Agenda packet — Santa Ana City Council, March 7, 2023 (part 2 of 4)

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The attached Cash held by Bank and Cash held by Fund(s) Listing (Exhibit 2) is a schedule of cash by funds added to the monthly and quarterly Report of Investments to enhance FMSA’s reporting and transparency.

The following two tables represent: (1) percentage limits set by the City’s Investment Policy and State Law and shows respective City investment portfolio investment types, amounts, and percentages; and (2) the restricted cash balance as of December 31, 2022.

Type of Investment Amounts
Invested $
Portfolio
%
COSA
Policy
Limits
%
State Law
Limits %
Certificates of Deposit (CDs) $6,696,000 1.38% 30% 30%
Federal Farm Credit Bank (FFCB) $57,912,510 11.93% None None Federal Home Loan Bank (FHLB) $225,225,370 46.41% None None Federal Home Loan Mortgage Corp. (FHLMC) $44,993,750 9.27% None None Federal National Mortgage Association (FNMA) $59,956,530 12.35% None None Local Agency Investment Fund (LAIF) $18,811,639 3.88% None None Local Agency Investment Fund (LAIF – ARPA) $66,706,745 13.75% None None U.S. Treasury $4,990,000 1.03% None None
Sub- Total: $485,292,544 100% None None
Cash : $30,998,545
Total: $516,291,089
Restricted Cash In $
Restricted Cash †, $12,733,417
Total $12,733,417
† Restricted cash is held by various Trustees such as Bank of New York Mellon; US Bank; Signature Bank; and State of California Condemnation Fund. Restricted Cash is segregated from cash used for daily operations.

The following City investment portfolio graph represents percentages within the respective investment types as of December 31, 2022.

Certificates of Deposit
(CD)

1.38%
Federal Farm Credit Bank
(FFCB)

11.93%
Federal Home Loan
Bank (FHLB)

46.41%
Federal Home Loan
Mortgage Corp. (FHLMC)

9.27%
Federal National
Mortgage Association
(FNMA)

12.35%
Local Agency Investment Fund
(LAIF)
Local Agency Investment
Fund (ARPA)

13.75%
U.S. Treasury

1.03%
City of Santa Ana
Investment Portfolio
December 31, 2022

City Council
6 –
2 3/7/2023

Quarterly Report of Investments
March 7, 2023

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The following two tables represent, as of December 31, 2022: (1) the aggregate Average Market Yield To Date (AMTD); and (2) the breakdown of by investment type.

Aggregate Average Market Yield To Date
Average Month To Date (AMTD) 1.348%
Investments Book Value of Investments YTM
% of
Portfolio
Certificates of Deposit $6,696,000 1.181% 1.38% 0.016%
LAIF $18,811,638.93 2.173% 3.88% 0.084%
LAIF (ARPA) $66,706,744.67 2.173% 13.75% 0.299%
Federal Agency Securities $388,088,160.25 1.163% 79.97% 0.930% U.S. Treasury $4,990,000 1.839% 1.03% 0.019%
$485,292,544 1.348% 100.00% 1.348%
Cash held by Bank and Cash by Fund(s) Listing (Exhibit 2) The above-referenced exhibit (Exhibit 2) includes a comparison of bank balances between each City Cash account including Investments; Cash held at a City designated financial institution; Cash on Hand; and Restricted Cash versus the Cash held by various Fund(s).

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Treasurer’s Report

2. Cash Held by Bank and Cash Fund(s) Listing
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager

City Council
6 –
3 3/7/2023

Finance and Management Services
www.santa-ana.org/finance
Item # 6
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 7, 2023
TOPIC: Periodic Quarterly Report of Investments as of December 31, 2022.

AGENDA TITLE:

Receive And File Quarterly Report Of Investments As Of December 31, 2022

RECOMMENDED ACTION
Receive and file.

DISCUSSION
California Code Section 53646 (b) states that if a quarterly report is rendered to the legislative body, the quarterly investment report shall be submitted within 30 days following the end of the quarter covered by the report. In an effort to meet the statutory requirement, Finance & Management Services Agency (“FMSA”) submits the Report via email for review and distribution to the City Council in advance. The report was emailed for distribution on January 24, 2023. The legislation specifies that this quarterly report contain the seven major elements listed below:

1. Type of investments,

2. Date of maturity,

3. Par and dollar amounts invested in each security,

4. Weighted average maturity of the investments,

5. Market value as of the date of the report,

6. Source of the market value information, and

7. Any funds, investments or programs, including loans, under the management of contracted parties.

These specifications include a statement outlining the ability of the City to meet the budgeted expenditures for the subsequent six months be submitted to the City Council on a quarterly basis. Staff performs an end-of-month expenditure analysis to comply with the expenditure requirement and a statement confirming the ability to meet this requirement in the monthly and quarter-ending Treasurer’s Report. The information is in compliance with State law and the City’s Investment Policy.

The attached Treasurer’s Report (Exhibit 1) accurately reflects all pooled investments held on behalf of the City as of December 31, 2022.

City Council
6 –
4 3/7/2023

Quarterly Report of Investments
March 7, 2023

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The following City investment portfolio graph represents percentages within the respective investment types as of December 31, 2022.

City Council
6 –
5 3/7/2023

Quarterly Report of Investments
March 7, 2023

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The following two tables represent, as of December 31, 2022: (1) the aggregate Average Market Yield To Date (AMTD); and (2) the breakdown of by investment type.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no fiscal impact associated with this action.

Certificates of Deposit
(CD)

1.38%
Federal Farm Credit Bank
(FFCB)

11.93%
Federal Home Loan
Mortgage Corp. (FHLMC)

9.27%
Federal National
Mortgage Association
(FNMA)

12.35%
Local Agency Investment Fund
(LAIF)
U.S. Treasury

1.03%
City of Santa Ana
Investment Portfolio
December 31, 2022

City Council
6 –
6 3/7/2023

Quarterly Report of Investments
March 7, 2023

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EXHIBIT(S)

1. Treasurer’s Report

2. Cash Held by Bank and Cash Fund(s) Listing
Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager

City Council
6 –
7 3/7/2023

Quarterly Report of Investments as of December 31, 2022 Exhibit 2 - Cash held by Bank and Cash by Fund(s) Listing Investments Amount
Certificates of Deposit 6,696,000
Bank of New York Mellon - Investment Custodian 393,078,160 Local Agency Investment Fund (L.A.I.F) 18,811,639
Local Agency Investment Fund (L.A.I.F) - ARPA 66,706,745 Total - Investments 485,292,544
Cash Held at City Financial Institution(s) and Cash on Hand Amount General Account 22,336,880
General Liability Account 2,086,738
Housing Account 3,834,901
Workers Compensation Account 1,194,162
Santa Ana Federal Credit Union - Family Self Sufficiency (FSS-Housing) 713,224 Commissary Account 374,503
Flexible Benefit Spending Account 338,031
Property Management Account 35,084
Property Management - Phase 2 Account 1 ,493
Petty Cash 83,529
Total - Cash Held at City Financial Institution(s) and Cash on Hand 30,998,545 Restricted Cash Amount
Signature Bank - Streetlight Project 1,268,870
US Bank - Pension Stability Funds (Section 115 Trust with PARS) 10,178,410 Bank of New York Mellon - Various 139,253
US Bank - Warner Industrial Community 105,345
State of California Condemnation Fund - Right of Way Deposits 1,041,525 US Bank - Gas Tax Bonds 14
Total - Restricted Cash 12,733,417
Total Cash Held City at Financial Institution(s), Cash on Hand and Restricted Cash 529,024,506 Cash by Fund(s) - Total (see below for listing) 529,024,506 Fund Fund description Amount
011 GENERAL FUND 98,759,541
012 CANNABIS PUBLIC BENEFIT 25,615,302
016 CASP CERTIFICATION & TRAINING 356,252
020 OTS-TRAFFIC OFFENDER PROGRAM 26,780
021 PRCSA CATV FUND 1,816,336
022 PRCSA FEE & DONATION 1,012,903
023 INMATE WELFARE FUND 1,915,725
024 PD ATHLETIC ACTIVITIES LEAGUE (157,711)
025 IDB & EZ VOUCHER MONITORING 237,948
026 ASSET FORFEITURE FUND 173,913
027 PARKING FUND 1,960,906
029 SPECIAL GAS TAX 24,164,869
030 PROP 1B BOND ACT OF 2006 154,371
031 AIR QUALITY IMPR. (AB 2766) 2,076,602
032 MEASURE M-STREET CONSTRUCTION (10,172,932)
033 NEW TRANSPO SYS IMPR AREA B 577,212
034 NEW TRANSPO SYS IMPR AREA E 1,502,693
035 NEW TRANSPO SYS IMPR AREA F 1,769,950
040 GENERAL FIXED ASSETS -
041 TRANSP SYS IMPR AREA A-2 702,610
042 TRANSPO SYS IMPR AREA B 9 ,620
048 TRANSPO SYS IMPR AREA C-2 214,877
049 TRANSPO SYS IMPR AREA G 99,040
051 CAPITAL OUTLAY FUND 3,973,876
053 CITY SERVICES 7,744,128
054 SANITARY SEWER CAPITAL 13,198,329
055 SEWER CONNECTION FEE 6,397,941
056 SANITARY SEWER SERVICE 7,880,641
057 FED CLEAN WATER PROTECTION ENT 4,575,772
058 RESIDENTIAL STREET IMPROVEMENT 5,659,173
059 SELECT STREET CONSTRUCTION 24,727,376
060 WATER REVENUE 33,041,991
066 ACQUISITION & CONSTRUCTION 4,241,310
067 REGIONAL TRANSP CENTER 418,044

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EXHIBIT 2

City Council
6 –
8 3/7/2023

Quarterly Report of Investments as of December 31, 2022 Exhibit 2 - Cash held by Bank and Cash by Fund(s) Listing 068 SANITATION FUND 6,063,662
069 REFUSE COLLECTION SERVICE 6,474,839
070 EQUIPMENT REPLACEMENT FUND 8,119,795
071 CENTRAL SERVICES 120,352
073 BUILDING MAINT FUND 1,894,337
074 CIVIC CENTER MAINTENANCE (1,599,810)
075 FLEET MAINTENANCE/STORES 17,425
076 STORES & PROPERTY CONTROL (594,952)
078 RETIREMENT SYSTEM (4,160,181)
080 LIABILITY AND PROPERTY INS FND 12,020,948
081 EMPLOYEE GROUP INSURANCE 803,889
082 WORKERS COMPENSATION FUND 17,677,733
083 PAYROLL REVOLVING 7,496,976
085 CITY YARD OPERATION (297,563)
086 PUB WKS ENG/PROJ MGMT (592,576)
087 PT RETIREMENT FUND 8,964
088 QUALITY SERVICE TRAINING 192,418
089 CA SEISMIC HAZARD PROGRAM 20,266
090 ORANGE CO SANITATION DIST 2&3 2,334,274
093 BUSINESS IMPROVEMENT DISTRICT 182,720
094 INTEREST AGENCY -
095 POLICE COMMISSARY ACCOUNT 308,466
096 SA TOURISM MARKETING DISTRICT 239,291
097 POLICE SEIZED ASSETS 1,726,457
100 SECTION 457 FIDUCIARY ADMIN 61,612
101 PUB WKS-ADMIN & PLANNING 2,917,095
103 PMA RETIREE HEALTH INSURANCE 17,121
104 SEIU RETIREE HEALTH INSURANCE 166,433
106 MGMT RETIREE HEALTH INSURANCE 24,467
107 UC RETIREE HEALTH INSURANCE 1,972
109 INFO SYS STRATEGIC PLAN 13,063,902
110 STRONG MOTION INSTRUMENTATION 104,351
120 FIRE FACILITIES FUND 2,971,288
121 SPECIAL REPAIR/DEMOLITION 680,053
122 EMERGENCY & HEALTH GRANTS 4,113,422
123 WORKFORCE INVESTMENT ACT (1,673,374)
124 ORANGE COUNTY SSA GRANTS (280,438)
125 OES UASI (1,630,069)
127 D.O.J. GRANT FUND 40,784
128 POLICE BLOCK GRANTS 1,599,065
130 HOME PROGRAM FEDERAL GRANT 1,958,970
131 MISC GRANTS 1,248
133 HOUSING AUTHORITY-ISSUER FEE 2,671,349
135 COMMUNITY DEV BLOCK GRANT (365,718)
136 HOUSING AUTHORITY-VOUCHER HAP 1,083,580
137 HOUSING AUTHORITY- MAINSTREAM -
138 HOUSING AUTHORITY-MS 5 (6,150)
139 HOUSING AUTHORITY-NEW CONSTR 294,546
140 HOUSING AUTHORITY-VOUCHER ADM 2,682,765
142 NSP FEDERAL GRANT 140,372
143 CALHOME MFGD HSG LOAN 710,390
144 PRISON TO EMPLOYMENT PROGRAM -
145 RENTAL REHABILITATION GRANT 48,502
147 FEDERAL AID SAFETY PROGRAM (621,466)
148 TRAFFIC SYSTEM MGMT GRANT (4,388,040)
149 WIC ASSESSMENT DIST ST IMPRV 32,965
152 PUBLIC LIBRARY GRANT FUND 409
153 LIBRARY GRANTS 42,388
154 LIBRARY SVCS & TECHNOLOGY ACT 1,375
155 OCJP GRANT -
157 HSG ADMIN CARES ACT COVID-19 428
158 PLANNING GRANTS PROGRAM 2,936,585
160 HSG HAP CARES ACT COVID-19 -
161 PRCSA CAPITAL GRANTS (1,122,832)
162 ENERGY CONSERVATION PROGRAM (59,446)
164 PUB WKS-WTR QUALITY & CONTROL (4,636,735)
165 OFFICE OF SAFETY GRANT 46,791
166 US DOJ ASSET FORFEITURE FUND 972,915
167 US TREASURY ASSET FORFEITURE 140,294
169 RECREATION GRANTS FUND 583,010
170 MS5 HAP CARES ACT COVID-19 -
172 NATL RECREATION TRAILS FND ACT 17,265
175 CARES ACT - CESF -
176 CARES ACT - State -

