AGREEMENT TO PROVIDE ARCHITECTURAL DESIGN SERVICES FOR A PARK MASTER PLAN AND COMMUNITY CENTER AT CHEPA’S PARK
THIS AGREEMENT is made and entered into on this 21st day of November, 2023, by and between Little Diversified Architectural Consulting, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“C ity”).
RECITALS
A. On September 13, 2023, the City issued Request for Proposal (“RFP”) No. 23 -134, by which it sought a qualified consultant having special skill and knowledge in the field of architectural design and consulting services for a park master plan and the desig n of a new community center at Chepa’s Park.
B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 23-134.
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform all those services which were described in the scope of work included within RFP No. 23 -134, attached hereto and incorporated herein by this reference as Exhibit A, and as further described in Consultant’s Proposal, attached hereto and incorporated herein by this reference as Exhibit B.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Consultant’s Fee Proposal, attached hereto and incorporated herein by this reference as Exhibit C. The total amount to be expended under this Agreement shall not exceed $500,000.00 during the term of this Agreement, including any extension periods exercised under Section 3 , below. This total sum is comprised of : (1) the base amount of $441,512.00; and (2) a contingency in the amount of $58,488.00 for additional and as-needed services, to be exercised at the City’s sole discretion. b. Payment by City shall be made within 45 days (forty -five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set for th in the Recitals EXHIBIT 1
which may reasonably be expected by City.
3. TERM
This Agreement shall commence on November 21, 2023 and terminate on November 20, 2026, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for two (2), one (1) year extensions subject to non-substantive changes in writing approved and executed by the City Manager and City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws.
Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on c omputer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non -exclusive and perpetual license for any Docu ments & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Da ta which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability (CGL). Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, eit her the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
b. Automobile Liability. Insurance Services Office Form Number CA 0001 coveri ng, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. (Not required if consultant provides written verification consultant does n ot require automobiles to perofrm scope of service.)
c. Workers’ Compensation. insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if consultant provides written verification it has no employees.)
d. Professional Liability. (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insur ance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
e. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
i. Additional Insured Status. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
ii. Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20
01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
iii. Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City.
iv. Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of w hether or not the City has received a waiver of subrogation endorsement from the insurer.
v. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be sati sfied by either the named insured or City.
vi. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
vii. Claims Made Policies. If any of the required policies provide coverage on a claims - made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
• Insurance must be maintained and evidence o f insurance must be provided for at least five (5) years after completion of the contract of work. • If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Dat e prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
viii. Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amen datory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failur e to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements requi red by these specifications, at any time.
ix. Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
x. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity sh all be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the w ork product or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consu ltant under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours.
Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Cons ultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic infor mation. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other pa rty is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly avail able source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.
13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, n ational origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail.
This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting
on behalf of any party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Ag reement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.
In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product (s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, includ ing reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
21. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class o r certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons:
To City:
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714-647-5635
To Consultant:
Jay Tittle, AIA, ALEP
Little Diversified Architectural Consulting, Inc.
1300 Dove Street, Suite 100
Newport Beach, CA 92660
Office: 949-698-1400
EXHIBIT A
SCOPE OF WORK
City of Santa Ana RFP 23-134
Page A1-1
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ARCHITECTURAL DESIGN SERVICES
FOR A PARK MASTER PLAN & COMMUNITY CENTER
AT CHEPA’S PARK
RFP NO. 23-134
INTRODUCTION/BACKGROUND
Chepa’s Park is a 0.41 neighborhood park located at 1009 N Custer St, Santa Ana, 92701. The park is located on a local street and is surrounded by residential properties. The park site currently consists of a basketball court, playground, lawn area and benches. Logan Center is a 1500 sq. foot community center located at Chepa’s Park. The park and center were built in 1971, are 50+ years old and are in a state of disrepair. The project will consider both the Logan Center and the park site as a whole, and provide a park master plan and design for new community center. The intent of this project is to reimagine and redesign Chepa’s Park and Logan Center to better serve the local community. Refer to Exhibit 1 for project location.
PROJECT SCOPE OF WORK
Based on input from the local community, the project will include but is not limited to;
o New community center
o Park master plan
o Playground area with rubberized play surface
o Picnic area
o Sports Court
o Turf area
o Site lighting
o Waterwise landscaping with shade trees
o Automated irrigation system
o Site furnishings (benches, bike racks, trash receptacles, drinking fountain, picnic tables)
City of Santa Ana RFP 23-134
Page A1-2
CONSULTANT SERVICES
Consultant shall be responsible for the preparation and submittal of the PS&E package through completion with the approval from City to release for construction. This shall include, but not limited to, survey, civil engineering, landscape, hardscape and irrigation design and electrical engineering. Any additional tasks deemed necessary by the Consultant shall be clearly identified in the proposal.
A. PROJECT COORDINATION. The consultant shall be fully responsible for overall management and coordination of the project, which may include but is not limited to, project development team meetings, liaison with affected agencies, community outreach and utility companies. In addition, Consultant shall also prepare progress reports, schedule, secure permits for all field studies and any other required permits from other agencies.
B. RECORDS RESEARCH. The consultant shall research all information pertinent to the project including, but not limited to, existing field condition, as-built plans and record drawings, right-of-way data and all future improvement plans adjacent to or affecting the project site. The selected consultant shall identify all existing and proposed facilities within the projects limits and note any potential conflicts.
C. PRELIMINARY DESIGN. The consultant shall organize a kick-off meeting with City staff to discuss the conceptual design plan, project goals and objectives, potential elements and issues, project schedule, review of existing information, and conduction of a site investigation. City staff shall be provided with final rendered conceptual site plan of the proposed park, final 3-D rendered conceptual exhibits, and a final schedule prior to the consultant beginning work on the PS&E package.
D. SURVEY. On-the-ground field topographical survey work is required for the Consultant (and/or the Consultant’s Subconsultant) to identify existing horizontal and vertical features that are needed for the project. It is the Consultant’s responsibility to provide only the survey necessary for the design of the project components identified within this RFP. Consultant shall identify in the proposal a detail list of features the survey would include. Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in Microstation CONNECT Computer Aided design and Drafting (CADD) format. The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88.
E. WATER QUALITY. The Consultant shall coordinate with the City for the Low Impact Development (LID) requirements of the project and prepare a Water Quality Management Plan (WQMP) if deemed required. Consultant shall provide BMPs with appropriate size based on treatment and peak flow rates, freight to job site and one year of maintenance to include units and cost in the engineer’s cost estimate.
