Minutes of the Closed Session and
Meeting of the City Council
City of Santa Ana,
California
May 2, 2023
CALL TO ORDER
Regular
CLOSED SESSION MEETING - 5: 00 P. M.
REGULAR OPEN MEETING - 5: 45 P. M.
Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
CLOSED SESSION
MINUTES: Mayor Amezcua called the Closed Session Meeting to order at 5:07 P. M,
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tern Jessie Lopez
Mayor Valerie Amezcua
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
CITY COUNCIL 1 May 02, 2023
ROLL CALL
MINUTES: City ClerkJenniferL. Hall conductedroll call.
Councilmembers Bacerra, Penaloza, Phan, and Vazquez, Mayor Pro Tem Lopez, and Mayor Amezcua were present. CouncilmemberHernandezjoined the meeting during Closed Session.
ADDITIONSWELETIONS TO CLOSED SESSION
MINUTES: CityAttorney Sonia Carvalhoannouncedthe need to take immediateaction on a potentialClosedSessionAgendaItemthat becameknownfollowingthe postingof the agenda on April 25, 2023.
CouncilmemberPhan recused herself from the proposed ClosedSessionAgenda Item, as the listed entities are clients of her employers.
MOTION: Councilmember Bacerra moved to add the following Closed Session Item to the Agenda, seconded by Councilmember Penaloza.
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to Paragraph 1) of subdivision ( d) of Section 54956. 9 of the Government Code:
Cityof SantaAnav. Dyer18 LLC, OrangeCountySuperiorCourt, CaseNo. 30-2022- 01248172.
The motion carried, 5-0-1-1, by the following roll call vote:
AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER PENALOZA,
COUNCILMEMBER VAZQUEZ, MAYOR PRO TEM LOPEZ,
MAYOR AMEZCUA
NOES: NONE
ABSTAIN: COUNCILMEMBER PHAN ( recusal)
ABSENT: COUNCILMEMBER HERNANDEZ
Status: 5- 0- 1 — 1 - Pass
PUBLIC COMMENTS — Membersof the publicmayaddressthe City Councilon Closed Session items.
MINUTES: No public comments were received regarding Closed Session agenda items.
RECESS — City Councilwill recessto Closed Session for the purposeof conducting regular City business.
CITY COUNCIL 2 May 02, 2023
MINUTES: Mayor Amezcua recessed to consider the Closed Session items at 5: 09 P. M.
CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957. 6( a):
Agency Negotiators: Human Resources Executive Director, Jason Motsick Employee Organizations:
Santa Ana Police Officers Association ( POA)
Service Employees' International Union ( SEIU) Full -Time Employees
2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to Paragraph ( 1) of subdivision ( d) of Section 54956. 9 of the Government Code:
City of Santa Ana v. Dyer 18 LLC, Orange County Superior Court, Case No. 30- 2022- 01248172.
CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed Session.
RECONVENE — City Council will reconvene to continue regular City business.
CITY COUNCIL 3 May 02, 2023
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
MINUTES: Mayor Amezcua reconvened the Regular City Council Meeting at 6:45 P. M.
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
City Clerk Jennifer Hall
ROLL CALL
MINUTES: City Clerk Jennifer L. Hall conducted roll call.
Councilmembers Bacerra, Hernandez ( arrived at 6:49 P.M.), Penaloza, Phan, and Vazquez, Mayor Pro Tem Lopez, and Mayor Amezcua were present.
PLEDGE OF ALLEGIANCE Carl Benninger
WORDS OF INSPIRATION Cherry Lai, Tzu Chi Foundation Orange County Service Center
ADDITIONSIDELETIONS TO CLOSED SESSION
MINUTES: City Clerk Jennifer L. Hall announced a clarification to the second proclamationdeclaringMay 2023as AsianAmericanand PacificIslanderHeritage Month and the removal of the AB1234 Disclosure as the City did not pay for Mayor Pro Tem Lopez' s attendance at the NALEO Policy Institute.
CEREMONIAL PRESENTATIONS
1. Certificatesof Recognitionpresentedby MayorAmezcua, MayorProTem Lopez, and Councilmember Bacerra to Santa Ana's Boys Youth Basketball Teams: the Miners, the Wildcats, and the Bruins for their Exceptional Athletic Performance.
MINUTES: Mayor Amezcua, Mayor Pro Tem Lopez, and Councilmember Bacerra CITY COUNCIL 4 May 02, 2023
presented certificates of recognition to Santa Ana' s Boys Youth Basketball Teams: the Miners, the Wildcats, and the Bruins for their Exceptional Athletic Performance.
2. Proclamation presented by Councilmember Phan to Asian Americans Advancing Justice Southern California declaring May 2023 as Asian Americans and Pacific Islander Heritage Month. ( revised 4/ 2612023)
MINUTES:
Councilmember Phan proclaimed May 2023 as Asian American and Pacific Islander Heritage Month and presented a proclamation to Asian American Advancing Justice Southern California.
CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed Session.
MINUTES: City Attorney Sonia Carvalho reported the City Council voted to add a second Closed Agenda Item related to existing litigation and there was no reportable action.
PUBLIC COMMENT.— Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, except for public hearings.
Comments for public hearings will take place after the hearing is opened.
