Public Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 21, 2023
TOPIC: Purchase of a Ford Super Duty F-550 Truck for the Public Works Water Resources Division
AGENDA TITLE
Award a Purchase Order to National Auto Fleet Group for One Ford Super Duty F-550 Truck, in an Amount Not to Exceed $200,647 (Specification No. 23-158) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to National Auto Fleet Group for one Ford Super Duty F-550 Truck in the amount of $180,647, plus a contingency amount of $20,000, for a total amount not to exceed $200,647, subject to non-substantive changes approved by the City Manager and City Attorney.
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
The Public Works Agency’s (PWA) Parks, Fleet, and Facilities Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Fleet Services section maintains an equipment replacement schedule and works with departments to routinely replace vehicles that have surpassed their useful life cycle.
The PWA Water Resources Division oversees and maintains the daily operations of the City of Santa Ana’s water and sanitary sewer system. The Water Resources Division is requesting a new service truck to replace an aging vehicle utilized substantially by Sewer Maintenance Services. The existing vehicle is from model year 2012 and has exceeded its useful life. The vehicle is primarily used to transport pipe bursting equipment needed to efficiently replace sewer laterals with structural deficiencies.
Replacing this vehicle with a more reliable and efficient vehicle is essential to ensure the continued delivery of high-quality sewer services to the residents of Santa Ana.
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell, a cooperative government purchasing agency, awarded a contract to National Auto Fleet
Purchase of a Ford Super Duty F-550 Truck for the Public Works Water Resources Division
November 21, 2023
3 8
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Group. (Contract No. 091521-NAF) as a result of open, competitive bidding on behalf of its members, which includes government agencies.
Staff researched available procurement options and product offerings in the market, and determined that National Auto Fleet Group meets the City’s specifications. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and is in accordance with the City’s existing Purchasing guidelines.
FISCAL IMPACT
Funding is available in the FY 2023-24 budget. The following table summarizes the funds budgeted and available for expenditure to deliver agreement services.
Fiscal
Year
Accounting
Unit-Account
#
Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 07017100-
66400
Equipment
Replacement
Equipment Replacement,
Machinery & Equipment $200,647
TOTAL $200,647
EXHIBIT(S)
1. National Auto Fleet Group Quote No. 25634
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Steven A. Mendoza, Acting City Manager