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TO PROVIDEWASTE DISCHARGEREQUIREMENTS
COMPLIANCE SERVICES A-
2021-009 THIS
AGREEMENTis madeand enteredinto this19thday of January, 2021 by andbetweenEEC Environmental (" Consultant"), and the Cityof SantaAna, a chartercity andmunicipalcorporationorganized and existingunder the Constitutionand lawsof theStateof California ("City"). RECITALS A.
On July8, 2020, the CityissuedRequestfor ProposalNo. 20- 089, by whichit sought a qualifiedconsultantto providewaste dischargerequirementscompliance services and generalenvironmentalcompliance services for the WaterResourcesDivision of thePublicWorks Agency. B.
Consultant submitted a responsiveproposal that wasselectedby theCity. Consultant representsthat it isableand willingto providethe servicesdescribedin the scopeof workthat was includedin RFPNo. 20- 089. C.
In undertakingthe performanceof thisAgreement, Consultant representsthat it is knowledgeable in itsfieldand thatanyservicesperformedby Consultantunder this Agreement will be performedin compliancewith suchstandardsas mayreasonablybe expectedfrom a professionalcontracting firm in thefield. NOW THEREFORE, in considerationof themutualand respectivepromises, and subjectto theterms and conditionshereinafterset forth, the partiesagree as follows: SCOPE OF SERVICESConsultant
shall performthe servicesdescribedin thescopeof workthat wasincludedin RFP No. 20- 089and that is attachedas ExhibitA, andas furtherdelineatedin Consultant's proposal, which is attachedas ExhibitB andincorporatedin full. 2.
COMPENSATIONa.
City agreesto pay, and Consultantagrees to acceptas totalpaymentfor its servicesunder this Agreement, the ratesand chargesidentifiedin ExhibitB. The total annual sum to beexpendedunder the termof thisAgreement, including any extension periods, shall not exceed $360, 000. b.
Paymentby Cityshallbe madewithinforty- five ( 45) daysfollowingreceipt of proper invoiceevidencingwork performed, subject to Cityaccountingprocedures. Payment need not be madefor workwhich fails to meetthe standardsof performance set forthin theRecitalsand Scopeof Work, whichmay reasonablybe expected by City. Page
1 of8
3. TERM
ThisAgreementshallcommenceonthedatefirst writtenaboveandterminateonJanuary
1.8, 2024, unless terminated earlier in accordance with Section 17, below. The term of this Agreementmaybeextendedfor one2-yearperiodupona writing executedby theCity Manager and City Attorney.
4. PREVAILING WAGES
Consultantis awareof therequirementsof CaliforniaLaborCodeSection1720, etseq., and1770, et seq., aswell asCaliforniaCodeof Regulations, Title 8, Section16000, et seq., Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performanceof otherrequirementson "publicworks" and "maintenance" projects. If theservices beingperformedarepartofanapplicable "publicworks" or "maintenance" project, asdefinedby the Prevailing Wage Laws, and the total compensation is $ 1,000 or more, Consultant agreesto fully complywith suchPrevailingWageLaws. Consultantshalldefend, indemnifyandholdthe City, its electedofficials, officers, employeesand agentsfree andharmlessfrom any claim or liability arisingoutof anyfailureor allegedfailuretocomplywith thePrevailingWageLaws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independentcontractorandnot anemployeeof the City. ThisAgreementis not intendednor shall it be construedto createanemployer -employeerelationship, a joint venturerelationship, or to allow theCity to exercisediscretionor control over the professionalmannerin which Consultant performstheserviceswhicharethesubjectmatterof thisAgreement; however, theservicesto be provided by Consultantshallbe provided in amannerconsistentwith all applicablestandardsand regulationsgoverningsuchservices. Consultantshallpay all salariesandwages, employer'ssocial security taxes, unemployment insurance and similar taxes relating to employeesand shall be responsiblefor all applicablewithholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement createsa non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicenseany and all copyrights, designs, and other intellectualproperty embodiedin plans, specifications, studies, drawings, estimates, and other documentsor works of authorshipfixed in any tangiblemediumof expression, including but not limited to, physical drawingsordatamagneticallyorotherwiserecordedoncomputerdiskettes, whicharepreparedor causedto be preparedby Consultantunder this Agreement ("Documents & Data"). Consultant shall require all subconsultantsto agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement.
Consultantrepresentsand warrantsthat Consultanthasthe legal right to licenseany and all Documents & Data. Consultantmakes no such representationand warranty in regard to Documents & Datawhichwereprovidedto Consultantby theCity. Cityshallnotbelimitedin anyway in its useof the DocumentsandDataatanytime, providedthat anysuchusenot within thepurposesintendedby thisAgreementshallbeatCity'ssolerisk.
INSURANCE
Prior to undertakingperformanceof work underthis Agreement, Consultantshall maintain andshallrequireits subconsultants, if any, to obtainandmaintaininsuranceasdescribedbelow:
a. CommercialGeneralLiability Insurance. Consultantshallmaintaincommercial generalliability insurancenamingtheCity, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not belimitedtoprotectionagainstclaimsarisingfrombodilyandpersonalinjury, includingdeathresultingtherefromanddamagetoproperty, resultingfrom any actor occurrencearising out of Consultant's operationsin theperformanceof this Agreement, including, without limitation, actsinvolvingvehicles. Theamounts ofinsuranceshallbenotlessthanthefollowing: singlelimit coverageapplyingto bodilyandpersonalinjury, includingdeathresultingtherefrom, andproperty damage, in thetotal amountof $1,000,000per occurrence, with $2,000,000 in the aggregate. Suchinsuranceshall (a) nametheCity, its officers, employees, agents, volunteersandrepresentativesasadditionalinsured(s); (b) beprimarywith respecttoinsuranceor self-insuranceprogramsmaintainedbytheCity; and (c) containstandardseparationof insuredsprovisions.
b. Businessautomobileliability insurance, or equivalentform, with a combinedsingle limit of not less than $1,000,000per occurrence. Such insuranceshall include coverage for owned, hired and non -owned automobiles.
C. Worker' s Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker' s compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtainandmaintainanyemployer's liability insurancewith limits not lessthan 1,000,000 per accident.
d. If Consultantis or employsalicensedprofessionalsuchasanarchitector engineer:
Professionalliability ( errorsandomissions) insurance, with acombinedsinglelimit of not lessthan $1,000,000per claim with $2,000,000in theaggregate. e.
Thefollowing requirementsapplyto theinsuranceto beprovidedby Consultant pursuant to this section:
i) Consultant shall maintain all insurance required above in full force and effectfor the entireperiod coveredby this Agreement.
ii) Certificatesof insuranceshall be furnishedto the City upon executionof thisAgreementandshallbeapprovedby theCity.
iii) Certificatesandpolicies shallstatethat thepolicies shall not be cancelled or reducedin coverageor changedin any othermaterialaspect, by Consultant, without thirty (30) daysprior writtennoticeto theCity. iv) Consultant shall supply City with a fully executedadditional insured endorsement.
If Consultantfailsor refusestoproduceormaintaintheinsurancerequiredby this sectionor fails or refusesto furnishtheCity with requiredproofthatinsurancehas beenprocuredandisinforceandpaidfor, theCityshallhavetheright, attheCity's election, to forthwith terminate this Agreement. Suchtermination shall not affect Consultant'srighttobepaidforitstimeandmaterialsexpendedpriorto notification of termination. Consultant waives the right to receive compensationand agreesto indemnifytheCity for anyworkperformedpriorto approvalof insuranceby the City.
8. INDEMNIFICATION
Consultantagreesto defend, andshallindemnifyandholdharmlesstheCity, its officers, agents, employees, Consultants, specialcounsel, andrepresentativesfromliability: (1) forpersonal injury, damages, just compensation, restitution, judicial orequitablereliefarisingoutof claimsfor personalinjury, including death, and claims for propertydamage, which may arise from the negligentoperationsof theConsultantor its subcontractors, agents, employees, or otherpersons acting on their behalf which relates to the servicesdescribed in section 1 of this Agreement; and 2) from any claim that personalinjury, damages, just compensation, restitution, judicial or equitablerelief is due by reasonof the terns of or effectsarising from this Agreement. This indemnityandholdharmlessagreementappliesto all claimsfor damages, just compensation, restitution, judicial or equitablereliefsuffered, or allegedto havebeensuffered, by reasonof the eventsreferredto in this Sectionor by reasonof the termsof, or effects, arisingfrom this Agreement. The Consultantfurther agreesto indemnify, hold harmless, andpayall costsfor the defenseof theCity, includingfeesandcostsfor specialcounselto be selectedby theCity, regardinganyactionby athirdpartychallengingthevalidityof thisAgreement, or assertingthat personalinjury, damages, justcompensation, restitution, judicialorequitablereliefduetopersonal orpropertyrightsarisesby reasonof theternsof, or effectsarisingfromthisAgreement. City maymakeall reasonabledecisionswith respectto its representationin anylegalproceeding.
Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section2782.8, theaboveindemnityshallbelimited, totheextentrequiredbyCivil CodeSection 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultantshall defend, indemnify and hold harmlessthe City, its officers, agents, representatives, andemployeesagainstanyandall liability, includingcosts, andattorney'sfees, forinfringementof anyUnitedStates' letterspatent, trademark, or copyrightcontainedin thework productor documentsprovidedby Consultanttothe City pursuantto this Agreement.
10. RECORDS
Consultantshallkeeprecordsandinvoicesin connectionwith theworktobeperformed under this Agreement. Consultant shall maintain complete and accuraterecords with respect to the costsincurred under this Agreementand any services, expenditures, and disbursements chargedtotheCityfor aminimumperiodofthree (3) years, or foranylongerperiodrequiredby
law, from the date of final payment to Consultant under this Agreement. All such records and invoicesshallbe clearlyidentifiable. Consultantshallallow a representativeof the City to examine, audit, andmaketranscriptsor copiesof suchrecordsand anyotherdocumentscreated pursuantto this Agreementduring regularbusinesshours. Consultantshall allow inspectionof all work, data, documents, proceedings, andactivitiesrelatedtothisAgreementforaperiodof three 3) yearsfrom the dateof final paymentto Consultantunderthis Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such informationis reasonablyunderstoodto beconfidentialand/orproprietary, Consultantagreesthat it shallnot useor disclosesuchinformationexceptin theperformanceof this Agreement, and further agreesto exercisethe samedegreeof careit usesto protectits own informationof like importance, but in no event lessthan reasonablecare. " Confidential Information" shall include all nonpublicinformation. Confidentialinformationincludesnot only writteninformation, but also information transferred orally, visually, electronically, or by other means. Confidential informationdisclosedto eitherpartyby anysubsidiaryand/or agentof theotherpartyis covered bythisAgreement. Theforegoingobligationsofnon-useandnondisclosureshallnotapplyto any informationthat (a) hasbeendisclosedin publicly availablesources; (b) is, throughno fault of the Consultantdisclosedin a publiclyavailablesource; (c) is in rightful possessionof theConsultant without an obligationof confidentiality; (d) is requiredto bedisclosedby operationof law; or (e) is independentlydevelopedby theConsultantwithoutreferenceto informationdisclosedbythe City.
12. CONFLICT OF INTEREST CLAUSE
Consultantcovenantsthat it presentlyhasno interest andshall not haveinterests, direct or indirect, which wouldconflictin anymannerwith performanceof servicesspecifiedunderthis Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or othercommunicationpursuantto this Agreement shallbein writingandshallbedeemedtobeproperlygivenif deliveredin personor mailedby first classor certifiedmail, postageprepaid, or sentby fax or othertelegraphiccommunicationin themannerprovidedin this Section, to the following persons:
To City: Clerk of theCity Council
City of SantaAna
20 Civic Center Plaza ( M- 30)
P. O. Box 1988
Santa Ana, CA 92702- 1988
Fax 714- 647- 6956
Executive Director
Public Works Agency
City of SantaAna
20 Civic Center Plaza ( M- 21)
P. O. Box 1988
Santa Ana, CA 92702
To Consultant: EEC Environmental
OneCity Boulevard West, Suite 1800
Orange, CA 92868
Attn: Jim Kolk, Principal Engineer
A partymaychangeits addressby givingnoticein writing to theotherparty. Thereafter, anycommunicationshallbe addressedandtransmittedto thenewaddress. If sentby mail, communicationshall be effective or deemedto havebeengiven three (3) daysafter it hasbeen depositedin the United Statesmail, duly registeredor certified, with postageprepaid, and addressedassetforth above. If sentby fax, communicationshallbeeffectiveor deemedto have beengiventwenty-four (24) hoursafterthetimesetforthonthetransmissionreportissuedbythe transmittingfacsimilemachine, addressedassetforthabove. Forpurposesof calculatingthese timeframes, weekends, federal, state, Countyor City holidaysshallbe excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreementrepresentsthecompleteandexclusivestatementbetweenthe City and Consultantregardingthesubjectmatterherein, andsupersedesanyandall otheragreements, oral or written, betweentheparties. In the eventof a conflict betweenthe terms of this Agreementand anyattachmentshereto, thetermsof thisAgreementshallprevail. ThisAgreementmaynotbe modifiedexceptby written instrumentsignedby the City andby anauthorizedrepresentativeof Consultant. The parties agreethat any terms or conditions of any purchaseorder or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultantor the City. Each party to this Agreementacknowledgesthat no representations, inducements, promisesoragreements, orallyorotherwise, havebeenmadebyany party, or anyoneacting on behalf of anyparty, which arenot embodiedherein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultantmaynot assign, transfer, delegate, or subcontractanyinteresthereinwithout theprior written consentof the City and any suchassignment, transfer, delegation or subcontractwithout theCity' sprior written consentshall beconsiderednull andvoid. Nothing in this Agreementshall beconstruedto limit the City's ability to haveany of the serviceswhich arethe subjectto this AgreementperformedbyCitypersonnelorbyotherConsultantsretainedby City.
16. WAIVER
No waiver of breach, failure of anycondition, or anyright or remedycontainedin or grantedbytheprovisionsofthisAgreementshallbeeffectiveunlessit isin writingandsignedby theparty waiving thebreach, failure, right or remedy. No waiver of anybreach, failure or right, or
remedy shall be deemeda waiver of any other breach, failure, right or remedy, whether or not similar, nor shallanywaiver constituteacontinuingwaiverunlessthewriting sospecifies.
17. TERMINATION
This Agreementmay be terniinatedby the City upon thirty (30) dayswritten notice of termination. In suchevent, Consultantshallbeentitledto receiveandtheCity shallpay Consultant compensationfor all servicesperformedby Consultantprior to receipt of such notice of termination, subject to the following conditions:
a. As acondition of suchpayment, the ExecutiveDirectormay requireConsultantto deliver to the City all work product completed as of suchdate, and in such case suchworkproductshallbethepropertyof theCity unlessprohibitedby law, and Consultant consentsto the City's use thereof for suchpurposesasthe City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performancespecifiedin the Recitalsof this Agreement.
18. NON- DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexualorientation, age, nationalorigin, ancestry, or disability, asdefinedandprohibited by applicablelaw, in the recruitment, selection, training, utilization, promotion, terminationor otheremploymentrelatedactivitiesor in connectionwith anyactivitiesunderthis Agreement.
Consultantaffirmsthatit is anequalopportunityemployerandshallcomplywith all applicable federal, state and local laws and regulations.
19. JURISDICTION - VENUE
This Agreementhasbeenexecutedanddeliveredin the Stateof California andthevalidity, interpretation, performance, and enforcementof any of the clausesof this Agreement shall be determinedandgovernedby the lawsof the Stateof California. Bothpartiesfurther agreethat OrangeCounty, California, shallbethevenuefor anyactionor proceedingthatmay bebroughtor ariseout of, in connectionwith or by reasonof this Agreement.
20. PROFESSIONAL LICENSES
Consultantshall, throughouttheterm of this Agreement, maintainall necessarylicenses, permits, approvals, waivers, andexemptionsnecessaryfor theprovision of the serviceshereunder andrequiredby the laws andregulationsof theUnited States, the Stateof California, theCity of SantaAna andall other governmentalagencies. Consultantshallnotify theCity immediatelyand in writing of its inability to obtainor maintainsuchpermits, licenses, approvals, waivers, and exemptions. Said inability shall be causefor termination of this Agreement.
N.2021009
21. MISCELLANEOUS PROVISIONS
a. Eachundersignedrepresentsandwarrantsthat its signaturehereinbelow hasthe power, authorityandright tobindtheirrespectivepartiesto eachof thetermsof thisAgreement, andshallindemnifyCityfully, includingreasonablecostsand attorney'sfees, foranyinjuriesordamagestoCityintheeventthatsuchauthority or poweris not, in fact, held by thesignatoryor is withdrawn. b. All exhibitsreferencedhereinandattachedheretoshallbeincorporatedasif fully setforth in thebody of this Agreement.
IN WITNESSWHEREOF, thepartiesheretohaveexecutedthisAgreementthedateandyearfastabove written.
ATTEST:
r
L i and
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM
SONIA R CARVALHO
City Attorney
By: GAr7g, .
JWhn M. Funk
SeniorAssistantCity Attorney
RECOMMENDED FOR APPROVAL
n== nshp I$,/--
Nabil Saba, P.E.
Executive Director
Public Works Agency
CITY OF SANTA ANA
Kfistine Ridge
City Manager
CONSULTANT
Name: Jim Kolk
Title: Pfi cipal Engineer
EXHIBIT A CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
A. Introduction
The Water Resources Division of the Public Works Agency is committed to providing the highest quality drinking water systems and sewer collection and conveyance systems.
To pursue this mission, the Water Resources Division is issuing this Request for Proposal ( RFP) for Waste Discharge Requirement ( WDR) and Environmental Compliance Services to assist City staff in implementing key mandated programs, including the FOG control program outlined in the City's Sewer System Management Plan ( SSMP) and as adopted in the Santa Ana Municipal Code Chapter 39. Continuous and timely interaction with our customers, particularly the food service establishment FSE) community, is paramount to the successful control of FOG in the sewer collection and conveyance system. The work that will be performed by the selected Consultant is essential to the City's ability to effectively control FOG in the sewer collection and conveyance systems, as well as maintaining compliance with key regulatory programs.
B. Background & Description
The City of Santa Ana is located in the Countyof Orange in SouthernCalifornia. The City encompasses27.2 squaremilesanda populationof 332,318 people. Thereare approximately 1,000 FSEs and about 250 are equipped with Grease Removal Equipment ( GREs) that require regular FOG control inspections.
The Water Resources Division is a part of the City's Public Works Agency and oversees and maintainsthe daily operationsof the publicwater systemand sanitarysewersystem. The City of Santa Ana's water system is comprised of approximately 478 miles of water main, 45 MG of storageat 5 sites, 7 MetropolitanWater Districtconnections, 21 groundwaterwells, 7 pump stations, 4 pressureregulatingstationsandutilizes2 pressurezones. The City's sanitarysewer system has approximately 9,000 manholes, 400 miles of sewer mains and 2 lift stations. The sewer system collects all sewage and transportsit to the Orange County Sanitation Districtfor treatment. The Water Resources Division administrative and engineering section is tasked with overseeingthe implementationof WDR and other Environmentalcomplianceprograms.
C. Work Description
The selected Consultant will provide WDR/SSMP compliance services, FOG Program management services, FSE & GRE inspections, Environmentalcomplianceservices, program informationand outreach, expert review and advice to City staff, maintain maps, records, and an array of related technical support services. The Core Requirements and Deliverables are listed below and represent the central work efforts the Consultant will be responsible for performing.
D. Core Requirements and Deliverables ( Stated Fee basis) Consultantshall providethe followingdeliverablesin accordancewith establishedprocedures as dictated by the ProgramManageror designee. Turnaroundtime shall not exceed thirty (30) calendardays perassignment unlessotherwisespecified bythe ProgramManageror designee.
The Consultant is expected to be knowledgeable in environmental protection and treatment, especially as it relates to sewage systems, FOG control, as well as public water systems.
CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
Waste Discharge Requirements ( WDR) and Sewer System Management Plans ( SSMP).