MINUTES:
The following speakers addressed Council via teleconference:
1. Sonia Young Ruiz spoke regarding the non -renewal of the non -commitment agreement with Riverview Golf Course and expressed concern regarding park maintenance in her area.
2. Paul Sasiege spoke regarding a regional Park at the Riverview Golf Course.
3. Irma Jauregui spoke in support of Agenda Item No. 30 and requested there be additional public input on the item.
4. Mitra M. requested a resolution be placed on the agenda regarding condemning the regime of Iran at the next City Council meeting.
The following speakers addressed Council in -person:
5. John Hanna spoke in support of Agenda Item No. 26.
6. Farhad Marfie requested a resolution be placed on the agenda regarding condemning the regime of Iran.
CITY COUNCIL 5 May 02, 2023
Tannaz spoke in support of the certificates of recognition and requested resolutionbe placedon the agendaregardingcondemningthe regimeof Iran.
B. Martha Molina thanked the City Council for their attendance at Riverview Neighborhood meetings and spoke regarding the Riverview Golf Course.
9. Leone/ Flores spoke regarding Agenda Item No. 30 and requested there be a public hearing for the item.
10. Fatima Karami requested a resolution be placed on the agenda regarding condemning the regime of Iran.
11. Jose Rea spoke in opposition to Agenda Item No. 30.
12. Soheyla Torabi requested a resolution be placed on the agenda regarding condemning the regime of Iran.
City ClerkJenniferL. Hall reported out the summaryof email commentsreceived: four 4) comments regarding Agenda Item No. 30 and Eighteen ( 18) non -agenda comments.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 3 through 26 and waive reading of all resolutions and ordinances
MINUTES: At 7.38 P.M., Councilmember Bacerra pulled Agenda Item No. 7, and Mayor Pro TernLopezpulled Agenda Item Nos. 9 and 24 for separate discussionand consideration.
Councilmember Penaloza requested a brief comment on Agenda Item Nos. 14 and 17.
Councilmember Hernandez requested a brief comment on Agenda Item Nos. 17, 18, and 24.
Councilmember Phan requested a brief comment on Agenda Item No. 26.
Mayor Amezcua requested a brief comment on Agenda Item No. 12.
MOTION: Councilmember Penaloza moved to approve staff recommendations on the following Consent Calendar Items: 3 through 26 with the exception of Agenda Item Nos. 7, 9 and 24, seconded by Councilmember Bacerra.
CITY COUNCIL 6 May 02, 2023
The motion carried, 7-0, by the following roll call vote:
AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER
HERNANDEZ, COUNCILMEMBER PENALOZA,
COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ,
MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Status: 7 — 0 — Pass
3. Excused Absences
Department( s): City Clerk' s Office
Recommended Action: Excuse the absent members.
4. Appoint Nadin Said Nominated by Councilmember Bacerra as the Ward 4 Representative to the Police Oversight Commission for a Full -Term Expiring December 8, 2026 ( Continued from the City Council meeting of April 18, 2023, Item No. 9)
Department( s): City Clerk' s Office
Recommended Action: Appoint Nadin Said to the Police Oversight Commission as the Ward 4 representative and administer Oath of Office.
MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Nadin Said.
5. Appoint Carl Benninger Nominated by Councilmember Bacerra as the Ward 4 Representative to the Planning Commission for a Full -Term Expiring December 8, 2026
Department( s): City Clerk's Office
Recommended Action: Appoint Carl Benninger to the Planning Commission as the Ward 4 representative and administer Oath of Office.
MINUTES: City Clerk Jennifer L. Hall administered the Oath of Office to Carl Benninger.
6. Receive and File Single Audit Report for the Fiscal Year Ended June 30, 2022 Department( s): Finance and Management Services
Recommended Action: Receive and file Single Audit Report for the Fiscal Year CITY COUNCIL 7 May 02, 2023
Ended June 30, 2022.
QuarterlyReportfor HousingDivisionProjectsand Activities for the Periodof January 1, 2023 to March 31, 2023
Department( s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of January 1, 2023 to March 31, 2023.
MINUTES: Councilmember Bacerra spoke regarding the housing project and homeownership, and thankedthe HousingDivisionfor their hard workand efforts.
Discussion ensued regarding inclusionary housing funds received and qualifications, acceptance of applications for homeownership assistance, additional workshopsand marketingrelated to the program, and loan forgiveness program for Santa Ana students/ graduates.
Mayor Pro Tem Lopez thanked staff for all their hard work and efforts and spoke regardingthe housingreport andhomeownershipfunds.
Councilmember Penaloza thanked staff for all their hard work and efforts.
CouncilmemberPhan spokeregarding upcomingworkshops and expansionof the program.
MOTION: Councilmember Bacerra moved to approved the recommended action for Item No. 7, seconded by Councilmember Hernandez.
