City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
8/16/2022
City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
8/16/2022
City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
8/16/2022
City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
8/16/2022
City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
8/16/2022
City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
8/16/2022
City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
8/16/2022
City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
8/16/2022
City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
8/16/2022
City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
8/16/2022
City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
8/16/2022
City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services
8/16/2022
City Council Meeting Agenda
August 16, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
Nelida Mendoza
Councilmember Ward 2
Jessie Lopez
Councilmember Ward 3
Phil Bacerra
Mayor Pro Tem Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Vacant
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santaana.org/citymeetings.
CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the Clerk of the Council, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.
Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.
Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association (POA)
Santa Ana Police Management Association (PMA)
Service Employees’ International Union (SEIU) FullTime Employees Service Employees’ International Union (SEIU) PartTime NonCivil Service Employees
Confidential Association of Santa Ana (CASA)
Santa Ana Management Association (SAMA)
2. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code 54957
Title: Clerk of the Council, Acting Clerk of the Council, or Interim Clerk of the Council CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Sean C. Tu
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Sarmiento declaring August 2022 as American Muslim Appreciation and Awareness Month.
2. Certificates of Recognition presented by Mayor Pro Tem Bacerra to members of the Santa Ana College 1962 Football Team to celebrate the 60th anniversary of their 1962 National Championship.
3. Certificate of Recognition presented by Councilmember Lopez to Gustavo Hernandez for Outstanding Contributions to Creative Writing.
4. Certificate of Recognition presented by Councilmember Mendoza to Leonel Flores for Outstanding Contributions to Arts & Culture.
STAFF PRESENTATIONS
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 21.
6. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.
7. Receive and File Quarterly Report of Investments as of June 30, 2022.
Department(s): Finance and Management Services
Recommended Action: Receive and file.
8. Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421
Department(s): Finance and Management Services
Recommended Action: Receive and file Quarterly Report of Contracts entered into between April 1, 2022 to June 30, 2022, valued at up to $50,000 for nonpublic works contracts and agreements up to $250,000 for public works contracts and agreements.
9. Approve Agreements for OnCall Network Cabling Services in an Aggregate Annual Amount not to Exceed $100,000 (Specification No. 22032) (NonGeneral Fund) Department(s): Information Technology
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with American Integrated Security Group Inc., Pacific Coast Cabling Inc., and Pratt Communications Inc. to provide oncall network cabling services for a threeyear period beginning August 16, 2022 and expiring August 16, 2025, with a provision for three optional oneyear extensions, exercisable by the City Manager, in an aggregate annual amount not to exceed $100,000, for a total aggregate amount not to exceed $600,000 if all optional extensions are executed, subject to nonsubstantive changes approved by the City Manager and City Attorney.
10. Amend Purchase Order Contract with All American Asphalt to Increase the Annual Amount by $202,200 for Asphalt Pothole Repair (Specification No. 18092) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Purchase Order Contract with All American Asphalt, for asphalt pothole repair, to increase the annual amount by $202,200, for a total annual amount not to exceed $900,000 prorated for the remainder of the current term ending November 30, 2022, including the oneyear renewal, exercisable by the City Manager and City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
11. Approve an Agreement with NetFile Inc. for Online Subscription Services for FPPC Filing in an Amount not to Exceed $95,000 for up to a ThreeYear Term and a Two Year Extension (NonGeneral Fund)
Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an agreement with NetFile Inc. for online subscription services for FPPC filing, in an amount not to exceed $95,000, for a term beginning August 1, 2022 through July 31, 2025, with one 2year extension, subject to nonsubstantive changes approved by City Manager and City Attorney.
12. Amend Agreement with Redistricting Partners, LLC to Increase Contract Amount by $10,500 for Redistricting and Mapping of Demographics (General Fund) Department(s): Clerk of the Council Office
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Redistricting Partners, LLC to increase compensation amount by $10,500 for redistricting and mapping of demographics in compliance with Federal and California Voting Rights Act Requirements, subject to nonsubstantive changes approved by the City Manager and City Attorney.