The consultant shall be knowledgeable with the State' s environmental compliance regulations including the Sanitary Sewer System Waste Discharge Requirements issued by the Water Resources Control Board. The consultant shall provide environmental compliance services including:
Performingthe City's SSMPAuditsas requiredbythe WDRregulations, assessing the effectiveness and performance of key WDR programs, and preparing a report of the findings and recommendations.
PreparingCity's 2024SSMPupdateas requiredbytheWDRregulationsutilizing the 2019 SSMP update and 2017 SSMP audits as foundations.
Providingquarterly WDR trainingand advising City staff on emerging issues, revisions and additions to the SSS WDR.
Provide updates and training on SSO contingency plans for the City's sewage lift stations.
ProvidingSSO responsesupport, including data analysis, volume estimating, reporting, etc.
Develop a sewer system maintenance (cleaning) program and schedule which prioritizes sewer main cleaning based on parameters such as topography, condition of pipe, flow characteristics and historical inspection analyses. The proposed sewer maintenance program will optimize cleaning frequencies and resource deployment. Deliverableswill include cleaning programmaps in PDF format and in GIS format compatible for use with the City's infraMAP software.
2. FOG Program Management.
The Consultant shall collect, organize, and manage the FOG control program data. The current and existing database shall be maintained and updated. The Consultant shall providemonthlyinspectionreportsand includethefollowing: numberof inspectionsmade during the period, findings (i.e. out of compliance, follow-up inspections, etc.), provide recommendationsand assist the FOG Manager with follow up documentation and technical expertise. The Consultant shall coordinate meetings with the FOG Control Program Manager to evaluate and prioritize required activities. The Consultant shall be available during normal working hours, after hours and weekends to provide assistance as required.
The consultant must be able to maintain the FSE inventory and maintain a schedule that prioritizes FSE inspectionfrequenciesbased on FOG production, compliancehistory, elevated maintenancelocation relationships, and SSO history.
CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
The Consultant shall coordinate with the City to establish all inspection schedules and tasks related thereof. These schedules will be coordinated in conjunction with City Staff and FOGinspectors. Additionally, the consultantshall provideoutreachmaterial, educate and train City personnel performing Food Service Establishment (FSE) Inspections.
The Consultant shall be able to append Orange County Health Care Agency National Pollutant Discharge Elimination System ( NPDES) inspection data into the City's geodatabasefor analysis and to identify necessary NPDES follow-up inspections. The Consultantmust havespecificknowledgeof currentand pendingMS-4 requirementsand be able to integrate storm -water inspection elements into the FSE inspection process.
The City uses infraMAP software to collect, and to manage FOG data along with ArcGIS software. The Consultant must have expertise using these software packages.
The Consultant shall be able to conduct, obtain, and analyze data from different sources to ensure and provide an up-to-date inventory of food facilities within the City and shall be able to integrate these data into the City's FOG database.
The City's inspection process leverages wireless technology for all field inspection activities. Consultant must be familiar with mobile data acquisition systems including hardware, operatingsystems, software, networkstructures, and evolvingtechnologies.
The Consultant shall provide oversight and administration support of the FSE inspection program. The Consultantshallwork with the FOG Control Program Managerto develop and implement FOG related initiatives such as: residential FOG disposal education outreach program, BMP' s educational outreach to FSE owners and distribute FOG related material like pamphlets, and DVD's. In addition, the Consultant shall perform evaluations and develop performing measures to FOG related chemical and biological additives used for FOG.
The Consultant shall have vast experience and expertise on grease control devices GRD's) and FOG control measures and or additives. The Consultant shall provide upon request reports and facts for and advice the City on grease control devices. These reports are not limited to size, design, maintenancepractices, but shall provide an entire overall perspective of this devices and wide use of in the food service industry.
The consultant must be able to manage pictures, GRE requirement documents, permits, and other documents for all FSEs and make those documents accessible through the mobile map interface.
Consultant shall review City Municipal Code and provide recommendationsfor program modifications or enhancements
Consultant shall conduct site assessments of FSEs to determine or evaluate GCD retrofit options
3. Food Service Establishment ( FSE) Inspections and Enforcement.
CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
The consultantshallphysicallyinspecteachFSEin the Cityas determinedby the FOG Control Program Manager or its designee. The consultant shall provide educational informationand Best ManagementPractices (BMP's) informationto the FSE facility owner/ manager in charge at the time of inspection. In addition, the Consultant shall coordinate, establish work schedules and provide educational and training information to City personnel as necessaryand required upon City request.
The Consultant shall prepare and provide a summary of the FSE inspection to the owner/ manager in charge. This handout shall be in English and Spanish.
Inspection Categories:
Permitting Inspections- These are comprehensive initial inspections of new and or remodeled FSE's. The purpose is to identify the type of food, equipment and kitchen practices that could contribute FOG to the sewer system. FSE's are provided with educational education on FOG program compliance and BMP's. The Consultant will be required to educate and provide this information to the FSE's at the time of the inspection.
Grease Removal Equipment ( GRE) Inspections- These inspections are conducted to evaluate compliance with a facility' s grease removal equipment requirements.
The inspections should be comprehensivein support of potential future enforcement efforts where necessary and should include measuring FOG content of each chamber of all GREs.
Best Management Practices ( BMP) Inspections- These are inspections to determine the compliance with all required kitchen BMP' s. These should include a thorough survey of kitchen facilities. Additional, education material shall be provided to the FSE at the time of inspection.
Compliance Inspections- These inspections are conducted when it is determined by the FOG Control Managerthat a follow-up or emergencyinspectionrequired for non- compliance issue that has been identified thereof.
FSE NPDES Inspections- These inspections are in response to follow-up on NPDESissues identifiedby the OrangeCounty HealthCareAgency. Inspectors must befamiliar with the NPDES program and its regulations and identify violations and verify compliance.
Limited Food Preparation ( LFP) Inspections- These are inspections of known or probable LFP facilities to confirm their FOG discharge status.
E. As - Assigned Tasks ( Time and Materials cost basis) Maintaining Maps and Database Records.
CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
The FOG Control Program utilizes GIS technologies and maps to manage, maintain, and update a FOG geodatabase containing information on all FSEs & GREs and inspection records. TheConsultantshall maintainand updatethe FOGgeodatabaseand associated maps. The consultant will be tasked with the following:
Reviewinspectionrecordsand resultsfor quality assuranceand control purposes.
Add, edit or delete records and map points as FSEs and GREs are added or deleted from the inventory.
Edit existing records and feature classes to reflect true field conditions. This would include FSE and GRE relationships.
Maintain layerdefinitionqueries that access FOGprogram data to represent FSEs and GREs that need routine inspections, FSEs and GREs that have existing violations, FSEs and GREs that have never been inspected, FSEs that have NPDES violations, and LFPs that need to be confirmed.
Coordinate with staff and technology consultants to identify and implement infraMAP software inspection form improvements and troubleshoot errors and issues. This may include providing a GIS analyst for on -site support.
Coordinate with staff and technology consultants to define required WDR programwork flows and support integrationwith emergingtechnology.
Consultant should be able to use data validation tools to review feature class dataincludingFOGinspectionactivitydata.
Assist the City with maintenance data analysis and 0& M task optimization.
2. Training & Support
The Consultant shall provide training and support on as needed basis and as required by the City. The training shall include and not limited to: WDR updates, Sewer System Management Plan meeting goal and objectives, FOG Program evaluations and reports, GIS supportand mappingsystem. The training shall be conductedin the field and on the classroom as needed by the City and their Staff.
3. General Environmental Compliance Support
In addition to WDR compliance, the consultant shall provide expertise and support in a wide range of compliance programs thatfall within the Water Resources Division purview, including but not limited to: cross -connection program support, potable water discharge permitting and monitoring, production well O&M assessment and support, water distribution infrastructure, stormwater compliance, compliance related business process development, project management, and assistance.
CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
4. General Sewer System O& M Support
The Consultant shall be able to assist the City with assessment of sewer system issues and development of corrective actions including source identification and mitigation.
F. Technical Abilities
Proposer must demonstrate the following skills:
i. Ability to successfully perform FSE and GRE inspections in other languages ( in addition to English). Additional consideration will be given to proposers which demonstrate this ability.
2. Knowledge of environmental regulations and formal training in environmental sciences and or engineering.
3. Demonstrated capability to integrate GIS, database and maintenance management technologies to effectively manage FSE inspections and FOG Program tasks.
G. Cooperative Work Environment
It is required that successful proposer be able to work together in a cooperative work environment with the program manager/ contract administrator and staff, and other consultants as required.
x. Ongoing Coordination/ Status Meetings
During the term of the contract, the Program Manager reserves the right to schedule periodic group or individual meetings (anticipated to be once per quarter).
I. Content
The City retains control over all creative content, and is responsible for providing existing creativecontent to the Consultant. The Citywill work with the Consultant(s) to developany new creative, including public service announcements, display ads, collateral materials, etc., as well as the technical and knowledge support required to execute any advertising activities. The City will be the sole authorityin determiningacceptabilityof Consultant(s) work product. a. References and Related Work Product Samples
The List of References form is required to be completed as reflected in Section K. Proposers and Subcontractors of Proposer are required to provide a minimum of four (4) references to demonstrate successful performance for work of similar size and specific scope of work per component specific for proposal submittal as specified in this contract during the past five (5) years. The name of the project and the dollar amount of the contract shall be providedfor each listed reference along with contact information. Proposers and Subcontractors of Proposer must also demonstrate that they are properly equipped to perform the work as specified in this
CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
contract. Previous experience working with government agencies and working cooperatively with other companies/ agencies/ entities will be an important consideration. This will enable the City to judge product reliability, vendor performance, and other information.
EXHIBIT B
LUCorporate
Office
VE
Tel: ( 714) 667- 2300
Fax: ( 714) 667- 2310
One City Boulevard West, Suite 1800
Orange, California 92868
ENVIRONMENTAL w eecenvironmental- corn
August 4, 2020
Ms. Kathia Reyes
City of Santa Ana
Public Works Agency
220 S. Daisy Avenue
Santa Ana, California 92703
Subject: Proposal to Provide Waste Discharge Requirements Compliance Services to the City of Santa Ana ( RFP No. 20-089)
Dear Ms. Reyes:
EEC Environmental (EEC), a privately held corporation (C Corp), is pleasedto submit this proposalto the City of SantaAna to provideservicesrequestedin RFP No. 20-089, Waste Discharge Requirements Compliance Services. EEC's proposal has been prepared pursuant to the RFP. EEC brings extensive experience and past success in developing, implementing, and managing State of California Waste Discharge Requirements (WDR) mandated programs, includingSewerSystemManagementPlansandfats, oils, andgreasecontrolprograms. EECis poisedandpreparedto assistthe Citywiththe manytasksand servicesassociatedwithWDR complianceprograms. WDR serviceswill include, but will not limited to, auditingand updating the SSMP and overseeing and administering the FOG control program, including food service establishment inspections, enforcement of the City's Municipal Code, public education and outreach, geographic informationsystems support, computer maintenancemanagement systems support, and training.
Since 2003, EEC has assistedthe City of Santa Ana with FOG programdevelopmentand implementation as well as other WDR compliance -related services. As a result, the City has consistentlyremainedin compliancewith the WDR requirementsand has experienceda steady decrease in FOG -related sanitary sewer overflows and an increase in FSE compliance throughout the City. EEC continues to add bilingual staff to its team and will continue to work with the City's FSEs to develop a business -friendly, education -based atmosphere to achieve high compliance rates related to the City' s FOG control ordinance.
EEC has also assisted the City with a wide range of environmental compliance programs including cross -connection, drinking water discharge permitting, production well O&M assessment, water distribution infrastructure issues, stormwater compliance, and project management and staff assistance. Consequently, EEC has developed an unmatched understandingof the City's complianceprogram processesand knowledgeof the City's data managementtools. Through the experience gained from our previous work for the City and for other sewer municipalities, the EEC team will continue to provide a flexible, safe, and cost- effective approach to meeting the City's compliancegoals and needs. EEC's previous and unique experience with WDR compliance throughout the U.S. and specifically with the City will ensure that there will be no learning curve associated with this project.
Thisproposalshallbevalidfor a periodof 120daysafterthe submissionofthe proposal.
ENVIRONMENTALI ENGINEERINGI COMPLIANCEISAFETYITECHNOLOGY '._ of Santa Ana 2020
Thank you for the opportunity to provide these WDR and environmental compliance services to the City. We look forward to the opportunityto discuss EEC's proposal.
Respectfully,
EEC Environmental
t tJim Kolk
Principal Engineer
Enclosures: EEC Proposal to Provide FOG Program Management Services RFP # 20- 089 2 EEC
j
p
PROPOSAL TO PROVIDE
WASTE DISCHARGE REQUIREMENT
COMPLIANCE SERVICES
l
FOR THE CITY OF SANTA ANA
RFP No. 20- 089
August 4, 2020
Table of Contents
Statement of Qualifications
Agreement Statement ................................
Firm and Team Experience ........................
Corporate Profile ................................
Background .........................
Project Team ......................................
Project Management ..........................
Understanding Scope of Services ..............
Relevant Project Experience ......................
References ................................................
FPPS
Scope of Services
EECENVIRONMENTAL
1 1
2 3
5 5
6 10
10 CoreRequirements................................................................................................................... 11
1. WDR and SSMP Services....................................................................................... 11 Value - Added WDR/ SSMP Services......................................................................... 13
2. FOG Program Management.................................................................................... 14 Value - Added Program Management Services......................................................... 15
3. FSE Inspections and Enforcement........................ ......... .......................................... 15 As - Assigned Tasks................................................................................................................... 18
1. Maintaining Maps and Database Records............................................................... 18
2. Training and Support............................................................................................... 19
3. General Environmental Compliance Support........................................................... 19 Cross - connection Program Support......................................................................... 19 Potable Water Discharge Permitting and Monitoring................................................ 20 Production Well O& M Assessment and Support...................................................... 20 Water Distribution Infrastructure.............................................................................. 21 StormwaterCompliance.................... ....................................................................... 21 Project Management and Assistance....................................................................... 22
4. General Sewer System O& M Support..................................................................... 22 Source Identification, Prioritization, and Remediation.................................................... 22 Response to and Enforcement of Private Sewer Spills.................................................. 23 Sewer System Condition Assessment........................................................................... 23 Schedule................................................................................................................................... 25 Appendix A — Resumes
Appendix B - Forms and Certifications
Note: Fee proposal is provided as a separate submittal.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 August 4, 2020
GEECENVIRONMENTAL
Statement of Qualifications
Agreement Statement
EEC has read and agrees to any and all provisions contained in the standard agreement attached as Appendix 2 to the City of Santa Ana RFP No. 20-089 for Waste Discharge Requirement Compliance Services.
Firm and Team Experience
Corporate Profile
EEC Environmental ( EEC) is pleased to submit this proposal to provide continued Waste Discharge Requirements ( WDR) and environmental compliance services to the City of Santa Ana (City). Based on EEC's extensive experienceand success in developing, implementing, and managing mandated programs, including Sewer System Management Plans (SSMP), fats, oils, and grease ( FOG) control programs, and a wide range of environmental compliance programs throughout the county, EEC is poised and prepared to assist the City with the multifaceted tasks and services associated with its existing WDR and environmental compliance programs. These services include, but are not limited to, auditing and updating SSMPs, providing oversight and administration of a comprehensive FOG control program, which includesfood serviceestablishment (FSE) inspections, assistingwith enforcementof the City's Municipal Code Article III, Chapter 39, Section 39-56, assisting in the response to sanitary sewer overflows (SSOs), public education and outreach, City personnel education and training, geographic information systems ( GIs) support, computer maintenance management systems CMMS) support, and training. This proposal was prepared in accordance with the requirements outlined in RFP # 20- 089.
Number of Employees: 45
Years in Business: 25
Corporate headquarters: 1 City Boulevard West, Suite 1800 Orange, California 92868
Phone Number: 714) 667- 2300
Fax Number: 714) 667- 2310
Website: www. eecenvironmental. com
Certifications/ Licenses: Class A General Engineering Contractors License #743267 Hazardous Substances Removal Certification
Small Business Enterprise ( CA DGS) # 15715
Small businessas defined by the Federal Acquisition Regulations Tax Identification Number: 33- 0665828
City Business License #: 189071
Primary Project Contact: Mr. Jim Kolk
Project Manager / FOG Program Manager
Phone: ( 714) 667- 2300
E-Mail: jkolk@eecenvironmental. com
Secondary Project Contact: Mr. Joseph Jenkins
Project Regulatory Specialist
Phone: ( 714) 667- 2300
E-Mail: jjenkins@eecenvironmental. com
Proposal to Provide WDR Compliance Services -
City of SantaAna, RFP20-089 1 August 4, 2020
EECENVIRONMENTAL
Background
EEC is a full -service environmental consulting firm that provides top -tier environmental, engineering, technology, and consulting services to public and private entities throughout the United States. EEC was founded in 1995 to fulfill a need for technical excellence and personal service in environmental consulting. EEC comprises a team of experts in engineering, environmental compliance, environmental science technology and data management systems, chemistry, toxicology, hydrogeology, geology, and industrial hygiene.
EEC's Engineering Division assists municipalities in the management and implementation of all aspects of their sewer collection system and associated programs. The division also performs compliance audits, designs and implements plans for treatment and reuse of wastewater, management of storm water, and remediation of soil and groundwater.
The Environmental Division routinely performs
Phase 1/II ESAs; soil and groundwater
investigations; air monitoring; and asbestos and
lead testing. The division also prepares and
implements site assessment work plans,
preliminary endangerment assessments,
remedial action plans, and closure reports for
regulatory acceptance and approval.
The Construction Division supports projects
originating from the engineering and
environmental departments and also
undertakes projects independently. This
division removes underground and
aboveground storage tanks; installs, operates,
and maintains remediation systems; and
performs general construction services,
including operation of heavy equipment.
EEC's Technology Services division provides
expertise in GIS and CMMS development, data
management, interpretation, and evaluation
that sets EEC apart from other consulting firms.
The division facilitates efficient collection,
organization, and review of large data
inventories and uses CAD and database
management technologies to support and
manage projects across the firm' s disciplines.
The department identifies the right technologies
for the client' s most critical needs and ensures
that the chosen technologies will stay relevant
and effective long after project completion.
EEC' s administrative team support the entire
firm by conducting project -related activities,
such as document editing and production,
accounting, and invoicing.
Proposal to Provide WDR Compliance Services -
City of SantaAna, RFP20-089 2 August 4, 2020
Project Team
All selected key personnel have the necessary availability, credentials, licenses, and relevant experience required to successfully complete the proposed scope of work on schedule and within budget in accordance with the City's requirements. A summary of EEC key personnel, regulatory experience, registrations, and credentials is included in Table 1, Summary of Key Staff Qualifications. Key personnel resumes are included as Appendix A.
John Shaffer
Joe Jenkins
Baltazar Maldonado
Jordan Washburn
Fallon Franklin
Robert Schubert
Jim Kolk
Jim Kolk
John Shaffer
Najib Saadeh
Joseph Jenkins
Fallon Franklin
Alex Conner
Tristin Albers
Keith Silva
Dennis Kasper
EEC brings unique technical expertise to our projects and provides practical solutions for our agency, our satellite agencies, and our industries."
