeting Packet
March 1, 2022
CLOSED SESSION MEETING – CANCELED
REGULAR OPEN MEETING – 5:45 PM
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
David Penaloza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
Nelida Mendoza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa ana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community.
The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence.
The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T Uverse channel 99.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a:
general agenda item or nonagenda item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m.
YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball )
or download a pdf (the cloud symbol with the down arrow ).
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Dr. Bernice B. Rumala – CoFounder, Health Equity, Diversity, Inclusion, AntiRacism Taskforce (HEART) for Orange County CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento to Ron Ono in Recognition of 52 years of Service and Outstanding Contributions to the Community.
2. Proclamation presented by Mayor Pro Tem Bacerra and Councilmember Mendoza to Orange County Soccer Club in Recognition of their Outstanding Contributions to Athletics.
STAFF PRESENTATIONS
3. Homeless Update
4. Update from the Orange County Housing Finance Trust
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 22.
5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
6. Appoint Amina SenMatthews nominated by Councilmember Phan as the Ward 1 representative to the Parks, Recreation and Community Services Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Amina SenMatthews to the Parks, Recreation and Community Services Commission representing Ward 1 and administer Oath of Office.
7. Appoint Jannelle Welker nominated by Councilmember Phan as the Ward 1 representative to the Environmental and Transportation Advisory Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Jannelle Welker to the Environmental and Transportation Advisory Commission representing Ward 1 and administer Oath of Office.
8. Receive and File Boards and Commissions Biannual Attendance Report for July through December 2021
Department(s): Clerk of the Council Office
Recommended Action: Receive and file Boards and Commissions Biannual Attendance Report.
9. Approve Destruction of Obsolete City Records
Department(s): Finance and Management Services
Recommended Action: Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013014.
10. Receive and file Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2021 to December 31, 2021, valued at up to $50,000 for nonpublic works contracts and agreements and up to $250,000 for public works contracts and agreements.
11. Award a Purchase Order Contract for the Purchase of 411 Combination WasteRecycle Receptacles for Various City parks to Outdoor Creations, Inc. in an Amount not to exceed $898,035 (NonGeneral Fund) (Proj. 222757)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize a onetime purchase and payment of purchase order contract for 411 combination wasterecycle receptacles for various City parks to Outdoor Creations, Inc. in the amount of $898,035, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $307,613 for the Main Street at Walnut Street New Traffic Signal Installation Project and Crosswalk Upgrade Projects at Occidental Street, Saint Gertrude Place, Saint Andrew Place, Anahurst Place and Rousselle Street, with an Estimated Project Delivery Cost of $385,000 and Amend the Fiscal Year 202122 Capital Improvement Program (Project No. 227534) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Award a Construction Contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the Base Bid in the amount of $307,613, for construction of the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project, for the term beginning March 1, 2022 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $385,000, which includes $307,613 for the construction contract, $46,079 for contract administration, inspection and testing, and a $31,308 project contingency for unanticipated or unforeseen work to be funded from Community Development Block Grant (CDBG) funds.
3. Approve an amendment to the Fiscal Year 202122 Capital Improvement Program to include $300,000 and an additional $85,000 in construction funds for the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project for a total of $385,000 to be funded from CDBG funds.
13. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to Elecnor Belco Electric, Inc., in the Amount of $413,942 for the Main Street at 15th Street Traffic Signal Installation Project with an Estimated Project Delivery Cost of $523,636 (Project No. 18 6918) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $335,793 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $104,347 in Fiscal Year 202122 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an appropriation adjustment to transfer $33,549 from the Special Gas Tax Interfund Transfer account to the Select Street Construction Interfund Transfer account and appropriate the same amount into the Select Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
4. Authorize the reallocation of $53,435 in unspent Measure M2 Local Fairshare funds from Citywide Speed Limit Study Project and $30,061 from Bike Lane Project Development, for a total of $83,496 to the Main Street at 15th Street New Traffic Signal Installation Project to complete the project’s funding requirement.
5. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $413,942, for construction of the Main Street at 15th Street Traffic Signal Installation Project, for the term beginning March 1, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $523,636, which includes $413,942 for the construction contract; $68,300 for contract administration, inspection and testing; and a $41,394 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
14. Approve a Threeyear Agreement with California Forensic Phlebotomy in the Amount of $163,767 for Blood Technician Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a threeyear agreement with California Forensic Phlebotomy, Inc., for the period of March 5, 2022 through March 4, 2025, to perform blood technician services, in an annual amount not to exceed $49,589, for a total amount not to exceed $163,767 (including a $15,000 contingency), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
15. Agreement Amendment with MIG to Amend the Scope of Work and Increase the Compensation for a Parks, Facilities, Trails, and Open Space Master Plan (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with MIG to amend the scope of work to prepare a Parks, Facilities, Trails, and Open Space Master Plan and increase the compensation by $44,970 for a total amount not to exceed $205,570, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
16. Approve a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services for an amount not to exceed $40,000 and exercise an optional renewal extension from April 1, 2022 through February 1, 2024 (NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services and exercise a renewal option for a term commencing April 1, 2022 through January 31, 2024 for a total amount not to exceed $40,000, subject to nonsubstantive changes and approved by the City Manager and City Attorney (Agreement No. 2022XXX).
17. Approve Agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC for Food Distribution/Supply Programs for a OneYear Term in an Aggregate Amount Not to Exceed $900,000 (Revive Santa Ana Program) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC to operate food distribution and food supply programs for a oneyear term beginning March 1, 2022 and expiring February 28, 2023, in a total shared aggregate amount not to exceed $900,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
18. Resolution in Support of Assembly Bill 485 Requiring All Law Enforcement Agencies to Report Hate Crime Data on Their Own Website
Department(s): City Manager Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution in support of Assembly Bill 485 requiring all law enforcement agencies to report hate crime data on their own website.
19. Resolution Authorizing Execution of Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution authorizing the City of Santa Ana to submit to CalRecycle a Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations.
20. Memorandum of Understanding between City of Santa Ana and Discovery Cube to Pursue Grant Applications and Study the Feasibility of a Future Outdoor Science Park on Adjacent CityOwned Property (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with Discovery Cube for a period of March 1, 2022 to March 1, 2024, to pursue grant applications and study the feasibility of a future Outdoor Science Park on adjacent Cityowned property, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
21. Approve the Santa Ana Business Interruption Fund program to provide financial relief to businesses impacted by the OC Streetcar Construction in the Amount of $1,500,000 (General Fund) Department(s): Community Development Agency
Recommended Action: Approve the Santa Ana Business Interruption Fund program in the amount of $1,500,000 to provide financial relief to businesses impacted by the OC Streetcar construction.
22. Approve Agreement with Townsend Public Affairs for State Legislative Advocacy Services (General and NonGeneral Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with Townsend Public Affairs for State legislative advocacy services for a threeyear term, from March 1, 2022 through February 28, 2025, with an option to extend the term for an additional oneyear period, for a fouryear nottoexceed amount of $252,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX). **END OF CONSENT CALENDAR**
BUSINESS CALENDAR
23. Discuss and Provide Input Regarding the Structure of the School Collaboration City Council Subcommittee
Department(s): Parks, Recreation, and Community Services Recommended Action: Discuss and provide input regarding the structure of the School Collaboration City Council Subcommittee that will add an element for joint meetings with Santa Ana Unified School District Governing Board.
24. Ordinance Amending City Manager’s Contracting Authority for NonPublic Works and Public Works Contracts Under Chapter 2, Article VII and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code Department(s): Finance and Management Services
Recommended Action: Approve first reading of an ordinance amending City Manager’s contracting authority for nonpublic works and public works contracts under Chapter 2, Article VII, Sections 2748, 2800 to 2808 and public works construction rules and regulations under Chapter 33, Article VIII, Sections 33200 to 33203 of the Santa Ana Municipal Code as follows:
i) Amending Section 2748 of Chapter 2, Article VII concerning the City Manager’s contract authority:
(1) nonpublic works contracts to increase from $50,000 to $250,000; (2) emergency public works construction to increase from $100,000 to $750,000; (3) nonpublic works and public works contracts change orders authority increase from 10 percent or $25,000, whichever is greater, to 15 percent or $50,000, whichever is greater; and (4) add language codifying contract limits will be applied on a fiscal year basis by departments. ii) Amending Section 2800 to 2808 of Chapter 2, Articles VII.II concerning the Purchasing Rules and Regulations:
(1) clarifying language administrative in nature;
(2) extending local vendor preference to increase from procurement involving $5,000 and one $100,000 to procurement involving $10,000 and $100,000; (3) for reporting requirements to increase from $500 to $1,000; (4) for administrative contracts to increase from $5,000 to ten $10,000; (5) for informal contracts to increase from $5,000 and $25,000 to $10,000 and $50,000); (6) for formal contracts to increase from $25,000 to $50,000; (7) add language to coincide with current practices for awarding services contracts; and (8) for nonbid purchases add Cityowned software upgrades, maintenance, or additional licenses. iii) Amending Sections 33200 to 33203 of Chapter 33, Article VIII concerning the Public Works Construction Rules and Regulations:
(1) housekeeping language administrative in nature; and (2) for nonemergency public works construction incorporate informal procurement process:
a) administrative contracts up to $50,000
b) informal construction bid for contracts between $50,000 and $250,000 c) formal for bid for contracts in excess of $250,000
25. Fiscal Year 20212022 MidYear Budget Update
Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the Fiscal Year 202122 MidYear Budget Update, including revised revenue estimates (Exhibit 1).
2. Approve recommended MidYear Appropriation Adjustments described below and in Exhibit 2. (Requires five affirmative votes)
3. Approve recommended Appropriation Adjustments described in Exhibit 3 to reallocate Pension Debt and Unfunded Liability expenditures for Fiscal Year 20212022 to align with results of the pension debt refinancing. There is no net fiscal impact to the overall budget, but there are adjustments between departments and funds. (Requires five affirmative votes)
4. Resolution No. 2022XXX – Adopt a resolution amending the current Fiscal Year 20212022 Annual Budget to add 14 fulltime positions in the Public Works Agency, Clerk of the Council, City Attorney’s Office, Parks, Recreation & Community Service Agency, and Library, and to delete 6 full time positions in the Parks, Recreation & Community Services Agency and Library. There is no net fiscal impact to the overall budget (Exhibit 4).
5. Resolution No. 2022XXX – Adopt a resolution adding classification titles to the Classification and Compensation Plan (Exhibit 5).
26. Ordinance Concerning City Council Voting, Recusal for Conflicts, and Prohibiting Abstentions Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Approve the first reading of an ordinance concerning City Council voting, recusal for conflicts, and prohibiting abstentions.
2. Provide direction to staff.
27. Ordinance Options Prohibiting the Sale of Flavored Tobacco Products Department(s): City Manager Office
Recommended Action: Consider one of the following options:
Option 1
A. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, including hookah. (Requires five affirmative votes) B. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, excluding hookah. (Requires five affirmative votes) Option 2
A. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, including hookah.
B. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, excluding hookah.
Option 3
Consider whether to direct staff to prepare an ordinance regarding enforcement and/or security measures for tobacco retailers; or
Option 4
Take no action at this time and wait to see whether senate bill 793 goes into effect following a statewide referendum vote in November 2022.
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
2. Housing Element Update
3. Billboard Ordinance Update
4. Cannabis Ordinance Update
5. Proposition 218 Solid Waste Rates Public Hearing
City Council 6 3/1/2022
City Council Meeting Packet
March 1, 2022
CLOSED SESSION MEETING – CANCELED
REGULAR OPEN MEETING – 5:45 PM
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
David Penaloza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
Nelida Mendoza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa ana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community.
The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence.
The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T Uverse channel 99.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a:
general agenda item or nonagenda item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m.
YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball )
or download a pdf (the cloud symbol with the down arrow ).
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Dr. Bernice B. Rumala – CoFounder, Health Equity, Diversity, Inclusion, AntiRacism Taskforce (HEART) for Orange County CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento to Ron Ono in Recognition of 52 years of Service and Outstanding Contributions to the Community.
2. Proclamation presented by Mayor Pro Tem Bacerra and Councilmember Mendoza to Orange County Soccer Club in Recognition of their Outstanding Contributions to Athletics.
STAFF PRESENTATIONS
3. Homeless Update
4. Update from the Orange County Housing Finance Trust
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 22.
5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
6. Appoint Amina SenMatthews nominated by Councilmember Phan as the Ward 1 representative to the Parks, Recreation and Community Services Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Amina SenMatthews to the Parks, Recreation and Community Services Commission representing Ward 1 and administer Oath of Office.
7. Appoint Jannelle Welker nominated by Councilmember Phan as the Ward 1 representative to the Environmental and Transportation Advisory Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Jannelle Welker to the Environmental and Transportation Advisory Commission representing Ward 1 and administer Oath of Office.
8. Receive and File Boards and Commissions Biannual Attendance Report for July through December 2021
Department(s): Clerk of the Council Office
Recommended Action: Receive and file Boards and Commissions Biannual Attendance Report.
9. Approve Destruction of Obsolete City Records
Department(s): Finance and Management Services
Recommended Action: Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013014.
10. Receive and file Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2021 to December 31, 2021, valued at up to $50,000 for nonpublic works contracts and agreements and up to $250,000 for public works contracts and agreements.
