Public Works Agency
https://www.santa-ana.org/pw
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Amend Blanket Order Contract for the Purchase of Paper Products and Miscellaneous Supplies for Central Stores
AGENDA TITLE
Amend the Blanket Order Contract for the Purchase of Paper Products and Miscellaneous Supplies with American Sanitary Supply, Inc., for a Revised Contract Amount Not to Exceed $1,220,000 for the Remainder of Contract Term and Remaining Renewal Options (Specification No. 21-043) (Non-General Fund)
RECOMMENDED ACTION
Amend Blanket Order Contract with American Sanitary Supply, Inc., for paper products and related supplies, increasing the contract amount by $800,000, for a new total not to exceed $1,220,000, for the remainder of the current term expiring September 20, 2024, and the remaining one-year renewal period, subject to non-substantive changes approved by the City Manager and City Attorney.
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On September 21, 2021, the City Council awarded a contract to American Sanitary Supply Inc. for the purchase of paper products and janitorial supplies for the Santa Ana Jail as a result of competitive solicitation, Invitation for Bids (IFB) No. 21-043. The Public Works Agency (PWA) is interested in providing these products and requests to increase the current agreement amount to allow purchase of paper products and janitorial supplies through Central Stores for citywide distribution. Central Stores is a facility located at the City Yard and managed by PWA that supplies a variety of products to different agencies within the City. Staff recommends amending the contract amount by $800,000 to allow PWA Water Resources to provide paper, janitorial, and miscellaneous products and supplies as needed by various City departments.
FISCAL IMPACT
Funding is available in the current year budget within various departmental Miscellaneous Operating Expense accounts (no. 63001). If the one-year renewal is exercised, funding for the last three months of that renewal period (July 1, 2025 through September 20, 2025) will be included in proposed FY25-26 budget for City Council consideration.
Amend Purchase Order for Purchase of Paper and Janitorial Supplies November 7, 2023
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Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Steven Mendoza, Acting City Manager