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City Council
6 –
9 3/7/2023

Quarterly Report of Investments as of December 31, 2022 Exhibit 2 - Cash held by Bank and Cash by Fund(s) Listing 177 EMERGENCY RENTAL ASSISTANCE PG 3,543,091
178 COVID RELIEF FUND (629,016)
179 GENERAL FIXED ASSETS (88,200)
180 ARPA EHV ADMIN FEES 158,866
181 AMERICAN RESCUE PLAN ACT 106,033,373
182 HOME-ARP PROGRAM FEDERAL GRANT (13,865)
183 ARPA - CA FOR ALL YOUTH WDP (188,041)
201 LOCAL DRAINAGE AREA NO 1 133
202 LOCAL DRAINAGE AREA NO 2 1,439
203 LOCAL DRAINAGE AREA NO 3 760,371
204 LOCAL DRAINAGE AREA NO 4 1,063
205 LOCAL DRAINAGE AREA NO 5 604
206 LOCAL DRAINAGE AREA NO 6 886
207 LOCAL DRAINAGE AREA NO 7 195,545
209 LOCAL DRAINAGE AREA NO 9 738
210 LOCAL DRAINAGE AREA NO 10 17,291
211 LOCAL DRAINAGE AREA NO 11 224
212 LOCAL DRAINAGE AREA NO 12 13
213 LOCAL DRAINAGE AREA NO 13 2,716
221 LOCAL DRAINAGE AREA I 1,040,008
222 LOCAL DRAINAGE AREA II 276,131
223 LOCAL DRAINAGE AREA III 423,889
224 LOCAL DRAINAGE AREA IV 461,736
225 LOCAL DRAINAGE AREA V 283,003
226 LOCAL DRAINAGE AREA VI 383,811
301 REC/COMM SVS 6,084
311 RESIDENTIAL DEVELOP DISTRICT 1 3,320,928
312 RESIDENTIAL DEVELOP DISTRICT 2 4,134,113
313 RESIDENTIAL DEVELOP DISTRICT 3 13,931,513
314 RESIDENTIAL DEVELOP DISTRICT 4 694,398
400 POLICE UUT LEASE REVENUE BONDS 2,061,931
403 SCAG GRANTS -
404 COSA 2014 LEASE FINANCING 1,835,598
406 2021 PENSION OBLIGATION BONDS 14,065
417 INCLUSIONARY HOUSING FEE 14,012,985
418 CDA - PEEBLER CAPITAL FUND 640,370
607 HOUSING AUTHORITY LMIHF 4,998,457
652 2003A SERIES TAX ALLOC BOND -
654 2011A SERIES TAX ALLOC BOND -
655 2018A SERIES TAX ALLOC BOND 11,781
658 2003B SERIES ALLOC BOND -
670 COSA RDA 462,921
671 COSA RDA OBLIGATION RETIREMENT 338,366
980 SAN JUANQUIN TRANS CORRIDOR 1,675,830
981 EASTERN FOOTHILL TRANS CORRIDO -
991 TRAN SYS IMP AUT C-2 TUSTIN 2,616,424
992 TRAN SYS IMP AUT AREA D-TUSTIN 11,186,531
993 WIC ASSESSMENT DISTRICT
998 TREASURERS AGENCY COLLECTIONS -
999 Lawson Clearing 26,041
Reconciling Item(s) - Outstanding Checks * 3,555,434
Reconciling Item(s) - Bank Direct Deposits* 2,568,597
Reconciling Item(s) - Deposits in Transit* (602,584)
Reconciling Item(s) - Withdrawals in Transit*
Reconciling Item(s) - Various* 392,354
Reconciling Item(s) - Various: A difference between Cash held by Financial Institution, Fiscal Agent and Cash on Hand exists when comparing to Cash by Fund due, to reconciling items such as timing of payments; outstanding checks; and deposits in transit

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City Council
6 –
10 3/7/2023

Finance and Management Services
www.santa-ana.org/finance
Item # 7
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 7, 2023
TOPIC: Quarterly Report of Contracts Awarded by the City Manager AGENDA TITLE:

Receive and File Quarterly Report of Contracts up to $50,000 for Non-Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421

RECOMMENDED ACTION
Receive and file Quarterly Report of Contracts entered into between October 1, 2022 to December 31, 2022, valued at up to $50,000 for non-public works contracts and agreements and up to $250,000 for public works contracts and agreements.

DISCUSSION
Section 421 of the Charter requires the City Manager to submit a quarterly report (Report) to the City Council disclosing all contracts approved and executed under her authority for informational purposes. The Report is required to include the names of the contractors and the amounts of each contract along with a brief description.

Section 2-748 of the Santa Ana Municipal Code provides the City Manager contracting authority to enter into non-public works contracts and agreements up to $50,000 and public works contracts and agreements up to $250,000.

Exhibit 1 is a listing of all purchase orders and agreements entered into during the period October 1, 2022 to December 31, 2022, valued at amounts between $500 and $50,000 for Non-public works and up to $250,000 for public works contracts and agreements.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Quarterly Report of Contracts – October 1, 2022 – December 31, 2022 Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager

City Council
7 –
1 3/7/2023

EXHIBIT 1
No. Date Vendor Name Type Number Agency Amount Description 1 10/01/2022 ACCO ENGINEERED SYSTEMS BOC 7716 PRCS 12,000.00$ AC PREVENTATIVE MAINTENANCE ‐ ZOO 2 10/01/2022 AMERICAN CONCRETE WASHO BOC 7791 PWA 5,000.00$ CONCRETE, PAINT, & DRYWALL WASHOUT SVCS 3 10/01/2022 BASSETTS CRICKET RANCH BOC 7810 PRCS 5,000.00$ ZOO ANIMAL FOOD 4 10/01/2022 BURGESS MOVING & STORAG BOC 7589 CITYWIDE 5,000.00$ MOVING SERVICES 5 10/01/2022 CULLIGAN OF SANTA ANA BOC 7803 PWA 10,000.00$ WATER SOFTENER TANK EXCHANGE 6 10/01/2022 GUARANTY CHEVROLET BOC 7770 PWA 10,000.00$ OEM VEHICLE PARTS & SERVICE 7 10/01/2022 HI ‐LINE BOC 7569 PWA 4,576.66$ VEHICLE/FLEET HARDWARE 8 10/01/2022 JC MOTORS BOC 7590 PWA 13,729.98$ MOTORCYCLE TIRES FOR PD 9 10/01/2022 LINDE GAS & EQUIPMENT I BOC 7605 CITYWIDE 9,322.65$ INDUSTRIAL GASES & TANK RENTALS, WELDING SUPPLIES 10 10/01/2022 MATCO TOOLS BOC 7772 PWA 4,576.66$ FLEET MECHANICS' TOOLS 11 10/01/2022 NATURES SELECT BOC 7798 POL 13,729.98$ DOG FOOD, TREATS & BONES FOR K‐9 UNIT 12 10/01/2022 NEWPORT EXTERMINATING BOC 7812 POL 5,500.00$ EXTERMINATION SERVICES 13 10/01/2022 POWERTRON BATTERY BOC 7575 CITYWIDE 6,864.99$ MISC AUTOMOTIVE BATTERIES 14 10/01/2022 SUN BADGE COMPANY BOC 7757 POL 18,306.64$ POLICE BADGES & CASES REPAIRS 15 10/01/2022 THE HITT COMPANIES BOC 7578 CITYWIDE 6,864.99$ RUBBER STAMPS & MARKING NAMEPLATES 16 10/01/2022 USMILCOM BOC 7580 CITYWIDE 4,576.66$ ELECTRICAL SUPPLIES 17 10/01/2022 WATER ONE INDUSTRIES BOC 7627 PWA 24,000.00$ WATER TREATMENT SERVICES & SUPPLIES 18 10/01/2022 ZAPP PEST MANAGEMENT BOC 7587 CITYWIDE 17,500.00 $ PEST CONTROL SERVICES 19 10/03/2022 MIWALL CORPORATION PO 125269 POL 11,001.48$ AMMUNITION: HORN 9MM FLX DUTY 500 20 10/03/2022 PERIMETER SECURITY GROUP LLC PO 125268 POL 1,255.71$ COMPUTER NETWORKING HARDWARE 21 10/04/2022 CROPPER, JASON AG N ‐2022‐296 PRCS $ 3,000.00 MUSICAL PERFORMANCE ‐INDIGENOUS PEOPLES DAY 22 10/04/2022 LIVINGSTON, SHISHONIA AG N ‐2022‐300 PRCS $ 3,000.00 SPEAKER/PERFORMER SERVICES ‐INDIGENOUS PEOPLES DAY 23 10/04/2022 MANTRA AG N ‐2022‐298 PRCS $ 300.00 MUSICAL PERFORMANCE ‐INDIGENOUS PEOPLES DAY 24 10/04/2022 NO EUPHEMISM AG N ‐2022‐297 PRCS $ 1,000.00 FASHION SHOW SERVICES ‐INDIGENOUS PEOPLES DAY 25 10/04/2022 VEGAS, PATRICK VASQUEZ "PJ VEGAS" AG N ‐2022‐299 PRCS $ 3,500.00 MUSICAL PERFORMANCE ‐INDIGENOUS PEOPLES DAY 26 10/04/2022 WESTERN PRINTING SYSTEMS INC PO 125270 FMS 25,127.50$ MEASURE W BLUE MAILING SERVICES 27 10/05/2022 GOLDEN STATE COMMUNICATIONS PO 125273 POL 14,074.98$ TWO WAY RADIO AIRTIME RENTAL FEE 28 10/05/2022 GRAYSHIFT LLC PO 125272 POL 27,995.00$ PD DIGITAL FORENSIC TOOL RENEWAL 29 10/05/2022 PERFECTION PAINTING CORP PO 125271 PWA 120,478.00$ INTERIOR PAINITING AT CITY YARD 30 10/06/2022 ARTESIA SAWDUST PRODUCTS INC PO 125274 PRCS 4,279.10$ PLAYGROUND CHIPS ‐ JEROME CENTER 31 10/06/2022 B&H PHOTO VIDEO PO 125209 LIB 502.11$ MOBILE CITIZEN HOTSPOTS SUPPLIES 32 10/06/2022 MUNEMITSU, JANICE AG N ‐2022‐309 LIB $ 600.00 SPEAKER/PERFORMER ‐INTERNATIONAL KINDNESS DAY 33 10/07/2022 MEYERS CONSTRUCTION CO PO 125275 PWA 4,990.00$ SARTC TILE REPLACEMENTS 34 10/10/2022 BATTLEHOUSE LLC PO 125277 POL 4,557.44$ PAAL ATHLETICS ‐ MMA EQUIPMENT 35 10/10/2022 CHARNSTROM PO 125283 FMS 696.60$ MAIL DELIVERY CART W 2 BASKETS 36 10/10/2022 IRVINE PIPE & SUPPLY INC PO 125281 PRCS 4,212.81$ WATER HEATER FOR MEMORIAL PARK CONCESSION STAND 37 10/10/2022 JAVS BAR‐B‐Q PO 125285 HR 14,000.00$ EMPLOYEE APPRECIATION CATERED LUNCH 38 10/10/2022 LN CURTIS & SONS INC PO 125284 POL 8,658.95$ BLACK PLAIN 1" BELT KEEPER 39 10/10/2022 PACIFIC ATHLETIC WEAR INC PO 125279 POL 4,089.01$ PAAL ATHLETICS SOFTBALL UNFORMS 40 10/10/2022 PEN ‐LINK LTD PO 125278 POL 1,349.00$ GEO TIME SOFTWARE MAINT RENEWAL 41 10/10/2022 PYT SPORTS INC PO 125276 PRCS 1,063.48$ PLASTIC YELLOW FENCE TOP COVERS 42 10/10/2022 SIGN ‐A‐RAMA PO 125286 PWA 550.75$ MAGNETIC SIGN‐ PWA EMERGENCY RESPONSE 43 10/10/2022 THOMPSON BUILDING MATERIALS PO 125280 PRCS 877.71$ BOULDERS FOR PORTOLA SIGN Quarterly Report of Contracts: October 1, 2022 to December 31, 2022

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City Council
 7 – 2
3/7/2023
 

No. Date Vendor Name Type Number Agency Amount Description 44 10/11/2022 COAST RECREATION INC PO 125290 PRCS 5,248.99$ EL SALVADOR PARK COMPONENTS ‐ SLIDEWINDER 45 10/11/2022 COASTLINE EQUIPMENT PO 125287 PWA 15,021.88$ HYDRAULIC HAMMER 46 10/11/2022 JAMI CONSTRUCTION PO 125289 PWA 4,970.00$ RE‐CONSTRUCT BREAKROOM AT CITY YARD 47 10/11/2022 THOMAS REUTERS AG N‐2022 ‐312 POL $ 2,086.00 LAW ENFORCEMENT CONTENT AND REFERENCE SOFTWARE 48 10/11/2022 WEBSOL PO 125288 CDA 13,254.01$ PROMOTIONAL ITEMS FOR WORK CENTER 49 10/12/2022 BSN SPORTS LLC PO 125293 POL 5,508.18$ PAAL ATHLETICS EQUIPMENT 50 10/12/2022 MASTER PITCH LLC PO 125296 POL 1,898.39$ BATTER'S BOX MATS ‐ CLAY 51 10/12/2022 WORLD BOOK ENCYCLOPEDIA INC PO 125295 LIB 662.05$ MISC. BOOKS FOR LIBRARY 52 10/13/2022 ELROD FENCE CO INC PO 125298 PBA 1,474.88$ K9 KENNEL 6'X6'X10' 53 10/13/2022 FUN EXPRESS PO 125299 LIB 2,430.33$ LIBRARY HALLOWEEN GIVEAWAY SUPPLIES 54 10/13/2022 HINGEWERKS COMMERCIAL DOORS PO 125294 POL 12,500.00$ JAIL WINDOW AND DOOR REPLACEMENT 55 10/17/2022 BEBO ENTERTAINMENT INC. PO 125302 HR 1,819.38$ EMPLOYEE APPREC. DJ + PHOTO BOOTH 56 10/17/2022 COSMOS EVENT RENTALS PO 125300 HR 878.00$ EMPLOYEE APPREC. TABLE + CHAIR RENTAL 57 10/18/2022 ADVANTAGE PO 125306 PRCS 11,557.64$ PRINTING SERVICES: CULTURA GUIDE 58 10/18/2022 FUNK FREAKS BOUTIQUE AG N ‐2022‐323 PRCS $ 2,000.00 DJ SERVICES FOR INDIGENOUS PEOPLES DAY 59 10/18/2022 ROBECK, REBEKAH AG N ‐2022‐322 LIB $ 600.00 SPEAKER/PERFORMER ‐NICOLE METON PHOTOGRAPHY EXHIBIT 60 10/19/2022 BIBLIOTHECA LLC PO 125309 LIB 16,820.13$ LIB BOOK DISPENSER: REMOTELOCKER 61 10/19/2022 FUN EXPRESS PO 125313 LIB 2,507.97$ LIBRARY MISC CRAFT ITEMS 62 10/19/2022 POSITIVE CONCEPTS INC PO 125310 POL 943.92$ POS THERMAL PAPER ROLLS 63 10/19/2022 QUADIENT INC. PO 125308 FMS 1,715.17$ SOFTWARE RENEWAL: ADVANTAGE SUPPORT & MAINT 64 10/20/2022 A&H REFRIGERATION INC PO 125316 PRCS 2,400.00$ METAL HVAC CAGE FOR LOGAN CENTER 65 10/20/2022 LUYEN, VYVYENNE AG N‐2022 ‐283‐01 CDA $ 143.25 VIETNAMESE TRANSLATION SERVICES ‐MID‐AUTUMN FESTIVAL 66 10/20/2022 MCMURRAY STERN INC PO 125315 PRCS 868.54$ SANTA ANA STADIUM LOCKER DOOR 67 10/20/2022 SPECIAL SERVICES GROUP LLC PO 125314 POL 10,777.73$ "SLAP AND GO" TRACKING DEVICES 68 10/25/2022 4IMPRINT,INC PO 125319 PRCS 1,103.43$ TABLE COVERS FOR SW SENIOR CENTER 69 10/25/2022 ORANGE COUNTY HUMAN RELATIONS PO 125320 HR 4,000.00$ BASIC MEDIATION TRAINING 70 10/26/2022 APPLE INC PO 125323 CMO 1,694.10$ TABLET AND ACCESSORIES FOR STAFF 71 10/26/2022 DOOLEY ENTERPRISES INC PO 125326 POL 49,861.34$ AMMUNITION ‐ 223/5.56 WINCHESTER 72 10/26/2022 FERGUSON ENTERPRISES LLC PO 125321 POL 4,247.64$ POLICE BARRICADE YELLOW TAPE 73 10/26/2022 PRECISION DYNAMICS CORPORATION PO 125324 POL 5,622.22$ JAIL ID BARCODE IDENTITY BRACELETS 74 10/27/2022 KNOX, NAOMI AG N ‐2022‐329 LIB $ 300.00 SPEAKER/PERFORMER ‐NICOLE MERTON PHOTOGRAPHY EXHIBIT 75 10/27/2022 MERTON, NICOLE AG N ‐2022‐328 LIB $ 1,000.00 SPEAKER/PERFORMER ‐NICOLE METON PHOTOGRAPHY EXHIBIT 76 10/27/2022 RAMOS, EMILIO AG N‐2022 ‐327 LIB $ 300.00 SPEAKER/PERFORMER ‐NICOLE MERTON PHOTOGRAPHY EXHIBIT 77 10/31/2022 EADESIGNS PO 125327 POL 950.00$ PD EVENT CUSTOMIZED T‐SHIRTS 78 10/31/2022 MOVIA ROBOTICS INC PO 125328 LIB 3,050.00$ SOFTWARE LICENSE RENEWAL ‐ MOVIA 79 11/01/2022 BSN SPORTS LLC PO 125330 PRCS 37,730.18$ FIELD PADDING FOR SANTA ANA STADIUM 80 11/01/2022 CUERO, PAUL AG N ‐2022‐330 LIB $ 600.00 SPEAKER/PERFORMER ‐NICOLE MERTON PHOTOGRAPHY EXHIBIT 81 11/01/2022 DAKTRONICS INC BOC 7792 PRCS 19,153.32$ SCOREBOARD REPAIR & MAINT & PARTS 82 11/01/2022 DIAZ, ALYUSSUM AG N ‐2022‐331 LIB $ 300.00 SPEAKER/PERFORMER ‐NICOLE MERTON PHOTOGRAPHY EXHIBIT 83 11/01/2022 DOMINOS PIZZA BOC 7658 CITYWIDE 9,237.99$ EVENT & MEETING CATERING SERVICES 84 11/01/2022 JONES FOREST PRODUCTS LLC PO 125338 PRCS 29,490.00$ CITY HALL CHRISTMAS TREE & SETUP 85 11/01/2022 LEON'S TRANSMISSION SER BOC 7773 PWA 18,110.98$ TRANSMISSION PARTS/SERVICES 86 11/01/2022 MUSCO SPORTS LIGHTING LLC PO 125331 PRCS 17,521.50$ EL SALVADOR PARK LIGHTS RETROFIT 87 11/01/2022 ONSTAR BOC 7826 PWA 10,000.00$ GPS VEHICLE TRACKING SUBSCRIPTION SVC 88 11/01/2022 PAPER RECYCLING & SHREDDING PO 125332 IT 1,400.00$ TAPE SHREDDING SERVICE 89 11/01/2022 ROSE EQUIPMENT REPAIR BOC 7804 PWA 9,322.65$ CAR WASH UNIT MAINTENANCE SVCS/REPAIRS 90 11/02/2022 HEWLETT PACKARD ENTERPRISE PO 125339 IT 1,659.61$ HEWLETT PACKARD HARDWARE

