Public Works Agency
https://www.santa-ana.org/pw
Item # 24
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Glenwood Place Water Improvements
AGENDA TITLE
Approve Additional Contingency Funds in the Amount of $310,000 for an Existing Construction Contract with Vido Samarzich, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $40,000 with an Estimated Project Delivery Cost of $1,650,000 for the Glenwood Place Water Improvements Project (Project No. 23-6476) (Non-General Fund)
RECOMMENDED ACTION
Approve an amendment to the Project Cost Analysis in the amount of $350,000 (previously-approved transfer of funds for the Main Street Slurry Project No. 20-6959) for $310,000 in additional contingency funds and $40,000 in additional contract administration, inspection, and testing, for a new estimated total construction delivery cost of $1,650,000, subject to non-substantive changes approved by the City Manager and City Attorney.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On May 2, 2023, the City Council authorized the award of a construction contract to Vido Samarzich, Inc. to replace the existing water main on Glenwood Place (Exhibit 1).
The project is currently under construction and additional street improvements have been identified that surpass the existing contingency of $174,777. To capitalize on the favorable pricing of the existing contract with Vido Samarzich, Inc., Staff recommends increasing the project contingency by $310,000 and the contract administration, inspection, and testing funds by $40,000 to complete the water main replacement project.
The recommended action will increase the project contingency and contract administration, inspection, and testing by $350,000, thereby increasing the total estimated construction delivery cost to $1,650,000, as indicated in the Cost Analysis (Exhibit 2) and as summarized in the table below:
Project Item Current Total Additional
Funding New Total
Construction Contract Bid Amount $978,455 $978,455
Glenwood Place Water Improvements
November 7, 2022
3 8
3 0
Project Item Current Total Additional
Funding New Total
Construction Administration, Inspection,
Testing $146,768 $40,000 $186,768
Contingencies $174,777 $310,000 $484,777
TOTAL ESTIMATED CONSTRUCTION
DELIVERY COST $1,300,000 $350,000 $1,650,000
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,650,000, which includes the construction contract, contract administration, inspection, testing, and an authorized contingency. Funds for this action, in the amount of $350,000, have been transferred from previously-approved funds for the Main Street Slurry (Project No. 20-6959).
The following table summarizes the funds budgeted and available in current FY 23-24 for expenditure to deliver construction of this project. Any remaining balances not expended at the end of the fiscal year will be presented to City Council for approval of carryovers to FY 24-25.
Fiscal
Year
Accounting Unit -
Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.
Description
Amount
Existing Project Budget
2023-24 06617647-66301
(23-6476)
Acquisition &
Construction
Water Utility Capital
Projects, Water Capital
Project
$1,300,000
Additional Funding
2023-24
03217662-66220
(from 20-6959 to
23-6476)
Measure M-
Street
Construction
Fund
Measure M2 Local
Fairshare,
Improvements Other
Than Building
$350,000
Total $1,650,000
EXHIBIT(S)
1. Location Map
2. Cost Analysis
Glenwood Place Water Improvements
November 7, 2022
3 8
3 0
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Steven A. Mendoza, Acting City Manager