City Council and Housing Authority
Meeting Agenda
November 7, 2023
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Mayor Pro Tem Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Steven A. Mendoza
Acting City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – https://www.santaana.org/agendasandminutes/ CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction, of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.
After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.
La ciudad provee servicios de interpretación al español en las juntas del Consejo.
La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
Jesus Morales Guerrero v. City of Santa Ana, Michael Claborn, and DOES 1 through 50, Orange County Superior Court, Case No. 30202101223509
2. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One matter [personnel claim]
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One (1) matter
4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director Employee Organization:
Santa Ana Police Officers Association (POA)
Confidential Association of Santa Ana (CASA)
5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1)
Title: City Attorney
6. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1):
Title: Acting City Manager
7. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957
Title: Acting City Manager/Interim City Manager/Permanent City Manager
8. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6
Agency Designated Representative: Sonia R. Carvalho, City Attorney Unrepresented Employee: City Manager
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Fr. Mario A. Juarez, Saint Anne Church ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Amezcua to Beta Cell Foundation declaring November 2023 as Diabetes Month
2. Proclamation presented by Mayor Pro Tem Lopez to Family Court Awareness Month Committee declaring November 2023 as Family Court Awareness Month
3. City Tile and Proclamation presented by Councilmember Penaloza to Santa Ana Police Chief David Valentin Congratulating him on his Retirement and 33 years of Distinguished Service to the Community
STAFF PRESENTATIONS
4. U.S. Army Corps of Engineers Santiago Creek Flood Risk Management Project
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 37 and waive readings of resolutions and ordinances.
6. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
7. Appoint Members to the Rental Housing Board Nominated by Mayor Pro Tem Lopez and Councilmember Vazquez for a Full Term Expiring in 2027 Department(s): City Clerk’s Office
Recommended Action: 1. Appoint Josephine Mendoza nominated by Mayor Pro Tem Lopez to the Rental Housing Board as a Mobilehome Tenant Representative for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2 236(a), requires five affirmative votes)
2. Appoint Tracy La nominated by Councilmember Vazquez to the Rental Housing Board as an AtLarge Member with no financial interest in and no ownership of incominggenerating rental housing for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2236(a), requires five affirmative votes)
8. Minutes from the Regular Meetings of February 7, 2023 and February 21, 2023, and from the Special Closed Session and Regular Meetings of March 7, 2023 and March 21, 2023.
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
9. Quarterly Report for Housing Division Projects and Activities for the period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division projects and activities for the period of July 1, 2023 to September 30, 2023.
10. Approve Release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26
Department(s): Community Development Agency
Recommended Action: Approve the release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26.
11. Approve an Appropriation Adjustment Accepting the 2022 Proposition 69 – DNA Identification Funds and Award Purchase Order to Foster + Freeman for Crimelite AUTO Camera Kits for the Santa Ana Police Department in the amount of $113,462 (Specification No.23161) (NonGeneral Fund and General Fund) Department(s): Police Department
Recommended Action: 1. Approve an appropriation adjustment recognizing $103,500 in the Police Special Revenue account and appropriate same to expenditure account. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of Purchase Order to Foster + Freeman for three Crimelite AUTO camera kits in the amount of $113,462, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Fiscal Year 202324 First Quarter Budget Report and Proposed Appropriation Adjustments
Department(s): Finance and Management Services
Recommended Action:
1. Approve the appropriation adjustments to General Fund expenditures as detailed in the body of this report, with a net reduction of $408,196 and a net reduction to the General Fund revenue estimates of $530,000. (Requires five affirmative votes)
2. Receive and file the First Quarter Budget Update.
13. Amend Blanket Order Contract with Grainger, Inc. for Maintenance, Repair, and Operational Supplies, for a revised nottoexceed amount of $1,450,000. (Specification No. 20001) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with Grainger, Inc. for the purchase of maintenance, repair, and operational supplies by $100,000, for a revised annual amount nottoexceed $350,000 for the current contract term expiring December 31, 2023, and one remaining oneyear renewal option, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Award Aggregate Blanket Order Contracts to 1Step Ahead, Branded Gifts Plus, BSN Sports, LLC, Loso Creation, and So. Cal Embroidery, LLC for Custom Imprint Clothing and Accessories, in a nottoexceed aggregate amount of $2,125,000 (Specification No. 23129A). (General Fund & NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Award aggregate blanket order contracts to vendors listed below for the purchase of custom imprint clothing and accessories on an asneeded basis in an annual amount not toexceed $425,000, with a total aggregate contract amount nottoexceed $2,125,000, for an initial twoyear term expiring on November 30, 2025, with provisions for three, oneyear renewal options, subject to non substantive changes approved by the City Manager and City Attorney.
Vendor Location Location
1Step Ahead Huntington Beach, CA
Branded Gifts Plus El Cajon, CA
BSN Sports, LLC Dallas, TX
Loso Creation Santa Ana, CA
So. Cal Embroidery, LLC Santa Ana, CA
15. Amend Blanket Order Contract with ODP Business Solutions, LLC (Office Depot, Inc.) for Office Supplies, for a revised nottoexceed amount of $1,000,000 (Specification No. 22061) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with ODP Business Solutions, LLC for the purchase of office supplies by $75,000 per year for a revised annual amount not toexceed $250,000 for the current contract term expiring May 31, 2024, and three remaining oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend the Blanket Order Contract for the Purchase of Paper Products and Miscellaneous Supplies with American Sanitary Supply, Inc., for a Revised Contract Amount Not to Exceed $1,220,000 for the Remainder of Contract Term and Remaining Renewal Options (Specification No. 21043) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Amend Blanket Order Contract with American Sanitary Supply, Inc., for paper products and related supplies, increasing the contract amount by $800,000, for a new total not to exceed $1,220,000, for the remainder of the current term expiring September 20, 2024, and the remaining oneyear renewal period, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Amend the Blanket Order Contracts for the Purchase of Rock, Sand, and Gravel with PTI Sand & Gravel, Inc., for a New Amount Not to Exceed $1,012,500 (Specification 21134) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to increase the contract amount by $525,000, for a new annual amount not to exceed $247,500, and a total contract amount not to exceed $1,012,500 for the remainder of the current term expiring December 31, 2023, with three oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney
18. Amend Blanket Order Contracts for Equipment Rentals with Sunbelt Rentals, United Rentals, and Herc Rentals for a Revised Total Amount not to Exceed $2,550,000 (Specification No. 22045) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Blanket Order Contracts for equipment rentals to increase the annual aggregate amount by $290,000, for a revised total annual amount not to exceed $568,000, and a total contract amount not to exceed $2,550,000 for the remainder of the current term expiring April 19, 2024, and three remaining oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney.
19. Award Aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc, SiteOne Landscape Supply, and Waterline Technologies, Inc. for Chemical Products, in An Aggregate Amount Not to Exceed $1,000,000 (Specification No. 23104) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Award aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline Technologies, Inc. for chemical products on an asneeded basis in an annual amount of $200,000 and total aggregate amount not to exceed $1,000,000 for an initial three year period beginning December 1, 2023 and expiring November 30, 2026, with provisions for two oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Award Purchase Order to Bizon Group, Inc. for Storage Containers (IFB 23103) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of Purchase Order to Bizon Group, Inc for thirteen new storage containers, in an amount not to exceed $128,430, subject to nonsubstantive changes approved by the City Manager and City Attorney.
21. Award a Purchase Order to Seavco Inc. dba Irv Seaver Motorcycles for Sixteen BMW Motorcycles in an Amount Not to Exceed $484,806 (Specification No. 23148); Appropriation Adjustment for Future Vehicle Purchases (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $1,235,687 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item and anticipated FY 20232024 replacement vehicle expenditures. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of purchase order to Seavco Inc. dba Irv Seaver Motorcycles for sixteen BMW R 1250 RTP Motorcycles, in the amount of $479,806, plus a contingency amount of $5,000, for a total amount not to exceed $484,806, subject to nonsubstantive changes approved by the City Manager and City Attorney.
22. Award Purchase Orders to Guaranty Chevrolet Motors, Inc. of Santa Ana and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $706,035 (Specification No. 23149) (General Fund and NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize a onetime purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three Chevrolet Silverado 2500HD and one Chevrolet Silverado 1500 trucks, in the amount of $388,202, plus a contingency amount of $20,000, for a total amount not to exceed $408,202, subject to non substantive changes approved by the City Manager and City Attorney.
2. Authorize a onetime purchase and payment of purchase order to Penske Chevrolet of Cerritos for six Chevrolet Colorado trucks, in the amount of $277,833, plus a contingency amount of $20,000, for a total amount not to exceed $297,833, subject to nonsubstantive changes approved by the City Manager and City Attorney.
23. Award a Purchase Order to South Coast Bobcat for One Bobcat S66 Loader Vehicle with Trailer in an Amount Not to Exceed $128,968 (Specification No. 23160) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of purchase order to South Coast Bobcat for one Bobcat S66 with Trailer, in the amount of $118,968, plus a contingency amount of $10,000, for a total amount not to exceed $128,968, subject to nonsubstantive changes approved by the City Manager and City Attorney.
24. Approve Additional Contingency Funds in the Amount of $310,000 for an Existing Construction Contract with Vido Samarzich, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $40,000 with an Estimated Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements Project (Project No. 236476) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Approve an amendment to the Project Cost Analysis in the amount of $350,000 (previouslyapproved transfer of funds for the Main Street Slurry Project No. 206959) for $310,000 in additional contingency funds and $40,000 in additional contract administration, inspection, and testing, for a new estimated total construction delivery cost of $1,650,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
25. Award a Construction Contract to Dominguez General Engineering, Inc. in the Amount of $2,133,362 for the North East Annexation Water & Sewer Main Improvements, with an Estimated Project Delivery Cost of $2,986,706 (Project Nos. 216453, 216619 & 246710) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance of $711,814 in the Select Street Construction, Prior Year Carry Forward revenue account and appropriating the same amount to the Select Street Construction, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
2. Approve an appropriation adjustment accepting California State Water Resources Control Board’s Drinking Water State Revolving Fund loan funds in the amount of $1,529,220 into the Sanitary Sewer Capital Recovery Charges, Financing Proceeds revenue account and appropriate the same amount to the Sanitary Sewer Capital Recovery Charges, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
3. Approve an amendment to the FY 202324 Capital Improvement Program to include $711,814 and $1,529,220 in construction funds for the North East Annexation Water & Sewer Main Improvements Project.
4. Award a construction contract to Dominguez General Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,133,362, subject to change orders (nottoexceed 25% of the base bid) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the North East Annexation Water & Sewer Main Improvements Project, for a term beginning November 7, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,986,706 which includes $2,133,362 for the construction contract, $320,004 for contract administration, inspection, and testing, and a $533,340 project contingency for unanticipated or unforeseen work.
6. Determine that in accordance with the California Environmental Quality Act (CEQA), a Mitigated Negative Declaration was prepared for the project and was filed with document number 202385000522.
26. Approve Municipal Facilities License Agreement with TMobile West LLC Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with T Mobile West LLC for the use of certain City facilities for a tenyear period, with provisions for two automatic fiveyear extensions, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
27. Award an Agreement to Revenue & Cost Specialists, LLC for Comprehensive Impact Fee Study Consulting Services Not to Exceed $115,150 (General Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a consulting services agreement with Revenue & Cost Specialists, LLC for a twoyear term beginning November 7, 2023, and ending November 6, 2025 for the preparation of a Comprehensive Development Impact Fee Study, for a total amount not to exceed $115,150, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
28. Approve Amendments to Agreements with Eduardo Garcia dba Dynamic Video Communications, LLC, IPTV International Inc. dba TV Pro Gear, Inc., and Thomas Bystry dba Video Engineering Services to Continue Video Production Services for City Council Meetings and Other AsNeeded Video Services (General Fund) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute first amendments to the agreements with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and Video Engineering Services to continue video production services for City Council meetings and other asneeded video services for the period of January 1, 2024 through December 31, 2024, for a shared aggregate amount not to exceed $200,000, for a total aggregate amount not to exceed $800,000 subject to substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
29. Approve a Second Amendment to the Agreement with RSG, Inc. for the Administration, Management, and Implementation of the Rent Stabilization and Just Cause Eviction Ordinance on an AsNeeded Basis in an Amount not to exceed $500,000
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Second Amendment to the Agreement with RSG, Inc., for the administration, management, and implementation of the Rent Stabilization and Just Cause Eviction Ordinance, for an amount not to exceed $500,000, for a total agreement amount not to exceed $1,300,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
30. Approve an Agreement with America on Track and Nati’s House dba Neutral Ground for Gang Prevention and Intervention Program Services that promotes a proactive, preventative approach to addressing concerns with atrisk youth and gang activity (Revive Santa Ana Program)
Department(s): Community Development Agency
Recommended Action:
1. Authorize the City Manager to execute an agreement with America on Track in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to non substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
2. Authorize the City Manager to execute an agreement with Nati’s House dba Neutral Ground in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
31. Approve a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics for Preventative Ergonomics Assessments
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics, to continue to provide preventative ergonomic assessments for City employees for an additional amount not to exceed $50,000 (not to exceed $100,000 for the entirety of the Agreement expiring on November 22, 2024), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
32. Approve Agreements for Qualified Consultants to Provide OnCall Environmental and Planning Services for Planning Projects and Supplemental Staff Services for an Aggregate Amount Not to Exceed $4,950,000, for up to a FiveYear Term.
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute agreements to engage each of the 35 environmental and planning services firms listed below, as needed, for a period of five years beginning November 7, 2023 through November 7, 2028, to provide oncall environmental, technical, and planning services for the Planning and Building Agency at the fees set forth in their responses to Request for Qualifications (No. 23142) for an aggregate amount not to exceed $4,950,000, for up to a fiveyear term, subject to nonsubstantive changes by the City Manager and City Attorney (Agreement No. 2023XXX).
Consultants
Architectural Resource
Group Interwest
Ardurra Kimley Horn
Ascent MGroup
Aspen Environmental GroupMichael Baker International
Chambers Group MIG, Inc.
Circlepoint Placeworks
CSG Consultants Psomas
De Novo Planning Group RE Consulting
Dudek Rincon Consultants, Inc.
ECORP Consulting, Inc. Sagecrest Planning and Environmental, LLC
EcoTierra Consulting T&B Planning, Inc.
ELMT Consulting Terracon
Envicom Corporation The Code Group
EPD Solutions, Inc. UES
FCS International, Inc. Ultra Systems Environmental, Inc.
GPA Consulting VCS Environmental
Harris & Associates Willdan Engineering
Helix Environmental
Planning
33. Historic Property Preservation Agreements
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager, or designee, to execute the attached Mills Act agreements with the belowreferenced property owners for the identified structure(s), subject to nonsubstantive changes approved by the City Manager and City Attorney.
Property Owner(s) Historic Property
Preservation
Agreement No.
Address/House Vote by HRC
The Peterson Living
Trust Dated August
15, 2003
202307 1908 North
Greenleaf Street
8:0:0:0
4th and Broadway
OZ SPE, LLC, a
Delaware Limited
Liability Company
202308 302 West Fourth
Street
8:0:0:0
Determine that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER No. 202361 and ER No. 202378 will be filed for the projects.
34. First Amendment to Agreement with TriTech Software Systems for Computer Aided Dispatch and Records Management System Software (General Fund) Department(s): Police Department
Recommended Action: Authorize the City Manager to execute the First Amendment to the agreement with TriTech Software Systems for the continued implementation as well as support and maintenance of Computer Aided Dispatch and Records Management System software for an additional threeyear period beginning November 23, 2023 through November 22, 2026, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
35. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2022 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action:
1. Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
Resolution No. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR HER DESIGNEE(S) TO OBTAIN 2022 EMERGENCY MANAGEMENT
PERFORMANCE GRANT FUNDS THROUGH THE COUNTY OF ORANGE
2. Authorize the City Manager to execute a twoyear agreement with the County of Orange for the period of July 1, 2022 through June 30, 2024, for the FY 2022 Emergency Management Performance Grant in an amount not to exceed $52,569, subject to nonsubstantive changes approved by the City Manager and City Attorney(Agreement No. 2023XXX).
3. Approve an appropriation adjustment recognizing $52,569 in Law Enforcement Grants revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
36. Award Purchase Order to Advanced Exercise Fitness Solutions for Exercise Equipment in the Amount of $76,203 and Resolution to Accept Donation of Exercise Equipment for the Santa Ana Police Department Fitness Center (Specification No. 23169) (NonGeneral Fund)
Department(s): Police Department
Recommended Action:
1. Authorize a onetime purchase and payment of Purchase Order to Advanced Exercise Fitness Solutions for various Life Fitness cardio and Hammer Strength exercise equipment and installation for the Santa Ana Police Department Fitness Center in the amount of $76,203.
2. Adopt a resolution accepting the donation of two Life Fitness Treadmills, valued at $14,743.97, from the Santa Ana Police Officers Association.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF GYM
EQUIPMENT FROM THE SANTA ANA POLICE OFFICER ASSOCIATION FOR USE IN THE BRUCE R. CARLSON FITNESS CENTER LOCATED AT THE SANTA ANA POLICE DEPARTMENT
37. Resolution Authorizing the Grant Application, Acceptance, and Execution of Grant Funds from the California State Library’s Building Forward Library Facilities Improvement Program.
Department(s): Library
Recommended Action: Adopt a resolution authorizing the application, acceptance, and execution of grant funds from the California State Library’s Building Forward Library Facilities Improvement Program, approval to implement the awarded project, and designate Library Services Director, Brian Sternberg, as the Authorized Representative to enter into the grant agreement
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
38. Rental Registry Informational Report
Department(s): Community Development Agency
Recommended Action: Accept infomational report and provide direction to staff.
