Santa Ana City Council
May 3, 2022

City Council and Housing Authority Meeting
Packet
May 3, 2022
SPECIAL CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
David Penaloza
Councilmember ­ Ward 2
Jessie Lopez
Councilmember ­ Ward 3
Phil Bacerra
Mayor Pro Tem ­ Ward 4
Johnathan Ryan Hernandez
Councilmember ­ Ward 5
Nelida Mendoza
Councilmember ­ Ward 6
Mayor and Council telephone: 714­647­6900
Agenda item inquiries: 714­647­6520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/city­meetings.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in City Council 1 5/3/2022
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/city­meetings.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’sphonenumberorZoomIDandunmutesthemthecallermustpress*6or City Council 2 5/3/2022
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voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.

IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.

Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 4:00 p.m.

Speakers who are not in the speaker queue by 4:00 p.m. will not be permitted to speak. 2LIVEPUBLICCOMMENTSONREGULARAGENDAITEMSANDNONAGENDA
City Council 3 5/3/2022
The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 4:00 p.m.

Speakers who are not in the speaker queue by 4:00 p.m. will not be permitted to speak.

2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.

3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.

4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

SPECIAL CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor  Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Special Closed Session items.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matterswithoutmembersofthepublicpresentTheCityCouncilfindsbasedonadvicefrom City Council 4 5/3/2022
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

SPECIAL CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor  Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Special Closed Session items.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A.    Santa Ana Police Officers Association and Gerry Serrano v. City of Santa Ana, Santa Ana Police Department, David Valentin, Kristin (sic) Ridge, Sonia Carvalho, Jason Motsick, and Does I­X, Orange County Superior Court, Case No. 30­2021­ 01230129.

B.    Santa Ana Police Officers Association and Doe Officers v. David Valentin, Sonia Carvalho, Kristine Ridge, City of Santa Ana, Santa Ana Police Department, Santa Ana City Attorney’s Office, and Does I­X, Orange County Superior Court, Case No. 30­ 2021­01230134.

2. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION pursuant to Paragraph (4) of subdivision (d) of Section 54956.9 of the Government Code: One (1) case
Consideration of Amicus Brief, Ohio House, LLC v. City of Costa Mesa, 8:2019­cv01710 (United States District Court, Central District of California, filed Sept. 6, 2019).

3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957
Title: Clerk of the Council, City Attorney and City Manager City Council 5 5/3/2022
case
Consideration of Amicus Brief, Ohio House, LLC v. City of Costa Mesa, 8:2019­cv01710 (United States District Court, Central District of California, filed Sept. 6, 2019).

3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957
Title: Clerk of the Council, City Attorney and City Manager CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Special Closed Session.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Rabbi Stephen Einstein
CEREMONIAL PRESENTATIONS

1. Certificate of Recognition presented by Mayor Pro Tem Bacerra to Behr Paint Company in Recognition of their 75­Year Anniversary.

2. Proclamation presented by Councilmember Hernandez to Neutral Ground declaring May 2022 as National Mental Health Awareness Month.

3. Certificate of Recognition presented by Councilmember Lopez and Mayor Sarmiento to Orange County Fire Authority Chief James Henery for 35­years of Outstanding Contributions to the Community.

4. Certificate of Recognition presented by Councilmember Mendoza to El Mariachi Santanero for Outstanding Contributions to the Community.

5. Proclamation presented by Councilmember Penaloza to Eva Barrios declaring April 24­30, 2022 as National Crime Victims’ Rights Week.

6. Proclamation presented by Councilmember Phan and Councilmember Hernandez to the Lau Family declaring May, 2022 as Asian American and Pacific Islander Heritage Month.

STAFF PRESENTATIONS

7. OC Streetcar Project – Orange County Transportation Authority City Council 6 5/3/2022
City business.

RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Rabbi Stephen Einstein
CEREMONIAL PRESENTATIONS

1. Certificate of Recognition presented by Mayor Pro Tem Bacerra to Behr Paint Company in Recognition of their 75­Year Anniversary.

2. Proclamation presented by Councilmember Hernandez to Neutral Ground declaring May 2022 as National Mental Health Awareness Month.

3. Certificate of Recognition presented by Councilmember Lopez and Mayor Sarmiento to Orange County Fire Authority Chief James Henery for 35­years of Outstanding Contributions to the Community.

4. Certificate of Recognition presented by Councilmember Mendoza to El Mariachi Santanero for Outstanding Contributions to the Community.

5. Proclamation presented by Councilmember Penaloza to Eva Barrios declaring April 24­30, 2022 as National Crime Victims’ Rights Week.

6. Proclamation presented by Councilmember Phan and Councilmember Hernandez to the Lau Family declaring May, 2022 as Asian American and Pacific Islander Heritage Month.

STAFF PRESENTATIONS

7. OC Streetcar Project – Orange County Transportation Authority

8. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

WORK STUDY SESSION
9LobbyistRegistrationAssessment
City Council 7 5/3/2022
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ALL comments on agenda and non­agenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

WORK STUDY SESSION

9. Lobbyist Registration Assessment
Department(s): Clerk of the Council Office
Recommended Action: Accept informational report and provide direction to staff.

CONSENT CALENDAR
RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 10 through 29.

10. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

11. Minutes from the Regular and Housing Authority Meeting of April 5, 2022 Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.

12. Appoint Jose Mario Fernandez nominated by Councilmember Hernandez as the Ward 5 representative to the Arts and Culture Commission for a partial­term expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Jose Mario Fernandez to the Arts and Culture Commission representing Ward 5 and administer Oath of Office.

13. Appoint Daniel Cornelious nominated by Councilmember Hernandez as the Ward 5 representative to the Community Development Commission for a partial­term expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Daniel Cornelious to the Community Development Commission representing Ward 5 and administer Oath of Office.

14. Appoint Roberto Herrera nominated by Councilmember Lopez as the Ward 3 representative to the Parks, Recreation and Community Services Commission for a partial­term expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Roberto Herrera to the Parks, Recreation and Community Services Commission representing Ward 3 and administer Oath of Office.

City Council 8 5/3/2022

14. Appoint Roberto Herrera nominated by Councilmember Lopez as the Ward 3 representative to the Parks, Recreation and Community Services Commission for a partial­term expiring December 10, 2024
Department(s): Clerk of the Council Office
Recommended Action: Appoint Roberto Herrera to the Parks, Recreation and Community Services Commission representing Ward 3 and administer Oath of Office.

15. Approve Destruction of Obsolete City Records
Department(s): City Attorney Office, Clerk of the Council Office Recommended Action: Approve the request for the destruction of obsolete records from the City Attorney’s Office and Clerk of the Council’s Office in accordance with the retention schedule outlined in City Council Resolution 2013­014.

16. Quarterly Report for Housing Division Projects and Activities for the period of January 2022 to March 2022
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 2022 to March 2022

17. Award a Purchase Order in the Amount of $147,988.87 to Hewlett Packard Enterprise for Server and Storage Support (Non­General Fund) Department(s): Information Technology
Recommended Action: Authorize a one­time purchase and payment of purchase order to Hewlett Packard Enterprise for HP Support Services for Servers and Storage Systems, for a three­year period beginning May 14, 2022 through May 14, 2025, in the amount of $147,988.87, subject to non­substantive changes approved by the City Manager and City Attorney.

18. Approve Memorandum of Understanding and Appropriation Adjustments for Edward Byrne Memorial Justice Assistance Grant Program Funding (Non­General Fund) Department(s): Police Department
Recommended Action: 1. Authorize the City Manager and the Chief of Police to execute a Memorandum of Understanding (#15PBJA­21­GG­01188­JAGX) with the County of Orange, Sheriff’s Department for the period of October 1, 2020 through September 30, 2024, accepting the 2021 Edward Byrne Memorial Justice Assistance Grant program funds in the amount of $105,143, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

2. Approve an appropriation adjustment recognizing $105,143 in the Law Enforcement Grants revenue account and appropriate same to expenditure account. (Requires five affirmative votes.)

3. Approve an appropriation adjustment recognizing $6,110 in the Law Enforcement Grants revenue account and appropriate same to expenditure account for portions of the 2019 and 2020 Edward Byrne Memorial Justice Assistance Grant program funds. (Requires five affirmative votes.)

19. Approve a Five­Year Agreement with Rancho Santiago Community College District for Course Registration Services
City Council 9 5/3/2022
(Requires five affirmative votes.)

3. Approve an appropriation adjustment recognizing $6,110 in the Law Enforcement Grants revenue account and appropriate same to expenditure account for portions of the 2019 and 2020 Edward Byrne Memorial Justice Assistance Grant program funds. (Requires five affirmative votes.)

19. Approve a Five­Year Agreement with Rancho Santiago Community College District for Course Registration Services
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute an agreement with Rancho Santiago Community College District for registering students to receive college credit for attending certified training, for the period of July 18, 2022 through July 17, 2027, subject to non­substantive changes approved by the City Manager and City Attorney. This agreement will result in tuition expenses of up to $95,835, and generate up to $270,000 in reimbursement revenue over the five­year term (Agreement No. 2022­XXX).

20. Approve an Appropriation Adjustment and a Purchase and Sale Agreement for the Purchase of Real Property at 315 E 17th Street in the Amount of $550,000 for the Relocation of a Water Resources Pressure Regulating Vault (Non­General Fund) Department(s): Public Works Agency
Recommended Action: 1. Authorize the City Manager to execute a purchase and sale agreement with HuuAn Nguyen for the purchase of real property located at 315 E 17  Street (APN 003­153­49), in the amount of $550,000, plus normal closing costs and escrow fees, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

2. Approve an appropriation adjustment to recognize $575,000 of prior­year fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carryforward revenue account, and appropriate the same amount to the Acquisition & Construction, Water Utility Capital Projects, Land expenditure account. (Requires five affirmative votes)

3. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include $575,000 in construction funds for the Pressure Regulating Vault Relocation Project (No. 22­6474).

21. Approve an Agreement with All Environmental, Inc., dba AEI Consultants in the Amount of $300,000, to Conduct a Facilities Condition Assessment for Various City Buildings and Structures Throughout the City of Santa Ana, for up to a Three­year Term (Specification No. 21­014) (Non­General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with All Environmental, Inc., dba AEI Consultants to provide comprehensive Citywide facilities assessment services for a one­year period beginning May 3, 2022 and expiring May 1, 2023, with a provision for two, one­year renewal options exercisable by the City Manager and City Attorney, in an annual amount not to exceed $285,838, with a contingency of $14,162, for a total agreement amount not to exceed $300,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

22. Approve Agreements with J&G Industries, Inc., Macro Z Technology Co., Interior DlitiIdAiWkiIfOCllDlitiSif
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City Council 10 5/3/2022
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facilities assessment services for a one­year period beginning May 3, 2022 and expiring May 1, 2023, with a provision for two, one­year renewal options exercisable by the City Manager and City Attorney, in an annual amount not to exceed $285,838, with a contingency of $14,162, for a total agreement amount not to exceed $300,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

22. Approve Agreements with J&G Industries, Inc., Macro Z Technology Co., Interior Demolition, Inc., and American Wrecking, Inc. for On­Call Demolition Services for a Total Amount not to Exceed $2,000,000 for up to a Five­Year Term (Non­General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with J&G Industries, Inc., Macro Z Technology Co., Interior Demolition, Inc., and American Wrecking, Inc. to provide on­call demolition services, for a shared aggregate amount not to exceed $2,000,000 for a three­year term beginning May 3, 2022 and expiring May 2, 2025, with provisions for two, one­year extensions, subject non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­ XXX).

23. Approve a Reallocation of Funds and Increase the Shared Agreement Amount by $40,000 for Existing Agreements with TSI and AIM for a new Aggregate Amount not to Exceed $140,000 (Non­General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve the reallocation of $40,000 in unspent Measure M2 Local Fairshare funds from Traffic Management Plans FY19/20 Project (No. 20­ 6897) to Traffic Management Plans FY 20/21 Project (No. 21­6897).

2. Authorize the City Manager to execute agreement amendments for traffic counting services with AimTD, LLC and Transportation Studies, Inc. to increase the shared agreement amount by $40,000, for an aggregate agreement amount of $140,000, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2022­XXX).

24. Approve an Agreement with Procure America, Inc. for Streetlight Utility Cost Savings Monitoring in an Amount not to Exceed $310,000 for up to a Five­year Term (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Procure America, Inc., for streetlight utility cost savings monitoring, for a five­year term beginning October 1, 2021 and expiring September 30, 2026, in an amount not to exceed $310,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

25. Approve an Agreement with Valley Maintenance Corporation to Provide Custodial Services of City Park Restrooms and Park Buildings for an Annual Amount not to exceed $494,095 for Four Years and Total Agreement Amount of $1,976,380 (General Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with ValleyMaintenanceCorporationtoprovidecustodialservicesofCityparkrestrooms City Council 11 5/3/2022
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25. Approve an Agreement with Valley Maintenance Corporation to Provide Custodial Services of City Park Restrooms and Park Buildings for an Annual Amount not to exceed $494,095 for Four Years and Total Agreement Amount of $1,976,380 (General Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Valley Maintenance Corporation to provide custodial services of City park restrooms and park buildings for an annual amount not to exceed $494,095, which includes a 15% contingency, for a term from June 1, 2022 through May 31, 2026 and total agreement amount of $1,976,380, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

26. Amend the Revive Santa Ana Spending Plan and Approve Agreements with Various Non­Profit Organizations to Provide Youth Services under the Revive Santa Ana Program (Revive Santa Ana Program)
Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Approve an amendment to the Revive Santa Ana spending plan to increase the amount for Youth Violence Prevention by $404,375 for a total $904,375, decrease the amount for Early Childhood Support & Head Start & Child/Day Care by $409,979 for a total $590,021, decrease the amount for AfterSchool/Youth Sports Programs by $32,828 for a total $467,172 and approve an amount of $38,432 to administer the agreements, the total of all services and administration is $2,000,000 (Agreement No. 2022­XXX).

2. Approve an agreement with ALBI (Active Learning Believe & Inspire) to provide youth services (Youth Violence Prevention) under the Revive Santa Ana Program for an amount not to exceed $47,869 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney.

3. Approve an agreement with America On Track to provide youth services (Youth Violence Prevention) under the Revive Santa Ana Program for an amount not to exceed $125,000 for the period July 1, 2022 through June 30, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney.

4. Approve an agreement with Backhausdance to provide youth services (AfterSchool/Youth Sports) under the Revive Santa Ana Program for an amount not to exceed $30,000 for the period July 1, 2022 through June 30, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney.

5. Approve an agreement with Community Action Partnership of Orange County to provide youth services (After­School/Youth Sports) under the Revive Santa Ana Program for an amount not to exceed $65,000 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney.

6. Approve an agreement with Delhi Center to provide youth services (Youth Violence Prevention) under the Revive Santa Ana Program for an amount not to exceed $123,930 for the period July 1, 2022 through June 30, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney.

7. Approve an agreement with Discovery Science Center of Orange County to provide youth services (Early Childhood Support & Head Start & Child/Day Care) under the Revive Santa Ana Program for an amount not to exceed $90,028 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City ManagerandCityAttorney.

City Council 12 5/3/2022

6. Approve an agreement with Delhi Center to provide youth services (Youth Violence Prevention) under the Revive Santa Ana Program for an amount not to exceed $123,930 for the period July 1, 2022 through June 30, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney.

7. Approve an agreement with Discovery Science Center of Orange County to provide youth services (Early Childhood Support & Head Start & Child/Day Care) under the Revive Santa Ana Program for an amount not to exceed $90,028 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney.

8. Approve an agreement with KidWorks Community Development Corporation to provide youth services (Early Childhood Support & Head Start & Child/Day Care) under the Revive Santa Ana Program for an amount not to exceed $125,000 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney.

9. Approve an agreement with Kidworks Community Development Corporation to provide youth services (After­School/Youth Sports) under the Revive Santa Ana Program for an amount not to exceed $125,000 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney.

10. Approve an agreement with Latino Health Access to provide youth services (Youth Violence Prevention) under the Revive Santa Ana Program for an amount not to exceed $125,000 for the period July 1, 2022 through June 30, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney.

11. Approve an agreement with Nati’s House to provide youth services (AfterSchool/Youth Sports) under the Revive Santa Ana Program for an amount not to exceed $122,172 for the period July 1, 2022 through June 30, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney.

12. Approve an agreement with Nati’s House to provide youth services (Youth Violence Prevention) under the Revive Santa Ana Program for an amount not to exceed $113,183 for the period July 1, 2022 through June 30, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney.

13. Approve an agreement with Orange County Children Therapeutic Arts Center to provide youth services (Youth Violence Prevention) under the Revive Santa Ana Program for an amount not­to­exceed $124,998 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney.

14. Approve an agreement with Orange County Children Therapeutic Arts Center to provide youth services (Early Childhood Support & Head Start & Child/Day Care) under the Revive Santa Ana Program for an amount not to exceed $124,998 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney.

15. Approve an agreement with Orange County Bar Foundation to provide youth services (Youth Violence Prevention) under the Revive Santa Ana Program for an amount not to exceed $125,000 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney.

16. Approve an agreement with Padres Unidos to provide youth services (Early Childhood Support & Head Start & Child/Day Care) under the Revive Santa Ana Program for an amount not to exceed $124,995 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney.

City Council 13 5/3/2022
services (Youth Violence Prevention) under the Revive Santa Ana Program for an amount not to exceed $125,000 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney.

16. Approve an agreement with Padres Unidos to provide youth services (Early Childhood Support & Head Start & Child/Day Care) under the Revive Santa Ana Program for an amount not to exceed $124,995 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney.

17. Approve an agreement with Padres Unidos to provide youth services (Youth Violence Prevention) under the Revive Santa Ana Program for an amount not to exceed $119,395 for the period July 1, 2022 through June 30, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney.

18. Approve an agreement with The Cambodian Family to provide youth services (After­School/Youth Sports) under the Revive Santa Ana Program for an amount not to exceed $125,000 for the period July 1, 2022 through June 30, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney.

19. Approve an agreement with Think Together to provide youth services (Early Childhood Support & Head Start & Child/Day Care) under the Revive Santa Ana Program for an amount not to exceed $125,000 for the period July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney.

27. Resolution Approving the Acceptance of Grant Funds from the State of California in the Amount of $4,000,000 to the General Fund
Department(s): Parks, Recreation, and Community Services Recommended Action: Resolution No. 2022­XXX –  Adopt a resolution approving the acceptance of grant funds from the State of California in the amount of $4,000,000 to the General Fund for the Zoo Educational Hub and installation of a Universally Accessible Playground at Thornton Park.

28. Use of Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022­XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.

29. Resolution Calling Upon Our State Legislators to Introduce and Pass a Bill that Would End Child Marriage
Department(s): City Manager Office
Recommended Action: Resolution No. 2022­XXX – Adopt a resolution calling upon our state legislators to introduce and pass a bill that would end child marriage. **END OF CONSENT CALENDAR**
BUSINESS CALENDAR
City Council 14 5/3/2022
Recommended Action: Resolution No. 2022­XXX – Adopt a resolution calling upon our state legislators to introduce and pass a bill that would end child marriage. **END OF CONSENT CALENDAR**
BUSINESS CALENDAR

30. Fiscal Year 2021­22: Third Quarter Budget Update
Department(s): Finance and Management Services
Recommended Action: Receive and file the FY 2021­22 – Third Quarter Budget Update

31. Consider an Ordinance Amending Section 2­809 of Article VII.II of Chapter 2 of the Santa Ana Municipal Code Adopting a Policy Pursuant for the Use of Military Equipment by the Santa Ana Police Department Pursuant to California Assembly Bill 481 (Government Code § 7070 et. seq.)
Department(s): Police Department
Recommended Action: Approve first reading of an ordinance adopting a policy for the use of military equipment by the Santa Ana Police Department pursuant to California Assembly Bill 481 (Government Code § 7070 et. seq.).

32. Request for Direction Related to Outdoor Dining
Department(s): Planning and Building Agency
Recommended Action: Accept informational report and direct staff to prepare an ordinance allowing and regulating outdoor dining citywide.

33. Appoint Two to Three Members of the City Council to the Joint School Collaboration City Council Standing Subcommittee with the Santa Ana Unified School District Department(s): Parks, Recreation, and Community Services Recommended Action: Appoint two to three members of the City Council to the Joint School Collaboration City Council Standing Subcommittee with the Santa Ana Unified School District for terms expiring on December 15, 2022. **END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

34. Public Hearing – Approve the Fiscal Year 2022­2023 Annual Action Plan and budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and authorize submission to the United States Department of Housing and Urban Development
Legal notice published in the Orange County Register, La Opinión, and Nguoi Viet on March 10, 2022.

City Council 15 5/3/2022
Public Hearing items.

34. Public Hearing – Approve the Fiscal Year 2022­2023 Annual Action Plan and budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and authorize submission to the United States Department of Housing and Urban Development
Legal notice published in the Orange County Register, La Opinión, and Nguoi Viet on March 10, 2022.

Continued from the April 19, 2022 City Council meeting.

Department(s): Community Development Agency
Recommended Action: 1. Hold a public hearing to receive resident and stakeholder comments on funding priorities and needs for activities funded with the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant programs for the Fiscal Year 2022­23 Annual Action Plan.

2. Approve the Fiscal Year 2022 ­ 2023 Annual Action Plan and authorize the submission of the Fiscal Year 2022 ­ 2023 Annual Action Plan to the United States Department of Housing and Urban Development.

3. Approve the Fiscal Year 2022­2023 budgets for the Community Development Block Grant Program in the total amount of $8,294,360 that includes $5,640,635 from Grant Year 2022 allocation and a re­allocation of $2,653,725 in prior year program funds and program income; HOME Investment Partnerships grant in the amount of $1,706,231 from the Grant Year 2022 allocation and a re­allocation of $9,428,513 in prior year program funds; and Emergency Solutions Grant in the amount of $489,141 from the Grant Year 2022 allocation. All proposed activities’ budgets will be proportionally increased or decreased from the estimated funding levels to match actual allocation amounts.

4. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understanding with various city departments and agreements with non­profit public service providers awarded funds as part of the approved Community Development Block Grant program budget for a two­year term beginning July 1, 2022 through June 30, 2024, subject to non­substantive changes approved by the City Manager and City Attorney, and direct the Risk Manager or designee to determine the necessary insurance requirements applicable for each project (Agreement No. 2022­ XXX).

5. Direct the City Attorney to finalize and authorize the City Manager to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non­profit homeless service providers awarded funds as part of the approved Emergency Solutions Grant program budget for a term beginning July 1, 2022 through June 30, 2023, subject to non­substantive changes approved by the City Manager and City Attorney, and direct the Risk Manager or designee to determine the necessary insurance requirements applicable for each project (Agreement No. 2022­ XXX).

35. Public Hearing ­ Ordinance Amendment No. 2022­01 to Update Chapters 18, 21, And 40 of the Santa Ana Municipal Code Addressing Medicinal Cannabis Retail, Consumption Lounges and Temporary Events, Measure BB Waitlist Termination, Retail Facility Relocation, Commercial Cannabis Eligible Areas, Commercial Cannabis Tax Rate Reductions for Commercial Cannabis Cultivation, Distribution, and Manufacturing, and Adopt Language Addressing Proposed Tax Treatment of Microbusinesses and Shared Manufacturing, and Make Other Administrative Amendments of a Complimentary Nature
City Council 16 5/3/2022

35. Public Hearing ­ Ordinance Amendment No. 2022­01 to Update Chapters 18, 21, And 40 of the Santa Ana Municipal Code Addressing Medicinal Cannabis Retail, Consumption Lounges and Temporary Events, Measure BB Waitlist Termination, Retail Facility Relocation, Commercial Cannabis Eligible Areas, Commercial Cannabis Tax Rate Reductions for Commercial Cannabis Cultivation, Distribution, and Manufacturing, and Adopt Language Addressing Proposed Tax Treatment of Microbusinesses and Shared Manufacturing, and Make Other Administrative Amendments of a Complimentary Nature
Legal notice published in the Orange County Reporter on April 22, 2022.

Department(s): Finance and Management Services, Planning and Building Agency Recommended Action: 1.    Approve first reading of an ordinance amending Chapters 18, 21, and 40 of the Santa Ana Municipal Code addressing medicinal cannabis retail, consumption lounges and temporary events, Measure BB Waitlist termination, retail facility relocation, commercial cannabis eligible areas, commercial cannabis tax rate reductions for commercial cannabis cultivation, distribution, and manufacturing, and adopt language addressing proposed tax treatment of microbusinesses and shared manufacturing, and make other administrative amendments of a complimentary nature.

2.    Resolution No. 2022­XXX – Adopt a resolution modifying various non­retail commercial cannabis tax rates.

3.    Resolution No. 2022­XXX – Adopt a resolution establishing a map of commercial cannabis eligible areas in the City.

COUNCILMEMBER REQUESTED ITEMS

36. Discuss and Consider Directing the City Manager to Direct Staff to Prepare a Resolution Apologizing to Chinese Immigrants and their Descendants – Councilmember Phan

37. Discuss and Consider Directing City Manager to Direct Staff to Draft an Ordinance to Require the Use of Skilled and Trained Workforce for Affordable Housing Projects that Utilizes City Funds – Mayor Pro Tem Bacerra
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

1. April 25, 2022 Mayor Sarmiento – Big City Mayors’ Lobby Day, Sacramento, CA ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.

Future Items
1MentalHealthMobileOutreachServices
City Council 17 5/3/2022

1. April 25, 2022 Mayor Sarmiento – Big City Mayors’ Lobby Day, Sacramento, CA ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.

Future Items

1.  Mental Health Mobile Outreach Services

2.  Housing Element Update

3.  Billboard Ordinance Update

4.  Proposition 218 Solid Waste Rates Public Hearing

5.  Parks, Facilities, Trails and Open Space Master Plan

6.  Body Worn Cameras
HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Vice Chair Phil Bacerra
Chair Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
ROLL CALL
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.

CONSENT CALENDAR
RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3.

1. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

2. Minutes from the Housing Authority Meeting of April 5, 2022 Department(s): Clerk of the Council Office
Recommended Action: Approve minutes. (Please refer to agenda item #11 in the City Council agenda)
City Council 18 5/3/2022
ousgeetUpdate

3.  Billboard Ordinance Update

4.  Proposition 218 Solid Waste Rates Public Hearing

5.  Parks, Facilities, Trails and Open Space Master Plan

6.  Body Worn Cameras
HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Vice Chair Phil Bacerra
Chair Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
ROLL CALL
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.

CONSENT CALENDAR
RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3.

1. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

2. Minutes from the Housing Authority Meeting of April 5, 2022 Department(s): Clerk of the Council Office
Recommended Action: Approve minutes. (Please refer to agenda item #11 in the City Council agenda)

3. Quarterly Report for the Housing Choice Voucher Program for the Period of January 1, 2022 to March 31, 2022
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2022 to March 31, 2022. **END OF CONSENT CALENDAR**

HOUSINGAUTHORITYMEMBERCOMMENTS
City Council 19 5/3/2022
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of January 1, 2022 to March 31, 2022. **END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.

City Council 20 5/3/2022
1730 MADISON ROAD • CINCINNATI, OH 45206 • 513 861 5400 • FAX 513 861 3480 MANAGEMENTPARTNERS.COM 2107 NORTH FIRST STREET, SUITE 470 • SAN JOSE, CALIFORNIA 95131 • 408 437 5400 • FAX 408 453 6191 To: Ms. Daisy Gomez, Clerk of the Council, City of Santa Ana From: Amy Paul, Corporate Vice President
Andrea Miller. Special Advisor
Leonard Hyman, Senior Management Analyst
Subject: Santa Ana Lobbyist Registration Assessment
Date: May 3, 2022
Executive Summary
Management Partners was engaged by the City of Santa Ana to research lobbyist regulations adopted in peer cities and use this research to assess current requirements, the relationship between existing state and local reporting regulations, and present best practices in comparable agencies for consideration as part of Council’s ongoing efforts to promote transparency in government decision-making.

Background
Santa Ana has adopted regulations that affect lobbyists. These regulations generally supplement state-required reporting such as Campaign Contribution Reports (Fair Political Practices Commission, FPPC Form 460), Statement of Economic Interests – Conflict of Interest Code Filing (Fair Political Practices Commission, FPPC Form 700) and Behested Payment Reports (Fair Political Practices Commission, FPPC Form 803) as well as establish restrictions on making and receiving gifts and public access to campaign contributions.