Mahin Talebi, Former Source Control Manager
Orange County Sanitation District
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 3 August 4, 2020
Table 1, Summary of Key Staff Qualifications CEECKey Personnel/ Role Years'
Exp. RegistrationsiLicenses/ Credentials Project
nt
Jim Kolk B.S., IndustrialEngineering; PACP/NASCCOCertification; CWEASSOReportingCertified; 15%- 50%° Protect Manager 26 Co -Authorand Researcherfor OrangeCounty FOGControlStudy — Phase11; as needed) Performed/ Managed 5, 000+ FOG inspections John Shaffer GeneralEngineeringContractor; Co -Author, LeadResearcherfor OrangeCountyFOG 5 °/° -10 °/° Principal - in -Charge 30 Control Study — Phase I and Phase II; WEF/EPA FOG Control Workshop Contributor & as needed) Speaker; IAPMO FOG Task Group Member; CWEA FOG Inspector Trainer Keith Silva B.S., Aeronautical Operations; 40 Years at EPA Regions 7 & 9; Certified EPA Inspector; 5%- 10% Regulatory Advisor 40+ FeaturedSpeakerat CWEAConferences; Workswith Industryand Municipalitiesto Achieve as needed) EPA' s Pretreatment Program Goals; Handles Difficult Compliance and Enforcement Cases Alex Conner GIS Specialist with a Bachelor's Degree in Geography; Advanced Knowledge of ESRI's Data Management / 3 ArcMap and Online Platformsfor Creatingand Managing Geodatabases, Includingthe 25%- 30% GIS / Database Design Creation and Management of Field Crew Applications. Knowledge of Microsoft Access and as needed) AutoCAD as Supplementary Assets to Perform Mappingand Analytical Tasks Joseph Jenkins B. A., Business Administration; Environmental Management Certification; QISP; CWEA 20%- 50% Compliance Inspector/ 13 Environmental Compliance Inspector Grade I; OSHA 40- Hour HAZPWOPER Certification; as needed) Inspection Supervisor Inspection Management and Training; EEC Inspectorand QA/QC Inspection Procedures Fallon Franklin B.S. Mechanical Engineering; OSHA 40-Hour HAZWOPER Certification; Compliance 50%- 60% Engineer / Compliance 4 Inspector; Conducted Hundreds of Inspections as needed) Inspector
Baltazar Maldonado B.S. Business Management; Compliance Inspector; Bilingual (English/Spanish); OSHA 40- p0%- 50% Compliance Inspector 3 Hour HAZPWOPER Certification; Conducted Thousands of Inspections; SSO Investigation as needed) and Response Development Studied InformationTechnologyand Programmingat North Central MichiganCollege; Jordan Washburn
2 California Water Distribution Level 1 Certification; OSHA 40-Hour HAZPWOPER Certification; 20%- 50% Compliance Inspector Compliance Inspector; Conducted Hundreds of Inspections; SSO Investigation and as needed) Response.
Robert Schubert M.S. Environmental Engineering 20%- 50% Sr. Compliance 6 B.S. Civil Engineering as needed) Inspector I Compliance Inspector; Conducted Hundredsof FOG and NPDES Inspections; Ph.D. in Environmental Engineeringand an M.S. in Civil Engineeringfrom Caltech, Dennis Kasper, Ph. D. Pasadena, CA and a B.S. in Civil Engineering from Loyola Marymount University, Los 10% 20% Technical Advisor 38 Angeles, CA. Areas of expertise include: Desalination, Membranes, Water Treatment as needed) Processes, WastewaterReclamation, IslandWaterSupplies, WaterTreatmentChemistry, and Distribution System Water Quality.
Proposal to Provide WEIR Compliance Services -
City of Santa Ana, RFP20-089 4 August 4, 2020
ECENVIRONMENTAL
Project Management
The designated project manager, Jim Kolk, has served as the primary project manager for the City's WDR compliance, environmental compliance, and FOG Control Program projects for the past 12 years andwill continueto serve in this role (for a minimumof 1 year). Jim will provide overall management and leadership to maintain an effective team, ensure availability of technical staff, maintain a high quality of work, ensure all work is performed pursuant to safety standards, and resolve project issues. While many tasks can and should be handled directly by technicalstaff, all projectcommunicationwill be routedthroughJim to ensurecontinuityof project tasks and control of project resources. If Jim is unavailable, Joseph Jenkins will serve as the secondary project manager.
EEC will continue to implement a quality assurance / quality control (QA/QC) process that will include periodic reviews throughout the project. The project manager will ensure that required elements are effectively incorporated into the project and the principal -in -charge will ensure that the project manager is routinely performing this verification. Qualified team members with no prior involvement in the particular task will verify technical tasks, including intermediate calculationsanddeterminationsof key parameters, for accuracyand completeness. The project manager and, when appropriate, the principal -in -charge, will review all reports and presentations for technical content and format.
Understanding Scope of Services
EEC understands that the City wishes to partner with a consultant that possesses the expertise and proven experience to ensure the City's continued compliance with the Statewide WDR and a variety of other mandatedcomplianceprograms. EEC shares in the City's desireto develop effective water and sewer system programs that address regulatory requirements while maximizing the usage of available City resources.
Since the issuanceof Order No. R8-2002-0014 by the California Regional Water Quality Control Board in 2002 and subsequentissuanceof the currentStatewideGeneralWDR for Sanitary SewerSystems (OrderNo. 2006-0003-DWQ) in 2006 and RevisedMonitoringand Reporting Program (WQ 2013-0058-EXEC), EEC has applied its insight in developingand implementing practical and defensible programs designed to maximize resources, ensure clients' continued regulatory compliance, and reduce sanitary sewer overflows ( SSOs).
EEC fully understandsthe intricaciesof the WDR, includingthe biannual internal programaudits and 5-year SSMP update processes. Extensive experience in developing SSMP programs, auditing programs, and developing supporting documentation for various cities and sewer agencies has armed the EEC team with the tools necessaryto advise the City on quarterly WDR training, SSO contingency planning, and ongoing WDR compliance.
Having previously assisted the City to implement GIS and InfraMAP software for sewer system maintenance, EEC fully understands the task of developing a sewer system maintenance program schedule to optimize cleaning frequencies and maximize City resources. EEC also understands the importance of a timely response to minimize the environmental impacts of SSOs and importanceof reportingaccuratevolume estimationsand timely reportingto the California IntegratedWater Quality System (CIWQS) as required by the WDR.
Having provided FSE inspection services for the City, EEC knows how critical it is to maintain positive relationships with the local business community. EEC has conducted more than 20,000 Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 5 August 4, 2020
FSE best management practice ( BMP) inspections and more than 18,000 grease interceptor/ trap inspections, issued notices of non- compliance, and conducted follow- up inspections to ensure FSEs' compliance with FOG control requirements. EEC' s
inspection services enhance and use existing agency resources, such as GIS and FSE databases, to maximize the efficiency and efficacy of FOG control efforts. EEC understands that FOG source control is the first line of defense in controlling SSOs caused by FOG blockages and combines two important
elements: BMPs and proper maintenance of grease -removal equipment ( GRE).
CEECENVIRONMENTAL
FOG in FSE Kitchen
Successful FOG control programs contain several critical elements: First, effective FOG control programs need a strong FSE education and outreach program and an effective inspection program to monitor and enforce the implementation of BMPs. Education, inspection, and enforcement programs are key to the success of the second element: the proper design, installation, and maintenance of GREs to capture of FOG that finds its way into drains at FSEs before it flows to the public sewer system. EEC's staff is experienced in every facet of FOG controland includesengineersandfieldinspectorswhoarewell equippedto assistthe Citytoaddress all FOG - related issues.
EEC' s diverse staff brings an extensive range of water and wastewater compliance experience beyond FOG/WDR programs. EEC's experience includes, but is not limited to: cross -connection program support, potable water discharge permitting and monitoring, production well O&M assessment and support, water distribution infrastructure, stormwater program compliance, compliance related business process development, project management, and assistance.
Relevant Project Experience
EEC has a demonstrated understanding of the SSO WDR, from its 2002 inception to its current form. Since 2003, extensive experience providing FOG control program and WDR services and complementary services have gained EEC an excellent reputation and working relationship with federal, state, and local agencies.
EEC has provided similar services to 30+ cities and sewer districts in Southern California, including the following:
City of Anaheim City of Santa Ana Garden Grove Sanitary District City of Fullerton City of Stanton Irvine Ranch Water District City of La Habra County of Orange Midway City Sanitary District City of Orange Costa Mesa Sanitary District Orange County Sanitation District EEC understands the City of Santa Ana's FOG control program database and FSE inspection program in detail. Through previous work for the City and unique knowledge of the City's FOG control program, EEC will continue to provide a flexible, cost-effective approach to meeting the City's project goals and needs. The following concise project descriptionsprovide just a snapshot of EEC's relevant project experience.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 6 August 4, 2020
CEECENVIRONMENTAL
City of Santa Ana: WDR Compliance, FOG Program Management Services Contact: Mr. Rudy Rosas, Principal Civil Engineer ( 714) 647-3379 EEC has provided a wide variety of WDR and environmental compliance including the 2013, 2015, 2017 and 2019 internal SSMP audits, the 2020 SSMP update, program development and implementation of the Drinking Water Systems Discharge Permit, as well as cross - connection program and smart water meter infrastructure program support. EEC developed, implemented, and helped the City manage its FOG control program, and has been inspecting FSEs in Santa Ana for the past 14 years. EEC compiled and maintains an exhaustive list of FSEs within the City's boundaries and inspected each FSE for inventory cooking equipment,
fixtures, floor sinks and drains, and GREs, and to evaluate FSEs' compliance with FOG program regulations. EEC has Inspector Using Mobile Device to maintained FSE and kitchen equipment inventory in the Gather FSE Data City' s infraMAP database and created inspection
frequencies based, in part, on an FSE's potential to release FOG into the sewer system. EEC used the City's GIS to determine an FSE's potential to impact sewer line elevated maintenance locations ( EMLs). This project will conclude September 2020.
Project highlights include the following:
Internal SSMP audit
Operation & maintenance manual
development and regular updates
SSMP update
SSO response manual development
SSO emergency response training
FOG program development and
management support
Permitting inspections
FSE kitchen BMP inspections
GRE inspections
services to the City,
FSE non- compliance notifications
Compliance inspection and follow- up
efforts
SSO response and support
Mobile FOG inspection deployment
Operations and maintenance program
standard operating procedures
Misc. NPDES permitting support
Cross -connection guidance
documentation development
AMI and supplemental staff support
Costa Mesa Sanitary District: WDR Compliance, FOG Program Management Services Contact: Mr. Scott Carrol, General Manager, ( 949) 645- 8400 EEC currently provides many of the same services the City is requesting— WDR and SSMP support, FOG program management and inspections, GIS support, CMMS support, and modeling services — to the CMSD. This project is ongoing.
Some project highlights includethe following:
Internal SSMP Audit
SSO evaluation and follow- up
Enforcement program development
and management
Cityworks implementation and support
FOG program development and
management
FSE database creation / management
Infiltration and inflow analysis support
GIS development and management
Proposal to Provide WDR Compliance Services -
City of SantaAna, RFP20-089 7 August 4, 2020
FSE FOG inspections and follow-up Hotspot analysis
CCTV source identification inspections Hydraulic modeling Training services
City of El Segundo: WDR Compliance, FOG Control Program Support Contact: Mr. Lifan Xu, Principal Civil Engineer, ( 310) 524- 2368 In 2014, EEC audited the City of El Segundo's internal SSMP review and updated its SSMP pursuant to the WDR. EEC
also updated the City's SSO Emergency Response Plan
ERP) to comply with the recently updated Monitoring and Reporting Program. Additionally, EEC compiled and
maintained an exhaustive list of FSEs within the City's boundaries that would require inspection of cooking
equipment, fixtures, floor sinks and drains, and GREs and to evaluate compliance with FOG program regulations. This
project is ongoing.
The project scope included the following:
CEECENVIRONMENTAL
Typical Vaccon Truck
SSMP internal audit Permitting inspections
SSMP update . BMP and GRE inspections
SSO ERP update . Compliance inspections
Program creation and management
Irvine Ranch Water District: FOG Program Management and Inspection Services Contact: Ms. Frank Soto, Regulatory Compliance Manager, (949) 453-5844 EEC conducted a FOG characterization study that included more than 800 FSE initial inspections within the Irvine Ranch Water District' s ( IRWD' s) service area and continues to support the district's FOG control program efforts, including FSE inspections. GREs are inspected for size, operational status, and structural condition, and FSEs are educated about the FOG program. EEC developed a geodatabase to enhance analysis of the data collected; FSE and GRE data were further analyzed relative to SSOs and sewer hotspot locations.
Inspectiondata were instrumentalin developing IRWD's FOG program, providinga basis for prioritizing FSE permittingand inspections as well as optimizing IRWD's resources. This project is ongoing.
The project scope included the following elements:
Program creation and management
Permitting inspections
BMP and GRE inspections
Compliance inspections
Nonroutine customer support
H2S testing and monitoring
FSE plan submittal program development and management
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 8 August 4, 2020
EECENVIRONMENTAL
City of Anaheim: WDR Compliance, FOG Program Management and Inspection Services Contact: Mr. Jonathan Heffernan, Operations Supervisor, ( 714) 765- 6860 EEC has provided FOG program services to the City of Anaheim since 2008. Services have included FSE inspections, development of the City's FOG program manual, and guidance on analysis of FSE contributionsto sewer line hotspotsand SSOs. During SSO events, EEC provided support for follow-up inspections, corrective action tracking, and GIS development to aid in analysis of FSE and SSO relationships. EEC has assistedthe City to review FSE variance and waiver requests, including site inspections, to verify site limitations or identify alternatives to preclude the need for a variance. In 2013, EEC auditedthe City's internalSSMP. This project is ongoing.
The project scope included the following elements:
SSMP internal audit
Compliance/ enforcement inspections
New FSE permitting inspections
New FSE building plan and variance request review
SSO response support and training
FSE NPDES inspections
FSE BMP/ GRE inspections
GIS development
Sewer design manual and sewer bypass guidance development Sewer capacity analysis and assessment support
City of Los Altos: WDR Compliance and FOG Program Management Contact: Aida Fairman, P.E., Engineering Services Manager, (650) 947-2603 Since 2014, EEC has managed and completed the FOG
program inspections for the City of Los Altos. In the first year, EEC completed an inventory of food service facility ( FSF) equipment and grease interceptor status. For FSFs that did not have grease interceptors, EEC worked with the City and the FSFs to install an approved grease interceptor. Each year, EEC has completed the required inspections on -time including the necessary follow- up and enforcement actions, binder and Excel table deliverables, and has assisted the City with any
additional FOG program needs including educational
material development and plan review.
The project scope included the following elements:
FOG Program Management
BMP inspections
BMP/ GRE Inspections
Inspection routing
Inspection QA/ QC
Inspection management
Inspector Reviewing
Site Safety Plan
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 9 August 4, 2020
EECENVIRONMENTAL
References
EEC's WDR complianceservices have consistentlyprovidedthe firm's clients with pragmatic solutions that enable development of clear and attainable plans for ongoing sewer system management, operation, and maintenance. The list below identifies current and/or past clients who can, and are willing to, attest to the quality and timeliness of EEC's services related to WDR and environmental compliance, SSMP auditing, and FOG control program management Table 3, EEC Project References). RFP Attachment 3: References, has also been completed and is included with completed forms as Appendix B.
Table 3, EEC Project References
AgencyDetails
Mr. Scott Carroll
Costa Mesa Sanitary General Manager
110, 000District 949) 645- 8400 ext. 223
scarroll crosdca. ov
Mr. Brian Jones
City of La Habra Water and Sewer Manager 15, 000brianj@lahabra. com 562 905- 9792
Mr. Cesar Barrera
City of Santa Ana
Principal Civil Engineer
300, 000
cbarrera@santa- ana. org
714 647- 3387
Mr. Jonathan Heffernan
City of Anaheim Operations Supervisor 200, 000
jeffernan@anaheim. net
714 765- 6860
Mr. Lifan Xu
City of El Segundo Principal Civil Engineer
25, 000
[email protected]
310 524- 2368
Mr. Frank Soto
Irvine Ranch Water Regulatory Compliance 165, 000District 949) 453- 5844 soto@irwd. com
Fees
A fee proposal is provided in a separate submission in the PlanetBids system.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 10 August 4, 2020
EECENVIRONMENTAL
Scope of Services & Schedule
Core Requirements
Waste Discharge Requirements ( WDR) and Sewer System Management Plans SSMP)
The EEC team has conducted a wide range of program audits, including SSMP audits, that has provided EEC with a unique insight to both a regulator's view on conducting audits and a regulated entity's view on being audited. EEC will provide the City with the following WDR and SSMP support services under this task:
A. Perform the 2-year internal audit due in 2021. The audit will include a report of the findings and recommendations identified during the audit.
The cornerstonesof EEC's expertisein SSMPprogramaudits are extensiveknowledgeof key SSMP program elements in line with regulatory requirements and a breadth of experience that informs a complete, candid assessment of an agency's conformance or deficiency. Pursuant to the WDR requirementsfor SSMPs, EEC's focuses on evaluatingthe key elementsof the SSMP:
1. Goals and metrics
2. Organization and staff
3. Legal authority
4. Operation and maintenance program
5. Design and performance provisions
6. Overflow emergency response plan
7. FOG control program
8. System evaluationand capacity assurance plan
9. Monitoring, measurement, and program modifications
Often, the SSMP internal audit is conducted merely as a formality to satisfy the minimum requirements of the WDR. EEC takes a somewhat different approach and views the audit from the perspectiveof a regulator. A regulator is looking for an honest assessmentand program modification that brings about true improvement in program performance ( where needed).
Therefore, the key objectives of EEC's SSMP audit is to candidly evaluate how implemented programs are impacting the reduction of SSOs and evaluate the proper ongoing management, operation, and maintenance of sewer system assets.
EEC's general approach to SSMP internal audits is threefold:
1. Evaluate the level of conformance of the City's SSMP to the WDR. This is accomplished primarily through a desktop review of the SSMP and supporting documentation. EEC is thoroughly familiar with recent changes to the Monitoring and Reporting element of the WDR and will ensure the City's SSMP appropriately addresses these changes.
2. Assess the level of conformanceof the City's field practices with SSMP policies and procedures. This includes a detailed review of program -related documents (e.g., work orders, standard procedures, etc.) and data (e.g., line cleaninghistory, staff training records, Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 11 August 4, 2020
EECENVIRONMENTAL
etc.), as well as comprehensive interviews with City staff and field observation of key staff activities.
3. Use the audit findings to develop practical and defensible recommendationsfor program improvement. EEC will prepare a report summarizing the audit findings that will include classification of any identified nonconformances ( i.e., major or minor nonconformance).
The report will also contain recommendations for program improvements based on EEC's experiencewith successfulaspectsof similarprogramsand input receivedduring the staff interview process.
Analyzing the SSMP and identifying deficiencies in this manner will allow the City to maintain control of the
definition and implementation of its programs rather than putting that control in the hands of a regulator. For
example, in evaluating the City's SSO emergency response plan, EEC will not only confirm that current practices are in place and followed, but will also assess the defensibility of key response procedures, such as SSO volume estimating
techniques. This approach parallels a regulator' s approach and allows the City to stay ahead in the process. SSMP Audit Staff Interview Headquarteredin Orange, CA, EEC is locatedcloseto SantaAna andwill work aroundthe City staff members' schedules to ensure the audit process is not intrusive but is thorough enough to satisfy the WDR requirements and improve the City's SSMP programs. EEC anticipates conducting one SSMP audit over the next two years.
B. Prepare the 2024 SSMP update using information obtained from the SSMP audits.
Pursuantto the SSS WDR, enrolleesmust updatetheir SSMPonce every5 yearsto reflectthe enrollee's current SSMP-related practicesand the changes recommendedduring internal SSMP audits. Havingauditedthe City's SSMPin 2017 and 2019 and havingupdatedthe City's SSMP in 2019, EEC is intimately familiar with the City's SSMP and can readily ensure it stays current and accurate. EEC anticipates performingone SSMP update by 2024.
C. Provide quarterly WDR training and advising City staff on emerging issues, revisions, and additions to the SSS WDR.
EEC has providedprevioussimilar trainingto City staff regardingSSO emergencyresponse procedures and general WDR requirements. EEC will coordinate with City personnel to establisha training scheduleand determinationof requestedtrainingtopics. Trainingtopics may include gravity and lift station SSO/emergency response, WDR and SSMP requirements and contents, FOG program management, drinking water system permitting requirements, water treatment processes. This core services task will be performed as an element of As -Assigned Training and Support services.
EEC's expertise and responsiveness was instrumentalin helping our city meet new stringent sewer regulations."