39. Consider Whether to Adopt a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024, Requesting Consolidation with the Statewide General Election, and Placing a Ballot Measure Before the Voters Asking Whether to Amend the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections Department(s): City Attorney Office
Recommended Action: Approve a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024 for the Submission of a Ballot Measure to the Qualified Voters Proposing an Amendment to the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON NOVEMBER 5, 2024 FOR THE SUBMISSION OF A BALLOT MEASURE TO THE QUALIFIED VOTERS ASKING IF THE CITY OF SANTA ANA SHOULD PERMIT NONCITIZEN VOTING IN ALL CITY MUNICIPAL ELECTIONS (includes determination that the Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment and it is not a “project” as defined in section 15378 of the State CEQA Guidelines)
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.
Future Items
1. Sanitation Fee Cost of Service Study and Prop. 218 Process Authorization
2. Board and Commission Members Compensation Increase
3. 2024 City Council Meeting Calendar
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Vice Chair Jessie Lopez
Chair Valerie Amezcua
Acting City Manager Stephen A. Mendoza
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive readings for resolutions and ordinances.
1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
2. Minutes from the Regular Meeting of August 1, 2023
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
3. Quarterly Report for the Housing Choice Voucher Program for the Period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of July 1, 2023 to September 30, 2023.
4. Authorize staff to enter into a Memorandum of Understanding with CalOptima Health, Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove Housing Authority, to facilitate access to supportive services for voucher holders assisted by the Housing Authority
Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute a Memorandum of Understanding with CalOptima Health to facilitate access to supportive services for voucher holders assisted by the Housing Authority. **END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
11/7/2023
City Council and Housing Authority
Meeting Agenda
November 7, 2023
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Mayor Pro Tem Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Steven A. Mendoza
Acting City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – https://www.santaana.org/agendasandminutes/ CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction, of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.
After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.
La ciudad provee servicios de interpretación al español en las juntas del Consejo.
La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
Jesus Morales Guerrero v. City of Santa Ana, Michael Claborn, and DOES 1 through 50, Orange County Superior Court, Case No. 30202101223509
2. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One matter [personnel claim]
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One (1) matter
4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director Employee Organization:
Santa Ana Police Officers Association (POA)
Confidential Association of Santa Ana (CASA)
5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1)
Title: City Attorney
6. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1):
Title: Acting City Manager
7. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957
Title: Acting City Manager/Interim City Manager/Permanent City Manager
8. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6
Agency Designated Representative: Sonia R. Carvalho, City Attorney Unrepresented Employee: City Manager
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Fr. Mario A. Juarez, Saint Anne Church ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Amezcua to Beta Cell Foundation declaring November 2023 as Diabetes Month
2. Proclamation presented by Mayor Pro Tem Lopez to Family Court Awareness Month Committee declaring November 2023 as Family Court Awareness Month
3. City Tile and Proclamation presented by Councilmember Penaloza to Santa Ana Police Chief David Valentin Congratulating him on his Retirement and 33 years of Distinguished Service to the Community
STAFF PRESENTATIONS
4. U.S. Army Corps of Engineers Santiago Creek Flood Risk Management Project
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 37 and waive readings of resolutions and ordinances.
6. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
7. Appoint Members to the Rental Housing Board Nominated by Mayor Pro Tem Lopez and Councilmember Vazquez for a Full Term Expiring in 2027 Department(s): City Clerk’s Office
Recommended Action: 1. Appoint Josephine Mendoza nominated by Mayor Pro Tem Lopez to the Rental Housing Board as a Mobilehome Tenant Representative for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2 236(a), requires five affirmative votes)
2. Appoint Tracy La nominated by Councilmember Vazquez to the Rental Housing Board as an AtLarge Member with no financial interest in and no ownership of incominggenerating rental housing for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2236(a), requires five affirmative votes)
8. Minutes from the Regular Meetings of February 7, 2023 and February 21, 2023, and from the Special Closed Session and Regular Meetings of March 7, 2023 and March 21, 2023.
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
9. Quarterly Report for Housing Division Projects and Activities for the period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division projects and activities for the period of July 1, 2023 to September 30, 2023.
10. Approve Release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26
Department(s): Community Development Agency
Recommended Action: Approve the release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26.
11. Approve an Appropriation Adjustment Accepting the 2022 Proposition 69 – DNA Identification Funds and Award Purchase Order to Foster + Freeman for Crimelite AUTO Camera Kits for the Santa Ana Police Department in the amount of $113,462 (Specification No.23161) (NonGeneral Fund and General Fund) Department(s): Police Department
Recommended Action: 1. Approve an appropriation adjustment recognizing $103,500 in the Police Special Revenue account and appropriate same to expenditure account. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of Purchase Order to Foster + Freeman for three Crimelite AUTO camera kits in the amount of $113,462, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Fiscal Year 202324 First Quarter Budget Report and Proposed Appropriation Adjustments
Department(s): Finance and Management Services
Recommended Action:
1. Approve the appropriation adjustments to General Fund expenditures as detailed in the body of this report, with a net reduction of $408,196 and a net reduction to the General Fund revenue estimates of $530,000. (Requires five affirmative votes)
2. Receive and file the First Quarter Budget Update.
13. Amend Blanket Order Contract with Grainger, Inc. for Maintenance, Repair, and Operational Supplies, for a revised nottoexceed amount of $1,450,000. (Specification No. 20001) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with Grainger, Inc. for the purchase of maintenance, repair, and operational supplies by $100,000, for a revised annual amount nottoexceed $350,000 for the current contract term expiring December 31, 2023, and one remaining oneyear renewal option, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Award Aggregate Blanket Order Contracts to 1Step Ahead, Branded Gifts Plus, BSN Sports, LLC, Loso Creation, and So. Cal Embroidery, LLC for Custom Imprint Clothing and Accessories, in a nottoexceed aggregate amount of $2,125,000 (Specification No. 23129A). (General Fund & NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Award aggregate blanket order contracts to vendors listed below for the purchase of custom imprint clothing and accessories on an asneeded basis in an annual amount not toexceed $425,000, with a total aggregate contract amount nottoexceed $2,125,000, for an initial twoyear term expiring on November 30, 2025, with provisions for three, oneyear renewal options, subject to non substantive changes approved by the City Manager and City Attorney.
Vendor Location Location
1Step Ahead Huntington Beach, CA
Branded Gifts Plus El Cajon, CA
BSN Sports, LLC Dallas, TX
Loso Creation Santa Ana, CA
So. Cal Embroidery, LLC Santa Ana, CA
15. Amend Blanket Order Contract with ODP Business Solutions, LLC (Office Depot, Inc.) for Office Supplies, for a revised nottoexceed amount of $1,000,000 (Specification No. 22061) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with ODP Business Solutions, LLC for the purchase of office supplies by $75,000 per year for a revised annual amount not toexceed $250,000 for the current contract term expiring May 31, 2024, and three remaining oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend the Blanket Order Contract for the Purchase of Paper Products and Miscellaneous Supplies with American Sanitary Supply, Inc., for a Revised Contract Amount Not to Exceed $1,220,000 for the Remainder of Contract Term and Remaining Renewal Options (Specification No. 21043) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Amend Blanket Order Contract with American Sanitary Supply, Inc., for paper products and related supplies, increasing the contract amount by $800,000, for a new total not to exceed $1,220,000, for the remainder of the current term expiring September 20, 2024, and the remaining oneyear renewal period, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Amend the Blanket Order Contracts for the Purchase of Rock, Sand, and Gravel with PTI Sand & Gravel, Inc., for a New Amount Not to Exceed $1,012,500 (Specification 21134) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to increase the contract amount by $525,000, for a new annual amount not to exceed $247,500, and a total contract amount not to exceed $1,012,500 for the remainder of the current term expiring December 31, 2023, with three oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney
18. Amend Blanket Order Contracts for Equipment Rentals with Sunbelt Rentals, United Rentals, and Herc Rentals for a Revised Total Amount not to Exceed $2,550,000 (Specification No. 22045) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Blanket Order Contracts for equipment rentals to increase the annual aggregate amount by $290,000, for a revised total annual amount not to exceed $568,000, and a total contract amount not to exceed $2,550,000 for the remainder of the current term expiring April 19, 2024, and three remaining oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney.
19. Award Aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc, SiteOne Landscape Supply, and Waterline Technologies, Inc. for Chemical Products, in An Aggregate Amount Not to Exceed $1,000,000 (Specification No. 23104) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Award aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline Technologies, Inc. for chemical products on an asneeded basis in an annual amount of $200,000 and total aggregate amount not to exceed $1,000,000 for an initial three year period beginning December 1, 2023 and expiring November 30, 2026, with provisions for two oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Award Purchase Order to Bizon Group, Inc. for Storage Containers (IFB 23103) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of Purchase Order to Bizon Group, Inc for thirteen new storage containers, in an amount not to exceed $128,430, subject to nonsubstantive changes approved by the City Manager and City Attorney.
21. Award a Purchase Order to Seavco Inc. dba Irv Seaver Motorcycles for Sixteen BMW Motorcycles in an Amount Not to Exceed $484,806 (Specification No. 23148); Appropriation Adjustment for Future Vehicle Purchases (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $1,235,687 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item and anticipated FY 20232024 replacement vehicle expenditures. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of purchase order to Seavco Inc. dba Irv Seaver Motorcycles for sixteen BMW R 1250 RTP Motorcycles, in the amount of $479,806, plus a contingency amount of $5,000, for a total amount not to exceed $484,806, subject to nonsubstantive changes approved by the City Manager and City Attorney.
22. Award Purchase Orders to Guaranty Chevrolet Motors, Inc. of Santa Ana and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $706,035 (Specification No. 23149) (General Fund and NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize a onetime purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three Chevrolet Silverado 2500HD and one Chevrolet Silverado 1500 trucks, in the amount of $388,202, plus a contingency amount of $20,000, for a total amount not to exceed $408,202, subject to non substantive changes approved by the City Manager and City Attorney.
2. Authorize a onetime purchase and payment of purchase order to Penske Chevrolet of Cerritos for six Chevrolet Colorado trucks, in the amount of $277,833, plus a contingency amount of $20,000, for a total amount not to exceed $297,833, subject to nonsubstantive changes approved by the City Manager and City Attorney.
23. Award a Purchase Order to South Coast Bobcat for One Bobcat S66 Loader Vehicle with Trailer in an Amount Not to Exceed $128,968 (Specification No. 23160) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of purchase order to South Coast Bobcat for one Bobcat S66 with Trailer, in the amount of $118,968, plus a contingency amount of $10,000, for a total amount not to exceed $128,968, subject to nonsubstantive changes approved by the City Manager and City Attorney.
24. Approve Additional Contingency Funds in the Amount of $310,000 for an Existing Construction Contract with Vido Samarzich, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $40,000 with an Estimated Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements Project (Project No. 236476) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Approve an amendment to the Project Cost Analysis in the amount of $350,000 (previouslyapproved transfer of funds for the Main Street Slurry Project No. 206959) for $310,000 in additional contingency funds and $40,000 in additional contract administration, inspection, and testing, for a new estimated total construction delivery cost of $1,650,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
25. Award a Construction Contract to Dominguez General Engineering, Inc. in the Amount of $2,133,362 for the North East Annexation Water & Sewer Main Improvements, with an Estimated Project Delivery Cost of $2,986,706 (Project Nos. 216453, 216619 & 246710) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance of $711,814 in the Select Street Construction, Prior Year Carry Forward revenue account and appropriating the same amount to the Select Street Construction, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
2. Approve an appropriation adjustment accepting California State Water Resources Control Board’s Drinking Water State Revolving Fund loan funds in the amount of $1,529,220 into the Sanitary Sewer Capital Recovery Charges, Financing Proceeds revenue account and appropriate the same amount to the Sanitary Sewer Capital Recovery Charges, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
3. Approve an amendment to the FY 202324 Capital Improvement Program to include $711,814 and $1,529,220 in construction funds for the North East Annexation Water & Sewer Main Improvements Project.
4. Award a construction contract to Dominguez General Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,133,362, subject to change orders (nottoexceed 25% of the base bid) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the North East Annexation Water & Sewer Main Improvements Project, for a term beginning November 7, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,986,706 which includes $2,133,362 for the construction contract, $320,004 for contract administration, inspection, and testing, and a $533,340 project contingency for unanticipated or unforeseen work.
6. Determine that in accordance with the California Environmental Quality Act (CEQA), a Mitigated Negative Declaration was prepared for the project and was filed with document number 202385000522.
26. Approve Municipal Facilities License Agreement with TMobile West LLC Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with T Mobile West LLC for the use of certain City facilities for a tenyear period, with provisions for two automatic fiveyear extensions, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
27. Award an Agreement to Revenue & Cost Specialists, LLC for Comprehensive Impact Fee Study Consulting Services Not to Exceed $115,150 (General Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a consulting services agreement with Revenue & Cost Specialists, LLC for a twoyear term beginning November 7, 2023, and ending November 6, 2025 for the preparation of a Comprehensive Development Impact Fee Study, for a total amount not to exceed $115,150, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
28. Approve Amendments to Agreements with Eduardo Garcia dba Dynamic Video Communications, LLC, IPTV International Inc. dba TV Pro Gear, Inc., and Thomas Bystry dba Video Engineering Services to Continue Video Production Services for City Council Meetings and Other AsNeeded Video Services (General Fund) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute first amendments to the agreements with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and Video Engineering Services to continue video production services for City Council meetings and other asneeded video services for the period of January 1, 2024 through December 31, 2024, for a shared aggregate amount not to exceed $200,000, for a total aggregate amount not to exceed $800,000 subject to substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
29. Approve a Second Amendment to the Agreement with RSG, Inc. for the Administration, Management, and Implementation of the Rent Stabilization and Just Cause Eviction Ordinance on an AsNeeded Basis in an Amount not to exceed $500,000
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Second Amendment to the Agreement with RSG, Inc., for the administration, management, and implementation of the Rent Stabilization and Just Cause Eviction Ordinance, for an amount not to exceed $500,000, for a total agreement amount not to exceed $1,300,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
30. Approve an Agreement with America on Track and Nati’s House dba Neutral Ground for Gang Prevention and Intervention Program Services that promotes a proactive, preventative approach to addressing concerns with atrisk youth and gang activity (Revive Santa Ana Program)
Department(s): Community Development Agency
Recommended Action:
1. Authorize the City Manager to execute an agreement with America on Track in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to non substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
2. Authorize the City Manager to execute an agreement with Nati’s House dba Neutral Ground in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
31. Approve a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics for Preventative Ergonomics Assessments
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics, to continue to provide preventative ergonomic assessments for City employees for an additional amount not to exceed $50,000 (not to exceed $100,000 for the entirety of the Agreement expiring on November 22, 2024), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
32. Approve Agreements for Qualified Consultants to Provide OnCall Environmental and Planning Services for Planning Projects and Supplemental Staff Services for an Aggregate Amount Not to Exceed $4,950,000, for up to a FiveYear Term.
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute agreements to engage each of the 35 environmental and planning services firms listed below, as needed, for a period of five years beginning November 7, 2023 through November 7, 2028, to provide oncall environmental, technical, and planning services for the Planning and Building Agency at the fees set forth in their responses to Request for Qualifications (No. 23142) for an aggregate amount not to exceed $4,950,000, for up to a fiveyear term, subject to nonsubstantive changes by the City Manager and City Attorney (Agreement No. 2023XXX).
Consultants
Architectural Resource
Group Interwest
Ardurra Kimley Horn
Ascent MGroup
Aspen Environmental GroupMichael Baker International
Chambers Group MIG, Inc.
Circlepoint Placeworks
CSG Consultants Psomas
De Novo Planning Group RE Consulting
Dudek Rincon Consultants, Inc.
ECORP Consulting, Inc. Sagecrest Planning and Environmental, LLC
EcoTierra Consulting T&B Planning, Inc.
ELMT Consulting Terracon
Envicom Corporation The Code Group
EPD Solutions, Inc. UES
FCS International, Inc. Ultra Systems Environmental, Inc.
GPA Consulting VCS Environmental
Harris & Associates Willdan Engineering
Helix Environmental
Planning
33. Historic Property Preservation Agreements
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager, or designee, to execute the attached Mills Act agreements with the belowreferenced property owners for the identified structure(s), subject to nonsubstantive changes approved by the City Manager and City Attorney.
Property Owner(s) Historic Property
Preservation
Agreement No.
Address/House Vote by HRC
The Peterson Living
Trust Dated August
15, 2003
202307 1908 North
Greenleaf Street
8:0:0:0
4th and Broadway
OZ SPE, LLC, a
Delaware Limited
Liability Company
202308 302 West Fourth
Street
8:0:0:0
Determine that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER No. 202361 and ER No. 202378 will be filed for the projects.
34. First Amendment to Agreement with TriTech Software Systems for Computer Aided Dispatch and Records Management System Software (General Fund) Department(s): Police Department
Recommended Action: Authorize the City Manager to execute the First Amendment to the agreement with TriTech Software Systems for the continued implementation as well as support and maintenance of Computer Aided Dispatch and Records Management System software for an additional threeyear period beginning November 23, 2023 through November 22, 2026, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
35. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2022 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action:
1. Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
Resolution No. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR HER DESIGNEE(S) TO OBTAIN 2022 EMERGENCY MANAGEMENT
PERFORMANCE GRANT FUNDS THROUGH THE COUNTY OF ORANGE
2. Authorize the City Manager to execute a twoyear agreement with the County of Orange for the period of July 1, 2022 through June 30, 2024, for the FY 2022 Emergency Management Performance Grant in an amount not to exceed $52,569, subject to nonsubstantive changes approved by the City Manager and City Attorney(Agreement No. 2023XXX).
