Library
www.santa-ana.org/library
Item # 37
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Building Forward Library Facilities Improvement Program Grant for the Newhope Library
AGENDA TITLE
Resolution Authorizing the Grant Application, Acceptance, and Execution of Grant Funds from the California State Library’s Building Forward Library Facilities Improvement Program in a Proposed Grant Amount of $1,086,754 RESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA AUTHORIZING THE GRANT APPLICATION,
ACCEPTANCE, AND EXECUTION OF THE GRANT FUNDS FROM THE STATE OF CALIFORNIA BUDGET ACT OF 2022 (AB 178) OR THE STATE OF CALIFORNIA BUDGET ACT OF 2023 (SB 101)
RECOMMENDED ACTION
Adopt a resolution authorizing the application, acceptance, and execution of grant funds from the California State Library’s Building Forward Library Facilities Improvement Program, approval to implement the awarded project, and designate Library Services Director, Brian Sternberg, as the Authorized Representative to enter into the grant agreement
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
In April 2023, the California State Library announced it was accepting applications for its Building Forward Library Facilities Improvement Program Round Two, where $175 million in competitive grants would be available to cities, counties, or special library districts for critical maintenance and improvement projects.
The Library Services Agency (“Library”) submitted a grant application for the Newhope Library to fund HVAC, electrical, and plumbing upgrades; fire protection system improvements; and repair and replacement of interior and storefront doors. The grant scope would be incorporated into the larger Newhope Library Renovation Project, which includes retrofitting the branch with vibrant reading areas, expanded study spaces, reimagined outdoor patio, state-of-the-art technology, community gathering spots, and a
Building Forward Library Facilities Improvement Program Grant for the Newhope Library November 7, 2023
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new Innovation Center equipped to provide STEM learning opportunities for the entire family. The overall Newhope Library Renovation Project is expected to be completed by fall 2024.
In October 2023, the California State Library notified the Library of its intent to award the full grant request of $1,086,754. The Library will need to provide supporting documentation, including a Resolution to authorize the application, acceptance, and execution of grant funds prior to formal grant award. Following approval of the supporting documents by the California State Library, the Library will return to the City Council for approval of the grant agreement and to appropriate the grant funds.
While the grant requires a dollar-for-dollar match, the City’s Local Income Per Capita (LIPC) made it eligible for a 75% reduction in the local match requirement. The City will only be required to provide a match of $271,688, which is within the project’s existing budget and will not require additional budget appropriation.
All grant funds must be fully expended by June 30, 2027.
FISCAL IMPACT
There is no fiscal impact associated with this action. The Library Services Agency will return to the City Council for approval of the grant agreement and to recognize and appropriate grant funds in the amount of $1,086,754.
EXHIBIT(S)
1. Resolution
2. Intent to Award Letter
Submitted By: Brian Sternberg, Executive Director of Library Services Approved By: Steven A. Mendoza, Acting City Manager