CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
KLEINFELDER, INC. TO PROVIDE ON-CALL GEOTECHNICAL
ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 21st day of November, 2023 by and between Kleinfelder, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”).
RECITALS
A. On August 2, 2023 the City issued Request for Proposal (“RFP”) No. 23-123 by which it desired to retain a consultant having special skill and knowledge in the field of geotechnical engineering services on an on-call basis for the City’s Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the City.
Consultant represents that it is able and willing to provide such services described in the scope of work that was included in the RFP No. 23-123.
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in the RFP No. 23-123, during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in “Scope of Services - Exhibit A” attached hereto and incorporated by reference, and as further described in Consultant’s Proposal, attached hereto an incorporated herein by this reference as “Consultant’s Proposal - Exhibit B.”
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Consultant’s Fee Proposal, which is attached hereto and fully incorporated herein by this reference as “Compensation - Exhibit C.” Consultant is one of five (5) separate consultants selected to provide services on an on -call basis under RFP 23-123. The total compensation for services provided by all consultants selected under RFP 23-123 shall not exceed the shared aggregate amount of $ 2,000,000.00 during the term of this Agreement, including any extension periods, as set forth in Section 3, below.
EXHIBIT 4
b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. c. Notwithstanding any contrary terms contained within Consultant’s Fee Proposal, Consultant’s fees shall not increase by more than 3% annually over the term of this Agreement, including any extension pe riods, unless directly affected by Prevailing Wage laws, if applicable.
3. TERM
This Agreement shall commence on November 21, 2023 and end on November 20, 2026, with the option for the City to grant up to one (1), two (2) year extension, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as C alifornia Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemni fy and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non -exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non -exclusive and perpetual license for any Documents & Data the sub contractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
7. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, its agents, representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City that it has secured all insurance required under this Section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has secured all insurance required under this Section. b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000.00 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $ 1,000,000.00 per accident for bodily injury and property damage.
(iii) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than$1,000,000.00 per accident for bodily injury or disease. (iv) Professional Liability Insurance with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(i) Additional Insured Statu s. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). (ii) Primary Coverage. For any claims related to this contract, the Consultant’s insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self -insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. (iii)Notice of Cancellation. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City. (iv) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultan t may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (v) Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
The policy language shall provide, or be endorsed to provide, that the self - insured retention may be satisfied by either the named insured or City. (vi) Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide coverage on a claims-made basis:
• The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
• If coverage is canceled or non -renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. (ix) Subcontractors. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent r equired by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accu rate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement.
13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultant and/or contractors retained by City.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary lic enses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communicatio n in the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
To Consultant:
A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties t o each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement.
[signatures contained on following page]
Dan Hanna, PE
Project Manager/ Principal Agent
Kleinfelder, Inc.
24411 Ridge Route Drive, Suite 225
Laguna Hills, CA 92653
Office: 949-727-4466
Email: [email protected]
SIGNATURE PAGE TO CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND KLEINFELDER, INC. TO PROVIDE ON-CALL GEOTECHNICAL
ENGINEERING SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.
ATTEST: CITY OF SANTA ANA
JENNIFER L. HALL KRISTINE RIDGE
City Clerk City Manager
APPROVED AS TO FORM: CONSULTANT:
SONIA R. CARVALHO
City Attorney
By:
JONATHAN T. MARTINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
By:
Title:
NABIL SABA
Executive Director
Public Works Agency
DANY HANNA
Vice President
EXHIBIT A
SCOPE OF SERVICES
City of Santa Ana RFP 23-123
Page A1-1
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON-CALL GEOTECHNICAL ENGINEERING SERVICES
RFP NO. 23-123
Introduction / Background
The City of Santa Ana intends to retain Geotechnical Engineering Consultants on an as-needed or “on-call” basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide geotechnical engineering services for a variety of projects on an on-call basis. On an on-call, as-needed basis, the selected firm(s) may be asked to provide professional services on specific, project-by-project basis, based on an agreed-upon specific scope of services and fees.
In general, work consists of general geotechnical engineering services for Public Works Projects and or related to City facilities. The funding sources for each project may vary for each project/task order assignment shall comply with the funding agency’s requirements.
The consultant shall be able to assist the City through this contract to provide the necessary services. The consultant shall utilize in -house staff and/or sub -consultants to complete the assignments to meet the City standards. For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub-consultant.
Prime consultant mark-ups for sub-consultant work will not be allowed.
All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana.
Scope of Services
On as needed basis, the selected firm/s shall provide the City with th e following services as described herein.
The consulting firm/s are responsible for any damage to utilities during the locating efforts.
The consulting firm/s selected for these services shall demonstrate the ability and experience in the following types or work and not limited to:
• Soil Classification and Analysis
• Material Testing
• Ground Water- Dewatering and Seepage Control Analysis • Seismic Stability
• Soil Liquefaction
City of Santa Ana RFP 23-123
Page A1-2
• Slope Stability and Protection
• Construction Inspection
• Open and Braced Excavations (shallow)
• Grading and Site Clearing
• Pavement Design
• Foundation Design
• Retaining Structures- submerged and partially submerged • Fill Compaction
• Special Inspections
• Subsurface Geotechnical Investigation
• Infiltration Testing
The Consultant/s shall also provide services such as: field exploration, laboratory testing and instrumentation. If there are any exceptions to the core of requested services, proposers shall list said exceptions in their proposal (matrix form). For specialized work for which the prime consultant shall require a sub-consultant, the prime consultant shall serve as an administrative liaison between the City and the sub -consultant. The selected consultants must have the expertise, experience, and demonstrated resources available to perform the work described in this RFP.
General Requirements and Project Deliverables
The Consultant’s services for the project preparation, special studies/investigations shall include and in be in conformance with the latest editions of the following: The City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and or federal, state and local guidelines established in the project.
The Consultant shall have complete responsibility for the accuracy and completeness of all documents and plans prepared. The plans will be reviewed by the City of Santa Ana for conformity with the requirements of the Agreement. Reviews by the City of Santa Ana do NOT include detailed review or checking of design or the accuracy with which such designs are depicted in the documents and the plans. The documents and plans furnished under the Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, and dated and having the maker and checker identified.
The Consultant shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following:
• Project Management Plan- the consultant shall provide a detail management plan including information and coordination with other agencies to ensure compliance and completion of the tasks. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The project management shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables
• Quality Control/Quality Assurance (QA/QC) Plan
• Project Schedule/Invoicing
• Project Correspondence
City of Santa Ana RFP 23-123
Page A1-3
In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit the matter to the City for clarification.
However, work tasks may include studies or a variet y of engineering tasks. If requested by the City, the Consultant shall provide a Work Plan which includes a detailed schedule of the assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task Orders with Notices to Proceed (“NTPs”) will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement.
The following services/items shall include, but are not be limited to:
1. Research existing records of utility companies and agencies and coordinate with the involved parties.
2. City may opt to receive only PDF versions of the plans, reports, and studies for reviewing purposes. If so, the Consultant team will provided plans and/or specifications accordingly.
3. The Consultant shall monitor the project progress, maintain project files, and control the quality of the work performed by in -house staff and/or sub -consultants. Incomplete (not meeting targeted completion) or poor quality work will not be accepted. The Consultant shall revise the documents within a revised schedule set by the City, which may require overtime.
No additional compensation necessary for the consultant to complete this work to the satisfaction of the City shall be approved by the City for the required revisions. It is the responsibility of the Consultant to produce a professional-level quality of work product.
4. If included in the on-call project scope, attend meetings with the City staff as required.
5. If included in the on-call project scope, the Consultant shall coordinate permits and any other issues with the City, other Agencies, and all utility companies as required. At the direction of the City, the Consultant shall be the liaison with affected agencies.
6. If included in the on-call project scope, the Consultant shall be responsible for reviewing and approving addenda and clarifications.
All information regarding the plans and specifications and or documentation related to the project and approved by the City, will then become property of the City.
A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly ra te and totals as related to the project.
Project Schedule and Progress:
Progress review meetings shall be held at intervals deemed appropriate by the City. The Consultant shall furnish two copies of all completed work or partially completed update/status since the last progress review meeting. Progress reports shall be submitted monthly in electronic format indicating achievements and project schedule progress.
City of Santa Ana RFP 23-123
Page A1-4
City Responsibilities:
The City will provide information in its possession relevant to the prep aration of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein.
• Furnish scope of work and provide general direction as needed for the assigned project • All reporting and coordination within the City
• Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana’s CADD Standards) • Electronic files for title sheets and sheet borders
• Facilitate meeting space and coordination and City facilities Fee Proposal:
In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows:
The fee proposal shall include the firm’s standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this this documents. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project or Task Order proposal is requested of a consultant.
Other Terms and Conditions:
1. The project will be implemented in compliance with the City of Santa Ana’s policies, as well as Prevailing Wages and State/Federal Requirements.
2. The City regards the inclusion of California based des igns, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory.
3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission.
4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all propos ers after award of contract to the selected Team.
5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project.
6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action pr ograms approvable by the City.
During the RFP stage, all firms will need to complete a “Certification of Non -Discrimination by Contractors” for each firm on their team.
EXHIBIT B
CONSULTANT’S PROPOSAL
On-Call Geotechnical Engineering Services
Request for Proposal
RFP No.: 23-123
Proposal prepared for:
CITY OF SANTA ANA
Public Works Agency; M-36
20 Civil Center Plaza, Ross Annex
Santa Ana, CA 92701
24411 Ridge Route Drive, Suite 225
Laguna Hills, CA 92653
www.Kleinfelder.com
August 28, 2023
City of Santa Ana On-Call Geotechnical Engineering Services – No. 23-123 | Contents
TABLE OF CONTENTS
1. STATEMENT OF QUALIFICATIONS (SOQ)
A. Cover Letter ............................................................................................................ 1 B. Contract Agreement Statement and Willingness to Comply with Agreement Terms................................................................................................ 1-3 C. Firm and Team Experience ................................................................................. 1-3 D. Understanding of the Need ................................................................................1-13 E. Relevant Project Experience ..............................................................................1-16 F. Willingness to Comply with Agreement Terms ...................................................1-20 G. References .........................................................................................................1-20
2. SCOPE OF SERVICES AND SCHEDULE ......................................... not included in page limit
3. FEE PROPOSAL ................................................................................. attached as separate file
4. CERTIFICATIONS .............................................................................. not included in page limit Attachment 3-1: Non-Collusion Affidavit
Attachment 3-2: Non-Lobbying Certification
Attachment 3-3: Non-Discrimination Certification
APPENDIX A
Resumes for Key Personnel
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 3
b. Contract Agreement Statemen t and Willingness to Comply With Agreement Terms
Kleinfelder is prepared to execute the City’s contract with the following suggested change (deleting the word contarctors) to consistently align with our current City contract #A-2021-121-02, dated July 6, 2021.
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the breach of the terms of or effects arising from this Agreement.
c. Firm and Team Experience
The City is a 27-square mile community serving a total population of more than 310,000. As the second largest city in Orange County, the City of Santa Ana serves as the County seat. Kleinfelder recognizes the City requires reliable, experienced consulting firms to serve as a trusted extension of staff. Kleinfelder will proactively support the City and residents to provide the necessary services.
Founded in California in 1961, Kleinfelder is a leading engineering, design, construction management, materials inspection and testing, and environmental consulting corporation. Kleinfelder employs over 3,000 professionals and operates from 105 offices throughout the United States, Canada, and Australia.
Kleinfelder is headquartered in San Diego, with 27 offices across the state of California, including an office in Laguna Hills, within 15 miles of City Hall.
What Our Clients Say About Us
In Southern California, Kleinfelder provides as-needed
geotechnical engineering services for many municipal
clients, including the City of Santa Ana, John Wayne
Airport, the City of Ontario/Ontario Municipal Utilities Company, City of Industry, City of Los Angeles, the
Counties of Orange, Los Angeles, and San Diego,
Metropolitan Water District of Southern California,
Southern California Edison, and others.