The motion carried, 7-0, by the following roll call vote:
AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER
HERNANDEZ, COUNCILMEMBER PENALOZA,
COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ,
MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Status: 7 — 0 — Pass
8. Approve Appropriation Adjustment Recognizing the Remaining Balance of Emergency Housing Voucher Service Fees
Department( s): Community Development Agency
CITY COUNCIL 8 May 02, 2023
Recommended Action: Approve an appropriation adjustment for Emergency Housing Voucher Service Fees in the amount of $ 155, 750. ( requires five affirmative votes)
9. Biennial Modification to the Program Year ( PY) 2021- 24 Regional and Local Workforce Plan for Grant Funds Received from the Federal Title I Workforce Innovation and Opportunity Act
Department( s): Community Development Agency
Recommended Action:
1. Approve the modification to the Regional and Unified Local Plan for PY 2021- 24 and direct staff to submit to the California Workforce Development Board and State of California Employment Development Department.
2. Authorize the Mayor to execute all documents necessary for the submission of the PY 2021- 24 modified Regional and Unified Local Plan.
3. Authorize staff to submit revisions to the PY 2021- 24 Regional and Unified Local Plan should they be necessary as requested by the California Workforce Development Board or California Employment Development Department.
MINUTES: Mayor Pro Tem Lopez spoke regarding the report and expressed concern regarding low income laborers and receiving federal monies and commented on the Inflation Reduction Act. She requested to meet with the Federal lobbyist.
City Manager Kristine Ridge stated staff would look to identify resources in receiving funding.
MOTION: Mayor Pro Tern Lopez moved to approve the recommended action for Agenda Item No. 9, seconded by Councilmember Hernandez.
The motion carried, 7-0, by the following roll call vote:
AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER
HERNANDEZ, COUNCILMEMBER PENALOZA,
COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ,
MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Status: 7 — 0 — Pass
10. Master Agreement with Qualified Schools to Provide Vocational Training with CITY COUNCIL 9 May 02, 2023
Federal Workforce Innovation and Opportunity Act ( WIOA) and Orange County Social Services Grant Funds for Fiscal Year 2023- 24 through Fiscal Year 2026- 27( Non- General Fund)
Department( s): Community Development Agency
Recommended Action:
1. Authorizethe City Managerto executea masteragreement, for a total aggregate amount not to exceed $2,765,820 payable from federal Workforce Innovation and OpportunityAct and OrangeCountySocialServicesgrant funds, for a four- year period expiring June 30, 2027, with a school or training provider listed on the State EmploymentTraining Provider List (ETPL), to deliver occupationalskills training on an as needed basis to unemployed and low-income individuals, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-069).
2. Approveschoolsand trainingprogramslistedon the State of California's Eligible TrainingProviderListto be usedon an as needed basisto provideoccupational trainingundertheguidelinesoftheWorkforceInnovationandOpportunityAct.
11. Grant an Easement to Southern California Edison to Allow Underground Power to Serve a Traffic Signal ( Non - General Fund)
Department( s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an Easement Deed granting Southern CaliforniaEdison the right to own, place, and maintain power conduits and conductors underground to serve APN 016- 035- 14.
12. Award a Purchase Order to Landscape Structures, Inc. to Provide and Install a Universally Accessible Playground at Thornton Park in the Amount of 2,042, 277 ( Specification No. 23-059) ( Project No. 23- 2602) ( General and Non - General Fund)
Department( s): Public Works Agency
Recommended Action: Authorize a one-time purchase and payment to Landscape Structures, Inc. to furnish and install a universally accessible playground at Thornton Park in the amountof $2,042,277, plusa contingencyof $306,342for a totalamount not to exceed $2,348,619, subject to non -substantive changes approved by the City Manager and City Attorney.
MINUTES: Mayor Amezcua thanked the City Manager and City staff for all their hard work and efforts and commented on the importance of universally accessible playgrounds.
13. Award a Purchase Order to Amtech Elevator Services to Replace the Elevator Cylinder at the Santa Ana Regional Transportation Center in the Amount of CITY COUNCIL 10 May 02, 2023
141, 945 ( Non - General Fund)
Department( s): Public Works Agency
Recommended Action: Authorize a one-time Purchase Order and payment to Amtech Elevator Services for the replacement of the elevator cylinder at the Santa Ana Regional TransportationCenterin the amountof $141,945, plus a contingency of $ 30, 900 for a total amount not to exceed $ 172, 845, subject to non - substantive changes approved by the City Manager and City Attorney.
14. Award a Construction Contract to
978, 455 for the Glenwood Place
Estimated Project Delivery Cost
Non - General Fund)
Department( s): Public Works Agency
Vido Samarzich, Inc. in the Amount of
Water Improvements Project, with an
of $ 1, 300, 000 ( Project No. 23- 6476)
Recommended Action:
1. Award a construction contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $ 978, 455 for the construction of the Glenwood Place Water Improvements Project, for the term beginning April 18, 2023 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $ 1,300, 000, which includes $ 978, 455 for the construction contract, $ 146, 768 for contract administration, inspection, and testing, and a $ 174,777 project contingency for unanticipated or unforeseen work.
3. Determine these actions are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemption Environmental Review No. ER-2023-26 was filed for the project.
MINUTES: Councilmember Penaloza requested there be proper outreach to impacted businesses due to the construction and spoke in support of the item.