The selection of Best Management Practices (BMPs) will always be subject to site specific City of Santa Ana RFP 23-134
Page A1-3
conditions and the Consultant will be required to perform the research into the site specific conditions (e.g. prior contamination, depth to groundwater, soil conditions, interfering utilities, etc.) that could preclude infiltration. The Consultant shall also perform the required soils and/or infiltration testing per the Technical Guidance Documents, as necessary to design the infiltration system assuming it is the selected LID approach.
Please find information and links to relevant documents and regulations at the following site:
http://ocwatersheds.com/documents/wqmp.
F. PUBLIC OUTREACH. The Consultant shall be available for a minimum of 2 public outreach meetings to present the project to the community. The Consultant will be responsible for organizing, promoting and facilitating these meetings and will provide all presentation material, graphics, rendering (up to 2) rendering and any other printed materials. The meeting will serve to discuss key project aspects, benefits to the community, and consequences of the project, gain input from local residents on design or aesthetic features of the project. The City will assist in providing available meeting spaces by coordinating with City facilities.
G. UTILITY COORDINATION. The Consultant shall be responsible for all utility coordination efforts, including but not limited to; coordination with Edison for any electrical service connections, and water service connections for irrigation and water fountains.
H. CIVIL ENGINEERING PLANS. The consultant shall be responsible for the preparation of any civil engineering plans required for this project including, but not limited to, the following; Horizontal and Vertical Control plan, On-site Grading and Drainage plan, Site Utility Plan, and plans to include concrete alley improvements and minor off-site repair work along new park right-of-way.
I. LANDSCAPE AND IRRIGATION PLANS. The consultant shall be responsible for the preparation of any landscape architectural plans required for this project including, but not limited to, the following; Site Layout/Construction Plans and Details including all architectural feature components identified in the introduction portion of this RFP, Site Sections (as applicable), and Planting and Irrigation (plans, Details, Notes, Calculations).
J. ELECTRICAL PLANS. The consultant shall be responsible for the preparation of any electrical plans required for this project including, but not limited to, the following; Electrical Site Plan to include walkway lighting, shade structure lighting, basketball court lighting, parking area lighting, irrigation, Location of panels, switchgear, meters, Schedules, Details, Photometric Analysis, and Notes.
K. PLANS, SPECIFICATIONS AND ESTIMATES (PS&E)
o Development of Plans, Specifications and Estimate (PS&E):
a)
All reports, plans, specifications and quantity calculations shall conform to criteria, City of Santa Ana RFP 23-134
Page A1-4
policies, procedures and standards of the City. The Consultant shall use the boilerplate for cut sheets, specifications and estimates provided by the City.
b) The plan development shall include four (4) milestone deliverables—30%, 60%, 90% (pre-final) and 100% (final). All plan sheets shall be prepared at a reasonable standard scale to be noted on plans. The necessary plans for each PS&E package shall include, but are not be limited to:
o Title Sheet
o Civil Engineering
o Erosion Control Plan
o Horizontal and Vertical Control Plan
o Parking lot and alley
o Grading (including precise) and On-Site Drainage plan o Site Utility Plan (for drinking fountain)
o Basketball Court
o Canvas Shade Structure
o Playground
o Decomposed Granite/Decorative Concrete Walkways
o Architectural and Structural Engineering
o Site Plan showing Path of Travel (ADA)
o Building Foundation, Floor & Framing Plans
o Roof Framing Plan
o Reflected Ceiling Plan
o Interior & Exterior Elevations
o Building Sections
o Mechanical (HVAC) and Plumbing Plans/T-24
o Electrical Plans (building and site), including photometrics o Structural Engineering & Calculations
o Architectural and Structural Details
o Door/Window/Finish Schedules
o Landscape and Irrigation
o Site Layout/Construction Plans and Details
o Site Sections, as applicable
o Planting Plans/Details/Notes
o
Irrigation Plans/Details/Calculations/Notes
o Monument Detail
o Electrical
o Electrical Site Plan to cover walkway , shade canopy, turf, monument signs, basketball court, and parking lot
o Location of panels, switchgear, meters
o Single Line Diagram
o Schedules
o Details
o Photometrics
o General Notes
City of Santa Ana RFP 23-134
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c) All calculations for the desi gn and quantities shall be submitted as part of the PS&E submittal requirements. Quantities for all contract pay items shall be substantiated by calculations. Quantity calculations shall be neat and orderly and shall show all sketches, diagrams, and dimensions necessary to allow them to be independently used by field inspectors during construction. All quantity cal culations shall be independently checked and substantiated with independent calculations.
d) Electronic files for all CADD (in Microstation CONNECT), reports, and calculations shall be submitted at the end of contract or when requested by the City.
e) All electronic software developed, database s generated, spreadsheets and intellectual properties developed during the life of the Ag reement shall become the properties of the City.
o Deliverable PS&E package:
a) 30% PS&E
The package shall include the final/approved concept layout and preliminary park improvement plan, which includes hardscape, landscaping and irrigation, lighting, cost estimate, and alley and parking lot improvements.
b) 60%, 90%, and 100%
1) The Consultant shall submit the following documents for review and approval:
Each milestone submittal shall include the electronic files of the following documents: Plans, Standard Special Pr ovisions (SSP), preliminary quantities and estimates, pay item list, design calculations and all reports supporting the design (i.e. geotechnical report, hydraulic report).
2) The City reviews and comments on the PS&E package within four (4) weeks of receipt of the complete milestone PS&E package.
3) Constructability review meeting shall take place at 90% and shall include Consultant and City engineering staff. Prior to the City conducting the constructability review, the Consultant shall submit the QA/QC set of PS&E performed by the Consultant independently.
4) The City may request a set of QA/QC pl ans and estimates at any point during the design process to include methods for design and calculations.
5) The Consultant shall provide a final colored rendering of the project reflecting City of Santa Ana RFP 23-134
Page A1-6
all items identified within the final construction documents.
c) Final PS&E for Approval and Bidding
The Consultant shall submit all electr onic files (CADD, Word document, and Excel) and one set of PDF for the fo llowing documents for construction Bid purpose:
Signed final design plans
Signed final specifications
Signed QA/QC Checklist
Final cost estimate and final quantity calculations
Final design calculations
o Construction Bidding Phase:
Bidding procedures will be the responsibility of the City. While the PS&E construction package is advertising for bids, all questions concerning the intent shall be referred to the City for resolution. In the event th at any item requiring interpretation in the drawings or specifications is discovered during the bidding period, said items shall be analyzed by the Consultant for decision by the City.
o Construction Support Phase:
a) This task shall be included as optional in the fee proposal
b) Consultant shall furnish, at the consultant’s sole cost and expense, all necessary revised documents and drawings due to errors and omissions of the Consultant.
c) Consultant shall review and approve all subm ittals and shop plan drawings required to support the construction contract. Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Or der reviews shall be completed within two (2) working days of receipt.
d) Consultant shall be available as requested by the City to resolve discrepancies in the contract documents. Consultant shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which the Consultant may observe.