Ray Burk, Former Principal Civil Engineer
City of Santa Ana
Proposal to Provide WDR Compliance Services -
City of SantaAna, RFP20-089 12 August 4, 2020
CEECENVIRONMENTAL
D. Update and provide training on the SSO contingency plans for the two City sewage lift stations.
The risk of large SSOs is magnified in the event of sewage lift station failures. In collaboration with the City, EEC has developed an SSO contingency plan for the two lift stations and will continueto work with the City to updatethe plansand providetraining for staff on specific plan procedures.
E. Provide SSOresponse support, including data analysis, volume estimating, reporting, etc A timely response to any SSO is critical not only to minimize the environmental impact of the spill, but also to
collect/ analyze the information needed to determine the _ cause( s) of the spill. EEC currently supports the IRWD,...
CMSD and the City of Santa Ana with follow-up
investigations of private SSOs. Investigations consist of identification of the cause( s) of the SSO and discussions with agency staff to determine the required corrective
actions. Preliminary discussions are conducted with property owners to implement corrective actions. EEC fully 550 Spill Simulation understands the importance of accurate volume estimations and timely reporting to CIWQS. EEC will continue to provide SSO response support and assist the City in training personnel on appropriate volume estimation methods and reporting forms.
This core services task will be performed as an element of As -Assigned General Sewer System O& M Support services.
F. Develop a sewer system maintenance (cleaning) program and schedule As part of the SSMP and the City's asset management endeavor, EEC will advance development of the sewer system maintenance and cleaning program and schedule. The program and schedule will prioritize sewer main cleaning based on parameters such as topography, pipe condition, flow characteristics, and historical inspection analyses. The sewer maintenance program is intended to optimize cleaning frequencies and resource deployment.
EEC had previously developed and initiated pilot testing of this asset management practice with the City and is preparedto furthertest and implementthe methodologysystemwide. Along with developmentand coordinationwith City field personnel, EECdeliverableswill include cleaning program maps in formats compatible for use with the City's infraMAP software. This core services task will be performed as an element of As -Assigned General Sewer System O&M Support services.
Value - Added WDR/ SSMP Services
EEC continues to serve local governmentsin developing, implementing, and monitoring sensible sewer system management programs tailored to address specific local conditions and ensure compliance with applicable WDR requirements. EEC has unmatched expertise in key SSO mitigation strategies, including FOG control programs, preparation of overflow ERPs, and SSMP performance assessments and audits. EEC continues to assist cities and independent special districts, including the Cities of Santa Ana, Stanton, La Habra, Buena Park, El Segundo, and Anaheim, as well as CMSD, with development, implementation, and/ or audit of their SSMP strategies.
Proposal to Provide WDR Compliance Services -
City of SantaAna, RFP20-089 13 August 4, 2020
The EEC team has comprehensive knowledge of the evaluation and development of SSO ERPs. In fact, EEC assisted the City of Santa Ana in 2019 and City of El Segundo in 2014 to update their respective SSO ERPs. SSO ERP updates are based on recent program enhancements, personnel and equipment changes, and recent changes to the State' s WDR requirements for monitoring and reporting SSOs.
EEC also providesWDR/SSMPtrainingsupport, includingSSOemergencyresponsetrainingto sewer system maintenance staff. In 2019, EEC conducted SSO emergency response training for the City, which consisted of an evaluation of current practices and procedures, a presentation on the recent updates to the State's monitoring and reporting requirements, and SSO volume calculation examples.
2. FOG Program Management
EEC currently manages FOG programs for several Southern California agencies and uses sophisticated database and GIS tools to collect, organize, analyze, and manage FOG data.
Having been closely involved in the development and implementationof key FOG control program tools and processes, EEC's technical and field staff is thoroughly knowledgeable of field data acquisitionsystems and workflowscurrently employedby the City. EEC will provide the following services under this task:
Collect, organize, and manage the City's FOG Control Program data.
Provide monthly reports summarizing activities conducted and recommendations to the City' s FOG Control Program Manager.
Conduct regularmeetingswith City staff to evaluatethe FOG Control Program, provide recommendations, and prioritize project efforts.
Monitor the Orange County Health Care Agency's (OCHCA's) inventoryof restaurants and append any updates, changes, or additionsto the City's FSE inventory.
Usingthe City's current FOG infraMAPdatabase, maintain the FSE inventory, inspection schedule, and FSE inspection frequencies and prioritization. Inspection frequencies and prioritization will be based on FOG production, compliance history, elevated maintenance location relationships, and SSO history.
Establishinspectionschedulesand coordinateand assign inspectiontasks to the City's code enforcement inspectors and EEC's compliance inspectors using infraMAP and GIS tools.
Develop reports to summarize inspection results and compliance efforts.
Secure and append OCHCA's NPDES inspection data to the City's geodatabase for analysis and to identify necessary NPDES follow-up inspections. EEC will ensure that data are properly assigned to FSEs and violations are correctly identified. FSEs with current violations will be properly identified on the map interface used by inspectors.
Use infraMAP software and ArcGIS to record inspection results and manage inspections.
Provide support for the City's wireless inspection process, with which EEC is familiar.
Having played a pivotal role in the system' s implementation, EEC is familiar with the City's mobile data acquisitionsystems, including hardware, operating systems, software, network structures, and evolving technologies.
Develop residential FOG educational/guidance materials and a plan to address residential grease discharge and disposal practices.
As needed, develop and coordinate evaluation of new and emerging grease -control technologies, including GRE and chemical/ biological additives.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 14 August 4, 2020
Provide the City with background and update information regarding current and emerging MS-4 requirements, as they relate to the WDR.
Obtain data and information to keep the FSE inventory up to date.
Manage and process inspection pictures, GRE requirement documents, permits, and other documents for all FSEs. EEC will update and maintain the geodatabase with document information that will enable inspectors and managers to access documents through the infraMAP interface.
Review the City Municipal Code and recommend modifications or enhancements to the FOG control program.
As needed, conduct site assessments of FSEs to determine or evaluate GCD retrofit options.
Manage the FOG geodatabase and GIS files, such as map documents.
Provide follow-up documentation assistance and expertise to City's FOG Control Program Manager.
Conduct QA/ QC reviews of FSE inspection results.
Coordinate, establish work schedules, and provide educational and training information to City personnel as needed or as requested by the City.
Provide the City with experienced and knowledgeable professional staff, during and outside of normal work hours ( as needed).
This core services effort will be performed as an element of As -Assigned FOG Program Management services.
Value -Added Program Management Services
Based on its recognized FOG expertise, EEC has been able to work with agencies across the country, exposing the team to a variety of innovative ideas and concepts that can be shared with the City. EEC also works with some of the City's neighboring agencies and can share field intelligence regarding sewer investigationsand FSE issues that might impact the City's programs.
3. FSE Inspections and Enforcement
EEC will provide well qualified and experienced personnel, including bilingual inspectors where necessary, to conduct routine FOG inspections. EEC will monitor inspection progress using the City's infraMAP and GIS tools to ensure the FOG control program tasks are on track to meet inspection and follow-up targets. EEC routinely performs QA/QC, from work order initiation to project completion, of FOG inspectors as well as the data entered into databases and sync' d with the City. EEC will work with the City' s FOG Control Program Manager to evaluate the continued implementation of FOG -risk —based inspection prioritization processes to further optimizethe City's inspectionresources. EEC will providethe following services under this task:
Conduct on -site, physical inspections of FSEs as
determined by City's FOG Control Program Manager
Provide bilingual outreach and educational materials to FSEs, including inspection summary reports
Provide the City, as needed, with educational and BMP
information
Promote the importance of kitchen BMPs
Coordinate and establish work schedules
Permitting Inspection Inventory
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20- 089 15 August 4, 2020
QEECENVIRONMENTAL
Require inspectors to clearly identify themselves both verbally and with proper identification badges as contract inspectorsof the City Requireinspectorsto identifytheir vehicleswith decalsas contractvehiclesof the City Specific FSE inspectioncategories includethe following:
1.Permitting Inspections. EEC will conduct initial permitting inspections for new, change -of - ownership, and remodeled FSEs. Through initial inspections, also referred to as FSE characterization, EEC will identify the type of food, cooking equipment, and kitchen practices that risk contributing FOG to the sewer system. Each FSE will be provided with bilingual educationalmaterialsthat will help the FSE reducethe amountof FOG releasedinto the City's sewer system. EEC inspectors will review the permit memorandums generated for each new FSEandwill confirmthe installationof a GREif requiredby the memorandum. Approximately 100 permitting inspections are anticipated per year.
2. Grease - Removal Equipment Inspections. EEC will
conduct GRE inspections for FSEs with a grease interceptor or grease trap to ensure each device is in good operating
condition and confirm that appropriate maintenance practices are implemented. The inspections are comprehensive and
thorough to support potential enforcement efforts in the future.
EEC inspectors will conduct the following:
Measure the layer of floating FOG and settable
solids Interceptor Sample Box Inspection
Determine conformance with compliance criteria
Inspect the mechanical condition of the GRE
Review the maintenance logs and record the last pump -out date Review GRE pumping record keeping
Document and capture photographic evidence of all violations An estimated 350 GRE inspections are anticipated per year.
3. Best Management Practice Inspections. Having
conducted more than 20, 000 kitchen BMP inspections,
EEC understands the importance of educating FSEs on
proper BMPs. EEC will conduct BMP inspections to
evaluate compliance with all required kitchen BMPs,
including employee education and training practices.
These inspections also provide an opportunity to provide new program educational materials.
Specifically, EEC inspectors will assess the following
Removal of food grinder
Lateral cleaning and spill log maintained
Drain screens installed/ maintained
Kitchen signage ( BMP poster) posted
Food waste disposal practices
Emergency spill response materials
Identification of BMP Violation
Utilization of drainage additives
Segregation and proper storage of
waste cooking oil
Grease collection log maintained
Employee training log maintained
Scraping practices
Proposal to Provide WDR Compliance Services -
City of SantaAna, RFP20-089 16 August 4, 2020
An estimated 500 BMP inspections are anticipated per year
4. FSE Compliance Inspections. ECC will conduct follow-up inspections for non-compliance issues as required by the City's FOG Control Program Manager. This may include issuance of notices of violation to FSEs that are found to be in non- compliance with the FOG control regulations. An estimated 200 compliance inspections are anticipated per year.
EEC will help the City manage enforcement actions for violations of the City's Municipal Code, Sec. 39-56. For any FSE or critical source facility identifiedwith deficiencies, EEC will meet with FSE manager(s)/owner(s) or property owner(s) to discuss violations and enforcement and to help them develop an appropriate corrective action plan to achieve and maintain compliance.
Based on the results of follow- up inspections and issued notices of non-compliance, EEC will review, provide recommendations, and assist the City with any enforcement actions required as a result of violations of the FOG ordinance. This task will be performed as an element of As - Assigned FOG Program Management services.
5. National Pollutant Discharge Elimination System Inspections. EEC will conduct inspections to follow up on NPDES violations identified by the OCHCA. OCHCA inspectors evaluate the following during inspections:
FC60- NPDES - Improper Oil/ Grease Disposal
FC61- NPDES - Refuse Containers/ Trash Bin Enclosure
FC62-NPDES - Washing Mat/Filter/Trash Bin Parking/Street FC63-NPDES - Improper MethodsSpill Cleanup/HosingArea
FC64- NPDES - Maintenance Records: Lack of / Not Current FC65- NPDES - No Observations Recorded
EEC is intimately familiar with the follow-up actions necessary for each observation and will confirm if an FSE has conducted/implementedthe corrective actions requested by the OCHCA.
An estimated 300 NPDES inspections are anticipated per year.
6. Limited Food Preparation Inspections. EECwill conductinspectionsof knownor probable LFP facilities to confirm their FOG discharge status. Inspections of known LFPs will be conducted every 3 to 5 years to assess if the LFP's practices have undergone changes that could warrant inclusion of the facility in the FOG Control Program as an FSE. These inspections include a quick observation of any food preparation areas to assess if equipment has changed.
An estimated 100 LFP inspectionsare anticipated per year.
EEC understands the City's FSE inventory database and key FSE details necessary to determine each FSE's potential to discharge FOG into the sewer system (e.g., cooking equipment). EEC inspectors are proficient users of the City's inspection software and will not require any additional training. Inspection results collected in the field are recorded in the geodatabaseand used to determinethe FSE's compliance status and history. The geodatabase is managed and maintained by two applications, Esri's ArcGIS and iWater's infraMAP. This task will be performedas an elementof As -Assigned Map and Databaseservices.
Finally, EEC inspectors are extensively trained in inspection safety and have an impeccable safety record. EEC inspectors also receive training in SSO response procedures and know the SSO emergency responseprocedures implementedby the City.
Proposal to Provide WDR Compliance Services -
City of SantaAna, RFP20-089 17 August 4, 2020
As - Assigned Tasks
1. Maintaining Maps and Database Records
EEC fully understands the City's use of GIS and other systems to data and inspection tasks. EEC understandsthat the City may nee services to continue extensive use of these systems.
manage the FOG program
I mapping and GIS support
Since 2004, EEC has provided GIS support services to the City, including determining the most effective way to manage the City's FOG Control Program using GIS. EEC has supported the City's implementation of ArcGIS and infraMAP software to manage inspectionsof the 1,000+ FSEs and 200+ GREs in the City.
EEC will provide the following mapping and database services, as assigned under this task:
Review inspectionrecords and results for quality assuranceand control purposes.
Add, edit, or delete records and map points as FSEs and GREs are added or deleted from the inventory.
Edit existing records and feature classes to reflect true field conditions. This includes maintaining a graphical representation of FSE and GRE relationships.
Maintain layer definition queries that access FOG program data to represent FSEs and GREs that need routine inspections, FSEs and GREsthat have existing violations, FSEs and GREs that have never been inspected, FSEs that have NPDES violations, and LFPs that need to be confirmed.
Coordinate with staff and technology consultants to identify and implement infraMAP software inspection form improvements and troubleshoot errors and issues. When necessary, EEC will provide a GIS analyst for on -site support.
Coordinate with staff and technology consultants to define required WDR program workflows and support integration with emerging technology.
Use GIs tools to assist staff with SSO response.
Use GIS tools to generate monthly activity reports.
Usedatavalidationtoolsto reviewfeatureclassdataincludingFOGinspectionactivitydata.
Assist the City with maintenance data analysis and O&M task optimization.
The FOG program geodatabase is also used to manage issuance of notices of violation and subsequent compliance inspections. Using these GIS and database resources developed in house, EEC will continue to provide effective and efficient inspection management services for the City. EECwill alsoprovideon -site GIS support, includinggeodatabaseediting, feature class development, and map document development.
EEC has developed customized tools to query and review
copious amounts of FSE data for analysis and reporting. For example, an inspector or manager can find an SSO or EML in the GIS and readily identify the associated FSEs. Hyperlink tools in the GIS are provided to quickly query the FSE
database to return pertinent information related to FSE inspection histories, site pictures, and inspection reports.
Manhole Elevation Analysis
Proposal to Provide WDR Compliance Services -
City of SantaAna, RFP20-089 18 August 4, 2020
EECENVIRONMENTAL
While the focus of this scope of work will be on FOG program management, EEC understands that FOG is not the onlycause of SSOsand that a thoroughunderstandingof the sewer system is critical to preventing SSOs. EEC' s experience in sewer line characterization activities has provided a keen understanding of how hydraulic defects in the sewer, such as offset joints, roots, and sags, can impact the ability of a sewer to transport grease within the sewer system.
Through utilization of GIS and FSE databases, EEC will provide simple, efficient solutions for organizing, managing, and coordinating all sewer line EMLs related to FSE enforcement activities.
The estimated level of effort for as -assigned mapping and database services is projected at approximately 150-175 hours.
Value -Added Mapping Services
EEC worked closely with iWater to develop the FOG inspection module in a manner that upheld the City' s high standards for FOG inspections. EEC understands the software and can recode, modify, troubleshoot, and correct functionality issues as needed. EEC also designed and implementedthe geodatabasein which all inspectiondata are stored and can modify the geodatabase as the City's FOG program evolves. EEC has and can continue to provide specialized GIS and CMMS training specific to the City's GIS configuration and process workflows. Additionally, EECcan augmentCity staffwith on -site GISsupportstaff as necessary.
2. Training and Support
EEC will continue to provide the City with FSE inspection process training as assigned. EEC developed and currently conducts California's only Grease Interceptor Inspector Training Workshopfor the CaliforniaWater EnvironmentAssociation (formerlyconductedfor CaIFOG).
To date, EEC has conducted seven workshops and trained more than 400 inspectors. EEC most recently provided specialized training for City Redondo Beach and South San Luis Obispo Sanitation District inspectors and has previously providedtraining for several of the City of Santa Ana Code Enforcementstaff. EEC can also provide mobile data acquisitiontraining for the City's FOG inspectors to demonstrate how FOG and NPDES inspection data is recorded and how to determine inspection priorities in the infraMAP software.
EEC will continueto provide periodic training for City staff and a wide variety of topics. Previous training events included WDR updates, SSMP contents goals and objectives, FOG Program elementsand GIS supportand mappingsystems. For each field or classroomtraining event, a roll callsheetis generated, and eachattendeeis provideda copyofthetrainingslides. During project kick-off, EEC will coordinate with City personnel to establish a schedule for regular training events.
The estimated level of effort for as -assigned training and support services is projected at approximately 150-175 hours.
3. General Environmental Compliance Support
Cross - connection Program Support
A key mandated program under the Water Resources Division purview is the cross -connection program, aimed at protecting the public water system from hazardous contamination or pollution. The City has procedures in place to ensure businesses are outfitted with the proper backflow prevention devices as well as procedures for routine inspection and test of these Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 19 August 4, 2020
QEECENVIRONMENTAL
devices. In collaborationwith the City, EEChasoutlineda seriesof guidancedocumentsgeared towards assisting business owners in more clearly understanding cross -connection program requirements. An initial draft of the manual for food processing facilities has been prepared and is under review by City personnel. As assigned, EEC will continueto assistthe City in the development of additional cross -connection program guidance manuals for other business sectors including services, manufacturing, medical, restricted operations, and miscellaneous other facilities.
Additionally, several private and City owned properties are served by recycled water supplies.
EEC can continue to support the documentation and field verification efforts for these on -site recycled water conveyance systems. These efforts will continue to be performed in close coordination with City personnel with the resulting findings and drawings being prepared in a manner suitable for import into the City's GIS database.
The estimated level of effort for as -assigned cross -connection program support services is projected at approximately 150- 200 hours.
Potable Water Discharge Permitting and Monitoring
EEC can continueto assist the City with the renewalsof the permittingand monitoring associated with the City drinking water system discharges. EEC is intimately familiar with the permitting requirements and will assist the City with routine monitoring and reporting as well as permit renewals. EEC will continue to train City personnel on the monitoring and reporting requirementsof this state mandated program. EEC can assist City personnelwith collection and testing of required discharges and help to ensure suitable methods and protocols are adhered to. EEC can also support development of project specific discharge monitoringprotocols as well as implementation proper notification procedures.
The estimated level of effort for as -assigned potable water discharge permitting and support services is projected at approximately 80-100 hours.
Production Well O& M Assessment and Support
EEC is an expert in per- and polyfluoroalkylsubstances (PFAS) consultingand is currently providing " Owners Representative" consulting support for the City as it addresses PFAS contamination in a production well. EEC' s PFAS team has extensive expertise in PFAS chemistry, characterization, remediation, residual management, and its unique regulatory challenges, particularly in California.
All of this expertise is being used to assist the City as it works with the Orange County Water District (OCWD) and their consultants to develop a plan to design and install wellhead PFAS treatment for the City's impacted wells. EEC already provided extensive technical and regulatory assistance to the City as it responded to a Draft Producer Report from OCWD' s consultant, that addressed a variety of topics:
The significance of PFAS Notification Levels ( NLs) vs. Response Levels ( RLs) Comparison of Granular Activated Carbon (GAC) vs. Ion Exchange (IX) at each potential impacted well site
Evaluating capital costs vs. on -going O& M costs
Evaluating OCWD's rapid small-scale column testing ( RSSCT) and pilot testing results and the need for further pilot tests
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 20 August 4, 2020
Protecting the City's interests while supporting OCWD' s need to remediate the basin As assigned, EECwill assistthe City as it workswith OCWD's designengineer, to developthe most appropriate treatment design for each impacted well.