15. Award a Construction Contract to Pacific Hydrotech Corp. in the Amount of 12, 795, 865 for the Well 32 Rehabilitation Project, with an Estimated Project Delivery Cost of $ 16,634, 625 ( Project No. 13- 6433) ( Non -General Fund) Department( s): Public Works Agency
I: • ii37,IT,,= 1 k jr- 0 iie ,
1. Award a construction contract to Pacific Hydrotech Corp., the lowest responsible bidder, in accordance with the base bid in the amount of $ 12, 795, 865 for construction of the Well 32 Rehabilitation Project, for a term beginning May 2, CITY COUNCIL 11 May 02, 2023
2023, and ending upon project completion, and authorize the City Managerto execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $ 16,634, 625, which includes $ 12,795, 865 for the construction contract, 1,224, 820 for contract management, $ 694, 560 for contract administration, inspection, andtesting, and a $1,919,380 projectcontingencyfor unanticipatedor unforeseen work.
16. Approve Agreements with Johnson - Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. for On -Call Professional Land Surveying Services, with an Aggregate Amount Not to Exceed $2,450,000 for Three -Year Terms ( RFP No. 19-090) ( Non -General Fund) Department( s): Public Works Agency
Recommended Action:
Authorize the City Manager to execute federal Caltrans agreements with Johnson - Frank & Associates, Inc., Stantec ConsultingServices, Inc., and Towill, Inc. to provideon -call land surveyingserviceson an as -neededbasis, in an aggregate amount not to exceed $950,000 for a three-year term beginning May 2, 2023 and expiring May 1, 2026, with an option for two, one-year extensions, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023- 071).
2. Authorize the City Manager to execute non-federal agreements with Johnson - Frank & Associates, Inc., Stantec Consulting Services, Inc., and Towill, Inc. to provideOn -Call Land SurveyingServiceson an as -neededbasis, in an aggregate amount not to exceed $1,500,000 for a three-year term beginning May 2, 2023 and expiringMay 1, 2026, with an optionfor two, one-year extensions, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-072).
17. Approve an Agreement with David Evans and Associates, Inc. in an Amount Not to Exceed $ 410, 000 for the Landscape Architectural Design Services for a New Park at 10th St. and Flower St. for a Three -Year Term ( Project No. 22-1342) Revive Santa Ana Program)
Department( s): Public Works Agency
Recommended Action: Authorizethe City Managerto executean agreementwith David Evans and Associates, Inc. to provide design, development of contract documents, andconstructionsupportfortheproposed10thandFlowerParkproject in the amount of $369,455, with a contingency of $40,545 for a total amount not to exceed $410,000, for a three-year term beginningMay 2, 2023 and expiringMay 1, 2026, with an option for two, one-year extensions, subject to non -substantive CITY COUNCIL 12 May 02, 2023
changes approved by the City Manager and City Attorney ( Agreement No. 2023- 073).
MINUTES: Councilmember Hernandez commented on the forthcoming Park at 101h St and Flower.
Councilmember Penaloza spoke in support of the item.
18. Amend Agreement with David Evans and Associates, Inc. for Design and Construction Support Services for the Standard — McFadden Park Project by an Additional $ 50, 000 for the Remainder of the Agreement Term ( Project No. 20- 2729) ( Non - General Fund)
Department( s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a first amendment to the agreement with David Evans and Associates, Inc, to provide design, development, and contract documents for the proposed Standard -McFadden Park project, to increase the contract by $ 43,505, with an approximate 15 percent contingency, for a total not to exceed amount of $ 50,000, for the remainder of the agreement term through August 16, 2024, subject to non - substantive changes approved by the City Manager and City Attorney ( Agreement No. 2023-074).
MINUTES: Councilmember Hernandez expressed excitement for the new park services.
19. Approve Agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE, IDS Group, Inc., J. Smith & T. Mull, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering for On -Call Engineering Services in an Aggregate Amount Not to Exceed $ 5,000,000 for up to a Five - Year Term ( General and Non - General Fund) Department( s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with AESCO, Inc., Alta Planning + Design, Inc., CWE; IDS Group, Inc., J. Smith & T. Muli, Inc., KPFF Consulting Engineers, Psomas, Shannon & Wilson, Tait & Associates, Inc., and Willdan Engineering, to provide on -call engineering services for a shared aggregate amount not to exceed $5,000,000, for a three-year term beginning May 2, 2023 and expiring May 1, 2026, with provisions for two, one-year extensions, subject to non- substantive changes approved by the City Manager and City Attorney Agreement No. 2023- 075).
20. Approve Agreements with Bruce Anderson Enterprises, Inc. dba A' s CITY COUNCIL 13 May 02, 2023
Construction, EBS General Engineering, Inc., Palp, Inc. dba Excel Paving Co., Hardy & Harper, Inc., Vido Samarzich, Inc., and We R Builders, Inc. for Emergency Asphalt and Portland Cement Concrete (PCC) Services for a Total Amount Not to Exceed $3,000,000 for up to a Five- Year Term (Non -General Fund)
Department( s): Public Works Agency
Recommended Action: Authorizethe City Managerto executeagreementswith Bruce Anderson Enterprises, Inc. dba A' s Construction, EBS General Engineering, Inc., Palp, Inc. dba ExcelPavingCo., Hardy & Harper, Inc., VidoSamarzich, Inc., and We R Builders, Inc. to provideon -call asphaltand concreteplacementservicesfor a shared aggregate amount not to exceed $3,000,000, for a three-year term beginning May 2, 2023 and expiringMay 1, 2026 with provisionsfor two, one-year extensions, subject to non- substantive changes approved by the City Manager and City Attorney Agreement No. 2023- 076).