Through our as-needed contracts, Kleinfelder has
developed a proven track record of delivering high-
quality projects on time and under budget as
exemplified by our work with Los Angeles County
Department of Public Works and the City of Los
Angeles.
“Kleinfelder’s staff has and continues to
demonstrate an obligation to high
quality services and professionalism.
Kleinfelder has continually produced a quality work
product for LACDPW within established deadlines
and in a cost-effective manner. Kleinfelder promptly
responded to inquiries from the County utilizing
sound judgment.” - Greg K. Johnson, Los Angeles
County Department of Public Works
PROVEN ON-CALL AGENCY
EXPERIENCE
As-Needed Public Agency Contracts
City of Santa Ana
City of Los Angeles
City of Long Beach
City of Anaheim
City of Industry
City of Carlsbad
City of San Diego
Orange County Sanitation District
Long Beach Water Department
Eastern Municipal Water District
Ontario Municipal Utilities Company
County of Riverside
City of Riverside
County of Los Angeles
San Bernardino Associated Governments
Los Angeles County Sanitation Districts
Los Angeles Department of Water and
Power
State of CA Department of Water
Resources
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 4
… thank you and your team for your exceptional performance during the geotechnical / environmental study of the southern portion of the Northeast Interceptor Sewer Phase 2A (NElS 2A) project.
The project required the ability to quickly accommodate and coordinate changes in the scope of work.
You performed extremely well under these conditions and did an exceptional job in managing your staff and sub-consultants while ensuring a high-quality product was delivered on schedule. We really appreciated your regular phone calls and email communications throughout the project, especially during the field investigation when things were happening quickly. …We also appreciated the commitment, devotion and professionalism of your entire team. Each of the Kleinfelder representatives that we had the opportunity to meet was courteous and professional.” - Patrick J. Schmidt, Geotechnical Engineer and Fred W. Burnett/ Engineering Geologist, City of Los Angeles Dept. of Public Works Geotechnical Engineering Group Kleinfelder is The Right Team
As you review our qualifications, please note our unique combination of features that will provide the City with expert services for the scope of work outlined in the Request for Proposal (RFP).
Kleinfelder Team Benefits
Our team’s capacity, diverse capabilities, and area-specific expertise align with the City’s projects and will provide a direct benefit to the City – facilitating reliable, cost-effective, constructible projects, with tangible schedule and value.
Experienced Personnel – Our team has a successful history of delivering a similar scope of services for various municipal clients including Orange County Public Works, the County of Los Angeles, the Riverside County Transportation Department, the City of Ontario/Ontario Municipal Utilities Company, City of Industry, City of Los Angeles, and John Wayne Airport.
Diverse Capabilities – Kleinfelder provides complete solutions from concept through construction phase services for a wide range of infrastructure projects. With more than 900 employees in 27 offices throughout California, our depth of resources will help deliver projects on time and within budget.
Capacity/Locality – We have over 350 employees in our Southern California offices, and an office in Laguna Hills within 15 miles of City headquarters. This contract will be our priority and all key personnel will be made available to support project/task orders.
Proven Approach – Using our proven four step (planning, execution, monitoring, management) project delivery approach, we will successfully deliver the project/task order on time and within budget. Our history of project performance has been proven to the City based on our projects performed under the current on-call agreement.
Area-Specific Expertise – As a result of our previous work with the City and other local clients, the Kleinfelder Team has pre-existing knowledge of the local soils conditions, potentially saving costs when repeat investigations are not necessary.
Knowledge of Local Standards and Regulations – Kleinfelder supports various City contracts and has provided engineering services in Southern California for decades. Over 90% of Kleinfelder’s regional contracts are for public works agencies. Our team is familiar with regulatory requirements potentially impacting project approval and execution.
National Experts – In addition to our strong local presence, Kleinfelder’s nationwide technical experts can provide specialized expertise and a wide array of independent technical reviewers to ensure quality for all project deliverables.
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 5
Project Team Organization
Kleinfelder has assembled a team with expertise and experience in providing geotechnical investigations and recommendations for various types of public works projects, including water and wastewater facilities and infrastructure needs such as water and sewer pipelines and storm drain improvements; sidewalks, bike paths, curb and gutter replacement; residential street slurry seal; asphalt concrete and/or PCC streets repair and overlay; neighborhood traffic improvements; parks and recreation facilities, and more.
As the City is aware, materials testing and special inspections are often required on these types of projects, and as the scope of services outlines, we have assigned experienced staff to provide these services as required.
Committed, Experienced Project Leadership
Project Manager / Principal Agent and point of contact Mr. Dany Hanna, PE, brings 22 years of experience managing similar large public agency contracts and on-calls with numerous project/task orders occurring simultaneously. And, having managed prior contracts with the City, Mr. Hanna possesses a full understanding of the services, requirements, and expectations of these types of projects.
Mr. Hanna is ready and available to manage the City’s project/task order and proposal requests, project challenges, and contractual matters. He will remain committed to assisting the City and communicating with the team to ensure you are provided the most qualified staff, rapid response, and highest level of service for every project.
Under Mr. Hanna’s leadership, the City can be confident that they will continue to receive the exceptional level of service and management that you have come to know and trust from Kleinfelder.
Mr. Hanna will be supported by a leadership team from our local Southern California offices: Eric Noel, PE, GE, and Jeffery Waller, PE, GE, each with decades of on-call project management experience, along with Quality Assurance Manager Jeffrey Walker, PE, GE. Mr. Noel and Mr. Waller will serve as associates in charge when Mr. Hanna is unavailable. This team is supported by technical support staff assigned to the contract (see organization chart), Kleinfelder’s additional Southern California resources, as well as proposed subcontractors for services we have learned can typically be anticipated for municipal on-call contracts.
The Kleinfelder Team is well suited to successfully execute the City’s scope of work. We will provide the City with proven, technically proficient experts who will consistently deliver high-quality projects within the established schedule and budget. The following organization chart identifies staff assigned to this contract, lines of communication, and roles and responsibilities.
3,000+
WE ARE ENGINEERS, SCIENTISTS,
AND CONSTRUCTION PROFESSIONALS
EMPLOYEES
KEY MARKETS
PUBLIC SECTOR
(STATE, LOCAL,
TRANSPORTATION)
PRIVATE SECTOR
(OIL & GAS, POWER,
UTILITIES, INDUSTRIAL)
1961
FOUNDED
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 6
Organizational Chart
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 7
Key Personnel
The following pages include brief biographies of key personnel and availability to the contract as required by the RFQ. We have included resumes for Key Personnel in Appendix A.
Dany Hanna, PE – Project Manager / Principal Agent | (100% Available) Mr. Hanna has 22 years of experience serving as
Project Manager, Program Manager, Principal-in-
Charge, and Contract Manager for multiple public
agency contracts, including the City of Santa Ana,
Counties of Orange and Los Angeles, Orange County
Sanitation Districts, City of Ontario and Ontario Municipal Utilities Company, and various other Southern California agencies.
Mr. Hanna will be actively engaged throughout the life of the contract to provide qualified and committed individuals to successfully complete the work on time and within budget.
Education
MBA, Business Administration,
University of La Verne, La
Verne, CA
MS, Civil Engineering,
University of Nevada, Reno
BS, Civil Engineering, Notre
Dame University - Louaize,
Lebanon
Licenses
Professional Engineer - Civil,
No. 70996, CA
Mr. Hanna’s Key Public Agency Experience
City of Santa Ana On-Call Materials Testing and Inspection Services – Contract Manager Orange County Public Works, On-Call Construction Services, Geotechnical Engineering & Materials Testing, Construction Inspection Services – Project / Contract Manager Ontario Municipal Utilities Company, As-Needed Professional Engineering Design Services – Project / Contract Manager
County of Los Angeles, As-Needed Geotechnical Engineering and Materials Testing Services – Project Manager
Riverside County Transportation Department, As-Needed Geotechnical Engineering Services – Program Manager
Eric Noel, PE, GE – Project/Task Order Manager | (90% Available) Mr. Noel has 33 years of experience performing and
managing geotechnical field investigations. His
geotechnical engineering experience includes pipelines, bridges, large industrial complexes, commercial
developments, deep excavation, parking structures,
pavements, storage tanks, and slope stability and liquefaction studies. Mr. Noel performs analyses of shallow and deep foundations, compressible and expansive soils, surcharge fills, slope stability studies, deep excavations and shoring, and liquefaction potential.
Mr. Noel's responsibilities include project management, preparation of proposals, coordination of field and laboratory work, engineering analyses and report preparation for investigations for various types of projects. He supervises field staff during geotechnical observation and testing and materials special inspections.
Education
BS, Civil Engineering,
California State Polytechnic
Univ., Pomona
MS, Geotechnical
Engineering, California State
University, Long Beach
Licenses
Professional Engineer – Civil,
No. 53513, CA
Geotechnical Engineering No.
2548, CA
Mr. Noel’s Key Public Agency Experience
City of Industry c/o CNC Engineering, On-Call Geotechnical Engineering Services – Contract Manager
Eastern Municipal Water District – On-Call Geotechnical Engineering Services – Project Manager County of Los Angeles – As Needed Geotechnic al Engineering Services – Contract Manager and Lead Geotechnical Engineer
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 8
Jeffery Waller, PE, GE – Project/Task Order Manager | (90% Available) Mr. Waller’s 22 years of experience has comprised
management and leadership of geotechnical and
construction projects throughout southern California.
When project/task orders are issued by the City of
Santa Ana under Kleinfelder’s current on-call contract for materials testing and inspection services required geotechnical services, Mr. Waller was assigned as the principal geotechnical engineer. He specializes in geotechnical investigations, geotechnical analysis, and evaluation of hydraulic conductivity associated with groundwater infiltration projects. Mr. Waller has extensive experience performing analysis for geotechnical recommendations such as settlement, liquefaction, lateral pressures, expansive soils, bearing capacity and slope stability, and has performed analysis for driven and drilled deep foundation systems.
Mr. Waller’s responsibilities include project management, proposal preparation, field and laboratory work coordination, engineering analyses and report preparation for various project investigations.
Education
MS, Geotechnical
Engineering, California State
Polytechnic University,
Pomona
BS, Civil Engineering,
California State Polytechnic
University, Pomona
Licenses
Professional Engineer – Civil,
No. 70342, CA
Geotechnical Engineering No.
2947, CA
Mr. Waller’s Key Public Agency Experience
City of Santa Ana On-Call Materials Testing and Inspection Services – Principal Geotechnical Engineer
City of Industry c/o CNC Engineering, On-Call Geotechnical Engineering Services – Lead Geotechnical Engineer and Project Manager
City of Los Angeles On-Call Geotechnical Engineering and Environmental Services – Geotechnical Engineer and Project Manager
Jeffrey Walker, PE, GE – Quality Assurance Manager | (90% Available) Mr. Walker has 33 years of experience performing and
managing geotechnical engineering assignments. Mr.
Walker currently serves as a client account manager for several municipal clients including Orange County
Sanitation District, the Los Angeles Department of Water and Power, and Metropolitan Water District. He has been Principal-in- Charge and/or Program Manager on contracts up to $27M and Project Manager and/or Task Order Leader on hundreds of projects up to $1.5M in value.
Mr. Walker will provide oversight and quality assurance to the team to assist the City in delivering successful projects.
Education
MS, Civil Engineering,
University of California, Irvine
BS, Civil Engineering,
California Polytechnic State
University, San Luis Obispo
Licenses
Professional Engineer – Civil,
No. 51226, CA
Geotechnical Engineering No.
2402, CA
Mr. Walker’s Key Public Agency Experience
Metropolitan Water District As-Needed Geotechnical Engineering Services – Contract Manager / Quality Assurance Manager
Los Angeles Department of Water and Power – As-Needed Geotechnical Engineering Services – Contract Manager / Quality Assurance Manager
City of Los Angeles On-Call Geotechnical Engineering and Environmental Services – Contract Manager / Quality Assurance Manager
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 9
Bryan Reese, CSP – Health and Safety | (90% Available)
Mr. Reese’s 19 years of experience includes field work, safety oversight, data evaluation, and report
preparation/review. As a field team leader, he oversaw
subcontractors and safety stewardship for multiple
methods of drilling and health and safety compliance
monitoring. He was responsible for auditing safe work practices and conditions and verifying that work conditions and practices complied with applicable health and safety policy and work permits.