Consultant shall have no authority to issue instruction on behalf of the City, or to deputize another to do so.
e) The Consultant shall prepare and deliver to th e City the final as-built plans incorporating field marked prints supplied by the City. U pon completion of construction, the City will submit field-marked prints to Consultant. Consultant shall incorporate all changes to the plans electronically with all necessary revision notations and submit to the City.
GENERAL REQUIREMENTS
City of Santa Ana RFP 23-134
Page A1-7
1. The Consultant has total responsibility for the accuracy and completeness of the plans and related designs, specifications and estimates pr epared and shall check all such materials accordingly. The plans will be reviewed by the City for conformity with the requirements of the Agreement. Reviews by the city do NOT include detailed review or checking of design or the accuracy with which such designs are depicted on the plans. The responsibility for accuracy and completeness of such items remains solely that of Consultant.
2. Consultant or its sub consulta nts shall not incorporate in the design any materials or equipment of single or sole source origin without written approval of the City.
3. The plans, specifications, estimates, calcula tions, and other documents furnished under the Agreement shall be of a quality acceptable to the City and State. The criteria for acceptance shall be a product of neat appe arance, well organized, technically and grammatically correct, checked, dated, and having the maker and checker identified. The minimum standard of appearance, organization and content of the draw ings shall be that of similar types produced by the City Boiler Plate. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above.
4. Specification language must be incorporated in the contract document according to its technical section and shall not be placed on the plans.
5. The Consultant shall have a quality control plan in effect during the entire time work is being performed under the Agreement. The Quality control plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job related correspondence and memoranda dated and recei ved by affected persons and then bound in appropriate job files. Plan check shall also be provided by the City of Santa Ana’s Engineering Division, Building and Safety De partment, Planning Division and the Parks and Recreation Department. Reviews by the City respective Divisions shall be coordinated by the City.
6. Manuals/Standards
Where applicable, engineering design of all PROJECT improvements shall be compatible and in accordance with the latest editions of following publications:
a. City of Santa Ana Standard Plans
b. California Building Code (CBC)
c. Standard Special Provisions for Public Works Construction
It will be the responsibility of the Consultant to verify that it has received the latest version or update of these documents.
7. Street improvement plans shall adhere to City of Santa Ana Standard Plans and the Standard Special Provisions for Public Work s Construction. Plans shall be computer drafted in Microstation CONNECT format and sh all adhere to the current City of Santa Ana Public Works Agency Interagency CAD standards.
City of Santa Ana RFP 23-134
Page A1-8
8. The Consultant’s work will be subject to inspections by representatives of the City.
9. Project Progress
a. Meetings - Progress Review Meetings shall be held as deemed appropriate by the City. b. Progress Reporting - Progress Reports shal l be submitted at monthly intervals, indicating progress achieved during the repor ting period in relation to the progress scheduled.
c. Project Schedule - The Consultant shall pr epare the project schedule in Microsoft Project format. The project schedule should break the tasks and subtasks. Any major change to the project schedule must be approved by the City.
10. The responsible-charge of the project shall be a licensed professional landscape architect or professional civil engineer and shall sign and stamp title sheet and contract document.
Landscape architectural, Civil, and electrical plans shall be signed by California licensed professionals according to their discipline.
PAYMENT AND INVOICING:
Selected Consultant shall invo ice the City based on time and ma terial according to the City’s standard invoice template. Tasks and hours shall be clearly identified an d all rates must match those included in the approved agreement. City shall retain ten percent (10%) of the invoice amount from each payment until the completed Project has been accepted by the City.
Each invoice must include a Consultant Progr ess Report that contains tasks and activities completed and summary of work in the next m onth period. Certificate of insurance must be current in order for invoices to be processed.
CITY RESPONSIBILITIES:
The City will provide information in its possessi on relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.
City staff will be responsible for the Ge neral Plan Amendment from Low Density Residential (LR-7) to Open Space (O), an Amendment Application to change the zoning district from Multi-Family Residence (R3) to Open Space Land (O) and the lot merger process.
Furnish scope of work and provide general direction as needed for the assigned project. All plan check coordination within the City
Advertise, award, and administer of construction contract Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards) Electronic files for title sheets and sheet borders
Facilitate meeting space and coordination and City facilities
CONSULTANT RESPONSIBILITIES:
City of Santa Ana RFP 23-134
Page A1-9
Provide all required insurance as outlined in Attachment 2 of this RFP. Submit renewal of Certificate of Insurance 30 days before expiring. Ensure Certificate of Insurance is current when submitting invoices.
City of Santa Ana RFP 23-134
Page A1-10
E x h i b i t 1
EXHIBIT B
CONSULTANT’S PROPOSAL
PROPOSAL FOR
CITY OF
SANTA ANA
PARK MASTER PLAN & COMMUNITY
CENTER AT CHEPA’S PARK
RFP NO. 23-134
ORIGINAL
OCTOBER 3, 2023
1. STATEMENT OF
QUALIFICATION
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 1 October 3, 2023
Dear Members of the Selection Committee for the City of Santa Ana:
There are projects that come along that signal a shift in how a community imagines itself. These projects are moments in time that make a statement about aspirations, values, goals under the umbrella of the collective — this project, and all that it embodies, of critical importance to the Logan Neighborhood of your city.
What excites us about this project is the opportunity to partner with the residents of Logan bringing to reality spaces that will unify the community and amplify its identity.
Our team would love to help you take the next step in the evolution of your built and natural environment. Little has been designing immersive environments for decades for our California clients as well as our clients across the nation in the Civic, Higher Education, and K-12 communities. In addition to creating lasting outcomes for residents, families, students, and all stakeholders, a fortunate outcome of our almost six-decades of experience are the relationships we forge with our clients and those we partner with in completing these innovative projects. Some of those industry-leading, transdisciplinary consultants are gathered together here for your project.
The Little team - your team - is uniquely positioned to tackle every one of these challenges, rooted in a deep well of experience. We have the creativity, energy, and experience to turn each of them into a benchmark for success (think Ocean’s 11 for community projects!). In Little you have a local team that brings regional expertise in community-driven park, sports, recreation, and wellness projects. We will be by your side through your project to design beautiful, resilient landscapes that thrive.