Public Official Gift Restrictions
Section 2-583 of the Santa Ana Municipal Code prohibits persons doing business with the City from making gifts to City officers or employees who, by virtue of their employment, could make or participate in a governmental decision or use his/her official position to influence a governmental decision regarding pending business of the donor. The section precludes donations or gifts within 12 months of any governmental decision and prohibits public officers or employees from soliciting and/or accepting gifts from any person whom he or she knows, or has reason to know, is doing business with the City or has done business within the preceding 12 months. Gifts from unknown donors are also prohibited by Section 2-583.

City Council 9 – 1 5/3/2022
Lobbyist Registration Assessment Page 2
Public Access to Lobbyist Information
Public access to forms disclosing information required by the Fair Political Practices Act (FPPC) which includes information related to campaign contributions is made available through a link on the City's website pursuant to Section 2-156 of the Santa Ana Municipal Code. This section requires that reporting, which is already required by the FPPC and is a public record, to be posted on the City’s website.

Project Approach
Management Partners’ approach involved learning about local regulation and why public agencies adopt laws and regulations related to lobbying, what is and is not lobbying, and understanding the issues related to adoption of lobbyist registration and reporting requirements. We interviewed staff members providing administrative support, reviewed existing documents including video segments of public meetings, and reviewed publicly available information from comparable agencies. We conducted follow-up interviews as needed to clarify information, with comparable agency staff.

Why Adopt Local Lobbying Laws?
Participatory democracy guarantees the right to free speech and to petition government.

Lobbyists organize voices, sorting out the many competing interests of the public into a collective and comprehensive message, and apply continued pressure on issues to avoid loss of momentum as new issues arise. Additionally, lobbying and lobbyists can benefit government decision-making by providing technical or specialized information that might otherwise not be available to decision-makers.

But there are competing public interests such as transparency, the fair exchange of ideas, and the integrity of the government decision-making process. The benefits of lobbying can be outweighed if the lobbying drowns out community voices, the information is incorrect or flawed, or where there is corruption or the appearance of corruption in the form of lobbyists exploiting their influence with public officials on behalf of private interests, bribery and/or sweet-heart contracts.

To the greatest extent possible deliberations and actions by public agencies should be conducted openly. Members of the community have the right to know the identity of interests that attempt to influence decisions by government and to evaluate whether these interests create undue influence over local decision-makers.

Lobbying laws, in varying forms, reflect an effort to reconcile these important rights and interests and promote public confidence in the integrity of City government by tempering the role of “influence” in government decision-making, preventing special interests from controlling the political process and ensuring ethical behavior by policymakers and government officials, while allowing the practice. The laws vary but essentially seek to capture who is acting on behalf of whom, on what kinds of matters with what desired outcome, and for what level of remuneration through registration and reporting on activities.

City Council 9 – 2 5/3/2022
Lobbyist Registration Assessment Page 3
What is “lobbying”?
Lobbying is generally defined as communicating directly or soliciting others to communicate with any public official or staff in the legislative or executive branch of government or in a quasi-public agency for the purpose of influencing any legislative or administrative action. This typically involves lobbying on behalf of another for compensation.

Not everyone who engages in the act of lobbying is a lobbyist. Definitions commonly exclude legislators attempting to gather support for a bill or policy decision through the normal course of the legislative process, constituents making calls to policymakers regarding a matter of personal concern, government employees working within the ordinary course of their positions, and the media. Other persons or activities that are often excluded from the definition of lobbyist include professionals such as licensed lawyers filing comments in a regulatory proceeding on behalf of a client and individuals and companies responding to information requests from an administrative department.

Regulation of Lobbyists in California
California Business & Professions Code Section 6009 provides that cities and counties may regulate both attorney and non-attorney lobbyists. Information that may be required to be disclosed by the lobbyist includes:

1. The name, business address, and telephone number of the lobbyist, of any lobbying firm of which the lobbyist is a partner, owner, officer, or employee, and of any persons or lobbying firms paid to lobby by the lobbyist.

2. The name, business address, and business telephone number of each client who pays the lobbyist to lobby; the specific matter and agency lobbied, itemized by client; and the amount of money paid to the lobbyist for lobbying and the total expenses of the lobbyist for lobbying, itemized by client.

3. All gifts or payments made by the lobbyist to officials in the jurisdiction, itemized by the name of the official, the amount, date, and description of the gift or payment, and the names of the person making the gift or payment and the person receiving the gift or payment.

4. All campaign contributions made, arranged, or delivered by the lobbyist to officials in the jurisdiction, specified by amount, date, and name of the official receiving the contribution.

Interviews and Review of City Documents
Management Partners conducted interviews with staff in the City Clerk’s Office, reviewed public agenda items and watched video segments of public meetings The purpose was to gather information and perspectives about the effectiveness of existing regulations, measures being undertaken to bring further transparency to decision-making, and the administrative support structure required to effectively manage existing and new reporting requirements, City Council 9 – 3 5/3/2022
Lobbyist Registration Assessment Page 4
Major Observations from Interviews and Document Review
Major observations from the interviews and review of agenda items and video segments are provided below.
 The City Council strives to be transparent to the public and supports efforts to bring further transparency to government decision-making.
 A survey of similarly sized cities with lobbyist registration requirements and a comparison of the regulations imposed would be a useful starting point for discussions about the possible adoption of a lobbyist law in Santa Ana.  If the Mayor and City Council decide to move forward in developing a lobbyist law, a clear definition of “lobbyist” is critical, and an emphasis should be placed on people, businesses and other entities that are paid to engage decision-makers in a manner to sway a position on an item. The definition should not discourage or interfere with the rights of residents, community groups and other stakeholders to express their views to individual Council members or at public meetings.
 Penalties should be commensurate with the violations, and alternative penalty options should be considered including infractions or fines as a first offense.

Peer Agency Research
Management Partners also researched the definition of lobbyist and the requirements set for lobbyists in the following jurisdictions:
 Anaheim,
 Bakersfield,
 Los Angeles,
 Long Beach,
 Riverside,
 San Diego,
 Santa Monica, and
 Stockton.

We determined that Bakersfield, Riverside and Stockton have not adopted regulations requiring registration by lobbyists. The requirements for Anaheim, Los Angeles, Long Beach, San Diego, and Santa Monica are shown in Table 1 below. For each of these jurisdictions, we researched the following:
 The definition of “lobbyist,” including any exclusions;  Reporting requirements, such as the frequency of disclosures, registration fees, and other prohibited activities; and
 Fines or other penalties for failing to follow the ordinance.

City Council 9 – 4 5/3/2022
Lobbyist Registration Assessment Page 5
Table 1. Peer Agency Lobbyist Requirements
“Lobbyist” Definition and Exclusions Requirements Fees, Fines and Penalties ANAHEIM (population 353,468)
Any individual or entity who receives $500 or more in
consideration in a calendar month, other than
reimbursement for reasonable travel expenses, to
communicate with any elective or appointed official of the city, member of the Executive Team, or Legislative Body, board or commission for the purpose of influencing
legislative or administrative action of the City or any regional agency in which Anaheim has a voting role.

Exclusions: public officials acting in official capacity, press, licensed professionals, persons invited to give testimony, city employee acting in official capacity.
[AMC 1.11.010]
 Registration is required within 15 days of lobbying the city or regional agency.
 Required information includes name, contact information, employer, employer contact information, and issues the
lobbyist has been engaged to lobby.
 Quarterly reporting on items lobbied and positions taken are due the last day of each quarter; completed forms are posted on the City Clerk’s website.
 Annual reporting outlining lobbyist activity and any fines paid is due within 30 days after the end of the calendar year.
 [AMC 1.11.070]
 Registration fees and penalties are
set by Resolution; registration fee is
$100; late filing penalty is $50.
 If an unregistered lobbyist appears
before Council, lobbyist will be
allowed to make a presentation to
Council and shall register/pay fee
within seven days.
 [AMC 1.11.070]
LOS ANGELES (population 3,923,341)
“Lobbyist” means any individual who is compensated to
spend 30 or more hours in any consecutive three-month
period engaged in lobbying activities which includes at least one direct communication with a City official or employee, conducted either personally or through agents for the
purpose of attempting to influence municipal legislation on behalf of any other person.

Exclusions: public officials and employees acting within their capacity, media, persons acting without
compensation, tax exempt organizations including
employees, and persons negotiating.
[LAMC 48.03]
 Registration is required within 10 days of the end of the calendar month in which they qualified as a lobbyist. [LAMC

48.07 A]
 Lobbyist must disclose each client from whom they receive $250 per quarter [LAMC 48.07 A]
 Must attend a City lobbying information session every two years. [LAMC 48.07 H]
 Quarterly disclosure reports outlining compensation received and expenditures made for lobbying, including each expense over $25 and each recipient, each campaign donation over $100 (and much more) are required. [LAMC 48.08 A]
 Annual registration fee is $450 plus
$75/client. [LAMC 48.07 C]
 Violation may be prosecuted as a
misdemeanor. May not act as a
lobbyist for one year after
conviction.
 Civil penalties may not exceed
$2,000.
 Late filing penalty is $25 per day,
not to exceed $500.

LONG BEACH (population 467,730)
Contract lobbyist receives $3,200 to engage in lobbying over a three-month period
Business or organization lobbyist has employees who
engage in lobbying for 50 hours or more in a three-month  Registration required within 15 days of qualifying as a lobbyist. [LBMC 2.08.030]
 Annual registration shall be renewed by January 15. [LBMC

2.08.040]
 Registration fee is $123 plus $29.45
for each additional client. [LBMC

2.08.070]
 Fine is $25 per day for delinquent
City Council 9 – 5 5/3/2022
Lobbyist Registration Assessment Page 6
period
Expenditure lobbyist makes payments or incurs expenses
over $5,000 in a calendar year
Exemptions: Public officials; the media; persons reimbursed for reasonable travel; persons who submit communications available for public records; persons submitting bids or replying to RFPs; persons providing information pursuant to a subpoena; persons whose communications relate to a
collective bargaining agreement; board members or
employees of nonprofits or business improvement districts; members of neighborhood associations.
 Must disclose clients, legislative/admin item they want to influence, and payments received. [LBMC 2.08.090]
Must re-file disclosure every six months. [LBMC 2.08.100] Must retain records related to lobbying. [LBMC 2.08.120]  No gifts to City officials. [LBMC 2.08.150]
filing, not to exceed $500.
 Criminal penalties, including fines
and possible imprisonment, may be
imposed for continued failure to
comply.
 May not be a lobbyist for one year.

SAN DIEGO (population 1,411,034)
Any individual who engages in lobbying on behalf of a client and any individual owner, compensated officer,
chairperson, or employee who engages in lobbying on
behalf of an lobbying firm. Lobbyist also means any
individual owner, compensated officer, chairperson, or
employee who has been designated on a lobbying firm’s or organization lobbyist’s registration form as being expected or authorized to lobby.

Exceptions: public officials; the media; persons submitting bids or responding to RFPs; persons requesting advice on the interpretation of laws or policies; attorney-client communication; communication about ministerial action;
collective bargaining negotiations; responding to a
subpoena; providing communication that is only part of
public hearing; providing technical data or analysis; Internet publishing.
 Registration required by January 15, or no later than 10 days after qualifying. [SDMC 27.4007]
 Quarterly disclosure reports, including name and details of each client, total compensation for lobbying, specific municipal decisions they sought to influence, name and department of each City official who was lobbied, contributions made to candidates, and fundraising efforts for candidates shall be disclosed. [SDMC 27.4015]
 Records shall be retained for five years. [SDMC 27.4019]  Gifts shall not exceed $10 in a calendar month. [SDMC 27.4030]  Registration fee is $154.05 plus
$31.09 per client.
 Penalty for failure to file is $10 per
day up to a maximum of $100.
 Continued violation may be
prosecuted as a misdemeanor
resulting in possible fines and
imprisonment.

SANTA MONICA (population 92,968)
Any individual who receives economic consideration as the employee, representative or contractor of a person or
entity other than the City of Santa Monica for
communicating with any official or employee of the City for the purpose of influencing City action. For purposes of this Chapter, “Lobbyist” does not include City contractors and  Registration is required within 10 days after qualifying as a lobbyist and annually thereafter, [SMMC 4.85.020(a)]
 Must report every client; provide a brief description of government decisions they are seeking to influence, any payments made to officials (including gifts, meals, fees, etc.). [SMMC 4.85.020(a)]
 Registration fee is $94. The annual
renewal fee is $54.
 Violation may be prosecuted as a
misdemeanor including fines of up
to $500, six-month imprisonment or
both fines and imprisonment.

City Council 9 – 6 5/3/2022
Lobbyist Registration Assessment Page 7
Conclusion
The role of “influence” in government decision-making raises complex issues. Efforts to balance the issues of free speech, the right to freely associate and to petition elected officials with the competing public interests of transparency, the fair exchange of ideas, and the integrity of the government decision-making process can be challenging. Local lobbying laws attempt to reconcile these important rights and interests by addressing the practical question about the appropriate role of lobbying in local government decision-making, whether and to what extent efforts to lobby officials should be disclosed, and how disclosures are to be made. those seeking City contracts through bids and proposals.

Exemptions: Persons whose attempts to influence
government are limited to public meetings or preparing or communications in the public record; persons representing themselves in attempting to obtain decisions relating to their own property or business; persons communicating
about collective bargaining agreements with the city; or officials or members of neighborhood groups that are not compensated for their influence.
 Must amend registration within 10 days of representing a new client. [SMMC 4.85.020(b)]
 Civil damages up to $10,000
City Council 9 – 7 5/3/2022
City of Santa Ana
Lobbyist Registration
Ordinance
May 3, 2022
Andrea Miller, Special Advisor
City Council 9 – 8 5/3/2022
What is lobbying?
• Communicating with any public official or staff in the legislative or executive branch of government to influence any legislative or administrative action.
• Not everyone who engages in lobbying is a lobbyist!
For example, many definitions exclude legislators, constituents, or government employees.
2 City Council 9 – 9 5/3/2022
Background
• Santa Ana has adopted regulations that affect lobbyists:
§ Persons doing business with the City may not make gifts to City officers or employees within 12 months of decisions
§ Public access to information related to campaign contributions is made available through a link on the City's website
• The City Council strives to be transparent and supports efforts to bring further transparency to government decision-making. 3 City Council 9 – 10 5/3/2022
Why Adopt Lobbying Regulations?
Moderate “influence” in
government decision-making
Prevent special interests from
controlling political processes
Encourage ethical behavior from
lobbyists and government officials
4 City Council 9 – 11 5/3/2022
California law specifies what lobbyists
may need to disclose:

Name and contact
information for
lobbyist and/or
lobbying firm
Name and
contact
information for
each client
All gifts or
payments made
by the lobbyist to
officials
All campaign
contributions
made by the
lobbyist
5 City Council 9 – 12 5/3/2022
Peer Agency Cities and Population
6 Anaheim
(353,468)
Bakersfield
(397,392)
Los Angeles
(3,923,341)
Long Beach
(467,730)
Riverside
(324,302)
San Diego
(1,411,034)
Santa Monica
(92,968)
Stockton
(320,876)
City Council 9 – 13 5/3/2022
Peer Agency Research
• Peer Agency regulations frequently include:
§ Definition of “Lobbyist,” including Exclusions
§ Requirements for Registration
§ Fines and Penalties
• Bakersfield, Riverside and Stockton have not adopted
regulations requiring registration by lobbyists
7 City Council 9 – 14 5/3/2022
Definition of Lobbyist
• Definitions frequently include:
§ Monetary Compensation
§ Frequency
§ Duration
§ Exclusions
8 City Council 9 – 15 5/3/2022
Definition of Lobbyist (Anaheim)
• Any individual or entity who receives $500 or more in consideration in a calendar month, other than reimbursement for reasonable travel expenses, to communicate with any elective or appointed official of the city, member of the Executive Team, or Legislative Body, board or commission for the purpose of influencing legislative or administrative action of the City or any regional agency in which Anaheim has a voting role.
• Exclusions: public officials acting in official capacity, press, licensed professionals, persons invited to give testimony, city employee acting in official capacity.
9 City Council 9 – 16 5/3/2022
Requirements for Registration
• Peer Agency regulations
frequently include:
§ Deadline for Registration
§ Required Information
§ Reporting Frequency
10 City Council 9 – 17 5/3/2022
Requirements for Registration (Long Beach)
• Registration required within 15 days of qualifying as a lobbyist • Annual registration shall be renewed by January 15
• Must disclose clients, legislative/administrative item they want to influence, and payments received
• Must refile disclosure every six months
• Must retain records related to lobbying
• No gifts to City officials
11 City Council 9 – 18 5/3/2022
Fees, Fines, and Penalties
• Peer Agency regulations
frequently include:
§ Fee for initial registration
§ Fine for failure to register
§ Potential penalties
12 City Council 9 – 19 5/3/2022
Fees, Fines, and Penalties (Los Angeles)
• Annual registration fee is $450 plus $75/client
• Violation may be prosecuted as a misdemeanor. May not act as a lobbyist for one year after conviction.
• Civil penalties may not exceed $2,000
• Late filing penalty is $25 per day, not to exceed $500 13 City Council 9 – 20 5/3/2022
For Discussion
• Is a lobbyist ordinance desired?
• How should “lobbyist” be defined?
• What exclusions do you want to include?
• What information should be reported?
• What should fines and penalties be?
14 City Council 9 – 21 5/3/2022
Thank You
Contact Information

Andrea Miller | [email protected]
City Council 9 – 22 5/3/2022
DRAFT Minutes of the Regular and Housing
Authority Meeting of the City Council
City of Santa Ana, California
April 05, 2022
SPECIAL CLOSED SESSION MEETING – 5:00 pm
CLOSED SESSION MEETING – 5:00 pm
REGULAR OPEN MEETING – 5:45 pm
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
SPECIAL CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor  Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
MINUTES: Mayor Sarmiento called the Special Closed session meeting to order at 5:00 p.m.

ROLL CALL
MINUTES: Clerk of the Council Daisy Gomez conducted roll call. All councilmembers were present. Mayor Pro Tem Bacerra joined the closed session meetings at 5:17 p.m. and Councilmember Mendoza joined at 5:49 p.m.

City Council 1 4/5/2022
DRAFT
City Council 11 – 1 5/3/2022
MINUTES: Mayor Sarmiento called the Special Closed session meeting to order at 5:00 p.m.

ROLL CALL
MINUTES: Clerk of the Council Daisy Gomez conducted roll call. All councilmembers were present. Mayor Pro Tem Bacerra joined the closed session meetings at 5:17 p.m. and Councilmember Mendoza joined at 5:49 p.m.

PUBLIC COMMENTS – Members of the public may address the City Council on Special Closed Session items.

MINUTES: No public comments on the Special Closed Session item.

SPECIAL CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LEGAL COUNSEL ­ THREAT OR ANTICIPATED/POTENTIAL LITIGATION pursuant to paragraphs (2) or (3) of subdivision (d) of Section 54956.9 of the Government Code: One Case
RECESS – City Council will recess to Regular Closed Session Meeting.

MINUTES: Mayor Sarmiento recessed the portion of the meeting to consider the closed session items at 5:01 p.m.

RECONVENE
Mayor Sarmiento adjourned closed session meetings at 6:11 p.m. and convened to the Regular Open Session.

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor  Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
MINUTES: Mayor Sarmiento called the Closed Session meeting to order at 5:00 p.m.

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DRAFT
City Council 11 – 2 5/3/2022
RECESS – City Council will recess to Regular Closed Session Meeting.

MINUTES: Mayor Sarmiento recessed the portion of the meeting to consider the closed session items at 5:01 p.m.

RECONVENE
Mayor Sarmiento adjourned closed session meetings at 6:11 p.m. and convened to the Regular Open Session.

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor  Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
MINUTES: Mayor Sarmiento called the Closed Session meeting to order at 5:00 p.m.

ROLL CALL
MINUTES: Clerk of the Council Daisy Gomez conducted roll call. All councilmembers were present. Mayor Pro Tem Bacerra joined the closed session meetings at 5:17 p.m. and Councilmember Mendoza joined at 5:49 p.m.

Councilmember Phan recused herself from Closed Session items 2 and 3 due to a conflict of interest.

PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

MINUTES: No public comments on Closed Session items.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiators:                   Human Resources Executive Director, Jason Motsick Employee Organizations:

StAPliOffiAiti(POA)
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DRAFT
City Council 11 – 3 5/3/2022
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):

Agency Negotiators:                   Human Resources Executive Director, Jason Motsick Employee Organizations:
· Santa Ana Police Officers Association (POA)
· Service Employees’ International Union (SEIU) Full­Time Employees · Service Employees’ International Union (SEIU) Part­Time Non­Civil Service Employees

2. CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A.    City of Santa Ana v. Dyer 18 LLC, Orange County Superior Court, Case No. 30­ 2022­01248172­CU­MC­CJC
B.    City of Santa Ana v. Dyer 18 LLC, United States District Court (Central District of California), Case No. 8:22­cv­00433­DOC­JDE

3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8:

Address of Property: APN #430­021­02; 1815 Carnegie Avenue, Santa Ana CA 92705.

Negotiator: City Manager Kristine Ridge
Negotiating with: Dyer 18 LLC
Terms: Price and terms related to the possible acquisition of property.

CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

MINUTES: Mayor Sarmiento recessed the portion of the meeting to consider the closed session items at 5:01 p.m.

RECONVENE – City Council will reconvene to continue regular City business.

MINUTES: Mayor Sarmiento adjourned closed session meetings at 6:11 p.m. and convened to the Regular Open Session.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
MINUTES: MayorSarmientocalledtheRegularOpenSessionmeetingtoorderat City Council 4 4/5/2022
DRAFT
City Council 11 – 4 5/3/2022
MINUTES: Mayor Sarmiento adjourned closed session meetings at 6:11 p.m. and convened to the Regular Open Session.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
MINUTES: Mayor Sarmiento called the Regular Open Session meeting to order at 6:16 p.m.

ROLL CALL
MINUTES: Clerk of the Council conducted roll call. All councilmembers were present.

PLEDGE OF ALLEGIANCE Mayor Sarmiento
MINUTES: Mayor Pro Tem Bacerra led the pledge of allegiance.

WORDS OF INSPIRATION Pastor Tommy Cota
CEREMONIAL PRESENTATIONS

1. Proclamation presented by Mayor Sarmiento declaring April as DMV/Donate Life Month.

MINUTES: Item 3 taken out of order and considered after item 1, followed by item 2.

2. Proclamation presented by Councilmember Hernandez to Latino Health Access declaring April as National Child Abuse Prevention Month.

MINUTES: Item 2 taken out of order and considered after item 3, followed by item 4.

3. Certificate of Recognition presented by Councilmember Lopez to Marytza K. Rubio for her Outstanding Contributions to Literary Arts and to the Artist Community.

MINUTES: Item 3 taken out of order and considered after item1, followed by item 2.

4. Certificate of Recognition presented by Councilmember Mendoza to Fred Flores for his Outstanding Contributions to the Community.

MINUTES: Certificate of Recognition presented to Fred Flores and Andre Roberson.

5. Proclamation presented by Councilmember Penaloza and Councilmember Phan declaring April as Sexual Assault Awareness Month.

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City Council 11 – 5 5/3/2022
MINUTES: Certificate of Recognition presented to Fred Flores and Andre Roberson.

5. Proclamation presented by Councilmember Penaloza and Councilmember Phan declaring April as Sexual Assault Awareness Month.

STAFF PRESENTATIONS

6. Homelessness Update
MINUTES: City Manager Kristine Ridge provided a brief presentation.

Council discussion ensued and comments provided to staff.

Councilmember Lopez requested a copy of all invoices paid of all services regarding Carnegie Centre and cost amendments regarding the shelter. Requested to meet with Homelessness Services Manager, requested the original project budget documents.

Councilmember Penaloza requested information from staff in regards to new state funding for individuals regarding court order care for individuals with mental health and addiction issues.

CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

MINUTES: City Attorney Sonia Carvalho stated there was no reportable action.

PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

MINUTES: Ivana Unger spoke on closed session item 3.

Communications Director of Chispa Hector Bustos spoke on item 38 and urged council to support the ad hoc committees recommended and prepare ordinance police oversight board.

Delilah Snell spoke on the Orange County Transit Authority (OCTA) Street Car project.

Expressed concern on a past event that took place on Third and Bush and requested no future event permits to take place while OCTA construction is taking place. Invited council to attend a town hall meeting involving all the downtown merchants on Friday, April 8, 2022.

Laura Morfin with Santiago Springs Homeowners Association spoke and expressed concern with a reduction on the graffiti budget. Provided suggestions on ways to reduce graffiti. Expressed concern with the types of retail businesses on south Bristol Street.

Requested that council and staff be mindful of where certain types of business are established.

Amy Kavanaugh Mason, Managing Director of Peoples, part of Unrivaled Brands spoke on a  non­agenda item as the Vice President of Orange County Advocacy Alliance, a cannabis advocacy group, shared their mission statement to council and informed them that their businesses are being impacted as the business climate is changing.

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DRAFT
City Council 11 – 6 5/3/2022
concern with a reduction on the graffiti budget. Provided suggestions on ways to reduce graffiti. Expressed concern with the types of retail businesses on south Bristol Street.

Requested that council and staff be mindful of where certain types of business are established.

Amy Kavanaugh Mason, Managing Director of Peoples, part of Unrivaled Brands spoke on a  non­agenda item as the Vice President of Orange County Advocacy Alliance, a cannabis advocacy group, shared their mission statement to council and informed them that their businesses are being impacted as the business climate is changing.

Kelly Kruus­Lee spoke on item 38 and urged council to pass ordinance. Expressed concern with Orange County Transit Authority (OCTA) Street Car project affecting businesses and residents. Requested council to urge OCTA to speed up timeline and increase the cleanliness of the project.

Victor Mendez spoke on item 36, thanked council for choosing a map, and spoke on the redistricting process. Expressed concern that explicit authority for fiscal oversight is missing from item 38, disagreed with the exclusion of having retired officers on the committee, and is in favor of having the best people serve. Lastly, spoke on subpoena power.

Carla Reyna, Community Engagement Manager with Unite Us, spoke on connecting the city with their services and explained platform to council.

Clerk of the Council, Daisy Gomez, reported out on correspondence received.

Jennifer Rojas, Policy Advocate and Organizer of Orange County with American Civil Liberties Union (ACLU) and spoke on item 38.

Biff Baker volunteer with Orange County Congregation Community Organization (OCCCO) spoke in support of item 36 and thanked councilmembers and Mayor Sarmiento for their work in structuring the process in redistricting Santa Ana.

Maria Estella Valencia community volunteer with OCCCO spoke in support of item 36 and thanked city staff, mayor and councilmembers for having a robust engagement.

Gerson and Angelica Nunez with OCCCO spoke in support of item 36 and thanked city staff, mayor and councilmembers for listening to their concerns and interests as it pertains to map N2.

Dale Helvig spoke on item 36 and on the process of keeping neighborhoods intact. Thanked Lisa Rudloff and her team for the Lincoln Street entrance to Santiago Park.

Noted that it was interesting that various cities provided input on the Housing Opportunity Ordinance (HOO). Lastly, expressed concern of potential residential project at 2525 Main.

Irene Bautista community volunteer with OCCCO spoke in support of item 36 and thanked city staff, mayor and councilmembers for listening to their concerns and interests as it pertains to map N2.

Roberto with Resilience Orange County spoke in support of item 38. Spoke on Santa Anita Turf expansion project and expressed support to keep the handball courts.

Craig Durfey, Founder of Parents for the Rights of Developmentally Disabled Children, spoke in support of reduction of technology to support and advocate for the mental health of children.

Jesus Santana a community organizer supporting the Sullivan community, spoke in support of item 36. Thanked staff, mayor, city council, Santa Ana Redistricting Coalition, didthiddt
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City Council 11 – 7 5/3/2022
Roberto with Resilience Orange County spoke in support of item 38. Spoke on Santa Anita Turf expansion project and expressed support to keep the handball courts.

Craig Durfey, Founder of Parents for the Rights of Developmentally Disabled Children, spoke in support of reduction of technology to support and advocate for the mental health of children.

Jesus Santana a community organizer supporting the Sullivan community, spoke in support of item 36. Thanked staff, mayor, city council, Santa Ana Redistricting Coalition, and residents who provided comments.

Cesar Medina with Sullivan En Accion thanked Mayor Sarmiento, councilmembers and those that worked on the maps.