His responsibilities include supporting executive Health & Safety (H&S) management programs and initiatives, visiting project sites to discuss safety with field teams and perform H&S audits, and evaluating compliance with Occupational Safety and Health Administration (OSHA) laws and regulations.
Education
BS, Biology, California State
Polytechnic University,
Pomona, California
Certifications
Certified Safety Professional,
No. CSP-40075, BCSP
Mr. Reese’s Key Public Agency Experience
Rancho Los Amigos North Campus, Los Angel es County, CA – H&S Management, Hazardous Monitoring Oversight
LA County METRO Site-Specific H&S Plan for Di vision 20 Portal Widening, Los Angeles, County, CA – Participated in Site-Specific H&S Plan, Safety Consulting for changing conditions, periodic audits for OSHA and Kleinfelder Injury and Illness Prevention Plan compliance Eric Pond, PhD, PE – Senior Geotechnical Engineer | (90% Available) Dr. Pond has 33 years of engineering experience and
has been responsible for project development,
management, and execution of large and complex
geotechnical and materials engineering and construction projects. He has supervised and executed many
geotechnical site investigations, performed analysis, review and interpretation of geotechnical data, conducted soil improvement programs, and prepared reports and project specifications. Dr. Pond has served in various roles including project manager, geotechnical design manager, group manager, and as the lead engineer and senior QA reviewer on large design-build projects.
Dr. Pond’s responsibilities include directing and supervising projects of all sizes throughout the geotechnical design and during construction for quality assurance and quality control.
Education
PhD, Civil Engineering/
Geotechnical, Virginia
Polytechnic Institute & State
University
MS, Civil Engineering/
Geotechnical, Virginia
Polytechnic Institute & State
University
BS, Civil Engineering,
University of Washington
Registrations
Professional Engineer – Civil,
No. 70583, CA
Dr. Pond’s Key Public Agency Experience
Inglewood Transit Connector (ITC) Automated People Mover (APM) Project, Inglewood, CA – Independent Senior Engineering Oversight and Technical Review I-405 Sepulveda Pass HOV Widening Project, METRO, Los Angeles, CA – Geotechnical Design Manager
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 10
Bryan Crystal PE, GE – Senior Geotechnical Engineer | (90% Available) Mr. Crystal’s 27 years of experience has included
shallow and deep foundation analysis design,
liquefaction studies, response spectra estimation, cone penetration testing (CPT) interpretation, flexible and
rigid pavement design, and subgrade stabilization. He
has conducted and coordinated field explorations, classified soil conditions, performed engineering evaluations and analysis and provided recommendations for institutional, commercial, and public sector projects. His project experience includes hospitals, educational facilities, high-rise buildings, roads, bridges, pipelines, military facilities, commercial buildings, office complexes, recreational facilities, and sport stadiums.
Mr. Crystal’s responsibilities include technical support for earthwork- related issues during construction, and technical oversight for testing and special inspection projects.
Education
MS, Civil Engineering,
California State University,
San Diego, 2000
BS, Civil Engineering,
California State University,
San Diego, 1997
Registrations
Professional Engineer – Civil,
No. 60445, CA
Geotechnical Engineering No.
2639, CA
Mr. Crystal’s Key Public Agency Experience
John Wayne Airport Terminal C and Parking Structure C, Orange County, CA – Project Manager and Geotechnical Engineer
Orange County Sanitation District On-Call Geotechnical Engineering and Materials Testing Services – Project Manager
Metropolitan Water District As-Needed Geotechnica l Engineering Services – Geotechnical Engineer Zia Zafir, PhD, PE, GE – Senior Seismic Engineer | (90% Available) Dr. Zafir has been actively involved on seismic hazard
evaluations and seismic retrofit for renowned national
and international projects in his 39-year career. Dr. Zafir was appointed to the State Mining and Geology Board
on May 24, 2016. He is directly involved in establishing guidelines and standards for geological and geophysical investigations and reports produced by the California Geological Survey (CGS), public sector agencies, and private practitioners.
As Vice President for earthquake engineering at Kleinfelder and a nationally recognized expert in the field of seismic ground motions and seismic hazards such as liquefaction and lateral spreading. Dr. Zafir is actively involved on seismic hazard evaluations and seismic retrofit projects.
Education
PhD, Civil Engineering,
University of Nevada, Reno
MS, Civil Engineering, Iowa
State University
BS, Geology, Civil Engineering,
University of Engineering and
Technology, Taxila
Registrations
Professional Engineer – Civil,
No. 6015, CA
Geotechnical Engineering No.
2656, CA
Dr. Zafir’s Key Public Agency Experience
City of Los Angeles Department of Water and Power (LADWP) Power Plant No 1 Surge Chamber, Los Angeles County, CA – Lead Seismic Engineer
County of Los Angeles, Numerous As-Needed Geotechnical Engineering, Materials Testing, and Inspection Contracts – Seismic Technical Advisor
METRO, I-405 Sepulveda Pass High-Occupancy Vehicle (HOV) Project, Los Angeles – Principal Seismic Engineer
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 11
Michael Cook, PG, CEG – Senior Engineering Geologist | (90% Available) Mr. Cook has 41 years of diverse practical experience in the applied disciplines of engineering geology, and
geotechnical, and environmental engineering. He has
been responsible for a broad range of geotechnical and
environmental projects comprising large hillside mass
grading projects, hospitals, school sites, transmission line projects, landslide mitigation, freeways, and active fault studies.
Mr. Cook’s responsibilities include geologic analysis as well as senior field services during construction including observation and review, coordinating with contractors.
Education
BS, Geology, California State
University, Los Angeles
Registrations
Professional Geologist, CA No.
4890
Certified Engineering Geologist,
CA No. 1716
Mr. Cook’s Key Public Agency Experience
Los Angeles County Department of Public Work s, Rancho Los Amigos Site 1 Demolition and Make-Ready Project, Downey, CA – Engineering Geologist
Metro, I-405 Sepulveda Pass HOV Project, Los Angeles, CA – Senior Geologic Field Services LADWP Backwash Water Reclamation Ponds, Los Angeles, CA – Senior Geologic Analysis Richard Escandon, PG, CEG – Senior Engineering Geologist | (90% Available) Mr. Escandon has 45 years of experience in the field of engineering geology, performing and managing
multidisciplinary geologic and geotechnical investigations for various projects. His project experience includes
feasibility studies; geotechnical site investigations;
foundation investigations; mapping of tunnels and underground excavations; geotechnical instrumentation; fault hazard evaluation; landslide studies; stability analyses; well construction; and construction monitoring.
Mr. Escandon’s responsibilities include all levels of project development from planning and design to construction management.
Education
BS, Geology, University of
California, Los Angeles, 1978
Graduate Studies, University of
California, Santa Barbara,
1979
Registrations
Professional Geologist, CA No.
3837
Certified Engineering Geologist,
CA, No. 1213
Mr. Escandon’s Key Public Agency Experience
Los Angeles County Department of Public Works, Sierra Madre Dam Rockfall Hazard and Mitigation Analysis, Sierra Madre, CA – Project Manager
Los Angeles County Department of Public Works, Santa Anita Dam Slope and Access Road Stabilization, Monrovia, CA – Project Manager and Lead Engineering Geologist LADWP, Van Norman Complex (VNC) Lower San Fernando Stormwater Capture Project, Los Angeles, CA – Principal Geologist
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 12
Christopher Barry – Special Inspector | (100% Available) Mr. Barry has worked as an independent inspector from
November of 2019 until he began his career with
Kleinfelder. He has performed concrete, masonry, and
drilled-in anchors special inspections for retail, higher education, and medical projects and residences. Mr.
Barry's professional career has also included oversight of new interior construction of commercial buildings and homes. This provided him with experience working with city inspectors to ensure the projects were completed to city specifications, as well as coordination of city and special inspections and submission of all reports to the city's planning department. He has supervised crews of up to eight employees completing projects on time and to code.
Mr. Barry’s responsibilities include observation and testing of soils and construction materials, as well as special inspections.
Education
High School Diploma
Certifications
Reinforced Concrete Special
Inspector, No. 8817778, ICC
Structural Masonry Special
Inspector, No. 8817778, ICC
Nuclear Gauge, No. 3667-121-
723-5564
Certified Coating Inspector, No.
108269
10-Hr Construction Safety and
Health, No. 26-007406840
Concrete Field Testing
Technician, Grade I, No.
015290328, ACI
Mr. Barry’s Key Public Agency Experience
City of Santa Ana, MacArthur Blvd. Resurfacing, Santa Ana, CA – Special Inspections, Observation and Testing for Soils, Concrete, and Asphalt
City of Ontario Parking Structure Materials Testing and Inspection, Ontario, CA – Observation of Portland Cement Placement
City of Ontario Fall Pavement Rehabilitation, Ontario, CA – Construction Observation Subcontractors
We have selected subcontractors to provide the City with access to a team to provide all required services as requested in the RFP and any services that may emerge during the variety of potential projects. Kleinfelder staff have worked with each of these firms on the organizational chart to successfully deliver similar projects and tasks for on-call contracts. The Kleinfelder team will add meaningful value and resources to the City to address all necessary improvements.
Michelle Garde, PG, CEG – Senior Engineering Geologist | (90% Available) Ms. Garde has 21 years of experience in both
geotechnical and environmental projects, filling key roles on large field investigations in Los Angeles, Orange and San Diego Counties.
Ms. Garde’s responsibilities include large field
investigations, extensive drilling programs, and site characterization.
Education
BS, Geology, University of
California, Santa Barbara
Registrations
Professional Geologist, CA No.
8629
Certified Engineering Geologist,
CA, No. 2604
Ms. Garde’s Key Public Agency Experience
John Wayne Airport, P415 ARB Tower and Geophysical Services, Orange County, CA – Senior Engineering Geologist
Metro, I-405 Sepulveda Pass HOV Project, Los Angeles, CA – Senior Geologist Inglewood Transit Connector (ITC) Automated People Mover (APM) Project, Inglewood, CA – Senior Geologist
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 13
d. Understanding of the Need
Anticipated Approach
Kleinfelder has developed a proven approach to deliver high-quality geotechnical engineering services through several on-call contracts for municipal clients across California. Under these on-call contracts, we have completed multiple concurrent projects, consistently providing value, delivering on time and under budget.
Our organizational approach to managing our team contains four key elements: Planning, Execution, Monitoring, and Management. The Kleinfelder method allows us to deliver resources to meet the City’s expectations and avoid surprises, ensuring task delivery is on schedule and complete within the authorized budget by eliminating foreseeable project delays.
Kleinfelder’s Project Management Team is committed to the following elements of our approach:
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 14
Kleinfelder’s history of providing comprehensive client service using the system above delivers a full- service solution to solve the City’s needs. Kleinfelder’s ability to provide multiple core services in-house allows for an integrated and streamlined approach to project delivery. Our experience with municipalities includes successfully managing and delivering on multiple on-call contracts and high-profile water, wastewater, reservoir, roadway, bridge, and construction projects. We bring best practices learned from previous on-call/ as-needed contracts, and the relevant diverse experience to successfully complete the City’s project requests.
We will utilize our four- step (planning, execution, monitoring, management) project delivery approach as described above to successfully deliver the project/task orders on time and within budget. Our history of project performance has been proven to the City of Santa Ana based on our projects performed under the current on-call agreement.
Our knowledge of current codes and design guidelines is exemplary and includes American Water Works, Caltrans, American Disabilities Act (ADA), City of Santa Ana Municipal Code (SAMC), and a wide knowledge of professional standards of city, county, state, and federal guidelines. Kleinfelder also has an extensive knowledge of micro station V8i for the use of plan development and the City’s CAD standards, resulting in a seamless integration of standards and development of plans for the City.