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City Council
 7 – 3
3/7/2023
 

No. Date Vendor Name Type Number   Agency Amount Description 91 11/03/2022 JAVS BAR‐B‐Q PO 125340 HR 1,837.56$                EMPLOYEE APPREC. ADDITIONAL MEALS 92 11/04/2022 COASTLINE EQUIPMENT PO 125342 PWA 6,248.82$                BACKHOE LOADER EQUIPMENT REPAIR 93 11/04/2022 FLEX SAFE USA LLC PO 125341 PWA 2,382.13$                BARRICADE AND SAFETY SIGNAGE 94 11/07/2022 AMERICAN SHEET METAL PO 125344 PRCS 3,965.78$                ZOO FROG EXHIBIT ENCLOSURE 95 11/07/2022 HELM LLC PO 125343 PWA 750.00$                   FLEET DIAGNOSTICS SUBSCRIPTION RENEWAL 96 11/07/2022 INTERNATIONAL CODE COUNCIL INC PO 125345 PBA 26,574.07$              2021 INTERNATIONAL BLDG CODE BOOKS 97 11/07/2022 SONSRAY MACHINERY LLC PO 125347 PWA 19,647.06$              HYDRAULIC TILT TRAILER 98 11/07/2022 SOUTHERN COUNTIES LUBRICANTS PO 125346 PWA 4,943.83$                CHEV SUPREME OIL 99 11/08/2022 COMMERCIAL DOOR OF ORANGE PO 125350 PWA 19,450.00$              GATE REPAIR AT FIRE STATION #75 100 11/09/2022 ALANS LAWN AND GARDEN CENTER PO 125352 PWA 28,817.96$              DOSKO STUMP GRINDER 101 11/09/2022 GALE SUPPLY COMPANY PO 125353 HR 2,419.61$                32 OZ HAND SANITIZER REFILLS 6/CS 102 11/09/2022 PRECISION DYNAMICS CORPORATION PO 125355 POL 4,948.56$                CLINCHER LAMINATOR MACHINE 103 11/09/2022 TUSTIN CITY OF PO 125351 CDA 971.75$                   CONFERENCE ROOM RESERVATION 104 11/10/2022 LINDE GAS & EQUIPMENT INC PO 125356 PWA 3,044.80$                WELDING GAS FOR FLEET 105
11/14/2022 EVIDENT INC PO 125358 POL 781.15$                   CRIME SCENE INVESTIGATION PHOTO RODS 106 11/15/2022 JAMI CONSTRUCTION PO 125362 PWA 4,761.70$                REPAIR AND REHAB SVCS AT CITY YARD UNIFORM ROOM 107 11/16/2022 PROPAC INC PO 125364 POL 16,283.21$              EMERGENCY SHELTER KITS 108 11/17/2022 FOCUS MEDIA GROUP INC PO 125366 PWA 4,990.00$                WELDING SEVICES 109 11/17/2022 HALCYON PRODUCTS, INC. PO 125367 POL 3,605.25$                FIRE SAFETY TRAINING BURN PAN 110 11/17/2022 NORTH AMERICAN RESCUE LLC PO 125368 POL 633.82$                   SIMULATED BLOOD ‐ UASI TRAINING 111 11/18/2022 BSN SPORTS LLC PO 125370 POL 11,746.56$             PAAL SOFTBALL UNIFORM & ACCESS. 112 11/18/2022 CARAHSOFT TECHNOLOGY CORP PO 125369 CDA 1,468.45$                DOCUSIGN SUBSCRIPTION RENEWAL 113 11/21/2022 ARRO ‐LAST TARGET SYSTEMS PO 125373 PRCS 3,491.63$                REPLACEMENT ARCHERY TARGETS 114 11/21/2022 FUN EXPRESS PO 125375 LIB 1,071.53$                LIBRARY HOLIDAY GIVEAWAY ITEMS 115 11/21/2022 J GARDNER & ASSOCIATES LLC PO 125377 POL 1,223.60$                CUSTOM SAPD JR BADGE STICKERS 116 11/21/2022 LOCTEK INC PO 125371 LIB 666.40$                   ERGONOMIC SIT/STAND DESKS 117 11/21/2022 NORTH AMERICAN RESCUE LLC PO 125374 POL 2,415.52$                TOURNIQUET ‐ UASI COMBAT TRAINING 118 11/21/2022 NORTH AMERICAN RESCUE LLC PO 125376 POL 2,399.13$                CHEST SEAL DRESSING ‐ UASI TRAINING 119 11/21/2022 SWIFTCOMPLY US OPCO INC PO 125372 PWA 2,911.51$                BACKFLOW SOFTWARE RENEWAL 120 11/22/2022 DEKRA ‐LITE INDUSTRIES INC PO 125378 PWA 4,999.28$                10' HOLIDAY WREATH W LED LIGHTS & BOW 121 11/28/2022 1 SOLORIO INC PO 125385 PWA 8,500.00$                PROVIDE AND INSTALL FLOORING AT EL SALVADOR CENTER 122 11/28/2022 ARMS UNLIMITED INC PO 125383 POL 1,080.00$                HAND GUARD ALUM RAIL ATTACHMENT 123 11/28/2022 BSN SPORTS LLC PO 125381 PRCS 5,155.72$                OFFICIAL SOCCER GOALS 8'X24' 124
11/28/2022 DIVERSIFIED WHOLESALE GROUP, PO 125382 POL 1,529.50$                HOLDING CABINET (FOOD WARMING) 125 11/28/2022 RAMOS, KATE AG N ‐2022‐355 LIB   $                  400.00 AUTHOR PRESENTATION AND READING/BOOK SIGNING 126 11/28/2022 TURF TANK PO 125380 PRCS 16,500.00$              AUTOMATED SPORTS FIELD PAINTER 127 11/28/2022 WESTERN PRINTING SYSTEMS INC PO 125384 PWA 4,420.94$                PARKING GUEST PASSES 128 11/29/2022 SANTA MARGARITA FORD PO 125387 PWA 4,725.07$                LEAK DETECTOR VAPOR MACHINE 129 11/29/2022 SOUTH COAST INDUSTRIAL DOOR PO 125386 HR 31,347.50$              GARAGE DOOR REPLACEMENT 130 11/30/2022 CDCE INC PO 125390 POL 2,059.36$                TRAVEL KEYBOARDS 131 12/01/2022 ARENUS BOC 7814 PRCS 4,576.66$               ANIMAL SUPPLEMENTS FOR ZOO 132 12/01/2022 DOOR AND WINDOW GUARD BOC 7829 CITYWIDE 20,000.00 $              SECURITY COVERING RENTAL 133 12/01/2022 ELROD FENCE CO INC PO 125392 PBA 1,474.88$                DOG KENNEL ‐ 6' X 6' X 10' 134 12/01/2022 I LIKE VINYL BOC 7817 POL 18,391.90$              POLICE VEHICLE DECALS 135 12/01/2022 INNOVATIVE OFFICE SOLUTIONS PO 125394 PWA 15,971.88$              SCANNER & PRINTER 136 12/01/2022 KAJEET INC PO 125393 POL 2,545.78$                WIFI SUBSCRIPTION RENEWAL 137 12/01/2022 LETS BE KIND PO 125395 LIB 610.00$                   T‐SHIRTS FOR KINDNESS PROGRAM

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City Council
 7 – 4
3/7/2023
 

No. Date Vendor Name Type Number   Agency Amount Description 138 12/01/2022 POMEROYS MUFFLER SHOP BOC 7778 PWA 14,576.66$              VEHICLE REPAIR SERVICES 139 12/01/2022 RAINBOW MEALWORMS INC BOC 7843 PRCS 2,288.33$                ZOO ANIMAL FOOD 140 12/01/2022 SLS PROPERTY SOLUTIONS BOC 7823 PWA 25,000.00$              EMERGENCY BOARDUP SERVICES 141 12/01/2022 SMARTDEPLOY LLC PO 125396 POL 6,092.00$                SDLEAA SOFTWARE RENEWAL 142 12/01/2022 SOUTHWEST BOULDER & STO BOC 7775 PRCS 23,052.63$              ZOO LANDSCAPE SUPPLIES 143 12/01/2022 TLC TOOLS LLC BOC 7777 PWA 5,000.00$                FLEET MECHANICS' TOOLS 144 12/01/2022 WESSEL MECHANICAL BOC 7785 PWA 24,576.66$              PUMP SERVICES 145 12/02/2022 CARAHSOFT TECHNOLOGY CORP PO 125397 IT 16,389.40$              IT MAINT & LICENSE RENEWAL, 1‐YEAR 146 12/02/2022 LEVEL 2 DESIGNS INC PO 125399 POL 4,484.58$                SECURITY SYSTEM INSTALLATION PAAL 147 12/02/2022 TPM INC PO 125398 PWA 2,520.00$                PWA CONSTRUCTION SOFTWARE RENEW 148 12/05/2022 IPROMOTEU PO 125403 POL 1,764.59$                BALLPOINT PEN PROMO ITEM 149 12/05/2022 OUTDOOR CREATIONS INC PO 125402 PRCS 24,933.36$              CITYWIDE PARK BENCHES 150 12/05/2022 YAMADA ENTERPRISES PO 125401 LIB 31,996.36$              FURNITURE‐EL SALVADOR TEEN CENTER 151 12/06/2022 FRITTS FORD PO 125404 PWA 44,746.20$              FORD EXPLORER VEHICLE 152 12/07/2022 THE AMGRAPH GROUP PO 125405 PRCS 4,997.97$                BANNER INSTALL ‐ WINTER VILLAGE 153 12/08/2022 AMERICAN WATER WORKS INC PO 125408 PWA 24,996.40$              ALKOTA PRESURRE WATER TRAILER 154 12/08/2022
ARAAD BUILDERS INC PO 125409 PWA 15,671.60$              CHANGE ORDER FOR CH WATER BOTTLE FILLER PROJECT 155 12/08/2022 CI SERVICES INC PO 125407 PWA 6,220.00$                DECK REPAIR AT FIRE STATION 79 156 12/09/2022 RDO EQUIPMENT CO PO 125410 PWA 1,996.95$                CLUTCH ASSEMBLY FOR VEHICLE 157 12/12/2022 FARFALLA BUTTERFLY CO. PO 125411 PRCS 10,000.00$              LIVE BUTTERFLIES FOR ZOO EXHIBIT 158 12/13/2022 EMPLOYMENT DEVELOPMENT DEPARTMENT AG N ‐2022‐368 POL   $               3,308.00 EMPLOYER AND CLIENT ADDRESS INFORMATION PROVISION 159 12/13/2022 FUN EXPRESS PO 125412 LIB 1,128.73$                WINTER WONDERLAND GIVEAWAYS 160 12/14/2022
ARMSTRONG MEDICAL INDUSTRIES PO 125415 POL 3,181.14$                HUMAN SIZED MEDICAL MANIKIN ‐ RESCUE TRAINING 161 12/14/2022 ILLINOIS LIBRARY ASSOCIATION PO 125414 LIB 3,499.81$                SHIRTS FOR SUMMER READING PRGM 162 12/14/2022 KITTRICH CORPORATION PO 125416 PRCS 3,523.31$                10X10 CANOPY & TABLE COVER 163 12/14/2022 MARKS PLUMBING PARTS PO 125413 POL 3,111.93$                PLUMBING MATERIALS FOR JAIL 164 12/14/2022 SOUTHLAND ENVELOPE CO INC PO 125418 POL 966.59$ SAJ PRISONER "MONEY" ENVELOPE 165 12/15/2022 AZTECA SYSTEMS LLC PO 125424 PWA 5,292.10$                AMS SOFTWARE ANNUAL RENEWAL 166 12/15/2022 CHAPMAN COAST ROOF COMPANY INC PO 125421 PWA 108,694.00$            ROOF REPLACEMENT AT FIRE STATION 73 167 12/15/2022 CORE & MAIN LP PO 125419 PWA 21,315.04$              WATER METER LIDS 168 12/15/2022 CROSS CONNECTION ENVIRONMENTAL PO 125422 PWA 3,813.41$                BACKFLOW TESTING STATION 169 12/15/2022 G&S CARPET MILLS INC PO 125425 PWA 62,247.32$              FLOOR REPLACEMENT AT PAAL CENTER 170 12/15/2022 GLOBAL EQUIPMENT COMPANY INC PO 125423 PWA 675.06$ SAFETY ACCESSORIES HARD HATS 171 12/15/2022 HACH COMPANY PO 125420 PRCS 818.52$ CLEANING SUPPLIES FOR ZOO 172 12/15/2022 SAFEGUARD BY FONTIS PO 125427 PBA 3,184.64$                ADMINISTRATIVE CITATION BOOKLETS 173 12/15/2022
SOUTH COAST INDUSTRIAL DOOR PO 125426 PWA 3,820.00$                CHANGE ORDER ‐ ROSS ANNEX GARAGE DOOR REPLACEMENT 174 12/16/2022 COASTLINE EQUIPMENT PO 125436 PWA 13,273.70$              BACKHOE LOADER REPAIR 175 12/16/2022 EMBEE POWER, INC. PO 125428 PWA 4,985.00$                SARTC HOLIDAY DECO INSTALL/REMOVAL SVCS 176 12/16/2022 FASTCASE INC PO 125431 POL 2,400.00$                LEGAL RESEARCH LICENSE RENEWAL 177 12/16/2022 ILLINOIS LIBRARY ASSOCIATION PO 125430 LIB 2,452.19$                SHIRTS FOR SUMMER READING PRGM 178 12/16/2022 ILLINOIS LIBRARY ASSOCIATION PO 125434 LIB 1,858.30$                SHIRTS FOR SUMMER READING PRGM 179 12/16/2022 LOCTEK INC PO 125435 FMS 546.23$ ERGONOMIC SIT/STAND DESKS 180 12/16/2022
MOBILE WIRELESS LLC PO 125432 IT 23,400.00$              REMOTE WORK SOFTWARE RENEWAL 181 12/16/2022 PACIFIC SERVICES PO 125437 IT 6,935.64$                PD NEW RADIOS, INSTALLATION 182 12/16/2022 SHI INTERNATIONAL CORP PO 125433 IT 1,300.00$                IT NETWORK SECURITY FOR REMOTE WORK 183 12/16/2022 TYLER TECHNOLOGIES PO 125429 IT 9,029.48$                SUBSC RENEWAL FOR CIVIC ENGAGEMENT 184 12/19/2022 ALLSTAGE PRO PO 125440 POL 520.00$ COOK TOP RENTAL FOR COMMUNITY EVENT

