Public Works Agency
https://www.santa-ana.org/pw
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Purchase of 13 Storage Containers
AGENDA TITLE
Award Purchase Order to Bizon Group, Inc. for Storage Containers (IFB 23-103) (Non- General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of Purchase Order to Bizon Group, Inc for thirteen new storage containers, in an amount not to exceed $128,430, subject to non- substantive changes approved by the City Manager and City Attorney.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s Water Resources Division (Water Resources) oversees and maintains the daily operations of the water system and sanitary sewer system. The City’s water system is comprised of approximately 478 miles of water mains with the sewer system having approximately 390 miles of sewer mains serving 333,000 residents and businesses of the City of Santa Ana.
The Water Resources Division is requesting to purchase 13 steel storage shipping containers to be utilized by various sections within the division. Water Resources relies on having specialty equipment, tools, and other items such as pipes, hydrants, and valves on hand for the repair and maintenance of the City’s water system infrastructure.
The containers will be kept at various sites and provide a secure location for these items. Currently, the Water Resources Division is renting similar containers on a monthly basis. As the Division continues to utilize steel storage containers, purchasing these units will offer the most cost-effective solution.
The Invitation for Bids (IFB) No. 23-103 was advertised on July 3, 2023 and offers were solicited. A summary of the IFBs and offers received is as follows:
40 Vendors Notified
6 Santa Ana Vendors Notified
20 Vendors Downloaded IFB
4 Bids Received
Purchase of 13 Storage Containers
November 7, 2023
3 8
1 8
0 Bids Received from Santa Ana Vendors
Bids were solicited, opened on July 27, 2023, and evaluated (Exhibit 1). Four bids were submitted by the IFB deadline. Of the four Bids received, three Bids were responsive.
The bid submitted by Sun Pac Storage Containers was deemed non-responsive due to not submitting their Bid per IFB specifications and instructions. The bid submitted by Bizon Group, Inc. was determined to be the lowest, responsible bid, was responsive to the specifications, and meets the City’s requirements.
Local Outreach Efforts
The Purchasing Division advertised this project on the City’s online bid management and publication system, which directly notified six Santa Ana vendors, none of which downloaded the IFB and submitted a proposal for consideration.
FISCAL IMPACT
Funding is available in the current FY 2023-24 budget. The following table summarizes the funds budgeted and available for expenditure to deliver agreement services.
Fiscal
Year
Accounting
Unit –
Account #
Fund
Description
Accounting Unit, Account
Description
Amount
05617640-
66400
Sanitary
Sewer
Service
Sanitary Sewer Service,
Machinery & Equipment
$17,268
06017640-
66400
Water Water Utility Water Production
and Supply, Machinery &
Equipment
$49,199
06017641-
66400
Water Water System Maintenance,
Machinery & Equipment
$28,954
06017644-
66400
Water Water Quality, Machinery &
Equipment
$21,339
06017645-
66400
Water Water Admin Engineering,
Machinery & Equipment
$6,323
FY 23-24
06017646-
66400
Water Water Meter Services,
Machinery & Equipment
$5,347
TOTAL $128,430
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Steven A. Mendoza, Acting City Manager