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City of Santa Ana
PoliceDepartment
www.santa-ana.org/police
Item # 36
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Purchase of Exercise Equipment and Resolution to Accept Donation of Exercise Equipment for the Santa Ana Police Department Fitness Center
AGENDA TITLE
Award Purchase Order to Advanced Exercise Fitness Solutions for Exercise Equipment in the Amount of $76,203 and Resolution to Accept Donation of Exercise Equipment for the Santa Ana Police Department Fitness Center (Specification No. 23-169) (Non- General Fund)
RECOMMENDED ACTION
1. Authorize a one-time purchase and payment of Purchase Order to Advanced Exercise Fitness Solutions for various Life Fitness cardio and Hammer Strength exercise equipment and installation for the Santa Ana Police Department Fitness Center in the amount of $76,203.
2. Adopt a resolution accepting the donation of two Life Fitness Treadmills, valued at $14,743.97, from the Santa Ana Police Officers Association.
RESOLUTION NO. 2023-XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA ACCEPTING THE DONATION OF GYM EQUIPMENT
FROM THE SANTA ANA POLICE OFFICER ASSOCIATION FOR USE IN THE BRUCE R. CARLSON FITNESS CENTER LOCATED AT THE SANTA ANA POLICE
DEPARTMENT
GOVERNMENT CODE §84308 APPLIES: Yes (Action No. 1)
DISCUSSION
On September 19, 2023, the City Council approved an appropriation adjustment recognizing the Board of State and Community Corrections (BSCC) Officer Wellness and Mental Health Grant Program in the amount of $246,431.01. Per statute, these funds may be used for programs and services that are evidence-based or have successful track records of enhancing officer wellness. This includes the purchase of gym equipment.
Purchase of Exercise Equipment and Resolution to Accept Donation of Exercise Equipment for the Santa Ana Police Department Fitness Center November 7, 2023
Much of the current Santa Ana Police Department (SAPD) Fitness Center gym equipment, purchased over the last 26 years, has reached its life expectancy and requires replacement. Furthermore, modern innovative equipment additions will greatly enhance the gym experience for officers, thus encouraging more officers to use the fitness center and reap the health and wellness benefits derived therein.
A recent survey of SAPD officers conducted in October 2023 resulted in the following:
•94.62% of respondents said they use the Fitness Center to improve their fitness level, strength, and endurance
•79.37% indicated they use the center to improve their mood and reduce their stress levels
•91.63% responded that they would use the Fitness Center more if it was better equipped.
According to the joint International Association of Chiefs of Police (IACP) / Bureau of Justice Assistance (BJA), U.S. Department of Justice (DOJ) publication Fitness Program Development Considerations, “Fitness and wellness are important aspects of every officer’s job. A properly maintained program will help keep personnel healthier, happier, and less prone to injuries. A successful program is beneficial to the individual officers, the department as a whole, and the community the department serves.” Much of the existing exercise equipment in the fitness center are from the Life Fitness and Hammer Strength brands. It is the Santa Ana Police Department's preference to replace most of the exercise equipment with the same Life Fitness and Hammer Strength brands. These brands set the industry standard for quality commercial grade equipment and are well known for their build quality and warranty; which will ensure a level of safety while these machines are in use.
Santa Ana Ordinance No. NS-3041 authorizes the City to purchase against contracts awarded by any public agency employing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to Life Fitness, LLC (Contract No. 081120-LFF) for procurement of exercise and fitness equipment, as a result of open, competitive bidding on behalf of its members, which includes government agencies. Advanced Exercise Fitness Solutions is the only authorized dealer of Life Fitness, LLC exercise equipment in the Southern California Market, and is extending the contract to the City.
Staff researched available procurement options and product offerings in the market, and it was determined that Life Fitness, LLC fitness equipment meets the City’s specifications and can provide safe, long lasting fitness equipment utilized by the Police Department.
By leveraging the procurement power through cooperative purchasing, the City of Santa Purchase of Exercise Equipment and Resolution to Accept Donation of Exercise Equipment for the Santa Ana Police Department Fitness Center November 7, 2023
Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing purchasing guidelines.
Additionally, the Santa Ana Police Officers Association purchased two Life Fitness Treadmills as a donation to the City of Santa Ana for the SAPD Fitness Center.
Recognizing this gift will allow the Department to identify these treadmills as city property and permit the City to maintain and/or repair these treadmills as needed.
FISCAL IMPACT
Funds are available in the following account:
Fiscal
Year
Accounting Unit –
Account No.
Fund
Description
Accounting Unit –
Account No. Description Amount
FY 23-24 12814413-63001
Law
Enforcement
Grants
BSCC Police Grants,
Miscellaneous Operating
Expenses
$76,203
EXHIBIT(S)
1. Resolution
Submitted By: David Valentin, Police Chief
Approved By: Steven Mendoza, Acting City Manager