11. Award a Purchase Order Contract for the Purchase of 411 Combination WasteRecycle Receptacles for Various City parks to Outdoor Creations, Inc. in an Amount not to exceed $898,035 (NonGeneral Fund) (Proj. 222757)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize a onetime purchase and payment of purchase order contract for 411 combination wasterecycle receptacles for various City parks to Outdoor Creations, Inc. in the amount of $898,035, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $307,613 for the Main Street at Walnut Street New Traffic Signal Installation Project and Crosswalk Upgrade Projects at Occidental Street, Saint Gertrude Place, Saint Andrew Place, Anahurst Place and Rousselle Street, with an Estimated Project Delivery Cost of $385,000 and Amend the Fiscal Year 202122 Capital Improvement Program (Project No. 227534) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Award a Construction Contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the Base Bid in the amount of $307,613, for construction of the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project, for the term beginning March 1, 2022 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $385,000, which includes $307,613 for the construction contract, $46,079 for contract administration, inspection and testing, and a $31,308 project contingency for unanticipated or unforeseen work to be funded from Community Development Block Grant (CDBG) funds.
3. Approve an amendment to the Fiscal Year 202122 Capital Improvement Program to include $300,000 and an additional $85,000 in construction funds for the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project for a total of $385,000 to be funded from CDBG funds.
13. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to Elecnor Belco Electric, Inc., in the Amount of $413,942 for the Main Street at 15th Street Traffic Signal Installation Project with an Estimated Project Delivery Cost of $523,636 (Project No. 18 6918) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $335,793 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $104,347 in Fiscal Year 202122 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an appropriation adjustment to transfer $33,549 from the Special Gas Tax Interfund Transfer account to the Select Street Construction Interfund Transfer account and appropriate the same amount into the Select Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
4. Authorize the reallocation of $53,435 in unspent Measure M2 Local Fairshare funds from Citywide Speed Limit Study Project and $30,061 from Bike Lane Project Development, for a total of $83,496 to the Main Street at 15th Street New Traffic Signal Installation Project to complete the project’s funding requirement.
5. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $413,942, for construction of the Main Street at 15th Street Traffic Signal Installation Project, for the term beginning March 1, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $523,636, which includes $413,942 for the construction contract; $68,300 for contract administration, inspection and testing; and a $41,394 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
14. Approve a Threeyear Agreement with California Forensic Phlebotomy in the Amount of $163,767 for Blood Technician Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a threeyear agreement with California Forensic Phlebotomy, Inc., for the period of March 5, 2022 through March 4, 2025, to perform blood technician services, in an annual amount not to exceed $49,589, for a total amount not to exceed $163,767 (including a $15,000 contingency), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
15. Agreement Amendment with MIG to Amend the Scope of Work and Increase the Compensation for a Parks, Facilities, Trails, and Open Space Master Plan (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with MIG to amend the scope of work to prepare a Parks, Facilities, Trails, and Open Space Master Plan and increase the compensation by $44,970 for a total amount not to exceed $205,570, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
16. Approve a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services for an amount not to exceed $40,000 and exercise an optional renewal extension from April 1, 2022 through February 1, 2024 (NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services and exercise a renewal option for a term commencing April 1, 2022 through January 31, 2024 for a total amount not to exceed $40,000, subject to nonsubstantive changes and approved by the City Manager and City Attorney (Agreement No. 2022XXX).
17. Approve Agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC for Food Distribution/Supply Programs for a OneYear Term in an Aggregate Amount Not to Exceed $900,000 (Revive Santa Ana Program) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC to operate food distribution and food supply programs for a oneyear term beginning March 1, 2022 and expiring February 28, 2023, in a total shared aggregate amount not to exceed $900,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
18. Resolution in Support of Assembly Bill 485 Requiring All Law Enforcement Agencies to Report Hate Crime Data on Their Own Website
Department(s): City Manager Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution in support of Assembly Bill 485 requiring all law enforcement agencies to report hate crime data on their own website.
19. Resolution Authorizing Execution of Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution authorizing the City of Santa Ana to submit to CalRecycle a Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations.
20. Memorandum of Understanding between City of Santa Ana and Discovery Cube to Pursue Grant Applications and Study the Feasibility of a Future Outdoor Science Park on Adjacent CityOwned Property (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with Discovery Cube for a period of March 1, 2022 to March 1, 2024, to pursue grant applications and study the feasibility of a future Outdoor Science Park on adjacent Cityowned property, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
21. Approve the Santa Ana Business Interruption Fund program to provide financial relief to businesses impacted by the OC Streetcar Construction in the Amount of $1,500,000 (General Fund) Department(s): Community Development Agency
Recommended Action: Approve the Santa Ana Business Interruption Fund program in the amount of $1,500,000 to provide financial relief to businesses impacted by the OC Streetcar construction.
22. Approve Agreement with Townsend Public Affairs for State Legislative Advocacy Services (General and NonGeneral Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with Townsend Public Affairs for State legislative advocacy services for a threeyear term, from March 1, 2022 through February 28, 2025, with an option to extend the term for an additional oneyear period, for a fouryear nottoexceed amount of $252,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX). **END OF CONSENT CALENDAR**
BUSINESS CALENDAR
23. Discuss and Provide Input Regarding the Structure of the School Collaboration City Council Subcommittee
Department(s): Parks, Recreation, and Community Services Recommended Action: Discuss and provide input regarding the structure of the School Collaboration City Council Subcommittee that will add an element for joint meetings with Santa Ana Unified School District Governing Board.
24. Ordinance Amending City Manager’s Contracting Authority for NonPublic Works and Public Works Contracts Under Chapter 2, Article VII and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code Department(s): Finance and Management Services
Recommended Action: Approve first reading of an ordinance amending City Manager’s contracting authority for nonpublic works and public works contracts under Chapter 2, Article VII, Sections 2748, 2800 to 2808 and public works construction rules and regulations under Chapter 33, Article VIII, Sections 33200 to 33203 of the Santa Ana Municipal Code as follows:
i) Amending Section 2748 of Chapter 2, Article VII concerning the City Manager’s contract authority:
(1) nonpublic works contracts to increase from $50,000 to $250,000; (2) emergency public works construction to increase from $100,000 to $750,000; (3) nonpublic works and public works contracts change orders authority increase from 10 percent or $25,000, whichever is greater, to 15 percent or $50,000, whichever is greater; and (4) add language codifying contract limits will be applied on a fiscal year basis by departments. ii) Amending Section 2800 to 2808 of Chapter 2, Articles VII.II concerning the Purchasing Rules and Regulations:
(1) clarifying language administrative in nature;
(2) extending local vendor preference to increase from procurement involving $5,000 and one $100,000 to procurement involving $10,000 and $100,000; (3) for reporting requirements to increase from $500 to $1,000; (4) for administrative contracts to increase from $5,000 to ten $10,000; (5) for informal contracts to increase from $5,000 and $25,000 to $10,000 and $50,000); (6) for formal contracts to increase from $25,000 to $50,000; (7) add language to coincide with current practices for awarding services contracts; and (8) for nonbid purchases add Cityowned software upgrades, maintenance, or additional licenses. iii) Amending Sections 33200 to 33203 of Chapter 33, Article VIII concerning the Public Works Construction Rules and Regulations:
(1) housekeeping language administrative in nature; and (2) for nonemergency public works construction incorporate informal procurement process:
a) administrative contracts up to $50,000
b) informal construction bid for contracts between $50,000 and $250,000 c) formal for bid for contracts in excess of $250,000
25. Fiscal Year 20212022 MidYear Budget Update
Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the Fiscal Year 202122 MidYear Budget Update, including revised revenue estimates (Exhibit 1).
2. Approve recommended MidYear Appropriation Adjustments described below and in Exhibit 2. (Requires five affirmative votes)
3. Approve recommended Appropriation Adjustments described in Exhibit 3 to reallocate Pension Debt and Unfunded Liability expenditures for Fiscal Year 20212022 to align with results of the pension debt refinancing. There is no net fiscal impact to the overall budget, but there are adjustments between departments and funds. (Requires five affirmative votes)
4. Resolution No. 2022XXX – Adopt a resolution amending the current Fiscal Year 20212022 Annual Budget to add 14 fulltime positions in the Public Works Agency, Clerk of the Council, City Attorney’s Office, Parks, Recreation & Community Service Agency, and Library, and to delete 6 full time positions in the Parks, Recreation & Community Services Agency and Library. There is no net fiscal impact to the overall budget (Exhibit 4).
5. Resolution No. 2022XXX – Adopt a resolution adding classification titles to the Classification and Compensation Plan (Exhibit 5).
26. Ordinance Concerning City Council Voting, Recusal for Conflicts, and Prohibiting Abstentions Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Approve the first reading of an ordinance concerning City Council voting, recusal for conflicts, and prohibiting abstentions.
2. Provide direction to staff.
27. Ordinance Options Prohibiting the Sale of Flavored Tobacco Products Department(s): City Manager Office
Recommended Action: Consider one of the following options:
Option 1
A. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, including hookah. (Requires five affirmative votes) B. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, excluding hookah. (Requires five affirmative votes) Option 2
A. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, including hookah.
B. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, excluding hookah.
Option 3
Consider whether to direct staff to prepare an ordinance regarding enforcement and/or security measures for tobacco retailers; or
Option 4
Take no action at this time and wait to see whether senate bill 793 goes into effect following a statewide referendum vote in November 2022.
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
2. Housing Element Update
3. Billboard Ordinance Update
4. Cannabis Ordinance Update
5. Proposition 218 Solid Waste Rates Public Hearing
City Council 7 3/1/2022
City Council Meeting Packet
March 1, 2022
CLOSED SESSION MEETING – CANCELED
REGULAR OPEN MEETING – 5:45 PM
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
David Penaloza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
Nelida Mendoza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa ana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community.
The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence.
The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T Uverse channel 99.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a:
general agenda item or nonagenda item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m.
YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball )
or download a pdf (the cloud symbol with the down arrow ).
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Dr. Bernice B. Rumala – CoFounder, Health Equity, Diversity, Inclusion, AntiRacism Taskforce (HEART) for Orange County CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento to Ron Ono in Recognition of 52 years of Service and Outstanding Contributions to the Community.
2. Proclamation presented by Mayor Pro Tem Bacerra and Councilmember Mendoza to Orange County Soccer Club in Recognition of their Outstanding Contributions to Athletics.
STAFF PRESENTATIONS
3. Homeless Update
4. Update from the Orange County Housing Finance Trust
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 22.
5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
6. Appoint Amina SenMatthews nominated by Councilmember Phan as the Ward 1 representative to the Parks, Recreation and Community Services Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Amina SenMatthews to the Parks, Recreation and Community Services Commission representing Ward 1 and administer Oath of Office.
7. Appoint Jannelle Welker nominated by Councilmember Phan as the Ward 1 representative to the Environmental and Transportation Advisory Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Jannelle Welker to the Environmental and Transportation Advisory Commission representing Ward 1 and administer Oath of Office.
8. Receive and File Boards and Commissions Biannual Attendance Report for July through December 2021
Department(s): Clerk of the Council Office
Recommended Action: Receive and file Boards and Commissions Biannual Attendance Report.
9. Approve Destruction of Obsolete City Records
Department(s): Finance and Management Services
Recommended Action: Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013014.
10. Receive and file Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2021 to December 31, 2021, valued at up to $50,000 for nonpublic works contracts and agreements and up to $250,000 for public works contracts and agreements.
11. Award a Purchase Order Contract for the Purchase of 411 Combination WasteRecycle Receptacles for Various City parks to Outdoor Creations, Inc. in an Amount not to exceed $898,035 (NonGeneral Fund) (Proj. 222757)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize a onetime purchase and payment of purchase order contract for 411 combination wasterecycle receptacles for various City parks to Outdoor Creations, Inc. in the amount of $898,035, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $307,613 for the Main Street at Walnut Street New Traffic Signal Installation Project and Crosswalk Upgrade Projects at Occidental Street, Saint Gertrude Place, Saint Andrew Place, Anahurst Place and Rousselle Street, with an Estimated Project Delivery Cost of $385,000 and Amend the Fiscal Year 202122 Capital Improvement Program (Project No. 227534) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Award a Construction Contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the Base Bid in the amount of $307,613, for construction of the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project, for the term beginning March 1, 2022 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $385,000, which includes $307,613 for the construction contract, $46,079 for contract administration, inspection and testing, and a $31,308 project contingency for unanticipated or unforeseen work to be funded from Community Development Block Grant (CDBG) funds.
3. Approve an amendment to the Fiscal Year 202122 Capital Improvement Program to include $300,000 and an additional $85,000 in construction funds for the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project for a total of $385,000 to be funded from CDBG funds.
13. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to Elecnor Belco Electric, Inc., in the Amount of $413,942 for the Main Street at 15th Street Traffic Signal Installation Project with an Estimated Project Delivery Cost of $523,636 (Project No. 18 6918) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $335,793 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $104,347 in Fiscal Year 202122 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an appropriation adjustment to transfer $33,549 from the Special Gas Tax Interfund Transfer account to the Select Street Construction Interfund Transfer account and appropriate the same amount into the Select Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
4. Authorize the reallocation of $53,435 in unspent Measure M2 Local Fairshare funds from Citywide Speed Limit Study Project and $30,061 from Bike Lane Project Development, for a total of $83,496 to the Main Street at 15th Street New Traffic Signal Installation Project to complete the project’s funding requirement.
5. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $413,942, for construction of the Main Street at 15th Street Traffic Signal Installation Project, for the term beginning March 1, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $523,636, which includes $413,942 for the construction contract; $68,300 for contract administration, inspection and testing; and a $41,394 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
14. Approve a Threeyear Agreement with California Forensic Phlebotomy in the Amount of $163,767 for Blood Technician Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a threeyear agreement with California Forensic Phlebotomy, Inc., for the period of March 5, 2022 through March 4, 2025, to perform blood technician services, in an annual amount not to exceed $49,589, for a total amount not to exceed $163,767 (including a $15,000 contingency), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
15. Agreement Amendment with MIG to Amend the Scope of Work and Increase the Compensation for a Parks, Facilities, Trails, and Open Space Master Plan (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with MIG to amend the scope of work to prepare a Parks, Facilities, Trails, and Open Space Master Plan and increase the compensation by $44,970 for a total amount not to exceed $205,570, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
16. Approve a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services for an amount not to exceed $40,000 and exercise an optional renewal extension from April 1, 2022 through February 1, 2024 (NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services and exercise a renewal option for a term commencing April 1, 2022 through January 31, 2024 for a total amount not to exceed $40,000, subject to nonsubstantive changes and approved by the City Manager and City Attorney (Agreement No. 2022XXX).