After public comments, item 36 was taken out of order and  heard.

CONSENT CALENDAR
RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 7 through 34.

7. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

8. Minutes from the Regular Meeting of March 1, 2022
Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.

9. Minutes from the Special Meeting of March 7, 2022
Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.

10. Minutes from the Special Meeting of March 11, 2022
Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.

11. Minutes from the Regular Meeting of March 15, 2022
Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.

12. Adopt Ordinance No. NS­XXXX ­ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY  ARTICLE VI OF CHAPTER 39 OF THE SANTA ANA MUNICIPAL CODE RELATING TO WATER CONSERVATION
First reading at the March 15, 2022 City Council meeting and approved by a vote of 601(CilbHdbt)
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City Council 11 – 8 5/3/2022
Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.

12. Adopt Ordinance No. NS­XXXX ­ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY  ARTICLE VI OF CHAPTER 39 OF THE SANTA ANA MUNICIPAL CODE RELATING TO WATER CONSERVATION
First reading at the March 15, 2022 City Council meeting and approved by a vote of 6­0­1 (Councilmember Hernandez absent).

Published in the Orange County Reporter on March 25, 2022.

Department(s): Public Works Agency
Recommended Action: Place ordinance on second reading and adopt.

MINUTES: This consent Item ­ Ordinance No. NS­3016 was approved.

13. Adopt Ordinance No. NS­XXXX ­ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY  ARTICLE II OF CHAPTER 16 OF THE SANTA ANA MUNICIPAL CODE RELATING TO SOLID WASTE COLLECTION REGULATIONS
First reading at the March 15, 2022 City Council meeting and approved by a vote of 7­0.

Published in the Orange County Reporter on March 25, 2022.

Department(s): Public Works Agency
Recommended Action: Place ordinance on second reading and adopt.

MINUTES: This consent Item ­ Ordinance No. NS­3017 was approved.

14. Approve an Appropriation Adjustment and Award a Construction Contract to Lightning Fence Company, Inc. in the Amount of $669,348 for the Stormwater Channel Fencing Upgrades Phase II FY 2021­22 Project with an Estimated Construction Delivery Cost of $849,348 and a total Project Delivery Cost of $950,000 (Project No. 22­1390) (Non­General Fund) (Revive Santa Ana Program)
Department(s): Public Works Agency
Recommended Action: 1.    Approve an adjustment to the Revive Santa Ana spending plan in the amount of $200,000 and approve an appropriation adjustment, moving funding from Reserve for Revenue Loss Allocation to the Stormwater Channel Fencing Upgrades Phase II Project.  (Requires five affirmative votes)

2.    Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include $950,000 of funding in American Rescue Plan Funds for the Stormwater Channel Fencing Upgrades Phase II Project.

3.    Award a construction contract to Lightning Fence Company, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $669,348, for construction of the Stormwater Channel Fencing Upgrades Phase II FY 2021­22 Project, for the term beginning April 5, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney.

4.    Approve the Project Cost Analysis for a total estimated project delivery cost of $950000whichincludes$669348fortheconstructioncontract$55000forcontract City Council 9 4/5/2022
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City Council 11 – 9 5/3/2022

3.    Award a construction contract to Lightning Fence Company, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $669,348, for construction of the Stormwater Channel Fencing Upgrades Phase II FY 2021­22 Project, for the term beginning April 5, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney.

4.    Approve the Project Cost Analysis for a total estimated project delivery cost of $950,000, which includes $669,348 for the construction contract, $55,000 for contract administration, inspection and testing, $125,000 project contingency for unanticipated or unforeseen work, and $100,652 for Design Engineering.

MINUTES: Councilmember Phan thanked staff for their hard work on Item 14 and is looking forward to the results and upgrades to the fence.

15. Approve Appropriation Adjustment and Award a Construction Contract to Marina Landscape Inc. in the Amount of $469,000 for the Cabrillo Park Irrigation Renovation Project with an Estimated Project Delivery Cost of $587,000 (Project No. 21­2727) (Non­General Fund)
Department(s): Public Works Agency, Parks, Recreation, and Community Services Recommended Action: 1. Approve an appropriation adjustment recognizing revenue received in Fiscal Year 21­22 in the amount of $319,143 in the Residential Development District 2, District Park Acquisition & Development Fees revenue account and appropriating the same amount into the Residential Development District 2, Improvements Other Than Building expenditure account for FY 2021­22 capital operating expenses. (Requires five affirmative votes)

2. Award a construction contract to Marina Landscape Inc, the lowest responsible bidder, in accordance with the base bid in the amount of $469,000, for construction of the Cabrillo Park Irrigation Renovation, for the term beginning April 5, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney.

3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $587,000 which includes $469,000 for the construction contract, $71,000 for contract administration, inspection and testing, and a $47,000 project contingency for unanticipated or unforeseen work.

4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program for $319,143 in construction funds for the Cabrillo Park Irrigation Renovation Project.

16. Approve Appropriation Adjustments, Budget Reallocation, and Award a Construction Contract to SRK Engineering, Inc. in the Amount of $3,024,538 for the Industrial Streets (Phase 1) Water and Sewer Improvements Project, with an Estimated Project Delivery Cost of $4,050,000.00 (Project Nos. 21­6452 & 21­6456) (Non­General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize and utilize remaining bond proceeds from water bonds up to $110,000 of prior­year fund balance from Water Utility Water Division Capital, Prior Year Carry Forward, and appropriate the same amount to the Acquisition & Construction, Water Bond Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes) City Council 10 4/5/2022
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City Council 11 – 10 5/3/2022
y(j)(
Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment to recognize and utilize remaining bond proceeds from water bonds up to $110,000 of prior­year fund balance from Water Utility Water Division Capital, Prior Year Carry Forward, and appropriate the same amount to the Acquisition & Construction, Water Bond Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes)

2. Approve an appropriation adjustment to recognize $840,000 of prior­year fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carryforward revenue account, and appropriate the same amount to the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes)

3. Approve an appropriation adjustment to recognize $175,000 of prior­year fund balance in the Sanitary Sewer Fund, Capital Recovery Charges, Prior Year Carry Forward revenue account, and appropriate the same amount to the Sanitary Sewer Fund, Capital Recovery Charges, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

4. Approve an appropriation adjustment to recognize and transfer $1,200,000 from the Special Gas Tax Interfund Transfer account to the Select Street Construction Interfund Transfer account and appropriate the same amount into the Select Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

5. Award a construction contract to SRK Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $3,024,538 for construction of the Industrial Streets (Phase 1) Water and Sewer Improvements Project, for the term beginning April 5, 2022, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney.

6. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,050,000, which includes $3,024,538 for the construction contract, $453,681 for contract administration, inspection and testing, $150,000 for water engineering, and a $421,781 project contingency for unanticipated or unforeseen work.

7. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include $2,325,000 in construction funds for the Industrial Streets (Phase 1) Water and Sewer Improvements Project.

17. Award a Construction Contract to Diamond Construction & Design in the Amount of $738,611 for Construction of the Residential Street Repair Program FY 2021­22 Project ­ Richland Street from Flower Street to Van Ness Street, Highland Street from Broadway to Main Street, and Camile Street from Ross Street to Birch, with an Estimated Project Delivery Cost of $1,025,924 (Project No. 22­7533) (Non­General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program adding the Residential Street Repair Program FY 2021­22 Project with a budget of $1,025,924 in Community Development Block Grant (CDBG) funding.

2. Award a construction contract to Diamond Construction & Design, the lowest responsible bidder, in accordance with the base bid in the amount of $738,611, for City Council 11 4/5/2022
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City Council 11 – 11 5/3/2022
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Department(s): Public Works Agency
Recommended Action: 1. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program adding the Residential Street Repair Program FY 2021­22 Project with a budget of $1,025,924 in Community Development Block Grant (CDBG) funding.

2. Award a construction contract to Diamond Construction & Design, the lowest responsible bidder, in accordance with the base bid in the amount of $738,611, for construction of the Residential Street Repair Program FY 2021­22 Project ­ Richland Street from Flower Street to Van Ness Street, Highland Street from Broadway to Main Street, and Camile Street from Ross Street to Birch, for the term beginning April 5, 2022 and ending upon project completion; and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney.

3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,025,924, which includes $738,611 for the construction contract, $110,791 for contract administration, inspection and testing, and a $176,522 project contingency for unanticipated or unforeseen work.

18. Award a Construction Contract to Allinone Construction, Inc. in the Amount of $427,051.62 for the City Hall 3rd Floor Tenant Improvements FY 2021­22 Project with an Estimated Project Delivery Cost of $576,519.94 (Project No. 22­1401) (General Fund)
Department(s): Public Works Agency, Finance and Management Services Recommended Action: 1. Award a construction contract to Allinone Construction, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $427,051.62, for construction of the City Hall 3  Floor Tenant Improvements Project, for the term beginning May 2, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney.

2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $576,519.94, which includes $427,051.62 for the construction contract, $64,058.00 for contract administration, inspection and testing, and $85,410.32 of project contingency for unanticipated or unforeseen work.

3. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include $576,519.94 in construction funds for City Hall 3  Floor Tenant Improvements Project (Project No. 22­1401).

19. Amend Agreement with Engineering Solutions Services, Inc. for Grant Writing Services by an Additional $75,000 for the Remainder of the Agreement Term (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Engineering Solutions Services, Inc. for grant writing services, to increase the agreement amount by $75,000, for a total annual amount not to exceed $182,500 for the remainder of the term, expiring August 15, 2022, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

MINUTESThitItAtN2022041d
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City Council 12 4/5/2022
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City Council 11 – 12 5/3/2022
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Engineering Solutions Services, Inc. for grant writing services, to increase the agreement amount by $75,000, for a total annual amount not to exceed $182,500 for the remainder of the term, expiring August 15, 2022, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

MINUTES: This consent Item ­ Agreement No. 2022­041 was approved.

20. Authorize a Purchase Agreement in the Amount of $980,000 for Real Property Acquisition for Fairview Bridge Replacement and Street Improvements (Property Owners: Sergio De Leon and Laura De Leon) (Project No. 15­6827) (Non­General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a purchase agreement with property owners Sergio De Leon and Laura De Leon, for the property acquisition and goodwill (if any) for the real property located at 2507­2509 W. 9th Street (APN 405­213­14) in the amount of $980,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­ XXX).

MINUTES: Council discussion ensued and direction provided to staff.

Councilmember Hernandez requested more community outreach.

Councilmember Lopez requested staff to reconsider the design and review other means to avoid destruction on housing.

Executive Director of Public Works Agency Nabil Saba addressed council regarding how many homes would be removed and confirmed that community outreach was done on the project.

This consent Item ­ Agreement No. 2022­042 was approved.

Moved by Councilmember Phan, seconded by Councilmember Mendoza to approve recommended action.

YES: 4 – Mendoza, Penaloza, Phan, Bacerra
NO: 3 – Hernandez, – Lopez, – Sarmiento
ABSTAIN: 0
ABSENT: 0
Status: 4 – 3 – 0 – 0 – Pass
Moved by Councilmember Hernandez, seconded by Mayor Sarmiento to approve substitute motion to continue the item and present it at a future meeting after additional outreach is done.

YES: 3 – Hernandez, Lopez, Sarmiento
NO: 4 – Mendoza, – Penaloza, – Phan, – Bacerra
ABSTAIN: 0
ABSENT:0
City Council 13 4/5/2022
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City Council 11 – 13 5/3/2022
Moved by Councilmember Hernandez, seconded by Mayor Sarmiento to approve substitute motion to continue the item and present it at a future meeting after additional outreach is done.

YES: 3 – Hernandez, Lopez, Sarmiento
NO: 4 – Mendoza, – Penaloza, – Phan, – Bacerra
ABSTAIN: 0
ABSENT: 0
Status: 3 – 4 – 0 – 0 – Fail

21. Approve an Agreement with Straightline Communications, LLC for Marketing and Graphic Art Services in an Amount Not to Exceed $600,000, for a Five­Year Term (Non­General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an Agreement with Straightline Communications, LLC, to provide as­needed assistance with development of outreach campaigns and collateral materials for performing community outreach and engagement leading to the effective delivery of projects and programs in an amount not to exceed $600,000 for a three­year term beginning April 5, 2022, and expiring April 4, 2025, with a City option of one two­year extension, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

MINUTES: This consent Item ­ Agreement No. 2022­043 was approved.

22. Approve First Amendment to Agreement with Invengo America Corporation Doing Business as Fe Technologies to Add Additional Equipment, Maintenance Support, and Contingency Fund Related to the Library’s Radio Frequency Identification (RFID) Project (General Fund)
Department(s): Library
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Invengo America Corporation doing business as FE Technologies to increase the total compensation from $82,284.94 to $101,401.34 to provide two live scanning wands, seven circulation assistant pads, RFID tags, second­year maintenance support, and a contingency fund, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

MINUTES: This consent Item ­ Agreement No. 2022­044 was approved.

23. Agreement with CM Amusements for Amusement Ride Services at City Events for an Amount Payable to the City of 25 Percent of Gross Revenue Ticket Sales for the Period of April 1, 2022 to March 31, 2025 with Funds to be Deposited in the General Fund
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with CM Amusements for amusement ride services at City events for an amount payable to the City of 25 percent of gross revenue ticket sales for the period of April 1, 2022 to March 31, 2025 with funds to be deposited in the General Fund, subject to nonsubstantive changesapprovedbytheCityManagerandCityAttorney(AgreementNo City Council 14 4/5/2022
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City Council 11 – 14 5/3/2022
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Period of April 1, 2022 to March 31, 2025 with Funds to be Deposited in the General Fund
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with CM Amusements for amusement ride services at City events for an amount payable to the City of 25 percent of gross revenue ticket sales for the period of April 1, 2022 to March 31, 2025 with funds to be deposited in the General Fund, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

MINUTES: This consent Item ­ Agreement No. 2022­045 was approved.

24. Agreements with Stage Plus, Inc. and GigRosters Professional Entertainment for Entertainment Performer Services at City Events for an Annual Aggregate Amount not to Exceed $100,000 for the Period April 1, 2022 to March 31, 2025, for a Total Aggregate Agreement Amount of $300,000 (General Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute agreements with Stage Plus, Inc. and GigRosters Professional Entertainment for entertainment performer services at City events for an annual shared aggregate amount not to exceed $100,000 for the period April 1, 2022 to March 31, 2025, for a total shared aggregate agreement amount of $300,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

Moved by Councilmember Hernandez, seconded by
Councilmember Mendoza to approve.

YES: 7 – Lopez, Hernandez, Mendoza, Penaloza, Phan, Bacerra, Sarmiento NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass
MINUTES: Council discussion ensued and input provided to staff.

Councilmember Hernandez requested clarification on key events.

This consent Item ­ Core Agreement No. 2022­046 was approved.

25. Agreement with Patrol Solutions for Security Services at City Events for an Annual Amount not to Exceed $150,000 for the Period April 1, 2022 to March 31, 2025, for a Total Agreement Amount of $450,000 (General Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Patrol Solutions, LLC for security services at City events for an annual amount not to exceed $150,000 for the period April 1, 2022 to March 31, 2025, for a total agreement amount of $450,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

City Council 15 4/5/2022
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City Council 11 – 15 5/3/2022
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Total Agreement Amount of $450,000 (General Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Patrol Solutions, LLC for security services at City events for an annual amount not to exceed $150,000 for the period April 1, 2022 to March 31, 2025, for a total agreement amount of $450,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

MINUTES: This consent Item ­ Agreement No. 2022­047 was approved.

26. Agreement with Stage Plus, Inc. for Stage Rental Service at City Events for an Annual Amount not to Exceed $158,000 for the Period April 1, 2022 to March 31, 2025, for a Total Agreement Amount of $474,000 (General Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with Stage Plus, Inc. for stage rental service at City events for an annual amount not to exceed $158,000 for the period April 1, 2022 to March 31, 2025, for a total agreement amount of $474,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

MINUTES: This consent Item ­ Agreement No. 2022­048 was approved.

27. Agreement with California Barricade Rentals, Inc. for Traffic Control Equipment and Services at City Events for an Annual Amount Not to exceed $50,000 for the Period April 1, 2022 to March 31, 2025, for a Total Agreement Amount of $150,000 (General Fund)
Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an Agreement with California Barricade Rentals, Inc. for traffic control equipment and services at City events for an annual amount not to exceed $50,000 for the period of April 1, 2022 to March 31, 2025, for a total agreement amount of $150,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­ XXX).

MINUTES: This consent Item ­ Agreement No. 2022­049 was approved.

28. Agreement with A1 Party Rental for Event Equipment Rental Services at City Events for an Annual Amount not to exceed $86,000 for the Period April 1, 2022 to March 31, 2025, for a Total Agreement Amount of $258,000 (General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with A1 Party Rental for event equipment rental services at City events for an annual amount not to exceed $86,000 for the period April 1, 2022 to March 31, 2025, for a total agreement amount of $258,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

MINUTES: This consent Item ­ Agreement No. 2022­050 was approved.

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Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an agreement with A1 Party Rental for event equipment rental services at City events for an annual amount not to exceed $86,000 for the period April 1, 2022 to March 31, 2025, for a total agreement amount of $258,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

MINUTES: This consent Item ­ Agreement No. 2022­050 was approved.

29. Resolution Approving the City of Santa Ana Partnership Policy; Resolution Approving the City of Santa Ana Sponsorship Policy
Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Resolution No. 2022­XXX – Adopt a resolution approving the City of Santa Ana Partnership Policy to establish guidelines and procedures governing how partnerships between the City and external entities transpire in an effort to expand or enhance programs and services the City delivers to Santa Ana residents and visitors.

2. Resolution No. 2022­XXX – Adopt a resolution approving the City of Santa Ana Sponsorship Policy to provide an effective framework for considering potential sponsorships that will enhance the programs, events, and projects provided by the City to Santa Ana residents and visitors.

MINUTES: Council discussion ensued and direction provided to staff to incorporate a group and/or partner for a specific event.

This consent Item ­ Resolution Nos. 2022­023 and 2022­024 Moved by Mayor Sarmiento, seconded by Councilmember Penaloza to approve recommended action and include additional language to allow flexibility for the City Manager to work with sponsors/partners to incorporate them on an event (fiscal/non­fiscal).

YES: 7 – Hernandez, Lopez, Mendoza, Penaloza, Phan, Bacerra, Sarmiento NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass

30. Approve Amended and Restated Resolution to Update the Required Language from CalPERS Delegating Authority to the City Manager for Disability Retirement Determinations and Applications and Recognizing an Appeal Process Department(s): Human Resources
Recommended Action: Resolution No. 2022­XXX – Adopt a resolution for an amendment to and restatement of Resolution No. 92­061 delegating authority to the City Manager to perform the necessary actions to effectuate the full Disability and Industrial Disability Retirement process for Miscellaneous and Local Safety Members.

MINUTES: This consent Item ­ Resolution No. 2022­025 was approved. 31UseofTeleconferencingforMeetingsofCityCouncilandAllBoardsCommittees City Council 17 4/5/2022
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Department(s): Human Resources
Recommended Action: Resolution No. 2022­XXX – Adopt a resolution for an amendment to and restatement of Resolution No. 92­061 delegating authority to the City Manager to perform the necessary actions to effectuate the full Disability and Industrial Disability Retirement process for Miscellaneous and Local Safety Members.

MINUTES: This consent Item ­ Resolution No. 2022­025 was approved.

31. Use of Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022­XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.

MINUTES: This consent Item ­ Resolution No. 2022­026 was approved.

32. Approve a Fourth Amendment to Illumination Foundation Agreement to Operate a Temporary Shelter at the Fullerton Recuperative Care Center for up to Four Additional Months (Non­General Fund)
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute a fourth amendment to the agreement with Illumination Foundation to extend the term to operate a temporary shelter at the Fullerton Recuperative Care Center for up to an additional four months through June 30, 2022, at the rate of not to exceed $1,100,000 based upon costs and documentation, and a total aggregate amount not to exceed $3,278,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

2. Authorize the City Manager to execute a fourth amendment to the ESG­CV funding agreement with Illumination Foundation to pay a not­to­exceed amount of $1,100,000 based upon costs and documentation, and a total aggregate amount not to exceed $3,278,000, to extend the operation of the shelter at the Fullerton Recuperative Care Center, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

MINUTES: Councilmember Phan recused herself from item 32. Councilmember Lopez requested to consider item 32 and item 33 together.

Council discussion ensued and provided direction to staff.

This consent Item ­ Agreement Nos. 2022­051 and 2022­052 were approved.

Moved by Councilmember Lopez, seconded by Councilmember Mendoza to approve item 32 and 33.

YES: 6 – Bacerra, Hernandez, Lopez, Mendoza, Penaloza, Sarmiento NO: 0
ABSTAIN: 1 – Phan
ABSENT:0
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Moved by Councilmember Lopez, seconded by Councilmember Mendoza to approve item 32 and 33.

YES: 6 – Bacerra, Hernandez, Lopez, Mendoza, Penaloza, Sarmiento NO: 0
ABSTAIN: 1 – Phan
ABSENT: 0
Status: 6 – 0 – 1 – 0 – Pass

33. Approve a Second Amendment to Families Forward Agreement to Extend the Operation of a Family Motel Program (Non­General Fund)
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with Families Forward for the operation of a temporary family motel program, extending the term for one additional month through June 30, 2022 and adding $80,000, for a total aggregate amount not to exceed $178,500 subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

Moved by Councilmember Lopez, seconded by Councilmember Mendoza to approve item 32 and 33.

YES: 6 – Hernandez, Lopez, Mendoza, Penaloza, Bacerra, Sarmiento NO: 0
ABSTAIN: 0
ABSENT: 1 – Phan
Status: 6 – 0 – 0 – 1 – Pass
MINUTES: Councilmember Phan absent from item 33. Councilmember Lopez requested to consider item 32 and item 33 together.

Council discussion ensued and provided direction to staff.

This consent Item ­ Agreement No. 2022­053 was approved.

34. Approve a third amendment to Salvation Army agreement to extend the operation of a temporary shelter at the Hospitality House (Non­General Fund) Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute:

1. A third amendment to the agreement with Salvation Army for the operation of a temporary shelter at the Hospitality House, extending the term for up to four additional months in the amount of $400,000, for a total aggregate amount not to exceed $1,440,00, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

2. A third amendment to the ESG­CV funding agreement with Salvation Army to use $400,000 to operate the shelter at the Hospitality House, for a total aggregate amount not to exceed $1,440,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

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temporary shelter at the Hospitality House, extending the term for up to four additional months in the amount of $400,000, for a total aggregate amount not to exceed $1,440,00, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

2. A third amendment to the ESG­CV funding agreement with Salvation Army to use $400,000 to operate the shelter at the Hospitality House, for a total aggregate amount not to exceed $1,440,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

MINUTES: This consent Item ­ Agreement Nos. 2022­054 and 2022­055 was approved.

Moved by Mayor Pro Tem Bacerra, seconded by Councilmember Penaloza to approve Consent Calendar items 7­34 with the exception of 20, 24, 29, 32, and 33.

Councilmember Phan recused herself from item 32 and provided comment on item

14. YES: 7 – Hernandez, Lopez, Mendoza, Penaloza, Phan, Bacerra, Sarmiento NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

35. Amend the Agreement with Graffiti Protective Coatings, Inc. for Graffiti Removal Services, Increasing the Annual Amount for Fiscal Year 2021­22 by $350,000, and by $700,000 Annually for the Remaining Term of the Agreement (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Graffiti Protective Coatings, Inc., for graffiti removal services, increasing the amount for Fiscal Year 2021­22 by $350,000, for a total amount not to exceed $1,710,000, and increasing the annual amount by $700,000, for a total amount not to exceed $2,060,000 for the remaining term of the agreement ending on October 31, 2023, with five, one­year renewal options exercisable by the City Manager, for a total agreement amount not to exceed $15,663,333, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

Moved by Councilmember Hernandez, seconded by Mayor Pro Tem Bacerra to approve.

YES: 7 – Hernandez, Lopez, Mendoza, Penaloza, Phan, Bacerra, Sarmiento NO: 0
ABSTAIN: 0
ABSENT: 0
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Moved by Councilmember Hernandez, seconded by Mayor Pro Tem Bacerra to approve.

YES: 7 – Hernandez, Lopez, Mendoza, Penaloza, Phan, Bacerra, Sarmiento NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass
MINUTES: This business Item ­ Agreement No. 2022­056 was approved.

36. Introduce Ordinance for First Reading and Adopt a Resolution of City Council Ward Boundaries Map
Department(s): Clerk of the Council Office
Recommended Action: 1. Accept a report by the City’s demographer to provide the metes and bounds description of each City Council ward.

2. Approve first reading of an ordinance establishing new ward boundary lines of the wards of the City of Santa Ana and repealing Ordinance No. NS­2958.

3. Resolution No. 2022­XXX – Adopt a resolution establishing new boundary lines of the wards of the City of Santa Ana.

MINUTES: After public comments, item 36 was taken out of order and heard.

Clerk of the Council Daisy Gomez introduced the item and provided brief comments.

Council discussion ensued and input provided to staff.

Councilmember Phan spoke in support of new map and thanked community for participating and colleagues’ willingness to compromise.

Councilmember Penaloza inquired about the use of ward versus district when describing community and ward numeration.

Mayor Pro Tem Bacerra thanked those that have participated in the process to finalize map and inquired when the map becomes effective.

City Attorney Sonia Carvalho recommended to leave the language of the ordinance and resolution due to compliance with Fair Maps Act. City Attorney noted that in the future council can pass a resolution with language that suggests for operational purposes these wards can be used. For voter purposes the new lines come into effect on 2022 and 2024.

Paul Mitchell concurs with City Attorney. Based on the Fair Map Act the maps cannot be effective until the 2022 or 2024 election.

Councilmember Hernandez and Councilmember Lopez not in support of changing the current numbers of the wards/districts.

Direction provided to staff to return with a resolution or policy to how best to address operational procedures.

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Paul Mitchell concurs with City Attorney. Based on the Fair Map Act the maps cannot be effective until the 2022 or 2024 election.

Councilmember Hernandez and Councilmember Lopez not in support of changing the current numbers of the wards/districts.

Direction provided to staff to return with a resolution or policy to how best to address operational procedures.

This business Item ­ Resolution No. 2022­022 was approved.

Moved by Councilmember Phan, seconded by Councilmember Penaloza to approve.

YES: 7 – Hernandez, Lopez, Mendoza, Penaloza, Phan, Bacerra, Sarmiento NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass

37. Charter Review Ad Hoc Committee Informational Report Department(s): City Manager Office
Recommended Action: Accept informational report and provide direction to staff.

MINUTES: Management Assistant Daniel Soto provided a brief presentation.

Council discussion ensued.

Clerk of the Council Daisy Gomez addressed council regarding deadlines and costs.

City Attorney Sonia Carvalho noted she will circulate research regarding mayoral term to the ad hoc committee.

Council accepted informational report and provided direction to staff.

38. Police Oversight Ad Hoc Committee Informational Report Department(s): City Manager Office
Recommended Action: Accept informational report and provide direction to staff.

MINUTES: Council discussion ensued.

Management Assistant Daniel Soto provided a brief presentation.

Council accepted informational report and provided input to city staff. Directed staff to bring item back to a special meeting.

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Management Assistant Daniel Soto provided a brief presentation.

Council accepted informational report and provided input to city staff. Directed staff to bring item back to a special meeting.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

39. Public Hearing – Adopt a Resolution Approving the Relocation Plan for Fairview Bridge Replacement and Street Improvements (9th Street to 16th Street) (Project No. 15­6827) (Non­General Fund)
Legal Notice published in the Orange County Reporter on March 25, 2022.

Department(s): Public Works Agency
Recommended Action: Resolution No. 2022­XXX – Adopt a resolution approving the Draft Relocation Plan for Fairview Bridge Replacement and Street Improvements (9th Street to 16th Street).

MINUTES: Mayor Sarmiento opened the public hearing at 10:27 p.m.

Manny Escamillia spoke in support of project. Noted a point of clarification regarding the 2020 mitigated negative declaration of the project.

Executive Director of Public Works Agency Nabil Saba provided a brief presentation.

Council discussion ensued and input provided to staff.

This business Item ­ Resolution No. 2022­027 was approved.

Moved by Councilmember Phan, seconded by Mayor Sarmiento to approve.

