Public Works Agency
https://www.santa-ana.org/pw
Item # {{item.number}}
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Glenwood Place Water Improvements
AGENDA TITLE
Approve an Appropriation Adjustment to Add Contingency Funds in the Amount of $310,000 for an Existing Construction Contract with Vido Samarzich, Inc., and Additional Contract A dministration, Inspec tion and Testing in the Amount of $40,000 with an Estimated Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements Project (Project No. 23-6476) (Non-general Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing prior year fund balance $350,000 in the Residential Street Improvement fund, Prior Year Carry Forward revenue account and appropriating the same amount into the Residential Street Improvement fund, Improvements Other Than Building expenditure account for FY 2023-2024 capital operating expenses. (Requires five affirmative votes).
2. Approve an amendment to the Project Cost Analysis in the amount of $ 350,000 for $310,000 in additional contingency funds and $ 40,000 in additional contract administration, inspection and testing for a new estimated total construction delivery cost of $ 1,650,000. The new estimated total construction delivery costs include $978 ,455 for the construction contract, $186 ,768 for contract administration, inspection and testing, and a $484 ,777 project contingency for unanticipated or unforeseen work, subject to non- substantive changes approved by the City Manager and City Attorney.
3. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program for $350,000 for construction contingency funds, for the Glenwood Place Water Improvements Project (Project No. 23-6476).
DISCUSSION
On May 2, 2023, City Council authorized the award of a construction contract to Vido Samarzich, Inc. to replace the existing water main on Glenwood Place (Exhibit 1). The project is currently under construction and additional street improvements have been identified that surpass the existing contingency of $174,777. To capitalize on the favorable pricing of the existing contract with Vido Samarzich, Inc., S taff recommends increasing the project contingency by $310,000 and the contract administration, inspection and testing funds by $40,000 to complete the water main replacement project.
Glenwood Place Water Improvements
November 7, 2022
The r ecommended action will increase the project contingency and con tract administration, inspection and testing by $350,000, thereby increasing the total estimated construction delivery cost to $1,650,000, as indicated in the Cost Analysis (Exhibit 2) and as summarized in the table below:
Project Item Current Total Additional
Funding New Total
Construction Contract Bid Amount $978,455 $978,455
Construction Administration, Inspection,
Testing $146,768 $40,000 $186,768
Contingencies $174,777 $310,000 $484,777
TOTAL ESTIMATED CONSTRUCTION
DELIVERY COST $1,300,000 $350,000 $1,650,000
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,650,000, which includes the construction contract, contract administration, inspection, testing, and an authorized contingency. F unds for this action, in the amount of $350,000, are being appropriated from the Residential Street Improvement Fund.
The following table summarizes the funds budgeted and available in current FY 23-24 for expenditure to deliver construction of this project. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 24-25.
Fiscal
Year
Accounting Unit -
Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.
Description
Amount
Existing Project Budget
2023-24 06617647-66301
(23-6476)
Acquisition &
Construction
Water Utility Capital
Projects, Water Capital
Project
$1,300,000
Additional Funding
2023-24 05817660-66220
Residential
Street
Improvement
Residential Street
Improvement,
Improvements Other
Than Buildings
$350,000
Total $1,650,000
Glenwood Place Water Improvements
November 7, 2022
EXHIBIT(S)
1. Location Map
2. Cost Analysis
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Steven Mendoza, Acting City Manager