17. Approve Agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC for Food Distribution/Supply Programs for a OneYear Term in an Aggregate Amount Not to Exceed $900,000 (Revive Santa Ana Program) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC to operate food distribution and food supply programs for a oneyear term beginning March 1, 2022 and expiring February 28, 2023, in a total shared aggregate amount not to exceed $900,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
18. Resolution in Support of Assembly Bill 485 Requiring All Law Enforcement Agencies to Report Hate Crime Data on Their Own Website
Department(s): City Manager Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution in support of Assembly Bill 485 requiring all law enforcement agencies to report hate crime data on their own website.
19. Resolution Authorizing Execution of Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution authorizing the City of Santa Ana to submit to CalRecycle a Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations.
20. Memorandum of Understanding between City of Santa Ana and Discovery Cube to Pursue Grant Applications and Study the Feasibility of a Future Outdoor Science Park on Adjacent CityOwned Property (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with Discovery Cube for a period of March 1, 2022 to March 1, 2024, to pursue grant applications and study the feasibility of a future Outdoor Science Park on adjacent Cityowned property, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
21. Approve the Santa Ana Business Interruption Fund program to provide financial relief to businesses impacted by the OC Streetcar Construction in the Amount of $1,500,000 (General Fund) Department(s): Community Development Agency
Recommended Action: Approve the Santa Ana Business Interruption Fund program in the amount of $1,500,000 to provide financial relief to businesses impacted by the OC Streetcar construction.
22. Approve Agreement with Townsend Public Affairs for State Legislative Advocacy Services (General and NonGeneral Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with Townsend Public Affairs for State legislative advocacy services for a threeyear term, from March 1, 2022 through February 28, 2025, with an option to extend the term for an additional oneyear period, for a fouryear nottoexceed amount of $252,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX). **END OF CONSENT CALENDAR**
BUSINESS CALENDAR
23. Discuss and Provide Input Regarding the Structure of the School Collaboration City Council Subcommittee
Department(s): Parks, Recreation, and Community Services Recommended Action: Discuss and provide input regarding the structure of the School Collaboration City Council Subcommittee that will add an element for joint meetings with Santa Ana Unified School District Governing Board.
24. Ordinance Amending City Manager’s Contracting Authority for NonPublic Works and Public Works Contracts Under Chapter 2, Article VII and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code Department(s): Finance and Management Services
Recommended Action: Approve first reading of an ordinance amending City Manager’s contracting authority for nonpublic works and public works contracts under Chapter 2, Article VII, Sections 2748, 2800 to 2808 and public works construction rules and regulations under Chapter 33, Article VIII, Sections 33200 to 33203 of the Santa Ana Municipal Code as follows:
i) Amending Section 2748 of Chapter 2, Article VII concerning the City Manager’s contract authority:
(1) nonpublic works contracts to increase from $50,000 to $250,000; (2) emergency public works construction to increase from $100,000 to $750,000; (3) nonpublic works and public works contracts change orders authority increase from 10 percent or $25,000, whichever is greater, to 15 percent or $50,000, whichever is greater; and (4) add language codifying contract limits will be applied on a fiscal year basis by departments. ii) Amending Section 2800 to 2808 of Chapter 2, Articles VII.II concerning the Purchasing Rules and Regulations:
(1) clarifying language administrative in nature;
(2) extending local vendor preference to increase from procurement involving $5,000 and one $100,000 to procurement involving $10,000 and $100,000; (3) for reporting requirements to increase from $500 to $1,000; (4) for administrative contracts to increase from $5,000 to ten $10,000; (5) for informal contracts to increase from $5,000 and $25,000 to $10,000 and $50,000); (6) for formal contracts to increase from $25,000 to $50,000; (7) add language to coincide with current practices for awarding services contracts; and (8) for nonbid purchases add Cityowned software upgrades, maintenance, or additional licenses. iii) Amending Sections 33200 to 33203 of Chapter 33, Article VIII concerning the Public Works Construction Rules and Regulations:
(1) housekeeping language administrative in nature; and (2) for nonemergency public works construction incorporate informal procurement process:
a) administrative contracts up to $50,000
b) informal construction bid for contracts between $50,000 and $250,000 c) formal for bid for contracts in excess of $250,000
25. Fiscal Year 20212022 MidYear Budget Update
Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the Fiscal Year 202122 MidYear Budget Update, including revised revenue estimates (Exhibit 1).
2. Approve recommended MidYear Appropriation Adjustments described below and in Exhibit 2. (Requires five affirmative votes)
3. Approve recommended Appropriation Adjustments described in Exhibit 3 to reallocate Pension Debt and Unfunded Liability expenditures for Fiscal Year 20212022 to align with results of the pension debt refinancing. There is no net fiscal impact to the overall budget, but there are adjustments between departments and funds. (Requires five affirmative votes)
4. Resolution No. 2022XXX – Adopt a resolution amending the current Fiscal Year 20212022 Annual Budget to add 14 fulltime positions in the Public Works Agency, Clerk of the Council, City Attorney’s Office, Parks, Recreation & Community Service Agency, and Library, and to delete 6 full time positions in the Parks, Recreation & Community Services Agency and Library. There is no net fiscal impact to the overall budget (Exhibit 4).
5. Resolution No. 2022XXX – Adopt a resolution adding classification titles to the Classification and Compensation Plan (Exhibit 5).
26. Ordinance Concerning City Council Voting, Recusal for Conflicts, and Prohibiting Abstentions Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Approve the first reading of an ordinance concerning City Council voting, recusal for conflicts, and prohibiting abstentions.
2. Provide direction to staff.
27. Ordinance Options Prohibiting the Sale of Flavored Tobacco Products Department(s): City Manager Office
Recommended Action: Consider one of the following options:
Option 1
A. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, including hookah. (Requires five affirmative votes) B. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, excluding hookah. (Requires five affirmative votes) Option 2
A. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, including hookah.
B. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, excluding hookah.
Option 3
Consider whether to direct staff to prepare an ordinance regarding enforcement and/or security measures for tobacco retailers; or
Option 4
Take no action at this time and wait to see whether senate bill 793 goes into effect following a statewide referendum vote in November 2022.
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
2. Housing Element Update
3. Billboard Ordinance Update
4. Cannabis Ordinance Update
5. Proposition 218 Solid Waste Rates Public Hearing
City Council 8 3/1/2022
City Council Meeting Packet
March 1, 2022
CLOSED SESSION MEETING – CANCELED
REGULAR OPEN MEETING – 5:45 PM
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
David Penaloza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
Nelida Mendoza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa ana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community.
The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence.
The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T Uverse channel 99.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a:
general agenda item or nonagenda item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m.
YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball )
or download a pdf (the cloud symbol with the down arrow ).
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Dr. Bernice B. Rumala – CoFounder, Health Equity, Diversity, Inclusion, AntiRacism Taskforce (HEART) for Orange County CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento to Ron Ono in Recognition of 52 years of Service and Outstanding Contributions to the Community.
2. Proclamation presented by Mayor Pro Tem Bacerra and Councilmember Mendoza to Orange County Soccer Club in Recognition of their Outstanding Contributions to Athletics.
STAFF PRESENTATIONS
3. Homeless Update
4. Update from the Orange County Housing Finance Trust
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 22.
5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
6. Appoint Amina SenMatthews nominated by Councilmember Phan as the Ward 1 representative to the Parks, Recreation and Community Services Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Amina SenMatthews to the Parks, Recreation and Community Services Commission representing Ward 1 and administer Oath of Office.
7. Appoint Jannelle Welker nominated by Councilmember Phan as the Ward 1 representative to the Environmental and Transportation Advisory Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Jannelle Welker to the Environmental and Transportation Advisory Commission representing Ward 1 and administer Oath of Office.
8. Receive and File Boards and Commissions Biannual Attendance Report for July through December 2021
Department(s): Clerk of the Council Office
Recommended Action: Receive and file Boards and Commissions Biannual Attendance Report.
9. Approve Destruction of Obsolete City Records
Department(s): Finance and Management Services
Recommended Action: Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013014.
10. Receive and file Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2021 to December 31, 2021, valued at up to $50,000 for nonpublic works contracts and agreements and up to $250,000 for public works contracts and agreements.
11. Award a Purchase Order Contract for the Purchase of 411 Combination WasteRecycle Receptacles for Various City parks to Outdoor Creations, Inc. in an Amount not to exceed $898,035 (NonGeneral Fund) (Proj. 222757)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize a onetime purchase and payment of purchase order contract for 411 combination wasterecycle receptacles for various City parks to Outdoor Creations, Inc. in the amount of $898,035, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $307,613 for the Main Street at Walnut Street New Traffic Signal Installation Project and Crosswalk Upgrade Projects at Occidental Street, Saint Gertrude Place, Saint Andrew Place, Anahurst Place and Rousselle Street, with an Estimated Project Delivery Cost of $385,000 and Amend the Fiscal Year 202122 Capital Improvement Program (Project No. 227534) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Award a Construction Contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the Base Bid in the amount of $307,613, for construction of the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project, for the term beginning March 1, 2022 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $385,000, which includes $307,613 for the construction contract, $46,079 for contract administration, inspection and testing, and a $31,308 project contingency for unanticipated or unforeseen work to be funded from Community Development Block Grant (CDBG) funds.
3. Approve an amendment to the Fiscal Year 202122 Capital Improvement Program to include $300,000 and an additional $85,000 in construction funds for the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project for a total of $385,000 to be funded from CDBG funds.
13. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to Elecnor Belco Electric, Inc., in the Amount of $413,942 for the Main Street at 15th Street Traffic Signal Installation Project with an Estimated Project Delivery Cost of $523,636 (Project No. 18 6918) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $335,793 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $104,347 in Fiscal Year 202122 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an appropriation adjustment to transfer $33,549 from the Special Gas Tax Interfund Transfer account to the Select Street Construction Interfund Transfer account and appropriate the same amount into the Select Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
4. Authorize the reallocation of $53,435 in unspent Measure M2 Local Fairshare funds from Citywide Speed Limit Study Project and $30,061 from Bike Lane Project Development, for a total of $83,496 to the Main Street at 15th Street New Traffic Signal Installation Project to complete the project’s funding requirement.
5. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $413,942, for construction of the Main Street at 15th Street Traffic Signal Installation Project, for the term beginning March 1, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $523,636, which includes $413,942 for the construction contract; $68,300 for contract administration, inspection and testing; and a $41,394 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
14. Approve a Threeyear Agreement with California Forensic Phlebotomy in the Amount of $163,767 for Blood Technician Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a threeyear agreement with California Forensic Phlebotomy, Inc., for the period of March 5, 2022 through March 4, 2025, to perform blood technician services, in an annual amount not to exceed $49,589, for a total amount not to exceed $163,767 (including a $15,000 contingency), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
15. Agreement Amendment with MIG to Amend the Scope of Work and Increase the Compensation for a Parks, Facilities, Trails, and Open Space Master Plan (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with MIG to amend the scope of work to prepare a Parks, Facilities, Trails, and Open Space Master Plan and increase the compensation by $44,970 for a total amount not to exceed $205,570, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
16. Approve a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services for an amount not to exceed $40,000 and exercise an optional renewal extension from April 1, 2022 through February 1, 2024 (NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services and exercise a renewal option for a term commencing April 1, 2022 through January 31, 2024 for a total amount not to exceed $40,000, subject to nonsubstantive changes and approved by the City Manager and City Attorney (Agreement No. 2022XXX).
17. Approve Agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC for Food Distribution/Supply Programs for a OneYear Term in an Aggregate Amount Not to Exceed $900,000 (Revive Santa Ana Program) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC to operate food distribution and food supply programs for a oneyear term beginning March 1, 2022 and expiring February 28, 2023, in a total shared aggregate amount not to exceed $900,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
18. Resolution in Support of Assembly Bill 485 Requiring All Law Enforcement Agencies to Report Hate Crime Data on Their Own Website
Department(s): City Manager Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution in support of Assembly Bill 485 requiring all law enforcement agencies to report hate crime data on their own website.
19. Resolution Authorizing Execution of Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution authorizing the City of Santa Ana to submit to CalRecycle a Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations.
20. Memorandum of Understanding between City of Santa Ana and Discovery Cube to Pursue Grant Applications and Study the Feasibility of a Future Outdoor Science Park on Adjacent CityOwned Property (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with Discovery Cube for a period of March 1, 2022 to March 1, 2024, to pursue grant applications and study the feasibility of a future Outdoor Science Park on adjacent Cityowned property, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
21. Approve the Santa Ana Business Interruption Fund program to provide financial relief to businesses impacted by the OC Streetcar Construction in the Amount of $1,500,000 (General Fund) Department(s): Community Development Agency
Recommended Action: Approve the Santa Ana Business Interruption Fund program in the amount of $1,500,000 to provide financial relief to businesses impacted by the OC Streetcar construction.
22. Approve Agreement with Townsend Public Affairs for State Legislative Advocacy Services (General and NonGeneral Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with Townsend Public Affairs for State legislative advocacy services for a threeyear term, from March 1, 2022 through February 28, 2025, with an option to extend the term for an additional oneyear period, for a fouryear nottoexceed amount of $252,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX). **END OF CONSENT CALENDAR**
BUSINESS CALENDAR
23. Discuss and Provide Input Regarding the Structure of the School Collaboration City Council Subcommittee
Department(s): Parks, Recreation, and Community Services Recommended Action: Discuss and provide input regarding the structure of the School Collaboration City Council Subcommittee that will add an element for joint meetings with Santa Ana Unified School District Governing Board.