21. Approve Amendment to Agreement with TSYS Merchant Solutions, LLC DBA Global Payments, Inc. for Online Debit and Credit Card and Electronic Fund Transfer Automated Clearing House ( ACH) Merchant Payment Processing Services, Support and Maintenance, and Purchase of Point - of -Sale Payment Terminals for a New Agreement Amount Not to Exceed $ 2,022, 400 Department( s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a second amendment to the agreement with TSYS Merchant Solutions, LLC, doing business as Global Payments, Inc., for online debit and credit card payment processing, electronic fund transfer Automated Clearing House (" ACH") payment processing, support and maintenance, and purchase of payment terminals. The amendment includes a base contract increase in the amount of $ 4,000 and general contingency increase in the amount of $ 120,000, for a new agreement amount not to exceed 2,022,400. The not to exceed amount includes a general contingency of $362,400 over the maximum life of the agreement. The amendment adds a base term commencingMay 2, 2023 and expiring December31, 2025, with provisionfor two renewal options (a three-year and a one-year), subject to non- substantive changes approvedbytheCityManagerandCityAttorney (AgreementNo. 2023-077).
22. Agreement with HCI Systems, Inc. for Fire Alarm System Devices Upgrade, Testing,
Inspection, and Repair Services ( General Fund)
Department( s): Police Department
Recommended Action:
1. Authorizethe City Managerto executean agreementwith HCI Systems, Inc. for upgrades to the fire alarm system devices at the Police Administration and Jail CITY COUNCIL 14 May 02, 2023
Buildings and testing and inspection services for a three-year period from May 2, 2023 to June 30, 2026 in the amount of $837,792, plus a contingency of $40,000, for a total amount not to exceed $ 877, 792, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-078).
2. Approve an amendment to the Fiscal Year 2022- 2023 Capital Improvement Program to include the Fire Alarm System Devices Upgrade project.
23. Adopt a Resolution for Fiscal Year 2023 Homeland Security Grant Program Funding in the Amount of $ 5,113,750
Department( s): Police Department
Recommended Action: Adopt Resolution No. 2023- 021 entitled A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY
MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE( S) TO ENTER
INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR' S OFFICE OF EMERGENCY SERVICES FOR THE FY2023 URBAN AREA
SECURITY INITIATIVE FUNDING PROGRAM ( authorizing the City Manager and/or the Chief of Police or their designee(s), to apply for the FY 2023 Urban Area Security Initiative grant and upon award, enter into an agreement with the State of California, California Governor's Office of Emergency Services for the period September 1, 2023 through August 31, 2026, in the amount of $ 5, 113, 750, of which $ 835, 000 is obligated to the Orange County Intelligence Assessment Center ( Agreement No. 2023- 079)).
24. Resolution Accepting the Donation of Science, Technology, Engineering, and Mathematics ( STEM) Focused Amenities at Madison Park and Angels Community Park from the University of California Irvine School of Education, and a Donation Agreement with the University of California Irvine School of Education for the Installation of these Amenities at Madison Park and Angels Community Park
Department( s): Parks, Recreation, and Community Services Recommended Action:
1. Adopt Resolution No. 2023- 022 entitled A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF SCIENCE,
TECHNOLOGY, ENGINEERING, AND MATHEMATICS ( STEM) FOCUSED
AMENITIES FROM THE UNIVERSITY OF CALIFORNIA, IRVINE SCHOOL OF
EDUCATION TO PROMOTE STEM LEARNING OPPORTUNITIES AT MADISON
PARK AND ANGELS COMMUNITY PARK
2. Authorize the City Manager to execute a donation agreement with The Regents of the University of California, Irvine School of Education for the installation of the STEM -focused amenities at Madison Park and Angels Community Park. The amenities are valued at approximately $ 249, 000 and will come at no cost to the City. The agreement is valid from April 18, 2023, through December 31, 2023, subject to non -substantive changes approved by the City Manager and City CITY COUNCIL 15 May 02, 2023
Attorney (Agreement No. 2023-080).
MINUTES: Councilmember Hernandez spoke in support of the item and regarding the new opportunities.
Mayor Pro TemLopez thankedall in partnership with the City regarding theproject and spoke in support of the item.
Mayor Amezcua questioned the cost to the City.
City ManagerKristine Ridge clarifiedthe Cityhas no obligations to the project.
MOTION: Mayor Pro Tern Lopez moved to approve the recommended action for Item No. 24, seconded by Councilmember Penaloza.