3. Approve an appropriation adjustment recognizing $52,569 in Law Enforcement Grants revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
36. Award Purchase Order to Advanced Exercise Fitness Solutions for Exercise Equipment in the Amount of $76,203 and Resolution to Accept Donation of Exercise Equipment for the Santa Ana Police Department Fitness Center (Specification No. 23169) (NonGeneral Fund)
Department(s): Police Department
Recommended Action:
1. Authorize a onetime purchase and payment of Purchase Order to Advanced Exercise Fitness Solutions for various Life Fitness cardio and Hammer Strength exercise equipment and installation for the Santa Ana Police Department Fitness Center in the amount of $76,203.
2. Adopt a resolution accepting the donation of two Life Fitness Treadmills, valued at $14,743.97, from the Santa Ana Police Officers Association.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF GYM
EQUIPMENT FROM THE SANTA ANA POLICE OFFICER ASSOCIATION FOR USE IN THE BRUCE R. CARLSON FITNESS CENTER LOCATED AT THE SANTA ANA POLICE DEPARTMENT
37. Resolution Authorizing the Grant Application, Acceptance, and Execution of Grant Funds from the California State Library’s Building Forward Library Facilities Improvement Program.
Department(s): Library
Recommended Action: Adopt a resolution authorizing the application, acceptance, and execution of grant funds from the California State Library’s Building Forward Library Facilities Improvement Program, approval to implement the awarded project, and designate Library Services Director, Brian Sternberg, as the Authorized Representative to enter into the grant agreement
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
38. Rental Registry Informational Report
Department(s): Community Development Agency
Recommended Action: Accept infomational report and provide direction to staff.
39. Consider Whether to Adopt a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024, Requesting Consolidation with the Statewide General Election, and Placing a Ballot Measure Before the Voters Asking Whether to Amend the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections Department(s): City Attorney Office
Recommended Action: Approve a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024 for the Submission of a Ballot Measure to the Qualified Voters Proposing an Amendment to the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON NOVEMBER 5, 2024 FOR THE SUBMISSION OF A BALLOT MEASURE TO THE QUALIFIED VOTERS ASKING IF THE CITY OF SANTA ANA SHOULD PERMIT NONCITIZEN VOTING IN ALL CITY MUNICIPAL ELECTIONS (includes determination that the Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment and it is not a “project” as defined in section 15378 of the State CEQA Guidelines)
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.
Future Items
1. Sanitation Fee Cost of Service Study and Prop. 218 Process Authorization
2. Board and Commission Members Compensation Increase
3. 2024 City Council Meeting Calendar
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Vice Chair Jessie Lopez
Chair Valerie Amezcua
Acting City Manager Stephen A. Mendoza
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive readings for resolutions and ordinances.
1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
2. Minutes from the Regular Meeting of August 1, 2023
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
3. Quarterly Report for the Housing Choice Voucher Program for the Period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of July 1, 2023 to September 30, 2023.
4. Authorize staff to enter into a Memorandum of Understanding with CalOptima Health, Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove Housing Authority, to facilitate access to supportive services for voucher holders assisted by the Housing Authority
Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute a Memorandum of Understanding with CalOptima Health to facilitate access to supportive services for voucher holders assisted by the Housing Authority. **END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
11/7/2023
City Council and Housing Authority
Meeting Agenda
November 7, 2023
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Mayor Pro Tem Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Steven A. Mendoza
Acting City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – https://www.santaana.org/agendasandminutes/ CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction, of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.
After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.
La ciudad provee servicios de interpretación al español en las juntas del Consejo.
La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
Jesus Morales Guerrero v. City of Santa Ana, Michael Claborn, and DOES 1 through 50, Orange County Superior Court, Case No. 30202101223509
2. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One matter [personnel claim]
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One (1) matter
4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director Employee Organization:
Santa Ana Police Officers Association (POA)
Confidential Association of Santa Ana (CASA)
5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1)
Title: City Attorney
6. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1):
Title: Acting City Manager
7. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957
Title: Acting City Manager/Interim City Manager/Permanent City Manager
8. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6
Agency Designated Representative: Sonia R. Carvalho, City Attorney Unrepresented Employee: City Manager
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Fr. Mario A. Juarez, Saint Anne Church ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Amezcua to Beta Cell Foundation declaring November 2023 as Diabetes Month
2. Proclamation presented by Mayor Pro Tem Lopez to Family Court Awareness Month Committee declaring November 2023 as Family Court Awareness Month
3. City Tile and Proclamation presented by Councilmember Penaloza to Santa Ana Police Chief David Valentin Congratulating him on his Retirement and 33 years of Distinguished Service to the Community
STAFF PRESENTATIONS
4. U.S. Army Corps of Engineers Santiago Creek Flood Risk Management Project
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 37 and waive readings of resolutions and ordinances.
6. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
7. Appoint Members to the Rental Housing Board Nominated by Mayor Pro Tem Lopez and Councilmember Vazquez for a Full Term Expiring in 2027 Department(s): City Clerk’s Office
Recommended Action: 1. Appoint Josephine Mendoza nominated by Mayor Pro Tem Lopez to the Rental Housing Board as a Mobilehome Tenant Representative for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2 236(a), requires five affirmative votes)
2. Appoint Tracy La nominated by Councilmember Vazquez to the Rental Housing Board as an AtLarge Member with no financial interest in and no ownership of incominggenerating rental housing for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2236(a), requires five affirmative votes)
8. Minutes from the Regular Meetings of February 7, 2023 and February 21, 2023, and from the Special Closed Session and Regular Meetings of March 7, 2023 and March 21, 2023.
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
9. Quarterly Report for Housing Division Projects and Activities for the period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division projects and activities for the period of July 1, 2023 to September 30, 2023.
10. Approve Release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26
Department(s): Community Development Agency
Recommended Action: Approve the release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26.
11. Approve an Appropriation Adjustment Accepting the 2022 Proposition 69 – DNA Identification Funds and Award Purchase Order to Foster + Freeman for Crimelite AUTO Camera Kits for the Santa Ana Police Department in the amount of $113,462 (Specification No.23161) (NonGeneral Fund and General Fund) Department(s): Police Department
Recommended Action: 1. Approve an appropriation adjustment recognizing $103,500 in the Police Special Revenue account and appropriate same to expenditure account. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of Purchase Order to Foster + Freeman for three Crimelite AUTO camera kits in the amount of $113,462, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Fiscal Year 202324 First Quarter Budget Report and Proposed Appropriation Adjustments
Department(s): Finance and Management Services
Recommended Action:
1. Approve the appropriation adjustments to General Fund expenditures as detailed in the body of this report, with a net reduction of $408,196 and a net reduction to the General Fund revenue estimates of $530,000. (Requires five affirmative votes)
2. Receive and file the First Quarter Budget Update.
13. Amend Blanket Order Contract with Grainger, Inc. for Maintenance, Repair, and Operational Supplies, for a revised nottoexceed amount of $1,450,000. (Specification No. 20001) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with Grainger, Inc. for the purchase of maintenance, repair, and operational supplies by $100,000, for a revised annual amount nottoexceed $350,000 for the current contract term expiring December 31, 2023, and one remaining oneyear renewal option, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Award Aggregate Blanket Order Contracts to 1Step Ahead, Branded Gifts Plus, BSN Sports, LLC, Loso Creation, and So. Cal Embroidery, LLC for Custom Imprint Clothing and Accessories, in a nottoexceed aggregate amount of $2,125,000 (Specification No. 23129A). (General Fund & NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Award aggregate blanket order contracts to vendors listed below for the purchase of custom imprint clothing and accessories on an asneeded basis in an annual amount not toexceed $425,000, with a total aggregate contract amount nottoexceed $2,125,000, for an initial twoyear term expiring on November 30, 2025, with provisions for three, oneyear renewal options, subject to non substantive changes approved by the City Manager and City Attorney.
Vendor Location Location
1Step Ahead Huntington Beach, CA
Branded Gifts Plus El Cajon, CA
BSN Sports, LLC Dallas, TX
Loso Creation Santa Ana, CA
So. Cal Embroidery, LLC Santa Ana, CA
15. Amend Blanket Order Contract with ODP Business Solutions, LLC (Office Depot, Inc.) for Office Supplies, for a revised nottoexceed amount of $1,000,000 (Specification No. 22061) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with ODP Business Solutions, LLC for the purchase of office supplies by $75,000 per year for a revised annual amount not toexceed $250,000 for the current contract term expiring May 31, 2024, and three remaining oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend the Blanket Order Contract for the Purchase of Paper Products and Miscellaneous Supplies with American Sanitary Supply, Inc., for a Revised Contract Amount Not to Exceed $1,220,000 for the Remainder of Contract Term and Remaining Renewal Options (Specification No. 21043) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Amend Blanket Order Contract with American Sanitary Supply, Inc., for paper products and related supplies, increasing the contract amount by $800,000, for a new total not to exceed $1,220,000, for the remainder of the current term expiring September 20, 2024, and the remaining oneyear renewal period, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Amend the Blanket Order Contracts for the Purchase of Rock, Sand, and Gravel with PTI Sand & Gravel, Inc., for a New Amount Not to Exceed $1,012,500 (Specification 21134) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to increase the contract amount by $525,000, for a new annual amount not to exceed $247,500, and a total contract amount not to exceed $1,012,500 for the remainder of the current term expiring December 31, 2023, with three oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney
18. Amend Blanket Order Contracts for Equipment Rentals with Sunbelt Rentals, United Rentals, and Herc Rentals for a Revised Total Amount not to Exceed $2,550,000 (Specification No. 22045) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Blanket Order Contracts for equipment rentals to increase the annual aggregate amount by $290,000, for a revised total annual amount not to exceed $568,000, and a total contract amount not to exceed $2,550,000 for the remainder of the current term expiring April 19, 2024, and three remaining oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney.
19. Award Aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc, SiteOne Landscape Supply, and Waterline Technologies, Inc. for Chemical Products, in An Aggregate Amount Not to Exceed $1,000,000 (Specification No. 23104) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Award aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline Technologies, Inc. for chemical products on an asneeded basis in an annual amount of $200,000 and total aggregate amount not to exceed $1,000,000 for an initial three year period beginning December 1, 2023 and expiring November 30, 2026, with provisions for two oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Award Purchase Order to Bizon Group, Inc. for Storage Containers (IFB 23103) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of Purchase Order to Bizon Group, Inc for thirteen new storage containers, in an amount not to exceed $128,430, subject to nonsubstantive changes approved by the City Manager and City Attorney.
21. Award a Purchase Order to Seavco Inc. dba Irv Seaver Motorcycles for Sixteen BMW Motorcycles in an Amount Not to Exceed $484,806 (Specification No. 23148); Appropriation Adjustment for Future Vehicle Purchases (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $1,235,687 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item and anticipated FY 20232024 replacement vehicle expenditures. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of purchase order to Seavco Inc. dba Irv Seaver Motorcycles for sixteen BMW R 1250 RTP Motorcycles, in the amount of $479,806, plus a contingency amount of $5,000, for a total amount not to exceed $484,806, subject to nonsubstantive changes approved by the City Manager and City Attorney.
22. Award Purchase Orders to Guaranty Chevrolet Motors, Inc. of Santa Ana and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $706,035 (Specification No. 23149) (General Fund and NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize a onetime purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three Chevrolet Silverado 2500HD and one Chevrolet Silverado 1500 trucks, in the amount of $388,202, plus a contingency amount of $20,000, for a total amount not to exceed $408,202, subject to non substantive changes approved by the City Manager and City Attorney.
2. Authorize a onetime purchase and payment of purchase order to Penske Chevrolet of Cerritos for six Chevrolet Colorado trucks, in the amount of $277,833, plus a contingency amount of $20,000, for a total amount not to exceed $297,833, subject to nonsubstantive changes approved by the City Manager and City Attorney.
23. Award a Purchase Order to South Coast Bobcat for One Bobcat S66 Loader Vehicle with Trailer in an Amount Not to Exceed $128,968 (Specification No. 23160) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of purchase order to South Coast Bobcat for one Bobcat S66 with Trailer, in the amount of $118,968, plus a contingency amount of $10,000, for a total amount not to exceed $128,968, subject to nonsubstantive changes approved by the City Manager and City Attorney.
24. Approve Additional Contingency Funds in the Amount of $310,000 for an Existing Construction Contract with Vido Samarzich, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $40,000 with an Estimated Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements Project (Project No. 236476) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Approve an amendment to the Project Cost Analysis in the amount of $350,000 (previouslyapproved transfer of funds for the Main Street Slurry Project No. 206959) for $310,000 in additional contingency funds and $40,000 in additional contract administration, inspection, and testing, for a new estimated total construction delivery cost of $1,650,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
25. Award a Construction Contract to Dominguez General Engineering, Inc. in the Amount of $2,133,362 for the North East Annexation Water & Sewer Main Improvements, with an Estimated Project Delivery Cost of $2,986,706 (Project Nos. 216453, 216619 & 246710) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance of $711,814 in the Select Street Construction, Prior Year Carry Forward revenue account and appropriating the same amount to the Select Street Construction, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
2. Approve an appropriation adjustment accepting California State Water Resources Control Board’s Drinking Water State Revolving Fund loan funds in the amount of $1,529,220 into the Sanitary Sewer Capital Recovery Charges, Financing Proceeds revenue account and appropriate the same amount to the Sanitary Sewer Capital Recovery Charges, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
3. Approve an amendment to the FY 202324 Capital Improvement Program to include $711,814 and $1,529,220 in construction funds for the North East Annexation Water & Sewer Main Improvements Project.
4. Award a construction contract to Dominguez General Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,133,362, subject to change orders (nottoexceed 25% of the base bid) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the North East Annexation Water & Sewer Main Improvements Project, for a term beginning November 7, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,986,706 which includes $2,133,362 for the construction contract, $320,004 for contract administration, inspection, and testing, and a $533,340 project contingency for unanticipated or unforeseen work.
6. Determine that in accordance with the California Environmental Quality Act (CEQA), a Mitigated Negative Declaration was prepared for the project and was filed with document number 202385000522.
26. Approve Municipal Facilities License Agreement with TMobile West LLC Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with T Mobile West LLC for the use of certain City facilities for a tenyear period, with provisions for two automatic fiveyear extensions, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
27. Award an Agreement to Revenue & Cost Specialists, LLC for Comprehensive Impact Fee Study Consulting Services Not to Exceed $115,150 (General Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a consulting services agreement with Revenue & Cost Specialists, LLC for a twoyear term beginning November 7, 2023, and ending November 6, 2025 for the preparation of a Comprehensive Development Impact Fee Study, for a total amount not to exceed $115,150, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
28. Approve Amendments to Agreements with Eduardo Garcia dba Dynamic Video Communications, LLC, IPTV International Inc. dba TV Pro Gear, Inc., and Thomas Bystry dba Video Engineering Services to Continue Video Production Services for City Council Meetings and Other AsNeeded Video Services (General Fund) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute first amendments to the agreements with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and Video Engineering Services to continue video production services for City Council meetings and other asneeded video services for the period of January 1, 2024 through December 31, 2024, for a shared aggregate amount not to exceed $200,000, for a total aggregate amount not to exceed $800,000 subject to substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
29. Approve a Second Amendment to the Agreement with RSG, Inc. for the Administration, Management, and Implementation of the Rent Stabilization and Just Cause Eviction Ordinance on an AsNeeded Basis in an Amount not to exceed $500,000
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Second Amendment to the Agreement with RSG, Inc., for the administration, management, and implementation of the Rent Stabilization and Just Cause Eviction Ordinance, for an amount not to exceed $500,000, for a total agreement amount not to exceed $1,300,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
30. Approve an Agreement with America on Track and Nati’s House dba Neutral Ground for Gang Prevention and Intervention Program Services that promotes a proactive, preventative approach to addressing concerns with atrisk youth and gang activity (Revive Santa Ana Program)
Department(s): Community Development Agency
Recommended Action:
1. Authorize the City Manager to execute an agreement with America on Track in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to non substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
2. Authorize the City Manager to execute an agreement with Nati’s House dba Neutral Ground in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
31. Approve a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics for Preventative Ergonomics Assessments
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics, to continue to provide preventative ergonomic assessments for City employees for an additional amount not to exceed $50,000 (not to exceed $100,000 for the entirety of the Agreement expiring on November 22, 2024), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
32. Approve Agreements for Qualified Consultants to Provide OnCall Environmental and Planning Services for Planning Projects and Supplemental Staff Services for an Aggregate Amount Not to Exceed $4,950,000, for up to a FiveYear Term.
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute agreements to engage each of the 35 environmental and planning services firms listed below, as needed, for a period of five years beginning November 7, 2023 through November 7, 2028, to provide oncall environmental, technical, and planning services for the Planning and Building Agency at the fees set forth in their responses to Request for Qualifications (No. 23142) for an aggregate amount not to exceed $4,950,000, for up to a fiveyear term, subject to nonsubstantive changes by the City Manager and City Attorney (Agreement No. 2023XXX).
Consultants
Architectural Resource
Group Interwest
Ardurra Kimley Horn
Ascent MGroup
Aspen Environmental GroupMichael Baker International
Chambers Group MIG, Inc.
Circlepoint Placeworks
CSG Consultants Psomas
De Novo Planning Group RE Consulting
Dudek Rincon Consultants, Inc.
ECORP Consulting, Inc. Sagecrest Planning and Environmental, LLC
EcoTierra Consulting T&B Planning, Inc.
