Joint School Collaboration City Council Subcommittee
Regular Meeting Agenda Packet
December 5, 2022
VIRTUAL MEETING
6:00 PM
Carolyn Torres, SAUSD
Chairperson
Jessie Lopez, COSA
ViceChairperson – Ward 3
Nelida Mendoza, COSA
Subcommittee Member – Ward 2
Alfonzo Alvarez, SAUSD
Subcommittee Member
Johnathan Ryan Hernandez
Subcommittee Member – Ward 5
Hawk Scott
Executive Director, PRCSA William Sandoval
Recording Secretary
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found onthe City’s website – www.santaana.org/citymeetings.
CALL TO ORDER
ATTENDANCE
Nelida Mendoza, COSA
Johnathan Ryan Hernandez, COSA
Alfonso Alvarez, SAUSD
Jessie Lopez, COSA – ViceChairperson
Carolyn Torres, SAUSD – Chairperson
Staff:
Kristine Ridge, City Manager
Hawk Scott, Executive Director PRCSA
William Sandoval, Recording Secretary
ROLL CALL William Sandoval, Recording Secretary
PLEDGE OF
ALLEGIANCE
PUBLIC COMMENTS
Public comments will be held during the beginning of the meeting for ALL comments on agenda items.
Members of the public, may only provide comments on items on the Regular Meeting Agenda.
To provide Public Comments: Submit via email to WSandoval@SantaAna.Org NO LATER THAN one hour before the scheduled meeting.
Participate during the meeting by selecting Zoom (Camera icon) next to the Public Comment title found at www.santaana.primegov.com/public/portal.
Join Zoom Meeting
https://us06web.zoom.us/j/89282629528
OR
Call (669) 9006833 and enter Meeting ID: 892 8262 9528#.
The public can begin joining the speaker queue a half hour prior to the meeting. Once a caller has entered the meeting, they will be placed in a holding queue. Callers will be prompted to speak in the order received. After the Recording Secretary confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak. In accordance with procedures, calls will not be accepted after the Public Comment Session begins.
ABOUT THE AGENDA
To view the agenda and items, select HTML Agenda. Note that the HTML agenda is powered by Google Translate. To download or view the attachments (staff report and other supporting documentation) to each agenda item, you must select the agenda item to see the options to view select the item and you will see an option to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down
arrow
).
If you are accessing this agenda from a tablet or mobile device, please click on the three dots ( Capture.PNG ) below "Documents" to click on the HTML agenda.
WATCH A LIVE STREAM OR BROADCAST ONLY:
Portal: https://santaana.primegov.com/public/portal OR YouTube:www.youtube.com/cityofsantaanavideos/live
CONSENT CALENDAR ITEMS
1 Minutes of the Regular Meeting of October 3, 2022
Recommended Action: Approve Minutes
2 Excused Absences
Recommended Action: Approve Excuse Absences
***END OF CONSENT CALENDAR ***
BUSINESS CALENDAR
3 City of Santa Ana / SAUSD Potential Joint Use Agreement for usage of school facilities for meetings – Johnathan Ryan Hernandez
Recommended Action: Discussion
***END OF BUSINESS CALENDAR ***
SUBCOMMIITTEE MEMBERS COMMENTS
ADJOURNMENT
The next Joint School Collaboration City Council Subcommittee Regular Meeting is scheduled for February 6, 2023 at 6:00 p.m. Virtual
Joint School Collaboration City Council Subcommittee
Regular Meeting Agenda Packet
December 5, 2022
VIRTUAL MEETING
6:00 PM
Carolyn Torres, SAUSD
Chairperson
Jessie Lopez, COSA
ViceChairperson – Ward 3
Nelida Mendoza, COSA
Subcommittee Member – Ward 2
Alfonzo Alvarez, SAUSD
Subcommittee Member
Johnathan Ryan Hernandez
Subcommittee Member – Ward 5
Hawk Scott
Executive Director, PRCSA William Sandoval
Recording Secretary
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found onthe City’s website – www.santaana.org/citymeetings.
CALL TO ORDER
ATTENDANCE
Nelida Mendoza, COSA
Johnathan Ryan Hernandez, COSA
Alfonso Alvarez, SAUSD
Jessie Lopez, COSA – ViceChairperson
Carolyn Torres, SAUSD – Chairperson
Staff:
Kristine Ridge, City Manager
Hawk Scott, Executive Director PRCSA
William Sandoval, Recording Secretary
ROLL CALL William Sandoval, Recording Secretary
PLEDGE OF
ALLEGIANCE
PUBLIC COMMENTS
Public comments will be held during the beginning of the meeting for ALL comments on agenda items.
Members of the public, may only provide comments on items on the Regular Meeting Agenda.
To provide Public Comments: Submit via email to WSandoval@SantaAna.Org NO LATER THAN one hour before the scheduled meeting.
Participate during the meeting by selecting Zoom (Camera icon) next to the Public Comment title found at www.santaana.primegov.com/public/portal.
Join Zoom Meeting
https://us06web.zoom.us/j/89282629528
OR
Call (669) 9006833 and enter Meeting ID: 892 8262 9528#.
The public can begin joining the speaker queue a half hour prior to the meeting. Once a caller has entered the meeting, they will be placed in a holding queue. Callers will be prompted to speak in the order received. After the Recording Secretary confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak. In accordance with procedures, calls will not be accepted after the Public Comment Session begins.