Our passion for community-driven work sparks our team to execute best- in-class, design-led work every single day. At the conclusion of this project we promise to deliver a revitalized Logan neighborhood park that celebrates its history while leading it towards its future. The project can write the next chapter for what Santa Ana is and what the City wants to be. We couldn’t be more excited to submit this proposal to partner with you and your team on this opportunity and be your design-led, problem-solving partner every step of the way.
We eagerly invite you to review our qualifications enclosed within the following pages, which provide comprehensive information on projects and processes that align with and support your goals. We look forward to continuing the conversation.
Sincerely,
Jay Tittle, AIA, ALEP - Principal-In-Charge (#C-12955)
T.949.698.1463 | E. [email protected]
GENERAL
INFORMATION
Little Diversified Architectural
Consulting, Inc.
1300 Dove Street, Suite 100
Newport Beach, CA 92660
(t) 949.698.1400
www.littleonline.com
CA License: Jay Tittle - #C-
12955
CA Corp.: #C2161272
FEIN: #56-0884622
PRIMARY POINT
OF CONTACT/
AUTHORIZED PERSON
Jay Tittle, AIA, ALEP
Principal-In-Charge
(o) 949.698.1463 | (m)
818.437.7314
[email protected]
CA Registration #C-12955
DIVERSITY MATTERS
HERE
Innovative, passionate,
dynamic, trustworthy,
creative, talented, and fun
- these words describe the
people who make up Little.
We embrace a collaborative
approach in the belief that
we are stronger as a team
than we can possibly be
as individuals. We believe
in the overlapping of ideas
at all levels, inclusive of all
fields of design. Together
we probe deeply to discover
hidden opportunities that
exist within each project, and
we capitalize on those to add
unexpected value for our
clients and the communities
they serve.
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 2 Little has no concerns with the provisions contained in the Agreement. b.
Contract Agreement Statement
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 3 c.
Firm Team and Experience
Our California Community practice,
led by Jay R Tittle, is composed of
a team of professionals who have
dedicated their careers exclusively to
the design of California Community &
Civic Projects. Our expertise covers all
project types, large and small, including
renovations and modernizations, new
construction, ADA upgrades, interior
upgrades, utility upgrades, and similar
project scopes.
FIRM OVERVIEW
Little was founded in 1964 by William
(Bill) Little. During the past 59 years,
Little has completed civic and cultural
projects for hundreds of municipal
clients.
Today, Little is a highly diversified
firm of over 400 professionals in six
locations across the country (including
Newport Beach, CA; Charlotte,
NC; Durham, NC; Charleston, SC;
Orlando, FL; and Washington,
DC). The firm has complete in-
house expertise and capability for
holistic, integrated architecture and
engineering – providing clients with
the most efficient, sustainable, high-
performance design.
We are driven by our commitment
to demonstrate that design has a
powerful and measurable impact on
improving human and organizational
performance. In doing so, we
are advancing the relevance and
importance of design among people
in the organizations and communities
we serve.
Little is dedicated to enhancing client
performance by orchestrating the
right mix of expertise, creativity, and
innovation to design new dimensions
of success. The firm specializes in
a variety of market types, including
Community (Civic, Higher Education,
Schools), Healthcare, Retail, and
Workplace.
AT LITTLE, WE DELIVER RESULTS BEYOND ARCHITECTURE —
RESULTS YOU WOULDN’T EXPECT FROM AN ARCHITECTURAL FIRM.
We do this by partnering with your team to uncover all the opportunities available in the project and ask the hard questions that challenge the assumptions in the design brief.
More than a traditional
architecture firm, Little
offers clients a complete
range of diversified architectural
consulting services:
ARCHITECTURE
Design
Project Execution
Construction Administration
Quality Assurance
INTERIORS
Interior Design
Programming
Space Planning
Occupancy Strategy
Change Management
ENGINEERING
Structural Engineering
Mechanical Engineering
Electrical Engineering
Lighting Design
Low Voltage Engineering
SUSTAINABILITY
Sustainability & Wellness Certification
Management and Execution
Environmental Impact Analysis
Building Performance Optimization
Energy & Daylight Modeling
Facility Assessments & Feasibility Studies
SITE DESIGN
Landscape Architecture
Civil Engineering
Land & Master Planning
Urban Design
Site Development/Entitlements Consulting
BRANDING
Brand Strategy
Experience Design
Environmental & Print Graphics
Wayfinding & Signage
DIGITAL VISUALIZATION
Renderings, Animation & Interactive
Business Tools
Capital Campaign, Pre-leasing Corporate
Communications Videos
Virtual & Augmented Reality
Digital Signage & Content Development
INTEGRATED FACILITY TECHNOLOGY
IWMS Consulting & Implementation
Building Sensor/Mobile Engagement
Implementation
Computer Aided Facility Management
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 4
FIRM SIZE
This project will be performed from Little’s Newport Beach office, with additional resources available from our Charlotte, NC office if needed.
43 IN NEWPORT BEACH, CA
07 Licensed Architects
16 Architect Techs/Interns
02 Interior Designers
12 Project Managers
06 Support / Other
400
TOTAL EMPLOYEES
60 Licensed Architects
71 Architect Techs/Interns
41 Interior Designers
46 Engineers
87 Sustainability Professionals
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 5
CORE TEAM
ENGINEERING & CONSULTANTS TEAM
JIM CORDOVA
SFLA
TEAM LEADER
10%
OTIS BLACKMON
RA
QA/QC REVIEWER
10%
GUS GALINDO
CONSTRUCTION
ADMINISTRATOR
30%
FARNAZ MAHJOOB
WELL AP
SENIOR PROJECT MANAGER
45%
MARGARITA MARTINEZ
PROJECT FACILITATOR
20%
JAY TITTLE
AIA, ALEP
PRINCIPAL-IN-CHARGE / DESIGN
PRINCIPAL
*Primary Point of Contact
5%
JASON FOGGIE
PROJECT MANAGER
30%
ARACELI KRUL
SENIOR DESIGNER
30%
ORGANIZATION CHART
JOHN A. MARTIN & ASSOCIATES
STRUCTURAL ENGINEER
ENGINEOUS GROUP, INC.
MEP / FP ENGINEER &
COMMISSIONING
KIMLEY-HORN
CIVIL ENGINEER &
LANDSCAPE ARCHITECT
CUMMING
COST ESTIMATING
PBLA SURVEYING, INC.