Page 4 of 5 ends

 
 
City Council
 7 – 5
3/7/2023
 

No. Date Vendor Name Type Number   Agency Amount Description 185 12/19/2022 SOUTHERN COUNTIES LUBRICANTS PO 125438 PWA 4,594.61$                MOTOR OILS FOR FLEET VEHICLES 186 12/19/2022 SPECIALTY DOORS + AUTOMATION PO 125442 CDA 2,857.00$                FIRE RELEASE ALARM INSTALL & TEST 187 12/19/2022 TAB PRODUCTS CO LLC PO 125441 CDA 3,635.63$                FUSION SOFTWARE RENEWAL FEE 188 12/19/2022 THE CASTLE PRESS PO 125439 CMO 2,394.76$                PROCLAMATION CERTIFICATE FOR NEW MAYOR 189 12/20/2022 BLACKHAWK ENGAGEMENT SOLUTIONS PO 125451 HR 5,000.00$                EMPLOYEE APPRECIATION GIFT CARDS 190 12/20/2022 LOCTEK INC PO 125444 LIB 644.55$ SIT‐STAND ERGONOMIC DESK TOP 191 12/20/2022 MITCHELL 1 PO 125443 PWA 3,090.77$                CAR DIAGNOSTICS SOFTWARE RENEWAL 192 12/20/2022
NETXPERTS INC PO 125445 IT 2,910.88$                POWER SUPPLY FOR IT 193 12/20/2022 SURPLUS TWO WAY RADIOS PO 125447 PRCS 1,115.40$                HANDHELD RADIOS FOR ZOO 194 12/20/2022 WALTERS WHOLESALE ELECTRIC CO PO 125450 PWA 699.20$ AA BATTERIES 195 12/21/2022 CALIFA GROUP PO 125453 LIB 41,889.62$              ANNUAL ONLINE SUBSCRIPTIONS 196 12/21/2022 SOURCE GRAPHICS PO 125452 PBA 1,265.00$                PRINTER SERVICE CONTRACT RENEWAL 197 12/22/2022 THE LOS ANGELES DREAM SHAPERS AG N ‐2022‐374 LIB $               2,500.00 DREAM SHAPERS SPEAKER/PERFORMER ENGAGEMENT 198 12/27/2022 NEWSBANK INC PO 125454 LIB 13,874.00$              ANNUAL SUBSCRIPTION ‐ OC REGISTER 199 12/29/2022
ARMS UNLIMITED INC PO 125455 POL 6,664.25$                GUN LIGHT ATTACHMENT ACCESSORY 200 12/29/2022 LIGHTHOUSE HEALTH & WELLNESS PO 125456 POL 5,204.00$                HEALTH & WELLNESS SUBSCRIPTION 201 12/29/2022 SAFARILAND LLC PO 125457 POL 661.67$ PDCSI LOCATION MARKER CONES 202 12/30/2022 MEYERS CONSTRUCTION CO PO 125458 PWA 24,955.00$              CHANGE ORDER ‐ CH BASEMENT RENOVATION 1,821,730.27$
655,264,365.34$

0.28%
Agency/Department
City Attorney’s Office (CAO)
Clerk of the Council (COC)
City Manager’s Office (CMO)
Community Development (CDA)
Citywide
Finance & Management Services (FMS)
Human Resources (HR)
Information Technology (IT)
Library (LIB)
Parks, Rec. & Comm. Services (PRCS)
Planning and Building (PBA)
Police Department (POL)
Public Works (PWA)
Total
Total This Quarter Fiscal Year‐to‐Date
Summary
Total this period
Citywide budget excluding compensation
Percentage of budget amount
‐$ 50,000.00$
‐$ ‐$
4,088.86$ 135,288.86$
22,330.09$ 163,394.06$
79,367.28$ 639,867.28$
28,085.50$ 67,039.92$
61,302.05$ 180,112.03$
63,025.01$ 204,321.33$
132,264.08$ 183,187.13$
814,652.22$ 1,709,144.63$
1,821,730.27$ 5,609,950.88$
269,726.01$ 1,342,080.05$
33,973.47$ 143,970.79$
312,915.70$ 791,544.80$

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City Council
 7 – 6
3/7/2023
 

Police Department
www.santa-ana.org/police
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 7, 2023
TOPIC: Santa Ana Jail Inmate Medical Services
AGENDA TITLE:

Final Payment to Naphcare, Inc. in the amount of $66,772 for Inmate Medical Services (General Fund)

RECOMMENDED ACTION
Authorize final payment to Naphcare, Inc. for past services rendered in the amount of $66,772.

DISCUSSION
On October 1, 2017, the City entered into agreement #A-2017-249 with NaphCare, Inc, for the provision of medical and mental health services for persons incarcerated in the Santa Ana Jail. Upon expiration of the initial two year term of this agreement on September 30, 2019, the Police Department had incurred expenses totaling $218,580 over the not to exceed limit due to higher than anticipated need for pharmaceutical services and X-ray procedures that exceeded the annual $50,000 contingency included in the agreement. Additionally, the monthly parking stipend amount was inadvertently not included in the not-to-exceed contract total amount.

Three subsequent one-year extensions to this agreement were executed on October 1, 2019, October 1, 2020, and October 1, 2021 that increased the aggregate not to exceed total amount for these services to $13,400,361.15. These amendments increased the annual contingency amount to cover the pharmaceutical services, X-ray procedures, and the monthly parking. However, the imbalance from the original term of the agreement was not addressed appropriately because the Police Department did not have a mechanism to track this vendor’s payments properly. As a result, staff was unaware that there was an over-expenditure in the first agreement period and relied on the overall not to exceed amount (Exhibit 1).

Through the implementation of improved budgetary and accounting practices, staff identified the net overage for the life of the agreement and all extensions as 66,772. Due to insufficient contract authority remaining on the not-to-exceed amount of

City Council
8 –
1 3/7/2023

Santa Ana Jail Inmate Medical Services
March 7, 2023

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the agreement, the department was only able to compensate NaphCare for a portion of the services provided in September 2022, the final month of the contract. Therefore, the Police Department is requesting City Council authority to pay NaphCare, Inc. for the unpaid portion of the September 2022 invoice (#106555) in the amount of $66,772.

FISCAL IMPACT
Funds in the amount of $66,772 for this amendment are available in the Jail Operations, Contract Services account (no. 01114475-62300).

EXHIBIT(S)

1. Table - Agreement and expenditure analysis
Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager

City Council
8 –
2 3/7/2023

NaphCare Agreement
Agreement Term Not to Exceed
Amount
Expenditure Balance +/-
A-2017-249 10/01/17-
09/30/19
$4,991,486.78 $5,210,066.86 ($218,580.08)
A-2017-249-01;
First Amdt.
10/01/19-
09/30/20
$2,717,709.56 $2,666,323.23 $51,386.33
A-2020-187;
Second Amdt.
10/01/20-
09/30/21
$2,836,417.94 $2,802,332.98 $34,084.96
A-2021-184;
Third Amdt.
10/01/21-
09/30/22
$2,854,746.87 $2,788,410.05 $66,336.82
Total $13,400,361.15 $13,467,133.12 ($66,771.97)
Exhibit 1

City Council
8 –
3 3/7/2023

Public Works Agency
www.santa-ana.org/public-works
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 7, 2023
TOPIC: Award Blanket Order Contracts to HD Supply, Snap-on, WESCO Distribution, Inc., and White Cap, LP

AGENDA TITLE
Award Blanket Order Contracts to HD Supply, Snap-on, WESCO Distribution, Inc; and White Cap, LP for Maintenance, Repair, and Operating Supplies and Equipment in the Annual not to Exceed Aggregate Amount of $565,000 for a One-Year Term Ending on March 31, 2024, with Provisions for up to Five Additional One-Year Renewal Periods (Specification No. 23-015) (General Fund)

RECOMMENDED ACTION
Award a blanket order contract to vendors listed below for as-needed maintenance, repair, operating supplies, and equipment for a one-year term ending on March 31, 2024, with provisions for up to five one-year renewal periods in accordance with each vendor’s respective contract terms and conditions, subject to non-substantive changes approved by the City Manager and City Attorney. The annual aggregate not-to-exceed amount is $565,000, with a total aggregate not-to-exceed amount of $3,390,000 for the entire term, including renewal periods exercisable by the City Manager.

HD Supply San Diego, CA
Snap-On Kenosha, WI
WESCO Distribution, Inc. Pittsburgh, PA
White Cap, LP. Orlando, FL

DISCUSSION
The Public Works Agency’s Water Resources Division operates and maintains 20 active water wells and seven water pumping stations, supplying the City’s drinking water and a sanitary sewer system consisting of approximately 390 miles of pipelines. HD Supply and Snap-On provide maintenance, repair, and operating supplies and equipment, including many power tools and related equipment used on a daily basis by staff to perform immediate electrical, plumbing, and general repairs at various City buildings, including parks facilities, libraries, recreation and senior centers, Santa Ana Zoo, City Hall, Corporate Yard, Police Administration, and Holding Facility. HD Supply and Snap- on offer short lead times for materials, supplies, and equipment required for daily operations. To facilitate this process, annual blanket order contracts will be established with the four vendors.

City Council
9 –
1 3/7/2023

Contracts for Maintenance Supplies and Equipment
March 7, 2023

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3 2
6 4
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts issued to vendors who have been awarded by a state agency, county, city, or other public agency after a competitive bidding process substantially equivalent to the City’s standard bidding process. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing guidelines.

OMNIA Partners Public Sector, a national cooperative purchasing program has made available contracts awarded to HD Supply and WESCO Distribution, Inc. HD Supply was awarded a contract after competitive Request for Proposals (RFP) No. 16154 was conducted by Maricopa County, Arizona. WESCO Distribution, Inc. was awarded Contract No. R192008 by Region 4 Education Service Center, Texas, as a result of a competitive RFP.

Snap-on and White Cap, LP were both awarded Contracts (No.013020-SNP and No. 091422-WCP) after competitive RFPs were conducted by Sourcewell, a State of Minnesota local government agency and service cooperative.

FISCAL IMPACT
Funding for the not-to-exceed annual amount of $565,000 is available in the FY 2022- 23 budget, within various departmental Miscellaneous Operating Expense accounts (No. 63001) and Contract Services-Professional (No. 62300). Funding for the total not- to-exceed amount of $3,390,000 in future contract extensions through March 31, 2029, will be included in the proposed annual budgets for City Council consideration.

Fiscal Year Accounting
Unit-Account
#
Fund
Description
Accounting
Unit, Account
Description
Amount
Contract (1-Year Term)
March to June
30, 2023
06017640-
63001
Water Fund Water Utility
Production &
Supply,
Miscellaneous
Operating
Expenses
$50,000
06017641-
63001
Water Fund Water Systems
Maintenance,
Miscellaneous
Operating
Expenses
$30,000
01117017-
62300
General Fund PWA Service
Enhancement,
$6,700

City Council
9 –
2 3/7/2023

Contracts for Maintenance Supplies and Equipment
March 7, 2023

Page 3 ends

3 2
6 4
Contract
Services-
Professional
01117643-
63001
General Fund PWA St Trees
– Service
Enhancement,
Miscellaneous
Operating
Expenses
$3,500
06817641-
63001
Sanitation
Fund
PWA-Roadway
Cleaning,
Miscellaneous
Operating
Expenses
$8,500
01117651-
63001
General Fund Park
Maintenance
Service
Enhancement,
Miscellaneous
Operating
Expenses
$50,000
99999999-
63001
Various Funds Citywide,
Miscellaneous
Operating
Expenses
$40,000
06017640-
63001
Water Fund Water Utility
Production &
Supply,
Miscellaneous
Operating
Expenses
$100,000
06017641-
63001
Water Fund Water Systems
Maintenance,
Miscellaneous
Operating
Expenses
$60,000
01117017-
62300
General Fund PWA Service
Enhancement,
Contract
Services-
Professional
$13,3000
FY 2023-2024
July to March
6, 2024
01117643-
63001
General Fund PWA St Trees
– Service
$6,500

City Council
9 –
3 3/7/2023

Contracts for Maintenance Supplies and Equipment
March 7, 2023

Page 4 ends

3 2
6 4

EXHIBIT(S)

1. Contract with HD Supply

2. Contract with Snap-On

3. Contract with WESCO

4. Contract with White Cap, LP
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
Enhancement,
Miscellaneous
Operating
Expenses
06817641-
63001
Sanitation
Fund
PWA-Roadway
Cleaning,
Miscellaneous
Operating
Expenses
$16,500
01117651-
63001
General Fund Park
Maintenance
Service
Enhancement,
Miscellaneous
Operating
Expenses
$100,000
99999999-
63001
Various Funds Citywide,
Miscellaneous
Operating
Expenses
$80,000
TOTAL: $565,000

City Council
9 –
4 3/7/2023

CONTRACT PURSUANT TO RFP
SERIAL 16154-RFP
This Contract is entered into this 11th day of January, 2017 by and between Maricopa County ("County"), a political subdivision of the State of Arizona, and HD Supply Facilities Maintenance, Ltd., Florida Limited Partnership ("Contractor") for the purchase of Maintenance Repair and Operating Supplies and Services.

1.0 CONTRACT TERM:

1.1 This Contract is for a term of Five (5) years, beginning on the Ith day of February, 2017 and ending the 31st day of December, 2021.

1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this Contract for additional terms up to a maximum of five (5) additional years, ( or at the County's sole discretion, extend the contract on a month-to-month bases for a maximum of six (6) months after expiration). The County shall notify the Contractor in writing of its intent to extend the Contract term at least sixty ( 60) calendar days prior to the expiration of the original contract term, or any additional term thereafter.

2.0 FEE ADJUSTMENTS:

2.1 Any request for a fee adjustment must be submitted sixty ( 60) days prior to the current Contract expiration. Requests for adjustment in cost of labor and/or materials must be supported by appropriate documentation. If County agrees to the adjusted fee, County shall issue written approval of the change. The reasonableness of the request will be determined by comparing the equest with the (Consumer Price Index) or by performing a market survey.

3.0 PAYMENTS:
3 .1 As consideration for performance of the duties described herein, County shall pay Contractor the prices based on the discounts stated in Exhibit "A." or Task Order.

3.2 Payment shall be made upon the County's receipt ofa properly completed invoice.

3.3 INVOICES:
3 .3 .1 The Contractor shall submit one ( 1) legible copy of their detailed invoice before payment(s) can be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide the following information:
• Company name, address and contact
• County bill-to name and contact information
• Contract Serial Number if provided during account set-up or • County purchase order number
• Invoice number and date
• Payment terms
• Date of shipment
• Quantity
• Contract Item number(s)
EXHIBIT 1

City Council
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5 3/7/2023

• Description of Purchase (product or services)
,. Pricing per unit of purchase
• Freight (if applicable)
• Extended price
• Total Amount Due
SERIAL 16154-RFP

3.3.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order.

