Public Works Agency
www.santa-ana.org/public-works
Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 21, 2023
TOPIC: Amend Agreement for Water System Modeling Software
AGENDA TITLE
Approve an Amendment with Sedaru, formerly known as ID Modeling, Inc., to Extend the Agreement Term through June 30, 2024 for Water System Modeling Software (Non- General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a second amendment to the agreement with Sedaru for Water System Modeling Software to extend the existing term to expire June 30, 2024, with no supplementary expenses to the previously executed amount, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2023-XXX).
GOVERNMENT CODE §84308 APPLIES: Yes
DISCUSSION
On December 4, 2018, at the conclusion of a competitive bidding process, the City Council awarded a three-year agreement, with the provision for one two-year extension option, to Seadru to provide to the Public Works Agency’s Water Resources Division (Division) with water system hydraulic modeling software (Exhibit 1). This software was developed to ensure the overall water system reliability and develop current and future water system operational needs.
The Division has recently been informed that the Sedaru software platform will no longer be supported beyond the end of Fiscal Year 2023-24, and a new agreement is not an option once the current agreement expires on December 3, 2023. Given the short timeframe, Division staff has not been able to procure another option prior to the expiration of the agreement. However, Sedaru has provided an opportunity to provide short-term support until June 30, 2024.
Staff recommends approving this agreement amendment to extend the term through June 30, 2024 to allow time to finish existing projects, download data and information stored on the platform, and transition to another software platform.
Amend Agreement for Water System Modeling Software
November 21, 2023
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FISCAL IMPACT
Funds for the previously executed amount are budgeted and available for expenditure in the current fiscal year. There is no additional fiscal impact associated with the action.
EXHIBIT(S)
1. Agreement A-2018-275
2. Amendment with Sedaru
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Steven A. Mendoza, Acting City Manager