LAND SURVEY SERVICES
KRISTINA QUINTANILLA
Assoc. AIA, ALEP
EDUCATIONAL PLANNER
45%
SPECSTUDIO
SPECIFICATIONS
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 6 Based on review of RFP 23-134 and Project Walk
conducted on 9/27 we understand that the city
is looking for a team to reimagine and redesign
Chepa Park’s .41-acres located at 1009 N. Custer
St. in the Logan neighborhood district of the City of
Santa Ana. We understand there is a desire for this
project to include, but is not limited to the following components:
New community center
• Playground area with rubberized play surface
• Picnic Area
• Sports Court
• Turf Area
• Site lighting
• Waterwise landscaping with shade trees
• Automated irrigation systems
• Site furnishings
Critical to this process will be our efforts to seek input from residents of the Logan neighborhood to better
understand the history of the neighborhood along
with present challenges and opportunities.
Based on this scope of work we will utilize the
following phased approach:
PHASE I – CONCEPTUAL DESIGN
TASK 1. PRE-DESIGN SITE INVESTIGATION AND
RESEARCH
A. Kick-off Meeting: Design team will meet with
City staff for an in-depth review of the project’s goals and objectives, review of existing documents and
information. Following this session, we will prepare
a written document summarizing project goals,
objectives, communication plan and schedule.
B. Site Investigations + Research: Our team will
coordinate on-site investigative services, including:
» Obtain and review available reports, maps, data,
infrastructure improvement plans, and any applicable
previous studies that have been conducted in the
vicinity of the project site.
» Perform utility coordination necessary to determine
and identify locations of existing underground and
overhead utilities within the project. area, as well as future utility requirements.
» Confer and coordinate with affected agencies
and utility companies to identify design controls and
considerations necessary for plan preparation and
approvals.
C. Summarize: Once initial reports have been
received, we will issue a report to the City
outlining any significant findings related to the site
summarizing what we believe to be the initial impacts
of these findings and our recommended course of
action moving forward to either find solutions or get
more answers.
TASK 2. PROGRAMMING
Working with City staff and Logan neighborhood
residents we will hold 1-2 listening sessions to
understand the desired amenities and program
requirements for their park. Based on these sessions
along with the information gathered in Task 1, we
will begin to identify options for building location,
footprint, layouts, adjacencies, and design options.
Deliverable – Conceptual Design Package
Once a preferred option is agreed upon our team will
then prepare a conceptual site plan/building design
package that includes, at minimum:
• Design Narrative – Written brief describing the
project design intent and overall concept.
• Overall Site Plan – showing location of all
existing, new, and new planned components.
• Building Floor Plans – showing adjacencies and
circulation.
• Elevations – preparation of 2 – 5 building
elevations
• Renderings – perspective sketches, massing
views as necessary to communicate design
intent.
d.
Understanding of Need
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 7 PHASE II – PREPARATION OF PLANS,
SPECIFICAITONS AND ESTIMATE (PS&E)
TASK 1. DEVELOP PLANS
A. Develop 30%, 60%, 90% (pre-final) and 100%
final construction drawings and submit for review by
City staff. Plans for each package will include, but not be limited to the following:
Incorporate comments from the city into each
progressive version of the construction drawings.
TASK 2. PLAN CHECK AND PERMITS
Develop 100% construction drawings and submit
for plan check review by the City’s Building & Safety
Division. Prepare and submit any technical reports
and/or plans associated with review of grading and/
or building plans. Revise and resubmit plans for plan
check review until plans are approved for permit
issuance. Ensure that plans meet all ADA code
requirements for permitting.
TASK 3. TECHNICAL SPECIFICATIONS
Prepare Technical Specifications and incorporate
them into the bid documents and Special
Provisions in preparation for City Council approval.
Specifications shall be in book format rather than on
the plan sheets.
TASK 4. ENGINEER’S ESTIMATE
Prepare an updated probable construction cost or
Engineer’s Estimate.
TASK 5. CONSTRUCTION SCHEDULE
Develop a preliminary construction schedule for
planned improvements.
PHASE III – BIDDING AND CONSTRUCTION
SUPPORT
TASK 1. REQUESTS FOR INFORMATION
Provide responses to contractor Requests for
Information (RFIs) during subsequent bidding and
construction phases of development. If there is
a design error or if clarification is needed, timely
provide, and submit the necessary documentation for
Building and Safety approval so as not to impede the
construction schedule. Provide a weekly report of RFI
response status.
TASK 2. PRE-BID MEETING
Attend pre-bid meeting(s). Attend pre-construction
and routine construction meetings as needed.
TASK 3. SUBMITTAL STATUS
Provide submittal review and response during the
construction phase. Provide a weekly report of
submittal status.
TASK 4. CHANGE ORDER REQUESTS
Provide research and analysis related to contractor
requests for change orders.
TASK 5. FINAL REVIEW AND CLOSE OUT
Develop a punch list and conduct final review and
close out of project.
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 8
GOAL SETTING AND COMMUNITY ENGAGEMENT
Our design team will initially conduct visioning
sessions with all project stakeholders, including
users, City property management and maintenance
staff as well as others as desired. This collaborative goal setting ensures a common understanding
from the inception of the project and establishes
the foundation for how we will measure success
at project completion. Ultimately your definition of
success is the only one that matters.
Part of these visioning explorations also involve
actively engaging your community. Given the public
health concerns, this is a particularly challenging time to gather public input, however there are a number of
ways to approach the challenge. It will be important
to provide a variety of methods to get maximum
participation and inclusivity, ideas such as:
• Groupmap exercise. This is the quietest
brainstorming session one could attend! This
online platform allows participants to provide
their ideas as well as provide feedback on other
participants ideas in real time. It is a wonderful
tool to get folks who ordinarily wouldn’t speak up
in a public setting to have their voice heard.
• Outdoor public meetings. These could be small
group meetings, socially distanced, at various
times during the day so that they are flexible and
accessible. Or use a football field to do a more
physically interactive exercise with children in the
community.
• A community bulletin board. Post a bulletin
board, supplied with sticky notes and pens, with
question prompts for community members to post
their comments in City Hall, the Memorial Park
Center, or the Police Department. Photos could
be taken daily to track the development.
• Online town hall meeting. These could be
moderated discussions with “breakout rooms” to
allow for smaller group discussions.