3.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After Contract A ward the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (htt.p:/ /www .maricopa.gov IF inance/V endors .aspx).

3.3.4 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County (ROI).

3.3.5 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details.

3.4 PAYMENT RETENTION: (By Task Order/Project if required) 3 .4.1 Ten percent ( 10%) of monies paid for Project Management and Project Labor earned by CONTRACTOR related to work under this agreement shall be retained by COUNTY until Final Completion of the services. COUNTY may elect to release specific retention payments based on mutually agreed milestones, but in no case shall retention be released prior to Final Completion. All other payment terms and conditions shall not be affected by the retention. In the event of termination or cancellation of this contract by County through no fault of CONTRACTOR, CONTRACTOR shall be entitled to the refund of any funds in the retention account.

3.4.2 The CONTRACTOR shall have the right, pursuant to Arizona Revised Statues, to submit securities in lieu of retention for all work completed. The CONTRACTOR is required to request this option at least ten (10) business days prior to submission of first Application for Payment to allow time for preparation of forms. The CONTRACTOR shall request and obtain securities forms through COUNTY. The COUNTY must identify either securities option or retention option prior to first Application for Payment.

3.5 APPLICABLE TAXES:

3.5.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any installation labor on items that are not attached to real property performed by Contractor under the terms of this Contract, the installation labor cost and the gross receipts for materials provided shall be listed separately on the Contractor's invoices.

3.5.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all applicable state and local transaction privilege taxes. To the extent any state and local transaction privilege taxes apply to sales made under the terms of this contract it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority.

3.5.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and local taxes applicable to its operation and any persons employed by the Contractor.

Contractor shall, hold Maricopa County harmless f rom any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker's Compensation.

EXHIBIT 1

City Council
9 –
6 3/7/2023

3.6 TAX: (SERVICES)
SERIAL 16154-RFP
No tax shall be levied against labor based on applicable law and pursuant to tax exemption regulations. It is the responsibility of the Contractor to determine any and all taxes and include the same in proposal price.

3.7 TAX(COMMODITIES):

Tax shall not be levied against labor. Sales/use tax will be determined by County. Tax will not be used in determining low price.

3.8 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($A VE):

3.8.1 The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. Under the $A VE Cooperative Purchasing Agreement, and with the concurrence of the successful Respondent under this solicitation, a member of $A VE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of $A VE, please so state in your proposal. In the absence of a statement to the contrary, the County will assume that you do wish to grant access to any contract that may result from this Request for Proposal.

3.9 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA's)

3.9.1 County currently holds ICPA's with numerous governmental entities throughout the State of Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County Contract.

Please indicate on Attachment A, your acceptance or rejection regarding such participation of other governmental entities. Your response will not be considered as an evaluation factor in awarding a contract

3.10 VOLUNTARY EMPLOYEE DISCOUNTS

3.10.1 Vendors may voluntarily offer discounts to County employees for products or services provided under this contract. Whether a vendor offers or does not offer an employee discount is not a factor in nor considered in the evaluation of responses to this solicitation.

3.10.2 Any discount offered is part of a commercial transaction between the vendor and individual County employees and the County is not a party to the transaction. Any disputes or issues arising from an individual commercial transaction between the vendor and an individual County employee are a matter between the vendor and the employee. If a discount is offered, the terms will be announced to County employees.

4.0 AVAILABILITY OF FUNDS:

4.1 The provisions of this Contract relating to payment for services shall become effective when funds assigned for the purpose of compensating the Contractor as herein provided are actually available to County for disbursement. The County shall be the sole judge and authority in determining the availability of funds under this Contract. County shall keep the Contractor fully informed as to the availability of funds.

4.2 If any action is taken by any state agency, Federal department or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with, this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in connection with, this Contract. In the event of termination, County shall be liable for payment only for services rendered prior to the effective date of the termination, provided that such services are performed in accordance with the provisions of this Contract. County shall give written notice of the effective date of any suspension, amendment, or termination under this Section, at least ten (10) days in advance.

EXHIBIT 1

City Council
9 –
7 3/7/2023

5.0 DUTIES:

SERIAL 16154-RFP

5.1 The Contractor shall perform all duties stated in Exhibit "B", Task Order or as otherwise directed in writing by the Procurement Officer.

6.0 TERMS and CONDITIONS:

6.1 INDEMNIFICATION:

To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers, directors, officials, and employees from and against actual and direct claims, damages, losses, and expenses (including, but not limited to reasonable attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) to the extent arising out of, or alleged to have resulted from the negligent acts, errors, omissions, or willful misconduct relating to the Contractor's performance of this Contract.

Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, agents, officers, directors, officials, and employees shall arise in connection with any actual and direct claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment of, or destruction of tangible property, including loss of use resulting there from, to the extent caused by negligent acts, errors, omissions, or willful misconduct in the performance of this Contract, but only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any one directly employed by them, or anyone for whose acts they may be liable, except to the extent such claim, damage, loss, or expense is caused in part by a party indemnified hereunder.

Contractor's obligation to indemnify, defend and hold harmless County shall not apply in cases of County's negligence or intentional misconduct. Further, Contractor shall not be so obligated and specifically disclaims any liability for claims that are due to: building design and/or construction, product misuse, misapplication of the product, improper site or surface preparation, improper selection of product and/or color, or improper maintenance. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph.

The scope of this indemnification extends to the negligence of County.

6.2 INSURANCE.

6.2.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County.

6.2.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this Contract.

6.2.3 Contractor's insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it.

6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County's right to coverage afforded under the insurance policies.

EXHIBIT 1

City Council
9 –
8 3/7/2023

SERIAL 16154-RFP

6.2.5 The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit.

6.2.6 The insurance policies required by this Contract, except Workers' Compensation and Errors and Omissions, shall name County, its agents, representatives, officers, directors, officials and employees as Additional Insureds, except where such agent or representative is a contractor or subcontractor retained by the County.

6.2.7 The policies required hereunder, except Workers' Compensation and Errors and Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor's work or service, except where such agent or representative is a third-party contractor or subcontractor retained by the County.

6.2.8 Commercial General Liability.

Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.

The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage.

6.2.9 Automobile Liability.

Commercial/Business Automobile Liability insurance and, if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to any of the Contractor's owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor's work or services or use or maintenance of the Premises under this Contract.

6.2.10 Workers' Compensation.

Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor's employees engaged in the performance of the work or services under this Contract; and Employer's Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit.

Contractor, its contractors and its subcontractors waive all rights against County and its agents, officers, directors and employees ( except for third-party contractors or subcontractors retained by the County) for recovery of damages to the extent these damages are covered by the Workers' Compensation and Employer's Liability or commercial umbrella liability insurance obtained by Contractor, its contractors and its subcontractors pursuant to this Contract.

6.2.11 Errors and Omissions (Professional Liability) Insurance.

Errors and Omissions (Professional Liability) insurance and,Commercial Umbrella insurance, which will insure and provide coverage for errors or omissions or professional liability of the CONTRACTOR, with limits ofno less than $2,000,000 for each claim.

EXHIBIT 1

City Council
9 –
9 3/7/2023

6.2.12 Builder's Risk (Property) Insurance.

SERIAL 16154-RFP
CONTRACTOR shall purchase and maintain, on a replacement cost basis, Builders' Risk insurance and, Commercial Umbrella insurance, if necessary, in the amount of the initial Contract amount as well as subsequent modifications thereto for the entire work at the site. Such Builder's Risk insurance shall be maintained until completion of the units under construction subject to the agreement as complete. This insurance shall include interests of COUNTY, CONTRACTOR, and all subcontractors and sub-subcontractors in the work during the life of the Contract and course of construction, and shall continue until the work is completed and accepted by COUNTY. For new construction projects, CONTRACTOR agrees to assume full responsibility for loss or damage to the work being performed and to the structures under construction. For renovation construction projects, CONTRACTOR agrees to assume responsibility for loss or damage to the work being performed at least up to the full Contract amount, unless otherwise required by the Contract documents or amendments thereto. Builders' Risk insurance shall be on a special form and shall also cover false work and temporary buildings and shall insure against risk of direct physical loss or damage from external causes including debris removal, demolition occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for architect's service and expenses required as a result of such insured loss and other "soft costs" as required by the Contract. Builders' Risk insurance must provide coverage from the time any covered property comes under CONTRACTOR'S control and/or responsibility, and continue without interruption during construction, renovation, or installation, including any time during which the covered property is being transported to the construction installation site, and while on the construction or installation site awaiting installation. The policy will provide coverage while the covered premises or any part thereof are occupied. Builders' Risk insurance shall be primary and any insurance or self-insurance maintained by the County is not contributory. If the Contract requires testing of equipment or other similar operations, at the option of COUNTY, CONTRACTOR will be responsible for providing property insurance for these exposures under a Boiler Machinery insurance policy or the Builders' Risk Insurance policy.

6.2.13 Certificates ofinsurance.

6.2.13.1 Prior to Contract A WARD, Contractor shall furnish the County with valid and complete certificates of insurance, or formal endorsements as required by the Contract in the form provided by the County, issued by Contractor's insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall identify this contract number and title.

6.2.13.2 In the event any insurance policy (ies) required by this contract is (are) written on a "claims made" basis, coverage shall extend for two years past completion and acceptance of Contractor's work or services and as evidenced by annual Certificates of Insurance.

6.2.13.3 Ifa policy does expire during the life ofthe Contract, a renewal certificate must be sent to County fifteen (15) days prior to the expiration date.

6.2.14 Cancellation and Expiration Notice.

Applicable to all insurance policies required within the Insurance Requirements of this Contract, Contractor's insurance shall provide prior written notice of cancellation to Maricopa County based on state guidelines. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed or hand delivered to 320 West Lincoln Street, Phoenix, AZ 85003, or emailed to Procurement Officer noted in solicitationa
EXHIBIT 1

City Council
9 –
10 3/7/2023

6.3 BOND REQUIREMENT: (If required by Project/Task Order) SERIAL 16154-RFP

6.3.1 Concurrently with the submittal of the Contract, the Contractor shall furnish the Contracting Agency the following bonds, which shall become binding upon the award of the contract to the Contractor.
6 .3 .1.1 A Performance Bond equal to the full Contract amount ($ or as specified) conditioned upon the faithful performance of the Contract in accordance with plans, specifications and conditions thereof. Such bond shall be solely for the protection of the Contracting Agency awarding the Contract.

6.3.1.2 A Payment Bond equal to the full contract amount($ or as specified) solely for the protection of claimants supplying labor and materials to the Contractor or his Subcontractors in the prosecution of the work provided for in such Contract.

6.3.2 Each such bond shall include a provision allowing the prevailing party in a suit on such bond to recover as a part of his judgment such reasonable attorney's fees as may be fixed by a judge of the court.

6.3.3 Each bond shall be executed by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona issued by the Director of the Department of Insurance. The bonds shall not be executed by an individual surety or sureties. The bonds shall be made payable and acceptable to the Contracting Agency. The bonds shall be written or countersigned by an authorized representative of the surety who is either a resident of the State of Arizona or whose principal office is maintained in this state, as by law required, and the bonds shall have attached thereto a certified copy of the Power of Attorney of the signing official. In addition, said company or companies shall be rated "Best-A" or better as required by the Contracting Agency, as currently listed in the most recent Best Key Rating Guide, published by the A.M. Best Company.

6.4 FORCE MAJEURE

6.4.1 Except for payment obligations, neither party shall be liable for failure of performance, nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Contract if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or telecommunication service.

6.4.2 Each party, as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply.

6.4.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated.

6.4.4 The County shall reserve the right to terminate this Contract and/or any applicable order or contract release purchase order upon non-performance by Contractor. The County shall reserve the right to extend the Contract and time for performance at its discretion.

EXHIBIT 1

City Council
9 –
11 3/7/2023

6.5 WARRANTY OF SERVICES:

SERIAL 16154-RFP
6 .5 .1 The Contractor warrants that all services provided hereunder will conform to the requirements of the Contract, including all descriptions, specifications and attachments made a pmi of this Contract. County's acceptance of services or goods provided by the Contractor shall not relieve the Contractor from its obligations under this warranty.

6.5.2 In addition to its other remedies, County may, at the Contractor's expense, require prompt correction of any services failing to meet the Contractor's warranty herein. Services corrected by the Contractor shall be subject to all the provisions of this Contract in the manner and to the same extent as services originally furnished hereunder.

6.5.3 Notwithstanding the foregoing, with respect to materials provided hereunder, Contractor is a reseller of goods only, and as such does not provide any warranty for the goods it supplies hereunder, Notwithstanding this as-is limitation, Contractor shall pass through to County any transferrable manufacturer's standard warranties with respect to goods purchased hereunder. COUNTY AND PERSONS CLAIMING THROUGH COUNTY

SHALL SEEK RECOURSE EXCLUSIVELY FROM MANUFACTURERS IN

CONNECTION WITH ANY DEFECTS IN OR FAILURES OF GOODS, AND THIS

SHALL BE THE EXCLUSIVE RECOURSE OF COUNTY AND PERSONS

CLAIMING THROUGH COUNTY FOR DEFECTIVE GOODS, WHETHER THE

CLAIM OF COUNTY OR THE PERSON CLAIMING THROUGH COUNTY SHALL

SOUND IN CONTRACT, TORT, STRICT LIABILITY, PURSUANT TO STATUTE, OR FOR NEGLIGENCE. COUNTY SHALL PASS THESE TERMS TO
SUBSEQUENT BUYERS AND USERS OF GOODS. CONTRACTOR EXCLUDES

AND DISCLAIMS ALL OTHER EXPRESS AND IMPLIED WARRANTIES,

INCLUDING, BUT NOT LIMITED TO, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

CONTRACTOR ASSUMES NO RESPONSIBILITY WHATSOEVER FOR

CONTRACTOR'S INTERPRETATION OF PLANS OR SPECIFICATIONS

PROVIDED BY COUNTY, AND COUNTY'S ACCEPTANCE AND USE OF GOODS

SUPPLIED HEREUNDER SHALL BE PREMISED ON FINAL APPROVAL BY

COUNTY OR BY COUNTY'S RELIANCE ON ARCHITECTS, ENGINEERS, OR

OTHER THIRD PARTIES RATHER THAN ON CONTRACTOR'S
INTERPRETATION, TO THE EXTENT NOT PROHIBITED BY APPLICABLE LAW.

IN NO EVENT, WHETHER IN CONTRACT, WARRANTY, INDEMNITY, TORT (INCLUDING, BUT NOT LIMITED TO, NEGLIGENCE), STRICT LIABILITY OR

OTHERWISE, ARISING DIRECTLY OR INDIRECTLY OUT OF THE

PERFORMANCE OR BREACH OF THESE TERMS, SHALL CONTRACTOR BE LIABLE FOR (a) ANY INCIDENTAL, INDIRECT, PUNITIVE, SPECIAL,

COINCIDENT AL OR SIMILAR DAMAGES SUCH AS LOSS OF USE, LOST

PROFITS, ATTORNEY'S FEES OR DELAYED DAMAGES, EVEN IF SUCH

DAMAGES WERE FORESEEABLE OR CAUSED BY CONTRACTOR'S BREACH OF THIS AGREEMENT, (b) ANY CLAIM THAT PROPERLY IS A CLAIM AGAINST THE MANUFACTURER, OR (c) ANY AMOUNT EXCEEDING THE

AMOUNT PAID TO CONTRACTOR FOR GOODS FURNISHED TO COUNTY WHICH ARE THE SUBJECT OF SUCH CLAIM(S). ALL CLAIMS MUST BE BROUGHT WITHIN ONE YEAR OF ACCRUAL OF A CAUSE ACTION.

6.6 INSPECTION OF SERVICES:

6.6.1 The Contractor shall provide and maintain an inspection system acceptable to County covering the services under this Contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to County during contract performance and for as long afterwards as the Contract requires.

