Item # 5
Community Development Agency
October 17, 2023
Slide 1
Rental Registry Program Update
October 17, 2023
EXHIBIT 1
Item # 5
Community Development Agency
October 17, 2023
Slide 2
Background
• On November 18, 2022, the Rent Stabilization and Just Cause Eviction Ordinance (“Ordinance”) was adopted
and requires a rental registry where all landlords with rental units must submit registration forms for each rental unit.
• Staff has created an online Rental Registry portal for collecting required rental information.
• Staff has been working with rental property owners since August 15th to register their units.
EXHIBIT 1
Item # 5
Community Development Agency
October 17, 2023
Slide 3
Who Needs to Register?
• Owners of residential rental
unit(s) or mobilehome park
property owners.
• Exemptions must be
claimed in the Rental
Registry.
EXHIBIT 1
Item # 5
Community Development Agency
October 17, 2023
Slide 4
Who Does Not Need to Register?
• Properties that are owner-
occupied and not being
used for any residential
rental purposes.
EXHIBIT 1
Item # 5
Community Development Agency
October 17, 2023
Slide 5
Purpose of the Rental Registry
• To monitor compliance with the
Ordinance by collecting data on:
– Rental Properties
– Rent Amounts
– Changes in Tenancies
EXHIBIT 1
Item # 5
Community Development Agency
October 17, 2023
Slide 6
Information Collected in the Rental Registry
• Address, unit number
• Property type (Dropdown - Affordable Housing, Mobilehome, Multifamily, SFR, Condo)
• Ownership type (Dropdown – Real Estate Investment Trust, Corp, LLC) • Occupant type (Dropdown - Owner, Manager, Tenant, Subsidized Tenant) • Number of bedrooms & bathrooms
• Tenancy start date
• Initial rent
• Current rent
• Tenant’s full name (Only Head of Household or Co-Head) • Tenant’s phone number
• Tenant’s email address
• Tenant’s preferred language
EXHIBIT 1
Item # 5
Community Development Agency
October 17, 2023
Slide 7
Information NOT Collected in the Rental Registry
• Landlords are not required to submit:
– A lease agreement,
– Social Security Number,
– Employer Identification Number (Tax
Identification Number for businesses), or
– Any other confidential information unrelated to
compliance with the Ordinance.
EXHIBIT 1
Item # 5
Community Development Agency
October 17, 2023
Slide 8
What do Rental Property Owners Need to Register?
Computer Access Email
Account
Property
APN
Property
PIN
Rental Unit
Information
EXHIBIT 1
Item # 5
Community Development Agency
October 17, 2023
Slide 9
Exemption(s)
• Landlords claiming an exemption must still register their rental unit(s).
• It is the property owner’s obligation to determine if their rental property falls within any of the exemptions under the Ordinance:
• Sections 8-3120(e) and 8-3147(c)
EXHIBIT 1
Item # 5
Community Development Agency
October 17, 2023
Slide 10
Rental Registry Fee
• Funds the City’s cost to implement, administer, monitor, support, and enforce the provisions of the Ordinance.
– $100 per Rental Unit
• Staff is currently in the process of building the Rental Registry and discerning which rental properties will be required to pay the Rental Registry Fee.
• Staff plans to inform rental property owners of non-
exempt rental units of the Rental Registry Fee and the
payment process beginning in January 2024.
EXHIBIT 1
Item # 5
Community Development Agency
October 17, 2023
Slide 11
Outreach and Education
• A detailed webpage with helpful resources including a User Guide, FAQs, and two video demonstrations
• Weekly virtual workshops in English, Spanish and
Vietnamese
• Staff and computers to assist landlords at the Santa Ana WORK Center at 801 W Civic Center Drive, Suite 200,
Santa Ana, CA 92701
• A dedicated email address at [email protected] for
questions and assistance
• A Rent Stabilization Helpline at (714) 667-2209
• Social Media Posts
EXHIBIT 1
Item # 5
Community Development Agency
October 17, 2023
Slide 12
Outreach and Education
• Letter # 1 (August 15th) - Sent to 27,309 multi-family and single family property owners who pay property taxes and do not claim the homeowners’ property tax exemption.
– Based upon best practices in other jurisdictions
• Letter # 2 (October 9th) - Sent to 13,154 single-family property owners whose property address is the same as the mailing address on their property tax record.
– Explained that owner-occupants who do not use their home for any residential rental purposes are not subject to the Ordinance and do not need to register.
• Letter # 3 (Forthcoming) - Multi-family rental property owners EXHIBIT 1
Item # 5
Community Development Agency
October 17, 2023
Slide 13
EXHIBIT 1