Public Works Agency
www.santa-ana.org/pubic-works
Item # 15
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 21, 2023
TOPIC: SCADA Network Consulting and Support Services
AGENDA TITLE
Approve Agreement with XV Solutions to Provide SCADA Network Consulting and Support Services in an Amount Not to Exceed $750,000 for Up to a Five-Year Term (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with XV Solutions to provide on- call supervisory control and data acquisition network consulting and support services, for a total amount not to exceed $750,000, for a three-year term beginning November 21, 2023 and expiring November 20, 2026, with provisions for one, two-year extension, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
The Public Works Agency’s Water Resources Division (Water Resources) oversees and maintains the daily operations of the City’s water and sanitary sewer systems. The water system is composed of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,500 metered service connections.
The City's water production facilities are controlled by supervisory control and data acquisition (SCADA) software which is used to monitor the processes involved in water production, storage, and delivery. The computer-based SCADA system provides significant insight about the potable water system in Santa Ana and allows the City to effectively respond to critical and time-sensitive information such as unplanned power outages and mechanical failures. Water Resources’ SCADA software was formerly provided by Kapsch-DYNAC but displayed significant limitations with respect to reporting, long-term retention of historical data, and making live system changes. On January 19, 2021, the City entered into an agreement with Wonderware California (now referred to as AVEVA Select California) to provide SCADA software services without the
SCADA Network Consulting and Support Services
November 21, 2023
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limitations of Kapsch-DYNAC. Due to the complex nature of the SCADA system, an experienced consultant is needed to successfully execute the SCADA system upgrade from Kapsch-DYNAC to AVEVA Select California. It is imperative to secure the services of a qualified consultant who can provide continual SCADA network monitoring and technical support to ensure the reliable distribution of potable water to Santa Ana residents.
On August 3, 2023, the Public Works Agency released Request for Proposals (RFP) No. 23-124, by which it sought the services of a qualified consulting firm to provide SCADA network consulting and support services for the City’s water production facilities. The RFP was advertised on the City’s online bid management and publication system, PlanetBids, with proposals due on August 22, 2023. System records indicate a total of 507 vendors were notified via PlanetBids, five of which are Santa Ana based.
Forty-two vendors requested bidding documents, and one proposal was received and evaluated by a selection committee.
Staff recommends awarding the agreement to XV Solutions to provide the requested services on an as-needed basis (Exhibit 1). Since 2019, XV Solutions has efficiently provided services to Water Resources and has proven to be instrumental in the transition from Kapsch-DYNAC software to Wonderware software by ensuring the successful implementation of set points, alarms, graphics, and mechanical components in the Wonderware interface.
Additionally, XV Solutions provides SCADA programming services for new advanced water treatment systems as well as all capital improvement projects utilizing the SCADA network. Given the increased prevalence of California regulations pertaining to water quality and reporting, the City is presently engaged in the planning and construction of more than five additional advanced treatment facilities.
These project expansion initiatives will require the ongoing involvement of an experienced consultant for the implementation of AVEVA Select California software. XV Solutions’ work experience and proposal demonstrate that the firm has the necessary technical capacity and expertise to complete the required services outlined in the RFP.
The firm’s rates are reasonable and within industry standard and the proposal was determined to provide the best value for the City.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration.
SCADA Network Consulting and Support Services
November 21, 2023
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Fiscal
Year
Accounting
Unit
- Account #
Fund
Description
Accounting Unit,
Account Description Amount
Contract (3-Year Term)
2023-24 06017640-
62300
Water
Water Utility Production
& Supply, Contract
Services-
Professional
$150,000
2024-25 06017640-
62300
Water Fund
Water Utility Production
& Supply, Contract
Services-Professional
$150,000
2025-26 06017640-
62300
Water Fund
Water Utility Production
& Supply, Contract
Services-Professional
$150,000
Optional Two-Year Extension
2026-27 06017640-
62300
Water Fund
Water Utility Production
& Supply, Contract
Services-
Professional
$150,000
2027-28 06017640-
62300
Water Fund
Water Utility Production
& Supply, Contract
Services-Professional
$150,000
TOTAL $750,000
EXHIBIT(S)
1. Agreement with XV Solutions
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Steven A. Mendoza, Acting City Manager