The motion carried, 7-0, by the following roll call vote:
AYES: COUNCILMEMBER
HERNANDEZ,
COUNCILMEMBE R
25. Adopt Resolution for State of California Grant and Approve Appropriation Adjustment Recognizing $ 9,000,000 of State Grant Funds for the Modernization of the Santa Ana Civic Center
Department( s): Community Development Agency
Recommended Action:
1. Adopt Resolution No. 2023- 023 entitled A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SANTA ANA APPROVING APPLICATION FOR SPECIFIED GRANT FUNDS FROM BUDGET ACT 2022/ 23 ( BUDGET ACT OF 2022, AB179, CHAPTER 249, CONTROL SECTION 19. 56, ITEM
3790- 101- 0001( K) OTHER COMMUNITY SERVICES, ( 24) $ 9, 000, 000 TO THE
CITY OF SANTA ANA FOR THE MODERNIZATION OF THE SANTA ANA CIVIC CENTER ( SACC)) ( Grant Contract No. 25, Agreement No. 2023- 081)
2. Approve an Appropriation Adjustment recognizing State of California Grant Funds in the amount of $ 9,000, 000. ( requires five affirmative votes)
26. Adopt Ordinance No. NS- 3039 — AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTION 8-6 RELATING TO LICENSE REQUIREMENTS OF CONTRACTORS AND SUBCONTRACTORS ( includes determination that this Ordinance is not subject CITY COUNCIL 16 May 02, 2023
to the California Environmental Quality Act ( CEQA) pursuant to Sections 15060( c)( 2) and 15060( c)( 3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment, and it is not a " project," as defined in Section 15378 of the CEQA Guidelines)
First reading at the April 18, 2023 City Council meeting, approved by a vote of 7-0.
Published in the Orange County Reporter on April 21, 2023.
Department( s): Planning and Building Agency
Recommended Action: Place ordinance for second reading and adopt.
END OF CONSENT CALENDAR**
AT 8: 16 P. M. AGENDA ITEM NO. 30 WAS CONSIDERED OUT OF ORDER AND HEARD PRIOR TO PUBLIC HEARINGS.
30. Discuss Request to " Call Up" Planning Commission Item Conditional Use Permit No. 2023-09, Request to Upgrade the Existing Type 41 On -Sale Alcoholic Beverage Control ( ABC) License to a Type 47 On - Sale Alcoholic Beverage Control ( ABC) License to Allow the On - Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center ( C4) Zoning District ( Mariscos Hector Sports Grill) and Consider Scheduling a Public Hearing — Councilmember Penaloza
MINUTES: Councilmember Penaloza requested an additional public hearing for the item.
Councilmember Bacerra expressed support for a public hearing.
Councilmember Hernandez expressed support for a public hearing.
MOTION: Councilmember Penaloza moved to schedule a public hearing for the Planning Commission Item Conditional Use Permit No. 2023- 09, Request to Upgrade the Existing Type 41 On -Sale Alcoholic Beverage Control ( ABC) License to a Type 47 On - Sale Alcoholic Beverage Control ( ABC) License to Allow the On -Premises Sale of Beer, Wine, and Distilled Spirits at an Existing Eating Establishment Located at 1208 East McFadden Avenue located within the Planned Shopping Center ( C4) Zoning District ( Mariscos Hector Sports Grill), secondedby CouncilmemberBacerra.
The motion carried, 7-0, by the following roll call vote:
CITY COUNCIL 17 May 02, 2023
AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER
HERNANDEZ, COUNCILMEMBER PENALOZA,
COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ,
MAYOR PRO TEM LOPEZ, MAYOR AMEZCUA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Status: 7 — 0 - Pass
PUBLIC HEARINGS
PUBLIC COMMENTS — Members of the public may address the City Council on each of the Public Hearing items.
27. Public Hearing — Approve the Fiscal Year 2023- 24 Annual Action Plan and Budgets for the Community Development Block Grant, HOME Investment Partnerships Grant, and Emergency Solutions Grant, and Authorize Submission to the U.S. Department of Housing and Urban Development LegalNoticepublishedin the OrangeCountyRegister, La Opinion, and NguoiViet on March 20, 2023.
Department( s): Community Development Agency
Recommended Action:
1. Approve the Fiscal Year 2023- 24 Annual Action Plan and authorize submission to the U.S. Department of Housing and Urban Development.
2. Approve the Fiscal Year 2023-24 budgets for the Community Development Block Grant programin the totalamountof $4,808,057; HOME InvestmentPartnerships grant in the amountof $ 1,605,667 from Grant Year 2023 allocationand a re -allocationof $6,180,123 in prioryear programfunds; and EmergencySolutions Grant in the amount of $ 447, 249 from Grant Year 2023 allocation. All proposed activities' budgetswill be proportionallyincreasedor decreasedfromthe estimated funding levels to match actual allocation amounts.
3. Direct the City Attorney to finalize and authorize the City Manager to execute memorandums of understandings with various city departments awarded funds as part of the approvedCommunityDevelopmentBlockGrant programbudgetfor a term beginning July 1, 2023 through June 30, 2026, subjectto non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2023- 082).
4. Directthe City Attorneyto finalize and authorizethe City Managerto executea memorandum of understandingwith the Santa Ana Police Department and agreementswith non-profithomelessserviceprovidersawardedfunds as part of the approved EmergencySolutionsGrant program budgetfor a term beginning CITY COUNCIL 18 May 02, 2023
July 1, 2023 through June 30, 2024, subject to non -substantive changes approved by the City Manager and City Attorney ( Agreement No. 2023- 083).
5. Direct the City Attorney to finalize and authorize the City Manager to execute amendments to the current Community Development Block Grant subrecipient agreements for America on Track, The Delhi Center, and the Orange County Children' s Therapeutic Arts Center ( Agreement No. 2023- 084).