We also realize the importance of having available resources to maintain high levels of responsiveness.
Therefore, we have identified several additional internal resources and established key teaming arrangements to ensure our team has the expertise and capacity to be responsive to the City’s needs. In the event a project requires additional support beyond the resources identified herein, we will tap into Kleinfelder’s more than 3,000 employees company wide.
The Kleinfelder Team brings value to the City with these features:
A responsive, experienced, and proven Project Manager, Dany Hanna, PE, who has a successful history of working on complex and challenging projects A proven, comprehensive team of technical experts to service all aspects of the contract A Southern California-based team with vast local resources available and able to respond at a moment’s notice with an experienced approach, coupled with a broad bench of professionals across the country for geotechnical consultation
Assigned project managers with the availability and expertise appropriate to the designated scope of work
Extensive experience with Public Works projects, offering:
- In-house services, providing the City with consistency, efficiency, and exceptional responsiveness throughout a project, as shown by being repeatedly selected for projects at the John Wayne Airport described herein.
- The ability to coordinate multiple regulatory agencies on a single project. - Intimate knowledge of California regulations related to Public Works projects. - Pavement and roadway facilities design and rehabilitation expertise. Kleinfelder’s geotechnical group can assess surface distresses and subgrade deficiencies and recommend appropriate and cost-effective rehabilitation measures. - Trenchless technology using horizontal directional drilling or jack and bore methods used in highly populated areas, intersections, and channel crossing, or when conventional cut and cover is not an option.
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 15
GEOTECHNICAL SERVICES WORK PLAN
As project requirements are established, the City will authorize individual project/task order. In response to a request from the City, we anticipate following a work plan similar to the tasks listed below.
Tasks Necessary for Completion
Task 1: Meetings with the City of Santa Ana Project Manager Task 2: Data Review / Health and Safety Plan / Utility Clearance Task 3: Field Exploration
Task 4: Laboratory Testing
Task 5: Engineering Analysis and Report
Task 6: Review of Plans and Specifications
To execute efficiently on each project, we will:
Commit our key managerial and technical team members to this contract. Select appropriate staff from our extensive, qualified resource pool. Appropriately leverage our staff to provide value so that work is performed by the most cost- effective and responsible professional level.
Work closely to integrate our staff with City staff to create one team, without barriers, focused on meeting the City’s project objectives.
Deliverables
The deliverables presented to the City will be prepared by Kleinfelder staff, and the project manager is responsible for their organization and delivery. Based on the tasks presented above, the typical geotechnical engineering report prepared will include the following:
Description of the project and approved scope
Scope of Services performed
Subsurface conditions encountered and presentation of boring logs Results of laboratory testing
Geotechnical conclusions and recommendations for design and construction of the proposed improvements
Supporting references, maps, and figures
Suggestions or Special Concerns
Kleinfelder strives to provide the most value to the City for services we perform. The value of the scope of work prepared, and the recommendations provided, are impacted by project information/restrictions for each proposed site. Some of the information/restrictions that may be relevant to our scope evaluation are site access restrictions, previous explorations at the site, background and condition of existing improvements, or restrictions to type of equipment during investigation or construction. When this information can be made available to Kleinfelder during the scope preparation of our proposals, we are able to provide a more accurate scope of work the first time, saving time and facilitating getting the project up and running faster and more efficiently. Providing this information to Kleinfelder during the scope preparation of our proposals is extremely beneficial to Kleinfelder and the City.
Assumptions and/or Exclusions
Assumptions and/or exclusions are generally specific to each site and project. Each of our proposals will include the applicable assumptions/exclusions based on the project information provided. We are diligent about inquiring with the project team about project information that affects each individual project.
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 16
e. Relevant Project Experience
The Kleinfelder team is well-suited to provide engineering and support services to the City. The following are representative examples of some of Kleinfelder’s more significant work with public agencies in the last five years.
1. City of Santa Ana On-Call Materials Testing And
Inspection Services | Santa Ana, CA
Year Completed: Ongoing: 07/2021 – 07/2024 | Client: City of Santa Ana, Public Works Agency; Sean Thomas, PE Senior Civil Engineer / Project Manager, 714.647.5655;
[email protected]
Key Staff: Dany Hanna, PE, Contract Manager | Jeffery Waller, PE, GE, Geotechnical Engineer | Inspectors / Field & Laboratory Materials Testers: Chris Barry, Jeff Diaz, Michael Magana Project Description: Kleinfelder is currently providing quality assurance materials testing and inspection services for the City of Santa Ana under this three-year on-call contract. The scope of work comprises the improvements for numerous city street projects (federally and locally funded), traffic signals, underground utilities, buildings, bridges, and park facility improvements.
Examples of relevant projects under this contract include the following:
Jerome Park Ballfield Lighting: Installation of new sports lights, lights pole standards, and conduits at the west field of Jerome Park. Kleinfelder Geotechnical Engineer Mr. Jeffery Waller initially provided a geotechnical engineering review of the allowable bearing capacity and lateral pressure for the foundation design. Our field engineers retrieved soil samples from hand auger borings and ran laboratory testing on relatively undisturbed and disturbed samples of the subsurface soil to provide geotechnical recommendations for the project.
Additionally, our materials testers sampled and tested Portland cement concrete placed for the light pole standards.
2. Orange County Public Works On-Call Construction
Services, Geotechnical Engineering & Materials Testing, Construction Inspection Services | Orange County, CA
Year Completed: 2022 | Client: County of Orange, Blaine Thomann, Project Manager, County of Orange, 714-667-4996; [email protected] | Key Staff: Dany Hanna, PE | Brian Crystal, PE, GE
For over a decade, Kleinfelder has been providing construction inspection, geotechnical engineering, and materials testing and inspection services for the County under the direction of Mr. Dany Hanna, PE, Project / Contract Manager. Our services are in accordance with the County / District’s Quality Assurance program and support projects for the construction of new or rehabilitation of existing roadways, flood control channels, parks, and/or other infrastructure. Kleinfelder has also held contracts with the County for on-call construction (management & inspection) services from 2017 - 2020 and on- call public relations and graphic design services from 2017 - August 2022.
CLIENT BENEFITS
Continuity and Depth of
Expertise. Kleinfelder uses a
centralized dispatching system
to ensure continuity of
inspectors and materials testers
who are multi-certified to cover
all aspects of the work.
Cost Savings. The Kleinfelder
Team utilizes multiple laboratory
facilities for equipment storage
and inspection/materials testing
services to minimize travel time
and provide quicker laboratory
testing turn-around times.
Quality Work. Kleinfelder’s staff
hold certifications by Caltrans,
ACI, AWS/CWI, NICET, and
ICC. These certifications, along
with related laboratory and field
experience and our continuous
in-house training program, allow
us to provide the City of Santa
Ana with inspectors and
materials testers possessing
current / relevant knowledge of
the materials and procedures
utilized during inspection and
testing services.
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 17
Examples of relevant projects under this contract include the following:
Oso Parkway Bridge Replacement, Aliso Viejo: Activities consisted of the removal, relocation, and adjustment of existing improvements, excavation and grading, removal and relocation of existing utilities, construction of new storm drainage and storm water pre-treatment and storage system, construction of curb, gutter, pedestrian walkways and ramps, bridge construction, roadway paving, and new overhead signage and traffic control devices. Kleinfelder has performed concrete batch plant inspection, Portland cement concrete aggregate sampling and testing, and onsite flexural beam fabrication and laboratory testing per Caltrans test methods. Hot mix asphalt batch plant inspections occurred and Kleinfelder material testers sampled the HMA, binder, and aggregates for testing in our Caltrans accredited laboratories.
Loma Ridge Road Widening: Loma Ridge Road serves as the only access road to the County’s Emergency Operation Center (EOC). Loma Ridge Road begins as a two-lane road at the EOC and transitions to one lane. It continues as a one-lane road for the lower two-thirds of its alignment until it reaches a security gate, southwest of the State Route 241 toll road and Santiago Canyon Road. The County awarded Kleinfelder a geotechnical engineering project to improve the road by widening it to two lanes, replacing the existing pavement for the full width of the road, performing minor grading, and constructing up to 4 retaining walls.
3. City of Ontario/Ontario Municipal Utilities Company | Various On-Calls including As- Needed Professional Engineering Design Services, As-Needed Geotechnical and Materials Testing Services | Ontario, CA
Year Completed: 2014 – Ongoing | Client: City of Ontario, Dan Beers, Design & Construction, Principal Project Manager, 909.395.2806; [email protected] | Key Staff: Dany Hanna, PE, GE | Jeffery Waller, PE, GE | Eric Noel, PE, GE
Kleinfelder has been performing as-needed professional engineering design and geotechnical engineering, environmental, and materials testing and inspection services as an extension to the City’s Engineering Department for nearly a decade.
Examples of relevant projects under this contract include the following:
D Street Storm Drain Relocation: The project consisted of undertaking the redevelopment of a parcel of land located on the southwest corner of the D Street and Sultana Avenue intersection. The property, owned by the City, includes an existing drain easement and 24-inch line which directs stormwater from drainage infrastructure located at the intersection of Cherry Street and D Street to the existing drainage system on Sultana Avenue. Given the redevelopment of the property, the goal of this project was to discontinue the existing cross-country storm drain line and redirect runoff from the Cherry Street/D Street intersection to existing drainage infrastructure on Sultana Avenue.
C-Block Parking Structure: The Kleinfelder Team provided geotechnical and environmental engineering along with special inspection and laboratory testing services for this new four-level structure located on the northwest corner of C Street and Lemon Avenue. This parking structure features 400 parking spaces, roof parking, eight Tesla motor supercharges, and is part of the continuing redevelopment in Downtown Ontario.
The Kleinfelder team provided data gathering and review, preliminary design, site reconnaissance and detailed utility verification, public and private utility coordination, storm drain sizing, geotechnical investigations, geotechnical laboratory testing, geotechnical report, 30% preliminary design and report; and final design.
CLIENT BENEFITS
Responsive and Local
The depth of our team
and local operation
enable us to identify the
appropriate in-house staff
and schedule for service
within hours of receiving
requests.
Our local Ontario staff and
laboratory minimize travel
costs and increase
laboratory testing and
reporting time.
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 18
4. City of Industry On-Call Geotechnical and Environmental Engineering | City of Industry, CA Year Completed: 1993 – Ongoing | Client: City of Industry, Josh Nelson, City Engineer, 626.333.2211; [email protected] | Key Staff: Dany Hanna, PE, GE | Jeffery Waller, PE, GE | Eric Noel, PE, GE Kleinfelder has been providing geotechnical, environmental, and construction services to the City of Industry for the past 30 years. During this time, we have developed great relationships with their other consultants and the City of Industry’s construction inspectors, which leads to efficient execution of projects.
Kleinfelder provides the City of Industry with experienced engineers that evaluate each project to deliver the best solutions for the specific situation encountered. Our services have ranged from geotechnical and environmental consulting to complete construction observation and testing services for major roadway improvements, street rehabilitation, water reservoirs, and other municipal facilities including a landfill and hospital. More than 100 projects have been completed to date, including recent projects described below.
In the last five years, Kleinfelder has supported the City of Industry for design and construction of improvements along streets of various sizes within the city. Services have included investigations for roadway widening, additions of bus turnouts, and roadway rehabilitation. Many of the projects have required geotechnical design enhancements such as geogrid, cement-treated subgrade, or other measures to reduce pavement section thickness, reduce the instances of utility conflict, and reduce project costs. Recently, we have been requested to provide recycled asphalt pavement recommendations to reduce waste and re-use most of the existing materials.
Examples of relevant projects under this contract include the following:
Gale Avenue Pavement Evaluation: Evaluated the existing condition of the asphalt concrete pavement and provided design recommendations for the rehabilitation of Gale Avenue, from 1400 feet west of Stoner Creek Road to 400 feet east of Coiner Court. Low strength subgrade soils and high traffic volumes resulted in a deep pavement section. Kleinfelder incorporated layers of geogrid within the subgrade soils and aggregate base section to reduce the thickness of the pavement section, reduce the impacts on shallow water lines. This approach reduced the project costs and shortened the project schedule.