Group Map
This is a sample of a GroupMap exercise that was conducted with library leadership from Union, Cabarrus, Wake and Harnett Counties last month to help them brainstorm ideas surrounding evolving their services to meet current health needs. The session lasted 90 minutes and gleaned a great deal of ideas. One participant stated, “Thank you for the opportunity to participate in this really cool collaborative exercise. I am typically not a fan of brainstorming sessions but this was actually enjoyable.”
HOW DO WE GENERATE THE BEST
RESULTS?
Our entire process involves collaboration with our
clients and partners, so that each project results
in something we’ve created together.
COMMUNITY ENGAGEMENT
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 9
OUR WORK
Our work is characterized by a combined focus
on design excellence, innovation and exceptional
service. Little’s Community Practice is built upon
decades of experience. Our team of workplace
designers, planners, strategists and thought leaders
truly understand how your space can positively
impact every aspect of your business.
OUR METHODOLOGY
Our design process is characterized by intense
collaboration between each design discipline, our
client and users, from project inception through
occupancy. As a multi-disciplinary firm, we leverage
each of our design disciplines to maximize the
potential of every project. We fuse our diverse
knowledge with that of our client to create solutions
that measurably improve the performance of the
people and organizations we serve.
OUR CULTURE
Innovative, passionate, dynamic, trustworthy,
creative, talented and fun - these words describe
the people who make up Little. We embrace a
collaborative approach in the belief that we are
stronger as a team than we can possibly be as
individuals. We believe in the overlapping of ideas
at all levels, inclusive of all fields of design. Together we probe deeply to discover hidden opportunities
that exist within each project, and we capitalize on
those to add unexpected value for our clients and the
communities they serve.
THROUGH DESIGN WE HAVE THE OPPORTUNITY AND RESPONSIBILITY TO MEASURABLY IMPROVE PEOPLE’S LIVES.
OUR DESIGN PHILOSOPHY
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 10
REGENERATIVE DESIGN
PATHWAY TO A REGENERATIVE FUTURE
SYSTEMS THINKING
HEALTH
We will design
environments that
elevate the health &
wellness of the people
who use them
ENERGY
We will use a smart,
responsible design
approach to reduce
the energy demand
of our projects
WATER
We will design for
the preservation &
conservation of water
SOCIAL EQUITY
We will embrace
Universal Design and
design for Social Equity
through empathetic,
inclusive and
intentional planning
AT LITTLE, WE WORK EVERY DAY TOWARD A GOAL OF DESIGNING PROJECTS THAT NOT ONLY DO LESS HARM, BUT ULTIMATELY DO GOOD – REGENERATIVE
PROJECTS THAT ACHIEVE A SUCCESSFUL BALANCE BETWEEN ENVIRONMENTAL, ECONOMIC AND HUMAN FACTORS.
Each of our projects is highly focused on health of people and the environment. We employ a diverse set of skilled individuals who ensure that each of our projects meets specific criteria and has a specific emphasis on the following issues:
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 11
PROJECT/OWNER/LOCATION SCOPE YEAR
COMPLETE CLIENT CONTACT
Kinesiology, Athletics & Aquatics Center
Orange Coast College
Costa Mesa, CA
13,000 SF (37,650 GSF of Conditioned Program;
9,250 GSF Shade Canopy; 65M x 75’ Competition
Pool; 25-Yard x 75’ Instructional Pool); $32M
2020
Rachelle Favis, Program Manager
714.559.1449
[email protected]
Locker Room Renovation
Orange Coast College
Costa Mesa, CA
Locker Room Renovation/Access Compliance;
$2,723,428.00 2020
Rachelle Favis, Program Manager
714.559.1449
[email protected]
Gender Neutral Restroom & Mother’s
Room Remodel
San Diego Convention Center
San Diego, CA
260 SF; Remodel/Renovation; ADA Access;
$125,000 2019
Jennifer Baker, Project Manager
619.525.5263
[email protected]
Verdugo Gym
Glendale Community College
Glendale, CA
16,400 SF; 2-Story Gym addition to existing
Verdugo Gym; Seismic Upgrades; Sustainable &
Wellness Design - LEED Certified; $31M
2019
Silva Sorkazian, Design &
Construction Mgr.
818.561.0456
[email protected]
San Elijo Campus Student Services &
Administration Building
MiraCosta Community College
Cardiff, CA
11,320 SF New Bldg.; Consolidated all Student
Services under One Roof; Admin. Offices; Meeting
Spaces; Bookstore; Healthcare Center; $31M
2022
Tom Macias, Director of Facilities
760.522.6838
[email protected]
Oceanside Campus, B1000
Administration Building Renovation
MiraCosta Community College
Oceanside, CA
18,000 SF; Renovation to Admin. Bldg. on main
campus housing entire college executive team;
$7M
2022
Tom Macias, Director of Facilities
760.522.6838
[email protected]
Sonora HS Gym
Fullerton JUHSD
Fullerton, CA
New 2-story gym, 28,000 SF, w/weight training,
dance, lobby, support spaces, sitework;
$13,191,911
2019
Todd Butcher (retired), Former
Director of Facilities
951.453.0163
[email protected]
Duarte High School Sports Complex
Duarte USD
Duarte, CA
Sports Complex In Progress
Brad Patterson (retired), Former
Chief Facilities Officer
626.203.3039
[email protected]
South Orange County Community
College District
Mission Viejo, CA & Irvine, CA
1. Irvine Valley College, ADA Upgrades Phase I
2. Saddleback College, PE Renovation
3. District-Wide ADA Upgrades/District
Warehouse Canopy
4. Saddleback College, Parking Lots 10, 11, 12,
13 Resurfacing
1. 2020
2. 2020
3. 2022
4. 2021
Park Davis, Assistant Director,
Facilities Capital Outlay Projects
(Acting)
949.943.4610
[email protected]
Building C Site Barrier Removal
Pasadena City College
Pasadena, CA
ADA Compliance Upgrades; Reconstructing
Drainage Lines; $450,000 2019
Richard Laret, Executive Director
of Facilities & Construction
Services
626.585.7691
[email protected]
Wilson Family YMCA & Teen Center
YMCA of the Triangle
Wilson, NC
3-Story Bldg; State-of-the-Art Wellness Venue for
Teens & YMCA Members; Multi-Functional Gym;
Exercise Equipment Area; Studios/ Natatorium;
Pool; Community Meeting Areas
In
Progress
Tim Carr, Real Estate & Facility
Mgmt.
919.719.9622
[email protected]
e.
Relevant Project Experience
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 12 Updating a 50+ Year Old Center for
the Santa Ana Community
The current community center at Santa Anita Park
is 50+ years old, dilapidated, and unable to meet
programming needs. Little is assisting the city in
constructing a new facility to house a Police Athletic
& Activity League Center, police substation, and
recreation offices/space.