6.6.2 County has the right to inspect and test all services called for by the Contract, to the extent practicable at all reasonable times and places during the term of the Contract.

County shall perform inspections and tests in a manner that will not unduly delay the work.

EXHIBIT 1

City Council
9 –
12 3/7/2023

SERIAL 16154-RFP

6.6.3 If any of the services do not conform to Contract requirements, County may require the Contractor to perform the services again in conformity with Contract requirements, at no cost to the County. When the defects in services cannot be corrected by re-performance, County may:

6.6.3.1 Require the Contractor to take necessary action to ensure that future performance conforms to Contract requirements; and

6.6.3.2 Reduce the Contract price to reflect the reduced value of the services performed.

6.6.4 If after being provided written notice and reasonable opportunity to cure the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with Contract requirements, County may:

6.6.4.1 By Contract or otherwise, perform the services and charge to the Contractor, through direct billing or through payment reduction, any cost incurred by County that is directly related to the performance of such service; or

6.6.4.2 Terminate the Contract for default.

6.7 REQUIREMENTS CONTRACT:

6.7.1 Contractors signify their understanding and agreement by signing a bid submittal, that the Contract resulting f rom the bid is a requirements contract. However, the Contract does not guarantee any minimum or maximum number of purchases will be made. It only indicates that if purchases are made for the materials or services contained in the Contract, they will be purchased from the Contractor awarded that item if the Contractor can meet all the delivery requirements of the County. Orders will only be placed' when the County identifies a need and proper authorization and documentation have been approved.

6.7.2 County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the Purchase Order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc.

6.7.3 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow promptly. By submitting a bid in response to this Invitation for Bids, the Contractor specifically acknowledges to be bound by this cancellation policy.

6.8 Background Check:

Contractors need to be aware that there may be multiple background checks (Sheriffs Office, County Attorney's Office, Courts as well as Maricopa County general government) to determine if the respondents employees are acceptable for the contractor to do business with the County. This applies to (but is not limited to) the company and sub-contractors. Employees or others who fail to pass these checks shall not be allowed to work on County projects. Failure to meet these requirements may lead to termination of the contract.

6.9 Suspension of Work
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Procurement Officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No request for adjustment under this clause shall be granted unless the claim, in an EXHIBIT 1

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amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract.

6.10 Stop Work Order
The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause.

Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Procurement Officer shall either-

6.10.1 6.10.2

6.10.3 Cancel the stop-work order; or
Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the County, clause of this contract.

The Procurement Officer may make an equitable adjustment in the delivery schedule and/or contract price, or otherwise, and the contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor.

6.11 UNCONDITIONAL TERMINATION FOR CONVENIENCE:

Maricopa County may terminate the resultant Contract for convenience by providing sixty (60) calendar days advance notice to the Contractor.

6.12 TERMINATION FOR DEFAULT:

The County may, by written notice of default to the Contractor, terminate this contract in whole or in part if the Contractor fails to:

6.12.1 Deliver the supplies or to perform the services within the time specified in this contract or any extension;

6.12.2 Make progress, so as to endanger performance of this contract; or

6.12.3 Perform any of the other provisions of this contract.

6.12.4 The County's right to terminate this contract under these subparagraph may be exercised if the Contractor does not cure such failure within 10 days (or more if authorized in writing by the County) after receipt of the notice from the Procurement Officer specifying the failure.

6.13 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:

Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County from any other party to the contract arising as the result of the Contract.

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6.14 CONTRACTOR LICENSE REQUIREMENT:

SERIAL 16154-RFP

6.14.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any required certification requirements, required by any and all governmental or non-governmental entities as mandated to maintain compliance with and in good standing for all permits and/or licenses. The Respondent shall keep fully informed of existing and future trade or industry requirements, Federal, State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a Contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the using agency of any and all changes concerning permits, insurance or licenses.

6.14.2 Respondents furnishing finished products, materials or articles of merchandise that will require installation or attachment as part of the Contract, shall possess any licenses required. A Respondent is not relieved of its obligation to possess the required licenses by subcontracting of the labor portion of the Contract. Respondents are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, at ( 602) 542-1525 to ascertain licensing requirements for a particular contract. Respondents shall identify which license( s ), if any, the Registrar of Contractors requires for performance of the Contract.

6.15 SUBCONTRACTING:

6.15.1 The Contractor may not assign to another Contractor or Subcontract to another party for performance of the terms and conditions hereof without the written consent of the County, which consent shall not be unreasonably withheld. All correspondence authorizing subcontracting must reference the Bid Serial Number and identify the job project.

6.15.2 The Subcontractor's rate for the job shall not exceed that of the Prime Contractor's rate, as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates or the County has approved the increase. The Subcontractor's invoice shall be invoiced directly to the Prime Contractor, who in turn shall pass-through the costs to the County, without mark-up. A copy of the Subcontractor's invoice must accompany the Prime Contractor's invoice.

6.16 AMENDMENTS:

All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County.

6.17 ADDITIONS/DELETIONS OF SERVICE:

6.17.1 The County reserves the right to add and/or delete materials and services to a Contract. If a service requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of service reduced in accordance with the bid price. If additional materials or services are required from a Contract, prices for such additions will be negotiated between the Contractor and the County.

6.17.2 The County reserves the right of final approval on proposed staff for all Task Orders.

Also, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County.

6.18 VALIDITY:

The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of the Contract.

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6.19 SEVERABILITY:

SERIAL 16154-RFP
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity ofany other provision of this Contract.

6.20 RIGHTS IN DAT A:

The County shall have the use of data and reports resulting from a Contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party, upon request, any available information that is relevant to a Contract and to the performance thereunder.

6.21 NON-DISCRIMINATION:

CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09 including flow down of all provisions and requirements to any subcontractors.

Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Governor of the State of Arizona's website http ://azmemory .azli brary .gov/ cd rn/si ngleitern/co llection/execorders/id/680/rec/ I which is hereby incorporated into this contract as if set forth in full herein. During the performance of this contract, CONTRACTOR shall not discriminate against any employee, client or any other individual in any way because of that person's age, race, creed, color, religion, sex, disability or national origin.

6.22 ISRAEL BOYCOTT:

Per House Bill 2617 Contractor certifies that they are not currently engaged in, and agrees for the duration of the Contract to not engage in, a boycott oflsrael.

6.23 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
6 .23 .1 The undersigned ( authorized official signing for the Contractor) certifies to the best of his or her knowledge and belief, that the Contractor

6.23.1.1 is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency;

6.23.1.2 have not within 3-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forge1y, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

6.23.1.3 are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and

6.23.1.4 have not within a 3-year period preceding this Contract had one or more public transaction (Federal, State or local) terminated for cause of default.

6.23.2 The Contractor agrees to include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract.

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6.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41- 4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:

6.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A).

The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the Contract and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee's employment or at least three years, whichever is longer. I-9 forms are available for download at USCIS.GOV.

6.24.2 The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph

6.24.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County's intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor.

6.25 INFLUENCE
As prescribed in MCl-1202 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct may be grounds for Disbarment or Suspension under MCl-902.

An attempt to influence includes, but is not limited to:

6.25.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy,

6.25.2 That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind.

If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.

6.26 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS.

6.26.l The Parties agree that this Contract and employees working on this Contract will be subject to the whistleblower rights and remedies in the pilot program on contractor employee whistleblower protections established at 41 U.S.C. § 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112-239) and section

3.908 of the Federal Acquisition Regulation;

6.26.2 Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as described in section 3.908 of the Federal Acquisition Regulation. Documentation of such employee notification must be kept on file by Contractor and copies provided to County EXHIBIT 1

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upon request.

6.26.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold ($150,000 as of September 2013).

6.27 Uniform Administrative Requirements
By entering into this Contract the Contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART 200-UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL A WARDS contained in Title 2 C.F.R. § 200 et seq.

6.28 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW:

6.28.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to, and the right to examine, copy and make use of, any and all said materials.

6.28.2 If the Contractor's books, records , accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented.

6.28.3 Ifat any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance.

The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check or deduction from current billings Submitted by the Contractor by the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County.

6.29 AUDIT DISALLOWANCES:

If at any time, County determines that a cost for which payment has been made is a disallowed cost, such as overpayment, County shall notify the Contractor in writing of the disallowance.

County shall also state the means of correction, which may be but shall not be limited to adjustment of any future claim submitted by the Contractor by the amount of the disallowance, or to require repayment of the disallowed amount by the Contractor.

6.30 OFFSET FOR DAMAGES;
In addition to all other remedies at Law or Equity, the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract.

6.31 PUBLIC RECORDS:

Under Arizona law, all Offers submitted and opened are public records and must be retained by the Records Manager at the Office of Procurement Services. Offers shall be open to public inspection and copying after Contract award and execution, except for such Offers or sections thereof determined to contain proprietary or confidential information. by the Office of Procurement Services. If an Offeror believes that information in its Offer or any resulting Contract should not be released in response to a public record request under Arizona law, the Offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall EXHIBIT 1

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include the specific harm or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code.

6.32 PRICES:

Pricing will be compliant with the Pricing Commitments as described in the Administration Agreement dated as of January 12, 2017 by and between U.S. Communities Government Purchasing Alliance and Contractor.

6.33 INTEGRATION:

This Contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, express or implied.

6.34 RELATIONSHIPS:

In the performance of the services described herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co-employee, partnership, principal and agent, or joint venture between the County and the Contractor.

6.35 GOVERNING LAW:

This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States District Court for the District of Arizona, sitting in Phoenix, Arizona

6.36 ORDER OF PRECEDENCE:

In the event of a conflict in the provisions of this Contract and Contractor's license agreement, if applicable, the terms of this Contract shall prevail.

6.37 INCORPORATION OF DOCUMENTS:

The following are to be attached to and made part of this Contract:

6.37.1 Exhibit A, Pricing;

6.37.2 Exhibit B, Scope of Work;

6.37.3 Exhibit C Facilities Management Requirements
NOTICES:

All notices given pursuant to the terms of this Contract shall be addressed to:

For County:

Maricopa County
Office of Procurement Services
ATTN: Contract Administration
320 West Lincoln Street
Phoenix, Arizona 85003-2494
For Contractor:

HD Supply Facilities Maintenance, Ltd.

PO Box 509055
San Diego, CA 92150-9055
Attn: Contracts Department
with a copy to:

HD Supply Facilities Maintenance, Ltd.
3100 Cumberland Blvd, Suite 1700
Atlanta, GA 30339
Attn: Legal
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IN WITNESS WHEREOF, this Contract is executed on the date set forth above.

CONTRACTOR
Robin Soehl, VP, Information Integrity & Compliance

PRINTED NAME AND TITLE
101 Riverview Parkway, Santee, CA 92071

ADDRESS
DATE I

MARICOPA COUNTY
CHAIR6 4:;;i,soRs
ATTESTED:

APPROVED AS TO FORM:

DEPUTY COUNTY ATTORNEY
DATE
DATE
JAN 1 7 7.0i7
JAN 1 7 20i7
SERIAL 16154-RFP
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EXHIBITB

SCOPE OF WORK
SERIAL 16154-RFP

CONTRACT FOR MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS AND SERVICES (U.S. Communities)

1.0 INTENT:

The Contractor shall have a strong national presence for a vast array of supplies and equipment necessary for maintenance and repair in residential, commercial and industrial environments for use by various public entities nationwide.

Other governmental entities under agreement with the County may have access to services provided hereunder.

The County reserves the right to award in whole or in part, by item or group of items, by section or geographic area, or make multiple awards, where such action serves the County's best interest.

The County reserves the right to add additional contractors, at the County's sole discretion, in cases where the currently listed contractors are of an insufficient number or skill-set to satisfy the County's needs or to ensure adequate competition on any project or task order work.

1.1 INTRODUCTION, BACKGROUND AND INTENT:

MASTER AGREEMENT
Maricopa County, AZ (herein "Lead Public Agency" on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and nonprofit organizations (herein "Participating Public Agencies") is soliciting proposals from qualified suppliers to enter into a Master Agreement for a complete line of Maintenance, Repair and Operating (MRO) Supplies and Industrial Supplies in a Retail and Wholesale environment; and Related Products and Services (herein "Products and Services").

1.2 GENERAL DEFINITION OF PRODUCTS AND/OR SERVICES
Contractors are to have the broadest possible selection of MAINTENANCE, REP AIR, OPERATING SUPPLIES AND RELATED PRODUCTS AND SERVICES they offer. The intent of this contract is to provide Participating Public Agencies with a comprehensive offering of products and services to meet their various needs.

1.2.1 Maintenance, Repair, Operating (MRO) Supplies and Related Services (Installation, Repair and Renovation) - A complete and comprehensive offering of wholesale and/or retail MRO supplies such as appliances, building materials, hardware, HV AC, kitchen and bath cabinets, janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies, hand-held general purpose tools, power tools, flooring, window coverings, and any other miscellaneous MRO supplies offered by Supplier.

In addition, a complete range of services available through the Supplier such as, but not limited to, installation, renovation services, repair services, training services and any other related services offered by Supplier.

1.2.2 Related Products and Services (Including Installation, Repair and Renovation Services) - A complete range of related products and services offered by Supplier including, but not limited to, installation, repair and renovation services for replacements, upgrades, and remodeling in the residential, commercial and industrial environments relating to any of the following (non-inclusive): roofing, gutters, downspouts, HV AC, plumbing, electrical, exterior decks, patios and porches, exterior siding, windows and doors, interior and exterior painting, weatherization, ADA improvements, hose EXHIBIT 1

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fabrication, hydraulic repairs, gearbox repairs, conveyor system repairs, vulcanizing, rubber fabrication, and any other types of residential, commercial and industrial environments.

2.0 SCOPE OF WORK:

2.1 MAINTENANCE, REPAIR, OPERATING SUPPLIES (MRO) AND RELATED SERVICES (INSTALLATION, REPAIR AND RENOVATION):

Provide a complete and comprehensive offering of Wholesale and/or Retail MRO supplies such as appliances, building materials, hardware, HV AC, kitchen and bath cabinets, janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies, hand-held general purpose tools, power tools, flooring, window coverings, and any other miscellaneous MRO supplies offered by Supplier.

2.2 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES):

2.2.1 Any related products offered by Supplier.

2.2.2 Services may also include replacements, upgrades, remodeling; and product, turnkey and major category installations.

2.2.3 Services performed shall be non-structural in nature.

2.2.4 Products used in performing these services shall be procured under the awarded contract, at contract prices.

2.2.5 These services may be required in the residential and commercial environments and may be any of the following (non-inclusive):

2.2.5.1 Roofing, Gutters, Downspouts

2.2.5.2 HVAC

2.2.5 .3 Plumbing

2.2.5 .4 Electrical

2.2.5.5 Exterior decks, patios and porches

2.2.5.6 Exterior Siding

2.2.5.7 Windows, Doors

2.2.5.8 Interior/Exterior Painting

2.2.5.9 Weatherization - Storm Windows/Doors, Insulation, Weather Stripping

2.2.5.10 ADA Improvements

2.2.6 Services:

2.2.6.1 As part of your Proposal response, detail your firm's program in offering services including:

2.2.6.2 Providing and managing qualified contractors

2.2.6.3 Budget management in keeping projects on budget

2.2.6.4 Project management services in design, planning, organizing, scheduling and managing all stages of a project.

2.2.7 Service Providers (Labor):

2.2.7.1 Contractor shall serve as the single point of contact between Participating Public Agencies and Service Providers.

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2.2.7.2 Contractor shall verify that all Service Providers are fully licensed for the type of work being performed in the respective state(s).

2.2.7.3 Contractor shall verify each Service Provider maintains at a minimum, the levels of insurance specified under in draft contract.