Arenth Avenue Reconstruction: Kleinfelder advanced geotechnical borings and test pits to provide the City of Industry with geotechnical recommendations for reconstruction of Arenth Avenue. The reconstruction design included optional recommendations for the overexcavation and recompaction of subgrade soil, placement of geogrid within the aggregate base, the use of cement-treated subgrade soil, placement of cement-treated base, and the placement of recycled asphalt pavement by the cold central plant method. Kleinfelder also performed observation and testing services during reconstruction of the pavement section to ensure that our geotechnical recommendations were incorporated into the project.
5. On-Call Geotechnical and Environmental Services | City of Los Angeles , CA Year Completed: 1997 – Ongoing | Client: City of Los Angeles, Patrick Schmidt, Geotechnical Engineering Manager, 213.923.5984; [email protected] | Key Staff: Dany Hanna, PE, GE | Jeffery Waller, PE, GE | Eric Noel, PE, GE | Jeff Walker, PE, GE Kleinfelder has been the geotechnical engineer for numerous on-call contract task orders for new and existing facilities. The scope of work has ranged from slope stability and groundwater issues to complex geologic and geotechnical areas of faulting, natural methane, and other potential hazards. We have provided geotechnical services for reconstruction of fire stations, a vision theater, community development centers, bulkhead retaining walls, bridge reconstruction, parks, and sewer mains.
CLIENT BENEFITS
One-Stop Shop. We have
provided the City of Industry with
a range of in-house services over
our 30-year relationship with the
City, eliminating learning curve
and saving time and costs.
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 19
Examples of relevant projects under this contract include the following:
Sheldon Arleta Park and Landfill, Geotechnical Investigation and Data Report: Subsurface investigation services included a geophysical survey, hollow stem auger borings, and cone penetration tests. A geophysical survey was also performed to assist in delineating the location of an existing underground storage tank.
Proposed San Fernando/Cazador Livability Services Division Facility: Geotechnical investigation and construction materials inspection services at the proposed facility. The project design included deep foundations for support of the solid waste collection activities. The investigation was performed using hollow-stem and mud-rotary drilling and associated laboratory testing. During construction, Kleinfelder performed observation and testing of approximately 22-foot deep, 30-inch diameter foundations, concrete inspection and testing, and grading observation and testing.
6. As-Needed Geotechnical Engineering, Materials Testing, Construction Observation, and Inspection | John Wayne Airport | Orange County, CA Year Completed: 2002 – Ongoing | Client: John Wayne Airport, Sean Lally, PE, Airport Engineer, 949.252.6013; [email protected] | Key Staff: Brian Crystal, PE, GE Kleinfelder has provided geotechnical engineering, materials testing, and construction observation and special inspection services at John Wayne Airport for 18 years. We were recently awarded a three-year contract (2017 – 2020) and a two-year extension (2020 – 2022) to continue providing these services.
Examples of relevant projects under this contract include the following:
Pavement Evaluation for Runway 20R/2L, Taxiway Alpha and Taxiway Lima: Kleinfelder performed a visual evaluation of main Runway 20R/2L, Taxiway Lima, and Taxiway Alpha. The runway is constructed of P-401 asphalt concrete and the centerline was exhibiting a crack along a construction joint. Kleinfelder observed the cracks, collected full-depth cores, and patched the holes with non-shrink grout. The taxiways consist of P-501 Portland cement concrete in slabs ranging from 16 to 25 feet square. Teams of inspectors walked the taxiways at night and documented observed distresses in accordance with the PCI distress codes and plotted the locations on satellite images. Over 700,000 square feet of PCC pavement was observed and documented in four nights. The data was presented in written report with recommendations for John Wayne Airport’s pavement repair and maintenance program. Kleinfelder will provide quality assurance and testing services for the rehabilitation and construction of Runway 20R/2L, Taxiway Alpha, and Taxiway Lima.
Review of Taxiway Bravo Rehabilitation: Kleinfelder performed a third-party review of a consultant’s geotechnical report and pavement design recommendations as well as preliminary 65% design drawings and feedback comments in a letter report to John Wayne Airport. Kleinfelder’s experience with FAA pavement design and construction resulted in several comments clarifying the design criteria and potentially avoiding costly post-bid change orders.
Terminal C Expansion and Parking Structure C: The project consisted of constructing new Terminal C and Parking Structure C, as well as extending the North Concourse at the northern end of Terminal A.
Kleinfelder performed a geotechnical study that consisted of a literature review, subsurface explorations, geotechnical laboratory testing, engineering evaluation and analyses, and preparation of a report. The materials investigation included destructive and non-destructive testing to verify column reinforcing size, spacing and splices, as well as location of post-tensioned tendons and anchors in the deck using ground penetrating radar. Construction services included an indicator pile program to evaluate the pile lengths required to achieve the design capacities and to develop driving criteria specific to the pile driving system; a ground vibration study to evaluate if vibrations induced during pile driving could have an adverse effect on adjacent structures; observation during the installation of production piles to maintain records of pre-drill depths, blows per foot, pile tip elevation, actual pile length installed, pile cut-offs, and installation time; and geotechnical observation and testing services during the preparation of the building pad and other earthwork activities, such as placement of utility trench backfill.
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 20 f. Willingness to Comply with Agreement Terms
Answered in Section b, page 3.
g. References
Kleinfelder has several recent, relevant, public entity references where the team has performed similar work within the past five years. Below are three references with valid, current email addresses. We encourage the City to reach out to these agencies and learn more about Kleinfelder’s successful project delivery.
SECTION 1 SUMMARY
Section 1 has demonstrated that Kleinfelder Team is the Right Team for the following reasons:
Public Agency Reference Project Scope of Work
1 Josh Nelson, City Engineer
City of Industry
626-333-2211
[email protected]
On-Call Geotechnical and Environmental
Engineering
Project Description #4
2 Dan Beers, Principal Project Manager
City of Ontario / Ontario Municipal Utilities
District
909-395-2806 | C: 818-388-0212
[email protected]
City of Ontario/Ontario Municipal Utilities Company,
Various On-Calls including As-Needed Professional
Engineering Design Services, As-Needed
Geotechnical and Materials Testing Services
Project Description #3
3 Sean Lally, PE, Airport Engineer
John Wayne Airport
949.252.6013
[email protected]
As-Needed Geotechnical Engineering, Materials
Testing, Construction Observation, and Inspection
Project Description #6
Firm / Team Experience: We have a long, successful history of delivering a similar scope of services for various municipal clients including the City of Santa Ana, Orange County Public Works, the County of Los Angeles, Riverside County Transportation Department, City of Ontario/Ontario Municipal Utilities Company, City of Industry, City of Los Angeles, and John Wayne Airport.
Understanding of the services: Project Manager / Principal Agent and point of contact Mr. Dany Hanna, PE, possesses a full understanding of the services, requirements, and expectations of these types of projects.
Relevant Project Experience: We have performed significant work with public agencies in the last five years. Our references will speak to the quality of our work! On-Schedule, On-Budget Delivery: We will provide the City with proven, technically proficient experts who will consistently deliver high-quality projects within the established schedule and budget. Task delivery is on schedule and complete within the authorized budget by eliminating foreseeable project delays.
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 21
2. SCOPE OF SERVICES AND SCHEDULE
Work Plan for All Services Outlined in Attachment 1 (Scope of Work) Scope of Services and Schedule
Kleinfelder understands that the City requires the services of a qualified firm to provide as-needed geotechnical engineering and technical services for projects throughout the City on an as-needed basis.
All work is to be performed in accordance with The City of Santa Ana Municipal Code (SAMC), professional Standards established by the City, and or federal, state, and local guidelines established in the project. The services required may include the following types of work:
As a full-service geotechnical engineering and materials testing and inspection firm, we routinely perform all of the above-listed services, as well as field exploration, laboratory testing, and instrumentation. If specialized work is required, Kleinfelder will employ the assistance of a subconsultant while remaining the administrative liaison with the City.
Geotechnical Services Work Plan
In response to a request from the City, we anticipate following a Work Plan similar to the tasks listed below.
Project Management Plan
Kleinfelder assigns only experienced and qualified project managers to oversee performance of the work and has procedures for checking that our services are performed in a competent, cost-effective manner. The project manager is involved from the beginning of the assignment, specifically in the scope definition, budgeting, and negotiating phases, prior to the formal notice-to-proceed.
The project management plan is prepared once Kleinfelder has received the formal notice-to-proceed.
The plan includes all tasks in the scope of work and assigns schedules for completion. The project management plan will be submitted to the City for review within 15 calendar days unless an alternate schedule has been approved.
Our lead project manager will also meet with the City project manager to initialize the project expectations in terms of scope of services, schedule, budget, invoicing requirements, project review meetings, and preparation of progress reports. The project manager will also be responsible for reviewing addenda and clarifications provided.
Data Review/Utility Clearance
For this task, we will review geologic maps in the area of the project site. This is anticipated to include readily available maps and reports available from public agencies and in-house reports for projects in the area. We request that all available information identifying the type and location of utility lines and other man-made objects beneath the proposed improvement areas to be • Soil Classification and Analysis
• Material Testing
• Ground Water - Dewatering and Seepage
Control Analysis
• Seismic Stability
• Soil Liquefaction
• Slope Stability and Protection
• Construction Inspection
• Open and Braced Excavations (shallow)
• Grading and Site Clearing
• Pavement Design
• Foundation Design
• Retaining Structures - submerged and
partially submerged
• Fill Compaction
• Special Inspections
• Subsurface Geotechnical Investigation
• Infiltration Testing
Task 1
Task 2
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 22
provided to us. In addition, existing records of all boring locations will be cleared of public utilities and agencies based on Underground Service Alert (USA) markings and notification. Based on project jurisdiction and scope, we will obtain required permits for the services proposed.
As an added assurance against damaging potentially expensive underground improvements, we propose to meet with the site’s facilities representative, if available, to review plans of existing utility lines to further define our proposed boring locations where underground utilities are suspected. As we understand Kleinfelder may be responsible for any damage to utilities during field operations, geophysical utility locating services will also be provided to reduce the risk of subsurface utility interaction.
Field Exploration
We anticipate utilizing the most appropriate field exploration equipment for the project site and intended development. Since Kleinfelder has the ability to deploy many different types of field exploration equipment, we believe that we can provide the City with the most cost-efficient and timely response to virtually any project need.
To obtain the most representative samples and thereby characterize the subsurface conditions, we propose to explore the subsurface conditions by using the appropriate small-diameter hollow-stem, rotary-wash borings or large-diameter (24-inch) bucket-auger borings. We believe that these techniques will provide the advantage of both directly obtaining intact samples (rotary wash borings) for seismic characterization and laboratory testing, while providing engineering geologic data (bucket auger borings) necessary for possible deeper cuts in the underlying bedrock materials, and for use in characterizing the soils for storm drain projects. The potential for groundwater-related conditions such as dewatering, seepage, etc. can also be evaluated.
We will place the borings in locations where best suited for the features of the proposed site development, in conjunction with the anticipated cuts and fills. Large-diameter borings often will be placed primarily in areas of deeper cuts, to characterize the excavation and stability properties of these materials. The small-diameter borings will be placed throughout the site to provide engineering data for seismic and strength characteristics development, infiltration testing, and evaluation of liquefaction potential. This combination of exploration techniques will also be more efficient, allowing for better coverage of the site with more exploration points.
Our borings will be logged by our experienced staff engineers/geologists who will obtain soil samples, record blow counts of the samples, and other pertinent data. We anticipate utilizing a combination of SPT and California/Shelby tube sampling procedures, depending on the materials encountered. The borings can be backfilled with the soil removed during excavation, or with cement/bentonite slurry, if environmental contamination issues are a concern.