The estimated level of effort for as -assigned production well O&M assessment and support services is projected at approximately 150-200 hours.
Water Distribution Infrastructure
EEC has and can continue to assist the City with a wide variety of water distribution infrastructure needs. EEC is equipped to collect samples, facilitate maintenance activity scheduling, assist with routine monitoring and reporting, and develop critical procedures and protocols. Recently, EEC assisted the City in the planning for the Automated Metering Infrastructure (AMI) projectand in preparinga Requestfor Proposal (RFP) seekinga qualified AMI Consultant to provide professional services for detailed planning and assistance in the selectionand implementationof an AMI system. These efforts led to the selectionof a highly qualified contractor being selected to assist the City in developing detailed strategies, design, and plans for AMI implementation. EEC assistedthe City during all preliminaryphases of the AMI project from the preparationof the first RFP and contractor selection and is currently supporting the final stages of contracting with the selected AMI and MDMS contractors. Once the agreement is finalized between the City and the selected AMI and MDMS contractors, and the executionof the work commences, EEC is prepared to continue providingsupport to the City Project Manager in all aspects of project and construction management, business process re -engineering, staffing considerations and all field activities.
Furthermore, EEC has assistedin modernizingthe City's 20-year masterplanwith productionof construction schedules using Microsoft Project, and regularly assists the Water Supervisor in meeting five- year goals for water pumping and construction management. EEC has also facilitated restructuring and digitization of 60 years' worth of historical documentation associated with the City's water system. As a result, EEC has an extensive understandingof the City's production well sites, reservoirs, Metropolitan Water District (MWD) connections, pressure regulatingvalues, and lift stations. This level of understandingwill ensurethat EEC can continue to ramp up to speed quickly on as -assigned water distribution infrastructure tasks.
The estimated level of effort for as -assigned water distribution infrastructure support services is projected at approximately 125-150 hours.
Stormwater Compliance
While the City's Municipal Separate Storm Sewer System (MS4) program is not implemented and managed by the Water Resources Division, stormwater related issues can often impact the division where experience and knowledge of the MS4 permit is necessary. As example, EEC recently assisted in the evaluation of stormwater based legal authority and issues associated with homelessencampmentsnear flood control channels. EEC also assists the City with responding to illegal discharges to the City's MS4 system from food service establishments and routinely follows -up on other FSE related stormwater issues (e.g., waste grease storage area housekeeping). EEC has also supported permit application and compliance associated with the Upper Newport Bay selenium TMDLs. This issue impacts the City's potable water discharges tributaryto the UpperNewportBay. As -assigned, EECcan continueto assistthe City with the TMDL compliance related this new permit.
Proposal to Provide WDR Compliance Services -
City of SantaAna, RFP20-089 21 August 4, 2020
EECENVIRONMENTAL
The estimated level of effort for as -assigned stormwater compliance support services is projected at approximately 80- 100 hours.
Project Management and Assistance
EEC can continueto assist the City with managinga wide variety of projects includingWDR compliancedeadlines, sewersystemcharacterizationand investigationactivities, and drinking water distributionand discharge. As -assigned, EECwill conductregularmeetingswith City personnel to provide updates and discuss project status.
EEC will continue offer qualified personnel to supplement the City's resource support needs rangingfrom developmentof innovativesoftwaresolutionsto composingrequestsfor proposals.
EEC personnel have been involved in many aspects of City's water engineering and development, including plan preparation, cost estimates, and specificationsfor a variety of projects pertaining to water and sewer applications. EEC personnel have assisted in updating system management maps and records as well as assisting in project oversight and interfacing with other governmental agencies and contractors. EEC personnel will continue to collaborate with treatment and distribution operators to facilitate decisions regarding treatment and distribution parameters, settings, and general operations. EEC will also continue to support coordinationof permitsand annual renewalsfor dewateringpermits, encroachmentpermits, NationalPollutantDischargeEliminationSystem (NPDES) permits, andSouthCoastAirQuality Management District ( SCAQMD) permits.
The estimated level of effort for as -assigned project management and assistance services is projected at approximately 400- 500 hours.
4. General Sewer System O& M Support
Source Identification. Prioritization. and Remediation - Having studied morethan 300 enhanced maintenance locations and identified numerous individual sources of FOG blockages in California, EEChas developedandprovidesuniqueexpertisein assessingsewersystemissues and developing corrective action plans, including source identification and mitigation. Public agenciesfrequentlyhire EECto conductsuch characterizationstudiesand use the resulting data to prioritize FSE inspections, improve cleaning and tracking of EMLs, and inform SSO contingency plan development for high -risk pipelines.
When an issue is identified in the sewer system, EEC will conduct the following general steps to ensure a thorough investigation is conducted.
1. EECwill coordinateCCTV inspectionof the area. The line will be typically be inspected in its current condition, then re -inspected after cleaning to establish a baseline of the clean line. If suspicious materials that can not be clearly identified are noticed, EEC will collect samples of the materials for further analysis.
2. After a set periodof time, EEC Willcoordinatefollow-up CCTV activities at the location in an attempt to clearly identify the source of the issue. With FOG accumulation, a visible trail will typically accumulate at a specific lateral connection, often leading toidentification of the source.
3. Once the source is identified. EEC will work with the City to mitigate that source which could include meeting with the facility and/or conducting routine inspections, or other elevated enforcement actions.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 22 August 4, 2020
EECENVIRONMENTAL
Response to and Enforcement of Private Sewer Spills - A timely response to any SSO is critical not only in minimizing the environmental impact of the spill, but also in
collecting/ analyzing important information needed for reporting the spill and determining the cause( s) of the spill. EEC's SSO response experts are certified by the California Water
Environment Association in SSO Electronic Reporting and are prepared to conduct follow- up investigations of private SSOs.
Investigations consist of identification of the cause( s) of the SSO and discussions with agency staff to determine
corrective actions. Preliminary discussions are conducted with property owners to implement corrective actions. EEC' s extensive CCTV assessment of sewer lines provides clients with the necessary expertise to properly assess and offer recommendations concerning private sewer laterals.
SSO Response Support
Where "voluntary' implementationof correctiveaction by a property owner proves unsuccessful, administrative orders may be required to ensure implementation of required measures. Follow- up discussionswith privatepropertyownersconductedby EECare typicallyinitiatedwell before the administrative order deadlines to ensure adequate progress and to avoid last-minute extensions.
Sewer System Condition Assessment - EEC has analyzed countless hours of CCTV data and has used this data to drive capital improvementand sewer master plan development. EEC draws on this experienceand expertiseto ensurethat an agency's planningandfunding alignswith current asset conditions.
Develop a sewer system maintenance ( cleaning) program and schedule. - As discussed in the core services section, EEC will advance development of the sewer system maintenance and cleaning program and schedule. The program and schedule will prioritize sewer main cleaning based on parameters such as topography, pipe condition, flow characteristics, and historical inspection analyses. The sewer maintenance program is intended to optimize cleaning frequenciesand resourcedeployment. EEChadpreviouslydevelopedand initiatedpilottesting of this asset management practice with the City and is prepared to further test and implement the methodology system wide. Along with development and coordination with City Feld personnel, EEC deliverables will include cleaning program maps in formats compatible for use with the City's infraMAP software.
The estimated level of effort for as -assigned general sewer system O&M support services is projected at approximately 200- 250 hours.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 23 August 4, 2020
QEECENVIRONMENTAL
Summary of Key Deliverables
Based on the scope of services, the following key deliverablesare anticipatedfor this project:
FOG program protocol assessment reports and recommendations ( as needed) Monthly inspection status reports summarizing inspections conducted, compliance status, and recommendations for follow- up and enforcement actions Quarterly program review/status meetings with City staff FOG outreach and educational materials procurement and distribution (as needed) Updates to FSE inspection database with OCHCA NPDES inspection data ( as needed) Memoranda/ reports on emerging MS4 requirements ( as needed) Updates to FSE inspection database with new FSE data from various sources ( as needed) FOG program initiative recommendations/ reports (as needed) Evaluation/assessment reports for emerging GRE devices and additives (as needed) Mapping document updates and recommendation reports ( as needed) Workflow and CMMS development recommendation reports ( as needed) Memoranda/ reports on emerging WDR/ SSMP requirements ( as needed) SSMP internal audit and recommendation reports
2024 SSMP update
SSO Sewer Lift Station Contingency Plan
SSO response support ( as needed)
Sewer system maintenance (cleaning) program and schedule Memorandum of recommended changes for the City Municipal Code Section 39-56 Classroom and field training on FOG/ WDR/ SSMP/ GIS/ CMMS topics ( as needed) Monthly Invoices including number of hours by labor category and hourly rates ( as included in the fee proposal)
Additional deliverables to be identified as as - needed tasks are assigned Updated milestone schedule based on assigned as -needed tasks Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 24 August 4, 2020
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Forms and Certifications
The forms included as Attachment 3 and 5 in RFP 20- 089 are completed, signed, and included as Appendix B.
Proposal to Provide WDR Compliance Services -
City of Santa Ana, RFP20-089 26 August 4, 2020
APPENDIX A
PROJECT TEAM RESUMES
Assess ment/ Remed iatio n
Wastewater/ Stormwater
Litigation Support
Regulatory Compliance
Technology/GIS
Jim is an industrialengineer with more than 20 years of project managementexperience He has extensiveexpertisein wastewater/sewersystemprogramsupport, includingfats, oils, andgrease (FOG) programdevelopment, industrialwastewaterpretreatmentprogram development, sanitary sewer overflow (SSO) response and data management, stormwater compliance, collection system characterization, and geographic information system (GIS) / databaseintegration. Jimroutinelymanagesprojectswithcomplexregulatorycomplianceis- sues related to state enforcement, consent decrees, and compliance audits. He has managed kv multipleprojectsinvolvingdevelopmentandmanagementof hundredsof permits, including thousands of facility inspections and enforcement actions.
Jimholdsa Bachelorof Sciencein IndustrialEngineeringfromSanJoseStateUniversity. He maintainsprofessionalcertifi- cation in Sanitary Sewer Overflow Reporting from the California Water Environment Association and in Pipeline Assessment and Certification from the National Association of Sewer Service Companies.
EXPERIENCE
ProjectManager / TechnicalLead, FOGControlConsulting, VariousMunicipalitiesI Nationwide ProvideexpertFOGcontrolconsultingservices, includingordinanceandpermitdevelopment, greaseinterceptorsizing and installation, sewer line characterization, inspection and enforcement procedures, and database and GIS manage- ment.
ClientsincludeBostonWater and Sewer, SeattlePublic UtilitiesCommission, OrangeCountySanitationDistrict, Irvine Ranch Water District, and City of Santa Ana.
ProjectManager, FoodServiceEstablishmentInspectionManagementServices, VariousMunicipalitiesISouth- ern CA
Managesfood serviceestablishmentinspectionprogramsfor fivecities and sewerdistricts in supportof FOG -control programs.
Has overseen 20, 000+ inspections to date and issuance of 7,500+ notices of noncompliance or violation.
Managesissuanceof compliance enforcement measuresand tracking of corrective actions.
ProjectManager, StormwaterManagementServices, AirgasProductsI ElSegundo, CA Managedthedevelopmentandimplementationof a stormwaterpollutionpreventionplanandmonitoringandreporting program for the Airgas facility in Torrance, California.
ManagedtheNationalPollutantDischargeEliminationSystemcomplianceandtrainingservicesprovidedbyEEC.
ProjectManager, VariousCommercialandIndustrialWastewaterTreatment/StormwaterProjectsI CA Routinelyhired by commercialand industrialclients to assess, design, and developeffective, economicalsolutionsfor wastewater treatment systems.
Projects include enhancementsto aeration system to increaseefficiency, digester systems to reduce sludge disposal costs, and lift stations and interceptors to address odors.
EXPERIENCE ( CON.)
ProjectManager, PretreatmentProgramDevelopmentandImplementation, VariousMunicipalitiesI Nationwide Pretreatmentprogramassessment, development, andimplementationofkeyprogramelements, includinglegalauthority review/development, industrialwastesurveyscreening, and local limitsdevelopment/implementation.
Managedthepreparationof programmanualsandprocedures/guidelinesfor industrialuserinspection, sampling, and enforcement activities.
ProjectManager / SubjectMatterExpert, SSOConsentDecreeSupport, ConfidentialClientICA Managedalltechnicalsupportactivitiesrelatedto anSSOconsentdecreeresponsefora Californiaseweragency.
Work involveddetailedassessmentof SSO-relatedprograms, recommendationof programenhancements, development andnegotiationwiththeenvironmentalistgrouponbehalfoftheclientfor reasonableperformancemeasures, anddevel- opment and implementation of critical program upgrades.
TechnicalLead, IndustrialWastewaterPretreatmentAudits, MultipleClientsI Nationwide Auditedmultipleindustrialwastewaterpretreatmentprogramsinvolvingcategoricalindustrialuserpermitcompliance, slug dischargecontrol plans, dischargemonitoring, enforcementresponse, and programreporting.
Wa
RegulatoryeCompCompliance
er
Litigation Support
RegulatoryCompliance
Assessment/ Re med iation
ENVI RON MENTAL Technology/GIS
JOHN SHAFFER
CE01Principal
3 JohnisthefounderandpresidentofEEC. Johnhasmorethan25 years' experiencemanaging water resource projects and helping clients achieve compliance with their NPDES and other wastewaterandstormwaterdischargepermits. HeleadstheEECFOGteamthat isnational- ly recognizedas a FOG control expert and has developed, implemented, and assessedmore than 14 FOG control programs. UnderJohn's direction, the EEC FOG team has conducted FOG characterization studies for 15 cities and wastewater districts. When FOG was identi- fied asa leadingcauseof sanitaryseweroverflows (SSOs) andbeachclosuresinCalifornia, Johnwasatthe forefrontof effortsto curbFOG dischargesto the sewersystem, servingas the program managerin the largest FOG control study in the country conducted on behalf of OrangeCountySanitationDistrictand its 26 memberagencies. Johnholdsa GeneralEngineeringContractorsLicenseand is a member of the Water Environment Federation, California Water Environment Association, and California Association of Sewer Agencies.
EXPERIENCE
ProgramManager, SanitarySewerOverflowStudyI National
Oversawa $250,000 nationalresearchstudy for Orange County Sanitation District and County of Orange on the caus- esof andsolutionsto SSOs. Thestudywasconductedin responsetothe growingproblemofbeachclosuresin Orange County, California.
Evaluatedthe causesof greaseblockageslinkedto wastewaterdischargefrom restaurantsandresidehces; grease buildupcreatessewerlineblockagesthat resultin SSOs andsewageflowto stormdrains, creeks, and eventually beaches.
ProjectManager, 30 IndustrialStormwaterComplianceProgramsI Statewide Managed30 separateindustrialstormwatercomplianceprogramsthroughoutCaliforniaand oversawthe following:
stormwatersampling, containmentsystemdesignand installation, stormwaterpollutionpreventionplans, stormwater monitoringand reporting program preparation, and permittingwith the California RegionalWater Quality Control Board.
ProjectManager, SewerSystemCharacterizationI OrangeCounty, CA Managed $1 million+ in sewersystemcharacterizationprojectsfor citiesandwastewateragenciesinOrangeCounty andoversawCCTVinspections, sewermappingusingGIS, and structuraland sewerblockagesource identification.
ProjectManager, CaliforniaFats, OilsandGrease (CaIFOG) WorkgroupI CA RepresentedCaIFOGin negotiationswiththe InternationalAssociationof PlumbingandMechanicalOfficialsconcern- ing critical revisionsto the UniformPlumbing Code that would affect every sewering agency in California.
CalFOGisa specialworkgroupwithintheTri-TACthatfocusesonthedevelopmentof FOGcontroltoolsthatmaybe used throughoutthe State; Tri-TAC, which is jointly sponsored by the CaliforniaAssociation of SanitationAgencies, CaliforniaWaterEnvironmentAssociation, andLeagueof CaliforniaCities, is astatewidetechnicaladvisorycommittee comprising members from public agencies and other professionals responsible for wastewater treatment.
Theconstituencybasefor Tri-TACcollects, treats, andreclaims2 billion+ gallonsfor wastewatereachdayandserves most of the sewered population in California.
L
Ass
anon Support
diation
Wastewater/ Stormwate r
Litigation Support
Regulatory Compliance
ENVI R O N MENTAL Technology/GIS
Project RegulatorySpecialist
Joseph has performed more than 5,000 inspections of food service establishments (FSEs) for compliancewith fats, oils, and grease (FOG) controlprograms, includingthose of the Costa MesaSanitary District, City of SantaAna, City of La Habra, City of Anaheim, and Irvine RanchWater District. Josephhas also conductedthousandsof industrialpretreatment and stormwater inspections of industrial and commercial facilities. Joseph manages and schedulesEEC's FSE inspectionprogramsand providestraining and quality control / quality assurance of EEC' s FOG inspectors. Joseph is also EEC's lead auditor for sewer system management plan (SSMP) audits. To date, Joseph has conducted internal SSMP audits for the Costa MesaSanitary District, City of La Habra, City of Buena Park, City of Santa Ana, and City of Anaheim.
Joseph holds a Bachelor of Science in Business Administration from York College in Nebraska; a certificate in Environmental Management from the University of California, Irvine, Extension; a certificate as a Grade I Environmental Compliance Inspector through the California Water Environment Association; and a certificate as a Qualified Industrial Stormwater Practitioner (QISP). Joseph also maintains certification in OSHA 40-hour HAZWO-PER training and in the Pipeline Assessment and Certification Program.
EXPERIENCE
FOGInspector, FOGInspectionProgramsforMultipleCitiesandSewerAgenciesI Statewide, CA Servesas the lead FOG inspectorin support of FOG multiplecitiesand sewerdistrictsincluding IRWD.
Completedthousandsof FSEinspectionsinsupportof agencies' FOGcontrolprogramsandhasachieveda highrate of compliance for those FSEs.
SeniorStaff, FOG ControlConsultingfor VariousMunicipalitiesI Nationwide AssistsEEC's projectmanagersto providesupportfor FOGcontrolconsultingservicesrangingfromordinanceand permitdevelopment, greaseinterceptorsizingandinstallationrequirements, sewerlinecharacterization, inspectionand enforcement procedures, sanitary sewer overflow response procedures, and database and GIS management.
ProjectManager/LeadInspector, IndustrialPretreatmentProgram, Cityof ElSegundoI ElSegundo, CA Developedandimplementedindustrialpretreatmentprogramfor theCity Permitted categorical industrial users
Performed Industrial Waste Surveys
Conducted inspections for industrial users
Conducted and managed enforcement actions
CompletedAnnualPretreatmentProgramReportsfor submittalto localRegionalWaterQualityControlBoard LeadTrainer, SSO PreventionandResponseProgram, City of SanGabrielI SanGabriel, CA TrainedCity of San Gabriel staff on preventionof and responseto SSO.
Trainingconsistedof aclassroominstructionsessionthatreviewedStateandCitymonitoringandreportingrequire- ments, properresponseprocedures, and propervolumecalculationmethods. Trainingalsoentailedfieldtraining sessionsduringwhichvaryingvolumesofwaterwerespilledandtraineespracticescontainingthespills, estimatingthe volume of spilled water, and completing reporting forms.
EXPERIENCE ( CON.)
SeniorStaff, FOGControlProgramManualDevelopment, BaltimoreCountyI Baltimore, MD Developedthe FOG Control Program Manualfor the BaltimoreCounty FOG Control Program.
Manualincludedproceduresfor inspectingFSEs, requirementsfor installationof greasecontroldevices, andFSEedu- cationalmaterialsthat were created by EEC, including best managementpractices.
Compliance Inspector, NPDES Inspections and Program Management, Cities of Santa Ana and Anaheim Orange County, CA
Performedhundredsof NPDES inspectionsfor the City of Anaheimandthe Cityof SantaAna.