24. Ordinance Amending City Manager’s Contracting Authority for NonPublic Works and Public Works Contracts Under Chapter 2, Article VII and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code Department(s): Finance and Management Services
Recommended Action: Approve first reading of an ordinance amending City Manager’s contracting authority for nonpublic works and public works contracts under Chapter 2, Article VII, Sections 2748, 2800 to 2808 and public works construction rules and regulations under Chapter 33, Article VIII, Sections 33200 to 33203 of the Santa Ana Municipal Code as follows:
i) Amending Section 2748 of Chapter 2, Article VII concerning the City Manager’s contract authority:
(1) nonpublic works contracts to increase from $50,000 to $250,000; (2) emergency public works construction to increase from $100,000 to $750,000; (3) nonpublic works and public works contracts change orders authority increase from 10 percent or $25,000, whichever is greater, to 15 percent or $50,000, whichever is greater; and (4) add language codifying contract limits will be applied on a fiscal year basis by departments. ii) Amending Section 2800 to 2808 of Chapter 2, Articles VII.II concerning the Purchasing Rules and Regulations:
(1) clarifying language administrative in nature;
(2) extending local vendor preference to increase from procurement involving $5,000 and one $100,000 to procurement involving $10,000 and $100,000; (3) for reporting requirements to increase from $500 to $1,000; (4) for administrative contracts to increase from $5,000 to ten $10,000; (5) for informal contracts to increase from $5,000 and $25,000 to $10,000 and $50,000); (6) for formal contracts to increase from $25,000 to $50,000; (7) add language to coincide with current practices for awarding services contracts; and (8) for nonbid purchases add Cityowned software upgrades, maintenance, or additional licenses. iii) Amending Sections 33200 to 33203 of Chapter 33, Article VIII concerning the Public Works Construction Rules and Regulations:
(1) housekeeping language administrative in nature; and (2) for nonemergency public works construction incorporate informal procurement process:
a) administrative contracts up to $50,000
b) informal construction bid for contracts between $50,000 and $250,000 c) formal for bid for contracts in excess of $250,000
25. Fiscal Year 20212022 MidYear Budget Update
Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the Fiscal Year 202122 MidYear Budget Update, including revised revenue estimates (Exhibit 1).
2. Approve recommended MidYear Appropriation Adjustments described below and in Exhibit 2. (Requires five affirmative votes)
3. Approve recommended Appropriation Adjustments described in Exhibit 3 to reallocate Pension Debt and Unfunded Liability expenditures for Fiscal Year 20212022 to align with results of the pension debt refinancing. There is no net fiscal impact to the overall budget, but there are adjustments between departments and funds. (Requires five affirmative votes)
4. Resolution No. 2022XXX – Adopt a resolution amending the current Fiscal Year 20212022 Annual Budget to add 14 fulltime positions in the Public Works Agency, Clerk of the Council, City Attorney’s Office, Parks, Recreation & Community Service Agency, and Library, and to delete 6 full time positions in the Parks, Recreation & Community Services Agency and Library. There is no net fiscal impact to the overall budget (Exhibit 4).
5. Resolution No. 2022XXX – Adopt a resolution adding classification titles to the Classification and Compensation Plan (Exhibit 5).
26. Ordinance Concerning City Council Voting, Recusal for Conflicts, and Prohibiting Abstentions Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Approve the first reading of an ordinance concerning City Council voting, recusal for conflicts, and prohibiting abstentions.
2. Provide direction to staff.
27. Ordinance Options Prohibiting the Sale of Flavored Tobacco Products Department(s): City Manager Office
Recommended Action: Consider one of the following options:
Option 1
A. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, including hookah. (Requires five affirmative votes) B. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, excluding hookah. (Requires five affirmative votes) Option 2
A. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, including hookah.
B. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, excluding hookah.
Option 3
Consider whether to direct staff to prepare an ordinance regarding enforcement and/or security measures for tobacco retailers; or
Option 4
Take no action at this time and wait to see whether senate bill 793 goes into effect following a statewide referendum vote in November 2022.
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
2. Housing Element Update
3. Billboard Ordinance Update
4. Cannabis Ordinance Update
5. Proposition 218 Solid Waste Rates Public Hearing
City Council 9 3/1/2022
City Council Meeting Packet
March 1, 2022
CLOSED SESSION MEETING – CANCELED
REGULAR OPEN MEETING – 5:45 PM
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
David Penaloza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
Nelida Mendoza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa ana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community.
The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services
Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence.
The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T Uverse channel 99.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a:
general agenda item or nonagenda item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m.
YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball )
or download a pdf (the cloud symbol with the down arrow ).
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Dr. Bernice B. Rumala – CoFounder, Health Equity, Diversity, Inclusion, AntiRacism Taskforce (HEART) for Orange County CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento to Ron Ono in Recognition of 52 years of Service and Outstanding Contributions to the Community.
2. Proclamation presented by Mayor Pro Tem Bacerra and Councilmember Mendoza to Orange County Soccer Club in Recognition of their Outstanding Contributions to Athletics.
STAFF PRESENTATIONS
3. Homeless Update
4. Update from the Orange County Housing Finance Trust
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 5 through 22.
5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
6. Appoint Amina SenMatthews nominated by Councilmember Phan as the Ward 1 representative to the Parks, Recreation and Community Services Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Amina SenMatthews to the Parks, Recreation and Community Services Commission representing Ward 1 and administer Oath of Office.
7. Appoint Jannelle Welker nominated by Councilmember Phan as the Ward 1 representative to the Environmental and Transportation Advisory Commission for a partialterm expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Jannelle Welker to the Environmental and Transportation Advisory Commission representing Ward 1 and administer Oath of Office.
8. Receive and File Boards and Commissions Biannual Attendance Report for July through December 2021
Department(s): Clerk of the Council Office
Recommended Action: Receive and file Boards and Commissions Biannual Attendance Report.
9. Approve Destruction of Obsolete City Records
Department(s): Finance and Management Services
Recommended Action: Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013014.
10. Receive and file Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421 Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between October 1, 2021 to December 31, 2021, valued at up to $50,000 for nonpublic works contracts and agreements and up to $250,000 for public works contracts and agreements.
11. Award a Purchase Order Contract for the Purchase of 411 Combination WasteRecycle Receptacles for Various City parks to Outdoor Creations, Inc. in an Amount not to exceed $898,035 (NonGeneral Fund) (Proj. 222757)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize a onetime purchase and payment of purchase order contract for 411 combination wasterecycle receptacles for various City parks to Outdoor Creations, Inc. in the amount of $898,035, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $307,613 for the Main Street at Walnut Street New Traffic Signal Installation Project and Crosswalk Upgrade Projects at Occidental Street, Saint Gertrude Place, Saint Andrew Place, Anahurst Place and Rousselle Street, with an Estimated Project Delivery Cost of $385,000 and Amend the Fiscal Year 202122 Capital Improvement Program (Project No. 227534) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Award a Construction Contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the Base Bid in the amount of $307,613, for construction of the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project, for the term beginning March 1, 2022 and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $385,000, which includes $307,613 for the construction contract, $46,079 for contract administration, inspection and testing, and a $31,308 project contingency for unanticipated or unforeseen work to be funded from Community Development Block Grant (CDBG) funds.
3. Approve an amendment to the Fiscal Year 202122 Capital Improvement Program to include $300,000 and an additional $85,000 in construction funds for the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project for a total of $385,000 to be funded from CDBG funds.
13. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to Elecnor Belco Electric, Inc., in the Amount of $413,942 for the Main Street at 15th Street Traffic Signal Installation Project with an Estimated Project Delivery Cost of $523,636 (Project No. 18 6918) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $335,793 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $104,347 in Fiscal Year 202122 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal Grant Indirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an appropriation adjustment to transfer $33,549 from the Special Gas Tax Interfund Transfer account to the Select Street Construction Interfund Transfer account and appropriate the same amount into the Select Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
4. Authorize the reallocation of $53,435 in unspent Measure M2 Local Fairshare funds from Citywide Speed Limit Study Project and $30,061 from Bike Lane Project Development, for a total of $83,496 to the Main Street at 15th Street New Traffic Signal Installation Project to complete the project’s funding requirement.
5. Award a construction contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $413,942, for construction of the Main Street at 15th Street Traffic Signal Installation Project, for the term beginning March 1, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $523,636, which includes $413,942 for the construction contract; $68,300 for contract administration, inspection and testing; and a $41,394 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
14. Approve a Threeyear Agreement with California Forensic Phlebotomy in the Amount of $163,767 for Blood Technician Services (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute a threeyear agreement with California Forensic Phlebotomy, Inc., for the period of March 5, 2022 through March 4, 2025, to perform blood technician services, in an annual amount not to exceed $49,589, for a total amount not to exceed $163,767 (including a $15,000 contingency), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
15. Agreement Amendment with MIG to Amend the Scope of Work and Increase the Compensation for a Parks, Facilities, Trails, and Open Space Master Plan (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with MIG to amend the scope of work to prepare a Parks, Facilities, Trails, and Open Space Master Plan and increase the compensation by $44,970 for a total amount not to exceed $205,570, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
16. Approve a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services for an amount not to exceed $40,000 and exercise an optional renewal extension from April 1, 2022 through February 1, 2024 (NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a First Amendment to Agreement with Pitney Bowes Presort Services, LLC for mail processing services and exercise a renewal option for a term commencing April 1, 2022 through January 31, 2024 for a total amount not to exceed $40,000, subject to nonsubstantive changes and approved by the City Manager and City Attorney (Agreement No. 2022XXX).
17. Approve Agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC for Food Distribution/Supply Programs for a OneYear Term in an Aggregate Amount Not to Exceed $900,000 (Revive Santa Ana Program) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute agreements with Delhi Center, Elks Building Association of Santa Ana, United Across Borders Foundation, Latino Health Access, and OneOC to operate food distribution and food supply programs for a oneyear term beginning March 1, 2022 and expiring February 28, 2023, in a total shared aggregate amount not to exceed $900,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX).
18. Resolution in Support of Assembly Bill 485 Requiring All Law Enforcement Agencies to Report Hate Crime Data on Their Own Website
Department(s): City Manager Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution in support of Assembly Bill 485 requiring all law enforcement agencies to report hate crime data on their own website.
19. Resolution Authorizing Execution of Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution authorizing the City of Santa Ana to submit to CalRecycle a Notification of Intent to Comply with California Senate Bill 1383 Organic Waste Recycling Regulations.
20. Memorandum of Understanding between City of Santa Ana and Discovery Cube to Pursue Grant Applications and Study the Feasibility of a Future Outdoor Science Park on Adjacent CityOwned Property (NonGeneral Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Memorandum of Understanding with Discovery Cube for a period of March 1, 2022 to March 1, 2024, to pursue grant applications and study the feasibility of a future Outdoor Science Park on adjacent Cityowned property, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022 XXX).
21. Approve the Santa Ana Business Interruption Fund program to provide financial relief to businesses impacted by the OC Streetcar Construction in the Amount of $1,500,000 (General Fund) Department(s): Community Development Agency
Recommended Action: Approve the Santa Ana Business Interruption Fund program in the amount of $1,500,000 to provide financial relief to businesses impacted by the OC Streetcar construction.
22. Approve Agreement with Townsend Public Affairs for State Legislative Advocacy Services (General and NonGeneral Fund)
Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute an agreement with Townsend Public Affairs for State legislative advocacy services for a threeyear term, from March 1, 2022 through February 28, 2025, with an option to extend the term for an additional oneyear period, for a fouryear nottoexceed amount of $252,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022XXX). **END OF CONSENT CALENDAR**
BUSINESS CALENDAR
23. Discuss and Provide Input Regarding the Structure of the School Collaboration City Council Subcommittee
Department(s): Parks, Recreation, and Community Services Recommended Action: Discuss and provide input regarding the structure of the School Collaboration City Council Subcommittee that will add an element for joint meetings with Santa Ana Unified School District Governing Board.
24. Ordinance Amending City Manager’s Contracting Authority for NonPublic Works and Public Works Contracts Under Chapter 2, Article VII and Public Works Construction Rules and Regulations Under Chapter 33, Article VIII of the Santa Ana Municipal Code Department(s): Finance and Management Services
Recommended Action: Approve first reading of an ordinance amending City Manager’s contracting authority for nonpublic works and public works contracts under Chapter 2, Article VII, Sections 2748, 2800 to 2808 and public works construction rules and regulations under Chapter 33, Article VIII, Sections 33200 to 33203 of the Santa Ana Municipal Code as follows:
i) Amending Section 2748 of Chapter 2, Article VII concerning the City Manager’s contract authority:
(1) nonpublic works contracts to increase from $50,000 to $250,000; (2) emergency public works construction to increase from $100,000 to $750,000; (3) nonpublic works and public works contracts change orders authority increase from 10 percent or $25,000, whichever is greater, to 15 percent or $50,000, whichever is greater; and (4) add language codifying contract limits will be applied on a fiscal year basis by departments. ii) Amending Section 2800 to 2808 of Chapter 2, Articles VII.II concerning the Purchasing Rules and Regulations:
(1) clarifying language administrative in nature;
(2) extending local vendor preference to increase from procurement involving $5,000 and one $100,000 to procurement involving $10,000 and $100,000; (3) for reporting requirements to increase from $500 to $1,000; (4) for administrative contracts to increase from $5,000 to ten $10,000; (5) for informal contracts to increase from $5,000 and $25,000 to $10,000 and $50,000); (6) for formal contracts to increase from $25,000 to $50,000; (7) add language to coincide with current practices for awarding services contracts; and (8) for nonbid purchases add Cityowned software upgrades, maintenance, or additional licenses. iii) Amending Sections 33200 to 33203 of Chapter 33, Article VIII concerning the Public Works Construction Rules and Regulations:
(1) housekeeping language administrative in nature; and (2) for nonemergency public works construction incorporate informal procurement process:
a) administrative contracts up to $50,000
b) informal construction bid for contracts between $50,000 and $250,000 c) formal for bid for contracts in excess of $250,000
25. Fiscal Year 20212022 MidYear Budget Update
Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the Fiscal Year 202122 MidYear Budget Update, including revised revenue estimates (Exhibit 1).