YES: 6 – Hernandez, Councilmember, – Mendoza, Councilmember, – Penaloza, Councilmember, – Phan, Councilmember, – Bacerra, Mayor Pro Tem, – Sarmiento, Mayor
NO: 1 – Lopez, Councilmember
ABSTAIN: 0
ABSENT: 0
Status: 6 – 1 – 0 – 0 – Pass

40. Public Hearing – Reintroduction of Zoning Ordinance Amendment No. 2021­03 for First Adoption Reading ­ An Ordinance of the City Council of the City of Santa Ana Repealing and Reenacting in its Entirety Article XVIII.I. of Chapter 41 of the Santa Ana Municipal Code Regarding the Housing Opportunity Ordinance Legal Notice published in the Orange County Reporter on March 25, 2022.

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Status: 6 – 1 – 0 – 0 – Pass

40. Public Hearing – Reintroduction of Zoning Ordinance Amendment No. 2021­03 for First Adoption Reading ­ An Ordinance of the City Council of the City of Santa Ana Repealing and Reenacting in its Entirety Article XVIII.I. of Chapter 41 of the Santa Ana Municipal Code Regarding the Housing Opportunity Ordinance Legal Notice published in the Orange County Reporter on March 25, 2022.

Department(s): Planning and Building Agency
Recommended Action: Approve the first reading of an ordinance repealing and reenacting in its entirety Article XVIII.I. of Chapter 41 of the Santa Ana Municipal Code Regarding the Housing Opportunity Ordinance.

MINUTES: Mayor Sarmiento opened the public hearing at 10:39 p.m.

Adam Wood spoke in opposition to item 40.

John Hanna with the Southwest Regional Council of Carpenters spoke in support of item 40.

Victor Mendez echoed John Hanna’s comments.

Francisco Gomez spoke in support of local hire.

Clerk of the Council, Daisy Gomez, reported out on correspondence received.

Executive Director of Planning and Building Agency Minh Thai provided a brief presentation.

Council discussion ensued and input provided to staff.

Public Hearing was closed.

After item 40 was heard, Mayor Sarmiento recessed the City Council meeting and convened to the Housing Authority meeting at 11:09 p.m.

Moved by Councilmember Phan, seconded by Councilmember Hernandez to approve item 40.

YES: 5 – Hernandez, Councilmember, – Lopez, Councilmember, – Mendoza, Councilmember, – Phan, Councilmember, – Sarmiento, Mayor NO: 2 – Penaloza, Councilmember, – Bacerra, Mayor Pro Tem ABSTAIN: 0
ABSENT: 0
Status: 5 – 2 – 0 – 0 – Pass
Moved by Mayor Pro Tem Bacerra, seconded by Councilmember Penaloza to approve substitute motion to deny recommended action on item 40.

YES: 3 – Mendoza, Councilmember, – Penaloza, Councilmember, – Bacerra, Mayor Pro Tem
NO: 4 – Hernandez, Councilmember, – Lopez, Councilmember, – Phan, CouncilmemberSarmientoMayor
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Status: 5 – 2 – 0 – 0 – Pass
Moved by Mayor Pro Tem Bacerra, seconded by Councilmember Penaloza to approve substitute motion to deny recommended action on item 40.

YES: 3 – Mendoza, Councilmember, – Penaloza, Councilmember, – Bacerra, Mayor Pro Tem
NO: 4 – Hernandez, Councilmember, – Lopez, Councilmember, – Phan, Councilmember, – Sarmiento, Mayor
ABSTAIN: 0
ABSENT: 0
Status: 3 – 4 – 0 – 0 – Fail
CITY MANAGER COMMENTS
MINUTES: Chair Sarmiento adjourned the Housing Authority meeting and reconvened to the City Council meeting at 11:12 p.m. to consider City Manager and Councilmember comments.

City Manager Kristine Ridge announced that there is a ribbon cutting ceremony with Parks and Recreation Department on April 9, 2022 at 10 am at El Salvador Park to celebrate new fitness courts and renovated basketball courts.

COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 1 March 17­20, 2022 Councilmember Lopez – 2022 Local Government Commission Policymakers Conference, Yosemite National Park, CA
MINUTES: Councilmember Hernandez announced that he will be at El Salvador Park ribbon cutting and will be distributing 30 basketballs to those in attendance.

Councilmember Lopez requested to adjourn in memory of Ed Power, a former Floral Park resident. Wished everyone a happy Ramadan to our Muslim community.

Wished to acknowledge Library staff during National Library week. Provided a brief report of her attendance to the CivicWell conference on March 17 through March 21 and reported items learned.

Councilmember Mendoza requested to adjourn in memory of individuals affected by the mass shooting in Sacramento on Sunday, April 3, 2022 and offer condolences on behalf of the city. Requested future agenda item to have a summary of a plan if there is a mass shooting in Santa Ana and how that event would be handled. Provided input on the various recognitions that were presented at today’s council meeting.

Councilmember Phan wished all a good night.

Councilmember Penaloza reminded residents of the Wilshire Neighborhood that it is hosting a dumpster day on April 9, 2022 and wished all a good night.

Mayor Pro Tem Bacerra announced his monthly office hours at the George Upton all City Council 25 4/5/2022
DRAFT
City Council 11 – 25 5/3/2022
saasssootgSataaadotateetoudbeadedodedput
on the various recognitions that were presented at today’s council meeting.

Councilmember Phan wished all a good night.

Councilmember Penaloza reminded residents of the Wilshire Neighborhood that it is hosting a dumpster day on April 9, 2022 and wished all a good night.

Mayor Pro Tem Bacerra announced his monthly office hours at the George Upton all access park at Thornton Park at 10 am on April 9, 2022. Congratulated UFCW bargaining team on reaching a tentative agreement with Albertsons, Vons, Ralphs and Pavilions. Congratulated Floral Park neighborhood for being a finalist for Neighborhood of the year in a nationwide competitive with Neighborhood USA.

Wished all a good night.

Mayor Sarmiento echoed support of the employees of the grocery store workers and support for the Mayor of Sacramento and those affected by the mass shooting.

ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.

MINUTES: Mayor Sarmiento adjourned the City Council meeting at 11:25 p.m.

HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Vice Chair Phil Bacerra
Chair Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
MINUTES: Chair Sarmiento called the Housing Authority meeting at 11:09 p.m.

ROLL CALL
MINUTES: Clerk of the Council conducted roll call. All Authority Members were present.

PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.

City Council 26 4/5/2022
DRAFT
City Council 11 – 26 5/3/2022
meeting.

MINUTES: Mayor Sarmiento adjourned the City Council meeting at 11:25 p.m.

HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Vice Chair Phil Bacerra
Chair Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
MINUTES: Chair Sarmiento called the Housing Authority meeting at 11:09 p.m.

ROLL CALL
MINUTES: Clerk of the Council conducted roll call. All Authority Members were present.

PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.

MINUTES: None.

CONSENT CALENDAR
RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Item 1.

1. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

MINUTES: None. All Authority Members were present.
**END OF CONSENT CALENDAR**
City Council 27 4/5/2022
DRAFT
City Council 11 – 27 5/3/2022
MINUTES: None. All Authority Members were present.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

2. Extension of Memorandum of Agreement for Inter­Jurisdictional Mobility with the Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove Housing Authority
Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute an extension of the Memorandum of Agreement for Inter­Jurisdictional Mobility with the Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove Housing Authority effective May 1, 2022 through April 30, 2027, subject to nonsubstantive changes approved by the Executive Director and the Housing Authority General Counsel.

Moved by Councilmember Hernandez, seconded by Mayor Sarmiento to approve.

YES: 6 – Hernandez, Councilmember, – Lopez, Councilmember, – Mendoza, Councilmember, – Penaloza, Councilmember, – Bacerra, Mayor Pro Tem, – Sarmiento, Mayor
NO: 0
ABSTAIN: 1 – Phan, Councilmember
ABSENT: 0
Status: 6 – 0 – 1 – 0 – Pass
MINUTES: Authority Member Phan recused herself from Housing Authority item 2, due to a conflict of interest.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

3. Public Hearing ­ Approve the Housing Authority Annual Plan Legal Notice was published in the Orange County Register and La Opinion on February 23, 2022 and in Nguoi Viet on February 24, 2022.

Department(s): Community Development Agency
Recommended Action: 1. Conduct a public hearing in consideration of the approval and submission of the Housing Authority Annual Plan to the United States Department of Housing and Urban Development.

2. Resolution No. 2022­XXX – Adopt a resolution approving the Housing Authority City Council 28 4/5/2022
DRAFT
City Council 11 – 28 5/3/2022
Legal Notice was published in the Orange County Register and La Opinion on February 23, 2022 and in Nguoi Viet on February 24, 2022.

Department(s): Community Development Agency
Recommended Action: 1. Conduct a public hearing in consideration of the approval and submission of the Housing Authority Annual Plan to the United States Department of Housing and Urban Development.

2. Resolution No. 2022­XXX – Adopt a resolution approving the Housing Authority Annual Plan and authorize the Executive Director of the Housing Authority to submit the Annual Plan to the United States Department of Housing and Urban Development.

MINUTES: Chair Sarmiento opened the public hearing at 11:11 p.m. and seeing there were no speakers, closed the public hearing at 11:12  p.m.

Moved by Councilmember Hernandez, seconded by Councilmember Penaloza to approve.

YES: 7 – Hernandez, Councilmember, – Lopez, Councilmember, – Mendoza, Councilmember, – Penaloza, Councilmember, – Phan, Councilmember, – Bacerra, Mayor Pro Tem, – Sarmiento, Mayor
NO: 0
ABSTAIN: 0
ABSENT: 0
Status: 7 – 0 – 0 – 0 – Pass
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.

MINUTES: Chair Sarmiento adjourned the Housing Authority meeting and reconvened to the City Council meeting at 11:12 p.m. to consider City Manager and Councilmember comments.

City Council 29 4/5/2022
DRAFT
City Council 11 – 29 5/3/2022
City Attorney Office
www.santa-ana.org/departments/city-attorneys-office/
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 3, 2022
TOPIC: Destruction of Obsolete City Records
AGENDA TITLE:

Approve Destruction of Obsolete City Records

RECOMMENDED ACTION
Approve the request for the destruction of obsolete records from the City Attorney’s Office and Clerk of the Council’s Office in accordance with the retention schedule outlined in City Council Resolution 2013-014.

DISCUSSION
On April 1, 2013, the City Council approved Resolution 2013-014 ("Resolution"). This Resolution provides to the multiple agencies, departments, and offices of the City, guidance on the retention of City records and how long the records need to be retained.

To assist the City, the Citywide Records Team compiled the Citywide Records Retention Schedule ("Schedule") which sets forth the retention period for a particular record. The Schedule reflects the requirements of the Public Records Act, is modeled after the California Secretary of State's sample for local government, and incorporates other statutory periods applicable to Santa Ana.

The Resolution attaches the Schedule, which is broken down into multiple sections covering the varied responsibilities and retention periods for a City department. These are minimum retention periods. Each department makes discretionary decisions on whether to retain records past the minimum retention period requirements.

Section 5.B of this Resolution and the City's Municipal Code requires that the City Attorney approve the destruction of a City record. Accordingly, the City Attorney and Clerk of the Council lists obsolete records proposed for destruction. A copy of the memorandum was reviewed by staff from the City Attorney's Office and approved by the City Attorney.

The memorandums are attached as exhibits to this staff report. Destruction of these records will serve to benefit each office with a more efficient access to files and alleviate the City's current storage needs to maintain these obsolete records.

City Council 15 – 1 5/3/2022
Destruction of Obsolete City Records
May 3, 2022

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no fiscal impact associated with this item.

EXHIBIT(S)

1. Request for Destruction of Records – City Attorney’s Office

2. Request for Destruction of Records – Clerk of the Council’s Office Submitted By: Daisy Gomez, Clerk of the Council
Approved By: Kristine Ridge, City Manager
City Council 15 – 2 5/3/2022

MEMORANDUM
To: Sonia R. Carvalho
City Attorney
From: David Quintana
Senior Paralegal
Date: April 19, 2022
Re: REQUEST FOR DESTRUCTION OF RECORDS
Staff members of the City Attorney's Office have reviewed and identified City records that may be scheduled for destruction in accordance with the attached retention schedule outline in City Council Resolution 2013-014. Staff is respectfully requesting your approval.

Thank you.

RECORDS DESTROYED:

Number of Boxes: ^
APPROVED BY:

Sonia R. Carvalho Date
City Attorney
Attachment
City Council 15 – 3 5/3/2022
City of Santa Ana Records Retention Schedule
CITY ATTORNEY'S OFFICE Exhibit C

RECORD CATEGORY RECORD SERIES RECORD DESCRIPTION
RECORD

START DATE

RETENTION
PERIOD

REMARKS CUSTODIAN
=EDERAL COURT CASES By Case Case file for Federal Court Case Closing Date 5 years Code of Civil
Procedures Sec
337
CRIMINAL CASES By Case Case file for Criminal Court Case Closing date 5 years

JUDGEMENTS &

SETTLEMENTS
By Case Concluding Case documents Closing Date 10 years =>ERSONNEL BOARD

APPEALS
by Appellant Personnel Closing Date 5 years

SUPERIOR COURT
CASES
By Case Case file for Superior Court Case Closing Date 5 years EMINENT DOMAIN CASES By Property Closing Dale 5 years
GENERAL FILES By Subject Subject matter files Closing Date 2 Years GC 304090
1 0f1
City Council 15 – 4 5/3/2022
City Council 15 – 5 5/3/2022
City Council 15 – 6 5/3/2022
City Council 15 – 7 5/3/2022
City Council 15 – 8 5/3/2022

OBSOLETE RECORDS DESTRUCTION SCHEDULE

CLERK OF THE COUNCIL OFFICE
APRIL 2022

RECORD RECORD

CATEGORY SERIES RECORD DESCRIPTION
Ethics Records required to be kept under
Training Gov. Code sections 53235.2
Records (AB (effective 1/1/06). Records must
1234; effective show dates officials satisfied the
1/1/2006) training requirements and the entity
that provided the training. Applies to
boards and commissions, and
elected officials.

Statements of Originals of statements of
Economic designated employees
InterestForm 700
(originals)
(non-elected)
OPEN Open The Santa Ana Municipal Code
CALENDARS Calendars (SAMC) Chapter 2, Article II.Ill,
(Sunshine Section 2-155 requires the
Provision) Calendars of Certain Officers to be
posted on the City's website.
• City Council and Executive
Management Team calendars
RECORD

START DATE
Filing Year
2016- Prior
Filing Year
2011- 2014
Year
2015-2018
PREPARED BY: CONSENT BY:

RETENTION CODE
PERIOD
Hardcopy- GC
5 years after 53235.2
receipt of
training;
Laserfiche -
permanent.
7 years (can GC 81009
image after (e), (g)
2 years)
3 Years GC 34090
Deputy Clerk of the Council
Date: Dai
Clerk
�
of the Council � Date
RECORDS DESTROYED:

Number of Boxes : _____ _
APPROVED BY:
tCu-ANL t\. �IY\A,
Sonia R. Carvalho
City Attorney
Date
4/25/2022
for
City Council 15 – 9 5/3/2022
Community Development Agency
santa-ana.org/cd
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 3, 2022
TOPIC: Quarterly Report for Housing Division Projects and Activities AGENDA TITLE:

Quarterly Report for Housing Division Projects and Activities for the period of January 2022 to March 2022

RECOMMENDED ACTION
Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 2022 to March 2022

DISCUSSION
This report for the quarter ending on March 31, 2022 provides statistics for all of the affordable housing projects and activities for the Housing Division. The report is divided into five sections: Loan Activity, Loan Portfolio Management and Monitoring, Renter Protections, Affordable Housing Funds and Commitments, and Development Projects.

Loan Activity
Applications
The Housing Division offers several different programs including down payment assistance for first-time homebuyers and rehabilitation grants for mobile homes and single-family homes. Inquiries are received from the public and applications are mailed out, received and approved for these programs on a continual basis. Table 1 shows the number of inquiries, applications sent out, received and approved by type for the quarter and for the total fiscal year:

Table 1: Applications Sent Out, Received & Approved
Inquiries Applications
Sent Out
Applications
Received
Applications
Program Approved
Q3 Total FY Q3 Total FY Q3 Total FY Q3 Total FY
Home Repair Grant Program 5 33 5 33 28 28 24 28
Homeownership / DPAP 28 96 20 76 1 4 0 2
Loan Subordinations 0 1 0 1 0 1 0 1
City Council 16 – 1 5/3/2022
Quarterly Report for Housing Division Projects and Activities May 3, 2022

The number of applications received is typically lower than the number of applications sent out in any given period due to the stringent program guidelines for eligibility regulated by the federal government, which makes it difficult for most applicants to qualify.

The City of Santa Ana’s Home Repair Program is designed to increase, improve, and preserve affordable housing through the use of federal Community Development Block Grant (CDBG) funds. The program is administered by Habitat for Humanity of Orange County on behalf of the City. The program provides grants of up to $25,000 for eligible home repairs for low- and moderate-income homeowners at or below 80 percent of the Area Median Income (AMI) as defined by the U.S. Department of Housing and Urban Development (HUD). Eligible activities include the repair, replacement, and/or installation of major systems including plumbing, heating, electrical, windows, roof, paint, and handicap accessibility. A total of four rehabilitation projects were completed during this quarter.

Down Payment Assistance Loan Program (DPAP) Progress
For the Down Payment Assistance Loan Program, staff evaluates applicant eligibility and oversees underwriting to ensure compliance with program guidelines and requirements established by HUD. During this quarter, staff conducted one down payment assistance virtual workshop via Zoom, with a total of seven attendees. One down payment assistance loan application was approved and closed escrow and one application was denied.

Loan Portfolio Management and Monitoring
The Housing Division is responsible for managing the residential loan portfolio, which includes all of the loans entered into by the City and Housing Authority acting as the Housing Successor Agency. As of the end of the third quarter, the principal balance was $136,454,564.28. This is composed of 347 loans, of which 322 are deferred or residual receipt payment loans. As shown in Table 2, the loan portfolio generated $959,256.23 in payments of principal and interest during the third quarter. The amount of residual receipts payments changes every quarter.

Table 2: Portfolio Revenue
Funding Source
HOME CDBG Redevelopment NSP CalHOME
Loan Payoffs $483,268.72 $302,984.35 $107,488.20 $0 $0
Residual Receipts Payments $26,707.00 $0 $0 $0 $0
Amortized Loan Payments $2,137.76 $13,872.70 $22,797.50 $0 $0 Total for Q3 $512,113.48 $316,857.05 $130,285.70 $0 $0
City Council 16 – 2 5/3/2022
Quarterly Report for Housing Division Projects and Activities May 3, 2022

Monitoring
As part of the requirements for these loans, staff must monitor the owner occupancy of single-family homes that have received loans, and the building code compliance of units in rental projects with long-term affordability covenants. During this quarter, 51 owneroccupancy recertification letters were mailed and 23 were returned and processed. This number includes letters sent from previous months. Staff also conducted a total of 86 inspections during this quarter.

Renter Protection Ordinances
The City Council adopted two new ordinances to help protect renters: a Rent Stabilization Ordinance, which limits residential rent increases to the lower of 3 percent or 80 percent of consumer price index (CPI) per year, and a Just Cause Eviction Ordinance, which limits the allowed reasons for which a renter can be evicted. The new ordinances became effective on November 19, 2021 and expand on existing protections under the California Tenant Protection Act of 2019. Since then, flyers, frequently asked questions, and press releases have been circulated to the community. The City has also created a website devoted to the ordinances, which includes related documents and updates (www.santa-ana.org/protections-for-renters). The ordinances are currently administered by RSG on behalf of staff.

Durign this quarter, staff and RSG distributed letters, postcards, and flyers to residents and property owners throughout the city. A total of 36,350 informational postcards were mailed to renters in Santa Ana informing them about the two new ordinances and 13,612 letters were mailed to registered property owners and landlords. Letters about the two new ordinances were also emailed to 20 affordable housing developers and 46 nonprofit organizations throughout the City.

Staff and RSG also conducted three virtual workshops via Zoom in English, Spanish and Vietnamese:
 January 11, 2022: 38 attendees
 January 25, 2022: 19 attendees
 February 23, 2022: 17 attendees
 March 22, 2022: Training for staff at the Hope Center Lastly, staff and RSG have also been responding to various inquiries via email and phone. A breakdown on the number of inquiries is a follows:

Month # of Inquiries
January 2022 215
February 2022 203
March 2022 332
Total 750
City Council 16 – 3 5/3/2022
Quarterly Report for Housing Division Projects and Activities May 3, 2022

Available Funds and Land Assets for Affordable Housing Development Projects The City of Santa Ana and the Housing Authority acting as the Housing Successor Agency manages multiple sources of local, state and federal funds to promote and facilitate the development of affordable housing as well as land assets held by the Housing Authority. Exhibit 1 provides a summary of the funds available as of March 31, 2022. Exhibit 2 provides a summary of available land assets.

Housing Opportunity Ordinance
On-Site Development:

Since 2011, a total of 33 units have been developed on-site as a result of the Ordinance, including 23 ownership units for-sale and 10 rental units:

Units Built On-Site
Ownership Rental Total
23 10 33
In-Lieu Fees Generated:

All in-lieu fees, penalties and other monies collected pursuant to the Housing Opportunity Ordinance, including interest, are deposited into the Inclusionary Housing Fund. Since inception, the Inclusionary Housing Fund has generated $28,442,887 to be used for the development of housing affordable to low- and moderate-income households, with a reasonable amount spent on administrative or related expenses associated with the administration of the Housing Opportunity Ordinance. In-lieu fees generated have been used to develop new affordable housing opportunities, provide emergency shelter, and create homeownership opportunities. Below is a summary of how in-lieu fees have been used by the City:

Project Inclusionary Housing
Funds SPENT # of Units Address
Santa Ana Arts
Collective $4,775,000 57 1666 N Main Street
Tiny Tim Plaza $1,300,000 50 2239 W 5th Street
The Link Interim
Emergency Shelter $4,140,295 N/A 2320 S Red Hill Avenue TOTAL $10,215,295 107
Project Inclusionary Housing
Funds COMMITTED # of Units Address
Habitat for Humanity
“Lacy & Vance” $565,271 2
826 N Lacy Street and
830 N Lacy Street
Westview House $1,514,113 84 2530 and 2534
Westminster Avenue
City Council 16 – 4 5/3/2022
Quarterly Report for Housing Division Projects and Activities May 3, 2022

WISE Place Steps to
Independence Public
Service Program
$90,000 N/A N/A
Down Payment
Assistance $1,250,000 N/A N/A
TOTAL $3,419,384 86
Affordable Housing Development Projects
There are two affordable housing projects under construction, and four affordable housing projects in pre-development. Below is a brief summary and status update for each project.

Exhibit 3 provides a development timeline for each project. The Request for Proposals (RFP) for Affordable Housing Development was issued on December 8, 2021 and closed on February 28, 2022. The City received five proposals, which are currently in the review and evaluation phase.

Projects under Construction
Legacy Square (609 North Spurgeon Street)
Developer National Community Renaissance with Mercy House as the service provider Description
New construction of a 100-percent affordable multifamily apartment complex consisting of 92 units of rental housing and one manager’s unit. All units will be affordable to households earning less than 60 percent AMI, of which 33 units will be set-aside for permanent supportive housing.

Authority
Funds Eight Project-Based Vouchers (PBVs)
Update
Construction is currently underway. Specifically, the podium deck is 100- percent poured. Framing on the podium deck (2nd floor) at section’s A & B are up. Community center and leasing area steel studs are framed and the storefront is complete. MEP’s are underway under the deck and in the parking garage. Windows are getting installed on the 1st floor and the fire sprinklers are working on the 4th floor. Roofing, insulation and prelim drywall will start in the next few weeks. Five community workshops have also been scheduled for information on the application process. The estimated completion date is February 2023.

North Harbor Village (1108 N Harbor Boulevard)
Developer Jamboree Housing Corporation
Description Acquisition and rehabilitation of a former motel yielding 89 units of permanent supportive housing.

City / Authority
Funds
CDBG ($1,687,047); 89 PBVs consisting of 34 HUD-VASH PBVs and 55 non HUD-VASH PBVs.

Update
Construction is currently underway. Specifically, the following items have been completed: demolition of units, including dry wall removal; demolition of building exterior and existing parking lot; grading and pad certification of new City Council 16 – 5 5/3/2022
Quarterly Report for Housing Division Projects and Activities May 3, 2022

community center building; grading of existing parking lot; fire sprinkler demolition; removal of existing insulation; removal of CMU wall; sewer work is done offsite; driveway entrance, framing and shoring and underground utilites are complete. There have been some construction delays so the new estimated completion date is December 2022.

Projects in Pre-Development
Crossroads at Washington (1126, 1136 and 1146 E Washington Avenue) Developer Related Companies of California with A Community of Friends (ACOF) as codeveloper and lead service provider Description
New construction of a 100-percent affordable multifamily apartment complex consisting of 85 units of rental housing and one manager’s unit. All units will be affordable to households earning less than 30 percent AMI, of which 43 units will be set aside for permanent supportive housing.

City / Authority
Funds
HOME Investment Partnerships Program ($3,007,489), Neighborhood Stabilization Program ($1,297,693), 65-year ground lease agreement for 1126, 1136 and 1146 E Washington Avenue (Appraised Value as of September 22, 2019: $4,108,136) Seven Project-Based Vouchers (PBVs) Update
The Developer continues to work with the City, County, and the California Department of Toxic Substances Control (DTSC) on supplemental environmental investigations. The City, County, and DTSC entered into a Standard Voluntary Agreement for further agency oversight. DTSC approved the draft Removal Action Workplan on March 28, 2022 and is currently reviewing the Removal Implementation Plan which is required for the start of remediation activities. Remediation/Cleanup is expected to start after approval of the Removal Implementation Plan and execution of two Agreements to enter into a Housing Assistance Payments Contract with the Housing Authority of the City of Santa Ana and Orange County Housing Authority. With the help of the Developer, the Housing Authority and County will be submitting the full application for DTSC’s Equitable Community Revitalization Grant (ECRG) program in April 2022.

FX Residences (801, 809, 809 ½ East Santa Ana Boulevard) Developer HomeAid Orange County, Inc. with Mercy House as the service provider Description New construction of an affordable multifamily apartment complex consisting of 16 units of permanent supportive housing, and one manager’s unit.

City / Authority
Funds
Housing Successor Agency ($1,656,947), three PBVs, 99-year ground lease agreement for 801 E Santa Ana Boulevard (Appraised Value as of Oct. 25, 2018: $788,000)
Update
On December 7, 2021, the City Council approved an additional $587,000 from its Low and Moderate Income Housing Assets Fund due to an unanticipated increase in construction costs for the project. City Council also approved the project’s Loan Agreement, 99-Year Ground Lease, Density Bonus Agreement, and Development Impact Fee Deferral Agreement. HomeAid Orange County submitted for the first grading plan check in November of 2021 and for the first building plan check in February of 2022. There City Council 16 – 6 5/3/2022
Quarterly Report for Housing Division Projects and Activities May 3, 2022

have been comments back on a few plans and HomeAid is working with their engineers to resubmit those plans. They are expecting permits to be pulled in mid-summer 2022. HomeAid also applied for AHP funding in March of 2022 and will know if they were awarded funds in June of 2022. Closing calls for current financers of the project will begin in April 2022.

Habitat for Humanity (826 N Lacy & 830 N Lacy Street *formerly 416 Vance Street)) Developer Habitat for Humanity of Orange County
Description New construction of two single-family detached homes for homeownership serving households up to 120 percent AMI.

City / Authority
Funds
Inclusionary Housing ($565,271) and a 99-year ground lease agreement for 416 Vance Street and 826 N Lacy Street (Appraised Value as of Oct. 25, 2018: $578,000)
Update
The Developer’s Site Plan Review application was submitted in April 2021.

Final approval of Site Plan Review was awarded and project will be presented to Planning Commission on May 9, 2022. Grading plans submitted for review at the end of December 2021, comments received and resubmittal will be first of April. Building plans submitted for review beginning of February 2022, comments received and resubmittal will be mid-April.

Westview House (2530 Westminster Avenue)
Developer Community Development Partners
Description
New construction of an affordable multi-family apartment development consisting of 85 units of both large family and PSH with one manager’s unit.

Twenty-six of the units will be funded by PBV and MHSA funds through the NPLH program.

City / Authority
Funds
Inclusionary Housing ($1,514,113), HOME Investment Partnerships Program ($2,003,705), Rental Rehabilitation Program ($386,523), and 26 Mainstream Program PBVs.