2.2.7.4 Contractor shall perform a background screen of all Service Providers consisting of(at a minimum):

2.2.7.4.1 National Employee Database

2.2.7.4.2 SSN Verification

2.2.7.4.3 National Criminal Database Check

2.2.7.4.4 2.2.7.4.5

2.2.7.4.6 2.2.7.4.7

2.2.7.4.8 Two County Search
Sex Offender Search
Annual Review (National Criminal Database)
Two (2) Year Complete Re-Screen and Renewal
Financial Background

2.2.7.5 All Service Provider employees shall wear a Service Provider's issued picture identification badge at all times.

2.3 PRODUCT CATEGORIES:

This Solicitation is to establish a nationwide purchasing agreement for the acquisition of the following products. The category descriptive examples below are not to be considered restrictive, but rather, provide a general, non-inclusive, description of the category. These are standard use in the residential, commercial, and industrial environments. Your firm may not have the ability to provide all categories.

All products offered shall be new, unused and of the latest design and technology.

The intent is for each Proposer to submit their complete product line so that Participating Public Agencies may order a wide array of product as appropriate for their needs. You may subcontract items your firm does not supply.

2.3.1 CATEGORY 1: APPLIANCES
Large appliances: refrigerators, washers, dryers, dishwashing machines, stoves, cooktops, range hoods and ovens; TVs, DVR's, small appliances: mixers, toasters, microwave ovens, food processors, disposals, trash compactors, and all ancillary supplies, tools, and components.

2.3.2 CATEGORY 2: BUILDING MATERIALS
Lumber (dimensional and timber), millwork, roofing, siding, plywood, paneling, hardwood, trim, molding, fencing, decking, gates, brick, block, doors, windows, bagged goods ( concrete, mortar, sand, or asphalt), drywall, rebar, acoustical tiles, rain gutters, garage door openers, insulation, and all ancillary supplies, tools, and components.

2.3.3 CATEGORY 3: HARDWARE
Fasteners (nuts/bolts, screws, washers, rivets, nails), builders hardware (hinges, gate hardware, barrel bolts/hasps, corner braces, shelf brackets, closet hardware, springs), threaded rod/steel shapes, anchors, padlocks, lock sets, wheels, casters, ball bearings, rope, chain, metal stock, dry cell batteries, fire extinguishers, signs, cabinet hardware, mail boxes, safes, drop boxes, weatherization products, and all ancillary supplies, tools, and components.

2.3.4 CATEGORY 4: HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) Equipment, package units, evaporative coolers, tools, parts, ducting, air filtration, thermostats, portable and fixed heaters, fans, and all ancillary supplies, tools, and components.

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2.3.5 CATEGORY 5: KITCHEN AND BATH CABINETS
SERIAL 16154-RFP
Kitchen cabinets, bath vanities, countertops, medicine cabinets, mirrors, and all ancillary supplies, tools, and components.

2.3.6 CATEGORY 6: JANITORIAL SUPPLIES
Cleaners, soaps, waxes, strippers, polishes, vacuums, brooms, mops, buckets, gloves, caiis, paper goods, and all ancillary supplies, tools, and components.

2.3.7 CATEGORY 7: LANDSCAPING EQUIPMENT AND SUPPLIES
Lawn and landscape equipment (gasoline and electric), shovels, rakes, axes, hoes, hoses, nozzles, insect control, herbicides, fe1iilizers, plants, trees, sprinkler/irrigation equipment and supplies and all ancillary supplies, tools, an components.

2.3.8 CATEGORY 8: MOTORS/PUMPS
Fractional and full horse, starters, pulleys, belts, fans, motor controls, and all ancillary supplies, tools, and components.

2.3.9 CATEGORY 9: PAINTS AND COATINGS
All types of paints and coatings, wall paper, caulking, spray equipment, aerosol paints, pressure washers, sand blasters, finishes, abrasives, epoxy, cleaners, drywall supplies, tarps, compounds, adhesives, accessories, and all ancillary supplies, tools, and components.

2.3.10 CATEGORY 10: PLUMBING
Equipment, parts, piping and fittings, water heaters, furnaces, disposals, pneumatic piping, filters, commodes, sinks, bathtubs, showers, shower doors, faucets, water conditioning equipment, water dispensing equipment, salt, and all ancillary supplies, tools, and components.

2.3.11 CATEGORY 11: POOL SUPPLIES
Pool chemicals, tools, timers, pump/motor units, vacuum equipment, patio furniture, parts, and all ancillary supplies, tools, and components.

2.3.12 CATEGORY 12: TOOLS, HAND-HELD GENERAL PURPOSE
Hand-held ( electric, battery, or pneumatic operated), including accessories, automotive type tools, welding equipment, testing and measuring tools, carts and hand trucks, work benches, tool cabinets, ladders, and all ancillary supplies and components.

2.3.13 CATEGORY 13: TOOLS, POWER TYPE
Electric or gas operated, mobile or stationary, bench or floor mounted, including accessories, and all ancillary supplies and components.

2.3.14 CATEGORY 14: FLOORING AND WINDOW COVERINGS
All flooring, including but not limited to, vinyl plank, VCT, vinyl tile, ceramic tile, hardwood, carpet tile, carpet and cove base; blinds, shades, screens, window glass, mirrors, parts, and all ancillary supplies, tools, and components.

2.3.15 CATEGORY 15: HOSPITALITY
Guest room supplies and appliances, personal care amenities, telephones, bed and bath linens, housekeeping cleaning supplies, public restroom supplies, carts, banquet and conference room supplies, guest room and suite furniture, fixtures, and equipment, pool and patio equipment, and other hospitality supplies.

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2.3.16 CATEGORY 16: WATER AND WASTE WATER TREATMENT
Aeration, chart and data recorders, chemical feed, collection systems, flow metering, gauges, grounds maintenance, hose, hydrants, lab chemicals, equipment, and testing, location and leak detection, level and pressure, pipe, plugs, process analysis, pumps, sampling equipment, storm water, tanks, tools, valves, and water treatment.

2.3.17 CATEGORY 17: MISCELLANEOUS
Including, but not limited to: shelving (metal or wood composite), safety and emergency equipment, first aid supplies, conditioning salt, scaffolding (purchased), packaging supplies, communication supplies, electrical supplies, lighting supplies, office products, and property management products.

2.3.18 CATEGORY 18: IN STORE SERVICES

2.4 PRODUCT ORDERING:

Including, but not limited to: glass cutting, pipe threading, planning services (flooring and cabinet), verbal technical advice, special orders, rental equipment, etc.

2.4.1 Contractors complete product line (Wholesale or Retail) shall be available for internet ordering 24/7.

2.4.2 Products may be ordered by any of the following methods:

Internet
Will Call (Phone or FAX order)

2.5 PRODUCT PRICING:

2.5.1 Wholesale:

Pricing shall be a fixed percentage (%) off catalog pricing by Product Category (Section

2.3 above) and a rebate on gross sales (see Exhibit A). Catalog price updates will be allowed once per year.

2.6 ON-LINE CATALOG DISCOUNT PRICING:

Presently, the capability exists to access an on-line catalog reflecting contract pricing of all products.

2.7 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES) PRICING:

2.7.1 All Participating Public Agencies shall receive a detailed written quotation for all services to be performed, and product(s) to be provided.

2.7.2 All quotations shall be for a "not to exceed" amount.

2.7.3 As an audit tool, the Contractor(s) shall provide a copy of the most current R.S. Means Bare Cost Data (including any city cost index adjustment) pertaining to all written quotations.

2.8 SALES REPORTING:

Describe your firm's ability to provide detailed management reporting by Participating Public Agency. Identify the level(s) (Agency, Division, Department, Individual) of reporting detail available in the following categories:

EXHIBIT 1

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2.8.1 Sales Dollars
SERIAL 16154-RFP

2.8.2 Sales histories by manufacturer, item description, part number, quantity, NIGP codes

2.8.3 Procurement card (MasterCard or Visa brand)

2.9 BRAND NAMES:

The County reserves the right to request samples to determine quality and acceptability of materials bid by Contractor. In some cases, brand names have been listed in order to define the desired quality and are not intended to be restrictive or to limit competition. Materials substantially equivalent to those designated shall qualify for consideration.

2.10 DELIVERY, FREIGHT REQUIREMENTS:

2.10.1 All domestic ground shipments shall be FOB Destination, Freight Prepaid and Included.

Any handling fees shall also be included in the pricing.

2.10.2 Should a Participating Public Agency determine that rush shipping or other alternate shipping is required, it shall notify the Contractor. The Contractor shall determine any additional costs associated with such delivery terms and communicate that cost to the Participating Public Agency.
2 .10 .3 The Proposer shall retain control for carrier selection and payment of freight charges of all goods until received by the requesting Pmiicipating Public Agency and the contract coverage completed. The Proposer shall also file all claims for visible or concealed damage. The Participating Public Agency will notify the Proposer of any damaged goods and shall assist the Proposer in arranging for inspection of the goods.

2.10.4 Any requests for local delivery of orders placed at local stores shall be subject to local delivery fees, if applicable.

2.10.5 Shipping and handling fees are allowable to destinations outside the continental U.S.

2.10.6 A packing list or other suitable shipping document shall accompany each shipment and shall include the following:

2.10.6.1 2.10.6.2

2.10.6.3 2.10.6.4

2.10.6.5 Contract Serial number
Contractor's name and address
Participating Public Agency's name and address
Participating Public Agency's purchase order number
A description of product(s) shipped, including item number(s), quantity(ies), as applicable

3.0 PROCUREMENT REQUIREMENTS:
3 .1 SHIPPING TERMS:

Bid price(s) and terms shall be F.O.B. Destination at ordering Agencies locations.

3.2 OPERATING MANUALS (If required):

Upon delivery, Contractor shall provide comprehensive operational manuals, service manuals and schematic diagrams, ifrequired by the Using Agency.

3.3 INSTALLATION: (If required):

The Contractor's price shall include delivery and installation of all equipment in a complete operating condition.

EXHIBIT 1

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3.4 ACCEPTANCE: (If required):

SERIAL 16154-RFP
Upon delivery and successful installation, the material(s) shall be deemed accepted and the warranty period shall begin. All documentation shall be completed prior to final acceptance.

3.5 CONTRACTOR EMPLOYEE MANAGEMENT:
3 .5. I Contractor shall endeavor to maintain the personnel proposed in their offer throughout the implementation of the Solution. In the event that Contractor personnel's employment status changes, Contractor shall provide County a list of proposed candidates with equivalent experience with the Solution. County reserves the right to assist in the selection of the replacement candidate. Under no circumstances is it acceptable for the implementation schedule to be impacted by a personnel change on the part of the Contractor.

3.5.2 Contractor shall not reassign any provided personnel without the express consent of the County.

3.5.3 County reserves the right to immediately remove from its premises any Contractor personnel it determines is a risk to County operations. 3 .5 .4 County reserves the right to request the replacement of Contractor personnel at any time, for any reason.

3.6 TRAINING:

The Contractor shall provide a minimum of TBD (hours or days) to completely train County personnel in the use and care of the equipment. All training is to take place on-site at Maricopa County.

3.7 WARRANTY:

3.7.1 All items furnished under this Contract shall conform to the requirements of this Contract.

3.7.2 The warranty period for workmanship shall be for an initial period of twelve (12) months and commence upon prompt acceptance by County.

3.7.2.1 The Contractor shall indicate on the Price Sheet the duration of the warranty and any applicable limitations or conditions which may apply.

3.7.2.2 The Contractor agrees that he will, at his own expense, provide all labor and parts required to remove, repair or replace, and reinstall any such defective workmanship which becomes or is found to be defective during the term of this warranty.

3.7.2.3 Notwithstanding the foregoing, with respect to materials provided hereunder, Contractor is a reseller of goods only, and as such does not provide any warranty for the goods it supplies hereunder. Notwithstanding this as-is limitation, Contractor shall pass through to County any transferrable manufacturer's standard warranties with respect to goods purchased hereunder. COUNTY AND

PERSONS CLAIMING THROUGH COUNTY SHALL SEEK RECOURSE

EXCLUSIVELY FROM MANUFACTURERS IN CONNECTION WITH ANY

DEFECTS IN OR FAILURES OF GOODS, AND THIS SHALL BE THE

EXCLUSIVE RECOURSE OF COUNTY AND PERSONS CLAIMING

THROUGH COUNTY FOR DEFECTIVE GOODS, WHETHER THE CLAIM

OF COUNTY OR THE PERSON CLAIMING THROUGH COUNTY SHALL

SOUND IN CONTRACT, TORT, STRICT LIABILITY, PURSUANT TO
STATUTE, OR FOR NEGLIGENCE. COUNTY SHALL PASS THESE
TERMS TO SUBSEQUENT BUYERS AND USERS OF GOODS.

EXHIBIT 1

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SERIAL 16154-RFP

CONTRACTOR EXCLUDES AND DISCLAIMS ALL OTHER EXPRESS

AND IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,

ALL IMPLIED WARRANTIES OF MERCHANT ABILITY AND FITNESS
FOR A PARTICULAR PURPOSE. CONTRACTOR ASSUMES NO

RESPONSIBILITY WHATSOEVER FOR CONTRACTOR'S

INTERPRETATION OF PLANS OR SPECIFICATIONS PROVIDED BY

COUNTY, AND COUNTY'S ACCEPTANCE AND USE OF GOODS

SUPPLIED HEREUNDER SHALL BE PREMISED ON FINAL APPROVAL

BY COUNTY OR BY COUNTY'S RELIANCE ON ARCHITECTS,

ENGINEERS, OR OTHER THIRD PARTIES RATHER THAN ON

CONTRACTOR'S INTERPRETATION, TO THE EXTENT NOT
PROHIBITED BY APPLICABLE LAW. IN NO EVENT, WHETHER IN

CONTRACT, WARRANTY, INDEMNITY, TORT (INCLUDING, BUT NOT

LIMITED TO, NEGLIGENCE), STRICT LIABILITY OR OTHERWISE,

ARISING DIRECTLY OR INDIRECTLY OUT OF THE PERFORMANCE

OR BREACH OF THESE TERMS, SHALL CONTRACTOR BE LIABLE
FOR (a) ANY INCIDENTAL, INDIRECT, PUNITIVE, SPECIAL,

COINCIDENTAL OR SIMILAR DAMAGES SUCH AS LOSS OF USE,

LOST PROFITS, ATTORNEY'S FEES OR DELAYED DAMAGES, EVEN IF

SUCH DAMAGES WERE FORESEEABLE OR CAUSED BY
CONTRACTOR'S BREACH OF THIS AGREEMENT, (b) ANY CLAIM
THAT PROPERLY IS A CLAIM AGAINST THE MANUFACTURER, OR ( c)

ANY AMOUNT EXCEEDING THE AMOUNT PAID TO CONTRACTOR

FOR GOODS FURNISHED TO COUNTY WHICH ARE THE SUBJECT OF
SUCH CLAIM(S). ALL CLAIMS MUST BE BROUGHT WITHIN ONE
YEAR OF ACCRUAL OF A CAUSE ACTION.

3.8 USAGE REPORT:

The Contractor shall furnish the County a usage report upon request delineating the acquisition activity governed by the Contract. The format of the repot1 shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit.

EXHIBIT 1

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16154 EXHIBIT C

FACILITIES MANAGEMENT REQUIREMENTS
Maricopa County Facilities Management operation requirements.

1.0 HOURS OF SERVICE:

SERIAL 16154-RFP

1.1 REGULAR HOURS are between 6:00 AM and 6:00 PM, Monday through Friday, excluding County holidays.

1.2 AFTER HOURS is after 6:00 PM and prior to 6:00 AM, Monday through Friday.

1.3 WEEKENDS are anytime Saturday or, Sunday.

1.4 HOLIDAYS are County Holidays (See County holiday schedule attachment).

1.5 Services shall be available 24 hours per day, 7 days per week, 365 days per year.

1.6 Contractor shall provide 24 hours per day, 7 days per week, 365 days per year telephone access, and respond to a call for services within thirty (30) minutes ofreceipt.