2. Approve recommended MidYear Appropriation Adjustments described below and in Exhibit 2. (Requires five affirmative votes)
3. Approve recommended Appropriation Adjustments described in Exhibit 3 to reallocate Pension Debt and Unfunded Liability expenditures for Fiscal Year 20212022 to align with results of the pension debt refinancing. There is no net fiscal impact to the overall budget, but there are adjustments between departments and funds. (Requires five affirmative votes)
4. Resolution No. 2022XXX – Adopt a resolution amending the current Fiscal Year 20212022 Annual Budget to add 14 fulltime positions in the Public Works Agency, Clerk of the Council, City Attorney’s Office, Parks, Recreation & Community Service Agency, and Library, and to delete 6 full time positions in the Parks, Recreation & Community Services Agency and Library. There is no net fiscal impact to the overall budget (Exhibit 4).
5. Resolution No. 2022XXX – Adopt a resolution adding classification titles to the Classification and Compensation Plan (Exhibit 5).
26. Ordinance Concerning City Council Voting, Recusal for Conflicts, and Prohibiting Abstentions Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Approve the first reading of an ordinance concerning City Council voting, recusal for conflicts, and prohibiting abstentions.
2. Provide direction to staff.
27. Ordinance Options Prohibiting the Sale of Flavored Tobacco Products Department(s): City Manager Office
Recommended Action: Consider one of the following options:
Option 1
A. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, including hookah. (Requires five affirmative votes) B. Ordinance No. NSXXXX – Adopt an urgency ordinance prohibiting the sale of flavored tobacco products, excluding hookah. (Requires five affirmative votes) Option 2
A. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, including hookah.
B. Approve the first reading of an ordinance prohibiting the sale of flavored tobacco products, excluding hookah.
Option 3
Consider whether to direct staff to prepare an ordinance regarding enforcement and/or security measures for tobacco retailers; or
Option 4
Take no action at this time and wait to see whether senate bill 793 goes into effect following a statewide referendum vote in November 2022.
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
2. Housing Element Update
3. Billboard Ordinance Update
4. Cannabis Ordinance Update
5. Proposition 218 Solid Waste Rates Public Hearing
City Council 10 3/1/2022
Clerk of the Council Office
www.santa-ana.org/cc
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 1, 2022
TOPIC: Boards and Commissions Biannual Attendance Report AGENDA TITLE:
Receive and File Boards and Commissions Biannual Attendance Report for July through December 2021
RECOMMENDED ACTION
Receive and file Boards and Commissions Biannual Attendance Report.
DISCUSSION
The Boards and Commissions Attendance Report is prepared biannually to inform the City Council regarding member attendance at board and commission meetings. This report covers the period of July through December 2021.
Pursuant to Santa Ana Municipal Code Section 2-326 (c), if a member of a board or commission absents himself or herself from two regular meetings of such board or commission, consecutively, unless by permission of such board or commission expressed in its official minutes, or fails to attend at least one-half of the regular meetings of such board or commission within a calendar year, or is convicted of a crime involving moral turpitude, or ceases to be a resident of the city, the office shall become vacant and shall be so declared by the City Council.
Staff requests City Council review attendance reports and receive and file or provide direction.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no fiscal impact associated with this action.
EXHIBIT(S)
1. Biannual Attendance Reports (10)
City Council 8 – 1 3/1/2022
Boards and Commissions Biannual Attendance Report
March 1, 2022
2 4
7 3
Submitted By: Daisy Gomez, Clerk of the Council
Approved By: Kristine Ridge, City Manager
City Council 8 – 2 3/1/2022
City Council 8 – 3 3/1/2022
City Council 8 – 4 3/1/2022
City Council 8 – 5 3/1/2022
City Council 8 – 6 3/1/2022
City Council 8 – 7 3/1/2022
City Council 8 – 8 3/1/2022
City Council 8 – 9 3/1/2022
City Council 8 – 10 3/1/2022
City Council 8 – 11 3/1/2022
City Council 8 – 12 3/1/2022
City Council 8 – 13 3/1/2022
City Council 8 – 14 3/1/2022
City Council 8 – 15 3/1/2022
City Council 8 – 16 3/1/2022
City Council 8 – 17 3/1/2022
Finance and Management Services
www.santa-ana.org/finance
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 1, 2022
TOPIC: Destruction of Obsolete City Records
AGENDA TITLE:
Approve Destruction of Obsolete City Records
RECOMMENDED ACTION
Approve the request for the destruction of obsolete records from the Finance & Management Services in accordance with the retention schedule outlined in City Council Resolution 2013-014.
DISCUSSION
On April 1, 2013, the City Council approved Resolution 2013-014 (“Resolution”). This Resolution provides to the multiple agencies, departments, and offices of the City, guidance on the retention of City records and how long the records need to be retained.
To assist the City, the Citywide Records Team compiled the Citywide Records Retention Schedule (“Schedule”) which sets forth the retention period for a particular record. The Schedule reflects the requirements of the Public Records Act and is modeled after the California Secretary of State’s sample for local government, and incorporates other statutory periods applicable to Santa Ana.
The Resolution attaches the Schedule, which is broken down into multiple sections covering the varied responsibilities and retention periods for a City department. These are minimum retention periods. Each department makes discretionary decisions on whether to retain records past the minimum retention period requirements.
Section 5.B of this Resolution and the City’s Municipal Code requires that the City Attorney approve the destruction of a City record. Accordingly, staff lists obsolete records proposed for destruction. A copy of the memorandum was reviewed by staff from the City Attorney’s Office and approved by the City Attorney. The memorandum is attached as an exhibit to this staff report. Destruction of these records will serve to benefit each office with a more efficient access to files and alleviate the City’s current storage needs to maintain these obsolete records.
City Council 9 – 1 3/1/2022
Destruction of Records
March 1, 2022
2 4
6 2
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this item.
FISCAL IMPACT
There is no fiscal impact associated with this item.
EXHIBIT
1. Request for Destruction of Records – Finance & Management Services Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
City Council 9 – 2 3/1/2022
MEMORANDUM
To: Sonia R. Carvalho, City Attorney Date: January 19, 2022 Kathryn Downs
From: Executive D
irector, FMSA
Subject: Request for Destruction of Records
The Finance & Management Services Agency requests your consent to destroy city records on the attached listing, in accordan ce with the retention schedule outlined in City Council Resolution 2013-014.
Please review and return a signe d and dated copy of the attache d pages approving the destruction of these records.
Thank you.
Exhibit 1
City Council 9 – 3 3/1/2022
RECORD CATEGORY RECORD SERIES
RECORD START
DATE/RETENTION
PERIOD
RECORD
PERIOD
GOVT.
CODE BOX NO.
Accounts Payable Vendor Payment
Documents
Beginning Grant
Period + 10 years
FY2008‐09 34090 1‐19
Accounts Payable Vendor Payment
Documents
Beginning Grant
Period + 10 years
FY2010‐11 34090 26‐31
Accounts Payable Vendor Claim Check
Register
Date Prepared
+ 10 years
FY2005‐06 to
FY2008‐09
34090 32‐33
Accounts Receivable Department Request
to Issue Accounts
Receivable Invoice
Date Received in
Accounting
+ 3 years
FY2015‐16 to
FY2017‐18
34090 46‐48
Appropriation Adjustments Reports Date Prepared
+ 3 years
FY2012‐13 to
FY2016‐17
34090 55
Banks Daily Bank Balance
Report
Date Prepared
+ 3 years
July 2015 to
April 2018
34090 49‐54
Banks Statements &
Accounts
Reconcilement
Date Prepared
+ 3 years
January 2015
to May 2018
34090 56
Checks Voided / Canceled
Checks & Related
Reports
Audit Year
+ 5 years
December
2011 and prior
34090 57
Housing Assistance Housing Payment
Register
Date Prepared
+ 3 years
FY2007‐08 34090 36
Housing Assistance Housing Payment
Register
Date Prepared
+ 3 years
Prior to April
2011
34090 37
Journal Vouchers Journal Vouchers Date Prepared
+ 10 years
FY2008‐09 34090 34‐35
Overhead Distribution Indirect Cost Date Prepared
+ 10 years
Prior to
FY2007‐08
34090 38‐44
Payroll Documentation Time Exception
Sheets
Date Prepared
+ 3 years
FY2005‐06 to
FY2008‐09
34090 20‐25
Purchasing Documentation Bid Proposals Completion Date
+ 3 years
May 1995 34090 45
Checks voided/canceled; issued by the
City; Vendor
Lists all bank‐cleared City checks; filed by
name and by fiscal year
Original bid, bids received, bid list,
advertising record
Labor expenditure charges to applicable
Fund/Activity other than home account
List indirect cost & overhead charges
Documents used to manually post
entries to general ledger/cost ledger
List addresses/payments amounts of
Housing Assistance recipients
List addresses/payments amounts of
Housing Assistance recipients
Supporting documentation for
disbursements for City expenditures for
grants or capital projects
Supporting documentation for
disbursements for City expenditures for
grants or capital projects
Source documentation of Accounts
Receivable invoices from various
departments
Lists weekly payments to vendors
Reports of daily banking activity
Changes to City budgets as approved by
the City Council and/or City Manager
CITY OF SANTA ANA
March 2022
OBSOLETE RECORDS DESTRUCTION SCHEDULE
FINANCE AND MANAGEMENT SERVICES AGENCY
RECORD DESCRIPTION
City Council 9 – 4 3/1/2022
CITY OF SANTA ANA
March 2022
OBSOLETE RECORDS DESTRUCTION SCHEDULE
FINANCE AND MANAGEMENT SERVICES AGENCY
PREPARED BY: CONSENT BY:
Sarah Ro Date Kath ryn Downs Date Accounting Manager Executive Director
Finance & Management Services Agency
DESTRUCTION OF THESE RECORDS APPROVED BY:
Sonia R. Carvalho Date
City Attorney
Sarah Ro (Jan 19, 2022 12:01 PST)
Sarah Ro
Jan 19, 2022
Jan 19, 2022
Kathryn Downs (Jan 19, 2022 12:02 PST)
for
Feb 8, 2022
City Council 9 – 5 3/1/2022
Memo- Request for Destruction of Records
Final Audit Report 2022-01-19
Created: 2022-01-19
By: Kristin Andrade ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAADMv_sDVF3qpKJyz2AwlJC0x_36XcjmTI "Memo- Request for Destruction of Records" History
Document created by Kristin Andrade ([email protected]) 2022-01-19 - 6:53:16 PM GMT- IP address: 98.153.69.210
Document emailed to Sarah Ro ([email protected]) for signature 2022-01-19 - 6:54:21 PM GMT
Email viewed by Sarah Ro ([email protected])
2022-01-19 - 8:00:42 PM GMT- IP address: 98.153.69.210
Document e-signed by Sarah Ro ([email protected])
Signature Date: 2022-01-19 - 8:01:15 PM GMT - Time Source: server- IP address: 98.153.69.210 Document emailed to Kathryn Downs ([email protected]) for signature 2022-01-19 - 8:01:17 PM GMT
Email viewed by Kathryn Downs ([email protected])
2022-01-19 - 8:01:52 PM GMT- IP address: 98.153.69.210
Document e-signed by Kathryn Downs ([email protected]) Signature Date: 2022-01-19 - 8:02:18 PM GMT - Time Source: server- IP address: 98.153.69.210 Agreement completed.
2022-01-19 - 8:02:18 PM GMT
City Council 9 – 6 3/1/2022
Finance and Management Services
www.santa-ana.org/finance
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 1, 2022
TOPIC: Quarterly Report of Contracts Awarded by the City Manager AGENDA TITLE:
Receive and file Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $250,000 for Public Works authorized by the City Manager as Permitted by Charter Section 421
RECOMMENDED ACTION
Receive and file Quarterly Report of Contracts entered into between October 1, 2021 to December 31, 2021, valued at up to $50,000 for non-public works contracts and agreements and up to $250,000 for public works contracts and agreements.
DISCUSSION
Section 421 of the Charter requires the City Manager to submit a Quarterly Report (Report) to the City Council disclosing all contracts approved and executed under her authority for informational purposes. The Report is required to include the names of the contractors and the amounts of each contract along with a brief description.
Section 2-748 provides the City Manager contracting authority to enter into non-public works contracts and agreements up to $50,000 and public works contracts and agreements up to $250,000.
Exhibit 1 is a listing of all purchase orders and agreements entered into during the period October 1, 2021 to December 31, 2021, valued at amounts between $500 and $50,000 for Non-Public Works and up to $250,000 for Public Works contracts and agreements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no fiscal impact associated with this action.
