City Manager Office
www.santa-ana.org/city-managers-office
Item # 28
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Approve Amendment to the Agreement for City Council Meeting Video Production and Other As-Needed Video Services
AGENDA TITLE
Approve Amendments to Agreements with Eduardo Garcia dba Dynamic Video Communications, LLC, IPTV International Inc. dba TV Pro Gear, Inc., and Thomas Bystry dba Video Engineering Services to Continue Video Production Services for City Council Meetings and Other As-Needed Video Services (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute first amendments to the agreements with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and Video Engineering Services to continue video production services for City Council meetings and other as- needed video services for the period of January 1, 2024 through December 31, 2024, for a shared aggregate amount not to exceed $200,000, for a total aggregate amount not to exceed $800,000 subject to substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
In December 2020, after a competitive RFP process, the City entered into an agreement with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and Video Engineering Services for video production services for City Council meetings and other as-needed video services for three years in an annual shared aggregate amount of $200,000, for a total amount not to exceed $600,000 over three years. Dynamic Video Communications, LLC, TV Pro Gear, Inc., and Video Engineering Services have provided satisfactory services to the City and the City is in need of these services.
Therefore, staff recommends amending the current agreement with Dynamic Video Communications, LLC, TV Pro Gear, Inc., and Video Engineering Services to continue Video Production Services for City Council meetings and other as-needed video services for an additional one-year period and increasing the compensation by an additional $200,000 for the additional one year.
With these agreements, the City has been able to diversify and expand its video
Approve Amendment to the Agreement for City Council Meeting Video Production and Other As-Needed Video Services
November 7, 2023
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production services by awarding contracts for as -needed services to three video production companies, all of which have experience working with government agencies, including filming and production of public meetings, installing video systems/ control rooms for government meetings, technical consulting, event filming, and other video production.
FISCAL IMPACT
The Amendment is for a one-year period from January 1, 2024 to December 31, 2024 for a shared aggregate amount not to exceed $200,000, for a total aggregate amount not to exceed $800,000. The City Manager' s Office will be utilizing available funds in the Contract Services Professional account (no. 01105015-62300) for this agreement.
EXHIBIT(S)
1. Amendment to Agreement-A-2020-057-02 - Dynamic Video Communications
2. Amendment to Agreement-A-2020-057-02 - Video Communications LLC
3. Amendment to Agreement-A-2020-057-02 - Video Engineering Submitted By: Dulce Rocha, Management Analyst
Approved By: Steven A. Mendoza, Acting City Manager