Community Development Agency
santa-ana.org/cd
Item # 30
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Approve Agreements with Neutral Ground and America on Track Gang Prevention and Intervention Program Services
AGENDA TITLE
Approve an agreement with America on Track and Nati’s House dba Neutral Ground for Gang Prevention and Intervention Program Services that promotes a proactive, preventative approach to addressing concerns with at-risk youth and gang activity (Revive Santa Ana Program)
RECOMMENDED ACTION
1. Authorize the City Manager to execute an agreement with America on Track in the amount of $200,000 for a one-year term, with an option to extend for one year, for a two-year aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
2. Authorize the City Manager to execute an agreement with Nati’s House dba Neutral Ground in the amount of $200,000 for a one-year term, with an option to extend for one year, for a two-year aggregate total not to exceed $400,000, for gang prevention and intervention services, for a term beginning December 1, 2023, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On June 1, 2023, the City of Santa Ana issued a Request for Proposals (RFP #23-090) to retain services to provide prioritized gang prevention and intervention services to at- risk youth of the City of Santa Ana. The RFP was posted on the City's PlanetBids portal and twenty-one organizations were notified who had expressed prior interest. The deadline for submissions was Thursday, July 6, 2023, at 5:00 P.M.
The City received two proposals prior to the submission deadline. Staff conducted a minimum threshold review of each proposal to ensure compliance with the RFP requirements. Following this review, staff formed a Review Panel consisting of the Homeless Services Division Manager, the Senior Community Development Analyst, a
Gang Prevention and Intervention Program Services
November 7, 2023
3 8
4 1
Community Development Analyst, and the Recreation and Community Services Supervisor.
The review panel met on Thursday, August 3, 2023, to review the proposals, and on Friday, August 10, 2023, to interview each bidder separately. Each proposal was evaluated by the review panel based only on the evaluation criteria in the RFP. The following table summarizes the results of the evaluation by the review panel, providing the average score and ranking for each proposal:
Rank Proposal Submitted By Average Score*
1 America On Track, Inc. 130.5
2 Neutral Ground, Inc. 119
* Maximum score was 142 points
Based on the scores above and the deliberative selection and review process followed by the City, the Review Panel recommends that the City enter into one-year agreements with both organizations in an amount of $200,000, with the option to extend for one additional year, for a total aggregate amount not to exceed $400,000 over a two-year term for each organization. (Exhibits # 1 & 2). The one-year agreement term shall commence on December 1, 2023. Should the performance reports reflect satisfactory progress, the agreement term will be extended for one additional year, through December 1, 2025.
Approval of this recommended action will allow each organization to effectively and efficiently serve the City’s at-risk youth and their families. Funding two organizations allows for a broader range of perspectives and approaches to tackle this issue as each organization brings its own innovative and diverse ideas, and creativity to this project.
Together, the two organizations can cast a wider net of program services for Gang Prevention and Gang Intervention in the City of Santa Ana.
FISCAL IMPACT
The current fiscal year funding is available in the FY 23-24 budget; future fiscal year funding will be included in the proposed budgets for City Council consideration.
Fiscal
Year
Accounting
Unit-Account
Fund
Description
Accounting Unit,
Account
Description
Amount
FY 23-24
18118013-
221301
-69135
American
Rescue Plan Act
(ARPA)
Revive Santa Ana
Program –
Payment to
Subagent
$400,000
FY 24-25
18118013-
221301
-69135
American
Rescue Plan Act
(ARPA)
Revive Santa Ana
Program –
Payment to
$400,000
Gang Prevention and Intervention Program Services
November 7, 2023
3 8
4 1
Subagent
EXHIBIT(S)
1. Request for Proposal For Gang Prevention and Intervention Services
2. Agreement with Neutral Ground
3. Agreement with America on Track, Inc.
Submitted By: Michael L. Garcia, Executive Director of Community Development Approved By: Steven A. Mendoza, Acting City Manager
Total Expenditures $800,000