ELMT Consulting Terracon
Envicom Corporation The Code Group
EPD Solutions, Inc. UES
FCS International, Inc. Ultra Systems Environmental, Inc.
GPA Consulting VCS Environmental
Harris & Associates Willdan Engineering
Helix Environmental
Planning
33. Historic Property Preservation Agreements
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager, or designee, to execute the attached Mills Act agreements with the belowreferenced property owners for the identified structure(s), subject to nonsubstantive changes approved by the City Manager and City Attorney.
Property Owner(s) Historic Property
Preservation
Agreement No.
Address/House Vote by HRC
The Peterson Living
Trust Dated August
15, 2003
202307 1908 North
Greenleaf Street
8:0:0:0
4th and Broadway
OZ SPE, LLC, a
Delaware Limited
Liability Company
202308 302 West Fourth
Street
8:0:0:0
Determine that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER No. 202361 and ER No. 202378 will be filed for the projects.
34. First Amendment to Agreement with TriTech Software Systems for Computer Aided Dispatch and Records Management System Software (General Fund) Department(s): Police Department
Recommended Action: Authorize the City Manager to execute the First Amendment to the agreement with TriTech Software Systems for the continued implementation as well as support and maintenance of Computer Aided Dispatch and Records Management System software for an additional threeyear period beginning November 23, 2023 through November 22, 2026, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
35. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2022 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action:
1. Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
Resolution No. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR HER DESIGNEE(S) TO OBTAIN 2022 EMERGENCY MANAGEMENT
PERFORMANCE GRANT FUNDS THROUGH THE COUNTY OF ORANGE
2. Authorize the City Manager to execute a twoyear agreement with the County of Orange for the period of July 1, 2022 through June 30, 2024, for the FY 2022 Emergency Management Performance Grant in an amount not to exceed $52,569, subject to nonsubstantive changes approved by the City Manager and City Attorney(Agreement No. 2023XXX).
3. Approve an appropriation adjustment recognizing $52,569 in Law Enforcement Grants revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
36. Award Purchase Order to Advanced Exercise Fitness Solutions for Exercise Equipment in the Amount of $76,203 and Resolution to Accept Donation of Exercise Equipment for the Santa Ana Police Department Fitness Center (Specification No. 23169) (NonGeneral Fund)
Department(s): Police Department
Recommended Action:
1. Authorize a onetime purchase and payment of Purchase Order to Advanced Exercise Fitness Solutions for various Life Fitness cardio and Hammer Strength exercise equipment and installation for the Santa Ana Police Department Fitness Center in the amount of $76,203.
2. Adopt a resolution accepting the donation of two Life Fitness Treadmills, valued at $14,743.97, from the Santa Ana Police Officers Association.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF GYM
EQUIPMENT FROM THE SANTA ANA POLICE OFFICER ASSOCIATION FOR USE IN THE BRUCE R. CARLSON FITNESS CENTER LOCATED AT THE SANTA ANA POLICE DEPARTMENT
37. Resolution Authorizing the Grant Application, Acceptance, and Execution of Grant Funds from the California State Library’s Building Forward Library Facilities Improvement Program.
Department(s): Library
Recommended Action: Adopt a resolution authorizing the application, acceptance, and execution of grant funds from the California State Library’s Building Forward Library Facilities Improvement Program, approval to implement the awarded project, and designate Library Services Director, Brian Sternberg, as the Authorized Representative to enter into the grant agreement
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
38. Rental Registry Informational Report
Department(s): Community Development Agency
Recommended Action: Accept infomational report and provide direction to staff.
39. Consider Whether to Adopt a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024, Requesting Consolidation with the Statewide General Election, and Placing a Ballot Measure Before the Voters Asking Whether to Amend the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections Department(s): City Attorney Office
Recommended Action: Approve a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024 for the Submission of a Ballot Measure to the Qualified Voters Proposing an Amendment to the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON NOVEMBER 5, 2024 FOR THE SUBMISSION OF A BALLOT MEASURE TO THE QUALIFIED VOTERS ASKING IF THE CITY OF SANTA ANA SHOULD PERMIT NONCITIZEN VOTING IN ALL CITY MUNICIPAL ELECTIONS (includes determination that the Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment and it is not a “project” as defined in section 15378 of the State CEQA Guidelines)
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.
Future Items
1. Sanitation Fee Cost of Service Study and Prop. 218 Process Authorization
2. Board and Commission Members Compensation Increase
3. 2024 City Council Meeting Calendar
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Vice Chair Jessie Lopez
Chair Valerie Amezcua
Acting City Manager Stephen A. Mendoza
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive readings for resolutions and ordinances.
1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
2. Minutes from the Regular Meeting of August 1, 2023
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
3. Quarterly Report for the Housing Choice Voucher Program for the Period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of July 1, 2023 to September 30, 2023.
4. Authorize staff to enter into a Memorandum of Understanding with CalOptima Health, Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove Housing Authority, to facilitate access to supportive services for voucher holders assisted by the Housing Authority
Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute a Memorandum of Understanding with CalOptima Health to facilitate access to supportive services for voucher holders assisted by the Housing Authority. **END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
11/7/2023
City Council and Housing Authority
Meeting Agenda
November 7, 2023
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Mayor Pro Tem Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Steven A. Mendoza
Acting City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – https://www.santaana.org/agendasandminutes/ CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction, of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.
After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.
La ciudad provee servicios de interpretación al español en las juntas del Consejo.
La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
Jesus Morales Guerrero v. City of Santa Ana, Michael Claborn, and DOES 1 through 50, Orange County Superior Court, Case No. 30202101223509
2. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One matter [personnel claim]
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One (1) matter
4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director Employee Organization:
Santa Ana Police Officers Association (POA)
Confidential Association of Santa Ana (CASA)
5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1)
Title: City Attorney
6. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1):
Title: Acting City Manager
7. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957
Title: Acting City Manager/Interim City Manager/Permanent City Manager
8. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6
Agency Designated Representative: Sonia R. Carvalho, City Attorney Unrepresented Employee: City Manager
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Fr. Mario A. Juarez, Saint Anne Church ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Amezcua to Beta Cell Foundation declaring November 2023 as Diabetes Month
2. Proclamation presented by Mayor Pro Tem Lopez to Family Court Awareness Month Committee declaring November 2023 as Family Court Awareness Month
3. City Tile and Proclamation presented by Councilmember Penaloza to Santa Ana Police Chief David Valentin Congratulating him on his Retirement and 33 years of Distinguished Service to the Community
STAFF PRESENTATIONS
4. U.S. Army Corps of Engineers Santiago Creek Flood Risk Management Project
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 37 and waive readings of resolutions and ordinances.
6. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
7. Appoint Members to the Rental Housing Board Nominated by Mayor Pro Tem Lopez and Councilmember Vazquez for a Full Term Expiring in 2027 Department(s): City Clerk’s Office
Recommended Action: 1. Appoint Josephine Mendoza nominated by Mayor Pro Tem Lopez to the Rental Housing Board as a Mobilehome Tenant Representative for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2 236(a), requires five affirmative votes)
2. Appoint Tracy La nominated by Councilmember Vazquez to the Rental Housing Board as an AtLarge Member with no financial interest in and no ownership of incominggenerating rental housing for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2236(a), requires five affirmative votes)
8. Minutes from the Regular Meetings of February 7, 2023 and February 21, 2023, and from the Special Closed Session and Regular Meetings of March 7, 2023 and March 21, 2023.
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
9. Quarterly Report for Housing Division Projects and Activities for the period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division projects and activities for the period of July 1, 2023 to September 30, 2023.
10. Approve Release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26
Department(s): Community Development Agency
Recommended Action: Approve the release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26.
11. Approve an Appropriation Adjustment Accepting the 2022 Proposition 69 – DNA Identification Funds and Award Purchase Order to Foster + Freeman for Crimelite AUTO Camera Kits for the Santa Ana Police Department in the amount of $113,462 (Specification No.23161) (NonGeneral Fund and General Fund) Department(s): Police Department
Recommended Action: 1. Approve an appropriation adjustment recognizing $103,500 in the Police Special Revenue account and appropriate same to expenditure account. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of Purchase Order to Foster + Freeman for three Crimelite AUTO camera kits in the amount of $113,462, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Fiscal Year 202324 First Quarter Budget Report and Proposed Appropriation Adjustments
Department(s): Finance and Management Services
Recommended Action:
1. Approve the appropriation adjustments to General Fund expenditures as detailed in the body of this report, with a net reduction of $408,196 and a net reduction to the General Fund revenue estimates of $530,000. (Requires five affirmative votes)
2. Receive and file the First Quarter Budget Update.
13. Amend Blanket Order Contract with Grainger, Inc. for Maintenance, Repair, and Operational Supplies, for a revised nottoexceed amount of $1,450,000. (Specification No. 20001) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with Grainger, Inc. for the purchase of maintenance, repair, and operational supplies by $100,000, for a revised annual amount nottoexceed $350,000 for the current contract term expiring December 31, 2023, and one remaining oneyear renewal option, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Award Aggregate Blanket Order Contracts to 1Step Ahead, Branded Gifts Plus, BSN Sports, LLC, Loso Creation, and So. Cal Embroidery, LLC for Custom Imprint Clothing and Accessories, in a nottoexceed aggregate amount of $2,125,000 (Specification No. 23129A). (General Fund & NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Award aggregate blanket order contracts to vendors listed below for the purchase of custom imprint clothing and accessories on an asneeded basis in an annual amount not toexceed $425,000, with a total aggregate contract amount nottoexceed $2,125,000, for an initial twoyear term expiring on November 30, 2025, with provisions for three, oneyear renewal options, subject to non substantive changes approved by the City Manager and City Attorney.
Vendor Location Location
1Step Ahead Huntington Beach, CA
Branded Gifts Plus El Cajon, CA
BSN Sports, LLC Dallas, TX
Loso Creation Santa Ana, CA
So. Cal Embroidery, LLC Santa Ana, CA
15. Amend Blanket Order Contract with ODP Business Solutions, LLC (Office Depot, Inc.) for Office Supplies, for a revised nottoexceed amount of $1,000,000 (Specification No. 22061) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with ODP Business Solutions, LLC for the purchase of office supplies by $75,000 per year for a revised annual amount not toexceed $250,000 for the current contract term expiring May 31, 2024, and three remaining oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend the Blanket Order Contract for the Purchase of Paper Products and Miscellaneous Supplies with American Sanitary Supply, Inc., for a Revised Contract Amount Not to Exceed $1,220,000 for the Remainder of Contract Term and Remaining Renewal Options (Specification No. 21043) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Amend Blanket Order Contract with American Sanitary Supply, Inc., for paper products and related supplies, increasing the contract amount by $800,000, for a new total not to exceed $1,220,000, for the remainder of the current term expiring September 20, 2024, and the remaining oneyear renewal period, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Amend the Blanket Order Contracts for the Purchase of Rock, Sand, and Gravel with PTI Sand & Gravel, Inc., for a New Amount Not to Exceed $1,012,500 (Specification 21134) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to increase the contract amount by $525,000, for a new annual amount not to exceed $247,500, and a total contract amount not to exceed $1,012,500 for the remainder of the current term expiring December 31, 2023, with three oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney
18. Amend Blanket Order Contracts for Equipment Rentals with Sunbelt Rentals, United Rentals, and Herc Rentals for a Revised Total Amount not to Exceed $2,550,000 (Specification No. 22045) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Blanket Order Contracts for equipment rentals to increase the annual aggregate amount by $290,000, for a revised total annual amount not to exceed $568,000, and a total contract amount not to exceed $2,550,000 for the remainder of the current term expiring April 19, 2024, and three remaining oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney.
19. Award Aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc, SiteOne Landscape Supply, and Waterline Technologies, Inc. for Chemical Products, in An Aggregate Amount Not to Exceed $1,000,000 (Specification No. 23104) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Award aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline Technologies, Inc. for chemical products on an asneeded basis in an annual amount of $200,000 and total aggregate amount not to exceed $1,000,000 for an initial three year period beginning December 1, 2023 and expiring November 30, 2026, with provisions for two oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Award Purchase Order to Bizon Group, Inc. for Storage Containers (IFB 23103) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of Purchase Order to Bizon Group, Inc for thirteen new storage containers, in an amount not to exceed $128,430, subject to nonsubstantive changes approved by the City Manager and City Attorney.
21. Award a Purchase Order to Seavco Inc. dba Irv Seaver Motorcycles for Sixteen BMW Motorcycles in an Amount Not to Exceed $484,806 (Specification No. 23148); Appropriation Adjustment for Future Vehicle Purchases (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $1,235,687 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item and anticipated FY 20232024 replacement vehicle expenditures. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of purchase order to Seavco Inc. dba Irv Seaver Motorcycles for sixteen BMW R 1250 RTP Motorcycles, in the amount of $479,806, plus a contingency amount of $5,000, for a total amount not to exceed $484,806, subject to nonsubstantive changes approved by the City Manager and City Attorney.
22. Award Purchase Orders to Guaranty Chevrolet Motors, Inc. of Santa Ana and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $706,035 (Specification No. 23149) (General Fund and NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize a onetime purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three Chevrolet Silverado 2500HD and one Chevrolet Silverado 1500 trucks, in the amount of $388,202, plus a contingency amount of $20,000, for a total amount not to exceed $408,202, subject to non substantive changes approved by the City Manager and City Attorney.
2. Authorize a onetime purchase and payment of purchase order to Penske Chevrolet of Cerritos for six Chevrolet Colorado trucks, in the amount of $277,833, plus a contingency amount of $20,000, for a total amount not to exceed $297,833, subject to nonsubstantive changes approved by the City Manager and City Attorney.
23. Award a Purchase Order to South Coast Bobcat for One Bobcat S66 Loader Vehicle with Trailer in an Amount Not to Exceed $128,968 (Specification No. 23160) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of purchase order to South Coast Bobcat for one Bobcat S66 with Trailer, in the amount of $118,968, plus a contingency amount of $10,000, for a total amount not to exceed $128,968, subject to nonsubstantive changes approved by the City Manager and City Attorney.
24. Approve Additional Contingency Funds in the Amount of $310,000 for an Existing Construction Contract with Vido Samarzich, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $40,000 with an Estimated Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements Project (Project No. 236476) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Approve an amendment to the Project Cost Analysis in the amount of $350,000 (previouslyapproved transfer of funds for the Main Street Slurry Project No. 206959) for $310,000 in additional contingency funds and $40,000 in additional contract administration, inspection, and testing, for a new estimated total construction delivery cost of $1,650,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
25. Award a Construction Contract to Dominguez General Engineering, Inc. in the Amount of $2,133,362 for the North East Annexation Water & Sewer Main Improvements, with an Estimated Project Delivery Cost of $2,986,706 (Project Nos. 216453, 216619 & 246710) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance of $711,814 in the Select Street Construction, Prior Year Carry Forward revenue account and appropriating the same amount to the Select Street Construction, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
2. Approve an appropriation adjustment accepting California State Water Resources Control Board’s Drinking Water State Revolving Fund loan funds in the amount of $1,529,220 into the Sanitary Sewer Capital Recovery Charges, Financing Proceeds revenue account and appropriate the same amount to the Sanitary Sewer Capital Recovery Charges, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
3. Approve an amendment to the FY 202324 Capital Improvement Program to include $711,814 and $1,529,220 in construction funds for the North East Annexation Water & Sewer Main Improvements Project.
4. Award a construction contract to Dominguez General Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,133,362, subject to change orders (nottoexceed 25% of the base bid) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the North East Annexation Water & Sewer Main Improvements Project, for a term beginning November 7, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,986,706 which includes $2,133,362 for the construction contract, $320,004 for contract administration, inspection, and testing, and a $533,340 project contingency for unanticipated or unforeseen work.
6. Determine that in accordance with the California Environmental Quality Act (CEQA), a Mitigated Negative Declaration was prepared for the project and was filed with document number 202385000522.
26. Approve Municipal Facilities License Agreement with TMobile West LLC Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with T Mobile West LLC for the use of certain City facilities for a tenyear period, with provisions for two automatic fiveyear extensions, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
27. Award an Agreement to Revenue & Cost Specialists, LLC for Comprehensive Impact Fee Study Consulting Services Not to Exceed $115,150 (General Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a consulting services agreement with Revenue & Cost Specialists, LLC for a twoyear term beginning November 7, 2023, and ending November 6, 2025 for the preparation of a Comprehensive Development Impact Fee Study, for a total amount not to exceed $115,150, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
28. Approve Amendments to Agreements with Eduardo Garcia dba Dynamic Video Communications, LLC, IPTV International Inc. dba TV Pro Gear, Inc., and Thomas Bystry dba Video Engineering Services to Continue Video Production Services for City Council Meetings and Other AsNeeded Video Services (General Fund) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute first amendments to the agreements with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and Video Engineering Services to continue video production services for City Council meetings and other asneeded video services for the period of January 1, 2024 through December 31, 2024, for a shared aggregate amount not to exceed $200,000, for a total aggregate amount not to exceed $800,000 subject to substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
29. Approve a Second Amendment to the Agreement with RSG, Inc. for the Administration, Management, and Implementation of the Rent Stabilization and Just Cause Eviction Ordinance on an AsNeeded Basis in an Amount not to exceed $500,000
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Second Amendment to the Agreement with RSG, Inc., for the administration, management, and implementation of the Rent Stabilization and Just Cause Eviction Ordinance, for an amount not to exceed $500,000, for a total agreement amount not to exceed $1,300,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
30. Approve an Agreement with America on Track and Nati’s House dba Neutral Ground for Gang Prevention and Intervention Program Services that promotes a proactive, preventative approach to addressing concerns with atrisk youth and gang activity (Revive Santa Ana Program)
Department(s): Community Development Agency
Recommended Action:
1. Authorize the City Manager to execute an agreement with America on Track in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to non substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
2. Authorize the City Manager to execute an agreement with Nati’s House dba Neutral Ground in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
31. Approve a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics for Preventative Ergonomics Assessments
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics, to continue to provide preventative ergonomic assessments for City employees for an additional amount not to exceed $50,000 (not to exceed $100,000 for the entirety of the Agreement expiring on November 22, 2024), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
32. Approve Agreements for Qualified Consultants to Provide OnCall Environmental and Planning Services for Planning Projects and Supplemental Staff Services for an Aggregate Amount Not to Exceed $4,950,000, for up to a FiveYear Term.