ABOUT THE AGENDA
To view the agenda and items, select HTML Agenda. Note that the HTML agenda is powered by Google Translate. To download or view the attachments (staff report and other supporting documentation) to each agenda item, you must select the agenda item to see the options to view select the item and you will see an option to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down
arrow
).
If you are accessing this agenda from a tablet or mobile device, please click on the three dots ( Capture.PNG ) below "Documents" to click on the HTML agenda.
WATCH A LIVE STREAM OR BROADCAST ONLY:
Portal: https://santaana.primegov.com/public/portal OR YouTube:www.youtube.com/cityofsantaanavideos/live
CONSENT CALENDAR ITEMS
1 Minutes of the Regular Meeting of October 3, 2022
Recommended Action: Approve Minutes
2 Excused Absences
Recommended Action: Approve Excuse Absences
***END OF CONSENT CALENDAR ***
BUSINESS CALENDAR
3 City of Santa Ana / SAUSD Potential Joint Use Agreement for usage of school facilities for meetings – Johnathan Ryan Hernandez
Recommended Action: Discussion
***END OF BUSINESS CALENDAR ***
SUBCOMMIITTEE MEMBERS COMMENTS
ADJOURNMENT
The next Joint School Collaboration City Council Subcommittee Regular Meeting is scheduled for February 6, 2023 at 6:00 p.m. Virtual
Joint School Collaboration City Council Subcommittee
Regular Meeting Agenda Packet
December 5, 2022
VIRTUAL MEETING
6:00 PM
Carolyn Torres, SAUSD
Chairperson
Jessie Lopez, COSA
ViceChairperson – Ward 3
Nelida Mendoza, COSA
Subcommittee Member – Ward 2
Alfonzo Alvarez, SAUSD
Subcommittee Member
Johnathan Ryan Hernandez
Subcommittee Member – Ward 5
Hawk Scott
Executive Director, PRCSA William Sandoval
Recording Secretary
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found onthe City’s website – www.santaana.org/citymeetings.
CALL TO ORDER
ATTENDANCE
Nelida Mendoza, COSA
Johnathan Ryan Hernandez, COSA
Alfonso Alvarez, SAUSD
Jessie Lopez, COSA – ViceChairperson
Carolyn Torres, SAUSD – Chairperson
Staff:
Kristine Ridge, City Manager
Hawk Scott, Executive Director PRCSA
William Sandoval, Recording Secretary
ROLL CALL William Sandoval, Recording Secretary
PLEDGE OF
ALLEGIANCE
PUBLIC COMMENTS
Public comments will be held during the beginning of the meeting for ALL comments on agenda items.
Members of the public, may only provide comments on items on the Regular Meeting Agenda.
To provide Public Comments: Submit via email to WSandoval@SantaAna.Org NO LATER THAN one hour before the scheduled meeting.
Participate during the meeting by selecting Zoom (Camera icon) next to the Public Comment title found at www.santaana.primegov.com/public/portal.
Join Zoom Meeting
https://us06web.zoom.us/j/89282629528
OR
Call (669) 9006833 and enter Meeting ID: 892 8262 9528#.
The public can begin joining the speaker queue a half hour prior to the meeting. Once a caller has entered the meeting, they will be placed in a holding queue. Callers will be prompted to speak in the order received. After the Recording Secretary confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak. In accordance with procedures, calls will not be accepted after the Public Comment Session begins.
ABOUT THE AGENDA
To view the agenda and items, select HTML Agenda. Note that the HTML agenda is powered by Google Translate. To download or view the attachments (staff report and other supporting documentation) to each agenda item, you must select the agenda item to see the options to view select the item and you will see an option to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down
arrow
).
If you are accessing this agenda from a tablet or mobile device, please click on the three dots ( Capture.PNG ) below "Documents" to click on the HTML agenda.
WATCH A LIVE STREAM OR BROADCAST ONLY:
Portal: https://santaana.primegov.com/public/portal OR YouTube:www.youtube.com/cityofsantaanavideos/live
CONSENT CALENDAR ITEMS
1 Minutes of the Regular Meeting of October 3, 2022
Recommended Action: Approve Minutes
2 Excused Absences
Recommended Action: Approve Excuse Absences
***END OF CONSENT CALENDAR ***
BUSINESS CALENDAR
3 City of Santa Ana / SAUSD Potential Joint Use Agreement for usage of school facilities for meetings – Johnathan Ryan Hernandez
Recommended Action: Discussion
***END OF BUSINESS CALENDAR ***
SUBCOMMIITTEE MEMBERS COMMENTS
ADJOURNMENT
The next Joint School Collaboration City Council Subcommittee Regular Meeting is scheduled for February 6, 2023 at 6:00 p.m. Virtual
Joint School Collaboration City Council Subcommittee
Regular Meeting Agenda Minutes
October 3, 2022
VIRTUAL MEETING
6:00 PM
CALL TO ORDER
ATTENDANCE
Nelida Mendoza, COSA
Johnathan Ryan Hernandez, COSA
Alfonso Alvarez, SAUSD
Jessie Lopez, COSA – ViceChairperson
Carolyn Torres, SAUSD – Chairperson
Staff:
Kristine Ridge, City Manager
Hawk Scott, Executive Director PRCSA
William Sandoval, Recording Secretary
Minutes: Chairperson Torres, called the meeting to order at 6:04 p.m.