The project will involve conceptual design studies
for a new community center and adjacent site work.
Concept studies will explore the potential which
would be offered by future expansion of the park.
The concept design will also include community
outreach.
• California Project
• City Project
• Park Project
• New Community Center
• Activity Center
• Pool
• Community Outreach
RELEVANCE
TO
CITY OF
SANTA ANA
Location: Santa Ana, CA
Completion: Ongoing
Contact: City of Santa Ana
Ms. Suzie Furjanic, AIA
T. 714.589.5252
E. [email protected]
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 13 • County Project
• Park Project
• LEED Silver Certified
• Gardens & Green Spaces
• Community Facilities
RELEVANCE
TO
CITY OF
SANTA ANA
Transforming An Industrial Site Into
Green Space
Little was the prime consultant for the master planning and design of Long Bridge Park, an urban, LEED
Silver, 33-acre park located in Arlington County. We
transformed the former industrial site that was squeezed between an interstate and a major rail corridor under
two flight paths into an amazing community resource
for both recreation and environmentally sensitive
development. In doing so, Arlington has created a new
gateway that shows that public use and nature can be
returned to even the most unlikely urban locations.
Long Bridge Park features:
• The Esplanade: a half-mile-long raised shared path
with Cherry trees, seating, and access for everyone
to enjoy strolling, bike riding, watching sports,
planes, trains, or birds.
• The Overlook: over 35 feet high hill providing
360-degree views of the park, Roaches Run, and
the surrounding Washington DC landmarks.
• The Rain Garden: a three-quarter acre garden that
slows and cleans stormwater runoff playing its part
in protecting Roaches Run, the Potomac River, and
the Chesapeake Bay.
• The Trellis: shaded walk with spectator seating and
features the ‘Wave Arbor’ artwork by Doug Hollis.
• Security and Storage Facilities: facilities designed
in a consistent style and look of the park for
maintenance and support uses.
• Community Facilities: community use restrooms
and changing facilities.
• 6th Street Playground: includes an interactive fog
area that is unique among playgrounds in Arlington.
Location: Arlington, VA
Completion: 2015
Contact: Arlington County
Mr. Erik Beach
T. 703.228.3318
E. [email protected]
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 14 • Athletic Field/Stadium
• Community Facility
RELEVANCE
TO
CITY OF
CORONA
Highlighting Little’s Dedication to
Community Stadiums/Athletics
Little designed a one-of-a-kind baseball stadium
experience while working closely with Capital One
(client), Gordon Associates (Civil Engineer and Athletic Field Consultant), and Whiting-Turner (General
Contractor). The ballfield design includes sunken
dugouts, pressbox, batting cages, bullpens, and entry
plaza. Our team coordinated the bleacher and shade
structure design to work seamlessly with the aesthetic of the complex.
As the premier baseball field in Northern Virginia, this project serves collegiate baseball, elite travel baseball, and community events. The fan experience includes
a welcome plaza with amenities including food trucks
and photo opportunities. The aesthetic recalls the
heritage of baseball parks throughout the years and
provides an exciting experience for all ages. The current seating includes a 300-seat elevated grandstand with
full-back seating and overhead sunshades. There is
astounding visual access to the game with specialized
netting that places structure behind the grandstands
allowing for amazing sight lines. The player experience is unparalleled with an artificial turf field and natural clay mound with the sunken dugouts, expansive batting
cages, and bullpens offer the best in-player preparation facilities and game support.
Our team’s experience with baseball stadiums and
parks shines through brightly on this project, providing an amazing experience for years to come.
Location: Arlington, VA
Completion: 2023
Contact: Capital One
Mr. Mark Barry
E. [email protected]
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 15
CITY OF SANTA ANA
Suzie Furjanic, AIA
Associate Park & Landscape Planner
T. 714.589.5252 | E. [email protected]
• Santa Aninta Park Community Center and Pool
Renovation
DUARTE USD
Brad Patterson (retired)
Former Chief Facilities Officer
T. 626.203.3039 | [email protected]
• Duarte HS Sports Complex, Duarte, CA
• Duarte HS Culinary Arts, Duarte, CA
• District-wide Facility Master Plan
OXNARD UHSD
Poul Hanson
District Bond Projects Manager
T. 805.385.2683 | E. [email protected]
• Oxnard UHSD, (6) HS Stadium Replacement
Projects, Oxnard, CA
• Oxnard UHSD, (2) Tennis Projects
TEMPLE CITY USD
Anthony Salazar
Director of Facilities
T. 626.548.5038 | [email protected]
• Temple City HS Stadium and Athletics, Temple City,
CA
• Cloverly ES Mod., Temple City, CA
• La Rosa ES Mod., Temple City, CA
f.
References
2. SCOPE OF SERVICES
AND SCHEDULE
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 16 PART 1: CONCEPT PLANNING
TASK 1: Preliminary Concept Planning
Preliminary concept planning shall include Kick-off
meeting with City Staff to discuss scope of work,
project goals and objectives, potential elements and
issues and schedule. Preliminary Concept planning
will include up to three (3) meetings with City Staff
(facilitated by consultant) to obtain input to finalize layout concept plan as part of Phase 2. Consultant
shall assist in attaining community feedback, which
may include up to two (2) community meetings.
• Community outreach to obtain input from
residents, including two (2) community meetings.
• Deliverables:
» Up to three (3) bubble diagram layouts (pdf
format)
» Rough Order of Magnitude (ROM) cost
estimates
TASK 2: Final Concept Planning
Final Concept Design will take input from staff and
community meetings from Phase 1 and develop
diagrams further to develop concept plans, including
a final concept plan for review and approval. This
phase will include up to three (3) meetings with City
Staff (facilitated by consultant) to finalize concept
plan and one (1) community meeting to present final
concept. Consultant shall provide opinion of probable
construction cost that reflects finalized concept plans. • Community Meeting: consultant shall attend one
additional meeting to present final concept
• Deliverables:
» Up to three (3) rendered concept plans (pdf
format) for continued discussion
» Final Concept Plan (pdf format)
» Finalized “Opinion of Probable Cost” (pdf
fonnat).
PART 2: CONTRACT DOCUMENTS
TASK 1: Schematic Design
Schematic design shall include up to three (3)
meetings with City Staff to brainstorm and review
potential layouts. Additionally, outreach shall be
conducted in up to three (3) public meetings to
provide the community an opportunity to review the
concept designs and provide input. Please provide
creative methods used to engage the community
on needs and priorities while keeping the project on
schedule. i.e. workshops, online polls.