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute agreements to engage each of the 35 environmental and planning services firms listed below, as needed, for a period of five years beginning November 7, 2023 through November 7, 2028, to provide oncall environmental, technical, and planning services for the Planning and Building Agency at the fees set forth in their responses to Request for Qualifications (No. 23142) for an aggregate amount not to exceed $4,950,000, for up to a fiveyear term, subject to nonsubstantive changes by the City Manager and City Attorney (Agreement No. 2023XXX).
Consultants
Architectural Resource
Group Interwest
Ardurra Kimley Horn
Ascent MGroup
Aspen Environmental GroupMichael Baker International
Chambers Group MIG, Inc.
Circlepoint Placeworks
CSG Consultants Psomas
De Novo Planning Group RE Consulting
Dudek Rincon Consultants, Inc.
ECORP Consulting, Inc. Sagecrest Planning and Environmental, LLC
EcoTierra Consulting T&B Planning, Inc.
ELMT Consulting Terracon
Envicom Corporation The Code Group
EPD Solutions, Inc. UES
FCS International, Inc. Ultra Systems Environmental, Inc.
GPA Consulting VCS Environmental
Harris & Associates Willdan Engineering
Helix Environmental
Planning
33. Historic Property Preservation Agreements
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager, or designee, to execute the attached Mills Act agreements with the belowreferenced property owners for the identified structure(s), subject to nonsubstantive changes approved by the City Manager and City Attorney.
Property Owner(s) Historic Property
Preservation
Agreement No.
Address/House Vote by HRC
The Peterson Living
Trust Dated August
15, 2003
202307 1908 North
Greenleaf Street
8:0:0:0
4th and Broadway
OZ SPE, LLC, a
Delaware Limited
Liability Company
202308 302 West Fourth
Street
8:0:0:0
Determine that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER No. 202361 and ER No. 202378 will be filed for the projects.
34. First Amendment to Agreement with TriTech Software Systems for Computer Aided Dispatch and Records Management System Software (General Fund) Department(s): Police Department
Recommended Action: Authorize the City Manager to execute the First Amendment to the agreement with TriTech Software Systems for the continued implementation as well as support and maintenance of Computer Aided Dispatch and Records Management System software for an additional threeyear period beginning November 23, 2023 through November 22, 2026, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
35. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2022 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action:
1. Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
Resolution No. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR HER DESIGNEE(S) TO OBTAIN 2022 EMERGENCY MANAGEMENT
PERFORMANCE GRANT FUNDS THROUGH THE COUNTY OF ORANGE
2. Authorize the City Manager to execute a twoyear agreement with the County of Orange for the period of July 1, 2022 through June 30, 2024, for the FY 2022 Emergency Management Performance Grant in an amount not to exceed $52,569, subject to nonsubstantive changes approved by the City Manager and City Attorney(Agreement No. 2023XXX).
3. Approve an appropriation adjustment recognizing $52,569 in Law Enforcement Grants revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
36. Award Purchase Order to Advanced Exercise Fitness Solutions for Exercise Equipment in the Amount of $76,203 and Resolution to Accept Donation of Exercise Equipment for the Santa Ana Police Department Fitness Center (Specification No. 23169) (NonGeneral Fund)
Department(s): Police Department
Recommended Action:
1. Authorize a onetime purchase and payment of Purchase Order to Advanced Exercise Fitness Solutions for various Life Fitness cardio and Hammer Strength exercise equipment and installation for the Santa Ana Police Department Fitness Center in the amount of $76,203.
2. Adopt a resolution accepting the donation of two Life Fitness Treadmills, valued at $14,743.97, from the Santa Ana Police Officers Association.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF GYM
EQUIPMENT FROM THE SANTA ANA POLICE OFFICER ASSOCIATION FOR USE IN THE BRUCE R. CARLSON FITNESS CENTER LOCATED AT THE SANTA ANA POLICE DEPARTMENT
37. Resolution Authorizing the Grant Application, Acceptance, and Execution of Grant Funds from the California State Library’s Building Forward Library Facilities Improvement Program.
Department(s): Library
Recommended Action: Adopt a resolution authorizing the application, acceptance, and execution of grant funds from the California State Library’s Building Forward Library Facilities Improvement Program, approval to implement the awarded project, and designate Library Services Director, Brian Sternberg, as the Authorized Representative to enter into the grant agreement
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
38. Rental Registry Informational Report
Department(s): Community Development Agency
Recommended Action: Accept infomational report and provide direction to staff.
39. Consider Whether to Adopt a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024, Requesting Consolidation with the Statewide General Election, and Placing a Ballot Measure Before the Voters Asking Whether to Amend the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections Department(s): City Attorney Office
Recommended Action: Approve a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024 for the Submission of a Ballot Measure to the Qualified Voters Proposing an Amendment to the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON NOVEMBER 5, 2024 FOR THE SUBMISSION OF A BALLOT MEASURE TO THE QUALIFIED VOTERS ASKING IF THE CITY OF SANTA ANA SHOULD PERMIT NONCITIZEN VOTING IN ALL CITY MUNICIPAL ELECTIONS (includes determination that the Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment and it is not a “project” as defined in section 15378 of the State CEQA Guidelines)
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.
Future Items
1. Sanitation Fee Cost of Service Study and Prop. 218 Process Authorization
2. Board and Commission Members Compensation Increase
3. 2024 City Council Meeting Calendar
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Vice Chair Jessie Lopez
Chair Valerie Amezcua
Acting City Manager Stephen A. Mendoza
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive readings for resolutions and ordinances.
1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
2. Minutes from the Regular Meeting of August 1, 2023
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
3. Quarterly Report for the Housing Choice Voucher Program for the Period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of July 1, 2023 to September 30, 2023.
4. Authorize staff to enter into a Memorandum of Understanding with CalOptima Health, Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove Housing Authority, to facilitate access to supportive services for voucher holders assisted by the Housing Authority
Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute a Memorandum of Understanding with CalOptima Health to facilitate access to supportive services for voucher holders assisted by the Housing Authority. **END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
11/7/2023
City Council and Housing Authority
Meeting Agenda
November 7, 2023
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Mayor Pro Tem Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Steven A. Mendoza
Acting City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – https://www.santaana.org/agendasandminutes/ CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction, of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.
After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.
La ciudad provee servicios de interpretación al español en las juntas del Consejo.
La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
Jesus Morales Guerrero v. City of Santa Ana, Michael Claborn, and DOES 1 through 50, Orange County Superior Court, Case No. 30202101223509
2. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One matter [personnel claim]
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One (1) matter
4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director Employee Organization:
Santa Ana Police Officers Association (POA)
Confidential Association of Santa Ana (CASA)
5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1)
Title: City Attorney
6. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1):
Title: Acting City Manager
7. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957
Title: Acting City Manager/Interim City Manager/Permanent City Manager
8. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6
Agency Designated Representative: Sonia R. Carvalho, City Attorney Unrepresented Employee: City Manager
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Fr. Mario A. Juarez, Saint Anne Church ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Amezcua to Beta Cell Foundation declaring November 2023 as Diabetes Month
2. Proclamation presented by Mayor Pro Tem Lopez to Family Court Awareness Month Committee declaring November 2023 as Family Court Awareness Month
3. City Tile and Proclamation presented by Councilmember Penaloza to Santa Ana Police Chief David Valentin Congratulating him on his Retirement and 33 years of Distinguished Service to the Community
STAFF PRESENTATIONS
4. U.S. Army Corps of Engineers Santiago Creek Flood Risk Management Project
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 37 and waive readings of resolutions and ordinances.
6. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
7. Appoint Members to the Rental Housing Board Nominated by Mayor Pro Tem Lopez and Councilmember Vazquez for a Full Term Expiring in 2027 Department(s): City Clerk’s Office
Recommended Action: 1. Appoint Josephine Mendoza nominated by Mayor Pro Tem Lopez to the Rental Housing Board as a Mobilehome Tenant Representative for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2 236(a), requires five affirmative votes)
2. Appoint Tracy La nominated by Councilmember Vazquez to the Rental Housing Board as an AtLarge Member with no financial interest in and no ownership of incominggenerating rental housing for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2236(a), requires five affirmative votes)
8. Minutes from the Regular Meetings of February 7, 2023 and February 21, 2023, and from the Special Closed Session and Regular Meetings of March 7, 2023 and March 21, 2023.
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
9. Quarterly Report for Housing Division Projects and Activities for the period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division projects and activities for the period of July 1, 2023 to September 30, 2023.
10. Approve Release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26
Department(s): Community Development Agency
Recommended Action: Approve the release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26.
11. Approve an Appropriation Adjustment Accepting the 2022 Proposition 69 – DNA Identification Funds and Award Purchase Order to Foster + Freeman for Crimelite AUTO Camera Kits for the Santa Ana Police Department in the amount of $113,462 (Specification No.23161) (NonGeneral Fund and General Fund) Department(s): Police Department
Recommended Action: 1. Approve an appropriation adjustment recognizing $103,500 in the Police Special Revenue account and appropriate same to expenditure account. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of Purchase Order to Foster + Freeman for three Crimelite AUTO camera kits in the amount of $113,462, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Fiscal Year 202324 First Quarter Budget Report and Proposed Appropriation Adjustments
Department(s): Finance and Management Services
Recommended Action:
1. Approve the appropriation adjustments to General Fund expenditures as detailed in the body of this report, with a net reduction of $408,196 and a net reduction to the General Fund revenue estimates of $530,000. (Requires five affirmative votes)
2. Receive and file the First Quarter Budget Update.
13. Amend Blanket Order Contract with Grainger, Inc. for Maintenance, Repair, and Operational Supplies, for a revised nottoexceed amount of $1,450,000. (Specification No. 20001) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with Grainger, Inc. for the purchase of maintenance, repair, and operational supplies by $100,000, for a revised annual amount nottoexceed $350,000 for the current contract term expiring December 31, 2023, and one remaining oneyear renewal option, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Award Aggregate Blanket Order Contracts to 1Step Ahead, Branded Gifts Plus, BSN Sports, LLC, Loso Creation, and So. Cal Embroidery, LLC for Custom Imprint Clothing and Accessories, in a nottoexceed aggregate amount of $2,125,000 (Specification No. 23129A). (General Fund & NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Award aggregate blanket order contracts to vendors listed below for the purchase of custom imprint clothing and accessories on an asneeded basis in an annual amount not toexceed $425,000, with a total aggregate contract amount nottoexceed $2,125,000, for an initial twoyear term expiring on November 30, 2025, with provisions for three, oneyear renewal options, subject to non substantive changes approved by the City Manager and City Attorney.
Vendor Location Location
1Step Ahead Huntington Beach, CA
Branded Gifts Plus El Cajon, CA
BSN Sports, LLC Dallas, TX
Loso Creation Santa Ana, CA
So. Cal Embroidery, LLC Santa Ana, CA
15. Amend Blanket Order Contract with ODP Business Solutions, LLC (Office Depot, Inc.) for Office Supplies, for a revised nottoexceed amount of $1,000,000 (Specification No. 22061) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with ODP Business Solutions, LLC for the purchase of office supplies by $75,000 per year for a revised annual amount not toexceed $250,000 for the current contract term expiring May 31, 2024, and three remaining oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend the Blanket Order Contract for the Purchase of Paper Products and Miscellaneous Supplies with American Sanitary Supply, Inc., for a Revised Contract Amount Not to Exceed $1,220,000 for the Remainder of Contract Term and Remaining Renewal Options (Specification No. 21043) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Amend Blanket Order Contract with American Sanitary Supply, Inc., for paper products and related supplies, increasing the contract amount by $800,000, for a new total not to exceed $1,220,000, for the remainder of the current term expiring September 20, 2024, and the remaining oneyear renewal period, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Amend the Blanket Order Contracts for the Purchase of Rock, Sand, and Gravel with PTI Sand & Gravel, Inc., for a New Amount Not to Exceed $1,012,500 (Specification 21134) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to increase the contract amount by $525,000, for a new annual amount not to exceed $247,500, and a total contract amount not to exceed $1,012,500 for the remainder of the current term expiring December 31, 2023, with three oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney
18. Amend Blanket Order Contracts for Equipment Rentals with Sunbelt Rentals, United Rentals, and Herc Rentals for a Revised Total Amount not to Exceed $2,550,000 (Specification No. 22045) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Blanket Order Contracts for equipment rentals to increase the annual aggregate amount by $290,000, for a revised total annual amount not to exceed $568,000, and a total contract amount not to exceed $2,550,000 for the remainder of the current term expiring April 19, 2024, and three remaining oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney.
19. Award Aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc, SiteOne Landscape Supply, and Waterline Technologies, Inc. for Chemical Products, in An Aggregate Amount Not to Exceed $1,000,000 (Specification No. 23104) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Award aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline Technologies, Inc. for chemical products on an asneeded basis in an annual amount of $200,000 and total aggregate amount not to exceed $1,000,000 for an initial three year period beginning December 1, 2023 and expiring November 30, 2026, with provisions for two oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Award Purchase Order to Bizon Group, Inc. for Storage Containers (IFB 23103) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of Purchase Order to Bizon Group, Inc for thirteen new storage containers, in an amount not to exceed $128,430, subject to nonsubstantive changes approved by the City Manager and City Attorney.
21. Award a Purchase Order to Seavco Inc. dba Irv Seaver Motorcycles for Sixteen BMW Motorcycles in an Amount Not to Exceed $484,806 (Specification No. 23148); Appropriation Adjustment for Future Vehicle Purchases (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $1,235,687 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item and anticipated FY 20232024 replacement vehicle expenditures. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of purchase order to Seavco Inc. dba Irv Seaver Motorcycles for sixteen BMW R 1250 RTP Motorcycles, in the amount of $479,806, plus a contingency amount of $5,000, for a total amount not to exceed $484,806, subject to nonsubstantive changes approved by the City Manager and City Attorney.
22. Award Purchase Orders to Guaranty Chevrolet Motors, Inc. of Santa Ana and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $706,035 (Specification No. 23149) (General Fund and NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize a onetime purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three Chevrolet Silverado 2500HD and one Chevrolet Silverado 1500 trucks, in the amount of $388,202, plus a contingency amount of $20,000, for a total amount not to exceed $408,202, subject to non substantive changes approved by the City Manager and City Attorney.
2. Authorize a onetime purchase and payment of purchase order to Penske Chevrolet of Cerritos for six Chevrolet Colorado trucks, in the amount of $277,833, plus a contingency amount of $20,000, for a total amount not to exceed $297,833, subject to nonsubstantive changes approved by the City Manager and City Attorney.
23. Award a Purchase Order to South Coast Bobcat for One Bobcat S66 Loader Vehicle with Trailer in an Amount Not to Exceed $128,968 (Specification No. 23160) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of purchase order to South Coast Bobcat for one Bobcat S66 with Trailer, in the amount of $118,968, plus a contingency amount of $10,000, for a total amount not to exceed $128,968, subject to nonsubstantive changes approved by the City Manager and City Attorney.
24. Approve Additional Contingency Funds in the Amount of $310,000 for an Existing Construction Contract with Vido Samarzich, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $40,000 with an Estimated Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements Project (Project No. 236476) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Approve an amendment to the Project Cost Analysis in the amount of $350,000 (previouslyapproved transfer of funds for the Main Street Slurry Project No. 206959) for $310,000 in additional contingency funds and $40,000 in additional contract administration, inspection, and testing, for a new estimated total construction delivery cost of $1,650,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
25. Award a Construction Contract to Dominguez General Engineering, Inc. in the Amount of $2,133,362 for the North East Annexation Water & Sewer Main Improvements, with an Estimated Project Delivery Cost of $2,986,706 (Project Nos. 216453, 216619 & 246710) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance of $711,814 in the Select Street Construction, Prior Year Carry Forward revenue account and appropriating the same amount to the Select Street Construction, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
2. Approve an appropriation adjustment accepting California State Water Resources Control Board’s Drinking Water State Revolving Fund loan funds in the amount of $1,529,220 into the Sanitary Sewer Capital Recovery Charges, Financing Proceeds revenue account and appropriate the same amount to the Sanitary Sewer Capital Recovery Charges, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
3. Approve an amendment to the FY 202324 Capital Improvement Program to include $711,814 and $1,529,220 in construction funds for the North East Annexation Water & Sewer Main Improvements Project.
4. Award a construction contract to Dominguez General Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,133,362, subject to change orders (nottoexceed 25% of the base bid) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the North East Annexation Water & Sewer Main Improvements Project, for a term beginning November 7, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,986,706 which includes $2,133,362 for the construction contract, $320,004 for contract administration, inspection, and testing, and a $533,340 project contingency for unanticipated or unforeseen work.
6. Determine that in accordance with the California Environmental Quality Act (CEQA), a Mitigated Negative Declaration was prepared for the project and was filed with document number 202385000522.