Laboratory Testing
Laboratory testing will be performed on selected samples obtained during the field exploration to assess the physical characteristics of the subsurface material. We anticipate the testing will typically include in-place unit weight and moisture content, sieve analyses, expansion index, shear strength (direct shear, unconfined compression, triaxial), sieve analyses, consolidation, soluble sulfate, resistivity and pH, and Atterberg Limits, and CBR/resistance value (R-Value) for pavement design. We have the capability to perform triaxial testing and permeability testing of soils through a local subcontracted laboratory.
Engineering Analysis and Deliverable
Based on the results of the field investigation and laboratory testing, geotechnical engineering analyses will be performed to provide the basis for providing engineering recommendations for site preparation and foundation design. Typical analyses will include, but not be limited to, bearing capacity, settlement, temporary construction dewatering, lateral earth pressures, pavement design, soil liquefaction, seismic-induced settlement, deterministic or probabilistic seismic Task 3
Task 4
Task 5
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 23
analyses, and temporary slope stability. Site-specific response spectra will also be developed if the project is to be designed using the dynamic procedure.
Kleinfelder will analyze the field and laboratory data obtained, perform engineering analyses, and provide recommended design parameters for alternative foundation systems, including earthwork/grading, shallow spread foundations, transition cut/fill systems and reinforced mat or pile/pier systems (if required). The results of our field exploration, laboratory tests, and engineering analysis will be summarized in a written report, prepared under the supervision of a State of California Registered Geotechnical Engineer and Certified Engineering Geologist where needed. The reports will be prepared in accordance with The City of Santa Ana Municipal Code and professional standards established by the City, and/or federal, state, and local guidelines.
We understand we have responsibility for our deliverables and anticipate that our report will include, at least, the following items:
Vicinity map and site plan showing approximate field exploration locations Logs of borings
Discussion of field exploration methods
Discussion of laboratory test procedures used
Results of laboratory tests
Discussion of general subsurface conditions, including fill/bedrock contacts, bedrock orientation, seepage and groundwater conditions, as encountered in our field exploration Discussion and evaluation of historic and recorded seismicity of the region and development of geologic map and cross section, if necessary
Research and review of available geologic, geotechnical and seismologic publications and maps covering the site and vicinity including the California Alquist-Priolo Earthquake Fault Zones map of the area
A review of aerial photographs covering the site area A geologic reconnaissance of the site by engineering geologist to observe and map pertinent surface features indicative of possible geologic hazards
Evaluation of the researched data and discussion with conclusions regarding possible geologic hazards affecting the site and the proposed project
Site-specific response spectrum (if required), including review available pertinent geological and soil information to develop representative soil profile for the site and to estimate the site classification in order to use appropriate attenuation relationship in our analyses (site classification will be based on 2022 CBC)
Estimating Site Class per Chapter 16A of 2022 CBC
Performing probabilistic and deterministic seismic hazard analyses in order to develop site-specific seismic design criteria in terms of peak and spectral ground accelerations (S MS, SM1, SDS, and SD1) for
the Maximum Considered Earthquake (MCE) and the Design Earthquake (DE) per Section 11.4.8 of ASCE 7. The analyses use, and therefore include regional faulting and seismicity. Analysis of liquefaction potential and discussion of mitigation measures, if needed Determination of earthquake induced settlement and lateral spreading at the site, if needed Recommendations for foundation design including parameters for various alternatives, including:
- Shallow footings, slabs-on-grade, and subgrade preparation
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 24
- Overexcavation limits and depths across the site
- Cut/Fill transition system
- Modulus of subgrade reaction
- Driven pile or drilled pier system
Anticipated total and differential settlements for the foundation systems Recommendations for mitigation of slope instability or landslides Recommendations for ground improvements or other measures for liquefaction-related issues Recommendations for support of slabs-on-grade
Recommendations for lateral load resistance (including basement wall design) Recommendations for site pr eparation, earthwork, and fill compaction specifications Discussion of anticipated excavation (c ut stability, groundwater) conditions Recommendations for exca vation stabilization, including hydrostatic design, tie-back walls and shoring systems
Recommendations for flexible and rigid pavements
Recommendations for underground utility trench backfill OSHA classification of soils for stability during temporary trench excavations Construction Inspection Services
Testing and inspection services are performed during the construction phase of the project and generally include services involving grading, testing of soils, soils compaction, aggregate base material, concrete, masonry, asphalt concrete, structural steel, reinforcing steel, paint thickness, and other quality assurance services as needed. Scope and fee estimates are based on project plans, specifications, and construction schedule.
Project Schedule
If selected, we anticipate beginning our typical field exploration services within 3 days following notice- to-proceed, subject to equipment availability. Depending on the type of project, we typically anticipate issuing our draft report within 3 to 4 weeks following completion of our field work. If needed, we can provide preliminary information as it is developed to allow for the design team to expedite work.
Project Correspondence
Project correspondence is documented and retained in Kleinfelder project files. Correspondence may include letters, emails, or documentation of telephone calls between members of the project team.
Correspondence between Kleinfelder and the City can be provided as requested based on project requirements.
Quality Assurance and Quality Control Plan
An important aspect of Kleinfelder’s ability to provide reliable service is in our proactive Quality Control and Quality Assurance (QA/QC) Program. Kleinfelder’s system of quality control involves every step in the preparation of proposals, sampling plans, and project deliverables.
Oversight of technical and quality control activities is provided through Kleinfelder’s Quality Assurance Program. Through oversight, surveillance, and audits, Kleinfelder verifies that activities are conducted by trained and qualified personnel, that testing equipment is calibrated and traceable, and that work processes are conducted in accordance with industry standard processes and procedures. Quality assurance personnel are independent of the work being performed and provide objective verification that project quality standards are being maintained.
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 25
Quality management at Kleinfelder is built around three major components:
1. Kleinfelder Quality Management Program (KQMP)
2. Kleinfelder Quality Procedures (KQP)
3. Kleinfelder Technical Guidance Documents (KTGD)
Project managers are responsible for ensuring every deliverable produced under their direction undergoes a peer review. Project managers may delegate responsibility for managing the peer review process to the author(s) of deliverables under their direction but retain the ultimate accountability. A Qualified Peer Reviewer is an individual nominated by the respective Practice and Specialty Leaders and approved by Technical Discipline Leaders, whose technical competency, practical experience, professional judgment, and education qualify them to conduct peer reviews. Only individuals posted on the list of Qualified Peer Reviewers may serve as Qualified Peer Reviewers.
Our application of quality control procedures throughout the life of projects results in cost savings for our clients and improved project quality and continuity.
QUALITY CONTROL QUALITY
ASSURANCE
INDEPENDENT
TECHNICAL REVIEW PEER REVIEW
Documented
independent, routine,
and regular checking of
calculations, data
analysis, data
transcription, tables,
and reports is
performed by a
designated QC person
throughout the life of a
project. Purpose of the
QC: To fulfill quality
requirements.
Planned and systematic
actions, processes, and
programs that are
designed to provide
confidence that
deliverables, test
results, and inspections
meet requirements.
Purpose of the QA: to
confirm that the QC has
occurred.
Confirmation that the
technical approach,
methodology,
calculations,
conclusions, and
recommendations are
consistent with client
expectations, as well as
good engineering,
scientific, and
architectural practices,
respectively.
Confirmation that
appropriate QC, QA,
and an Independent
Technical Review was
conducted, and the
deliverable is suitable
for publication.
Kleinfelder develops and maintains QA/QC best practices to ensure high-quality work and results; these best practices include the following:
Experienced Project Managers and Technical Staff – Kleinfelder offers access to a highly qualified, diverse staff of professionals, engineers, and scientists, and our top priority is to match the most appropriate staff to the assignment. The named project manager is involved from the beginning of the assignment, specifically in the scope definition, budgeting, and scheduling phases, and facilitating coordination with subconsultant firms. Kleinfelder will assign only experienced and qualified professionals among our team of subconsultant partners to perform the work. Kleinfelder strives to maintain consistency in its lead and technical support personnel from the beginning of an assignment through its completion.
Appropriate Registrations and Certifications – Our team possesses the appropriate experience and applicable registrations and certifications to fulfill the requirements of the proposed work areas in this RFP.
Our team comprises registered professional engineers and geologists, and others with appropriate registrations and certifications. All of our services, including the review or preparation of reports will be performed under the direction of professionals appropriately registered in their technical disciplines.
Peer Review of Deliverables – Kleinfelder follows a well-established in-house review process utilized for all technical reports, design drawings, specifications, and project documents. This procedure has been formalized to establish the requirements and procedures for the performance and documentation of peer reviews of written communication (“Deliverables”), transmitted as a work product developed by Kleinfelder personnel or under Kleinfelder direction. Each document, whether a draft or final version, undergoes a peer review by a senior professional with the technical skills to perform the review. Each review is documented
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 | Page 26
on a peer review sheet, which is maintained with the copy of the master report file. Draft reports, which are updated to incorporate peer review and client comments, as appropriate, go through another round of document review, which is also documented.
Data Quality Objectives – Kleinfelder’s approach for generating quality data involves integrating staff resources from multiple scientific and engineering disciplines into a team of professionals who will coordinate with the City’s and regulatory agency’s technical and management personnel to ensure that the data quality is appropriate for its intended use. Kleinfelder has a proven track-record of using this teaming approach on previous projects for private and municipal clients. Quality control will be integrated into each task from project beginning and will include appropriate staffing to provide peer reviews and senior reviews throughout the project. Critical to obtaining quality data are defining the sampling objectives, using the right sampling equipment and techniques, using the correct analytical procedures, implementing electronic verification procedures, appropriately managing databases, and double-checking results.
Field Activity Quality Control - Where field activities are required, quality control is implemented as a three-phase quality control program. The initial phase occurs prior to commencing field work. A preparation meeting is held with Kleinfelder’s project manager, City project personnel, and subcontractors to review project plans and procedures and ensure all necessary equipment is available and in good working order.
Safety hazards precautions are also reviewed. Prior to initiating field activities, Kleinfelder will prepare a Health & Safety Plan (HASP), and depending on the complexity of the work, a work plan. These plans will provide the quality objectives for the project and address issues such as the number and types of samples, the desired level of confidence, the sampling methods, the analytical procedures, the QA/QC implementation, and data validation/verification procedures.
As part of this QC process, project personnel are required to review and sign that they have reviewed the final work plan and standard operating procedures as part of the project-specific training prior to conducting field activities. After field work is in progress, an interim inspection is conducted in the field by the task leader, quality manager, or other designated professional. If any deficiencies are noted, this inspection allows corrective measures early on. Finally, after the field work is completed, the task leader and project manager are provided an audit of the effort to make sure all requirements were met. Documentation of these inspections is maintained in the project file and included in deliverables. The reliability and credibility of the generated analytical data will be verified by including scheduled analyses of field duplicates, equipment and trip blanks, and spiked samples. These field quality control samples, as well as laboratory control samples, are a routine aspect of data reduction, validation, and reporting procedures.
SECTION 2 SUMMARY
Section 2 has demonstrated Kleinfelder’s understanding of this contract, approach, and tasks and deliverables necessary to successfully deliver the full scope of services. Our QA/QC procedures ensure that all deliverables (including those from our subcontractors) are reviewed for quality and technical accuracy before being sent to the City and team members. We have assembled the right project team that is qualified, committed, and available to deliver all services from day one of the contract in accordance with project schedules. Our seamless work plan includes a detailed discussion of all the tasks/activities anticipated for this contract. The Kleinfelder team uniquely combines our qualified local professionals with firm-wide technical experts to seamlessly and cost-effectively provide the appropriate technical resources to solve any of the City’s project needs.
This contract will be our priority and all key personnel will be made available to support task orders.
We understand that it is crucial to have a qualified and experienced team of project staff to meet the demands of this contract, while minimizing project costs. Our team approach, project management, document control, technical review, and quality management practices allow for seamless continuity of work already in progress in the event of the loss of a key member of the project.
City of Santa Ana On-Call Professional Engineering Services – No. 23-123
3. FEE PROPOSAL
Attached as separate file, per instructions.