ROLL CALL William Sandoval, Recording Secretary
Minutes: Recording Secretary Sandoval, conducted roll call. All Subcommittee Members were present, with the exception of Subcommittee Members Hernandez and Mendoza.
PLEDGE OF
ALLEGIANCE
Minutes: Pledge of Allegiance, was conducted by Subcommittee Member Alvarez.
PRESENTATION
Minutes: None.
PUBLIC COMMENTS
Public comments will be held during the beginning of the meeting for ALL comments on agenda items.
Members of the public, may only provide comments on items on the Special Meeting Agenda.
To provide Public Comments: Submit via email to WSandoval@SantaAna.Org NO LATER THAN one hour before the scheduled meeting.
Participate during the meeting by selecting Zoom (Camera icon) next to the Public Comment title found at www.santaana.primegov.com/public/portal.
Join Zoom Meeting
https://us06web.zoom.us/j/81009013849
OR
Call (669) 9006833 and enter Meeting ID: 810 0901 3849#.
The public can begin joining the speaker queue a half hour prior to the meeting. Once a caller has entered the meeting, they will be placed in a holding queue. Callers will be prompted to speak in the order received. After the Recording Secretary confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak. In accordance with procedures, calls will not be accepted after the Public Comment Session begins.
ABOUT THE AGENDA
To view the agenda and items, select HTML Agenda. Note that the HTML agenda is powered by Google Translate. To download or view the attachments (staff report and other supporting documentation) to each agenda item, you must select the agenda item to see the options to view select the item and you will see an option to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down
arrow
).
If you are accessing this agenda from a tablet or mobile device, please click on the three dots ( Capture.PNG ) below "Documents" to click on the HTML agenda.
WATCH A LIVE STREAM OR BROADCAST ONLY:
Portal: https://santaana.primegov.com/public/portal OR YouTube:www.youtube.com/cityofsantaanavideos/live
Minutes: Resident Maricela Guzman, provided Public Comments related on the need of crossing guards at Jefferson Elementary as well as collaboration with the City of Santa Ana and SAUSD. Ms.
Guzman also provided comments on Catalina Island excursions and translating meeting in Spanish.
Resident Alberto and Martha Cruz, provided Public Comments related on the need of crossing guards at Jefferson Elementary,
Resident Claudia Velasquez, provided Public Comments related on the need of crossing guards at Jefferson Elementary, she is concerned there is no crossing guards for safety of the children.
Resident Carl Benninger, provided Public Comments related to the use of Neighborhood Associations using SAUSD facilities for meetings.
Resident Yaretzi Felix, provided Public Comments related to the need of crossing guards at Jefferson Elementary.
Resident Lorena Rivas, provided Public Comments related on the need of crossing guards at Jefferson Elementary .
Resident Jose and Mireya G, provided Public Comments related on the need of crossing guards at Jefferson Elementary. Stated the traffic is always full and accidents have occurred due to congested traffic and no crossing guards.
Resident Joanna Barajas, provided Public Comments related on the need of crossing guards at Jefferson Elementary.
CONSENT CALENDAR ITEMS
1 Minutes of the Regular Meeting of August 1, 2022
Recommended Action: Approve Minutes
2 Excused Absences
Recommended Action: Approve Excused Absences
Moved by Subcommittee Member Lopez, seconded by Subcommittee Member Alvarez to Approve.
YES: 4 – Jessie Lopez, Nelida Mendoza, Carolyn Torres, Alfonso Alvarez NO: 0 – ABSTAIN: 0 – ABSENT: 1 – Johnathan Ryan Hernandez Status: 4 – 0 – 0 – 1 – Pass
***END OF CONSENT CALENDAR ***
BUSINESS CALENDAR
3 Use of SAUSD Classroom for Community Meetings without a Fee Recommended Action: Discussion
Minutes: Superintend Jerry Almendarez and Subcommittee Member Alvarez, provided information of the usage of school facilities for meetings, during day and evening hours.
Subcommittee Member Lopez inquired with staff, regarding the coverage of insurance if the city has approach this item.
4 NonProfit Organizations Raising Money for School Related Items Recommended Action: Discussion
Minutes: Item tabled for next month.
5 Proposal for Joint Expense for School Crossing Guards Recommended Action: Discussion
Minutes: Public Works Director Nabil Saba, provided information on the School Crossing Programs. Director Saba, stated they will review and study the Jefferson Elementary location, as it relate to school crossing and the need for funding.
Subcommittee Member Mendoza, joined the meeting at 6:35 p.m. 6 Homeless SAUSD Students
Recommended Action: Discussion
Minutes: Subcommittee Member Alvarez, provided information on what is defined as a McKinney Vento student, and the need to collaborate in providing programs for this segment of the population.
7 Update on Standing Items
Recommended Action: Discussion
Minutes: Chairperson Torres stated, most of the standing items have been discussed and asked to move to the next item. All Subcommittee Members agreed. 8 Cultural Events
Recommended Action: Discussion
Minutes: Chairperson Torres requested clarity on Cultural Events, Chairperson mentioned she has not received invitations, as a board member. Superintend Jerry Almendarez mentioned it boils down to communication, the City does invite the District; however Superintend Almendarez mentioned inviting the Office of the Superintended for future events.
Executive Director of PRCSA Hawk Scott, stated the District does participate in the City events and receives notification through normal process.
***END OF BUSINESS CALENDAR ***
SUBCOMMITTEE MEMBERS COMMENTS
Minutes: Subcommittee Member Alvarez, thanked everyone for their time and all the great work the Subcommittee is doing together.