Update
The developer received an award of 4-percent tax credits and bonds on December 8, 2021. Financial closing calls are currently underway as the project is expected to close on their financing by end of May 2022 and break ground in June 2022. Staff will be recommending approval of the Loan Documents for this project on May 17, 2022.

Regional Housing Needs Assessment
Housing projects that have been approved, permitted, or received a certificate of occupancy after June 30, 2021 may be counted towards the 6th Regional Housing Needs Assessment (RHNA) Cycle (October 2021 to October 2029). Below is a summary of our progress to meet our 6th RHNA Cycle requirements for affordable housing:

City Council 16 – 7 5/3/2022
Quarterly Report for Housing Division Projects and Activities May 3, 2022

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Available Funds for Affordable Housing Development Projects

2. Available Land Assets for Affordable Housing Development

3. Project Timelines
Submitted By: Steven Mendoza, Assistant City Manager
Approved By: Kristine Ridge, City Manager
City Council 16 – 8 5/3/2022
Available Funds for Affordable Housing Development Projects As of March 31, 2022
Housing Successor Agency (Housing Authority)
$4,771,069 Cash on Hand
($1,656,947) Frances Xavier Residence Project Pre-Commitment Loan 1 ($250,000) Administrative Costs Allowance 2
($2,543,852) Administrative Costs Allowance for Future Fiscal Years 3 ($307,386) Crossroads at Washington Option Agreement Amendment 4 ($12,883) Crossroads at Washington Environmental Assessment Oversight 5 $0 Available Funds
Inclusionary Housing Funds
$16,487,591 Cash on Hand
($1,250,000) Down Payment Assistance Program 6
($565,271) Lacy Street Project Grant 7
($1,514,113) Westview House Pre-Commitment Loan 8
($25,952) WISEPlace Steps to Independence Program Agreement 9 ($3,088,300) Administrative Costs Allowance (CDA/PBA)
$10,043,955 Available Funds
HOME Program
$9,165,545 Funds to Drawdown
($3,007,489) Crossroads at Washington Pre-Commitment Loan 10 ($60,150) Crossroads at Washington Project Costs
($2,003,705) Westview House Pre-Commitment Loan 8
($40,074) Westview House Project Costs
$4,054,127 Available Funds to Drawdown
HOME-American Rescue Plan Program (PSH Projects Only)
$5,256,327 Funds to Drawdown
$5,256,327 Available Funds to Drawdown
CDBG Program (Acquisition/Rehabilitation Projects Only) $185,690 Funds to Drawdown
$185,690 Available Funds to Drawdown
NSP Program (Abandoned, Foreclosed or Vacant Properties Only) $ 1,614,523 Funds to Drawdown
($1,297,693) Crossroads at Washington Pre-Commitment Loan 10 ($96,395) Crossroads at Washington Project Costs
$ 220,434.87 Available Funds to Drawdown
Rental Rehabilitation Grant Program
$395,722 Cash on Hand 11
($386,523) Westview House Pre-Commitment Loan 8
$9,199 Available Funds
$19,769,733 Total Available Funds
1 Approved by Housing Authority on January 15, 2019. Additional $587,000 approved by Housing Authority on December 7, 2021. 2 The Housing Successor Agency relies on available cash to fund the monitoring and compliance functions related to the former Redevelopment Agency's housing loans. 3 Funds to be set aside for compliance and monitoring requirements due to uncertainty of future repayment revenues. 4 Approved by Housing Authority on December 15, 2020. Additional $150,000 maximum approved by Housing Authority on August 17, 2021 (2nd Amendment to Option Agreement). 5 Approved by Housing Authority on July 20, 2021.
6 $400,000 originally approved by City Council on March 6, 2018. Nine loans paid through end of September 2021. Additional $1,200,000 approved by Council on November 2, 2021. 7 Approved by City Council/Housing Authority on March 5, 2019. Additional $333,777 approved by City Council on April 6, 2020. 8 Approved by City Council on April 7, 2020.
9 Approved by City Council on April 7, 2020.
10 Approved by City Council on July 2, 2019. Additional $333,742 loan amount approved on August 17, 2021. 11 Old program income available after close out of program with HUD.

Exhibit 1
City Council 16 – 9 5/3/2022
EXHIBIT 2

AVAILABLE LAND ASSETS FOR AFFORDABLE HOUSING DEVELOPMENT (1) 302 E. Twenty-Second Street
a. APN: 003-122-25
b. Lot Size: 27,817sf
c. Current Zoning: R1 Single-Family Residence, which allows one house per lot. d. Parcel was acquired 10/30/2002 using Low and Moderate Income Housing Asset Fund - 20% Set Aside.
e. Previous Use: Purchased from Cal Trans. It was a remnant parcel from the freeway widening project. The site was vacant and undeveloped at the time it was acquired. f. General Plan: Low Density Residential, which allows single-family residences and ancillary uses.
g. Maximum du/ac: Seven units per acre.
h. Site Condition / Environmental Conditions: Property is irregular in shape, is below the minimum lot size for a residential lot, and will most likely require the approval of several variances from the zoning code in order to facilitate a residential unit.

City Council 16 – 10 5/3/2022
EXHIBIT 3

Current Affordable Housing Development Project Timelines Projects Under Construction
Legacy Square – 609 North Spurgeon Street
Aug 18 Santa Ana CDA Funding Application
Dec 18 Applied for NPLH and SNHP Funds
Jan 19 Santa Ana funding award
Feb 19 Planning entitlements approved
Feb 19 Applied for Round 4 AHSC Funding
May 19 Award of SNHP funds
Jul 19 Applied for Round 1 MHP
Nov 19 Applied for State 4% tax credits
Jan 20 Construction drawings (8-12 weeks)
Feb 20 Apply for Round 5 AHSC funding
May 20 Apply for 4% tax credits
May 20 Plan check (12-16 weeks)
Jun 20 Award of AHSC funds
July 20 Award of 4% Tax Credits
July 20 Award of Tax-Exempt Bonds
May 20 Plan Check (12-16 weeks)
Jan 21 Building permit issuance
Feb 21 Construction closing/syndication
Feb 21 Begin construction (24 months)
Jul 21 Groundbreaking Ceremony
Mar 22 Press Release announcing 5 Community Workshops for Lease Up information
Apr 22 Framing complete
May 22 Roofing to start
Feb 23 Construction complete
June 23 100% fully leased (4 months)
North Harbor Village – 1108 N. Harbor
Mar 19 Start of design development
Mar 19 Applied to FHLBSF for AHP Financing ($890,000)
Mar 19 Award of VASH Vouchers & City Loan by City Council (89 Vouchers and $1,687,047)
Mar 19 Start environmental approval process with City of Santa Ana (CEQA/NEPA) Mar 19 Applied for Home Depot Grant ($500,000)
Jun 19 CEQA / NEPA Approval – City of Santa Ana
Jun 19 AHP Award Date ($890,000)
Aug 20 Applied to HCD for MHP 1st Round Funding ($13,316,412) Dec 19 Notified project did not receive 1st Round MHP funding Feb 20 Applied to HCD for VHHP Funding ($10,000,000)
Mar 20 Applied to HCD for MHP 2nd round funding
Mar 20 Applied to OCHFT Financing ($2,292,920)
City Council 16 – 11 5/3/2022
EXHIBIT 3

May 20 Notified project did not receive 2st Round MHP funding May 20 Received OCHFT funding award ($2,292,920)
Jun 20 Received VHHP funding award ($10,000,000)
Jun 20 Submitted Plans for Ministerial Design Approval
Jun 20 Applied for CDLAC tax exempt bond allocation ($24,000,000) Jul 20 Applied for TCAC 4% competitive state and federal tax credits ($9,896,911) Sept 20 CDLAC Allocation
Nov 20 Ministerial Design Approval (upon completion of community meeting on 11/4/2020)
Oct 20 TCAC Allocation
Oct 20 Start construction documents for rehab
Nov 20 Submit first plan check
Dec 20 Awarded Home Depot Grant
Jan 21 Receipt of first plan check comments
Jan 21 Submit second plan check
Feb 21 Receipt of second plan check comments
Feb 21 Submit third plan check
Mar 21 Received permit ready
Apr 21 Construction loan closing
Apr 21 Pull Permits and start construction
May 21 Site Demolition
Dec 21 Work on mock up units begins
May 22 Roofing and Framing
Jun 22 OCHFT Loan finalized
Jun 22 Structural retrofitting and repairs
Aug 22 Stock drywall & Inspections
Sep 22 Gutter , Awning and Painting & installation of stairs Sep 22 Interior refurbishments & finishes
Oct 22 Complete flooring
Oct 22 Final Cleaning
Oct 22 Start of lease up
Dec 22 Construction Completion
Apr 23 Full occupancy
City Council 16 – 12 5/3/2022
EXHIBIT 3

Projects in Pre-Development
Crossroads at Washington – 1126 and 1146 E. Washington Avenue Aug 19 Submitted PSH application to County
Oct 19 Submitted for Planning entitlements
Oct 19 Community meeting
Nov 19 Approval of Joint Powers Agreement, Option to Ground Lease, Voucher Resolution and Cooperation Agreement, and Regional Housing Needs Assessment (RHNA) Agreement and Density Bonus
Dec 19 NEPA EA City Approval – City of Santa Ana submits NEPA EA to HUD Feb 20 PSH Funds and Voucher approval from County Board of Supervisors Feb 20 Planning entitlements approved
Mar 20 TCAC 9% Application – 1st Round 2020
Jul 20 TCAC FCAA/9% Application – 2nd Round 2020
Oct 20 TCAC FCAA/9% Award – 2nd Round 2020
Mar 21 Submitted OCHFT PSH NOFA Application
May 21 OCHFT PSH NOFA Award
Dec 21 Submit DTSC Equitable Community Revitalization Grant (ECRG) Pre-Qualifying Application
Feb 22 Submit for 1st plan check
Mar 22 DTSC approves draft Removal Action Workplan; draft Removal Implementaion Plan under review
Apr 22 DTSC ECRG Full Application
Jun 22 DTSC ECRG Award
Jun 22 City issues permit ready letter
Jun 22 Start construction
Oct 23 Construction complete
Feb 23 Full occupancy
FX Residences – 801, 809, 809 ½ E. Santa Ana Boulevard
Jan 19 Council approval for land lease and project funding Jan 19 Submittal of application for NPLH funding
Feb 19 Confirm with City staff that project site can yield additional units under existing zoning
Mar 19 Revise conceptual drawings for additional 5 units (17 total units, up from the original 12 units)
Mar 19 SNHP funding application submitted to County
Apr 19 City staff to review revised conceptual design
Apr 19 Begin development agreement
May19 Board of Supervisors meeting for SNHP funding
Jul 19 Execute Development Agreement
Jul 19 Formal awards letters for NPLH funding to be issued Aug19 Initial planning submittal
Sept19 Sunshine Ordinance Meeting
Mar 21 Planning Commission Meeting (ministerial approval of density bonus) Oct 21 Submit for first plan check
City Council 16 – 13 5/3/2022
EXHIBIT 3

Dec 21 City Council Meeting (ministerial approval of density bonus) Dec 21 City Council approval of additional $587,000 for construction costs Feb 22 Building permit submittal
Apr 22 Closing calls to start for financing
Jul 22 Building and Grading Permit Approval
Aug 22 Begin construction (grading, weather permitting) Nov 23 Completion of construction
Habitat for Humanity – 826 N. Lacy Street & 830 Lacy Street ( 416 Vance Street) May 20 DDA signed
June 20 Prepare grading plans
Oct 20 Prepare architectural plans
Oct 20 Submit Neighborhood Review Application
Feb 21 Final Approval from Historic French Park Committee Apr 21 Submit Site Review Application
Dec 21 Submit grading/ Non-Priority WQMP
Jan 22 Submit architectural plans
May 22 Planning Commission Approval
Jun 22 Grading permit issued
Jun 22 Commence Grading
Jul 22 Building Permits issued
Jul22 Begin construction
Jun 23 Anticipated construction completion
Jun23 Certificate of Occupancy / Closings
Westview House – 2530 Westminster Avenue
Oct 19 City of Santa Ana RFP submittal
May 20 OC 2020 Supportive Housing NOFA Submittal
Dec 20 OC 2020 Supportive Housing NOFA award
Jan 21 City of Santa Ana PBV Award
Jan 21 Construction/permanent debt commitments
Jan 21 Receive Entitlements
Jan 21 No Place Like Home application
Mar 21 OCHFT application
May 21 OCHFT Award
Jun 21 No Place Like Home commitment
Sep 21 CDLAC/TCAC 4% application
Dec 21 CDLAC/TCAC 4% award
Jun 22 Close on construction financing
Jun 22 Construction permits issued
Jun 22 Construction start
Feb 24 Construction complete
July 24 All units Leased
Nov 24 Perm Debt Conversion
City Council 16 – 14 5/3/2022
Information Technology
www.santa-ana.org/it
Item # 17
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 3, 2022
TOPIC: Purchase of HP Support Services for Servers and Storage Systems AGENDA TITLE:

Award a Purchase Order in the Amount of $147,988.87 to Hewlett Packard Enterprise for Server and Storage Support (Non-General Fund)

RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Hewlett Packard Enterprise for HP Support Services for Servers and Storage Systems, for a three-year period beginning May 14, 2022 through May 14, 2025, in the amount of $147,988.87, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The City’s two data centers support the continuous City business operations on a 24 hours a day/ 7 days a week/ 365 days a year (24/7/365) cycle. In order to provide this service level, the Information Technology Department maintains the computer infrastructure with manufacturer-supported, 24/7/365 maintenance contracts. The Hewlett Packard servers and storage equipment within the data centers require provisions with access directly to the manufacturers’ technical support centers. This level of support allows the manufacturer to interactively and remotely diagnose system difficulties and provide solutions to localized problems and return equipment back to service as soon as possible. In addition, the support contract with Hewlett Packard includes access to bug fixes, patches, and upgrades. These are essential for preserving the fitness and considerable investment of the hardware.

Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Hewlett Packard is an authorized dealer that offers the National Association of States Procurement Officials (NASPO) Valuepoint cooperative contract for HP equipment, annual support and maintenance. The existing NASPO master contract (Exhibit 1) was awarded as a result of open, competitive bidding conducted by the State of Minnesota, resulting in master agreement no. MNNVP-134 and California Participating Addendum No 7-15-70-34-002.

City Council 17 – 1 5/3/2022
Purchase of HP Support Services for Servers and Storage Systems May 3, 2022

By participating in cooperative purchasing agreements, the City joins with other public agencies to leverage volume pricing for cost savings. Exhibit B is the Hewlett Packard Support Service Quote for the City’s equipment which provides the ability to cancel support of any item with 30-day written notice.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funds are available for expenditure in FY 2021-2022 in the Information Technology, Data Center, Hardware Maintenance & Support Account (No. 10920147-62307).

EXHIBIT(S)

1. NASPO ValuePoint Cooperative Agreement – Hewlett Packard Enterprise

2. Hewlett Packard Support Service Quote
Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Kristine Ridge, City Manager
City Council 17 – 2 5/3/2022
City Council 17 – 3 5/3/2022
City Council 17 – 4 5/3/2022
City Council 17 – 5 5/3/2022
City Council 17 – 6 5/3/2022
City Council 17 – 7 5/3/2022
City Council 17 – 8 5/3/2022
City Council 17 – 9 5/3/2022
Dear Mike Fetner:

Enclosed is a Hewlett Packard Enterprise support service quote for your products. Review the services, support items, coverage dates, addresses, and company contacts for accuracy. Please advise Hewlett Packard Enterprise of any changes prior to submitting your purchase order or authorization. To order support services detailed in this package, please return billing authorization by choosing one of the following convenient options. Subject to HPE Customer Terms - Support or purchase agreement with Hewlett Packard Enterprise and if applicable, Exhibit E24.

Option 1: Provide an open-ended purchase order. An open-ended purchase order allows Hewlett Packard Enterprise to add products to your agreement as necessary, as well as renew your support from year to year.

Cancellation of the support service agreement requires a 30-day written notice.

Option 2: Provide a PO for the coverage dates specified in the enclosed referenced proposal.

Your PO must note at least one of the following, along with the support coverage period:

1. Hewlett Packard Enterprise Reference (quote) number(s),

2. Support Account Reference(s) (SAR)

3. Service Agreement ID(s) (SAID)

4. AMP ID(s)
* If there is an approval signature section on your PO then it should be signed/approved before sending to Hewlett Packard Enterprise. Please indicate if you are taxable or tax exempt. If your organization is Tax Exempt, please send a copy of your Tax Exemption Certificate with your PO. Include your billing frequency and current invoice-to address.

Option 3: Sign and return the attached Signature Authorization Form (SAM). * If you provide authorization via the SAM form (Signature Authorization Method), please insure that all of the applicable boxes are checked on the form, along with the printed name and signature of the authorizing party.

Note: If the information in Options 1 through 3 is not included in your PO or SAM Form then Hewlett Packard Enterprise will need to contact you to collect this missing data, which will cause a delay in activating your support contract(s). Hewlett Packard Enterprise requires these details for audit purposes.

Hewlett Packard Enterprise values your business and looks forward to providing you with continued support. If you require further assistance, please contact your HPE Representative at 916 5401056 . You can send your PO or SAM to your HPE Representative, or FAX it to .

Sincerely,
Janelle Roberson
HPE Representative
Janelle Roberson
Hewlett Packard Enterprise Company
8000 Foothills Blvd
ROSEVILLE CA 95747
Mike Fetner
City of Santa Ana
20 CIVIC CENTER PLZ
SANTA ANA CA 92701-4058
04/01/2022
Support Account Reference: LLFL SANTA ANA
HPE Reference Number: 71618204
City Council 17 – 10 5/3/2022

SIGNATURE AUTHORIZATION METHOD (SAM)
The Signature Authorization Method (SAM) may be used to order Hewlett Packard Enterprise (HPE) Support Services ONLY IF A PURCHASE ORDER IS NOT REQUIRED TO AUTHORIZE SERVICE DELIVERY AND REMIT PAYMENT. This SAM form, including the quotation(s) and governing terms referenced herein shall be referred to collectively as the "Support Agreement." (1) Customer Information:

Company Name Invoice to Address
City of Santa Ana 20 CIVIC CENTER PLZ
SANTA ANA CA 92701-4058
(2) Contract Information: Unless otherwise notified all quotes under the AMP ID below will be renewed:
[ ] Initial Quote Number:71618204 [ ]** AMP ID: 700818745NBQ Support Account Reference: LLFL SANTA ANA Coverage Period: 05/14/2022 - 05/14/2025 ***The enclosed Support Account Overview dated 04/01/2022 summarizes the quotes contained within the above AMP ID.

This quote bundle is valid until: 05/13/2022
[ ] Check as applicable if your authorization is open-ended.

The following term applies only to open-ended support agreements. This Support Agreement is for the period stated on Hewlett Packard Enterprise's quote. It will be extended without modification by consecutive terms of 12 months unless one of the parties gives written notice in accordance with the underlying business terms prior to the end of the respective 12 months. If modifications of the Support Agreement are necessary, Hewlett Packard Enterprise will notify Customer in writing 60 days before the modifications are effective. Customer may terminate this Support Agreement within 30 days from receipt of notice. If Customer does not exercise this right of termination, this Support Agreement will be continued to the end of the current term with the modifications, and extended by consecutive 12-month terms. Re-pricing will occur automatically without further authorization. (3) REQUIRED- Tax Information:
[ ] Taxable OR [ ] Tax Exempt Exemption #_________________ (Attach copy of exemption certificate) (4) REQUIRED- Billing Frequency: Do not enclose Payment. Please select one of the following:

Please bill me:
[ ] Pre-Pay up front for the entire coverage term
[ ] Annually
[ ] Quarterly (Total annual amount must exceed $20,000) [ ] Semi-Annually (Total annual amount must exceed $20,000) [ ] Monthly (Total annual amount must exceed $20,000)
[ ] Charge my credit card. Check one: [ ]Visa [ ] MasterCard [ ]American Express For your protection, please call your HPE Sales Representative with the credit card number.

Cardholder Name (Print) ____________________________________ Cardholder's Signature______________________________________ Credit Card Invoice-To Address __________________________________________________________________ (5) REQUIRED- Service Authorization and Terms and Conditions:

Customer's signature on this form constitutes authorization for Hewlett Packard Enterprise to invoice Customer for the Hewlett Packard Enterprise support services represented in this Support Agreement. This support agreement will be governed by the following:
i) The purchase agreement currently in effect between Customer and Hewlett Packard Enterprise that includes the delivery of Support Services, or if none, the Hewlett Packard Enterprise Customer Terms-Support (CTSP01), the Supplemental Data Sheet (CTDS01); and ii) any applicable Transaction Documents thereto.
_________________________________
Authorized Signature and Date
_________________________________ ______________________________________________ Printed Name, Title and Phone Number
(6) Completed form should be returned to:

Hewlett Packard Enterprise Company
Janelle Roberson
8000 Foothills Blvd TEL:916 5401056
ROSEVILLE, CA 95747 FAX:

City Council 17 – 11 5/3/2022
For Support, please call: 866-211-5211
Support Account Reference Service Coverage Period Description Contract Total/USD Agreement ID From: To:

LLFL SANTA ANA 1051 1728 0921 05/14/2022 05/14/2025 LLFL Santa Ana 147,988.87 Total Excluding Taxes 700818745NBQ 147,988.87
Customer Address:

City of Santa Ana
20 CIVIC CENTER PLZ
SANTA ANA CA 92701-4058
Support Account Overview
This quote is valid until 05/13/2022
AMP ID: 700818745NBQ
Special Terms and Conditions No: 7157034002
Customer Contact:

Mike Fetner
Tel: (714) 647-5384
Fax:

E-mail [email protected]
HPE Representative:

Janelle Roberson
Tel: 916 5401056
Fax:

E-mail [email protected]
This order is governed by the specific agreement referenced below in the comment section. If none is identified, then Hewlett Packard Enterprise's standard terms will apply. Either one is the "Agreement".

Multi-year support renewals are governed by the Exhibit E24 in addition to the Agreement unless otherwise specified.

Standard Terms: www.hpe.com/docs/customerterms
Datasheets: www.hpe.com/info/mktlibrary
Your Support Access Options for Service Agreement Customers:

Manage your service agreement online, visit - https://s360.hpe.com / https://esam.hpe.com HPE Support Center - www.hpe.com/support/hpesc
Please have your Service Agreement ID and Product/Serial available to expedite your support experience.

Print Date 04/01/2022 Page 1 / 11
HPE Address:

Hewlett Packard Enterprise Company
8000 Foothills Blvd
ROSEVILLE CA 95747
City Council 17 – 12 5/3/2022
Summary of Charges
Hardware Support 105,705.78
Hardware and Software Helpdesk Services 34,166.99
SW Updates eDelivery 8,116.10
Total Excluding Taxes 147,988.87
Total excludes all taxes. If applicable, taxes will be added at the time of invoicing at the current tax rate.

Total price includes all additions, deletions, warranties, discounts and adjustments if applicable.

Refer to the detail document for any applicable state & local tax Customer Address:

City of Santa Ana
20 CIVIC CENTER PLZ
SANTA ANA CA 92701-4058
Support Account Overview
AMP ID: 700818745NBQ
Support Account Reference Coverage Period Description Contract Total/USD From: To:

Print Date 04/01/2022 Page 2 / 11
HPE Address:

Hewlett Packard Enterprise Company
8000 Foothills Blvd
ROSEVILLE CA 95747
City Council 17 – 13 5/3/2022
Comment: Participating Addendum # 7-15-70-34-002 must be sited on Purchase Order HU4A7AC HPE Tech Care Essential wDMR SVC
*** Environmental Services ***
HPE Remote Tech Support
Technical Support
General Technical Guidance
Essential Service Level
QR483A HPE 3PAR StoreServ 7400 2-N Storage Base 2M233009QL 05/15/2022 10/31/2022 1 23.78 Please note HPE can no longer support this item from: 10/31/2022 H6Y96A HPE 3PAR StoreServ 8400 2N Fld Int Base 2M263500RQ 09/14/2022 1 17.48 QW937A HPE SN3000B 24/12 FC Switch USB630202Z 09/14/2022 04/30/2025 1 4.19 Please note HPE can no longer support this item from: 04/30/2025 QW937A HPE SN3000B 24/12 FC Switch USB628205W 09/14/2022 04/30/2025 1 4.19 Please note HPE can no longer support this item from: 04/30/2025 653200-B21 HP DL380p Gen8 8-SFF CTO Server 2M233703BH 05/15/2022 1 12.59 653200-B21 HP DL380p Gen8 8-SFF CTO Server 2M233703BJ 05/15/2022 1 12.59 653200-B21 HP DL380p Gen8 8-SFF CTO Server 2M233703BK 05/15/2022 1 12.59 653200-B21 HP DL380p Gen8 8-SFF CTO Server 2M233703BL 05/15/2022 1 12.59 653200-B21 HP DL380p Gen8 8-SFF CTO Server 2M233703BF 05/15/2022 1 12.59 653200-B21 HP DL380p Gen8 8-SFF CTO Server 2M233703BG 05/15/2022 1 12.59 641016-B21 HP BL460c Gen8 10/20Gb FLB CTO Blade MXQ3380N10 05/15/2022 1 5.60 641016-B21 HP BL460c Gen8 10/20Gb FLB CTO Blade MXQ3380N11 05/15/2022 1 5.60 641016-B21 HP BL460c Gen8 10/20Gb FLB CTO Blade MXQ3380N12 05/15/2022 1 5.60 735151-B21 HP BL460c Gen8 E5-v2 10/20Gb CTO Blade MXQ443027R 05/15/2022 1 5.60 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031V 07/01/2022 1 6.30 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M27240320 07/01/2022 1 6.30 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031W 07/01/2022 1 6.30 Equipment Address:

City of Santa Ana
20 CIVIC CENTER PLZ
SANTA ANA CA 92701-4058
a) Standard warranty applies after contract end date
Support Account Reference: LLFL SANTA
ANA
HPE Reference No.: 71618204
Hardware Contact:

Mike Fetner
Tel: (714) 647-5384
Fax:

Special Terms and Conditions No: 7157034002
Your PO Reference:

CCRN Number: 0511728090
This quote is valid until 05/13/2022
Coverage from: 05/14/2022 to: 05/14/2025
Service Agreement ID: 1051 1728 0921 For Support, please call: 866-211-5211 Software Contact:

Mike Fetner
Tel: (714) 647-5384
Fax:

Product No. Description Serial No. Coverage Period Qty Price/USD from: to:

Printed on: 04/01/2022 Page: 3 / 11
Software Update Address:

City of Santa Ana
20 CIVIC CENTER PLZ
SANTA ANA CA 92701-4058
Support Account Detail
City Council 17 – 14 5/3/2022
727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031Z 07/01/2022 1 6.30 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031X 07/01/2022 1 6.30 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031Y 07/01/2022 1 6.30 868703-B21 HPE DL380 Gen10 8SFF CTO Server 2M20220660 06/11/2023 1 20.98 868705-B21 HPE DL380 Gen10 12LFF CTO Server 2M20250BG4 07/01/2023 1 20.98 403321-B21 HP BLc7000 1 PH 2 PS 4 Fan Full Icde Kit USE852JMMV 05/15/2022 1 4.89 AJ821C Brocade 8/24c SAN Switch for BladeSystem 1CG648B00L 07/01/2022 08/31/2023 1 5.60 Please note HPE can no longer support this item from: 08/31/2023 AJ821C Brocade 8/24c SAN Switch for BladeSystem 1CG649B04Z 07/01/2022 08/31/2023 1 5.60 Please note HPE can no longer support this item from: 08/31/2023 668667-001 HP DL380e Gen8 E5-2420 12LFF Stor US Svr MXQ30904HS 05/15/2022 1 5.60 668667-001 HP DL380e Gen8 E5-2420 12LFF Stor US Svr MXQ309037R 05/15/2022 1 5.60 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ6190262 05/15/2022 1 15.38 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ6190261 05/15/2022 1 15.38 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ6190263 05/15/2022 1 15.38 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ6190260 05/15/2022 1 15.38 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ81104FS 04/02/2023 1 15.38 669255-B21 HP DL380e Gen8 8LFF CTO Server CZJ304248L 05/15/2022 1 5.60 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ82502WC 09/23/2023 1 15.38 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ82502WF 09/23/2023 1 15.38 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ82502WD 09/23/2023 1 15.38 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ75202QC 01/09/2023 1 15.38 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ82502WG 09/23/2023 1 15.38 QR490A HPE M6710 2.5in 2U SAS Drive Enclosure 05/15/2022 10/31/2022 7 39.20 Please note HPE can no longer support this item from: 10/31/2022 QR492A HPE M6710 300GB 6G SAS 15K 2.5in HDD 05/15/2022 10/31/2022 48 33.60 Please note HPE can no longer support this item from: 10/31/2022 QR496A HPE M6710 900GB 6G SAS 10K 2.5in HDD 05/15/2022 10/31/2022 86 60.20 Please note HPE can no longer support this item from: 10/31/2022 E7X49A HPE M6710 1.2TB 12G SAS 10K 2.5in HDD 05/15/2022 10/31/2022 30 21.00 Please note HPE can no longer support this item from: 10/31/2022 BC773AAE HP 3PAR 7400 OS Suite Base E-LTU 05/15/2022 10/31/2022 1 100.01 Please note HPE can no longer support this item from: 10/31/2022 BC774AAE HPE 3PAR 7400 OS Suite Drv E-LTU 05/15/2022 10/31/2022 164 227.96 Please note HPE can no longer support this item from: 10/31/2022 BC777AAE HP 3PAR 7400 Data Opt Suite Base E-LTU 05/15/2022 10/31/2022 1 85.32 Please note HPE can no longer support this item from: 10/31/2022 BC778AAE HPE 3PAR 7400 Data Opt Suite Drive E-LTU 05/15/2022 10/31/2022 164 227.96 Please note HPE can no longer support this item from: 10/31/2022 BC795AAE HP 3PAR 7400 Reporting Suite E-LTU 05/15/2022 10/31/2022 1 66.44 Please note HPE can no longer support this item from: 10/31/2022 E7Y71A HPE 3PAR 8000 SFF(2.5in) Fld Int Dr Encl 09/15/2022 3 12.57 K2Q95A HPE 3PAR 8000 480GB SFF SSD 09/15/2022 8 11.12
K2P93A HPE 3PAR 8000 1.2TB SAS 10K SFF HDD 09/15/2022 32 22.40 K2P93A HPE 3PAR 8000 1.2TB SAS 10K SFF HDD 06/02/2024 16 11.20 L7B69A HPE 3PAR 8400 OS Suite Base LTU 09/15/2022 1 137.77 L7B70A HPE 3PAR 8400 OS Suite Drive LTU 09/15/2022 40 55.60 a) Standard warranty applies after contract end date
Special Terms and Conditions No: 7157034002
Your PO Reference:

CCRN Number: 0511728090
Product No. Description Serial No. Coverage Period Qty Price/USD from: to:

Printed on: 04/01/2022 Page: 4 / 11
City Council 17 – 15 5/3/2022
L7B70A HPE 3PAR 8400 OS Suite Drive LTU 06/02/2024 16 22.24 L7B81A HPE 3PAR 8400 Virtual Copy Base LTU 09/15/2022 1 13.29 L7B82A HPE 3PAR 8400 Virtual Copy Drive LTU 09/15/2022 40 55.60 L7B82A HPE 3PAR 8400 Virtual Copy Drive LTU 06/02/2024 16 22.24 L7B71A HPE 3PAR 8400 Data Opt St v2 Base LTU 09/15/2022 1 48.26 L7B72A HPE 3PAR 8400 Data Opt St v2 Drive LTU 09/15/2022 40 55.60 L7B72A HPE 3PAR 8400 Data Opt St v2 Drive LTU 06/02/2024 16 22.24 QK724A HPE B-series 16Gb SFP+SW XCVR 09/15/2022 24 0.00 Discounts
Multi-Year Hdr Disc% -6% 151.86-
Government Header Discount % -20% 478.22-
Pre Payment HdrDisc% -7% 135.07-
*** Hardware Support ***
HPE Hardware Tech Support
Onsite Support
Replacement Parts
Essential Service Level
Defective Media Retention
Travel Zone 1
QR483A HPE 3PAR StoreServ 7400 2-N Storage Base 2M233009QL 05/15/2022 10/31/2022 1 110.50 Please note HPE can no longer support this item from: 10/31/2022 H6Y96A HPE 3PAR StoreServ 8400 2N Fld Int Base 2M263500RQ 09/14/2022 1 68.54 QW937A HPE SN3000B 24/12 FC Switch USB630202Z 09/14/2022 04/30/2025 1 19.59 Please note HPE can no longer support this item from: 04/30/2025 QW937A HPE SN3000B 24/12 FC Switch USB628205W 09/14/2022 04/30/2025 1 19.59 Please note HPE can no longer support this item from: 04/30/2025 653200-B21 HP DL380p Gen8 8-SFF CTO Server 2M233703BH 05/15/2022 1 78.32 653200-B21 HP DL380p Gen8 8-SFF CTO Server 2M233703BJ 05/15/2022 1 78.32 653200-B21 HP DL380p Gen8 8-SFF CTO Server 2M233703BK 05/15/2022 1 78.32 653200-B21 HP DL380p Gen8 8-SFF CTO Server 2M233703BL 05/15/2022 1 78.32 653200-B21 HP DL380p Gen8 8-SFF CTO Server 2M233703BF 05/15/2022 1 78.32 653200-B21 HP DL380p Gen8 8-SFF CTO Server 2M233703BG 05/15/2022 1 78.32 641016-B21 HP BL460c Gen8 10/20Gb FLB CTO Blade MXQ3380N10 05/15/2022 1 53.85 641016-B21 HP BL460c Gen8 10/20Gb FLB CTO Blade MXQ3380N11 05/15/2022 1 53.85 641016-B21 HP BL460c Gen8 10/20Gb FLB CTO Blade MXQ3380N12 05/15/2022 1 53.85 735151-B21 HP BL460c Gen8 E5-v2 10/20Gb CTO Blade MXQ443027R 05/15/2022 1 53.85 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031V 07/01/2022 1 55.95 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M27240320 07/01/2022 1 55.95 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031W 07/01/2022 1 55.95 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031Z 07/01/2022 1 55.95 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031X 07/01/2022 1 55.95 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031Y 07/01/2022 1 55.95 868703-B21 HPE DL380 Gen10 8SFF CTO Server 2M20220660 06/11/2023 09/06/2023 1 59.45 868703-B21 HPE DL380 Gen10 8SFF CTO Server 2M20220660 09/07/2023 1 124.49 a) Standard warranty applies after contract end date
Special Terms and Conditions No: 7157034002
Your PO Reference:

CCRN Number: 0511728090
Product No. Description Serial No. Coverage Period Qty Price/USD from: to:

Printed on: 04/01/2022 Page: 5 / 11
City Council 17 – 16 5/3/2022
868705-B21 HPE DL380 Gen10 12LFF CTO Server 2M20250BG4 07/01/2023 09/22/2023 1 59.45 868705-B21 HPE DL380 Gen10 12LFF CTO Server 2M20250BG4 09/23/2023 1 124.49 403321-B21 HP BLc7000 1 PH 2 PS 4 Fan Full Icde Kit USE852JMMV 05/15/2022 1 78.32 AJ821C Brocade 8/24c SAN Switch for BladeSystem 1CG648B00L 07/01/2022 08/31/2023 1 24.48 Please note HPE can no longer support this item from: 08/31/2023 AJ821C Brocade 8/24c SAN Switch for BladeSystem 1CG649B04Z 07/01/2022 08/31/2023 1 24.48 Please note HPE can no longer support this item from: 08/31/2023 668667-001 HP DL380e Gen8 E5-2420 12LFF Stor US Svr MXQ30904HS 05/15/2022 1 31.47 668667-001 HP DL380e Gen8 E5-2420 12LFF Stor US Svr MXQ309037R 05/15/2022 1 31.47 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ6190262 05/15/2022 1 91.61 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ6190261 05/15/2022 1 91.61 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ6190263 05/15/2022 1 91.61 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ6190260 05/15/2022 1 91.61 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ81104FS 04/02/2023 1 91.61 669255-B21 HP DL380e Gen8 8LFF CTO Server CZJ304248L 05/15/2022 1 31.47 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ82502WC 09/23/2023 1 91.61 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ82502WF 09/23/2023 1 91.61 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ82502WD 09/23/2023 1 91.61 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ75202QC 01/09/2023 1 91.61 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ82502WG 09/23/2023 1 91.61 QR490A HPE M6710 2.5in 2U SAS Drive Enclosure 05/15/2022 10/31/2022 7 161.56 Please note HPE can no longer support this item from: 10/31/2022 QR492A HPE M6710 300GB 6G SAS 15K 2.5in HDD 05/15/2022 10/31/2022 48 134.40 Please note HPE can no longer support this item from: 10/31/2022 QR496A HPE M6710 900GB 6G SAS 10K 2.5in HDD 05/15/2022 10/31/2022 86 240.80 Please note HPE can no longer support this item from: 10/31/2022 E7X49A HPE M6710 1.2TB 12G SAS 10K 2.5in HDD 05/15/2022 10/31/2022 30 84.00 Please note HPE can no longer support this item from: 10/31/2022 E7Y71A HPE 3PAR 8000 SFF(2.5in) Fld Int Dr Encl 09/15/2022 3 54.54 K2Q95A HPE 3PAR 8000 480GB SFF SSD 09/15/2022 8 106.32
K2P93A HPE 3PAR 8000 1.2TB SAS 10K SFF HDD 09/15/2022 32 112.00 K2P93A HPE 3PAR 8000 1.2TB SAS 10K SFF HDD 06/02/2024 16 56.00 QK724A HPE B-series 16Gb SFP+SW XCVR 09/15/2022 24 0.00 Discounts
Multi-Year Hdr Disc% -6% 316.92-
Government Header Discount % -20% 992.69-
Pre Payment HdrDisc% -7% 277.86-
*** Software Support ***
HPE Software Updates SVC
License to Use & SW Updates
Electronic SW Information
HPE Recommended SW Upd Method
HPE Recommended Doc Upd Method
Tech Care
a) Standard warranty applies after contract end date
Special Terms and Conditions No: 7157034002
Your PO Reference:

CCRN Number: 0511728090
Product No. Description Serial No. Coverage Period Qty Price/USD from: to:

Printed on: 04/01/2022 Page: 6 / 11
City Council 17 – 17 5/3/2022
QW937A HPE SN3000B 24/12 FC Switch USB630202Z 09/14/2022 04/30/2025 1 0.00 Please note HPE can no longer support this item from: 04/30/2025 QW937A HPE SN3000B 24/12 FC Switch USB628205W 09/14/2022 04/30/2025 1 0.00 Please note HPE can no longer support this item from: 04/30/2025 BC773AAE HP 3PAR 7400 OS Suite Base E-LTU 05/15/2022 10/31/2022 1 45.46 Please note HPE can no longer support this item from: 10/31/2022 BC774AAE HPE 3PAR 7400 OS Suite Drv E-LTU 05/15/2022 10/31/2022 164 114.80 Please note HPE can no longer support this item from: 10/31/2022 BC777AAE HP 3PAR 7400 Data Opt Suite Base E-LTU 05/15/2022 10/31/2022 1 39.16 Please note HPE can no longer support this item from: 10/31/2022 BC778AAE HPE 3PAR 7400 Data Opt Suite Drive E-LTU 05/15/2022 10/31/2022 164 114.80 Please note HPE can no longer support this item from: 10/31/2022 BC795AAE HP 3PAR 7400 Reporting Suite E-LTU 05/15/2022 10/31/2022 1 30.77 Please note HPE can no longer support this item from: 10/31/2022 L7B69A HPE 3PAR 8400 OS Suite Base LTU 09/15/2022 1 62.94 L7B70A HPE 3PAR 8400 OS Suite Drive LTU 09/15/2022 40 28.00 L7B70A HPE 3PAR 8400 OS Suite Drive LTU 06/02/2024 16 11.20 L7B81A HPE 3PAR 8400 Virtual Copy Base LTU 09/15/2022 1 6.30 L7B82A HPE 3PAR 8400 Virtual Copy Drive LTU 09/15/2022 40 28.00 L7B82A HPE 3PAR 8400 Virtual Copy Drive LTU 06/02/2024 16 11.20 L7B71A HPE 3PAR 8400 Data Opt St v2 Base LTU 09/15/2022 1 21.68 L7B72A HPE 3PAR 8400 Data Opt St v2 Drive LTU 09/15/2022 40 28.00 L7B72A HPE 3PAR 8400 Data Opt St v2 Drive LTU 06/02/2024 16 11.20 BD362AAE HPE 3PAR StoreServ Mgmt/Core SW E-Media 09/15/2022 1 0.00 BD363AAE HPE 3PAR OS Suite Latest E-Media 09/15/2022 1 0.00 Discounts
Multi-Year Hdr Disc% -6% 47.46-
Government Header Discount % -20% 149.70-
Pre Payment HdrDisc% -7% 40.33-
HU4B3AC HPE Tech Care Basic wDMR SVC
*** Environmental Services ***
HPE Remote Tech Support
Technical Support
General Technical Guidance
Basic Service Level
K2R82A HPE MSA 2040 ES LFF Chassis 2S6519C030 05/15/2022 1 12.59 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6609D040 05/15/2022 1 8.39 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6712D039 05/15/2022 1 8.39 K2R82A HPE MSA 2040 ES LFF Chassis 2S6519C031 05/15/2022 1 12.59 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6609D041 05/15/2022 1 8.39 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6713D005 05/15/2022 1 8.39 a) Standard warranty applies after contract end date
Special Terms and Conditions No: 7157034002
Your PO Reference:

CCRN Number: 0511728090
Product No. Description Serial No. Coverage Period Qty Price/USD from: to:

Printed on: 04/01/2022 Page: 7 / 11
City Council 17 – 18 5/3/2022
K2R82A HPE MSA 2040 ES LFF Chassis 2S6551C412 05/15/2022 1 12.59 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6609D004 05/15/2022 1 8.39 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6609D057 05/15/2022 1 8.39 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6804D247 04/02/2023 1 8.39 Discounts
Multi-Year Hdr Disc% -6% 8.28-
Government Header Discount % -20% 25.96-
Pre Payment HdrDisc% -7% 7.26-
*** Hardware Support ***
HPE Hardware Tech Support
Onsite Support
Replacement Parts
Basic Service Level
Defective Media Retention
Travel Zone 1
K2R82A HPE MSA 2040 ES LFF Chassis 2S6519C030 05/15/2022 1 50.35 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6609D040 05/15/2022 1 39.86 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6712D039 05/15/2022 1 39.86 K2R82A HPE MSA 2040 ES LFF Chassis 2S6519C031 05/15/2022 1 50.35 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6609D041 05/15/2022 1 39.86 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6713D005 05/15/2022 1 39.86 K2R82A HPE MSA 2040 ES LFF Chassis 2S6551C412 05/15/2022 1 50.35 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6609D004 05/15/2022 1 39.86 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6609D057 05/15/2022 1 39.86 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6804D247 04/02/2023 1 39.86 Discounts
Multi-Year Hdr Disc% -6% 36.90-
Government Header Discount % -20% 115.66-
Pre Payment HdrDisc% -7% 32.37-
*** Software Support ***
HPE Software Updates SVC
License to Use & SW Updates
Electronic SW Information
HPE Recommended SW Upd Method
HPE Recommended Doc Upd Method
Tech Care
K2R82A HPE MSA 2040 ES LFF Chassis 2S6519C030 05/15/2022 1 2.10 K2R82A HPE MSA 2040 ES LFF Chassis 2S6519C031 05/15/2022 1 2.10 K2R82A HPE MSA 2040 ES LFF Chassis 2S6551C412 05/15/2022 1 2.10 a) Standard warranty applies after contract end date
Special Terms and Conditions No: 7157034002
Your PO Reference:

CCRN Number: 0511728090
Product No. Description Serial No. Coverage Period Qty Price/USD from: to:

Printed on: 04/01/2022 Page: 8 / 11
City Council 17 – 19 5/3/2022
Discounts
Multi-Year Hdr Disc% -6% 0.54-
Government Header Discount % -20% 1.68-
Pre Payment HdrDisc% -7% 0.48-
Summary of Charges
Hardware Support 4,124.60
Hardware Support Tax CA 0.00
Hardware and Software Helpdesk Services 1,862.35
Hardware and Software Helpdesk Services Tax CA 0.00
SW Updates eDelivery 559.81
SW Updates eDelivery Tax CA 0.00
TOTAL INCLUDING TAX 6,546.76
Taxes have been added at current rate, however, tax rates will be those in effect at the time of invoicing.

Total price includes all additions, deletions, warranties, discounts and adjustments if applicable.

Hardware products under warranty
H6Y96A HPE 3PAR StoreServ 8400 2N Fld Int Base 2M263500RQ 09/28/2016 09/13/2022 1 QW937A HPE SN3000B 24/12 FC Switch USB630202Z 09/28/2016 09/13/2022 1 QW937A HPE SN3000B 24/12 FC Switch USB628205W 09/29/2016 09/13/2022 1 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031V 06/30/2022 1 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M27240320 06/30/2022 1 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031W 06/30/2022 1 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031Z 06/30/2022 1 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031X 06/30/2022 1 727021-B21 HPE BL460c Gen9 10Gb/20Gb FLB CTO Blade 2M2724031Y 06/30/2022 1 868703-B21 HPE DL380 Gen10 8SFF CTO Server 2M20220660 09/07/2020 09/06/2023a) 1 868705-B21 HPE DL380 Gen10 12LFF CTO Server 2M20250BG4 09/23/2020 09/22/2023a) 1 AJ821C Brocade 8/24c SAN Switch for BladeSystem 1CG648B00L 06/28/2017 06/30/2022 1 AJ821C Brocade 8/24c SAN Switch for BladeSystem 1CG649B04Z 09/26/2017 06/30/2022 1 M0S96A HPE MSA 2040 ES LFF Disk Enclosure 2S6804D247 04/01/2023 1 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ81104FS 04/07/2018 04/01/2023 1 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ82502WC 09/23/2018 09/22/2023 1 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ82502WF 09/23/2018 09/22/2023 1 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ82502WD 09/23/2018 09/22/2023 1 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ75202QC 01/09/2018 01/08/2023 1 719061-B21 HPE DL380 Gen9 12LFF CTO Server MXQ82502WG 09/23/2018 09/22/2023 1 SW products with pre paid support
QW937A HPE SN3000B 24/12 FC Switch USB630202Z 09/28/2016 09/13/2022 1 a) Standard warranty applies after contract end date
Special Terms and Conditions No: 7157034002
Your PO Reference:

CCRN Number: 0511728090
Product No. Description Serial No. Coverage Period Qty Price/USD from: to:

Printed on: 04/01/2022 Page: 9 / 11
City Council 17 – 20 5/3/2022
QW937A HPE SN3000B 24/12 FC Switch USB628205W 09/29/2016 09/13/2022 1 a) Standard warranty applies after contract end date
Special Terms and Conditions No: 7157034002
Your PO Reference:

CCRN Number: 0511728090
Product No. Description Serial No. Coverage Period Qty Price/USD from: to:

Printed on: 04/01/2022 Page: 10 / 11
City Council 17 – 21 5/3/2022
LLFL SANTA ANA 147,992.11
Total for the period
700818745NBQ 147,992.11
Applicable tax to be added to the invoice.

Price in USD.

AMP ID: 700818745NBQ
Print Date 04/01/2022 Page 11 / 11
Support Account Reference 05/14/2022
05/14/2025
Settlement Period from: From: 05/14/2022 to: 05/14/2025 Payment Schedule as of 04/01/2022
City Council 17 – 22 5/3/2022
Police Department
www.santa-ana.org/pd
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 3, 2022
TOPIC: Edward Byrne Memorial Justice Assistance Grant Funding AGENDA TITLE:

Approve Memorandum of Understanding and Appropriation Adjustments for Edward Byrne Memorial Justice Assistance Grant Program Funding (Non-General Fund)

RECOMMENDED ACTION

1. Authorize the City Manager and the Chief of Police to execute a Memorandum of Understanding (#15PBJA-21-GG-01188-JAGX) with the County of Orange, Sheriff’s Department for the period of October 1, 2020 through September 30, 2024, accepting the 2021 Edward Byrne Memorial Justice Assistance Grant program funds in the amount of $105,143, subject to non-substantive changes approved by the City Manager and City Attorney.

2. Approve an appropriation adjustment recognizing $105,143 in the Law Enforcement Grants revenue account and appropriate same to expenditure account. (Requires five affirmative votes.)

3. Approve an appropriation adjustment recognizing $6,110 in the Law Enforcement Grants revenue account and appropriate same to expenditure account for portions of the 2019 and 2020 Edward Byrne Memorial Justice Assistance Grant program funds. (Requires five affirmative votes.)

DISCUSSION
The Edward Byrne Memorial Justice Assistance Grant (JAG) program provides federal criminal justice funding to state and local jurisdictions. JAG awards are based on a statutory formula that equally weighs the City's share of violent crime and population according to statistics from the Bureau of Justice Statistics (BJS). JAG requires the County to function as the applicant/fiscal agent to apply for, receive, and administer the funds on behalf of all cities.

Funding in the amount of $105,143 has been awarded to the City of Santa Ana for the 2021 JAG allocation. Three percent ($3,505) will be set aside for training, overtime, and City Council 18 – 1 5/3/2022
Edward Byrne Memorial Justice Assistance Grant Funding
May 3, 2022

software costs associated with the transition to the National Incident-Based Reporting System (NIBRS) as is required by the Bureau of Justice Assistance. The remainder of the funds in the amount of $101,638 will be utilized by the Police Department for officer and professional staff overtime to augment gang prevention and enforcement, ensure successful prosecutions of gang-related crimes, and enhancement of educational opportunities through schools, community associations, and neighborhood watch groups.

On September 15, 2020, the City Council approved the 2019 JAG MOU in the amount of $99,445.50 and the period of performance for this grant is still valid, with an ending date of September 30, 2022. On April 6, 2021, the City Council approved the 2020 JAG MOU in the amount of $90,364.23 which ends on September 30, 2023. At the time both awards were accepted, the NIBRS three percent set-aside amounts ($3,315 for the 2019 JAG program and $2,795 for the 2020 JAG program) were not included in Santa Ana’s grant award appropriations because the County was previously responsible for spending the three percent set-aside funds for the benefit of all participating agencies. However, since then, the County has decided to allocate these funds directly to all cities for the 2019, 2020, and 2021 JAG awards. Therefore the combined $6,110 total must be appropriated into the City’s budget in order for the Police Department to spend the funds as required.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
The appropriation adjustments will recognize $111,253 in the Law Enforcement Grants Revenue account (no. 12814002-52001) and appropriate same in expenditure account (nos. 12814409-various) for the following fiscal years:

Fiscal
Year
Accounting Unit -
Account # Fund Description Accounting Unit, Account Description Amount FY 21-22 12814409-various Law Enforcement
Grants
Byrne Justice
Assistance - Various $ 26,110
FY 22-23 12814409-various Law Enforcement
Grants
Byrne Justice
Assistance - Various $ 85,143
Total $111,253
The amounts above are estimates only and subject to change. Any unspent balance from FY 2021-22 will carried forward to FY 2022-23.

EXHIBIT(S)

1. MOU with County of Orange (Sheriff's Department)
Submitted By: David Valentin, Police Chief
City Council 18 – 2 5/3/2022
Edward Byrne Memorial Justice Assistance Grant Funding
May 3, 2022

Approved By: Kristine Ridge, City Manager
City Council 18 – 3 5/3/2022
EXHIBIT 1
City Council 18 – 4 5/3/2022

MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF ORANGE (SHERIFF) AND THE CITY OF SANTA ANA TO DISTRIBUTE THE 2021 EDWARD BYRNE MEMORIAL FUND - JUSTICE ASSISTANCE GRANT "JAG"
AWARD #lSPBJA-21-GG-01188-JAGX AWARD DATE: 10/08/2021 ACCEPTANCE DATE: 12/07/2021 and subsequent awards. JAG funding will be used to support criminal justice initiatives that fall under one or more of the allowable program areas above.

This award is subject to all terms and conditions of the grant and administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash-onhand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate.

THE UNDERSIGNED PARTIES HERETO ACKNOWLEDGE THE RECEIPT OF FUNDS FROM THE DEPARTMENT OF JUSTICE AND TRANSFER OF FUNDS FROM COUNTY TO MUNICIPAL GOVERNMENTS.

COUNTY OF ORANGE
ORANGE COUNTY SHERIFF DON BARNES on behalf of

COUNTY EXECUTIVE OFFICER, FRANK KIM

ORANGE COUNTY SHERIFF'S DEPARTMENT

FINANCIAL/ADMINISTRATIVE SERVICES DIVISION

FINANCIAL DIRECTOR

SANTA ANA CITY

SANTA ANA POLICE DEPARTMENT

CHIEF OF POLICE, DAVID VALENTIN
2 of 2

AUTHORIZED SIGNATORY

AUTHORIZED SIGNATORY
i\rtm(.,)'#t.u AS 10 fOkM
OFFICE OF THE Cou,m' COONSEi.

OAANGE COUNT¥. CALJFORMA
f&S(Z:�c:l<:)._
o.ta: l/p;;: City Council 18 – 5 5/3/2022
ATTEST:
_______________________

DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM:

SONIA R. CARVALHO
City Attorney
By: _______________________

TAMARA BOGOSIAN
Senior Assistant City Attorney

CITY OF SANTA ANA
_______________________

KRISTINE RIDGE
City Manager
City Council 18 – 6 5/3/2022
City Council 18 – 7 5/3/2022
Police Department
www.santa-ana.org/pd
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 3, 2022
TOPIC: Agreement with Rancho Santiago Community College District for Course Registration Services
AGENDA TITLE:

Approve a Five-Year Agreement with Rancho Santiago Community College District for Course Registration Services

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Rancho Santiago Community College District for registering students to receive college credit for attending certified training, for the period of July 18, 2022 through July 17, 2027, subject to non-substantive changes approved by the City Manager and City Attorney. This agreement will result in tuition expenses of up to $95,835, and generate up to $270,000 in reimbursement revenue over the five-year term.

DISCUSSION
The Santa Ana Police Department has a long standing relationship with Rancho Santiago Community College District (District) to ensure law enforcement officers receive college credit for law enforcement training that has been certified by the District. Under the terms of this agreement, Santa Ana College offers advanced public safety courses to students under the immediate supervision of a Rancho Santiago Community College District - approved instructor Santa Ana PD training officer). The officers receive college credit, and the District is eligible to receive state apportionment to help fund the costs of instruction. A percentage of the apportionment is used to compensate the Police Department for costs incurred while presenting the course (i.e. instructor costs, instructional supplies, printing costs, etc.).

Over the course of an average year, the Police Department trains approximately 600-700 employees (Santa Ana and outside agencies). Registration costs vary based on the class, and the Department is reimbursed at two dollars and seventy cents ($2.70) per student contact hour, not to exceed 20,000 student contract hours or $54,000 per fiscal year.

Although the maximum annual reimbursement authorized by the district is $54,000 per state guidelines, the Police Department anticipates our current training program schedule will generate approximately $35,000 per year. However, as training needs increase, the City Council 19 – 1 5/3/2022
Agreement with Rancho Santiago Community College District for Course Registration Services
May 3, 2022

agreement may generate up to the $54,000 annual maximum (20,000 contact hours x $2.70 per contact hour = $54,000).

The Police Department anticipates paying approximately $7,000 per year in tuition costs, which will total $35,000 over the five-year term. However, the Police Department may pay up to a maximum of $19,167 per year as training needs change and the contract is maximized. This annual amount was derived using the following calculations:
 20,000 training hours divided by 48 (48 hours of instruction = 1 unit) equals 416.67 units
 416.67 units multiplied by $46 (tuition per unit) equals $19,167 in tuition costs Actual expenses and revenue received will be based on the annual training needs of the Police Department, and the number of registrations processed through the District.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
Funds for this agreement will be budgeted and available in the Police Department's Training Services, Contract Services account (no. 01114410-62300), and revenues will be deposited in the Police Department's Miscellaneous Reimbursement revenue account (no. 01114002-57402) for the following fiscal years:

Anticipated Maximum
Expenditure Revenue Expenditure Revenue
FY 2022-23 $ 7,000 $ 35,000 $19,167 $ 54,000
FY 2023-24 $ 7,000 $ 35,000 $19,167 $ 54,000
FY 2024-25 $ 7,000 $ 35,000 $19,167 $ 54,000
FY 2025-26 $ 7,000 $ 35,000 $19,167 $ 54,000
FY 2026-27 $ 7,000 $ 35,000 $19,167 $ 54,000
Totals $35,000 $175,000 $95,835 $270,000
The amounts above are estimates only and are subject to change.

