Public Works Agency
https://www.santa-ana.org/pw
Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Purchase of Ten Chevrolet Vehicles for Various City Departments
AGENDA TITLE
Award Purchase Orders to Guaranty Chevrolet Motors, Inc. of Santa Ana and Penske Chevrolet of Cerritos in an Aggregate Amount Not to Exceed $706,035 (Specification No. 23-149) (General Fund and Non-General Fund)
RECOMMENDED ACTION
1. Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc. for three Chevrolet Silverado 2500HD and one Chevrolet Silverado 1500 trucks, in the amount of $388,202, plus a contingency amount of $20,000, for a total amount not to exceed $408,202, subject to non-substantive changes approved by the City Manager and City Attorney.
2. Authorize a one-time purchase and payment of purchase order to Penske Chevrolet of Cerritos for six Chevrolet Colorado trucks, in the amount of $277,833, plus a contingency amount of $20,000, for a total amount not to exceed $297,833, subject to non-substantive changes approved by the City Manager and City Attorney.
GOVERNMENT CODE §84308 APPLIES
DISCUSSION
The Public Works Agency’s (PWA) Parks, Fleet, and Facilities Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. With the assistance of the Fleet Services Team, various City agencies have identified a need for additional vehicles and/or vehicle replacements as follows:
•Two Chevrolet Silverado 2500HD for the Police Department (PD) Crime Scene Investigations (CSI)
•One Chevrolet Silverado 2500HD for the Planning & Building Agency (PBA) Animal Control
•One Chevrolet Silverado 1500 for PWA Refuse Enterprise •Four Chevrolet Colorado Trucks for PWA Capital Improvement Program (CIP) •One Chevrolet Colorado Truck for PWA Park Maintenance
•One Chevrolet Colorado Truck for the Community Development Agency (CDA)
Purchase of Ten Chevrolet Vehicles for Various Departments November 7, 2023
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The Invitation for Bids (IFB) No. 23-149 was advertised on August 28, 2023 on the City’s online bid management and publication system. A summary of IFB vendor participation and results is as follows:
295 Vendors notified
1 Santa Ana vendors notified
8 Vendors downloaded the bid packet
2 Bids received
1 Bids received from Santa Ana vendors
Bids were solicited, opened on September 12, 2023, and evaluated (Exhibit 1). Two bids were submitted by the IFB deadline. Guaranty Chevrolet Motors, Inc. only submitted bid pricing for Chevrolet Silverado 1500 and 2500HD Trucks, and Penske Chevrolet of Cerritos only submitted bid pricing for Chevrolet Colorado Trucks. The bids submitted by both bidders were determined to be the lowest responsible bids, were responsive to the specifications for the vehicles for which they each submitted bids, and meet the City’s requirements.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget. The following table summarizes the funds budgeted and available for expenditure.
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 07017100-
66400
Equipment
Replacement
Equipment Replacement,
Machinery and Equipment $354,881
FY 23-24 06917640-
66400
Refuse
Collection
Service
Refuse Collection Service,
Machinery & Equipment $53,321
FY 23-24 01117611-
66410
General
Fund
Construction Engineering,
Vehicle Purchase $191,721
FY 23-24 01117651-
66400
General
Fund
Park Maintenance Service
Enhancement, Machinery
& Equipment
$50,431
FY 23-24 02718131-
66400
Parking
Fund
Parking Meter, Machinery
& Equipment $55,681
TOTAL $706,035
Purchase of Ten Chevrolet Vehicles for Various Departments November 7, 2023
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EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Steven A. Mendoza, Acting City Manager