CurrentlymanagesthemonthlyNPDESinspectionprogramandtrainsinspectorsontheproperinspectionprocedures.
LeadAuditor, SSMP InternalAuditsfor VariousMunicipalitiesI Nationwide Assists EEC's project managersto provide support for conducting internalaudits of SSMPs.
ReviewsSSMP-relateddocumentationandconductsinterviewsof municipalitystaffmembers.
Completestechnicalreport documentsspecifyingimportantfindingsand recommendations.
L
AsgationSupport
Wastewater/ Stormwate r
Litigation Support
Regulatory Compliance
ENVIRONMENTAL Technology/GIS
FALLON. . NKLIN
Sr. Staff Engineer
FallonFranklin, a graduatefromCaliforniaStatePolytechnicUniversity, hasbeenhighlyin- volvedinthe FOG control programsthat EECmanageson a dailybasis. Fallonhasconduct - ad thousandsof FOG inspectionsat foodservicefacilities, andis intimatelyfamiliarwith the wide variety of grease interceptor designs available. As a Staff Engineer with EEC, Fallonalso assistswith greaseinterceptorinstallationdesigns, planreviewandplanapproval, andunique installation design issues.
Fallonalsohasextensiveexierencewith computeraideddesign (CAD) engineeringHer ex- periencein CADsoftwarehasbeenshowcasedandfeaturedon variousplatformsranging fromtheinstallationof greaseinterceptorsto designingisometricconfigurationsfor importantcommercial, private, andpublic pipesystems. Herwellrespectedexperiencehasgivenheropportunitiesto teachproperusageofCAD softwareto college and high school students.
EXPERIENCE
FOG Inspector, FOG InspectionProgramsfor MultipleCities and SewerAgenciesIStatewide, CA Completedthousandsof.FSEinspectionsin support of agencies's FOG control programs Developed FOG control educational materials
Assisted with FOG control program design, implementation, and improvements GreaseInterceptorDesignfor MultipleFoodServiceFacilitiesI Statewide, CA ReviewedFSElayoutand designsto determinepropergreaseinterceptorinstallations Developed plans for submittaland approval from regulatoryagencies Installation oversight
Performance monitoring and long-term management
ComplianceInspector, NPDESInspectionsandMS4ProgramManagement, Cityof HuntingtonBeach Orange County, CA
Performed hundreds of NPDES inspections for the City of Huntington Beach.
CurrentlymanagesthemonthlyNPDESinspectionprogramandtrainsinspectorsontheproperinspectionprocedures.
SSO ResponseSupportforVariousMunicipalitiesI Statewide, CA Assistsin the resposneandfollow-up activtiesrelatedto SSO eventson behalfof agencies. DuringtheSSO response„ the responsibleparty, causeof the SSO, and follow-up actions areidentified. Fallonthendeveloperenforcementletters and works with the responsible party to ensure future SSOs do not occur.
Asses
qg EL C Waste menUStormwaterWastewater/ Stormwater
Litigation Support
RegulatoryComplianceE NVI R O N MENTAL Technology/GIS
BaltazarMaldonado, a graduatefrom California StateUniversity Long Beach, hasconductedthousandsof FOG inspections at food servicefacilities, NPDES stormwater inspections atindustrial and commercial facilities, and SSO emergency responseand elevated enforcement actions. Baltazar has also worked with industrial and commercial facilitieson stormwaterand FOG relatedBMP evaluationsto determinethe proper BMPs that should be implemented and to resolve consisten compliance issues. Baltazar is EEC lead responder for SSOoccurances.
During theseevents, Baltazarhelpsto determinethe causeof theSSOandthenecessaryactionsto resolvetheSSO cause. FollowingtheSSOevent, Baltazardeterminesthe necessarycorrectiveactionsto beconducted, andworkswith thefacilitiesto ensuretheseactionsarefollowedto preventfutureSSOoccurances.
EXPERIENCE
FOGInspector, FOGInspectionProgramsfor MultipleCitiesandSewerAgenciesI Statewide, CA CompletedthousandsofFSEinspectionsin supportofagencies'sFOGcontrolprograms Developed FOG control educational materials
Assistedwith FOG control program design, implementation, and improvements ComplianceInspector, NPDESInspectionsandMS4ProgramManagement, City of El Segundo LasAngelesCounty, CA
PerformedhundredsofNPDESinspectionsfor theCity of ElSegundo CurrentlymanagesthemonthlyNPDESinspectionprogramandtrainsinspectorsontheproperinspectionprocedures.
SSOResponseSupportforVariousMunicipalitiesI Statewide, CA Assistsin the resposneand follow-up activtiesrelatedto SSOeventson behalfof agencies. During the SSO response, the responsibleparty, causeof the SSO, andfollow-up actionsare identified. Baltazarthen developesenforcementlettersandworkswith theresponsiblepartyto ensurefutureSSOsdonot occur.
SmallMS4PermitProgramManagement, StormwaterSampling, IndustrialGeneralPermit Compliance, MarchAir ReserveBaseI MorenoValley, CA.
ConductedStormEventSampling
DevelopedStormwaterMonitoringPlan
CompletedRequiredReportsper Permit Requirements
L C AssationSupport
diation
Wastewater/ Stormwate r
Litigation Support
RegulatoryCompliance
ENVI R O N MENTAL Technology/GIS
Senior Regulatory Compliance Specialist
Mr. KeithSilvais 40-yearveteranof the U.S. EnvironmentalProtectionAgencyin positions ranging from physical science technician to environmental engineer in the Washington, D.C., headquarters office and Regions 7 and 9 field offices. Part of Mr. Silva's career has been to identify, using severalsources of informationincluding on -site inspections, industries or mu- nicipalities that should be the subject of EPA enforcement actions. He oversaw and worked with a teamof 10 inspectors. He is a certifiedEPAinspectorauthorizedto performinspec- tions underall of the laws EPAimplements. TheEPAtrainingnecessaryto receiveinspector credentials is extensiveand includes severalgenerallaw enforcementtopics, such as effec- tive questioningtechniques, working with uncooperativeparties, defusingtense situations, and obtainingneededinformationquicklyin responseto an emergencysituation. Throughouthis career, Mr. Silva has en- countered and effectively dealt with all of these situations in the field.
Mr. Silvahasbeensuccessfulin collaboratingwith industryand municipalitiesto achieveEPA's goalsin the pretreatment program. A keyelementto his successhas beenthe effortheinvestsin researchandtakingthe timeto clearlyandsimply explain EPA's position in a matter. In 1999, the Mayor of the City of Phoenix, Arizona, recognized Mr. Silva's contribution to theCityandpresentedMr. Silvawitha "Friendof Phoenix" awardinappreciationofhisproductiveworkingrelationshipwith the City. Mr. Silva has beenvery successful at the EPAin using the Internet to collaboratewith stakeholdersand managethe pretreatmentprogram. In 2006, EPA's Administrator (thenStephenJohnson) andthe agency's Web Workgrouprecognized his pretreatmentwebsitefor its clearlywritten content in plain Englishand its easeof navigation.
Mr. Silva hasbeen a frequentfeatured speakerat water pollutionconferences, particularlyat the CaliforniaWater Environ- mentAssociation (CWEA) annualconferences. Inrecognitionof hissubstantialpublicspeakingcontributionto CWEA, in 2003 the organizationinductedhimintoanHonoraryOrdernamed "TheOrderofTheSilverCover." He is the 48th person to receivethis awardin the historyof theassociation. Mr. Silvaholds a Bachelorof Science in AeronauticalOperationsfrom San Jose State University
EXPERIENCE
EnvironmentalEngineer, U.S. EnvironmentalProtectionAgency, Region9 1San Francisco, CA Managedpretreatmentprogramin EPA's San Franciscooffice.
The pretreatment program is authorized under the Clean Water Act and controls industrial wastewater that is discharged to municipalsewersandultimatelyflowsinto municipalsewagetreatmentplants. EPA's SanFranciscoofficecovers Arizona, California, Hawaii, Nevada, Pacific Islands, and 147 Native American tribes.
Responsiblefortraining, advising, andeducation, collaborationandprogrammanagement, andtechnicalandregulatory researchandanalysisintheCleanWaterAct Complianceunit, whichisthegroupthat enforcestheCleanWaterAct.
As a programmanager, assisted industriesand municipalitiesin solving problems before EPA enforcementbecame necessary.
Conductedpublichearingsbeforeadversarial, confrontationalaudiencesto acceptcommentsandexplainwhycontro- versial environmentalrequirementswere necessaryto protect a water resource.
FrequentlyansweredwaterpollutionquestionsfromthepublicandrepresentedEPAregionalofficeinspeakingwiththe press and media.
Ll
Assessment/ Remediation
Wastewater/ Sto rmwater
Litigation Support
Regulatory Compliance
Technology/ GIS
During his 38 yearsof professionalexperience, Dr. DennisKasperhas providedtechnical advice and supervisedthe planning and implementation of major national and international environmental engineering projects. These projects include municipal, private, and industrial water supply and water/ wastewater treatment with an emphasis on membranes includingseawaterand brackishdesalination, zerodischargesystems, water quality, water chemistry, water treatment and recycling. Hisexperienceincludesassessingwater quality requirements, identifying cost effective water treatment processes, and designing facilities to achieve clients' requirements. Dr. Kasper is also an Adjunct Professor at Loyola MarymountUniversityteachinggraduatecoursesin Desalinationand MembraneSystems, Aquatic Chemistry, Physical and Chemical Treatment Processes, and Wastewater Treatment and Reclamation.
Dr. Kasperholds a Ph.D. in Environmental Engineering and an M.S. in Civil Engineeringfrom Caltech, Pasadena, CA and a B.S. in Civil Engineering from LoyolaMarymount University, LosAngeles, CA. His areasof expertise include:
Desalination, Membranes, Water Treatment Processes, Wastewater Reclamation, Island Water Supplies, Water Treatment Chemistry, and Distribution SystemWater Quality.
PROFESSIONAL EXPERIENCE
Reverse Osmosis
City of Corona, CA. Project manager for the design of a 15 mgd brackish groundwater reverse osmosis (RO) system consistingof wells, 10 mgdROplant, blendingsystem, sourcewater andproductdeliverypipelines, andcontrol system.
Coronado, CA. ProcessSpecialistfor the preliminary designof a 0.75 MGDwastewater recyclingsystem incorporating MBR biological treatment followed by partial reverse osmosis to manage TDS.
MarinMunicipalWaterDistrict, CA. Responsiblefor evaluationof seawaterreverseosmosisdesalinationcostsandproject economicfeasibilityfor a 15 mgdfacility locatedon SanFranciscoBay. Providedcostinformation reflecting latest reverse osmosis membrane and pumping system technologies and alternative procurement methods.
Monterey Peninsula Water Management District, Monterey, CA. Project Manager for evaluation of desalination alternativesanddevelopmentof projecteconomicsfor seawaterdesalinationplantswith capacitiesrangingbetween5 and 14 million gallonsper day. Evaluatedsites at SandCity andthe Moss LandingPowerPlant.
TampaBay, FL. Developedpreliminaryprocessdesignand costestimatesfor 25 mgdseawaterdesalinationplant co - locatedwith a thermal power plant. Designincludedpretreatment, membraneselection, post -treatment and product water delivery.
Hong Kong. ServedasTechnicalDirector and Project Managerof feasibility study evaluating brackishwater and seawater reverseosmosisfor Hong Kong. ROpilot plant installed at the LokOn Paimultistageflash distillation plant to evaluate variations in seawater salinity and pretreatment requirements.
Chile DesalinationTechnologiesReverseTrade Mission, USA. Under contract to the U.S. Trade Development Agency served as reverse osmosis specialist accompanying a delegation from Chile evaluating technologies for seawater desalination. Prepared technical presentations and coordinated interviews with various U.S. membrane and equipment manufacturers and consulting engineers.
Cannery Row LP, Monterey, CA. Project Manager for a study identifying and evaluating alternative seawater reverse osmosissystemsfor a multi -use development located on CanneryRowin closeproximity to the Monterey Aquarium.
Port Hueneme, CA, US Navy. Directed a one year pilot evaluation of the standard military reverse osmosis water production unit for the U.S. Navy. The seawater ROpilot study evaluatedvarious pretreatment systemsincluding several MF and OFfilters and two energy recovery systems.
Pebble BeachCompany, Carmel Wastewater Wastewater RecyclingSystem. Responsiblefor evaluation of reverse osmosis treatment of reclaimed water at Carmel, California. Developed water quality model to optimize tertiary and desalination system designand minimize overall costs to achieve the water quality required for the salt sensitive golf course turf.
Shayba, Saudi Arabia. Technical director and process specialist for a 250,000 gpd reverse osmosis water treatment system. Also served as Project Manager for preparation of environmental impact report on the development of a half - million gallon per day oil field gas separation plant, power generation system, airport serving, jet aircraft, 400 miles of pipeline and 200 miles of new roads.
IBM Electronics Manufacturing, Tucson. Evaluated existing problematic RO system. Piloted, designed and specified a zero -discharge industrial wastewater treatment system incorporating a vapor compression brine concentrator ( 500 M'/ d).
The brine concentrator reduced the ROreject flow discharged into over loaded solar evaporation ponds.
Bureau of Reclamation. Served as project consultant for the Bureau of Reclamation's Yuma Desalting Test Facility providing testing, design, and operational evaluations and recommendations. In this role, he evaluated many of the salinity and water quality problems of the Colorado River Basin including management of brines, disposal of softening sludge, and disposal of desalination waste solutions including membrane preservatives and spent cleaning solutions.
Alinda Capital: Technical Consultant for Alinda' s Santa Paula CAWater Reclamation Facility. Alinda provided a 4.3 MGD wastewater recycling and groundwater recharge facility using a Design, Build, Own, Operate and Finance Contract ( DBOF) vehicle. The facility included a ROsystem to prevent scalingof the MBR membranes. Dr. Kasper's role included review of:
process designs, major equipment specifications and warranties, overall system integration, compliance with DBOF contract terms and conditions, construction contractor progress, and regulatory compliance.
San Francisco Public Utilities Commission, San Francisco CA. Project Manager for Recycled Water Membrane Pilot Studies.
Responsible for the procurement and operation of two membrane pilot plants at the Oceanside Water Pollution Control Plant. The pilot plants ( GE Zenon and Pall) were used to optimize operating parameters and to develop capital and 0& M cost estimates for producing Title 22 water from 30-30 secondary effluent currently discharged via ocean outfall.
GlenwoodSpringsSaltControl, CO. ProcessSpecialistfor a study evaluatingenvironmental impacts of treatment of saline discharges from Glenwood Springs into the Upper Colorado River. The overall system consists of interception wells, transmission mains, desalination treatment and brine crystallization and drying.
West Basin Municipal Water District, Carson Reclamation Plant, CA. Technical Director for the design and construction of a membrane reclamation plant with ultimate capacity of 20 mgd. The first phase facility consists of 6.5 mgd microfiltration pretreatment, 5 mgd RO, permeate stabilization. Plant feedwater is filtered secondary wastewater effluent and product water hasTDSless than 100 mg/ L. The microfiltration backwash is nitrified and used for industrial cooling water.
British Petroleum -West BasinMunicipal Water District, CA. Determined feasibility and costs for a Reclaimedindustrial water supply for the expansion of BP's southern California refinery and for supplying cooling water to a proposed hydrogen fueled power plant. Responsiblefor evaluating various alternatives for supplying 25 mgd recycled water to the BP Hydrogen Power Plant and Refinery from West Basin's recycled water system. Key considerations included boiler feed water and cooling tower water quality requirements, ammonia levels, and overall TDS and calcium hardness.
West Basin Municipal Water District, CarsonCA. Responsiblefor treatment process selection for the expansion of the Carson RegionalWater Recycling Facility from 5.8 MGD to 16 MGD. Processesare designed to provide both industrial cooling waters and boiler feed water. The boiler feed water system consists of two pass RO systems followed by a membrane deoxygenation to reduce oxygen to less than 7 ppb.
Los Banos Desalination Test Facility. Managed design project for California Department of Water Resourcesto evaluate pretreatment and membrane systems for proposed 400- mgd agricultural wastewater desalting plants.
Selected Water Quality and Water Treatment Systems
Dubai. UAE Responsible for water quality considerations in the Dubai Water Supply Master Plan and evaluation of corrosion control to mitigate problems resulting from blending multiple water sources in their distribution systems.
Muscat, Oman. Evaluated reverse osmosis desalination system and evaporation processes as expansion alternatives in Muscat, Oman. Key consideration is blending with the existing groundwater supply which is experiencing seawater intrusion. Evaluated compatibility of distribution systemswith alternate sources of water.
Water Quality Specialist, Southern NevadaWater Authority, LasVegas, NV. Served as Water Quality Specialist on multiple projectsincludinggroundwater andsurfacewatertreatment. A 60 mgdVirgin -MuddyRiverSystemwhichwould use pretreatment, first stage RO, interstage lime softening, second stage RO, brine recovery and brine evaporation.
Responsible for developing process evaluation plan, process selection, and preliminary design.
San Gabriel Valley, CA. San Gabriel Basin Water Quality Authority — Technical Director for the preliminary design of a groundwatertreatment systemand preparationof the EnvironmentalImpactStatementfor the BaldwinParkOperating Unit, a 20-million gallon per day groundwater treatment system. Worked with the Water Quality A treatment system consisting of air stripping with off -gas carbon adsorption followed by liquid phase carbon adsorption was designed and costed. Project components consist of source water wells, piping and manifolds to deliver the water to the treatment plant, product water disinfection, and product water delivery to. local potable water systems.
ElSegundo, CA. EdwardC. Little Water RecyclingFacility, PhaseV DesignBuild, West BasinMunicipal Water District, El Segundo, CA. Servesas technical director for processengineering for the design and construction of the PhaseVfacilities consistingof ozone pretreatment of a secondaryeffluent, microfiltration, reverseosmosis, and AOP (UV and peroxide).
The expansion increasesTitle 22 production used for irrigation and industrial cooling, two stage ROused as a high purity boiler feedwater and MF- RO-AOP used for direct injection into a seawater barrier without blending with a potable water supply.
City of PacificGrove, CA. Preparedpreliminarydesignand developedDesign -Build procurementpackagefor a 250,000 MBR wastewater reclamation system producing recycled water for golf course irrigation. Providing design review - approval and construction oversight for the City.
CarsonRegionalWater RecyclingFacilityMaster Plan, CarsonCA. Dr. Kasperservedasa technicaldirector for this WBMWD's regional recycling facility. Product water qualities evaluated include barrier injection water, single stage RO boiler feed, two stage RO boiler feed and industrial cooling water. WBMWD design criteria were applied to the equipment selection and process layout. The expansion processes were integrated with the existing process units and configured to minimize footprint requirements given the limited site area.
Resort Islands
DIVI Development Corporation, The Virgin Islands. Evaluated water resources, including wastewater reuse, aquaculture systems, and seawater reverse osmosis desalination to meet the water need of two large hotel developments located on the Virgin Island. Wastewater reclamation is more cost- effective than seawater desalination for irrigation of landscape and golf courses.
Paradise Island, Bahamas. Designed, supervised installation and startup of 0.5 MGD seawater reverse osmosis desalination system serving over 2,000 hotel rooms. High efficiency pumping/ energy recovery incorporated to reduce power consumption. Beachseawater well supply and brine outfall were included in the project.
Saipan. Servedas technical director for the conceptual and preliminary design for a 15,000 CMD water supply system usingseawater reverseosmosisfor the LaoLaoBayResortDevelopment in Saipan. Alsoaddressedwastewater facilities at this a major development on the east side of Saipan. Defined potential environmental impacts.
New Providence Development Corporation, Nassau, Bahamas. Project Manager for the evaluation of salt water intrusion and over pumping of a groundwater infiltration system covering twenty-four hundred square acres. Multiple test wells were installed for profiling the salinity of the groundwater. Over extraction of the field had resulted in increasing chloride levels. Prepared preliminary design for treatment systems and partial ROto meet TDSrequirements.