EXHIBIT(S)

1. Agreement with Rancho Santiago Community College District Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager
City Council 19 – 2 5/3/2022
SAC Contract # 22-036 Page 1 of 7
SAPD ISA Renewal w_ CJA ISA 2022 (Updated)(188950.5).docx2

STANDARD INTER-AGENCY INSTRUCTIONAL SERVICES AGREEMENT
THIS AGREEMENT is entered into by and between the Rancho Santiago Community College District with its principle place of business located at 2323 North Broadway, Santa Ana, California 92706 (District) on behalf of the Santa Ana College Criminal Justice Academies and Santa Ana Police Department (Agency) with its principle place of business located at 60 Civic Center Plaza Santa Ana, CA 92701.

RECITALS
WHEREAS, under Government Code Section 53060 and Education Code Section 78021, the Rancho Santiago Community College District desires to contract with Agency as an independent contractor to the District; and
WHEREAS, Agency has the personnel, expertise and equipment to provide the special services required herein, and
WHEREAS, the public's interest, convenience and general welfare will be served by this contract;
NOW THEREFORE, in consideration of the following covenants, conditions and agreements, the parties hereto agree as follows:
1) TERM AND TERMINATION. This agreement shall be binding and deemed effective on July 18, 2022 and shall remain in effect for five (5) years unless sooner terminated by either party in accordance with this section.
a) Either party may terminate this Agreement without cause by giving thirty (30) days prior written notice to the other party of its intention to terminate. In the event a rotation is in progress, any written notice to terminate with or without cause shall become effective at the expiration of the rotation.
b) In the event of a material breach of this Agreement, the aggrieved party may terminate this Agreement by giving thirty (30) days' prior written notice of termination to the breaching party. If the breach is not cured, the Agreement shall terminate at the end of the thirty day period.
c) Notwithstanding the foregoing, in the event the Program is discontinued by College during its Term, this Agreement shall immediately terminate without further action by the parties hereto.
2) AGENCY'S RESPONSIBILITIES:
a) Services. Agency is authorized to teach the following courses:
 CJA 038A Tactical/Weapons Training
 CJA 034E- Continued Professional Training for Peace Officers EXHIBIT 1
City Council 19 – 3 5/3/2022
SAC Contract # 22-036 Page 2 of 7
SAPD ISA Renewal w_ CJA ISA 2022 (Updated)(188950.5).docx2  CJA 039A First Aid/ CPR Refresher
 CJA 039B First Aid Refresher
 Other related courses approved by the Associate Dean, Criminal Justice Academies and specific to Criminal Justice and all other approved Criminal Justice related courses offered at Santa Ana College.
b) Instructor Qualifications: All student contact hours submitted by the Agency to the District shall have been taught under the line of sight supervision of instructors who meet the District’s minimum or equivalent qualifications for hiring as part-time Criminal Justice Instructors. This expertise is furnished at the expense of the Agency.

The services include the use of their specialized equipment, facilities, all handouts, and instructors with specific expertise.
c) Enrollment of Students: The District will supply current student enrollment forms to the Agency who will return properly completed enrollment forms to the District prior to beginning instruction.
d) Student Attendance Records. Agency will maintain records of student attendance and achievement. Records will be open for review at all times by officials of the District and submitted on a schedule developed by the District. Mutually acceptable documentation of student contact hours and any changes thereto, shall be determined by the Parties prior to each course
e) Applicable Law. Agency agrees to comply with all federal, state, and local laws, rules regulations, and ordinances that are now or may in the future become applicable to Agency, Agency’s business, equipment, and personnel engaged in operations covered by this agreement or occurring out of the performance of such operations. 3) DISTRICT'S RESPONSIBILITIES
a) Educational Program. The educational program provided under this agreement is the sole responsibility of the District. When a course is offered for credit, participants in the course will earn academic credit in accordance with District policy regarding eligibility, attendance, course work, examinations, and related policies and procedures. Accordingly, District retains responsibility for the Program and/or courses offered pursuant to this Agreement.
b) Supervise and Control Instruction. The instruction claimed for apportionment under this contract shall be under the immediate supervision and control of a District employee (Title 5, Section 58058) who has met the minimum qualifications for instruction in a vocational subject in a California community college. c) Instructor Who Is Not a District Employee - District's Responsibilities. Where Agency's instructor is not a paid employee of the District, the District shall have a written agreement with each such instructor who is conducting instruction for which City Council 19 – 4 5/3/2022
SAC Contract # 22-036 Page 3 of 7
SAPD ISA Renewal w_ CJA ISA 2022 (Updated)(188950.5).docx2 Full time Equivalency Students (FTES) are reported. The agreement shall state that the District has the primary right to control and direct the instructional activities of Agency's instructor.
d) Qualifications of Instructors. District shall list the minimum qualifications for instructors teaching these courses. Such qualifications shall be consistent with requirements specified by the District.
e) District's Control of and Direction for Instructors. District shall provide instructors with an orientation, instructors manual, course outlines, curriculum materials, testing and grading procedures, and any of the other necessary materials and services that it would provide to its hourly instructors on campus.
f) Courses of Instruction. It is the District's responsibility to ensure that the course outline of records are approved by the District's curriculum committee pursuant to Title 5 course standards, and that the courses have been approved by the District's board of trustees.
g) Different Section of Courses. District shall have procedures to ensure that faculty teaching different sections of the same course teach in a manner consistent with the approved outline of record for that course. Such procedures apply to the faculty and courses that are the subject of this contract, and the students shall be held to a comparable level of rigor.
h) Enrollment. District will advise Agency of the enrollment period, student enrollment fees, the number of class hours sufficient to meet the stated performance objectives, policy regarding the supervision and evaluation of students, and the procedure applicable to the withdrawal of students prior to completion of a course or program. i) Approval of Degree and Certificate Programs. District is responsible to ensure that degree and certificate programs have been approved by the State Chancellor's Office and courses that make up the programs must be part of the approved programs, or District must have received delegate authority to separately approve those courses locally.
j) Classes Held Outside of District. If the classes are to be located outside the boundaries of the District, the District must comply with the requirements of title 5, Sections 55230-55232, concerning approval by adjoining high school or community college districts and use of non-District facilities.
k) Funding Source. District shall certify that it does not receive full compensation for the direct education costs of the course from any public or private agency, individual, or group.
l) Certification. District is responsible for obtaining certification verifying that the instruction activity to be conducted will not be fully funded by other sources. (Title 5, Section 58051.5)
City Council 19 – 5 5/3/2022
SAC Contract # 22-036 Page 4 of 7
SAPD ISA Renewal w_ CJA ISA 2022 (Updated)(188950.5).docx2 4) FEES
a) Agency Fee and Expenses. The fee to be paid by District for the services and materials to be supplied hereunder is: Two dollars and seventy cents ($2.70) per student contact hour, not to exceed 20,000 student contract hours or fifty four thousand dollars ($54,000) per fiscal year. Annual limits shall not be exceeded without the expressed written permission from either the Dean of Human Services & Technology Division or by the Associate Dean, Criminal Justice Academies.

I. Invoices. The Agency shall invoice the District at the conclusion of each course, supplying mutually acceptable documentation of student contact hours for each course, pursuant to section 2d above.

II. Tuition. It is mutually agreed that tuition fees will be deducted from the total dollar amount per student contact hours paid to Agency by District. 5) TERMS AND CONDITIONS
a) Facilities. Agency and District agree that the course shall be held at facilities that are clearly identified as being open to the general public. (Title 5, Section 58051.5) b) Open Enrollment. District and Agency agree that enrollment in the course must be open to any person who has been admitted to the college and has met any applicable prerequisites. (Title 5, Sections 51006 and 59106) The District's policy on open enrollment is published in the college catalogue and schedule of classes (Title 5, Section 51006), along with a description of the course and information about whether the course is offered for credit and is transferable. (Title 5, Section 55005) c) Support Services for Students. Both Agency and District shall ensure that ancillary and support services are provided for the students (e.g. Counseling and Guidance, and Placement Assistance).
d) Indemnification. The District shall defend, indemnify and hold Agency harmless from and against any and all liability, loss, expense, reasonable attorneys' fees, or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, reasonable attorneys' fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the District, its officers, agents, employees, Students, or District Instructors.

Agency shall defend, indemnify and hold the District harmless from and against any and all liability, loss, expense, reasonable attorneys' fees, or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, reasonable attorneys' fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of Agency, its officers, agents, or employees.

City Council 19 – 6 5/3/2022
SAC Contract # 22-036 Page 5 of 7
SAPD ISA Renewal w_ CJA ISA 2022 (Updated)(188950.5).docx2 In the event that third-party loss is attributed to the concurrent act(s) or omission(s) of both Parties, the ultimate financial responsibility of each Party for said loss shall be apportioned according to the Party’s percentage of fault as determined by mutual agreement between the Parties or by a court of competent jurisdiction. Neither party shall request a jury apportionment.

This mutual indemnification shall survive termination of this Agreement or final payment therefore.
e) Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same agreement. Any such counterpart containing an electronic or facsimile signature shall be deemed an original.
f) Independent Contractors. It is understood that this is an Agreement by and between independent contractors and is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture of association, or any other relationship whatsoever other than that of independent contractor.

Except as District may specify in writing.
g) Assignment. This Agreement shall not be assigned by Agency either in whole or in part. Any such purported assignment voids this Agreement. h) Force Majeure. Neither party shall be responsible for delays or failure in performance resulting from acts beyond the control of such parties. Such acts shall include, but not be limited to, Acts of God, labor disputes, civil disruptions, acts of war, epidemics, fire, electrical power outages, earthquakes or other natural disasters. i) Notices. All notices required or permitted under this Agreement shall be in writing and shall be deemed delivered when delivered in person or deposited in the United States mail, postage prepaid, addressed as follows:

If to District:

Rancho Santiago Community College District
ATTN: Vice Chancellor of Business Services
2323 North Broadway
Santa Ana, California 92706
If submitting an invoice, insert: "Attn: Accounts Payable" If to Agency;
Santa Ana Police Department
Attn: Chief Dave Valentin
60 Civic Center Plaza
Santa Ana, CA 92701
j) Time Is of the Essence. Time is of the essence for each of the provisions of this Agreement, and all the provisions of this Agreement, shall extend to and be binding City Council 19 – 7 5/3/2022
SAC Contract # 22-036 Page 6 of 7
SAPD ISA Renewal w_ CJA ISA 2022 (Updated)(188950.5).docx2 upon the heirs, executors, administrators, successors, and assigns of the respective parties hereto.
k) Modifications. No modifications or variations of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreements not incorporated herein shall be binding on any of the parties hereto.
l) Insurance. Each Party to this Agreement shall insure or self-insure its activities in connection with this Agreement and obtain, keep in force and maintain during the term hereof insurance or self-insurance coverage as listed below. Certificates of insurance, or other satisfactory documentation, evidencing that the insurance coverage specified herein is in full force and effect throughout the term of this Agreement may be requested by either party.

Commercial General Liability insurance, which shall include coverage for:
“bodily injury”, “property damage”, “advertising injury”, and “personal injury”, including, but not limited to, coverage for products and completed operations, with combined single policy limits or limits of liability of not less than $1,000,000 per occurrence and not less than $2,000,000 in the aggregate, if the policy or memorandum of coverage is subject to any aggregate policy limit or aggregate limit of liability.

Business or Commercial Automobile Liability insurance or coverage written on an “occurrence” basis with policy limits or limits of liability of not less than $1,000,000 per accident. It must cover owned, hired, non-owned motor vehicles, with a combined single policy limit or limit of liability for bodily injury and property damage of not less than $1,000,000.

Workers Compensation insurance with statutory limit and Employers’ Liability with a $1,000,000 limit per occurrence.

Additional Insured Endorsements: Each Party to this Agreement shall cause the Commercial General Liability insurance or self-insurance program required by this Agreement to be endorsed to name the other Party as an additional insured.

Subrogation Waivers: The Workers’ Compensation policy shall be endorsed to state that all rights of subrogation are waived as to each Party to this Agreement m) Equal Employment Opportunity Clause. The parties to this contract agree to promote equal employment opportunities through its policies and regulations. This means that both parties will not discriminate, nor tolerate discrimination, against any applicant or employee because of race, color, religion, gender, sexual orientations, national origin, age, disabled, or veteran status. Additionally, the parties will provide an environment City Council 19 – 8 5/3/2022
SAC Contract # 22-036 Page 7 of 7
SAPD ISA Renewal w_ CJA ISA 2022 (Updated)(188950.5).docx2 that is free from sexual harassment, as well as harassment and intimidation on account of an individual’s race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status.
n) Severability. Should any part of this Agreement be declared through a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either party to enter into or to carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement, absent the unexercised portion, can be interpreted reasonably to give effect to the intentions of the parties.

Execution. By their signatures below, each of the following represents that they have authority to execute this Agreement and to bind the party on whose behalf their execution is made.

AGENCY RANCHO SANTIAGO COMMUNITY

COLLEGE DISTRICT
By: By:

Name: ________________________ Name: Iris I. Ingram
Title: ________________________ Title: Vice Chancellor of Business Operations Date: Date:

SAC Contract # 22-036
See attached signature page
City Council 19 – 9 5/3/2022
Rancho Santiago Community College District

STANDARD INTER-AGENCY INSTRUCTIONAL SERVICES AGREEMENT
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.

ATTEST:
_______________________

DAISY GOMEZ
Clerk of the Council

CITY OF SANTA ANA
_______________________

KRISTINE RIDGE
City Manager
APPROVED AS TO FORM:

SONIA R. CARVALHO
City Attorney
By: _______________________
Tamara Bogosian
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
________________________
David Valentin
Chief of Police
City Council 19 – 10 5/3/2022
Public Works Agency
www.santa-ana.org/pw
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 3, 2022
TOPIC: Purchase of Real Property for Water Resources Pressure Regulating Vault Relocation

AGENDA TITLE
Approve an Appropriation Adjustment and a Purchase and Sale Agreement for the Purchase of Real Property at 315 E 17th Street in the Amount of $550,000 for the Relocation of a Water Resources Pressure Regulating Vault (Non-General Fund)

RECOMMENDED ACTION

1. Authorize the City Manager to execute a purchase and sale agreement with HuuAn Nguyen for the purchase of real property located at 315 E 17th Street (APN 003-153- 49), in the amount of $550,000, plus normal closing costs and escrow fees, subject to non-substantive changes approved by the City Manager and City Attorney.

2. Approve an appropriation adjustment to recognize $575,000 of prior-year fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carryforward revenue account, and appropriate the same amount to the Acquisition & Construction, Water Utility Capital Projects, Land expenditure account. (Requires five affirmative votes)

3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $575,000 in construction funds for the Pressure Regulating Vault Relocation Project (No. 22-6474).

DISCUSSION
The Public Works Agency’s Water Resources Division oversees and maintains the daily operations of the City’s water distribution system. The water system is composed of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure-regulating vaults (PRVs), and seven connection points with Metropolitan Water District of Southern California (MWD).

The City currently has a pressure regulating vault, PRV-2, located in the public right-ofway at 399 ¾ E 17th Street, underneath the Interstate 5 overpass. PRV-2 has exceeded its useful life and is in need of replacement. Rather than replace PRV-2 in its current City Council 20 – 1 5/3/2022
Purchase Agreement for Pressure Regulating Vault Relocation May 3, 2022

location under an interstate highway overpass, the Water Resources Division recommends relocating the vault approximately 380 feet east of the existing location. The purchase of real property located at 315 E 17th Street (APN 003-153-49) is needed in order to relocate and construct the new vault. The new location (Exhibit 1) will provide Water Resources with a safer and more operationally-efficient site out of the public rightof-way. The purchase price for this property is $550,000, plus standard fees and closing costs (Exhibit 2). Closing costs and escrow fees are approximated at $25,000.

The approval of the amendment to the Fiscal Year 2021-22 Capital Improvement Program which will officially incorporate this project into the program (Exhibit 3).

ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.

FISCAL IMPACT
Approval of the requested appropriation adjustment will recognize sufficient funds from Water Fund, Public Works Water Revenue, Prior Year Carryforward revenue account (No. 06017002-50001) and appropriate the same amount to the Acquisition & Construction, Water Utility Capital Projects, Land expenditure account (No. 06617647- 66100) to complete the funding for the purchase of the property in the amount of $575,000.

The following table summarizes the funds budgeted and available for expenditure.

Fiscal
Year
Accounting Unit
- Account #
Fund
Description
Accounting Unit,
Account Description Amount
2021-22 06617647-66100
(22-6474)
Acquisition &
Construction
Water Utility Capital
Projects, Land $575,000

EXHIBIT(S)

1. Location Map

2. Purchase and Sale Agreement

3. FY 2021-22 Capital Improvement Program Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 20 – 2 5/3/2022
© 2012-2017 Digital Map Products. All rights reserved. 1 66 feet
City Council 20 – 3 5/3/2022

PURCHASE AND SALE AGREEMENT FOR ACQUISITION OF REAL PROPERTY

AND BILATERAL ESCROW INSTRUCTIONS
THIS AGREEMENT (here inafter “PSA”), entered into on , 2022, between the CITY OF SANTA ANA, a charter city and municipal corporation duly organized under the Constitution and laws of the State of California (hereinafter “City" or “Buyer”), and, HuuAn Nguyen, a single man (hereinafter "Seller"), regardless of number or gender; THEREFORE, for and in consideration of their mutual promises, covenants and agreements, and subject to the terms, conditions and provisions of this PSA, Seller agrees to sell to City, and City agrees to purchase from Seller, that certain real property (hereinafter "Said Real Property") legally described as follows:

SEE EXHIBIT “A” – Legal Description

ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF (Commonly known as 315 E. 17th Street, Santa Ana, CA 92706) (APN: 003-153-49)
Said purchase and sale of Said Real Property shall be in accordance with and subject to all of the following terms, conditions, promises, covenants, agreements and provisions, to wit:

1. Conveyance by Seller. Seller agrees to convey said real property to City, by Grant Deed, at the office of Fidelity National Title, 4400 MacArthur Blvd., Suite 200, Newport Beach, California, within sixty (60) days from and after the date on which the City has approved this Agreement.

2. Title to be Conveyed. Seller agrees that, except as may hereinafter be otherwise expressly provided, said real property shall be conveyed by Seller to City, as aforesaid, free and clear of any and all conditions, restrictions, reservations, exceptions, easements, assessments, profits, limitations, encumbrances (whether monetary or non-monetary, general or specific, including any and all leasehold interests), liens, clouds or defects in title except those exceptions shown in Paragraph 15 below. Seller hereby warrants that the title to said real property to be conveyed by Seller to City shall be free and clear as provided above. Seller further agrees that acceptance by City of any deed to said real property, with or without knowledge of any condition, restriction, reservation, exception, easement, assessment, profit, limitation, encumbrance (whether monetary or non-monetary, general or specific, and including any and all leasehold interests), lien, cloud or defect in title, shall not constitute a waiver by City of its right to the full and clear title hereinabove agreed to be conveyed by Seller to City, nor of any right which might accrue to City because of the failure of Seller to convey title as hereinabove provided.

3. Title Insurance. Seller agrees to deliver to City, concurrently with the conveyance of said real property to City, within the time and at the place hereinabove specified for said conveyance of said real property, a policy of title insurance to be issued by the above mentioned title company, with the City therein named as the insured, in the amount of $550,000 (Five Hundred Fifty Thousand Dollars) insuring the title of the City to said real property is free and clear of any and all conditions, restrictions, reservations, exceptions, easements, assessments, profits, limitations, encumbrances (whether monetary or non-monetary, general or specific, and including any and all leasehold interests), liens, clouds or defects in title, excepting such specific ones as city may hereinafter expressly agree to take subject to. Acceptance by City of any such policy of insurance, whether such insurance complies with the requirements of this paragraph or not, shall not constitute a waiver by City of its right to such insurance as is herein required of Seller, nor a waiver by the City of any rights of action for damages or any other rights which may accrue to City by reason of the failure of Seller to convey title or to provide title insurance as required in this Agreement. 












 




City Council 20 – 4 5/3/2022

4. Escrow. City agrees to open an escrow at the office of Fidelity National Title, 4400 MacArthur Blvd.

Suite 200, Newport Beach, California, (the Escrow Agent) within five (5) days from and after the date on which the City has approved this Agreement. This Agreement constitutes the joint escrow instructions of the City and the Seller and a duplicate original of this Agreement shall be delivered to the Escrow Agent upon the opening of the escrow. Escrow to close within forty-five (45) days of the City’s execution of this Agreement. If escrow is not in a condition to close by the Close of Escrow, and failure to close is due to unforeseen conditions of title or interest of third parties in the Property that cannot be resolved in Escrow, then buyer may, at its option, request cancellation of escrow and this Agreement and return of any funds it has deposited into escrow. Thereupon, all obligations and liabilities of the Parties under this Agreement shall cease and terminate. If no such request is made, Escrow shall be closed as soon as possible thereafter. Buyer shall be entitled to possession of the Property immediately upon close of Escrow.

The Escrow Agent hereby is empowered to act under this Agreement, and upon indicating its acceptance of this Section 4 and of the General Provisions described in Exhibit "B" attached hereto and incorporated herein by this reference, in writing, delivered to the City and to the Seller within five (5) days after delivery of this Agreement, shall carry out its duties as Escrow Agent hereunder.

Seller shall pay (a) the fees of any counsel/real estate agent representing Seller in connection with this transaction, (b) one-half (1/2) of any conveyance fee, transfer tax, documentary stamp tax or similar tax which becomes payable by reason of the transfer of the Property; and (c) one-half (1/2) of any escrow fee which may be charged by the Escrow Agent or Title Company. City shall pay (a) the fees of any counsel/real estate agent representing City in connection with this transaction; (b) the fee for the title examination and the Title Report, (c) the premium for the Owner's Policy of Title Insurance and any endorsements to be issued to the City by the Title Company at Closing; (d) the cost of the Survey, if needed; (e) one-half (1/2) of any conveyance fee, transfer tax, documentary stamp tax or similar tax which becomes payable by reason of the transfer of the Property; (f) the fees for recording the deed conveying the Property to the City, if any; and (g) one-half (1/2) of any escrow fees charged by the Escrow Agent or Title Company. All other costs and expenses incident to this transaction and the closing thereof shall be paid by the party incurring same.

5. Property Taxes. Such real property taxes, if any, on said real property for the fiscal year within which said real property is conveyed to City as are unpaid at the time of said conveyance shall be cleared and paid in accordance with the provisions of Section 4986 of the Revenue and Taxation Code of the State of California. Seller shall be eligible for a refund under Section 5096.7 of the Revenue and Taxation Code of the State of California for that portion of property taxes on said real property for said fiscal year which have been paid prior to the date the deed conveying said real property to City is recorded which is allocable to that portion of the fiscal year which begins on the date the deed conveying said real property to City is recorded and made uncollectible if unpaid by reason of Section 5086 of the Revenue and Taxation Code of the State of California. To the extent that Seller has prepaid any taxes or assessments attributable to the Property; Seller shall be solely responsible for obtaining any refund due thereon from the taxing authority. Upon written request, Buyer shall assist Seller, at Seller’s sole cost, in obtaining said refund, if any; however, in no case shall Buyer credit or otherwise pay Seller for that refund, if any, through or outside of Escrow.

All unpaid taxes on said real property for any and all years prior to the fiscal year within which said conveyance is made shall be paid by Seller before conveyance of said real property to City.

6. Payment of Purchase Price. City agrees to pay to Seller, and Seller agrees to accept from City, as and for the full purchase price for said real property, fixtures & equipment (improvements pertaining to the realty), goodwill (if any), and severance damages, the total sum of $550,000 (Five Hundred Fifty Thousand Dollars). City agrees to deposit said purchase price in escrow with the Escrow Agent within THIRTY (30) days from and after the date on which the City has approved this Agreement, and the Escrow Agent is hereby authorized to pay the same to Seller upon and after:
(a) Conveyance of said real property by Seller to City as hereinabove provided; (b) Acceptance by City of a Grant Deed conveying said real property to City; 












 


City Council 20 – 5 5/3/2022
(c) Delivery to City of the policy of title insurance as hereinabove provided; (d) Recordation of the Deed conveying said real property to City.

7. Possession. Seller agrees to deliver to City, on the date the Deed conveying said real property to City is recorded, quiet and peaceful possession of said real property, which shall be made free by Seller of all personal property.
a. No later than fourteen (14) days after the close of escrow, Seller shall have removed all merchandise, inventory, equipment, personal property, and/or removable trade fixtures from the Property. Any merchandise, inventory, equipment, personal property, and/or removable trade fixtures at the Property as of fourteen (14) days after the close of escrow shall be deemed abandoned by Seller on that date.
b. If Seller does not vacate the Property by the above stated date, the Seller agrees to have the Court immediately issue a Writ of Possession and/or Assistance, directing the Marshall or Sheriff of Orange County to take physical possession of the Property in favor of the City.

Seller waives the right to have the City file an unlawful detainer action, as well as waive the right to any hearing or any requirements for an application by City to obtain the Writ of Possession and/or Assistance and waives any and all rights to object to the issuance of said Writ if Seller does not vacate the Property by fourteen (14) days after the close of escrow.

8. Rental and Occupancy By Seller. Intentionally deleted.

9. Waivers. The waiver by City of any breach of any covenant or agreement herein contained on the part of the Seller shall not be deemed or held to be a waiver of any subsequent or other breach of said covenant or agreement nor a waiver of any breach of any other covenants or agreements contained herein.

10. Heirs, Assigns, Successors-in-Interest. This PSA, and all the terms, covenants and conditions hereof, shall apply to and bind the heirs, executors, administrators, successors and assigns of the respective Parties hereto.

11. Time is of the Essence. In all matters and things hereunder to be done and in all payments hereunder to be made, time is and shall be of the essence.

12. Just Compensation. Seller acknowledges and agrees that said purchase price is just compensation at fair market value for said real property and includes payment for fixtures & equipment (improvements pertaining to the realty), goodwill (if any), and severance damages.

13. Acknowledgment of Full Benefits and Release.

A. By execution of this Agreement, Seller, on behalf of himself, his heirs, executors, administrators, successors and assigns, hereby acknowledges that this Agreement provides full payment for the acquisition of the Property by Buyer, and Seller hereby expressly and unconditionally waives any claim for compensation for injury to the remainder (“severance damages”); precondemnation damages; claims for inverse condemnation; loss of goodwill and/or lost profits; loss or impairment of any “bonus value” attributable to any lease; damage to or loss of improvements pertaining to the realty; damage to or loss of machinery, fixtures, inventory, equipment and/or personal property; any right to repurchase, leaseback from Seller, or receive any financial gain from, the sale of any portion of the Property , or challenge Buyer’s adoption of a resolution of necessity, pursuant to Code of Civil Procedure sections 1245.245; any right to receive any notices pursuant to Code of Civil Procedure section 1245.245; any right to enforce any other obligation placed upon Seller pursuant to Code of Civil Procedure sections 1245.245, 1263.025 and 1263.615; any other rights conferred upon 












 


City Council 20 – 6 5/3/2022
Defendants pursuant to Code of Civil Procedure sections 1245.245 and 1263.615 and 1263.025; and attorney’s fees and costs. It being understood that this is a complete and full settlement of all acquisition claims, liabilities, or benefits of any type or nature whatsoever relating to or in connection with the acquisition of the Property by Buyer. This release shall survive the Close of Escrow.

This acknowledgment and release shall survive the Close of Escrow.

14. Notices. The mailing address of the City of Santa Ana is 215 S. Center St (Admin Bldg. A), in the City of Santa Ana 92705, County of Orange, State of California. The mailing address of the Seller is _____________________________________________.