2.0 RESPONSE TIMES:

2.1 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contractor shall respond on-site within four ( 4) hours of receipt of a service request.

2.2 If the request is designated by the County as an EMERGENCY, the contractor shall respond on- site within two (2) hours of receipt of a service request regardless of the time of day, WEEKEND or HOLIDAY.

3.0 TRIP CHARGE:

Trip charges are permitted when time and material work is requested at the following sites only:

3.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro) 3 .2 County offices located in Gila Bend, AZ

3.3 County offices located in Buckeye, AZ
3 .4 County offices located in Aguila, AZ
3 .5 Only one trip charge may be charged per service call. 3 .6 If the contractor arrives onsite and is unable to locate a County representative familiar with the work or unable to gain access to the work site, the Contractor may only bill for a trip charge (maximum one time daily trip charge not to exceed $50.00). The Contractor is not authorized to incur nor will the County accepting billing for any labor charges.

4.0 CONTRACTOR REQUIREMENTS:

4.1 Contractor(s) shall supply all labor, supervision, materials, tools, equipment, and effort necessary to perform the Scope of Work presented.

4.2 The Contractor's service truck fleet and/or warehouse shall carry sufficient supply ofrepair parts and equipment to perform services per Scope of Work presented.

EXHIBIT 1

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SERIAL 16154-RFP

4.3 The Contractor agrees to utilize only experienced, responsible and capable people in the performance of the work.

4.4 All employees of the Contractor shall wear a company uniform identified with the company name consisting of a minimum of one of the following:

4.4.1 Shirt/blouse

4.4.2 Vest

4.4.3 Cap

4.5 No one except authorized employees of the Contractor is allowed on the premises of Maricopa County. Contractor's employees are NOT to be accompanied in their work area by acquaintances, family members, assistants, or any other person unless said person is an authorized employee of the Contractor.

4.6 The Contractor shall perform the work in a way to minimize disruption to the normal operation of building occupants. Upon completion of work the Contractor shall clean and remove from the job site all debris, materials and equipment associated with the work performed.

4.7 Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal, State, County, and Municipal governments pertaining to safety on the job site.

5.0 BUILDING SECURITY (KEYS):

5.1 The Contractor may be provided keys to required County Facilities at the discretion of FMD.

Keys may be acquired by:

5.2 The Contractor being provided permanent key(s), wherein the Contractor verifies receipt of and accepts responsibility for keys. The keys must be returned at the completion of the work or at the direction of FMD. Keys not returned may cause the County to re-key the ENTIRE building or locations that the set of keys opened with the cost being borne by the Contractor.

5.3 In lieu of or in addition to keys, the Contractor may be provided card access badges at the discretion ofFMD.

5.4 The Contractor shall notify FMD within twenty-four (24) hours if any keys are lost, misplaced, stolen or otherwise not within the Contractor's control.

5.5 Once the Purchase Order is complete, expired, or terminated the Contractor shall immediately return all badges and keys to FMD.

6.0 SALVAGE:

Salvage rights shall be evaluated on a project by project basis by the County and shall be determined prior to incorporation in the contractor's bid price. Salvage rights automatically apply for all work if in the best interest to the County. Salvageable materials without pre-approved contractor salvage rights shall be securely stored and are not to be transported off the site without written permission from Maricopa County.

If contractor is given salvage rights, salvageable materials shall be removed daily. No on site storage of contractor's salvaged materials will be permitted.

7.0 INVOICES AND PAYMENTS:

Invoices are required to contain the following information and should be e-mailed to FMD- ACCOUNTSP A Y [email protected] If invoices cannot be e-mailed, U.S. Mail is acceptable to Maricopa County Facilities Management, Accounts Payable, 401 W. Jefferson, Phoenix, Arizona 85003.

7.1 Company name, address and contact information

7.2 County bill-to name and contact/requestor information EXHIBIT 1

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7 .3 Building Name and Building Number

7.4 County purchase order number
7 .5 County contract number

7.6 Maximo (FMD) service call number

7.7 Invoice number and date
7 .8 Date of service or delivery
7 .9 Description of Purchase ( services performed)
SERIAL 16154-RFP

7.I0 Labor breakdown: rate per hour x no. of hours by personnel type (time & materials)

7. I I Material breakdown: itemized parts list to contain unit price x quantity, indicating mark-ups as contracted (time & materials)

7.I2 Arrival and completion time

7.13 Total Amount Due with tax amounts separated. Must also clearly indicate the tax rate being applied

7.I4 Payment Terms
For Time & Material work, Contractor(s) must provide, all equipment, expendable shop supplies (rags, cleaners, solvents, gasses, etc.), miscellaneous parts (screws, bolts nuts, small items etc.), tools, etc. necessary to perform all the required services. Contractor(s) are allowed a one-time Misc. Shop fee charge of up to $25.00 per work order to cover these type of expenses. Anything beyond the $25 limit, will be provided at the contractor's own expense.

8.0 CONTRACTOR EMPLOYEE BACKGROUND CHECK:

A background check is required for all Contractor employees providing services to the County. The cost of this service shall be incurred by the County. No Contractor employee may access County property without approval ofFMD.

EXHIBIT 1

City Council
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31 3/7/2023

013020-SNP
1 Rev. 4/2019
Solicitation Number: RFP#013020

CONTRACT
This Con
tract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Snap-on Industrial, A Division of IDSC Holdings LLC, 2801 80th St., Kenosha, WI 53143 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to its members. Participation is open to all levels of governmental entity, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and its Members (Members) in the United States only.

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires April 13, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Member in advance, Equipment or Products must be delivered as operational to the Member’s site.

EXHIBIT 2

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013020-SNP

2 Rev. 4/2019

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Member in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Member.

C. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized Distributors/Dealers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal. In the event the IPLHF7 net price for any item falls below Snap-on's delivered GSA price, Snap-on will have the option to remove the product from its contract offering or increase contract price to 1% above delivered GSA net.

Regardless of the payment method chosen by the Member, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Member at the time of purchase.

When providing pricing quotes to Members, all pricing quoted must reflect a Member’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Member’s requested delivery location.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

EXHIBIT 2

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013020-SNP

3 Rev. 4/2019

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Member will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Member.

B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax-exemption certification(s). When ordering, Members must indicate if it is a tax-exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Members.

4. PRODUCT AND PRICING CHANGE REQUESTS

Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:

x Identify the applicable Sourcewell contract number
x Clearly specify the requested change
x Provide sufficient detail to justify the requested change x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change) x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference.

EXHIBIT 2

City Council
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013020-SNP

4 Rev. 4/2019

5. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS

A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the United States and Canada; such as municipal, state/province, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Members that can legally access the Equipment, Products, or Services under this Contract within the United States. A Member’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Member’s use of this Contract is at the Member’s sole convenience and Members reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership requirements and documentation and will encourage potential members to join Sourcewell.

Sourcewell reserves the right to add and remove Members to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Member policies and procedures, and all applicable laws.

6. MEMBER ORDERING AND PURCHASE ORDERS

A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, Member must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may use their own forms for purchase orders, but it should clearly note the applicable Sourcewell contract number. Members will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Member. Snap-on reserves the right to refuse service to any Sourcewell member based on credit worthiness.

B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order may be negotiated between a Member and Vendor, such as job or industry-specific requirements, legal requirements (such as affirmative action or immigration status requirements), or specific local policy requirements. Any negotiated additional terms and conditions must never be less favorable to the Member than what is contained in Vendor’s Proposal.

C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond that meets the requirements set forth in the Member’s purchase order.

EXHIBIT 2

City Council
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013020-SNP

5 Rev. 4/2019

D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Member requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Member and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Member fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal or state laws or regulations prohibit the purchase or change the Member’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Member.

F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Member’s purchase order will be determined by the Member making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Member inquiries; and x Business reviews to Sourcewell and Members, if applicable.

B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to members, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

EXHIBIT 2

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013020-SNP

6 Rev. 4/2019

The Report must contain the following fields:

x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Member Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Members. The Vendor will submit a check payable to Sourcewell for one percent (1%) multiplied by the total sales of all Equipment, Products, and Services purchased by Members under this Contract during each calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be received no later than forty-five (45) calendar days after the end of each calendar quarter.

Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than thirty (30) days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.

EXHIBIT 2

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7 Rev. 4/2019

10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

C. FEDERAL TRANSIT ADMINISTRATION. Sourcewell reserves the right to amend this Contract to include requirements relating to any subsequent changes affecting the use of inter- governmental cooperative purchasing agreements by FTA grant recipients.

D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, master- servant, principal-agent, or any other relationship.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. AUDITS

Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of six (6) years from the end of this Contract. This clause extends to Members as it relates to business conducted by that Member under this Contract.

EXHIBIT 2

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013020-SNP

8 Rev. 4/2019

13. GOVERNMENT DATA PRACTICES

Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

14. INTELLECTUAL PROPERTY

As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Members by any person on account of the use of any Equipment or Products by Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright laws.

15. PUBLICITY, MARKETING, AND ENDORSEMENT

A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

16. GOVERNING LAW, JURISDICTION, AND VENUE

Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.

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17. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

18. SEVERABILITY

If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

19. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have thirty (30) calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Members as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Member order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

20. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, will be provided as broad as that which is provided by the CGL Form CG 00 01 0413 or its equivalent, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer).

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

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Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Liability.

During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

6. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include there will be no cancellation, suspension, non-renewal, or reduction of coverage without thirty (30) days’ prior written notice to the Vendor.

Upon request, Vendor must provide to Sourcewell copies of applicable certificates and endorsements, within ten (10) days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or

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“work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).

F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of $10,000 is subject to Sourcewell’s approval.

21. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Members.

22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota, the United States federal government, or any Member.

Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

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23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Members that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government. The following list only applies when a Member accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor

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certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

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satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

24. CANCELLATION

Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty (60) days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Termination of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to termination.

Sourcewell Snap-on Industrial , A Division of IDSC
Holdings LLC
By: __________________________ By: __________________________ Jeremy Schwartz Bart A. Wignall
Title: Director of Operations &
Procurement/CPO
Title: President, Industrial Division & Vice
President, IDSC Holdings LLC
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________

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52 3/7/2023

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Bid Number: RFP 013020 Vendor Name: Snap-on Industrial, A Division of IDSC Holdings LLC

EXHIBIT 2

City Council
9 –
54 3/7/2023

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Bid Number: RFP 013020 Vendor Name: Snap-on Industrial, A Division of IDSC Holdings LLC

EXHIBIT 2

City Council
9 –
55 3/7/2023

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Bid Number: RFP 013020 Vendor Name: Snap-on Industrial, A Division of IDSC Holdings LLC

EXHIBIT 2

City Council
9 –
56 3/7/2023

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3DUWVௐDUHௐVWRFNHGௐLQௐௐGLVWULEXWLRQௐFHQWHUVௐDFURVVௐWKHௐ86ௐ6HUYLFHௐZRUNௐLVௐSHUIRUPHGௐ DWௐௐVHUYLFHௐFHQWHUVௐLQௐWKHௐ86ௐDQGௐRQVLWHௐE\ௐVHUYLFHௐSHUVRQQHOௐIRUௐFHUWDLQௐSURGXFWV Bid Number: RFP 013020 Vendor Name: Snap-on Industrial, A Division of IDSC Holdings LLC

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Exceptions to Terms, Conditions, or Specifications Form

Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents

Ensure your submission document(s) conforms to the following:

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."

Bid Number: RFP 013020 Vendor Name: Snap-on Industrial, A Division of IDSC Holdings LLC

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Bid Number: RFP 013020 Vendor Name: Snap-on Industrial, A Division of IDSC Holdings LLC

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Bid Number: RFP 013020 Vendor Name: Snap-on Industrial, A Division of IDSC Holdings LLC

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091422-WCP
Re
v. 3/2022 1
Solicitation Number: RFP #091422

CONTRACT
This C
ontract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and White Cap, L.P., 6250 Brook Hollow Pkwy., Suite 100, Norcross, GA 30071 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Facility MRO, Industrial, and Building-Related Supplies and Equipment from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to two times, for one additional year per extension, upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;

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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell

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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased

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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,

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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

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15. FORCE MAJEURE

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

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4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other

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insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all

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references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

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not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any

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person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

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M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s

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Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell White Cap, L.P.

By: __________________________ By: __________________________ Jeremy Schwartz Rye Dugosh
Title: Chief Procurement Officer Title: National Sales Manager-Government

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________

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EXHIBIT 4

City Council
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81 3/7/2023

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EXHIBIT 4

City Council
9 –
82 3/7/2023

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EXHIBIT 4

City Council
9 –
83 3/7/2023

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City Council
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84 3/7/2023

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Bid Number: RFP 091422 Vendor Name: White Cap, LP

EXHIBIT 4

City Council
9 –
85 3/7/2023

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86 3/7/2023

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Bid Number: RFP 091422 Vendor Name: White Cap, LP

EXHIBIT 4

City Council
9 –
88 3/7/2023

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Bid Number: RFP 091422 Vendor Name: White Cap, LP

EXHIBIT 4

City Council
9 –
89 3/7/2023

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Bid Number: RFP 091422 Vendor Name: White Cap, LP

EXHIBIT 4

City Council
9 –
90 3/7/2023

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91 3/7/2023

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Bid Number: RFP 091422 Vendor Name: White Cap, LP

EXHIBIT 4

City Council
9 –
92 3/7/2023

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EXHIBIT 4

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93 3/7/2023

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94 3/7/2023

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EXHIBIT 4

City Council
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95 3/7/2023

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EXHIBIT 4

City Council
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96 3/7/2023

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97 3/7/2023

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EXHIBIT 4

City Council
9 –
98 3/7/2023

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Bid Number: RFP 091422 Vendor Name: White Cap, LP

EXHIBIT 4

City Council
9 –
99 3/7/2023

Public Works Agency
www.santa-ana.org/public-works
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 7, 2023
TOPIC: Award Construction Contract and Amend CIP for the West Willits Protected Bike Lanes from Fairview Street to Raitt Street

AGENDA TITLE
Award a Construction Contract to Excel Paving Co. in the Amount of $1,798,800.00 for the West Willits Protected Bike Lanes from Fairview Street to Raitt Street Project, with an Estimated Project Delivery Cost of $2,277,000.00 (Project No. 19-6948, ATPSBL- 5063(195)) (Non-General Fund)

RECOMMENDED ACTION

1. Award a construction contract to Excel Paving Co., the lowest responsible bidder, in accordance with the base bid in the amount of $1,798,800.00, for construction of the West Willits Protected Bike Lanes from Fairview Street to Raitt Street Project, for a term beginning March 7, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non- substantive changes approved by the City Manager and the City Attorney.

2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,277,000.00, which includes $1,798,800.00 for the construction contract, $270,000.00 for contract administration, inspection and testing, and a $208,200.00 project contingency for unanticipated or unforeseen work.

DISCUSSION
The City’s General Plan Mobility Element and 2020 Safe Routes to School Plan identifies the need for protected bike lanes and other improvements on West Willits Street from Fairview Street to Raitt Street (Exhibit 1). The scope of work includes constructing a protected bikeway system including raised medians, irrigation, landscape, bike detection, curb ramps, cross gutters, traffic signal modifications, traffic loops, and crosswalk enhancements. Once completed, the newly constructed bike lanes will help create a safer route for the community to improve the quality of life for all users.

Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 916 regional vendors via PlanetBids, many of which are Santa Ana based. Five vendors requested bidding documents and a total of five bids were received. One of the five bids was received from a Santa Ana contractor.

City Council
10 –
1 3/7/2023

Award Construction Contract to Excel Paving Co.

March 7, 2023

Page 2 ends

Santa Ana City CouncilMarch 7, 2023

Santa Ana City Council
March 7, 2023