26. Approve Municipal Facilities License Agreement with TMobile West LLC Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with T Mobile West LLC for the use of certain City facilities for a tenyear period, with provisions for two automatic fiveyear extensions, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
27. Award an Agreement to Revenue & Cost Specialists, LLC for Comprehensive Impact Fee Study Consulting Services Not to Exceed $115,150 (General Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a consulting services agreement with Revenue & Cost Specialists, LLC for a twoyear term beginning November 7, 2023, and ending November 6, 2025 for the preparation of a Comprehensive Development Impact Fee Study, for a total amount not to exceed $115,150, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
28. Approve Amendments to Agreements with Eduardo Garcia dba Dynamic Video Communications, LLC, IPTV International Inc. dba TV Pro Gear, Inc., and Thomas Bystry dba Video Engineering Services to Continue Video Production Services for City Council Meetings and Other AsNeeded Video Services (General Fund) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute first amendments to the agreements with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and Video Engineering Services to continue video production services for City Council meetings and other asneeded video services for the period of January 1, 2024 through December 31, 2024, for a shared aggregate amount not to exceed $200,000, for a total aggregate amount not to exceed $800,000 subject to substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
29. Approve a Second Amendment to the Agreement with RSG, Inc. for the Administration, Management, and Implementation of the Rent Stabilization and Just Cause Eviction Ordinance on an AsNeeded Basis in an Amount not to exceed $500,000
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Second Amendment to the Agreement with RSG, Inc., for the administration, management, and implementation of the Rent Stabilization and Just Cause Eviction Ordinance, for an amount not to exceed $500,000, for a total agreement amount not to exceed $1,300,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
30. Approve an Agreement with America on Track and Nati’s House dba Neutral Ground for Gang Prevention and Intervention Program Services that promotes a proactive, preventative approach to addressing concerns with atrisk youth and gang activity (Revive Santa Ana Program)
Department(s): Community Development Agency
Recommended Action:
1. Authorize the City Manager to execute an agreement with America on Track in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to non substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
2. Authorize the City Manager to execute an agreement with Nati’s House dba Neutral Ground in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
31. Approve a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics for Preventative Ergonomics Assessments
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics, to continue to provide preventative ergonomic assessments for City employees for an additional amount not to exceed $50,000 (not to exceed $100,000 for the entirety of the Agreement expiring on November 22, 2024), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
32. Approve Agreements for Qualified Consultants to Provide OnCall Environmental and Planning Services for Planning Projects and Supplemental Staff Services for an Aggregate Amount Not to Exceed $4,950,000, for up to a FiveYear Term.
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute agreements to engage each of the 35 environmental and planning services firms listed below, as needed, for a period of five years beginning November 7, 2023 through November 7, 2028, to provide oncall environmental, technical, and planning services for the Planning and Building Agency at the fees set forth in their responses to Request for Qualifications (No. 23142) for an aggregate amount not to exceed $4,950,000, for up to a fiveyear term, subject to nonsubstantive changes by the City Manager and City Attorney (Agreement No. 2023XXX).
Consultants
Architectural Resource
Group Interwest
Ardurra Kimley Horn
Ascent MGroup
Aspen Environmental GroupMichael Baker International
Chambers Group MIG, Inc.
Circlepoint Placeworks
CSG Consultants Psomas
De Novo Planning Group RE Consulting
Dudek Rincon Consultants, Inc.
ECORP Consulting, Inc. Sagecrest Planning and Environmental, LLC
EcoTierra Consulting T&B Planning, Inc.
ELMT Consulting Terracon
Envicom Corporation The Code Group
EPD Solutions, Inc. UES
FCS International, Inc. Ultra Systems Environmental, Inc.
GPA Consulting VCS Environmental
Harris & Associates Willdan Engineering
Helix Environmental
Planning
33. Historic Property Preservation Agreements
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager, or designee, to execute the attached Mills Act agreements with the belowreferenced property owners for the identified structure(s), subject to nonsubstantive changes approved by the City Manager and City Attorney.
Property Owner(s) Historic Property
Preservation
Agreement No.
Address/House Vote by HRC
The Peterson Living
Trust Dated August
15, 2003
202307 1908 North
Greenleaf Street
8:0:0:0
4th and Broadway
OZ SPE, LLC, a
Delaware Limited
Liability Company
202308 302 West Fourth
Street
8:0:0:0
Determine that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER No. 202361 and ER No. 202378 will be filed for the projects.
34. First Amendment to Agreement with TriTech Software Systems for Computer Aided Dispatch and Records Management System Software (General Fund) Department(s): Police Department
Recommended Action: Authorize the City Manager to execute the First Amendment to the agreement with TriTech Software Systems for the continued implementation as well as support and maintenance of Computer Aided Dispatch and Records Management System software for an additional threeyear period beginning November 23, 2023 through November 22, 2026, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
35. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2022 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action:
1. Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
Resolution No. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR HER DESIGNEE(S) TO OBTAIN 2022 EMERGENCY MANAGEMENT
PERFORMANCE GRANT FUNDS THROUGH THE COUNTY OF ORANGE
2. Authorize the City Manager to execute a twoyear agreement with the County of Orange for the period of July 1, 2022 through June 30, 2024, for the FY 2022 Emergency Management Performance Grant in an amount not to exceed $52,569, subject to nonsubstantive changes approved by the City Manager and City Attorney(Agreement No. 2023XXX).
3. Approve an appropriation adjustment recognizing $52,569 in Law Enforcement Grants revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
36. Award Purchase Order to Advanced Exercise Fitness Solutions for Exercise Equipment in the Amount of $76,203 and Resolution to Accept Donation of Exercise Equipment for the Santa Ana Police Department Fitness Center (Specification No. 23169) (NonGeneral Fund)
Department(s): Police Department
Recommended Action:
1. Authorize a onetime purchase and payment of Purchase Order to Advanced Exercise Fitness Solutions for various Life Fitness cardio and Hammer Strength exercise equipment and installation for the Santa Ana Police Department Fitness Center in the amount of $76,203.
2. Adopt a resolution accepting the donation of two Life Fitness Treadmills, valued at $14,743.97, from the Santa Ana Police Officers Association.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF GYM
EQUIPMENT FROM THE SANTA ANA POLICE OFFICER ASSOCIATION FOR USE IN THE BRUCE R. CARLSON FITNESS CENTER LOCATED AT THE SANTA ANA POLICE DEPARTMENT
37. Resolution Authorizing the Grant Application, Acceptance, and Execution of Grant Funds from the California State Library’s Building Forward Library Facilities Improvement Program.
Department(s): Library
Recommended Action: Adopt a resolution authorizing the application, acceptance, and execution of grant funds from the California State Library’s Building Forward Library Facilities Improvement Program, approval to implement the awarded project, and designate Library Services Director, Brian Sternberg, as the Authorized Representative to enter into the grant agreement
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
38. Rental Registry Informational Report
Department(s): Community Development Agency
Recommended Action: Accept infomational report and provide direction to staff.
39. Consider Whether to Adopt a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024, Requesting Consolidation with the Statewide General Election, and Placing a Ballot Measure Before the Voters Asking Whether to Amend the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections Department(s): City Attorney Office
Recommended Action: Approve a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024 for the Submission of a Ballot Measure to the Qualified Voters Proposing an Amendment to the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON NOVEMBER 5, 2024 FOR THE SUBMISSION OF A BALLOT MEASURE TO THE QUALIFIED VOTERS ASKING IF THE CITY OF SANTA ANA SHOULD PERMIT NONCITIZEN VOTING IN ALL CITY MUNICIPAL ELECTIONS (includes determination that the Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment and it is not a “project” as defined in section 15378 of the State CEQA Guidelines)
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.
Future Items
1. Sanitation Fee Cost of Service Study and Prop. 218 Process Authorization
2. Board and Commission Members Compensation Increase
3. 2024 City Council Meeting Calendar
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Vice Chair Jessie Lopez
Chair Valerie Amezcua
Acting City Manager Stephen A. Mendoza
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive readings for resolutions and ordinances.
1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
2. Minutes from the Regular Meeting of August 1, 2023
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
3. Quarterly Report for the Housing Choice Voucher Program for the Period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of July 1, 2023 to September 30, 2023.
4. Authorize staff to enter into a Memorandum of Understanding with CalOptima Health, Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove Housing Authority, to facilitate access to supportive services for voucher holders assisted by the Housing Authority
Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute a Memorandum of Understanding with CalOptima Health to facilitate access to supportive services for voucher holders assisted by the Housing Authority. **END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
11/7/2023
City Council and Housing Authority
Meeting Agenda
November 7, 2023
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Mayor Pro Tem Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Steven A. Mendoza
Acting City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – https://www.santaana.org/agendasandminutes/ CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction, of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.
After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.
La ciudad provee servicios de interpretación al español en las juntas del Consejo.
La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
Jesus Morales Guerrero v. City of Santa Ana, Michael Claborn, and DOES 1 through 50, Orange County Superior Court, Case No. 30202101223509
2. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One matter [personnel claim]
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One (1) matter
4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director Employee Organization:
Santa Ana Police Officers Association (POA)
Confidential Association of Santa Ana (CASA)
5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1)
Title: City Attorney
6. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1):
Title: Acting City Manager
7. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957
Title: Acting City Manager/Interim City Manager/Permanent City Manager
8. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6
Agency Designated Representative: Sonia R. Carvalho, City Attorney Unrepresented Employee: City Manager
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Fr. Mario A. Juarez, Saint Anne Church ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Amezcua to Beta Cell Foundation declaring November 2023 as Diabetes Month
2. Proclamation presented by Mayor Pro Tem Lopez to Family Court Awareness Month Committee declaring November 2023 as Family Court Awareness Month
3. City Tile and Proclamation presented by Councilmember Penaloza to Santa Ana Police Chief David Valentin Congratulating him on his Retirement and 33 years of Distinguished Service to the Community
STAFF PRESENTATIONS
4. U.S. Army Corps of Engineers Santiago Creek Flood Risk Management Project
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 37 and waive readings of resolutions and ordinances.
6. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
7. Appoint Members to the Rental Housing Board Nominated by Mayor Pro Tem Lopez and Councilmember Vazquez for a Full Term Expiring in 2027 Department(s): City Clerk’s Office
Recommended Action: 1. Appoint Josephine Mendoza nominated by Mayor Pro Tem Lopez to the Rental Housing Board as a Mobilehome Tenant Representative for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2 236(a), requires five affirmative votes)
2. Appoint Tracy La nominated by Councilmember Vazquez to the Rental Housing Board as an AtLarge Member with no financial interest in and no ownership of incominggenerating rental housing for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2236(a), requires five affirmative votes)
8. Minutes from the Regular Meetings of February 7, 2023 and February 21, 2023, and from the Special Closed Session and Regular Meetings of March 7, 2023 and March 21, 2023.
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
9. Quarterly Report for Housing Division Projects and Activities for the period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division projects and activities for the period of July 1, 2023 to September 30, 2023.
10. Approve Release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26
Department(s): Community Development Agency
Recommended Action: Approve the release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26.
11. Approve an Appropriation Adjustment Accepting the 2022 Proposition 69 – DNA Identification Funds and Award Purchase Order to Foster + Freeman for Crimelite AUTO Camera Kits for the Santa Ana Police Department in the amount of $113,462 (Specification No.23161) (NonGeneral Fund and General Fund) Department(s): Police Department
Recommended Action: 1. Approve an appropriation adjustment recognizing $103,500 in the Police Special Revenue account and appropriate same to expenditure account. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of Purchase Order to Foster + Freeman for three Crimelite AUTO camera kits in the amount of $113,462, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Fiscal Year 202324 First Quarter Budget Report and Proposed Appropriation Adjustments
Department(s): Finance and Management Services
Recommended Action:
1. Approve the appropriation adjustments to General Fund expenditures as detailed in the body of this report, with a net reduction of $408,196 and a net reduction to the General Fund revenue estimates of $530,000. (Requires five affirmative votes)
2. Receive and file the First Quarter Budget Update.
13. Amend Blanket Order Contract with Grainger, Inc. for Maintenance, Repair, and Operational Supplies, for a revised nottoexceed amount of $1,450,000. (Specification No. 20001) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with Grainger, Inc. for the purchase of maintenance, repair, and operational supplies by $100,000, for a revised annual amount nottoexceed $350,000 for the current contract term expiring December 31, 2023, and one remaining oneyear renewal option, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Award Aggregate Blanket Order Contracts to 1Step Ahead, Branded Gifts Plus, BSN Sports, LLC, Loso Creation, and So. Cal Embroidery, LLC for Custom Imprint Clothing and Accessories, in a nottoexceed aggregate amount of $2,125,000 (Specification No. 23129A). (General Fund & NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Award aggregate blanket order contracts to vendors listed below for the purchase of custom imprint clothing and accessories on an asneeded basis in an annual amount not toexceed $425,000, with a total aggregate contract amount nottoexceed $2,125,000, for an initial twoyear term expiring on November 30, 2025, with provisions for three, oneyear renewal options, subject to non substantive changes approved by the City Manager and City Attorney.
Vendor Location Location
1Step Ahead Huntington Beach, CA
Branded Gifts Plus El Cajon, CA
BSN Sports, LLC Dallas, TX
Loso Creation Santa Ana, CA
So. Cal Embroidery, LLC Santa Ana, CA
15. Amend Blanket Order Contract with ODP Business Solutions, LLC (Office Depot, Inc.) for Office Supplies, for a revised nottoexceed amount of $1,000,000 (Specification No. 22061) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with ODP Business Solutions, LLC for the purchase of office supplies by $75,000 per year for a revised annual amount not toexceed $250,000 for the current contract term expiring May 31, 2024, and three remaining oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend the Blanket Order Contract for the Purchase of Paper Products and Miscellaneous Supplies with American Sanitary Supply, Inc., for a Revised Contract Amount Not to Exceed $1,220,000 for the Remainder of Contract Term and Remaining Renewal Options (Specification No. 21043) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Amend Blanket Order Contract with American Sanitary Supply, Inc., for paper products and related supplies, increasing the contract amount by $800,000, for a new total not to exceed $1,220,000, for the remainder of the current term expiring September 20, 2024, and the remaining oneyear renewal period, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Amend the Blanket Order Contracts for the Purchase of Rock, Sand, and Gravel with PTI Sand & Gravel, Inc., for a New Amount Not to Exceed $1,012,500 (Specification 21134) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to increase the contract amount by $525,000, for a new annual amount not to exceed $247,500, and a total contract amount not to exceed $1,012,500 for the remainder of the current term expiring December 31, 2023, with three oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney
18. Amend Blanket Order Contracts for Equipment Rentals with Sunbelt Rentals, United Rentals, and Herc Rentals for a Revised Total Amount not to Exceed $2,550,000 (Specification No. 22045) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Blanket Order Contracts for equipment rentals to increase the annual aggregate amount by $290,000, for a revised total annual amount not to exceed $568,000, and a total contract amount not to exceed $2,550,000 for the remainder of the current term expiring April 19, 2024, and three remaining oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney.
19. Award Aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc, SiteOne Landscape Supply, and Waterline Technologies, Inc. for Chemical Products, in An Aggregate Amount Not to Exceed $1,000,000 (Specification No. 23104) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Award aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline Technologies, Inc. for chemical products on an asneeded basis in an annual amount of $200,000 and total aggregate amount not to exceed $1,000,000 for an initial three year period beginning December 1, 2023 and expiring November 30, 2026, with provisions for two oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Award Purchase Order to Bizon Group, Inc. for Storage Containers (IFB 23103) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of Purchase Order to Bizon Group, Inc for thirteen new storage containers, in an amount not to exceed $128,430, subject to nonsubstantive changes approved by the City Manager and City Attorney.
21. Award a Purchase Order to Seavco Inc. dba Irv Seaver Motorcycles for Sixteen BMW Motorcycles in an Amount Not to Exceed $484,806 (Specification No. 23148); Appropriation Adjustment for Future Vehicle Purchases (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $1,235,687 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item and anticipated FY 20232024 replacement vehicle expenditures. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of purchase order to Seavco Inc. dba Irv Seaver Motorcycles for sixteen BMW R 1250 RTP Motorcycles, in the amount of $479,806, plus a contingency amount of $5,000, for a total amount not to exceed $484,806, subject to nonsubstantive changes approved by the City Manager and City Attorney.
22. Award Purchase Orders to Guaranty Chevrolet Motors, Inc. of Santa Ana and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $706,035 (Specification No. 23149) (General Fund and NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize a onetime purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three Chevrolet Silverado 2500HD and one Chevrolet Silverado 1500 trucks, in the amount of $388,202, plus a contingency amount of $20,000, for a total amount not to exceed $408,202, subject to non substantive changes approved by the City Manager and City Attorney.
2. Authorize a onetime purchase and payment of purchase order to Penske Chevrolet of Cerritos for six Chevrolet Colorado trucks, in the amount of $277,833, plus a contingency amount of $20,000, for a total amount not to exceed $297,833, subject to nonsubstantive changes approved by the City Manager and City Attorney.
23. Award a Purchase Order to South Coast Bobcat for One Bobcat S66 Loader Vehicle with Trailer in an Amount Not to Exceed $128,968 (Specification No. 23160) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of purchase order to South Coast Bobcat for one Bobcat S66 with Trailer, in the amount of $118,968, plus a contingency amount of $10,000, for a total amount not to exceed $128,968, subject to nonsubstantive changes approved by the City Manager and City Attorney.