Subcommittee Member Lopez, thank staff both at the City and SAUSD level.
Subcommittee Member Torres, thank everyone for their time and the City for all the Cultural Events.
ADJOURNMENT
The next Joint School Collaboration City Council Subcommittee Regular Meeting is scheduled for November 7, 2022 at 6:00 p.m. Virtual
Minutes: Meeting at Adjourned at 6:59 p.m.. approved by all Subcommittee Members present.
Joint School Collaboration City Council Subcommittee
Regular Meeting Agenda Minutes
October 3, 2022
VIRTUAL MEETING
6:00 PM
CALL TO ORDER
ATTENDANCE
Nelida Mendoza, COSA
Johnathan Ryan Hernandez, COSA
Alfonso Alvarez, SAUSD
Jessie Lopez, COSA – ViceChairperson
Carolyn Torres, SAUSD – Chairperson
Staff:
Kristine Ridge, City Manager
Hawk Scott, Executive Director PRCSA
William Sandoval, Recording Secretary
Minutes: Chairperson Torres, called the meeting to order at 6:04 p.m.
ROLL CALL William Sandoval, Recording Secretary
Minutes: Recording Secretary Sandoval, conducted roll call. All Subcommittee Members were present, with the exception of Subcommittee Members Hernandez and Mendoza.
PLEDGE OF
ALLEGIANCE
Minutes: Pledge of Allegiance, was conducted by Subcommittee Member Alvarez.
PRESENTATION
Minutes: None.
PUBLIC COMMENTS
Public comments will be held during the beginning of the meeting for ALL comments on agenda items.
Members of the public, may only provide comments on items on the Special Meeting Agenda.
To provide Public Comments: Submit via email to WSandoval@SantaAna.Org NO LATER THAN one hour before the scheduled meeting.
Participate during the meeting by selecting Zoom (Camera icon) next to the Public Comment title found at www.santaana.primegov.com/public/portal.
Join Zoom Meeting
https://us06web.zoom.us/j/81009013849
OR
Call (669) 9006833 and enter Meeting ID: 810 0901 3849#.
The public can begin joining the speaker queue a half hour prior to the meeting. Once a caller has entered the meeting, they will be placed in a holding queue. Callers will be prompted to speak in the order received. After the Recording Secretary confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak. In accordance with procedures, calls will not be accepted after the Public Comment Session begins.
ABOUT THE AGENDA
To view the agenda and items, select HTML Agenda. Note that the HTML agenda is powered by Google Translate. To download or view the attachments (staff report and other supporting documentation) to each agenda item, you must select the agenda item to see the options to view select the item and you will see an option to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down
arrow
).
If you are accessing this agenda from a tablet or mobile device, please click on the three dots ( Capture.PNG ) below "Documents" to click on the HTML agenda.
WATCH A LIVE STREAM OR BROADCAST ONLY:
Portal: https://santaana.primegov.com/public/portal OR YouTube:www.youtube.com/cityofsantaanavideos/live
Minutes: Resident Maricela Guzman, provided Public Comments related on the need of crossing guards at Jefferson Elementary as well as collaboration with the City of Santa Ana and SAUSD. Ms.
Guzman also provided comments on Catalina Island excursions and translating meeting in Spanish.
Resident Alberto and Martha Cruz, provided Public Comments related on the need of crossing guards at Jefferson Elementary,
Resident Claudia Velasquez, provided Public Comments related on the need of crossing guards at Jefferson Elementary, she is concerned there is no crossing guards for safety of the children.
Resident Carl Benninger, provided Public Comments related to the use of Neighborhood Associations using SAUSD facilities for meetings.
Resident Yaretzi Felix, provided Public Comments related to the need of crossing guards at Jefferson Elementary.
Resident Lorena Rivas, provided Public Comments related on the need of crossing guards at Jefferson Elementary .
Resident Jose and Mireya G, provided Public Comments related on the need of crossing guards at Jefferson Elementary. Stated the traffic is always full and accidents have occurred due to congested traffic and no crossing guards.
Resident Joanna Barajas, provided Public Comments related on the need of crossing guards at Jefferson Elementary.
CONSENT CALENDAR ITEMS
1 Minutes of the Regular Meeting of August 1, 2022
Recommended Action: Approve Minutes
2 Excused Absences
Recommended Action: Approve Excused Absences
Moved by Subcommittee Member Lopez, seconded by Subcommittee Member Alvarez to Approve.
YES: 4 – Jessie Lopez, Nelida Mendoza, Carolyn Torres, Alfonso Alvarez NO: 0 – ABSTAIN: 0 – ABSENT: 1 – Johnathan Ryan Hernandez Status: 4 – 0 – 0 – 1 – Pass
***END OF CONSENT CALENDAR ***
BUSINESS CALENDAR
3 Use of SAUSD Classroom for Community Meetings without a Fee Recommended Action: Discussion
Minutes: Superintend Jerry Almendarez and Subcommittee Member Alvarez, provided information of the usage of school facilities for meetings, during day and evening hours.
Subcommittee Member Lopez inquired with staff, regarding the coverage of insurance if the city has approach this item.
4 NonProfit Organizations Raising Money for School Related Items Recommended Action: Discussion
Minutes: Item tabled for next month.