Polymetrics Inc., New Providence Island, Bahamas. Prepared water balances and developed irrigation requirements for the South Beach Resort under contract to Polymetrics, a manufacturer of seawater reverse osmosis systems.
APPENDIX B
FORMS AND CERTIFICATIONS
CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
APPENDIX
ATTACHMENT 3: PROPOSER' S REFERENCES
List and describe fully the contracts performed by your firm which demonstrateyour ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications.
Reference
Customer Name: Costa Mesa Sanitary District
Address: 290 Paularino Ave
Costa Mesa CA. 92626
Contact Individual: Mr. Scott Caroll
Phone Number: ( 949) 645- 8400
Facsimile Number:
Contract Amount: $ 110, 000 Year: 2004 - Present
Description of supplies, equipment, or services provided:
WDR and SSMP support, FOG program management and inspections, GIS support, CMMS support, and modeling services.
Reference
Customer Name: Irvine Ranch Water District Contact Individual: Mr. Frank Soto Address: P. O. Box 5700 Phone Number: ( 949) 453- 5844
Irvine, CA 92619 Facsimile Number:
Contract Amount: $ 165, 000 Year: 2004 - Present
Description of supplies, equipment, or services provided:
FOG program management and inspection services, database and mapping services, nonroutine customer support Reference
Customer Name: City of Anaheim
Address: 200 S. Anaheim Boulevard STE 276
Contact Individual: Jonathan Heffernan
Phone Number: ( 714) 765- 6860
Anaheim CA. 92805 Facsimile Number:
Contract Amount: $ 200 000 Year: 2008 - Present
Description of supplies, equipment, or services provided:
WDR and SSMP support FOG program management and inspections, GIS support, database support
CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
Reference
Customer Name: City of El Segundo Contact Individual: Mr. Lifan Xu Address: 350 Main Phone Number: ( 310) 524- 2368
El Segundo, CA 90245 Facsimile Number:
Contract Amount: $ 25 000 Year: 2015 - Present
Description of supplies, equipment, or services provided:
WDRandSSMPsupport FOGprogrammanagementand inspections, databasesupport THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL.
PROPOSALSTHATDONOTCONTAINTHISFORMWILLBECONSIDEREDNONRESPONSIVE.
Pleasereferto Table 3 of the main proposaldocumentfor a full list of EECreferences.
CITY OF SANTA ANA
RFP NO.: 20. 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
NON COLLUSION AFFIDAVIT
Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosedperson, partnership, company, association, organization, orcorporation; that thebidisgenuineandnotcollusiveorsham; thattheBIDDERhasnotdirectlyorindirectly inducedor solicitedanyotherBIDDERto putina falseor shambid, andhasnotdirectly or indirectlycolluded, conspired, connived, or agreedwithany BIDDERor anyoneelseto putin a shambid, orthatanyoneshallrefrainfrombidding; thatthe BIDDERhasnotin any manner, directly or indirectly, sought by agreement, communication, or conference with anyoneto fix the bid price of the BIDDERor any other BIDDER, or to fix any overhead, profit, or costelementof the bid price; or of thatof any otherBIDDER, or to secureanyadvantageagainstthepublicbodyawardingthecontractofanyoneinterested in the proposedcontract; thatall statementscontainedin the bidare true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Non -collusionAffidavitis part of the Proposal. BIDDERSare cautioned that making a false certificationmay subject the certifier to criminalprosecution.
Signed
State of Californ
Countyof 0- w
Subscribedandswornto (oraffirmed) beforemeonthis 4th dayof August 2020, by Ja . es Y_0\`(-. , proved to me on the basis of satisfactoryevidenceto be theperson(s) whoappearedbeforeme
L L' -Cic
NiotarfPublicSignature Notary Public Seal
MHC,NAN.I W NU.NNotaryPublic • Calllomia
Orin" Countyz Commission2(77t5l4Y
FAC0M..
ORplros',Dea: 30. 2020Paget
of 1
CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
NON - LOBBYING CERTIFICATION
The prospective participant certifies, by signingand submittingthis bidor proposal, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awardingof anyFederalcontract, themakingof any Federalgrant, the makingof any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit StandardForm-LLL, "Disclosureof LobbyingActivities,' in conformancewith itsinstructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was madeor entered into. Submissionof this certificationis a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any personwhofails to file the requiredcertificationshall be subjectto a civil penaltyof not less than $ 10, 000 and not more than $ 100, 000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipientsshall certify and disclose accordingly.
Signed: 1 lam_ \_ _
Title: al Engineer
Firm: EEC Environmental
Date: August 4, 2020
Pa.ae 1 of 1
CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
The undersignedconsultantor corporateofficer, duringthe performanceofthis contract, certifies as follows:
The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitmentor recruitmentadvertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, includingapprenticeship. The Consultantagreesto post in conspicuous places, availabletoemployeesandapplicantsforemployment, noticesto beprovided setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a noticeto be providedadvisingthe saidlaborunionor workers' representativesof the Consultant' s commitments under this section, and shall post copies of the notice in conspicuous places available to employeesand applicantsfor employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuantthereto, andwill permitaccessto his/her books, records, and accountsby the administeringagencyand the Secretaryof Laborfor purposesof investigation, to ascertain compliance with such rules, regulations, and orders,
6. In the event of the Consultant' s non- compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contractsin accordancewith proceduresauthorizedin ExecutionOrder 11246of September 24, 1965, .and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretaryof Labor, or as otherwiseprovidedby law.
Page t of 2
CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGE REQUIREMENTS COMPLIANCE SERVICES
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigationto protect the interests of the United States.
Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to aJIthe penalties imposed for a violation of the Chapter.
Title:
Firm: EEC Environmental
Date: August 4, 2020
JECWei
ENVIRONMENTAL
FEE PROPOSAL FOR
WASTE DISCHARGE REQUIREMENT
I r COMPLIANCE SERVICES
J
ttl FOR THE CITY OF SANTA ANA
RFP No. 20- 089
i
August 4, 2020
CITY OF SANTA ANA
RFP NO.: 20- 089
WASTE DISCHARGEREQUIREMENTSCOMPLIANCESERVICES
APPENDIX
ATTACHMENT 2: FEE PROPOSAL
Certification - I certifythatI haveread, understandandagreetothetermsandconditionsof thisRequestforProposal. I haveexaminedtheScopeofServices (ExhibitA). I amfamiliarwith alltheexistingconditionsandlimitationthatmayimpactworkrequests. I understandandagreethatI am responsiblefor reportinganyerrors, omissionsor discrepanciesto the Cityfor clarificationpriorto the submissionof myproposal.
Proposer's feeproposalshallbesubmittedconcurrentlywiththetechnicalproposal, but inaseparatefile, clearlylabeledas "FeeProposal." Thisshallincludethefirm'sStandard HourlyFeeSchedule, andaProjectFeeScheduleaslistedbelow. Allservicesperformed bytheconsultantnotspecificallycapturedbytheunitpriceslistedshallbecompensatedon a time and material basis:
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM: EEC Environmental
Item Description Unit Estimated
Quantity
Unit Price Total
1. Perform SSMP Audit Each 1 11, 500 11, 500
2. Perform SSMP Update Each 1 7, 500 7, 500
3. Lift Station Contingency
Plan Development
Lump
Sum
1 4, 000 4, 000
4. Permitting Inspections* Each 100 125 12, 500
5. GRE Inspections* Each 350 100 35>000
6. BMP Inspections* Each 500 95 47, 500
7. Compliance Inspections* Each 200 125 25, 000
8. LFP Confirmation
Inspections*
Each 100 25 2, 500
9. FSE NPDES Inspections* Each 300 25 7, SOo
TOTAL 153, 000
These are estimated annual quantities. Actual inspection quantities over contract term may vary.
Fee Proposal — Waste Discharge Requirements Compliance
Services ( RFP # 20- 089)
EECEnvironmental ( EEC) is pleased to submit this fee proposal to provide continued Waste Discharge Requirement ( WDR) and Environmental Compliance services, including Fats, Oils, and Grease ( FOG) ProgramManagementservices, to the Cityof SantaAna (City). Thetable below summarizesproposed unit/lumpsumfees andprovidesestimatedcostsfor As -AssignedTasks, whichwill be performedon a time and materialsbasispursuantto EEC's 2020FeeSchedule (hourly rate schedule) providedfollowing this page.
Unit/ Lump Sum Basis Items Unit Estimated Unit Price Total 1 Perform SSMP Audit Each 1 11, 500 11, 500
2 Perform SSMP Update Each 1 7, 500 7, 500
3 Lift Station Contingency Plan Lump 1 4, 000 4, 000
4 Permitting Inspections Each 100 125 12, 500
5 GRE Inspections Each 350 100 35, 000
6 BMP Inspections Each 500 95 47, 500
7 Compliance Inspections Each 200 125 25, 000
8 LFP Confirmation Each 100 25 2, 500
9 IFSENPDESInspections Each 300 25 7, 500
Unit/ LumpSumTaskTotal: $ 153, 000
As - Assigned ( T& M) Items Basis Level of Effort Cost Est.
FOG Program Management T& M 275- 325 hours 52, 500
1 Maintaining Mapsand Database T& M 150- 175 hours 24, 500 2 Training and Support T& M 150- 175 hours 26, 500
3 General Environmental Complinace Support
Cross - Connection Program Support
Potable Water Discharge Permitting/ Support
Production Well O& M Support
Water Distribution Infrastructure Support
Stormwater Compliance Support
Project Management and Assistance
T& M
150- 200 hours
80- 100hours
150- 200 hours
125- 150hours
80- 100hours
400- 500hours
25, 000
17, 50D
35, 000
22, 500
17, 500
75, 000
4 General SewerSystemO& MSupport I T&M 1 200- 250hours 45, 000 As -Assigned Tasks ( Estimated) Total $ 341, 000
EEC Fee Proposal — WDR Compliance Services FP- 1 August 4, 2020
ENVIRONMENTAL
2020 Fee Schedule
PERSONNELCHARGES
The charge for all time required for the performance of the Scope of Work, including office, field and travel
time, will be billed at the hourly rate according to the labor classifications set forth below:
Labor Classification Hourly Rate
Jr. Staff Engineer/ Geologist/ Scientist 115
Staff Engineer/ Geologist/ Scientist 130
Sr Staff Engineer/ Geologist/ Scientist 145
Project Engineer/ Geologist/ Scientist - 1 170
Project Engineer/ Geologist/ Scientist - 11 180
Sr Project Engineer/ Geologist/ Scientist - 1 195
Sr Project Engineer/ Geologist/ Scientist - 11 215
Principal Geologist 240
Principal 240
Project Assistant 100
Technician 100
Drafter 125
Sr Technician 125
Compliance Inspector 120
Technician GIS/Technology 105
Analyst GIS/Technology 115
Sr Analyst GIS/Technology 125
Specialist GIS/ Technology 135
Sr Specialist GIS/Technology 145
Supervisor GIS/Technology 160
Director/ GIS Technology 175
Construction Technician 90
Construction Field Supervisor 110
Construction Manager 115
Sr Construction Manager 140
Technical Editor 110
Emergency response will be charged at a rate of 1.5
times the standard hourly rate.
When EEC Staff appear as expert witnesses at court
trials, mediation, arbitration hearings and depositions, their time will be charged at 2. 0 times the standard rate.
All time spent preparing for such trials, hearings, and depositions, will be charged at the standard hourly rate.
Travel
Vehicles used on project assignments will be
charged at $ 75 per day. Mileage is billed at the
current rate established by the Internal Revenue
Service plus mark up. Per Diem is billed at a unit
cost of $ 60 per day. Airfare, lodging, rental cars and associated expenses are billed at cost plus 15%.
Field Equipment
Field Equipment is billed at standard unit costs. Rate
schedules are available upon request.
Subcontractors and Reimbursables
The costs of subcontractors, materials, equipment
rental and costs incurred will be charged at cost plus
15%.
Other Proiect Charges
The cost of additional report reproduction and
special project accounting will be billed as
appropriate. Plotting plans are charged by size,
black and white or color, and by the number of
copies supplied.
Shioping and Postage
Shipping charges include couriers and the postage
necessary will be charged at cost plus 15%.
Interest Charges
Interest on late payments will be charged at the rate
of 1.5% per month.
Payment Terms
Net 30 days apply to all work performed and
invoiced unless superseded by a specific executed
contract.
This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year.
The new schedule will apply to existing and new assignments. 302D E., Fee & hedule
DlgaallysignedbyFanclnea
FrancineR. VillarealVII —I6n,eMO11.10Wa9:2. MW
A or CERTIFICATE OF LIABILITY INSURANCE OATE( MM/ DDIVYYY) 10/ 30/ 2020
THISCERTIFICATEIS ISSUEDAS A MATTEROF INFORMATIONONLYAND CONFERSNO RIGHTSUPONTHECERTIFICATEHOLDER. THIS
CERTIFICATEDOESNOT AFFIRMATIVELYOR NEGATIVELYAMEND, EXTENDOR ALTERTHE COVERAGEAFFORDEDBY THE POLICIES BELOW. THIS CERTIFICATEOF INSURANCEDOESNOT CONSTITUTEA CONTRACTBETWEENTHE ISSUINGINSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If thecertificateholderis anADDITIONALINSURED, thepolicy(les) musthaveADDITIONALINSUREDprovisionsor beendorsed.
If SUBROGATIONISWAIVED, subjectto thetermsandconditionsofthepolicy, certainpoliciesmayrequireanendorsement. A statementonthis certificate does not confer rights to the certificate holder in lieu of such endorsement( s).
PRODUCERGMGS Risk Management & Insurance Services
6201 Oak Canyon, Suite 100
Irvine, CA 92618
NAME: CONTACT Jennifer Barton
PHONE
949. 559- 3394 ac No : 949- 559- 6703
E-MAILADDRESS: lennlferb m s.Com
INSURERS AFFORDING COVERAGE NAIC#
www. gmgs. com OB64519
INSURERA: GreatDivide InsuranceCompany 25224
INSURED
EEC Environmental INSURERB : American Fire and Casualty Company 24066 dba Enviromental Engineering Contracting Inc.,
One City Boulevard West, Suite 1800Orange CA 92868
INSURER C:
INSURER D:
INSURER E:
INSURER F
THISISTOCERTIFYTHATTHEPOLICIESOFINSURANCELISTEDBELOWHAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORTHEPOLICYPERIOD INDICATED. NOTWITHSTANDINGANYREQUIREMENT, TERMORCONDITIONOFANYCONTRACTOROTHERDOCUMENTWITHRESPECTTOWHICHTHIS
CERTIFICATEMAYBE ISSUEDOR MAYPERTAIN, THEINSURANCEAFFORDEDBY THEPOLICIESDESCRIBEDHEREINIS SUBJECTTO ALLTHETERMS, EXCLUSIONSAND CONDITIONSOF SUCH POLICIES. LIMITSSHOWN MAYHAVE BEENREDUCEDBY PAID CLAIMS.
INSR LTR TYPE OF INSURANCE AOOLSUBR
POLICYNUMBER
POLICYEFF
MM/DDIYYri) POLICYEXPfMMIDDNYYYI LIMITS
A r/ COMMERCIALGENERALLIABILITY
CLAIMS - MADE OCCUR
GLP2006942- 18 10/31/2020 10/31/2021 EACHOCCURRENCE 5000000 PREMISES (Ea occursyncea 300000
MED EXP (Any one person) 25 000
PERSONAL & ADV INJURY 5000000
GEML AGGREGATE LIMIT APPLIES PER:
POLICY JECT LOG
OTHER:
GENERA - AGGREGATE 5, 000, 000
PRODUCTS - COMP/OP AGG 5000000
B AUTOMOBILE LIABILITY
ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
HIRED NON - OWNED
AUTOS ONLY AUTOS ONLY
BAA( 21) 58333458 10/31/202010/31/2021 COMBINEDtSINGLELIMIT1, 00D ODD BODILYINJURY (Perperson)
BODILY INJURY ( Per occident)
PROPERTY DAMAGE
Par accident
UMBRELLALIAB
EXCESS LIAB
OCCUR
CLAIMS - MADE
EACH OCCURRENCE
AGGREGATE
DEDI I RETENTION$
A ANDWORKERSCMPENATIOIN V I N
EMPLANYPROPRIETORIPARTNERIEXECUTIVEOFFICERIMEMBEREXCLUDED4 Mandatory In NH)
yes, under
DDESCRIPTIONIPTIONOFOPERATIONSbelow NIA
WCA200881517
5/ 24/20205/ 24/2021STATUTE RH- E.
L. EACHACCIDENT1 00D000 E.
L. DISEASE - EA EMPLOYEE1000, 000 E.
L. DISEASE -POLICY LIMIT 1000000 DESCRIPTION
OF OPERATIONSLOCATIONSI VEHICLES (ACORD 101, AdditionalRamada, Schedule, may be attachedif morespaceis required) RE:
Job #W- 1424.12T - EveryDrop Counts -Santa Ana WDRThis
certificatemay be reliedupon only If thecertificateaddendumreferred to hereinis attachedhereto. Job # W- 1424.12T City
of SantaAna RiskManagementDivision 20
CivicCenter Plaza, 4th floor Santa
Ana CA 92702SHOULD
ANY OF THEABOVEDESCRIBEDPOLICIES BE CANCELLEDBEFORE THE
EXPIRATIONDATE THEREOF, NOTICE WILL BE DELIVEREDIN ACCORDANCE WITH THE POLICYPROVISIONS. AUTHORIZED
REPRESENTATIVEGriff
Griffith01988-
2015 ACORDC ACORD
25 ( 2016103) The ACORDname and logo are registeredmarks of ACORD58383173 120- 21 c/ A/uMe/POLL/H& 0/wCI JenniferBarton 110130/202D 1: 99:06 PM (PUP) I 1 of11 y gest' z'.
RAMougemmtDNIalon
REVIEWED
Is APPROVEDSr Risk
ManagementAnalyst
ACORO®
l _
AGENCY CUSTOMER ID:
LOC #:
ADDITIONAL REMARKS SCHEDULE Page of
AGENCY NAMED INSURED
GMGS Risk Management & Insurance Services
POLICY NUMBER
EEC Environmental
dba EnviromenlalEwireering ContractingInc., One City Boulevard West, Suite 1800Orange CA 92868
CARRIER NAIC CODE
EFFECTIVE DATE:
THIS ADDITIONALREMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORMTITLE: Certificateof Liability (03/16) HOLDER: City of Santa Ana Risk Management Division
ADDRESS: 20 Civic Center Plaza, 4lh floor Santa Ana CA 92702 RE: Job # W- 1424. 12T - Every Drop Counts - Santa Ana WDR As respects General Liability coverage, City of Santa Ana, its officers, employees, agents and representatives are added as Additional Insured per CG20101219and CG20371219 attached, and this insurance is primary per CG20011219 attached.
As respects General Liability coverage, 30-day written notice of cancellation ( 10 days fornon- payment of premium) applies per IL00171198 attached.
As respects Automobile Liability coverage, City of Santa Ana, its officers, employees, agentsandrepresentatives are addedas Additional Insured, andthis insuranceis primaryper AC85430618 attached.
As respects Automobile Liability coverage, 30- day written notice of cancellation ( 10 daysfor non- payment of premium) applies per IL00171198 attached.
As respects Workers' Compensation coverage, 30- day written notice of cancellation ( 10 daysfor non- payment of premium) applies per WC040601Aattached.
S,y„
IUekMane& elnentl) iWalon
Sib REVIEWED & APPROVEDBr
ACORD 101 ( 2008101) © 2008 ACORD C ( y , } Lurau(
The ACORD name and logo are registered marks of ACORD M' Ruk Management Analyst 58383173120-21G/A/UPM/POLL/E&Q/WC Jennifer Barton 110/3D/20201:48:06 PM (PDT) I page2 of 11 n'- EEC Environmental
POLICY NUMBER: GLP2006942-18 COMMERCIAL GENERAL LIABILITY CG 20 10 12 19
THISENDORSEMENTCHANGESTHEPOLICY. PLEASEREADIT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
Thisendorsementmodifiesinsuranceprovidedunderthefollowing:
COMMERCIALGENERALLIABILITYCOVERAGEPART
SCHEDULE
Name Of Additional Insured Person( s)
Or Organization( s) eeraons
Any person, organization, or projectwith whom the
namedinsuredexecutesawrittencontractpriortothe
start of the project and is shown on a certificate of
insuranceissuedbyourauthorizedrepresentativeprior
to the startdateof the project
InformationrequiredtocompletethisScheduleifnotshownabovewillbeshownintheDeclarations.