EXHIBIT(S)
1. Quarterly Report of Contracts – October 1, 2021 – December 31, 2021 City Council 10 – 1 3/1/2022
Quarterly Report of Contracts Awarded by the City Manager March 1, 2022
2 4
6 8
Submitted By: Kathryn Downs, Executive Director Finance and Management Services Approved By: Kristine Ridge, City Manager
City Council 10 – 2 3/1/2022
EXHIBIT 1
No. Date Vendor Name Type Number Agency Amount Description 1 10/01/21 CULLIGAN OF SANTA ANA BOC 6661 PWA 10,000.00$ WATER SOFTENER TANK 2 10/01/21 AMERICAN CONCRETE WASHOTS BOC 6662 PWA 5,000.00$ CONCRETE, PAINT, & DRYWALL 3 10/01/21 USMILCOM BOC 6663 PWA 10,000.00$ ELECTRICAL SUPPLIES 4 10/01/21 CHICK-FIL-A BOC 6911 CITYWIDE 5,000.00$ FOOD FOR EVENTS & MEETINGS 5 10/01/21 MAYFLOWER DISTRIBUTING BOC 6981 CITYWIDE 10,000.00$ HELIUM TANK RENTAL AND BALLOONS 6 10/01/21 ART SUPPLY WAREHOUSE BOC 7026 CITYWIDE 10,000.00$ ART SUPPLIES 7 10/01/21 CREATIVE SIGN BOC 7027 CITYWIDE 15,000.00$ DECALS, STRIPING, NUMBERS 8 10/01/21 NORTHWEST ZOO PATH BOC 7028 PRCS 5,000.00$ VETERINARY PATHOLOGY 9 10/01/21 THE HITT COMPANIES BOC 7029 CITYWIDE 15,000.00$ RUBBER STAMPS & MARKING 10 10/01/21 POWERTRON BATTERY BOC 7033 CITYWIDE 5,000.00$ MISC AUTOMOTIVE BATTERIES 11 10/01/21 ACCO ENGINEERED SYSTEMS BOC 7035 PRCS 10,000.00$ PREVENTITIVE AC MAINT FOR ZOO 12 10/01/21 WATER ONE INDUSTRIES BOC 7036 PWA 20,000.00$ WATER TREATMENT SERVS & SUPPLIES 13 10/01/21 NEWPORT EXTERMINATING BOC 7038 POL 3,500.00$ EXTERMINATION SERVICES 14 10/01/21 IMPERIAL ICE & REFRIGERATION BOC 7053 PBA 4,500.00$ ICE MACHINE RENTAL & MAINT 15 10/01/21 HI-LINE BOC 7058 PWA 5,000.00$ MISCELLANEOUS VEHICLE 16 10/01/21 BURGESS MOVING & STORAGE BOC 7074 CITYWIDE 10,000.00$ MOVING SERVICES 17 10/01/21 BASSETTS CRICKET RANCH BOC 7083 PRCS 5,000.00$ ANIMAL FOOD 18 10/01/21 NATURES SELECT BOC 7101 POL 10,000.00$ DOG FOOD, TREATS - K-9 UNIT 19 10/01/21 SUN BADGE COMPANY BOC 7103 POL 10,000.00$ POLICE BADGES, CASES & 20 10/01/21 AQUA SOURCE INC BOC 7108 PRCS 25,000.00$ SWIMMING POOL EQUIP, SUPPLIES 21 10/01/21 ZAPP PEST MANAGEMENT BOC 7113 CITYWIDE 20,000.00$ PEST CONTROL SERVICES 22 10/01/21 GUARANTY CHEVROLET BOC 7114 PWA 10,000.00$ OEM VEHICLE PARTS & SERVICE 23 10/01/21 JC MOTORS BOC 7150 PWA 15,000.00$ MOTORCYCLE TIRES 24 10/01/21 LINDE GAS & EQUIPMENT I BOC 7188 CITYWIDE 20,000.00$ INDUSTRIAL GASES & TANK 25 10/01/21 RAINBOW NUT & BOLT INC BOC INVENTORY PWA 5,000.00$ NUTS, BOLTS & WASHERS 26 10/04/21 STOP STICK LTD PO 124426 POL 5,495.28$ 9' STOP STICK KIT W/TRAY 27 10/04/21 CODE 5 GROUP LLC PO 124427 POL 3,600.00$ ANNUAL TRACKING SERVICES 28 10/04/21 NATIONAL BUSINESS FURNITURE PO 124429 FMS 5,777.06$ BLACK MESH BACK NESTING CHAIRS 29 10/04/21 WOBBLEWORKS INC PO 124430 LIB 4,680.56$ YOUTH SRVC: 3DOODLER QUOTE 30 10/04/21 TACTICAL MEDICAL SOLUTIONS PO 124431 POL 3,580.12$ SOF TOURNIQUET - BLACK 31 10/04/21 COLORTRIEVE SYSTEMS INC. PO 124432 CDA 12,946.13$ LEGAL SIZED FOLDERS - TYPE 3 32 10/04/21 SIGN-A-RAMA PO 124434 PWA 933.48$ MAGNETIC DECAL Quarterly Report of Contracts: October 1 2021 to December 31, 2021 City Council 10 – 3 3/1/2022
No. Date Vendor Name Type Number Agency Amount Description 33 10/04/21 ORANGE, COUNTY OF AG N-2021-197 POL 22,756.00$ COVID-19 VACCINATION FREE-OF-CHARGE 34 10/05/21 MOTOPORT USA PO 124436 POL 1,537.16$ TROUSERS-AIR MESH-DARK BLUE 35 10/06/21 BLACKHAWK ENGAGEMENT SOLUTIONS BOC 7057 CDA 3,000.00$ PREPAID GASOLINE CARDS 36 10/06/21 WORLD BOOK ENCYCLOPEDIA INC PO 124437 LIB 691.55$ BOOKS: OUR SOLAR SYSTEM 20424 37 10/06/21 SPORTS FACILITIES GROUP INC PO 124438 PRCS 3,200.00$ REPLACE BROKEN BLEACHER SEATS 38 10/06/21 TYLER TECHNOLOGIES PO 124440 IT 8,599.50$ MY CIVIC CITIZEN ENGAGEMENT APP 39 10/06/21 ROBLES, DENISE AG N-2021-198 PRCS 25,000.00$ RECREATION CLASS PROGRAM 40 10/07/21 KETCH-ALL COMPANY PO 124442 POL 816.27$ FOLDING TRAP 41 10/07/21 BRISENO MODESTO PO 124443 CDA 1,000.00$ STAGE EQUIPMENT & AUDIO SERVICES 42 10/07/21 ROMERO, LETICIA AG N-2021-199 CAO 30,000.00$ SETTLEMENT AGREEMENT 43 10/11/21 SMARTSIGN BOC 7064 PWA 5,000.00$ SAFTEY INFORMATION SIGNS 44 10/11/21 PRODRYERS.COM AND PRODRINKINGF PO 124448 PWA 3,246.49$ BOTTLE FILLING STATION 45 10/11/21 JONES FOREST PRODUCTS LLC PO 124449 PRCS 24,990.00$ CHRISTMAS TREE FOR PLAZA SA 46 10/11/21 RIVERA, RODRIGO SALOMON AG N-2021-200 PRCS 25,000.00$ RECREATION CLASS PROGRAM 47 10/12/21 SELECT TRENCHLESS PIPEL BOC 7073 PWA 20,000.00$ SEWER LATERAL LINING SERVICES 48 10/12/21 AZTECA SYSTEMS LLC PO 124451 PWA 9,770.00$ ANNUAL RENEWAL: AMS SOFTWARE 49 10/12/21 SWIFTCOMPLY US OPCO INC PO 124452 PWA 3,026.00$ SOFTWARE/MAINT. SUPPORT 50 10/13/21 MEYERS CONSTRUCTION CO PO 124453 PWA 5,000.00$ WATER FOUNTAIN INSTALL 51 10/13/21 MEYERS CONSTRUCTION CO PO 124454 PWA 3,800.00$ WALL REMOVAL - ROSS ANNEX 3RD 52 10/13/21 NETXPERTS INC PO 124455 IT 633.26$ CISCO SMARTNET RENEWAL 53 10/13/21 HALCYON BEHAVIORAL ADMINISTRATORS AG N-2021-201 HR 42,000.00$ TO PROVIDE WELLNESS PROGRAM SERVICES 54 10/13/21 MGT OF AMERICA CONSULTING, LLC AG N-2021-202 PWA 50,000.00$ RATE PROPOSAL, COST ANALYSIS/ALLOCATION PLAN 55 10/14/21 AJ CONSTRUCTION SPECIALTIES PO 124456 PRCS 3,305.00$ STADIUM RESTROOM PARTITIONS 56 10/14/21 ORANGE COAST PLUMBING PO 124458 PRCS 1,650.00$ EMERGENCY TOILET REPAIR 57 10/18/21 POSITIVE CONCEPTS INC PO 124459 POL 7,291.37$ CITATION PAPER ROLLS (278RL/CS) 58 10/18/21 B&H PHOTO VIDEO PO 124460 LIB 2,040.44$ KEYBOARD CONTROLLER 59 10/18/21 ADORAMA INC PO 124461 LIB 1,971.20$ USB AUDIO INTERFACE W/ SOFTWARE 60 10/18/21 DAVE BANG ASSOCIATES INC PO 124464 PRCS 2,713.98$ PLAYGROUND PARTS: PLANK 61 10/19/21 RAINBOW BOOK COMPANY PO 124466 POL 744.86$ DICTIONARY (PAPERBACK) 62 10/19/21 J & A FENCE PO 124467 PRCS 249,158.00$ WROUGHT IRON FENCE 63 10/20/21 ARNAZ ENGINEERING CONTRACTORS PO 124469 PWA 4,588.50$ BASIN WATER PUMP 64 10/20/21 INTERNATIONAL CODE COUNCIL INC PO 124470 PBA 1,061.26$ ADA IN DETAILS BOOK - 2010 65 10/20/21 SC SIGNS AND SUPPLIES LLC PO 124471 PWA 10,706.50$ TYPE II BARRICADE - STENCILED 66 10/21/21 PLUMBERS DEPOT INC PO 124472 PWA 1,690.10$ FOLDABLE MANHOLE COVER 67 10/21/21 BNI BUILDING NEWS PO 124473 PWA 1,378.58$ HANDBOOK 2019 - 14TH EDITION 68 10/21/21 ALLSTAR FIRE EQUIPMENT INC PO 124474 PWA 964.28$ RESCUE HARNESS City Council 10 – 4 3/1/2022
No. Date Vendor Name Type Number Agency Amount Description 69 10/21/21 MDG ASSOCIATES AG N-2021-205 CDA 17,841.00$ MONITORING AND TECHNICAL SUPPORT SERVS 70 10/21/21 STAGE PLUS EVENT STAGING SERVICES AG N-2021-207 PRCS 8,050.00$ AUDIO EQUIPMENT, DJ SERVICES, AND STAGING 71 10/21/21 PYRAMID GROUP INTERNATIONAL AG N-2021-208 CDA 48,500.00$ DIGITAL COMMUNITY KIOSKS 72 10/22/21 SOURCE GRAPHICS PO 124477 PWA 1,225.84$ BLACK INK 400ML 73 10/25/21 SIEMENS INDUSTRY INC PO 124478 PWA 18,897.54$ LICENSE RENEWAL 74 10/25/21 SOLARWINDS.NET INC PO 124479 PWA 12,271.28$ UPGRADE & RENEWAL: SOFTWARE 75 10/25/21 BEYONDGREEN BIOTECH INC PO 124480 PRCS 1,092.50$ DOGGIE WASTE BAGS 76 10/25/21 B&H PHOTO VIDEO PO 124481 PWA 802.32$ WIRELESS PROJECTOR 77 10/25/21 MOTOROLA SOLUTIONS INC PO 124485 PWA 49,468.40$ 800 MHZ MOBILE RADIO 78 10/25/21 PYRAMID GROUP INTERNATIONAL, INC. AG N-2021-211 PWA 49,520.00$ PROVIDE DIGITAL BILLBOARDS & RELATED SERVICES 79 10/25/21 ASOCIACION DE EMPRENDEDORAS AG N-2021-214 CDA 25,000.00$ LEADERSHIP SKILLS SEMINARS (ARPA FUNDS) 80 10/26/21 PRECISION LOCKER PO 124486 CDA 2,946.59$ CHARGING CELL PHONE LOCKER 81 10/26/21 CUT-RATE BATTERIES LLC PO 124487 POL 1,932.09$ TWO-WAY RADIO BATTERY 82 10/27/21 ROBERTSON INDUSTRIES INC PO 124489 PRCS 3,237.89$ POURED IN PLACE RUBBER MATERIALS 83 10/27/21 SOURCE GRAPHICS PO 124490 PWA 1,449.59$ ANNUAL SERVICE CONTRACT(PACKAGE) 84 10/27/21 CESAR VARGAS & ASSOCIATES AG N-2021-217 COC 50,000.00$ TRANSLATION SERVS, REDISTRICTING PROCESS 85 10/28/21 HELM LLC PO 124492 PWA 819.38$ IDS SOFTWARE LICENSE 86 10/28/21 SAFETY STAR, LLC PO 124493 PWA 3,906.21$ SAFETY SPOTLIGHT SCOREBOARD 87 10/28/21 SANTA MARGARITA FORD PO 124494 PWA 2,091.92$ VCM3 DIAGNOSTIC KIT 88 10/28/21 HARRISON BUILDING INC PO 124495 PWA 174,698.00$ FENCING AT FIRE STATIONS 89 10/28/21 ARRO-LAST TARGET SYSTEMS PO 124496 PRCS 3,277.46$ ARCHERY TARGETS 90 10/28/21 SAFETYCULTURE PTY LTD PO 124497 PWA 1,329.05$ INSPECTION SOFTWARE/APP 91 10/28/21 LN CURTIS & SONS INC PO 124498 POL 981.77$ ENFORCER RAM 92 10/28/21 MEYERS CONSTRUCTION CO PO 124500 PWA 4,720.00$ DOOR INSTALLATION 93 10/28/21 JURALAW AG N-2021-218 CAO 7,172.00$ SUBSCRIPTION AND FEE AGREEMENT 94 10/28/21 HANSON BRIDGETT LLP AG N-2021-219 HR 50,000.00$ ASSIST HR WITH PERSONNEL INVESTIGATIONS 95 10/28/21 RING BENDER LLP AG N-2021-220 CAO 50,000.00$ ASSIST THE IN-HOUSE ATTORNEYS 96 11/01/21 ROSE EQUIPMENT REPAIR BOC 7132 PWA 10,000.00$ CAR WASH UNIT MAINT & REPAIRS 97 11/01/21 LEON'S TRANSMISSION SERVICE BOC 7133 PWA 15,000.00$ TRANSMISSION PARTS & SERVICE 98 11/01/21 ONSTAR BOC 7138 PWA 8,000.00$ GPS VEHICLE TRACKING 99 11/01/21 DAKTRONICS INC BOC 7151 PRCS 20,000.00$ SCOREBOARD REPAIR, MAINT 100 11/01/21 INTERNATIONAL E-Z UP IN BOC 7154 PWA 20,000.00$ EZ-UP SHELTERS FOR PWA 101 11/01/21 COSMOS EVENT RENTALS BOC 7161 PWA 15,000.00$ CANOPY, CHAIR & TABLE RENTALS 102 11/01/21 INSIGHT PUBLIC SECTOR PO 124501 IT 10,096.03$ RENEWAL: FORTINET 103 11/01/21 LN CURTIS & SONS INC PO 124502 POL 4,957.35$ CERADYNE BALLISTIC HELMET-BLACK 104 11/02/21 INSTITUTE OF TRANSPORTATION EN PO 124504 PWA 1,027.79$ MANUAL City Council 10 – 5 3/1/2022