City of Santa Ana On-Call Professional Engineering Services – No. 23-123
4. CERTIFICATIONS
Attachment 3-1: Non-Collusion Affidavit
Attachment 3-2: Non-Lobbying Certification
Attachment 3-3: Non-Discrimination Certification
EXHIBIT C
COMPENSATION
Consultant’s Fee Proposal including hourly rates, if applicable
KLEINFELDER FEE SCHEDULE FOR ON-CALL GEOTECHNICAL ENGINEERING SERVICES (RFP 23-123) CITY OF SANTA ANA, CALIFORNIA
Kleinfelder Fee Schedule for the City of Santa Ana 08/2023
PROFESSIONAL STAFF RATES*
Professional ............................................................................................................................... $ 120/ hour Staff Professional ...................................................................................................................... $ 150/ hour Project Professional................................................................................................................... $ 175/ hour Senior Professional ................................................................................................................... $ 200/ hour Principal Professional ................................................................................................................ $ 225/ hour Senior Principal Professional..................................................................................................... $ 275/ hour
Project Manager ........................................................................................................................ $ 220/ hour Senior Project Manager ............................................................................................................. $ 260/ hour
CAD Technician ......................................................................................................................... $ 125/ hour GIS Technician .......................................................................................................................... $ 150/ hour
Project Controls Professional .................................................................................................... $ 130/ hour
TECHNICAL STAFF RATES
Field Soils & Materials Tester: Prevailing Wage Group 1 .......................................................... $ 180 / hr.
Special Inspection & Batch Plant: Prevailing Wage Group 2 .................................................... $ 185 / hr.
Non-destructive Testing: Prevailing Wage Group 3 .................................................................. $ 190 / hr.
Special Inspector & Materials Tester: Non-Prevailing Wage ..................................................... $ 98 / hr.
ADMINISTRATIVE STAFF RATES
Administrator ............................................................................................................................. $ 100/ hour Project Administrator ................................................................................................................. $ 125/ hour
Public works projects or projects receiving public funds are subject to Prevailing Wage laws. The above rates for professional and administrative staff are for services not subject to prevailing wages. If during the term of this contract, these services are reclassified as qualifying for prevailing wages, then we will provide h ourly prevailing wage rates at that time.
* Applies to all professional rates including but not limited to civil, mechanical, chemical, electrical, geotechnical, and environmental engineers; industrial hygienists; geologists; hydrogeologists; hydrologists; and computer specialists.
Hourly rates ass ume that other direct costs will be billed and reimbursed by the client. Kleinfelder reserves the right to adjust the fee schedule on projects where other direct costs are not reimbursed.
Refer to the attached Basis of Charges for additional fee schedule information.
Kleinfelder Basis of Charges for the City of Santa Ana Revised 05/2021
BASIS OF CHARGES
1. A two-hour show up minimum charge will be made for all field services where work is cancelled less than two hours prior to the requested start time. A four-hour minimum charge will be made for any field services in excess of two hours. An eight -hour minimum charge will be made for field services in excess of four hours per day.
2. Time worked in excess of 8 hours per day (M onday - Friday) and up to 1 2 hours per day on Saturday will be charged at 1.5 times the hourly rate. Time worked in excess of 12 hours per day (Monday – Saturday) and all time worked on Sundays and holidays will be charged at 2 times the hourly rate.
3. Per diem will be charged at cost for all projects in excess of 50 miles from the nearest Kleinfelder office.
4. Office support staff , non-prevailing wage staff, and laboratory testing rates will be escalated 3% annually following the first fiscal year of t he contract (November 19, 2024) for the duration of the contract.
5. Rates for all staff classifications subject to prevailing wages per the DIR will be escalated 3% annually on July 1
st for the duration of the contract. The escalation for the first year of the contract will be delayed until November 19, 2024 (the end of the first fiscal year of the contract).
6. Vehicle mileage will be charged at the current IRS reimbursement rate portal -to-portal from the nearest Kleinfelder office.
7. The proposed fee includes standard invoicing with time detail summary. Additional administrative time will be charged if invoice backup information (timesheets, daily field reports, or work summaries) is requested.
8. Certified payroll for prevailing wage projects will be provided only if requested and will be subject to additional charges for administrative time for each pay period.
2023 KLEINFELDER FEE SCHEDULE FOR
GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES
†Common ASTM, AASHTO and DOT test methods.
• Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods.
Revised 1/2023
SOIL TESTS
SOIL DENSITY TESTS
Test Standard Test Method† Fee
Standard Proctor D698, T99 $ 290 each
Modified Proctor D1557, T180 $ 290 each
Rapid Determination of Compaction* D5080 $ 250 each
1-Point Proctor, Check Point T272 $ 170 each
Proctor Oversize Correction D4718 $ 90 each
Treated Soil Proctor D558 $ 380 each
Minimum and Maximum Relative Density D4254, D4253 $ 510 each Maximum Density by Vibratory Hammer D7382 $ 660 each
Moisture/Density, TEX 113-E TEX113-E $ 330 each
Moisture/Density, TEX 114-E TEX114-E $ 330 each
California Impact, CT 216 CT216 $ 270 each
*Field Test
SOIL CLASSIFICATION AND INDEX TESTS
Test Standard Test Method† Fee
Visual Classification D2488 $ 35 each
Sieve Analysis, % Finer than No. 200 Sieve D1140 $ 110 each Sieve Analysis, Fine D422, D6913, T88 $ 155 each
Sieve Analysis, Coarse D422, D6913, T88 $ 155 each
Sieve Analysis, Coarse and Fine D422, D6913, T88 $ 200 each Hydrometer Analysis (Requires a Sieve Analysis, not included) D422, D7928 $ 185 each Water Content D2216, D4363, T265 $ 30 each
Water Content and Dry Unit Weight D2216, D2937, D7263 $ 55 each Atterberg Limits, Single Point D4318-B, T89, T90 $ 145 each Atterberg Limits, Multiple Point D4318-A, T89, T90 $ 220 each Soil Specific Gravity D854, T100 $ 270 each
Soil Organic Content D2974-C $ 150 each
Fiber Content of Peat Soils D1997 $ 320 each
Pinhole Dispersion Classification D4647 $ 630 each
Soil pH D4972, G51 $ 70 each
Double Hydrometer for Dispersive Soils D4221 $ 330 each Crumb Test for Dispersive Soils D6572 $ 105 each
Soil Resistivity G187 $ 190 each
Chloride Content $ 85 each
Sulfate Content $ 70 each
Thermal Resistivity, Per Point D5334, IEEE 422 $ 390 each Thermal Resistivity, Dry-Out Curve D5334, IEEE 422 $ 1140 each
2023 KLEINFELDER FEE SCHEDULE FOR
GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES
†Common ASTM, AASHTO and DOT test methods.
• Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods.
Revised 1/2023
SOIL TESTS (continued)
SOIL BEARING PRESSURE TESTS
Test Standard Test Method† Fee
California Bearing Ratio, Single Point (proctor not included) D1883, T193 $ 420 each California Bearing Ratio, 3 Points (proctor not included) D1883, T193 $ 780 each Resistance R-Value D2844 $ 390 each
Resistance R-Value of Treated Material D2844 $ 450 each Rock Correction for R-Value D2844 $ 100 each
Stabilized Soil UC Strength, 1 Point (proctor not included) D1633, D5102 $ 210 each Stabilized Soil UC Strength, Set of 3 D1633, D5102 $ 1140 each CT373, 1 Lime Content, w/o Opt. Moist. CT373 $ 210 each CT373, 1 Lime Content CT373 $ 440 each
CT373, 3 Lime Contents CT373 $ 1,320 each
Eades and Grim Test (Opt. Lime Content) C977 $ 235 each Resilient Modulus T307 $ 570 each
CTB Strength, Individual Specimen $ 220 each
CTB Strength, Set of 3, Without Design $ 500 each
CTB Complete Mix Design $ 7,150 each
SOIL STRENGTH AND PERMEABILITY TESTS
Test Standard Test Method† Fee
Pocket Penetration Value $ 35 each
Unconfined Compressive Strength D2166, T208 $ 170 each
Direct Shear, 1 Point D3080, T236 $ 180 each
Direct Shear, 3 Points D3080, T236 $ 470 each
Direct Shear, Residual Strength, Each Pt D3080-Modified $ 300 each Consolidation without Time Rate Plots D2435-Modified $ 410 each Consolidation with 2 Time Rate Plots D2435-A, T216-A $ 540 each Consolidation, All Loads with Time Rates D2435-B, T216-B $ 760 each Collapse Potential D5333 $ 310 each
One Dimensional Swell – Wetting After Loading, Series D4546-A $ 360 each One Dimensional Swell – Wetting After Loading D4546-B $ 210 each One Dimensional Swell – Loading After Wetting D4546-C $ 570 each Expansion Index D4829 $ 235 each
Denver Swell Test $ 210 each
Permeability, Rigid Wall D2434 $ 540 each
Permeability, Flexible Wall D5084-C $ 470 each
Triaxial Compression, CU, 1 Point D4767, T297 $ 600 each Triaxial Compression, CU, 3 Points D4767, T297 $ 1,485 each Triaxial Compression, UU, 1 Point D2850, T296 $ 250 each Triaxial Compression, UU, 3 Points D2850, T296 $ 760 each Triaxial Compression, UU Saturated, 1 Point D2850-Modified $ 360 each Triaxial Test, TEX117E, Part I TEX117E $ 2,145 each
Triaxial Test, TEX117E, Part II TEX117E $ 2,145 each
2023 KLEINFELDER FEE SCHEDULE FOR
GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES
†Common ASTM, AASHTO and DOT test methods.
• Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods.
Revised 1/2023
AGGREGATE TESTS
Test Standard Test Method† Fee
Acid Solubility $ 220 each
ASR Reactivity, Long Method C227, C1293 $ 2,035 each
ASR Reactivity, Short Method C1260, C1567 $ 1,140 each
Cleanness Value CT227 $ 200 each
Clay Lumps and Friable Particles, per size *(see note below) C142, T112 $ 125 each Coarse Specific Gravity & Absorption C127, T85 $ 100 each Fine Specific Gravity & Absorption C128, T84 $ 175 each Coarse Durability D3744, T210 $ 180 each
Fine Durability D3744, T210 $ 190 each
Flat and Elongated Particles, per size *(see note below) D4791 $ 115 each Fractured Faces, per size *(see note below) D5821, T335 $ 125 each Lightweight Pieces (Per specific gravity of heavy liquid) C123, T113 $ 350 each Los Angeles Abrasion, Large Aggregate C535 $ 240 each
Los Angeles Abrasion, Small Aggregate C131, T96 $ 240 each Mortar Sand Strength C87, CT515 $ 780 each
Organic Impurities C40, T21 $ 90 each
Sand Equivalent D2419, T176 $ 180 each
Sieve Analysis, % Finer than No. 200 Sieve C117, T11 $ 110 each Sieve Analysis, Fine C136, T27 $ 155 each
Sieve Analysis, Coarse C136, T27 $ 155 each
Sieve Analysis, Coarse and Fine C136, T27 $ 200 each
Soundness of Aggregate, per size *(see note below) C88, T104 $ 180 each Unit Weight C29, T19 $ 80 each
Water Content D2216, C566, T255 $ 30 each
Texas Wet Ball Mill TEX116E $ 360 each
Decantation Wash TEX406A $ 110 each
Uncompacted Void Content of Fine Aggregate C1252, T304 $ 170 each *Tests are billed by each size fraction tested. The quantity of fractions tested is dependent on the sample gradation and test method.
FILTER MEDIA TESTS
Test Standard Test Method† Fee
Filter Media, Sieve Analysis (includes d10, d60, es, cu) AWWA B100 $ 220 each Filter Media, Mohs Hardness AWWA B100 $ 220 each
Filter Media, Percent Silica $ 240 each
Acid Solubility AWWA B100 $ 220 each
2023 KLEINFELDER FEE SCHEDULE FOR
GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES
†Common ASTM, AASHTO and DOT test methods.
• Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods.
Revised 1/2023
CONCRETE TESTS
Test Standard Test Method† Fee
Concrete Compression C39 $ 40 each
Concrete Core Compression C42 $ 100 each
Concrete Flexural Strength C78 $ 125 each
Hydraulic Cement Mortar Compression C109 (field cast) $ 40 each Concrete Drying Shrinkage, set of 3* C157 $ 610 Each
Concrete Core Thickness C174 $ 55 each
Concrete Laboratory Trial Batch** C192 $ 1,485 each
Concrete Time of Set by Penetration Resistance C403, C191 $ 2,400 each Concrete Modulus of Elasticity C469 $ 500 each
Concrete Splitting Tensile Strength C496 $ 125 each
Concrete Absorption C497, C642 $ 190 each
Concrete Cylinder Unit Weight C567 $ 190 each
Non-Shrink Grout Compression C1107, C579 $ 40 each
Shotcrete Compression C1140, C1604 $ 85 each
Shotcrete Core Grading ACI 506.3 $ 85 each
Concrete Paving Slab Modulus of Rupture C1782 $ 900 each Concrete Direct Tensile D2936, CRD C164 $ 500 each
CLSM Compression D4832 $ 55 each
*For sets greater than 3, add $100 per prism
**Includes up to 9 cylinders (4x8 or 6x12) or 9 flex beams, additional cylinders, beams, or shrinkage prisms charged at individual unit rates
.................... ROLLER COMPACTED CONCRETE TESTS
Test Standard Test Method† Fee
RCC Compression C1435/C39 $ 65 each
RCC Air Content C1849 $ 50 each
RCC Unit Weight C1849 $ 50 each
RCC Consistency and Density (VeBe) C1170 $ 1,600 each
RCC Accelerated Cure C1768 - modified $ 750 each
RCC Trial Batch ACI 211.1 $ 4,800 each
RCC Aggregate Mixing ACI 211.1 $ 2,000 each
MASONRY TESTS
Test Standard Test Method† Fee
Masonry Grout Compression C1019, C942 $ 40 each
Masonry Mortar Compression C270, C780 $ 40 each
Masonry Core Compression and Shear CA DSA $ 200 each
Masonry Prism Compression C1314 $ 150 each
CMU Absorption and Received Moisture C140 $ 120 each
CMU Compression C140 $ 125 each
CMU Dimension Verification C140 $ 55 each
CMU Lineal Shrinkage C426 $ 300 each
2023 KLEINFELDER FEE SCHEDULE FOR
GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES
†Common ASTM, AASHTO and DOT test methods.
• Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods.
Revised 1/2023
ROCK TESTS
Test Standard Test Method† Fee
Rock Sample Preparation D4543 $ 120 each
Rock Direct Shear, 1 Point D5607 $ 350 each
Rock Mohs Hardness IRSM $ 55 each
Rock Point Load Index, per Point* D5731 $ 65 each
Rock Slake Durability D4644 $ 240 each
Rock Splitting Tensile/Brazilian, per Point* D3967 $ 120 each Rock Direct Tensile D2936 $ 250 each
Rock Triaxial Compression D7012-A $ 420 each
Rock Triaxial Compression w/Modulus of Rupture D7012-B $ 560 each Rock Unconfined Compression D7012-C $ 300 each
Rock Unconfined Compression w/Modulus of Rupture D7012-D $ 500 each Above testing fees include routine sample preparation (end grinding) and sample photographs *Point load and splitting tensile test fees are per break, not per set of 10.
EMULSION TESTS
EMULSION TESTS
Test Standard Test Method† Fee
Emulsion Settlement D6930, T59 $ 280 each
Emulsion Sieve Test D6933, T59 $ 125 each
Emulsion Storage Stability D6930, T59 $ 220 each
Emulsion Torsional Recovery CT332 $ 190 each
Particle Charge D7402, T59 $ 125 each
Residue by Evaporation D6934, T59 $ 140 each
Saybolt Viscosity D7946, T59 $ 190 each
Slurry Seal Wet Track Abrasion D3910, ISSA TB100 $ 420 each
2023 KLEINFELDER FEE SCHEDULE FOR
GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES
†Common ASTM, AASHTO and DOT test methods.
• Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods.
Revised 1/2023
ASPHALT TESTS
MIX PROPERTY TESTS
Test Standard Test Method† Fee
Air Voids Determination (calculation only) D3203, AI-MS-2 $ 65 each VMA Determination (calculation only) AI-MS-2, CT-LP-2 $ 65 each VFA Determination (calculation only) AI-MS-2, CT-LP-2 $ 65 each Volumetric Properties (calculation only) AI-MS-2, CT-LP-2 $ 55 each AC Moisture Content T329 $ 70 each
Gradation of Extracted Aggregate D5444 $ 150 each
AC Content by Extraction D2172 $ 260 each
AC Content by Ignition Oven D6307, T308 $ 190 each
AC Ignition Oven Calibration (determination of mix correction) D6307 $ 420 each Hveem Stability D1560 $ 420 each
Hveem Stability without Compaction D1560 $ 220 each
Marshall Stability and Flow (does not include compaction) D6927 $ 210 each AC Swell CT305 $ 600 each
DESIGN AND DENSITY TESTS
Test Standard Test Method† Fee
AC Core Thickness D3549 $ 20 each
AC Core Unit Weight & Thickness D1188, D2726, D3549 $ 65 each Unit Weight, Gyratory Method D6925, T312 $ 390 each
Unit Weight, Hveem Method D1561 $ 370 each
Unit Weight, Marshall Method D6926 $ 270 each
Maximum Theoretical Specific Gravity D2041 $ 200 each
Moisture Induced Damage T283 $ 1,615 each
Moisture Vapor Susceptibility CT307 $ 720 each
Hamburg Wheel Track, Set of 2 T324 $ 1,210 each
Index of Retained Strength D1075 $ 1,375 each
Indirect Tensile Strength (does not include compaction) D6931 $ 1,050 set/3 Indirect Tensile Strength of Cored Specimen D6931 $ 420 each Caltrans Tensile Strength Ratio CT371 $ 2,200 each
Caltrans Opt Bitumen Content OGFC CT368 $ 2,035 each
Centrifuge Kerosene Equivalent CT303 $ 360 each
Film Stripping CT302 $ 180 each
Mix Design, Hveem Method w/RAP CT367 $ 8,580 each
Mix Design, Hveem Method CT367 $ 6,600 each
Mix Design, Marshall Method AI-MS-2 $ 3,575 each
Mix Design, Superpave Method AI-MS-2 $ 8,250 each
2023 KLEINFELDER FEE SCHEDULE FOR
GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES
†Common ASTM, AASHTO and DOT test methods.
• Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods.
Revised 1/2023
METAL TESTS
BOLT TESTS
Test Standard Test Method† Fee
Bolt Assembly Suite (Bolt, Nut, Washer) * F606 $ 285 each Bolt Hardness E18 $ 40 each
Bolt Proof Load F606 $ 55 each
Bolt Wedge Tensile F606 $ 55 each
Nut Hardness E18 $ 40 each
Nut Proof Load F606 $ 55 each
Washer Hardness E18 $ 40 each
*An 'assembly' is one bolt, one nut and one washer. The suite consists of a bolt wedge tensile test, bolt and nut proof load tests, and hardness tests on all three pieces.
REINFORCING BAR TESTS
Test Standard Test Method† Fee
Bend A370, E290 $ 55 each
Rebar Tensile, up to No. 11 A370, E8 $ 120 each
Rebar Tensile, No. 14 and No. 18 A370, E8 $ 250 each
Rebar Coupler Slip A370, A1034, CT670 $ 190 each
Rebar Coupler Tensile, up to No. 11 A370, A1034, CT670 $ 120 each Rebar Coupler Tensile, No. 14 and No. 18 A370, A1034, CT670 $ 250 each CT670 Strain (Elongation) CT670 $ 25 each
Headed Rebar Tensile, up to No. 11 A370, A970 $ 120 each Headed Rebar Tensile, No. 14 and No. 18 A370, A970 $ 250 each Modulus of Elasticity* A370 $ 155 Each
Epoxy Coating Thickness A775, A934 $ 125 each
Epoxy Coating Continuity – Holiday Test A775, A934 $ 125 each Epoxy Flexibility - Bending A775, A934 $ 125 each
*In addition to the testing fee.
METAL TESTS
Test Standard Test Method† Fee
PT Strand Tensile A370, A1061 $ 205 each
Anchor Bolt Tensile, up to 1.5” dia. F1554 $ 190 each
Anchor Bolt Tensile, greater than 1.5” dia. F1554 $ 310 each Reduced Section Tensile* A370 $ 155 each
Rockwell Hardness E18 $ 40 each
Macroetch E381 $ 310 each
Charpy Impact, Set of 3 ** A370, A673 $ 470 each
Galvanization Thickness B499, E376 $ 30 each
Fireproofing Density E605 $ 95 each
*Machining test specimens is not included. Additional fees for stress-strain diagram. **Machining test specimens is not included. Additional fees will be assessed for testing at temperatures other than 40°F.
2023 KLEINFELDER FEE SCHEDULE FOR
GEOTECHNICAL and MATERIALS LABORATORY TESTING SERVICES
†Common ASTM, AASHTO and DOT test methods.
• Those beginning with A, B, C, D, E, F, or G are ASTM methods. • Those beginning with T are AASHTO methods.
Revised 1/2023
DIMENSION STONE AND ROOFING MATERIAL TESTS
DIMENSION STONE
Test Standard Test Method† Fee
Dimension Stone, Absorption/Specific Gravity C97 $ 280 set/5 Dimension Stone, Compressive Strength C170 $ 280 set/5
Dimension Stone, Flexural Strength C880 $ 280 set/5
Dimension Stone, Modulus of Rupture C99 $ 280 set/5
MISCELLANEOUS TESTS
MISCELLANEOUS TESTS
Test Standard Test Method† Fee
Hydraulic Ram Verification E4 $ 390 each
Tensile and Elastic Modulus Polymer Composite Materials D3039 $ 750 set/5
SAMPLE PREPARATION
SAMPLE PREPARATION
Test Standard Test Method† Fee
Rock Sample Preparation D4543 $ 120 each
Sample Crushing $ 180 each
Sample Cutting and Trimming $ 40 each
Sample Mixing and Processing $ 125 each
Sample Preparation $ 65 each
Sample Remolding $ 95 each
Contamination Fee $ varies each
Sample Disposal Fee $ 10 each
City of Santa Ana On-Call Professional Engineering Services – RFP No. 23-123 Project Fee Summary
PROJECT FEE SUMMARY
CITY OF SANTA ANA ON-CALL GEOTECHNICAL ENGINEERING SERVICES (RFP 23-123)
LABOR CATEGORY
Senior
Principal
Professional
Principal
Professional
Project
Manager
Senior
Professional
Project
Professional
Staff
Professional
CAD
Technician
Project
Adm inistrator
TOTAL
HOURS LABOR FEE LAB FEE
S UB -
CONSULTANT
FEE TOTAL FEE
Billing rate ($/hr) $275.00 $225.00 $220.00 $200.00 $175.00 $150.00 $125.00 $125.00 Project Management Plan 0 0 4 0 0 1 0 1 6 $1,155 $0 $0 $1,155 Data Review/Utility Clearance 0 2 0 0 1 13 0 0 16 $2,575 $0 $0 $2,575 Field Exploration 0 1 0 0 1 10 0 0 12 $1,900 $0 $5,700 $7,600 Laboratory Testing 0 0.5 0 0 0 2 0 0 2.5 $413 $2,780 $0 $3,193 Engineering Analysis and Report 1 2 2 2 8 18 2 2 37 $6,165 $0 $0 $6,165 LABOR HOURS 1 5.5 6 2 10 44 2 3 73.5
FEE $275 $1,238 $1,320 $400 $1,750 $6,600 $250 $375 $12,208 $2,780 $5,700 $20,688