A. Section II — Who Is An Insured is amended to
includeas an additionalinsuredthe person(s) or
organization(s) shown in the Schedule, but only
with respectto liabilityfor "bodilyinjury", "property
damage" or " personal and advertisinginjury"
caused, in whole or in part, by:
1. Your acts or omissions; or
B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:
Thisinsurancedoesnotapplyto "bodilyinjury" or
propertydamage" occurringafter:
1. All work including materials parts or
2. The actsor omissionsof thoseactingon yourbehalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.
However: 2•
1. The insurance afforded to such additional
insuredonlyappliesto theextentpermittedbylaw; and
2. If coverageprovidedto the additional insuredis
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broaderthan that which you are
required by the contract or agreement to
provide for such additional insured.
CG 20 1012 19
equipment furnished in connection with such
work, on the project ( other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured( s) at the
location of the covered operations has been
completed; or
That portion of " your work" out of which the
injuryor damagearises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principalas a partof the sameproject.
Insurance Services Office, Inc., 2018
5BM31731 20-21G/A/OMB/POLL/E&O/WCI JenniferBarton110/30/20201;98:06PM (PDT) I Page3 of 11 RlakMouRementDiWBrmi
tRT i EREVIEWED&AP'PIRovED
BVt: 03I' Ftki;. LImo,. 41"IA:A G
01 RiskManagement Analyst
C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable limits of
insurance;
whichever is less.
This endorsement shall not increase the
applicable limits of insurance.
58383173120-21G/A/0MB/POLL/8&0/WC JenniferBarton110/20/20201t40:06PM (PUV) I Page4 of 11 RleleManagelnenEAlWe[on
REVIEWED&APPRavEDBY.
Fnar.rrc k, PP e C
RiskManagement Analyst
EEC Environmental
POLICY NUMBER: GLP2006942-18 COMMERCIAL GENERAL LIABILITY CG 20 37 12 19
THIS ENDORSEMENTCHANGESTHE POLICY. PLEASEREADIT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - COMPLETED OPERATIONS
Thisendorsementmodifiesinsuranceprovidedunderthefollowing:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETEDOPERATIONS LIABILITYCOVERAGE PART
SCHEDULE
Name Of Additional Insured Person( s)
Or Organization( s) Location And Description Of Completed Operations Any person, organization, or project with whom the named Insuredexecutesawrittencontractpriortothestartofthe
projectandisshownona certificateofinsuranceissuedby
our authorized representative prior to the start date of the project
InformationrequiredtocompletethisSchedule, ifnotshownabovewillbeshownintheDeclarations.
A. Section II — Who Is An Insured is amended to
includeas an additionalinsuredthe person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for " bodily injury" or
propertydamage" caused, in whole or in part, by
your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and included
in the "products -completed operations hazard".
However:
1. The insurance afforded to such additional
insuredonlyappliesto the extentpermittedbylaw; and
2. If coverageprovidedto the additionalinsuredis
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
CG 20 37 12 19
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable limits of
insurance;
whichever is less.
This endorsement shall not increase the
applicable limits of insurance.
Insurance Services Office, Inc., 2018
583831731 20-21G/A/UM6/POLL/E&O/WC Jennifer aarton 110/30/20201:48:06PM (POT) I Page5 of 11 PJAMotagetnenEo&islDn
r REVIEWED & APPRovtDBy:
T1 i f heP. Ix" d
Risk Management Analyst
01 EEC Environmental
dbaEnviromentalEngineeringContractingInc.,
GLP2006942- 18
Thisendorsementmodifiesinsuranceprovidedunderthefollowing:
COMMERCIAL GENERAL LIABILITY
CG 20 01 12 19
COMMERCIAL GENERAL LIABILITY COVERAGE PART
LIQUOR LIABILITY COVERAGE PART
PRODUCTS/COMPLETEDOPERATIONSLIABILITYCOVERAGEPART
The following is added to the Other Insurance
Condition and supersedes any provision to the
contrary:
Primary And Noncontributory Insurance
This insurance is primary to and will not seek
contribution from any other insurance available to
an additionalinsuredunderyour policy providedthat:
1) The additional insured is a Named Insured
under such other insurance; and
2) You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution
from any other insurance available to the
additional insured.
CG 20 01 12 19 © Insurance Services Office, Inc., 2018
58383173120-21c/A/nBr/Pone/aso/wc I JenniferBarton110/30/2020s:ae,os Pm (Par) i Page6 of ri Yam'° wekAA.,,agententotvieion
RmAEWED &
ppAPPROV® By.
i
RiskManagement Analyst
BAA( 21) 58333458
Coverageunderthis provisiond. doesnotapplyto "bodily injury" or "propertydamage" thatoccurred before you acquired or formed the organization.
2. EMPLOYEES AS INSUREDS
SECTIONII - LIABILITYCOVERAGE, ParagraphA.I. WhoIs An Insuredis amendedto includethefollowing as an "insured":
e. Any "employee" ofyourswhileusingacovered "auto" youdonotown, hireorborrowbutonlyfor actswithin the scopeof their employmentby you. Insuranceprovidedby this endorsementis excess over any other insurance available to any "employee". f. Any "employee" of yourswhile operatingan "auto" hiredor borrowedunderawritten contractoragreement in that " employee' s" name, with your permission, while performing duties related to theconductofyourbusinessandwithinthescopeoftheiremployment. Insuranceprovidedbythisendorsement is excess over any other insurance available to the "employee".
3. ADDITIONAL INSURED BY CONTRACT, AGREEMENT OR PERMIT
SECTIONII - LIABILITYCOVERAGE, ParagraphA.I. WhoIs An Insuredis amendedto includethefollowing as an "insured":
e g. Anypersonor organizationwithrespectto theoperation, maintenanceoruseofacovered "auto", provided that you and such person or organization have agreed in a written contract, written x
agreement, or permitissuedto youby governmentalor publicauthority, to addsuchperson, or organization, or governmental or public authority to this policy as an "insured".
However, such person or organization is an "insured":
1) Only with respectto the operation, maintenanceor useof acovered "auto"; 2) Onlyfor "bodilyinjury" or "propertydamage" causedbyan "accident" whichtakesplaceafter youexecutedthewrittencontractorwrittenagreement, orthepermithasbeenissuedtoyou; and 3) Onlyfor the durationof that contract, agreementor permit.
The "insured" isrequiredtosubmitaclaimtoanyotherinsurertowhichcoveragecouldapplyfordefense and indemnity. Unless the " insured" has agreed in writing to primary noncontributory wording perenhancementnumber24, this policy is excessoverany othercollectibleinsurance.
4. SUPPLEMENTARY PAYMENTS
SECTIONII - LIABILITYCOVERAGE, CoverageExtensions, 2.a. SupplementaryPayments, Paragraphs2) and (4) are replaced by the following:
2) Upto $3,000for costof bailbonds (includingbondsfor relatedtrafficviolations ) requiredbecause of an "accident" we cover. We do not have to furnish these bonds. 4) Allreasonableexpensesincurredbythe "insured" atourrequest, includingactuallossofearningsup to $500 a day because of time off from work. g S. AMENDED FELLOW EMPLOYEE EXCLUSION
Inthosejurisdictionswhere, bylaw, fellow "employees" arenotentitledto theprotectionaffordedto theemployerbytheworkerscompensationexclusivityrule, orsimilarprotection, thefollowingprovi- sion is added:
SECTIONII - LIABILITY, ExclusionB.S. FellowEmployeedoesnotapplyif the "bodilyinjury" resultsfrom the useof a covered "auto" youown or hire if you haveworkerscompensationinsurancein force for all of your "employees" at the time of "loss".
This coverage is excess over any other collectible insurance.
SECTIONIII - PHYSICALDAMAGECOVERAGEis amended as follows:
6. HIRED AUTO PHYSICAL DAMAGE
ParagraphA.4. CoverageExtensionsofSECTIONIII - PHYSICALDAMAGECOVERAGE, Isamendedbyadding the following:
If hired "autos" arecovered "autos" for LiabilityCoverage, andif Comprehensive, SpecifiedCausesof Loss or Collision coverage are provided under the BusinessAuto CoverageFo own, then the Physical Damage coverages provided are extended to "autos' r ,< RlekMamgernenWM bn gREVIEWED&APPROVEDBY: 2018 Liberty Mutual Insurance f f'AEirtA. %t Qh4zAC 85 43 06 18 IncludescopyrightedmaterialofInsuranceServicesOffice, Inc.,withitspermissi RiskManagement Analyst 583831'/3 20-21 G/A/BMB/POLL/E&O/NCI Jennifer Barton 1 10/30/2020 1:48:06 PM (PBT) I Page7 of 11 ;...
The "loss" must be reported to the police authorities within 24 hours of known damage.
The total amount of the damage to the covered "auto" must exceed the deductible shown in the Declarations.
Thisprovisiondoesnot applyto any "loss" if thecovered "auto" is in thechargeof anypersonororganization engaged In the automobile business.
18. TWO OR MORE DEDUCTIBLES
UnderSECTIONIII - PHYSICALDAMAGECOVERAGE, if two or more companypoliciesor coverage forms apply to the same "accident", the following applies to Paragraph D. Deductible a. If the applicable Business Auto deductible is the smaller ( or smallest) deductible, it will be waived; or
b. If the applicable Business Auto deductible is not the smaller ( or smallest) deductible , it will be reduced by the amount of the smaller ( or smallest) deductible; or c. If the "loss" involvestwo or more BusinessAuto coverageforms or policies, the smaller (ors smallest) deductible will be waived.
Forthe purposeof this endorsement, companymeansanycompanythat is partof the LibertyMutual Group.
ixe SECTIONIV - BUSINESSAUTOCONDITIONSisamendedasfollows: o 19. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS SECTIONIV- BUSINESSAUTOCONDITIONS , Paragraph8.2. is amendedbyaddingthefollowing:
If youunintentionallyfail to discloseanyhazards, exposuresor materialfactsexistingasof the incep- tiondateor renewaldateofthe BusinessAutoCoverageForm, thecoverageaffordedbythis policywillnot be prejudiced.
However, youmustreporttheundisclosedhazardof exposureassoonaspracticableafterits discovery, andwe havethe right to collectadditional premium for any such hazardor exposure.
20. AMENDED DUTIES IN THE EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS SECTIONIV - BUSINESSAUTOCONDITIONS , ParagraphA.2.a, is replacedin its entiretybythe follow- ing:
a. In the event of " accident", claim, "suit" or "loss", you must promptly notify us when it is known to:
1) You, if you are an individual;
2) A partner, if you are a partnership;
3) Member, if you area limited liability company;
4) Anexecutiveofficeror the "employee" designatedbythe NamedInsuredto givesuchnotice, if you are a corporation.
To the extent possible, notice to us should include: s
a) How, when andwhere the "accident" or "loss" took place; b) The " insured' s" name and address; and
a) The names and addressesof any injured persons and witnesses.
21. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US SECTIONIV - BUSINESSAUTOCONDITIONS , ParagraphA.5. TransferOf RightsOf RecoveryAgainst Others To Us, is amended by the addition of the following:
If the person or organization has in a written agreement waived those rights before an "accident" or loss", our rights are waived also.
22. HIRED AUTO COVERAGE TERRITORY
SECTIONIV - BUSINESSAUTOCONDITIONS , ParagraphB.7. PolicyPeriod, CoverageTerritory , isamended by the addition of the following:
f. For "autos" hired30daysor less, thecoverageterritoryis anywherein theworld, providedthatthe insured's" responsibility tc pay for damages is determined in a "suit", on th States, the territories and possessions of the United States of America, Puert a settlement we agree to.
20181-iberty Mutual Insurance
AC 85 43 06 18 Includescopyrightedmaterialof InsuranceServicesOffice, Inc., with itspermissi 583831731 20-21 G/A/OMB/POLL/E&O/WCJ Jennifer Baton 1 10/30/20201:48:06 PM (POT) I Page8 of 11 y— yq t il'iAl1A: n1ZI{{DIV18IOn
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RiskManagement Analyst
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Thisextensionof coveragedoesnot applyto an "auto" hired, leased, rentedor borrowedwith adriver.
23. PRIMARYAND NON-CONTRIBUTINGIF REQUIREDBYWRITTENCONTRACTORWRITTENAGREE- MENT ThefollowingisaddedtoSECTIONIV - BUSINESSAUTOCONDITIONS, GeneralConditions, B.S. Other Insuranceandsupersedesanyprovisionto thecontrary:
This CoverageForm's CoveredAutos LiabilityCoverageis primaryto andwill not seekcontribution fromanyotherinsuranceavailableto an "insured" underyourpolicyprovidedthat:
1. Such "insured" is a Named Insured under such other insurance; and
2. Youhaveagreedin awrittencontractorwrittenagreementthatthisinsurancewouldbeprimaryandwould not seekcontribution from any other insuranceavailable to such "insured".
SECTION V - DEFINITIONS is amended as follows:
24. BODILY INJURY REDEFINED
UnderSECTIONV - DEFINITIONS , DefinitionC. is replacedbythefollowing:
Bodilyinjury" meansphysicalinjury, sicknessor diseasesustainedbya person, includingmental anguish, mentalinjury, shock, frightordeathresultingfromanyoftheseatanytime. 20181-Iberty Mutual InsuranceAC 85 43 06 18 IncludescopyrightedmaterialofInsuranceServicesOffice, Inc., withitspermissi 5e3831731 20-21 c/A/OM3/P0LL/E60/wc Jennifer Barton 1 10/30/20201:4e:06 emfPDB) 1 eage9 of 11 011o..r RlakManagEmnstD[Welon
REVIEWED & APPROVED8Y.
RiskManagementAnalgsr
EEC Environmental
dbaEnviromentalEngineeringContractingInc.,
COMMON POLICY CONDITIONS
AllCoveragePartsIncludedinthispolicyaresubjecttothefollowingconditions.
A. Cancellation
1. The first Named Insured shown in the Declare-
tions may cancel this policy by mailing or deliv-
ering to us advance written notice of cancella-
tion.
2. We may cancel this policy by mailing or deliver-
ing to the first Named Insured written notice of
cancellation at least:
a. 10 days before the effective date of cancel-
lation if we cancel for nonpayment of pre-
mlum; or
b. 30 days before the effective date of cancel-
lation Ifwe cancelfor any other reason.
3. We will mail or deliver our notice to the first
Named Insured's last.mailing address known to
us.
4. Notice of cancellation will state the effective
date of cancellation- The policy period will endon that date.
5. If this policy Is cancelled, we will send the first
Named Insured any premium refund due. If we
cancel, the refund will be pro rats. If the first
Named Insured cancels, the refund may be
less than pro rate. The cancellationwill be ef-
fective even if we have not made or offered a
refund.
8. If notice Is mailed, proof of mailing will be suffi- cient proof of notice.
B. Changes
This policy contains all the agreements between
you and us concerning the Insurance afforded.
The first Named Insured shown in the Declarations
Is authorized to make changes in the terms of this
policy wdh our consent. This policy' s terms can be
amended or waived only by endorsement Issued
by us and made a part of this policy.
C. Examination Of Your Books And Records
We may examine and audit your books and re-
cords as they relate to this policy at any time dur-
Ing the policy period and up to three years after -
we rd.
D. Inspections And Surveys
1. We have the right to;
a. Intakeinspections and surveys at any time;
IL 00 17 1198b.
Giveyou reportson the conditionswe find; and
c.
Recommendchanges. 2.
Weare not obligatedto makeany inspections, surveys,
reports or recommendationsand any such
actionswe do undertakerelate only to in- surability
and the premiumsto be charged. We do
notmakesafetyinspections. We do notun- dertake
to performthe dutyof anypersonor organization
to providefor the healthor safetyof
workersor thepublic. And we do not warrantthat
conditions: a.
Are safe or healthful; or b.
Complywith laws, regulations, codes or standards.
3. Paragraphs1. and2, of thisconditionapply not only
to us, but alsoto anyrating, advisory, rate service
or similarorganizationwhich makes in. surance
Inspections, surveys, reports or rec- ommendations.
4. Paragraph2. of thisconditiondoes not applyto anyinspections, surveys, reports or reoom- mendations we may make relative to certifica- tion,
under state or munioipalstatutes, ordi nances
or regulations, of boilers, pressureves- sels
or elevators. E.
PremiumsThe
first NamedInsured shown in theDeclara. tions:
1. Is responsiblefor thepaymentof allpremiums; and
2. Willbe thepayeefor anyreturnpremiumswe Pay.
F.
TransferOf YourRightsAnd DutiesUnder This Policy
Your
rightsand dutiesunderthis policymay not be transferredwithout our writtenconsent except In the caseof deathof an Individualnamed insured. If
youdie, yourrightsand dutieswill be transferredto
yourlegalrepresentativebut onlywhileactingwithin
the scopeof dutiesas yourlegal representa- tive,
Until your legal representativeis appointed, anyone
having proper temporarycustody of yourproperty
will haveyour rightsand dutiesbut onlywith
respectto thatproperty. IL
00 17 1198Copyright, insurance Services Office, Inc., 1898 sb3e3173120- 21 c/ A/1Jne/20z1,/8c0/we I se ieersarcozi1 10/ 30/20201: 48: 06M (2m) I pageioof ii Aft, RlekMmugemenfDtWalan
REVIEWED&
APPRavaJar.
1111W Rink
ManagementAnalyst
WORKERSCOMPENSATIONANDEMPLOYERSLIABILITYINSURANCEPOLICY WC 0-4 06 01 AEEC Environmental dbaEnviromentalEngineeringContractingInc., ( Ed. 12/ 93) WCA200881517
CALIFORNIACANCELATIONENDORSEMENT
ThisendorsementappliesonlytotheinsuranceprovidedbythepolicybecauseCaliforniaisshowninItem3.A. oftheINFORMATION PAGE.
ThecancellationconditioninPartSix (Conditions) ofthepolicyisreplacedbytheseconditions:
CANCELATION
1. Youmaycancelthispolicy. Youmustmailordeliveradvancewrittennoticetousstatingwhenthecancellationisto take effect.
2. Wemaycancelthispolicyforoneormoreofthefollowingreasons:
a. Non-paymentof premium;
b. Failureto reportpayroll;
c. Failuretopermitustoauditpayrollasrequiredbythetermsofthispolicyorofapreviouspolicyissuedbyus; d. Failuretopayanyadditionalpremiumresultingfromanauditofpayrollrequiredbythetermsofthispolicyorany previous policy issuedby us; e. Materialmisrepresentationmadebyyouoryouragent;
f. Failuretocooperatewithusintheinvestigationofaclaim;
g. FailuretocomplywithFederalorStatesafetyorders;
h. Failuretocomplywithwrittenrecommendationsofourdesignatedlosscontrolrepresentatives; I. Theoccurrenceofamaterialchangeintheownershipofyourbusiness; Theoccurrenceof anychangeinyourbusinessoroperationsthatmateriallyincreasesthehazardforfrequencyor severityof loss; k. Theoccurrenceofanychangeinyourbusinessoroperationthatrequiresadditionalordifferentclassificationfor premium calculation; Copyright1998byTheWorkers' CompensationInsuranceRatingBureauofCalifornia. Allrightsreserved.
FromtheWCIRB'sCaliforniaWorkers' CompensationInsuranceFormsManualCopyright1995
INSURED
59383173120-21G/A/UM6/P0LL/RLG/WCI JenniferBarton1 10/30/20201:48:06PM (PDT) I Page11of 11 pens ttlg miekManaentDlvislonREVIEWED&
APPRdvm BY: RIA
ManagementAnalyst 41