5 Proposal for Joint Expense for School Crossing Guards Recommended Action: Discussion
Minutes: Public Works Director Nabil Saba, provided information on the School Crossing Programs. Director Saba, stated they will review and study the Jefferson Elementary location, as it relate to school crossing and the need for funding.
Subcommittee Member Mendoza, joined the meeting at 6:35 p.m. 6 Homeless SAUSD Students
Recommended Action: Discussion
Minutes: Subcommittee Member Alvarez, provided information on what is defined as a McKinney Vento student, and the need to collaborate in providing programs for this segment of the population.
7 Update on Standing Items
Recommended Action: Discussion
Minutes: Chairperson Torres stated, most of the standing items have been discussed and asked to move to the next item. All Subcommittee Members agreed. 8 Cultural Events
Recommended Action: Discussion
Minutes: Chairperson Torres requested clarity on Cultural Events, Chairperson mentioned she has not received invitations, as a board member. Superintend Jerry Almendarez mentioned it boils down to communication, the City does invite the District; however Superintend Almendarez mentioned inviting the Office of the Superintended for future events.
Executive Director of PRCSA Hawk Scott, stated the District does participate in the City events and receives notification through normal process.
***END OF BUSINESS CALENDAR ***
SUBCOMMITTEE MEMBERS COMMENTS
Minutes: Subcommittee Member Alvarez, thanked everyone for their time and all the great work the Subcommittee is doing together.
Subcommittee Member Lopez, thank staff both at the City and SAUSD level.
Subcommittee Member Torres, thank everyone for their time and the City for all the Cultural Events.
ADJOURNMENT
The next Joint School Collaboration City Council Subcommittee Regular Meeting is scheduled for November 7, 2022 at 6:00 p.m. Virtual
Minutes: Meeting at Adjourned at 6:59 p.m.. approved by all Subcommittee Members present.
Joint School Collaboration City Council Subcommittee
Regular Meeting Agenda Minutes
October 3, 2022
VIRTUAL MEETING
6:00 PM
CALL TO ORDER
ATTENDANCE
Nelida Mendoza, COSA
Johnathan Ryan Hernandez, COSA
Alfonso Alvarez, SAUSD
Jessie Lopez, COSA – ViceChairperson
Carolyn Torres, SAUSD – Chairperson
Staff:
Kristine Ridge, City Manager
Hawk Scott, Executive Director PRCSA
William Sandoval, Recording Secretary
Minutes: Chairperson Torres, called the meeting to order at 6:04 p.m.
ROLL CALL William Sandoval, Recording Secretary
Minutes: Recording Secretary Sandoval, conducted roll call. All Subcommittee Members were present, with the exception of Subcommittee Members Hernandez and Mendoza.
PLEDGE OF
ALLEGIANCE
Minutes: Pledge of Allegiance, was conducted by Subcommittee Member Alvarez.
PRESENTATION
Minutes: None.
PUBLIC COMMENTS
Public comments will be held during the beginning of the meeting for ALL comments on agenda items.
Members of the public, may only provide comments on items on the Special Meeting Agenda.
To provide Public Comments: Submit via email to WSandoval@SantaAna.Org NO LATER THAN one hour before the scheduled meeting.
Participate during the meeting by selecting Zoom (Camera icon) next to the Public Comment title found at www.santaana.primegov.com/public/portal.
Join Zoom Meeting
https://us06web.zoom.us/j/81009013849
OR
Call (669) 9006833 and enter Meeting ID: 810 0901 3849#.
The public can begin joining the speaker queue a half hour prior to the meeting. Once a caller has entered the meeting, they will be placed in a holding queue. Callers will be prompted to speak in the order received. After the Recording Secretary confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak. In accordance with procedures, calls will not be accepted after the Public Comment Session begins.
ABOUT THE AGENDA
To view the agenda and items, select HTML Agenda. Note that the HTML agenda is powered by Google Translate. To download or view the attachments (staff report and other supporting documentation) to each agenda item, you must select the agenda item to see the options to view select the item and you will see an option to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down
arrow
).
If you are accessing this agenda from a tablet or mobile device, please click on the three dots ( Capture.PNG ) below "Documents" to click on the HTML agenda.
WATCH A LIVE STREAM OR BROADCAST ONLY:
Portal: https://santaana.primegov.com/public/portal OR YouTube:www.youtube.com/cityofsantaanavideos/live
Minutes: Resident Maricela Guzman, provided Public Comments related on the need of crossing guards at Jefferson Elementary as well as collaboration with the City of Santa Ana and SAUSD. Ms.
Guzman also provided comments on Catalina Island excursions and translating meeting in Spanish.
Resident Alberto and Martha Cruz, provided Public Comments related on the need of crossing guards at Jefferson Elementary,
Resident Claudia Velasquez, provided Public Comments related on the need of crossing guards at Jefferson Elementary, she is concerned there is no crossing guards for safety of the children.
Resident Carl Benninger, provided Public Comments related to the use of Neighborhood Associations using SAUSD facilities for meetings.
Resident Yaretzi Felix, provided Public Comments related to the need of crossing guards at Jefferson Elementary.
Resident Lorena Rivas, provided Public Comments related on the need of crossing guards at Jefferson Elementary .
Resident Jose and Mireya G, provided Public Comments related on the need of crossing guards at Jefferson Elementary. Stated the traffic is always full and accidents have occurred due to congested traffic and no crossing guards.
Resident Joanna Barajas, provided Public Comments related on the need of crossing guards at Jefferson Elementary.
