Information Technology Department
www.santa-ana.org/information-technology
Item # 24
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 21, 2023
TOPIC: Wireless Communications Technology Upgrade
AGENDA TITLE
Award a Purchase Order to Vector Resources, Inc. and approve an agreement with Hewlett Packard Enterprise Company for Aruba wireless communication technology hardware and services in a total not to exceed amount of $555,407 (Specification No. 23-145) (Non-General Fund) (Revive Santa Ana Program)
RECOMMENDED ACTION
1. Authorize a one-time purchase and payment of Purchase Order to Vector Resources, Inc. for Aruba wireless communication technology hardware and services in an amount not to exceed $482,962, plus a 15% contingency of $72,445, for a total not to exceed amount of $555,407, subject to non-substantive changes approved by the City Manager and City Attorney.
2. Authorize the City Manager to execute an agreement with Hewlett Packard Enterprise Company for HPE’s Aruba High Touch Services. Vector Resources, Inc. is an authorized indirect reseller of Hewlett Packard Enterprise Company.
Funding for HPE’s Aruba High Touch Services will be issued to Vector Resources, Inc. There is no fiscal impact directly associated with Hewlett Packard Enterprise Company (Agreement No. 2023-XXX).
GOVERNMENT CODE §84308 APPLIES: No
DISCUSSION
On January 21, 2014, the City of Santa Ana’s Information Technology Department implemented a wireless communications initiative to provide free public Wi-Fi and wireless internet services to 23 City facilities including Santa Ana City Hall, Santa Ana Public Libraries, parks, and various City facilities throughout Santa Ana. City employees utilize the wireless infrastructure to connect from within any City facility to perform their job duties and communicate with staff and citizens. After nearly 10 years of useful life, and significant technological improvements since that time, staff is recommending that the network equipment be upgraded.
Wireless Communications Technology Upgrade
November 21, 2023
3 8
7 0
On November 11, 2022, the City entered into an agreement with Vector Resources, Inc. to perform a comprehensive passive wireless site survey, with signal analysis to achieve a detailed evaluation of the City’s existing wireless network. The City’s primary goal was to conduct a passive wireless site survey to gain an in-depth understanding of the City’s current wireless signal coverage and discover signal interference sources due to the increase in network-attached devices across the City over the past few years.
The wireless communications technology upgrade will give the City the ability to increase both the number of devices that can connect to the wireless network concurrently and the range for these devices to establish a connection. It will also help to decrease the “dead zones” or areas of poor signal strength. Since the wireless network equipment also provides guest access to citizens, businesses, contractors, and others at City facilities, this network upgrade will benefit those individuals as well. One of the projects in the American Rescue Plan Act (ARPA) spending plan included funding for Information Technology & Process improvements. Approximately 40% of the scope of this project qualifies as part of this project.
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The NASPO ValuePoint contract with Hewlett Packard Enterprise Company for HPE’s Aruba High Touch Services (Contract No. AR3228) was awarded as a result of open, competitive bidding (#SK18001), and is in accordance with the City’s Purchasing Guidelines.
The wireless communications initiative directly supports the City’s goal of digital equality, economic development and will improve City processes, making it easier for citizens to navigate the labyrinth of official forms used to conduct City business.
FISCAL IMPACT
Funding is available in the Information Technology Projects accounting unit 10920149 and 181200013 for FY 2023-24. The following table is an estimate of the account distribution by fiscal year. However, the actual distribution amounts and fiscal year may vary based on the timing of the implementation. Any remaining balances not expended at the end of the fiscal year will be carried forward to the following fiscal year.
Fiscal
Year
Accounting
Unit –
Account
Fund
Description
Accounting Unit,
Account Description
Amount
FY 23-24 10920149-66400 Information
Technology
IT Projects, Machinery
& Equipment
$376,492.70
FY 23-24 18120013-66400--
22138501300
American
Rescue Pan
Act (ARPA)
ARPA – IT, Machinery
& Equipment
$178,914.30
Wireless Communications Technology Upgrade
November 21, 2023
3 8
7 0
EXHIBIT(S)
1. NASPO ValuePoint Agreement #AR3228
2. HPE Agreement
Submitted By: Jack Ciulla, Chief Technology Innovations Officer Approved By: Steven A. Mendoza, Acting City Manager