MINUTES: Mayor Amezcua reported a recusal on a portion of the Public Hearing related to Neutral Ground and left the dais at 8: 19 P. M..
MOTION: Councilmember Phan moved to bifurcate the Agenda Item to consider the Public Hearing via two separate actions, seconded by Councilmember Vazquez.
The motion carried, 6- 0- 1, by the following roll call vote:
AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER
HERNANDEZ, COUNCILMEMBER PENALOZA,
COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ,
MAYOR PRO TEM LOPEZ
NOES: NONE
ABSTAIN: MAYOR AMEZCUA ( recusal)
ABSENT: NONE
Status: 6 — 0 — 1 — Pass
MINUTES: Mayor Pro Tern Lopez opened the public hearing at 8:21 P.M.
There being no speakers, Mayor Pro Tern Lopez closed the public hearing at 8:21 P. M.
Councilmember Hernandez spoke in support of the item and thanked City staff for their hard work and efforts.
Councilmember Bacerra thanked all for their hard work.
MOTION: Councilmember Phan moved to approve the allocation to Neutral Ground, seconded by Councilmember Vazquez.
The motion carried, 6-0-1, by the following roll call vote:
CITY COUNCIL 19 May 02, 2023
AYES: COUNCILMEMBER BACERRA, COUNCILMEMBER
HERNANDEZ, COUNCILMEMBER PENALOZA,
COUNCILMEMBER PHAN, COUNCILMEMBER VAZQUEZ,
MAYOR PRO TEM LOPEZ
NOES: NONE
ABSTAIN: MAYOR AMEZCUA ( recusal)
ABSENT: NONE
Status: 6 — 0 — t — Pass
MINUTES: Mayor Amezcua returned to the dais at 8:26 P. M.
MOTION: Councilmember Hernandez moved to approve the remainder of the recommended action for Public Hearing Item No. 27, seconded by Councilmember Bacerra.
MINUTES: Discussion ensued regarding Community Development Block Grant allocation of funds, marketing available programs to residents, and County -wide organization programs.
CityClerk JenniferHallstated there was one (1) e-commentreceivedfor the item.
The motion carried, 7-0, by the following roll call vote:
AYES: COUNCILMEMBER
HERNANDEZ,
COUNCILMEMBE R
WORK STUDY SESSION
MINUTES: At 8:35 P.M., the Work Study Session was considered.
28. Fiscal Year 2023-24 Budget Work Study Session
Department( s): Finance and Management Services
Recommended Action: Discuss and provide direction to staff.
MINUTES: Finance Director Kathryn Downs gave a presentation regarding the budget workshop.
The following speakers addressed Council inperson:
CITY COUNCIL 20 May 02, 2023
1. Carl Benninger spoke regarding the CERT program and requested funds for the program.
2. Dale Helvig requested funding for additional expansion of the Discovery Science Center
Councilmember Vazquez spoke regarding crime reduction and building character of the community.
Councilmember Hernandez thanked staff for the presentation, commented on community concerns, and spoke in support of additional park space, teen center, investing on crime reduction programs, addressing homelessness, local excursions, boxing, afterschool programs, and the proposed City event budget. He spoke regarding allocation of funding.
Councilmember Phan spoke regarding the need for additional park space, teen excursions, Discovery Cube, and the proposed City event budget. She requested the Boards and Commission budget be doubled and increased in range, and spoke in opposition to additional funds for animal control services. She expressed concern regarding the crossing guard expenditure.
Mayor Pro Tem Lopez spoke in support of the Waste Hauler donations, Discovery Science Center, teen excursion program, Fiestas Patrias at Downtown Santa Ana, and maintaining Juneteenth. She spoke regarding implementing a Measure X sunset plan and workforce development budget, requested a designated fund for traffic roundabouts, promotion of public transportation, additions of cameras in prominent intersections, fitness programs, funding for Santiago Park restrooms, shading area in play areas, and environmental commitments, and asked for clarifications on fees.
Finance Director Downs spoke regarding increased fees.
Councilmember Bacerra spoke in support of the budget, regarding funding of eight additional police officers to fill vacancies, and requested two Patrol Officers be allocated for the Downtown Area and two additional Patrol Officers be allocated to the South Bristol Corridor. He spoke regarding traffic signals, installation of cameras at Alton Bike Trail, maintaining a portion of Griset Park for a Dog Park, and generating fund revenue items.
Councilmember Penaloza spoke in support of the budget and spoke in opposition to crossing guard funds, future park expansion of park at Bristol and Warner, Winter Village, and Indigenous People's Day, spoke in support of the community events and requested non- residents participating in 5K Run be charged a nominal fee. He spoke regarding selling alcohol at the Zoo, requested an update on splash CITY COUNCIL 21 May 02, 2023
pads, and asked for clarification regarding costs involved with animal control services.
CityManagerKristineRidge spokeregarding costs with animal control services.
Councilmember Vazquez spoke regarding community event expenses and funds and crossing guards, and spoke in support of the budget.
Councilmember Hernandez spoke in support of the Cannabis Festival and spoke regardingexpensesrelated to the festival and generatingadditionalrevenue.