CONSENT CALENDAR ITEMS
1 Minutes of the Regular Meeting of August 1, 2022
Recommended Action: Approve Minutes
2 Excused Absences
Recommended Action: Approve Excused Absences
Moved by Subcommittee Member Lopez, seconded by Subcommittee Member Alvarez to Approve.
YES: 4 – Jessie Lopez, Nelida Mendoza, Carolyn Torres, Alfonso Alvarez NO: 0 – ABSTAIN: 0 – ABSENT: 1 – Johnathan Ryan Hernandez Status: 4 – 0 – 0 – 1 – Pass
***END OF CONSENT CALENDAR ***
BUSINESS CALENDAR
3 Use of SAUSD Classroom for Community Meetings without a Fee Recommended Action: Discussion
Minutes: Superintend Jerry Almendarez and Subcommittee Member Alvarez, provided information of the usage of school facilities for meetings, during day and evening hours.
Subcommittee Member Lopez inquired with staff, regarding the coverage of insurance if the city has approach this item.
4 NonProfit Organizations Raising Money for School Related Items Recommended Action: Discussion
Minutes: Item tabled for next month.
5 Proposal for Joint Expense for School Crossing Guards Recommended Action: Discussion
Minutes: Public Works Director Nabil Saba, provided information on the School Crossing Programs. Director Saba, stated they will review and study the Jefferson Elementary location, as it relate to school crossing and the need for funding.
Subcommittee Member Mendoza, joined the meeting at 6:35 p.m. 6 Homeless SAUSD Students
Recommended Action: Discussion
Minutes: Subcommittee Member Alvarez, provided information on what is defined as a McKinney Vento student, and the need to collaborate in providing programs for this segment of the population.
7 Update on Standing Items
Recommended Action: Discussion
Minutes: Chairperson Torres stated, most of the standing items have been discussed and asked to move to the next item. All Subcommittee Members agreed. 8 Cultural Events
Recommended Action: Discussion
Minutes: Chairperson Torres requested clarity on Cultural Events, Chairperson mentioned she has not received invitations, as a board member. Superintend Jerry Almendarez mentioned it boils down to communication, the City does invite the District; however Superintend Almendarez mentioned inviting the Office of the Superintended for future events.
Executive Director of PRCSA Hawk Scott, stated the District does participate in the City events and receives notification through normal process.
***END OF BUSINESS CALENDAR ***
SUBCOMMITTEE MEMBERS COMMENTS
Minutes: Subcommittee Member Alvarez, thanked everyone for their time and all the great work the Subcommittee is doing together.
Subcommittee Member Lopez, thank staff both at the City and SAUSD level.
Subcommittee Member Torres, thank everyone for their time and the City for all the Cultural Events.
ADJOURNMENT
The next Joint School Collaboration City Council Subcommittee Regular Meeting is scheduled for November 7, 2022 at 6:00 p.m. Virtual
Minutes: Meeting at Adjourned at 6:59 p.m.. approved by all Subcommittee Members present.
Joint School Collaboration City Council Subcommittee
Regular Meeting Agenda Minutes
October 3, 2022
VIRTUAL MEETING
6:00 PM
CALL TO ORDER
ATTENDANCE
Nelida Mendoza, COSA
Johnathan Ryan Hernandez, COSA
Alfonso Alvarez, SAUSD
Jessie Lopez, COSA – ViceChairperson
Carolyn Torres, SAUSD – Chairperson
Staff:
Kristine Ridge, City Manager
Hawk Scott, Executive Director PRCSA
William Sandoval, Recording Secretary
Minutes: Chairperson Torres, called the meeting to order at 6:04 p.m.
ROLL CALL William Sandoval, Recording Secretary
Minutes: Recording Secretary Sandoval, conducted roll call. All Subcommittee Members were present, with the exception of Subcommittee Members Hernandez and Mendoza.
PLEDGE OF
ALLEGIANCE
Minutes: Pledge of Allegiance, was conducted by Subcommittee Member Alvarez.
PRESENTATION
Minutes: None.
PUBLIC COMMENTS
Public comments will be held during the beginning of the meeting for ALL comments on agenda items.
Members of the public, may only provide comments on items on the Special Meeting Agenda.
To provide Public Comments: Submit via email to WSandoval@SantaAna.Org NO LATER THAN one hour before the scheduled meeting.
Participate during the meeting by selecting Zoom (Camera icon) next to the Public Comment title found at www.santaana.primegov.com/public/portal.
Join Zoom Meeting
https://us06web.zoom.us/j/81009013849
OR
Call (669) 9006833 and enter Meeting ID: 810 0901 3849#.
The public can begin joining the speaker queue a half hour prior to the meeting. Once a caller has entered the meeting, they will be placed in a holding queue. Callers will be prompted to speak in the order received. After the Recording Secretary confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak. In accordance with procedures, calls will not be accepted after the Public Comment Session begins.
ABOUT THE AGENDA
To view the agenda and items, select HTML Agenda. Note that the HTML agenda is powered by Google Translate. To download or view the attachments (staff report and other supporting documentation) to each agenda item, you must select the agenda item to see the options to view select the item and you will see an option to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down
arrow
).
If you are accessing this agenda from a tablet or mobile device, please click on the three dots ( Capture.PNG ) below "Documents" to click on the HTML agenda.