15. Exceptions. City agrees to accept title to said real property subject to the following: NONE.

16. Entire Agreement. It is mutually agreed that the Parties hereto have herein set forth the whole of their Agreement.

17. Hazardous Waste. Neither Seller nor, to the best of Seller's knowledge, any previous owner, tenant, occupant, or user of the Property used, generated, released, discharged, stored, or disposed of any hazardous waste, toxic substances, or related materials ("Hazardous Materials") on, under, in, or about the Property, or transported any Hazardous Materials to or from the Property. Seller shall not cause or permit the presence, use, generation, release, discharge, storage, or disposal of any Hazardous Materials on, under, in, or about, or the transportation of any Hazardous Materials to or from, the Property. The term "Hazardous Material" shall mean any substance, material, or waste which is or becomes regulated by any local governmental authority, the State of California, or the United States Government, including, but not limited to, any material or substance which is (i) defined as a "hazardous waste", "extremely hazardous waste", or "restricted hazardous waste" under Section 25115, 25117 or 25122.7, or listed pursuant to Section 25140 of the California Health and Safety Code, Division 20, Chapter 6.5 (Hazardous Waste Control Law), (ii) defined as "hazardous substance" under Section 25316 of the California Health and Safety Code, Division 20, Chapter 6.8 (Carpenter-Presley-Tanner Hazardous Substance Account Act), (iii) defined as a "hazardous material", "hazardous substance", or "hazardous waste" under Section 25501 of the California Health and Safety Code, Division 20, Chapter 6.95 (Hazardous Materials Release Response Plans and Inventory), (iv) defined as a "hazardous substance" under Section 25281 of the California Health and Safety Code, Division 20, Chapter 6.7 (Underground Storage of Hazardous Substances), (v) petroleum, (vi) asbestos, (vii) polychlorinated biphenyls, (viii) listed under Article 9 or defined as "hazardous" or "extremely hazardous" pursuant to Article 11 of Title 22 of the California Administrative Code, Division 4, Chapter 20, (ix) designated as a "hazardous substances" pursuant to Section 311 of the Clean Water Act, (33 U.S.C. S1317), (x) defined as a "hazardous waste" pursuant to Section 1004 of the Resource Conservation and Recovery Act, 42 U.S.C.

S6901 et seq. (42 U.S.C. S6903) or (xi) defined as a "hazardous substances" pursuant to Section 101 of the Comprehensive Environmental Response, Compensation, as amended by Liability Act, 42. U.S.C. S9601 et seq. (42 U.S.C. S9601).

18. Compliance With Environmental Laws. To the best of Seller's knowledge the Property complies with all applicable laws and governmental regulations including, without limitation, all applicable federal, state, and local laws pertaining to air and water quality, hazardous waste, waste disposal, and other environmental matters, including, but not limited to, the Clean Water, Clean Air, Federal Water Pollution Control, Solid Waste Disposal, Resource Conservation Recovery and Comprehensive Environmental Response Compensation and Liability Acts, and the California Environment Quality Act, and the rules, regulations, and ordinances of the city within which the subject property is located, the California Department of Health Services, the Regional Water Quality Control Board, the State Water Resources Control Board, the Environmental Protection Agency, and all applicable federal, state, and local agencies and bureaus.

19. Indemnity. Seller agrees to indemnify, defend and hold the City harmless from and against any claim, action, suit, proceeding, loss, cost, damage, liability, deficiency, fine, penalty, punitive damage, or expense (including, without limitation, attorneys' fees), resulting from, arising out of, or based upon (i) the presence, release, use, generation, discharge, storage, or disposal of any Hazardous Material on, under, in or about, or the transportation of any such materials to or from, the Property, or (ii) the violation, or alleged 












 












City Council 20 – 7 5/3/2022
violation, of any statute, ordinance, order, rule, regulation, permit, judgment, or license relating to the use, generation, release, discharge, storage, disposal, or transportation of Hazardous Materials on, under, in, or about, to or from, the Property. This indemnity shall include, without limitation, any damage, liability, fine, penalty, punitive damage, cost, or expense arising from or out of any claim, action, suit or proceeding for personal injury (including sickness, disease, or death, tangible or intangible property damage, compensation for lost wages, business income, profits or other economic loss, damage to the natural resource or the environment, nuisance, pollution, contamination, leak, spill, release, or other adverse effect on the environment). This indemnity extends only to liability created prior to or up to the date this escrow shall close. Seller shall not be responsible for acts or omissions to act post close of this escrow.

20. Contingency. It is understood and agreed between the parties hereto that the completion of this transaction, and the escrow created hereby, is contingent upon the specific acceptance and approval of the City herein. The execution of these documents and the delivery of same to Escrow Agent constitute said acceptance and approval.

21. Modification and Amendment. This PSA may not be modified or amended except in writing signed by the Seller and City.

22. Partial Invalidity. Any provision of this PSA that is unenforceable or invalid or the conclusion of which would adversely affect the validity, legality, or enforcement of this PSA shall have no effect, but all the remaining provisions of this PSA shall remain in full force.

23. Captions. Captions and headings in this PSA, including the title of this PSA, are for convenience only and are not to be considered in construing this PSA.

24. Governing Law. This PSA shall be governed by and construed in accordance with the laws of the State of California.

25. No Reliance By One Party On The Other. Each party has received independent legal advice from its attorneys with respect to the advisability of executing this PSA and the meaning of the provisions hereof. The provisions of this PSA shall be construed as to their fair meaning, and not for or against any party based upon any attribution to such party as the source of the language in question.

26. No Third Party Beneficiary. This PSA is intended to benefit only the Parties hereto and no other person or entity has or shall acquire any rights hereunder.

27. Duty To Cooperate Further. Each party hereby agrees that it shall, upon request of the other, execute and deliver such further documents (in form and substance reasonably acceptable to the party to be charged) and do such other acts and things as are reasonably necessary and appropriate to effectuate the terms and conditions of this PSA, without cost.

28. Applicability of Agreement To Assignees. This PSA shall be binding upon and shall inure to the benefit of the successors and assigns of the Parties to this PSA.

29. Authority to Execute Agreement. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this PSA, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.

30. Incorporation of Exhibits. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this PSA.













 


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IN WITNESS WHEREOF, the Parties hereto have executed this PSA on the date and year first written above.

SELLER: HuuAn Nguyen, a single man
____________________________________ Date: ________________, 2022 HuuAn Nguyen
City/Buyer:

City of Santa Ana
___________________________________ Date: ________________, 2022 Kristine Ridge
City Manager
Attest:
__________________________________ Date: ________________, 2022 Daisy Gomez
City Clerk
Approved as to Form:
_________________________________ Date: _________________, 2022 John M. Funk
Sr. Assistant City Attorney
RECOMMENDED FOR APPROVAL:
______________________________ Date:________________2022 Nabil Saba
Executive Director
Public Works Agency













 




4-6-22
City Council 20 – 9 5/3/2022
City Council 20 – 10 5/3/2022
EXHIBIT “B” (Fidelity National Title)

GENERAL ESCROW PROVISIONS

1. DEPOSIT OF FUNDS
The law dealing with the disbursement of funds requires that all funds be available for withdrawal as a matter of right by the title entity's escrow and/or sub escrow account prior to disbursement of any funds. Only wire-transferred funds can be given immediate availability upon deposit.

Cashier's checks, teller's checks and Certified checks may be available one business day after deposit. All other funds such as personal, corporate or partnership checks and drafts are subject to mandatory holding periods which may cause material delays in disbursement of funds in this escrow. In order to avoid delays, all fundings should be wire transferred. Outgoing wire transfers will not be authorized until confirmation of the respective incoming wire transfer or of availability of deposited checks.

Deposit of funds into general escrow trust account unless instructed otherwise. You may instruct Escrow Holder to deposit your funds into an interest bearing account by signing and returning the "Escrow Instructions - Interest Bearing Account", which has been provided to you. If you do not so instruct us, then all funds received in this escrow shall be deposited with other escrow funds in one or more general escrow trust accounts, which include both non-interest bearing demand accounts and other depository accounts of Escrow Holder, in any state or national bank or savings and loan association insured by the Federal Deposit Insurance Corporation (the "depository institutions") and may be transferred to any other such escrow trust accounts of Escrow Holder or one of its affiliates, either within or outside the State of California. A general escrow trust account is restricted and protected against claims by third parties and creditors of Escrow Holder and its affiliates.

Receipt of benefits by Escrow Holder and affiliates. The parties to this escrow acknowledge that the maintenance of such general escrow trust accounts with some depository institutions may result in Escrow Holder or its affiliates being provided with an array of bank services, accommodations or other benefits by the depository institution. Some or all of these benefits may be considered interest due you under California Insurance Code Section 12413.5. Escrow Holder or its affiliates also may elect to enter into other business transactions with or obtain loans for investment or other purposes from the depository institution. All such services, accommodations, and other benefits shall accrue to Escrow Holder or its affiliates and Escrow Holder shall have no obligation to account to the parties to this escrow for the value of such services, accommodations, interest or other benefits.

Said funds will not earn interest unless the instructions otherwise specifically state that funds shall be deposited in an interest-bearing account. All disbursements shall be made by check of Fidelity National Title Company. The principals to this escrow are hereby notified that the funds deposited herein are insured only to the limit provided by the Federal Deposit Insurance Corporation. Any instruction for bank wire will provide reasonable time or notice for Escrow Holder's compliance with such instruction. Escrow Holder's sole duty and responsibility shall be to place said wire transfer instructions with its wiring bank upon confirmation of (1) satisfaction of conditions precedent or (2) document recordation at close of escrow. Escrow Holder will NOT be held responsible for lost interest due to wire delays caused by any bank or the Federal Reserve System, and recommends that all parties make themselves aware of banking regulations with regard to placement of wires.

In the event there is insufficient time to place a wire upon any such confirmation or the wires have closed for the day, the parties agree to provide written instructions for an alternative method of disbursement. WITHOUT AN ALTERNATIVE DISBURSEMENT INSTRUCTION, FUNDS WILL BE HELD IN TRUST IN A NON-INTEREST BEARING ACCOUNT UNTIL THE NEXT OPPORTUNITY FOR WIRE PLACEMENT.

2. PRORATIONS AND ADJUSTMENTS
All prorations and/or adjustments called for in this escrow are to be made on the basis of a thirty (30) day month unless otherwise instructed in writing. You are to use information contained on last available tax statement, rental statement as provided by the Seller, beneficiary's statement and fire insurance policy delivered into escrow for the prorations provided for herein.

3. SUPPLEMENTAL TAXES
The within described property may be subject to supplemental real property taxes due to the change of ownership taking place through this or a previous escrow transaction. Any supplemental real property taxes arising as a result of the transfer of the property to Buyer shall be the sole responsibility of Buyer and any supplemental real property taxes arising prior to the closing date shall be the sole responsibility of the Seller. TAX BILLS OR REFUNDS ISSUED AFTER CLOSE OF ESCROW SHALL BE HANDLED DIRECTLY BETWEEN BUYER AND SELLER.

4. UTILITIES/POSSESSION
Transfer of utilities and possession of the premises are to be settled by the parties directly and outside escrow.

5. PREPARATION AND RECORDATION OF INSTRUMENTS
Escrow Holder is authorized to prepare, obtain, record and deliver the necessary instruments to carry out the terms and conditions of this escrow and to order the policy of title insurance to be issued at close of escrow as called for in these instructions. Close of escrow shall mean the date instruments are recorded.

6. AUTHORIZATION TO FURNISH COPIES
You are authorized to furnish copies of these instructions, supplements, amendments, notices of cancellation and closing statements, to the Real Estate Broker(s) and Lender(s) named in this escrow.













 


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EI000076 (DSI Rev. 05/19/17) Page 1

7. RIGHT OF CANCELLATION
Any principal instructing you to cancel this escrow shall file notice of cancellation in your office in writing. You shall, within two (2) working days thereafter, deliver, one copy of such notice to each of the other principals at the addresses stated in this escrow. UNLESS WRITTEN OBJECTION TO CANCELLATION IS FILED IN YOUR OFFICE BY A PRINCIPAL WITHIN TEN (10) DAYS AFTER DATE OF

SUCH DELIVERY, YOU ARE AUTHORIZED TO COMPLY WITH SUCH NOTICE AND DEMAND PAYMENT OF YOUR CANCELLATION CHARGES. If written objection is filed, you are authorized to hold all money and instruments in this escrow and take no further action until otherwise directed, either by the principals' mutual written instructions, or by final order of a court of competent jurisdiction.

8. PERSONAL PROPERTY
No examination or insurance as to the amount or payment of personal property taxes is required unless specifically requested.

By signing these General Provisions, the parties to the escrow hereby acknowledge that they are indemnifying the Escrow Holder against any and all matters relating to any "Bulk Sales" requirements, and instruct Escrow Agent to proceed with the closing of escrow without any consideration of matter of any nature whatsoever regarding "Bulk Sales" being handled through escrow.

9. RIGHT OF RESIGNATION
Escrow Holder has the right to resign upon written notice delivered to the principals herein. If such right is exercised, all funds and documents shall be returned to the party who deposited them and Escrow Holder shall have no liability hereunder.

10. AUTHORIZATION TO EXECUTE ASSIGNMENT OF HAZARD INSURANCE POLICIES Either Buyer, Seller and/or Lender may hand you the insurance agent's name and insurance policy information, and you are to execute, on behalf of the principals hereto, form assignments of interest in any insurance policy (other than title insurance) called for in this escrow, forward assignment and policy to the insurance agent, requesting that the insurer consent to such transfer and/or attach a loss payable clause and/or such other endorsements as may be required, and forward such policy(s) to the principals entitled thereto. It is not your responsibility to verify the information handed you or the assignability of said insurance. Your sole duty is to forward said request to insurance agent at close of escrow.

Further, there shall be no responsibility upon the part of Escrow Holder to renew hazard insurance policy(s) upon expiration or otherwise keep it in force either during or subsequent to the close of escrow. Cancellation of any existing hazard insurance policies is to be handled directly by the principals, and outside of escrow.

11. ACTION IN INTERPLEADER
The principals hereto expressly agree that you, as Escrow Holder, have the absolute right at your election to file an action in interpleader requiring the principals to answer and litigate their several claims and rights among themselves and you are authorized to deposit with the clerk of the court all documents and funds held in this escrow. In the event such action is filed, the principals jointly and severally agree to pay your cancellation charges and costs, expenses and reasonable attorney's fees which you are required to expend or incur in such interpleader action, the amount thereof to be fixed and judgment therefore to be rendered by the court. Upon the filing of such action, you shall thereupon be fully released and discharged from all obligations imposed by the terms of this escrow or otherwise.

12. TERMINATION OF AGENCY OBLIGATION
If there is no action taken on this escrow within six (6) months after the "time limit date" as set forth in the escrow instructions or written extension thereof, your agency obligation shall terminate at your option and all documents, monies or other items held by you shall be returned to the parties depositing same. In the event of cancellation of this escrow, whether it be at the request of any of the principals or otherwise, the fees and charges due Fidelity National Title Company, including expenditures incurred and/or authorized shall be borne equally by the parties hereto (unless otherwise agreed to specifically).

13. CONFLICTING INSTRUCTIONS
Upon receipt of any conflicting instructions, you are to take no action in connection with this escrow until non-conflicting instructions are received from all of the principals to this escrow (subject to sections 7, 9, 11 and 12 above).

14. DELIVERY/RECEIPT
Delivery to principals as used in these instructions unless otherwise stated herein is to be by hand in person to the principal, regular mail, email or fax to any of the contact information provided in these instructions. If delivered by regular mail receipt is determined to be 72 hours after such mailing. All documents, balances and statements due to the undersigned may be delivered to the contact information shown herein. All notices, change of instructions, communications and documents are to be delivered in writing to the office of Fidelity National Title Company as set forth herein.

15. STATE/FEDERAL CODE NOTIFICATIONS
According to Federal Law, the Seller, when applicable, will be required to complete a sales activity report that will be utilized to generate a 1099 statement to the Internal Revenue Service.

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City Council 20 – 12 5/3/2022
Pursuant to State Law, prior to the close of escrow, Buyer will provide Escrow Holder with a Preliminary Change of Ownership Report. In the event said report is not handed to Escrow Holder for submission to the County in which subject property is located, upon recording of the Grant Deed, Buyers acknowledge that the applicable fee will be assessed by said County and Escrow Holder shall debit the account of Buyer for same at close of escrow.

16. NON-RESIDENT ALIEN
The Foreign Investment in Real Property Tax Act (FIRPTA), Title 26 U.S.C., Section 1445, and the regulations there under, provide in part, that a transferee (buyer) of a U.S. real property interest from a foreign person must withhold a statutory percentage of the amount realized on the disposition, report the transaction and remit the withholding to the Internal Revenue Service (IRS) within twenty (20) days after the transfer.

Fidelity National Title Company will not determine nor aid in the determination of whether the FIRPTA withholding provisions are applicable to the subject transaction, nor act as a Qualified Substitute under state or federal law, nor furnish tax advice to any party to the transaction. Fidelity National Title Company will not determine nor aid in the determination of whether the transaction will qualify for an exception or an exemption and is not responsible for the filing of any tax forms with the IRS as they relate to FIRPTA, nor responsible for collecting and holding of any documentation from the buyer or seller on the buyer’s behalf for the purpose of supporting a claim of an exception or exemption. Fidelity National Title Company is not an agent for the buyer for the purposes of receiving and analyzing any evidence or documentation that the seller in the subject transaction is a U.S. citizen or resident alien. Fidelity National Title Company is not responsible for the payment of this tax and/or penalty and/or interest incurred in connection therewith and such taxes are not a matter covered by the Owner’s Policy of Title Insurance to be issued to the buyer. Fidelity National Title Company is not responsible for the completion of any IRS documents or related forms related to the referenced statute. The buyer is advised: they must independently make a determination of whether the contemplated transaction is subject to the withholding requirement; bear full responsibility for compliance with the withholding requirement if applicable and/or for payment of any tax, interest, penalties and/or other expenses that may be due on the subject transaction; and they are responsible for the completion of any and all forms, including but not limited to applicable IRS documentation, and the mailing of those forms. The Buyer is advised any forms, documents, or information received from Fidelity National Title Company is not tax or legal advice and should not be construed as such nor treated as a complete representation of FIRPTA requirements. Buyer should seek outside counsel from a qualified individual to determine any and all implications of the referenced statute.

17. ENCUMBRANCES
Escrow Holder is to act upon any statements furnished by a lienholder or his agent without liability or responsibility for the accuracy of such statements. Any adjustments necessary because of a discrepancy between the information furnished Escrow Holder and any amount later determined to be correct shall be settled between the parties direct and outside of escrow.

You are authorized, without the need for further approval, to debit my account for any fees and charges that I have agreed to pay in connection with this escrow, and for any amounts that I am obligated to pay to the holder of any lien or encumbrance to establish the title as insured by the policy of title insurance called for in these instructions. If for any reason my account is not debited for such amounts at the time of closing, I agree to pay them immediately upon demand, or to reimburse any other person or entity who has paid them.

18. ENVIRONMENTAL ISSUES
Fidelity National Title Company has made no investigation concerning said property as to environmental/toxic waste issues. Any due diligence required or needed to determine environmental impact as to forms of toxification, if applicable, will be done directly and by principals outside of escrow. Fidelity National Title Company is released of any responsibility and/or liability in connection therewith.

19. USURY
Escrow Holder is not to be concerned with any questions of usury in any loan or encumbrance involved in the processing of this escrow and is hereby released of any responsibility or liability therefore.

20. DISCLOSURE
Escrow Holder's knowledge of matters affecting the property, provided such facts do not prevent compliance with these instructions, does not create any liability or duty in addition to these instructions.

21. FACSIMILE/ELECTRONIC SIGNATURE
Escrow Holder is hereby authorized and instructed that, in the event any party utilizes electronic or "facsimile" transmitted signed documents or instructions to Escrow Holder, you are to rely on the same for all escrow instruction purposes and the closing of escrow as if they bore original signatures. “Electronic Signature” means, as applicable, an electronic copy or signature complying with California Law.

22. CLARIFICATION OF DUTIES
Fidelity National Title Company serves ONLY as an Escrow Holder in connection with these instructions and cannot give legal advice to any party hereto.

Escrow Holder is not to be held accountable or liable for the sufficiency or correctness as to form, manner of execution, or validity of any instrument deposited in this escrow, nor as to the identity, authority or rights of any person executing the same. Escrow Holder's duties hereunder shall be limited to the proper handling of such money and the proper safekeeping of such instruments, or other documents received by Escrow Holder, and for the disposition of same in accordance with the written instructions accepted by Escrow Holder.

The agency and duties of Escrow Holder commence only upon receipt of copies of these Escrow Instructions executed by all parties.

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EI000076 (DSI Rev. 05/19/17) Page 3

23. FUNDS HELD IN ESCROW
When the company has funds remaining in escrow over 90 days after close of escrow or estimated close of escrow, the Company shall impose a monthly holding fee of $25.00 that is to be charged against the funds held by the Company.

THIS AGREEMENT IN ALL PARTS APPLIES TO, INURES TO THE BENEFIT OF, AND BINDS ALL PARTIES HERETO, THEIR HEIRS,

LEGATEES, DEVISEES, ADMINISTRATORS, EXECUTORS, SUCCESSORS AND ASSIGNS, AND WHENEVER THE CONTEXT SO

REQUIRES THE MASCULINE GENDER INCLUDES THE FEMININE AND NEUTER, AND THE SINGULAR NUMBER INCLUDES THE PLURAL. THESE INSTRUCTIONS AND ANY OTHER AMENDMENTS MAY BE EXECUTED IN ANY NUMBER OF COUNTERPARTS, EACH OF WHICH SHALL BE CONSIDERED AS AN ORIGINAL AND BE EFFECTIVE AS SUCH.

MY SIGNATURE HERETO CONSTITUTES INSTRUCTION TO ESCROW HOLDER OF ALL TERMS AND CONDITIONS CONTAINED

IN THIS AND ALL PRECEDING PAGES AND FURTHER SIGNIFIES THAT I HAVE READ AND UNDERSTAND THESE GENERAL PROVISIONS.

Fidelity National Title Company conducts escrow business under a Certificate of Authority No. 305350 issued by the California Department of Insurance.

General Provisions Printed: 1/1/0001 12:00 AM by JK
EI000076 (DSI Rev. 05/19/17) Page 4













 


City Council 20 – 14 5/3/2022
When recorded, please mail this
instrument and tax statements to: ~
~
Clerk of the Council ~
City of Santa Ana ~
20 Civic Center Plaza, M-30 ~
Santa Ana, California 92701 ~
~
Free recording requested by ~ THE CITY OF SANTA ANA PER ~________________ SPACE ABOVE THIS LINE FOR RECORDER'S USE ____________________ GOVERNMENT CODE SECTION 6103.

CANCEL
TAXES
x

APPROVED AS TO
FORM BY ATTY.

APPROVED BY

DIRECTOR

DESCRIPTION

WRITTEN BY

DESCRIPTION
CHECKED-O.K.

A. P. N.
003-153-49

R/W MAP
NUMBER

PROJECT
NUMBER
315 E. 17th Street, Santa Ana, CA 92706 DEED NUMBER

GRANT DEED
FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, HuuAn Nguyen, a single man
Do Hereby Grant to the CITY OF SANTA ANA, a charter city and municipal corporation duly organized under the Constitution and laws of the State of California, all that real property in the City of Santa Ana, Orange County, State of California, located at 315 E. 17th Street, Santa Ana, CA 92706, described as follows:

SEE EXHIBIT “A” ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF; Dated : By:

HuuAn Nguyen













 




City Council 20 – 15 5/3/2022
CITY OF SANTA ANA FY 21/22CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

This project will replace existing obsolete pressure reducing station
PROJECT NEED:

This project is required to maintain effective operation of the City's water system, minimize routine maintenance, and increase system reliability
PROJECT TITLE:

SA-2 Pressure Reducing
Station Improvements
PROJECT CATEGORY:

Utility/Drainage/Lighting
Improvements
Water Improvements

LOCATION MAP
AGENCY: DIVISION: CONTACT: DATE:

Public Works Water Resources Armando Fernandez, Senior Civil Engineer 03-May-2022 PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 ENGINEERING 575,000 - - - - - -
TOTAL 575,000 - - - - - -
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 WATER 575,000 - - - - - -
TOTAL 575,000 - - - - - -
EXHIBIT 3
City Council 20 – 16 5/3/2022
Public Works Agency
www.santa-ana.org/pw
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 3, 2022
TOPIC: Comprehensive Facilities Condition Assessment for Various City Buildings

AGENDA TITLE
Approve an Agreement with All Environmental, Inc., dba AEI Consultants in the Amount of $300,000, to Conduct a Facilities Condition Assessment for Various City Buildings and Structures Throughout the City of Santa Ana, for up to a Three-year Term (Specification No. 21-014) (Non-General Fund)

RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with All Environmental, Inc., dba AEI Consultants to provide comprehensive Citywide facilities assessment services for a one-year period beginning May 3, 2022 and expiring May 1, 2023, with a provision for two, one-year renewal options exercisable by the City Manager and City Attorney, in an annual amount not to exceed $285,838, with a contingency of $14,162, for a total agreement amount not to exceed $300,000, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Public Works Agency’s Building Maintenance Division oversees facility repairs and maintenance, including the rehabilitation of office spaces, modifications to existing floor plans, and the addition of workstations, at facilities throughout the City. The Public Works Agency desires to conduct a comprehensive assessment of all City facilities to gain a better understanding of their current condition in order to develop a prioritized list of repairs and building improvements that will assist the City Council and staff in allocating resources and funding. The scope of this facilities assessment covers 175 City-owned facilities and buildings with a total area of approximately 1,404,158 square feet. With the findings of the assessment, the City can establish a long-term plan to improve these facilities.

On March 4, 2021, the Public Works Agency issued a Request for Proposals (RFP) for a Facility Conditions Assessment. The RFP was advertised on the City’s online bid management and publication system, with the bids due on April 7, 2021. Twelve vendors downloaded the project documents and three proposals were submitted. The proposals were evaluated, based on criteria as outlined in the RFP, by a selection committee comprised of Public Works Agency staff. RFPs were rated based on experience, City Council 21 – 1 5/3/2022
Comprehensive Facilities Condition Assessment for Various City Buildings May 3, 2022

qualifications, project understanding, scheduling, past performance, and the overall proposal.

In accordance with the RFP evaluation results, staff recommends awarding an agreement to AEI Consultants (Exhibit 1). AEI has experience performing similar services for other agencies and the proposal contained a clear path toward achieving City goals and objectives as required by the RFP. Staff recommends awarding agreements to the top rated responding contractor listed below.

Rank Firm Average Score
1 AEI Consultants 94
2 NOVA Group 92
3 Faith & Gould 92

ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action

FISCAL IMPACT
Funds in the amount of $300,000 are available for expenditure as shown in the table below. Any remaining funds will be carried forward if the renewal options are exercised.

Fiscal Year Accounting UnitAccount #
Fund
Description
Accounting Unit,
Account Description Amount
2021-22
(May-June) 07317100-62300 Building Maintenance
Building Maintenance,
Contract Services -
Professional
$100,000
2022-23
(July-May) 07317100-62300 Building Maintenance
Building Maintenance,
Contract ServicesProfessional$200,000
TOTAL $300,000

EXHIBIT(S)

1. Agreement with All Environmental, Inc., dba AEI Consultants Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 21 – 2 5/3/2022

AGREEMENT WITH ALL ENVIRONMENTAL, INC., DBA AEI CONSULTANTS, TO

PROVIDE BUILDING ASSESSMENT AND CAPITAL PLANNING BUDGET

SERVICES
THIS AGREEMENT is made and entered into on this 3rd day of May 2022 by and between All Environmental, Inc., a California corporation dba AEI Consultants (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).

RECITALS
A. On March 4, 2021 the City issued Request for Proposal No. 21-014, by which it sought firms to provide a facility conditions assessment and development of a capital planning budget for building systems and components.

B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 21-014.

C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.

NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:

1. SCOPE OF SERVICES
Consultant shall perform the services described in the scope of work that was included in RFP No. 21-014, which is attached as Exhibit A, and as more specifically delineated in Consultant’s proposal, which is attached as Exhibit B and incorporated in full. The Scope of Services shall include a schedule for the delivery of services, which shall be delivered as prescribed, beginning upon the City’s issuance of a Notice to Proceed.

2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit C, attached hereto and incorporated by reference. The total amount to be expended under this Agreement shall not exceed Three Hundred Thousand Dollars and Zero Cents ($300,000.00) during the term of this Agreement, including any extension periods. The sum is comprised of (a) the base amount of $285,838.00 and (b) an approximate five percent (5%) contingency in the amount of $14,162 for additional services at the City’s sole discretion. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures.

EXHIBIT 1
City Council 21 – 3 5/3/2022

Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City.

3. TERM
This Agreement shall commence on May 3, 2022 and terminate on May 1, 2023, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for two (2) one-year periods upon a writing executed by the City Manager and City Attorney.

4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.

6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.

Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to City Council 21 – 4 5/3/2022