• Deliverables shall include up to three (3)
schematic concept designs, with a minimum of six
(6) perspective drawings/renderings for each the
following: exterior from Civic Center Dr., main level
book stacks, kid’s area, teen space, Santa Ana
History Room and east entrance from exterior for
fundraising and use in presentations to potential
library donors, would also be required.
• Final Concept shall be approved by City Staff
TASK 2: Design Development
Design development will involve the schematic
development of plans based on the approved
conceptual design plan, which shall include but
is not limited to survey, civil design, geotechnical
investigation and report (for soils analysis), infiltration testing,, architectural design, landscape architectural design, structural design, interior design, furniture
selection, electrical engineering, mechanical and
plumbing engineering, draft technical specifications
and “opinion of estimated cost’.
• Deliverables shall include a 50% set of plans,
including site section studies, draft specification,
“Opinion of Probable Cost”.
TASK 3: Construction Documents (90% and 100% plans)
Construction Documents (CDs) shall include
finalizing approved deliverables from the Design
Development phase. This includes the provision
of detailed engineering and construction drawings
that will serve as the basis for both bidding and
construction by a general contractor.
• Deliverables shall include 90% and 100%
plans, structural calculations, CASP report, final
technical specifications, finalized “Opinion of
Probable Cost”. 100% plans will go through a
constructability review that could lead to
Scope of Services
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 17 • comments and recommendations that should
also be addressed and completed as part of this
deliverable.
Plans: Plans shall include, but are not limited to the
following:
• Title Sheet
• Civil Engineering
» Site Erosion Plan
» Parking lot
» Horizontal and Vertical Control Plan
» Grading And On-Site Drainage Plan
» Site Utility Plan
• Landscape Architectural
» Site Layout/Construction Plans And Details
(including plumbing)
» Site Sections, as applicable
» Planting Plans/Details/Notes
» Irrigation Plans/Details/Calculations/Notes
• Architectural
» Demolition Plans
» Floor Plans
» Reflected Ceiling Plans
» Furniture Plans
» Exterior Elevations
» Interior Elevations
• Structural Engineering
» Structural Design and Detailing
• Mechanical Engineering & Plumbing
• Electrical Engineering
» Electrical Site Plan to include walkway/parking
lot lighting, irrigation.
» Photometrics.
» Location of panels, switchgear, meters
» Schedules
» Details
» Notes, specifications
Plan Check & Permits: Construction drawings shall
be in accordance with the 2019 California Building
Code and will require review/approval by the City
Planning and Building Agency. Additionally, this
would be subject to review by the Historic Resources
Commission.
TASK 4: Bid Support
Consultant shall provide support to the City during the Bidding phase by assisting with questions, requests
for information/clarification, or conflicts arising out of the bidding process. Consultant shall also attend pre-
proposal meeting.
TASK 5: Bid Advertisement, Construction Administration, Record Drawings:
• Bid Advertisement: Consultant shall provide
support to the City during the Bidding phase by
assisting with questions, requests for information/
clarification, or conflicts arising out of the bidding
process. Consultant shall also attend pre-bid
meeting, if scheduled.
• Construction Administration: Consultant
shall provide support to the City during the
Construction Administration phase by assisting
with questions, requests for information/
clarification, and/or reviewing submittals.
• Record Drawings / As-built Plans: Upon
construction completion, consultant shall
incorporate as-built information, as provided by
the General Contractor, into the drawing files to
provide record drawings for City archives.
CITY OF SANTA ANA: CHEPA’S PARK MASTER PLAN AND COMMUNITY CENTER | 18 Schedule
The start of all tasks is contingent upon our authorization to proceed.
PART 1: CONCEPT PLANNING
TASK 1: Preliminary Concept Planning 4 weeks
TASK 2: Final Concept Planning 6 weeks
City Review and Approval 2 weeks
PART 2: CONTACT DOCUMENTS
TASK 1: Schematic Design 4 weeks
City Review and Approval 2 weeks
TASK 2: Design Development 4 weeks
City Review and Approval 2 weeks
TASK 3: Construction Documents 12 weeks
TASK 4: Agency Approvals 8 weeks*
TASK 5: Bid & Award 8 weeks
TASK 6: Construction Administration 15 months
*Target approval date is 3.31.2024
4. CERTIFICATIONS
09/23/2023
Principal-in-Charge
Little Diversified Architectural Consulting
Jay Tittle
Principal-in-Charge
Little Diversified Architectural Consulting
09/23/2023
EXHIBIT C
CONSULTANT’S FEE PROPOSAL
(including hourly rates if applicable)
Based on our understanding of the scope of Work and Project Budget, our Fee Proposal is divided into four parts:
Part 1A: Master Planning Tasks 1 and 2
Part 1B: Master Planning Supplemental Services
Part 2A: Contract Documents
Part 2B: Contract Documents Supplemental Services
Included in Part 2A is Construction Administration Services which can also be deleted.
PART 1A: MASTER PLANNING TASKS 1 AND 2
Phased Fixed Fee of $29,780 based on:
1. Kimley-Horn for Landscape Architecture $10,000
2. Kimley-Horn for Civil Engineering $4,000
3. Cumming for Cost Estimating $5,280
4. Subtotal $19,280
5. Mark-up $0
6. Little for Architectural Planning $10,500
7. Total $29,780
PART 1B: MASTER PLANNING SUPPLEMENTAL SERVICES:
1. Kimley-Horn for CEQA $25,300
2. Environmental Assessment + NEPA $35,000
3. PBLA for Topo & Utility Survey $15,000
4. Mark-up $7,530
5. Total $82,830
PART 2A: CONTRACT DOCUMENTS
Phased Fixed Fee of $294,820 based on:
1. Kimley Horn for Landscape Architecture $34,000
2. Kimley-Horn for Civil Engineering $90,000
3. JAMA for Structural Engineering $20,000
4. Engineous Group, Inc. for MEP/FP $18,500
5. Cumming for Cost Estimating $20,280
6. AHS for Hardware $3,500
7. Spec Studio for Specifications $3,600
8. Subtotal $189,880
9. Mark-up $0
10. Little for Signage & Wayfinding $8,000
11. Little for Architecture $96,940
12. Total $294,820
PART 2B: CONTRACT DOCUMENTS SUPPLEMENTAL SERVICES:
1. Construction Administration $34,082
Total Fee $441,512
FEE PROPOSAL