WATCH A LIVE STREAM OR BROADCAST ONLY:
Portal: https://santaana.primegov.com/public/portal OR YouTube:www.youtube.com/cityofsantaanavideos/live
Minutes: Resident Maricela Guzman, provided Public Comments related on the need of crossing guards at Jefferson Elementary as well as collaboration with the City of Santa Ana and SAUSD. Ms.
Guzman also provided comments on Catalina Island excursions and translating meeting in Spanish.
Resident Alberto and Martha Cruz, provided Public Comments related on the need of crossing guards at Jefferson Elementary,
Resident Claudia Velasquez, provided Public Comments related on the need of crossing guards at Jefferson Elementary, she is concerned there is no crossing guards for safety of the children.
Resident Carl Benninger, provided Public Comments related to the use of Neighborhood Associations using SAUSD facilities for meetings.
Resident Yaretzi Felix, provided Public Comments related to the need of crossing guards at Jefferson Elementary.
Resident Lorena Rivas, provided Public Comments related on the need of crossing guards at Jefferson Elementary .
Resident Jose and Mireya G, provided Public Comments related on the need of crossing guards at Jefferson Elementary. Stated the traffic is always full and accidents have occurred due to congested traffic and no crossing guards.
Resident Joanna Barajas, provided Public Comments related on the need of crossing guards at Jefferson Elementary.
CONSENT CALENDAR ITEMS
1 Minutes of the Regular Meeting of August 1, 2022
Recommended Action: Approve Minutes
2 Excused Absences
Recommended Action: Approve Excused Absences
Moved by Subcommittee Member Lopez, seconded by Subcommittee Member Alvarez to Approve.
YES: 4 – Jessie Lopez, Nelida Mendoza, Carolyn Torres, Alfonso Alvarez NO: 0 – ABSTAIN: 0 – ABSENT: 1 – Johnathan Ryan Hernandez Status: 4 – 0 – 0 – 1 – Pass
***END OF CONSENT CALENDAR ***
BUSINESS CALENDAR
3 Use of SAUSD Classroom for Community Meetings without a Fee Recommended Action: Discussion
Minutes: Superintend Jerry Almendarez and Subcommittee Member Alvarez, provided information of the usage of school facilities for meetings, during day and evening hours.
Subcommittee Member Lopez inquired with staff, regarding the coverage of insurance if the city has approach this item.
4 NonProfit Organizations Raising Money for School Related Items Recommended Action: Discussion
Minutes: Item tabled for next month.
5 Proposal for Joint Expense for School Crossing Guards Recommended Action: Discussion
Minutes: Public Works Director Nabil Saba, provided information on the School Crossing Programs. Director Saba, stated they will review and study the Jefferson Elementary location, as it relate to school crossing and the need for funding.
Subcommittee Member Mendoza, joined the meeting at 6:35 p.m. 6 Homeless SAUSD Students
Recommended Action: Discussion
Minutes: Subcommittee Member Alvarez, provided information on what is defined as a McKinney Vento student, and the need to collaborate in providing programs for this segment of the population.
7 Update on Standing Items
Recommended Action: Discussion
Minutes: Chairperson Torres stated, most of the standing items have been discussed and asked to move to the next item. All Subcommittee Members agreed. 8 Cultural Events
Recommended Action: Discussion
Minutes: Chairperson Torres requested clarity on Cultural Events, Chairperson mentioned she has not received invitations, as a board member. Superintend Jerry Almendarez mentioned it boils down to communication, the City does invite the District; however Superintend Almendarez mentioned inviting the Office of the Superintended for future events.
Executive Director of PRCSA Hawk Scott, stated the District does participate in the City events and receives notification through normal process.
***END OF BUSINESS CALENDAR ***
SUBCOMMITTEE MEMBERS COMMENTS
Minutes: Subcommittee Member Alvarez, thanked everyone for their time and all the great work the Subcommittee is doing together.
Subcommittee Member Lopez, thank staff both at the City and SAUSD level.
Subcommittee Member Torres, thank everyone for their time and the City for all the Cultural Events.
ADJOURNMENT
The next Joint School Collaboration City Council Subcommittee Regular Meeting is scheduled for November 7, 2022 at 6:00 p.m. Virtual
Minutes: Meeting at Adjourned at 6:59 p.m.. approved by all Subcommittee Members present.
Joint School Collaboration City Council Subcommittee
Regular Meeting Agenda Minutes
October 3, 2022
VIRTUAL MEETING
6:00 PM
CALL TO ORDER
ATTENDANCE
Nelida Mendoza, COSA
Johnathan Ryan Hernandez, COSA
Alfonso Alvarez, SAUSD
Jessie Lopez, COSA – ViceChairperson
Carolyn Torres, SAUSD – Chairperson
Staff:
Kristine Ridge, City Manager
Hawk Scott, Executive Director PRCSA
William Sandoval, Recording Secretary
Minutes: Chairperson Torres, called the meeting to order at 6:04 p.m.
ROLL CALL William Sandoval, Recording Secretary
Minutes: Recording Secretary Sandoval, conducted roll call. All Subcommittee Members were present, with the exception of Subcommittee Members Hernandez and Mendoza.
PLEDGE OF
ALLEGIANCE
Minutes: Pledge of Allegiance, was conducted by Subcommittee Member Alvarez.
PRESENTATION
Minutes: None.
PUBLIC COMMENTS
Public comments will be held during the beginning of the meeting for ALL comments on agenda items.
Members of the public, may only provide comments on items on the Special Meeting Agenda.