13. Approve License Agreement with East End Realty Partners, LP to Construct New Downtown Skate Park
Department(s): Community Development Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute the first amendment to the license agreement with East End Realty Partners, LP to construct and maintain a new skate park in Downtown Santa Ana for a fiveyear term of August 16, 2022 to August 16, 2027, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Approve Agreements with Crosstown Electrical & Data, Inc. and California Professional Engineering, Inc. for Oncall Construction Services for up to a Threeyear Term in an Aggregate Amount Not to Exceed $2,500,000 (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Crosstown Electrical & Data, Inc., and California Professional Engineering, Inc., to provide oncall construction services for traffic signals, street lights, and concrete wheelchair ramps for a threeyear period beginning August 16, 2022 and ending on June 30, 2025, with provisions for two, oneyear extensions, in a total shared aggregate amount not to exceed $2,500,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
15. Approve Agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for OnCall Engineering Services in an Aggregate Amount Not to Exceed $2,000,000 for up to a FiveYear Term (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn & Associates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. to provide oncall engineering services, for a shared aggregate amount not to exceed $2,000,000, for a threeyear term beginning August 16, 2022 and expiring August 15, 2025, with provisions for two, oneyear extensions, subject nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $1,112,000 for Fiscal Year 202223 for RightofWay and Median Landscape Maintenance Services (General and NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Agreement No. 2022XXX – Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for RightofWay and Median Landscape Maintenance Services, to increase the contract amount by $1,112,000 for FY 202223 only, for a total agreement amount not to exceed $5,922,000 for the remaining term of the agreement, ending on June 30, 2023, with an option for a twoyear extension exercisable by the City Manager and the City Attorney, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Approve Appropriation Adjustments, Reallocation of Funds, and Award a Construction Contract to International Line Builders, Inc. in the Amount of $734,930 for a Traffic Signal Modification Project with an Estimated Project Delivery Cost of $929,687 (Project No. 186919) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment reappropriating $596,328 in Fiscal Year 201718 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment recognizing $119,400 in Fiscal Year 202223 Highway Safety Improvement Program grant funds into the Federal Aid Safety Program, Federal GrantIndirect revenue account, and appropriate the same amount into the Public Services Street Safety Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Fiscal Year 202223 Capital Improvement Program to include $213,959 in General Fund monies from Public Works Traffic /Transportation Service Enhancements funding and an additional $119,400 in Highway Safety Improvement Program grant funds into the project’s construction funds for the Traffic Signal Modifications Project for a total of $333,359.
4. Award a construction contract to International Line Builders, Inc., the second lowest responsible bidder, in accordance with the base bid in the amount of $734,930, for construction of the 1st Street at Jackson Street and 5th Street at Euclid Street Traffic Signal Modification Project, for the term beginning August 16, 2022, and ending upon project completion, subject to nonsubstantive changes approved by the City Manager and City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $929,687, which includes $734,930 for the construction contract; $121,264 for contract administration, inspection and testing; and a $73,493 project contingency for unanticipated or unforeseen work to be funded from Highway Safety Improvement Program grant funds.
18. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2021 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a twoyear agreement with the County of Orange, for the period of July 1, 2021 through June 30, 2023, for the FY 2021 Emergency Management Performance Grant in an amount not to exceed $51,210, subject to nonsubstantive changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $51,210 in Law Enforcement Grants Revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
19. Density Bonus Agreement No. 202202 to Facilitate Construction of Cabrillo Crossing, a 35Unit MixedUse Residential and Live/Work Community with Four Onsite Affordable Units
Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022XXX – Adopt a resolution approving Density Bonus Agreement No. 202202 as conditioned.
2. Agreement No. 2022XXX – Authorize the City Manager to execute a Density Bonus Agreement with Brandywine Acquisition Group, LLC for a project known as Cabrillo Crossing for a 55year term, for the development of a mixeduse residential and live/work development with 35 townhome units , including four onsite forsale affordable units, at 1814 and 1818 East First Street, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Teleconferencing for Meetings of City Council and All Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361 Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022XXX – Adopt a resolution to consider continuing the use of teleconferencing for City Council, board, committee, and commission meetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.
21. Resolution Urging the Citizens Stamp Advisory Committee of the United States Postal Service to Issue a Muhammad Ali Postage Stamp
Department(s): City Manager Office
Recommended Action: Consider one of the following options:
1. Resolution No. 2022XXX – Adopt a resolution concerning issuance of Muhammad Ali postage stamp.
2. Provide further direction to staff.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
22. Provide Direction Regarding the Future Use of the Vacant Cypress Fire Station at 625 S Cypress Avenue
Department(s): City Manager Office
Recommended Action: It is recommended that the City Council direct the City Manager to do one of the following:
1. Rehabilitate the vacant Cypress Fire Station at 625 S Cypress Avenue into a new Police Athletic and Activities League (PAAL) Center.
2. Seek proposals from local nonprofit organizations as tenants through a competitive Request for Proposals (RFP) process.
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items.
23. Public Hearing Adopt a Resolution Vacating a Portion of Alley North of Second Street between Broadway and Sycamore Street, Abandonment 2101 Legal notice published in the Orange County Reporter on August 5, 2022.
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022XXX – Adopt a resolution vacating a portion of alley north of Second Street between Broadway and Sycamore Street.
COUNCILMEMBER REQUESTED ITEMS
24. Discuss and Consider Directing Staff to Implement a Process that Will Allow the City Council to More Efficiently and Effectively Present Councilmember Requested Items on the Agenda – Councilmember Phan
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
1. August 46, 2022 Councilmember Lopez – Local Progress National Convening 2022 Conference, Denver, CO
ADJOURNMENT – Adjourn the City Council meeting.
Future Items
1. Mental Health Mobile Outreach Services