24. Approve Additional Contingency Funds in the Amount of $310,000 for an Existing Construction Contract with Vido Samarzich, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $40,000 with an Estimated Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements Project (Project No. 236476) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Approve an amendment to the Project Cost Analysis in the amount of $350,000 (previouslyapproved transfer of funds for the Main Street Slurry Project No. 206959) for $310,000 in additional contingency funds and $40,000 in additional contract administration, inspection, and testing, for a new estimated total construction delivery cost of $1,650,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
25. Award a Construction Contract to Dominguez General Engineering, Inc. in the Amount of $2,133,362 for the North East Annexation Water & Sewer Main Improvements, with an Estimated Project Delivery Cost of $2,986,706 (Project Nos. 216453, 216619 & 246710) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance of $711,814 in the Select Street Construction, Prior Year Carry Forward revenue account and appropriating the same amount to the Select Street Construction, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
2. Approve an appropriation adjustment accepting California State Water Resources Control Board’s Drinking Water State Revolving Fund loan funds in the amount of $1,529,220 into the Sanitary Sewer Capital Recovery Charges, Financing Proceeds revenue account and appropriate the same amount to the Sanitary Sewer Capital Recovery Charges, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
3. Approve an amendment to the FY 202324 Capital Improvement Program to include $711,814 and $1,529,220 in construction funds for the North East Annexation Water & Sewer Main Improvements Project.
4. Award a construction contract to Dominguez General Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,133,362, subject to change orders (nottoexceed 25% of the base bid) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the North East Annexation Water & Sewer Main Improvements Project, for a term beginning November 7, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,986,706 which includes $2,133,362 for the construction contract, $320,004 for contract administration, inspection, and testing, and a $533,340 project contingency for unanticipated or unforeseen work.
6. Determine that in accordance with the California Environmental Quality Act (CEQA), a Mitigated Negative Declaration was prepared for the project and was filed with document number 202385000522.
26. Approve Municipal Facilities License Agreement with TMobile West LLC Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with T Mobile West LLC for the use of certain City facilities for a tenyear period, with provisions for two automatic fiveyear extensions, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
27. Award an Agreement to Revenue & Cost Specialists, LLC for Comprehensive Impact Fee Study Consulting Services Not to Exceed $115,150 (General Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a consulting services agreement with Revenue & Cost Specialists, LLC for a twoyear term beginning November 7, 2023, and ending November 6, 2025 for the preparation of a Comprehensive Development Impact Fee Study, for a total amount not to exceed $115,150, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
28. Approve Amendments to Agreements with Eduardo Garcia dba Dynamic Video Communications, LLC, IPTV International Inc. dba TV Pro Gear, Inc., and Thomas Bystry dba Video Engineering Services to Continue Video Production Services for City Council Meetings and Other AsNeeded Video Services (General Fund) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute first amendments to the agreements with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and Video Engineering Services to continue video production services for City Council meetings and other asneeded video services for the period of January 1, 2024 through December 31, 2024, for a shared aggregate amount not to exceed $200,000, for a total aggregate amount not to exceed $800,000 subject to substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
29. Approve a Second Amendment to the Agreement with RSG, Inc. for the Administration, Management, and Implementation of the Rent Stabilization and Just Cause Eviction Ordinance on an AsNeeded Basis in an Amount not to exceed $500,000
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Second Amendment to the Agreement with RSG, Inc., for the administration, management, and implementation of the Rent Stabilization and Just Cause Eviction Ordinance, for an amount not to exceed $500,000, for a total agreement amount not to exceed $1,300,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
30. Approve an Agreement with America on Track and Nati’s House dba Neutral Ground for Gang Prevention and Intervention Program Services that promotes a proactive, preventative approach to addressing concerns with atrisk youth and gang activity (Revive Santa Ana Program)
Department(s): Community Development Agency
Recommended Action:
1. Authorize the City Manager to execute an agreement with America on Track in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to non substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
2. Authorize the City Manager to execute an agreement with Nati’s House dba Neutral Ground in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
31. Approve a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics for Preventative Ergonomics Assessments
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics, to continue to provide preventative ergonomic assessments for City employees for an additional amount not to exceed $50,000 (not to exceed $100,000 for the entirety of the Agreement expiring on November 22, 2024), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
32. Approve Agreements for Qualified Consultants to Provide OnCall Environmental and Planning Services for Planning Projects and Supplemental Staff Services for an Aggregate Amount Not to Exceed $4,950,000, for up to a FiveYear Term.
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute agreements to engage each of the 35 environmental and planning services firms listed below, as needed, for a period of five years beginning November 7, 2023 through November 7, 2028, to provide oncall environmental, technical, and planning services for the Planning and Building Agency at the fees set forth in their responses to Request for Qualifications (No. 23142) for an aggregate amount not to exceed $4,950,000, for up to a fiveyear term, subject to nonsubstantive changes by the City Manager and City Attorney (Agreement No. 2023XXX).
Consultants
Architectural Resource
Group Interwest
Ardurra Kimley Horn
Ascent MGroup
Aspen Environmental GroupMichael Baker International
Chambers Group MIG, Inc.
Circlepoint Placeworks
CSG Consultants Psomas
De Novo Planning Group RE Consulting
Dudek Rincon Consultants, Inc.
ECORP Consulting, Inc. Sagecrest Planning and Environmental, LLC
EcoTierra Consulting T&B Planning, Inc.
ELMT Consulting Terracon
Envicom Corporation The Code Group
EPD Solutions, Inc. UES
FCS International, Inc. Ultra Systems Environmental, Inc.
GPA Consulting VCS Environmental
Harris & Associates Willdan Engineering
Helix Environmental
Planning
33. Historic Property Preservation Agreements
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager, or designee, to execute the attached Mills Act agreements with the belowreferenced property owners for the identified structure(s), subject to nonsubstantive changes approved by the City Manager and City Attorney.
Property Owner(s) Historic Property
Preservation
Agreement No.
Address/House Vote by HRC
The Peterson Living
Trust Dated August
15, 2003
202307 1908 North
Greenleaf Street
8:0:0:0
4th and Broadway
OZ SPE, LLC, a
Delaware Limited
Liability Company
202308 302 West Fourth
Street
8:0:0:0
Determine that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER No. 202361 and ER No. 202378 will be filed for the projects.
34. First Amendment to Agreement with TriTech Software Systems for Computer Aided Dispatch and Records Management System Software (General Fund) Department(s): Police Department
Recommended Action: Authorize the City Manager to execute the First Amendment to the agreement with TriTech Software Systems for the continued implementation as well as support and maintenance of Computer Aided Dispatch and Records Management System software for an additional threeyear period beginning November 23, 2023 through November 22, 2026, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
35. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2022 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action:
1. Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
Resolution No. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR HER DESIGNEE(S) TO OBTAIN 2022 EMERGENCY MANAGEMENT
PERFORMANCE GRANT FUNDS THROUGH THE COUNTY OF ORANGE
2. Authorize the City Manager to execute a twoyear agreement with the County of Orange for the period of July 1, 2022 through June 30, 2024, for the FY 2022 Emergency Management Performance Grant in an amount not to exceed $52,569, subject to nonsubstantive changes approved by the City Manager and City Attorney(Agreement No. 2023XXX).
3. Approve an appropriation adjustment recognizing $52,569 in Law Enforcement Grants revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
36. Award Purchase Order to Advanced Exercise Fitness Solutions for Exercise Equipment in the Amount of $76,203 and Resolution to Accept Donation of Exercise Equipment for the Santa Ana Police Department Fitness Center (Specification No. 23169) (NonGeneral Fund)
Department(s): Police Department
Recommended Action:
1. Authorize a onetime purchase and payment of Purchase Order to Advanced Exercise Fitness Solutions for various Life Fitness cardio and Hammer Strength exercise equipment and installation for the Santa Ana Police Department Fitness Center in the amount of $76,203.
2. Adopt a resolution accepting the donation of two Life Fitness Treadmills, valued at $14,743.97, from the Santa Ana Police Officers Association.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF GYM
EQUIPMENT FROM THE SANTA ANA POLICE OFFICER ASSOCIATION FOR USE IN THE BRUCE R. CARLSON FITNESS CENTER LOCATED AT THE SANTA ANA POLICE DEPARTMENT
37. Resolution Authorizing the Grant Application, Acceptance, and Execution of Grant Funds from the California State Library’s Building Forward Library Facilities Improvement Program.
Department(s): Library
Recommended Action: Adopt a resolution authorizing the application, acceptance, and execution of grant funds from the California State Library’s Building Forward Library Facilities Improvement Program, approval to implement the awarded project, and designate Library Services Director, Brian Sternberg, as the Authorized Representative to enter into the grant agreement
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
38. Rental Registry Informational Report
Department(s): Community Development Agency
Recommended Action: Accept infomational report and provide direction to staff.
39. Consider Whether to Adopt a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024, Requesting Consolidation with the Statewide General Election, and Placing a Ballot Measure Before the Voters Asking Whether to Amend the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections Department(s): City Attorney Office
Recommended Action: Approve a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024 for the Submission of a Ballot Measure to the Qualified Voters Proposing an Amendment to the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON NOVEMBER 5, 2024 FOR THE SUBMISSION OF A BALLOT MEASURE TO THE QUALIFIED VOTERS ASKING IF THE CITY OF SANTA ANA SHOULD PERMIT NONCITIZEN VOTING IN ALL CITY MUNICIPAL ELECTIONS (includes determination that the Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment and it is not a “project” as defined in section 15378 of the State CEQA Guidelines)
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.
Future Items
1. Sanitation Fee Cost of Service Study and Prop. 218 Process Authorization
2. Board and Commission Members Compensation Increase
3. 2024 City Council Meeting Calendar
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Vice Chair Jessie Lopez
Chair Valerie Amezcua
Acting City Manager Stephen A. Mendoza
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive readings for resolutions and ordinances.
1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
2. Minutes from the Regular Meeting of August 1, 2023
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
3. Quarterly Report for the Housing Choice Voucher Program for the Period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of July 1, 2023 to September 30, 2023.
4. Authorize staff to enter into a Memorandum of Understanding with CalOptima Health, Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove Housing Authority, to facilitate access to supportive services for voucher holders assisted by the Housing Authority
Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute a Memorandum of Understanding with CalOptima Health to facilitate access to supportive services for voucher holders assisted by the Housing Authority. **END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
11/7/2023
City Council and Housing Authority
Meeting Agenda
November 7, 2023
CLOSED SESSION MEETING – 4:00 PM
REGULAR OPEN MEETING – 5:30 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Valerie Amezcua
Mayor
Thai Viet Phan
Councilmember – Ward 1
Benjamin Vazquez
Councilmember Ward 2
Jessie Lopez
Mayor Pro Tem Ward 3
Phil Bacerra
Councilmember Ward 4
Johnathan Ryan Hernandez
Councilmember Ward 5
David Penaloza
Councilmember Ward 6
Mayor and Council telephone: 7146476900
Agenda item inquiries: 7146476520
Sonia R. Carvalho
City Attorney
Steven A. Mendoza
Acting City Manager
Jennifer L. Hall
City Clerk
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – https://www.santaana.org/agendasandminutes/ CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:
Vision The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.
Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting inperson or join via Zoom. As a courtesy to the public, the City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3.
PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda, or on matters which are not on the agenda but are within the subject matter jurisdiction, of the City Council may do so by one of the following ways:
MAILING OPTION written communications – Public comments may be mailed to:
Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
SENDING EMAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santaana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received two (2) hours before the scheduled start of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.
LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser
https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900 9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.
After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.
INPERSON OPTION Members of the public can provide inperson comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting inperson. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.
The following designated public comment periods are:
1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m. will not be permitted to speak.
2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be permitted to speak.
TRANSLATION SERVICES Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those wishing to address the City Council at the podium.
La ciudad provee servicios de interpretación al español en las juntas del Consejo.
La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio.
About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball
) or download a pdf (the cloud symbol with the down arrow ).
CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO CLOSED SESSION
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.
RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
Jesus Morales Guerrero v. City of Santa Ana, Michael Claborn, and DOES 1 through 50, Orange County Superior Court, Case No. 30202101223509
2. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One matter [personnel claim]
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2):
One (1) matter
4. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6(a):
Agency Negotiator: Ramon Figueroa, Acting Human Resources Executive Director Employee Organization:
Santa Ana Police Officers Association (POA)
Confidential Association of Santa Ana (CASA)
5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1)
Title: City Attorney
6. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957(b)(1):
Title: Acting City Manager
7. PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT pursuant to Government Code Section 54957
Title: Acting City Manager/Interim City Manager/Permanent City Manager
8. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6
Agency Designated Representative: Sonia R. Carvalho, City Attorney Unrepresented Employee: City Manager
RECONVENE – City Council will reconvene to continue regular City business.
CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ATTENDANCE Council Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Mayor Pro Tem Jessie Lopez
Mayor Valerie Amezcua
Acting City Manager Steven A. Mendoza
City Attorney Sonia R. Carvalho
City Clerk Jennifer L. Hall
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Amezcua
WORDS OF INSPIRATION Fr. Mario A. Juarez, Saint Anne Church ADDITIONS\DELETIONS TO THE AGENDA
CEREMONIAL PRESENTATIONS
1. Proclamation presented by Mayor Amezcua to Beta Cell Foundation declaring November 2023 as Diabetes Month
2. Proclamation presented by Mayor Pro Tem Lopez to Family Court Awareness Month Committee declaring November 2023 as Family Court Awareness Month
3. City Tile and Proclamation presented by Councilmember Penaloza to Santa Ana Police Chief David Valentin Congratulating him on his Retirement and 33 years of Distinguished Service to the Community
STAFF PRESENTATIONS
4. U.S. Army Corps of Engineers Santiago Creek Flood Risk Management Project
5. Homelessness Update
CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.
PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and nonagenda items, with the exception of public hearings.
Comments for public hearings will take place after the hearing is opened.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 6 through 37 and waive readings of resolutions and ordinances.
6. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
7. Appoint Members to the Rental Housing Board Nominated by Mayor Pro Tem Lopez and Councilmember Vazquez for a Full Term Expiring in 2027 Department(s): City Clerk’s Office
Recommended Action: 1. Appoint Josephine Mendoza nominated by Mayor Pro Tem Lopez to the Rental Housing Board as a Mobilehome Tenant Representative for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2 236(a), requires five affirmative votes)
2. Appoint Tracy La nominated by Councilmember Vazquez to the Rental Housing Board as an AtLarge Member with no financial interest in and no ownership of incominggenerating rental housing for a full term expiring in 2027 and administer the Oath of Office. (Pursuant to SAMC Sec. 2236(a), requires five affirmative votes)
8. Minutes from the Regular Meetings of February 7, 2023 and February 21, 2023, and from the Special Closed Session and Regular Meetings of March 7, 2023 and March 21, 2023.
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
9. Quarterly Report for Housing Division Projects and Activities for the period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for Housing Division projects and activities for the period of July 1, 2023 to September 30, 2023.
10. Approve Release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26
Department(s): Community Development Agency
Recommended Action: Approve the release of Nonprofit Community Development Block Grant Application for Fiscal Years 2024–26.
11. Approve an Appropriation Adjustment Accepting the 2022 Proposition 69 – DNA Identification Funds and Award Purchase Order to Foster + Freeman for Crimelite AUTO Camera Kits for the Santa Ana Police Department in the amount of $113,462 (Specification No.23161) (NonGeneral Fund and General Fund) Department(s): Police Department
Recommended Action: 1. Approve an appropriation adjustment recognizing $103,500 in the Police Special Revenue account and appropriate same to expenditure account. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of Purchase Order to Foster + Freeman for three Crimelite AUTO camera kits in the amount of $113,462, subject to nonsubstantive changes approved by the City Manager and City Attorney.
12. Fiscal Year 202324 First Quarter Budget Report and Proposed Appropriation Adjustments
Department(s): Finance and Management Services
Recommended Action:
1. Approve the appropriation adjustments to General Fund expenditures as detailed in the body of this report, with a net reduction of $408,196 and a net reduction to the General Fund revenue estimates of $530,000. (Requires five affirmative votes)
2. Receive and file the First Quarter Budget Update.
13. Amend Blanket Order Contract with Grainger, Inc. for Maintenance, Repair, and Operational Supplies, for a revised nottoexceed amount of $1,450,000. (Specification No. 20001) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with Grainger, Inc. for the purchase of maintenance, repair, and operational supplies by $100,000, for a revised annual amount nottoexceed $350,000 for the current contract term expiring December 31, 2023, and one remaining oneyear renewal option, subject to nonsubstantive changes approved by the City Manager and City Attorney.
14. Award Aggregate Blanket Order Contracts to 1Step Ahead, Branded Gifts Plus, BSN Sports, LLC, Loso Creation, and So. Cal Embroidery, LLC for Custom Imprint Clothing and Accessories, in a nottoexceed aggregate amount of $2,125,000 (Specification No. 23129A). (General Fund & NonGeneral Fund) Department(s): Finance and Management Services
Recommended Action: Award aggregate blanket order contracts to vendors listed below for the purchase of custom imprint clothing and accessories on an asneeded basis in an annual amount not toexceed $425,000, with a total aggregate contract amount nottoexceed $2,125,000, for an initial twoyear term expiring on November 30, 2025, with provisions for three, oneyear renewal options, subject to non substantive changes approved by the City Manager and City Attorney.
Vendor Location Location
1Step Ahead Huntington Beach, CA
Branded Gifts Plus El Cajon, CA
BSN Sports, LLC Dallas, TX
Loso Creation Santa Ana, CA
So. Cal Embroidery, LLC Santa Ana, CA
15. Amend Blanket Order Contract with ODP Business Solutions, LLC (Office Depot, Inc.) for Office Supplies, for a revised nottoexceed amount of $1,000,000 (Specification No. 22061) (General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute an amendment to increase the Blanket Order Contract authority with ODP Business Solutions, LLC for the purchase of office supplies by $75,000 per year for a revised annual amount not toexceed $250,000 for the current contract term expiring May 31, 2024, and three remaining oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
16. Amend the Blanket Order Contract for the Purchase of Paper Products and Miscellaneous Supplies with American Sanitary Supply, Inc., for a Revised Contract Amount Not to Exceed $1,220,000 for the Remainder of Contract Term and Remaining Renewal Options (Specification No. 21043) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Amend Blanket Order Contract with American Sanitary Supply, Inc., for paper products and related supplies, increasing the contract amount by $800,000, for a new total not to exceed $1,220,000, for the remainder of the current term expiring September 20, 2024, and the remaining oneyear renewal period, subject to nonsubstantive changes approved by the City Manager and City Attorney.