No. Date Vendor Name Type Number Agency Amount Description 105 11/02/21 DELHI CENTER AG N-2021-222 CDA 1,850.00$ FACILITIES LICENSE - BUSINESS SEMINAR TRAINING 106 11/03/21 METRON-FARNIER LLC PO 124507 PWA 1,398.40$ GPS RECEIVER 107 11/03/21 JAM SOFTWARE GMBH PO 124509 IT 869.88$ RENEW: TREESIZE PROFESSIONAL 3YR 108 11/03/21 GRAINGER INC PO 124510 CDA 4,046.44$ MOVINCOOL AIR CONDITIONER UNIT 109 11/04/21 B&H PHOTO VIDEO PO 124512 LIB 923.86$ DOCUMENT CAMERA 110 11/04/21 LOCTEK INC PO 124513 HR 2,075.64$ MOTORIZED ALCOVERISER DESK 111 11/04/21 FINDAWAY WORD LLC PO 124514 LIB 7,428.53$ PLAYAWAY LAUNCHPAD TABLETS 112 11/05/21 KNOX COMPANY PO 124516 LIB 501.46$ KEYBOX - SECURITY 113 11/08/21 DFW PLASTICS INC PO 124517 PWA 22,107.45$ LID, 18X11 "C" AF GRAY NO HOOK 114 11/08/21 LEXIPOL LLC PO 124518 POL 26,989.72$ LEXIPOL CONTRACT RENEWAL 115 11/09/21 ERGONOMIC COMFORT DESIGN INC PO 124520 POL 6,627.17$ MID BACK TASK CHAIR W/ ARMS 116 11/09/21 J GARDNER & ASSOCIATES LLC PO 124521 POL 914.00$ CUSTOM 3' OVAL JR BADGE 117 11/09/21 B&H PHOTO VIDEO PO 124522 PWA 1,294.61$ WEBCAMS: LOGITECH C922 118 11/09/21 WOODRUFF, SPRADLIN, & SMART, PCC AG N-2021-226 HR 50,000.00$ CONDUCT PERSONAL INVESTIGATIONS 119 11/09/21 FOUR STAR INVESTIGATIONS, LLC AG N-2021-227 HR 50,000.00$ CONDUCT PERSONAL INVESTIGATIONS 120 11/10/21 ADORAMA INC PO 124523 LIB 524.33$ WIRELESS CONTROLLERS 121 11/10/21 CALLYO PO 124524 POL 4,440.00$ RENEWAL: CALLYO SILVER 122 11/10/21 1 STOP ELECTRONICS CENTER, INC PO 124525 CDA 3,012.02$ COMMERCIAL WASHER - GAS 123 11/10/21 GRAYSHIFT LLC PO 124526 POL 27,995.00$ RENEWAL: GRAYKEY 124 11/15/21 MEYERS CONSTRUCTION CO PO 124527 PWA 20,300.00$ COMMUNITY ROOM IMPROVEMENTS 125 11/15/21 LC ACTION POLICE SUPPLY PO 124528 POL 21,057.09$ 16" M4 CARBINE RIFLES 126 11/15/21 PROFESSIONAL ENTERTAINMENT AG N-2021-228 PRCS 1,650.00$ ENTERTAINMENT, PLAZA NAVIDENA EVENT 127 11/16/21 MEMAR INC PO 124529 PRCS 4,800.00$ INSIDE FRAMING & OUTSIDE SIDING 128 11/16/21 A&H REFRIGERATION INC PO 124530 PRCS 20,500.00$ INSTALL 10T HVAC AIR CONDITIONER 129 11/16/21 NTH GENERATION COMPUTING INC PO 124533 IT 24,999.00$ WASABI RESERVED CAPACITY HOT 130 11/17/21 PEN-LINK LTD PO 124535 POL 30,145.00$ PENLINK PLX SOFTWARE 131 11/17/21 CHERWELL SOFTWARE LLC PO 124536 IT 27,510.00$ CHERWELL MAINTENANCE RENEWAL 132 11/17/21 SMARTSIGN PO 124537 PWA 1,861.49$ PORTABLE SIGN HOLDERS 133 11/17/21 CPACINC.COM PO 124538 IT 3,725.00$ VEEAM AVAILABILITY SUITE VULMLIC 134 11/17/21 FRESH BEGINNINGS MINISTRIES-BILL NELSONAG N-2020-115-01A CDA 5,000.00$ SEMINARS TO BUSINESS OWNERS 135 11/18/21 COAST RECREATION INC PO 124541 PRCS 1,228.73$ SLIDEWINDER2 UPPER MID SUPPORT 136 11/18/21 CELLEBRITE USA CORPORATION PO 124543 POL 4,697.75$ CELLEBRITE UFED 4PC ULTIMATE SW 137 11/19/21 NATIONAL VISUAL SYSTEMS PO 124546 PRCS 919.46$ SIZE 8.5" X 11" BRONZE PLAQUE 138 11/19/21 BRIGHTLIFE DESIGNS, LLC. AG N-2021-186-01 CDA 47,325.00$ HOLIDAY DECOR IN DOWNTOWN SANTA ANA 139 11/19/21 MGT OF AMERICA CONSULTING, LLC AG N-2021-230 POL 23,150.00$ STATE MANDATED COST-CLAIMING SERVS 140 11/22/21 SHEWARD & SON & SONS INC PO 124548 POL 550.00$ SUPPLY AND INSTALL SHADE City Council 10 – 6 3/1/2022
No. Date Vendor Name Type Number Agency Amount Description 141 11/22/21 ADORAMA INC PO 124549 LIB 1,393.90$ MINI 11 INSTANT FILM CAMERA 142 11/22/21 MSA SYSTEMS INC PO 124551 POL 1,314.77$ ZEBRA/CONSUMABLES - WAX RIBBON 143 11/22/21 AJ CONSTRUCTION SPECIALTIES PO 124552 PRCS 4,053.00$ RESTROOM PARTITIONS 144 11/22/21 NEXT REQUEST AG N-2021-231 IT 39,375.00$ ALL-IN-ONE PLATFORM - RECORDS REQUESTS MGMT 145 11/23/21 ASSOCIATED BAG COMPANY PO 124553 POL 1,119.66$ KRAFT CARRY PAPER BAG (66 LB) 146 11/23/21 B&H PHOTO VIDEO PO 124554 LIB 733.67$ HEADPHONES 147 11/23/21 CA DEPART OF REHABILITATION AG N-2021-233 CDA 7,397.16$ NON PAYMENT OF RENT, JULY 2019 - JUNE 2020 148 11/23/21 CA DEPART OF REHABILITATION AG N-2021-234 CDA 5,547.50$ NON PAYMENT OF RENT, SEPT. 2018 - JUNE 2019 149 11/23/21 PREMIER PEST SERVICES WEST AG N-2021-237 PWA 50,000.00$ PROVIDE PEST CONTROL SERVICES 150 11/24/21 SAFARILAND LLC PO 124557 POL 1,922.05$ GUN BOX 151 11/29/21 ADORAMA INC PO 124560 LIB 1,002.76$ EXTERNAL HARD DRIVE 152 11/29/21 GALLS LLC DBA KEYSTONE PO 124561 POL 3,732.00$ ASPIS BELLATOR BALLISTIC SHIELD 153 11/29/21 L&S EMBROIDERY INC PO 124562 CDA 2,491.87$ STYLE #11-1161 - HATS: DRI-FIT 154 11/29/21 I INITIAL PO 124563 CDA 2,507.18$ #PC54 - T-SHIRT: TAGLESS BLACK 155 11/29/21 SNA SPORTS GROUP LLC PO 124565 CDA 2,908.24$ ULTIMATE HANGTIME B.BALL SYSTEM 156 11/29/21 DEPARTMENT OF CIVIC THINGS AG N-2021-239 CMO 12,500.00$ CONSULTANT SERVICES, MUNICIPAL WEBSITES 157 11/30/21 PERMA-BOUND BOOKS PO 124566 LIB 992.28$ BOOKS - JUVENILE MAIN 158 11/30/21 GLOBAL EQUIPMENT COMPANY INC PO 124567 CDA 14,390.50$ TRIPLE TIER 9-DOOR LOCKER - GRAY 159 11/30/21 READY AMERICA INC PO 124568 PWA 2,041.50$ 1 DAY EMERGENCY HIP PACKS 160 11/30/21 COMMERCIAL SITE FURNISHINGS PO 124570 CDA 11,588.35$ 46" ADA METAL ROUND PICNIC TABLE 161 11/30/21 PROUDCITY INC. AG N-2021-240 CMO 37,227.00$ WEBSITE CONTENT, SERVICES, AND PRODUCTS 162 12/01/21 AMERICAN WAREHOUSE BOC 7066 CITYWIDE 5,000.00$ OFFICE SUPPLIES 163 12/01/21 I LIKE VINYL BOC 7067 POL 16,000.00$ POLICE VEHICLES DECALS 164 12/01/21 B&B METALS INC BOC 7069 CITYWIDE 10,000.00$ METAL AND STEEL 165 12/01/21 RAINBOW MEALWORMS BOC 7071 PRCS 2,000.00$ ZOO ANIMAL FOOD 166 12/01/21 ARENUS BOC 7195 PRCS 5,000.00$ ANIMAL SUPPLEMENTS, ZOO ANIMALS 167 12/01/21 SUNBELT RENTALS INC BOC 7198 CITYWIDE 9,000.00$ EQUIPMENT RENTALS 168 12/01/21 POMEROYS MUFFLER SHOP BOC 7211 PWA 15,000.00$ AUTO, TRUCK, VAN AND BUS REPAIRS 169 12/01/21 VACANT PROPERTY SECURIT BOC 7215 CITYWIDE 20,000.00$ SECURITY COVERING RENTAL 170 12/01/21 REYES COCA-COLA BOTTLIN_211201 BOC 7273 POL 15,000.00$ BEVERAGE SERVICE FOR THE 171 12/01/21 UNCHARTED SOFTWARE INC PO 124572 POL 1,349.00$ RENEWAL: GEOTIME NODELOCKED LIC. 172 12/01/21 SAMYS CAMERA INC PO 124573 LIB 3,672.81$ CANON EOS 90D DSLR CAMERA 173 12/01/21 MUSCO SPORTS LIGHTING LLC PO 124574 PRCS 10,800.00$ ANNUAL CONTROL LINK SERVICE FEE 174 12/02/21 MOBILE WIRELESS LLC PO 124575 IT 20,500.00$ RENEWAL: NETMOTION MOBILITY 175 12/02/21 CDW GOVERNMENT INC PO 124576 IT 15,062.00$ RENEWAL: SOLARWINDS MAINTENANCE 176 12/02/21 SMARTDEPLOY PO 124578 POL 4,770.00$ RENEWAL: SMARTDEPLOY ESSENTIAL City Council 10 – 7 3/1/2022
No. Date Vendor Name Type Number Agency Amount Description 177 12/02/21 B&H PHOTO VIDEO PO 124579 PRCS 717.42$ PROJECTOR 178 12/02/21 DIAMOND ENVIRONMENTAL (LLC) PO 124581 PWA 27,663.00$ TOILET TRAILER 179 12/02/21 RAINBOW BOOK COMPANY PO 124582 LIB 698.27$ BOOKS - JUVENILE SPANISH 180 12/03/21 MITCHELL 1 PO 124584 PWA 3,006.51$ CAR DIAGNOSTICS SOFTWARE RENEWAL 181 12/03/21 DEKRA-LITE INDUSTRIES INC PO 124585 PWA 2,567.38$ 6' TRADITIONAL WREATHS 182 12/06/21 S&S WORLDWIDE INC PO 124586 PRCS 2,405.83$ PROGRAM AND ACTIVITY SUPPLIES 183 12/06/21 ADAFRUIT INDUSTRIES LLC PO 124587 LIB 4,038.28$ METROX CLASSIC KIT 184 12/06/21 UNISHIELD PO 124590 HR 2,740.00$ CPR/ AED & FIRST AID TRAINING 185 12/07/21 TITLE BOXING, LLC PO 124591 POL 529.46$ BLACK MAX BOXING GLOVES 186 12/07/21 P W GILLIBRAND CO INC PO 124592 PRCS 4,961.44$ 50 TON OF SILICA # 20 SAND 187 12/07/21 B&H PHOTO VIDEO PO 124593 POL 516.86$ WIND-UP STAND 188 12/07/21 AMERICAL CONSTRUCTION MGT PO 124594 PRCS 17,900.00$ INSTALL 6 COLUMNS FOR SHADE 189 12/07/21 PROFESSIONAL ENTERTAINMENT AG N-2021-241 PRCS 595.00$ SANTA CHARACTER, WINTER VILLAGE (REVIVE ARPA) 190 12/07/21 UNION PACIFIC RAILROAD COMPANY AG N-2021-242 PWA 26,460.00$ MAINTAIN, OPERATE UNDERGROUD FIBER OPTIC WIRE 191 12/07/21 UNION PACIFIC RAILROAD COMPANY AG N-2021-243 PWA 12,950.00$ MAINTAIN, OPERATE UNDERGROUD FIBER OPTIC WIRE 192 12/08/21 LEXIPOL LLC PO 124597 POL 13,326.75$ ANNUAL CORRECTIONS SUBSCRIPTION 193 12/08/21 SOURCE GRAPHICS PO 124599 PBA 1,265.00$ ANNUAL EQUIPMENT SRVC CONTRACT 194 12/08/21 SPECIALTY EQUIPMENT PO 124600 PRCS 3,605.26$ HEAVY DUTY FORKLIFT LUMBER RACK 195 12/08/21 SOUTHERN COUNTIES LUBRICANTS PO 124601 PWA 4,833.98$ MOTOR OIL CHEVRON 5W20 196 12/08/21 FRANZEN-HILL CORPORATION PO 124603 PWA 1,700.00$ HILL-VAC RECOVERY TESTING 197 12/08/21 TAGE PLUS EVENT STAGING SERVICES AG N-2021-207-01 PRCS 47,750.00$ AUDIO EQUIPMENT, DJ SERVICES, AND STAGING (ARPA) 198 12/09/21 GOVERLAN INC PO 124605 POL 1,455.00$ MAINTENANCE SUPPORT EXTENSION 199 12/09/21 DENEEN POWELL ATELIER, INC AG N-2021-246 PRCS 27,738.00$ LANDSCAPE ARCHITECTURAL SERVICES 200 12/10/21 LEWIS BRISBOIS BISGAARD & SMITH LLP AG N-2021-254 CAO 50,000.00$ ASSIST THE IN-HOUSE ATTORNEYS 201 12/13/21 ORANGE COUNTY BLOCK WALL PO 124606 PWA 1,200.00$ REMOVE CITY BLOCK WALL 202 12/13/21 CHEMIMAGE CORPORATION PO 124607 POL 49,500.00$ EXTENDED WARRANTY 2YR 203 12/14/21 AAA STATE OF PLAY PO 124609 CDA 7,384.69$ BANANA SPLIT PLAY SYSTEM 204 12/14/21 BACKHAUS DANCE AG N-2021-250 PRCS 25,000.00$ RECREATION CLASS PROGRAM 205 12/14/21 ALLIED UNIVERSAL JANITORIAL SERVICES AG N-2021-251 PWA 14,600.00$ JANITORIAL SERVS, SA WINTER VILLAGE 206 12/15/21 NETXPERTS INC PO 124611 CDA 17,614.26$ EATON-FORTINET-CISCO SWITCHES 207 12/15/21 ALLSTAR FIRE EQUIPMENT INC PO 124612 PWA 964.29$ RESCUE HARNESS 208 12/15/21 INSTRUMART PO 124615 PWA 22,595.45$ PRESSURE TRANSMITTER 209 12/15/21 ENERGY EXPERT INTERNATIONAL AG N-2021-252 PWA 50,000.00$ VALVE AND ACTUATOR REPAIR SERVICES 210 12/16/21 DON WALLINGSFORD INC PO 124616 PWA 14,440.00$ INSTALL NEW HEAT PUMP 211 12/16/21 I DJ NOW PO 124617 POL 1,251.35$ PORTABLE PA SYSTEM 212 12/17/21 MCVICKER & ASSOCIATES PO 124618 CMO 6,697.03$ PADDED PRESENTATION FOLDER City Council 10 – 8 3/1/2022
