Public Works Agency
www.santa-ana.org/public-works
Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 7, 2023
TOPIC: Award Aggregate Blanket Order Contracts for Chemical Products
AGENDA TITLE
Award Aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc, SiteOne Landscape Supply, and Waterline Technologies, Inc. for Chemical Products, in An Aggregate Amount Not to Exceed $1,000,000 (Specification No. 23-104) (Non- General Fund)
RECOMMENDED ACTION
Award aggregate Blanket Order Contracts to Heritage Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline Technologies, Inc. for chemical products on an as-needed basis in an annual amount of $200,000 and total aggregate amount not to exceed $1,000,000 for an initial three-year period beginning December 1, 2023 and expiring November 30, 2026, with provisions for two one-year renewal options, subject to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
Central Stores, as part of the Public Works Agency (PWA)’s Water Resources Division, provides all City agencies with required chemicals for everyday use in the field. The chemical usage varies in use from landscape care to water treatment.
The Invitation for Bids (IFB) No. 23-104 was advertised on June 30, 2023, on the City’s online bid and management publication system. A summary of the IFB and bids received is as follows:
148 Vendors Notified
9 Santa Ana Vendors Notified
31 Vendors Downloaded IFB
5 Bids Received
1 Bid Received from Santa Ana
Vendors
Bids were solicited, opened on July 27, 2023, and evaluated (Exhibit 1). Five bids were submitted by the IFB deadline and all were determined to be responsive to the specifications and met the City’s requirements. The bids submitted by Heritage Landscape Supply Group, Inc., SiteOne Landscape Supply, and Waterline
Award Aggregate Blanket Order Contracts for Chemical Products November 7, 2023
3 8
2 5
Technologies, Inc. were determined to be the lowest, responsive to the specifications, and meet the City’s requirements. To ensure sufficient resources are available at all times, staff recommends awarding to the three lowest bidders. These selected vendors show that they carry and are able to provide the City with required chemicals to keep in stock or to order on an as needed basis.
Vendor Location
Heritage Landscape Supply Group, Inc. McKinney, TX
SiteOne Landscape Supply Cleveland, OH
Waterline Technologies, Inc. Santa Ana, CA
Outreach Efforts
The Purchasing Division advertised this project on the City’s online bid management and publication system, which directly notified nine Santa Ana vendors, one of which downloaded the IFB and submitted a proposal for consideration.
FISCAL IMPACT
Funding is available in the current year budget within various departmental Miscellaneous Operating Expense accounts (No. 63001). Funding for the future periods will be included in proposed budget for City Council consideration.
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Steven A. Mendoza, Acting City Manager