17. Amend the Blanket Order Contracts for the Purchase of Rock, Sand, and Gravel with PTI Sand & Gravel, Inc., for a New Amount Not to Exceed $1,012,500 (Specification 21134) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to increase the contract amount by $525,000, for a new annual amount not to exceed $247,500, and a total contract amount not to exceed $1,012,500 for the remainder of the current term expiring December 31, 2023, with three oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney
18. Amend Blanket Order Contracts for Equipment Rentals with Sunbelt Rentals, United Rentals, and Herc Rentals for a Revised Total Amount not to Exceed $2,550,000 (Specification No. 22045) (General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an amendment to the Blanket Order Contracts for equipment rentals to increase the annual aggregate amount by $290,000, for a revised total annual amount not to exceed $568,000, and a total contract amount not to exceed $2,550,000 for the remainder of the current term expiring April 19, 2024, and three remaining oneyear renewal periods, subject to nonsubstantive changes approved by the City Manager and City Attorney.
19. Award Aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc, SiteOne Landscape Supply, and Waterline Technologies, Inc. for Chemical Products, in An Aggregate Amount Not to Exceed $1,000,000 (Specification No. 23104) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Award aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline Technologies, Inc. for chemical products on an asneeded basis in an annual amount of $200,000 and total aggregate amount not to exceed $1,000,000 for an initial three year period beginning December 1, 2023 and expiring November 30, 2026, with provisions for two oneyear renewal options, subject to nonsubstantive changes approved by the City Manager and City Attorney.
20. Award Purchase Order to Bizon Group, Inc. for Storage Containers (IFB 23103) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of Purchase Order to Bizon Group, Inc for thirteen new storage containers, in an amount not to exceed $128,430, subject to nonsubstantive changes approved by the City Manager and City Attorney.
21. Award a Purchase Order to Seavco Inc. dba Irv Seaver Motorcycles for Sixteen BMW Motorcycles in an Amount Not to Exceed $484,806 (Specification No. 23148); Appropriation Adjustment for Future Vehicle Purchases (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing $1,235,687 in prior year fund balance in the Equipment Replacement Fund, Prior Year Carry Forward revenue account and appropriate the same amount into the Equipment Replacement Fund, Machinery and Equipment expenditure account for this item and anticipated FY 20232024 replacement vehicle expenditures. (Requires five affirmative votes)
2. Authorize a onetime purchase and payment of purchase order to Seavco Inc. dba Irv Seaver Motorcycles for sixteen BMW R 1250 RTP Motorcycles, in the amount of $479,806, plus a contingency amount of $5,000, for a total amount not to exceed $484,806, subject to nonsubstantive changes approved by the City Manager and City Attorney.
22. Award Purchase Orders to Guaranty Chevrolet Motors, Inc. of Santa Ana and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $706,035 (Specification No. 23149) (General Fund and NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Authorize a onetime purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three Chevrolet Silverado 2500HD and one Chevrolet Silverado 1500 trucks, in the amount of $388,202, plus a contingency amount of $20,000, for a total amount not to exceed $408,202, subject to non substantive changes approved by the City Manager and City Attorney.
2. Authorize a onetime purchase and payment of purchase order to Penske Chevrolet of Cerritos for six Chevrolet Colorado trucks, in the amount of $277,833, plus a contingency amount of $20,000, for a total amount not to exceed $297,833, subject to nonsubstantive changes approved by the City Manager and City Attorney.
23. Award a Purchase Order to South Coast Bobcat for One Bobcat S66 Loader Vehicle with Trailer in an Amount Not to Exceed $128,968 (Specification No. 23160) (Non General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize a onetime purchase and payment of purchase order to South Coast Bobcat for one Bobcat S66 with Trailer, in the amount of $118,968, plus a contingency amount of $10,000, for a total amount not to exceed $128,968, subject to nonsubstantive changes approved by the City Manager and City Attorney.
24. Approve Additional Contingency Funds in the Amount of $310,000 for an Existing Construction Contract with Vido Samarzich, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $40,000 with an Estimated Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements Project (Project No. 236476) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: Approve an amendment to the Project Cost Analysis in the amount of $350,000 (previouslyapproved transfer of funds for the Main Street Slurry Project No. 206959) for $310,000 in additional contingency funds and $40,000 in additional contract administration, inspection, and testing, for a new estimated total construction delivery cost of $1,650,000, subject to nonsubstantive changes approved by the City Manager and City Attorney.
25. Award a Construction Contract to Dominguez General Engineering, Inc. in the Amount of $2,133,362 for the North East Annexation Water & Sewer Main Improvements, with an Estimated Project Delivery Cost of $2,986,706 (Project Nos. 216453, 216619 & 246710) (NonGeneral Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment recognizing prior year fund balance of $711,814 in the Select Street Construction, Prior Year Carry Forward revenue account and appropriating the same amount to the Select Street Construction, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
2. Approve an appropriation adjustment accepting California State Water Resources Control Board’s Drinking Water State Revolving Fund loan funds in the amount of $1,529,220 into the Sanitary Sewer Capital Recovery Charges, Financing Proceeds revenue account and appropriate the same amount to the Sanitary Sewer Capital Recovery Charges, Improvements Other Than Building expenditure account for current year expenditures. (Requires five affirmative votes)
3. Approve an amendment to the FY 202324 Capital Improvement Program to include $711,814 and $1,529,220 in construction funds for the North East Annexation Water & Sewer Main Improvements Project.
4. Award a construction contract to Dominguez General Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,133,362, subject to change orders (nottoexceed 25% of the base bid) in accordance with the Greenbook: Standard Specifications for Public Works Construction, for construction of the North East Annexation Water & Sewer Main Improvements Project, for a term beginning November 7, 2023, and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney.
5. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,986,706 which includes $2,133,362 for the construction contract, $320,004 for contract administration, inspection, and testing, and a $533,340 project contingency for unanticipated or unforeseen work.
6. Determine that in accordance with the California Environmental Quality Act (CEQA), a Mitigated Negative Declaration was prepared for the project and was filed with document number 202385000522.
26. Approve Municipal Facilities License Agreement with TMobile West LLC Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with T Mobile West LLC for the use of certain City facilities for a tenyear period, with provisions for two automatic fiveyear extensions, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
27. Award an Agreement to Revenue & Cost Specialists, LLC for Comprehensive Impact Fee Study Consulting Services Not to Exceed $115,150 (General Fund) Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute a consulting services agreement with Revenue & Cost Specialists, LLC for a twoyear term beginning November 7, 2023, and ending November 6, 2025 for the preparation of a Comprehensive Development Impact Fee Study, for a total amount not to exceed $115,150, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
28. Approve Amendments to Agreements with Eduardo Garcia dba Dynamic Video Communications, LLC, IPTV International Inc. dba TV Pro Gear, Inc., and Thomas Bystry dba Video Engineering Services to Continue Video Production Services for City Council Meetings and Other AsNeeded Video Services (General Fund) Department(s): City Manager Office
Recommended Action: Authorize the City Manager to execute first amendments to the agreements with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and Video Engineering Services to continue video production services for City Council meetings and other asneeded video services for the period of January 1, 2024 through December 31, 2024, for a shared aggregate amount not to exceed $200,000, for a total aggregate amount not to exceed $800,000 subject to substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
29. Approve a Second Amendment to the Agreement with RSG, Inc. for the Administration, Management, and Implementation of the Rent Stabilization and Just Cause Eviction Ordinance on an AsNeeded Basis in an Amount not to exceed $500,000
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute a Second Amendment to the Agreement with RSG, Inc., for the administration, management, and implementation of the Rent Stabilization and Just Cause Eviction Ordinance, for an amount not to exceed $500,000, for a total agreement amount not to exceed $1,300,000, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
30. Approve an Agreement with America on Track and Nati’s House dba Neutral Ground for Gang Prevention and Intervention Program Services that promotes a proactive, preventative approach to addressing concerns with atrisk youth and gang activity (Revive Santa Ana Program)
Department(s): Community Development Agency
Recommended Action:
1. Authorize the City Manager to execute an agreement with America on Track in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to non substantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
2. Authorize the City Manager to execute an agreement with Nati’s House dba Neutral Ground in the amount of $200,000 for a oneyear term, with an option to extend for one year, for a twoyear aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
31. Approve a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics for Preventative Ergonomics Assessments
Department(s): Human Resources
Recommended Action: Authorize the City Manager to execute a First Amendment to the Agreement with Jorge Melgoza, DBA Ardent Ergonomics, to continue to provide preventative ergonomic assessments for City employees for an additional amount not to exceed $50,000 (not to exceed $100,000 for the entirety of the Agreement expiring on November 22, 2024), subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
32. Approve Agreements for Qualified Consultants to Provide OnCall Environmental and Planning Services for Planning Projects and Supplemental Staff Services for an Aggregate Amount Not to Exceed $4,950,000, for up to a FiveYear Term.
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager to execute agreements to engage each of the 35 environmental and planning services firms listed below, as needed, for a period of five years beginning November 7, 2023 through November 7, 2028, to provide oncall environmental, technical, and planning services for the Planning and Building Agency at the fees set forth in their responses to Request for Qualifications (No. 23142) for an aggregate amount not to exceed $4,950,000, for up to a fiveyear term, subject to nonsubstantive changes by the City Manager and City Attorney (Agreement No. 2023XXX).
Consultants
Architectural Resource
Group Interwest
Ardurra Kimley Horn
Ascent MGroup
Aspen Environmental GroupMichael Baker International
Chambers Group MIG, Inc.
Circlepoint Placeworks
CSG Consultants Psomas
De Novo Planning Group RE Consulting
Dudek Rincon Consultants, Inc.
ECORP Consulting, Inc. Sagecrest Planning and Environmental, LLC
EcoTierra Consulting T&B Planning, Inc.
ELMT Consulting Terracon
Envicom Corporation The Code Group
EPD Solutions, Inc. UES
FCS International, Inc. Ultra Systems Environmental, Inc.
GPA Consulting VCS Environmental
Harris & Associates Willdan Engineering
Helix Environmental
Planning
33. Historic Property Preservation Agreements
Department(s): Planning and Building Agency
Recommended Action: Authorize the City Manager, or designee, to execute the attached Mills Act agreements with the belowreferenced property owners for the identified structure(s), subject to nonsubstantive changes approved by the City Manager and City Attorney.
Property Owner(s) Historic Property
Preservation
Agreement No.
Address/House Vote by HRC
The Peterson Living
Trust Dated August
15, 2003
202307 1908 North
Greenleaf Street
8:0:0:0
4th and Broadway
OZ SPE, LLC, a
Delaware Limited
Liability Company
202308 302 West Fourth
Street
8:0:0:0
Determine that the proposed projects are exempt from further review in accordance with the California Environmental Quality Act as Categorical Exemptions ER No. 202361 and ER No. 202378 will be filed for the projects.
34. First Amendment to Agreement with TriTech Software Systems for Computer Aided Dispatch and Records Management System Software (General Fund) Department(s): Police Department
Recommended Action: Authorize the City Manager to execute the First Amendment to the agreement with TriTech Software Systems for the continued implementation as well as support and maintenance of Computer Aided Dispatch and Records Management System software for an additional threeyear period beginning November 23, 2023 through November 22, 2026, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2023XXX).
35. Adopt a Resolution, Approve an Agreement and Appropriation Adjustment Accepting the FY 2022 Emergency Management Performance Grant (NonGeneral Fund) Department(s): Police Department
Recommended Action:
1. Adopt a resolution authorizing the City Manager to act on behalf of the City of Santa Ana for obtaining federal funds related to homeland security, emergency management and/or disaster recovery, provided by the U.S. Department of Homeland Security and subgranted through the State of California and the County of Orange.
Resolution No. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER OR HER DESIGNEE(S) TO OBTAIN 2022 EMERGENCY MANAGEMENT
PERFORMANCE GRANT FUNDS THROUGH THE COUNTY OF ORANGE
2. Authorize the City Manager to execute a twoyear agreement with the County of Orange for the period of July 1, 2022 through June 30, 2024, for the FY 2022 Emergency Management Performance Grant in an amount not to exceed $52,569, subject to nonsubstantive changes approved by the City Manager and City Attorney(Agreement No. 2023XXX).
3. Approve an appropriation adjustment recognizing $52,569 in Law Enforcement Grants revenue account, and appropriating same to the Emergency Management Performance Grant expenditure account. (Requires five affirmative votes)
36. Award Purchase Order to Advanced Exercise Fitness Solutions for Exercise Equipment in the Amount of $76,203 and Resolution to Accept Donation of Exercise Equipment for the Santa Ana Police Department Fitness Center (Specification No. 23169) (NonGeneral Fund)
Department(s): Police Department
Recommended Action:
1. Authorize a onetime purchase and payment of Purchase Order to Advanced Exercise Fitness Solutions for various Life Fitness cardio and Hammer Strength exercise equipment and installation for the Santa Ana Police Department Fitness Center in the amount of $76,203.
2. Adopt a resolution accepting the donation of two Life Fitness Treadmills, valued at $14,743.97, from the Santa Ana Police Officers Association.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE DONATION OF GYM
EQUIPMENT FROM THE SANTA ANA POLICE OFFICER ASSOCIATION FOR USE IN THE BRUCE R. CARLSON FITNESS CENTER LOCATED AT THE SANTA ANA POLICE DEPARTMENT
37. Resolution Authorizing the Grant Application, Acceptance, and Execution of Grant Funds from the California State Library’s Building Forward Library Facilities Improvement Program.
Department(s): Library
Recommended Action: Adopt a resolution authorizing the application, acceptance, and execution of grant funds from the California State Library’s Building Forward Library Facilities Improvement Program, approval to implement the awarded project, and designate Library Services Director, Brian Sternberg, as the Authorized Representative to enter into the grant agreement
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR
38. Rental Registry Informational Report
Department(s): Community Development Agency
Recommended Action: Accept infomational report and provide direction to staff.
39. Consider Whether to Adopt a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024, Requesting Consolidation with the Statewide General Election, and Placing a Ballot Measure Before the Voters Asking Whether to Amend the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections Department(s): City Attorney Office
Recommended Action: Approve a Resolution Calling and Giving Notice of a General Municipal Election to be held in the City of Santa Ana on November 5, 2024 for the Submission of a Ballot Measure to the Qualified Voters Proposing an Amendment to the Santa Ana City Charter to Authorize and Implement Noncitizen Voting in Municipal Elections.
RESOLUTION NO. 2023XXX entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON NOVEMBER 5, 2024 FOR THE SUBMISSION OF A BALLOT MEASURE TO THE QUALIFIED VOTERS ASKING IF THE CITY OF SANTA ANA SHOULD PERMIT NONCITIZEN VOTING IN ALL CITY MUNICIPAL ELECTIONS (includes determination that the Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment and it is not a “project” as defined in section 15378 of the State CEQA Guidelines)
**END OF BUSINESS CALENDAR**
CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.
ADJOURNMENT – Adjourn the City Council meeting and convene to the Housing Authority meeting.
Future Items
1. Sanitation Fee Cost of Service Study and Prop. 218 Process Authorization
2. Board and Commission Members Compensation Increase
3. 2024 City Council Meeting Calendar
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.
HOUSING AUTHORITY
CALL TO ORDER
ATTENDANCE Authority Members Phil Bacerra
Johnathan Ryan Hernandez
David Penaloza
Thai Viet Phan
Benjamin Vazquez
Vice Chair Jessie Lopez
Chair Valerie Amezcua
Acting City Manager Stephen A. Mendoza
City Attorney Sonia R. Carvalho
Recording Secretary Jennifer L. Hall
ROLL CALL
ADDITIONS\DELETIONS TO THE HOUSING AUTHORITY AGENDA
PUBLIC COMMENTS – Members of the public may address Housing Authority on items on the Housing Authority agenda.
CONSENT CALENDAR
RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 4 and waive readings for resolutions and ordinances.
1. Excused Absences
Department(s): City Clerk’s Office
Recommended Action: Excuse the absent members.
2. Minutes from the Regular Meeting of August 1, 2023
Department(s): City Clerk’s Office
Recommended Action: Approve minutes.
3. Quarterly Report for the Housing Choice Voucher Program for the Period of July 1, 2023 to September 30, 2023
Department(s): Community Development Agency
Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of July 1, 2023 to September 30, 2023.
4. Authorize staff to enter into a Memorandum of Understanding with CalOptima Health, Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove Housing Authority, to facilitate access to supportive services for voucher holders assisted by the Housing Authority
Department(s): Community Development Agency
Recommended Action: Authorize the Executive Director of the Housing Authority to execute a Memorandum of Understanding with CalOptima Health to facilitate access to supportive services for voucher holders assisted by the Housing Authority. **END OF CONSENT CALENDAR**
HOUSING AUTHORITY MEMBER COMMENTS
ADJOURNMENT – Adjourn the Housing Authority meeting.
POSTING STATEMENT: On October 31, 2023, a true and correct copy of this agenda was posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet Access to City Council, Agency, and Authority agendas and related material is available prior to meetings at santaana.org/citymeetings.