No. Date Vendor Name Type Number Agency Amount Description 213 12/17/21 PNR MEDICAL CONSULTING, INC. AG N-2021-253 PRCS 14,982.00$ MEDICS, FIRST AID KITS, AND EMT SERVS (ARPA) 214 12/20/21 PACIFIC FLAGPOLE SERVICE PO 124620 PRCS 4,785.00$ FLAGPOLE INSTALLATION SERVICE 215 12/20/21 OMEGA INDUSTRIAL SUPPLY INC PO 124630 PWA 2,000.95$ GRAFFITI REMOVER, MEGA-OFF 216 12/20/21 SCORE SPORTS PO 124632 PRCS 2,476.64$ TEE SHIRT - YOUTH BASKETBALL 217 12/20/21 GOLD COAST APPRAISALS, INC. AG N-2018-215-01 CDA 25,000.00$ APPRAISAL SERVICES 218 12/21/21 AUDIO RESOURCE GROUP INC PO 124634 PBA 2,260.00$ LIGHTWEIGHT FOLDING HEADPHONES 219 12/22/21 VCLOUD TECH INC PO 124637 IT 42,335.03$ ADOBE ACROBAT RENEWAL CITYWIDE 220 12/23/21 VMI INC PO 124638 COC 1,418.39$ MONITOR 221 12/23/21 SAN DIEGO ZOO WILDLIFE ALLIANC PO 124639 PRCS 5,554.00$ ZOO TICKETS 222 12/23/21 EPLUS TECHNOLOGY INC PO 124640 IT 1,841.24$ RENEWAL: CRADLEPOINT 2,956,787.92$
319,508,048.94$
0.93%
Agency/Department
City Attorney’s Office (CAO)
Clerk of the Council (COC)
City Manager’s Office (CMO)
Community Development (CDA)
Citywide
Finance & Management Services (FMS)
Human Resources (HR)
Information Technology (IT)
Library (LIB)
Parks, Rec. & Comm. Services (PRCS)
Planning and Building (PBA)
POL (POL)
Public Works (PWA)
Total
409,701.13$ 745,246.03$
1,094,741.83$ 1,984,058.09$
3,477,084.65$ 6,433,872.57$
29,318.66$ 60,612.56$
661,007.35$ 1,286,103.96$
7,500.00$ 16,586.26$
11,884.83$ 17,661.89$
124,240.14$ 321,055.78$
94,754.21$ 290,300.15$
11,031.00$ 67,455.03$
327,905.50$ 597,202.43$
580,000.00$ 734,000.00$
Total This Quarter Fiscal Year-to-Date
75,000.00$ 212,172.00$
50,000.00$ 101,418.39$
Summary
Total this period
Citywide budget excluding compensation
Percentage of budget amount
City Council 10 – 9 3/1/2022
Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 1, 2022
TOPIC: Waste-Recycle Receptacles for Various City Parks AGENDA TITLE:
Award a Purchase Order Contract for the Purchase of 411 Combination Waste-Recycle Receptacles for Various City parks to Outdoor Creations, Inc. in an Amount not to exceed $898,035 (Non-General Fund) (Proj. 22-2757)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order contract for 411 combination waste-recycle receptacles for various City parks to Outdoor Creations, Inc. in the amount of $898,035, subject to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The City of Santa Ana Parks, Recreation and Community Services Agency (PRCSA) is responsible for the maintenance and repair of City parks and trails. Over the years, the City parks have undergone various repairs and improvements, as well as regular maintenance. Along the way, the City has made purchases of assorted products from various vendors to fill the needs at parks. One of those items has been waste receptacles. The City parks currently have a variety of different types of waste receptacles, from heavy-duty, concrete to light-weight, plastic receptacles. The heavy- duty concrete receptacles have proved best to meet the needs of the parks.
While the Santa Ana Municipal Code Section 2-807 requires that contracts for City purchases be awarded through a competitive bid process, it allows for the direct award whenever there is only one known or reasonably available source due to proprietary features, which is the case with the specified combination waste-recycle receptacles that staff seeks to procure. Outdoor Creations, Inc. is the sole manufacturer of the specified combination receptacles. The dual compartment receptacles provided by Outdoor Creations, Inc. are made of reinforced tan-colored concrete with stainless steel lockable doors, hardware that is durable, and anti- graffiti protection. The receptacle will include the City Logo and graphics indicating Trash and Recycle. The two compartments are manufactured as one unit with a round top, making it heavy to move, as well as difficult to tip over and remove trash. Trash cans/bags are located inside the units that can only be accessible through the lockable doors.
City Council 11 – 1 3/1/2022
Waste-Recycle Receptacles for Various City Parks
March 1, 2022
2 4
5 8
Staff has researched various local vendors, catalogs, and the internet, and was unable to locate a comparable product in quality. Accordingly, PRCSA staff has standardized the combination waste-recycle receptacle unit. On May 4, 2021, the City approved a purchase order of 100 of these units. To maintain consistency and uniformity among all City parks and trails, the City is seeking to purchase another 411 units for additional park and trail sites.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and made available in the following account for the specified year:
Fiscal Year Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 21-22
(Proj. 22-2757)
05113263-63200 Capital
Outlay Fund
Park Improvements-
Operating Materials &
Supplies
$898,035
EXHIBIT(S)
1. Quote
Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community Services
Approved By: Kristine Ridge, City Manager
City Council 11 – 2 3/1/2022
Qty. UOM Model # Description Unit Price Amount
411 EA 511 (2) Compartment Tras
h/Recycle Receptacle - Open 1,875.00 770 ,625.00
on Both Sides
DUAL ENTRY DISPOSAL
EA 511 SS DOOR HAN GRN 511 STAINLESS STEEL DOOR W/HANDLE GREEN (T006-GN03)
EA 511 SS DOOR HAN BLUE 511 STAINLESS STEEL DOOR W/HANDLE BLUE (T009-BL01)
<Each> Vinyl Trash Vinyl Trash Sticker
<Each> Vinyl Recycle Vinyl Recycle Sticker
<Each> Cast In Logo (City logo Cast in 2 sides, Santa Ana and Sky Painted recycle blue)
<Each> Cast In Logo Cast In Logo(Recycle Triangle Logo on Back opposite Blue Door Painted Blue on white back ground)
<Each> Cast In Logo Cast In Logo(trash Logo on Back opposite Green Door painted black on white background)
EA Smooth Finish Smooth Finish
EA NANO Nano - Non-sacrificial sealer
<Each> Tan ODC Tan Color(Sequoia Sand)
1 <Each> Shipping Must Be Taxed, Company Owned Truck 51,375.00 51,375.00 Sales Rep
SOLD TO
Good Thru
3/4/22
Terms
TOTAL 898,035.00
Sales Tax 76,
035.00
Subtotal 822,000.00
530-365-6106 530-365-5129
QUOTATION
Tim L. Huds on
AUTH OR IZED SALES PERSON SIGNATURE
PH# FX#
Email [email protected]
SHIP TO
PLEASE FILL IN THE REQUIRED INFORMATION ON THE ADDITIONAL PAGE WITH THE TERMS AND CONDITIONS.
STANDARD DELIVERY A.R.O AND APPROVED SUBMITTALS/ORDER IS 16- WEEKS (Does not apply to custom products). 2/2/22
2/
2/22Date:
Q4652Quote No.:
Purchasing Division M-16
20 Civic Center Plaza RM #429
Santa Ana, CA 92701
USA
Net 30 DaysTim L. Hudson
Please sign here to confirm your order and acknowledge that you have read and understand our terms and conditions
Forklift required upon delivery unless other arrangements made prior to order.
City of Santa Ana City of Santa Ana -511's SS Doors
Ali Borujerdi 714-64
7-3551
aborujerdi@@santa-ana.org
Santa Ana, CA 92701
USA
Purchase Order
2270 Barney Road
Anderson, CA 96007
USA
Outdoor Creations Inc.
Exhibit 1
City Council 11 – 3 3/1/2022
Public Works Agency
www.santa-ana.org/pw
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 1, 2022
TOPIC: Main Street at Walnut Street Traffic Signal Installation and Crosswalk Upgrades AGENDA TITLE:
Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $307,613 for the Main Street at Walnut Street New Traffic Signal Installation Project and Crosswalk Upgrade Projects at Occidental Street, Saint Gertrude Place, Saint Andrew Place, Anahurst Place and Rousselle Street, with an Estimated Project Delivery Cost of $385,000 and Amend the Fiscal Year 2021-22 Capital Improvement Program (Project No. 22-7534) (Non-General Fund)
RECOMMENDED ACTION
1. Award a Construction Contract to Elecnor Belco Electric, Inc., the lowest responsible bidder, in accordance with the Base Bid in the amount of $307,613, for construction of the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project, for the term beginning March 1, 2022 and ending upon project completion, subject to non-substantive changes approved by the City Manager and City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $385,000, which includes $307,613 for the construction contract, $46,079 for contract administration, inspection and testing, and a $31,308 project contingency for unanticipated or unforeseen work to be funded from Community Development Block Grant (CDBG) funds.
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $300,000 and an additional $85,000 in construction funds for the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project for a total of $385,000 to be funded from CDBG funds.
DISCUSSION
The City of Santa Ana’s Public Works Agency was successful in receiving $300,000 in CDBG funds effective July 1, 2021 for the installation of a new pedestrian traffic signal (hybrid beacon) at the intersection of Main Street at Walnut Street, and for the enhancement of pedestrian crossings at Occidental Street, Saint Gertrude Place, Saint Andrew Place, Anahurst Place, and Rousselle Street (Exhibits 1 and 2).
City Council 12 – 1 3/1/2022
Main Street at Walnut Street Traffic Signal Installation and Crosswalk Upgrades March 1, 2022