Mayor Amezcua spoke regarding community participation in the City budget workshop, top two and two lowest budget priorities, fee increases, free rental of Parks, Discovery Science Center expansion, Fiesta Patrias, and expressed concern regarding the Cannabis Festival and crossing guards. She requested the Cityhire additional CodeEnforcementPersonnel and spoke regardingMeasureX, prevention programs for crimes, quality of life, and fiscal responsibility.
CityManagerRidge spokeregardingthe CannabisFestival.
General consensus provided to generate additional revenue.
COUNCILMEMBER REQUESTED ITEMS
29. Discuss and Consider Directing the City Attorney and City Managerto Make a Public Report on the Homeless Federal Agreement and the City' s Plans to Address Enforcement and Impacts Related to the Upcoming Expiration of the Agreement as it Relates to Funding, Clean -Ups, and Shelter Services - Mayor Amezcua
MINUTES: Mayor Amezcua spoke regarding the Item, requested the item be postponed due to litigation, and requested an informationalreport be sent to the Council within 30- days.
Councilmember Penaloza expressed support for the item.
30. AGENDA ITEM NO. 30 WAS CONSIDERED OUT OF ORDER AND HEARD PRIOR TO PUBLIC HEARINGS.
MINUTES: At 10:34 P.M., Mayor Amezcua recessed the City Council meeting to address the Housing Authority agenda and reconvened at 10:36 p.m.
CITY MANAGER COMMENTS
CITY COUNCIL 22 May 02, 2023
MINUTES: City Manager Kristine Ridge announced the Public Works Department as award recipients and spoke regarding the Orange County Marathon.
COUNCIL COMMENTS
AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Councilto provide a brief oral report on attendanceof any regional board or commission meeting or any conference, meeting or event attended.
April 26 — 28, 2023 Mayor Pro Tern Lopez — NALEO Policy Institute on Economic Mobility Conference in New York, NY
MINUTES: Councilmember Vazquez spoke regarding International Workers Day.
Councilmember Hernandez thanked residents for their participation.
Councilmember Phan thanked nonprofit partners and volunteers for their assistance in Ward 1, spokeregardingApril 30 as Black April Month, and wishedeveryonea Happy Mothers Day.
Councilmember Bacerra spoke regarding the Orange County Marathon and announced his office hours on Saturday, May 6, 2023 at 10:00 A.M. at George Upton Park.
Councilmember Penaloza commented on the Orange County Marathon costs and wished everyone a Happy Mothers Day!
Mayor Amezcua spoke regarding a community walk at Wilshire Square area, Victims Memorial, Fire Department ride along, and congratulated and thanked staff for all their help and hard work. She wished everyone a Happy Mothers Day.! ADJOURNMENT — Adjourn the City Council meeting and convene to the Housing Authority meeting.
MINUTES: Mayor Amezcua adjourned the City Council meeting at 10:45 P.M.
Respectfully submitted:
Jennifer L. H C
Cit
CITY COUNCIL 23 May 02, 2023
Minutes of the Regular Meeting of the
Housing Authority
Santa Ana, California
May 2, 2023
CALL TO ORDER
MINUTES: Chair Amezcua called the Regular Housing Authority Meeting to order at 10: 34 P. M.
ATTENDANCE Authority Members
Vice Chair
Chair
City Manager
City Attorney
Recording Secretary
ROLL CALL
Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Jessie Lopez
Valerie Amezcua
Kristine Ridge
Sonia R. Carvalho
Jennifer L. Hall
MINUTES: Secretary Jennifer Hall conducted Roll Call.
MEMBERS PRESENT: Chair Amezcua and Authority Members Bacerra, Hernandez, Penaloza, Phan, and Vazquez.
MEMBERS ABSENT: Vice Chair Lopez.
ADDITIONSIDELETIONS TO THE HOUSING AUTHORITY AGENDA
MINUTES: None
HOUSING AUTHORITY 1 May 2, 2023
PUBLIC COMMENTS - Membersof the publicmay addressHousingAuthorityon items on the Housing Authority agenda.
MINUTES: No public comments were received regarding the Housing Authority agenda.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2.
Moved by Authority Member Hernandez, seconded by Authority Member Bacerra to Approve Consent Calendar Items ' I and 2.
YES: 6 - Authority Member Bacerra, - Authority Member Hernandez, - Authority Member Penaloza, - Authority Member Phan, - Authority Member Vazquez, - Chair Amezcua NO: 0
ABSTAIN: 0
ABSENT: 1 - Vice Chair Lopez
Status: 6- 0- 0- 1 - Pass
1. Excused Absences
Department( s): City Clerk' s Office
Recommended Action: Excuse the absent members.
2. QuarterlyReportfortheHousingChoiceVoucherProgramfortheperiodof January 1, 2023 to March 31, 2023
Department( s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Programfor the periodof January 1, 2023 to March 31, 2023.
END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
MINUTES: None
ADJOURNMENT.- Adjourn the Housing Authority meeting.
MINUTES: Chair Amezcua adjourned the Housing Authority Meeting at 10.36 P.M.
Respectfully submitted, ... vr,
J nifer L. a , MC
Secretary
HOUSING AUTHORITY 2 May 2, 2023