To provide Public Comments: Submit via email to WSandoval@SantaAna.Org NO LATER THAN one hour before the scheduled meeting.
Participate during the meeting by selecting Zoom (Camera icon) next to the Public Comment title found at www.santaana.primegov.com/public/portal.
Join Zoom Meeting
https://us06web.zoom.us/j/81009013849
OR
Call (669) 9006833 and enter Meeting ID: 810 0901 3849#.
The public can begin joining the speaker queue a half hour prior to the meeting. Once a caller has entered the meeting, they will be placed in a holding queue. Callers will be prompted to speak in the order received. After the Recording Secretary confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak. In accordance with procedures, calls will not be accepted after the Public Comment Session begins.
ABOUT THE AGENDA
To view the agenda and items, select HTML Agenda. Note that the HTML agenda is powered by Google Translate. To download or view the attachments (staff report and other supporting documentation) to each agenda item, you must select the agenda item to see the options to view select the item and you will see an option to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down
arrow
).
If you are accessing this agenda from a tablet or mobile device, please click on the three dots ( Capture.PNG ) below "Documents" to click on the HTML agenda.
WATCH A LIVE STREAM OR BROADCAST ONLY:
Portal: https://santaana.primegov.com/public/portal OR YouTube:www.youtube.com/cityofsantaanavideos/live
Minutes: Resident Maricela Guzman, provided Public Comments related on the need of crossing guards at Jefferson Elementary as well as collaboration with the City of Santa Ana and SAUSD. Ms.
Guzman also provided comments on Catalina Island excursions and translating meeting in Spanish.
Resident Alberto and Martha Cruz, provided Public Comments related on the need of crossing guards at Jefferson Elementary,
Resident Claudia Velasquez, provided Public Comments related on the need of crossing guards at Jefferson Elementary, she is concerned there is no crossing guards for safety of the children.
Resident Carl Benninger, provided Public Comments related to the use of Neighborhood Associations using SAUSD facilities for meetings.
Resident Yaretzi Felix, provided Public Comments related to the need of crossing guards at Jefferson Elementary.
Resident Lorena Rivas, provided Public Comments related on the need of crossing guards at Jefferson Elementary .
Resident Jose and Mireya G, provided Public Comments related on the need of crossing guards at Jefferson Elementary. Stated the traffic is always full and accidents have occurred due to congested traffic and no crossing guards.
Resident Joanna Barajas, provided Public Comments related on the need of crossing guards at Jefferson Elementary.
CONSENT CALENDAR ITEMS
1 Minutes of the Regular Meeting of August 1, 2022
Recommended Action: Approve Minutes
2 Excused Absences
Recommended Action: Approve Excused Absences
Moved by Subcommittee Member Lopez, seconded by Subcommittee Member Alvarez to Approve.
YES: 4 – Jessie Lopez, Nelida Mendoza, Carolyn Torres, Alfonso Alvarez NO: 0 – ABSTAIN: 0 – ABSENT: 1 – Johnathan Ryan Hernandez Status: 4 – 0 – 0 – 1 – Pass
***END OF CONSENT CALENDAR ***
BUSINESS CALENDAR
3 Use of SAUSD Classroom for Community Meetings without a Fee Recommended Action: Discussion
Minutes: Superintend Jerry Almendarez and Subcommittee Member Alvarez, provided information of the usage of school facilities for meetings, during day and evening hours.
Subcommittee Member Lopez inquired with staff, regarding the coverage of insurance if the city has approach this item.
4 NonProfit Organizations Raising Money for School Related Items Recommended Action: Discussion
Minutes: Item tabled for next month.
5 Proposal for Joint Expense for School Crossing Guards Recommended Action: Discussion
Minutes: Public Works Director Nabil Saba, provided information on the School Crossing Programs. Director Saba, stated they will review and study the Jefferson Elementary location, as it relate to school crossing and the need for funding.
Subcommittee Member Mendoza, joined the meeting at 6:35 p.m. 6 Homeless SAUSD Students
Recommended Action: Discussion
Minutes: Subcommittee Member Alvarez, provided information on what is defined as a McKinney Vento student, and the need to collaborate in providing programs for this segment of the population.
7 Update on Standing Items
Recommended Action: Discussion
Minutes: Chairperson Torres stated, most of the standing items have been discussed and asked to move to the next item. All Subcommittee Members agreed. 8 Cultural Events
Recommended Action: Discussion
Minutes: Chairperson Torres requested clarity on Cultural Events, Chairperson mentioned she has not received invitations, as a board member. Superintend Jerry Almendarez mentioned it boils down to communication, the City does invite the District; however Superintend Almendarez mentioned inviting the Office of the Superintended for future events.
Executive Director of PRCSA Hawk Scott, stated the District does participate in the City events and receives notification through normal process.
***END OF BUSINESS CALENDAR ***
SUBCOMMITTEE MEMBERS COMMENTS
Minutes: Subcommittee Member Alvarez, thanked everyone for their time and all the great work the Subcommittee is doing together.
Subcommittee Member Lopez, thank staff both at the City and SAUSD level.
Subcommittee Member Torres, thank everyone for their time and the City for all the Cultural Events.
ADJOURNMENT
The next Joint School Collaboration City Council Subcommittee Regular Meeting is scheduled for November 7, 2022 at 6:00 p.m. Virtual
Minutes: Meeting at Adjourned at 6:59 p.m.. approved by all Subcommittee Members present.